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10-11-2016 City Council Regular Meeting Packet City of Grand Island Tuesday, October 11, 2016 Council Session Packet City Council: Linna Dee Donaldson Michelle Fitzke Chuck Haase Julie Hehnke Jeremy Jones Vaughn Minton Mitchell Nickerson Mike Paulick Roger Steele Mark Stelk Mayor: Jeremy L. Jensen City Administrator: Marlan Ferguson City Clerk: RaNae Edwards 7:00 PM Council Chambers - City Hall 100 East 1st Street Grand Island Council Session - 10/11/2016 Page 1 / 173 City of Grand Island Tuesday, October 11, 2016 Call to Order This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state law. The City Council may vote to go into Closed Session on any agenda item as allowed by state law. Invocation - Pastor Todd Bowen, Grace Covenant Church, 418 West 12th Street Pledge of Allegiance Roll Call A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. Grand Island Council Session - 10/11/2016 Page 2 / 173 City of Grand Island Tuesday, October 11, 2016 Council Session Item E-1 Public Hearing on Acquisition of Utility Easement - 3700 Block of West Capital Avenue - TS12 Phase II, LLC Council action will take place under Resolutions item G-6. Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 10/11/2016 Page 3 / 173 Council Agenda Memo From:Tim Luchsinger, Utilities Director Stacy Nonhof, Assistant City Attorney Meeting:October 11, 2016 Subject:Acquisition of Utility Easement – 3700 Block of West Capital Avenue – TS12 Phase II, LLC Presenter(s):Timothy Luchsinger, Utilities Director Background Nebraska State Law requires that acquisition of property must be approved by City Council. The Utilities Department needs to acquire an easement relative to the property of TS12 Phase II, LLC, located through a part of Lot One (1), Sterling Estates Sixth Subdivision, in the City of Grand Island, Hall County, Nebraska (on the south side of Capital Avenue and West of Highway 281 – 3700 block of West Capital Avenue), in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. Discussion The Sterling Estates Sixth Subdivision is part of an apartment complex currently under development. In order to provide the electrical service for the westerly building, high voltage power lines and related equipment need to be placed on the Grantor’s property. The new easement is located in the northwest corner of the tract and will allow the Utilities Department to install, access, operate and maintain the electric infrastructure. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Make a motion to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the resolution for the acquisition of the easement for one dollar ($1.00). Grand Island Council Session - 10/11/2016 Page 4 / 173 Sample Motion Motion to approve acquisition of the Utility Easement. Grand Island Council Session - 10/11/2016 Page 5 / 173 Grand Island Council Session - 10/11/2016 Page 6 / 173 City of Grand Island Tuesday, October 11, 2016 Council Session Item E-2 Public Hearing on Acquisition of Utility Easement - West Side of West Park Plaza Mobile Home Park - West Park Plaza Mobile Home Park, LLC Council action will take place under Resolutions item G-7. Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 10/11/2016 Page 7 / 173 Council Agenda Memo From:Tim Luchsinger, Utilities Director Stacy Nonhof, Assistant City Attorney Meeting:October 11, 2016 Subject:Acquisition of Utility Easement – West side of West Park Plaza Mobile Home Park – West Park Plaza Mobile Home Park, LLC Presenter(s):Timothy Luchsinger, Utilities Director Background Nebraska State Law requires that acquisition of property must be approved by City Council. The Utilities Department needs to acquire an easement relative to the property of West Park Plaza Mobile Home Park, LLC, located through a part of the Southeast Quarter (SE ¼), Section Twenty Seven (27), Township Eleven (11) North, Range Ten (10) West of the 6th PM, Grand Island, Hall County, Nebraska (along the west side of West Lane), in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. Discussion The West Park Plaza Mobile Home Park is in the process of upgrading the mobile homes along the west side of West Lane. In order to serve the development’s increased electrical load, new transformers and high voltage underground power lines need to be placed on the Grantor’s property. The easement will allow the Utilities Department to install, access, operate and maintain the electric infrastructure. The centerline of the easement will be along the westerly edge of the existing roadway. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Make a motion to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4. Take no action on the issue Grand Island Council Session - 10/11/2016 Page 8 / 173 Recommendation City Administration recommends that the Council approve the resolution for the acquisition of the easement for one dollar ($1.00). Sample Motion Motion to approve acquisition of the Utility Easement. Grand Island Council Session - 10/11/2016 Page 9 / 173 Grand Island Council Session - 10/11/2016 Page 10 / 173 City of Grand Island Tuesday, October 11, 2016 Council Session Item F-1 #9607 - Consideration of Vacation of Public Right-of-Way in Summerfield Estates 5th Subdivision - 3819 & 3820 Warbler Road Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 10/11/2016 Page 11 / 173 Council Agenda Memo From:Terry Brown PE, Assistant Public Works Director Meeting:October 11, 2016 Subject:Consideration of Vacation of Public Right-of-Way in Summerfield Estates 5th Subdivision – 3819 & 3820 Warbler Road Presenter(s):John Collins PE, Public Works Director Background Public right-of-way was dedicated to the City of Grand Island by Little B’s Corporation on June 11, 2013 and filed with Hall County Register of Deeds as Instrument No. 201304659. Discussion The new property owner is requesting vacation of such right-of-way as development of this area has changed. The additional right-of-way is longer needed to allow for a cul-de- sac radius. A sketch is attached to detail the proposed vacations. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve vacating Montana Avenue and Utility/Drainage easements; west of North Road, South of Nebraska Highway 2 as requested. Sample Motion Move to approve the ordinance. Grand Island Council Session - 10/11/2016 Page 12 / 173 Approved as to Form ¤ ___________ October 7, 2016 ¤ City Attorney ORDINANCE NO. 9607 An ordinance to vacate existing right of way and to provide for filing this ordinance in the office of the Register of Deeds of Hall County; and to provide for publication and the effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. That existing right of way within Summerfield Estates 5th Subdivision, more particularly described as follows: A TRACT OF LAND CONSISTING OF PART OF LOT 6, BLOCK 1 OF SUMMERFIELD ESTATES 5TH SUBDIVISION, LOCATED IN THE WEST HALF OF THE SOUTHWEST QUARTER (W ½, SW ¼) OF SECTION 12, TOWNSHIP 11 NORTH, RANGE 10 WEST OF THE 6TH P.M., CITY OF GRAND ISLAND, HALL COUNTY, NEBRASKA AND MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHEAST CORNER OF SAID LOT 6, SAID POINT ALSO BEING ON THE NORTH RIGHT-OF-WAY (R.O.W.) LINE OF WARBLER ROAD AND THE POINT OF BEGINNING; THENCE ON AN ASSUMED BEARING OF N89 51’51”W ALONG SAID NORTH R.O.W. LINE A DISTANCE OF 37.08 FEET; THENCE DEPARTING SAID NORTH R.O.W. LINE AROUND A CURVE IN A COUNTER CLOCKWISE DIRECTION HAVING A DELTA ANGLE OF 34 27’31”, AN ARC LENGTH OF 21.05 FEET, A RADIUS OF 35.00 FEET AND A CHORD BEARING N72 54’24”E FOR A DISTANCE OF 20.73 TO A POINT OF REVERSE CURVATURE; THENCE AROUND A CURVE IN A CLOCKWISE DIRECTION HAVING A DELTA ANGLE OF 18 19’43”, AN ARC LENGTH OF 19.19 FEET, A RADIUS OF 60.00 FEET AND A CHORD BEARING N64 50’30”E FOR A DISTANCE OF 19.11 FEET TO A POINT ON THE EAST LINE OF SAID LOT 6; THENCE S00 08’09”W ALONG SAID EAST LINE A DISTANCE OF 14.31 FEET TO THE POINT OF BEGINNING. SAID TRACT CONTAINS 225.44 SQUARE FEET MORE OR LESS. AND, • THIS SPACE RESERVED FOR REGISTER OF DEEDS • Grand Island Council Session - 10/11/2016 Page 13 / 173 ORDINANCE NO. 9607 (Cont.) - 2 - A TRACT OF LAND CONSISTING OF PART OF LOT 8, BLOCK 2 OF SUMMERFIELD ESTATES 5TH SUBDIVISION, LOCATED IN THE WEST HALF OF THE SOUTHWEST QUARTER (W ½, SW ¼) OF SECTION 12, TOWNSHIP 11 NORTH, RANGE 10 WEST OF THE 6TH P.M., CITY OF GRAND ISLAND, HALL COUNTY, NEBRASKA AND MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHWEST CORNER OF SAID LOT 8, SAID POINT ALSO BEING THE POINT OF BEGINNING; THENCE ON AN ASSUMED BEARING OF S00 08’09”W ALONG THE EAST LINE OF SAID LOT 8 A DISTANCE OF 30.00 FEET; THENCE AROUND A CURVE IN A COUNTER CLOCKWISE DIRECTION HAVING A DELTA ANGLE OF 90 00’00”, AN ARC LENGTH OF 47.12 FEET, A RADIUS OF 30.00 FEET AND A CHORD BEARING N44 51’51”W FOR A DISTANCE OF 42.43 FEET TO A POINT ON THE NORTH LINE OF SAID LOT 8, SAID LINE ALSO BEING THE SOUTH RIGHT-OF-WAY (R.O.W.) LINE OF WARBLER ROAD; THENCE S89 51’51”E ALONG SAID SOUTH R.O.W. LINE A DISTANCE OF 30.00 FEET TO THE POINT OF BEGINNING. SAID TRACT CONTAINS 193.14 SQUARE FEET MORE OR LESS. SECTION 2. The title to the property vacated by Section 1 of this Ordinance shall revert to the abutting properties. SECTION 3. This ordinance is directed to be filed in the office of the Register of Deeds of Hall County, Nebraska. SECTION 4. This ordinance shall be in force and take effect from and after its passage and publication, without the plate, within fifteen days in one issue of the Grand Island Independent as provided by law. Enacted: October 11, 2016. ____________________________________ Jeremy L. Jensen, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/11/2016 Page 14 / 173 Grand Island Council Session - 10/11/2016 Page 15 / 173 City of Grand Island Tuesday, October 11, 2016 Council Session Item F-2 #9608 - Consideration of Amending the Salary Ordinance Staff Contact: Aaron Schmid, Human Resources Director Grand Island Council Session - 10/11/2016 Page 16 / 173 Council Agenda Memo From:Aaron Schmid, Human Resources Director Meeting:October 11, 2016 Subject:Salary Ordinance Presenter(s):Aaron Schmid, Human Resources Director Background The salary ordinance for employees of the City of Grand Island comes before Council when changes are necessary. The following explains the changes to the salary ordinance. Discussion The City Of Grand Island (City) maintains a labor agreement with the Fraternal Order of Police (FOP) Lodge No. 24. A proposed new labor agreement effective October 1, 2016 through September 30, 2019 was presented to Council on October 11, 2016. The proposed salary ordinance reflects the changes in the new labor agreement. The second proposed change is an adjustment to the Building Department Director position. A review of array data indicated a non-comparable result. The adjustment is based on internal equity between job classifications. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation Grand Island Council Session - 10/11/2016 Page 17 / 173 City Administration recommends that the Council approve Salary Ordinance #9608. Sample Motion Motion to approve Salary Ordinance #9608. Grand Island Council Session - 10/11/2016 Page 18 / 173 Approved as to Form ¤ ___________ ¤ City Attorney ORDINANCE NO. 9608 An ordinance to amend Ordinance 9606 known as the Salary Ordinance which lists the currently occupied classifications of officers and employees of the City of Grand Island, Nebraska and established the ranges of compensation of such officers and employees; to add the position and salary range of Utility Groundman to the IBEW Utilities labor agreemento amend the salary ranges of the employees covered under the FOP labor agreement; to add longevity pay, shift differential, call-back pay and stand-by pay to employees covered under the FOP labor agreement; to amend the salary range of the non-union position of Building Department Director; and to repeal those portions of Ordinance No. 9606 and any parts of other ordinances in conflict herewith; to provide for severability; to provide for the effective date thereof; and to provide for publication of this ordinance in pamphlet form. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. The currently occupied classifications of officers and general employees of the City of Grand Island, and the ranges of compensation (salary and wages, excluding shift differential as provided by Personnel Rules & Regulations) to be paid for such classifications, and the number of hours and work period which certain officers and general employees shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Accountant 24.3126/35.4090 Exempt Accounting Technician – Solid Waste 19.5260/24.4854 40 hrs/week Assistant to the City Administrator 22.9200/32.2648 Exempt Assistant Finance Director 32.9968/47.6559 Exempt Assistant Public Works Director / Manager of Engineering Services 37.7743/54.2593 Exempt Assistant Utilities Director – Engineering/Business Operations 50.8928/72.7995 Exempt Grand Island Council Session - 10/11/2016 Page 19 / 173 ORDINANCE NO. 9608 (Cont.) - 2 - Classification Hourly Pay Range Min/Max Overtime Eligibility Assistant Utilities Director – Production 52.8344/75.1064 Exempt Assistant Utilities Director – Transmission 52.8344//77.2019 Exempt Attorney 31.9363/47.4075 Exempt Biosolids Technician 19.3682/28.7671 40 hrs/week Building Department Director 34.3474/50.2154 37.7821/55.2369 Exempt CADD Operator 21.1060/30.3529 40 hrs/week Cemetery Superintendent 24.2651/35.3204 Exempt City Administrator 69.4139/81.0483 Exempt City Attorney 46.6266/62.8430 Exempt City Clerk 31.1918/41.9708 Exempt Civil Engineer I 30.0101/42.6444 Exempt Civil Engineer II 34.0560/49.0428 Exempt Civil Engineering Manager – Utility PCC 42.4840/56.4371 Exempt Collection System Supervisor 24.4720/35.1373 40 hrs/week Community Service Officer – Part time 16.0216/21.8416 40 hrs/week Custodian – Library, Police 14.2258/20.3715 40 hrs/week Customer Service Representative – Part time 9.8850/13.6081 40 hrs/week Customer Service Team Leader 19.8856//27.2214 Exempt Electric Distribution Superintendent 36.9413//51.1559 Exempt Electric Distribution Supervisor 31.1960//42.9612 40 hrs/week Electric Underground Superintendent 32.8985//45.5663 Exempt Electrical Engineer I 28.4483/41.1268 Exempt Electrical Engineer II 32.9968/47.6559 Exempt Emergency Management Deputy Director 26.7273/38.8064 Exempt Emergency Management Director 38.0388/55.2138 Exempt Engineer I – Public Works 30.9998//44.0430 Exempt Engineer I – WWTP 30.9998/43.6156 Exempt Engineering Technician - WWTP 21.0571/29.0698 40 hrs/week Equipment Operator - Solid Waste 18.2915/26.2408 40 hrs/week Finance Director 43.2640/65.9135 Exempt Finance Operations Supervisor 22.8303/31.8219 Exempt Fire Chief 42.6060/64.1018 Exempt Fire EMS Division Chief 36.1441/51.3723 Exempt Fire Operations Division Chief 36.1441/51.3723 Exempt Grand Island Council Session - 10/11/2016 Page 20 / 173 ORDINANCE NO. 9608 (Cont.) - 3 - Classification Hourly Pay Range Min/Max Overtime Eligibility Fire Prevention Division Chief 35.3704/49.2884 Exempt Fleet Services Shop Foreman 24.0828/35.9580 40 hrs/week GIS Coordinator - PW 28.2416/41.1809 40 hrs/week Golf Course Superintendent 24.8718/35.8958 Exempt Grounds Management Crew Chief – Cemetery 20.9033/30.2816 40 hrs/week Grounds Management Crew Chief – Parks 22.2415/31.8399 40 hrs/week Human Resources Director 38.1420/54.6416 Exempt Human Resources Benefits/Risk Mgmt Coordinator 23.1524/34.2574 40 hrs/week Human Resources Recruiter 23.1524/34.2574 40 hrs/week Human Resources Specialist 23.1524/34.2574 40 hrs/week Information Technology Manager 37.0143/55.8684 Exempt Legal Secretary 20.6847/27.9549 40 hrs/week Librarian I 22.8301/27.6438 Exempt Librarian II 25.4900/31.0018 Exempt Library Assistant I 13.2925/19.2105 40 hrs/week Library Assistant II 16.4269/23.2552 40 hrs/week Library Assistant Director 33.0625/50.6375 Exempt Library Director 41.1416/61.9101 Exempt Library Page 9.4500/13.0367 40 hrs/week Library Secretary 16.3489/22.6524 40 hrs/week Maintenance Worker – Golf 15.9582/24.9970 40 hrs/week Meter Reader Supervisor 22.8303/29.4775 Exempt MPO Program Manager 24.7948//37.2171 Exempt Office Manager – Police Department 19.3355/27.8150 40 hrs/week Parks and Recreation Director 41.3888/62.9729 Exempt Parks Superintendent 30.8275/43.7165 