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11-01-2016 City Council Study Session Packet City of Grand Island Tuesday, November 1, 2016 Study Session Packet City Council: Linna Dee Donaldson Michelle Fitzke Chuck Haase Julie Hehnke Jeremy Jones Vaughn Minton Mitchell Nickerson Mike Paulick Roger Steele Mark Stelk Mayor: Jeremy L. Jensen City Administrator: Marlan Ferguson City Clerk: RaNae Edwards 7:00 PM Council Chambers - City Hall 100 East 1st Street Grand Island Study Session - 11/1/2016 Page 1 / 94 City of Grand Island Tuesday, November 1, 2016 Call to Order This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state law. The City Council may vote to go into Closed Session on any agenda item as allowed by state law. Invocation Pledge of Allegiance Roll Call A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. Grand Island Study Session - 11/1/2016 Page 2 / 94 City of Grand Island Tuesday, November 1, 2016 Study Session Item -1 Presentation and Discussion regarding the Grand Island Fire Department Staff Contact: Cory Schmidt, Fire Chief Grand Island Study Session - 11/1/2016 Page 3 / 94 Council Agenda Memo From:Marlan Ferguson, City Administrator Meeting:November 1, 2016 Subject:Review Grand Island Fire Department Operations Presenter(s):Fire Chief Cory Schmidt Background During the budget process for the 2017 Fiscal Year Budget much discussion was concerning future budgets and sustainability. The Mayor and City Council have determined to have a balanced budget for Fiscal Year 2018. In order to accomplish that goal there will need to be some tough decisions made. Currently the City’s expenditures in the general fund are growing at a faster rate than the revenues in the General Fund. This is the result of a number of events, including becoming an MSA community which causes salaries to increase substantially by way of comparing to a different array of Cities. At the same time the City made the decision after a recommendation from a Public Safety Study completed by the ICMA; to increase the number of police officers and support staff in the police department by 17 FTE since 2012. In the FY 2017 Budget 62% of the expenditures in the General Fund is for the Public Safety Departments. In addition 77% of the expenditures are for personnel costs. It is the administrations intent to review each department’s operational activities to determine the level of service provided versus the cost of service. Discussion Tonight’s study session is for the purpose of discussing and reviewing the Grand Island Fire Department. As you know the GIFD includes fire suppression, ambulance, and fire prevention. Members of this department serve on 24 hours shifts with the exception of the Chiefs, so is different than other departments. We want the City Council to have a good understanding of the current operating procedures in order to identify potential cost savings and what level of service is most desirable and at what cost. Chief Schmidt will provide details on the history, response times, rolling stock, department structure, operating budget, call volumes, future demands, and cost recovery options. Conclusion This item is presented to the City Council in a Study Session to allow for any questions to be answered and to create a greater understanding of the GIFD. Grand Island Study Session - 11/1/2016 Page 4 / 94 Fire Grand Island Fire Dept. Grand Island Study Session - 11/1/2016 Page 5 / 94 Fire All-Hazards Department Grand Island Study Session - 11/1/2016 Page 6 / 94 Fire History of GIFD 1874 - organized as a fire department 1921 - changed from all volunteer to all career 1980 - ALS ambulance service started 2000 - paramedics assigned to engine companies 2002 - fire stations and crews began to specialize Grand Island Study Session - 11/1/2016 Page 7 / 94 Fire 3 shifts, 24 hours long (0700-0700) 21 personnel on each shift, assigned to 4 stations 1 Shift commander 4 fire apparatus staffed 2 ALS ambulances, 3rd staffed when possible Dept. Summary Grand Island Study Session - 11/1/2016 Page 8 / 94 Fire Section 7k of the FLSA exempts cities from paying firefighters overtime for hours worked greater than 40 hours per week. Allows up to an average of 53 hours without requiring overtime pay. Reduces overtime costs and/or number of personnel Why 24 hour shifts? Grand Island Study Session - 11/1/2016 Page 9 / 94 Fire Four stations strategically located Station 1, 409 E. Fonner (2007) Station 2, 1720 N. Broadwell (1956) Station 3, 2310 S. Webb (1987) Station 4, 3690 W. State (1996) Dept. Summary Grand Island Study Session - 11/1/2016 Page 10 / 94 Fire Minimum staffing level is 17 per shift (4 stations) Shift commander (1) Paramedic and firefighter on each ambulance (4) Captain, firefighter/EMT, and firefighter/paramedic on each frontline engine/aerial (12) 17 Personnel minimum staffing Grand Island Study Session - 11/1/2016 Page 11 / 94 Fire Personnel (70 total) Admin (5) Fire Chief 3 Division Chiefs 1 Admin Assistant 2 life safety inspectors* Shift personnel (63) 3 shift commanders 12 Captains 27 firefighter/paramedics 21 firefighter/EMTs Grand Island Study Session - 11/1/2016 Page 12 / 94 Fire Firefighters per 1000 population Nationwide: 1.67 GIFD: 1.25 Array: 1.28 How do we compare? Grand Island Study Session - 11/1/2016 Page 13 / 94 Fire 1985-87 – Added 6 firefighters (opened Sta. #3) 1996 – Added 9 firefighters (opened Sta. #4) 2000 – Added 6 firefighters (69 total) 2013 – Eliminated Division chief, reclassified 3 Captains to Shift Commanders, added life safety inspector (69 total) 2014 – Added life safety inspector (70 total) Personnel Changes Grand Island Study Session - 11/1/2016 Page 14 / 94 Fire Experience of employees Grand Island Study Session - 11/1/2016 Page 15 / 94 Fire Employee age Grand Island Study Session - 11/1/2016 Page 16 / 94 Fire NFPA 1710: Fire department’s fire suppression resources shall be deployed to provide for the arrival of an engine company within a 2 minute travel time to 90 percent of the incidents. GIFD: Average time is 3:34, 90 percent is 6:25 Response time standards (Fire) Grand Island Study Session - 11/1/2016 Page 17 / 94 Fire NFPA 1710: Fire department’s EMS for providing a first responder with AED shall be deployed to provide for the arrival of a first responder with AED company within 4 minute travel time 90 percent of the time; 8 minutes for ALS. GIFD: Average time is 2:57, 90 percent is 4:43 Response time standards (EMS) Grand Island Study Session - 11/1/2016 Page 18 / 94 Fire Rolling Stock 2016 Quint 2014 Engine 2013 Rescue/pumper 2000 Engine 1999 Engine* 1999 Aerial Platform* 1996 Engine* 2016 ambulance 2014 ambulance 2012 ambulance 2009 ambulance 2003 ambulance 2000 ambulance 2000 ambulance Grand Island Study Session - 11/1/2016 Page 19 / 94 Fire Three units (aerial platform, two pumpers) Aerial – first out on large, commercial fires Fire Engines– shift changes, recalls, break downs Reserve Apparatus Grand Island Study Session - 11/1/2016 Page 20 / 94 Fire 2013 Rescue pumper Took place of 1987 pumper and 1998 Rescue truck 2016 Quint Provide 2nd aerial and 1999 engine placed in reserve Dual Purpose Vehicles Grand Island Study Session - 11/1/2016 Page 21 / 94 Fire 2 front line units (staffed daily) 1 additional unit staffed when possible 4 reserves – one at each station Break downs, recalls, cross-staffing Ambulance Fleet Grand Island Study Session - 11/1/2016 Page 22 / 94 Fire Fire Engines: 20 years of total service Aerials: 25 year service life Ambulance: Purchase one every other year, goal is to have units not older