10-25-2016 City Council Regular Meeting Packet
City of Grand Island
Tuesday, October 25, 2016
Council Session Packet
City Council:
Linna Dee Donaldson
Michelle Fitzke
Chuck Haase
Julie Hehnke
Jeremy Jones
Vaughn Minton
Mitchell Nickerson
Mike Paulick
Roger Steele
Mark Stelk
Mayor:
Jeremy L. Jensen
City Administrator:
Marlan Ferguson
City Clerk:
RaNae Edwards
7:00 PM
Council Chambers - City Hall
100 East 1st Street
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City of Grand Island Tuesday, October 25, 2016
Call to Order
This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open
Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room
as required by state law.
The City Council may vote to go into Closed Session on any agenda item as allowed by state law.
Invocation - Pastor John Hayes, Grace Baptist Church, 1115 South Vine
Street
Pledge of Allegiance
Roll Call
A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS
Individuals who have appropriate items for City Council consideration should complete the Request for
Future Agenda Items form located at the Information Booth. If the issue can be handled administratively
without Council action, notification will be provided. If the item is scheduled for a meeting or study
session, notification of the date will be given.
B - RESERVE TIME TO SPEAK ON AGENDA ITEMS
This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve
time to speak. Please come forward, state your name and address, and the Agenda topic on which you will
be speaking.
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City of Grand Island
Tuesday, October 25, 2016
Council Session
Item C-1
Recognition of Police Chief Robert Falldorf for 30 Years of Service
with the Grand Island Police Department
The Mayor and City Council will recognize Police Chief Robert Falldorf for 30 years of service with the
City of Grand Island Police Department. Chief Falldorf was hired as a Police Officer on September 1,
1986, was promoted to Sergeant on April 12, 1993 and to Captain on December 29, 2003. He became
Police Chief on June 20, 2016. We congratulate Chief Falldorf on his dedicated service to the City of
Grand Island for the past 30 years.
Staff Contact: Mayor Jeremy Jensen
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City of Grand Island
Tuesday, October 25, 2016
Council Session
Item C-2
Recognition of Utilities Director Tim Luchsinger for 30 Years of
Service with the City of Grand Island
The Mayor and City Council will recognize Utilities Director Tim Luchsinger for 30 years of service
with the City of Grand Island Utilities Department. Mr. Luchsinger was hired as Utilities Engineer -
Mechanical on October 27, 1986, was promoted to Assistant Utilities Director on April 1, 1992, and to
his current position, Utilities Director, on April 25, 2011. We congratulate Mr. Luchsinger on his
dedicated service to the City of Grand Island for the past 30 years.
Staff Contact: Mayor Jeremy Jensen
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City of Grand Island
Tuesday, October 25, 2016
Council Session
Item E-1
Public Hearing on Acquisition of Utility Easement - Southeast
Corner of Highways 34 & 281 - Museum Board of Hall County, NE
Council action will take place under Consent Agenda item G-5.
Staff Contact: Tim Luchsinger, Stacy Nonhof
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Council Agenda Memo
From:Tim Luchsinger, Utilities Director
Stacy Nonhof, Assistant City Attorney
Meeting:October 25, 2016
Subject:Acquisition of Utility Easement – Southeast corner of
Highways 34 & 281 – Museum Board of Hall County,
NE
Presenter(s):Timothy Luchsinger, Utilities Director
Background
Nebraska State Law requires that acquisition of property must be approved by City
Council. The Utilities Department needs to acquire an easement relative to the property
of the Museum Board of Hall County, Nebraska, located through a part of Lot One (1),
Stuhr Museum Subdivision in the City of Grand Island, Hall County, Nebraska (the
southeast corner of Highways 34 & 281), in order to have access to install, upgrade,
maintain, and repair power appurtenances, including lines and transformers.
Discussion
The Stuhr Museum is in the process of preparing an area for outdoor entertainment and a
future restroom. In order to provide the electrical service for the new facilities, a
transformer and high voltage power line need to be placed on the Grantor’s property. The
easement will allow the Utilities Department to install, access, operate and maintain the
electric infrastructure. The centerline of the new easement will be extended southerly
from the existing underground power line.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Make a motion to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4. Take no action on the issue
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Recommendation
City Administration recommends that the Council approve the resolution for the
acquisition of the easement for one dollar ($1.00).
Sample Motion
Move to approve acquisition of the Utility Easement.
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City of Grand Island
Tuesday, October 25, 2016
Council Session
Item G-1
Approving Minutes of October 11, 2016 City Council Regular
Meeting
Staff Contact: RaNae Edwards
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CITY OF GRAND ISLAND, NEBRASKA
MINUTES OF CITY COUNCIL REGULAR MEETING
October 11, 2016
Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of
Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First
Street, on October 11, 2016. Notice of the meeting was given in The Grand Island Independent
on October 5, 2016.
Mayor Jeremy L. Jensen called the meeting to order at 7:00 p.m. The following City Council
members were present: Mitch Nickerson, Mark Stelk, Jeremy Jones, Chuck Haase, Julie Hehnke,
Linna Dee Donaldson, Michelle Fitzke, Vaughn Minton, and Roger Steele. Councilmember
Mike Paulick was absent. The following City Officials were present: City Administrator Marlan
Ferguson, City Clerk RaNae Edwards, Finance Director Renae Griffiths, City Attorney Jerry
Janulewicz, and Public Works Director John Collins.
Mayor Jensen introduced Community Youth Council member Myah Mattke and board member
Danna Burchess.
INVOCATION was given by Pastor Todd Bowen, Grace Covenant Church, 418 West 12th Street
followed by the PLEDGE OF ALLEGIANCE.
PUBLIC HEARINGS:
Public Hearing on Acquisition of Utility Easement - 3700 Block of West Capital Avenue (TS12
Phase II, LLC). Utilities Director Tim Luchsinger reported that acquisition of a utility easement
located in the 3700 Block of West Capital Avenue was needed in order to have access to install,
upgrade, maintain, and repair power appurtenances, including lines and transformers. This
easement would be used to provide electrical service for Sterling Estates Sixth Subdivision along
with high voltage power lines and related equipment. Staff recommended approval. No public
testimony was heard.
Public Hearing on Acquisition of Utility Easement - West Side of West Park Plaza Mobile Home
Park (West Park Plaza Mobile Home Park, LLC). Utilities Director Tim Luchsinger reported that
acquisition of a utility easement located on the west side of West Lane was needed in order to
have access to install, upgrade, maintain, and repair power appurtenances, including lines and
transformers. The West Park Plaza Mobile Home Park is in the process of upgrading the mobile
homes along the west side of West Lane. In order to serve the development’s increased electrical
load, new transformers and high voltage underground power lines are needed. Staff
recommended approval. No public testimony was heard.
RESOLUTIONS:
#2016-253 - Consideration of Approving Labor Agreement between City of Grand Island and
the Fraternal Order of Police Grand Island Lodge No. 24. Human Resources Director Aaron
Schmid reported that negotiations were held for the Police Officers and Police Sergeants under
the labor agreement for the Fraternal Order of Police (FOP) Lodge No. 24. If approved the labor
agreement would begin October 1, 2016 and run through September 30, 2019. Reviewed were
changes to the contract.
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Page 2, City Council Regular Meeting, October 11, 2016
Motion by Nickerson, second by Stelk to approve Resolution #2016-253. Upon roll call vote, all
voted aye. Motion adopted.
#2016-254 - Consideration of Approving Agreement between the City of Grand Island and Grow
Grand Island, Inc. for Community Enhancement Programs. City Attorney Jerry Janulewicz
reported that the agreement authorizes Grow Grand Island, Inc. to receive funds and process
grants on behalf of the City of Grand Island for the establishment, development, operation, and
maintenance of community enhancement programs within the City.
Motion by Donaldson, second by Hehnke to approve Resolution #2016-254. Upon roll call vote,
all voted aye. Motion adopted.
#2016-255 - Consideration of Approving EOC 911 Facility Design and Build Agreement.
Emergency Management Director Jon Rosenlund reported that in August 2016, the Emergency
Management Department issued a Request for Proposals for Architectural Design & Build
Services in order to secure a firm that could design and manage the construction of a full-time
location for emergency 911 and emergency management. The Department received proposals
from three qualified applicants.
The Emergency Management Department recommended accepting the contract for services with
Cannon Moss Brygger Architects of Grand Island, Nebraska. The contract included an estimated
construction start date of April 20, 2017 and completion date of June 1, 2018. The basic service
fee for this contract was 7.15% of construction costs based on a $3.4 million project not to
exceed a fee of $250,000, plus reimbursable.
Motion by Nickerson, second by Minton to approve Resolution #2016-255. Upon roll call vote,
all voted aye. Motion adopted.
ORDINANCES:
Councilmember Donaldson moved “that the statutory rules requiring ordinances to be read by
title on three different days are suspended and that ordinance numbered:
#9607 - Consideration of Vacation of Public Right-of-Way in Summerfield Estates 5th
Subdivision - 3819 & 3820 Warbler Road
#9608 - Consideration of Amending the Salary Ordinance
be considered for passage on the same day upon reading by number only and that the City Clerk
be permitted to call out the number of these ordinances on second reading and then upon final
passage and call for a roll call vote on each reading and then upon final passage.”
Councilmember Nickerson seconded the motion. Upon roll call vote, all voted aye. Motion
adopted.
#9607 - Consideration of Vacation of Public Right-of-Way in Summerfield Estates 5th
Subdivision - 3819 & 3820 Warbler Road
Public Works Director John Collins reported that the property owners were requesting to vacate
the right-of-way as development of this area had changed. The additional right-of-way was no
longer needed to allow for a cul-de-sac radius.
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Page 3, City Council Regular Meeting, October 11, 2016
Motion by Fitzke, second by Jones to approve Ordinance #9605.
City Clerk: Ordinance #9607 on first reading. All those in favor of the passage of this ordinance
on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted.
City Clerk: Ordinance #9607 on second and final reading. All those in favor of the passage of
this ordinance on second and final reading, answer roll call vote. Upon roll call vote, all voted
aye. Motion adopted.
Mayor Jensen: By reason of the roll call votes on first reading and then upon second and final
readings, Ordinance #9607 is declared to be lawfully adopted upon publication as required by
law.
#9608 - Consideration of Amending the Salary Ordinance
Human Resources Director Aaron Schmid reported that the proposed salary ordinance reflected
the changes to the Fraternal Order of Police (FOP) Lodge No. 24 labor agreement and an
adjustment to the Building Department Director position.
Discussion was held regarding the Building Department Director’s salary. City Administrator
Marlan Ferguson commented on the array and internal equity.
Motion by Donaldson, second by Stelk to approve Ordinance #9608.
City Clerk: Ordinance #9608 on first reading. All those in favor of the passage of this ordinance
on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted.
City Clerk: Ordinance #9608 on second and final reading. All those in favor of the passage of
this ordinance on second and final reading, answer roll call vote. Upon roll call vote, all voted
aye. Motion adopted.
Mayor Jensen: By reason of the roll call votes on first reading and then upon second and final
readings, Ordinance #9608 is declared to be lawfully adopted upon publication as required by
law.
CONSENT AGENDA: Motion by Minton, second by Stelk to approve the Consent Agenda.
Upon roll call vote, all voted aye. Motion adopted.
Approving Minutes of September 27, 2016 City Council Regular Meeting.
#2016-241 - Approving City Council Meeting Schedule for 2017.
#2016-242 - Approving Final Plat and Subdivision Agreement for Conestoga Mall Eighth
Subdivision. It was noted that Conestoga Mall 2002, LLC, owner, had submitted the Final Plat
and Subdivision Agreement for Conestoga Mall Eighth Subdivision located east of Highway 281
and south of State Street for the purpose of creating 5 lots on 52.741 acres.
#2016-243 - Approving Final Plat and Subdivision Agreement for Sterling Estates Seventh
Subdivision. It was noted that Niedfelt Property Management Preferred, LLC, owner, had
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Page 4, City Council Regular Meeting, October 11, 2016
submitted the Final Plat and Subdivision Agreement for Sterling Estates Seventh Subdivision
located north of State Street and east of North Road for the purpose of creating 18 lots on 9.59
acres.
#2016-244 - Approving Final Plat and Subdivision Agreement for Sterling Estates Eighth
Subdivision. It was noted that Niedfelt Property Management Preferred, LLC, owner, had
submitted the Final Plat and Subdivision Agreement for Sterling Estates Eighth Subdivision
located north of Norseman Avenue and east of North Road for the purpose of creating 18 lots on
3.798 acres.
#2016-245 - Approving Acquisition of Utility Easement - 3700 Block of West Capital Avenue
(TS12 Phase II, LLC).
#2016-246 - Approving Acquisition of Utility Easement - West Side of West Park Plaza Mobile
Home Park (West Park Plaza Mobile Home Park, LLC).
#2016-247 - Approving Purchase of a New Landfill Compactor for the Solid Waste Division of
the Public Works Department from Humdinger Equipment, Ltd. of Lubbock, Texas in an
Amount of $785,944.00.
#2016-248 - Approving Purchase of a New Mastic Applicator for the Streets Division of the
Public Works Department from Logan Contractors Supply of Omaha, Nebraska in an Amount of
$53,106.00.
#2016-249 - Approving Boundaries for Fonner Park Business Improvement District.
#2016-250 - Approving Boundaries for South Locust Street Business Improvement District.
#2016-251 - Approving Purchase of 6 Physio-Control LifePak 15 Vital Sign Monitors and
Cardiac Defibrillators from Mission Lifeline in an Amount of $141,977.30.
#2016-252 - Approving Purchase of 25 Motorola XPR7550 Portable Radios from State Bid in an
Amount of $31,111.25.
PAYMENT OF CLAIMS:
Motion by Donaldson, second by Fitzke to approve the Claims for the period of September 28,
2016 through October 11, 2016 for a total amount of $3,930,269.16. Unanimously approved.
ADJOURNMENT: The meeting was adjourned at 7:30 p.m.
RaNae Edwards
City Clerk
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City of Grand Island
Tuesday, October 25, 2016
Council Session
Item G-2
Approving Minutes of October 18, 2016 City Council Study Session
Staff Contact: RaNae Edwards
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CITY OF GRAND ISLAND, NEBRASKA
MINUTES OF CITY COUNCIL STUDY SESSION
October 18, 2016
Pursuant to due call and notice thereof, a Study Session of the City Council of the City of Grand
Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on
October 18, 2016. Notice of the meeting was given in the Grand Island Independent on October
12, 2016.
Mayor Jeremy L. Jensen called the meeting to order at 7:00 p.m. The following Councilmembers
were present: Mitch Nickerson, Mark Stelk, Jeremy Jones, Michelle Fitzke, Vaughn Minton, and
Mike Paulick. Councilmembers Chuck Haase, Julie Hehnke, Linna Dee Donaldson, and Roger
Steele were absent. The following City Officials were present: City Administrator Marlan
Ferguson, City Clerk RaNae Edwards, Finance Director Renae Griffiths, City Attorney Jerry
Janulewicz, and Public Works Director John Collins.
Mayor Jensen introduced Community Youth Council member Jackie Gonzalez.
INVOCATION was given by Community Youth Council member Jackie Gonzales followed by
the PLEDGE OF ALLEGIANCE.
SPECIAL ITEMS:
Information and Discussion on Upcoming Ballot Issue for 1/2 Cent Sales Tax. Paul Wicht, 1708
Jerry Drive spoke regarding the Sycamore Street underpass and requested the City check with
the Union Pacific Railroad for their responsibility.
City Administrator Marlan Ferguson stated that on August 23, 2016 the City Council approved
Resolution #2016-208 which placed an initiative on the November 8, 2016 General Election
ballot to increase the City’s sales tax by 1/2 percent. Two issues would be on the ballot: one was
to authorize the City to generate or collect the funds and the second one was to authorize the City
to spend the funds. The purpose of this meeting was to discuss and review the Sales Tax
initiative, potential projects, and financial projections.
Mr. Ferguson explained LB 357 passed by the Nebraska Legislature would allow for an
additional 1/2% sales tax. The additional 1/2% sales tax would be used for public infrastructure
projects such as: streets, water, sewer, drainage, etc. The projected revenue per year was $5.5
million. There would be a 10 year sunset or until bonds for which revenue was pledge was paid
off. Additionally LB357 required an oversight committee with a local government agency. An
Interlocal Agreement had been approved with the Community Redevelopment Authority for this
oversight committee.
Mayor Jensen commented on upcoming projects that had been prioritized in an amount of
$133,000,000 of which the City was responsible for. Property tax was mentioned and the need
for the 1/2% sales tax to pass so the local property tax owners would not be solely responsible.
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Page 2, City Council Study Session, October 18, 2016
The sales tax was a shared tax for everyone who came to Grand Island. He did not guarantee that
the property tax would not go up but without the additional sales tax it more than likely would.
Public Works Director John Collins commented on the pavement conditions within the City.
Budgeted trends and actual expenses for Capital projects were presented. He stated Adams
Street, Highway 281 and several other projects the City was committed to, some through the
Nebraska Department of Roads. The Mayor commented on the growth of Grand Island and the
amount of money that was spent for infrastructure. Aging infrastructure, additional traffic, and
safety concerns were mentioned.
Comments were made regarding the importance of passing this additional sales tax. The
additional funds would be used for specific projects.
ADJOURNMENT: The meeting was adjourned at 7:53 p.m.
RaNae Edwards
City Clerk
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City of Grand Island
Tuesday, October 25, 2016
Council Session
Item G-3
Approving Request for Liquor Manager Designation from Maria
Garcia, 610 East 12th Street #8, Wood River, NE for Fiesta Latina,
2815 South Locust Street
Staff Contact: RaNae Edwards
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Council Agenda Memo
From:RaNae Edwards, City Clerk
Meeting:October 25, 2016
Subject:Request from Maria Garcia, 610 E. 12th Street #8, Wood
River, NE for Liquor Manager Designation with Fiesta
Latina, 2815 South Locust Street
Presenter(s):RaNae Edwards, City Clerk
Background
Maria Garcia, 610 E. 12th Street #8, Wood River, NE has submitted an application with
the City Clerk’s Office for a Liquor Manager Designation in conjunction with Fiesta
Latina, 2815 South Locust Street.
This application has been reviewed by the Police Department and City Clerk’s Office.
See Police Department report attached.
Discussion
City Council action is required and forwarded to the Nebraska Liquor Control
Commission for issuance of all liquor manager designations. All departmental reports
have been received. Ms. Garcia has completed a state approved alcohol server/seller
training program. Staff recommends approval.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Approve the requests.
2.Forward the requests with no recommendation.
3.Take no action on the requests.
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Recommendation
City Administration recommends that the Council approve the request for Liquor
Manager Designation.
Sample Motion
Move to approve the request from Maria Garcia, 610 E. 12th Street #8, Wood River, NE
for Liquor Manager Designation in conjunction with the Class “C-34765” Liquor License
for Fiesta Latina, 2815 South Locust Street.
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City of Grand Island
Tuesday, October 25, 2016
Council Session
Item G-4
#2016-256 - Approving 2017 Police Fleet Purchases
Staff Contact: Robert Falldorf, Police Chief
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Council Agenda Memo
From:Robert Falldorf, Police Chief
Meeting:October 25, 2016
Subject:2017 Police Fleet Vehicle Purchases
Presenter(s):Robert Falldorf, Police Chief
Background
A partial list for the State of Nebraska contract for vehicles has been released. The Police
Department has $133,000 budgeted in Capital expenditures for the purchase of five (5),
vehicles. Four (4) vehicles for the Patrol fleet and one (1) vehicle for the Criminal
Investigations Division. The Police Department is requesting to purchase on State of
Nebraska contract the four (4) 2017 Ford Police Interceptor Utility vehicles for the Patrol
fleet from Anderson Ford Group for $28,434 each for a total of $113,736. The fifth
vehicle for the Criminal Investigation Division will be purchased at a later time when
State of Nebraska contract information is released for that model of vehicle.
Discussion
The Police Department has $133,000 budgeted in Capital Outlay for the purchase of five
(5) fleet vehicles in 2017. The Police Department is requesting to purchase four (4) of the
five (5) fleet vehicles from the State of Nebraska contract at this time for the Patrol fleet.
The Department is replacing four (4) vehicles from the marked Patrol Division fleet. The
Department is requesting to purchase four (4) 2017 Police Interceptor Utility vehicles
under State contract #14611 OC from Anderson Auto Group at $28,434 per vehicle for a
total cost of $113,736.
The price for the four (4) Ford Police Interceptor Utility vehicles includes a $100.00
delivery fee to Grand Island. The Police Department expects delivery of these vehicles in
the spring of 2017.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
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1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the purchase of four (4) 2017
Ford Police Interceptor Utility vehicles at $28,434 each under State contract from
Anderson Ford Group for a total cost of $113,736.
Sample Motion
Move to purchase four (4) 2017 Ford Police Interceptor Utility vehicles at $28,434 each
under State contract from Anderson Ford Group for a total cost of $113,736.
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Approved as to Form ¤ ___________
October 21, 2016 ¤ City Attorney
R E S O L U T I O N 2016-256
WHEREAS, the City has budgeted $133,000 for the purchase of five (5) Police
Department fleet vehicles; and
WHEREAS, the State of Nebraska has released the State contracts for some
vehicle purchases which include the vehicles the Police Department wants to purchase; and
WHEREAS, the Police Department wishes to purchase four (4) 2017 Ford Police
Interceptor Utility vehicles for $28,434 each, all under State contract #14611 OC, for a total cost
of $113,736.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, to approves the purchase of four (4) 2017
Ford Police Interceptor Utility vehicles at $28,434 each under State contract from Anderson Ford
Group, Lincoln, Nebraska for a total cost of $113,736.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, October 25, 2016.
_______________________________________
Jeremy L. Jensen, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
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City of Grand Island
Tuesday, October 25, 2016
Council Session
Item G-5
#2016-257 - Approving Acquisition of Utility Easement - Southeast
Corner of Highways 34 & 281 - Museum Board of Hall County, NE
This item relates to the aforementioned Public Hearing item E-1.
Staff Contact: Tim Luchsinger, Stacy Nonhof
Grand Island Council Session - 10/25/2016 Page 33 / 167
Approved as to Form ¤ ___________
October 21, 2016 ¤ City Attorney
R E S O L U T I O N 2016-257
WHEREAS, a public utility easement is required by the City of Grand Island
from the Museum Board of Hall County, Nebraska, to survey, construct, inspect, maintain,
repair, replace, relocate, extend, remove, and operate thereon, public utilities and appurtenances,
including lines and transformers; and;
WHEREAS, a public hearing was held on October 25, 2016 for the purpose of
discussing the proposed acquisition of an easement located in the City of Grand Island, Hall
County, Nebraska; and more particularly described as follows:
Commencing at the Northeast corner of Northwest Quarter (NW1/4) of Section
Thirty Two (32), Township Eleven (11) North, Range Nine (9) West, Grand Island,
Hall County, Nebraska; thence westerly along the northerly line of the Northwest
Quarter (NW1/4) said Section Thirty Two (32), on an assumed bearing of
N90˚00’00”W, a distance of two hundred seventy five and fifteen hundredths
(275.15) feet; thence S01°00’40”E, a distance of eighty and twelve hundredths
(80.12) feet to a point on the northerly line of Stuhr Museum Subdivision said point
being the centerline of an existing easement described in Miscellaneous Book 28,
Page 378, recorded in the Register of Deeds Office, Hall County, Nebraska; thence
continuing S01°00’40”E, a distance of four hundred seventy three (473.0) feet;
thence S05°53’27”W, along the centerline line of an existing sixteen (16.0) foot
easement as platted on said Stuhr Museum Subdivision, a distance of forty three and
forty nine hundredths (43.49) feet; thence continuing along the centerline of said
platted easement S00°49’52”W, a distance of seventy seven and thirty seven
hundredths (77.37) feet; thence continuing along the centerline of said platted
easement S06°33’55”W, a distance of five hundred seventy three and ninety three
hundredths (573.93) feet; thence continuing along the centerline of said platted
easement S05°11’55”W, a distance of five hundred five and forty four hundredths
(505.44) feet; thence continuing along the centerline of said platted easement
S87°28’48”W, a distance of six and eighty four hundredths (6.84) feet; thence
continuing along the centerline of said platted easement S03°30’11”W, a distance of
fifty three and ninety eight hundredths (53.98) feet; thence continuing along the
centerline of said platted easement S85°39’01”W, a distance of three hundred fifty
seven and nineteen hundredths (357.19) feet to the Actual Point of Beginning;
thence S15°15’09”W, a distance of three hundred eighteen (318.0) feet to a point of
termination.