Exempt Payroll Specialist 19.9220/28.1091 40 hrs/week Planning Director 39.3374/59.4009 Exempt Police Captain 36.2358/52.2150 Exempt Police Chief 44.9146/64.1018 Exempt Power Plant Maintenance Supervisor 34.5020/46.6150 Exempt Power Plant Operations Supervisor 36.6273/50.6401 Exempt Power Plant Superintendent – Burdick 41.4575/57.0760 Exempt Power Plant Superintendent – PGS 47.7943/65.7695 Exempt Public Information Officer 27.4354/40.9095 Exempt Grand Island Council Session - 10/11/2016 Page 21 / 173 ORDINANCE NO. 9608 (Cont.) - 4 - Classification Hourly Pay Range Min/Max Overtime Eligibility Public Works Director 44.5283/66.3350 Exempt Public Works Engineer 32.3635/46.7971 Exempt Receptionist 15.7641/24.1323 40 hrs/week Recreation Coordinator 22.8296/32.5196 Exempt Recreation Superintendent 31.4938/47.9823 Exempt Regulatory and Environmental Manager 38.1989/48.9803 Exempt Senior Electrical Engineer 37.4510/52.1496 Exempt Senior Public Safety Dispatcher 19.3681/25.9995 40 hrs/week Senior Utility Secretary 18.7632/24.0633 40 hrs/week Shooting Range Superintendent 27.5615/41.5311 Exempt Solid Waste Division Clerk - Full Time 19.0241/24.0447 40 hrs/week Solid Waste Division Clerk - Part Time 16.9388/21.8338 40 hrs/week Solid Waste Foreman 22.0816/30.8341 40 hrs/week Solid Waste Superintendent 32.1728/47.4535 Exempt Street Superintendent 30.5923/44.6933 Exempt Street Foreman 23.4658/34.1031 40 hrs/week Turf Management Specialist 22.3531/31.6433 40 hrs/week Utilities Director 72.3810/96.4843 Exempt Utility Production Engineer 36.9261/54.4330 Exempt Utility Warehouse Supervisor 26.1175/36.7494 40 hrs/week Victim Assistance Unit Coordinator 15.9750/23.3035 40 hrs/week Victim/Witness Advocate 14.6433/21.3609 40 hrs/week Wastewater Plant Chief Operator 23.4439/32.8585 40 hrs/week Wastewater Plant Engineer 33.6168/49.7621 Exempt Wastewater Plant Operations Engineer 32.4735/47.8596 Exempt Wastewater Plant Maintenance Supervisor 24.9808/35.3205 40 hrs/week Wastewater Plant Regulatory Compliance Manager 32.4759/38.7699 Exempt Water Superintendent 31.0260/45.3774 Exempt Water Supervisor 24.5083/35.6579 40 hrs/week Worker / Seasonal 9.0000/20.0000 Exempt Worker / Seasonal 9.0000/20.0000 40 hrs/week Worker / Temporary 9.0000/20.0000 40 hrs/week Worker / Parks & Recreation Part time 9.0000/20.0000 40 hrs/week Grand Island Council Session - 10/11/2016 Page 22 / 173 ORDINANCE NO. 9608 (Cont.) - 5 - A shift differential of $0.25 per hour shall be added to the base hourly wage for persons in the employee classification Senior Public Safety Dispatcher who work any hours or portion thereof that begins between 3:00 p.m. and 11:00 p.m. Employees who work any hours or portion thereof from 11:00 p.m. to 7:00 a.m. will receive a shift differential of $0.25 per hour. This does not include persons who work the day shift. Shift differential will only be paid for actual hours worked. Paid leave will not qualify for the shift differential pay. SECTION 2. The currently occupied classifications of employees of the City of Grand Island included under the AFSCME labor agreement, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the AFSCME labor agreement shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Equipment Operator – Streets 19.2927/28.5794 40 hrs/week Fleet Services Mechanic 21.5575/31.9391 40 hrs/week Horticulturist 22.0953/32.7942 40 hrs/week Maintenance Worker – Cemetery 18.2409/27.0444 40 hrs/week Maintenance Worker – Parks 17.9931/26.6925 40 hrs/week Maintenance Worker – Streets 17.9849/26.6613 40 hrs/week Senior Equipment Operator – Streets 20.7054/30.7097 40 hrs/week Senior Maintenance Worker – Streets 20.5626/30.4979 40 hrs/week Traffic Signal Technician 20.4204/30.2871 40 hrs/week SECTION 3. The currently occupied classifications of employees of the City of Grand Island included under the IBEW labor agreements, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the IBEW labor agreements shall work prior to overtime eligibility are as follows: Grand Island Council Session - 10/11/2016 Page 23 / 173 ORDINANCE NO. 9608 (Cont.) - 6 - Classification Hourly Pay Range Min/Max Overtime Eligibility Accounting Clerk 17.1747/22.7274 40 hrs/week Cashier 16.1078/21.9496 40 hrs/week Custodian 17.3168/20.4487 40 hrs/week Electric Distribution Crew Chief 33.1338/42.1399 40 hrs/week Electric Underground Crew Chief 33.1338/42.1399 40 hrs/week Engineering Technician I 20.2823/29.0202 40 hrs/week Engineering Technician II 25.0730/34.3783 40 hrs/week Instrument Technician 30.7736/40.6546 40 hrs/week Lineworker Apprentice 22.3011/32.7003 40 hrs/week Lineworker First Class 32.5714/38.5227 40 hrs/week Materials Handler 24.0652/32.2588 40 hrs/week Meter Reader 18.6488/24.3187 40 hrs/week Meter Technician 25.1338/31.0630 40 hrs/week Payroll Clerk 17.1747/22.7274 40 hrs/week Power Dispatcher I 29.1939/40.5910 40 hrs/week Power Dispatcher II 30.6628/42.6266 40 hrs/week Power Plant Maintenance Mechanic 29.7946/37.0998 40 hrs/week Power Plant Operator 32.6470/38.0280 40 hrs/week Senior Accounting Clerk 19.1655/25.1053 40 hrs/week Senior Engineering Technician 32.6595/39.9680 40 hrs/week Senior Materials Handler 29.1633/38.0396 40 hrs/week Senior Meter Reader 22.0869/26.2145 40 hrs/week Senior Power Dispatcher 36.5342/50.1352 40 hrs/week Senior Power Plant Operator 35.7892/45.8804 40 hrs/week Senior Substation Technician 39.6994/41.1455 40 hrs/week Senior Water Maintenance Worker 24.3938/32.1211 40 hrs/week Substation Technician 36.7512/38.2101 40 hrs/week Systems Technician 32.3881/41.1455 40 hrs/week Tree Trim Crew Chief 29.8621/37.0845 40 hrs/week Utility Electrician 28.6586/37.6629 40 hrs/week Utility Groundman 20.0000/28.0000 40 hrs/week Utility Technician 27.7195/38.9914 40 hrs/week Utility Warehouse Clerk 21.5966/26.6451 40 hrs/week Water Maintenance Worker 19.9348/27.5678 40 hrs/week Wireworker I 23.48 81/33.2122 40 hrs/week Grand Island Council Session - 10/11/2016 Page 24 / 173 ORDINANCE NO. 9608 (Cont.) - 7 - Classification Hourly Pay Range Min/Max Overtime Eligibility Wireworker II 32.5714/38.5227 40 hrs/week SECTION 4. The currently occupied classifications of employees of the City of Grand Island included under the FOP labor agreement, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the FOP labor agreement shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Police Officer 20.3647/31.198820.9247/32.0568 Police Sergeant 25.4884/38.274626.1893/3 9.3272 OVERTIME ELIGIBILITY The City has reserved its right to the utilization of the 207(k) FLSA exemption and will implement this as the hours of work effective the first full pay period following the execution of the labor agreement. The pay period for purposes of calculating overtime shall consist of a fourteen (14) day cycle that runs concurrent with the City’s current payroll cycle. For purposes of calculating eligibility for overtime, “hours worked” shall include actual hours worked, vacation, personal leave and holiday hours. Employees shall be eligible for overtime when they exceed their hours scheduled for work in the fourteen (14) day pay cycle with a minimum of eighty (80) hours. There shall also be established for each employee in the bargaining unit a Training and Special Events bank of thirty (30) hours per individual per contract year. Each employee may be scheduled for training or special event duty with a minimum of seven (7) days Grand Island Council Session - 10/11/2016 Page 25 / 173 ORDINANCE NO. 9608 (Cont.) - 8 - notice prior to the commencement of the pay period and the training and special events bank hours may be added to the eighty (80) hour, two (2) week pay period up to eighty-six (86) hours and these hours shall not be eligible for overtime. Training and special events hours worked in excess of eighty-six (86) hours in a two week pay period will be eligible for overtime, but will not be subtracted from the Training and Special Events bank. All work completed after eighty (80) hours in a pay period that is performed for work that is funded by grants from parties outside or other than the City of Grand Island, shall be paid overtime for the time worked after eighty (80) hours, if the time is funded at overtime rates by the grant. Any such grant hours are not deducted from the Training and Special Events bank. SECTION 5. The currently occupied classifications of employees of the City of Grand Island included under the IAFF labor agreement, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the IAFF labor agreement shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Fire Captain 19.9429/27.6524 212 hrs/28 days Firefighter / EMT 15.1020/21.9163 212 hrs/28 days Firefighter / Paramedic 17.0188/24.0361 212 hrs/28 days Life Safety Inspector 22.9354/32.5426 40 hrs/week Shift Commander 24.3197/31.8276 212 hrs/28 days IAFF employees, with the exception of the Life Safety Inspector, will be eligible for overtime pay for hours worked in excess of 212 hours in each 28-day pay period, unless recall or mandatory overtime is required as specified in the IAFF labor agreement. When an employee is assigned as an Apparatus Operator (not including ambulance or service vehicles) for Grand Island Council Session - 10/11/2016 Page 26 / 173 ORDINANCE NO. 9608 (Cont.) - 9 - an entire 24 hour shift, the employee will receive an additional fifty cents ($.50) per hour. SECTION 6. The currently occupied classifications of the employees of the City of Grand Island included under the IBEW-WWTP labor agreement, and the ranges of compensation salary and wages, excluding shift differential as provided by contract, to be paid for such classifications, and the number of hours and work period which certain such employees included under the IBEW-WWTP labor agreement shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Accounting Technician – WWTP 17.4298/24.5254 40 hrs/week Equipment Operator – WWTP 18.0428/25.3881 40 hrs/week Maintenance Mechanic I 18.4488/25.9593 40 hrs/week Maintenance Mechanic II 21.1658/29.7825 40 hrs/week Maintenance Worker – WWTP 18.9035/26.5992 40 hrs/week Wastewater Clerk 14.8892/20.9503 40 hrs/week Wastewater Plant Laboratory Technician 19.8728/27.9629 40 hrs/week Wastewater Plant Operator I 17.6136/24.7844 40 hrs/week Wastewater Plant Operator II 19.6465/27.6448 40 hrs/week Employees covered under the IBEW Wastewater Treatment Plant labor agreement who are regularly scheduled to work swing shift will receive an additional 15 cents ($0.15) per hour; employees who are regularly scheduled to work graveyard shift will receive an additional 25 cents ($0.25) per hour for wages attributable to those shifts. One lead Maintenance Worker covered under the IBEW Wastewater Treatment Plant labor agreement may receive forty dollars ($40) per pay period stipend. SECTION 7. The currently occupied classifications of the employees of the City of Grand Island included under the IBEW-Service/Clerical labor agreement, and the ranges of compensation salary and wages to be paid for such classifications, and the number of hours and Grand Island Council Session - 10/11/2016 Page 27 / 173 ORDINANCE NO. 9608 (Cont.) - 10 - work period which certain such employees included under the IBEW-Service/Clerical labor agreement shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Accounting Technician – Streets 18.4474/24.6252 40 hrs/week Accounts Payable Clerk 17.1226/24.7731 40 hrs/week Administrative Assistant 18.9977/27.2480 40 hrs/week Administrative Assistant - Parks 18.7801/26.6898 40 hrs/week Audio Video Technician 18.9071/26.6730 40 hrs/week Building Inspector 21.7593/30.8738 40 hrs/week Community Development Administrator 20.6968/29.7579 40 hrs/week Community Development Specialist 18.9977/27.2480 40 hrs/week Computer Operator 22.7520/29.9089 40 hrs/week Community Service Officer 16.0216/21.8416 40 hrs/week Computer Programmer 23.6772/34.6995 40 hrs/week Computer Technician 23.4344/30.8067 40 hrs/week Crime Analyst 20.7194/29.4144 40 hrs/week Electrical Inspector 21.7593/30.8738 40 hrs/week Emergency Management Coordinator 18.7801/26.6898 40 hrs/week Engineering Technician – Public Works 21.2585/29.9816 40 hrs/week Evidence Technician 16.5199/24.1747 40 hrs/week Finance Secretary 16.8826/23.9929 40 hrs/week GIS Coordinator 26.5496/37.2543 40 hrs/week Maintenance Worker I – Building, Library 16.4879/22.3139 40 hrs/week Maintenance Worker II – Building, Police 17.3754/23.5542 40 hrs/week Planning Technician 23.2256/32.6774 40/hrs/week Plans Examiner 22.5088/31.9374 40 hrs/week Plumbing Inspector 21.7593/30.8738 40 hrs/week Police Records Clerk – Full Time 15.1442/21.0800 40 hrs/week Public Safety Dispatcher 16.5289/24.1441 40 hrs/week Shooting Range Operator 22.8260/30.9411 40 hrs/week Stormwater Program Manager 21.5743/30.4270 40 hrs/week Utility Secretary 16.8826/23.9929 40 hrs/week Grand Island Council Session - 10/11/2016 Page 28 / 173 ORDINANCE NO. 9608 (Cont.) - 11 - A shift differential of $0.15 per hour shall be added to the base hourly wage for persons in the employee classification Public Safety Dispatcher who work any hours or a portion thereof between 3:00 p.m. and 11:00 p.m. Employees who work any hours or portion thereof from 11:00 p.m. to 7:00 a.m. will receive a shift differential of $0.25 per hour. This does not include persons who work the day shift. Shift differential will only be paid for actual hours worked. Paid leave will not qualify for the shift differential pay. A shift differential of $0.25 per hour shall be added to the base hourly wage for persons who work rotating shifts covered by the IBEW Utilities labor agreement in the employee classifications of Power Dispatcher I, Power Dispatcher II, Power Plant Operator, Senior Power Dispatcher and Senior Power Plant Operator. Effective the first full pay period in January 2017, all employees covered under the FOP labor agreement and are regularly assigned to a shift whose majority of hours occur between 1800 hours and 0600 hours, shall be paid an additional thirty-five cents ($0.35) per hour. SECTION 8. The classification of employees included under labor agreements with the City of Grand Island, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees shall work prior to overtime eligibility are as stated above. All employees covered by the IAFF labor agreement, except Life Safety Inspector, will be credited five hundred twenty-five dollars ($525) annual credit to be used for the purchase of the uniform item purchases as needed. New hires will receive four hundred dollars ($400) credit for the purchase of initial uniforms. After probation they shall receive an additional five hundred dollars ($500) for the purchase of a Class A uniform or other items as necessary. All employees of the FOP labor agreement shall be paid a clothing and uniform allowance in addition to regular salary at the rate of Three Hundred Twenty-five dollars ($325.00) per pay Grand Island Council Session - 10/11/2016 Page 29 / 173 ORDINANCE NO. 9608 (Cont.) - 12 - periodsemi-annually. If any such employee covered by the FOP labor agreements shall resign, or his or her employment be terminated for any reason whatsoever, the clothing allowance shall be paid on a prorata basis, but no allowance shall be made for a fraction of a month. New employees covered by the IBEW – Utilities labor agreement who are required to wear full fire retardant (FR) clothing will be eligible for a one-time reimbursement up to $1,200 to purchase or rent required uniforms. All other employees required to wear full FR clothing will be eligible for reimbursement up to $600 annually. The non-union position of Meter Reader Supervisor who are required to wear full fire retardant clothing will be eligible for an annual stipend of $600 to purchase or rent required uniforms. Those employees who are required to wear partial fire retardant clothing will be eligible for an annual stipend of $350. Employees will be reimbursed for said purchases with a receipt showing proof of purchase. Employees covered by the IBEW Service/Clerical labor agreement in the Community Service Officer Full Time position shall be paid a uniform allowance at the rate of $10.00 per pay period. Employees in the non-union Community Service Officer Part Time position shall be paid a prorated uniform allowance based on hours worked, not to exceed $10.00 per pay period. Fire