than 14 years Vehicle replacement plan Grand Island Study Session - 11/1/2016 Page 23 / 94 Fire Fire Engine (within 3 years) Ambulance every other year (FY 2018) Vehicle needs Grand Island Study Session - 11/1/2016 Page 24 / 94 Fire Three major divisions, each under Division Chief supervision Fire Operations and training Emergency medical services (EMS) Fire Prevention Dept. Structure Grand Island Study Session - 11/1/2016 Page 25 / 94 Fire Fire Operations Division Grand Island Fire Department Grand Island Study Session - 11/1/2016 Page 26 / 94 Fire Fire Suppression Hazardous Materials One of ten state MOU teams Funded by NEMA Technical Rescue Auto and machinery extrication Ice rescue Emergency Responses Grand Island Study Session - 11/1/2016 Page 27 / 94 Fire Trench rescue Confined space rescue and standby High and low angle rope rescue Tower rescue Severe weather response Aircraft rescue and firefighting (ARFF) Medical Responses (including vehicle accidents) Emergency Responses Grand Island Study Session - 11/1/2016 Page 28 / 94 Fire Service Calls Elevator rescue, smoke and water removal Public Education Fire Prevention Week activities Civic and social group talks Fire extinguisher classes Business/public events Non-emergent Responses Grand Island Study Session - 11/1/2016 Page 29 / 94 Fire Station One – Technical Rescue E1/L1 (1 Capt, 1 FF, and 1 FF-P) A1 (1 FF and 1 FF-P) Shift Commander Station Two – ARFF E2 (1 Capt, 1 FF, and 1 FF-P) A-2 (1 FF and 1 FF-P) Station Staffing and Specialization Grand Island Study Session - 11/1/2016 Page 30 / 94 Fire Station Staffing and Specialization Station Three - Heavy Rescue R3 (1 Capt., 1 FF, and 1 FF-P) Station Four - Hazmat E4 (1 Capt., 1 FF, and 1 FF-P) A4 (1 FF and 1 FF-P [when staffing allows]) Grand Island Study Session - 11/1/2016 Page 31 / 94 Fire Grand Island Study Session - 11/1/2016 Page 32 / 94 Fire Recruit Training Cost Total wage package……………$27,100 Equipment and Uniform………..$3,400 Total costs for recruit training....$30,500 Grand Island Study Session - 11/1/2016 Page 33 / 94 Fire Six week academy Firefighter I certification Hazmat Operations certification Basic technical rescue training Rapid Intervention/Safety Emergency Medical Training Emergency vehicle operations training Initial Recruit Training Grand Island Study Session - 11/1/2016 Page 34 / 94 Fire On shift Streets and maps Firefighter II In depth technical rescue/specialty training Live burns whenever possible Initial Recruit Training Grand Island Study Session - 11/1/2016 Page 35 / 94 Fire Continuous Training Driver/Operator…………………………….20 hours Technical Rescue…………………………...20 hours ARFF……………………………………….10 hours Rapid Intervention………………………….16 hours Hazardous Material…………………………18 hours Fire Operation………………………………54 hours Emergency Medical………………………...68 hours Total Grand Island Study Session - 11/1/2016 Page 36 / 94 Fire Structure Fires 3 fire engines and 1 aerial 1 ambulance 1 shift commander 15 personnel minimum Emergency Deployment Grand Island Study Session - 11/1/2016 Page 37 / 94 Fire Motor vehicle crash 1 ambulance 1 fire engine 1 rescue truck if extrication is needed 1 shift commander 6 personnel minimum Emergency Deployment Grand Island Study Session - 11/1/2016 Page 38 / 94 Fire Emergency Deployment Automatic Alarms 1 fire engine and 1 additional engine or aerial 6 personnel minimum Vehicle and Grass Fires 1 fire engine 3 personnel minimum Grand Island Study Session - 11/1/2016 Page 39 / 94 Fire Emergency Deployment Medical (depends on nature of call) 1 ambulance 1 fire engine (If criteria is met) Shift Commander (very serious calls) 2 personnel minimum, ALS calls normally 5 personnel Grand Island Study Session - 11/1/2016 Page 40 / 94 Fire Grand Island Fire Department Emergency Medical Services Division