The side lines of the above-described easement and right-of-way tract being
extended or trimmed to form intersections, and containing a total of 0.15 acres, more
or less, as shown on the plat dated 9/9/2016, marked Exhibit "A", attached hereto
and incorporated herein by reference.
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- 2 -
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and
hereby is, authorized to acquire a public utility easement from the Museum Board of Hall
County, Nebraska, on the above-described tract of land.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, October 25, 2016.
______________________________
Jeremy L. Jensen, Mayor
Attest:
_______________________________
RaNae Edwards, City Clerk
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City of Grand Island
Tuesday, October 25, 2016
Council Session
Item G-6
#2016-258 - Approving Bid Award(s) - Utilities Tree Trimming
Contract 2017-TT-1
Staff Contact: Tim Luchsinger, Stacy Nonhof
Grand Island Council Session - 10/25/2016 Page 37 / 167
Council Agenda Memo
From:Timothy Luchsinger, Utilities Director
Stacy Nonhof, Assistant City Attorney
Meeting:October 25, 2016
Subject:Tree Trimming Contract 2017-TT-1
Presenter(s):Timothy Luchsinger, Utilities Director
Background
Specifications for Tree Trimming Contract 2017-TT-1 were prepared for trimming trees
from around power lines throughout the Utilities Department’s Electrical Service Area.
The work by private firms helps to maintain the proper clearances for safe operation of
the approximately 600 miles of electrical transmission and distribution lines.
Discussion
Nine sections were selected across the Service Area for inclusion in the 2017 project. The
work was advertised and sent to eleven (11) potential firms. One valid bid was received
and publicly opened on October 13, 2016.
The bid from Leetch Tree Service has been reviewed and evaluated. It is without
exceptions, in compliance with the specifications, and less than the Engineer’s estimate
of $150,000.00.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Grand Island Council Session - 10/25/2016 Page 38 / 167
Recommendation
City Administration recommends that the Council award Tree Trimming Contract 2017-
TT-1 to the low responsive bidder, Leetch Tree Service, LLC, of Grand Island Nebraska
in the amount of $146,775.00.
Sample Motion
Move to approve Tree Trimming Contract 2017-TT-1 to Leetch Tree Service, LLC, in
the amount of $146,775.00.
Grand Island Council Session - 10/25/2016 Page 39 / 167
Purchasing Division of Legal Department
INTEROFFICE MEMORANDUM
Stacy Nonhof, Purchasing Agent
Working Together for a
Better Tomorrow, Today
BID OPENING
BID OPENING DATE:October 13, 2016 at 2:00 pm
FOR:Tree Trimming Contract 2017-TT-1
DEPARTMENT:Utilities
ESTIMATE:$150,000.00
FUND/ACCOUNT:520
PUBLICATION DATE:September 12, 2016
NO. POTENTIAL BIDDERS:11
SUMMARY
Bidder:Leetch Tree Service
Grand Island, NE
Bid Security:Western Surety Company
Exceptions:None
Bid Price:
Section 1:$28,000.00
Section 2:$12,650.00
Section 3:$ 9,750.00
Section 4:$ 8,150.00
Section 5:$21,125.00
Section 6:$15,650.00
Section 7:$ 9,600.00
Section 8:$12,100.00
Section 9:$29,750.00
Total:$146,775.00
cc:Tim Luchsinger, Utilities Director Pat Gericke, Utilities Admin. Assist.
Marlan Ferguson, City Administrator Stacy Nonhof, Assistant City Attorney
Christy Lesher, PCC Utilities Secretary Bryan Fiala, Electric Line Division
Tom Barnes, Utilities Eng. Manager
P1905
Grand Island Council Session - 10/25/2016 Page 40 / 167
Grand Island Council Session - 10/25/2016 Page 41 / 167
Approved as to Form ¤ ___________
October 21, 2016 ¤ City Attorney
R E S O L U T I O N 2016-258
WHEREAS, the City of Grand Island invited sealed bids for Tree Trimming
Project 2017-TT-1 for the Utilities Department, according to the plans and specifications on file
with the Utilities Department; and
WHEREAS, on October 13, 2016, bids were received, opened and reviewed; and
WHEREAS, the requested work has been divided into nine (9) sections in order to
achieve the best and lowest cost, and to expedite the completion of the work; and
WHEREAS, Leetch Tree Service of Grand Island, Nebraska, submitted a bid in
accordance with the terms of the advertisement of bids and the plans and specifications and all
other statutory requirements contained therein, such bid being in the amount of $146,775.00,
for all nine Sections of the contract; and
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that:
The bid of Leetch Tree Service in the amount of $146,775.00, for all nine (9)
Sections of the contract is hereby approved as the lowest responsive bid submitted.
A contract for such project be entered into between the City and Leetch Tree
Service; and that the Mayor is hereby authorized and directed to execute such contract on behalf
of the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, October 25, 2016.
______________________________
Jeremy L. Jensen, Mayor
Attest:
_________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 10/25/2016 Page 42 / 167
City of Grand Island
Tuesday, October 25, 2016
Council Session
Item G-7
#2016-259 - Approving Certificate of Final Completion for Water
Main District 468 - Stauss Road; and Setting the Board of
Equalization Hearing for November 22, 2016
Staff Contact: Tim Luchsinger, Utilities Director
Grand Island Council Session - 10/25/2016 Page 43 / 167
Council Agenda Memo
From:Tim Luchsinger, Utilities Director
Meeting:October 25, 2016
Subject:Water Main District 468 – Stauss Road
Presenter(s):Tim Luchsinger, Utilities Director
Background
Water Main District 468 was created at the request of the property owner of Lots Five (5)
and Twelve (12), Garland Place Subdivision. The district installed 353 linear feet of 6”
diameter water main and appurtenances along Stauss Road.
Construction has been completed and complies with all aspects of the plans and
specifications.
Discussion
The construction was done as an “Assessment District”. This is the standard method used
by the City to recoup costs when mains are installed at the request of the area property
owner. The total cost of installing the water main within the boundaries of Water Main
District 468 was $23,254.76. Of that total, the assessment amount chargeable to the
district is $22,983.51. The City’s expense is the remaining $271.25 for additional cost of
materials. The following is a breakdown of the expenses:
Materials $ 8,203.41
Water Dept. Labor and Overhead $12,474.13
Eng. Dept. Labor and Overhead $ 2,577.22
TOTAL DISTRICT COST $23,254.76
The assessment schedule is five annual payments at 7% simple interest on the
outstanding balance. The first payment is due 50 days after the Council sets the
assessment amounts at the Board of Equalization (BOE) Hearing, scheduled for
November 22, 2016.
Attached for reference are copies of:
Water Main District’s Site Map
Engineers Certificates of Final Completion for Water Main District 468
Tabulation of assessment fees for the properties within District 468
Grand Island Council Session - 10/25/2016 Page 44 / 167
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council accept the Certificates of Final
Completion for Water Main District 468 and set the date for the Board of Equalization
Hearing for November 22, 2016 to determine the assessment benefits for the properties
within the boundaries of the district.
Sample Motion
Move to accept the Certificates of Final Completion for Water Main District 468 and set
the date for the Board of Equalization Hearing for November 22, 2016.
Grand Island Council Session - 10/25/2016 Page 45 / 167
Grand Island Council Session - 10/25/2016 Page 46 / 167
Grand Island Council Session - 10/25/2016 Page 47 / 167
Grand Island Council Session - 10/25/2016 Page 48 / 167
Grand Island Council Session - 10/25/2016 Page 49 / 167
Water Main District 468 Assessments
Dist Parcel Lot Sub Owner Assessment
468 400335956 5 Garland Place Sub Michael & Roswitha Wieck, H & W $11,763.01
5766 W. Stolley Park Rd, Alda, NE 68810
468 400335948 12 Garland Place Sub Michael & Roswitha Wieck, H & W $11,220.50
5766 W. Stolley Park Rd, Alda, NE 68810
**********************************************************************************************************************************************************************
Grand Island Council Session - 10/25/2016 Page 50 / 167
Approved as to Form ¤ ___________
October 21, 2016 ¤ City Attorney
R E S O L U T I O N 2016-259
WHEREAS, the City Engineer/Public Works Director for the City of Grand
Island has issued a Certificate of Final Completion for Water Main District No. 468, located
along Stauss Road, certifying that it was installed by the Water Department of the City Grand
Island, Nebraska, has completed the project according to the terms, conditions, and stipulations
for such improvements; and
WHEREAS, the Public Works Director recommends the acceptance of the
district; and
WHEREAS, the Mayor concurs with the Public Works Director’s
recommendation.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that:
1. The City Engineer/Public Works Director’s Certificates of Final Completion
for Water Main District 468 is hereby confirmed.
2. The City Council will sit as a Board of Equalization on November 22, 2016, to
determine benefits and set assessments for Water Main District 468.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, October 25, 2016.
______________________________
Jeremy L. Jensen, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 10/25/2016 Page 51 / 167
City of Grand Island
Tuesday, October 25, 2016
Council Session
Item G-8
#2016-260 - Approving Change Order No. 7 for North Interceptor
Phase II; Project No. 2013-S-4
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 10/25/2016 Page 52 / 167
Council Agenda Memo
From:Terry Brown PE, Assistant Public Works Director
Meeting:October 25, 2016
Subject:Approving Change Order No. 7 for North Interceptor Phase II;
Project No. 2013-S-4
Presenter(s):John Collins PE, Public Works Director
Background
Public Works Staff in conjunction with Black & Veatch of Kansas City, Missouri have jointly
called out improvements through 2037 for the Wastewater Treatment Plant and collection system
according to the Collection System Master Plan (B&V January 2014). The current North
Interceptor project will replace aged force main, eliminate six (6) lift stations with the potential for
more, provide new sanitary services, and increase the capacity of the sewer system on the north
side of Grand Island.
The new North Interceptor gravity sewer interceptor route was developed to incorporate and
partner with other utilities for the Capital Avenue Widening Project and the new Headworks
Pumping Station Project at the Wastewater Treatment Plant.
A phased approach of constructing the North Interceptor was developed as follows:
Phase I - Wastewater Treatment Plant to 7th Street / Skypark Road
Phase II (Part A) - 7th Street / Skypark Road to Broadwell Avenue
Phase II (Part B) - Broadwell Avenue to Webb Road
Phase II (Part C) - Webb Road to Diers Avenue (Lift Station No. 19)
Phase I reached substantial completion on April 8, 2014. Once final lien waivers are received, the
project can be formally closed.
The North Interceptor Phase II Project is 94% complete. Bid Section B reached substantial
completion on April 15, 2015. Bid Sections A and C reached substantial completion on 3/11/2016.
The lift station abandonments (Bid Sections D, E, G, H and I) are underway and nearing
completion. Final completion is ahead of schedule and anticipated to occur spring of 2017.
On September 9, 2014, Resolution No. 2014-284, City Council awarded, Project 2013-S-4,
North Interceptor Phase II to S.J. Louis Construction, Inc. of Rockville, Minnesota, in the
amount of $21,479,537.50.
Grand Island Council Session - 10/25/2016 Page 53 / 167
City Council approved Resolution No. 2015-39 on February 10, 2015, which established new
unit prices for installed storm and sanitary sewers which are embedded with native sand material
in lieu of the imported granular embedment specified in the contract documents. The potential
savings is anticipated to be around $300,000 where native sand is thought to be suitable and may
be used for up to 20,795 feet of pipe.
On March 24, 2015, by Resolution No. 2015-74, City Council approved Change Order No. 2
which changed the methodology of the trenchless crossing from micro tunneling to a direct
jacked tunnel using a tunnel boring machine, resulting in a decreased unit price. Two (2)
locations were suggested for this change; Broadwell Avenue at Capital Avenue and Webb
Road/Northwest Crossings property at Capital Avenue. An overall contract deduction of
$210,003.48 was achieved, resulting in a revised contract amount of $21,269,534.02.
On June 23, 2015, by Resolution No. 2015-160, City Council approved Change Order No. 3,
which addressed: Unknown and unplanned restraint at the existing 18” waterline that crosses
Capital Avenue just east of Webb Road; Additional storm sewer work east of St. Paul Road as
needed to fill in a portion of the utility ditch and provide access to the new manhole; and As-
Built quantities for Phase II (Part B). An overall net change of the contract amount resulted in an
increase of $56,540.88 for a revised contract amount of $21,326,074.90.
On August 11, 2015, by Resolution No. 2015-214, City Council approved Change Order No. 4,
which allowed for an open cut at the intersection of Capital Avenue and Broadwell Avenue for
installation of the north interceptor, rerouting of the dewatering discharge, and several
modifications to the existing storm sewer at this intersection. An overall contract decrease of
$40,651.39 was reached, resulting in a revised contract amount of $21,285,423.51.
On January 12, 2016, by Resolution No. 2016-7, City Council approved Change Order No. 5,
which covered costs associated with a dewatering reroute near Webb Road, additional work
associated with an 8” sanitary sewer line extension as part of a new tap district (District No.
537T), additional storm sewer work in St. Paul Road, changing a new sanitary sewer manhole in
St. Paul Road from a standard manhole to a drop manhole, additional storm sewer removal and
replacement work near the Burlington Northern Santa Fe Railroad, additional storm sewer work
in the Capital Avenue and Broadwell Avenue intersection, a damaged sanitary sewer service
along St. Paul Road, additional work required to provide power to the relocated Veteran’s
Hospital sign, and the relocation of an existing water service. Such change order resulted in a
contract increase of $171,544.13, for a revised total contract amount of $21,456,967.64.
On March 8, 2016, by Resolution No. 2016-52, City Council approved Change Order No. 6 to
establish new unit prices associated with additional paving along Sheridan Avenue within Bid
Section 1, was a net zero cost change order. Once actual quantities installed are rectified such
change order cost will be reached.
Grand Island Council Session - 10/25/2016 Page 54 / 167
Discussion
Change Order No. 7 is being presented to City Council to address the following additional work,
as well as credits, associated with North Interceptor Phase II; Project No. 2013-S-4.
Excavate existing sheet piling near Lift Station No. 19 (Bid Section C) = $ 4,507.39
Removal of existing concrete in the interceptor alignment (Bid Section C )= $ 2,567.03
Customized 60” diameter manhole to replace existing 84” diameter
manhole near Lift Station No. 19 (Bid Section C)= $ 13,030.94
Modified 60” diameter manhole near McCain Foods Line (Bid Section C)= $ 7,878.98
Additional manhole abandonment near McCain Foods Line (Bid Section C)= $ 426.82
Tunnel grade discrepancies (Bid Section C)= $(50,000.00)
Repair damaged curb stop (Bid Section H)= $ 314.13
Remove and replace storm sewer pipe in Sky Park Road (Bid Section A) = $126,594.00
Additional Traffic Control for new manhole abandonments (Bid Section C)= $ 1,495.00
15” sanitary sewer abandonment (Bid Section I) –
unit price of $20.00 established = $ 0.00
Remove and replace Type “D” curb inlet top (Bid Section D) –
unit price of $750.00 established = $ 0.00
Material price for unused 48” RCP storm sewer (Bid Section D)= $ 2,736.00
Restocking fee for unused waterline materials (Bid Section G)= $ 1,467.68
Finalize As-Built quantities in Bid Section A = $(385,783.96)
Finalize As-Built quantities in Bid Section C = $ 9,735.54
$(265,030.45)
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand. The
Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve Change Order No. 7, in the amount of
$(265,030.45), with S.J. Louis Construction, Inc. of Rockville, Minnesota, for North Interceptor
Phase II, Project 2013-S-4.
Sample Motion
Move to approve the resolution.
Grand Island Council Session - 10/25/2016 Page 55 / 167
10/19/2016 CO7-1
CITY OF GRAND ISLAND, NEBRASKA
NORTH INTERCEPTOR – PHASE 2
_______________
CITY PROJECT 2013-S-4
BLACK & VEATCH PROJECT NO. 175144
OLSSON ASSOCIATES PROJECT NO. 011-2347
_______________
CHANGE ORDER NO. 7
Change Order No. 7 covers items CO7-1 through CO7-15. This change order covers costs
associated with the excavation of an unknown existing sheet piling near Lift Station 19, the
elimination of a concrete manhole base in the interceptor alignment, the construction of a
customized 60” diameter manhole near Lift Station 19, the construction of a customized 60”
diameter manhole near the McCain Foods line, the additional manhole/pipe abandonment near
the McCain Foods Line, credit for grade discrepancy at Trenchless Crossing No. 4, curb stop
replacement along Huston Avenue, additional storm sewer work at Sky Park Road, additional
traffic control required for new manhole abandonments, additional 15” sanitary sewer
abandonment, removing and replacing Type “D” Curb inlet tops, material restocking fees for
usused waterline and storm sewer materials, and recitifies the final installed quantities for Bid
Sections A and C.
Item CO7-1. Excavate Existing Sheet Piling Near Lift Station 19 (Bid Section C)
Initiated by: Contractor
While installing the 48” diameter sanitary sewer interceptor across Diers Avenue near Lift
Station 19, existing sheet piling and other utilities were found in the ground that were either
unknown and not shown on the drawings, or were shown incorrectly. This change order item
includes the costs associated with investigating these utilities, and subsequently removing the
sheet piling.
The total cost for this change order item is $4,507.39. Attachment 1 includes an itemized
breakdown of the costs.
Item CO7-2. Removal of Existing Concrete in the Interceptor Alignment (Bid Section C)
Initiated by: Contractor
An existing cast-in-place concrete manhole base was discovered to be larger than anticipated
near Lift Station 19 which impacted the installation of the 48” diameter sanitary sewer
interceptor and needed to be removed and a new manhole constructed.
The total cost for this change order item is $2,567.03. Attachment 2 includes an itemized
breakdown of the costs.
Grand Island Council Session - 10/25/2016 Page 56 / 167
10/19/2016 CO7-2
Item CO7-3. Customized 60” Diameter Manhole to Replace Existing 84” Diameter Manhole
near Lift Station 19 (Bid Section C)
Initiated by: Contractor
A new cast-in-place manhole base was constructed, in addition to the removal and replacement
of some 36-inch diameter sewer pipe due to existing grades differing from the original design
drawings.
Tht total cost for this change order item is $13,030.94. Attachment 3 includes an itemized
breakdown of the costs.
Item CO7-4. Modified 60” Diameter Manhole near McCain Foods Line (Bid Section C)
Initiated by: Contractor
The existing 21-inch sewer line from McCain Foods was located approximately 40 feet further to
the north than shown on the original drawings. As a result, the new manhole was modified and
some of the existing 21-inch clay pipe was relaid.
The total cost for this change order item is $7,878.98. Attachment 4 includes an itemized
breakdown of the costs.
Item CO7-5. Additional Manhole Abandonment near McCain Foods Line (Bid Section C)
Initiated by: Contractor
An additional manhole not shown on the original drawings was discovered on the McCain Foods
line downstream of where the flow was diverted to the new North Interceptor. This manhole,
and the adjacent pipes, were abandoned and filled with flowable fill.
The price for this work was $426.82.
Item CO7-6. Tunnel Grade Discrepancies (Bid Section C)
Initiated by: Owner
After installation of Trenchless Crossing No. 4, just west of Webb Road, it was determined that
the invert elevations were out of tolerance with the original design drawings. Since the system is
still operational with these discrepancies, it was decided that the Owner would accept a credit
from the Contractor in lieu of replacing the tunnel section.
The credit to the Owner is $50,000.
Grand Island Council Session - 10/25/2016 Page 57 / 167
10/19/2016 CO7-3
Item CO7-7. Repair Damaged Curb Stop (Bid Section H)
Initiated by: Contractor
During the installation of the sanitary sewer line, the contractor came across a previously
damaged curb stop. This change order items covers the costs for the repair of the damaged curb
stop.
The total cost for this change order item is $314.13. Attachment 5 includes an itemized
breakdown of the costs.
Item CO7-8. Remove and Replace Storm Sewer Pipe in Sky Park Road (Bid Section A)
Initiated by: Owner
The existing corrugated metal storm sewer in Sky Park Road, just south of Capital Avenue, was
found to be in poor condition and starting to rot through in multiple places under Sky Park Road
and therefore needed replacement. This change order item covers all costs associated with
removing the existing 84” CMP storm sewer pipe and replacing it with a new 72” RCP.
The total cost for this change order item is $126,594.00. Attachment 6 includes an itemized
breakdown of the costs.
Item CO7-9. Additional Traffic Control for new Manhole Abandonments (Bid Section C)
Initiated by: Owner
After the abandonment of Lift Station No. 19, the City identified two additional manholes that
could be abandoned which were not originally shown on the contract documents. In order to
complete these abandonments, additional traffic control was required to close down part of
Capital Avenue near Webb Road.
The total cost of the traffic control is $1,495.00
Item CO7-10. 15” Sanitary Sewer Abandonment (Bid Section I)
Initiated by: Owner
After the abandonment of Lift Station No. 8, the City identified some additional 15” diameter
sanitary sewer that could be abandoned. This change order item establishes a unit price for that
work.
Item CO7-10 Abandon 15” Sanitary Sewer LF $20.00
Grand Island Council Session - 10/25/2016 Page 58 / 167
10/19/2016 CO7-4
Item CO7-11. Remove and Replace Type “D” Curb Inlet Top (Bid Section D)
Initiated by: Owner
The original contract drawings included the removal and replacement of the Type “D” Modified
Curb Inlets. In a value engineering effort, it was determined that the inlets can remain, and only
the damaged inlet tops be replaced. This change order item establishes a unit cost for removing
and replacing the curb inlet tops.
Item CO7-11 Remove and Replace Type “d” Curb
Inlet Top
EA $750.00
Item CO7-12. Material Price for Unused 48” RCP Storm Sewer (Bid Section D)
Initiated by: Contractor
The original contract drawings included the removal and replacement of 48” RCP storm sewer
pipe to facilitate the installation of the new sanitary sewer on Custer Avenue just north of Forrest
Street. During construction, it was determined that the new sanitary sewer could still be installed
with the existing 48” RCP storm sewer pipe left in place. The Contractor had already purchased
the 48” RCP so this change order cost covers the raw material cost of the 48” RCP which will be
delivered to the Owner.
The cost per linear foot of pipe is $85.50. There was a total of 32 LF that was purchased
bringing the total cost to $2,736.00.
Item CO7-13. Restocking Fee for Unused Waterline Materials (Bid Section G)
Initiated by: Contractor
The original contract drawings included the lowering of a 6” waterline at the intersection of
Sycamore Street and 21st Street. Prior to this work being completed, the City Utilities
Department determined this work cannot be done due to this waterline being the only feed for
serveral customers including Knickrehm Elementary School, which would have been left without
water for an extended period of time had this work been completed.
The Contractor had already purchased all of the waterline materials for this work and were
charged a restocking fee to return them. This change order item covers the entire restocking fee
for the materials which was $1,467.68.
Grand Island Council Session - 10/25/2016 Page 59 / 167
10/19/2016 CO7-5
Item CO7-14. Finalize As-Built Quantities in Bid Section A
Initiated by: Not Applicable – Agreed upon installed quantities between Owner, Engineer, and
Contractor
This change involves modifying the bid form for ‘as constructed’ quantities as calculated at Bid
Section A completion and in accordance with what will be submitted on the final pay
application.
Table CO7-1 located in Attachment 7 indicates these changes utilizing a strikethrough for
deletion of the original quantity followed bu the installed quantity in bold font. Only changed
quantities are given in this table. Table CO7-2, also located in Attachment 7, includes the cost
differentials associated with these quantity changes.
Item CO7-15. Finalize As-Built Quantities in Bid Section C
Initiated by: Not Applicable – Agreed upon installed quantities between Owner, Engineer, and
Contractor
This change involves modifying the bid form for ‘as constructed’ quantities as calculated at Bid
Section C completion and in accordance with what will be submitted on the final pay application.
Table CO7-3 located in Attachment 8 indicates these changes utilizing a strikethrough for
deletion of the original quantity followed bu the installed quantity in bold font. Only changed
quantities are given in this table. Table CO7-4, also located in Attachment 8, includes the cost
differentials associated with these quantity changes.
Grand Island Council Session - 10/25/2016 Page 60 / 167
10/19/2016 CO7-6
CITY OF GRAND ISLAND, NEBRASKA
NORTH INTERCEPTOR – PHASE 2
_______________
CITY PROJECT 2013-S-4
BLACK & VEATCH PROJECT NO. 175144
OLSSON ASSOCIATES PROJECT NO. 011-2347
_______________
SUMMARY
CHANGE ORDER NO. 7
The Contract Price shall be modified as follows as a result of the changes described by this
modification request. Additions to the Contract Price are indicated by a “+” in front of the
amount, deductions by a “-“.
