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05-09-2017 City Council Regular Meeting Packet City of Grand Island Tuesday, May 9, 2017 Council Session Packet City Council: Linna Dee Donaldson Michelle Fitzke Chuck Haase Julie Hehnke Jeremy Jones Vaughn Minton Mitchell Nickerson Mike Paulick Roger Steele Mark Stelk Mayor: Jeremy L. Jensen City Administrator: Marlan Ferguson City Clerk: RaNae Edwards 7:00 PM Council Chambers - City Hall 100 East 1st Street Grand Island Council Session - 5/9/2017 Page 1 / 94 City of Grand Island Tuesday, May 9, 2017 Call to Order This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state law. The City Council may vote to go into Closed Session on any agenda item as allowed by state law. Invocation - Pastor Paul Canady, True North Church, 1804 West State Street Pledge of Allegiance Roll Call A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. Grand Island Council Session - 5/9/2017 Page 2 / 94 City of Grand Island Tuesday, May 9, 2017 Council Session Item E-1 Public Hearing on Acquisition of Utility Easement - 2405 E. Stolley Park Road (Kevin Carey) Council action will take place under Consent Agenda item G-3. Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 5/9/2017 Page 3 / 94 Council Agenda Memo From:Tim Luchsinger, Utilities Director Stacy Nonhof, Assistant City Attorney Meeting:May 9, 2017 Subject:Acquisition of Utility Easement – 2405 E. Stolley Park Road - Carey Presenter(s):Timothy Luchsinger, Utilities Director Background Nebraska State Law requires that acquisition of property must be approved by City Council. The Utilities Department needs to acquire utility easement relative to the property of Kevin Carey, located through a part of Lot Two (2), Sandy Beach Third Subdivision, in Hall County, Nebraska (2405 E. Stolley Park Road) in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. Discussion The requested easement is located on a residential lot on the south side of Stolley Park Road and east of Stuhr Road. A new single family home is being built on the property. The proposed easement will allow the Utilities Department to install operate and maintain the new underground electric service lines and related infrastructure for the new residence. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Make a motion to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the resolution for the acquisition of the easement for one dollar ($1.00). Sample Motion Move to approve acquisition of the Utility Easement. Grand Island Council Session - 5/9/2017 Page 4 / 94 Grand Island Council Session - 5/9/2017 Page 5 / 94 City of Grand Island Tuesday, May 9, 2017 Council Session Item E-2 Public Hearing on Acquisition of Ingress/Egress Easements Located at 1725 N St Paul Road (Rhonda & Ricky Coon) Council action will take place under Consent Agenda item G-5. Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 5/9/2017 Page 6 / 94 Council Agenda Memo From:John Collins PE, Public Works Director Meeting:May 9, 2017 Subject:Public Hearing on Acquisition of Ingress/Egress Easements Located at 1725 N St Paul Road (Rhonda & Ricky Coon) Presenter(s):John Collins PE, Public Works Director Background Nebraska State Statutes stipulate that the acquisition of property requires a public hearing to be conducted with the acquisition approved by the City Council. An ingress/egress easement is needed for access to the public sanitary sewer main located directly behind 1725 N St Paul Road (running north/south). The easement will allow access for the construction, operation, maintenance, extension, repair, replacement, and removal of the sanitary sewer main within the easement. Discussion Sanitary Sewer main was recently installed in the area of Capital Avenue and St Paul Road as part of the North Interceptor Phase II project. Acquisition of an ingress/egress easement to access such sanitary sewer main, according to the attached sketch, is necessary. An ingress/egress easement agreement has been negotiated with the property owner of 1725 N St Paul Road, with compensation in the amount of $500.00. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council conduct a Public Hearing and approve the acquisition of the ingress/egress easement. Sample Motion Move to approve the acquisition of the ingress/egress easement. Grand Island Council Session - 5/9/2017 Page 7 / 94 Grand Island Council Session - 5/9/2017 Page 8 / 94 City of Grand Island Tuesday, May 9, 2017 Council Session Item F-1 #9631 - Consideration of Vacation of the North End of Voss Road; North of Seedling Mile Road Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 5/9/2017 Page 9 / 94 Council Agenda Memo From:John Collins PE, Public Works Director Meeting:May 9, 2017 Subject:Consideration of Vacation of the North End of Voss Road; North of Seedling Mile Road Presenter(s):John Collins PE, Public Works Director Background Council action is required for vacation of a public street through the passing of an ordinance. Bernhard Voss First Subdivision was platted in January 1955, with a public road dedicated at the north end of Voss Road; running east and west 303.53 feet within such subdivision. The property owner at 223 North Voss Road has requested to vacate the unnamed road at the north end of Voss Road, as shown on the attached sketch. Discussion Public Works Administration received a street vacation request from a property owner at the north end of Voss Road. Upon the appropriate City Department (Public Works, Building, Utilities, Fire, and Planning) reviews it has been determined there is no need for this piece of property to be retained as a City street. Title to the property vacated shall revert to the owner or owners of the real estate abutting the same in proportion to the respective ownership of such real estate. There are public utilities located within the subject area; therefore a drainage/utility easement will be maintained to allow sufficient access to such. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 5/9/2017 Page 10 / 94 Recommendation City Administration recommends that the Council approve vacating the northern end of Voss Road as requested, and retain a drainage/utility easement for access to such. Sample Motion Move to approve the ordinance. Grand Island Council Session - 5/9/2017 Page 11 / 94 Approved as to Form ¤ ___________ May 5, 2017 ¤ City Attorney ORDINANCE NO. 9631 An ordinance to vacate existing right of way and to provide for filing this ordinance in the office of the Register of Deeds of Hall County; and to provide for publication and the effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. That a portion of an existing right-of-way of Voss Road, more particularly described as follows: Tract 1 - Beginning at the Northwest corner of Lot Sixteen (16) of Bernhard Voss First Subdivision of the City of Grand Island, Hall County, Nebraska, said point also being on the southerly roadway right-of-way line of Road platted with Bernhard Voss First Subdivision and the actual point of beginning; thence northerly and co-linear with the westerly line of said Lot Sixteen (16) of Bernhard Voss First Subdivision a distance of thirty-three (33.0) feet; thence easterly and parallel with the northerly line of Lot Sixteen (16) of Bernhard Voss First Subdivision a distance of one hundred-twelve (112.0) feet; thence southerly and parallel with the westerly line of said Lot Sixteen (16) of Bernhard Voss Frist Subdivision a distance of thirty-three (33.0) feet to a point on the northerly line of Lot Sixteen (16) of Bernhard Voss First Subdivision; thence westerly on said northerly line of Lot Sixteen (16) of Bernhard Voss First Subdivision a distance of one hundred-twelve (112.0) feet to said point of beginning. And Tract 2 - Beginning at the Northeast corner of Lot One (1) of Bernhard Voss First Subdivision of the City of Grand Island, Hall County, Nebraska, said point also being on the southerly roadway right- of-way line of Road platted with Bernhard Voss First Subdivision and the actual point of beginning; thence northerly and co-linear with the easterly line of said Lot One (1) of Bernhard Voss First Subdivision a distance of thirty-three (33.0) feet; thence westerly and parallel with the northerly line of Lot One (1) of Bernhard Voss First Subdivision a distance of one hundred- • THIS SPACE RESERVED FOR REGISTER OF DEEDS • Grand Island Council Session - 5/9/2017 Page 12 / 94 ORDINANCE NO. 9631 (Cont.) - 2 - eleven and fifty-three hundredths (111.53) feet; thence southerly and parallel with the easterly line of said Lot One (1) of Bernhard Voss Frist Subdivision a distance of thirty-three (33.0) feet to a point on the northerly line of Lot One (1) of Bernhard Voss First Subdivision; thence easterly on said northerly line of Lot One (1) of Bernhard Voss First Subdivision a distance of one hundred-eleven and fifty-three hundredths (111.53) feet to said point of beginning. Shown in attached Exhibit “A”. SECTION 2. The title to the property vacated by Section 1 of this Ordinance shall revert to the owner or owners of the real estate abutting the same in proportion to the respective ownership of such real estate. SECTION 3. The City shall retain a drainage/utility easement through the vacated portion to line up with the existing easement through this area, more particularly described as follows: Tract 1 - Beginning at the Northwest corner of Lot Sixteen (16) of Bernhard Voss First Subdivision of the City of Grand Island, Hall County, Nebraska, said point also being on the southerly roadway right-of-way line of Road platted with Bernhard Voss First Subdivision and the actual point of beginning; thence northerly and co-linear with the westerly line of said Lot Sixteen (16) of Bernhard Voss First Subdivision a distance of thirty-three (33.0) feet; thence easterly and parallel with the northerly line of Lot Sixteen (16) of Bernhard Voss First Subdivision a distance of one hundred-twelve (112.0) feet; thence southerly and parallel with the westerly line of said Lot Sixteen (16) of Bernhard Voss Frist Subdivision a distance of thirty-three (33.0) feet to a point on the northerly line of Lot Sixteen (16) of Bernhard Voss First Subdivision; thence westerly on said northerly line of Lot Sixteen (16) of Bernhard Voss First Subdivision a distance of one hundred-twelve (112.0) feet to said point of beginning. And Tract 2 - Beginning at the Northeast corner of Lot One (1) of Bernhard Voss First Subdivision of the City of Grand Island, Hall County, Nebraska, said point also being on the southerly roadway right- of-way line of Road platted with Bernhard Voss First Subdivision and the actual point of beginning; thence northerly and co-linear with the easterly line of said Lot One (1) of Bernhard Voss First Subdivision a distance of thirty-three (33.0) feet; thence westerly and parallel with the northerly line of Lot One (1) of Bernhard Voss First Subdivision a distance of one hundred- eleven and fifty-three hundredths (111.53) feet; thence southerly and parallel with the easterly line of said Lot One (1) of Bernhard Voss Frist Subdivision a distance of thirty-three (33.0) feet to a point on the northerly line of Lot One (1) of Bernhard Voss First Subdivision; thence easterly on said northerly line of Lot One (1) of Bernhard Voss First Subdivision a distance of one hundred-eleven and fifty-three hundredths (111.53) feet to said point of beginning. Shown in attached Exhibit “A”. SECTION 4. This ordinance is directed to be filed in the office of the Register of Deeds of Hall County, Nebraska. Grand Island Council Session - 5/9/2017 Page 13 / 94 ORDINANCE NO. 9631 (Cont.) - 3 - SECTION 5. This ordinance shall be in force and take effect from and after its passage and publication, without the plate, within fifteen days in one issue of the Grand Island Independent as provided by law. Enacted: May 9, 2017. ____________________________________ Jeremy L. Jensen, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 5/9/2017 Page 14 / 94 an a, � <GlRAN'D � JislLAN'D PUBLIC WORKS DBP AR TMBNT DATE• 4/21/2017 DRA\v'N BY, TAG APPVD. BY• SCALE• 1' = 100' BERNHARD VOSS FIRST SUBDIVISION VACATE ROADWAY RIGHT-OF-WAY PLAN /, EXHIBIT "A" Grand Island Council Session - 5/9/2017 Page 15 / 94 City of Grand Island Tuesday, May 9, 2017 Council Session Item G-1 Approving Minutes of April 25, 2017 City Council Regular Meeting Staff Contact: RaNae Edwards Grand Island Council Session - 5/9/2017 Page 16 / 94 CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING April 25, 2017 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on April 25, 2017. Notice of the meeting was given in The Grand Island Independent on April 19, 2017. Mayor Jeremy L. Jensen called the meeting to order at 7:00 p.m. The following City Council members were present: Mitch Nickerson, Mark Stelk, Jeremy Jones, Chuck Haase, Julie Hehnke, Linna Dee Donaldson, Vaughn Minton, Roger Steele, and Mike Paulick. Councilmember Michelle Fitzke was absent. The following City Officials were present: City Administrator Marlan Ferguson, City Clerk RaNae Edwards, Finance Director Renae Griffiths, City Attorney Jerry Janulewicz, and Public Works Director John Collins. Mayor Jensen introduced Community Youth Council member Maddie Galusha. INVOCATION was given by Pastor Edgar Schambach, St. Pauls Lutheran Church, 1515 South Harrison Street followed by the PLEDGE OF ALLEGIANCE. PUBLIC HEARINGS: Public Hearing on Acquisition of Utility Easement - 2241 N. Diers Avenue (John R. Menard). Utilities Director Tim Luchsinger reported that acquisition of a utility easement located at 2241 N. Diers Avenue was needed in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. This easement would provide for the location and access for the installation, operation and maintenance of the relocated power line that serves existing infrastructure and the transformer for a new retail tire store development. Staff recommended approval. No public testimony was heard. Public Hearing on Acquisition of Utility Easement at 1729 North St. Paul Road (Juan and Anna Rico). Public Works Director John Collins reported that acquisition of a utility easement located at 1729 North St. Paul Road was needed in order to allow for the construction, operation, maintenance, extension, repair, replacement, and removal of public utilities within the easement. This easement would provide for the accommodation of public utilities, mainly sanitary sewer, to serve 1731 – 1733 St. Paul Road. Staff recommended approval. No public testimony was heard. Public Hearing on Acquisition of Drainage/Utility Easement at 2535 & 2541 Idaho Avenue (Hastings Ventures, LLC). Public Works Director John Collins reported that acquisition of a utility easement located at 2535 and 2541 Idaho Avenue was needed in order to allow for the construction, operation, maintenance, extension, repair, replacement, and removal of public utilities within the easement. This easement would provide for further development. Staff recommended approval. No public testimony was heard. Grand Island Council Session - 5/9/2017 Page 17 / 94 Page 2, City Council Regular Meeting, April 25, 2017 Public Hearing on the Development of 2017-2018 Annual Action Plan for CDBG Activities. Community Development Administrator Charley Falmlen reported that as part of an Entitlement Community the City had chosen to complete a 3-year Consolidated Plan. Reviewed were the planned programs for the 2017-2018 Annual Action Plan. Staff recommended approval. Chris Rosacker, 1123 West Division Street representing the Downtown BID, Brady Kerkman, 4007 W. Faidley Avenue representing the Central District Health Department, and Denny Casey, 2323 Bellwood Drive #190 representing the Salvation Army spoke in support. No further public testimony was heard. ORDINANCES: Councilmember Minton moved “that the statutory rules requiring ordinances to be read by title on three different days are suspended and that ordinance numbered: #9630 - Consideration of Vacation of Drainage/Utility Easement in Woodland Park 16th Subdivision; 2629 Idaho Avenue (Hastings Ventures, LLC) be considered for passage on the same day upon reading by number only and that the City Clerk be permitted to call out the number of this ordinance on second reading and then upon final passage and call for a roll call vote on each reading and then upon final passage.” Councilmember Nickerson seconded the motion. Upon roll call vote, all voted aye. Motion adopted. Public Works Director John Collins reported that the subdivision developer, Hastings Ventures, LLC, was requesting to vacate a drainage/utility easement that now lies within Woodland Park 16th Subdivision. Staff recommended approval. Motion by Donaldson, second by Paulick to approve Ordinance #9630. City Clerk: Ordinance #9630 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. City Clerk: Ordinance #9630 on second and final reading. All those in favor of the passage of this ordinance on second and final reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor Jensen: By reason of the roll call votes on first reading and then upon second and final readings, Ordinance #9630 is declared to be lawfully adopted upon publication as required by law. CONSENT AGENDA: Consent Agenda items G-10, G-13 and G-15 (Resolution #2017-125, #2017-128 and #2017-130) were removed for further discussion. Motion by Paulick, second by Stelk to approve the Consent Agenda excluding items G-10, G-13 and G-15. Upon roll call vote, all voted aye. Motion adopted. Approving Minutes of April 11, 2017 City Council Regular Meeting. Grand Island Council Session - 5/9/2017 Page 18 / 94 Page 3, City Council Regular Meeting, April 25, 2017 Receipt of Official Documents – Pawnbroker’s Official Bonds for G.I. Loan Shop, 1004 West 2nd Street and Express Pawn, 645 South Locust Street. Approving Appointments of Brandi Bosselman and Danny Oberg to the Fonner Park Business Improvement Board. Approving Appointment of Bev Stutzman to the South Locust Street Business Improvement Board. #2017-120 - Approving Acquisition of Utility Easement - 2241 N. Diers Avenue (John R. Menard). #2017-121 - Approving Certificate of Final Completion for Water Main Project 2016-W-1 at the Central Nebraska Regional Airport Terminal Area with The Diamond Engineering Company of Grand Island, Nebraska. #2017-122 - Approving Acquisition of Utility Easement at 1729 North St Paul Road (Juan and Anna Rico). #2017-123 - Approving Acquisition of Drainage/Utility Easement at 2535 & 2541 Idaho Avenue (Hastings Ventures, LLC). #2017-124 - Approving Bid Award for Concrete Pavement and Storm Sewer Repairs for 2017-1 with The Diamond Engineering Company of Grand Island, Nebraska in an Amount of $694,995.00. #2017-125 - Approving Agreement Amendment No. 4 with Olsson Associates of Grand Island, Nebraska for Professional Services Related to the Extension of Sanitary Sewer System in Wildwood Subdivision (District No. 528), from Wildwood Sub. to I-80 (District No. 530T), and Sanitary Sewer Improvement Dist. No. 2 (South of I-80) for an Increase of $8,042.00 and a Revised Contract Amount of $588,675.00. Comments were made concerning the lawsuit against the City on this project. Van Kirk hired a subcontractor (Iowa Trenching) who sued Van Kirk who then sued the City. The lawsuit had been settled. Motion by Steele, second by Stelk to approve Resolution #2017-125. Upon roll call vote, all voted aye. Motion adopted. #2017-126 - Approving Bid Award for Shady Bend Drainage Project No. 2017-D-2 with Van Kirk Bros. Contracting of Sutton, Nebraska in an Amount of $122,404.00. #2017-127 - Approving Bid Award for North Broadwell Avenue Drainage Project No. 2017-D-3 with The Diamond Engineering Company of Grand Island, Nebraska in an Amount of $140,361.50. Grand Island Council Session - 5/9/2017 Page 19 / 94 Page 4, City Council Regular Meeting, April 25, 2017 #2017-128 - Approving Civic and Community Financing Fund Grant Application. Parks and Recreation Director Todd McCoy stated the City had applied for this grant three years ago but didn’t get it because the City did not own the property. Now that the City owned the property they were applying for the grant again. Community Development Administrator Charley Falmlen stated this was a matching grant. Motion by Stelk, second by Hehnke to approve Resolution #2017-128. Upon roll call vote, all voted aye. Motion adopted. #2017-129 - Approving Amendment to Lease Agreement with Wells Fargo Regarding Parking Stalls. #2017-130 - Approving Collection of Various Assessment Liens. City Attorney Jerry Janulewicz explained the process of the liens/assessments on the property. He stated that after 15 years the assessments could not be collected. Discussion was held regarding the impact on people’s lives and the possibility for foreclosures. Motion by Paulick, second by Donaldson to approve Resolution #2017-130. Upon roll call vote, Councilmembers Paulick, Steele, Minton, Donaldson, Hehnke, Haase, Jones, and Stelk voted aye. Councilmember Nickerson voted no. Motion adopted. #2017-131 - Approving Setting Delinquency Due Date for Special Assessment Installments. #2017-132 - Approving One (1) New 2017 14,000 GVW (3500) Dump Truck 4x4 for the Parks and Recreation Department from Anderson Ford of Grand Island, Nebraska in an Amount of $43,282.00. REQUESTS AND REFERRALS: Consideration of Review of Public Hearing on the Development of 2017-2018 Annual Action Plan for CDBG Activities. This item was related to the aforementioned Public Hearing. Comments were made regarding the improvements at Lions Club Park. Discussion was held regarding the priorities of the projects CDBG could be used for. Motion by Donaldson, second by Jones to approve. Upon roll call vote, all voted aye. Motion adopted. RESOLUTIONS: #2017-133 - Consideration of Amending Subdivision Agreement for Sterling Estates 8th Subdivision. Regional Planning Director Chad Nabity reported that