Chief and Fire Division Chiefs shall be paid a clothing allowance of $484.08 per year, divided into 24 pay periods. Police Chief and Police Captains shall be paid a clothing allowance of $650.00 per year, divided into 26 pay periods. Non-union employees and employees covered by the FOP labor agreement, the IAFF labor agreement, the IBEW Utilities, Finance, Service/Clerical and Wastewater Treatment Plant labor agreements may receive an annual stipend not to exceed $1,500 for bilingual pay. Employees covered by the AFSCME labor agreement shall be granted a meal allowance of $4.50 if they are required to work two (2) hours overtime consecutively with their Grand Island Council Session - 10/11/2016 Page 30 / 173 ORDINANCE NO. 9608 (Cont.) - 13 - normal working hours during an emergency situation, and if such overtime would normally interfere with and disrupt the employee’s normal meal schedule. Employees covered by the IBEW - Utilities labor agreement shall be allowed a meal allowance for actual cost, or up to $7.00 per meal, if they are required to work two (2) hours overtime consecutively with their normal working hours and if such overtime would normally interfere with and disrupt the employee’s normal meal schedule. Direct supervisors of employees who are covered by labor agreements which allow overtime meal allowance shall be entitled to the same meal allowance benefit. Non-exempt direct supervisors of employees who are covered by labor agreements which allow stand-by pay shall be entitled to the same stand-by pay benefit. Employees covered by the FOP labor agreement who are directed to be on stand- by duty by the Chief of Police or Police Captain shall receive one (1) hour of straight time pay for each eight (8) hours of standby duty or fraction thereof, that occurs between regularly assigned duty shifts. In the event that an employee covered by the FOP labor agreement is called in to work while off duty, the employee shall be paid for a minimum of two (2) hours at one and one-half (1.5) the regular rate of pay and for any additional time worked thereafter. Utilities Department personnel in the IBEW bargaining unit and the classifications of Meter Reader Supervisor, Power Plant Superintendent, Power Plant Supervisor, Electric Distribution Superintendent, Electric Distribution Supervisor, Water Superintendent, Water Supervisor, and Electric Underground Superintendent shall be eligible to participate in a voluntary uniform program providing an allowance up to $18.00 per month. When protective clothing is required for Utilities Department and Wastewater Treatment Plant personnel covered by the IBEW labor agreements and employees covered by the AFSCME labor agreement, except the Fleet Services Division of the Public Works Department, the City shall pay 60% of the actual Grand Island Council Session - 10/11/2016 Page 31 / 173 ORDINANCE NO. 9608 (Cont.) - 14 - cost of providing and cleaning said clothing and the employees 40% of said cost. Full-time Fleet Services personnel shall receive a uniform allowance of $12 biweekly. Public Works Department personnel in the job classifications of Fleet Services Shop Foreman and Fleet Services Mechanic shall receive a tool allowance of $15 biweekly. The City will reimburse 60% of the actual cost of providing up to 2 pairs of steel toe or safety toe boots that meets the ANSI standard per contract year for employees covered by the IBEW Wastewater Treatment Plant labor agreement. SECTION 9. Employees shall be compensated for unused medical leave as follows: (A) All employees covered in the IBEW Utilities labor agreements shall be paid for forty-seven percent (47%) of their accumulated medical leave at the time of their retirement, early retirement, or death, not to exceed four hundred eighty- eight and one third hours (calculated at 47% x 1,039 hours = 488.33 hours), the rate of compensation to be based on the employee’s salary at the time of retirement or death. Employees covered in the IAFF labor agreement, with the exception of Life Safety Inspector, shall have a contribution to a VEBA made on their behalf in lieu of payment for thirty-eight percent (38%) of their accumulated medical leave at the time of their retirement, not to exceed five hundred ninety- eight and eighty-eight hundredths hours (calculated at 38% x 1,576 hours = 598.88 hours). The Life Safety Inspector shall have a contribution to a VEBA made on their behalf in lieu of payment for fifty percent (50%) of their accumulated medical leave at the time of their retirement, not to exceed five hundred forty-two hours (calculated at 50% x 1,084 = 542). The amount of contribution will be based upon the employee’s salary at the time of retirement. Grand Island Council Session - 10/11/2016 Page 32 / 173 ORDINANCE NO. 9608 (Cont.) - 15 - Employees covered by the IBEW Service/Clerical, IBEW Finance, and IBEW Wastewater Treatment Plant labor agreements shall have a contribution to a VEBA made on their behalf in lieu of payment for twenty-five percent (25%) of their accumulated medical leave at the time of retirement or death, based on the employee’s salary at the time of retirement not to exceed 334.75 hours (calculated at 25% x 1,339 hours = 334.75 hours.) Non-union employees shall have a contribution to a VEBA made on their behalf in lieu of payment for fifty percent (50%) of their accumulated medical leave at the time of their retirement, not to exceed five hundred forty-two hours (calculated at 50% x 1,084 = 542). The amount of contribution will be based upon the employee’s salary at the time of retirement. Employees hired before October 1, 2014 covered by the AFSCME labor agreement shall be paid thirty-five (35%) of their accumulated medical leave bank at the time of their retirement, based on the employee’s salary at the time of retirement not to exceed four hundred sixty-eight and sixty-five hundredths hours (calculated at 35% x 1339 hours = 468.65 hours). Employees hired on or after October 1, 2014, covered by the AFSCME labor agreement will not receive compensation at retirement for unused medical leave. Employees covered under the FOP labor agreement shall be paid thirty-seven and one-half percent (37.5%) of their accumulated medical leave bank at the time of their retirement, not to exceed four hundred eighty hours (calculated at 37.5% x 1,280 hours = 480 hrs.), based on the employee’s salary at the time of retirement. If death occurs while in the line of duty, employees covered under the FOP labor agreement shall be paid fifty one hundred percent (50100%) of their accumulated Grand Island Council Session - 10/11/2016 Page 33 / 173 ORDINANCE NO. 9608 (Cont.) - 16 - medical leave bank at the time of their death, not to exceed six hundred forty hours (50% x 1,280 hours = 640 hrs.)one thousand two hundred eighty (1,280) hours, based on the employee’s salary at the time of their death. (B) The City Administrator and department heads shall have a contribution made to their VEBA for one-half of their accumulated medical leave, not to exceed 30 days of pay, upon their resignation, the rate of compensation to be based upon the salary at the time of termination. Compensation for unused medical leave at retirement shall be as provided for non-union employees. (C) The death of an employee shall be treated the same as retirement, and payment shall be made to the employee’s beneficiary or estate for one-half of all unused medical leave for non-union employees and as defined in labor agreements for all other employees. SECTION 10. Non-union employees shall have a contribution made on their behalf to their VEBA account in the amount of $30.00 per pay period. Employees represented by the IBEW Service/Clerical, IBEW Wastewater Treatment Plant, and IBEW Finance labor agreements shall have a contribution made on their behalf to the VEBA account of $15 per pay period. Employees represented by the IBEW Utilities labor agreement shall have a contribution made on their behalf to their VEBA account in the amount of $20.00 per pay period. Employees represented by the IAFF labor agreement shall have a contribution made on their behalf to the VEBA account of $10 per pay period. SECTION 11. Effective the first full pay period in October 2016, an employee who is represented by the FOP labor agreement, shall annually receive longevity pay based upon the total length of service with the City. Such pay shall be effective beginning with the first full Grand Island Council Session - 10/11/2016 Page 34 / 173 ORDINANCE NO. 9608 (Cont.) - 17 - pay period following completion of the specified years of service. Payment shall be made on a prorated basis on each regular pay day. The following rate schedule shall apply: ten years (beginning 11th year) - $ 645.50; fifteen years (beginning 16th year) - $ 830.50; 20 years (beginning 21st year) - $1,032.50; twenty-five years (beginning 26th year) - $1,247.50. SECTION 12. The validity of any section, subsection, sentence, clause, or phrase of this ordinance shall not affect the validity or enforceability of any other section, subsection, sentence, clause, or phrase thereof. SECTION 1213.The adjustments identified herein shall be effective on the date of passage and publication in pamphlet form in one issue of the Grand Island Independent as provided by law effective retroactive to October 3, 2016. SECTION 1314. Those portions of Ordinance No. 9606 and all other parts of ordinances in conflict herewith be, and the same are, hereby repealed. Enacted: ____________________________________ Jeremy L. Jensen, Mayor Attest:________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/11/2016 Page 35 / 173 City of Grand Island Tuesday, October 11, 2016 Council Session Item G-1 Approving Minutes of September 27, 2016 City Council Regular Meeting Staff Contact: RaNae Edwards Grand Island Council Session - 10/11/2016 Page 36 / 173 CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING September 27, 2016 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on September 27, 2016. Notice of the meeting was given in The Grand Island Independent on September 21, 2016. Mayor Jeremy L. Jensen called the meeting to order at 7:00 p.m. The following City Council members were present: Mitch Nickerson, Mark Stelk, Jeremy Jones, Chuck Haase, Linna Dee Donaldson, Michelle Fitzke, Vaughn Minton, Roger Steele, and Mike Paulick. Councilmember Julie Hehnke was absent. The following City Officials were present: City Clerk RaNae Edwards, Finance Director Renae Griffiths, City Attorney Jerry Janulewicz, and Public Works Director John Collins. City Administrator Marlan Ferguson was absent. Mayor Jensen introduced Community Youth Council member Olivia Kalvoda and board member Lauren Cantrell. INVOCATION was given by Steve Johnson, New Life Community Church, 301 West 2nd Street followed by the PLEDGE OF ALLEGIANCE. Mayor Jensen presented a certificate of appreciation to Tracy Overstreet and thanked her for her 25 years of service with the Grand Island Independent in covering government news. Ms. Overstreet stated she was leaving the Independent to come work for the City of Grand Island Regional Planning Department. PUBLIC HEARINGS: Public Hearing on Request from Franco Entertainment, LLC dba The Brick House, 115-117 West 3rd Street for a Class “I” Liquor License. City Clerk RaNae Edwards reported that an application for a Class “I” Liquor License had been received from Franco Entertainment, LLC dba The Brick House, 115-117 West 3rd Street. Ms. Edwards presented the following exhibits for the record: application submitted to the Liquor Control Commission and received by the City on August 31, 2016; notice to the general public of date, time, and place of hearing published on September 17, 2016; notice to the applicant of date, time, and place of hearing mailed on August 31, 2016; along with Chapter 4 of the City Code. Staff recommended approval contingent upon final inspections. Building Department Director Craig Lewis commented on the inspections and recommended support with the condition that the kitchen remodel take place within 6 months. Mark Porto, 308 North Locust Street #501, attorney for the applicant spoke in support. No further public testimony was heard. Public Hearing on Request from Simbert, LLC dba Peacock Lounge, 2430 Broadwell Avenue for a Class “C” Liquor License. City Clerk RaNae Edwards reported that an application for a Class “C” Liquor License had been received from Simbert, LLC dba Peacock Lounge, 2430 Broadwell Avenue. Ms. Edwards presented the following exhibits for the record: application submitted to the Liquor Control Commission and received by the City on September 1, 2016; Grand Island Council Session - 10/11/2016 Page 37 / 173 Page 2, City Council Regular Meeting, September 27, 2016 notice to the general public of date, time, and place of hearing published on September 17, 2016; notice to the applicant of date, time, and place of hearing mailed on September 1, 2016; along with Chapter 4 of the City Code. Staff recommended approval contingent upon final inspections and completion of a state approved alcohol server/seller training program. Mitchell Stehlik, 724 West Koenig Street, attorney for the applicant spoke in support. No further public testimony was heard. Public Hearing on Request from YZ GYZS, LLC dba The Filling Station, 217 E. Stolley Park Road, Suite N for a Catering Designation to Class “C-113025” Liquor License. City Clerk RaNae Edwards reported that an application for a catering designation to Class “C-113025” Liquor License had been received from YZ GYZ, LLC dba The Filling Station, 217 E. Stolley Park Road, Suite N. Ms. Edwards presented the following exhibits for the record: application submitted to the Liquor Control Commission and received by the City on September 1, 2016; notice to the general public of date, time, and place of hearing published on September 17, 2016; notice to the applicant of date, time, and place of hearing mailed on September 1, 2016; along with Chapter 4 of the City Code. Staff recommended approval. James Rayburn, Gibbon, Nebraska, part-owner spoke in support. No further public testimony was heard. CONSENT AGENDA: Motion by Donaldson, second by Fitzke to approve the Consent Agenda. Upon roll call vote, all voted aye. Motion adopted. Approving Minutes of September 13, 2016 City Council Regular Meeting. Approving Minutes for September 20, 2016 City Council Study Session. Approving Re-appointments of Gail Yenny, Ray O’Connor, and Tom O’Neill and Appointment of Mike Schuster to the Citizens Advisory Review Committee Board. Approving Garbage Permits for Heartland Disposal and Mid-Nebraska Disposal, Inc. and Refuse Permits for Full Circle Rolloffs and O’Neill Transportation and Equipment LLC. #2016-224 - Approving Request from Simbert, LLC dba Peacock Lounge, 2430 Broadwell Avenue for a Class “C” Liquor License and Liquor Manager Designation for Guadalupe Valderaz, 240 North Waldo Avenue. #2016-225 - Approving Request from YZ GYZ, LLC dba The Filling Station, 217 E. Stolley Park Road, Suite N for a Catering Designation to Class “C-113025” Liquor License. #2016-226 - Approving Final Plat and Subdivision Agreement for Caldwell Subdivision. It was noted that Ken Caldwell, owner, had submitted the Final Plat and Subdivision Agreement for Caldwell Subdivision located south of Seedling Mike Road and east of Shady Bend Road for the purpose of creating 2 lots consisting of .160 acres. #2016-227 - Approving Certificate of Final Completion for Faidley Avenue Paving Improvements; Project No. 2014-P-1 & Water Improvements; Project No. 2014-W-14 with The Diamond Engineering Company of Grand Island, Nebraska. Grand Island Council Session - 10/11/2016 Page 38 / 173 Page 3, City Council Regular Meeting, September 27, 2016 #2016-228 - Approving Certificate of Final Completion for South Blaine Street Bridge Replacements; Project No. 2014-B-1 with The Diamond Engineering Company of Grand Island, Nebraska. #2016-229 - Approving Continuation of Sanitary Sewer District No. 539; North Webb Road and 13th Street. #2016-230 - Approving Promissory Note for Hall County Sanitary Sewer Improvement District No. 2; Sanitary Sewer Improvements – 2014. #2016-231 - Approving HDR Engineering, Inc. of Omaha, Nebraska as the Sole Source to Provide the PGS 2016 CCR