Effect on Contract Price
Item Description
Increase/Decrease
In Contract
Price
(+/-)
CO7-1 Excavate Existing Sheet Piling Near Lift Station 19 (Bid
Section C)
+$4,507.39
CO7-2 Removal of Existing Concrete in the Interceptor Alignment
(Bid Section C)
+$2,567.03
CO7-3 Customized 60” Diameter Manhole to Replace Existing 84”
Diameter Manhole Near Lift Station 19 (Bid Section C)
+$13,030.94
CO7-4 Modified 60” Diameter Manhole Near McCain Foods Line (Bid
Section C)
+$7,878.98
CO7-5 Additional Manhole Abandonment Near McCain Foods Line
(Bid Section C)
+$426.82
CO7-6 Tunnel Grade Discrepancies (Bid Section C) -$50,000.00
CO7-7 Repair Damaged Curb Stop (Bid Section H) $314.13
CO7-8 Remove and Replace Storm Sewer in Sky Park Road (Bid
Section A )
+$126,594.00
CO7-9 Additional Traffic Control for New Manhole Abandonments
(Bid Section C )
+$1,495.00
Grand Island Council Session - 10/25/2016 Page 61 / 167
10/19/2016 CO7-7
Effect on Contract Price
Item Description
Increase/Decrease
In Contract
Price
(+/-)
CO7-10 15” Sanitary Sewer Abandonment (Bid Section I )
+$00.00
CO7-11 Remove and Replace Type “D” Curb Inlet Top (Bid Section D ) +$00.00
CO7-12 Material Price for Unused 48” RCP Storm Sewer (Bid Section
D)
+$2,736.00
CO7-13 Restocking Fee for Unused Waterline Materials (Bid Section G) +$1,467.68
CO7-14 Finalize As-Built Quantities in Bid Section A -$385,783.96
CO7-15 Finalize As-Built Quantities in Bid Section C +$9,735.54
NET CHANGE IN CONTRACT PRICE -$265,030.45
BID AMOUNT OF ORIGINAL CONTRACT $21,479,537.50
PREVIOUS CHANGE ORDER ADJUSTMENTS -$22,569.86
CURRENT CONTRACT AMOUNT $21,456,967.64
CHANGE ORDER NO. 7 -$265,030.45
ADJUSTED CONTRACT AMOUNT
$21,191,937.19
Grand Island Council Session - 10/25/2016 Page 62 / 167
10/19/2016 CO7-8
Effect on Contract Time
-- Substantial Completion for Original Contract (Bid Section
B) April 15, 2015
-- Final Completion for Original Contract (Bid Section B) April 15, 2015
-- Substantial Completion for Original Contract (Bid Sections
A-C) June 1, 2016
-- Final Completion for Original Contract (Bid Sections A-C) June 30, 2016
-- Substantial Completion for Original Contract (Bid Sections
D-I) June 1, 2017
-- Final Completion for Original Contract (Bid Sections D-I) June 30, 2017
CO-7 No additional time given for Contract
No additional claims shall be made for changes in Contract Time arising from these work items.
This change order includes all costs, direct, indirect, and consequential, and all changes in
Contract Time arising from the work included in the items for Change Order No. 7. No
additional claims shall be made for changes in Contract Price or Contract Time arising from
these work items.
All other provisions of the contract remain unchanged.
Agreed to this _______ day of _______________, 2016
Recommended: Approved:
Black & Veatch Corporation City of Grand Island
By:_______________________________ By:_____________________________
Date:_____________________________ Date:____________________________
Approved:
S.J. Louis Construction, Inc.
By:_______________________________
Date:____________________________
Approved as to Form
City Attorney
Grand Island Council Session - 10/25/2016 Page 63 / 167
ATTACHMENT 1
ITEM CO7-1
EXCAVATE EXISTING SHEET PILING NEAR LIFT
STATION NO. 19 (BID SECTION C)
Grand Island Council Session - 10/25/2016 Page 64 / 167
Date: SJL Job No.: SPR NO:029
Soil Type:
Work Requested By:
Temp:
Reg Hours Reg Rate OT Hours OT Rate
Per Diem
Rate
Per Diem
Total Labor Total Units UOM Unit Price
Ken Menebroker 0.0 90.34$ 0.0 90.34$ 21.88$ -$ -$ 0.00 EA -$
Barry Hannine 0.0 98.27$ 0.0 98.27$ 19.79$ -$ -$ 0.00 EA -$
Juan Castillo 3.5 44.05$ 0.0 63.41$ 8.13$ 28.46$ 154.18$ 0.00 EA -$
Mike Triebenbach 3.5 57.49$ 0.0 77.26$ 8.13$ 28.46$ 201.22$ 0.00 EA -$
Bruce Talley 3.5 37.65$ 0.0 54.73$ 8.13$ 28.46$ 131.78$ 0.00 EA -$
Jose Carrazco 3.5 25.10$ 0.0 36.49$ -$ -$ 87.85$ 0.00 EA -$
Gumercindo Enriquez 3.5 20.08$ 0.0 29.19$ -$ -$ 70.28$ 0.00 EA -$
Luis Valdez 3.5 27.61$ 0.0 40.14$ 8.13$ 28.46$ 96.64$ 0.00 EA -$
0.0 -$ 0.0 -$ -$ -$ -$ 0.00 EA -$
0.0 -$ 0.0 -$ -$ -$ -$ 0.00 EA -$
0.0 -$ 0.0 -$ -$ -$ -$ 0.00 EA -$
0.0 -$ 0.0 -$ -$ -$ -$ 0.00 EA -$
0.0 -$ 0.0 -$ -$ -$ -$ 0.00 EA -$
Total 113.82$ 741.93$ 0.00 EA -$
0.00 EA -$
0.00 EA -$
0.00 EA -$
PF178 0.0 20.70$ 0.0 10.00$ 0.00 EA -$
H6C7 3.5 423.75$ 0.0 245.00$ 0.00 EA -$
L6C33 3.5 154.85$ 0.0 92.00$
0.0 -$ 0.0 -$
0.0 -$ 0.0 -$ 0.00 EA -$
P1F27 3.5 31.55$ 0.0 11.00$ 0.00 EA -$
TRS20 3.5 65.46$ 0.0 32.73$ 0.00 EA -$
B30T6 3.5 12.75$ 0.0 11.00$ 0.00 EA -$
VC5 0.0 23.90$ 0.0 8.00$ 0.00 EA -$
H3K11 3.5 261.70$ 0.0 160.00$ 0.00 EA -$
0.0 -$ 0.0 -$ 0.00 EA -$
0.0 -$ 0.0 -$ 0.00 EA -$
0.0 -$ 0.0 -$ 0.00 EA -$
Units UM Rate
0.50 DA 306.13$
0.00 HR -$
0.00 HR -$
0.00 HR -$
0.00 HR -$
0.00 HR -$
0.00 HR -$
0.00 HR -$
0.00 HR -$
Schedule extended 0.50 days, due to this request.
Date:
X PCO AP CB OB 3870
Authorized Signature:David Mitchell / Project Manager
Signature Print Name and Title
Internal Admin. Use Only
SPR Control #
-$ *Additional Bond & Insurance Expense 1.00851% 45.00$
Total 153.07$ TOTAL AMOUNT DUE 4,507.39$
-$ *Sub/Outside Services Mark-up 5% -$
-$ *Labor, Subsistence, and Material Mark-up 15% 128.36$
-$ Sub-total Subs/Outside Services -$
-$ Excise Tax 0.000% -$
-$ Sub-total Other 153.07$
-$ Sub-total Material -$
Extended Field Overhead (per day)153.07$ Sub-total Subsistence 113.82$
-$ Sub-total Equipment 3,325.21$
OTHER SUMMARY
Description Total Sub-total Labor 741.93$
-$ -$
Total 3,325.21$ Total -$
-$ -$
-$ -$
Superintendent Vehicle -$ -$
Backhoe 400 915.95$ -$
Small Tools 229.11$ -$
Trench Box 44.63$ -$
Compactor -$ -$
1 Ton Truck 110.43$ -$
Loader 966 541.98$ Total -$
Dozer -$ SUBCONTRACTOR(S) AND OUTSIDE SERVICES
Team Leader Truck -$ -$
Backhoe 385 1,483.13$ -$
Stdby Rate Total
-$
-$
-$
EQUIPMENT -$
Equipment Model
Reg
Hours Reg Rate
Stdby
Hours
-$
-$
-$
-$
Top Man -$
-$
Pipe Layer -$
Bottom Man -$
Operator -$
Operator -$
Team Leader -$
Operator -$
LABOR MATERIALS
Labor Material (Inc.Tickets/Invoices) Total
Superintendent -$
Owner:City of Grand Island
DESCRIPTION OF WORK PERFORMED:
Installing 48" sanitary main across Diers Ave. 24" forcemain not quite as plans state, this led to more unnoted items. We found a large construction joint on storm sewer that we will have to remove. We also
found seven (7) pieces of sheeting drove in as (blocking?). These are where the manhole will be installed. Once we are informed of the reason for them, and if we can remove, we will continue. 1PM to
4:30PM.
6300 S Syracuse Way, Suite 300 Weather:partl clear/windy Field Report No.:005893
Centennial, CO 80111 40 Team Leader:Barry Hannine
Present at Site:Barry Hannine, Ken Menebroker, Full Crew
Bill To:Tim Engemoen
Revised Negotation CO#7
Black & Veatch
Phone: 320.253.9291 Location/Stationing:
Fax: 320.253.3533 Plan Page:Diers Ave Sand
SUPPLEMENTAL PAYMENT REQUEST
S.J. Louis Construction, Inc.
1351 Broadway Street W. PO Box 459 February 16, 2016 51428
Rockville, Minnesota 56369 Project Name:Grand Island North Interceptor - Phase 2
Grand Island Council Session - 10/25/2016 Page 65 / 167
ATTACHMENT 2
ITEM CO7-2
REMOVAL OF EXISTING CONCRETE IN THE
INTERCEPTOR ALIGNMENT (BID SECTION C)
Grand Island Council Session - 10/25/2016 Page 66 / 167
Date: SJL Job No.: SPR NO:031
Soil Type:
Work Requested By:
Temp:
Reg Hours Reg Rate OT Hours OT Rate
Per Diem
Rate
Per Diem
Total Labor Total Units UOM Unit Price
Ken Menebroker 0.0 90.34$ 0.0 90.34$ 21.88$ -$ -$ 0.00 EA -$
Barry Hannine 0.0 98.27$ 0.0 98.27$ 19.79$ -$ -$ 0.00 EA -$
Juan Castillo 2.0 44.05$ 0.0 63.41$ 8.13$ 16.26$ 88.10$ 0.00 EA -$
Mike Triebenbach 2.0 57.49$ 0.0 77.26$ 8.13$ 16.26$ 114.98$ 0.00 EA -$
Bruce Talley 2.0 37.65$ 0.0 54.73$ 8.13$ 16.26$ 75.30$ 0.00 EA -$
Jose Carrazco 2.0 25.10$ 0.0 36.49$ -$ -$ 50.20$ 0.00 EA -$
Gumercindo Enriquez 2.0 20.08$ 0.0 29.19$ -$ -$ 40.16$ 0.00 EA -$
Luis Valdez 2.0 27.61$ 0.0 40.14$ 8.13$ 16.26$ 55.22$ 0.00 EA -$
0.0 -$ 0.0 -$ -$ -$ -$ 0.00 EA -$
0.0 -$ 0.0 -$ -$ -$ -$ 0.00 EA -$
0.0 -$ 0.0 -$ -$ -$ -$ 0.00 EA -$
0.0 -$ 0.0 -$ -$ -$ -$ 0.00 EA -$
0.0 -$ 0.0 -$ -$ -$ -$ 0.00 EA -$
Total 65.04$ 423.96$ 0.00 EA -$
0.00 EA -$
0.00 EA -$
0.00 EA -$
PF178 0.0 20.70$ 0.0 10.00$ 0.00 EA -$
H6C7 2.0 423.75$ 0.0 245.00$ 0.00 EA -$
L6C33 2.0 154.85$ 0.0 92.00$
0.0 -$ 0.0 -$
0.0 -$ 0.0 -$ 0.00 EA -$
P1F27 2.0 31.55$ 0.0 11.00$ 0.00 EA -$
TRS20 2.0 65.46$ 0.0 32.73$ 0.00 EA -$
BX20T12 2.0 13.95$ 0.0 12.00$ 0.00 EA -$
VC5 0.0 23.90$ 0.0 8.00$ 0.00 EA -$
H3K11 2.0 261.70$ 0.0 160.00$ 0.00 EA -$
0.0 -$ 0.0 -$ 0.00 EA -$
0.0 -$ 0.0 -$ 0.00 EA -$
0.0 -$ 0.0 -$ 0.00 EA -$
Units UM Rate
0.25 DA 306.13$
0.00 HR -$
0.00 HR -$
0.00 HR -$
0.00 HR -$
0.00 HR -$
0.00 HR -$
0.00 HR -$
0.00 HR -$
Schedule extended 0.25 days, due to this request.
Date:
X PCO AP CB OB 3878
Authorized Signature:David Mitchell / Project Manager
Signature Print Name and Title
Internal Admin. Use Only
SPR Control #
-$ *Additional Bond & Insurance Expense 1.00851% 25.63$
Total 76.53$ TOTAL AMOUNT DUE 2,567.03$
-$ *Sub/Outside Services Mark-up 5% -$
-$ *Labor, Subsistence, and Material Mark-up 15% 73.35$
-$ Sub-total Subs/Outside Services -$
-$ Excise Tax 0.000% -$
-$ Sub-total Other 76.53$
-$ Sub-total Material -$
Extended Field Overhead (per day)76.53$ Sub-total Subsistence 65.04$
-$ Sub-total Equipment 1,902.52$
OTHER SUMMARY
Description Total Sub-total Labor 423.96$
-$ -$
Total 1,902.52$ Total -$
-$ -$
-$ -$
Superintendent Vehicle -$ -$
Backhoe 400 523.40$ -$
Small Tools 130.92$ -$
Trench Box 27.90$ -$
Compactor -$ -$
1 Ton Truck 63.10$ -$
Loader 966 309.70$ Total -$
Dozer -$ SUBCONTRACTOR(S) AND OUTSIDE SERVICES
Team Leader Truck -$ -$
Backhoe 385 847.50$ -$
Stdby Rate Total
-$
-$
-$
EQUIPMENT -$
Equipment Model
Reg
Hours Reg Rate
Stdby
Hours
-$
-$
-$
-$
Top Man -$
-$
Pipe Layer -$
Bottom Man -$
Operator -$
Operator -$
Team Leader -$
Operator -$
LABOR MATERIALS
Labor Material (Inc.Tickets/Invoices) Total
Superintendent -$
Owner:City of Grand Island
DESCRIPTION OF WORK PERFORMED:
Removed very large poured in place base section of existing sanitary manhole we have to eliminate. There is confusion due to exisiting 36" pipe being 5 inches low. No decision yet on how to fix the
problem, so we have set the manhole and will fix tomorrow.
6300 S Syracuse Way, Suite 300 Weather:Windy Field Report No.:005895
Centennial, CO 80111 40 Team Leader:Barry Hannine
Present at Site:Ken Menebroker, Colt Shafer, Barry Hannine
Bill To:Tim Engemoen
Revised Negotations Co#7
Black & Veatch
Phone: 320.253.9291 Location/Stationing:
Fax: 320.253.3533 Plan Page:Sand
SUPPLEMENTAL PAYMENT REQUEST
S.J. Louis Construction, Inc.
1351 Broadway Street W. PO Box 459 February 23, 2016 51428
Rockville, Minnesota 56369 Project Name:Grand Island North Interceptor - Phase 2
Grand Island Council Session - 10/25/2016 Page 67 / 167
ATTACHMENT 3
ITEM CO7-3
CUSTOMIZE 60” DIAMETER MANHOLE TO
REPLACE EXISTING 84” DIAMETER MANHOLE
NEAR LIFT STATION NO. 19 (BID SECTION C)
Grand Island Council Session - 10/25/2016 Page 68 / 167
Date: SJL Job No.: SPR NO:032
Soil Type:
Work Requested By:
Temp:
Reg Hours Reg Rate OT Hours OT Rate
Per Diem
Rate
Per Diem
Total Labor Total Units UOM Unit Price
Ken Menebroker 0.0 90.34$ 0.0 90.34$ 21.88$ -$ -$ 8.00 YDS 99.75$
Barry Hannine 0.0 98.27$ 0.0 98.27$ 19.79$ -$ -$ 3.00 EA 1,432.86$
Juan Castillo 3.5 44.05$ 0.0 63.41$ 8.13$ 28.46$ 154.18$ 12.00 EA 190.00$
Mike Triebenbach 3.5 57.49$ 0.0 77.26$ 8.13$ 28.46$ 201.22$ 0.00 EA -$
Bruce Talley 3.5 37.65$ 0.0 54.73$ 8.13$ 28.46$ 131.78$ 0.00 EA -$
Jose Carrazco 3.5 25.10$ 0.0 36.49$ -$ -$ 87.85$ 0.00 EA -$
Gumercindo Enriquez 3.5 20.08$ 0.0 29.19$ -$ -$ 70.28$ 0.00 EA -$
Luis Valdez 3.5 27.61$ 0.0 40.14$ 8.13$ 28.46$ 96.64$ 0.00 EA -$
0.0 -$ 0.0 -$ -$ -$ -$ 0.00 EA -$
0.0 -$ 0.0 -$ -$ -$ -$ 0.00 EA -$
0.0 -$ 0.0 -$ -$ -$ -$ 0.00 EA -$
0.0 -$ 0.0 -$ -$ -$ -$ 0.00 EA -$
0.0 -$ 0.0 -$ -$ -$ -$ 0.00 EA -$
Total 113.82$ 741.93$ 0.00 EA -$
0.00 EA -$
0.00 EA -$
0.00 EA -$
PF178 0.0 20.70$ 0.0 10.00$ 0.00 EA -$
H6C7 3.5 423.75$ 0.0 245.00$ 0.00 EA -$
L6C33 3.5 154.85$ 0.0 92.00$
0.0 -$ 0.0 -$
0.0 -$ 0.0 -$ 0.00 EA -$
P1F27 3.5 31.55$ 0.0 11.00$ 0.00 EA -$
TRS20 3.5 65.46$ 0.0 32.73$ 0.00 EA -$
B30T6 0.0 12.75$ 0.0 11.00$ 0.00 EA -$
VC5 0.0 23.90$ 0.0 8.00$ 0.00 EA -$
H3K11 3.5 261.70$ 0.0 160.00$ 0.00 EA -$
0.0 -$ 0.0 -$ 0.00 EA -$
0.0 -$ 0.0 -$ 0.00 EA -$
0.0 -$ 0.0 -$ 0.00 EA -$
Units UM Rate
0.50 DA 306.13$
0.00 HR -$
0.00 HR -$
0.00 HR -$
0.00 HR -$
0.00 HR -$
0.00 HR -$
0.00 HR -$
0.00 HR -$
Schedule extended 0.50 days, due to this request.
Date:
X PCO AP CB OB 3879
Authorized Signature:David Mitchell / Project Manager
Signature Print Name and Title
Internal Admin. Use Only
SPR Control #
-$ *Additional Bond & Insurance Expense 1.00851% 130.11$
Total 153.07$ TOTAL AMOUNT DUE 13,030.94$
-$ *Sub/Outside Services Mark-up 5% -$
-$ *Labor, Subsistence, and Material Mark-up 15% 1,234.85$
-$ Sub-total Subs/Outside Services -$
-$ Excise Tax 0.000% -$
-$ Sub-total Other 153.07$
-$ Sub-total Material 7,376.58$
Extended Field Overhead (per day)153.07$ Sub-total Subsistence 113.82$
-$ Sub-total Equipment 3,280.59$
OTHER SUMMARY
Description Total Sub-total Labor 741.93$
-$ -$
Total 3,280.59$ Total -$
-$ -$
-$ -$
Superintendent Vehicle -$ -$
Backhoe 400 915.95$ -$
Small Tools 229.11$ -$
Trench Box -$ -$
Compactor -$ -$
1 Ton Truck 110.43$ -$
Loader 966 541.98$ Total 7,376.58$
Dozer -$ SUBCONTRACTOR(S) AND OUTSIDE SERVICES
Team Leader Truck -$ -$
Backhoe 385 1,483.13$ -$
Stdby Rate Total
-$
-$
-$
EQUIPMENT -$
Equipment Model
Reg
Hours Reg Rate
Stdby
Hours
-$
-$
-$
-$
Top Man -$
-$
Pipe Layer -$
Bottom Man -$
Operator -$
Operator -$
Team Leader Colorado Precast 3' x5' Rings 4,298.58$
Operator Utility Solutions MH Coating 2,280.00$
LABOR MATERIALS
Labor Material (Inc.Tickets/Invoices) Total
Superintendent Concrete - Consolidated Concrete 798.00$
Owner:City of Grand Island
DESCRIPTION OF WORK PERFORMED:
Excavate back to existing manhole from end of 36" pipe so we could raise. Used choker and J-tamper to get proper grade to flow into manhole 7. Then cut two feet of 36 Inch pipe and sleeves to tie to
manhole. Poured concrete collars. Poured base and invert on new 60" manhole that ties 15" into manhole 7.
6300 S Syracuse Way, Suite 300 Weather:Clear Field Report No.:005896
Centennial, CO 80111 45 Team Leader:Barry Hannine
Present at Site:Ken Menebroker, Colt Shafer, Barry Hannine
Bill To:Tim Engemoen
Revised Negotations CO #7
Black & Veatch
Phone: 320.253.9291 Location/Stationing:
Fax: 320.253.3533 Plan Page:
SUPPLEMENTAL PAYMENT REQUEST
S.J. Louis Construction, Inc.
1351 Broadway Street W. PO Box 459 February 24, 2016 51428
Rockville, Minnesota 56369 Project Name:Grand Island North Interceptor - Phase 2
Grand Island Council Session - 10/25/2016 Page 69 / 167
ATTACHMENT 4
ITEM CO7-4
MODIFIED 60” DIAMETER MANHOLE NEAR
MCCAIN FOODS LINE (BID SECTION C)
Grand Island Council Session - 10/25/2016 Page 70 / 167
Date: SJL Job No.: SPR NO:034
Soil Type:
Work Requested By:
Temp:
Reg Hours Reg Rate OT Hours OT Rate
Per Diem
Rate
Per Diem
Total Labor Total Units UOM Unit Price
Ken Menebroker 0.0 90.34$ 0.0 90.34$ 21.88$ -$ -$ 2.00 YDS 99.75$
Barry Hannine 0.0 98.27$ 0.0 98.27$ 19.79$ -$ -$ 0.00 FT 21.70$
Juan Castillo 7.0 44.05$ 0.0 63.41$ 8.13$ 56.91$ 308.35$ 0.00 EA -$
Mike Triebenbach 7.0 57.49$ 0.0 77.26$ 8.13$ 56.91$ 402.43$ 0.00 EA -$
Bruce Talley 7.0 37.65$ 0.0 54.73$ 8.13$ 56.91$ 263.55$ 0.00 EA -$
Juan Larran 7.0 35.14$ 0.0 51.08$ 8.13$ 56.91$ 245.98$ 0.00 EA -$
Gumercindo Enriquez 7.0 20.08$ 0.0 29.19$ -$ -$ 140.56$ 0.00 EA -$
Luis Valdez 7.0 27.61$ 0.0 40.14$ 8.13$ 56.91$ 193.27$ 0.00 EA -$
Adrian Villasenor 7.0 33.08$ 0.0 47.52$ 8.13$ 56.91$ 231.56$ 0.00 EA -$
0.0 -$ 0.0 -$ -$ -$ -$ 0.00 EA -$
0.0 -$ 0.0 -$ -$ -$ -$ 0.00 EA -$
0.0 -$ 0.0 -$ -$ -$ -$ 0.00 EA -$
0.0 -$ 0.0 -$ -$ -$ -$ 0.00 EA -$
Total 341.46$ 1,785.70$ 0.00 EA -$
0.00 EA -$
0.00 EA -$
0.00 EA -$
PF178 0.0 20.70$ 0.0 10.00$ 0.00 EA -$
H6C7 7.0 423.75$ 0.0 245.00$ 0.00 EA -$
L6C33 7.0 154.85$ 0.0 92.00$
0.0 -$ 0.0 -$
0.0 -$ 0.0 -$ 0.00 EA -$
P1F27 7.0 31.55$ 0.0 11.00$ 0.00 EA -$
TRS20 7.0 65.46$ 0.0 32.73$ 0.00 EA -$
B30T6 7.0 12.75$ 0.0 11.00$ 0.00 EA -$
VC5 0.0 23.90$ 0.0 8.00$ 0.00 EA -$
H3K11 0.0 261.70$ 0.0 160.00$ 0.00 EA -$
0.0 -$ 0.0 -$ 0.00 EA -$
0.0 -$ 0.0 -$ 0.00 EA -$
0.0 -$ 0.0 -$ 0.00 EA -$
Units UM Rate
1.00 DA 306.13$
0.00 HR -$
0.00 HR -$
0.00 HR -$
0.00 HR -$
0.00 HR -$
0.00 HR -$
0.00 HR -$
0.00 HR -$
Schedule extended 1.00 days, due to this request.
