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07-11-2017 City Council Regular Meeting Packet City of Grand Island Tuesday, July 11, 2017 Council Session Packet City Council: Linna Dee Donaldson Michelle Fitzke Chuck Haase Julie Hehnke Jeremy Jones Vaughn Minton Mitchell Nickerson Mike Paulick Roger Steele Mark Stelk Mayor: Jeremy L. Jensen City Administrator: Marlan Ferguson City Clerk: RaNae Edwards 7:00 PM Council Chambers - City Hall 100 East 1st Street Grand Island Council Session - 7/11/2017 Page 1 / 59 City of Grand Island Tuesday, July 11, 2017 Call to Order This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state law. The City Council may vote to go into Closed Session on any agenda item as allowed by state law. Invocation - Pastor Dan Brenton, Evangelical Free Church, 2609 South Blaine Street Pledge of Allegiance Roll Call A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. Grand Island Council Session - 7/11/2017 Page 2 / 59 City of Grand Island Tuesday, July 11, 2017 Council Session Item G-1 Approving Minutes of June 27, 2017 City Council Regular Meeting Staff Contact: RaNae Edwards Grand Island Council Session - 7/11/2017 Page 3 / 59 CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING June 27, 2017 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on June 27, 2017. Notice of the meeting was given in The Grand Island Independent on June 21, 2017. Mayor Jeremy L. Jensen called the meeting to order at 7:00 p.m. The following City Council members were present: Mitch Nickerson, Mark Stelk, Jeremy Jones, Chuck Haase, Julie Hehnke, Linna Dee Donaldson, Michelle Fitzke, Vaughn Minton, Roger Steele, and Mike Paulick. The following City Officials were present: City Administrator Marlan Ferguson, City Clerk RaNae Edwards, Finance Director Renae Jimenez, City Attorney Jerry Janulewicz, and Public Works Director John Collins. Mayor Jensen introduced Community Youth Council member Grace Johnson. INVOCATION was given by Pastor Bob Kipper, First Christian Church, 2400 West 14th Street followed by the PLEDGE OF ALLEGIANCE. PUBLIC HEARINGS: Public Hearing on Request from Bosselman Pump & Pantry, Inc. dba Pump & Pantry #42, 1235 Allen Drive for a Class “D” Liquor License. City Clerk RaNae Edwards reported that an application for a Class “D” Liquor License had been received from Bosselman Pump & Pantry, Inc. dba Pump & Pantry #42, 1235 Allen Drive. Ms. Edwards presented the following exhibits for the record: application submitted to the Liquor Control Commission and received by the City on May 30, 2017; notice to the general public of date, time, and place of hearing published on June 17, 2017; notice to the applicant of date, time, and place of hearing mailed on May 31, 2017; along with Chapter 4 of the City Code. Staff recommended approval. Brandi Bosselman representing Pump & Pantry spoke in support. No further public testimony was heard. Public Hearing on Request from Bosselman Pump & Pantry, Inc. dba Tommy Gunz Bistro/Tommy Gunz Liquor Warehouse, 1607 South Locust Street, Suite B for a Class “CK” Liquor License. City Clerk RaNae Edwards reported that an application for a Class “CK” Liquor License had been received from Bosselman Pump & Pantry, Inc. dba Tommy Gunz Bistro/Tommy Gunz Liquor Warehouse, 1607 South Locust Street, Suite B. Ms. Edwards presented the following exhibits for the record: application submitted to the Liquor Control Commission and received by the City on May 23, 2017; notice to the general public of date, time, and place of hearing published on June 17, 2017; notice to the applicant of date, time, and place of hearing mailed on May 31, 2017; along with Chapter 4 of the City Code. Staff recommended approval contingent upon final inspections. Brandi Bosselman representing Pump & Pantry spoke in support. No further public testimony was heard. Public Hearing on Declaration of Intent to Use Clean Water State Revolving Fund (CWSRF) Loan Proceeds for Sanitary Sewer Collection System Improvements. Public Works Director John Grand Island Council Session - 7/11/2017 Page 4 / 59 Page 2, City Council Regular Meeting, June 27, 2017 Collins reported that there was approximately $6,500,000 available from the approved CWSRF Loan Program. The following additional projects had been identified to be included in the CWSRF loan program: Lift Station #11 Upgrade and Force Main Re-route; West Stolley Park Road Sanitary Sewer Extension; and Grand Island Airport Sanitary Sewer Rehabilitation. Staff recommended approval. No public testimony was heard. Public Hearing on an Amendment to the Redevelopment Plan for CRA Area #1 for Site Specific Redevelopment Plan located at 201-205 West 3rd Street (Hedde Building). Regional Planning Director Chad Nabity reported that Hedde Building LLC, the owner of the Hedde Building had submitted a proposed amendment to the redevelopment plan for CRA Area #1 that would provide for renovation and redevelopment of this property for commercial and residential uses at 201-205 West 3rd Street. Staff recommended approval. Amos Anson, 4234 Arizona Avenue spoke in support. No further public testimony was heard. Public Hearing on CRA Area #24 Blighted and Substandard Study for 0.74 Acres located at 701, 711 and 715 N. Howard (TAM, LLC). Regional Planning Director Chad Nabity reported that TAM LLC commissioned a Blight and Substandard Study for Proposed Redevelopment Area No. 24. The study was prepared by Marvin Planning Associates of David City, Nebraska. The study area included approximately 0.74 acres on property located north of Faidley Avenue and east of Howard Avenue. Staff recommended approval. Keith Marvin with Marvin Planning Consultants of David City, Nebraska spoke in support. No further public testimony was heard. ORDINANCES: Councilmember Minton moved “that the statutory rules requiring ordinances to be read by title on three different days are suspended and that ordinances numbered: #9634 - Consideration of Vacation of a Portion of College Street; Lafayette Avenue to Custer Avenue #9635 - Consideration of Vacation of Alley within Wallichs Addition – West of Jefferson Elementary School #9636 - Consideration of Adopting Updates to Chapter 40 of the Grand Island City Code Related to Storm Water Regulations be considered for passage on the same day upon reading by number only and that the City Clerk be permitted to call out the number of these ordinances on second reading and then upon final passage and call for a roll call vote on each reading and then upon final passage.” Councilmember Nickerson seconded the motion. Upon roll call vote, all voted aye. Motion adopted. #9634 - Consideration of Vacation of a Portion of College Street; Lafayette Avenue to Custer Avenue Councilmember Steele recused himself from this topic due to a conflict of interest. Public Works Director John Collins reported that the City had received a request from Grand Island Public Schools (GIPS) to vacate the portion of College Street within the borders of Grand Grand Island Council Session - 7/11/2017 Page 5 / 59 Page 3, City Council Regular Meeting, June 27, 2017 Island High School (Lafayette Avenue to Custer Avenue). The vacation was needed at this time so that the school could fully develop plans for their new stadium. Staff recommended approval. The following people spoke in support: Virgil Harden, 123 South Webb Road Tracy Skalberg, 4148 Fleetwood Road Bonnie Hinkle, 1603 Spruce Road Jeff Gilbertson, Grand Island Senior High Principal Will Armstrong, 3104 So. Blaine Street Alan Hayman, 2208 Brahma Street Daisy