Program Documentation and Sampling Requirement. #2016-232 - Approving the Certificate of Final Completion for Water Main Project 2016-W-3 at 13th & Beal Streets with The Diamond Engineering Company of Grand Island, Nebraska. #2016-233 - Approving the Certificate of Final Completion for Water Main Project 2015-W-10 - Gulf Stream Drive and Citation Way with The Diamond Engineering Company of Grand Island, Nebraska. #2016-234 - Approving Employee Assistance Program Renewal with Family Resources of Greater Nebraska PC of Grand Island, Nebraska in an Amount of $9,000.00. #2016-235 - Approving Amendment to IBEW Labor Contract. #2016-236 - Approving Annual Payment for Utility Billing Software Support with N. Harris Computer Corporation dba Advanced Utility Systems in an Amount of $58,198.22 for October 1, 2016 to September 30, 2017 and $11,450.25 for October 1, 2016 to September 30, 2017 for Infinity Link support. #2016-237 - Approving Pole Attachment License Agreement with Mobilitie, LLC. #2016-238 – Approving MOU with Central Nebraska Humane Society for Extension of Contract. ORDINANCES: #9600 - Consideration of Annexation of Property Proposed for Platting as Caldwell Subdivision an Addition to the City of Grand Island located at the South East Corner of Shady Bend Road and Seedling Mile Road (Final Reading). Regional Planning Director Chad Nabity stated this was the third and final reading for and Annexation of property in Caldwell Subdivision. Motion by Paulick, second by Stelk to approve Ordinance #9600 on final reading. Upon roll call vote, all voted aye. Motion adopted. Councilmember Donaldson moved “that the statutory rules requiring ordinances to be read by title on three different days are suspended and that ordinances numbered: Grand Island Council Session - 10/11/2016 Page 39 / 173 Page 4, City Council Regular Meeting, September 27, 2016 #9605 - Consideration of Vacation of Sanitary Sewer Easement in Miracle Valley Second Subdivision (Joseph M & Lori J Brown – 2807 N Engleman Road & Randall J & Brenda S Skarka – 2819 N Engleman Road) #9606 - Consideration of Approving Salary Ordinance be considered for passage on the same day upon reading by number only and that the City Clerk be permitted to call out the number of these ordinances on second reading and then upon final passage and call for a roll call vote on each reading and then upon final passage.” Councilmember Nickerson seconded the motion. Upon roll call vote, all voted aye. Motion adopted. #9605 - Consideration of Vacation of Sanitary Sewer Easement in Miracle Valley Second Subdivision (Joseph M & Lori J Brown – 2807 N Engleman Road & Randall J & Brenda S Skarka – 2819 N Engleman Road) Public Works Director John Collins reported that the property owners, Joseph M & Lori J Brown, were requesting to vacate the dedicated sanitary sewer easement within Miracle Valley Second Subdivision. There were no utilities currently within the easement that will be affected by the vacation and the easement was no longer needed. Motion by Minton, second by Jones to approve Ordinance #9605. City Clerk: Ordinance #9605 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. City Clerk: Ordinance #9605 on second and final reading. All those in favor of the passage of this ordinance on second and final reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor Jensen: By reason of the roll call votes on first reading and then upon second and final readings, Ordinance #9605 is declared to be lawfully adopted upon publication as required by law. #9606 - Consideration of Approving Salary Ordinance Human Resources Director Aaron Schmid reported that an amendment to the labor agreement for the International Brotherhood of Electrical Workers (IBEW) Local 1597 (Utilities Department) would create the position of Utilities Groundman. Motion by Paulick, second by Minton to approve Ordinance #9606. City Clerk: Ordinance #9606 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. City Clerk: Ordinance #9606 on second and final reading. All those in favor of the passage of this ordinance on second and final reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Grand Island Council Session - 10/11/2016 Page 40 / 173 Page 5, City Council Regular Meeting, September 27, 2016 Mayor Jensen: By reason of the roll call votes on first reading and then upon second and final readings, Ordinance #9606 is declared to be lawfully adopted upon publication as required by law. RESOLUTIONS: #2016-239 - Consideration of Request from Franco Entertainment, LLC dba The Brick House, 115-117 West 3rd Street for a Class “I” Liquor License and Liquor Manager Designation for Maria Garcia, 644 East Meves. This item was related to the aforementioned Public Hearing. Motion by Nickerson, second by Haase to approve Resolution #2016-239 contingent upon kitchen plans and contingencies be completed in 6 months. Upon roll call vote, all voted aye. Motion adopted. #2016-240 - Consideration of Approving Agreement with the Clean Community Systems. City Attorney Jerry Janulewicz reported that as part of the FY 2016-2017 annual budget an appropriation of $25,000.00 to Grand Island Area Clean Community System was made. Executive Director Denise McGovern-Gallagher gave a PowerPoint presentation of the Grand Island Area Clean Community System. Council thanked the Clean Community System for all of their work. Motion by Haase, second by Paulick to approve Resolution #2016-240. Upon roll call vote, all voted aye. Motion adopted. PAYMENT OF CLAIMS: Motion by Donaldson, second by Fitzke to approve the Claims for the period of September 14, 2016 through September 27, 2016 for a total amount of $4,721,066.70. Unanimously approved. ADJOURNMENT: The meeting was adjourned at 7:52 p.m. RaNae Edwards City Clerk Grand Island Council Session - 10/11/2016 Page 41 / 173 City of Grand Island Tuesday, October 11, 2016 Council Session Item G-2 #2016-241 - Approving City Council Meeting Schedule for 2017 Staff Contact: RaNae Edwards Grand Island Council Session - 10/11/2016 Page 42 / 173 Council Agenda Memo From:RaNae Edwards, City Clerk Meeting:October 11, 2016 Subject:City Council Meeting Schedule for 2017 Presenter(s):RaNae Edwards, City Clerk Background Grand Island City Code Chapter 2 specifies that Regular Meetings of the City Council shall be held in the Council Chambers of City Hall on the second and fourth Tuesdays of each month beginning at 7:00 p.m. City Council approved Ordinance No. 9009 on September 27, 2005 amending Chapter 2 of the Grand Island City Code allowing Study Sessions to be held at the discretion of the City Council. Discussion The City Clerk has prepared the proposed 2017 meeting schedule. This provides for the first City Council meeting to be a Regular Meeting on Tuesday, January 10, 2017. See attached proposed meeting dates. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve the 2017 meeting schedule as presented 2.Refer the issue to a Committee 3.Modify the 2017 meeting schedule to meet the wishes of the Council Recommendation City Administration recommends that the Council approve the proposed 2017 City Council meeting schedule. Sample Motion Move to approve the 2017 City Council meeting schedule as proposed. Grand Island Council Session - 10/11/2016 Page 43 / 173 PROPOSED 2017 CITY COUNCIL MEETING DATES Tuesday, January 10, 2017 Tuesday, July 11, 2017 Tuesday, January 24, 2017 Tuesday, July 25, 2017 Tuesday, February 14, 2017 Tuesday, August 8, 2017 Tuesday, February 28, 2017 Tuesday, August 22, 2017 Tuesday, March 14, 2017 Tuesday, September 12, 2017 Tuesday, March 28, 2017 Tuesday, September 26, 2017 Tuesday, April 11, 2017 Tuesday, October 10, 2017 Tuesday, April 25, 2017 Tuesday, October 24, 2017 Tuesday, May 9, 2017 Tuesday, November 14 2017 Tuesday, May 23, 2017 Tuesday, November 28, 2017 Tuesday, June 13, 2017 Tuesday, December 12, 2017 Tuesday, June 27, 2017 Tuesday, December 26, 2017 Grand Island Council Session - 10/11/2016 Page 44 / 173 Approved as to Form ¤ ___________ October 7, 2016 ¤ City Attorney R E S O L U T I O N 2016-241 BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA that the City Council of the City of Grand Island, Nebraska will meet in the Council Chambers, 100 East First Street at 7:00 p.m. on the below-mentioned dates: 2017 City Council Meetings: Tuesday, January 10, 2017 Tuesday, July 11, 2017 Tuesday, January 24, 2017 Tuesday, July 25, 2017 Tuesday, February 14, 2017 Tuesday, August 8, 2017 Tuesday, February 28, 2017 Tuesday, August 22, 2017 Tuesday, March 14, 2017 Tuesday, September 12, 2017 Tuesday, March 28, 2017 Tuesday, September 26, 2017 Tuesday, April 11, 2017 Tuesday, October 10, 2017 Tuesday, April 25, 2017 Tuesday, October 24, 2017 Tuesday, May 9, 2017 Tuesday, November 14, 2017 Tuesday, May 23, 2017 Tuesday, November 28, 2017 Tuesday, June 13, 2017 Tuesday, December 12, 2017 Tuesday, June 27, 2017 Tuesday, December 26, 2017 - - - Adopted by the City Council of the City of Grand Island, Nebraska on October 11, 2016. ____________________________________ _Jeremy L. Jensen, Mayor Attest: _______________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/11/2016 Page 45 / 173 City of Grand Island Tuesday, October 11, 2016 Council Session Item G-3 #2016-242 - Approving Final Plat and Subdivision Agreement for Conestoga Mall Eighth Subdivision Staff Contact: Chad Nabity Grand Island Council Session - 10/11/2016 Page 46 / 173 Council Agenda Memo From:Regional Planning Commission Meeting:Oct. 11, 2016 Subject:Conestoga Mall Eighth Subdivision –Final Plat Presenter(s):Chad Nabity Background This property is located east of Highway 281 and south of State Street, in the City of Grand Island, in Hall County, Nebraska. It has 5 lots and 52.741 acres. Discussion The final plat for Conestoga Mall Eighth Subdivision was considered by the Regional Planning Commission at the Oct. 5, 2016 meeting. A motion was made by Carla Maurer and seconded by Derek Apfel to approve and recommend that City Council approve the final plat of Conestoga Mall Eighth Subdivision. A roll call vote was taken and the motion passed with 7 members present (Apfel, Ruge, Maurer, Robb, Monter, Sears and Kjar) voting in favor and no members present abstaining. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 10/11/2016 Page 47 / 173 Recommendation City Administration recommends that the Council approve the final plat as presented. Sample Motion Move to approve as recommended. Grand Island Council Session - 10/11/2016 Page 48 / 173 Grand Island Council Session - 10/11/2016 Page 49 / 173 Conestoga Mall 2002 LLC Developer/Owner Conestoga Mall 2002 LLC J Herzog & Sons. Inc 3404 W. 13th St. Grand Island NE 68803 To create 5 lots located north 13th Street and east of Highway 281, in the City of Grand Island, in Hall County, Nebraska. Size: 52.741 acres Zoning: CD – Commercial Development Zone Road Access: City roads are available Water Public: City water is available Sewer Public: City sewer is available. Grand Island Council Session - 10/11/2016 Page 50 / 173 Approved as to Form ¤ ___________ October 7, 2016 ¤ City Attorney R E S O L U T I O N 2016 - 242 WHEREAS Conestoga Mall 2002 L.L.C., A Colorado Limited Liability Company, being the owners of the land described hereon, have caused same to be surveyed, subdivided, platted and designated as “CONESTOGA MALL EIGHTH SUBDIVISION”, to be laid out into 5 Lots, on a Tract of Land comprised of all of Lot One (1) of Conestoga Mall Seventh Subdivision, in the City of Grand Island, Hall County, Nebraska, and has caused a plat thereof to be acknowledged by it; and WHEREAS, a copy of the plat of such subdivision has been presented to the Boards of Education of the various school districts in Grand Island, Hall County, Nebraska, as required by Section 19-923, R.R.S. 1943; and WHEREAS, a form of subdivision agreement has been agreed to between the owner of the property and the City of Grand Island. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the form of subdivision agreement hereinbefore described is hereby approved, and the Mayor is hereby authorized to execute such agreement on behalf of the City of Grand Island. BE IT FURTHER RESOLVED that the final plat of CONESTOGA MALL EIGHTH SUBDIVISION, as made out, acknowledged, and certified, is hereby approved by the City Council of the City of Grand Island, Nebraska, and the Mayor is hereby authorized to execute the approval and acceptance of such plat by the City of Grand Island, Nebraska. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 11, 2016. _______________________________________ Jeremy Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/11/2016 Page 51 / 173 Grand Island Council Session - 10/11/2016 Page 52 / 173 City of Grand Island Tuesday, October 11, 2016 Council Session Item G-4 #2016-243 - Approving Final Plat and Subdivision Agreement for Sterling Estates Seventh Subdivision Staff Contact: Chad Nabity Grand Island Council Session - 10/11/2016 Page 53 / 173 Council Agenda Memo From:Regional Planning Commission Meeting:October 11, 2016 Subject:Sterling Estates Seventh Subdivision –Final Plat Presenter(s):Chad Nabity Background This property is located north of State Street and east of North Road in the City of Grand Island, in Hall County, Nebraska. It has 18 lots on 9.59 acres. Discussion The final plat for Sterling Estates Seventh Subdivision was considered by the Regional Planning Commission at the Oct. 5, 2016 meeting. A motion was made by Les Ruge and seconded by Dean Sears to approve and recommend that City Council approve the final plat of Sterling Estates Seventh Subdivision. A roll call vote was taken and the motion passed with 7 members present (Apfel, Ruge, Maurer, Robb, Monter, Sears and Kjar) voting in favor and no members present abstaining. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 10/11/2016 Page 54 / 173 Recommendation City Administration recommends that the Council approve the final plat as presented. Sample Motion Move to approve as recommended. Grand Island Council Session - 10/11/2016 Page 55 / 173 Grand Island Council Session - 10/11/2016 Page 56 / 173 Niedfelt Property Management Preferred LLC Developer/Owner Niedfelt Property Management Preferred LLC John Niedfelt PO Box 1445 Grand Island NE 68802 To create 18 lots located south of Norseman Avenue and west of Ebony Lane, in the City of Grand Island, in Hall County, Nebraska. Size: 22.65 acres Zoning: R1 – Suburban Density Residential Zone Road Access: City roads will be available Water Public: City water will be available Sewer Public: City sewer will be available. Grand Island Council Session - 10/11/2016 Page 57 / 173 Approved as to Form ¤ ___________ October 7, 2016 ¤ City Attorney R E S O L U T I O N 2016 - 243 WHEREAS Niedfelt Property Management Preferred LLC, A Nebraska Limited Liability Company, being the owners of the land described hereon, have caused same to be surveyed, subdivided, platted and designated as “STERLING ESTATES SEVENTH SUBDIVISION”, to be laid out into 18 Lots, on a Tract of Land Located in Part of the Northwest Quarter (NW1/4) of Section Twelve (12), Township Eleven (11) North, Range Ten (10) West of the 6th P.M., in the City of Grand Island, Hall County, Nebraska, and has caused a plat thereof to be acknowledged by it; and WHEREAS, a copy of the plat of such subdivision has been presented to the Boards of Education of the various school districts in Grand Island, Hall County, Nebraska, as required by Section 19-923, R.R.S. 1943; and WHEREAS, a form of subdivision agreement has been agreed to between the owner of the property and the City of Grand Island. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the form of subdivision agreement hereinbefore described is hereby approved, and the Mayor is hereby authorized to execute such agreement on behalf of the City of Grand Island. BE IT FURTHER RESOLVED that the final plat of STERLING ESTATES SEVENTH SUBDIVISION, as made out, acknowledged, and certified, is hereby approved by the City Council of the City of Grand Island, Nebraska, and the Mayor is hereby authorized to execute the approval and acceptance of such plat by the City of Grand Island, Nebraska. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 11, 2016. _______________________________________ Jeremy Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/11/2016 Page 58 / 173 Grand Island Council Session - 10/11/2016 Page 59 / 173 City of Grand Island Tuesday, October 11, 2016 Council Session Item G-5 #2016-244 - Approving Final Plat and Subdivision Agreement for Sterling Estates Eighth Subdivision Staff Contact: Chad Nabity Grand Island Council Session - 10/11/2016 Page 60 / 173 Council Agenda Memo From:Regional Planning Commission Meeting:October 11, 2016 Subject:Sterling Estates Eighth Subdivision –Final Plat Presenter(s):Chad Nabity Background This property is located north of Norseman Avenue and east of North Road in the City of Grand Island, in Hall County, Nebraska. It has 18 lots on 3.798 acres. Discussion The final plat for Sterling Estates Eighth Subdivision was considered by the Regional Planning Commission at the Oct. 5, 2016 meeting. A motion was made by Derek Apfel and seconded by Carla Maurer to approve and recommend that City Council approve the final plat of Sterling Estates Eighth Subdivision. A roll call vote was taken and the motion passed with 7 members present (Apfel, Ruge, Maurer, Robb, Monter, Sears and Kjar) voting in favor and no members present abstaining. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 10/11/2016 Page 61 / 173 Recommendation City Administration recommends that the Council approve the final plat as presented. Sample Motion Move to approve as recommended. Grand Island Council Session - 10/11/2016 Page 62 / 173 Grand Island Council Session - 10/11/2016 Page 63 / 173 Niedfelt Property Management Preferred LLC Developer/Owner Niedfelt Property Management Preferred LLC John Niedfelt PO Box 1445 Grand Island NE 68802 To create 18 lots located north of Norseman Avenue and east of North Road, in the City of Grand Island, in Hall County, Nebraska. Size: 3.798 acres Zoning: R4 – High Density Residential Zone Road Access: City roads will be available Water Public: City water will be available Sewer Public: City sewer will be available. Grand Island Council Session - 10/11/2016 Page 64 / 173 Approved as to Form ¤ ___________ October 7, 2016 ¤ City Attorney R E S O L U T I O N 2016 - 244 WHEREAS Niedfelt Property Management Preferred LLC, A Nebraska Limited Liability Company, being the owners of the land described hereon, have caused same to be surveyed, subdivided, platted and designated as “STERLING ESTATES EIGHTH SUBDIVISION”, to be laid out into 18 Lots, on a Tract of Land Located in Part of the Northwest Quarter (NW1/4) of Section Twelve (12), Township Eleven (11) North, Range Ten (10) West of the 6th P.M., in the City of Grand Island, Hall County, Nebraska, and has caused a plat thereof to be acknowledged by it; and WHEREAS, a copy of the plat of such subdivision has been presented to the Boards of Education of the various school districts in Grand Island, Hall County, Nebraska, as required by Section 19-923, R.R.S. 1943; and WHEREAS, a form of subdivision agreement has been agreed to between the owner of the property and the City of Grand Island. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the form of subdivision agreement hereinbefore described is hereby approved, and the Mayor is hereby authorized to execute such agreement on behalf of the City of Grand Island. BE IT FURTHER RESOLVED that the final plat of STERLING ESTATES EIGHTH SUBDIVISION, as made out, acknowledged, and certified, is hereby approved by the City Council of the City of Grand Island, Nebraska, and the Mayor is hereby authorized to execute the approval and acceptance of such plat by the City of Grand Island, Nebraska. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 11, 2016. _______________________________________ Jeremy Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/11/2016 Page 65 / 173 Grand Island Council Session - 10/11/2016 Page 66 / 173 City of Grand Island Tuesday, October 11, 2016 Council Session Item G-6 #2016-245 - Approving Acquisition of Utility Easement - 3700 Block of West Capital Avenue - TS12 Phase II, LLC This item relates to the aforementioned Public Hearing item E-1. Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 10/11/2016 Page 67 / 173 Approved as to Form ¤ ___________ October 7, 2016 ¤ City Attorney R E S O L U T I O N 2016 - 245 WHEREAS, a public utility easement is required by the City of Grand Island from TS12 Phase II, LLC, to survey, construct, inspect, maintain, repair, replace, relocate, extend, remove, and operate thereon, public utilities and appurtenances, including lines and transformers; and; WHEREAS, a public hearing was held on October 11, 2016 for the purpose of discussing the proposed acquisition of an easement located in the City of Grand Island, Hall County, Nebraska; and more particularly described as follows: Commencing at the northwest corner of Lot One (1), Sterling Estates Sixth Subdivision, in the City of Grand Island, Hall County Nebraska; thence on an assumed bearing of S00°59’26”W along the westerly line of said Lot One (1), a distance of thirty (30.0) feet; thence S89°00’34”E, a distance of fifteen (15.0) feet to a point on the easterly line of a fifteen (15.0) foot wide Utility Easement recorded in the Register of Deeds Office, Hall County, NE as instrument 201502481, dated April 22, 2015 and said point being the Point Of Beginning; thence continuing S89°00’34”E along the southerly line of a thirty (30.0) foot wide Utility Easement recorded in the Register of Deeds Office, Hall County, NE as instrument 201502481, dated April 22, 2015, a distance of seventeen (17.0) feet; thence S00°59’26”W, a distance of twenty-seven (27.0) feet to a point on the northerly line of an twenty (20.0) foot wide Utility Easement recorded in the Register of Deeds Office, Hall County, Nebraska as instrument 20160748, dated March 24, 2016; thence N89°00’34”W along the northerly line of said twenty (20.0) foot wide Utility Easement, a distance of seventeen (17.0) feet to a point on the easterly line of said fifteen (15.0) foot wide Utility Easement; thence N00°59’26”E, along the easterly line of said fifteen (15.0) foot wide Utility Easement, a distance of twenty-seven (27.0) feet to the said Point Of Beginning. The above described easement and right-of-way containing a calculated area of 459 square feet, more or less, as shown on the plat dated 09/09/2016, marked Exhibit “A” attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to acquire a public utility easement from TS12 Phase II, LLC, on the above-described tract of land. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 11, 2016. Grand Island Council Session - 10/11/2016 Page 68 / 173 - 2 - _________________________ Jeremy L. Jensen, Mayor Attest: _______________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/11/2016 Page 69 / 173 Grand Island Council Session - 10/11/2016 Page 70 / 173 City of Grand Island Tuesday, October 11, 2016 Council Session Item G-7 #2016-246 - Approving Acquisition of Utility Easement - West Side of West Park Plaza Mobile Home Park - West Park Plaza Mobile Home Park, LLC This item relates to the aforementioned Public Hearing item E-2. Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 10/11/2016 Page 71 / 173 Approved as to Form ¤ ___________ October 7, 2016 ¤ City Attorney R E S O L U T I O N 2016 - 246 WHEREAS, a public utility easement is required by the City of Grand Island from West Park Plaza Mobile Home Park, LLC, to survey, construct, inspect, maintain, repair, replace, relocate, extend, remove, and operate thereon, public utilities and appurtenances, including lines and transformers; and; WHEREAS, a public hearing was held on October 11, 2016 for the purpose of discussing the proposed acquisition of an easement located in the City of Grand Island, Hall County, Nebraska; and more particularly described as follows: Commencing at the northeast corner of the Southeast Quarter (SE1/4), Section Twenty Seven (27), Township Eleven (11) North, Range Ten (10) West of the 6th PM, Grand Island, Hall County, Nebraska; thence on an assumed bearing of S0°39’43”E, along the easterly line of said Southeast Quarter (SE1/4), a distance of six hundred twenty five and ninety three hundredths (625.93) feet to a point on the northerly right-of-way line of the Union Pacific Railroad; thence S58°02’40”W, along the northerly right-of-way line of said Union Pacific Railroad, a distance of eight hundred eighty two and sixty hundredths (882.60) feet, thence N31°56’41”W, a distance of ten (10.0) feet to the ACTUAL Point of Beginning; thence N58°02’40”E, parallel with the northerly right-of-way line of said Union Pacific Railroad, a distance of thirty (30.0) feet; thence N31°56’41”W, a distance of five hundred sixty and twenty four hundredths (560.24) feet; thence N1°31’20”W, a distance of fifty one and ten hundredths (51.10) feet; thence S42°51’56”E, a distance of sixty nine and forty nine hundredths (69.49) feet to the point of termination. The above easement and right of way containing a combined total of 0.33 acres, more or less, as shown on the plat dated 9/7/2016, marked Exhibit “A” attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to acquire a public utility easement from West Park Plaza Mobile Home Park, LLC, on the above-described tract of land. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 11, 2016. _________________________ Jeremy L. Jensen, Mayor Grand Island Council Session - 10/11/2016 Page 72 / 173 - 2 - Attest: _______________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/11/2016 Page 73 / 173 Grand Island Council Session - 10/11/2016 Page 74 / 173 City of Grand Island Tuesday, October 11, 2016 Council Session Item G-8 #2016-247 - Approving Purchase of a New Landfill Compactor for the Solid Waste Division of the Public Works Department Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 10/11/2016 Page 75 / 173 Council Agenda Memo From:Jeff Wattier, Solid Waste Superintendent Meeting:October 11, 2016 Subject:Approving Purchase of a New Landfill Compactor for the Solid Waste Division of the Public Works Department Presenter(s):John Collins PE, Public Works Director Background The Solid Waste Division of the Public Works Department has one landfill compactor that is used on a daily basis for spreading and compacting solid waste at the landfill. The current landfill compactor is four years old and has approximately 9,000 operating hours. This machine is a front-line piece of equipment and is vital to the daily operations at the landfill. It is very important to have this unit operating day-in and day-out to ensure continual landfill operations. The current landfill compactor will be sold back to NMC, Inc. of Doniphan, NE for $256,000.00 through the guaranteed repurchase agreement submitted with their bid at the time of the purchase. Discussion The purchase of a new landfill compactor was approved in the FY2017 budget. The Grand Island City Council approved the use of the Houston-Galveston Area Council Buying Group (HGAC) with Resolution 2013-193. To meet competitive bidding requirements, the Solid Waste Division obtained pricing for a new landfill compactor from the HGAC Contract No. EM06-15 awarded to Humdinger Equipment, Ltd. of Lubbock, TX. Public Works staff is recommending the purchase of a 2017 Tana ECO380 landfill compactor from Humdinger Equipment, Ltd. of Lubbock, TX in the amount of $785,944.00. Grand Island Council Session - 10/11/2016 Page 76 / 173 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the purchase of a new landfill compactor from Humdinger Equipment, Ltd. of Lubbock, TX in the amount of $785,944.00. Sample Motion Motion to approve the purchase of a new landfill compactor from Humdinger Equipment, Ltd. of Lubbock, TX in the amount of $785,944.00. Grand Island Council Session - 10/11/2016 Page 77 / 173 Landfill Compactor THE MOST PRODUCTIVE COMPACTOR ON THE MARKET Unique design Twin drums Fewer passes, smooth and dense surface Rigid frame Best crushing force Crushing teeth Optimized size, shape and number for optimized spreading and crushing of waste TANA ProTrack® To minimize downtime and improve cost analysis CRUSHING FORCE Grand Island Council Session - 10/11/2016 Page 78 / 173 743035204390 4320 4500 3250 4050272090508901750 743035204390 4320 4500 3250 4050272090508901750 6640 359032504320366027204050 8260890 GENERAL INFORMATION Weight ................................................................................................................................................................. 38 000 kg Total length .................................................................................................................................................. 9 050 mm Total width ..................................................................................................................................................... 4 500 mm Total height .................................................................................................................................................. 4 320 mm Wheel base ................................................................................................................................................. 4 050 mm Ground clearance ................................................................................................................................... 890 mm Length without dozer blade ................................................................................................ 7 430 mm Width without dozer blade ................................................................................................... 4 390 mm Inside turning radius ..................................................................................................................... 3 310 mm Driving speed ranges .................................................................................. 0–5 km/h 0–7 km/h Maximum crushing force ................................................................................................................ 186 kN COMPACTION DRUMS Uniform full width drums with forged solid steel crushing teeth. Adjustable scraper bars on both sides of the drums and adjustable steel wire cutters in the ends of drums. Front/rear drum Crushing/compaction width ............................................................ 2 660 mm/3 800 mm Diameter including crushing teeth ........................................... 1 620 mm/1 620 mm Number of crushing teeth ..................................................................................... 80 pcs/110 pcs Height of crushing teeth ................................................................................... 200 mm/200 mm Number of scraper bars .............................................................................................. 14 pcs/20 pcs Number of wire cutters ......................................................................................................... 2 pcs/4 pcs DOZER BLADE The dozer blade is operated with two hydraulic cylinders and it is equipped with two arms. Arm joints are with hardened pins and spherical bearings. • Width ............................................................................................................................................................. 4 500 mm • Height ............................................................................................................................................................ 1 750 mm • Movement above ground level ............................................................................... 1 170 mm • Movement below ground level ..................................................................................... 