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11-22-2016 City Council Regular Meeting Packet City of Grand Island Tuesday, November 22, 2016 Council Session Packet City Council: Linna Dee Donaldson Michelle Fitzke Chuck Haase Julie Hehnke Jeremy Jones Vaughn Minton Mitchell Nickerson Mike Paulick Roger Steele Mark Stelk Mayor: Jeremy L. Jensen City Administrator: Marlan Ferguson City Clerk: RaNae Edwards 7:00 PM Council Chambers - City Hall 100 East 1st Street Grand Island Council Session - 11/22/2016 Page 1 / 83 City of Grand Island Tuesday, November 22, 2016 Call to Order This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state law. The City Council may vote to go into Closed Session on any agenda item as allowed by state law. Invocation - Pastor Jim Reynolds, Berean Bible Church, 4116 West Capital Avenue Pledge of Allegiance Roll Call A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. Grand Island Council Session - 11/22/2016 Page 2 / 83 City of Grand Island Tuesday, November 22, 2016 Council Session Item D-1 #2016-BE-6 - Consideration of Determining Benefits for Water Main District 468 - Stauss Road Council action will take place under Ordinances item F-1. Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 11/22/2016 Page 3 / 83 Council Agenda Memo From:Tim Luchsinger, Utilities Director Meeting:November 22, 2016 Subject:Water Main District 468 – Stauss Road Presenter(s):Tim Luchsinger, Utilities Director Background Water Main District 468 was created at the request of the property owner of Lots Five (5) and Twelve (12), Garland Place Subdivision. The district installed 353 linear feet of 6 inch diameter water main and appurtenances along Stauss Road. Construction has been completed and complies with all aspects of the plans and specifications. Discussion The construction was done as an “Assessment District”. This is the standard method used by the City to recoup costs when mains are installed at the request of the area property owner. The total cost of installing the water main within the boundaries of Water Main District 468 was $23,254.76. Of that total, the assessment amount chargeable to the district is $22,983.51. The City’s expense is the remaining $271.25 for additional cost of materials. The following is a breakdown of the expenses: Materials $ 8,203.41 Water Dept. Labor and Overhead $12,474.13 Eng. Dept. Labor and Overhead $ 2,577.22 TOTAL DISTRICT COST $23,254.76 The assessment schedule is five annual payments at 7% simple interest on the outstanding balance. Attached for reference are copies of: Tabulation of assessment fees for the properties within District 468 The district’s boundary plat Grand Island Council Session - 11/22/2016 Page 4 / 83 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation It is recommended that the Council sit as a Board of Equalization and establish the assessments for the properties within the district. Sample Motion Move to sit as a Board of Equalization to establish the assessments for the properties within Water Main District 468. Grand Island Council Session - 11/22/2016 Page 5 / 83 Water Main District 468 Assessments Dist Parcel Lot Sub Owner Assessment 468 400335956 5 Garland Place Sub Michael & Roswitha Wieck, H & W $11,763.01 5766 W. Stolley Park Rd, Alda, NE 68810 468 400335948 12 Garland Place Sub Michael & Roswitha Wieck, H & W $11,220.50 5766 W. Stolley Park Rd, Alda, NE 68810 ********************************************************************************************************************************************************************** Grand Island Council Session - 11/22/2016 Page 6 / 83 Grand Island Council Session - 11/22/2016 Page 7 / 83 Approved as to Form ¤ ___________ November 18, 2016 ¤ City Attorney R E S O L U T I O N 2016-BE-6 BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, sitting as a Board of Equalization for Water Main District 468, after due notice having been given thereof, that we find and adjudge: That the benefits accruing to the real estate in such district to be the total sum of $22,983.51; and Such benefits are equal and uniform; and According to the equivalent frontage and square footage of the respective lots, tracts, and real estate within such Water Main District No. 468, such benefits are the sums set opposite the several descriptions as follows: Name Parcel #Description Assessment Michael & Roswitha Wieck 5766 W. Stolley Park Rd. Alda, NE 68810 400335956 Lot 5, Garland Place $11,763.01 Michael & Roswitha Wieck 5766 W. Stolley Park Rd. Alda, NE 68810 400335948 Lot 12, Garland Place $11,220.50 TOTAL $22,983.51 - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 22, 2016. _______________________________ Jeremy L. Jensen, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/22/2016 Page 8 / 83 City of Grand Island Tuesday, November 22, 2016 Council Session Item F-1 #9612 - Consideration of Approving Assessments for Water Main District 468 - Stauss Road This item relates to the aforementioned Board of Equalization item D-1. Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 11/22/2016 Page 9 / 83 Approved as to Form ¤ ___________ November 18, 2016 ¤ City Attorney *This Space Reserved for Register of Deeds* ORDINANCE NO. 9612 An ordinance to assess and levy a special tax to pay the cost of construction of Water Main District 468 of the City of Grand Island, Nebraska; to provide for the collection of such special tax; to repeal any ordinance or parts of ordinances in conflict herewith; and to provide for publication and the effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. There is hereby assessed upon the following described lots, tracts, and parcels of land specifically benefited, for the purpose of paying the cost of construction of said water main in said Water Main District 468, as adjudged by the Mayor and Council of said City, to the extent of benefits thereto by reason of such improvement, after due notice having been given thereof as provided by law; and a special tax for such cost of construction is hereby levied at one time upon such lots, tracts and lands as follows: Grand Island Council Session - 11/22/2016 Page 10 / 83 ORDINANCE NO. 9612 (Cont.) Name Description Assessment Michael and Roswitha Wieck Lot 5, Garland Place $11,763.01 Michael and Roswitha Wieck Lot 12, Garland Place $11,220.50 TOTAL $22,983.51 SECTION 2.The special tax shall become delinquent as follows: one-fifth of the total amount shall become delinquent in fifty (50) days; one-fifth in one year; one-fifth in two years; one-fifth in three years; and one-fifth in four years, respectively after the date of such levy. SECTION 3. The entire amount so assessed and levied against any lot, tract or parcel of land may be paid within fifty days from the date of this levy without interest, and the lien of special tax thereby satisfied and released. Each of said installments, except the first, shall draw interest at the rate of seven percent (7%) per annum from the time of such levy until they shall become delinquent. After the same become delinquent, interest at the rate of fourteen percent (14%) per annum shall be paid thereof, until the same is collected and paid. SECTION 4. The Treasurer of the City of Grand Island, Nebraska, is hereby directed to collect the amount of said taxes herein set forth as provided by law. SECTION 5. Such special assessments shall be paid into a fund to be designated as the “Water Fund 468”. SECTION 6. Any ordinance or parts of ordinances in conflict herewith be, and hereby are, repealed. Grand Island Council Session - 11/22/2016 Page 11 / 83 ORDINANCE NO. 9612 (Cont.) SECTION 7. This ordinance shall be in force and take effect from and after its passage and publication, within fifteen days in one issue of the Grand Island Independent as provided by law. Enacted: November 22, 2016. Jeremy L. Jensen, Mayor Attest: RaNae Edwards, City Clerk Grand Island Council Session - 11/22/2016 Page 12 / 83 Grand Island Council Session - 11/22/2016 Page 13 / 83 City of Grand Island Tuesday, November 22, 2016 Council Session Item F-2 #9613 - Consideration of Revisions to Chapter 35 of the City Code - Water Staff Contact: Tim Luchsinger, Jerry Janulewicz Grand Island Council Session - 11/22/2016 Page 14 / 83 Council Agenda Memo From:Timothy Luchsinger, Utilities Director Jerry Janulewicz, City Attorney Meeting:November 22, 2016 Subject:Ordinance #9613 – Consideration of Revisions to Chapter 35 of the City Code - Water Presenter(s):Timothy Luchsinger, Utilities Director Background The Grand Island water system’s usage has increased to where additional capacity is required to allow future growth in the City. An elevated storage tank is recommended by the recently completed Water System Master Plan. To fund the cost of the elevated storage tank, a bond issue is proposed. A cost of service study was completed by the Nebraska Municipal Power Pool in order to support projected revenue requirements of the bond debt service. The results of the study and possible changes to the water system rate structure were provided to the Council for discussion at the Study Session on November 1, 2016. Discussion The proposed ordinance changes reflect the rate modifications presented previously to Council. While increasing the meter fee portion of the rates, the commodity charges for the first rate block were lowered significantly, and the minimum monthly charge was eliminated. This first rate block is typical of most residential customers and provides for the water used for personal consumption, cooking, bathing, and cleaning, and should see minimal cost impact. The next three rate blocks are typical of usage for lawn irrigation, which is the primary driver of the need for the additional system capacity, and therefore increased more than the other rate blocks. The final four rate blocks were adjusted in accordance with the evaluated cost of service for this usage, and are primarily commercial and industrial customers. The customer charge for unfunded regulatory mandates, which is the backflow program implemented in 2004, was increased from the original charge of $0.35 per month to $0.70 per month, Grand Island Council Session - 11/22/2016 Page 15 / 83 which are the current program costs. Finally, sections 35-36 and 35-37 were revised to allow for the collection of water project permit and plan review fees authorized in the fee schedule. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approved Ordinance 9613 revising Chapter 35, Water, of the City Code. Sample Motion Move to approve Ordinance 9613 revising Chapter 35, Water, of the City Code. Grand Island Council Session - 11/22/2016 Page 16 / 83 Approved as to Form ¤ ___________ November 17, 2016 ¤ City Attorney ORDINANCE NO. 9613 An ordinance to amend Chapter 35 of the Grand Island City Code specifically, to amend Section 35-30 pertaining to water rates; to amend Sections 35-36 and 35-37; to repeal any ordinance or parts of ordinances in conflict herewith; and to provide for publication and the effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. Chapter 35, Sections 35-30, 35-36 and 35-37 of the Grand Island City Code are hereby amended to read as follows: §35-30. Schedule of Rates SCHEDULE OF RATES WITHIN CITY The rate to be charged for water furnished within the corporate limits of the City shall be as follows: Monthly Billings Cubic feet per month Rate per 100 cubic feet First 500…………………………………... $1.4960.800 Next 500………………………………….. 0.7001.040 Next 500………………………………….. 0.6921.352 Next 2,500………………………………... 0.7671.352 Next 6,000………………………………... 0.7130.800 Next 90,000………………………………. 0.6540.750 Next 100,000……………………………... 0.5740.700 Over 200,000…………………………….. 0.5350.635 Monthly Minimum (500 cu.ft.)………….. 7.480* SCHEDULE OF RATES OUTSIDE CITY The rate to be charged for water furnished outside and beyond the corporate limits of the City shall be as follows: Grand Island Council Session - 11/22/2016 Page 17 / 83 ORDINANCE NO. 9613 (Cont.) *Plus a customer charge of $0.350.70 per month for unfunded federal mandates for the Clean Water Act and the City’s backflow program, in addition to the regular rates charged for water furnished to the customer. Amended by Ordinance No. 8935, effective 10-01-2004 Amended by Ordinance No. 8987, effective 07-27-2005 Amended by Ordinance No. 9181, effective 10-01-2008 Amended by Ordinance No. 9371, effective 04-01-2012 Amended by Ordinance No. 9393, effective 08-02-2012 In addition to consumption, a monthly fee would be charged according to the meter size supplying water to the property: Meter Size Monthly Fee <= 1” ……………………………...... $2.506.50 1 ½”……………………………........ $8.0012.00 2” …………………………….......... $22.5028.50 3” …………………………….......... $40.0048.50 4” …………………………….......... $55.0066.00 6” …………………………….......... $225.00 8” ……………………………........... $1,250.00 10” ……………………………......... $4,000.00 Amended by Ordinance No. 9371(A), effective 04-01-2012 §35-36. Review and Approval of Plans All water main construction plans and specifications shall be reviewed and approved by the Grand Island Utilities Director, the Fire Department, and Department of Public Works. Prior to commencement of construction, the private person or entity constructing the water main, shall obtain a construction permit and pay a permit fee from the Utilities Director and Building Department Director after the water main construction plans and specifications have been approved as set forth above and before any water main construction work has commenced. Amended by Ordinance No. 9533, effective 05-05-2015 §35-37. Cost to Review Plans The Utilities and Building Department may charge to review plans submitted by persons or entities proposing to construct water mains in the planning area. The charge shall be the rate per hour established and published from time to time by the City Fee Schedule. Monthly Billings Cubic feet per month Rate per 100 cubic feet First 500…………………………………... $1.4960.800 Next 500………………………………….. 0.8401.248 Next 500………………………………….. 0.8301.622 Next 2,500………………………………... 0.9201.622 Next 6,000………………………………... 0.8560.960 Next 90,000………………………………. 0.7850.900 Next 100,000……………………………... 0.6890.840 Over 200,000…………………………….. 0.6420.762 Monthly Minimum (500 cu.ft.)………….. 7.480* Grand Island Council Session - 11/22/2016 Page 18 / 83 ORDINANCE NO. 9613 (Cont.) SECTION 2. Any ordinances or parts of ordinances in conflict herewith be, and hereby are, repealed. SECTION 3. This ordinance shall be in force and take effect from and after its passage and publication, within fifteen days in one issue of the Grand Island Independent as provided by law. Enacted: November 22, 2016. ____________________________________ Jeremy L. Jensen, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/22/2016 Page 19 / 83 City of Grand Island Tuesday, November 22, 2016 Council Session Item F-3 #9614 - Consideration of Amending City Code Article 23, Chapter 7, Section 23-65, Food and Beverage Retailers Occupation Tax; Intent and Purpose of Article Staff Contact: Jerry Janulewicz Grand Island Council Session - 11/22/2016 Page 20 / 83 Council Agenda Memo From:Jerry Janulewicz, City Attorney Meeting:November 22, 2016 Subject:Harmonize City Code with Food and Beverage Retailer Occupation Tax ballot measure as approved. Presenter(s):Jerry Janulewicz, City Attorney Background At the primary election held May 10, 2016, the electors of Grand Island approved by majority vote a ballot measure regarding Food and Beverage Retailer Occupation Tax. The measure, as approved by the electors, stated the proceeds of the tax “shall be used for the following community enhancements: The annual financial commitment to the Nebraska State Fair as required by state law; Promote entertainment, agricultural and livestock shows, trade shows and similar events that will attract visitors to Grand Island; Ongoing enhancement and development of recreation and athletic facilities such as hike, bike and recreational trails, ball fields and other community activity needs; Invest in community development projects and activities that stimulate progress and growth for Grand Island.” As adopted and enacted by Council, City Code Section 23-65 states the revenue derived from the occupation tax “shall be designated for uses in the following order: (i) To make the City’s quarterly payments to the Nebraska State Fair Support and Improvement Fund as required by Neb Rev. Stat. §§2-108-110; (ii) Promote entertainment, agricultural and livestock shows, trade shows and similar events that will attract visitors to Grand Island; (iii) Ongoing enhancement and development of recreation and athletic facilities such as hike, bike and recreational trails, ball fields and other community activity needs; and (iv) Invest in community development projects and activities that stimulate progress and growth for Grand Island.” The purpose of the proposed amendment of Section 23-65 is to harmonize this section with the ballot language approved by the city’s electors. Discussion The amendment of Section 23-65, if approved and enacted, would harmonize City Code with the ballot language approved by the electorate by removing language that provides a priority of use for occupation tax revenues. Grand Island Council Session - 11/22/2016 Page 21 / 83 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Approve the ordinance amending Section 23-65. 2.Take no action on the ordinance. 3.Refer to committee. Recommendation City Administration recommends that the Council approve the ordinance amending City Code Section 23-65 thereby harmonizing this section with the ballot measure approved by the city’s electors. Sample Motion Move to approve the ordinance amending City Code Section 23-65. Grand Island Council Session - 11/22/2016 Page 22 / 83 Approved as to Form ¤ ___________ November 16, 2016 ¤ City Attorney ORDINANCE NO. 9614 An ordinance pertaining to occupation tax; to amend Chapter 23, Article VII, Section 23-65 pertaining to Intent and Purpose of Food and Beverage Retailer Occupation Tax; to repeal any ordinance or parts of ordinances in conflict herewith; and to provide for publication and the effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. Grand Island City Code Chapter 23, Article VII, Section 23-65, is amended to read as follows: §23-65. Intent and Purpose of Article (A) Pursuant to the authority of Nebraska Revised Statute R.R.S. 1943, Section 16-205, the City Council finds, determines and declares that it is appropriate that a tax be imposed on commercial establishments that sell food and beverages as herein defined for the purpose of raising revenues. The foregoing determination is made with due consideration of business in the City and the relation of business to the municipal welfare, together with relation thereof, to expenditures required by the City, and with consideration of just, proper and equitable distribution of the tax burdens within the City and other properly associated matters. (B) That revenue derived from Grand Island City Code, Article VII - the Food and Beverage Tax shall be used for the following community enhancementsdesignated for use in the following order: (i) To make the City’s quarterly payments to the Nebraska State Fair Support and Improvement Fund as required by Neb Rev. Stat. §§2-108-110; (ii) Promote entertainment, agricultural and livestock shows, trade shows and similar events that will attract visitors to Grand Island; (iii) Ongoing enhancement and development of recreation and athletic facilities such as hike, bike and recreational trails, ball fields and other community activity needs; and (iv) Invest in community development projects and activities that stimulate progress and growth for Grand Island. SECTION 2. Any ordinances or parts of ordinances in conflict herewith be, and hereby are, repealed Grand Island Council Session - 11/22/2016 Page 23 / 83 ORDINANCE NO. 9614 (Cont.) - 2 - SECTION 3. This ordinance shall be in force and take effect from and after its passage and publication. Enacted: November 22, 2016. ____________________________________ Jeremy L. Jensen, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/22/2016 Page 24 / 83 City of Grand Island Tuesday, November 22, 2016 Council Session Item G-1 Approving Minutes of November 8, 2016 City Council Regular Meeting Staff Contact: RaNae Edwards Grand Island Council Session - 11/22/2016 Page 25 / 83 CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING November 8, 2016 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on November 8, 2016. Notice of the meeting was given in The Grand Island Independent on November 2, 2016. Mayor Jeremy L. Jensen called the meeting to