Date:
X PCO AP CB OB 3881
Authorized Signature:David Mitchell / Project Manager
Signature Print Name and Title
Internal Admin. Use Only
SPR Control #
-$ *Additional Bond & Insurance Expense 1.00851% 78.67$
Total 306.13$ TOTAL AMOUNT DUE 7,878.98$
-$ *Sub/Outside Services Mark-up 5% -$
-$ *Labor, Subsistence, and Material Mark-up 15% 349.00$
-$ Sub-total Subs/Outside Services -$
-$ Excise Tax 0.000% -$
-$ Sub-total Other 306.13$
-$ Sub-total Material 199.50$
Extended Field Overhead (per day)306.13$ Sub-total Subsistence 341.46$
-$ Sub-total Equipment 4,818.52$
OTHER SUMMARY
Description Total Sub-total Labor 1,785.70$
-$ -$
Total 4,818.52$ Total -$
-$ -$
-$ -$
Superintendent Vehicle -$ -$
Backhoe 400 -$ -$
Small Tools 458.22$ -$
Trench Box 89.25$ -$
Compactor -$ -$
1 Ton Truck 220.85$ -$
Loader 966 1,083.95$ Total 199.50$
Dozer -$ SUBCONTRACTOR(S) AND OUTSIDE SERVICES
Team Leader Truck -$ -$
Backhoe 385 2,966.25$ -$
Stdby Rate Total
-$
-$
-$
EQUIPMENT -$
Equipment Model
Reg
Hours Reg Rate
Stdby
Hours
-$
-$
-$
-$
Top Man -$
Top Man -$
Pipe Layer -$
Bottom Man -$
Operator -$
Operator -$
Team Leader 21" PVC - Lincoln Winwater -$
Operator -$
LABOR MATERIALS
Labor Material (Inc.Tickets/Invoices) Total
Superintendent Concrete - Consolidated Concrete 199.50$
Owner:City of Grand Island
DESCRIPTION OF WORK PERFORMED:
21" line we were installing to MH1C. When we got to where the existing line was to be, according to the plans, we did not find. Line was 41 feet farther to the north. Grade we were installing this pipe 3-60%
would not work with the actual location on existing line. We had to dig back and flatten grade on two pipe and flatten pipe to new location of manhole. We also had to saw cut opening in manhole to accept
24" clay tile pipe then use concrete to doghouse inside and outside of manhole. Also encased 2" clay pipe for possible leaks.
6300 S Syracuse Way, Suite 300 Weather:Prtly Cloudy Field Report No.:005898
Centennial, CO 80111 60 Team Leader:Barry Hannine
Present at Site:Barry Hannine&Crew;Colf Shaffer/Olssens
Bill To:Tim Engemoen
Revised Negotations CO #7
Black & Veatch
Phone: 320.253.9291 Location/Stationing:
Fax: 320.253.3533 Plan Page:97 Sand
SUPPLEMENTAL PAYMENT REQUEST
S.J. Louis Construction, Inc.
1351 Broadway Street W. PO Box 459 March 9, 2016 51428
Rockville, Minnesota 56369 Project Name:Grand Island North Interceptor - Phase 2
Grand Island Council Session - 10/25/2016 Page 71 / 167
ATTACHMENT 5
ITEM CO7-7
REPAIR DAMAGED CURB STOP (BID SECTION H)
Grand Island Council Session - 10/25/2016 Page 72 / 167
Grand Island Council Session - 10/25/2016 Page 73 / 167
ATTACHMENT 6
ITEM CO7-8
REMOVE AND REPLACE STORM SEWER PIPE IN
SKY PARK ROAD (BID SECTION A)
Grand Island Council Session - 10/25/2016 Page 74 / 167
Item Description Quantity Unit Unit Cost Total Cost
CO7-8A Mobilization 1 LS $6,000.00 $6,000.00
CO7-8B Connect to Existing Storm Sewer 1 EA $6,000.00 $6,000.00
CO7-8C 72" RCP Bend 1 EA $4,500.00 $4,500.00
CO7-8D 72" RCP Storm Sewer 152 LF $655.75 $99,674.00
CO7-8E 72" RCP Flared End 1 EA $3,800.00 $3,800.00
CO7-8F Traffic Control 1 LS $4,500.00 $4,500.00
CO7-8G Remove 8" Asphalt Paving 53 SY $3.00 $159.00
CO7-8H Place 8" Concrete Paving 53 SY $37.00 $1,961.00
$126,594.00Total
Grand Island Council Session - 10/25/2016 Page 75 / 167
ATTACHMENT 7
ITEM CO7-14
BID SECTION A QUANTITY AND COST
ADJUSTMENTS
Grand Island Council Session - 10/25/2016 Page 76 / 167
Item Description Quantity Unit Unit Cost Total Cost
2 Sanitary Sewer Pipe
2.4 8-inch Sanitary Sewer
37
0
LF
2.4_CO1 8-inch Sanitary Sewer with Native Bedding
0
1,269
LF
2.6 12-inch Sanitary Sewer
268
0
LF
2.6_CO1 12-inch Sanitary Sewer with Native Bedding
0
216
LF
2.7 15-inch Sanitary Sewer
109
0
LF
2.7_CO1 15-inch Sanitary Sewer with Native Bedding
0
48
LF
2.8 18-inch Sanitary Sewer
20
0
LF
2.9 21-inch Sanitary Sewer
20
0
LF
2.15 48-inch Sanitary Sewer
12,050
1,455
LF
2.15_CO1 48-inch Sanitary Sewer with Native Bedding
0
11,495
LF
2.15_CO4 48-inch Sanitary Sewer - Capital/Broadwell
0
212
LF
2.15A 48-Inch Sanitary Sewer (FRPM)
885
0 LF
2.17 Trenchless Crossing No. 2
240
225
LF
2.18 Trenchless Crossing No. 3
212
0
LF
2.23 8-inch Sanitary Sewer Plug/Cap for New Stub Outs
2
0 Each
2.25 12-inch Sanitary Sewer Plug/Cap for New Stub Outs
10
9 Each
2.46 Connection to Sanitary Sewer Line, Less Than 24-inch
2
1 Each
3 Storm Sewer Pipe and Open Drainage Channels
3.18 60-Inch Double Wall Polypropylene Storm Sewer
1,667
0 LF
3.18_CO1 60-Inch Double Wall Polypropylene Storm Sewer with Native Bedding
0
1,667
LF
3.19 72-Inch HDPE Storm Sewer
73
20 LF
3.19_CO1 72-Inch HDPE Storm Sewer with Native Bedding
0
53
LF
3.27 Install Area Inlet on 60-Inch Storm Sewer
6
7 Each
3.28 Connection to Storm Sewer Lines
3
5 Each
4 Manholes and Structures
4.1 72-Inch Diameter Standard Manhole (Sanitary Sewer, FRP)9
11 Each
4.2 92-Inch Diameter Standard Manhole (Sanitary Sewer, FRP)10
9 Each
4.4 72-Inch Diameter Outside Drop Manhole (Sanitary Sewer, FRP)1
3 Each
4.6 48-Inch Diameter Standard Manhole (Sanitary Sewer, Concrete)1
7 Each
4.10
Additional Depth, 72-Inch Diameter Manhole (Sanitary Sewer, FRP);
Standard and Drop
41.71
59.48 VF
4.11
Additional Depth, 92-Inch Diameter Manhole (Sanitary Sewer, FRP);
Standard and Drop
51.59
55.48 VF
4.13
Additional Depth, 48-inch Diameter Manhole (sanitary Sewer, Concrete)
Standard and Drop
4
0 VF
TABLE CO7-1
MODIFICATIONS TO UNIT PRICE SCHEDULE FOR BID SECTION A
Grand Island Council Session - 10/25/2016 Page 77 / 167
Item Description Quantity Unit Unit Cost Total Cost
TABLE CO7-1
MODIFICATIONS TO UNIT PRICE SCHEDULE FOR BID SECTION A
4.25 Cast in Place Concrete Manholes 5
0 Each
4.28 Connection to Storm Sewers 3
4 Each
6 Roadway, Concrete Drive and Sidewalk Construction
6.1 Remove 4-Inch Concrete Walk
527
474.9 SY
6.2 Remove 5-Inch Concrete Drive
54
29 SY
6.4 Remove 8-Inch Concrete Pavement
785
680 SY
6.6 Remove 8-Inch Asphalt Pavement
797
624 SY
6.8 Place 4-Inch Concrete Sidewalk
524
346.9 SY
6.9 Place 5-Inch Concrete Drive
55
6 SY
6.12 Place 8-inch Concrete Pavement
1029
583 SY
6.14 Place 8-Inch Asphalt Pavement
643
522 SY
6.17 Place Curb and Gutter
186
319 LF
6.19 Detectable Warning Plate
16
0 EA
6.20 Crushed Rock Surfacing
10
20 Ton
7.1 Drainage Ditch Rehabilitation with Erosion Control Mat
8.7
3.92 Acre
7.3 Lawn Sod Application
0.5
0 Acre
7.5 Pasture Seed and Mulch Application
9.2
10.34 Acre
7.6 Remove Chain Link Fence
185
285 LF
7.11 Remove and Replace Property Fence
932
2800 LF
7.20 Baseball Backstop Removal and Replacement
1
0 LS
9 Waterlines
9.1 6" Ductile Iron Water Main
159
165 LF
9.11 6-inch Cut-In Valve
2
1 Each
10 Miscellaneous
10.2 Miscellaneous Concrete
100
29 CY
10.8 Erosion and Sedimentation Control
1
0.55 LS
11 Change Orders
CO3 - 84" CMP Storm Sewer
330
684 LF
CO3 - Connect to Existing Storm Sewer
1
2 EA
7 Property Rehabilitation and Landscape
Grand Island Council Session - 10/25/2016 Page 78 / 167
Item DescriptionCurrent Contract Quantity (Bid Quantity w/ Approved Change Orders)Constructed QuantityUnit Unit CostCurrent Contract Cost (Bid Cost w/ Approved Change Orders)Total Constructed CostDifferential1 Mobilization1 1 LS $500,000.00 $500,000.00 $500,000.00 $0.002 Sanitary Sewer Pipe2.4 8-inch Sanitary Sewer37 0LF$75.00 $2,775.00 $0.00 -$2,775.002.4_CO1 8-inch Sanitary Sewer with Native Bedding0 1269LF$65.80 $0.00 $83,500.20 $83,500.202.6 12-inch Sanitary Sewer268 0LF$80.00 $21,440.00 $0.00 -$21,440.002.6_CO1 12-inch Sanitary Sewer with Native Bedding0 216LF$70.80 $0.00 $15,292.80 $15,292.802.7 15-inch Sanitary Sewer109 0LF$90.00 $9,810.00 $0.00 -$9,810.002.7_CO1 15-inch Sanitary Sewer with Native Bedding0 48LF$80.80 $0.00 $3,878.40 $3,878.402.8 18-inch Sanitary Sewer20 0LF$100.00 $2,000.00 $0.00 -$2,000.002.8_CO1 18-inch Sanitary Sewer with Native Bedding0 0LF$85.27 $0.00 $0.00 $0.002.9 21-inch Sanitary Sewer20 0LF$105.00 $2,100.00 $0.00 -$2,100.002.9_CO1 21-inch Sanitary Sewer with Native Bedding0 0LF$90.27 $0.00 $0.00 $0.002.15 48-inch Sanitary Sewer12,050 1,455LF$269.00 $3,241,450.00 $391,395.00 -$2,850,055.002.15_CO1 48-inch Sanitary Sewer with Native Bedding0 11,495LF$250.25 $0.00 $2,876,623.75 $2,876,623.752.15_CO4 48-inch Sanitary Sewer - Capital/Broadwell212 212LF$1,445.00 $306,340.00 $306,340.00 $0.002.15A 48-Inch Sanitary Sewer (FRPM)885 0 LF $309.00 $273,465.00 $0.00 -$273,465.002.15A_CO1 48-Inch Sanitary Sewer (FRPM) with Native Bedding0 0LF$290.25 $0.00 $0.00 $0.002.16 Trenchless Crossing No. 1135 135LF$2,050.00 $276,750.00 $276,750.00 $0.002.17 Trenchless Crossing No. 2240 225LF$1,800.00 $432,000.00 $405,000.00 -$27,000.002.18 Trenchless Crossing No. 30 0LF$2,700.00 $0.00 $0.00 $0.002.18_CO2 Trenchless Crossing 30 0LF$2,413.11 $0.00 $0.00 $0.002.23 8-inch Sanitary Sewer Plug/Cap for New Stub Outs2 0 Each $550.00 $1,100.00 $0.00 -$1,100.002.25 12-inch Sanitary Sewer Plug/Cap for New Stub Outs10 9 Each $600.00 $6,000.00 $5,400.00 -$600.002.26 15-inch Sanitary Sewer Plug/Cap for New Stub Outs2 2 Each $650.00 $1,300.00 $1,300.00 $0.002.27 18-inch Sanitary Sewer Plug/Cap for New Stub Outs1 1 Each $700.00 $700.00 $700.00 $0.002.28 21-inch Sanitary Sewer Plug/Cap for New Stub Outs1 1 Each $1,000.00 $1,000.00 $1,000.00 $0.002.46 Connection to Sanitary Sewer Line, Less Than 24-inch2 1 Each $2,000.00 $4,000.00 $2,000.00 -$2,000.003 Storm Sewer Pipe and Open Drainage Channels3.18 60-Inch Double Wall Polypropylene Storm Sewer1,667 0 LF $170.00 $283,390.00 $0.00 -$283,390.003.18_CO1 60-Inch Double Wall Polypropylene Storm Sewer with Native Bedding0 1,667LF$161.70 $0.00 $269,553.90 $269,553.903.19 72-Inch HDPE Storm Sewer73 20 LF $575.00 $41,975.00 $11,500.00 -$30,475.003.19_CO1 72-Inch HDPE Storm Sewer with Native Bedding0 53LF$566.68 $0.00 $30,034.04 $30,034.043.27 Install Area Inlet on 60-Inch Storm Sewer6 7 Each $6,000.00 $36,000.00 $42,000.00 $6,000.003.28 Connection to Storm Sewer Lines3 5 Each $4,500.00 $13,500.00 $22,500.00 $9,000.004 Manholes and Structures4.1 72-Inch Diameter Standard Manhole (Sanitary Sewer, FRP)9 11 Each $18,500.00 $166,500.00 $203,500.00 $37,000.004.2 92-Inch Diameter Standard Manhole (Sanitary Sewer, FRP)10 9 Each $33,000.00 $330,000.00 $297,000.00 -$33,000.004.4 72-Inch Diameter Outside Drop Manhole (Sanitary Sewer, FRP)2 3 Each $19,000.00 $38,000.00 $57,000.00 $19,000.004.6 48-Inch Diameter Standard Manhole (Sanitary Sewer, Concrete)1 7 Each $4,550.00 $4,550.00 $31,850.00 $27,300.004.10 Additional Depth, 72-Inch Diameter Manhole (Sanitary Sewer, FRP); Standard and Drop 47.52 59.48 VF $950.00 $45,144.00 $56,506.00 $11,362.004.11 Additional Depth, 92-Inch Diameter Manhole (Sanitary Sewer, FRP); Standard and Drop 51.59 55.48 VF $1,600.00 $82,544.00 $88,768.00 $6,224.004.13 Additional Depth, 48-Inch Diameter Manhole (Sanitary Sewer, concrete); Standard and Drop 4.34 0 VF $200.00 $868.00 $0.00 -$868.004.19 120-Inch Diameter Storm Sewer Manhole, Concrete1 1 Each $33,000.00 $33,000.00 $33,000.00 $0.004.20 Additional Depth, 120-Inch Diameter Storm Sewer Manhole, Concrete3 3 VF $1,600.00 $4,800.00 $4,800.00 $0.004.21 Storm Sewer Junction Box2 2 Each $30,000.00 $60,000.00 $60,000.00 $0.004.25 Cast in Place Concrete Manholes4 0 Each $80,000.00 $320,000.00 $0.00 -$320,000.004.27 Concrete Headwall, Storm Sewer1 1 Each $17,000.00 $17,000.00 $17,000.00 $0.004.28 Connection to Storm Sewers3 4 Each $1,000.00 $3,000.00 $4,000.00 $1,000.00TABLE CO7-2COST DIFFERENTIALS FOR CHANGES TO BID SECTION A QUANTITIESGrand IslandCouncil Session - 10/25/2016Page 79 / 167
Item DescriptionCurrent Contract Quantity (Bid Quantity w/ Approved Change Orders)Constructed QuantityUnit Unit CostCurrent Contract Cost (Bid Cost w/ Approved Change Orders)Total Constructed CostDifferentialTABLE CO7-2COST DIFFERENTIALS FOR CHANGES TO BID SECTION A QUANTITIES5 Trench Conditions5.1 Dewatering1 1 LS $1,500,000.00 $1,500,000.00 $1,500,000.00 $0.005.3 Additional Shoring1 1 LS $1,405,800.00 $1,405,800.00 $1,405,800.00 $0.006 Roadway, Concrete Drive and Sidewalk Construction6.1 Remove 4-Inch Concrete Walk527 474.9 SY $3.50 $1,844.50 $1,662.15 -$182.356.2 Remove 5-Inch Concrete Drive54 29 SY $3.50 $189.00 $101.50 -$87.506.4 Remove 8-Inch Concrete Pavement785 680 SY $3.50 $2,747.50 $2,380.00 -$367.506.6 Remove 8-Inch Asphalt Pavement797 624 SY $3.00 $2,391.00 $1,872.00 -$519.006.8 Place 4-Inch Concrete Sidewalk524 346.9 SY $37.00 $19,388.00 $12,835.30 -$6,552.706.9 Place 5-Inch Concrete Drive55 6 SY $37.00 $2,035.00 $222.00 -$1,813.006.12 Place 8-inch Concrete Pavement1,029 583 SY $28.00 $28,812.00 $16,324.00 -$12,488.006.14 Place 8-Inch Asphalt Pavement643 522 SY $50.00 $32,150.00 $26,100.00 -$6,050.006.16 Remove Curb and Gutter186 186 LF $3.00 $558.00 $558.00 $0.006.17 Place Curb and Gutter186 319 LF $29.00 $5,394.00 $9,251.00 $3,857.006.19 Detectable Warning Plate16 0 Each $225.00 $3,600.00 $0.00 -$3,600.006.2 Crushed Rock Surfacing10 20 Ton $20.00 $200.00 $400.00 $200.007.1 Drainage Ditch Rehabilitation with Erosion Control Mat8.7 3.92 Acre $6,800.00 $59,160.00 $26,656.00 -$32,504.007.3 Lawn Sod Application0.5 0 Acre $19,500.00 $9,750.00 $0.00 -$9,750.007.5 Pasture Seed and Mulch Application9.2 10.34 Acre $1,100.00 $10,120.00 $11,374.00 $1,254.007.6 Remove Chain Link Fence185 285 LF $9.00 $1,665.00 $2,565.00 $900.007.8 Install Chain Link Fence125 125 LF $9.00 $1,125.00 $1,125.00 $0.007.1 Remove and Replace Property Fence932 2800 LF $6.00 $5,592.00 $16,800.00 $11,208.007.11 Tree Removal1 1 LS $7,000.00 $7,000.00 $7,000.00 $0.007.13 Knickrehm School Landscaping1 1 LS $6,900.00 $6,900.00 $6,900.00 $0.007.14 U.S. Veterans Hospital Landscaping1 1 LS $7,000.00 $7,000.00 $7,000.00 $0.007.16 Veterans Club Sprinkler Modification1 1 LS $10,000.00 $10,000.00 $10,000.00 $0.007.18 Basketball Court Remove and Replace1 1 LS $12,000.00 $12,000.00 $12,000.00 $0.007.2 Baseball Backstop Removal and Replacement1 0 LS $4,000.00 $4,000.00 $0.00 -$4,000.008 Lift Station Abandonment9 Waterlines9.1 6" Ductile Iron Water Main159 165 LF $40.00 $6,360.00 $6,600.00 $240.009.2 Ductile Iron Fittings955 955 LBS $4.00 $3,820.00 $3,820.00 $0.009.4 18”x6” Tapping Tee w/Valve2 2 Each $3,900.00 $7,800.00 $7,800.00 $0.009.9 Water Main Connection (Wet Cut-In)2 2 Each $750.00 $1,500.00 $1,500.00 $0.009.1 Temporary Water Service1 1 LS $3,000.00 $3,000.00 $3,000.00 $0.009.11 6-inch Cut-In Valve2 1 Each $3,000.00 $6,000.00 $3,000.00 -$3,000.0010 Miscellaneous10.1 Traffic Control1 1 LS $55,000.00 $55,000.00 $55,000.00 $0.0010.2 Miscellaneous Concrete100 29 CY $300.00 $30,000.00 $8,700.00 -$21,300.0010.3 BNSF Flagman1 1 LS $50,000.00 $50,000.00 $50,000.00 $0.0010.4 Nebraska Central Railroad Flagman1 1 LS $50,000.00 $50,000.00 $50,000.00 $0.0010.5 Bypass Pumping1 1 LS $35,000.00 $35,000.00 $35,000.00 $0.0010.8 Erosion and Sedimentation Control1 0.55 LS $60,000.00 $60,000.00 $33,000.00 -$27,000.0011 Change OrdersCO3 - 84" CMP Storm Sewer330 684 LF $520.00 $171,600.00 $355,680.00 $184,080.007 Property Rehabilitation and LandscapeGrand IslandCouncil Session - 10/25/2016Page 80 / 167
Item DescriptionCurrent Contract Quantity (Bid Quantity w/ Approved Change Orders)Constructed QuantityUnit Unit CostCurrent Contract Cost (Bid Cost w/ Approved Change Orders)Total Constructed CostDifferentialTABLE CO7-2COST DIFFERENTIALS FOR CHANGES TO BID SECTION A QUANTITIESCO3 - Connect to Existing Storm Sewer1 2 EA $6,000.00 $6,000.00 $12,000.00 $6,000.00CO3 - 84" CMP x 30" CMP Tee w/ Area Inlet2 2 EA $17,500.00 $35,000.00 $35,000.00 $0.00CO3 - Concrete Headwall4 4 EA $24,700.00 $98,800.00 $98,800.00 $0.00CO4 - Re-Route Dewatering at Capital & Broadwell1 1 LS $5,142.28 $5,142.28 $5,142.28 $0.00CO4 - Additional Storm Sewer Work at Capital Ave and Broadwell Avenue Intersection1 1 LS $159,445.65 $159,445.65 $159,445.65 $0.00CO5 - 8" Sanitary Sewer east of St. Paul1 1 LS $43,191.08 $43,191.08 $43,191.08 $0.00CO5 - Additional Storm Sewer at St. Paul1 1 LS $4,000.00 $4,000.00 $4,000.00 $0.00CO5 - 96" Drop Manhole in St. Paul1 1 LS $34,500.00 $34,500.00 $34,500.00 $0.00CO5 - Storm Sewer Work near BNSF1 1 LS $6,143.20 $6,143.20 $6,143.20 $0.00CO5 - Additional Storm Sewer at Capital and Broadwell1 1 LS $16,050.27 $16,050.27 $16,050.27 $0.00CO5 - Damage to Homeowner's sewer at 1624 St. Paul1 1 LS -$8,003.95 -$8,003.95 -$8,003.95 $0.00CO5 - Vet's Hospital Power1 1 LS $7,851.38 $7,851.38 $7,851.38 $0.00TOTAL BID SECTION A -$385,783.96Grand IslandCouncil Session - 10/25/2016Page 81 / 167
ATTACHMENT 8
ITEM CO7-15
BID SECTION C QUANTITY AND COST
ADJUSTMENTS
Grand Island Council Session - 10/25/2016 Page 82 / 167
Item Description Quantity Unit Unit Cost Total Cost
2 Sanitary Sewer Pipe
2.3 6-inch Sanitary Sewer
180
0 LF
2.3_CO1 6-inch Sanitary Sewer with Native Bedding
0
180 LF
2.6 12-inch Sanitary Sewer
49
0 LF
2.6_CO1 12-inch Sanitary Sewer with Native Bedding
0
49
LF
2.7 15-inch Sanitary Sewer
12
0 LF
2.7_CO1 15-inch Sanitary Sewer with Native Bedding
0
46
LF
2.9 21-inch Sanitary Sewer
98
0 LF
2.9_CO1 21-inch Sanitary Sewer with Native Bedding
0
139
LF
2.13 36-inch Sanitary Sewer
20
25 LF
2.13_CO1 36-inch Sanitary Sewer with Native Bedding
0
20 LF
2.15 48-inch Sanitary Sewer
1,298
360 LF
2.15_CO1 48-inch Sanitary Sewer with Native Bedding
0
1,129
LF
2.15A 48-inch Sanitary Sewer (FRPM)
206
0 LF
2.19 Trenchless Crossing No. 4
520
0 LF
2.19_CO2 Trenchless Crossing No. 4
0
520
2.20 Trenchless Crossing No. 5
201
216 LF
3 Storm Sewer Pipe and Open Drainage Channels
3.2 Remove 15-Inch Reinforced Concrete Storm Sewer
30
78 LF
3.5 Remove 24-Inch Reinforced Concrete Storm Sewer
103
336 LF
3.7 Remove 36-Inch Reinforced Concrete Storm Sewer
30
71 LF
3.11 15-Inch Reinforced Concrete Storm Sewer
30
0 LF
3.11_CO1 15-Inch Reinforced Concrete Storm Sewer with Native Bedding
0
32 LF
3.14 24-Inch Reinforced Concrete Storm Sewer
103
0 LF
3.14_CO1 24-Inch Reinforced Concrete Storm Sewer with Native Bedding
0
336 LF
3.16 36-Inch Reinforced Concrete Storm Sewer
30
0 LF
3.16_CO1 36-Inch Reinforced Concrete Storm Sewer with Native Bedding
0
46 LF
4 Manholes and Structures
4.23 Abandon Sanitary Sewer Manholes in Place
9
11 EA
6 Roadway, Concrete Drive and Sidewalk Construction
6.1 Remove 4-Inch Concrete Walk
272
109.11 SY
6.3 Remove 6-Inch Concrete Pavement
937
548 SY
6.4 Remove 8-Inch Concrete Pavement
302
289 SY
6.8 Place 4-Inch Concrete Sidewalk
272
109.11 SY
6.11 Place 6-Inch Concrete Pavement
937
389 SY
6.12 Place 8-inch Concrete Pavement
302
437 SY
6.14 Place 8-Inch Asphalt Pavement
148
0 SY
TABLE CO7-3
MODIFICATIONS TO UNIT PRICE SCHEDULE FOR BID SECTION C
Grand Island Council Session - 10/25/2016 Page 83 / 167
Item Description Quantity Unit Unit Cost Total Cost
TABLE CO7-3
MODIFICATIONS TO UNIT PRICE SCHEDULE FOR BID SECTION C
6.16 Remove Curb and Gutter
56
104 LF
6.17 Place Curb and Gutter
56
104 LF
Grand Island Council Session - 10/25/2016 Page 84 / 167