Grand Island Study Session - 11/1/2016 Page 41 / 94 Fire Emergency Medical Technician Training 120 hours Classroom education +10 hours of field experience with 5 patient contacts 40 hours of continuing education every two years 20 hours of topics set by the National Registry of EMT Nebraska state licensed Grand Island Study Session - 11/1/2016 Page 42 / 94 Fire Paramedic Training EMT - 500 hours classroom education +600 hours of field experience Ambulance, Emergency Department, ICU, Surgery, OB 60 hours of continuing education every two years 30 hours of topics set by the National Registry of EMT Nebraska state licensed Grand Island Study Session - 11/1/2016 Page 43 / 94 Fire EMT Probation Training Third person on ambulance –three shifts Watch, learn, skills Documentation Driving ambulance after Emergency Vehicle Operations Class (EVOC). Grand Island Study Session - 11/1/2016 Page 44 / 94 Fire Paramedic Probation Training Phase 1- watch, learn, skills – third person Phase 2- team leader, documentation – third person Phase 3- specific call types (61) Phase 4- driving ambulance after EVOC, crew integration Grand Island Study Session - 11/1/2016 Page 45 / 94 Fire Cardiopulmonary Resuscitation 27% “clinical” save rate Lucas Device Emergency Department lead time 7.6 minutes Grand Island Study Session - 11/1/2016 Page 46 / 94 Fire Severe Trauma Scene Time 11.28 minutes Emergency Department lead time 9.1 minutes Notification of Trauma Team Surgeon(s) Portable x-ray Grand Island Study Session - 11/1/2016 Page 47 / 94 Fire Stroke Cincinnati Stroke Scale assessment Blood glucose check Document “last known well” time Lead time 6.2 minutes Notification of CT scanner technician Grand Island Study Session - 11/1/2016 Page 48 / 94 Fire ST Segment Elevation Myocardial Infarction Care starts upon arrival of EMS 12 lead EKG transmitted in 10.1 minutes of arrival Hospital notification lead time 7.5 minutes Notification of Interventional Cardiologist and Heart Catheterization Lab personnel Grand Island Study Session - 11/1/2016 Page 49 / 94 Saturday, August 27, 2016 6:32 pm Two car accident at 10th St. and Lincoln Ave.-11 patients Initial response 1 ambulance, 1 engine, 1 Shift Commander Second ambulance requested 6:35pm Third ambulance requested 6:39pm Fourth ambulance requested 6:51pm One engine still in station- recall of personnel 4 Ambulances on calls at the same time Grand Island Study Session - 11/1/2016 Page 50 / 94 Saturday, August 13, 2016 2:45am ambulance and engine to Chest Pain 2:51am ambulance to COPD (County call) 2:55am back-up ambulance and engine to COPD 3:11am second back-up ambulance, Shift Commander, and same engine to cardiac arrhythmia No personnel in station- recall of personnel 4 Ambulances out at the same time Grand Island Study Session - 11/1/2016 Page 51 / 94 Saturday, August 13, 2016 2:45am help arrived in 5:54 minutes of 9-1-1 call 2:51am help arrived in 13:31 minutes (county call) 2:55am help arrived in 6:55 minutes 3:11am help arrived in 9:14 minutes (secondary districts) 4 Ambulances out at the same time Grand Island Study Session - 11/1/2016 Page 52 / 94 Hazardous Waste Operations and Emergency Response, 29 CFR Part 1910.120 IDLH or Immediately dangerous to life or health means an atmospheric concentration of any toxic, corrosive, or asphyxiant substance that poses an immediate threat to life or would interfere with an individual's ability to escape from a dangerous atmosphere. (f)(3)(i)(B) At least once every twelve months for each employee covered unless the attending physician believes a longer interval (not greater than biennially) is appropriate; Medical Physicals Grand Island Study Session - 11/1/2016 Page 53 / 94 Fire Fire Prevention Division Grand Island Fire Department Grand Island Study Session - 