order at 7:00 p.m. The following City Council members were present: Mitch Nickerson, Mark Stelk, Jeremy Jones, Chuck Haase, Julie Hehnke, Linna Dee Donaldson, Michelle Fitzke, Vaughn Minton, Roger Steele, and Mike Paulick. The following City Officials were present: City Administrator Marlan Ferguson, City Clerk RaNae Edwards, Assistant Finance Director William Clingman, City Attorney Jerry Janulewicz, and Public Works Director John Collins. Mayor Jensen introduced Community Youth Council member Christopher Rosenlund. INVOCATION was given by Father Robert Lewis, St. Stephen’s Episcopal Church, 422 West 2nd Street followed by the PLEDGE OF ALLEGIANCE. PRESENTATIONS AND PROCLAMATIONS: Recognition of Fire Chief Cory Schmidt for 20 Years of Service with the Grand Island Fire Department. Mayor Jensen and the City Council recognized Fire Chief Cory Schmidt for 20 years of service with the Grand Island Fire Department. Fire Chief Schmidt was present for the recognition. PUBLIC HEARINGS: Public Hearing on Acquisition of Ingress/Egress Easements Located at 602 & 804 W Stolley Park Road (Grand Island Public Schools). Public Works Director John Collins reported that acquisition of ingress/egress easements located at 604 and 804 West Stolley Park Road was needed on the east and west side of Adams Street, north of Stolley Park Road in order to accommodate traffic flow for Starr Elementary and Barr Middle School. Staff recommended approval. No public testimony was heard. Public Hearing on Acquisition of Public Utility Easements at the Intersection of Adams Street and Stolley Park Road (Grand Island Public Schools, Krauss, Olson & Street). Public Works Director John Collins reported that acquisition of public utility easements at the intersection of Adams Street and Stolley Park Road for a traffic signal was needed to aid traffic flow and safety in the area of the new Starr Elementary and Barr Middle School. Staff recommended approval. No public testimony was heard. ORDINANCES: Councilmember Donaldson moved “that the statutory rules requiring ordinances to be read by title on three different days are suspended and that ordinances numbered: Grand Island Council Session - 11/22/2016 Page 26 / 83 Page 2, City Council Regular Meeting, November 8, 2016 #9609 - Consideration of Approving Bond Ordinance for Public Safety Bond #9610 - Consideration of Approving Ordinance for Financing related to Food & Beverage Projects such Financing will be Direct Borrowing from a Financial Institution #9611 - Consideration of Approving Ordinance for Refinancing of Heartland Event Center be considered for passage on the same day upon reading by number only and that the City Clerk be permitted to call out the number of these ordinances on second reading and then upon final passage and call for a roll call vote on each reading and then upon final passage.” Councilmember Nickerson seconded the motion. Upon roll call vote, all voted aye. Motion adopted. #9609 - Consideration of Approving Bond Ordinance for Public Safety Bond Assistant Finance Director William Clingman stated the bond amount would not exceed $4,550,000 and would be used for purchasing public safety vehicles and public safety equipment, constructing, furnishing and equipping public safety facilities and related improvements and miscellaneous costs associated with that. Staff recommended approval. Mr. Clingman clarified the payments for the fire truck and ambulance would not be coming from the cell phone tax. The cell phone tax would be used for the new 911 Center. Mentioned was the fiscal policy. Mike Rogers with Gilmore Bond Counsel and Blaine Spady, Financial Advisor for the City answered questions regarding the bonding process and rates. Concerns were raised about bonding equipment. Mayor Jensen commented on the benefits of borrowing money at this time and the importance of how it was managed. Motion by Donaldson, second by Stelk to approve Ordinance #9609. City Clerk: Ordinance #9609 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, Councilmembers Fitzke, Donaldson, Hehnke, Jones, Stelk, and Nickerson voted aye. Councilmembers Paulick, Steele, Minton, and Haase voted no. Motion adopted. City Clerk: Ordinance #9609 on second and final reading. All those in favor of the passage of this ordinance on second and final reading, answer roll call vote. Upon roll call vote, Councilmembers Fitzke, Donaldson, Hehnke, Jones, Stelk, and Nickerson voted aye. Councilmembers Paulick, Steele, Minton, and Haase voted no. Motion adopted. Mayor Jensen: By reason of the roll call votes on first reading and then upon second and final readings, Ordinance #9609 is declared to be lawfully adopted upon publication as required by law. #9610 - Consideration of Approving Ordinance for Financing related to Food & Beverage Projects such Financing will be Direct Borrowing from a Financial Institution Assistant Finance Director William Clingman stated since the Food & Beverage Occupation tax was continued, the primary purposes of this tax was to provide funding for ongoing enhancement and development of the recreation and athletic facilities. By having a drawdown loan instead of traditional bonding it would allow the City to finance multiple projects, have the potential for grant funding, allow only what was needed during the defined time frame and financing Grand Island Council Session - 11/22/2016 Page 27 / 83 Page 3, City Council Regular Meeting, November 8, 2016 wouldn’t specifically be authorized for any individual project. Staff recommended approval. Mr. Clingman commented on the pros and cons of financing and the favorable interest rates at this time. Motion by Stelk, second by Jones to approve Ordinance #9610. City Clerk: Ordinance #9610 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, Councilmembers Paulick, Steele, Minton, Fitzke, Donaldson, Hahnke, Jones, Stelk, and Nickerson voted aye. Councilmember Haase voted no. Motion adopted. City Clerk: Ordinance #9610 on second and final reading. All those in favor of the passage of this ordinance on second and final reading, answer roll call vote. Upon roll call vote, Councilmembers Paulick, Steele, Minton, Fitzke, Donaldson, Hahnke, Jones, Stelk, and Nickerson voted aye. Councilmember Haase voted no. Motion adopted. Mayor Jensen: By reason of the roll call votes on first reading and then upon second and final readings, Ordinance #9610 is declared to be lawfully adopted upon publication as required by law. #9611 - Consideration of Approving Ordinance for Refinancing of Heartland Event Center Assistant Finance Director William Clingman stated this refinancing would save the City at least $130,000. The lease purchase agreement would be paid off in December of 2024. Staff recommended approval. Discussion was held regarding the net savings and pay off date. Motion by Paulick, second by Steele to approve Ordinance #9611. City Clerk: Ordinance #9611 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. City Clerk: Ordinance #9611 on second and final reading. All those in favor of the passage of this ordinance on second and final reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor Jensen: By reason of the roll call votes on first reading and then upon second and final readings, Ordinance #9611 is declared to be lawfully adopted upon publication as required by law. CONSENT AGENDA: Consent agenda item G-19 (Resolution #2016-282) was pulled from the agenda. Consent items G-10 (Resolution #2016-273), G-15 (Resolution #2016-278), G-20 (Resolution #2016-283), and G-21 (Resolution #2016-284) were pulled for further discussion. Motion by Minton, second by Donaldson to approve the Consent Agenda excluding item G-10, G-15, G-19, G-20, and G-21. Upon roll call vote, all voted aye. Motion adopted. Approving Minutes of October 25, 2016 City Council Regular Meeting. Approving Minutes of November 1, 2016 City Council Study Session. Grand Island Council Session - 11/22/2016 Page 28 / 83 Page 4, City Council Regular Meeting, November 8, 2016 Approving Re-Appointments of Dean Sears, Derek Apfel, and John Hoggatt to the Interjurisdictional Planning Commission. Approving Re-Appointment of Jason Hornady to the Grand Island Facilities Corporation Board. Approving Request for Liquor Manager Designation from Robert Mahood, 312 N Pine Street for Nathan Detroit’s, 316 N Pine Street. #2016-269 - Approving Final Plat and Subdivision Agreement for Copper Creek Estates Ninth Subdivision. It was noted that Guarantee Group LLC, owner, had submitted the Final Plat and Subdivision Agreement for Copper Creek Estates Ninth Subdivision located south of Old Potash Highway and east of Engleman Road for the purpose of creating 2 lots on 5.555 acres. #2016-270 - Approving Final Plat and Subdivision Agreement for Summerfield Estates Tenth Subdivision. It was noted that TPCR Developments, owners, had submitted the Final Plat and Subdivision Agreement for Summerfield Estates Tenth Subdivision located north of 13th Street and east of North Road for the purpose of creating 17 lots on 5.333. #2016-271 - Approving the Purchase of a 2017 Motor Grader for the Utilities Department from National Joint Power Alliance Buying Group Contract No. 032515 from Caterpillar in an Amount of $285,353.00. #2016-272 - Approving Amendment #2 to the Architectural Service Project 2015-AS-1 - Remodel of the Utilities Service Center Building with JEO Architects of Lincoln, Nebraska in an amount not to exceed $36,000.00. #2016-273 - Approving Bid Award for Drywall Installation for the Fleet Services Division with Indoor Air Technologies, Inc. of Victor, New York in an Amount of $26,700.00. Comments were made regarding this bidder coming from New York. Motion by Nickerson, second by Paulick to approve Resolution #2016-273. Upon roll call vote, all voted aye. Motion adopted. #2016-274 - Approving Bid Award for Snow Removal Services 2016/2017 for the Streets Division of the Public Works Department with B & B Tree, LLC dba Tom’s Tree Service of Grand Island, Nebraska in an amount of $138.00 per hour for Trucks Hauling Snow; $175.00 per hour for Front End Loaders; $115.00 per hour for Skid Seers; $120.00 per hour for Trucks (16,000-20,000 GVW) with Plow; $130.00 for Trucks (20,000-35,000 GVW) with Plow; and $98.00 per hour for Pickup with Plow. #2016-275 - Approving Skid Steer Buy-Back