Item DescriptionCurrent Contract Quantity (Bid Quantity w/ Approved Change Orders)Constructed QuantityUnit Unit CostCurrent Contract Cost (Bid Cost w/ Approved Change Orders)Total Constructed CostDifferential1Mobilization11LS $250,000.00 $250,000.00 $250,000.00$0.002Sanitary Sewer Pipe2.3 6-inch Sanitary Sewer1800LF $75.00 $13,500.00 $0.00-$13,500.002.3_CO1 6-inch Sanitary Sewer with Native Bedding0180LF $65.80 $0.00 $11,844.00$11,844.002.6 12-inch Sanitary Sewer490LF $80.00 $3,920.00 $0.00-$3,920.002.6_CO1 `049LF$70.80 $0.00 $3,469.20$3,469.202.7 15-inch Sanitary Sewer120LF $90.00 $1,080.00 $0.00-$1,080.002.7_CO1 15-inch Sanitary Sewer with Native Bedding046LF$80.80 $0.00 $3,716.80$3,716.802.9 21-inch Sanitary Sewer980LF $105.00 $10,290.00 $0.00-$10,290.002.9_CO1 21-inch Sanitary Sewer with Native Bedding0139LF$90.27 $0.00 $12,547.53$12,547.532.13 36-inch Sanitary Sewer2025LF $275.00 $5,500.00 $6,875.00$1,375.002.13_CO1 36-inch Sanitary Sewer with Native Bedding020LF $256.25 $0.00 $5,125.00$5,125.002.15 48-inch Sanitary Sewer1,298360LF $269.00 $349,162.00 $96,840.00-$252,322.002.15_CO1 48-inch Sanitary Sewer with Native Bedding01129LF$250.25 $0.00 $282,532.25$282,532.252.15A 48-inch Sanitary Sewer (FRPM)2060LF $265.00 $54,590.00 $0.00-$54,590.002.15A_CO1 48-Inch Sanitary Sewer (FRPM) with Native Bedding00LF$246.25 $0.00 $0.00$0.002.19 Trenchless Crossing No. 400LF $2,550.00 $0.00 $0.00$0.002.19_CO2 Trenchless Crossing No. 4520520LF $2,263.11 $1,176,817.20 $1,176,817.20$0.002.2 Trenchless Crossing No. 5201216LF $1,825.00 $366,825.00 $394,200.00$27,375.002.29 36-inch Sanitary Sewer Plug/Cap for New Stub Outs11Each $2,250.00 $2,250.00 $2,250.00$0.002.31 Concrete Plug Existing Sanitary Sewers Less Than 15-Inch Diameter55Each $600.00 $3,000.00 $3,000.00$0.002.32 Concrete Plug Existing Sanitary Sewers 15-Inch Diameter Through 24-Inch Diameter 1010Each $1,000.00 $10,000.00 $10,000.00$0.002.33 Concrete Plug Existing Sanitary Sewers Greater Than 24-inch Diameter Through 36-Inch Diameter 22Each $2,500.00 $5,000.00 $5,000.00$0.002.34 Abandon 6-inch Sanitary Sewer (Grout Fill)9898LF $15.00 $1,470.00 $1,470.00$0.002.35 Abandon 8-inch Sanitary Sewer (Grout Fill)8585LF $17.00 $1,445.00 $1,445.00$0.002.38 Abandon 15-inch Sanitary Sewer (Grout Fill)8080LF $20.00 $1,600.00 $1,600.00$0.002.39 Abandon 21-inch Sanitary Sewer (Grout Fill)250250LF $24.00 $6,000.00 $6,000.00$0.002.4Abandon 24-inch Sanitary Sewer (Grout Fill)1,3591359LF$25.00$33,975.00$33,975.00$0.002.41 Abandon 27-inch Sanitary Sewer (Grout Fill)2727LF $32.00 $864.00 $864.00$0.002.42 Abandon 36-inch Sanitary Sewer (Grout Fill)1515LF $39.00 $585.00 $585.00$0.003Storm Sewer Pipe and Open Drainage Channels3.2 Remove 15-Inch Reinforced Concrete Storm Sewer3078LF $15.00 $450.00 $1,170.00$720.003.5 Remove 24-Inch Reinforced Concrete Storm Sewer103336LF $18.00 $1,854.00 $6,048.00$4,194.003.7 Remove 36-Inch Reinforced Concrete Storm Sewer3071LF $19.00 $570.00 $1,349.00$779.003.11 15-Inch Reinforced Concrete Storm Sewer300LF $80.00 $2,400.00 $0.00-$2,400.003.11_CO1 15-Inch Reinforced Concrete Storm Sewer with Native Bedding032LF $71.70 $0.00 $2,294.40$2,294.403.14 24-Inch Reinforced Concrete Storm Sewer1030LF $100.00 $10,300.00 $0.00-$10,300.003.14_CO1 24-Inch Reinforced Concrete Storm Sewer with Native Bedding0336LF $91.70 $0.00 $30,811.20$30,811.203.16 36-Inch Reinforced Concrete Storm Sewer300LF $120.00 $3,600.00 $0.00-$3,600.003.16_CO1 36-Inch Reinforced Concrete Storm Sewer with Native Bedding046LF $111.70 $0.00 $5,138.20$5,138.203.25 Remove Area Inlet11Each $400.00 $400.00 $400.00$0.003.26 Install Area Inlet11Each $2,300.00 $2,300.00 $2,300.00$0.004Manholes and Structures4.1 72-Inch Diameter Standard Manhole (Sanitary Sewer, FRP)44Each $19,500.00 $78,000.00 $78,000.00$0.004.2 92-Inch Diameter Standard Manhole (Sanitary Sewer, FRP)22Each $33,000.00 $66,000.00 $66,000.00$0.004.3 108-Inch Diameter Standard Manhole (Sanitary Sewer, FRP)11Each $35,000.00 $35,000.00 $35,000.00$0.004.648-Inch Diameter Standard Manhole (Sanitary Sewer, Concrete)22Each$4,500.00$9,000.00$9,000.00$0.004.8 60-Inch Diameter Standard Manhole (Sanitary Sewer, Concrete)11Each $8,000.00 $8,000.00 $8,000.00$0.004.1 Additional Depth, 72-Inch Diameter Manhole (Sanitary Sewer, FRP); Standard and Drop 24.1324.13VF $950.00 $22,923.50 $22,923.50$0.004.11 Additional Depth, 92-Inch Diameter Manhole (Sanitary Sewer, FRP); Standard and Drop 13.2313.23VF $1,600.00 $21,168.00 $21,168.00$0.004.12 Additional Depth, 108-Inch Diameter Manhole (Sanitary Sewer, FRP); Standard and Drop 6.036.03VF $1,800.00 $10,854.00 $10,854.00$0.00TABLE CO7-4COST DIFFERENTIALS FOR CHANGES TO BID SECTION C QUANTITIESGrand IslandCouncil Session - 10/25/2016Page 85 / 167
Item DescriptionCurrent Contract Quantity (Bid Quantity w/ Approved Change Orders)Constructed QuantityUnit Unit CostCurrent Contract Cost (Bid Cost w/ Approved Change Orders)Total Constructed CostDifferentialTABLE CO7-4COST DIFFERENTIALS FOR CHANGES TO BID SECTION C QUANTITIES4.23 Abandon Sanitary Sewer Manholes in Place911Each $1,200.00 $10,800.00 $13,200.00$2,400.004.26 Convert Inside Drop Manhole to Outside Drop Manhole11Each $800.00 $800.00 $800.00$0.005Trench Conditions5.1 Dewatering11LS $250,000.00 $250,000.00 $250,000.00$0.006Roadway, Concrete Drive and Sidewalk Construction6.1 Remove 4-Inch Concrete Walk272109.11SY $3.50 $952.00 $381.89-$570.126.3 Remove 6-Inch Concrete Pavement937548SY $3.50 $3,279.50 $1,918.00-$1,361.506.4 Remove 8-Inch Concrete Pavement302289SY $3.50 $1,057.00 $1,011.50-$45.506.6 Remove 8-Inch Asphalt Pavement148148SY $3.00 $444.00 $444.00$0.006.8 Place 4-Inch Concrete Sidewalk272109.11SY $37.00 $10,064.00 $4,037.07-$6,026.936.11Place 6-Inch Concrete Pavement937389SY$37.00$34,669.00$14,393.00-$20,276.006.12 Place 8-inch Concrete Pavement302437SY $28.00 $8,456.00 $12,236.00$3,780.006.14 Place 8-Inch Asphalt Pavement1480SY $65.00 $9,620.00 $0.00-$9,620.006.16 Remove Curb and Gutter56104LF $3.00 $168.00 $312.00$144.006.17 Place Curb and Gutter56104LF $29.00 $1,624.00 $3,016.00$1,392.006.18 Paint Striping11LS $5,200.00 $5,200.00 $5,200.00$0.007Property Rehabilitation and Landscape7.4 Lawn Seed and Mulch Application1.951.95Acre $1,100.00 $2,145.00 $2,145.00$0.007.12 Remove and Reset Modular Block Retaining Wall22Each $11,000.00 $22,000.00 $22,000.00$0.008Lift Station Abandonment8.1 Abandon Lift Station No. 1911LS $14,000.00 $14,000.00 $14,000.00$0.008.8 Abandon Veterans Home Lift Station11LS $15,000.00 $15,000.00 $15,000.00$0.008.9 Abandon Veterans Club Lift Station11LS $14,000.00 $14,000.00 $14,000.00$0.0010Miscellaneous10.1 Traffic Control11LS $31,000.00 $31,000.00 $31,000.00$0.0010.5 Bypass Pumping11LS $35,000.00 $35,000.00 $35,000.00$0.0010.8 Erosion and Sediment Control11LS $45,000.00 $45,000.00 $45,000.00$0.0011Change OrdersCO5-1 Dewatering Reroute Near Webb Road11LS $64,223.25 $64,223.25 $64,223.25$0.00$9,735.54Total Bid Section CGrand IslandCouncil Session - 10/25/2016Page 86 / 167
Approved as to Form ¤ ___________
October 21, 2016 ¤ City Attorney
R E S O L U T I O N 2016-260
WHEREAS, On September 9, 2014, by Resolution No. 2014-284, City Council
awarded, Project 2013-S-4, North Interceptor Phase II to S.J. Louis Construction, Inc. of
Rockville, Minnesota, in the amount of $21,479,537.50; and
WHEREAS, on February 10, 2015, by Resolution No. 2015-39, City Council
approved Change Order No. 1, which established new unit prices for installed storm and sanitary
sewers which are embedded with native sand material in lieu of the imported granular
embedment specified in the contract documents; and
WHEREAS, on March 24, 2015, by Resolution No. 2015-74, City Council
approved Change Order No. 2, which changed the methodology of the trenchless crossing from
micro tunneling to a direct jacked tunnel using a tunnel boring machine at both Broadwell
Avenue/Capital Avenue and Webb Road/Northwest Crossings property at Capital Avenue and
resulted in a deduction of $210,003.48, for a revised contract amount of $21,269,534.02; and
WHEREAS on June 23, 2015, by Resolution No. 2015-160, City Council
approved Change Order No. 3, which addressed unknown and unplanned restraint at the existing
18” waterline that crosses Capital Avenue just east of Webb Road; additional storm sewer east of
St. Paul Road as needed to fill in a portion of the utility ditch and provide access to the new
manhole; and finalization of the As-Built quantities for Phase II (Part B) and resulted in an
increase of $56,540.88, for a revised contract amount of $21,326,074.90; and
WHEREAS, on August 11, 2015, by Resolution No. 2015-214, City Council
approved Change Order No. 4, which allowed for an open cut at the intersection of Capital
Avenue and Broadwell Avenue for installation of the north interceptor, rerouting of the
dewatering discharge, and several modifications to the existing storm sewer at this intersection
and resulted in an overall contract decrease of $40,651.39, for a revised contract amount of
$21,285,423.51; and
WHEREAS, on January 12, 2016, by Resolution No. 2016-7, City Council
approved Change Order No. 5, which covered costs associated with a dewatering reroute near
Webb Road, additional work associated with an 8” sanitary sewer line extension as part of a new
tap district (District No. 537T), additional storm sewer work in St. Paul Road, changing a new
sanitary sewer manhole in St. Paul Road from a standard manhole to a drop manhole, additional
storm sewer removal and replacement work near the Burlington Northern Santa Fe Railroad,
additional storm sewer work in the Capital Avenue and Broadwell Avenue intersection, a
damaged sanitary sewer service along St. Paul Road, additional work required to provide power
to the relocated Veteran’s Hospital sign, and the relocation of an existing water service and
resulted in a contract increase of $171,544.13, for a revised contract amount of $21,456,967.64;
and
WHEREAS, on March 8, 2016, by Resolution No. 2016-52, City Council
approved Change Order No. 6, which established new unit prices associated with additional
paving along Sheridan Avenue within Bid Section I, with actual quantities rectified upon
Grand Island Council Session - 10/25/2016 Page 87 / 167
- 2 -
installation; and
WHEREAS, Change Order No. 7, in the amount of $(265,030.45), which
addresses additional work, as well as credits, associated with North Interceptor Phase II; Project
No. 2013-S-4.
WHEREAS, such Change Order No. 7 is in the amount of $(265,030.45), for a
revised contract amount of $21,191,937.19.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that authorization to proceed with Change
Order No. 7 with S.J. Louis Construction, Inc. of Rockville, Minnesota is hereby approved; and
BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed
to execute such Change Order No. 7, North Interceptor Phase II, Project 2013-S-4 on behalf of
the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, October 25, 2016.
_______________________________________
Jeremy L. Jensen, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 10/25/2016 Page 88 / 167
City of Grand Island
Tuesday, October 25, 2016
Council Session
Item G-9
#2016-261 - Approving Designating a Portion of Orleans Drive,
North of Faidley Avenue, as No Parking
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 10/25/2016 Page 89 / 167
Council Agenda Memo
From:Terry Brown PE, Assistant Public Works Director
Meeting:October 25, 2016
Subject:Approving Designating a Portions of Orleans Drive, North of
Faidley Avenue, as No Parking
Presenter(s):John Collins PE, Public Works Director
Background
Council action is required to designate No Parking on any public street.
A request was submitted by the property/business owner of 659 Orleans Drive to eliminate
parking on the east side of Orleans Drive, from north of Faidley Avenue to the north end of the
subject property line, as shown on the attached sketch. Parked cars are obstructing the view of
patients exiting the parking lot.
Discussion
The Public Works Department reviewed the request for this area and concurs with the request to
eliminate parking on the east side of Orleans Drive, from north of Faidley Avenue to the north
end of the subject property line, as requested. This parking restriction will make for a safer exist
for patients using the office at 659 Orleans Drive, as their sight will not be obstructed by vehicles
parked on each side of the two (2) driveways to this property.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand. The
Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the resolution designating the east
side of Orleans Drive, from north of Faidley Avenue to the north property line of 659 Orleans
Drive, as No Parking.
Sample Motion
Move to approve the resolution.
Grand Island Council Session - 10/25/2016 Page 90 / 167
Approved as to Form ¤ ___________
October 21, 2016 ¤ City Attorney
R E S O L U T I O N 2016-261
WHEREAS, the City Council, by authority of §22-77 of the Grand Island City
Code, may by resolution, entirely prohibit or fix a time limit for the parking and stopping of
vehicles in or on any public street, public property, or portion thereof; and
WHEREAS, due to safety issues, the Public Works Department is requesting No
Parking be allowed on the east side of Orleans Drive, from north of Faidley Avenue to the north
property line of 659 Orleans Drive; and
WHEREAS, it is recommended that such restricted parking request be approved.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that:
1.A No Parking Zone is hereby designated on the east side of Orleans Drive, from
north of Faidley Avenue to the north property line of 659 Orleans Drive.
2.The City’s Street Division of the Public Works Department shall erect and
maintain the signs and pavement markings as necessary to effect the above regulation.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, October 25, 2016.
_______________________________________
Jeremy L. Jensen, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 10/25/2016 Page 91 / 167
Grand Island Council Session - 10/25/2016 Page 92 / 167
City of Grand Island
Tuesday, October 25, 2016
Council Session
Item G-10
#2016-262 - Approving Amendment to Purchase Agreement with
Cartegraph Systems, Inc.
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 10/25/2016 Page 93 / 167
Council Agenda Memo
From:Terry Brown PE, Assistant Public Works Director
Meeting:October 25, 2016
Subject:Approving Amendment No. 1 for Enterprise Asset
Management System for the Public Works Department
Presenter(s):John Collins PE, Public Works Director
Background
The Enterprise Asset Management System (EAMS) implementation focuses on the needs
of the Public Works Department, such as the work order process, customer service
requests, asset reports, asset inspections, preventative maintenance, inventory, workflow
management, capital improvement tracking, and document support. Full implementation
should take about three (3) years and result is a significant improvement in planning,
budgeting, and reporting.
On June 24, 2014, via Resolution No. 2014-177, City Council approved an agreement for
Enterprise Asset Management System with Cartegraph Systems, Inc. of Dubuque, Iowa
for the Public Works Department, in the amount of $121,840.00. Such approval also
consisted of Year 1-3 licensing costs for such system at $76,000.00 annually.
Over the course of the original agreement a small addition for a test environment was
incorporated to accommodate needs of Wastewater staff. Such test environment was at a
cost of $3,400.00, paid via credit card, and allowed Wastewater staff the ability to get
familiar with the asset management system without adding erroneous information or
deleting critical data.
Discussion
To date, assets for traffic signal operations, storm water, and the sanitary sewer collection
system have been implemented.
The Wastewater staff desires to contract with Cartegraph Systems, Inc., for additional
training in the amount of $19,000.00. These implementation services will consist of a
series of onsite workshops led by a Cartegraph Implementation Specialist and will
address, at a minimum:
Grand Island Council Session - 10/25/2016 Page 94 / 167
Consulting:
Review existing OMS implementation and provide goal-oriented best practice
recommendations
Training:
Report generation
Request Management
Notifications
Import/Export
Asset Inspections
Scenario Builder
Latest OMS release functionality
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve Amendment No. 1 to the
original agreement for Enterprise Asset Management System (EAMS) with Cartegraph
Systems, Inc. of Dubuque, Iowa in the amount of $19,000.00.
Sample Motion
Move to approve Amendment No. 1.
Grand Island Council Session - 10/25/2016 Page 95 / 167
Page 1 of 2
Purchase Agreement
Cartegraph is pleased to present this Purchase Agreement for the implementation of world class technology solutions.
This Purchase Agreement is made and entered into between City of Grand Island (hereinafter referred to as “Customer”
or “Licensee” and Cartegraph Systems, Inc. (hereinafter referred to as “Cartegraph”). This Purchase Agreement is
intended to supplement, clarify, and amend the Master Agreement previously executed between Cartegraph and
Customer. In the case that any terms or conditions provided in the Master agreement differ from, are provided in more
detail by, or are made irrelevant by the terms and conditions provided in this Purchase Agreement, the terms in this
Purchase Agreement shall control. For all terms and conditions not addressed by this Purchase Agreement, the Master
Agreement, #MA005 dated May 27, 2014 shall control.
Customer Bill To: Customer Ship To:
Marvin Strong
City of Grand Island
100 East 1st Street
Grand Island, NE 68801
308-385-5444
Same
Investment Summary
Cartegraph’s proposed fees for this project are included in the summary below.
Date: September 9,
2016
Purchase Agreement
Expiration Date:
October 30, 2016 Purchase
Agreement
No.:
#PA381
Purchase Type Qty. Unit Price Total Price
YEAR 1
FIELD SERVICES
Implementation
Services Fixed Fee Service 1 $13,800.00 $13,800.00
ESTIMATED EXPENSES $ 5,200.00
TOTAL COST $19,000.00
NOTES: The pricing listed above does not include applicable sales tax.
Grand Island Council Session - 10/25/2016 Page 96 / 167
Page 2 of 2
Payment Terms and Conditions
In consideration for the Services and Products provided by Cartegraph to Customer, Customer agrees to pay
Cartegraph Software Costs and Professional Service Fees in U.S. Dollars as described below:
1. Delivery: Software Products shall be licensed upon acceptance of this Purchase Agreement. If applicable, Services
will be scheduled and delivered upon your acceptance of this Purchase Agreement, which will be considered as your
notification to proceed.
2. Services Scheduling: Customer agrees to work with Cartegraph to schedule Services in a timely manner. All
undelivered Services shall expire 365 days from the signing of this Purchase Agreement.
3. Field Services Invoicing: Invoicing for the Field Services fee shall occur upon the acceptance of this Purchase
Agreement and shall be invoiced as follows:
i. 25% upon execution of the Purchase Agreement.
ii. 25% at the completion of the Assessment/delivery, or 3 months from execution of
Purchase Agreement, whichever is sooner
iii. 25% at the Completion of the test deployment, or 4 months from execution of Purchase
Agreement, whichever is sooner
iv. 25% at the completion productive deployment, or 6 months from execution of Purchase
Agreement, whichever is sooner
4. Expenses: In providing the field services included in this Purchase Agreement, Cartegraph shall be reimbursed for
any reasonable out-of-pocket costs, including, but not limited to, travel, lodging, and meals. Out-of-pocket expenses
are billed based on actual costs incurred and are due separately.