Marc Starostka on behalf of Starostka Group Unlimited, Inc was requesting that the Grand Island City Council consider amending the subdivision agreement for Sterling Estates 8th Subdivision to allow parking only on the east side of Sunrise Avenue and the north side of Monarch Avenue. Grand Island Council Session - 5/9/2017 Page 20 / 94 Page 5, City Council Regular Meeting, April 25, 2017 The Starostka Group would be purchasing this property located to the north and east sides of Sterling Estates Park and developing it with two-unit townhomes similar to those on the south side of the park. Staff recommended approval. Comments were made concerning the 32’ street with regards to safety, emergency/snow vehicles and congestion concerns. Mr. Nabity stated the City Code allowed for 32’ streets. Motion by Paulick, second by Haase to deny Resolution #2017-133. Upon roll call vote, Councilmembers Paulick, Hehnke, and Haase voted aye. Councilmembers Steele, Minton, Donaldson, Jones, Stelk, and Nickerson voted no. Motion failed. Motion by Minton, second by Nickerson to approve Resolution #2017-133. Upon roll call vote, Councilmembers Steele, Minton, Donaldson, Hehnke, Haase, Jones, Stelk, and Nickerson voted aye. Councilmember Paulick voted no. Motion adopted. PAYMENT OF CLAIMS: Motion by Minton, second by Nickerson to approve the Claims for the period of April 12, 2017 through April 25, 2017 for a total amount of $4,747,830.41. Upon roll call vote, Councilmembers Steele, Minton, Donaldson, Hehnke, Haase, Jones, Stelk, and Nickerson voted aye. Motion adopted. Councilmember Paulick abstained. Councilmember Haase had several questions concerning claims with regards to property taxes and unemployment insurance. ADJOURNMENT: The meeting was adjourned at 9:14 p.m. RaNae Edwards City Clerk Grand Island Council Session - 5/9/2017 Page 21 / 94 City of Grand Island Tuesday, May 9, 2017 Council Session Item G-2 Approving Liquor Manager Designation for Katherine Furchert, 244 S. Oak Street with Smoker Friendly/T & D Liquors, 802 West 2nd Street Staff Contact: RaNae Edwards Grand Island Council Session - 5/9/2017 Page 22 / 94 Council Agenda Memo From:RaNae Edwards, City Clerk Meeting:May 9, 2017 Subject:Request from Katherine Furchert, 244 S. Oak Street, for Liquor Manager Designation with Smoker Friendly/T & D Liquors, 802 West 2nd Street Presenter(s):RaNae Edwards, City Clerk Background Katherine Furchert, 244 S. Oak Street has submitted an application with the City Clerk’s Office for a Liquor Manager Designation in conjunction with Smoker Friendly/T & D Liquors, 802 West 2nd Street. This application has been reviewed by the Police Department and City Clerk’s Office. See Police Department report attached. Discussion City Council action is required and forwarded to the Nebraska Liquor Control Commission for issuance of all liquor manager designations. All departmental reports have been received. Ms. Furchert has completed a state approved alcohol server/seller training program. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Approve the requests. 2.Forward the requests with no recommendation. 3.Take no action on the requests. Grand Island Council Session - 5/9/2017 Page 23 / 94 Recommendation City Administration recommends that the Council approve the request for Liquor Manager Designation. Sample Motion Move to approve the request from Katherine Furchert, 244 S. Oak Street for Liquor Manager Designation in conjunction with the Class “C-081279” Liquor License for Smoker Friendly/T & D Liquors, 802 West 2nd Street. Grand Island Council Session - 5/9/2017 Page 24 / 94 04/20/17 Grand Island Police Department 450 13:23 LAW INCIDENT TABLE Page: 1 City : Grand Island Occurred after : **:**:** **/**/**** Occurred before : **:**:** **/**/**** When reported : 08:11:32 04/20/2017 Date disposition declared : **/**/**** Incident number : L17041686 Primary incident number : Incident nature : Liquor Lic Inv Liquor Lic Inv Incident address : 802 2ND ST W State abbreviation : NE ZIP Code : 68801 Contact or caller : RaNae Edwards Complainant name number : Area location code : PCID Police - CID Received by : Vitera D How received : Agency code : GIPD GIPD Grand Island Police Dept Responsible officer : Vitera D Offense as Taken : Offense as Observed : Disposition : Misc. number : Geobase address ID : 18110 Long-term call ID : Clearance Code : CL CL Case Closed Judicial Status : = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = INVOLVEMENTS: Px Record # Date Description Relationship ----------------------------------------------------------------------- NM 49690 04/20/17 Smoker Friendly, Business Involved NM 218438 04/20/17 Furchert, Katherine A Liquor Manager LAW INCIDENT CIRCUMSTANCES: Se Circu Circumstance code Miscellaneous -- ----- ------------------------------ -------------------- 1 LT17 LT17 Liquor Store INCIDENT M.O. DETAIL: Seq M.O. Factor M.O. Factor M.O. Method --- --------------- ------------------------------ -------------------- 1 Crime Class Crime Class Civil LAW INCIDENT NARRATIVE: Grand Island Police Department Grand Island Council Session - 5/9/2017 Page 25 / 94 Date, Time: Reporting Officer: Vitera Unit- CID Katherine Furchert is applying to become the liquor manager at Smoker Friendly Liquors. LAW INCIDENT RESPONDERS DETAIL: Se Responding offi Unit n Unit number -- --------------- ------ ------------------------------ 1 Vitera D LAW SUPPLEMENTAL NARRATIVE: Seq Name Date --- --------------- ------------------- 1 Vitera D 09:59:24 04/20/2017 318 Grand Island Police Department Supplemental Report Date, Time: Thu Apr 20 09:59:39 CDT 2017 Reporting Officer: Vitera Unit- CID Katherine Furchert is applying to become the liquor manager at Smoker Friendly Liquors located at 802 W. 2nd Street. According to her application, Katherine has lived in North Platte for the last sixteen years, and she did not list a spouse. I checked Katherine through Spillman and NCJIS. She did not have an entry in Spillman, and I did not find any undisclosed convictions in NCJIS. None of the convictions Katherine disclosed would preclude her from becoming a liquor manager. Katherine has a valid Nebraska driver's license and no outstanding warrants for her arrest. I also checked Katherine through a paid online law enforcement-only database and didn't see anything out of the ordinary. The Grand Island Police Department has no objection to Katherine Furchert becoming he liquor manager at Smoker Friendly Liquors on 2nd Street. Grand Island Council Session - 5/9/2017 Page 26 / 94 City of Grand Island Tuesday, May 9, 2017 Council Session Item G-3 #2017-134 - Approving Acquisition of Utility Easement - 2405 E. Stolley Park Road (Kevin Carey) This item relates to the aforementioned Public Hearing item E-1. Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 5/9/2017 Page 27 / 94 Approved as to Form ¤ ___________ May 5, 2017 ¤ City Attorney R E S O L U T I O N 2017-134 WHEREAS, a public utility easement is required by the City of Grand Island from Kevin Carey, to survey, construct, inspect, maintain, repair, replace, relocate, extend, remove, and operate thereon, public utilities and appurtenances, including lines and transformers; and; WHEREAS, a public hearing was held on May 9, 2017 for the purpose of discussing the proposed acquisition of a ten (10.0) foot utility easement located in the City of Grand Island, Hall County, Nebraska; and more particularly described as follows: Commencing at the Northwest corner of Lot Two (2), Sandy Beach Third Subdivision, Hall County, Nebraska; thence southerly, along the westerly line of said Lot Two (2), a distance of one hundred fifty two (152.0) feet; thence easterly and perpendicular to the westerly line of said Lot Two (2), a distance of ten (10.0) feet to the point of termination. The above described easement and right-of-way containing a calculated area of 0.0023 acres, more or less, as shown on the plat dated 4/7/2017, marked Exhibit “A”, attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to acquire a public utility easement from Kevin Carey, on the above- described tract of land. - - - Adopted by the City Council of the City of Grand Island, Nebraska, May 9, 2017. _________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________ RaNae Edwards, City Clerk Grand Island Council Session - 5/9/2017 Page 28 / 94 Grand Island Council Session - 5/9/2017 Page 29 / 94 City of Grand Island Tuesday, May 9, 2017 Council Session Item G-4 #2017-135 - Approving Change Order #1 with Advantage Engineering for Transmission and Substation Engineering Services Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 5/9/2017 Page 30 / 94 Council Agenda Memo From:Timothy G. Luchsinger, Utilities Director Stacy Nonhof, Assistant City Attorney Meeting Date:May 9, 2017 Subject: Transmission and Substation Engineering Services – Advantage Engineering, Inc. - Change Order #1 Presenter(s):Timothy Luchsinger, Utilities Director Background On April 11, 2006, City Council approved a contract with Advantage Engineering, Inc., for Transmission and Substation Engineering Services. This contract was anticipated to last approximately ten years and cover the costs for the engineering design of a new substation, a new transmission line and several transmission line rebuilds. The last project under the scope of this contract was completed in March, 2017. Discussion In order to complete the last project, Advantage Engineering had to go above the contracted amount of hours. The total amount for this change order is $4,390.21. The original contract total was $2,383,000.00. This raises the contract total to $2,387,390.21. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 5/9/2017 Page 31 / 94 Recommendation City Administration recommends that Council award Change Order #1 to the Contract for Transmission and Substation Engineering Services to Advantage Engineering, Inc., in the amount of $4,390.21, for a final contract amount of $2,387,390.21. Sample Motion Motion to approve Change Order #1 to the Contract for Transmission and Substation Engineering Services to Advantage Engineering, Inc., in the amount of $4,390.21, for a final contract amount of $2,387,390.21. Grand Island Council Session - 5/9/2017 Page 32 / 94 Grand Island Council Session - 5/9/2017 Page 33 / 94 Approved as to Form ¤ ___________ May 5, 2017 ¤ City Attorney R E S O L U T I O N 2017-135 WHEREAS, at the April 11, 2016 Council meeting, Council awarded the contract for Transmission and Substation Engineering Services to Advantage Engineering, Inc., of Chesterfield, Missouri, in the amount of $2,383,000.00; and WHEREAS, in order to complete the last project, Advantage Engineering had to go above the contracted amount of hours; and WHEREAS, the required amount for the hours spent amounts to a cost of $4,390.21; and WHEREAS, as a result of this change, Change Order #1 was prepared for an additional $4,390.21. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that Change Order #1 for Transmission and Substation Engineering Services, is hereby approved, and the Mayor is hereby authorized to sign Change Order #1 on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, May 9, 2017. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 5/9/2017 Page 34 / 94 City of Grand Island Tuesday, May 9, 2017 Council Session Item G-5 #2017-136 - Approving Acquisition of Ingress/Egress Easements Located at 1725 N St Paul Road (Rhonda & Ricky Coon) This item relates to the aforementioned Public Hearing item E-2. Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 5/9/2017 Page 35 / 94 Approved as to Form ¤ ___________ May 5, 2017 ¤ City Attorney R E S O L U T I O N 2017-136 WHEREAS, an ingress/egress easement is required by the City of Grand Island, from Ricky and Rhonda Coon, at 1725 N St Paul Road, City of Grand Island, Hall County, Nebraska and more particularly described as follows: A 12’ WIDE PERMANENT INGRESS/EGRESS EASEMENT BEING THE NORTH 12.00 FEET THEREOF, OF A MISCELLANEOUS TRACT LOCATED IN PART OF THE WEST HALF OF THE NORTHWEST QUARTER (W ½, NW ¼) OF SECTION 10-11-T11N-R9W O F THE 6TH P.M., SAID TRACT ALSO DESCRIBED IN INSTRUMENT NO. 94-104140, FILE DATE MAY 18, 1994, REGISTER OF DEEDS, IN THE CITY OF GRAND ISLAND, HALL COUNTY, NEBRASKA. SAID PERMANENT INGRESS/EGRESS EASEMENT CONTAINS A CALCULATED AREA OF 1,616 SQUARE FEET OR 0.037 ACRES MORE OR LESS. WHEREAS, an Agreement for the ingress/egress easement has been reviewed and approved by the City Legal Department; and WHEREAS, compensation to the property owner for such ingress/egress easement has been negotiated at $500.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to enter into the Agreement for the ingress/egress easement on the above described tract of land in the amount of $500.00. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, May 9, 2017. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 5/9/2017 Page 36 / 94 Grand Island Council Session - 5/9/2017 Page 37 / 94 City of Grand Island Tuesday, May 9, 2017 Council Session Item G-6 #2017-137 - Approving Bid Award for Hydroseeding 2017 for the Streets Division of the Public Works Department Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 5/9/2017 Page 38 / 94 Council Agenda Memo From:Shannon Callahan, Streets Superintendent Meeting:May 9, 2017 Subject:Approving Bid Award for Hydroseeding 2017 for the Streets Division of the Public Works Department Presenter(s):John Collins PE, Public Works Director Background Due to the mild weather the Streets Division has had the opportunity this spring to clean out several drain ways within the City. Such cleaning has resulted in disruption of grass covered areas and if left unmaintained will cause soil erosion. Streets Division staff put a formal bid package together to procure Hyrdoseeding services to allow for quick groundcover of the disturbed drain ways. This is the first formal bid request for this type of as-needed services for the Streets Division. If this manner of procuring such service is deemed successful by the Streets Division then it can become an annual practice. Discussion Bids were advertised on April 13, 2017 and sent to seven (7) potential bidders. One (1) bid was received and opened on April 25, 2017. Below is the bid award recommendation. BIDDER EXCEPTIONS BID PRICE Central NE Sod Supply of Grand Island, NE None $0.1285 per square foot Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 5/9/2017 Page 39 / 94 Recommendation City Administration recommends that the Council approve the bid award of Hydroseeding 2017 to Central NE Sod Supply of Grand Island, Nebraska. Sample Motion Move to approve the bid award. Grand Island Council Session - 5/9/2017 Page 40 / 94 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE:April 25, 2017 at 2:00 p.m. FOR:Hydroseeding 2017 DEPARTMENT:Public Works ESTIMATE:$0.25 per square foot FUND/ACCOUNT:21033504-85318 PUBLICATION DATE:April 13, 2017 NO. POTENTIAL BIDDERS:7 SUMMARY Bidder:Central NE Sod Supply Grand Island Exceptions:None Bid Price:$0.1285 cents per square foot Type of Equipment:Finn Hydroseeder ¾ Ton Chevrolet Pickup cc:John Collins, Public Works Director Catrina DeLosh, PW Admin. Assist. Marlan Ferguson, City Administrator Renae Griffiths, Finance Director Stacy Nonhof, Purchasing Agent Shannon Callahan, Street Supt. P1966 Grand Island Council Session - 5/9/2017 Page 41 / 94 Approved as to Form ¤ ___________ May 5, 2017 ¤ City Attorney R E S O L U T I O N 2017-137 WHEREAS, the City of Grand Island invited sealed bids for Hydroseeding 2017 for the Streets Division, according to specifications on file with the Public Works Department; and WHEREAS, on April 25, 2017 bids were received, opened and reviewed; and, WHEREAS, Central NE Sod Supply of Grand Island, Nebraska submitted the sole responsible bid within the specifications for Hydroseeding 2017. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Central NE Sod Supply of Grand Island, Nebraska, in the amount of $0.1285 per square foot, for Hydroseeding 2017 is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, May 9, 2017. ____________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 5/9/2017 Page 42 / 94 City of Grand Island Tuesday, May 9, 2017 Council Session Item G-7 #2017-138 - Approving Certificate of Final Completion for Yard Sprinkler Systems - Reconstruct; Project No. 2016-WWTP-2 at the Wastewater Treatment Plant Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 5/9/2017 Page 43 / 94 Council Agenda Memo From:Marvin Strong PE, Wastewater Plant Engineer Meeting:May 9, 2017 Subject:Approving Certificate of Final Completion for Yard Sprinkler Systems - Reconstruct; Project No. 2016-WWTP-2 Presenter(s):John Collins PE, Public Works Director Background The project “Yard Sprinkler Systems - Reconstruct” Project No. 2016-WWTP-2 was awarded to Tilley Sprinklers & Landscaping, of Grand Island, Nebraska on August 23, 2016 in the amount of $31,761.00. Discussion City Staff have reviewed the completed work and issued a certificate of final completion (April 26, 2017) in accordance with the terms, conditions, and stipulations of the contract, the plans, and the specifications. The primary purpose of the Yard Sprinkler Systems - Reconstruct project was to establish a new and existing irrigation system in yard areas around newly constructed facilities with the completed Headworks project. The new system irrigates approximately five (5) acres. The project was completed at a total cost of $34,837.33, resulting in an overrun of $3,076.33. An additional $2,965.00 addressed boring under the plant driveways in order to avoid removing concrete for sprinkler line installation, and the remaining $111.33 covered the project advertisement. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve a resolution authorizing the Certificate of Final Completion. 2.Refer the issue to a Committee. 3.Postpone the issue to future date. 4.Take no action on the issue. Grand Island Council Session - 5/9/2017 Page 44 / 94 Recommendation City Administration recommends that the Council approve the Certificate of Final Completion for the Yard Sprinkler Systems - Reconstruct, Project No. 2016-WWTP-2. Sample Motion Move to approve the Certificate of Final Completion for the Yard Sprinkler Systems - Reconstruct, Project No. 2016-WWTP-2. Grand Island Council Session - 5/9/2017 Page 45 / 94 ENGINEER’S CERTIFICATE OF FINAL COMPLETION Yard Sprinkler Systems - Reconstruct Project No. 2016-WWTP-2 May 9, 2017 TO THE MEMBERS OF THE COUNCIL CITY OF GRAND ISLAND GRAND ISLAND, NEBRASKA This is to certify that the Yard Sprinkler Systems - Reconstruct, Project No. 2016-WWTP-2 has been completed by Tilley Sprinklers & Landscaping, of Grand Island, Nebraska under contract dated September 1, 2016. The work has been completed in accordance with the terms, conditions, and stipulations of said contract and complies with the contract, the plans, and the specifications. The work is hereby accepted with the provisions of Section 16-650 R.R.S., 1943. It is further certified that the improvements as constructed include the following items and costs and that this certificate shall constitute the Final Payment for this work. YARD SPRINKLER SYSTEMS - RECONSTRUCT, PROJECT 2016-WWTP-2 Yard Sprinkler Systems – Reconstruct $ 31,761.00 TOTAL PROJECT COST $ 31,761.00 SUMMARY OF OTHER COST Advertisement in GI Daily Independent $ 111.33 Tilley Sprinklers $ 2,965.00 TOTAL OTHER COST $ 3,076.33 TOTAL COST OF: YARD SPRINKLER SYSTEMS - RECONSTRUCT PROJECT 2016-WWTP-2 $ 34,837.33 Grand Island Council Session - 5/9/2017 Page 46 / 94 Respectfully submitted, John Collins, P.E. Public Works Director May 9, 2017 TO THE MEMBERS OF THE COUNCIL CITY OF GRAND ISLAND, NEBRASKA I hereby recommend that the Engineer’s Certificate of Final Completion for Yard Sprinkler Systems – Reconstruct, Project No. 2016-WWTP-2 be approved. Respectfully submitted, Jeremy L. Jensen Mayor Grand Island Council Session - 5/9/2017 Page 47 / 94 Approved as to Form ¤ ___________ May 9, 2017 ¤ City Attorney R E S O L U T I O N 2017-138 WHEREAS, the City Engineer/Public Works Director issued a Certificate of Final Completion for the Yard Sprinkler Systems - Reconstruct, Project No. 2016-WWTP-2 certifying that Tilley Sprinklers & Landscaping, of Grand Island, Nebraska, completed such project according to the terms, conditions, and stipulations of the contract, plans and specifications for such improvements; and WHEREAS, the City Engineer/Public Works Director recommends the acceptance of the Engineer’s certificate of final completion; and WHEREAS, the Mayor concurs with the recommendation of the City Engineer/Public Works Director. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Certificate of Final Completion for the Yard Sprinkler Systems - Reconstruct, Project No. 2016-WWTP-2 is hereby confirmed for the total amount of $34,837.33. - - - Adopted by the City Council of the City of Grand Island, Nebraska, May 9, 2017. _______________________________________ Jeremy L. Jensen, Mayor Attest: _____________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 5/9/2017 Page 48 / 94 City of Grand Island Tuesday, May 9, 2017 Council Session Item G-8 #2017-139 - Approving Certificate of Final Completion for Walk to Walnut Project No. SRTS-40(57) Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 5/9/2017 Page 49 / 94 Council Agenda Memo From:John Collins PE, Public Works Director Meeting:May 9, 2017 Subject:Approving Certificate of Final Completion for Walk to Walnut Project No. SRTS-40(57) Presenter(s):John Collins PE, Public Works Director Background The Walk to Walnut project realigned the main driveway to Walnut Middle School with the intersection of 15th Street and Custer Avenue and allowed for installation of a traffic signal. This project was mostly funded with Safe Routes to School (SRTS) funds authorized by the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A legacy for Users (SAFETEA-LU). These funds were administered by the Nebraska Department of Roads (NDOR). On June 11, 2013, via Resolution No. 2013-177, The Diamond Engineering Company of Grand Island, Nebraska was awarded a contract for the construction of Walk to Walnut Project No. SRTS-40(57) in the amount of $337,104.36. On October 8, 2013, via Resolution No. 2013-333, City Council approved Change Order No. 1, which provided for replacement of deteriorated concrete pavement on Custer Avenue. Change Order No. 1 resulted in a revised contract amount of $376,263.77. On October 22, 2013, via Resolution No. 2013-344, City Council approved Change Order No. 2, which provided for placement of additional embankment to cover sandy soil that was under the pavement that was removed at the location of the former driveway. Change Order No. 2 resulted in a revised contract amount of $384,058.67. On February 11, 2014, via Resolution No. 2014-23, City Council approved Change Order No. 3, which provided for the subgrade preparation to be paid for by local funds. Change Order No. 3 resulted in a revised contract amount of $386,010.31. Discussion The project was completed in accordance with the terms, conditions and stipulations of the contract, plans and specifications. Construction work was completed at a total cost of $372,290.08, which is an underrun of $13,720.23. Additional project costs are shown below. Grand Island Council Session - 5/9/2017 Page 50 / 94 ADDITIONAL PROJECT COSTS Schemmer Associates, Inc.Preliminary & Construction Engineering $ 120,646.67 Utilities Utilities $ 12,647.00 Additional Project Costs = $133,293.67 Total project costs equate to $505,583.75. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the Certificate of Final Completion for Walk to Walnut Project No. SRTS-40(57). Sample Motion Move to approve the Certificate of Final Completion. Grand Island Council Session - 5/9/2017 Page 51 / 94 ENGINEER’S CERTIFICATE OF FINAL COMPLETION Walk to Walnut Project No. SRTS-40(57) CITY OF GRAND ISLAND, NEBRASKA May 9, 2017 TO THE MEMBERS OF THE COUNCIL CITY OF GRAND ISLAND GRAND ISLAND, NEBRASKA This is to certify that Walk to Walnut Project No. SRTS-40(57) has been fully completed by The Diamond Engineering Company of Grand Island, Nebraska under the Resolution No. 2013-177, dated June 11, 2013. The work has been completed in accordance with the terms, conditions, and stipulations of said contract and complies with the contract, the plans and specifications. The work is hereby accepted for the City of Grand Island, Nebraska, by me as Public Works Director in accordance with the provisions of Section 16-650 R.R.S., 1943. Walk to Walnut Project No. SRTS-40(57) Item No.Description Total Quantity Unit Unit Price Total Cost Concrete Pavement - 3075.33 8" Concrete Pavement, Class 47 B-3500 408.60 SY $53.50 $21,860.10 1101.00 Remove Pavement 408.60 SY $7.50 $3,064.50 1101.25 Sawing Pavement 560.45 LF $7.50 $4,203.38 1107.00 Remove Walk 0.00 SY $10.50 $0.00 3016.21 Concrete Class 47-B Sidewalks 0.00 SY $45.31 $0.00 3008.05 Tie Bars 171.00 EA $13.23 $2,262.33 9173.20 Subgrade Preparation 0.00 SY $3.88 $0.00 2.30 Pavement Marking Removal 301.00 LF $5.00 $1,505.00 30.30 Mobilization 1.00 LS $4,349.26 $4,349.26 3008.05 Tie Bars 138.00 EA $13.23 $1,825.74 3014.11 Combination Concrete Class 47B-3500 Curb and Gutter 62.10 LF $24.32 $1,510.27 3016.21 Concrete Class 47B Sidewalks 625.56 SY $45.31 $28,344.21 3016.39 Detectable Warning Panels 88.00 SF $47.24 $4,157.12 3017.40 Concrete Class 47B Median Surfacing 30.55 SY $61.18 $1,868.80 3075.12 6" Concrete Pavement, Class 47B-3500 1,422.04 SY $50.85 $72,310.53 3075.32 8" Concrete Pavement, Class 47B-3500 0.00 SY $76.44 $0.00 7321.00 Type A Sign 40.00 SF $37.00 $1,480.00 7502.14 4" White Preformed Pavement Marking, Type 4, Grooved 381.08 LF $3.00 $1,143.25 7503.14 4" Yellow Preformed Pavement Marking, Type 4, Grooved 1,852.67 LF $3.00 $5,558.00 7508.14 12" White Preformed Pavement Marking, Type 4, Grooved 11.50 LF $15.00 $172.50 7512.14 24" White Preformed Pavement Marking, Type 4, Grooved 230.00 LF $25.00 $5,750.00 9111.00 Water 0.00 MGA L $115.47 $0.00 9173.20 Subgrade Preparation 1,980.43 SY $3.88 $7,684.06 L001.02 Seeding, Type B 0.46 ACR $2,000.00 $920.00 L032.8 Hydromulch 0.75 TON $4,000.00 $3,000.00 3075.32 8" Concrete Pavement, Class 47B-3500 149.79 Sy $53.50 $8,013.93 Concrete Pavement Sub-Total =$180,982.99 Grand Island Council Session - 5/9/2017 Page 52 / 94 Grading - 30.10 Mobilization 1.00 LS $9,393.00 $9,393.00 1000.00 Large Tree Removal 1.00 EA $150.00 $150.00 1009.00 General Clearing and Grubbing 1.00 LS $2,700.00 $2,700.00 1011.00 Water 3.25 MGAL $30.00 $97.59 1016.00 Re-Establish Property Corner 7.00 EA $210.00 $1,470.00 1030.00 Earthwork Measure in Embankment 1,033.00 CY $20.00 $20,660.00 1101.00 Remove Pavement 1,033.38 SY $7.50 $7,750.32 1101.25 Sawing Pavement 698.55 LF $7.50 $5,239.13 1107.00 Remove Walk 388.73 SY $10.50 $4,081.69 1108.00 Remove Combination Curb and Gutter 236.00 LF $11.00 $2,596.00 1123.00 Remove Concrete Ditch Liner 33.16 SY $12.00 $397.87 L006.00 Cover Crop Seeding 0.00 ACR $800.00 $0.00 L019.12 Erosion Control, Class 1C 1,250.00 SY $2.00 $2,500.00 L022.11 Fabric Silt Fence - Low Porosity 0.00 LF $4.00 $0.00 1010.62 Backfill Material 456.00 CY $28.87 $13,164.72 Grading Sub-Total =$70,200.31 Culverts - 30.40 Mobilization 1.00 LS $1,574.63 $1,574.63 1090.01 Abandon Manhole 1.00 EA $608.86 $608.86 1119.00 Remove Inlet 1.00 EA $514.38 $514.38 4011.60 Area Inlet 1.00 EA $2,353.54 $2,353.54 4020.26 6" Reinforced Concrete Low Flow Liner 162.22 SY $62.05 $10,065.88 4035.00 Remove Flared End Section 1.00 EA $100.00 $100.00 4043.50 Remove Sewer Pipe 160.00 LF $12.00 $1,920.00 4130.06 Class 47B-3000 Concrete for Pipe Culvert Plug 0.07 CY $2,939.31 $205.75 4230.18 Bar Grate for 18" Concrete Flared End Section 1.00 EA $755.82 $755.82 4230.24 Bar Grate for 24" Concrete Flared End Section 1.00 EA $860.80 $860.80 4460.18 18" Concrete Flared End Section 1.00 EA $1,060.25 $1,060.25 4460.24 24" Concrete Flared End Section 1.00 EA $1,270.20 $1,270.20 Culverts Sub-Total =$21,290.11 Electrical - 30.80 Mobilization 1.00 LS $3,473.00 $3,473.00 A001.05 Pull Box, Type PB-2 1.00 EA $1,250.00 $1,250.00 A004.00 Traffic Signal, Type TS-1 6.00 EA $795.00 $4,770.00 A004.04 Traffic Signal, Type TS-1LL 2.00 EA $1,275.00 $2,550.00 A005.50 Traffic Signal Controller, Type NEMA 1.00 EA $13,100.00 $13,100.00 A006.15 Pedestrian Signal, Type PS-1 6.00 EA $530.00 $3,180.00 A006.70 Pedestrian Pushbutton, Type PPB 6.00 EA $205.00 $1,230.00 A007.32 Street lighting Unit 2.00 EA $1,865.00 $3,730.00 A007.38 Radar Vehicle Detector 4.00 EA $5,735.00 $22,940.00 A007.39 Radar Vehicle Detector Communication/Power Cable 332.00 LF $1.25 $415.00 A011.08 Combination Mast Arm Signal and Lighting Pole, Type CMP-25-12 1.00 EA $5,140.00 $5,140.00 Grand Island Council Session - 5/9/2017 Page 53 / 94 A011.40 Combination Mast Arm Signal and Lighting Pole, Type CMP-35-12 1.00 EA $5,265.00 $5,265.00 A014.75 Meter Pedestal 1.00 EA $490.00 $490.00 A016.50 Mast Arm Signal Pole, Type MP-30 1.00 EA $3,665.00 $3,665.00 A016.60 Mast Arm Signal Pole, Type MP-40 1.00 EA $5,530.00 $5,530.00 A070.14 2-inch Conduit in Trench 197.00 LF $2.90 $571.30 A070.18 3-inch Conduit in Trench 140.00 LF $4.00 $560.00 A074.14 2-inch Conduit, Jacked 96.00 LF $12.50 $1,200.00 A074.18 3-inch Conduit, Jacked 96.00 LF $14.00 $1,344.00 A077.13 3/C #14 AWG Traffic Signal Cable 332.00 LF $1.20 $398.40 A077.22 12/C #14 AWG Traffic Signal Cable 332.00 LF $2.50 $830.00 A079.43 #8 Grounding Conductor 519.00 LF $0.90 $467.10 A079.48 Ground Rod 2.00 EA $50.00 $100.00 A079.55 Service Cable 48.00 LF $1.25 $60.00 A080.24 Street Lighting Cable, No. 6 Use 760.00 LF $1.25 $950.00 A819.00 Traffic Signal Cabinet 1.00 EA $1,000.00 $1,000.00 Electrical Sub-Total =$84,208.80 General Items - 1.08 Barricade, Type II 1,835.00 Bday $0.50 $917.50 1.10 Barricade, Type III 20.00 Bday $7.52 $150.40 1.90 Sign Day 562.00 EA $3.63 $2,040.06 1.99 Contractor Furnished Sign Day 4.00 EA $7.20 $28.80 2.30 Pavement Marking Removal 0.00 LF $5.00 $0.00 3.10 Flagging 0.00 Day $619.35 $0.00 30.00 Mobilization 1.00 LS $3,049.75 $3,049.75 1017.50 Construction Staking and Surveying 1.00 LS $8,500.00 $8,500.00 9110.01 Rental of Loader, Fully Operated 0.00 HR $100.00 $0.00 9110.03 Rental of Dump Truck, Fully Operated 0.00 HR $100.00 $0.00 9110.07 Rental of Skid Loader, Fully Operated 0.00 HR $75.00 $0.00 9110.27 Rental of Crawler Mounted Hydraulic Excavator, Fully Operated 0.00 HR $150.00 $0.00 L022.75 Temporary Silt Check 0.00 LF $4.00 $0.00 L022.90 Temporary Silt Fence 221.20 LF $4.00 $884.80 Fuel Adjustment 1.00 LS $36.56 $36.56 General Items Sub-Total =$15,607.87 Grand Total =$372,290.08 Item ADDITIONAL PROJECT COSTS Schemmer Associates, Inc.Preliminary & Construction Engineering $ 120,646.67 Utilities Utilities $ 12,647.00 Subtotal Additional Project Costs = $ 133,293.67 Total Costs - $505,583.75 Grand Island Council Session - 5/9/2017 Page 54 / 94 I hereby recommend that the Engineer’s Certificate of Final Completion for Walk to Walnut Project No. SRTS- 40(57) be approved. _______________________________________________________________________________ John Collins, PE - City Engineer/Public Works Director Jeremy L. Jensen – Mayor Grand Island Council Session - 5/9/2017 Page 55 / 94 Approved as to Form ¤ ___________ May 5, 2017 ¤ City Attorney R E S O L U T I O N 2017-139 WHEREAS, the City Engineer/Public Works Director for the City Of Grand Island has issued a Certificate of Completion for Walk to Walnut Project No. SRTS-40(57), certifying that The Diamond Engineering Company of Grand Island, Nebraska, under contract, has completed such project; and WHEREAS, the City Engineer/Public Works Director recommends the acceptance of the project; and WHEREAS, the Mayor concurs with the recommendation of the City Engineer/Public Works Director. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Certificate of Final Completion for Walk to Walnut Project No. SRTS-40(57), in the amount of $505,583.75 is hereby confirmed. - - - Adopted by the City Council of the City of Grand Island, Nebraska, May 9, 2017. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 5/9/2017 Page 56 / 94 City of Grand Island Tuesday, May 9, 2017 Council Session Item G-9 #2017-140 - Approving Certificate of Final Completion for Third and Wheeler Historical Lighting Improvements; Project No. ENH- 40(60) Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 5/9/2017 Page 57 / 94 Council Agenda Memo From:John Collins PE, Public Works Director Meeting:May 9, 2017 Subject:Approving Certificate of Final Completion for Third and Wheeler Historical Lighting Improvements; Project No. ENH- 40(60) Presenter(s):John Collins PE, Public Works Director Background The Third and Wheeler Historical Lighting Improvements; Project No. ENH-40(60), allowed for construction of 20 historical street lights one block west, one block east and one half block south of Kaufmann Park at 3rd Street and Wheeler Avenue. The purpose of this project was to revitalize and preserve historical Downtown Grand Island, and to provide adequate lighting for pedestrians and motorists. The design of the street lighting poles and luminaires was based on other historical lights located in Grand Island’s Downtown. On July 9, 2013, via Resolution No. 2013-226, Mid-Plains Power, LLC of Grand Island, Nebraska was awarded a contract for the construction of Third and Wheeler Historical Lighting Improvements; Project No. ENH-40(60) in the amount of $226,719.40. On April 22, 2014, via Resolution No. 2014-94, City Council approved Change Order No. 1, which provided for the substitution of fabricated ornamental brick pavers that met the strength, color and appearance requirements of the originally bid pavers, which were not available at the time of construction. Change Order No. 1 resulted in revised contract amount of zero dollars. Discussion The project was completed in accordance with the terms, conditions and stipulations of the contract, plans and specifications. Construction work was completed at a total cost of $230,975.64, which is an overrun of $4,256.24. Additional project costs are shown below. ADDITIONAL PROJECT COSTS Olsson Associates Preliminary & Construction Engineering $ 72,089.17 Additional Project Costs = $72,089.17 Total project costs equate to $303,064.81. Grand Island Council Session - 5/9/2017 Page 58 / 94 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the Certificate of Final Completion for Third and Wheeler Historical Lighting Improvements; Project No. ENH-40(60). Sample Motion Move to approve the Certificate of Final Completion. Grand Island Council Session - 5/9/2017 Page 59 / 94 ENGINEER’S CERTIFICATE OF FINAL COMPLETION Third and Wheeler Historical Lighting Improvements; Project No. ENH-40(60) CITY OF GRAND ISLAND, NEBRASKA May 9, 2017 TO THE MEMBERS OF THE COUNCIL CITY OF GRAND ISLAND GRAND ISLAND, NEBRASKA This is to certify that Third and Wheeler Historical Lighting Improvements; Project No. ENH-40(60) has been fully completed by Mid-Plains Power, LLC of Grand Island, Nebraska under the Resolution No. 2013-226, dated July 9, 2013. The work has been completed in accordance with the terms, conditions, and stipulations of said contract and complies with the contract, the plans and specifications. The work is hereby accepted for the City of Grand Island, Nebraska, by me as Public Works Director in accordance with the provisions of Section 16-650 R.R.S., 1943. Third and Wheeler Historical Lighting Improvements; Project No. ENH-40(60) Item No.Description Total Quantity Unit Unit Price Total Cost Electrical - 1.08 Barricade, Type II 3,016.00 Bday $0.50 $1,508.00 1.75 Temporary Sign Day 16.00 EA $2.50 $40.00 1.90 Sign Day 371.00 EA $2.50 $927.50 30.80 Mobilization 1.00 LS $5,500.00 $5,500.00 1101.25 Sawing Pavement 3,353.95 LF $3.00 $10,061.85 1107.01 Remove Walk 484.54 SY $6.00 $2,907.24 1109.00 Remove Curb 216.35 LF $6.00 $1,298.10 3013.10 Concrete Class 47B-3000 Barrier Curb 233.25 LF $38.50 $8,980.13 3016.03 Concrete Class 47B-3000 Sidewalk 5"126.04 SY $44.00 $5,545.76 3017.58 Brick Pavers 327.48 SY $104.50 $34,221.66 A001.12 Pull Box, Type PB-5 20.00 EA $350.00 $7,000.00 A074.14 2-inch Conduit, Jacked 1,678.00 LF $12.00 $20,136.00 A080.15 Street Lighting Cable, No. 4 Use 6,736.00 LF $1.30 $8,756.80 A080.24 Street Lighting Cable, No. 6 Use 3,368.00 LF $0.90 $3,031.20 A190.00 Street Lighting Unit 20.00 EA $6,034.32 $120,686.40 A630.20 Remove Pull Box 5.00 EA $75.00 $375.00 Electrical Sub-Total =$230,975.64 Grand Total =$230,975.64 Item ADDITIONAL PROJECT COSTS Olsson Associates Preliminary & Construction Engineering $ 72,089.17 Subtotal Additional Project Costs = $ 72,089.17 Total Costs - $303,064.81 I hereby recommend that the Engineer’s Certificate of Final Completion for Third and Wheeler Historical Lighting Improvements; Project No. ENH-40(60) be approved. _______________________________________________________________________________ John Collins, PE - City Engineer/Public Works Director Jeremy L. Jensen – Mayor Grand Island Council Session - 5/9/2017 Page 60 / 94 Approved as to Form ¤ ___________ May 5, 2017 ¤ City Attorney R E S O L U T I O N 2017-140 WHEREAS, the City Engineer/Public Works Director for the City Of Grand Island has issued a Certificate of Completion for Third and Wheeler Historical Lighting Improvements; Project No. ENH-40(60), certifying that Mid-Plains Power, LLC of Grand Island, Nebraska, under contract, has completed such project; and WHEREAS, the City Engineer/Public Works Director recommends the acceptance of the project; and WHEREAS, the Mayor concurs with the recommendation of the City Engineer/Public Works Director. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Certificate of Final Completion for Third and Wheeler Historical Lighting Improvements; Project No. ENH-40(60), in the amount of $303,064.81 is hereby confirmed. - - - Adopted by the City Council of the City of Grand Island, Nebraska, May 9, 2017. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 5/9/2017 Page 61 / 94 City of Grand Island Tuesday, May 9, 2017 Council Session Item G-10 #2017-141 - Approving Certificate of Final Completion for State Street and Capital Avenue Connector Trail; Project No. ENH- 40(59) Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 5/9/2017 Page 62 / 94 Council Agenda Memo From:John Collins PE, Public Works Director Meeting:May 9, 2017 Subject:Approving Certificate of Final Completion for State Street and Capital Avenue Connector Trail; Project No. ENH-40(59) Presenter(s):John Collins PE, Public Works Director Background The State Street and Capital Avenue Connector Trail Project constructed a 0.5 mile, 10' wide concrete recreational trail for bicycle and pedestrian use in the northwest area of Grand Island. This project began on the State Street Trail 0.25 mile west of US Highway 281, extended north within City right-of-way along the west side of the Moores Creek Drainway, and ended at the west end of the concrete trail that was completed along Capital Avenue under project STPAA- 5436 for the Eagle Scout Trail. A pedestrian bridge was also constructed at the south end of the project over the drainage ditch that parallels State Street. On November 12, 2013, via Resolution No. 2013-359, The Diamond Engineering Company of Grand Island, Nebraska was awarded a contract for the construction of the State Street and Capital Avenue Connector Trail; Project No. ENH-40(59) in the amount of $346,845.74. Discussion The project was completed in accordance with the terms, conditions and stipulations of the contract, plans and specifications. Construction work was completed at a total cost of $322,120.56, which is an overrun of $24,725.18. Additional project costs are shown below. ADDITIONAL PROJECT COSTS Schemmer Associates, Inc.Preliminary & Construction Engineering $ 202,589.26 Right-of-Way Acquisition Right-of-Way Acquisition $ 10,405.68 Additional Project Costs = $ 212,994.94 Total project costs equate to $535,115.50. Grand Island Council Session - 5/9/2017 Page 63 / 94 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the Certificate of Final Completion for State Street and Capital Avenue Connector Trail; Project No. ENH-40(59)). Sample Motion Move to approve the Certificate of Final Completion. Grand Island Council Session - 5/9/2017 Page 64 / 94 ENGINEER’S CERTIFICATE OF FINAL COMPLETION State Street and Capital Avenue Connector Trail; Project No. ENH-40(59) CITY OF GRAND ISLAND, NEBRASKA May 9, 2017 TO THE MEMBERS OF THE COUNCIL CITY OF GRAND ISLAND GRAND ISLAND, NEBRASKA This is to certify that State Street and Capital Avenue Connector Trail; Project No. ENH-40(59) has been fully completed by The Diamond Engineering Company of Grand Island, Nebraska under the Resolution No. 2013- 359, dated November 12, 2013. The work has been completed in accordance with the terms, conditions, and stipulations of said contract and complies with the contract, the plans and specifications. The work is hereby accepted for the City of Grand Island, Nebraska, by me as Public Works Director in accordance with the provisions of Section 16-650 R.R.S., 1943. State Street and Capital Avenue Connector Trail; Project No. ENH-40(59) Item No.Description Total Quantity Unit Unit Price Total Cost Grading - 30.10 Mobilization 1.00 LS $970.47 $970.47 1009.00 General Clearing and Grubbing 1.00 LS $835.24 $835.24 1011.00 Water 0.00 MGAL $55.68 $0.00 1016.00 Re-Establish Property Corner 3.00 EA $300.00 $900.00 1030.00 Earthwork Measure in Embankment 671.00 CY $19.25 $12,916.75 1101.25 Sawing Pavement 74.00 LF $4.30 $318.20 1107.00 Remove Walk 191.57 SY $3.50 $670.51 1136.11 Remove Flume Spillway 110.09 SY $5.41 $595.58 L006.00 Cover Crop Seeding 0.00 ACR $819.33 $0.00 L019.12 Erosion Control, Class 1C 788.30 SY $1.88 $1,482.00 L022.11 Fabric Silt Fence - Low Porosity 3,230.00 LF $3.39 $10,949.70 Grading Sub-Total =$29,638.44 Concrete Pavement - 30.30 Mobilization 1.00 LS $5,573.48 $5,573.48 1021.25 Remove and Reset Post 0.00 EA $56.48 $0.00 1910.16 Construction Entrance 1.00 LS $1,089.79 $1,089.79 3016.71 6" Concrete Class 47B-3500 Bikeway 3,019.04 SY $34.54 $104,277.68 4159.55 Epoxy Coated Reinforcing Steel 3,993.00 LB $1.66 $6,628.38 6000.10 Abutment No. 1 Excavation 1.00 LS $556.83 $556.83 6000.11 Abutment No. 2 Excavation 1.00 LS $556.83 $556.83 6010.22 Class 47B-3000 Concrete for Bridge 45.20 CY $393.24 $17,774.45 6070.50 Pedestrian Bridge 1.00 LS $81,333.74 $81,333.74 6139.50 Subsurface Drainage Matting 50.78 SY $23.45 $1,190.79 7110.04 4 Foot Chain-Link Fence 64.00 LF $35.00 $2,240.00 7115.04 End Post for 4 Foot Chain-Link Fence 2.00 EA $143.18 $286.36 7116.04 Corner Post for 4 Foot Chain-Link Fence 1.00 EA $159.09 $159.09 7316.00 Sing Type A 2.00 EA $116.14 $232.28 7380.20 Removable Bollard 1.00 EA $517.05 $517.05 Grand Island Council Session - 5/9/2017 Page 65 / 94 8091.00 Granular Backfill 46.70 CY $26.25 $1,225.88 9173.20 Subgrade Preparation 3,117.00 SY $4.39 $13,683.63 L001.025 Seeding, Type B 1.60 ACR $2,298.90 $3,678.24 L032.75 Mulch 3.56 TON $437.51 $1,555.79 8010.00 Crushed Rock for Base Course 24.04 TON $79.00 $1,899.16 3900.18 Additional Work 1.00 LS $4,362.50 $4,362.50 Concrete Pavement Sub-Total =$248,821.94 Culverts - 30.40 Mobilization 1.00 LS $596.60 $596.60 4004.35 Cast Iron Grate and Frame 5,215.00 LB $3.20 $16,688.00 4024.55 Flume Spillway 45.83 LF $32.76 $1,501.49 4100.06 Class 47B-3000 Concrete for Headwall 4.20 CY $776.65 $3,261.93 4105.59 Class 47B-3000 Concrete for Inlet and Junction Box 0.00 CY $608.81 $0.00 4150.02 Epoxy Coated Reinforcing Steel for Headwall 504.00 LB $1.63 $821.52 4155.55 Epoxy Coated Reinforcing Steel for Inlet and Junction Box 455.00 LB $1.63 $741.65 P700.05 18" Storm Sewer Pipe, Type 1, 7 or 8 226.00 LF $39.53 $8,933.78 Culverts Sub-Total =$32,544.97 General Items - 1.08 Barricade, Type II 0.00 Bday $0.50 $0.00 1.10 Barricade, Type III 0.00 Bday $2.70 $0.00 1.90 Sign Day 0.00 EA $1.11 $0.00 1.99 Contractor Furnished Sign Day 12.00 EA $3.15 $37.80 3.10 Flagging 0.00 Day $477.28 $0.00 30.00 Mobilization 1.00 LS $357.96 $357.96 1017.50 Construction Staking and Surveying 1.00 LS $10,022.87 $10,022.87 9110.01 Rental of Loader, Fully Operated 0.00 HR $85.00 $0.00 9110.03 Rental of Dump Truck, Fully Operated 0.00 HR $85.00 $0.00 9110.07 Rental of Skid Loader, Fully Operated 0.00 HR $85.00 $0.00 9110.27 Rental of Crawler Mounted Hydraulic Excavator, Fully Operated 0.00 HR $120.00 $0.00 L022.9 Temporary Silt Fence 245.00 LF $2.94 $720.30 L032.70 Temporary Mulch 0.00 TON $517.05 $0.00 Fuel Adjustment 1.00 LS -$23.71 -$23.71 General Items Sub-Total =$11,115.22 Grand Total =$322,120.56 Item ADDITIONAL PROJECT COSTS Schemmer Associates, Inc.Preliminary & Construction Engineering $ 202,589.26 Right-of-Way Acquisition Right-of-Way Acquisition $ 10,405.68 Subtotal Additional Project Costs = $212,994.94 Total Costs - $535,115.50 Grand Island Council Session - 5/9/2017 Page 66 / 94 I hereby recommend that the Engineer’s Certificate of Final Completion for State Street and Capital Avenue Connector Trail; Project No. ENH-40(59) be approved. _______________________________________________________________________________ John Collins, PE - City Engineer/Public Works Director Jeremy L. Jensen – Mayor Grand Island Council Session - 5/9/2017 Page 67 / 94 Approved as to Form ¤ ___________ May 5, 2017 ¤ City Attorney R E S O L U T I O N 2017-141 WHEREAS, the City Engineer/Public Works Director for the City Of Grand Island has issued a Certificate of Completion for State Street and Capital Avenue Connector Trail; Project No. ENH-40(59), certifying that The Diamond Engineering Company, of Grand Island, Nebraska, under contract, has completed such project; and WHEREAS, the City Engineer/Public Works Director recommends the acceptance of the project; and WHEREAS, the Mayor concurs with the recommendation of the City Engineer/Public Works Director. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Certificate of Final Completion for State Street and Capital Avenue Connector Trail; Project No. ENH-40(59), in the amount of $535,115.50 is hereby confirmed. - - - Adopted by the City Council of the City of Grand Island, Nebraska, May 9, 2017. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 5/9/2017 Page 68 / 94 City of Grand Island Tuesday, May 9, 2017 Council Session Item G-11 #2017-142 - Approving Change Order No. 2 for Community Development Block Grant Handicap Ramps 4th to 5th Streets; Sycamore Street to Eddy Street; Project No. 2014-2G Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 5/9/2017 Page 69 / 94 Council Agenda Memo From:John Collins PE, Public Works Director Meeting:May 9, 2017 Subject:Approving Change Order No. 2 for Community Development Block Grant Handicap Ramps 4th to 5th Streets; Sycamore Street to Eddy Street; Project No. 2014-2G Presenter(s):John Collins PE, Public Works Director Background Saul Ramos Construction, Inc. of Shelton, Nebraska was awarded a $714,865.00 contract on July 26, 2016, via Resolution No. 2016-178, for Community Development Block Grant (CDBG) Handicap Ramps 4th to 5th Street; Sycamore Street to Eddy Street; Project No. 2014-2G. On February 14, 2017, via Resolution No. 2017-28, City Council approved Change Order No. 1 for this project, to allow for adjustment of a manhole and installation of 8’ PVC coated chain-link fence. Change Order No. 1 resulted in a contract increase of $5,300.00, for a revised contract total of $720,165.00. The area of 4th & 5th Street, from Sycamore Street to Eddy Street qualifies for the Community Development Block Grant (CDBG) and it is recommended that such funds be used to install handicap ramps and sidewalks in this location, as well as rehabilitate Lions Park during the 2016/2017 construction season. The City has met the full leverage amount of the grant with resurfacing work previously done on 4th Street. The City is required to have a planned schedule for upgrading public sidewalk ramps to conform to American with Disabilities Act (ADA) standards. Discussion While working at the intersection of 4th Street and Walnut Street the contractor came across an abandoned vault underneath the sidewalk, which is a safety concern. To address this issue the contractor will fill in the abandoned vault to make this sidewalk area stable and safe for pedestrians. Such additional work is estimated at $3,700.00, resulting in a revised contract total of $723,865.00 Grand Island Council Session - 5/9/2017 Page 70 / 94 There are sufficient funds in Account No. 21000001-2100-40004. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve Change Order No. 2 for Community Development Block Grant Handicap Ramps 4th to 5th Streets; Sycamore Street to Eddy Street; Project No. 2014-2G. Sample Motion Move to approve the resolution. Grand Island Council Session - 5/9/2017 Page 71 / 94 City of Grand Island CHANGE ORDER NUMBER 2 100 East 1st Street Grand Island, Nebraska 68801 Date of Issuance: May 9, 2017 PROJECT: Community Development Block Grant (CDBG) Handicap Ramps 4th to 5th Street; Sycamore Street to Eddy Street; Project No. 2014-2G CONTRACTOR: Saul Ramos Construction, Inc. CONTRACT DATE: August 8, 2016 Fill in abandoned vault underneath sidewalk near intersection of 4th Street and Walnut Street. Haul in, place and compact fill sand $2,500.00 4’ x 7’ x 3/8” steel plate for door $1,200.00 $3,700.00 The changes result in the following adjustment to the Contract Amount: Contract Price Prior to This Change Order .....................................................................................$720,165.00 Net Increase/Decrease Resulting from this Change Order .............................................................$ 3,700.00 Revised Contract Price Including this Change Order ......................................................................$723,865.00 Approval Recommended: By_______________________________________ John Collins PE, Public Works Director Date The Above Change Order Accepted:Approved for the City of Grand Island: Saul Ramos Construction, Inc.____ By_________________________________ Contractor Jeremy L. Jensen, Mayor By Attest: RaNae Edwards, City Clerk Date Date_______________________________ Grand Island Council Session - 5/9/2017 Page 72 / 94 Approved as to Form ¤ ___________ May 5, 2017 ¤ City Attorney R E S O L U T I O N 2017-142 WHEREAS, on July 26, 2016, via Resolution 2016-178, the City of Grand Island awarded Saul Ramos Construction, Inc. of Shelton, Nebraska the bid in the amount of $714,865.00 for Community Development Block Grant (CDBG) Handicap Ramps 4th to 5th Street; Sycamore Street to Eddy Street; Project No. 2014-2G; and WHEREAS, on February 14, 2017, via Resolution No. 2017-28, the City Council approved Change Order No. 1 for such project in the amount of $5,300.00; and WHEREAS, it has been determined that additional modifications to the work to be performed by Saul Ramos Construction, Inc. are necessary; and WHEREAS, such modifications have been incorporated into Change Order No. 2, and WHEREAS, the result of such modifications will increase the contract amount by $3,700.00.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is, authorized and directed to execute Change Order No. 2 between the City of Grand Island and Saul Ramos Construction, Inc. of Shelton, Nebraska to provide the modifications set out as follows: Haul in, place and compact fill sand $2,500.00 4’ x 7’ x 3/8” steel plate for door $1,200.00 $3,700.00 - - - Adopted by the City Council of the City of Grand Island, Nebraska, May 9, 2017. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 5/9/2017 Page 73 / 94 City of Grand Island Tuesday, May 9, 2017 Council Session Item G-12 #2017-143 - Approving Amendment No. 1 to Asphalt Resurfacing Inter-local Agreement with Hall County for Improvements to Stolley Park Road; Engleman Road to North Road Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 5/9/2017 Page 74 / 94 Council Agenda Memo From:Shannon Callahan, Street Superintendent Meeting:May 9, 2017 Subject:Approving Amendment No. 1 to Asphalt Resurfacing Inter- local Agreement with Hall County for Improvements to Stolley Park Road; Engleman Road to North Road Presenter(s):John Collins PW, Public Works Director Background On February 28, 2017, via Resolution No. 2017-54, City Council approved an inter-local agreement between the City and Hall County for improvements to sections of Shady Bend Road (Gregory Avenue and approximately 300 feet south of Burlington Northern Santa Fe Railroad Right-of-Way- 1.08 miles) and Wildwood Drive (Highway 281 and South Locust St.- 2 miles). Per this agreement the City will submit to Hall County an itemized bill for payment of their share of the project. Council approval is required before entering into an agreement. Pursuing an inter-local agreement between governmental entities is an efficient means of collaborating efforts to better our community. Discussion An amendment to the previously approved inter-local agreement between the City and Hall County is now being presented for the two (2) agencies to partner on improvements to Stolley Park Road from Engleman Road to North Road, which has segments within the Grand Island City limits and Hall County. On this section of roadway Hall County will be the lead agency, as this section of roadway is in their current asphalt resurfacing project. Per the amendment the City will credit Hall County for the City’s share of the Stolley Park Road project costs towards the County’s share of projects resurfaced under the original inter-local agreement. Following is a summary of the anticipated cost share for the asphalt resurfacing projects. Grand Island Council Session - 5/9/2017 Page 75 / 94 Roadway Total Bid City Share County Share Amount Due City Wildwood Drive – City Contract $232,087.00 $203,076.00 (87.5%) $ 29,011.00 (12.5%)$29,011.00 Shady Bend Road – City Contract $234,210.00 $124,131.00 (53.0%) $110,079.00 (47.0%)$110,079.00 Stolley Park Road – County Contract $100,020.00 $ 50,010.00 (50.0%) $ 50,010.00 (50.0%)-$ 50,010.00 Totals - $566,317.00 $377,217.00 $189,100.00 $ 89,080.00 At the present time it is anticipated that the City will invoice the Hall County for an amount of $89,080.00. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve Amendment No. 1 to the inter-local agreement with Hall County and pass a Resolution authorizing the Mayor to sign the agreement. Sample Motion Move to approve Amendment No. 1 to the inter-local agreement with Hall County. Grand Island Council Session - 5/9/2017 Page 76 / 94 AMENDMENT TO INTERLOCAL COOPERATIVE AGREEMENT FOR IMPROVEMENTS TO ROADS AND STREETS IN AND AROUND GRAND ISLAND, NEBASKA BY AND BETWEEN THE CITY OF GRAND ISLAND, NEBRASKA AND THE COUNTY OF HALL, NEBRASKA THIS AMENDMENT is made and entered into by and between the City of Grand Island, Nebraska, a body politic and corporate and a political subdivision of the State of Nebraska, hereinafter referred to as the “City”, and the County of Hall, Nebraska, a body politic and corporate and a political subdivision of the State of Nebraska, hereinafter referred to as the “County”, WITNESSTH: WHEREAS, the City and the County entered into an interlocal agreement for asphalt resurfacing projects in and around Grand Island as executed by the City on February 21, 2017 and by the County on February 28, 2017; and WHEREAS, the parties desire to amend this interlocal agreement to add a resurfacing project on Stolley Park Road between Engleman Road and North Road to the interlocal agreement. NOW, THEREFORE, in consideration of these facts, the parties hereto mutually covenant and agree as follows for the resurfacing work on Stolley Park Road: 1) Scope of the Stolley Park resurfacing Project: This amendment to the interlocal agreement is for the asphaltic concrete resurfacing on the following roads or streets (see Exhibit “A”): a) Stolley Park Road between Engleman Road and North Road (1.00 mile) 2) The Stolley Park Road project cost will include: a) Preliminary, design and construction engineering costs. b) Actual quantities of materials used at contract unit prices for the contractor under contract with the County to resurface the roadway. c) Building earth shoulders and performing seeding of disturbed earth (as needed). d) Placing pavement markings on the new asphaltic concrete surface. e) The estimated costs for the Stolley Park Road project is detailed on exhibit B. f) The city’s share of the costs for the resurfacing on Stolley Park Road under this amendment to the agreement shall be a credit towards the County’s costs for the resurfacing work performed under the original agreement. Grand Island Council Session - 5/9/2017 Page 77 / 94 2 | Page City of Grand Island & Hall County Interlocal Agreement – Stolley Park Road 3) County’s Obligations The County shall be responsible for the following with respect to the Stolley Park Road project: a) Performing preliminary, design and construction engineering services for the Stolley Park Road project. b) Prepare plans and bid specifications for the Stolley Park Road project following the required bidding practices and requirements of law. c) Enter into a contract with a contractor to perform the asphaltic concrete resurfacing work. d) Tracking costs of the Stolley Park Road project and preparing an itemized accounting of the City’s share of the Stolley Park Road project costs. e) If any work on the Stolley Park Road project is performed by the City of Grand Island within the limits of the County’s responsibility, the cost of that work shall count towards the City’s share of the Stolley Park Road project cost. 4) City’s Obligations: The City shall be responsible for the following with respect to the Stolley Park Road project: a) Administrative duties and costs associated with resurfacing Stolley Park Road between Engleman Road and North Road (1.00 mile) b) The City of Grand Island Public Works Director shall concur in the award of the construction contract. c) Upon completion of the work and submittal of an itemized statement from the County, the City will credit the County for the City’s share of the Stolley Park Road project costs towards the County’s share of projects resurfaced under the original interlocal agreement. d) If any work on the Stolley Park Road project is performed by the County within the limits of the City of Grand Island’s responsibility, the cost of that work shall count towards the County’s share of the Stolley Park Road project cost. NOW THEREFORE, in consideration of the covenants and obligations contained herein, Hall County and the City of Grand Island duly execute this amendment to the interlocal agreement. CITY OF GRAND ISLAND Executed this ____ day of __________, 2017. By: ________________________________ Jeremy L. Jensen, Mayor City of Grand Island Attest: _____________________________ RaNae Edwards, City Clerk City of Grand Island COUNTY OF HALL Executed this ____day of __________, 2017. By: ________________________________ Pamela E. Lancaster, Chair Hall County Board of Supervisors Attest:_____________________________ Marla Conley, County Clerk County of Hall Grand Island Council Session - 5/9/2017 Page 78 / 94 Exhibit A Amendment to Interlocal Agreement Project Location Map PROJECT LOCATION Stolley Park Rd from Engleman Road to North Road Grand Island Council Session - 5/9/2017 Page 79 / 94 BASE BID % CITY CITY COST % COUNTY COUNTY COSTStolley Park Road; Engleman Rd to US Hwy 30 $ 100,020.00 50% 50,010.00$ 50% 50,010.00$ EXHIBIT "B"COUNTY OF HALL2017 ASPHALT RESURFACING COUNTY/CITY COST BREAKDOWNCOUNTY ROAD MILE 29-HGrand IslandCouncil Session - 5/9/2017Page 80 / 94 Approved as to Form ¤ ___________ May 5, 2017 ¤ City Attorney R E S O L U T I O N 2017-143 WHEREAS, on February 28, 2017, via Resolution No. 2017-54, City Council approved an inter-local agreement between the City and Hall County for improvements to sections of Shady Bend Road (Gregory Avenue and approximately 300 feet south of Burlington Northern Santa Fe Railroad Right-of-Way- 1.08 miles) and Wildwood Drive (Highway 281 and South Locust St.- 2 miles);and WHEREAS, such agreement is now being amended to allow further partnering of the City and County agencies on improvements to Stolley Park Road from Engleman Road to North Road, which has segments within both the City and County; and WHEREAS, it is recommended that Amendment No. 1 to the Inter-local Agreement be entered into with Hall County for sharing in the cost of such work; and WHEREAS, the City of Grand Island has prepared Amendment No. 1 to the Inter-local Agreement, which has been reviewed by the City’s Legal Department and Hall County, for such work to be completed. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that Amendment No. 1 to the Inter-local Agreement by and between the City of Grand Island and Hall County, Nebraska for the improvements to Stolley Park Road from Engleman Road to North Road is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, May 9, 2017. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 5/9/2017 Page 81 / 94 City of Grand Island Tuesday, May 9, 2017 Council Session Item G-13 #2017-144 - Approving Agreement with Mid America Administrative & Retirement Solutions, Inc. for Health Reimbursement Arrangement for Retirees (HRA) Staff Contact: Jerry Janulewicz Grand Island Council Session - 5/9/2017 Page 82 / 94 Council Agenda Memo From:Jerry Janulewicz, City Attorney Meeting:May 2, 2017 Subject:VEBA Benefit Administrator Presenter(s):Jerry Janulewicz, City Attorney Background The City of Grand Island provides VEBA (voluntary employees beneficiary association) benefits for non-union, IAFF and IBEW union members employed by the City. A VEBA benefit is one recognized under the federal tax code as a tax-free, post-retirement medical expense account used by retirees and their eligible dependents to pay for eligible medical expenses. VEBA benefits provided by an employer are not subject to the employer share of social security and medicare tax. VEBA benefits are administered through a Health Reimbursement Arrangement (HRA) service provider whose fees are charged to the participating employee accounts and are not an expense to the employer. Discussion Due to issues experienced by the City with respect to inadequate administrative support and lack of timely response by Security Benefit, the City has chosen a new HRA provider, moving from Security Benefit to MidAmerica Administration & Retirement Solutions, Inc. MidAmerica Administration & Retirement Solutions, Inc. offers the City better “back office” service, lower fees for employees, and simplified investing options. The HRA agreement between the City and MidAmerica Administration & Retirement Solutions, Inc. was reviewed and approved by City’s legal department and was approved by City’s Human Resources Department effective February 1. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Move to deny Grand Island Council Session - 5/9/2017 Page 83 / 94 Recommendation City Administration recommends that the Council ratify and approve the HRA service agreement with MidAmerica Administration & Retirement Solutions, Inc. to serve as the VEBA benefit account administrator for eligible City employee. Sample Motion Move to approve ratify and approve the agreement with MidAmerica Administration & Retirement Solutions, Inc. Grand Island Council Session - 5/9/2017 Page 84 / 94 Grand Island Council Session - 5/9/2017 Page 85 / 94 Grand Island Council Session - 5/9/2017 Page 86 / 94 Grand Island Council Session - 5/9/2017 Page 87 / 94 Grand Island Council Session - 5/9/2017 Page 88 / 94 Grand Island Council Session - 5/9/2017 Page 89 / 94 Grand Island Council Session - 5/9/2017 Page 90 / 94 Grand Island Council Session - 5/9/2017 Page 91 / 94 Grand Island Council Session - 5/9/2017 Page 92 / 94 Approved as to Form ¤ ___________ May 5, 2017 ¤ City Attorney R E S O L U T I O N 2017-144 WHEREAS, the City of Grand Island provides VEBA (voluntary employees beneficiary association) benefits for non-union, IAFF and IBEW union members employed by the City; and WHEREAS, a VEBA benefit is one recognized under the federal tax code as a tax-free, post-retirement medical expense account used by retirees and their eligible dependents to pay for eligible medical expenses; and WHEREAS, VEBA benefits provided by an employer are not subject to the employer share of social security and medicare tax; and WHEREAS, VEBA benefits are administered through a Health Reimbursement Arrangement (HRA) service provider whose fees are charged to the participating employee accounts and are not an expense to the employer; and WHEREAS, the City has chosen a new HRA provider, moving from Security Benefit to MidAmerica Administration & Retirement Solutions, Inc.; and WHEREAS, MidAmerica Administration & Retirement Solutions, Inc. offers the City better “back office” service, lower fees for employees, and simplified investing options; and WHEREAS, the HRA agreement between the City and MidAmerica Administration & Retirement Solutions, Inc. was reviewed and approved by City’s legal department. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Health Reimbursement Arrangement agreement between the City of Grand Island and MidAmerica Administration & Retirement Solutions, Inc. is hereby ratified and approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, May 9, 2017. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 5/9/2017 Page 93 / 94 City of Grand Island Tuesday, May 9, 2017 Council Session Item J-1 Approving Payment of Claims for the Period of April 26, 2017 through May 9, 2017 The Claims for the period of April 26, 2017 through May 9, 2017 for a total amount of $3,125,791.52. A MOTION is in order. Staff Contact: Renae Griffiths Grand Island Council Session - 5/9/2017 Page 94 / 94