for Streets Division with Central Nebraska Bobcat of Grand Island, Nebraska for the purchase of new T650 T4 compact track loader for $49,190.67 with a trade-in value of $43,330.31 for a net purchase price of $5,860.36 and the purchase of a new T570 T4 compact track loader for $45,326.58 with a trade-in value of $31,694.12 for a net purchase price of $13,632.46. #2016-276 - Approving Purchase of a New Air Compressor for the Streets Division of the Public Works Department from Logan Contractors Supply of Omaha, Nebraska in an Amount of $20,405.00. Grand Island Council Session - 11/22/2016 Page 29 / 83 Page 5, City Council Regular Meeting, November 8, 2016 #2016-277 - Approving Purchase of a New Asphalt Roller for the Streets Division of the Public Works Department from 4 Rivers Equipment LLC of Fort Collins, Colorado in an Amount of $56,747.55. #2016-278 - Approving Parking Restrictions and Loading/Unloading Zone on the West Side of 324 West 4th Street for Aguilar Printing. Discussion was held regarding enforcing the 20 minute parking. Mr. Collins stated they were enforced on a complaint basis. Motion by Nickerson, second by Hehnke to approve Resolution #2016-278. Upon roll call vote, all voted aye. Motion adopted. #2016-279 - Approving Bid Award for Sanitary Sewer District No. 538T, Ext of Sanitary Sewer to Serve Lot One (1) Jack Voss Horse Country Club Third Subdivision, Lot One (1) Miracle Valley Second Subdivision, and Part of the W 1/2 SW 1/4 of Misc Tracts 2-11-10 (W of Engleman Rd, N of Michigan Ave) with Van Kirk Bros. Contracting of Sutton, Nebraska in an Amount of $59,610.00. #2016-280 - Approving Acquisition of Ingress/Egress Easements Located at 602 & 804 W Stolley Park Road (Grand Island Public Schools). #2016-281 - Approving Acquisition of Public Utility Easements at the Intersection of Adams Street and Stolley Park Road (Grand Island Public Schools, Krauss, Olson & Street). #2016-282 - Approving Certificate of Final Completion for Sanitary Sewer District No. 528 and 530T. This item was pulled from the agenda. #2016-283 - Approving Amendment to Library Personnel FTE Budget Allocation. Library Director Steve Fosselman stated they had a Librarian position open and wanted to fill it with the Library Assistant I & II line item which required a change in the Library Personnel FTE Budget for a cost savings. Councilmember Henke commended the library staff for the cost savings. Motion by Hehnke, second by Minton to approve Resolution #2016-283. Upon roll call vote, all voted aye. Motion adopted. #2016-284 - Approving Purchase of 2017 Police Fleet Vehicle from State Contract with Sid Dillon Chevrolet of Wahoo, Nebraska in an Amount of $20,433.00. Comments were made regarding the bid being more than what was budgeted. Motion by Paulick, second by Fitzke to approve Resolution #2016-284. Upon roll call vote, all voted aye. Motion adopted. RESOLUTIONS: #2016-285 - Consideration of Approving Agreement with Nebraska Department of Roads (NDOR) for Improving US Highway 281 in Grand Island. Public Works Director John Collins reported that the Nebraska Department of Roads was preparing plans for improvements to US Highway 281 from south of US Highway 30 north to Chapman Road. The total cost of work within the City limits currently estimated was $10,597,500 with the City’s share at $3,822,000. The actual cost was likely to be greater than the estimates. Discussed were offset turn lanes. Grand Island Council Session - 11/22/2016 Page 30 / 83 Page 6, City Council Regular Meeting, November 8, 2016 Motion by Donaldson, second by Jones to approve Resolution #2016-285 Upon roll call vote, all voted aye. Motion adopted. PAYMENT OF CLAIMS: Motion by Donaldson, second by Fitzke to approve the Claims for the period of October 26, 2016 through November 8, 2016 for a total amount of $3,804,269.91. Unanimously approved. ADJOURNMENT: The meeting was adjourned at 8:29 p.m. RaNae Edwards City Clerk Grand Island Council Session - 11/22/2016 Page 31 / 83 City of Grand Island Tuesday, November 22, 2016 Council Session Item G-2 Approving Minutes of November 15, 2016 City Council Study Session Staff Contact: RaNae Edwards Grand Island Council Session - 11/22/2016 Page 32 / 83 CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL STUDY SESSION November 15, 2016 Pursuant to due call and notice thereof, a Study Session of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on November 15, 2016. Notice of the meeting was given in the Grand Island Independent on November 9, 2016. Mayor Jeremy L. Jensen called the meeting to order at 7:00 p.m. The following Councilmembers were present: Mitch Nickerson, Mark Stelk, Jeremy Jones, Chuck Haase, Julie Hehnke, Linna Dee Donaldson, Vaughn Minton, Roger Steele, and Mike Paulick. Councilmember Michelle Fitzke was absent. The following City Officials were present: City Administrator Marlan Ferguson, City Clerk RaNae Edwards, Finance Director Renae Griffiths, City Attorney Jerry Janulewicz, and Public Works Director John Collins. Mayor Jensen introduced Community Youth Council member Patrick Tum-Monge. INVOCATION was given by Community Youth Council member Patrick Tum-Monge followed by the PLEDGE OF ALLEGIANCE. SPECIAL ITEMS: Presentation and Discussion Concerning the Grand Island Water System. Utilities Director Tim Luchsinger reported that the Grand Island water system had increased to where additional capacity was required to allow for future growth in the city. An elevated storage tank was recommended by the recently completed water system master plan. To fund the cost of the elevated storage tank, a bond issue was proposed and a cost of service study was made by the Nebraska Municipal Pool in order to support projected revenue requirements of the bond debt service. Reviewed was the daily use of water for 2015 with the most (MGD) millions of gallons per day during the summer months due to watering lawns. The elevated storage tank would hold 2 million gallons of water. The estimated cost of the elevated storage tank was $7 million with an annual debt service of $500,000 which was 10% of the current annual budget. The customer was charged for unfunded mandates for the Clean Water Act (Backflow program), meter charges, and actual water usage. The proposed change was to add $0.70 per account based on current program expenses. Andrew Ross, Director with the Nebraska Municipal Power Pool, commented on the rate study. Reviewed were the current meter charges and the proposed increase. They recommended eliminating the minimum billing charge and charging only for the water used. The average family use of water was 500 cubic feet (ccf) which would amount of about $11.00 per month increase. The average increase for the average user would be approximately 11%. Grand Island Council Session - 11/22/2016 Page 33 / 83 Page 2, City Council Study Session, November 15, 2016 Comparisons were made with Fremont, North Platte, Kearney, Hastings, Lincoln, and Omaha. With the increase proposed the rates would be lower or comparable to the other cities. Discussion was held regarding the Village of Alda which the city services. High pressured wells were mentioned. Comments were made regarding the growth of the city. Mr. Luchsinger stated they were planning for the next 20 years. The proposed location for the water tower would be along Engleman Road. Proposed was to bring this item to Council at the November 22, 2016 Council meeting with an Ordinance for the increase in rates to start in January 2017. Following that would be the bonding and construction of the tower. ADJOURNMENT: The meeting was adjourned at 7:58 p.m. RaNae Edwards City Clerk Grand Island Council Session - 11/22/2016 Page 34 / 83 City of Grand Island Tuesday, November 22, 2016 Council Session Item G-3 Approving Request for Liquor Manager Designation from Glenn Palensky, 811 Redwood Road for the United Veterans Club, 1914 West Capital Avenue Staff Contact: RaNae Edwards Grand Island Council Session - 11/22/2016 Page 35 / 83 Council Agenda Memo From:RaNae Edwards, City Clerk Meeting:November 22, 2016 Subject:Request from Glenn Palensky, 811 Redwood Road for Liquor Manager Designation with the United Veterans Club, 1914 West Capital Avenue Presenter(s):RaNae Edwards, City Clerk Background Glenn Palensky, 811 Redwood Road has submitted an application with the City Clerk’s Office for a Liquor Manager Designation in conjunction with the United Veterans Club, 1914 West Capital Avenue. This application has been reviewed by the Police Department and City Clerk’s Office. See Police Department report attached. Discussion City Council action is required and forwarded to the Nebraska Liquor Control Commission for issuance of all liquor manager designations. All departmental reports have been received. Mr. Palensky has completed a state approved alcohol server/seller training program. Staff recommends approval. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Approve the requests. 2.Forward the requests with no recommendation. 3.Take no action on the requests. Grand Island Council Session - 11/22/2016 Page 36 / 83 Recommendation City Administration recommends that the Council approve the request for Liquor Manager Designation. Sample Motion Move to approve the request from Glenn Palensky, 811 Redwood Road for Liquor Manager Designation in conjunction with the Class “C-008618” Liquor License for the United Veterans Club, 1914 West Capital Avenue. Grand Island Council Session - 11/22/2016 Page 37 / 83 Grand Island Council Session - 11/22/2016 Page 38 / 83 City of Grand Island Tuesday, November 22, 2016 Council Session Item G-4 #2016-286 - Approving MOU to the Labor Contract between the City of Grand Island and the IBEW Local 1597 Staff Contact: Aaron Schmid, Human Resources Director Grand Island Council Session - 11/22/2016 Page 39 / 83 Council Agenda Memo From:Aaron Schmid, Human Resources Director Meeting:November 22, 2016 Subject:Consideration of Approving Memorandum of Understanding to the Labor Contract between the City of Grand Island and the IBEW Local 1597 (Utilities Department) Bargaining Unit Presenter(s): Aaron Schmid, Human Resources Director Background The City of Grand Island (City) maintains a labor agreement with the International Brotherhood of Electrical Workers (IBEW) Local 1597 (Utilities Department). Proposed changes to the labor agreement must be mutually agreed upon between the City and the Union. Discussion The proposed memorandum of understanding (MOU) to the labor contract would establish an alternating eight and twelve hour shift for the Power Dispatcher classifications. The intent of the change is to increase operational efficiency and provide better work-life balance. The change will be in effect for the remainder of the labor agreement ending on September 30, 2017. The shift will be continually monitored to ensure the change is mutually beneficial to both the City and the Union. Either party may terminate the MOU by providing a 45 day notice. The MOU addresses altercations to the labor agreement as indicated in bold face type. The remaining terms of the labor contract will remain unchanged for the duration of the contract. A proposed shift schedule is included for reference. Alternatives It appears the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve. 2.Refer the issue to a Committee. 