5. Payment Terms: All payments are due Net 30 days from date of invoice.
BY EXECUTING THIS PURCHASE AGREEMENT, CUSTOMER ACKNOWLEDGES THAT IT HAS
REVIEWED THE TERMS, CONDITIONS, FEES AND CHARGES PROVIDED HEREIN AND IN THE
MASTER AGREEMENT, AS WELL AS ANY OTHER EXHIBITS TO THE MASTER AGREEMENT,
AND CUSTOMER AGREES TO BE LEGALLY BOUND BY EACH SUCH AGREEMENT.
Cartegraph Systems, Inc. City of Grand Island
By
(Signature)
By
(Signature)
Randy L. Skemp
(Type or print name)
(Type or print name)
Title Vice President of Sales Title
Date Date
Grand Island Council Session - 10/25/2016 Page 97 / 167
Page 1 of 3
Cartegraph Systems, Inc.
Addendum B - Field Services (Fee for Service)
The Fee for Field Service Implementation Services as listed in the Investment Summary of the Purchase Agreement are
specific Cartegraph services which will be delivered to the Customer based on the descriptions below and any
descriptions that may be found in the Purchase Agreement’s Exhibits. Cartegraph will coordinate with the Customer on
service delivery expectations and timeframes. This is an addendum to Customer’s Master Agreement #MA005.
Cartegraph - Scope of Work
Extended Support
Cartegraph will provide two onsite events (1 three-day onsite event and 1 two-day onsite
event) to support your implementation. The agenda will be agreed upon by both
Cartegraph’s and your project managers prior to onsite events. The onsite events will
cover the following items:
o Consulting:
Review existing OMS implementation and provide goal-oriented best practice recommendations
o Training:
Report generation
Request Management
Notifications
Import/Export
Asset Inspections
Scenario Builder
Latest OMS release functionality
Cartegraph will provide all services remotely via audio, video, and web conferences unless otherwise
noted.
Customer Responsibility
For the project, you will be responsible for appointing a dedicated project manager that will be
responsible for:
Reviewing the implementation scope of work
All internal aspects of the project including, but not limited to, internal change management,
internal documentation, staff coordination, task completion, and schedule commitment
Ensuring all scheduled meetings are attended by invited staff
Partnering with the Cartegraph Project Manager to ensure project success
Providing leadership and insight on all relevant internal issues such as policy/procedure,
organizational structure, project stakeholders, technical architecture, data, and current systems
Grand Island Council Session - 10/25/2016 Page 98 / 167
Page 2 of 3
Exclusions
The following service items are not included in the scope of this project:
Implementation of any custom modification or integration developed by Cartegraph, your internal
staff, or any third-party is not included in the scope of this project unless specifically listed above.
Data conversion services from other software system(s) or sources (including Cartegraph
Navigator databases) are not included in the scope of this project unless specifically listed above.
Any service items discussed during demonstrations, conference calls, or other events are not
included in the scope of this project unless specifically listed above.
Customer/Cartegraph Responsibilities
Project representatives from Customer and Cartegraph accepts responsibility for all aspects of project planning,
management, and execution not specifically identified as the responsibility of Cartegraph in the Master Agreement or in
this Purchase Agreement. Ongoing management of the day-to-day allocation of Customer and Cartegraph resources and
management of project tasks is the responsibility of the Customer and Cartegraph project representatives. Customer and
Cartegraph project representatives will provide overall guidance and direction for the project and will direct the project
accordingly. Further, and with regard to the Cartegraph obligations listed in this Purchase Agreement, Customer
understands that it is vital to the success of the project that Customer provides assistance in the following matters:
1. For those services listed under Field Services, Cartegraph personnel will conduct information gathering and
evaluation sessions with various Customer users and management. While Cartegraph respects the time and workload
of Customer staff, dedicated time on the part of the appropriate Customer resources is necessary to complete these
exercises.
2. The installation process requires the assistance of Customer personnel and suitable access to hardware and systems
(e.g., security clearance). Customer is required to supervise the installation process while systems are accessible to
Cartegraph. All hardware and software, for both Personal Computers and servers, is expected to be available,
installed, and operating as specified in Cartegraph’s System Requirements documentation such that delivery and
execution of Cartegraph Field Services will not be impeded.
3. Customer and Cartegraph understand that the successful performance of Field Services depends upon Customer
fulfilling its responsibilities. The Project assumes that Customer will provide all personnel required to achieve a
successful implementation.
4. Customer will provide Internet access and IT staff support as required. For those services that are web-based,
Cartegraph utilizes WebEx Meeting (or similar) technology.
Customer shall ensure that their workstation platform and database meet Cartegraph system requirements as
specified in the Cartegraph System Requirements documentation. Cartegraph Software will be supported within new
versions of these workstation platforms and databases within a reasonable period of time from their release from their
manufacturer. Cartegraph will discontinue support of its Software within older versions of these workstation platforms
and databases as their support is discontinued by their manufacturers.
5. Customer agrees to work with Cartegraph to schedule Field Services in a timely manner. All undelivered Field
Services shall expire 365 days from the execution of this Purchase Agreement, unless noted differently in Services
Scope listed above. Upon expiration of services, the project may be cancelled at Cartegraph’s discretion.
Not-to-Exceed Proposal
Cartegraph will not exceed the total included in this Purchase Agreement without written approval from Customer. In the
event it becomes apparent to Cartegraph that additional service efforts will be needed due to any changes in the scope of
this Purchase Agreement, Cartegraph will notify Customer prior to exceeding the approved efforts and obtain written
approval if additional Software or services are required.
Grand Island Council Session - 10/25/2016 Page 99 / 167
Page 3 of 3
BY EXECUTING THIS PURCHASE AGREEMENT, CUSTOMER ACKNOWLEDGES THAT IT HAS REVIEWED THE
TERMS, CONDITIONS, FEES AND CHARGES PROVIDED HEREIN AND IN THE MASTER AGREEMENT, AS WELL
AS ANY OTHER EXHIBITS TO THE MASTER AGREEMENT, AND CUSTOMER AGREES TO BE LEGALLY BOUND BY
EACH SUCH AGREEMENT.
Cartegraph Systems, Inc. City of Grand Island
By
(Signature)
By
(Signature)
Randy L. Skemp
(Type or print name)
(Type or print name)
Title Vice President of Sales Title
Date Date
Grand Island Council Session - 10/25/2016 Page 100 / 167
Approved as to Form ¤ ___________
October 21, 2016 ¤ City Attorney
R E S O L U T I O N 2016-262
WHEREAS, on June 24, 2014, via Resolution No. 2014-177, City Council
approved an agreement for an Enterprise Asset Management System (EAMS) for the Public
Works Department with Cartegraph Systems, Inc. of Dubuque, Iowa in the amount of
$121,840.00; and
WHEREAS, such approval also consisted of Year 1-3 licensing costs for such
system at $76,000.00 annually; and
WHEREAS, a small addition for a test environment was incorporated to
accommodate needs of Wastewater staff at a cost of $3,400.00, paid via credit card, and allowed
Wastewater staff the ability to get familiar with the asset management system without hindering
progress of actual data being updated and kept current; and
WHEREAS, due to the complexity of implementing a significant number of asset
types at the Wastewater Treatment Plant, implementation services are being sought from
Cartegraph Systems, Inc., in the amount of $19,000.00.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that Amendment No. 1 to the original
agreement for Enterprise Asset Management System (EAMS) with Cartegraph Systems, Inc. of
Dubuque, Iowa in the amount of $19,000.00 is hereby approved.
BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed
to execute such Amendment No. 1 on behalf of the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, October 25, 2016.
_______________________________________
Jeremy L. Jensen, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 10/25/2016 Page 101 / 167
City of Grand Island
Tuesday, October 25, 2016
Council Session
Item G-11
#2016-263 - Approving Interlocal Agreement with Hall County
Regarding Library Services to Hall County Residents
Staff Contact: Steve Fosselman
Grand Island Council Session - 10/25/2016 Page 102 / 167
Council Agenda Memo
From:Grand Island Public Library Board
Meeting:October 25, 2016
Subject:Approving Interlocal Agreement with Hall County
Regarding Library Services to Hall County Residents
Presenter(s):Alan Lepler, President, Grand Island Public Library
Board; Steve Fosselman, Library Director
Background
In the absence of an interlocal agreement, in 2010 the Grand Island Public Library
instituted a $40 annual household nonresident card fee. This fee included Hall County
residents outside the corporate limits of Grand Island. Both Nebraska Revised Statute
Section 13-801 and Section 51-208 provide the means for an agreement with Hall County
to the extent and upon such terms as may be agreed upon. In 2016 the Grand Island
Public Library Board and Hall County Board of Supervisors entered into negotiations for
an interlocal agreement.
Discussion
Negotiations for an interlocal agreement were concluded in September 2016 and both the
Hall County Board of Supervisors and Grand Island Public Library Board approved the
agreement in principal. This is a two-year agreement effective as of October 1, 2016,
with payment by Hall County totaling $15,000 for the first year and $20,000 for the
second year. Library and County representatives plan to renegotiate the agreement prior
to its expiration in 2018 to assure continuity of service.
The City Attorney and County Attorney drafted the Interlocal Cooperative Agreement,
with Library Board approval on October 17, 2016 and County Board approval on October
18, 2016. As a good faith measure the library has begun accepting without charge
applications and renewals from Hall County citizens residing outside Grand Island. City
Council approval is now requested.
The $40 annual household nonresident card will still apply to those residing outside Hall
County.
Grand Island Council Session - 10/25/2016 Page 103 / 167
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve an interlocal agreement with
Hall County regarding library services to Hall County residents.
Sample Motion
Move to approve an interlocal agreement with Hall County regarding library services to
Hall County residents.
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Grand Island Council Session - 10/25/2016 Page 105 / 167
Grand Island Council Session - 10/25/2016 Page 106 / 167
Grand Island Council Session - 10/25/2016 Page 107 / 167
Grand Island Council Session - 10/25/2016 Page 108 / 167
Approved as to Form ¤ ___________
October 21, 2016 ¤ City Attorney
R E S O L U T I O N 2016-263
WHEREAS, the Interlocal Cooperation Act, NEB.REV.STAT. §13-801 et seq., provides
that units of local government of the State of Nebraska and Nebraska state agencies may enter
into agreement for the joint and cooperative exercise of powers, privileges or authority capable
of being exercised by either agency; and
WHEREAS, the Interlocal Cooperation Act further provides that any one or more public
agencies may contract with any one or more public agencies to perform any governmental
service, activity or other undertaking which each public agency entering into the contract is
authorized by law to perform; and
WHEREAS, County and Library wish to enter into this interlocal agreement for the
purpose of granting library use and privileges and for providing library cards to Hall County
residents living outside the city limits of Grand Island, and
WHEREAS, Nebraska Revised Statute Sec. 51-208 authorizes the library board of any
public city library to contract with the county board in which the library is located to furnish the
use and privileges of its library to the inhabitants of such county to the extent and upon such
terms as may be agreed upon.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE
CITY OF GRAND ISLAND, NEBRASKA, that the Interlocal Cooperation Agreement by and
between the City of Grand Island, Grand Island Library Board and the County of Hall, Nebraska,
for library services to the residents of Hall County is hereby approved; and the Mayor is hereby
authorized and directed to execute such agreement on behalf of the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, October 25, 2016.
_______________________________________
Jeremy L. Jensen, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 10/25/2016 Page 109 / 167
City of Grand Island
Tuesday, October 25, 2016
Council Session
Item G-12
#2016-264 - Approving Bid Award for Portable Fire Training
Tower and Burn Room
Staff Contact: Cory Schmidt, Fire Chief
Grand Island Council Session - 10/25/2016 Page 110 / 167
Council Agenda Memo
From:Cory Schmidt, Fire Chief
Meeting:October 25, 2016
Subject:Training Tower Purchase
Presenter(s):Tim Hiemer, Division Chief
Background
On May 20, 2016 the Grand Island Fire Department was awarded a Department of
Homeland Security grant in the amount of $533,364, plus the local match of $53,336 for
a total of $586,700. In the 2016-17 fire department capital budget, $633,364 was
requested and approved for a training tower and improvement to the land where the tower
would be placed. No grant funds, either federal money or local match, can be used for the
land improvement.
Requests for Proposal (RFP) were issued, received and opened on July 20, 2016, and evaluated.
The RFP to be awarded pending City Council approval amounts to $585,127. The City’s portion
would be $53,193.36.
Discussion
The RFP listed six (6) criteria that would constitute the scoring matrix. The six (6)
criteria were: Price, Warranty, Quality of materials, Flexibility of design, Understanding
scope of work, and Qualifications and experience. Scores ranged from 79 to 277, with 66
points separating the top two scores. All proposals were evaluated and scored using afore
mentioned criteria by the design committee. Although WHP Training Towers did not
have the lowest price of the four proposals, WHP out scored all others proposals in
quality, warranty, flexibility of design, and qualification and experience. WHP’s design
allows for the interior configuration to be easily changed, allowing for multiple training
scenarios. Due to the flexibility of the training tower compared to the other proposals it is
recommended to purchase the training tower from WHP for $585,127.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
Grand Island Council Session - 10/25/2016 Page 111 / 167
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that Council approve the Resolution to purchase and assembly
the training tower at Fire Station One for $585,127.
Sample Motion
Move to approve the resolution to purchase the training tower manufactured by WHP and
assemble the tower at Fire Station One for the cost of $585,127.
Grand Island Council Session - 10/25/2016 Page 112 / 167
Purchasing Division of Legal Department
INTEROFFICE MEMORANDUM
Stacy Nonhof, Purchasing Agent
Working Together for a
Better Tomorrow, Today
REQUEST FOR PROPOSAL
FOR
PORTABLE FIRE TRAINING TOWER AND BURN ROOM
RFP DUE DATE:July 20, 2016 at 4:00 p.m.
DEPARTMENT:Fire
PUBLICATION DATE:June 21, 2016
NO. POTENTIAL BIDDERS:5
SUMMARY OF PROPOSALS RECEIVED
Fireblast Global Kirila Fire Training Facilities
Corona, CA Brookfield, OH
WHP Trainingtowers American Fire Training Systems
Overland Park, KS Lemont, IL
cc:Cory Schmidt, Fire Chief Tim Hiemer, Division Chief
Marlan Ferguson, City Administrator Renae Griffiths, Finance Director
Stacy Nonhof, Purchasing Agent
P1896
Grand Island Council Session - 10/25/2016 Page 113 / 167
Approved as to Form ¤ ___________
October 21, 2016 ¤ City Attorney
R E S O L U T I O N 2016-264
WHEREAS, the Grand Island Fire Department was awarded a grant from the
Department of Homeland Security for the purchase of a fire training tower; and
WHEREAS, Requests for Proposals (RFP) were issued, opened and rated; and
WHEREAS, WHP’s proposal was chosen based on the grading matrix.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, move to approve the purchase of the fire
training tower from WHP of Overland Park, Kansas in the amount of $585,127.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, October 25, 2016.
_______________________________________
Jeremy L. Jensen, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 10/25/2016 Page 114 / 167
City of Grand Island
Tuesday, October 25, 2016
Council Session
Item G-13
#2016-265 - Approving Change Order for Braun Ambulance
Staff Contact: Cory Schmidt, Fire Chief
Grand Island Council Session - 10/25/2016 Page 115 / 167
Council Agenda Memo
From:Fire Chief Cory Schmidt
Meeting:October 25, 2016
Subject:Change Order for Braun Ambulance
Presenter(s):Fire Division Chief Russ Blackburn
Background
On November 24, 2015, by Resolution 2015-326, the City of Grand Island approved the
purchase of a Braun Chief XL Chevy 4500 Type III ambulance in the 2015/2016 budget
in the amount of $218,540.
Discussion
The intercom/hearing protection system in the original bid has been discontinued by the
manufacturer; the new model intercom will increase the purchase amount by $769.00 for
a revised contract price of $219,208.00.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the Change Order to cover the
$769.00 increase in the purchase price of the ambulance because of the increased price of
the new model intercom/ hearing protection system.
Sample Motion
Move to approve the Change Order to cover the $769.00 increase in the purchase price of
the ambulance because of the increased price of the new model intercom/ hearing
protection system.
Grand Island Council Session - 10/25/2016 Page 116 / 167
Grand Island Council Session - 10/25/2016 Page 117 / 167
Approved as to Form ¤ ___________
October 21, 2016 ¤ City Attorney
R E S O L U T I O N 2016-265
WHEREAS, on November 24, 2015, by Resolution 2015-326, the City of Grand
Island approved the purchase of a Braun Chief XL Chevy 4500 Type III ambulance in the
2015/2016 budget in the amount of $218,540; and
WHEREAS, it has been determined that modifications to the ambulance were
needed to upgrade the intercom system the work to be performed by North Central Ambulance
Sales and Service are necessary; and
WHEREAS, such modifications have been incorporated into the Change Order;
and
WHEREAS, the result of such modifications will increase the contract amount by
$769.00 for a revised contract price of $219,208.00.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is,
authorized and directed to execute Change Order between the City of Grand Island and North
Central Ambulance Sales and Service of Lester Prairie, Minnesota, to provide the modifications.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, October 25, 2016.
_______________________________________
Jeremy L. Jensen, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 10/25/2016 Page 118 / 167
City of Grand Island
Tuesday, October 25, 2016
Council Session
Item G-14
#2016-266 – Approving Vital Sign Monitor and Cardiac
Defibrillator Maintenance Contract
Staff Contact: Cory Schmidt, Fire Chief
Grand Island Council Session - 10/25/2016 Page 119 / 167
Council Agenda Memo
From:Fire Chief Cory Schmidt
Meeting:October 25, 2016
Subject:Vital Sign Monitor and Cardiac Defibrillator
Maintenance Contract
Presenter(s):Fire Division Chief Russ Blackburn
Background
In the 2016-2017 City Capital Budget the City Council approved the purchase of six new
LifePak 15 vital sign monitor and cardiac defibrillators. State regulations of Emergency
Medical Services mandate that equipment on ambulances be maintained according to
manufacturer’s recommendations. Physio Control’s recommendation is their yearly
inspection and maintenance program.
Discussion
With the purchase and implementation of the LifePak 15s, the LifePak 12s have been
removed from service. This resolution is to end the Physio Control maintenance contract
on the LifePak 12s and create a maintenance contract on the LifePak 15s for four years
that will start after the one year warranty on the new monitors. The refund from the
termination of the LifePak 12 maintenance contract will be applied to the LifePak 15
maintenance contract. By signing the maintenance contract within 60 days of purchase
we receive a 15% discount on supplies purchased through Physio Control. The contract
will cost $30,192.00 for four years of on-site preventative maintenance.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Grand Island Council Session - 10/25/2016 Page 120 / 167
Recommendation
City Administration recommends that the Council approve the four year maintenance
contract with Physio Control for the maintenance of the LifePak 15 vital sign monitor and
cardiac defibrillators at a total cost of $30,192.00.
Sample Motion
Move to approve the four year maintenance contract with Physio Control for the
maintenance of the LifePak 15 vital sign monitor and cardiac defibrillators at a total cost
of $30,192.00.
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Grand Island Council Session - 10/25/2016 Page 122 / 167
Grand Island Council Session - 10/25/2016 Page 123 / 167
Approved as to Form ¤ ___________
October 21, 2016 ¤ City Attorney
R E S O L U T I O N 2016-266
WHEREAS, in the 2016-2017 City Capital Budget the City Council approved the
purchase of six new LifePak 15 vital sign monitor and cardiac defibrillators; and
WHEREAS, state regulations of Emergency Medical Services mandate that
equipment on ambulances be maintained according to manufacturer’s recommendations; and
WHEREAS, Physio Control’s recommendation is their yearly inspection and
maintenance program; and
WHEREAS, by signing the maintenance contract within 60 days of purchase we
receive a 15% discount on supplies purchased through Physio Control.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is,
authorized and directed to approve the Physio Control LifePak15 four year maintenance contract
at a total cost of $30,192.00.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, October 25, 2016.
_______________________________________
Jeremy L. Jensen, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 10/25/2016 Page 124 / 167
City of Grand Island
Tuesday, October 25, 2016
Council Session
Item I-1
#2016-267 - Consideration of Approving Changes to Speed Limit
Resolution No. 2010-171
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 10/25/2016 Page 125 / 167
- 1 -
Council Agenda Memo
From:Terry Brown PE, Assistant Public Works Director
Meeting:October 25, 2016
Subject:Consideration of Approving Changes to Speed Limit Resolution
No. 2010-171
Presenter(s):John Collins PE, Public Works Director
Background
Nebraska State Statute sets speed limits within municipalities as:
20 mph within the Central Business District
25 mph on residential streets
Speed limits on City streets that are set by state statute can be modified by resolution of the City
Council. Modifications to speed limits are to be completed in accordance with the Manual of
Uniform Traffic Control Devices (MUTCD).
Discussion
The Engineering Division of the Public Works Department completed a review of speed limits for the
community and is bringing forth recommendations for City Council consideration to make the
following changes.
STREET FROM TO LIMIT
Abbott Road Quandt Road Approximately ½mile 3,300 feet east of
Quandt Road (city limit)
50
Airport Road Approximately 780 feet west of Webb
Road (city limits)
Webb Road (city limits)50
Airport Road U.S. Highway 281 Approximately 480 feet east of U.S.
Highway 281 (city limits)
50
Airport Road Shady Bend Road Approximately ½ mile 3,300 feet east of
Shady Bend Road (east city limits)
50
Bismark Road Stuhr Road 400 Approximately 3,800 feet east of Stuhr
Road (city limit)
45
Grand Island Council Session - 10/25/2016 Page 126 / 167
- 2 -
STREET FROM TO LIMIT
Blaine Street Approximately ½ mile south of
Wildwood Drive West (city limits)
Schimmer Drive West (city limits)50
Blaine Street Wood River Diversion Ditch/Bike Trail
(city limits)
U.S. Highway 34 45
Blaine Street Stolley Park Road Old Potash Highway/Old Lincoln Highway 30
Broadwell Avenue Nebraska Highway 2 (city route)¼ mile north of Roberts Street (north city
limits) U.S. Highway 281 (city limits)
45
Capital Avenue North Road Carleton Avenue NE Central Railroad
Tracks (approximately 1,740 feet east of
St. Paul Road)
45
40
Capital Avenue Carleton Avenue NE Central Railroad Tracks
(approximately 1,740 feet east of St Paul
Road)
35
Engleman Road Husker Highway (city limits)Approximately 400 feet north of North Lane
(city limits)
45
Engleman Road ½ mile south of Old Potash Highway
(city limits)
Approximately 660 feet south of Old Potash
Highway (city limits)
45
Engleman Road Approximately 200 feet south of Lariat
Lane (city limits)
Capital Avenue 45
Engleman Road Capital Avenue Approximately 1,000 feet north of Michigan
Avenue (city limits)
40
45
Faidley Avenue North Road Diers Avenue 40
Faidley Avenue U.S. Highway 281 Diers Avenue Webb Road 35
Husker Highway Schroeder Avenue ¼ mile east of North Road (city limits) U.S.