11/1/2016 Page 54 / 94 Code Enforcement Arson Investigation Public Education Fire Prevention Division Grand Island Study Session - 11/1/2016 Page 55 / 94 Fire Importance of the Fire Prevention or what difference does it make? America Burning “72” Fire Deaths Injuries Property Loss Burn Victims and Cost Associated Grand Island Study Session - 11/1/2016 Page 56 / 94 Fire Importance of the Fire Prevention America Burning Revisited “87” Fire Deaths Injuries Property Loss Burn Victims and Cost Associated Grand Island Study Session - 11/1/2016 Page 57 / 94 We do not inspect single and two family dwellings We don’t typically inspect multifamily residential property if no commons areas under 11 units. We don’t inspect buildings and structures on private residential property used under residential permits Where don’t we inspect? Grand Island Study Session - 11/1/2016 Page 58 / 94 Commercial Buildings New and Existing (2637) Factories, Mercantile Stores, Businesses, Body Shops, Malls, Restaurants, Strip Malls, Hospitals, Adult Care, Health Care, Child Care, Home Child Care, State Fair Grounds….etc. Building Code vs Fire Codes Delegated Authority Fire Protection Systems Where do we inspect? Grand Island Study Session - 11/1/2016 Page 59 / 94 Suppression Crews vs. Fire Code Inspectors 2 inspectors replacing 12-15 Captains More Personal Contact The Quality of Inspections Privatize (legal authority) Privatize (non commissioned inspectors/contractors) Grand Island Study Session - 11/1/2016 Page 60 / 94 Fire Grand Island Study Session - 11/1/2016 Page 61 / 94 Fire Grand Island Study Session - 11/1/2016 Page 62 / 94 Inspection Chart Grand Island Study Session - 11/1/2016 Page 63 / 94 New Assignments: Patio Grills Fire Protection System Deficiencies Private Hydrant Maintenance Apartment Smoke Alarm and CO Detectors Underground Storage Tanks Grand Island Study Session - 11/1/2016 Page 64 / 94 Health Facilities: Assisted Living Facilities Hospitals, Alcohol and Drug Centers, Surgery Centers Adult and Child Care Centers and Homes Liquor Licensures Corrections Facilities Underground Storage Tanks Delegated by State Fire Marshal’s Office Grand Island Study Session - 11/1/2016 Page 65 / 94 Suppression Systems Fire Water Service Lines Automatic Sprinkler Systems Hood Suppression Systems Computer Rooms Spray Booths Alarm Systems Fire Protection Systems Grand Island Study Session - 11/1/2016 Page 66 / 94 Commercial Buildings (Architect & Engineers Act) Building Plans Fire Protection Systems Plan Reviews Grand Island Study Session - 11/1/2016 Page 67 / 94 Commercial Buildings to Build Commercial Building to Occupy New Occupancy Permits in existing buildings Open burning Fireworks Stands/Trailers Permits ($92,000 in 2015) Grand Island Study Session - 11/1/2016 Page 68 / 94 Arson Investigation ATF Trained Individuals Nebraska Arson Investigation Association City Police Department State Fire Marshal’s Office Assistance Fire Prevention Division Grand Island Study Session - 11/1/2016 Page 69 / 94 Public Education Assisted Living Adult Day Care Fire Extinguisher Hands on Classes Fire Prevention Week – Public Schools Pre-School Tours Smoke Alarm Programs Fire Prevention Division Grand Island Study Session - 11/1/2016 Page 70 / 94 Fire Prevention Education Public Schools Visit Public and Private Schools (5,000 kids) Tour trucks and ambulance for Pre-k – 1st grade Firefighter visits classroom with PPE – 2nd grade Great Escape program/contest 3rd graders Visit Classrooms with FPW theme (new smoke alarms every 10 years) 4th&5th graders Fire Prevention Division Grand Island Study Session - 11/1/2016 Page 71 / 94 10/28/2016 Great Escape Grand Island Study Session - 11/1/2016 Page 72 / 94 Code Enforcement Arson Investigation Public Education Fire Prevention Division Grand