3.Postpone the issue to future date. Grand Island Council Session - 11/22/2016 Page 40 / 83 4.Take no action on the issue. Recommendation The City Administration recommends approval of the Memorandum of Understanding to the Labor Contract between the City of Grand Island and the IBEW Local 1597 (Utilities Department) Bargaining Unit . Sample Motion Move to approve. Grand Island Council Session - 11/22/2016 Page 41 / 83 Attachment 1 - 12hour, 5-week Shift Schedule EE Week 1 Week 2 Week 3 Week 4 Week 5 1 N N N N D D D 8-5 8-5 8-5 8-5 N N N D D D D 2 D D D N N N N D D D 8-5 8-5 8-5 8-5 N N N D 3 N N N D D D D N N N N D D D 8-5 8-5 8-5 8-5 4 8-5 8-5 8-5 8-5 N N N D D D D N N N N D D D 5 D D D 8-5 8-5 8-5 8-5 N N N D D D D N N N N 6 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 Sr. Dispatcher 7 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 Extra Dispatcher Attachment 2 - 12hr, 6-week Shift Schedule EE Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 1 N N N N D D D 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 N N N D D D D 2 D D D N N N N D D D 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 N N N D 3 N N N D D D D N N N N D D D 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 4 8-5 8-5 8-5 8-5 N N N D D D D N N N N D D D 8-5 8-5 8-5 8-5 8-5 5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 N N N D D D D N N N N D D D 6 D D D 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 N N N D D D D N N N N 7 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 8-5 Sr. Dispatcher Grand Island Council Session - 11/22/2016 Page 42 / 83 Grand Island Council Session - 11/22/2016 Page 43 / 83 Grand Island Council Session - 11/22/2016 Page 44 / 83 Grand Island Council Session - 11/22/2016 Page 45 / 83 Grand Island Council Session - 11/22/2016 Page 46 / 83 Grand Island Council Session - 11/22/2016 Page 47 / 83 Grand Island Council Session - 11/22/2016 Page 48 / 83 Grand Island Council Session - 11/22/2016 Page 49 / 83 Approved as to Form ¤ ___________ November 18, 2016 ¤ City Attorney R E S O L U T I O N 2016-286 WHEREAS, pursuant to Neb. Rev. Stat., §16-201, the City has the authority to make all contracts and do all other acts in relation to the property and concerns of the City necessary to the exercise of its corporate powers; and WHEREAS, an employee bargaining unit at the City of Grand Island is represented by the Internal Brotherhood of Electrical Workers (IBEW) Local 1597; and WHEREAS, representatives of the City and IBEW, Local 1597 met to negotiate a labor memorandum of understanding; and WHEREAS, the labor memorandum of understanding creates an alternative eight and twelve hour shift for the Power Dispatcher job classifications; and WHEREAS, the City reached an agreement with the IBEW and the agreement has been presented to City Council for approval. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor is hereby authorized to execute the Labor Memorandum of Understanding by and between the City of Grand Island and the Internal Brotherhood of Electrical Workers (IBEW) Local 1597for the period of November 22, 2016 through September 30, 2017. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 22, 2016. _______________________________________ Jeremy L. Jensen, Mayor ATTEST: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/22/2016 Page 50 / 83 City of Grand Island Tuesday, November 22, 2016 Council Session Item G-5 #2016-287 - Approving Purchase of a High Lift Loader for Platte Generating Station Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 11/22/2016 Page 51 / 83 Council Agenda Memo From:Timothy G. Luchsinger, Utilities Director Stacy Nonhof, Assistant City Attorney Meeting Date:November 22, 2016 Subject:Approving Purchase of a 2017 High Lift Loader for Platte Generating Station Presenter(s):Timothy G. Luchsinger, Utilities Director Background On December 21, 2011, EPA released the Mercury and Air Toxics Standards (MATS), requiring the maximum achievable control technology for mercury and other hazardous pollutants from electric generating units, with a compliance date of April 2016. The Air Quality Control System was added to the Platte Generating Station in 2014 to meet the MATS requirements. The substance to remove acid gases from the flue gas is a lime by-product called scrubber ash. The Platte Generating Station produces an estimated 250,000 pounds of scrubber ash per week, temporarily stored on site until it can be reused as a beneficial agricultural product. Scrubber ash is loaded into large side dump tractor trailer trucks that haul the material off-site for beneficial reuse. The existing 1989 wheel loader used to handle bottom ash was not capable of loading the scrubber ash into the larger side dump tractor trailer trucks and a high lift loader was rented until a new loader could be purchased. The new 2017 Caterpillar Model 824K High Lift loader would be capable of handling the loading of both the bottom ash and scrubber ash. Discussion The City of Grand Island City Council approved the use of the National Joint Powers Alliance Buying Group (NJPA) with Resolution 2014-326. To meet competitive bidding requirements, the Utilities Department obtained pricing from the NJPA Contract No. 032515 awarded to Caterpillar. Grand Island Council Session - 11/22/2016 Page 52 / 83 Utilities Department staff is recommending the purchase of the High Lift Loader from Nebraska Machinery Company (NMC Cat) in the amount of $257,527.00. An amount of $275,000.00 was approved in the 2015-2016 FY budget for this purchase. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that Council approve the purchase of a new High Lift Loader from NMC Cat for a purchase price of $257,527.00. Sample Motion Move to approve the purchase of a new High Lift Loader from NMC Cat for a purchase price of $257,527.00. Grand Island Council Session - 11/22/2016 Page 53 / 83 Approved as to Form ¤ ___________ November 18, 2016 ¤ City Attorney R E S O L U T I O N 2016-287 WHEREAS, the City of Grand Island Production Division of the Utilities Department budgeted for a 2017 High Lift Loader in the current budget; and WHEREAS, on October 28, 2014 with Resolution 2014-326, the City Council approved the use of the National Joint Powers Alliance Buying Group (NJPA) to meet competitive bidding requirements; and WHEREAS, to meet competitive bidding requirements, the Utilities Department obtained pricing from the NJPA Contract No. 032515 awarded to Caterpillar, such bid being in the amount of $257,527.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the purchase of a 2017 High Lift Loader from the NJPA Contract No. 032515, in the amount of $257,527.00, is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 22, 2016. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/22/2016 Page 54 / 83 City of Grand Island Tuesday, November 22, 2016 Council Session Item G-6 #2016-288 - Approving Boiler Feed Pump Repair at Platte Generating Station Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 11/22/2016 Page 55 / 83 Council Agenda Memo From:Timothy G. Luchsinger, Utilities Director Stacy Nonhof, Assistant City Attorney Meeting Date:November 22, 2016 Subject:Boiler Feed Pump Repair Presenter(s):Timothy G. Luchsinger, Utilities Director Background The Platte Generating Station two boiler feed pumps are used to pump treated water to the main boiler under high pressure. These pumps are critical to the operation of the plant. The 34 year old pumps were originally manufactured by Byron Jackson and remain in service with periodic overhaul and repair. One pump has been removed from service and a base repair scope for the pump was established by a thorough teardown and inspection of the pump. That scope was subsequently used to develop the repair specifications and engineer’s estimate. Discussion Specifications for the Boiler Feed Pump Repair were advertised and issued for bid in accordance with the City Purchasing Code. Bids were publicly opened on November 8, 2016. The engineer’s estimate for this project was $175,000.00. Bidder Bid Price JCI Industries, Inc., Lee’s Summit, MO $ 237,186.00 Plant staff has reviewed the bid received. In discussions with the bidder after the original scope of work was established, the impellers were found to have 309 stainless steel welded to the original 400 series stainless steel during repairs made after the last rebuild by another company. The repair of the impellers with 309 stainless steel is no longer acceptable due to catastrophic in-service failures of the materials that have occurred on similar pumps. Additional repair cost above the original estimate is required to accommodate the provision of new pump impellers which were not part of the original repair scope. The bid scope and price received includes the base repair scope and the required new impellers. As a Byron Jackson original equipment manufacturer facility authorized to Grand Island Council Session - 11/22/2016 Page 56 / 83 perform such repairs, their bid is being considered as a sole source provider. The plant has two boiler feed pumps with this one being currently unavailable while being repaired. A failure of the remaining pump would shut down Platte Generating Station. Department staff recommends proceeding with the award of the work as bid by JCI Industries, Inc. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that Council award the Contract for the Boiler Feed Pump Repair to JCI Industries, Inc., of Lee’s Summit, Missouri, as the sole source bidder, with the bid in the amount of $237,186.00. Sample Motion Move to approve the bid in the amount of $237,186.00, from JCI Industries, Inc. for the Boiler Feed Pump Repair at Platte Generating Station. Grand Island Council Session - 11/22/2016 Page 57 / 83 Universal Surety Co.Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE:November 8, 2016 at 2:15 p.m. FOR:Boiler Feed Pump Repair DEPARTMENT:Utilities ESTIMATE:$175,000.00 FUND/ACCOUNT:520 PUBLICATION DATE:October 29, 2016 NO. POTENTIAL BIDDERS:1 SUMMARY Bidder:JCI Industries Lincoln, NE Bid Security:Universal Surety Co. Exceptions:Noted Bid Price:Option 1 Option 2 Material:$113,890.00 $ 53,063.00 Labor:$107,779.00 $181,115.00 Sales Tax:$ 15,517.00 $ 16,392.00 Total Bid:$237,186.00 $250,570.00 cc:Tim Luchsinger, Utilities Director Pat Gericke, Utilities Admin. Assist. Marlan Ferguson, City Administrator Renae Griffiths, Finance Director Stacy Nonhof, Purchasing Agent Karen Nagel, Utilities Secretary Darrell Dorsey, PGS Plant Supt. P1915 Grand Island Council Session - 11/22/2016 Page 58 / 83 Approved as to Form ¤ ___________ November 18, 2016 ¤ City Attorney R E S O L U T I O N 2016-288 WHEREAS, the City of Grand Island invited sealed bids for Boiler Feed Pump Repair at Platte Generating Station according to plans and specifications on file with the Utilities Department; and WHEREAS, on November 8, 2016, a single bid was received, opened and reviewed; and WHEREAS, JCI Industries, Inc., of Lee’s Summit, Missouri, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $237,186.00; and WHEREAS, JCI Industries, Inc., is the single source bid for the Boiler Feed Pump Repair at Platte Generating Station. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of JCI Industries, Inc., in the amount of $237,186.00, for Boiler Feed Pump Repair, is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 22, 2016. _______________________________ Jeremy L. Jensen, Mayor Attest: ___________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/22/2016 Page 59 / 83 City of Grand Island Tuesday, November 22, 2016 Council Session Item G-7 #2016-289 - Approving Auxiliary Boiler Rental at Platte Generating Station Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 11/22/2016 Page 60 / 83 Council Agenda Memo From:Timothy G. Luchsinger, Utilities Director Stacy Nonhof, Assistant City Attorney Meeting Date:November 22, 2016 Subject:Auxiliary Boiler Rental Presenter(s):Timothy G. Luchsinger, Utilities Director Background The Cleaver Brooks auxiliary boiler at the Platte Generating Station was installed during the original construction of the plant to provide building heat. Since the plant went into service in 1982, it has continued to serve as an emergency backup for building heat in the event of freezing conditions occurring when the main boiler is offline. The auxiliary boiler has developed numerous tube leaks and leaking tube joints at the steam drum, requiring extensive repairs. While the plant’s auxiliary boiler is out of service for repairs, a rental boiler is needed to protect the station in the event of an outage on the main boiler during the upcoming winter. Plant staff developed a specification for a three month rental period as a basis of bidding, along with a monthly rental cost in the event the unit is needed for a longer period of time. Discussion Specifications for the Auxiliary Boiler Rental were advertised and issued for bid in accordance with the City Purchasing Code. Bids were publicly opened on November 8, 2016. The engineer’s estimate for a three month rental period for this project was $100,000.00. Bidder Base Bid Addendum Piping Adjusted Bid Price Monthly Rental Rasmussen Mechanical Services Council Bluffs, IA $69,180.00 $46,748.00 $115,928.00 $22,500.00 Associated Mechanical Olathe, KS $94,300.00 $94,447.00 $191,747.00 $22,500.00 Cleaver Brooks Sales & Service West Des Moines IA $98,661.00 $53,552.00 $152,213.00 $25,647.00 Grand Island Council Session - 11/22/2016 Page 61 / 83 Bids were reviewed by plant engineering staff and the low bidder for the base three month rental, Rasmussen Mechanical Services, was found to be acceptable. During the bid process, it was also determined that additional piping required to interconnect the boiler to the plant services was more extensive than plant personnel could achieve in a timely manner. Therefore, an addendum was issued requesting the bidder also provide the installation of the piping systems. Rasmussen Mechanical Services bid on the pipe work is also the low bid and also has been found to be acceptable. Although the additional pipe work increased the bids beyond the original scope and original engineer’s estimate, budget dollars are available within the plant operating budget to pay for the project. With winter approaching, time is of the essence in getting the rental boiler installed. Department staff recommends proceeding with Rasmussen Mechanical Services to execute the project at the adjusted bid of $115,928.00, with any extended rental required at $22,500.00 per month. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that Council award the Contract for the Auxiliary Boiler Rental to Rasmussen Mechanical Services of Council Bluffs, Iowa, as the low responsive bidder, with the adjusted bid in the amount of $115,928.00. Sample Motion Move to approve the adjusted bid in the amount of $115,928.00 from Rasmussen Mechanical Services for the Auxiliary Boiler Rental. Grand Island Council Session - 11/22/2016 Page 62 / 83 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE:November 8, 2016 at 2:00 p.m. FOR:Auxiliary Boiler Rental DEPARTMENT:Utilities ESTIMATE:$100,000.00 FUND/ACCOUNT:520 PUBLICATION DATE:October 29, 2016 NO. POTENTIAL BIDDERS:4 SUMMARY Bidder:Associated Mechanical Cleaver Brooks Sales & Service Olathe, KS West Des Moines, IA Bid Security:Mid-Continent Casualty Co.Cashier’s Check Exceptions:None Noted Bid Price: Base Bid:$ 78,300.00 $95,061.00 Piping:$ 97,447.00 $53,552.00 2 Days Startup:$ 3,700.00 $ 3,600.00 $ 3,900.00 Bond Sales Tax:$ 8,400.00 N/A____ Total Base Bid:$191,747.00 152,213.00 Rental:$22,500.00 $25,647.00 Grand Island Council Session - 11/22/2016 Page 63 / 83 Bidder:Rasmussen Mechanical Services Council Bluffs, IA Bid Security:Merchants Bonding Co. Exceptions:Noted Bid Price: Base Bid:$67,500.00 Piping:$46,748.00 2 Days Startup:$ 1,680.00 Sales Tax: N/A____ Total Base Bid:$115,928.00 Rental:$22,500.00 cc:Tim Luchsinger, Utilities Director Pat Gericke, Utilities Admin. Assist. Marlan Ferguson, City Administrator Renae Griffiths, Finance Director Stacy Nonhof, Purchasing Agent Karen Nagel, Utilities Secretary Darrell Dorsey, PGS Plant Supt. P1914 Grand Island Council Session - 11/22/2016 Page 64 / 83 Approved as to Form ¤ ___________ November 18, 2016 ¤ City Attorney R E S O L U T I O N 2016-289 WHEREAS, the City of Grand Island invited sealed bids for Auxiliary Boiler Rental at Platte Generating Station according to plans and specifications on file with the Utilities Department; and WHEREAS, on November 8, 2016, bids were received, opened and reviewed; and WHEREAS, Rasmussen Mechanical Services of Council Bluffs, Iowa, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $115,928.00, and a possible monthly rental price of $22,500.00; and WHEREAS, the bid of Rasmussen Mechanical Services is the lowest responsive bid and time is of the essence with winter approaching, it is recommended that the bid for Auxiliary Boiler Rental at Platte Generating Station be accepted. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Rasmussen Mechanical Services, in the amount of $115,928.00 and a possible monthly rental price of $22,500.00, for Auxiliary Boiler Rental, is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 22, 2016. _______________________________ Jeremy L. Jensen, Mayor Attest: ___________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/22/2016 Page 65 / 83 City of Grand Island Tuesday, November 22, 2016 Council Session Item G-8 #2016-290 - Approving Certificate of Final Completion for Sanitary Sewer District No. 528 and 530T Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 11/22/2016 Page 66 / 83 Council Agenda Memo From:Terry Brown PE, Assistant Public Works Director Meeting:November 22, 2016 Subject:Approving Certificate of Final Completion for Sanitary Sewer District No. 528 and 530T Presenter(s):John Collins PE, Public Works Director Background On June 10, 2014, by Resolution No. 2014-163, Van Kirk Brothers Contracting of Sutton, Nebraska was awarded a contract for Sanitary Sewer District No. 528 and 530T in the amount of $3,374,118.70. On February 10, 2015, by Resolution No. 2015-38 City Council approved Change Order No. 1, which allowed for additional work days on both Sanitary Sewer District No. 528 & 530T due to inclement weather, problems with dewatering, and subcontractor construction issues that hindered the ability to reach the original contract deadline. Change Order No. 1 was at no monetary cost to the City. On March 24, 2015, by Resolution No. 2015-75 City Council approved Change Order No. 2 which authorized two (2) locations; Guenther Road and 1,000 feet south of Guenther Road, to change from direct borings to open cuts at each location. This change resulted in a net credit of $47,507.46, for a revised contact amount of $3,326,611.24. On June 9, 2016, by Resolution No. 2015-145 City Council approved Change Order No. 3 which allowed for additional work days for Sanitary Sewer District No. 530T, and was no additional monetary cost to the City. On March 8, 2016, by Resolution No. 2016-48 City Council approved Change Order No. 4 to consolidate final quantities and extra items encountered during the construction projects. This change order resulted in an overall increase of $124,202.98, for a revised total contract amount of $3,450,814.22. This project extended sanitary sewer to Wildwood Subdivision, as well as south along US Highway 281 to Interstate 80. Work on the project commenced July 2014, with substantial completion recognized July 27, 2015 and August 12, 2015 for Sanitary Sewer District No. 528 and 530T respectively. Final completion was