Quar, 424 Capital Avenue Kale Gardner, 809 W. Koenig Street Milton Castanow, 2020 West 4th Street The following people spoke in opposition: Ronald Christensen, 2523 College Street Jim O’Neill, 2426 North Custer Avenue Mary Lanfear, 2128 North Custer Avenue Linda Flaherty, 2419 Grand Island Avenue Leo Tylkowski, 1916 North Sheridan Avenue Comments were made by Council concerning the safety of the kids crossing College Street. Mr. Harden stated Phase 1 would be green space, parking, and signage. The street needed to be closed before they could move forward with Phase 2. Mr. Gilbertson answered questions regarding rerouting students. Mr. Collins stated they were looking at Custer Street and Lafayette with regards to turning lanes, stop signs, etc. currently there were no plans for State Street. Fire Chief Cory Schmidt stated there would be no impact on EMS as they currently avoided College Street because of the speed bump being hard on equipment. Dan Petsch representing the Grand Island Public Schools stated GISH had emergency plans in place. Mr. Collins explained the process of vacating this street. Ownership would revert to GIPS. Concerns were made by Council regarding not having enough information and time to review this issue. Motion by Donaldson, second by Minton to approve Ordinance #9634. City Clerk: Ordinance #9634 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, Councilmembers Minton, Fitzke, Donaldson, Hehnke, and Nickerson voted aye. Councilmembers Paulick, Haase, Jones, and Stelk voted no. Mayor Jensen voted in favor to make the sixth and deciding vote. Motion adopted. City Clerk: Ordinance #9634 on second and final reading. All those in favor of the passage of this ordinance on second and final reading, answer roll call vote. Upon roll call vote, Councilmembers Minton, Fitzke, Donaldson, Hehnke, and Nickerson voted aye. Councilmembers Paulick, Haase, Jones, and Stelk voted no. Mayor Jensen voted in favor to make the sixth and deciding vote. Motion adopted. Mayor Jensen: By reason of the roll call votes on first reading and then upon second and final readings, Ordinance #9634 is declared to be lawfully adopted upon publication as required by law. Grand Island Council Session - 7/11/2017 Page 6 / 59 Page 4, City Council Regular Meeting, June 27, 2017 Council took a break at 9:15 p.m. and reconvened at 9:23 p.m. #9635 - Consideration of Vacation of Alley within Wallichs Addition – West of Jefferson Elementary School Public Works Director John Collins reported that the City had received a request from Grand Island Public Schools (GIPS) to vacate a portion of the alley running east and west between present day 7th and 8th Streets, from Broadwell Avenue to Adams Street– west of Jefferson Elementary School. Staff recommended approval. Motion by Paulick, second by Steele to approve Ordinance #9635. City Clerk: Ordinance #9635 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. City Clerk: Ordinance #9635 on second and final reading. All those in favor of the passage of this ordinance on second and final reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor Jensen: By reason of the roll call votes on first reading and then upon second and final readings, Ordinance #9635 is declared to be lawfully adopted upon publication as required by law. #9636 - Consideration of Adopting Updates to Chapter 40 of the Grand Island City Code Related to Storm Water Regulations Public Works Director John Collins reported that the City of Grand Island was obligated to conform to the Environmental Protection Agency (EPA) post construction requirements. In order for the City to meet this responsibility updates were necessary to Chapter 40. Staff recommended approval. Motion by Fitzke, second by Hehnke to approve Ordinance #9636. City Clerk: Ordinance #9636 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. City Clerk: Ordinance #9636 on second and final reading. All those in favor of the passage of this ordinance on second and final reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor Jensen: By reason of the roll call votes on first reading and then upon second and final readings, Ordinance #9636 is declared to be lawfully adopted upon publication as required by law. CONSENT AGENDA: Consent Agenda items G-14 (Resolution #2017-187) was removed for further discussion. Motion by Donaldson, second by Stelk to approve the Consent Agenda excluding item G-14. Upon roll call vote, all voted aye. Motion adopted. Grand Island Council Session - 7/11/2017 Page 7 / 59 Page 5, City Council Regular Meeting, June 27, 2017 Approving Minutes of June 13, 2017 City Council Regular Meeting. Approving Re-Appointment of Karl Kostbahn to the Occupation Tax Oversight (Food & Beverage) Committee. Approving Appointment of Tony Randone to the Regional Planning Commission. #2017-177 - Approving Request from Bosselman Pump & Pantry, Inc. dba Pump & Pantry #42, 1235 Allen Drive for a Class “D” Liquor License and Liquor Manager Designation for Brian Fausch, 2009 W Hwy 34. #2017-178 - Approving Request from Bosselman Pump & Pantry, Inc. dba Tommy Gunz Bistro/Tommy Gunz Liquor Warehouse, 1607 South Locust Street, Suite B for a Class “CK” Liquor license and Liquor Manager Designation for Brian Fausch, 2009 W Hwy 34. #2017-179 - Approving Renewal of Coal Marketing Services with Western Fuels Association. #2017-180 - Approving Bid Award for Boiler Inspection & Repair - Fall 2017 with Hayes Mechanical of LaVista, Nebraska in an Amount of $484,090.00. #2017-181 - Approving Bid Award for Turbine Generator Inspection & Repair - Technical Representative with HPI, LLC of Houston, Texas in an Amount of $66,560.00. #2017-182 - Approving Trade-In and Purchase of Equipment for the Wastewater Division of the Public Works Department with Landmark Implement of Shelton, Nebraska in an Amount of $2,096.00. #2017-183 - Approving Disadvantaged Business Enterprise Fund Plan. #2017-184 - Approving Application for the Nebraska Public Transportation Assistance Program. #2017-185 - Approving Change Order No. 1 for Asphalt Resurfacing Project 2017-AC-1 with Vonz Paving, Inc. of Hastings, Nebraska for an Increase of $133,225.00 and a Revised Contract Amount of $1,007,308.59. #2017-186 - Approving Purchase of Two (2) Hydraulic Bulk Salt Spreaders for the Streets Division of the Public Works Department from LCL Truck Equipment of Hastings, Nebraska in an Amount of $42,080.00. #2017-187 – Approving Application for the 2017 Cops Hiring Grant. Police Chief Robert Falldorf reported that the U.S. Department of Justice had opened applications for the 2017 COPs Hiring grants with a deadline of July 10, 2017. The grant funding would support paying for the salaries and benefits of four new hire Police Officer’s for three years up to $125,000 per officer. The City would be responsible for a match of at least twenty five percent of the grant. Discussion was held regarding past grants and the timeline. Grand Island Council Session - 7/11/2017 Page 8 / 59 Page 6, City Council Regular Meeting, June 27, 2017 Motion by Nickerson, second by Minton to approve Resolution #2017-187. Upon roll call vote, all voted aye. Motion adopted. #2017-172 (Amended) – Approving Correction to Resolution #2017-172 Regarding Fire Rescue Equipment. REQUESTS AND REFERRALS: Consideration of Forwarding Blighted and Substandard Area #25 (Cornhusker Army Ammunition Plant - CAAP) to the Hall County Regional Planning Commission. Regional Planning Director Chad Nabity reported that Central Nebraska Growth Foundation had a Blight and Substandard