Island Study Session - 11/1/2016 Page 73 / 94 Fire Evaluate fire departments and helps determine the fire insurance premiums for property owners in the department’s jurisdiction Rates departments from 1 to 10 GIFD is currently rated at 3 Scheduled for Nov 29 evaluation Insurance Services Office (ISO) Grand Island Study Session - 11/1/2016 Page 74 / 94 Fire 4 areas evaluated: Emergency communications (10 points) Fire Department (50 points) Water supply (40 points) Community risk reduction (5.5 bonus) Insurance Services Office Grand Island Study Session - 11/1/2016 Page 75 / 94 Fire Very difficult to predict emergencies Could be utilized for LDT’s and transports Peak Staffing Grand Island Study Session - 11/1/2016 Page 76 / 94 Fire Peak Staffing Grand Island Study Session - 11/1/2016 Page 77 / 94 Fire Recruitment and retention is very difficult Availability of volunteers during business hours Number of personnel available can vary Amount of time required substantial Level of proficiency is hard to maintain Volunteer Department? Grand Island Study Session - 11/1/2016 Page 78 / 94 Fire Trend in Nebraska, as cities grow, they tend to transition from volunteer to career departments Response times are critical Insurance rates Volunteer Department? Grand Island Study Session - 11/1/2016 Page 79 / 94 Fire Geographical location of stations Cross-trained personnel benefit both fire and EMS System capabilities higher than private provider Decrease scene time Seamless patient care Why provide EMS? Grand Island Study Session - 11/1/2016 Page 80 / 94 Fire Extremely high level of service Subsidize providers when not fire based Excellent source of cost recovery Why provide EMS? Grand Island Study Session - 11/1/2016 Page 81 / 94 Fire Other Nebraska Cities’ EMS Service 2001 Lincoln changed from private to Fire Dept. 2006 Omaha evaluated private EMS provider, stayed with Fire Dept. 2011 Hastings changed from private to Fire Dept. 2016 Hamilton County evaluated private EMS provider over county based EMS - pending Grand Island Study Session - 11/1/2016 Page 82 / 94 Fire Dispatch Info Patient Care Time Readiness Discretion Why do fire engines respond on medical calls? Grand Island Study Session - 11/1/2016 Page 83 / 94 Fire Personnel Budget 2007 $5,362,033 Reg salaries: $3,464,035 Health Ins.: $814,044 2017 $7,390,467 Reg salaries: $4,844,654 Health Ins: $1,142,596 Grand Island Study Session - 11/1/2016 Page 84 / 94 Fire Operating Budget 2007 $665,761 2017 $569,161 Reduced $89,400 compared to 2016 budget Grand Island Study Session - 11/1/2016 Page 85 / 94 Fire Operating budget: made significant reductions Personnel budget: minimum staffing, terms of contract, rising insurance costs, and increased call volume make cost reduction difficult Cutting costs? Grand Island Study Session - 11/1/2016 Page 86 / 94 Fire Recalls for 2015: 37 Recalls for 2016: 44 (as of 10-26-16) Rising call volume Grand Island Study Session - 11/1/2016 Page 87 / 94 Grand Island Study Session - 11/1/2016 Page 88 / 94 Fire Grand Island Study Session - 11/1/2016 Page 89 / 94 Fire Need to staff an additional ALS ambulance 2015 and 2016: Requested six additional personnel (2 per shift x 3 shifts) How to meet future demands? Grand Island Study Session - 11/1/2016 Page 90 / 94 Fire Crews assigned at same time 2016 YTD Grand Island Study Session - 11/1/2016 Page 91 / 94 Fire Fees for service Discussed at previous study session Increase EMS transports (local and LDT) Staff isn’t adequate to take on more calls – require additional personnel Contract with Hall County Currently: $196,200 Cost Recovery Options Grand Island Study Session - 11/1/2016 Page 92 / 94 Fire MVCs Grand Island Study Session - 11/1/2016 Page 93 / 94 Fire Questions? 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