Highway 281
40
Husker Highway Prairieview Street U.S. Highway 281 40
Independence Avenue Capital Avenue Nebraska Highway 2 35
Locust Street Approximately 1,200 feet north of
Interstate 80 (city limits)
Wood River Floodway 55
Locust Street Wood River Floodway (south city
limits)
U.S. Highway 34 45
Grand Island Council Session - 10/25/2016 Page 127 / 167
- 3 -
STREET FROM TO LIMIT
Old Lincoln Highway Garfield Street Custer Avenue Broadwell Avenue 30
Old Potash
Highway
540 1,500 feet west of Arapahoe
Avenue (west city limits)Kaufman Avenue 45
Schimmer Drive ½ mile west of U.S. Highway
281 (west city limits)
230 feet east of Scheel Road Blaine Street
(east city limits)40
Shady Bend Road 50 feet north of Arabian Circle (city
limits)
Bronco Road (city limits) 231 feet
south of Gregory Avenue 45
Shady Bend Road Approximately ½ mile north of Bismark
Road (city limits)
880 feet south of Gregory Avenue (city
limits)45
Shady Bend Road 231 feet south of Gregory Avenue
(city limits)
300 feet north of Shady Bend Way Union
Pacific Railroad Right-of-Way (city limits)35
Shady Bend Road 350 feet north of U.S. Highway 30 (city
limits)
Union Pacific Railroad Right-of-Way (city
limits)35
State Street North Road Ebony Lane Moores Creek 45 40
State Street Ebony Lane Moores Creek U.S. Highway 281 Webb Road 35
Stolley Park Road U.S. Highway 30 North Road U.S Highway 281 45
Stolley Park Road North Road U.S. Highway 281 45
Stolley Park Road U.S. Highway 281
Fonner Park/Heartland Events Center
Entrance (approximately ½ mile east of
Locust Street) Stuhr Road
35
Stolley Park Road
Fonner Park/Heartland Events Center
Entrance (approximately ½ mile east of
Locust Street)
Stuhr Road 45
Thirteenth Street 910 feet west of Branding Iron Lane
(west city limits)Cedar Ridge Court 45 40
Thirteenth Street Cedar Ridge Court U.S. Highway 281 Webb Road 35
U.S. Highway 30 East Intersection with Old
Highway 30 Grant Street Greenwich Street 35
Grand Island Council Session - 10/25/2016 Page 128 / 167
- 4 -
STREET FROM TO LIMIT
U.S. Highway 30 (2nd
Street)Broadwell Avenue Greenwich Street 30
U.S. Highway 30 (1st
Street and 2nd Street)Sycamore Street 1,500 feet west of Willow Street Public
Safety Drive 35
U.S. Highway 30 1,500 feet west of Willow Street Public
Safety Drive 2,500 feet west of Shady Bend Road 45
U.S. Highway 30 2,500 feet west of Shady Bend
Road
270 feet west of Shady Bend Road (east city
limits)50
U.S. Highway 34
(Husker Highway)
Wortman Drive (Begin NDOR
jurisdiction)Blaine Street (End NDOR jurisdiction)50
U.S. Highway 34
(Husker Highway)Blaine Street
Approximately ½ mile west of Locust
Street (city limits) (End of NDOR
jurisdiction) Approximately ¼ mile west of
Locust Street (DeAnn Road)
50
U.S. Highway 34
(Husker Highway)
Approximately ½ mile west of Locust
Street (city limits)
Approximately ¼ mile west of Locust
Street (DeAnn Road)50
U.S. Highway 281 Approximately 875 feet west of north
Webb Road intersection (city limits) North Webb Road intersection (city limits)55
U.S. Highway 281 Approximately 2,440 feet west of
Broadwell Avenue (city limits)Broadwell Avenue (city limits)55
Webb Road
900 feet south of the north
intersection with U.S. Highway 281
(city limits)
240 feet south 210 feet north of the north
intersection with U.S. Highway 281 (city
limits)
40
Wildwood Drive ¼ mile west of Blaine Street (city limits)Locust Street South 55
OTHER SPEED ZONES:
The speed limit for all alleys within the downtown Congested Parking Area as defined in Section
13-17 of the Grand Island City Code shall be 10 miles per hour.
Grand Island Council Session - 10/25/2016 Page 129 / 167
- 5 -
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council pass a resolution making the speed
limit adjustments recommended by the Engineering Division of the Public Works
Department.
Sample Motion
Move to approve the speed limit changes.
Grand Island Council Session - 10/25/2016 Page 130 / 167
R E S O L U T I O N 2016-267
WHEREAS, the City Council, by authority of Section 22-51 of the Grand Island City
Code, may be resolution, establish speed limits upon the streets of the City of Grand Island.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that speed limits within the City of Grand Island are
established as follows:
STREET FROM TO LIMIT
Abbott Road ½ mile west of Sky Park Road (city
limit)Sky Park Road 50
Abbott Road Quandt Road Approximately ½mile 3,300 feet east of
Quandt Road (city limit)50
Adams Street Stolley Park Road Anna Street 30
Airport Road Approximately 780 feet west of Webb
Road (city limits)Webb Road (city limits)50
Airport Road U.S. Highway 281 Approximately 480 feet east of U.S.
Highway 281 (city limits)50
Airport Road ¼ mile west of Sky Park Road (city
limits)Sky Park Road 55
Airport Road Shady Bend Road Approximately ½ mile 3,300 feet east of
Shady Bend Road (east city limits)50
Anna Street Blaine Street Locust Street 30
Bismark Road Vine Street Stuhr Road 30
Bismark Road Stuhr Road 400 Approximately 3,800 feet east of Stuhr
Road (city limit)45
Blaine Street Approximately ½ mile south of
Wildwood Drive West (city limits)Schimmer Drive West (city limits)50
Blaine Street Wood River Diversion Ditch/Bike Trail
(city limits)U.S. Highway 34 45
Blaine Street U.S. Highway 34 Stolley Park Road 35
Blaine Street Stolley Park Road Old Potash Highway/Old Lincoln Highway 30
Approved as to Form ¤
une 18, 2010 ¤ City Attorney
Grand Island Council Session - 10/25/2016 Page 131 / 167
- 2 -
STREET FROM TO LIMIT
Broadwell Avenue Anna Street Prospect Avenue 30
Broadwell Avenue Prospect Avenue Nebraska Highway 2 (city route)35
Broadwell Avenue Nebraska Highway 2 (city route)¼ mile north of Roberts Street (north city
limits) U.S. Highway 281 (city limits)45
Capital Avenue Engleman Road North Road 35
Capital Avenue North Road
Carleton Avenue NE Central Railroad
Tracks (approximately 1,740 feet east of
St. Paul Road)
45
40
Capital Avenue Carleton Avenue
NE Central Railroad Tracks
(approximately 1,740 feet east of St Paul
Road)
35
Capital Avenue
NE Central Railroad Tracks
(approximately 1,740 feet east of St
Paul Road)
Sky Park Road 45
Capital Avenue Sky Park Road ½ mile east of Sky Park Road (city limits)50
Cherry Street Bismark Road Sutherland Street 30
Concord Street Diers Avenue 370 feet north of Diers Avenue 30
Custer Avenue Old Lincoln Highway/Old Potash
Highway Capital Avenue 30
Diers Avenue Old Potash Highway Capital Avenue 30
Eddy Street Fourth Street State Street 30
Engleman Road Husker Highway (city limits)Approximately 400 feet north of North
Lane (city limits)45
Engleman Road ½ mile south of Old Potash Highway
(city limits)
Approximately 660 feet south of Old
Potash Highway (city limits)45
Engleman Road Approximately 200 feet south of
Lariat Lane (city limits)Capital Avenue 45
Engleman Road Capital Avenue Approximately 1,000 feet north of
Michigan Avenue (city limits)
40
45
Grand Island Council Session - 10/25/2016 Page 132 / 167
- 3 -
STREET FROM TO LIMIT
Faidley Avenue North Road Diers Avenue 40
Faidley Avenue U.S. Highway 281 Diers Avenue Webb Road 35
Faidley Avenue Webb Road Custer Avenue 30
Fonner Park Road South Locust Street Stuhr Road 35
Fourth Street Sycamore Street Plum Street 25
Fourth Street Plum Street Beal Street 30
Fourth Street Beal Street Taft Street 35
Fourth Street Taft Street Seventh Street 45
Gold Core Road Wildwood Drive Schimmer Drive 40
Husker Highway U.S. Highway 30 Schroeder Avenue 50
Husker Highway Schroeder Avenue ¼ mile east of North Road (city limits)
U.S. Highway 281 40
Husker Highway Prairieview Street U.S. Highway 281 40
Independence Avenue Capital Avenue Nebraska Highway 2 35
Juergen Road Wildwood Drive Schimmer Drive 30
Locust Street Approximately 1,200 feet north of
Interstate 80 (city limits)Wood River Floodway 55
Locust Street Wood River Floodway (south city
limits)U.S. Highway 34 45
Locust Street U.S. Highway 34 Stagecoach Road 40
Locust Street Stagecoach Road Stolley Park Road 35
Locust Street Stolley Park Road Charles Street 30
Locust Street Charles Street First Street 25
Grand Island Council Session - 10/25/2016 Page 133 / 167
- 4 -
STREET FROM TO LIMIT
Nebraska Highway
2
½ mile west of Independence
Avenue (west city limits)1,200 feet west of Diers Avenue 55
Nebraska Highway
2 1,200 feet west of Diers Avenue 100 feet west of O’Flannagan Street 50
Nebraska Highway
2 – City Route 100 feet west of O’Flannagan Street Broadwell Avenue 50
North Road Husker Highway Stolley Park Road 35
North Road Old Highway 30 U.S. Highway 30 35
North Road U.S. Highway 30 Old Potash Highway 45
North Road Old Potash Highway Nebraska Highway 2 40
Old Lincoln Highway Garfield Street Custer Avenue Broadwell Avenue 30
Old Highway 30 West intersection with U.S. Highway
30 Webb Rod 45
Old Highway 30 Webb Road East intersection with U.S. Highway 30 35
Old Potash
Highway
540 1,500 feet west of Arapahoe
Avenue (west city limits)Kaufman Avenue 45
Old Potash
Highway Kaufman Avenue Custer Avenue 35
Quandt Road Abbott Road ¼ mile north of Abbott Road 50
Schimmer Drive ½ mile west of U.S. Highway
281 (west city limits)
230 feet east of Scheel Road Blaine Street
(east city limits)40
Second Street Webb Road Ada Street 35
Seedling Mile Road ½ mile west of Museum Drive Shady Bend Road 35
Seedling Mile Road Shady Bend Road Approximately ¼ mile east of Shady Bend
Road (east city limits)45
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STREET FROM TO LIMIT
Shady Bend Road 50 feet north of Arabian Circle (city
limits)
Bronco Road (city limits) 231 feet
south of Gregory Avenue 45
Shady Bend Road Approximately ½ mile north of
Bismark Road (city limits)
880 feet south of Gregory Avenue (city
limits)45
Shady Bend Road 231 feet south of Gregory Avenue
(city limits)
300 feet north of Shady Bend Way Union
Pacific Railroad Right-of-Way (city limits)35
Shady Bend Road 350 feet north of U.S. Highway 30
(city limits)
Union Pacific Railroad Right-of-Way (city
limits)35
Shady Bend Road 1,910 feet north of Capital Avenue Airport Road 55
Sky Park Road Seventh Street Capital Avenue 45
Sky Park Road Capital Avenue Twin Star Lane 55
Sky Park Road Twin Star Lane Gulf Stream Drive 45
Sky Park Road Gulf Stream Drive White Cloud Road 55
State Street North Road Ebony Lane Moores Creek 45
40
State Street Ebony Lane Moores Creek U.S. Highway 281 Webb Road 35
Stolley Park Road 920 feet west of Freedom Drive (west
city limits)U.S. Highway 30 50
Stolley Park Road U.S. Highway 30 North Road U.S Highway 281 45
Stolley Park Road North Road U.S. Highway 281 45
Stolley Park Road U.S. Highway 281
Fonner Park/Heartland Events Center
Entrance (approximately ½ mile east of
Locust Street) Stuhr Road
35
Stolley Park Road
Fonner Park/Heartland Events Center
Entrance (approximately ½ mile east
of Locust Street)
Stuhr Road 45
Stuhr Road
270 feet south of the north intersection
with Stolley Park Road (south city
limits)
Fonner Park Road 45
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STREET FROM TO LIMIT
Stuhr Road Fonner Park Road U.S. Highway 30 35
Sycamore Street Fourth Street Capital Avenue 30
Thirteenth Street 910 feet west of Branding Iron Lane
(west city limits)Cedar Ridge Court 45
40
Thirteenth Street Cedar Ridge Court U.S. Highway 281 Webb Road 35
U.S. Highway 30 Husker Highway Johnstown Road 55
U.S. Highway 30 Johnstown Road East Intersection with Old Highway
30 45
U.S. Highway 30 East Intersection with Old
Highway 30 Grant Street Greenwich Street 35
U.S. Highway 30 (2nd
Street)Grant Street Broadwell Avenue 35
U.S. Highway 30 (2nd
Street)Broadwell Avenue Greenwich Street 30
U.S. Highway 30
(eastbound) /
Greenwich Street
Second Street First Street 30
U.S. Highway 30 (1st
Street and 2nd Street)Greenwich Street Eddy Street 30
U.S. Highway 30 (1st
Street and 2nd Street)Eddy Street Sycamore Street 25
U.S. Highway 30 (1st
Street and 2nd Street)Sycamore Street 1,500 feet west of Willow Street Public
Safety Drive 35
U.S. Highway 30 1,500 feet west of Willow Street
Public Safety Drive 2,500 feet west of Shady Bend Road 45
U.S. Highway 30 2,500 feet west of Shady Bend
Road
270 feet west of Shady Bend Road (east
city limits)50
U.S. Highway 34
(Husker Highway)U.S. Highway 281 Wortman Drive (city limits)45
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STREET FROM TO LIMIT
U.S. Highway 34
(Husker Highway)
Wortman Drive (Begin NDOR
jurisdiction)Blaine Street (End NDOR jurisdiction)50
U.S. Highway 34
(Husker Highway)Blaine Street
Approximately ½ mile west of Locust
Street (city limits) (End of NDOR
jurisdiction) Approximately ¼ mile west
of Locust Street (DeAnn Road)
50
U.S. Highway 34
(Husker Highway)
Approximately ½ mile west of Locust
Street (city limits)
Approximately ¼ mile west of Locust
Street (DeAnn Road)50
U.S. Highway 34
(Husker Highway)
Approximately ¼ mile west of Locust
Street (DeAnn Road)
¼ mile east of Locust Street (east city
limits)45
U.S. Highway
34/281
Milepost No. 228.91 (1/4 mile south
of Wildwood Drive)Milepost No. 231.16 (Husker Highway)55
U.S. Highway 281 Milepost No. 67.6 (Husker
Highway)
Milepost No. 68.1 (south intersection with
Webb Road)55
U.S. Highway 281 Milepost No.68.1 (south intersection
with Webb Road)
Milepost 68.9 (UPRR and Old Hwy 30
Overpass)50
U.S. Highway 281 Milepost No. 68.9 (UPRR and
Old Hwy 30 Overpass)Milepost No. 72 (NE Highway 2)45
U.S. Highway 281 Approximately 875 feet west of north
Webb Road intersection (city limits) North Webb Road intersection (city limits)55
U.S. Highway 281 Approximately 2,440 feet west of
Broadwell Avenue (city limits)Broadwell Avenue (city limits)55
Walnut Street Charles Street First Street 30
Webb Road South Intersection with U.S.
Highway 281 Nebraska Highway 2 (city route)35
Webb Road Nebraska Highway 2 – city route 1,410 feet north of Nebraska
Highway 2 – city route (city limits)40
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STREET FROM TO LIMIT
Webb Road
900 feet south of the north
intersection with U.S. Highway 281
(city limits)
240 feet south 210 feet north of the north
intersection with U.S. Highway 281 (city
limits)
40
White Cloud Road Sky Park Road 2,060 feet east of Sky Park Road
(city limits)50
Wildwood Drive 380 feet west of Elk Drive (west city
limits)
610 feet east of Gold Core Drive (city
limits)45
Wildwood Drive ¼ mile west of Blaine Street (city
limits)Locust Street South 55
OTHER SPEED ZONES:
The speed limit for all alleys within the downtown Congested Parking Area as defined in Section 13-17 of
the Grand Island City Code shall be 10 miles per hour.
BE IT FURTHER RESOLVED, that this resolution supercedes any and all other
resolutions establishing or amending speed limits for the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, October 25, 2016.
Jeremy L. Jensen, Mayor
Attest:
RaNae Edwards, City Clerk
Grand Island Council Session - 10/25/2016 Page 138 / 167
City of Grand Island
Tuesday, October 25, 2016
Council Session
Item I-2
#2016-268 - Consideration of Approving Animal Control Contract
with the Central Nebraska Humane Society
Staff Contact: Stacy Nonhof, Assistant City Attorney
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Council Agenda Memo
From:Stacy R. Nonhof, Assistant City Attorney
Meeting:October 25, 2016
Subject:Animal Control Contract with the Central Nebraska
Humane Society
Presenter(s):Stacy R. Nonhof, Assistant City Attorney
Background
The City of Grand Island has a contract with the Central Nebraska Humane Society
(CNHS) for providing Animal Control and Pet Licensing services for the City. This
contract is set to expire at midnight on October 31, 2016. With the knowledge that the
current contract is about to expire, the City advertised for proposals in July 2016. Only
one proposal, from the Central Nebraska Humane Society, was received.
Discussion
Pursuant to City Code, the proposal of the Central Nebraska Humane Society was
evaluated and contract negotiations were begun. City Administration and the CNHS
have reached a mutual agreement. The CNHS will continue to provide Animal Control
and Pet Licensing services for the City with no interruption of service.
The new contract is a yearly contract with automatic renewals. This contract may be
terminated, or now renewed, upon 90 days notice to the other party. The contract price is
a flat fee of $370,000.00. The CNHS will continue to enforce City Code as it pertains to
animals. The CNHS will continue to license pets but the City will be responsible for
collecting license fees from area veterinarians. The City will now be issuing pet licenses.
Hours of operation and fees were updated to reflect actual needs and costs. The CNHS
will provide annually a complete copy of their audit to the City for the City’s review.
The CNHS will now be required to have just two animal control officers employed full-
time along with only one vehicle being required. The Priority One calls have been
modified to reduce the number of after-hours call-outs. Changes to the Fee Schedule will
be also need to be made to reflect the changes and needs of this contract.
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Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Move to deny
Recommendation
City Administration recommends that the Council approve the contract with the Central
Nebraska Humane Society.
Sample Motion
Move to approve the contract with the Central Nebraska Humane Society.
Grand Island Council Session - 10/25/2016 Page 141 / 167
1
AGREEMENT
THIS AGREEMENT is made on this _____ day of ___________, October, 2009
b2016, by and between the CITY OF GRAND ISLAND, NEBRASKA, a Municipal
Corporation, hereinafter referred to as the “City” and the CENTRAL NEBRASKA
HUMANE SOCIETY, INC., a Non-Profit Corporation, hereinafter referred to as the
“CNHS”.
ARTICLE I. STATEMENT OF PURPOSE
This Agreement will set forth the terms and conditions under which the “CNHS” shall
administer and enforce the ordinances of the City pertaining to animals in accordance
with the parties party’s mutual objectives and principles. This Agreement will address
the sheltering, care, and disposition of such animals. It is agreed that the humane
treatment of animals, protection of the public are the paramount concerns and compliance
with the law areis the primary objectives of enforcement. Education of the public is the
principal tool to be utilized to accomplish the purposes of this Agreeme.
ARTICLE II. TERM OF AGREEMENT
This Agreement shall take effect on November 1, 2016, upon its approval by the City
Council and execution by the Mayor and shall continue in full force and effect for a term
of one year (the “initial term”) unlessuntil earlier terminated by either party. The Upon
expiration of the initial term, this agreement shall of this agreement is for one year and
will be automatically extended for successive terms of one year each commencing on
renew on the following October 1 unless terminated by either party. It is specifically
agreed and understood that either party shall have the right to terminate this Agreement at
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2
any time by giving the other party ninety (90) days written notice in advance of the
termination date. with a increase based on Municipal Price Index and the Consumer Pric
nt.
ARTICLE III. CNHS DUTIES
In the performance of this Agreement, the CNHS shall have the following duties:
A) The CNHS shall furnish, maintain and operate an animal control shelter with
equipment, supplies and facilities to be utilized in connection with the CNHS’s
performance of this Agreement. The CNHS and Cityshall respond and investigate
complaints of violations of Chapter 5 of the Grand Island City Code (hereinafter referred
to as “the Code”) in a professional and efficient manner and shall endeavor to educate
citizens regarding the City’s Animal Ordinances, the humane treatment of animals, and
the reasons for their respective applicable policies and actions in the course of daily
contact with the public..
B) Animal Control shall remain open during all normal business hours of the
CNHS which are hereby defined as Monday through Friday from 10:00 a.m. to 6:00 p.m.,
Saturday from 10:00 a.m. to 5:00 p.m. and Sunday from 1:00 p.m. to 5:00 p.m. excluding
the following holidays as observed by the City of Grand Island:
1) New Year’s Day – January 1
2) Memorial Day – Last Monday in May
3) Independence Day – July 4
4) Labor Day – First Monday in September
5) Veteran’s Day – November 11
6) Thanksgiving Day – Fourth Thursday in November
7) Day after Thanksgiving Day
8) Christmas Day – December 25
For those holidays which shall fall on a weekend, the Animal Control shall also be closed
on the day of observation by the City as well as the holiday itself. Due to lack of
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3
business at the CNHS, Animal Control shall be closed on the following holiday not
observed by the City of Grand Island: Easter Sunday.
C) The CNHS shall maintain its business telephone and records at the animal control
shelter and shall provide all services in the ordinary course of business in a courteous and
efficient manner..
D) The CNHS shall employ at least two (2) full time officers, provide one (1)
vehicle, three (3) night-drop kennels, and employ such additional personnel as is
necessary to fulfill the requirements of this contract and providing services in the
administration and enforcement of the Code pertaining to animals within the city limits of
Grand Island. At least one (1) Animal Control Officer shall be on duty during all
business hours of the CNHS. Animal Control Officer hours shall be the same as the
hours that the CNHS is open for business. An Animal Control Officer shall be on-call for
Priority One calls at all times that the Animal Control Officer is not regularly
scheduled. Priority One calls are detailed in Exhibit “A” to this Contract. The name and
telephone number of said on-call Animal Control Officers shall be maintained with
the Communication Center. The CNHS will notify the City of any changes of scheduled
Animal Control Officer hours at least ten (10) days prior to any change. No reduction in
the number of scheduled hours will be made without the consent of the City..
E) The CNHS will provide employees and equipment on standby for emergency
services such as bite cases, ill/injured animal cases, dangerous or vicious animals as
defined by the Code, picking up and transporting animals that have been confined, and
bite/rabies investigation during normal business hours. Any services provided after hours
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4
will be a separate fee as listed on the City of Grand Island Fee Schedule paid by the
owner of said animal.
F) Animal Control Officers shall investigate, during normal business hours,
complaints concerning violations of the Code and shall take such steps as are necessary to
administer and enforce said ordinances.
G) During business hours, the CNHS shall collect and dispose of all deceased animals
except domestic livestock found upon City streets, alleys, avenues or other property
owned by or controlled by the City weighing seventy-five (75) pounds or less. The
CNHS will coordinate with the City’s Public Works Department, specifically the Streets
Division, for the removal of deceased animals larger than seventy-five (75) pounds or the
CNHS equipment capacity.
H) During regular business hours, the CNHS shall collect and remove domestic
animals and other animals under 75 found running at large within the corporate limits of
the City and, at the discretion of the Animal Control Officer, return such animals to their
owners, issue a citation or impound and care for such animals in a humane manner.
I) Upon reasonable advance notice, the City may audit the records of CNHS
regarding animal control.
J) The CNHS shall retain all fees collected from the impounding, boarding,
observation, adoption and redemption or sale of animals found within the corporate limits
of the City. Animals held by the CNHS, in its capacity of Animal Control, at the direction
of the City for a period in excess of twenty (20) calendar days, shall incur a fee of $20.00
per day per animal beginning upon day twenty-one (21), which the CNHS shall bill
monthly to the City, and the Ccity shall remit payment therefore within thirty (30) days
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5
after legal proceedings have been concluded, or surrender of the animal(s) occurs. It is
agreed that this fee will not apply to instances where an animal is being held for rabies
observation.
K) The CNHS shall provide adoption services pursuant to its published policies,
procedures and mission statement, and in compliance with any applicable holding
requirement contained within the Code..
L) Animal Control Officers shall be empowered to issue written citations in
connection with the performance of their duties and refer complaints and requests for
prosecution for violations of the Code to the City Attorney, or their designee.
M) The CNHS shall maintain written policies and procedures with respect to its
performance of this Agreement, a current copy of which shall be maintained on file with
the City Clerk. A current set of written policies and procedures is attached hereto as
Exhibit “B” and made a part hereof by reference. All future amendments to the written
policies and procedures shall be submitted to the Grand Island City Administrator for
his/her comment and input at least thirty (30) days prior to implementation except in
instances of an emergency.
N) The CNHS shall maintain a published list of charges for all of its services and
products; a current copy of which shall be maintained with the City Clerk. A current
copy of charges for services and products is attached hereto as Exhibit “C” and made a
part hereof by reference. All future amendments to the list of charges shall be submitted
to the City Administrator for his/her comment and recommendations at least thirty (30)
days prior to their implementation except in instances of an emergency.
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6
O) The CNHS shall collect all fees in connection with its performance of this
Agreement, and maintain complete financial records concerning its receipts and
expenditures in connection with the performance of this Agreement and shall provide
copies of current financial statements pertaining to Animal Control to the City upon
request, but not less than annually. Upon request, the CNHS will make all of their
financial records concerning the performance of this Agreement available to the City for
review or audit.
P) The CNHS shall file aannual quarterly activity reports with the City
Administrator concerning its activity in connection with its performance of this
Agreement. Specific requirements for the quarterly report are set forth in Exhibit
“D”Attachment A. The CNHS will each year, during the month of May, prepare an
annual report and then present that report to the Grand Island City Council at the
discretion of City Administration.