established July 2016. Discussion The project was completed in accordance with the terms, conditions and stipulations of the contract, plans and specifications. Construction work for both Sanitary Sewer District No. 528 Grand Island Council Session - 11/22/2016 Page 67 / 83 and 530T was completed at a total cost of $3,450,814.22. Additional project costs are shown below. ADDITIONAL PROJECT COSTS – Sanitary Sewer District No. 528 Olsson & Associates Preliminary & Construction Engineering $ 106,578.78 City of Grand Island Public Works Engineering Preliminary & Construction Engineering $ 65,000.00 The Grand Island Independent Advertising $ 117.10 Hall County Register of Deeds Filing Fees $ 28.00 Bank of America Miscellaneous Project Costs (rentals)$ 2,344.97 John Hinkle Landscaping Restoration $ 451.00 Rick Johnson Sod $ 10.12 Plains Irrigation Easements $ 17,200.00 Mitchell Stauffer Easements $ 20,338.00 Lawney Rathman Easements $ 2,321.00 Subtotal Additional Project Costs = $ 214,388.97 ADDITIONAL PROJECT COSTS – Sanitary Sewer District No. 530T Olsson & Associates Preliminary & Construction Engineering $ 201,240.49 City of Grand Island Public Works Engineering Preliminary & Construction Engineering $ 55,000.00 The Grand Island Independent Advertising $ 151.62 Hall County Register of Deeds Filing Fees $ 210.00 Kirby Smith Easements $ 7,430.00 Karen Diane Bockmann Easements $ 26,811.65 Bosselman Pump & Pantry Easements $ 200,000.00 Lawney Rathman Easements $ 47,342.00 Subtotal Additional Project Costs = $ 538,185.76 Total project costs, for both sanitary sewer districts, equate to $4,203,388.95, of which all or a portion of will be assessed to the affected property owners, within each separate district, at the Board of Equalization on December 27, 2016. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the Certificate of Final Completion for Sanitary Sewer District No. 528 and 530T and set the Board of Equalization date of December 27, 2016. Sample Motion Move to approve the Certificate of Final Completion for Sanitary Sewer District No. 528 and 530T and set the Board of Equalization date of December 27, 2016. Grand Island Council Session - 11/22/2016 Page 68 / 83 ENGINEER’S CERTIFICATE OF FINAL COMPLETION Sanitary Sewer District No. 528 Sanitary Sewer District No. 530T CITY OF GRAND ISLAND, NEBRASKA November 22, 2016 TO THE MEMBERS OF THE COUNCIL CITY OF GRAND ISLAND GRAND ISLAND, NEBRASKA This is to certify that Sanitary Sewer District No. 528 & 530T have been fully completed by Van Kirk Brothers Contractors of Sutton, Nebraska under the contract dated June 10, 2014. The work has been completed in accordance with the terms, conditions, and stipulations of said contract and complies with the contract, the plans and specifications. The work is hereby accepted for the City of Grand Island, Nebraska, by me as Public Works Director in accordance with the provisions of Section 16-650 R.R.S., 1943. Sanitary Sewer District No. 528 & 530T Item No.Description Total Quantity Unit Unit Price Total Cost Sanitary Sewer District No. 528 C1.01 24" Sanitary Sewer Main $ 2,977.00 LF $ 60.00 $ 178,620.00 C1.02 15" Sanitary Sewer Main $ 100.00 LF $ 42.00 $ 4,200.00 C1.03 12" PVC Sanitary Sewer Main $ 15.00 LF $ 50.00 $ 750.00 C1.04 10" PVC Sanitary Sewer Main $ 1,511.00 LF $ 50.00 $ 75,550.00 C1.05 24" Sanitary Sewer Main Cap $ - EA $ 600.00 $ - C1.06 15" Sanitary Sewer Main Cap $ 1.00 EA $ 360.00 $ 360.00 C1.07 12" Sanitary Sewer Main Cap $ 1.00 EA $ 300.00 $ 300.00 C1.08 48" Dia. Precast Manhole - Type 2 (5' Depth) $ 12.00 EA $ 3,800.00 $ 45,600.00 C1.09 Additional Manhole Depth, Type 2 $ 116.60 VF $ 318.00 $ 37,078.80 C1.10 6" PVC Sanitary Sewer Service $ 814.00 LF $ 30.00 $ 24,420.00 C1.11 6" PVC Sanitary Sewer Service - Casing Per Detail $ - LF $ 47.00 $ - C1.12 6" PVC Sanitary Sewer Service Inserta Tee $ 6.00 EA $ 350.00 $ 2,100.00 C1.13 10" x 6" PVC Sanitary Service Tee $ 21.00 EA $ 215.00 $ 4,515.00 C1.14 6" Service Cap $ 27.00 EA $ 25.00 $ 675.00 C1.15 Dry Bore and Install 36" Encasement $ 425.00 LF $ 663.00 $ 281,775.00 C1.16 Remove Existing 15" Sanitary Sewer Cap $ 1.00 EA $ 350.00 $ 350.00 C1.17 Remove Asphalt Paving $ 7,946.00 SY $ 4.00 $ 31,784.00 C1.18 Remove Asphalt Driveway $ 632.00 SY $ 5.00 $ 3,160.00 C1.19 Temporary Access to Properties $ 1.00 LS $ 20,000.00 $ 20,000.00 C1.20 Remove Concrete Driveway $ 482.00 SY $ 6.00 $ 2,892.00 C1.21 Remove Landscaping $ 1.00 LS $ 3,500.00 $ 3,500.00 C1.22 Remove, Salvage, and Reuse 18" R.C. Pipe $ - LF $ 30.00 $ - C1.23 Remove, Salvage, and Reuse 15" R.C. Pipe $ - LF $ 25.00 $ - C1.24 Remove, Salvage, and Reuse 12" R.C. Pipe $ - LF $ 20.00 $ - C1.25 Remove, Salvage, and Ruse 18" Flared End Section $ - EA $ 150.00 $ - C1.26 Remove, Salvage, and Reuse 12" R.C. Flared End Section $ - EA $ 125.00 $ - C1.27 Remove 36" Arch Corrugated Metal Pipe $ 40.00 LF $ 15.00 $ 600.00 C1.28 Remove 24" Corrugated Metal Pipe $ 48.00 LF $ 10.00 $ 480.00 C1.29 Remove 18" Corrugated Metal Pipe $ 89.00 LF $ 10.00 $ 890.00 Grand Island Council Session - 11/22/2016 Page 69 / 83 C1.30 Remove 12" Corrugated Metal Pipe $ 174.00 LF $ 10.00 $ 1,740.00 C1.31 Remove 12" PVC Pipe $ 60.00 LF $ 10.00 $ 600.00 C1.32 8" P.C. Concrete Paving $ 7,355.00 SY $ 45.00 $ 330,975.00 C1.33 6" P.C. Concrete Paving $ 1,506.03 SY $ 41.00 $ 61,747.23 C1.34 3" Gravel Driveway $ - SY $ 3.25 $ - C1.35 24" Round Equivalent R.C. Storm Sewer Pipe $ 80.00 LF $ 80.00 $ 6,400.00 C1.36 18" Round Equivalent R.C. Storm Sewer Pipe $ 32.00 LF $ 74.00 $ 2,368.00 C1.37 24" R.C. Storm Sewer Pipe $ 80.00 LF $ 60.00 $ 4,800.00 C1.38 18" R.C. Storm Sewer Pipe $ 542.00 LF $ 52.00 $ 28,184.00 C1.39 15" R.C. Storm Sewer Pipe $ 377.00 LF $ 40.00 $ 15,080.00 C1.40 24" R.E. R.C. Flared End Section $ 4.00 EA $ 900.00 $ 3,600.00 C1.41 18" R.E. R.C. Flared End Section $ 2.00 EA $ 680.00 $ 1,360.00 C1.42 24" R.C. Flared End Section $ 2.00 EA $ 885.00 $ 1,770.00 C1.43 18" R.C. Flared End Section $ 10.00 EA $ 750.00 $ 7,500.00 C1.44 15" R.C. Flared End Section $ 10.00 EA $ 720.00 $ 7,200.00 C1.45 12" R.C. Flared End Section $ 8.00 EA $ 600.00 $ 4,800.00 C1.46 Adjust Manhole to Grade $ 7.00 EA $ 250.00 $ 1,750.00 C1.47 Concrete Header $ 24.00 LF $ 30.00 $ 720.00 C1.48 Seeding, Agricultural Areas $ 2.00 AC $ 1,800.00 $ 3,600.00 C1.49 Seeding, Unimproved Areas $ 2.49 AC $ 1,800.00 $ 4,482.00 C1.50 Seeding, Improved Areas $ 0.50 AC $ 1,800.00 $ 900.00 C1.51 Over-Excavation $ - CY $ 1.00 $ - C1.52 Dewatering $ 4,603.00 LF $ 76.00 $ 349,828.00 C1.53 Traffic Control $ 1.00 LS $ 5,000.00 $ 5,000.00 C1.54 Mobilization/Demobilization $ 1.00 LS $ 43,000.00 $ 43,000.00 C1.55 Sediment and Erosion Control $ 1.00 LS $ 10,000.00 $ 10,000.00 Subtotal Sanitary Sewer District No. 528 = $ 1,617,004.03 Alternate Bid No. 1 Sanitary Sewer District No. 528 C1.56 Cold Mill and Remove Asphalt Paving and Salvage to City $ - SY $ 7,146.00 $ - C1.57 Cold Mill and Remove Asphalt Driveway and Salvage to City $ - SY $ 580.00 $ - Alternate Bid No. 1 Sanitary Sewer District No. 528 $ - Sanitary Sewer District No. 528 Change Order No. 1 - Time Extension $ - n/a $ - $ - Sanitary Sewer District No. 528 Change Order No. 2 - See Santiary Sewer District No. 530T $ - n/a $ - Sanitary Sewer District No. 528 Change Order No. 3 - Time Extension $ - n/a $ - $ - Grand Island Council Session - 11/22/2016 Page 70 / 83 Sanitary Sewer District No. 528 Change Order No. 4 CO4-1 Additional Staking at Nebraska Truck Service $ 1.00 LS $ 8,472.63 $ 8,472.63 CO4-2 Restock 24" Sanitite Cap $ 1.00 LS $ 100.74 $ 100.74 CO4-3 Additional Driveway for Island Towing $ 1.00 LS $ 2,318.40 $ 2,318.40 CO4-4 Temporary Fence and Gates at Bauer Built Tires, Nebraska Truck Center & Island Towing $ 1.00 LS $ 3,506.04 $ 3,506.04 CO4-5 Remove 18" R.C. Pipe $ 480.00 LF $ 18.00 $ 8,640.00 CO4-6 Remove 15" R.C. Pipe $ 140.00 LF $ 15.00 $ 2,100.00 CO4-7 Remove 12" R.C. Pipe $ 240.00 LF $ 13.00 $ 3,120.00 CO4-8 Remove 18" F.E.S. $ 100.00 EA $ 2.00 $ 200.00 CO4-9 Remove 12" R.C. F.E.S. $ 100.00 EA $ 2.00 $ 200.00 CO4-10 Millings Various Locations $ 1.00 LS $ 10,726.35 $ 10,726.35 CO4-11 Crushed Rock and Millings at GI Trailers $ 1.00 LS $ 6,193.24 $ 6,193.24 CO4-12 12" R.C. Storm Sewer Pipe $ 1.00 LS $ 6,384.00 $ 6,384.00 CO4-12 Area Inlet at High-Tech Diesel $ 3,250.00 LS $ 1.00 $ 3,250.00 CO4-13 Erosion & Control Mat $ 13,942.30 LS $ 1.00 $ 13,942.30 Subtotal Change Order No. 4 = $ 69,153.70 GRAND TOTAL SANITARY SEWER DISTRICT NO. 528 = $1,686,157.73 Sanitary Sewer District No. 530T C2.01 Mobilization/Demobilization $ 1.00 LS $ 43,000.00 $ 43,000.00 C2.02 Dewatering $ 9,769.00 LF $ 76.00 $ 742,444.00 C2.03 Clearing & Grubbing $ 1.00 LS $ 8,500.00 $ 8,500.00 C2.04 24" Sanitary Sewer Line, SDR 26 $ 3,952.50 LF $ 48.00 $ 189,720.00 C2.05 18" Sanitary Sewer Line, SDR 26 $ 5,392.00 LF $ 43.00 $ 231,856.00 C2.06 15" Sanitary Sewer Line, SDR 26 $ 5.00 LF $ 65.00 $ 325.00 C2.07 12" PVC Sanitary Sewer Line, SDR 26 $ 320.00 LF $ 30.00 $ 9,600.00 C2.08 Jack and Bore 26" x 0.563" W.T. Steel Casing $ 66.00 LF $ 656.00 $ 43,296.00 C2.09 Jack and Bore 30" x 0.500" W.T. Steel Casing $ 230.00 LF $ 631.00 $ 145,130.00 C2.10 Jack and Bore 24" x 0.438" W.T. Steel Casing $ 212.00 LF $ 442.00 $ 93,704.00 C2.11 48" Dia. Precast Manhole - Type 2 (5' Depth) $ 27.00 EA $ 3,800.00 $ 102,600.00 C2.12 48" Dia. Precast Drop Manhole - Type 3 $ 1.00 EA $ 4,900.00 $ 4,900.00 C2.13 Additional Manhole Depth, Type 2 $ 199.30 VF $ 318.00 $ 63,377.40 C2.14 Install 15" Sewer Pipe Plug $ 1.00 EA $ 360.00 $ 360.00 C2.15 Install 23" Sewer Pipe Plug $ 4.00 EA $ 300.00 $ 1,200.00 C2.16 6" Sewer Service Connection $ 5.00 EA $ 765.14 $ 3,825.70 C2.17 Remove and Replace Barb Wire Fence $ 5,757.00 LF $ 4.30 $ 24,755.10 C2.18 Remove Tree (›6" in Dia.) $ 1.00 EA $ 400.00 $ 400.00 C2.19 Gravel Surfacing $ 160.53 TN $ 19.00 $ 3,050.07 C2.20 Seeding, Unimproved Areas $ 7.80 AC $ 1,850.00 $ 14,430.00 C2.21 Sediment and Erosion Control $ 1.00 LS $ 25,000.00 $ 25,000.00 C2.22 Traffic Control $ 1.00 LS $ 4,300.00 $ 4,300.00 C2.23 48" Dia. Precast Manhole - Type 3 $ 2.00 EA $ 3,800.00 $ 7,600.00 C2.24 Additional Manhole Depth, Type 3 $ 22.27 VF $ 318.00 $ 7,081.86 Subtotal Sanitary Sewer District No. 530T = $1,770,455.13 Grand Island Council Session - 11/22/2016 Page 71 / 83 Sanitary Sewer District No. 528 Change Order No. 1 - Time Extension $ 