study prepared by Marvin Planning Consultants for 12,230 acres of property at the former Cornhusker Army Ammunition Plant (CAAP). This property is located west of Grand Island between Husker Highway and Airport Road and between 60th Road and Schauppsville Road. Central Nebraska Growth Foundation is a not-for-profit organization with the mission of providing a sustainable source of long-term support for the economic development of Hall County by creating sources of funding for viable prospective and existing industries that are creating new and higher-paying jobs for low to moderately paid individuals. Staff recommended forwarding this item to the Regional Planning Commission. Ron Depue attorney for the applicant and Keith Marvin spoke in support. Discussion was held regarding annexation. Mr. Nabity stated it would take many years for this to all be annexed. He explained the state statute allowing this to happen. Motion by Stelk, second by Paulick to approve. Upon roll call vote, Councilmembers Paulick, Steele, Minton, Fitzke, Donaldson, Hehnke, Jones, Stelk, and Nickerson voted aye. Councilmember Haase voted no. Motion adopted. RESOLUTIONS: #2017-188 - Consideration of Approving Intent to Use the Remainder of Clean Water State Revolving Fund (CWSRF) Loan Proceeds for Sanitary Sewer Collection System Improvements. This item was related to the aforementioned Public Hearing. Motion by Minton, second by Fitzke to approve Resolution #2017-188. Upon roll call vote, all voted aye. Motion adopted. #2017-189 - Consideration of Approving Amendment to the Redevelopment Plan for CRA Area #1 for Site Specific Redevelopment Plan located at 201-205 West 3rd Street (Hedde Building). This item was related to the aforementioned Public Hearing. Motion by Donaldson, second by Stelk to approve Resolution #2017-189. Upon roll call vote, all voted aye. Motion adopted. Grand Island Council Session - 7/11/2017 Page 9 / 59 Page 7, City Council Regular Meeting, June 27, 2017 #2017-190 - Consideration of Approving CRA Area #24 Blighted and Substandard Study for 0.74 Acres located at 701, 711 and 715 N. Howard (TAM, LLC). This item was related to the aforementioned Public Hearing. Mr. Nabity stated this was the 2nd micro blight area. Discussed was the housing shortage in Grand Island. Motion by Minton, second by Paulick to approve Resolution #2017-190. Upon roll call vote, all voted aye. Motion adopted. #2017-191 - Consideration of Approving Economic Development Incentive Agreement with Hendrix ISA, LLC, 621 Stevens Road, Ephrata, Pennsylvania. City Administrator Marlan Ferguson reported that Hendrix ISA, LLC had submitted an LB-840 application for a forgivable loan in the amount of $600,000.00. Proposed was the creation of 43 full-time equivalents at an average minimum rate of $13.50 per hour. Grand Island Area Economic Development (GIAEDC) President Dave Taylor stated the GIAEDC approved the application at their September 26, 2016 meeting. Jeff Vinson, Chairman of the Citizens Advisory Review Committee stated the committee met on June 14, 2017 and approved the application. Motion by Nickerson, second by Hehnke to approve Resolution #2017-191. Upon roll call vote, all voted aye. Motion adopted. PAYMENT OF CLAIMS: Motion by Hehnke, second by Donaldson to approve the Claims for the period of June 14, 2017 through June 27, 2017 for a total amount of $5,472,411.83. Upon roll call vote, Councilmembers Steele, Minton, Donaldson, Fitzke, Hehnke, Haase, Jones, Stelk, and Nickerson voted aye. Motion adopted. Councilmember Paulick abstained. ADJOURNMENT: The meeting was adjourned at 10:29 p.m. RaNae Edwards City Clerk Grand Island Council Session - 7/11/2017 Page 10 / 59 City of Grand Island Tuesday, July 11, 2017 Council Session Item G-2 Approving Re-Appointments of Todd Enck, Marv Webb, Brad Kissler, and Justin Oseka to the Building Code Advisory Board Mayor Jensen has submitted the re-appointments of Todd Enck, Marv Webb, Brad Kissler, and Justin Oseka to the Building Code Advisory board. The appointments would become effective August 1, 2017 upon approval by the City Council and would expire on August 1, 2019. Staff Contact: Mayor Jeremy Jensen Grand Island Council Session - 7/11/2017 Page 11 / 59 Grand Island Council Session - 7/11/2017 Page 12 / 59 City of Grand Island Tuesday, July 11, 2017 Council Session Item G-3 #2017-192 - Approving Final Plat and Subdivision Agreement for GIPS Jefferson Subdivision Staff Contact: Chad Nabity Grand Island Council Session - 7/11/2017 Page 13 / 59 Council Agenda Memo From:Regional Planning Commission Meeting:July 11, 2017 Subject:GIPS Jefferson Subdivision – Final Plat Presenter(s):Chad Nabity, AICP, Regional Planning Director Background This property is located south of 8th Street and east of Broadwell Avenue in the City of Grand Island, in Hall County, Nebraska. It consists of 2 lots and 5.004 acres. Discussion The plat for GIPS Jefferson Subdivision, Final Plat was considered by the Regional Planning Commission at the July 5, 2017 meeting. A motion was made by Rainforth and seconded by Apfel to approve the plat as presented. A roll call vote was taken and the motion passed with 8 members present and voting in favor (Apfel, Allan, O’Neill, Ruge, Rainforth, Rubio, Sears and Randone) and no members voting no or abstaining. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that Council approve the final plat as presented. Grand Island Council Session - 7/11/2017 Page 14 / 59 Sample Motion Move to approve as recommended. Developer/Owner Hall County District 2 P.O. Box 4904 Grand Island, NE 68802 To create 2 lots located south of 8th Street and east of Broadwell Avenue, in the City of Grand Island, in Hall County, Nebraska. Size: 5.004 acres Zoning: R-4 – High Density Residential Development Road Access: Existing City roads Water Public: City water is available. Sewer Public: City sewer is available. Grand Island Council Session - 7/11/2017 Page 15 / 59 Grand Island Council Session - 7/11/2017 Page 16 / 59 Grand Island Council Session - 7/11/2017 Page 17 / 59 Approved as to Form ¤ ___________ July 7, 2017 ¤ City Attorney R E S O L U T I O N 2017-192 WHEREAS Hall County District 2, being the owner of the land described hereon, have caused the same to be surveyed, subdivided, platted and designated as “GIPS JEFFERSON SUBDIVISION”, a subdivision in all of Lots 1-10, Block 10, Lots 1-3, 7-10, Block 11, Lots 1-5, Block 13, Lot 5, Block 14 , all in Wallichs Addition all in the City of Grand Island, Hall County, Nebraska, and has caused a plat thereof to be acknowledged by it; and WHEREAS, a copy of the plat of such subdivision has been presented to the Boards of Education of the various school districts in Grand Island, Hall County, Nebraska, as required by Section 19-923, R.R.S. 1943; and WHEREAS, a form of subdivision agreement has been agreed to between the owner of the property and the City of Grand Island. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the form of subdivision agreement herein before described is hereby approved, and the Mayor is hereby authorized to execute such agreement on behalf of the City of Grand Island. BE IT FURTHER RESOLVED that the final plat of GIPS JEFFERSON SUBDIVISION, as made out, acknowledged, and certified, is hereby approved by the City Council of the City of Grand Island, Nebraska, and the Mayor is hereby authorized to execute the approval and acceptance of such plat by the City of Grand Island, Nebraska. - - -Adopted by the City Council of the City of Grand Island, Nebraska, July 11, 2017. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 7/11/2017 Page 18 / 59 City of Grand Island Tuesday, July 11, 2017 Council Session Item G-4 #2017-193 - Approving Final Plat and Subdivision Agreement for Hope Valley Subdivision Staff Contact: Chad Nabity Grand Island Council Session - 7/11/2017 Page 19 / 59 Council Agenda Memo From:Regional Planning Commission Meeting:July 11, 2017 Subject:Hope Valley Subdivision – Final Plat Presenter(s):Chad Nabity, AICP, Regional Planning Director Background This property is located north of Capital Avenue and east of Engleman Road in the City of Grand Island, in Hall County, Nebraska. It consists of 2 lots and 1.934 acres. Discussion The plat for Hope Valley Subdivision, Final Plat was considered by the Regional Planning Commission at the July 5, 2017 meeting. A motion was made by Rainforth and seconded by Apfel to approve the plat as presented. A roll call vote was taken and the motion passed with 8 members present and voting in favor (Apfel, Allan, O’Neill, Ruge, Rainforth, Rubio, Sears and Randone) and no members voting no or abstaining. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that Council approve the final plat as presented. Grand Island Council Session - 7/11/2017 Page 20 / 59 Sample Motion Move to approve as recommended. Developer/Owner Hope Nelsen 3987 W. Capital Ave. Grand Island, NE 68803 To create 2 lots located north of Capital Avenue and east of Engleman Road, in the City of Grand Island, in Hall County, Nebraska. Size: 1.934 acres Zoning: LLR – Large Lot Residential Development Road Access: Existing City roads. Water Public: City water is available. Sewer Public: City sewer is available. Grand Island Council Session - 7/11/2017 Page 21 / 59 Grand Island Council Session - 7/11/2017 Page 22 / 59 Grand Island Council Session - 7/11/2017 Page 23 / 59 Approved as to Form ¤ ___________ July 7, 2017 ¤ City Attorney R E S O L U T I O N 2017-193 WHEREAS Hope E. Nelsen, being the owner of the land described hereon, have caused the same to be surveyed, subdivided, platted and designated as “HOPE VALLEY SUBDIVISION”, a subdivision being all of Lot One (1), Jack Voss Horse County Club Fourth Subdivision, in the City of Grand Island, Hall County, Nebraska, and has caused a plat thereof to be acknowledged by it; and WHEREAS, a copy of the plat of such subdivision has been presented to the Boards of Education of the various school districts in Grand Island, Hall County, Nebraska, as required by Section 19-923, R.R.S. 1943; and WHEREAS, a form of subdivision agreement has been agreed to between the owner of the property and the City of Grand Island. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the form of subdivision agreement herein before described is hereby approved, and the Mayor is hereby authorized to execute such agreement on behalf of the City of Grand Island. BE IT FURTHER RESOLVED that the final plat of HOPE VALLEY SUBDIVISION, as made out, acknowledged, and certified, is hereby approved by the City Council of the City of Grand Island, Nebraska, and the Mayor is hereby authorized to execute the approval and acceptance of such plat by the City of Grand Island, Nebraska. - - - Adopted by the City Council of the City of Grand Island, Nebraska, July 11, 2017. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 7/11/2017 Page 24 / 59 City of Grand Island Tuesday, July 11, 2017 Council Session Item G-5 #2017-194 - Approving Bid Award - Spray Dry Absorber - Interior Protective Coating Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 7/11/2017 Page 25 / 59 Council Agenda Memo From:Timothy G. Luchsinger, Utilities Director Stacy Nonhof, Assistant City Attorney Meeting Date:July 11, 2017 Subject:Spray Dry Absorber - Interior Protective Coating Presenter(s):Timothy G. Luchsinger, Utilities Director Background The Spray Dry Absorber (SDA) at the Platte Generating Station is used to remove the acid gasses from the flue gas to meet environmental requirements. Ultrasonic thickness testing has shown the bare steel walls of the SDA vessel are experiencing severe corrosion and wall loss. Some utilities have seen this problem migrate to the point of vessel collapse. Other utilities are now applying coating systems to mitigate the corrosion. This project is for the installation of a coating system on the interior Platte Generating Station SDA Vessel. Every five years, an extended outage is conducted at Platte Generating Station to perform a major overhaul of the turbine generator. The fall of 2017 outage is currently scheduled for September 14 through October 31, 2017, during which time the interior of the Spray Dry Absorber will be cleaned, vessel welds repaired and a protective coating applied. Plant engineering staff developed the detailed specifications issued for bids covering this scope of work. Discussion The specification for the Spray Dry Absorber Interior Protective Coating was advertised and issued for bid in accordance with the City Purchasing Code. Bids were publicly opened on June 8, 2017. The engineer’s estimate for this project was $1.3 million. Bidder Base Bid Price 2,000 Manhours Weld Repairs Total Bid Price Allen Blasting & Coating Weaver, Iowa $393,687.00 $347,512.00 $741,199.00 Industrial Services Group Sumter, South Carolina $559,148.00 $265,000.00 $824,148.00 Integrated Global Services Richmond, Virginia $607,913.43 *$ 52,760.00 $660,673.43 W.S. Bunch Omaha, Nebraska $668,650.00 $321,706.00 $990,356.00 Grand Island Council Session - 7/11/2017 Page 26 / 59 Bidder Base Bid Price 2,000 Manhours Weld Repairs Total Bid Price Hartman Walsh Ind. Services St. Louis, Missouri $724,975.00 $267,338.00 $992,313.00 McGill Restoration Omaha, Nebraska $899,790.00 $222,216.00 $1,122,006.00 GE Power Windsor, Connecticut $1,504,100.00 $180,000.00 $1,684,100.00 All proposals were reviewed by the engineering staff. The two lowest bidders did not comply with the requirements of the bid documents and specifications. *Integrated Global did not provide the required firm bid for 2,000 man hours of weld repair, provided unacceptable alternatives and does not meet the experience requirements. Allen Blasting failed to provide the required bid submittals and did not submit a welding bid from an acceptable welding subcontractor. Industrial Services Group has no exceptions and is compliant with the specifications and has extensive experience applying the specialized coating systems on SDAs. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that Council award the Contract for Spray Dry Absorber-Interior Protective Coating to Industrial Services Group, as the low responsive bidder, with the bid in the amount of $824,148.00. Sample Motion Move to approve the bid of $824,148.00 from Industrial Services Group for the Spray Dry Absorber-Interior Protective Coating at Platte Generating Station. Grand Island Council Session - 7/11/2017 Page 27 / 59 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE:June 8, 2017 at 2:00 p.m. FOR:Spray Dry Absorber – Interior Protective Coating DEPARTMENT:Utilities ESTIMATE:$1,300,000.00 FUND/ACCOUNT:520 PUBLICATION DATE:May 25, 2017 NO. POTENTIAL BIDDERS:16 SUMMARY Bidder:Integrated Global Services Allen Blasting and Coating Richmond, VA Wever, IA Bid Security:Atlantic Specialty Ins. Co.United Fire & Casualty Co. Exceptions:Noted None Bid Price: Material:$149,677.50 $126,452.00 Labor:$447,972.50 $258,400.00 Sales Tax:$ 10,163.43 $ 8,852.00 Total Bid:$607,913.43 $393,687.00 Additional Man hours of Weld Repairs:$ 52,760.00 $347,512.00 Grand Island Council Session - 7/11/2017 Page 28 / 59 Bidder:Industrial Services Group Hartman Walsh Industrial Services Sumter, SC St. Louis, MO Bid Security:RLI Insurance Co.Travelers Casualty & Surety Co. Exceptions:Noted Noted Bid Price: Material:$429,048.00 $470,900.00 Labor:$126,053.00 $248,500.00 Sales Tax:$ 4,047.00 $ 5,575.00 Total Bid:$559,148.00 $724,975.00 Additional Man hours of Weld Repairs:$265,000.00 $267,338.00 Bidder:W.S. Bunch GE Power Omaha, NE Windsor, CT Bid Security:United Fire & Casualty Co.Fidelity & Deposit Co. Exceptions:None Noted Bid Price: Material:$101,500.00 $ 446,510.00 Labor:$530,150.00 $1,057,590.00 Sales Tax:$ 37,000.00 City to add 7% sales tax as estimate Total Bid:$668,650.00 $1,504,100.00 Additional Man hours of Weld Repairs:$321,706.00 $180,000.00 Bidder:McGill Restoration Omaha, NE Bid Security:Universal Surety Co. Exceptions:Noted Bid Price: Material:$207,000.00 Labor:$678,500.00 Sales Tax:$ 14,490.00 Total Bid:$899,790.00 Additional Man hours of Weld Repairs:$222,216.00 cc:Tim Luchsinger, Utilities Director Pat Gericke, Utilities Admin. Assist. Marlan Ferguson, City Administrator Renae Griffiths, Finance Director Stacy Nonhof, Purchasing Agent Darrell Dorsey, PGS Plant Supt. Karen Nagel, Utilities Secretary P1972 Grand Island Council Session - 7/11/2017 Page 29 / 59 Approved as to Form ¤ ___________ July 7, 2017 ¤ City Attorney R E S O L U T I O N 2017-194 WHEREAS, the City of Grand Island invited sealed bids for Spray Dry Absorber – Interior Protective Coating, according to plans and specifications on file with the Utilities Department; and WHEREAS, May 30, 2017, bids were received, opened and reviewed; and WHEREAS, Industrial Services Group of Sumter, South Carolina, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $824,148.00; and WHEREAS, the bid of Industrial Services Group is less than the estimate for Spray Dry Absorber – Interior Protective Coating. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Industrial Services Group, in the amount of $824,148.00 for Spray Dry Absorber – Interior Protective Coating, is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, July 11, 2017. _______________________________ Jeremy L. Jensen, Mayor Attest: ___________________________ RaNae Edwards, City Clerk Grand Island Council Session - 7/11/2017 Page 30 / 59 City of Grand Island Tuesday, July 11, 2017 Council Session Item G-6 #2017-195 - Approving Bid Award - Precipitator, Bottom Ash & Boiler Industrial Cleaning - Fall 2017 Outage at Platte Generating Station Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 7/11/2017 Page 31 / 59 Council Agenda Memo From:Timothy G. Luchsinger, Utilities Director Stacy Nonhof, Assistant City Attorney Meeting Date:July 11, 2017 Subject:Precipitator, Bottom Ash and Boiler Industrial Cleaning – Fall 2017 Presenter(s):Timothy G. Luchsinger, Utilities Director The electrostatic precipitator at the Platte Generating Station is the air quality control equipment used to remove coal ash particulates from the plant’s boiler flue gas stream. Proper performance of this equipment is required as part of the plant’s operating permit. Due to volume and characteristics of the coal ash, the precipitator must be grit blasted twice a year to remove ash build-up to allow the plant to remain below permitted emission levels. In addition to maintaining performance, removal of the ash deposits also allows an inspection of the precipitator internal surfaces and components. The next outage is scheduled for September of this year. Specifications were developed by the plant maintenance staff for the removal of ash deposits throughout the precipitator and boiler including grit blasting of the electrostatic precipitator, bulk vacuuming of the associated ductwork and hoppers, and high pressure water wash of the bottom ash system. Discussion The specifications for the Precipitator, Bottom Ash and Boiler Industrial Cleaning-Fall 2017 Outage were advertised and issued for bid in accordance with the City Purchasing Code. Bids were publicly opened on June 27, 2017. Specifications were sent to seven potential bidders and responses were received as listed below. The engineer’s estimate for this project was $160,000.00. Bidder Bid Amount W-S Industrial Services, Inc. Council Bluffs, Iowa $112,804.00 Meylan Enterprises, Inc. Omaha, Nebraska $125,125.27 Veolia ES Industrial Services Liberty, Missouri $144,875.86 Grand Island Council Session - 7/11/2017 Page 32 / 59 The bids were reviewed by utility engineering staff. All bids were in compliance with the specifications and had no exceptions. The bid from W-S Industrial Services, Inc., is compliant with specifications and less than the engineer’s estimate. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the bid of W-S Industrial Services, Inc., of Council Bluffs, Iowa, as the low responsive bidder, with a bid in the amount of $112,804.00. Sample Motion Move to approve the bid in the amount of $112,804.00 from W-S Industrial Services, Inc., for the Precipitator, Bottom Ash and Boiler Industrial Cleaning – Fall 2017 Outage. Grand Island Council Session - 7/11/2017 Page 33 / 59 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE:June 27, 2017 at 2:00 p.m. FOR:Precipitator, Bottom Ash & Boiler Industrial Cleaning – Fall 2017 Outage DEPARTMENT:Utilities ESTIMATE:$160,000.00 FUND/ACCOUNT:520 PUBLICATION DATE:June 12, 2017 NO. POTENTIAL BIDDERS:7 SUMMARY Bidder:Veolia ES Industrial Services, Inc. Liberty, MO Bid Security:Evergreen National Indemnity Co. Exceptions:None Bid Price: Precipitator Grit Vacuum Hydro-blasting Blasting Services Services Material:$27,500.00 $32,290.00 $28,848.00 Labor:$ 7,816.00 $25,552.00 $13,392.00 Sales Tax:$ 2,472.12 $ 4,048.94 $ 2,956.80 Base Bid:$37,788.12 $61,890.94 $45,196.80 Total Bid $144,875.86 Grand Island Council Session - 7/11/2017 Page 34 / 59 Bidder:W-S Industrial Services, Inc. Council Bluffs, IA Bid Security:Merchants Bonding Co. Exceptions:None Bid Price: Precipitator Grit Vacuum Hydro-blasting Blasting Services Services Material:$18,267.64 $12,844.58 $18,781.00 Labor:$13,265.00 $27,022.68 $15,243.40 Sales Tax:$ 2,207.28 $ 2,7901.71 $ 2,381.71 Base Bid:$33,739.92 $42,657.97 $36,406.11 Total Bid $112,804.00 Bidder:Meylan Enterprises, Inc. Omaha, NE Bid Security:Universal Surety Co. Exceptions:None Bid Price: Precipitator Grit Vacuum Hydro-blasting Blasting Services Services Material:$ 4,876.00 $26,760.00 $13,682.50 Labor:$28,613.00 $30,984.00 $12,024.00 Sales Tax:$ 2,344.23 $ 4,042.08 $ 1,799.46 Base Bid:$35,833.23 $61,786.08 $27,505.96 Total Bid $125,125.27 cc:Tim Luchsinger, Utilities Director Darrell Dorsey, PGS Plant Superintendent Renae Griffiths, Finance Director Stacy Nonhof, Purchasing Agent Pat Gericke, Utilities Admin. Assist.Karen Nagel, Utilities Secretary P1982 Grand Island Council Session - 7/11/2017 Page 35 / 59 Approved as to Form ¤ ___________ July 7, 2017 ¤ City Attorney R E S O L U T I O N 2017-195 WHEREAS, the City of Grand Island invited sealed bids for Precipitator, Bottom Ash and Boiler Industrial Cleaning – Fall 2017 Outage, according to plans and specifications on file with the Utilities Department; and WHEREAS, on June 27, 2017, bids were received, opened and reviewed; and WHEREAS, W-S Industrial Services of Council Bluffs, Iowa, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $112,804.00; and WHEREAS, the bid of W-S Industrial Services, Inc., is less than the estimate for Precipitator, Bottom Ash and Boiler Industrial Cleaning – Fall 2017 Outage. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of W-S Industrial Services, Inc., in the amount of $112,804.00, for Precipitator, Bottom Ash and Boiler Industrial Cleaning – Fall 2017 Outage, is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, July 11, 2017. _______________________________ Jeremy L. Jensen, Mayor Attest: ___________________________ RaNae Edwards, City Clerk Grand Island Council Session - 7/11/2017 Page 36 / 59 City of Grand Island Tuesday, July 11, 2017 Council Session Item G-7 #2017-196 - Approving Change Order #1 - Project 2017-PS-1 - Washington Street Parking & Storage Area Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 7/11/2017 Page 37 / 59 Council Agenda Memo From:Timothy Luchsinger, Utilities Director Stacy Nonhof, Assistant City Attorney Meeting:July 11, 2017 Subject:Change Order #1 for Project 2017-PS-1 Washington Street Parking and Storage Area Presenter(s):Timothy Luchsinger, Utilities Director Background On March 27, 2017, Council approved a contract with Lacy Construction Company of Grand Island, Nebraska, for a concrete parking and materials storage area and related improvements on the west side of the Electric Line Department’s office located at 1116 W. North Front Street. During construction, additional areas were identified for reconstruction due to their condition resulting in an increase in the total construction price. The contract specifies that the contractor will be paid on the basis of actual quantity installed, times unit price. Discussion The project area is adjacent to the west side of vacated Washington Street and south of 4th Street. The existing curb and gutter in the area was originally planned to be ground down to provide access to the new storage area. However, it was found that due to its condition, this would not provide a safe transition for heavy equipment and truck access to the storage area; thereby requiring the curb and gutter to be removed and reconstructed. Additionally, the Public Works Department was working along 4th Street placing ADA compliant sidewalks. As part of the department’s work, it was agreed to rebuild additional sidewalk to bring all the area into compliance. It was also agreed to remove and replace curb and gutter along 4th Street due to its condition and to facilitate positive storm drainage for the Utilities Storage site. Those associated costs will be paid by the Street Department. The following is a summary of changes to the total amount: Item +/- Unit Unit Price Amount E.1.01 Removal Conc Pavement 12.6 S.Y.$ 9.31 $ 117.40 E.1.02 Removal Conc parking Area Pavement 4.5 S.Y.$ 7.06 $ 31.77 Grand Island Council Session - 7/11/2017 Page 38 / 59 Item +/- Unit Unit Price Amount E.1.03 Remove Conc Sidewalk 179.0 S.F. $ 0.98 $ 175.42 E.1.04 Remove 30” Wide Curb & Gutter 205.8 L.F.$ 3.61 $ 742.94 E.1.07 Pavement Saw Cut 91.6 L.F.$ 4.37 $ 400.29 E.1.08 7” Portland Conc Roadway Pavement 9.2 S.Y.$ 39.72 $ 365.42 E.1.09 7” Portland Conc Parking Area Pavement 15.7 S.Y.$ 39.09 $ 613.71 E.1.10 7” Portland Conc Driveway Pavement 2.0 S.Y.$ 69.55 $ 139.10 E.1.11 30” Wide Conc Curb & Gutter Section 46.3 L.F.$ 21.17 $ 980.17 E.1.12 4” Portland Conc Sidewalk Pavement 1,634.8 S. F.$ 3.74 $6,114.04 E.1.14 2” Sch. 40 PVC Conduit 4.0 L.F.$ 1.38 $ 5.52 E.1.18 Compacted Sand Backfill (10.6) TN.$ 15.64 $(165.78) E.1.19 Sodding (98.2) S.F.$ 0.81 $ ( 79.54) Change Order Amount $9,440.46 The project’s budgeted amount was $150,000.00. Two bids were received and the low bid from Lacy Construction Company for the work was $96,000.00. With Change Order #1, the total contract amount is $105,440.46. Of this amount, the City’s Street Department has agreed to reimburse the Utilities Department $16,172.51. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve Change Order #1 to the contract for Project 2017-PS-1 – Washington Street Parking and Storage Area, in the amount of $9,440.46 for a total contract amount of $105,440.46. Sample Motion Move to approve Change Order #1 to the contract with Lacy Construction Company for Project 2017-PS-1 – Washington Street Parking and Storage Area, in the amount of $9,440.46. Grand Island Council Session - 7/11/2017 Page 39 / 59 Grand Island Council Session - 7/11/2017 Page 40 / 59 Approved as to Form ¤ ___________ July 7, 2017 ¤ City Attorney R E S O L U T I O N 2017-196 WHEREAS, at the March 27, 2017 Council meeting, Council awarded the contract for Project 2017-PS-1 – Washington Street Parking and Storage Area, to Lacy Construction Company of Grand Island, Nebraska, in the amount of $96,000.00; and WHEREAS, unanticipated design changes occurred to address work for additional concrete surfacing, curb and gutter and sidewalks; and WHEREAS, as a result of these design changes, Change Order #1 was prepared for an additional $9,440.46, for a total contract amount of $105,440.46. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that Change Order #1 for Project 2017-PS- 1 – Washington Street Parking and Storage Area, is hereby approved and the Mayor is hereby authorized to sign Change Order #1 on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, July 11, 2017. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 7/11/2017 Page 41 / 59 City of Grand Island Tuesday, July 11, 2017 Council Session Item G-8 #2017-197 - Approving Bid Award - Line Valve Operators for the Water Shop Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 7/11/2017 Page 42 / 59 Council Agenda Memo From:Timothy G. Luchsinger, Utilities Director Stacy Nonhof, Assistant City Attorney Meeting Date:July 11, 2017 Subject:Line Valve Operators Presenter(s):Timothy G. Luchsinger, Utilities Director Background The City of Grand Island’s water distribution system is made up of over 7,000 line valves used to isolate and direct water flow in the water distribution system. The American Water Work Association (AWWA) recommends that line valves be operated once a year. It takes anywhere from 8.5 to 60 full turns to operate line valves. Currently, the Water Shop uses “tee” handled manual operators for most valves, and handheld hydraulic operators for some harder operating valves. The current hydraulic operators have dial gauges to monitor the amount of torque used to operate the valves, and must be continually monitored by the operator to determine when to reverse the rotation. The existing hydraulic operators are heavy machines and must be lifted out of the truck and held down by personnel to use. Several personnel have been injured in the past by operating line valve operators. A new style of hydraulic operator is now available that is mounted on a swing arm, mounted to the truck and does not need to be lifted. The hydraulic operator is computer controlled to monitor how much torque is applied to the valves. If the torque limit is met, the machine automatically reverses until the valve is fully operated. Many of the line valves are located under the streets. To operate, personnel must stand in the street while running the valves. With the new style of hydraulic operator, personnel can stand off to the side to operate the line valves. Discussion Specifications were developed by the engineering staff to purchase four valve operators for each of the Water Shop trucks that currently have hydraulic operators and were advertised and issued for bid in accordance with the City Purchasing Code. Grand Island Council Session - 7/11/2017 Page 43 / 59 Bids were publicly opened on June 29, 2017. Additional options and new hydraulic units were included in the only bid not requested in the specification. Utilizing the existing hydraulic pump units and removing the GPS locators from the bid, an adjustment was made. The engineer’s estimate for this project was $100,000.00. Bidder Base Bid Price Adjustments Total Bid Price E. H. Wachs Harvard, Illinois $145,541.40 $(50,696.60)$94,844.80 The bid was reviewed by plant engineering staff for compliance with the City’s detailed specifications. Discussions were held with E.H. Wachs to remove the hydraulic pumps and GPS locators to be compliant with the bid specification. The bid is otherwise compliant with the specifications and used as the only compliant bidder. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that Council award the Contract for the Line Valve Operators to E.H. Wachs of Harvard, Illinois, as the low responsive bidder, with the bid in the amount of $94,844.80. Sample Motion Move to approve the bid in the amount of $94,844.80 from E.H. Wachs of Harvard, Illinois, for the Line Valve Operators. Grand Island Council Session - 7/11/2017 Page 44 / 59 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE:June 29, 2017 at 2:00 p.m. FOR:Line Valve Operators DEPARTMENT:Utilities ESTIMATE:$100,000 FUND/ACCOUNT:525 PUBLICATION DATE:June 13, 2017 NO. POTENTIAL BIDDERS:3 SUMMARY Bidder:E.H. Wachs Lincolnshire, IL Bid Security:Travelers Casualty & Surety Co. Exceptions:Noted Bid Price: Material:$136,020.00 Labor: ---- Sales Tax:$ 9,521.40 Total Bid:$145,541.40 cc:Tim Luchsinger, Utilities Director Pat Gericke, Utilities Admin. Assist. Marlan Ferguson, City Administrator Renae Griffiths, Finance Director Stacy Nonhof, Purchasing Agent Lynn Mayhew, Assist. Utilities Director Karen Nagel, Utilities Secretary P1983 Grand Island Council Session - 7/11/2017 Page 45 / 59 Approved as to Form ¤ ___________ July 7, 2017 ¤ City Attorney R E S O L U T I O N 2017-197 WHEREAS, the City of Grand Island invited sealed bids for Line Valve Operators, according to plans and specifications on file with the Utilities Department; and WHEREAS, on June 29, 2017, bids were received, opened and reviewed; and WHEREAS, E.H. Wachs of Harvard, Illinois, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $94,844.80; and WHEREAS, the bid of E.H. Wachs is less than the estimate for Line Valve Operators. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid from E.H. Wachs, in the amount of $94,844.80, for Line Valve Operators, is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, July 11, 2017. _______________________________ Jeremy L. Jensen, Mayor Attest: ___________________________ RaNae Edwards, City Clerk Grand Island Council Session - 7/11/2017 Page 46 / 59 City of Grand Island Tuesday, July 11, 2017 Council Session Item G-9 #2017-198 - Approving Purchase of Three (3) Water Aeration System Blowers for the Wastewater Division of the Public Works Department Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 7/11/2017 Page 47 / 59 Council Agenda Memo From:Marvin Strong PE, Wastewater Treatment Plant Engineer Meeting:July 11, 2017 Subject:Approving Purchase of Three (3) Water Aeration System Blowers for the Wastewater Division of the Public Works Department Presenter(s):John Collins PE, Public Works Director Background On June 5, 2017 the Wastewater Division of the Public Works Department advertised for bids for Three (3) Water Aeration System Blowers. There were six (6) potential bidders for this purchase. The air blowers that are currently in use for the Waste Activated Sludge or W.A.S. tanks at the plant were originally installed in 1965 as part of the original plant. These blowers are used to keep solids in suspension in large tanks. They are well beyond their expected life and as such are less efficient than newer technology. The process that these blowers are used for has changed since the original build in 1965. They were used as aeration basins blowers which had a static water level and high air demand. The new use for the tanks is storing W.A.S. which is taken and processed in our solids handling facility. Using the tanks for W.A.S. storage means the tanks have a constantly changing water level in them. The new blowers will automatically adjust the air supply as the levels change, which means that when demand is high they will produce more air and when it is low they will produce less. By having a system that adjusts automatically we will save in utility costs and maintain a constant air flow to the tanks no matter what level the liquid is at. Discussion Five (5) bids were received and opened on June 20, 2017. Four (4) of the bids were submitted in compliance with the plans and specifications; the low bidder offered equipment that did not meet specifications. Staff contacted the low bidder to discuss the turbo blowers bid, as there were concerns regarding using these where the water level in the tank is non-static. The low bidder agreed that the turbo blowers would not perform properly for this application. Grand Island Council Session - 7/11/2017 Page 48 / 59 A summary of the bids is shown below. Bidder Bid Price Aerzen of Coatesville, PA $178,074.00 Hardy PRO-Air Systems & Service of Antioch, IL $200,395.00 Gurney of Omaha, NE $223,479.00 Electric Pump of Des Moines, IA $258,830.00 SSI Aeration, Inc. of Poughkeepsie, NY $277,686.00 There are sufficient funds in Account No. 53030054-85213-53046, which were approved in the 2016/2017 budget. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve awarding the bid to Hardy PRO-Air Systems & Service of Antioch, Illinois in the amount of $200,395.00 for the purchase of three (3) Water Aeration System Blowers for the Wastewater Division of the Public Works Department. Sample Motion Move to approve the resolution. Grand Island Council Session - 7/11/2017 Page 49 / 59 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE:June 20, 2017 at 2:00 p.m. FOR:Water Aeration System Blowers DEPARTMENT:Public Works ESTIMATE:$250,000.00 FUND/ACCOUNT:53030054-85213-53046 PUBLICATION DATE:June 3, 2017 NO. POTENTIAL BIDDERS:6 SUMMARY Bidder:Aerzen Gurney Coatesville, PA Omaha, NE Bid Security:None North American Specialty Ins. Co. Exceptions:None None Bid Price:178,074.00 $223,479.00 Bidder:Electric Pump Hardy PRO-Air Systems & Service Des Moines, IA Antioch, IL Bid Security:Merchants Bonding Co.Western Surety Co. Exceptions:None None Bid Price:$258,830.00 $200,395.00 Bidder:SSI Aeration, Inc. Poughkeepsie, NY Bid Security:International Fidelity Ins. Co. Exceptions:None Bid Price:$277,686.00 Grand Island Council Session - 7/11/2017 Page 50 / 59 cc:John Collins, Public Works Director Catrina DeLosh, PW Admin. Assist. Marlan Ferguson, City Administrator Renae Griffiths, Finance Director Stacy Nonhof, Purchasing Agent John Rundle, Wastewater Maint. Supervisor P1979 Grand Island Council Session - 7/11/2017 Page 51 / 59 Approved as to Form ¤ ___________ July 7, 2017 ¤ City Attorney R E S O L U T I O N 2017-198 WHEREAS, the City of Grand Island invited sealed bids for Three (3) Water Aeration System Blowers for the Wastewater Division, according to plans and specifications on file with the City Engineer/Public Works Director; and WHEREAS, on June 20, 2017 bids were received, opened, and reviewed; and WHEREAS, Hardy PRO-Air Systems & Service of Antioch, Illinois submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $200,395.00; and WHEREAS, Hardy PRO-Air Systems & Service’s bid was below the engineer’s estimate for the project: and WHEREAS, funds are available in the Fiscal Year 2016/2017 budget for this purchase. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Hardy PRO-Air Systems & Service of Antioch, Illinois in the amount of $200,395.00 for Three (3) Water Aeration System Blowers is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, July 11, 2017. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 7/11/2017 Page 52 / 59 City of Grand Island Tuesday, July 11, 2017 Council Session Item G-10 #2017-199 - Approving Certificate of Final Completion for Sterling Estates Fourth Subdivision – Ebony Lane; Paving District No. 1262 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 7/11/2017 Page 53 / 59 Council Agenda Memo From:Keith Kurz P.E., Assistant Public Works Director Meeting:July 11, 2017 Subject:Approving Certificate of Final Complete for Sterling Estates Fourth Subdivision – Ebony Lane; Paving District No. 1262 Presenter(s):John Collins P.E. - Public Works Director Background Street Improvement District No. 1262 was created by the City Council on July 14, 2015. Legal notice of the creation of the District was published in the Grand Island Independent on July 20, 2015. A notification letter of the district creation was also mailed to all affected property owners. The City and Developer were in contact regarding this street improvement district the past couple of years. Several adjustments made to the subdivision plat delayed this paving district; as well as Capital Improvement Funds not being available. This paving project was funded for FY 2016/2017. This public/private partnership allowed for development of the area, which consists of a City park with parking, as well as meeting the developer’s needs. A portion of this paving district will be assessed to the subdivision developer, whom has signed the district creation petition form. The City Council awarded the bid for construction of Sterling Estates Fourth Subdivision – Ebony Lane; Paving District No. 1262 to The Diamond Engineering Company of Grand Island, Nebraska on February 14, 2017, in the amount of $172,967.00. Work on the project commenced March 2017, with completion June 2017. Discussion The project was completed in accordance with the terms, conditions and stipulations of the contract, plans and specifications. Construction work was completed at a total cost of $173,597.00, which is an overrun of $630.00. Additional project costs are shown below. Grand Island Council Session - 7/11/2017 Page 54 / 59 ADDITIONAL DISTRICT COSTS Public Works Engineering Division Design $ 5,207.91 Olsson Associates Survey & Construction Observation $ 7,500.00 The Grand Island Independent Advertising $ 119.82 Subtotal Additional District Costs = $12,827.73 Total amount assessable is $186,424.73, which will be presented to the Board of Equalization on August 22, 2017. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the Certificate of Final Completion for Sterling Estates Fourth Subdivision – Ebony Lane; Paving District No. 1262 and set the Board of Equalization date of August 22, 2017. Sample Motion Move to approve the Certificate of Final Completion for Sterling Estates Fourth Subdivision – Ebony Lane; Paving District No. 1262 and set the Board of Equalization date of August 22, 2017. Grand Island Council Session - 7/11/2017 Page 55 / 59 ENGINEER’S CERTIFICATE OF FINAL COMPLETION Sterling Estates Fourth Subdivision – Ebony Lane; Paving District No. 1262 CITY OF GRAND ISLAND, NEBRASKA July 11, 2017 TO THE MEMBERS OF THE COUNCIL CITY OF GRAND ISLAND GRAND ISLAND, NEBRASKA This is to certify that Sterling Estates Fourth Subdivision – Ebony Lane; Paving District No. 1262 has been fully completed by The Diamond Engineering Company of Grand Island, Nebraska under the contract dated February 14, 2017. The work has been completed in accordance with the terms, conditions, and stipulations of said contract and complies with the contract, the plans and specifications. The work is hereby accepted for the City of Grand Island, Nebraska, by me as Public Works Director in accordance with the provisions of Section 16-650 R.R.S., 1943. Sterling Estates Fourth Subdivision – Ebony Lane; Paving District No. 1262 Quantities Total Amount Description Placed Unit Price Bid Completed Bid Section A 1 Earthwork 1.00 LS $5,800.00 $5,800.00 2 6” P.C. Concrete Pavement with Integral Curb 2,600.00 SY $35.00 $91,000.00 3 Parking Lot 6” P.C. Concrete Pavement with Integral Curb 370.00 SY $38.00 $14,060.00 4 Subgrade Prep 2,970.00 SY $1.80 $5,346.00 5 Install 18” RCP Storm Pipe 39.00 LF $62.00 $2,418.00 6 Install 18” HDPE Storm Pipe 208.00 LF $44.00 $9,152.00 7 Install 36” Concrete Plug 104.00 LF $96.00 $9,984.00 8 Build 36” Concrete Plug 2.00 EA $325.00 $650.00 9 Build Type “D” Modified Curb Inlet 2.00 EA $2,840.00 $5,680.00 10 Erosion Control 1.00 LS $2,400.00 $2,400.00 11 Seeding 0.55 AC $4,360.00 $2,398.00 12 Adjust Manhole to Grade 2.00 EA $455.00 $910.00 13 Adjust Valve to Grade 2.00 EA $150.00 $300.00 14 Adjust Storm Inlet to Grade 3.00 EA $630.00 $1,890.00 15 Remove 42” Storm Drain 26.00 LF $27.00 $702.00 16 Remove Concrete Header 37.00 LF $9.00 $333.00 17 Install Concrete Header 74.00 LF $18.00 $1,332.00 18 Install 4” Concrete Sidewalk 460.00 SY $32.20 $14,812.00 19 Install ADA Curb Ramp 5.00 EA $250.00 $1,250.00 Grand Island Council Session - 7/11/2017 Page 56 / 59 20 Remove & Replace 5” P.C. Trail 25.00 SY $50.00 $1,250.00 21 Repair Sprinkler System 1.00 LS $1,050.00 $1,050.00 22 Striping 1.00 LS $500.00 $500.00 23 Traffic Sign 2.00 EA $190.00 $380.00 THE DIAMOND ENGINEERING COMPANY = $173,597.00 Item ADDITIONAL DISTRICT COSTS Public Works Engineering Division Design $ 5,207.91 Olsson Associates Survey & Construction Observation $ 7,500.00 The Grand Island Independent Advertising $ 119.82 Subtotal Additional District Costs = $ 12,827.73 Total Costs - $186,424.73 I hereby recommend that the Engineer’s Certificate of Final Completion for Sterling Estates Fourth Subdivision – Ebony Lane; Paving District No. 1262 be approved. _______________________________________________________________________________ John Collins, PE - City Engineer/Public Works Director Jeremy L. Jensen – Mayor Grand Island Council Session - 7/11/2017 Page 57 / 59 Approved as to Form ¤ ___________ July 7, 2017 ¤ City Attorney R E S O L U T I O N 2017-199 WHEREAS, the City Engineer/Public Works Director for the City Of Grand Island has issued a Certificate of Completion for Sterling Estates Fourth Subdivision – Ebony Lane; Paving District No. 1262, certifying that The Diamond Engineering Company of Grand Island, Nebraska, under contract, has completed the paving project; and WHEREAS, the City Engineer/Public Works Director recommends the acceptance of the project; and WHEREAS, the Mayor concurs with the recommendation of the City Engineer/Public Works Director; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: 1.The Certificate of Final Completion for Sterling Estates Fourth Subdivision – Ebony Lane; Paving District No. 1262, in the amount of $186,424.73 is hereby confirmed. 2.The City Council will sit as a Board of Equalization on August 22, 2017 to determine benefits and set assessments for Sterling Estates Fourth Subdivision – Ebony Lane; Paving District No. 1262. - - - Adopted by the City Council of the City of Grand Island, Nebraska, July 11, 2017. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 7/11/2017 Page 58 / 59 City of Grand Island Tuesday, July 11, 2017 Council Session Item J-1 Approving Payment of Claims for the Period of June 28, 2017 through July 11, 2017 The Claims for the period of June 28, 2017 through July 11, 2017 for a total amount of $2,644,207.96. A MOTION is in order. Staff Contact: Renae Jimenez Grand Island Council Session - 7/11/2017 Page 59 / 59