Q) The CNHS and the City shall maintain for a period of two (2) years, written
records of citizen complaints of a significant nature relating to animals and the operations
of Animal Control within the corporate limits of the City. Copies of complaints shall be
sent to the e Mayor or City Administrator when received at the CNHS. Complaints
received by the City will be reviewed by the City Administrator and brought to the
attention of the CNHS when deemed appropriate.Copies of complaints shall be sent to the
Executive Director or Lead Animal Control Officer when received at “City”.
R) The CNHS shall impound all animals which have bitten or are suspected of biting
any person for the number of days required by the Code and State Statutes in order that
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7
such animal may be observed for rabies. The CNHS shall report all bites to the City
Attorney. Central District Health Department within five (5) days and shall file copies of
any medical reports it receives in connection with suspected bites with the said
department. The Central District Health Department shall be the ultimate responsible
agency for rabies control.
S) The CNHS shall purchase and maintain during the term of this Agreement, or its
renewals, insurance providing the following coverage and shall file certificates of
insurance with the City Clerk:
(1) Employee’s liability and Workmen’s Compensation Insurance if required by
laws of the State of Nebraska.
(2) Automobile public liability and property damage insurance with minimum
limits of $1,000,000 single limit.
(3) Public liability insurance, including premises insurance for the animal shelter,
with minimum limits of $1,000,000 single limit and the City shall be listed as an
additional named insured. Said certificates of insurance shall state that thirty (30)
days written notice shall be given to the City before any policy covered thereby is
changed or canceled.
T) The CNHS agrees to refrain from performing the function of animal control or
performing the duties set forth in this Agreement for any other jurisdiction or political
subdivision until such time as the CNHS has written agreements with such other
entity. The CNHS shall maintain on file with the Grand Island City Clerk current copies
of its written Agreements with other jurisdictions or political subdivisions.
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8
U) The CNHS shall annually deliver to the City a complete copy of the annual
audit/financial review of the CNHS. The CNHS shall deliver this to the City within thirty
(30) days of completion and receipt by the CNHS.
ARTICLE IV. DUTIES OF CITY
In the performance of this Agreement, the City shall have the following duties:
A) The City shall cooperate with the CNHS whenever necessary to aid in the
enforcement and administration of the Code. The City shall designate a member of the
Grand Island City Council to liaison with the Board of Directors of the CNHS in
connection with the duties of this contract., including law enforcement assistance by the
Grand Island Departments; Police Legal and Street Department.
B) The Communication Center will receive telephone calls concerning violations of
the Code at all times. The Animal Control Officer will only respond to after-hours calls if
they are defined as Priority One calls as defined on Exhibit “A”the addendum to this
Agreement.
C) During the term of this Agreement, the City shall pay to the CNHS the amounts
authorized by the Mayor and City Council as shown in its adopted budgeted statements
and annual appropriation ordinances. The total contract price In addition to the fees and
charges to be retained by CNHS as provided in Article III above, for the year beginning
November 1, 2016, is CNHS shall receive from City as compensation for the services
provided herein an annual fee of $349,501.64 370,000.00 (the “base rate”) that will be
paid paid annually in twelve (12) equal monthly installments of $29,125.14 30,833.33
beginning in November 2016 and continuing through September 30, 2017. The contract
price For the renewal term beginning October 1, 2017, and will be increased pursuant
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9
each succeeding term thereafter the base rate will be negotiated. to the Consumer Price
Index found at Table 13A CPI for Urban Consumers Midwest size/class B/C.
D) The City shall inform the CNHS of any revisions or amendments to the Code.
E) During the period that this Agreement is in effect, the City and the CNHS shall
conduct meetings a minimum of two (2) times per year for the purpose of reviewing the
performance of the CNHS in connection with the Agreement. For the purposes of such
meetings, the representatives shall be the Executive Director of the CNHS (or his/her
designee) and the City Administrator (or his/her designee). The meetings will be set at
the discretion of the City.
F) The annual pet license fees shall be approved by theMayor and City Council. All
other fees and charges in connection with the performance of this Agreement shall be
established by the City subject to comment and input by the CNHS as set forth herein
except in instances of an emergency.
G) The City shall make available to the CNHS Fleet Services of the City of Grand
Island for servicing of the required vehicle. The CNHS shall be responsible for payment
of the cost of those services to Fleet Services, inclusive of the cost of fuel purchased.
H) The City shall be responsible for the issuance of all pet licenses pursuant to City
Code.
ARTICLE V. CHOICE OF LAWS
This Agreement shall be construed to be in accordance with the Grand Island City Code
and the laws of the State of Nebraska.
ARTICLE VI. INDEMNIFICATION
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10
The CNHS will indemnify and hold harmless the City from all demands, claims, causes
of action or judgments, and from all expenses that may be incurred in investigating or
resisting the same, arising from, or growing out of, any act or neglect of the CNHS, its
contractors, agents or servants in connection with the operation of the shelter or in the
performance of related duties.
ARTICLE VII. ASSIGNMENT
The CNHS shall not assign its rights under this Agreement without the express prior
written consent of the City.
ARTICLE VIII. INDEPENDENCE OF THE CNHS
During the term of this agreement, the CNHS, its officers, employees, agents, and
volunteers, shall act in an independent capacity and not as officers, employees, or
volunteers of the City.
ARTICLE IX. EQUAL EMPLOYMENT AND NON-DISCRIMINATION
The CNHS is an Equal Opportunity Employer. It is the intent of the CNHS to provide
equal employment opportunity in its employment practices for all persons and will not
discriminate on the basis of race, color religion, sex, sexual orientation, age or national
origin, or against any qualified handicapped/disable individual
ARTICLE X. AGREEMENT
This Agreement constitutes the entire agreement between the CNHS and the City
notwithstanding any other oral agreements or understandings to the contrary and may be
amended only in writing, approved and executed as required by law.
CITY OF GRAND ISLAND, NEBRASKA,
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11
By: _______________________
Jeremy Jensen, Mayor Date
Attest:
RaNae Edwards, City Clerk
The agreement is in due form according to law and is hereby approved.
_______________________
Stacy R. Nonhof, Asst. City Attorney Date
CENTRAL NEBRASKA HUMANE SOCIETY, INC.,
A Non-Profit Corporation
By: ________________________________________ ______________________ Date
Attest: ______________________________________
APPROVED IN FORM
CENTRAL DISTRICT HEALTH DEPARTMENT
By: ________________________________________ ______________________
Date
Attest: ______________________________________
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12
Approved by Resolution 20169-_____________
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13
EXHIBIT A
PRIORITY ONE CALLS – RESPONSE IS 24/7
AGENCY ASSISTANCE: A request for or by police, sheriff, state patrol, fire or health
department, etc.
- Dispatch Action and Information Needed: From the agency requesting Animal
Control will respond to Priority One calls.
1. Name of department requesting assistance
2. Type of assistance required
3. Address where assistance required
4. Name of contact at site
5. Other pertinent information for animal control officer, i.e., hazardous
material, specific equipment needed, warrant, etc.
- Will only be utilized for situations such as car accidents with animals involved,
fires to homes of animals or other instances when the animal’s safety is at risk.
- Not to be used for situations such as the execution of an arrest or search warrant
where the animal is not in immediate danger, i.e., the animal can safely be left at
the residence overnight.
- Call Animal Control Officer’s work cell phone first – names and phone numbers
to be provided to GIEC
INJURED ANIMAL: All animals can bite when in pain – do not try to move the animal
unless necessary. If the caller is the owner of the injured animal, have them call their
veterinarian. Animal control officers SHOULD NOT transport the animal. IF
transportation is requested (911 please do not suggest this) and only if necessary, the
animal control officer will transport for a $200.00 fee. If the injury is caused by illegal
action, i.e., shooting, trapping, poisoning, or fighting, have the witnesses remain at the
scene or get names and addresses of witnesses.
- Dispatch Action: Animal control will respond to injured animal calls after hours
only if the owner of the animal cannot be located or is physically unable to take
responsibility for the animal. Any response by the CNHS will be billed to the
owner of the animal at the rate listed above.
- Information Needed:
1. Location of animal.
2. Type and description of animal.
3. Name and address of owner.
4. Cause and extent of the injury (if illegal action cause injury, notify police,
sheriff or state patrol).
5. Is the animal suffering?
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14
6. Is the animal causing a traffic problem (if so, notify police, sheriff or state
patrol)?
7. Name and address of caller.
8. Name and address of witnesses.
- Directions to be given to Caller: DO NOT try to move the animal unless
absolutely necessary. Be careful not to be bitten.
- Call Animal Control Officers work cell phone first – names and phone numbers to
be provided to GIEC.
BITES: Labeled Priority One for Animal Control to ensure the public’s safety and
health. Please Note: Medical attention is very important – washing the injury can limit
the infection potential. Required medical attention is contacting a family physician.
Minor wounds should be washed with soap and water for five (5) minutes.
- Dispatch Action: Animal Control Officers will respond to ALL bite calls at ALL
times.
- Information Needed:
1. Did the bite break the skin?
2. Date and time of the bite.
3. Is immediate medical attention needed?
4. Location of the victim.
5. Availability of transportation if needed.
6. Location and description of the animal.
7. Is the animal confined?
8. Name and address of person making the call.
9. Name and address of animal owner.
- Directions to be given to caller:
1. If transportation of the victim is required – call ambulance as animal
control officer can NOT transport the victim.
2. If medical attention is required – contact their family physician. For
minor wounds – wash with soap and water for five (5) minutes.
3. Animal control officer will make contact upon arrival with victim and
witnesses.
POTENTIALLY DANGEROUS AND DANGEROUS ANIMALS: POTENTIALLY
DANGEROUS is defined as any animal that when provoked; 1) inflicts a non-sever
injury on a human or injures a domestic animal either on public or private property, 2)
chases or approaches a person upon streets, sidewalks, or any public grounds in a
menacing fashion or apparent attitude of attack or 3) a specific dog with known
propensity, tendency or disposition to attack when unprovoked, to cause injury, or to
threaten the safety of humans or domestic animals.
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15
DANGEROUS is defined as any animal that, according to the records of the CNHS; 1)
has killed or inflicted severe injury on a human being on public or private property; 2)
has killed a domestic animal without provocation while the animal was off the owner’s
property; or 3) has been previously determined to be a potentially dangerous animal by an
animal control officer and the owner has received notice of such determination and such
animal again aggressively bites, attacks, or endangers the safety of humans or domestic
animals. A dog shall not be defined as a dangerous dog if the threat, any injury that is not
a severe injury or the damage was sustained by a person who at the time, was committing
an willful trespass or any other tort upon the property of the owner of the dog, who was
tormenting, abusing or assaulting the dog, who has, in the past, been observed or reported
to have tormented, abused or assaulted the dog, or who was committing or attempting to
commit a crime.
- Dispatch Action: Animal control officer will respond to these calls at ALL times.
- Information Needed:
1. Location of animal.
2. Description of animal.
3. Is the animal confined?
4. When and where was the animal last seen?
5. Name and address of owner – if known.
6. Reason the caller is suspicious of the animal.
7. Name, address and phone number of the caller.
8. Is the animal on the “Declared List” maintained by the CNHS?
- Directions to give to the caller:
1. Stay away from the animal.
2. Animal control officer will be responding and will need to speak with
them.
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EXHIBIT B
Policies and Procedures of the CNHS
Running at Large (sec. 5-34)
Animal control officers will receive a call from GIEC or the public will call the
Central Nebraska Humane Society and report that an animal(s) are running at
large. The Animal Control Officer when respond to the call. Upon arrival to the
reported location the Officer will search for an animal(s) matching the description
given. When spotted the Officer will pursue and obtain (by any means) any
animal(s) spotted running at large. All animals obtains while running at large will
be impounded at the Central Nebraska Humane Society. The Officer has the legal
rights to search any open property for animal(s), for any amount of time. If said
animal(s) enters fenced yard, officer can enter yard by any means, to obtain
animal(s). Officer cannot assume that the animal(s) have entered owner’s
property.
A) If residents of property are home, officer will make contact with resident after
obtaining animal(s), to ensure animal(s) are not property of resident. If animal(s)
are not property of resident then the officer will impound the animal at the Central
Nebraska Humane Society for a maximum of 72 hours.
B) If animal(s) are property of resident, officer will issue a citation for running at
large, and obtain proof of rabies vaccination and city license. If proof of rabies
vaccination and city license are unavailable the citation will include rabies
vaccination and city license violation charges.
Any interference with said officer while in pursuit of suspected animal(s) will
result in a citation for obstruction.
Local Law Enforcement can be called at any time for assistance of the Animal
Control Officer. If animal is found being extremely aggressive and is unable to
be safely apprehended Local Law Enforcement can be called to handle the
situation by any means possible.
If animal(s) are not found, the Animal Control Officer can speak with the reporter
to obtain accurate description. The officer may also speak with any witnesses that
viewed the animal(s) running at large.
Canine Intake ACO has brought in dog from Running at Large, or Confined 1. Bring in dog into Surrender Room
2. Grab birth card
3. Scan dog for Microchip
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a. If dog has microchip- write down on birth card
b. Look up microchip in PetPoint
c. If not in PetPoint leave note for front desk to call about chip registration
4. Prepare Shots (Distemper Parvo, and Bordetella)
5. Give dog shots
6. Spray dog with frontline
7. Take Picture of dog
8. Check Lost Dog Book
9. Finish filling out Birth Card
10. If known owners (or you found owners through tags, or chip) write on bottom of
birthcard.
11. Locate open ACO canine Kennel on Dry Erase Board
12. Place dog in designated open kennel in ACO canine
13. Fill out ACO Dry erase board with proper info (Name, Breed, Sex, Age, Date
Arrived, Date CNHS property)
14. Place completed Birth Card in Front Desk Basket
Confined Stray (cat or dog)
ACO receives call from GIEC or concerned citizen. Report is made that there is a confined cat/dog.
1. ACO proceeds to reported address
2. ACO retrieves animal and asks if finder can give any information about animal.
3. Returns animal to Shelter
4. Follows Animal intake Procedure
BATS
ACO receives report of Bat inside a home or business during regular business hours.
MUST BE INSIDE HOME OR BUISNESS, WE DO NOT CATCH BATS OUTSIDE.
1. ACO Proceeds to reported address.
2. Grab Net, Coffee can, and flashlight and enter home/business.
3. Search for Bat (usually like to hide in high dark locations), bats will cry (screech)
when item they are clinging to is moved or bumped. You can bump or rattle items
on shelves and listen for the cry.
4. If you find bat clinging to something use coffee can to catch (place coffee can
directly below bat and use lid to gently push bat down into can)
5. If bat is fling use net to trap bat. Swing net through air and catch bat then quickly
(but gently) place net on floor (trapping bat between net and floor) using coffee
can gently move can under net below bat. Using gloved fingers pry bats wings
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from net so bat will fall into coffee can. Leaving can under net use your other
hand to place lid under net and onto the coffee can. DO THIS ALL VERY
GENTLY AS THEY ARE ACTUALLY QUITE FRAGIL.
6. Talk to reporter and determine if Bat was in Bedroom with a sleeping person or in
a home with a disabled person, or as knowingly bitten anyone.
7. If yes to #6 Bat must be taken back to CNHS and euthanized.
a. After euthanized place in plastic zip lock and write date and location
found with permanent marker and place in fridge (NEVER FREEZE).
b. Follow Rabies preparation procedure.
8. If no to #6 Bat can be relocated to the country, try finding somewhere with lots of
trees.
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EXHIBIT C
CHARGES FOR SERVICE
Animal Control claim fees per animal:
First Claim: $25.00
Second Claim: $50.00
Third Claim: $75.00
Fourth Claim: $100.00
Boarding Fee - Impoundment per day until animal claimed: $15.00 plus tax
Boarding Fee- Rabies observation per day for ten (10) day holding period: $17.00
plus tax
Rabies release fee/vet visit/rabies vaccination: $61.00
Surrender in lieu of rabies observation fee: $25.00
Holding fee at direction of City for legal proceedings: $20.00
Traps rental deposit: $50.00 (to be returned if trap returned in good working
order)
Potentially Dangerous animal annual fee: $100.00
After hours injured animal pick-up fee: $200.00
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EXHIBIT D
Animal Control Ticket Tracking Chart
Month and Year
Case Type Total Incidents
Unfounded
Warning Cited
Complied With Citation/ Warning
Referred To City
Attorney
Referred to County
Attorney
Pending
Cites
Notes
Abandoned 0 0 0 0 0 0 0 0
Attack Case 0 0 0 0 0 0 0 0
Bite Case 0 0 0 0 0 0 0 0
City License 0 0 0 0 0 0 0 0
Cruelty or Neglect 0 0 0 0 0 0 0 0
Explain Leash Law 0 0 0 0 0 0 0 0
Livestock 0 0 0 0 0 0 0 0
Pet Excreta 0 0 0 0 0 0 0 0
Rabies Vac Required 0 0 0 0 0 0 0 0
Running at Large 0 0 0 0 0 0 0 0
Welfare
Check 0 0 0 0 0 0 0 0
Totals 0 0 0 0 0 0 0 0
Not Citable Incidents Total Tickets for the Month
Agency Assist 0 Warnings 0
Bat 0 Citations 0
Confined Stray 0 Total 0
Deceased 0
Misc./Fuel 0
Sick/Injured 0
Wildlife 0
Total 0
Total Incidents 0
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Exhibit E
Daily
Money comes in through the front desk and the mail. Daily deposits are required.
Finance Department opens the safe and retrieves the prior day’s business and change to
reconcile.
A. Front Desk: The Front Desk takes cash, checks (which are pre-approved) and
credit cards. At the end of the day, all money taken in is reconciled on a Daily
Cash Record. It is reconciled to the account, i.e. adoptions, claims, boarding,
gift shop, etc. and then to the actual “cash.” See attachment #1. It is put in to
the safe at the end of the day and the Finance Department (FD) double checks
the reconciliation the following day. Bank deposit slips and credit card batch
totals are confirmed and attached to the Daily Cash Record. Creates a deposit
slip using the date of the transactions, enters the information into an Excel
spreadsheet to be reconciled at the end of the week. See attachment #2. The
spreadsheets are also used to reconcile sales tax.
B. Mail comes to the FD and is separated. Any invoices are entered into
Quickbooks (QB) daily. A deposit slip is created for any money received,
entered into the appropri8ate account and printed.
C. FD makes sure that there is $100.00 in change. Makes any necessary change
and delivers it to the front desk. It is also kept in the safe overnight.
D. Any invoices that are due are mailed or paid on-line. A copy of the check stub
is attached and the invoice is filed.
E. All filing cabinet containing cash or sensitive information are locked and kept in
a locked office.
Weekly
A. The money received on a daily basis through the Front Desk are entered into a
“transfer account.” Once a week, using the excel reconciliation the transfer
account is divided into the appropriate accounts. This is where all the money is
sent to the account it belongs from the “transfer account,” including sales tax.
B. Checks are printed weekly to pay bills due the following week. The invoices and
checks go to the Executive Director for approval. Once they are signed, they are
placed in a locked filing cabinet for on-time payments. Generally, this is when
the “cash flow forecast” is prepared.
Bi-weekly
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A. Payroll is prepared. See “Entering and Paying Payroll.”
Monthly and Quarterly
A. Bank accounts are reconciled.
B. Month ending is performed and reconciled to the Balance Sheet. It is sent to the
Board of Directors for approval.
C. Quarterly, reconcile pet licenses to Quickbooks, which matches the Daily Cash
Record and Deposits and submit payment to the city.
Yearly
A. Accounts are reconciled to the Balance Sheet and sent to the Board of Directors
for approval.
B. Provide the Finance Committee with the information necessary to complete the
yearly budget.
C. All necessary documents are sent to the auditor for verification.
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ENTERING AND PAYING PAYROLL
Payroll Process
Timecards
4. Log into timecard system and go through each employee’s timecard to verify all
check ins/outs are accounted for; all times need to be converted to decimal
equivalents (see chart). Watch closely to make sure overtime is accounted for
properly, along with any vacation or sick time. Before finalizing vacation and
sick time, be sure the employee qualifies for this benefit.
5. Anything over 40 hours in a week is OT.
6. For ACOs, go to the On Call Log (in their black storage cabinet) and write
down their calls for the payroll time period. Make sure you note the date and
the duration of time. Add the time to timecards. This is paid at time and a half.
7. Print out timecards and total sheet for all employees.
8. Give the Front Office and Feline department employee time cards to Janet and
the ACO and ACT time cards to Laurie for approval.
Spreadsheet (found in U: drive)
1. After approval, enter all timecard information into the Payroll spreadsheet for
the proper payroll period. Verify the total hours match the total hours of all the
timecards.
2. After verifying all information on the spreadsheet, save it with the name of the
Payroll Period, then print a copy of only Page 1.
Quickbooks
1. Go into the Payroll Center.
2. Open “enter scheduled payroll.”
3. Open “payroll detail.”
4. Enter employee’s hours.
5. Print payroll checks. Use plain paper to print checks that will be direct
deposited. Use check numbers from “On-Line Check Number” list. Add to
numbers to list. Print checks that are not being direct deposited for Laurie’s
signature. (Note: remember to change check numbers.)
6. Print “Client-ready Payroll Report.” It will be used to enter the direct deposit
information.
7. Cut the stubs off the plain paper “checks” and remove stubs from “regular”
checks. Keep with payroll documentation.
8. Distribute checks on Friday following the end of pay period by 10 a.m.
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Bank Deposit
1. Go to www.5pointsbank.com
2. Click on Business tab. Select bank. Ender Access ID and click to log-in.
3. Enter password (include access code) and click to log-in.
4. Under Funds Management, choose Web ACH.
5. Click on File.
6. Click Open and find your .ach file in the payroll folder on the U: drive.
(Remember which file you are using.)
7. Enter the effective date and new payroll information. You will be entering over
the prior entry.
8. After entering, go to view and verify that debits and credits balance to zero.
9. Print page.
10. Save as a NACHA file. (This will have the .ach extension.)
11. Click on File and Close. Then click on File and Exit.
You have created the payroll file and are now going to transfer the funds from our
account to the employee’s account.
1. Under Funds Management, go to Transfer list.
2. Click on the transfer file for your payroll. Use #1, the second file should be used
for add-ons.
3. Enter the amount of debit and credit from the page that you printed. Obviously,
the debit and credit are equal.
4. Select the browse button to locate your payroll file on the U: drive.
5. Open the file that is your payroll file with the .ach extension.
6. Click submit. The upload process may take a few seconds.
7. After receiving a Confirmation Number, print page.
8. As a double check, under Funds Management, click on Transfer Issued to see that
file was sent and approved.
9. Keep all documentation and file.
Notes: Transaction codes:
27 = Withdrawal from Checking 22 = Deposit to Checking
32 = Deposit to Savings 37 = Withdrawal from Savings
^^^^Also, after doing the first payroll of the month, it is a good time to take care of the
ACH Donation withdrawals for the following month.^^^^
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Approved as to Form ¤ ___________
October 21, 2016 ¤ City Attorney
R E S O L U T I O N 2016-268
WHEREAS, the City of Grand Island invited Requests for Proposals for Animal
Control and Pet Licensing, a copy of which is on file with the City Administrator’s office; and
WHEREAS, on July 27, 2016, proposals were received, opened and reviewed,
and evaluated; and
WHEREAS, the Central Nebraska Humane Society submitted a bid in accordance
with the terms of the Request for Proposals, and plans and specifications and all other statutory
requirements contained therein; and
WHEREAS, the proposal of the Central Nebraska Humane Society, meets all of
the requirements for Animal Control and Pet Licensing; and
WHERAS, negotiations between the City of Grand Island and the Central
Nebraska Humane Society were had; and
WHEREAS, the City of Grand Island and the Central Nebraska Humane Society
came to a mutual agreement; and
WHEREAS, the term of the contract will be yearly with automatic renewals
unless terminated by either party; and
WHEREAS, the contract will be a flat fee of $370,000.00 beginning November 1,
2016.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the contract with the Central Nebraska
Humane Society, in the amount of $370,000.00for Animal Control and Pet Licensing, is hereby
approved, and that the Mayor is authorized to sign the Contract on behalf of the City of Grand
Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, October 25, 2016.
_______________________________________
Jeremy L. Jensen, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 10/25/2016 Page 166 / 167
City of Grand Island
Tuesday, October 25, 2016
Council Session
Item J-1
Approving Payment of Claims for the Period of October 12, 2016
through October 25, 2016
The Claims for the period of October 12, 2016 through October 25, 2016 for a total amount of
$4,261,132.97. A MOTION is in order.
Staff Contact: Renae Griffiths
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