0 Sanitary Sewer District No. 530T Change Order No. 2 CO2-1 Guenther Road Additions - Remove Concrete Pavement change quantity to 80 $ - CO2-2 Guenther Road Additions - Replace 9" Concrete Pavement change quantity to 80 $ - CO2-3 Guenther Road Additions - Subgrade Prep change quantity to 80 $ - CO2-4 Guenther Road Additions - Remove & Reset 48" RCP, remove line item $ - CO2-5 Guenther Road Additions - Wells Drill that would not be needed remove line item $ - CO2-6 Sign Bore Additions - 48" Manhole Sta. 63+25, change quantity, no change in total price $ - CO2-7 Sign Bore Additions - 48" Manhole Sta. 64+53, change quantity, no change in total price $ - CO2-8 Guenther Road Deletion - Jack & Bore 36" x 0.563"WT Steel Casing in lieu of open trenching sewer main $ - CO2-9 Sign Bore Deletion - Jack & Bore 30" x 500" WT Steel Casing in lieu of open trenching sewer main LUMP SUMP CHANGE ORDER $ - Subtotal Change Order No. 2 = $ (47,507.46) Sanitary Sewer District No. 528 Change Order No. 3 - Time Extension $ 0 Sanitary Sewer District No. 530T Change Order No. 4 CO4-1 Downtime for Potential Contamination $ 1.00 LS $ 15,872.14 $ 15,872.14 CO4-2 Rock Bedding Due to Clay Liner $ 1.00 LS $ 11,795.00 $ 11,795.00 CO4-3 Re-stock Charge (ended 200' short) $ 1.00 LS $ 662.17 $ 662.17 CO4-4 Break-through of Concrete Foundation $ 1.00 LS $ 7,459.19 $ 7,459.19 CO4-5 Modification of Manhole and Forcemain Tie-In $ 1.00 LS $ 4,907.88 $ 4,907.88 CO4-6 Added Gates and Barbed Wire Fence at Bockmann Property $ 1.00 LS $ 1,012.44 $ 1,012.44 Subtotal Change Order No. 4 = $ 41,708.82 GRAND TOTAL SANITARY SEWER DISTRICT NO. 530T = $ 1,764,656.49 Grand Total Sanitary Sewer District No. 528 & 530T = $ 3,450,814.22 Item Grand Island Council Session - 11/22/2016 Page 72 / 83 ADDITIONAL PROJECT COSTS – Sanitary Sewer District No. 528 Olsson & Associates Preliminary & Construction Engineering $ 106,578.78 City of Grand Island Public Works Engineering Preliminary & Construction Engineering $ 65,000.00 The Grand Island Independent Advertising $ 117.10 Hall County Register of Deeds Filing Fees $ 28.00 Bank of America Miscellaneous Project Costs (rentals)$ 2,344.97 John Hinkle Landscaping Restoration $ 451.00 Rick Johnson Sod $ 10.12 Plains Irrigation Easements $ 17,200.00 Mitchell Stauffer Easements $ 20,338.00 Lawney Rathman Easements $ 2,321.00 Subtotal Additional Project Costs = $ 214,388.97 ADDITI ADDITIONAL PROJECT COSTS – Sanitary Sewer District No. 530T Olsson & Associates Preliminary & Construction Engineering $ 201,240.49 City of Grand Island Public Works Engineering Preliminary & Construction Engineering $ 55,000.00 The Grand Island Independent Advertising $ 151.62 Hall County Register of Deeds Filing Fees $ 210.00 Kirby Smith Easements $ 7,430.00 Karen Diane Bockmann Easements $ 26,811.65 Bosselman Pump & Pantry Easements $ 200,000.00 Lawney Rathman Easements $ 47,342.00 Subtotal Additional Project Costs = $ 538,185.76 Sanitary Sewer District No. 528 Total Costs - $1,900,546.70 Sanitary Sewer District No. 530T Total Costs - $2,302,842.25 Total Costs Sanitary Sewer District No. 528 & 530T - $4,203,388.95 I hereby recommend that the Engineer’s Certificate of Final Completion for Sanitary Sewer District No. 528 & 530T be approved. _______________________________________________________________________________ John Collins, PE - City Engineer/Public Works Director Jeremy L. Jensen – Mayor Grand Island Council Session - 11/22/2016 Page 73 / 83 Approved as to Form ¤ ___________ November 18, 2016 ¤ City Attorney R E S O L U T I O N 2016-290 WHEREAS, the City Engineer/Public Works Director for the City Of Grand Island has issued a Certificate of Completion for Sanitary Sewer District No. 528 and 530T, certifying that Van Kirk Brothers Contractors of Sutton, Nebraska, under contract, has completed such sanitary sewer districts; and WHEREAS, the City Engineer/Public Works Director recommends the acceptance of the both sanitary sewer districts; and WHEREAS, the Mayor concurs with the recommendation of the City Engineer/Public Works Director. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: 1.The Certificate of Final Completion for Sanitary Sewer District No. 528 in the total amount of $1,900,546.70 and Sanitary Sewer District No. 530T in the total amount of $2,302,842.25 is hereby confirmed. 2.The City Council will sit as the Board of Equalization on December 27, 2016 to determine benefits and set assessments for both Sanitary Sewer District No. 528 and 530T. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 22, 2016. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/22/2016 Page 74 / 83 City of Grand Island Tuesday, November 22, 2016 Council Session Item G-9 #2016-291 - Approving Amendment No. 1 for Public Transit Service Agreement with Senior Citizens Industries, Inc. Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 11/22/2016 Page 75 / 83 Council Agenda Memo From:Terry Brown PE, Assistant Public Works Director Meeting:November 22, 2016 Subject:Approving Amendment No. 1 for Public Transit Service Agreement with Senior Citizens Industries, Inc. Presenter(s):John Collins PE, Public Works Director Background As a result of the City’s status as a metropolitan statistical area, the City became eligible for receipt of funds for public transit services from the United States Department of Transportation, Federal Transit Administration. Commencing July 1, 2016, public transportation trips originating or terminating within the urbanized area of the City of Grand Island must be funded utilizing urban transportation funds from the Federal Transit Administration. Prior to July 1, 2016, public transit services within the City and within Hall County were provided through Rural Public Transit funds awarded to the State of Nebraska and the County of Hall, as subgrantee of the state. Pursuant to an Interlocal Agreement entered into by and between the City and Hall County, on June 14, 2016 via Resolution No. 2016-138 the Grand Island City Council approved an agreement with Senior Citizens Industries, Inc. to provide such public transit services. Discussion The City of Grand Island and Senior Citizens Industries, Inc. desire to amend the public transit services agreement, as follows. The original agreement provided for a monthly rate of $53,202.50 for the period of July 1, 2016 through June 30, 2017, with the option of renewing the agreement for a maximum of two (2) years beyond June 30, 2017, in increments of two (2) months. Compensation for this extended service would be at the following monthly rate: July 1, 2017 through June 30, 2018 - $54,798.64 per month; and July 1, 2018 through June 30, 2019 - $56,442.60. The amendment will revise the agreement to state the City shall pay to Senior Citizens Industries, Inc. an amount equal to the sum of the actual expense of operation of the transit service program, with actual expenses not exceeding the originally approved monthly rates. Insurance in the original agreement to be provided by Senior Citizens Industries, Inc. was set at $5,000,000. The required amount has been decreased to $1,000,000, as is standard Grand Island Council Session - 11/22/2016 Page 76 / 83 and consistent with the City’s requirements. As a result, Senior Citizens Industries, Inc. anticipates a reduction in insurance premium for part of the period of July 1, 2016 through June 30, 2017. The final portion of the amendment removes the requirement for Senior Citizens Industries, Inc. to fund, operate, engage in, or assist in the operation or administration of a cab fare rider program. The removal of this requirement is due to the cab fare rider program not being eligible for federal reimbursement through the urban transportation funds from the Federal Transit Administration. As a result, Senior Citizens Industries anticipates a total cost reduction of $60,000 for this removal. The terms of the amendment shall be retroactive to and including July 1, 2016. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve Amendment No. 1 to the original agreement for Public Transit Service with Senior Citizens Industries, Inc. Sample Motion Move to approve Amendment No. 1. Grand Island Council Session - 11/22/2016 Page 77 / 83 Grand Island Council Session - 11/22/2016 Page 78 / 83 Grand Island Council Session - 11/22/2016 Page 79 / 83 Grand Island Council Session - 11/22/2016 Page 80 / 83 Grand Island Council Session - 11/22/2016 Page 81 / 83 Approved as to Form ¤ ___________ November 18, 2016 ¤ City Attorney R E S O L U T I O N 2016-291 WHEREAS, the City of Grand Island (City), Nebraska and the County of Hall (County), Nebraska entered into an Interlocal Agreement for Public Transit Services to be provided within the boundaries of City and County; and WHEREAS, an agreement for such services provided by Senior Citizens Industries, Inc. of Grand Island, Nebraska was approved via Resolution No. 2016-138 on June 14, 2016; and WHEREAS, both the City and Senior Citizens Industries, Inc. desire to amend the public transit services agreement; and WHEREAS, the amendment will revise the agreement to state the City shall pay to Senior Citizens Industries, Inc. an amount equal to the sum of the actual expense of operation of the transit service program, with actual expenses not exceeding the originally approved monthly rates; the required amount of insurance coverage to be $1,000,000; and remove the requirement for Senior Citizens Industries, Inc. to fund, operate, engage in, or assist in the operation or administration of a cab fare rider program. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that Amendment No. 1 to the original agreement for Public Transit Service with Senior Citizens Industries, Inc. of Grand Island, Nebraska is hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such Amendment No. 1 on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 22, 2016. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/22/2016 Page 82 / 83 City of Grand Island Tuesday, November 22, 2016 Council Session Item J-1 Approving Payment of Claims for the Period of November 9, 2016 through November 22, 2016 The Claims for the period of November 9, 2016 through November 22, 2016 for a total amount of $4,457,663.97. A MOTION is in order. Staff Contact: Renae Griffiths Grand Island Council Session - 11/22/2016 Page 83 / 83