150 mm • Upper part of blade: trash screen • Bolt-mounted reversible cutting edges FRAME The frame is constructed of two modular drum frames connected together with a longitudinal upper frame. The drum frame acts as a shell around the drum, which helps to prevent waste raising to the upper parts of the machine from below. The upper frame is equipped with center point articulated steering operated with two hydraulic cylinders. • Articulation links are equipped with hardened pins and spherical steel bearings • The angle of articulation to the left or right is 40 degrees SERVICE PLATFORMS AND PROTECTION Service platforms and steps are equipped with banisters and anti-slide surfaces. Engine and powerpack are protected with lockable hood (bonnet). Opening of hood is made easier by using wind hooks. VANDALISM PROTECTION • Lockable cabin, engine compartment and fuel tank filling cap • Electronic key for ignition ENGINE Cummins QSX15-C450 • Turbo charged, 6 cylinders in line, water-cooled, after-cooled, four-stroke diesel engine • Fulfills U.S. EPA Tier 4 (f), CARB Tier 4 and EU Stage IV non- road emission certificates • Maximum power: 500 BHP (373kW) @ 1 800 RPM • Power rating: 450 BHP (336kW) @ 2 100 RPM • Maximum torque: 2 305 Nm (1 700lb-ft) @ 1 400 RPM Engine equipment • Attachment to the frame with vibration and noise damping rubber mounts • Service indicator • Dry-type air cleaner with replaceable primary and safety element • Fuel filter and water separator • Oil filter 1 pc • Radiator + separate charge air cooler • Aftertreatment system TANA E380eco Landfill Compactor Grand Island Council Session - 10/11/2016 Page 79 / 173 State of the art information management system Maximum uptime • Remote access for quicker and more accurate trouble shooting by the distributor and TANA technical support • Critical alarm notifications to several receivers by e-mail • Reminders for scheduled maintenance to several receivers by e-mail Accuracy to cost follow-up through TANA ProTrack® reports (additional option) • Monthly operational reports to given e-mails on e.g. working hours, fuel consumption, work load… Optimized landfill space usage and efficient volume reduc-tion • A digitally imported filling plan gives the operator a realtime view of the work process through a colour 3D interface• Reached compaction level is indicated by coloured squares Profitability and remarkable savings• No unnecessary compaction passes means up to 12 % less fuel consumed and remarkably higher compaction rate• Machine uptime is maximized for efficient operation as idle machine time and unplanned transfers decrease• All data is sent to TANA ProTrack® where reports can be generated and combined with other gathered operational infor-mation• Provides for an even surface and uniform density on the entire landfill Effortless use • Clear, colour touch screen with Windows-based software• Online downloading of work plans and software updates • Remote connection enables trouble-shooting and problem solving• Follow-up from computer display wherever internet connection is available TANA ProTrack® TANA ProLoc® (optional) CABIN AND CONTROLS Equipment • Pressurized, heat and sound insulated cabin with cabin lights • Insulation materials in accordance with ISO 3795 • Air-suspended swivelling operator’s seat with head rest, built-on controls, seat heating and seat belt • Laminated safety glass windows • Socket for mobile phone charger, radio/CD/USB player • Front and rear windshield intermittent wipers and washers, suncover in front • Heater and A/C unit • Emergency exit, lockable door, shelf and lockers, external rear window mirrors, foot support, inside mirror • Replaceable cabin air filters - pre-filter grade EU3 - micro filter grade EU7, grade EU14 (option) - active carbon filter (option) Gauges included in TANA Control System (TCS) • Engine oil pressure, temperatures for engine intake manifold, engine oil and hyd raulic oil, coolant and hydraulic oil • Final drive gearbox temperatures • Fuel level, total fuel consumption • Voltage, tachometer, boost pressure, engine working hours • Engine load rate System warnings in TCS (indicator light, acoustic warning and alarm log) • Engine air filter contamination • Hydraulic oil temperature • Low hydraulic oil level • High hydraulic oil contamination • Fuel level • Gear box temperature • Hydraulic oil return line filter clogging • Charge pressure filter contamination • Low charge pressure • Voltage • In addition to above all the alarms from the diesel engine control module (95 different alarms, including low engine oil pressure, high coolant temperature, etc). Totally more than 500 alarms. Controls • Transmission on/off and parking brake • Emergency shut down • Ignition switch: power on/off and starting • Heater and air conditioning, cabin temperature control • Windshield wipers and washers, lights Joystick controls integrated in arm-rests • Return to neutral position automatically when released and all relat- ed movements will cease • Left hand joystick for control of driving speed and direction as well as control of optional bucket and speed range selection by pressing a button • Right hand joystick for control of steering, dozer blade and horn ROPS / FOPS Integrated in cabin structure • ROPS in accordance with ISO 3471:2008 • FOPS in accordance with ISO 3449:2005 TANA ProTrack® • Offers on-line information • Monthly operational reports • GPS available A smart solution for efficient landfill management Grand Island Council Session - 10/11/2016 Page 80 / 173 www.tana.fi I www.tanarecycling.com Tana Oy P.O. Box 160, Schaumanin puistotie 1 FI-40101 Jyväskylä, FINLAND Tel. +358 20 7290 240 Fax +358 20 7290 261E-mail: mail@tana.fi Revised print October 2014Landfill Compactor POWER TRANSMISSION • Closed circuit, hydrostatic transmission• Separate systems for both drums • Two driving speed ranges• Control of driving speed and direction with one lever • Stepless speed control Pumps• One tandem pump arrangement • Variable displacement axial piston pumps with electrical proportional control Motors • Three variable displacement plug-in motors Cooling of hydraulic system• Air-operated oil cooler • Openable air filtration screen Hydraulic oil filtration• Return line filter and two charge pressure filters, hydraulic oil filling filter Final drive gear boxes• Transmits hydraulic output to the drums • Three-stage planetary gearboxes (2 pcs)• Integrated hydraulic oil pressure released multi-plate parking brake• Splash lubrication system BRAKES • Service brakes: hydrostatic transmission acts as service brakes, separate circuits for both drums• Parking/emergency brakes: hydraulic oil-released, spring-actuat- ed multi-plate parking brake integrated in planetary gear boxes AUXILIARY HYDRAULICS Open circuit system with electro-hydraulic load sensing (LS) control. Pump• Variable displacement axial piston pump Directional control valve • Electro-hydraulic proportional control HYDRAULIC OIL TANK The hydraulic oil tank is located inside the engine hood• Electrical filling pump with filter • Oil level sensor with alarm• Breather filter FUEL TANK The 760 l tank is located inside the upper frame under the opera-tor cabin • Lockable filling cap• Service hatch • Suction strainer• Drain valve • Level sensor with alarm UREA TANK The 56 l tank is located inside the rear frame. It is equipped with a suction strainer and level sensor with alarm. ELECTRICAL EQUIPMENT • 24 VDC system• Batteries 12 V 180 Ah, 2 pcs • Lights: front 4 pcs, rear 4 pcs• Horn • Socket for hand light in engine compartment• Back-up alarm, main circuit breaker, voltage reducer for radio For details, please contact your local distributor or visit the manufacturer’s web page at www.tana.fi Weights and measurements are given within normal tolerances.Manufacturer reserves the right to alter the above as necessary.Some features shown may be optional and not standard.TANA comp a c tio n dru ms – two full width drums with f o r g e d s o lid ste el crushing teeth.Your local TANA distributor: Grand Island Council Session - 10/11/2016 Page 81 / 173 Approved as to Form ¤ ___________ October 7, 20162 ¤ City Attorney R E S O L U T I O N 2016 - 247 WHEREAS, the Houston-Galveston Area Council Buying Group was utilized to secure competitive bids for a new landfill compactor by the Solid Waste Division of the Public Works Department; and WHEREAS, the Houston-Galveston Area Council Buying Group Contract No. EM06-15 was awarded to Humdinger Equipment, Ltd. of Lubbock, TX; and WHEREAS, the Public Works Department has recommended the purchase of the new landfill compactor from Humdinger Equipment, Ltd. of Lubbock, TX for a purchase price of $785,944.00; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that a purchase order and subsequent payment is authorized for the new Tana ECO380 landfill compactor from Humdinger Equipment, Ltd. of Lubbock, TX and is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 11, 2016. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/11/2016 Page 82 / 173 City of Grand Island Tuesday, October 11, 2016 Council Session Item G-9 #2016-248 - Approving Purchase of a New Mastic Applicator for the Streets Division of the Public Works Department Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 10/11/2016 Page 83 / 173 Council Agenda Memo From:Shannon Callahan, Street Superintendent Meeting:October 11, 2016 Subject:Approving Purchase of a New Mastic Applicator for the Streets Division of the Public Works Department Presenter(s):John Collins PE, Public Works Director Background The Streets Division of the Public Works Department has funds budget in the 2016-2017 fiscal year for a new Mastic Applicator. This machine is used to heat and apply mastic material (rubber w/aggregate) to repair wide cracks, potholes, and pavement imperfections. Streets rented a kettle and applied mastic for pothole and wide crack filling for the first time in FY 2015-2016. Areas where the material was placed included North Broadwell near Eagle Scout Lake, Old Lincoln Hwy, and the Hwy 2/281 ramps. The pavement in these areas was being patched constantly over the past few winters; since the mastic was placed there has been no further need for patching of the same locations. This material has proven to be worth the time and expense compared to cold patch material. Weather controls when mastic can be properly applied to the pavement and monthly rental is prohibitive if the weather does not cooperate therefore purchasing is the more cost effective alternative and will allow more material to be applied each year without additional equipment rental costs. $11,450 was spent within the last calendar year on rental of the mastic applicator. Assuming the applicator has a useful life of 10 years, the average annual cost would be $5,300. Discussion The equipment specifications for a new Mastic Kettle awarded under State of Nebraska Contract No. 13691 OC to Logan Contractors Supply of Omaha, Nebraska meets all the requirements for the Streets Division (brochure attached). The purchase price of the new Mastic Applicator under the State of Nebraska Contract is $50,652.00 plus an additional $2,454.00 for needed options and delivery for a total purchase price of $53,106.00. Grand Island Council Session - 10/11/2016 Page 84 / 173 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the purchase of a new heated rubberized asphalt crack sealing machine using the State of Nebraska Contract No. 13691 OC awarded to Logan Contractors Supply of Omaha, Nebraska for a purchase price of $50,652.00 plus an additional $2,454.00 for needed options and delivery for a total purchase price of $53,106.00. Sample Motion Move to approve the resolution Grand Island Council Session - 10/11/2016 Page 85 / 173 The Crafco Patcher is an oil-jacketed melter speciﬁ cally designed to melt mastic sealants. The Patcher features digital controls to assure that mastic temperatures are held within speciﬁ cations at all times. The Patcher has angled and staggered agitation blades which provide superior material agitation and aggregate suspension for a consistent material blend. A 6:1 gear box delivers high torque to eliminate agitation stall when using high-density material. The Patcher is equiped with many safety features, including an automatic shut-off on the lid to prevent injuries during operation. With an array of options - like the heated swivel chute - placing mastic is fast and easy. Designed to melt and prepare hot mastic sealant like:  Crafco Mastic OneTM  Crafco PolyPatchTM  Crafco TechCreteTM  Crafco Matrix 501/502® Asphaltic Plug Bridge Joint System  Deery® Level & Go Repair Mastic®  Deery® Asphaltic Plug Bridge Joint System® And others Crafco Innovation Makes Installing Mastic Sealant Easy PATCHERTM Hot Mastic Sealant Melters Trailer-Mounted PATCHER II Skid-Mounted PATCHER I Delivering Conﬁ dence Through Innovation, Quality and Value Since 1976 Grand Island Council Session - 10/11/2016 Page 86 / 173 Patcher Features & Beneﬁ ts phone: +1-800-528-8242 • email: sales@crafco.com • web: www.crafco.com √ Fast Heat-Up Time A large burner, extensive heating surface area and precision thermostatic controls allow more heat to get into the material. Depending on the speciﬁ c mastic, Patchers can melt 1,500 lbs per hour, meaning that 200 gal (757 l) of mastic sealant will achieve 380F temperature and be ready to pour in 2 hours1. The new Patcher II is the fastest mastic sealant melter available! √ Mastic Application Made Easy The 6:1 gear box delivers more high torque to both heat and mix the material and keep the aggregate suspended in the binder, providing an evenly mixed mastic sealant solution. The large lever makes the gate easy to operate and the weighted gate defaults to a shut position, keeping material and heat in the Patcher. The heated rear chute provides a smooth, even dispersing of mastic sealant and avoids the plug that was associated with other models. √ Designed with Ease-of-Use and Your Safety in Mind Patchers are equiped with an automatic shut-off on the lid. The control box is positioned at face height. The burner location is optimal for easy access and maintenance. With the Patcher II, the lid can completely cover the bucket during cleaning, allowing both returning mastic and heat to remain inside the machine. This provides both melter efﬁ ciency and crew safety. ©2016 Crafco, Inc. January #A1162 PATCHER I PATCHER II Skid Mount Trailer Mount Engine/Diesel 10hp Kohler 20hp Isuzu Burner 240,000 BTU 245,000 BTU Suspension n/a Dual, independent torsional system Tires n/a 225/75 R15 Capacity Material Vat 95 gal. (360 l) 200 gal. (757 l) Heat Transfer Oil 17 gal. (64 l) 24 gal. (90 l) Diesel Fuel 7 gal. (27 l) 26 gal. (98 l) Hydraulic Oil 13 gal. (49 l) 15 gal. (57 l) Dimensions Dry Weight 3,000 lbs. (1,361 kg) 5,000 lbs. (2,268 kg) Length 107 in. (272 cm) 179 in. (455 cm) Width 43 in. (110 cm) 74 in. (188 cm) Height 55 in. (140 cm) 70 in. (178 cm) Loading Height 43 in. (110 cm) 60 in. (153 cm) Chute Height 11 in. (28 cm) 20 in. (51 cm) FEATURES  Diesel-powered  Digital temperature controls  6:1 gear box  Easy clean-out  Safety shut-off lid  Curb-side controls  Oil-jacketed, double boiler  Designed for an array of materials OPTIONS  Fire extinguisher  Hand torch  Heat lance  Heated Swivel Chute  Hitches  Hot Mastic Applicator  Light kits And more... 1. This is at an ambient temperature of 80OF (26.67OC) Digital controls for temperature accuracy Dual lids allow for simultaneous loading and cleaning of the bucket Staggered, angled agitation blades for thorough material blend and to sustain aggregate suspension Diesel-powered engine Fuel-efﬁ cient and easy-accessible burner Side burner with tool holder Optional heated swivel chute (On Patcher II models only) Grand Island Council Session - 10/11/2016 Page 87 / 173 Approved as to Form ¤ ___________ October 7, 20162 ¤ City Attorney R E S O L U T I O N 2016 - 248 WHEREAS, the Streets Division of the Public Works Department for the City of Grand Island, budgeted for a new Mastic Applicator in the 2016/2017 fiscal year; and WHEREAS, the State of Nebraska Contract No. 13573 OC meets all equipment specifications and all statutory bidding requirements; and WHEREAS, the State of Nebraska awarded said contract to Logan Contractors Supply of Omaha, Nebraska. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that a purchase order and subsequent payment is authorized for a new Mastic Applicator in the amount of $53,106.00 from Logan Contractors Supply of Omaha, Nebraska. . - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 11, 2016. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/11/2016 Page 88 / 173 City of Grand Island Tuesday, October 11, 2016 Council Session Item G-10 #2016-249 - Approving Boundaries for Fonner Park Business Improvement District Staff Contact: Jerry Janulewicz Grand Island Council Session - 10/11/2016 Page 89 / 173 Council Agenda Memo From:Jerom E. Janulewicz, City Attorney Meeting:October 11, 2016 Subject:Fonner Park Business Improvement District Presenter(s):Jerom E. Janulewicz, City Attorney Background The Fonner Park Business Improvement District 2013 expired earlier this year as a result of a termination date contained in the 2013 ordinance creating the district. The Business Improvement District intends to reform as the Fonner Park Business Improvement District. In a letter to the Mayor and City Council dated July 21, 2016, the Fonner Park Business Improvement District expressed an interest to continue the business improvement district. Board members from the existing BID, Scott Zana, Buzz Douthit, Bruce Swihart, Tammy Slater, Mike Corman, and Bennett Chamness, will serve as the Board for the new BID. BID boundaries will remain the same (Stolley Park Road north to Fonner Park Road). The “new” Fonner Park Business Improvement District board contemplates a proposed budget for a three-year period of time (2016-2019). The District intends to assess $141,047 over the three-year life of the District. For 2016-2017, the Fonner Park Business Improvement District Board is proposing a front footage assessment of $9 for revenues of $44,541; $47,016 in 2018 and $49,490 in 2019. In 2017, the BID anticipates applying to the CRA and Nebraska Environmental Trust for funding to assist with a major overhaul of the landscaping in the corridor. State Statute 19-4021, R.R.S. 1943, allows for the creation and implementation of a plan for improving the general architectural design of the public areas within the districts, the development of any public activities and promotion of public events, including the management and promotion and advocacy of retail trade activities or other promotional activities, and employing or contracting for personnel for any improvement program under the act. Discussion The establishment of the boundaries for Fonner Park Business Improvement District and the appointment of the aforementioned individuals as board members is the first step Grand Island Council Session - 10/11/2016 Page 90 / 173 toward the creation of the district. Approval is recommended. If approved, the board members submit a plan for City Council’s consideration. The City Council will then hold a public hearing to create the district. After the hearing Council may pass an ordinance to establish the district. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve boundaries and the members of the district board for Fonner Park Business Improvement District 2013 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the boundaries and the members of the district board for the Fonner Park Business Improvement District. Sample Motion Move to approve the boundaries and the members of the district board for the Fonner Park Business Improvement District. Grand Island Council Session - 10/11/2016 Page 91 / 173 Approved as to Form ¤ ___________ October 7, 2016 ¤ City Attorney R E S O L U T I O N 2016-249 WHEREAS, Fonner Park Business Improvement District property owners have recommended that the City of Grand Island create a Business Improvement District with boundaries set out below; and WHEREAS, Section 19-4021, R.R.S. 1943, indicates that the boundaries of a business improvement district shall be declared by the City Council prior to or at the same time as the appointment of the Business Improvement Board; and WHEREAS, the outer boundaries of the potential Fonner Park Business Improvement District 2016 are described as follows: Beginning at the southeast corner of Section Twenty One (21),Township Eleven (11) North, Range Nine (9) West of the 6th P.M. in Grand Island, Hall County, Nebraska; thence west on a line One Hundred (100.0) feet west of and parallel with the line common to Section 21-11-9 and Section 22-11-9 to the north line of the Southeast Quarter (SE1/4) of Section 21-11-9; thence east on the north line of the Southeast Quarter (SE 1/4 ) of Section 21-11-9 and the north line of the Southwest Quarter (SW1/4) of Section 22-11-9 for a distance of Two Hundred (200.0) feet; thence south on a line One Hundred (100.0) feet east of and parallel to the line common to Section 21-11-9 and section 22-11-9 to the south line of Section 22-11-9; thence west on the south line of Section 22-11-9 for a distance of One Hundred (100.0) feet to the point of beginning, as shown on the drawings dated May 28, 2002; and WHEREAS, it is suggested that a Business Improvement Board be appointed to make recommendations to the City Council for the potential establishment of a district and plans for improvements if any, for such district. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the property set out within the above- identified boundaries be declared as the future Fonner Park Business Improvement District 2016. BE IT FURTHER RESOLVED, that the following individuals be initially appointed to serve on the Business Improvement Board: Scott Zana, Buzz Douthit, Bruce Swihart, Tammy Slater, Mike Corman, and Bennett Chamness. BE IT FURTHER RESOLVED as follows: 1.The Business Improvement Board shall make recommendations to the City Council including the following: Grand Island Council Session - 10/11/2016 Page 92 / 173 - 2 - a.The establishment and boundaries of the district; b.The purposes of the district; c.A plan or plans for improvements in the business area; and d.Whether the costs of the district should be paid by assessment to the real estate in the district or taxed against the businesses and users of space in the district. 2.The Mayor, with the approval of The City Council, shall fill any vacancy for the term vacated; 3.A board member may serve more than one term; and 4.The board shall select from its members a chairperson and a secretary. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, - - - Adopted by the City Council of the City of Grand Island, Nebraska, _______, 2016. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/11/2016 Page 93 / 173 City of Grand Island Tuesday, October 11, 2016 Council Session Item G-11 #2016-250 - Approving Boundaries for South Locust Street Business Improvement District Staff Contact: Jerry Janulewicz Grand Island Council Session - 10/11/2016 Page 94 / 173 Council Agenda Memo From:Jerom E. Janulewicz, City Attorney Meeting:October 11, 2016 Subject:South Locust Street Business Improvement District Presenter(s):Jerom E. Janulewicz, City Attorney Background The South Locust Street Business Improvement District 2013 expired earlier this year as a result of a termination date contained in the 2013 ordinance creating the district. The Business Improvement District intends to reform as the South Locust Street Business Improvement District. In a letter to the Mayor and City Council dated July 21, 2016, the South Locust Business Improvement District expressed an interest to continue the business improvement district. A new Business Improvement District will be formed. Board members from the existing BID, Dan Naranjo, Rhonda Saalfeld, Norm Saale, Dena Sullivan, Nate Wieland, and Gene McCloud, will serve as the Board for the new BID. The BID boundaries will remain the same (Highway 34 north to Stolley Park Road. The “new” South Locust Street Business Improvement District proposes a budget for a three-year period of time (2016-2019). The District intends to assess $272,339 over three years. For 2016-2017, the South Locust Business Improvement District Board is proposing a front footage assessment of $9 for revenues of $88,326. Additionally, the BID will be receiving $30,000 from the CRA for reconstruction of the landscaping areas; the group is also applying for a grant from the Nebraska Environmental Trust. State Statute 19-4021, R.R.S. 1943, allows for the creation and implementation of a plan for improving the general architectural design of the public areas within the districts, the development of any public activities and promotion of public events, including the management and promotion and advocacy of retail trade activities or other promotional activities, and employing or contracting for personnel for any improvement program under the act. Discussion The establishment of the boundaries for South Locust Street Business Improvement District and the appointment of the aforementioned individuals as board members is the Grand Island Council Session - 10/11/2016 Page 95 / 173 first step toward the creation of the district. Approval is recommended. If approved, the board members submit a plan for City Council’s consideration. The City Council will then hold a public hearing to create the district. After the hearing Council may pass an ordinance to establish the district. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve boundaries and the members of the district board for the South Locust Street Business Improvement District 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve boundaries and the members of the district board for the South Locust Street Business Improvement District. Sample Motion Move to approve the boundaries and the members of the district board for the South Locust Street Business Improvement District. Grand Island Council Session - 10/11/2016 Page 96 / 173 Approved as to Form ¤ ___________ October 7, 2016 ¤ City Attorney R E S O L U T I O N 2016-250 WHEREAS, South Locust Street Business Improvement District property owners have recommended that the City of Grand Island create a Business Improvement District with boundaries set out below; and WHEREAS, Section 19-4021, R.R.S. 1943, indicates that the boundaries of a business improvement district shall be declared by the City Council prior to or at the same time as the appointment of the Business Improvement Board; and WHEREAS, the outer boundaries of the potential South Locust Street Business Improvement District are described as follows: Beginning at the Southeast corner of Section Twenty-Eight (28), Township Eleven (11) North, Range Nine (9) West of the 6th P.M., Hall County, Nebraska; thence west on the South line of Section Twenty-Eight (28), Township Eleven (11) North, Range Nine (9) West of the 6th P.M. for a distance of Two Hundred Feet (200'); thence Northerly on a line Two Hundred Feet (200') West of and parallel to the East line of Section Twenty-Eight (28), Township Eleven (11) North, Range Nine (9) West of the 6th P.M. to the North line of Section Twenty- Eight (28), Township Eleven (11) North, Range Nine (9) West of the 6th P.M.; thence East on the North line of Section Twenty-Eight (28), Township Eleven (11) North, Range Nine (9) West of the 6th P.M. to the Northeast corner of Section Twenty-Eight (28), Township Eleven (11) North, Range Nine (9) West of the 6th P.M.; thence continuing East on the North line of Section Twenty-Seven (27), Township Eleven (11) North, Range Nine (9) West of the 6th P.M. for a distance of Three Hundred Seventy-Five Feet (375'); thence South on a line Three Hundred Seventy-Five Feet (375') East of and parallel to the West line of Section Twenty-Seven (27), Township Eleven (11) North, Range Nine (9) West of the 6th P.M. to the South line of Section Twenty-Seven (27), Township Eleven (11) North, Range Nine (9) West of the 6th P.M.; thence West on the South line of Section Twenty-Seven (27), Township Eleven (11) North, Range Nine (9) West of the 6th P.M. for a distance of Three Hundred Seventy-Five Feet (375') to the point of beginning. WHEREAS, it is suggested that a Business Improvement Board be appointed to make recommendations to the City Council for the potential establishment of a district and plans for improvements, if any, for such district. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the property set out within the above- identified boundaries be declared as the future South Locust Street Business Improvement Grand Island Council Session - 10/11/2016 Page 97 / 173 - 2 - District. BE IT FURTHER RESOLVED, that the following individuals be initially appointed to serve on the Business Improvement Board: Dan Naranjo, Rhonda Saalfeld, Norm Saale, Dena Sullivan, Nate Wieland, and Gene McCloud. BE IT FURTHER RESOLVED as follows: 1.The Business Improvement Board shall make recommendations to the City Council, including the following: a.The establishment and boundaries of the district; b.The purposes of the district; c.A plan or plans for improvements in the business area; and d.Whether the costs of the district should be paid by assessment to the real estate in the district or taxed against the businesses and users of space in the district. 2.The Mayor, with the approval of the City Council, shall fill any vacancy for the term vacated; 3.A board member may serve more than one term; and 4.The board shall select from its members a chairperson and a secretary. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, - - - Adopted by the City Council of the City of Grand Island, Nebraska, _______, 2016. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/11/2016 Page 98 / 173 City of Grand Island Tuesday, October 11, 2016 Council Session Item G-12 #2016-251 - Approving Purchase of New Vital Sign Monitor and Cardiac Defibrillator Staff Contact: Cory Schmidt, Fire Chief Grand Island Council Session - 10/11/2016 Page 99 / 173 Council Agenda Memo From:Fire Chief Cory Schmidt Meeting:October 11, 2016 Subject:Purchase of New Vital Sign Monitor and Cardiac Defibrillator Presenter(s): Fire Division Chief Russ Blackburn Background 7 LifePak12 vital sign and cardiac monitors have been used on the Grand Island Fire Department ambulances since the LifePak11 monitors started being replaced in 2001. In 2016 we were notified by Physio Control they would no longer support and maintain LifePak12s. Nebraska regulations state the equipment on an ambulance has to be maintained per manufactures’ recommendations. From 2014-2016 Mission Lifeline has been operating in Nebraska with a goal to improve heart attack care in the state. Mission Lifeline gave the GIFD a grant to replace one of the LifePak12 monitors in 2015. While Mission Lifeline is operating in Nebraska Physio Control has reduced the price of their LifePak15 monitors and accessories, the reduced cost ends on December 31, 2016. Discussion This is to purchase six (6) Physio-Control LifePak 15 vital sign monitor and external defibrillators. The LifePak 15 monitors will be used on our Advanced Life Support (ALS) ambulances. The LifePak 15 monitor will give us a modern, top of the line tool to assist in treating and caring for the citizens of Grand Island. The new defibrillators are equipped with electronic modems that can transmit patient EKG readings directly to emergency room doctors at CHI Health while paramedics are still on scene treating the patient. This pre-alert information allows the hospital to prepare for the patient’s arrival thereby increasing the patient’s chance of surviving the cardiac event. The cost of 6 LifePak15 monitors at the reduced price is $141,977.30 and was approved for the 2016- 2017 Capital Budget. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: Grand Island Council Session - 10/11/2016 Page 100 / 173 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the purchase of 6 LifePak15 vital sign monitor/ cardiac defibrillators for use on the GIFD ambulances for $141,977.30 as approved in the 2016-2017 Capital Budget. Sample Motion Move to approve the purchase of 6 LifePak15 vital sign monitor/ cardiac defibrillators for use on the GIFD ambulances for $141,977.30 as approved in the 2016-2017 Capital Budget. Grand Island Council Session - 10/11/2016 Page 101 / 173 Approved as to Form ¤ ___________ October 7, 2016 ¤ City Attorney R E S O L U T I O N 2016-251 WHEREAS, the Grand Island Fire Department’s vital sign and cardiac monitor will no longer be supported or maintained by the manufacturer ; and WHEREAS, the Mission Lifeline reduced price for this equipment will end in 2016; and WHEREAS, the purchase of the monitors was approved in the City of Grand Island 2016-2017 Capital Budget. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, Move to approve the purchase of 6 LifePak15 vital sign monitor/ cardiac defibrillators for use on the GIFD ambulances for $141,977.30 as approved in the 2016-2017 Capital budget. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 11, 2016. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/11/2016 Page 102 / 173 City of Grand Island Tuesday, October 11, 2016 Council Session Item G-13 #2016-252 - Approving Purchase of New Portable Radios Staff Contact: Cory Schmidt, Fire Chief Grand Island Council Session - 10/11/2016 Page 103 / 173 Council Agenda Memo From:Fire Chief Cory Schmidt Meeting:October 11, 2016 Subject:Purchase of New Portable Radios Presenter(s): Fire Division Chief Russ Blackburn Background The Fire Department purchased a third of the portable radios that we are currently using in 2007. They are Motorola XPR 6550s and have been good radios and survived 12 years of use during firefighting and emergency calls. However, they have reached the end of their useful life span. Repairs have ranged from the on/off detent (the resistance between on and off) being worn down to where the radio can be bumped to the off position without the user knowing. Major repairs have run as much as 33% of the original cost of the radios. As a result they have become less than reliable during firefighting and other type of emergency calls, and costly to maintain. Discussion The radios the Grand Island Fire Department would like to purchase are Motorola XPR7550 portable radios. They are digital signal capable and intrinsically safe, will not be a source of ignition if the user is in a flammable atmosphere. Although currently our dispatch center is not digital signal capable it is the next step in technology for radios. They will work with the analog systems in the area and that other departments use. We will be able to use the digital signal on our ‘fireground’ frequency that we use during structure fires and larger incidents. The digital system should give us clearer, easier to understand radio traffic and slightly greater range, over analog radios. The new radios will also reduce the maintenance costs of the current older radios and will have a two year warranty. The total for the purchase of 76 radios is Nebraska State Bid of $94,578.20 ($1244.45/ radio). Due to budget restraints, we are proposing to purchase the last one-third or 25 radios for a cost of $31,111.25. These will be given to full time personnel and some with Epic radios, voice amplifiers built into the facepieces of the breathing apparatus used when personnel are in Immediately Dangerous to Life and Health (IDLH) atmospheres. Grand Island Council Session - 10/11/2016 Page 104 / 173 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the purchase of 25 Motorola XPR7550 portable radios for the Grand Island Fire Department at the cost of $31,111.25 from State bid. Sample Motion Move to approve the purchase of 25 Motorola XPR7550 portable radios for the Grand Island Fire Department at the cost of $31,111.25 from State bid. Grand Island Council Session - 10/11/2016 Page 105 / 173 Approved as to Form ¤ ___________ October 7, 2016 ¤ City Attorney R E S O L U T I O N 2016-252 WHEREAS, the Grand Island Fire Departments oldest portable radios have been used for the past twelve years and served the department well; and WHEREAS, the radios have now become expensive to maintain and their reliability and safety are in question; and WHEREAS, replacing the radios will decrease the maintenance cost, and increase safety of firefighter, while improving communications and range of transmission. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, Move to approve the purchase of 25 Motorola XPR7550 portable radios for the Grand Island Fire Department at the cost of $31,111.25 from State bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 11, 2016. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/11/2016 Page 106 / 173 City of Grand Island Tuesday, October 11, 2016 Council Session Item I-1 #2016-253 - Consideration of Approving Labor Agreement between City of Grand Island and the Fraternal Order of Police Grand Island Lodge No. 24 Staff Contact: Aaron Schmid, Human Resources Director Grand Island Council Session - 10/11/2016 Page 107 / 173 Council Agenda Memo From:Aaron Schmid, Human Resources Director Meeting:October 11, 2016 Subject:Approval of Labor Agreement between the City Of Grand Island and the Fraternal Order of Police Grand Island Lodge No. 24 Presenter(s):Aaron Schmid, Human Resources Director Background Police Officers and Police Sergeants employed in the Police Department currently work under the conditions outlined in the labor agreement between the City of Grand Island (City) and the Fraternal Order of Police (FOP), Lodge No. 24. The current labor agreement expired as of midnight September 30, 2016. The City and the FOP met to negotiate the terms of a new agreement. The negotiations were handled in good faith with both parties focused on a fair contract. Discussion The proposed labor agreement will begin October 1, 2016 and run through September 30, 2019. A salary array was conducted as part of the negotiations process. The majority of the agreement remains unchanged. The changes that are proposed were primarily based on comparability studies from the salary array. The proposed changes are listed below and follow the order of the contract: 1.The City agrees that if in the event the City creates the rank of Lieutenant the classification of Lieutenant will become a part of the bargaining unit at the expiration of the contract term in which the rank is created. 2.The Training and Special Events Bank language was clarified to define the number of occurrences per event. 3.Article IV regarding holidays and holiday Pay language was clarified. The intent of the changes is to align contract language with payroll processing. 4.Personal leave language was changed to reflect the language in the other City labor contracts. 5.Language was added to differentiate between call in pay and standby pay. 6.Beginning the first full pay period of October 2017 the number of pay steps will be reduced from 11 steps to 10 steps. Grand Island Council Session - 10/11/2016 Page 108 / 173 7.Compensatory time will be accumulated from 85 hours to 96 hours (from 56.67 actual hours to 65 actual hours). 8.Language was added to clarify the ancillary duties of the Field Training Officer. 9.Longevity and shift differential pay will be added to the contract. Longevity rates are based on years of service and are included in the contract. Shift differential will occur between the hours of 6pm and 6am at 35 cents per hour. 10.The initial issue of clothing for new employees will increase from two long sleeve shirts, two short sleeve shirts and two pairs of pants to four long sleeve shirts, four short sleeve shirts and four pairs of pants. Uniform allowance will be paid semi- annually rather than bi-weekly. The allowed amount remains unchanged. 11.Bilingual pay will increase from $1,000 per year to $1,500 per year. The change will align with the other labor contracts with the City. 12.The article regarding Duration of Contract was moved towards the end of the contract. The change was simply to facilitate better flow of the contract. 13.Wage increases for fiscal year (FY) 2016-2017 will increase 2.75%. Wage increases for FY 2017-2018 will increase 2.5%. Wage increases for FY 2018- 2019 will increase 2.5%. Exhibits A, B and C of the contract detail the pay steps. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the labor agreement between the City of Grand Island and the Fraternal Order of Police, Lodge #24. Sample Motion Move to approve the labor agreement between the City of Grand Island and the Fraternal Order of Police, Lodge #24. Grand Island Council Session - 10/11/2016 Page 109 / 173 1 AGREEMENT THIS AGREEMENT, effective October 1, 20132016, is between the CITY OF GRAND ISLAND (hereinafter referred to as the “City”), and GRAND ISLAND LODGE NO. 24 OF THE FRATERNAL ORDER OF POLICE (hereinafter referred to as the “F.O.P.”). PURPOSE AND INTENT OF THE PARTIES The purpose of the City and the F.O.P. in entering this labor agreement is to promote harmonious relations between the employer and the F.O.P., the establishment of an equitable and peaceful procedure for the resolution of differences; and the establishment of rates of pay, and conditions of employment. ARTICLE I F.O.P. RECOGNITION The City recognizes the F.O.P. as the sole and exclusive collective bargaining representative for the pay classifications of Police Officers and Sergeants. The City agrees that if in the event the City creates the rank of Lieutenant the classification of Lieutenant will become a part of the bargaining unit at the expiration of the contract term in which the rank is created. ARTICLE II RESIDENCY All employees covered under this agreement are required to reside within thirty-five (35) miles of the city limits of the city of Grand Island. Current employees will establish residency within six (6) months after the beginning of this agreement. New employees, hired after the starting date of this agreement, will establish residency within six (6) months after the calendar date of the start of employment and will maintain residency during the term of the employment. For purposes of this agreement, residency will mean the employee’s domicile. ARTICLE III HOURS OF WORK The City has reserved its right to the utilization of the 207(k) FLSA exemption and will implement this as the hours of work effective with the first full pay period following the execution of the agreement. The pay period for purposes of calculating overtime shall consist of a fourteen (14) day cycle that runs concurrent with the City’s current payroll cycle. For purposes of calculating eligibility for overtime, “hours worked” shall include actual hours worked, vacation, personal leave and holiday hours. Formatted: Left Grand Island Council Session - 10/11/2016 Page 110 / 173 2 The City specifically maintains and reserves its management rights to establish the hours worked, the work week and all direction of the work force as allowed by law. Employees shall be eligible for overtime under this Agreement and it is expressly stated hereby that overtime shall not be paid more than once for the same hours worked. Employees shall be eligible for overtime when they exceed their hours scheduled for work in the fourteen (14) day pay cycle with a minimum of eighty (80) hours. There shall also be established for each employee in the bargaining unit a Training and Special Events bank of thirty (30) hours per individual per contract year. The Training and Special Events bank shall be used for one (1) defensive tactics training, one (1) firearms qualifications, Harvest of Harmony Parade, and each employee will work a maximum of six (6) hours annually for the Nebraska State Fair. Each employee may be scheduled for training or special event duty with a minimum of seven (7) days notice prior to the commencement of the pay period and the training and special events bank hours may be added to the eighty (80) hour, two (2) week pay period up to eighty-six (86) hours and these hours shall not be eligible for overtime. Training and special events hours worked in excess of eighty-six (86) hours in a two week pay period will be eligible for over-time but will not be subtracted from the training and special events bank. All work completed after eighty (80) hours in a pay period that is performed for work that is funded by grants from parties outside or other than the City Of Grand Island, shall be paid overtime for the time worked after eighty (80) hours, if the time is funded at overtime rates by the grant. Any such grant hours are not deducted from the training and special events bank. The City also reserves the right to revise the regular set schedules from eighty (80) up to eight-six (86) hours per two (2) week pay period. The City shall provide sixty (60) days notice prior to making a set schedule change for each employee subject to the change. ARTICLE IV HOLIDAYS AND HOLIDAY PAY A. HOLIDAYS The following holidays are observed. They shall be granted with pay to all eligible employees eligible for holiday pay not to exceed eight (8) hours. An employee may be required to work on a holiday if necessary to maintain essential services to the public. New Year’s Day Veteran’s Day Arbor Day Thanksgiving Day Memorial Day Day after Thanksgiving Day Independence Day Christmas Day Labor Day Such holidays shall be observed on the actual day that the holiday falls. B. ELIGIBILITY FOR HOLIDAY PAYCOMPENSATION Grand Island Council Session - 10/11/2016 Page 111 / 173 3 No employee shall be eligible for holiday pay unless such employee was in an active pay status on his/her last regularly scheduled day before the holiday and his/her first regular day after the holiday. “Active Pay Status” shall mean any pay status other than leave without pay or suspension without pay. No compensatory time may be accrued in lieu of being paid Holiday Worked pay or Holiday Benefit pay. C. HOLIDAY LEAVE Non-essential personnel shall use Holiday Leave when the holiday falls on a regular scheduled work day. Essential personnel may only use Holiday Leave in lieu of working any portion of their regularly scheduled shift on a holiday. The use of Holiday Leave requires supervisory approval and shall only apply one time per recognized holiday. In order to be compensated for a full twelve (12) hour or ten (10) hour shift, an employee must supplement with four (4) or two (2) hours of accrued leave. CD. HOLIDAY PAYWORKED AND HOLIDAY ON PAYBENEFIT Holiday pay worked hours shall consist of straight pay up to eight (8) hours plus additional compensation at the rate of 1.5 times the regular rate of compensation for those who are regularly scheduled to work. For those who are called into work on the holiday, they shall receive as compensation straight pay up to eight (8) hours for the holiday, plus additional compensation at the rate of 1.5 times the regular rate of pay for the actual hours worked as holiday on pay. No compensatory time may be accrued in lieu of being paid Holiday on Pay or Holiday Pay. For payroll purposes, Holiday Benefit is defined as an additional compensation at the employee’s regular rate of pay for eight (8) hours if the employee works the holiday, or if the holiday falls on the employee’s regularly scheduled day off. In order to be compensated for a full twelve (12) hour or ten (10) hour shift, an employee must supplement with four (4) or two (2) hours of accrued leave. DE. HOLIDAY PAY DURING LEAVE OF ABSENCE When a holiday falls within a period of leave of absence without pay, the employee shall not be paid for the holiday. ARTICLE V PERSONAL LEAVE The City will provide sixteen (16) hours of personal leave each contract year, commencing October 1 and ending September 30, to all eligible employees. Personal leave must be taken in a minimum of one (1) hour increments. Personal leave, selected by the employee must have the prior approval of the supervisor. Eight (8) hours must be taken by March 15th and eight (8) hours must be taken by September 15th. Sixteen (16) hours of personal leave will be granted to eligible employees each contract year. Sixteen (16) hours of personal leave will be given the first full pay period in October and must be taken by September 15th. Personal leave hours may be taken at any time and may be taken in one (1) hour increments. The time selected by the employee must have the prior approval of the employee’s supervisor. The Chief or his or her Formatted: Justified Formatted: No underline Formatted: Left Formatted: Left Grand Island Council Session - 10/11/2016 Page 112 / 173 4 designees will make every effort to grant requested personal leave time; however, it must be approved in advance and will be granted on the basis of work requirements of the department. New employees who begin work on or after April 1 will not be eligible for personal leave until the following October 1. Employees will not compensated for unused or expired personal leave. ARTICLE VI VACATIONS A. ELIGIBILITY All full-time employees of the police division who have been in the employment of the City continually for one (1) year shall be eligible for vacation leave with pay. Vacation may be taken in one-half hour (1/2) increments. The Mayor or designee may waive the provisions of this section in extreme circumstances for the good of the City and advance vacation leave to an employee prior to the completion of twelve (12) months of employment; provided, employees shall reimburse the City for all used unearned vacation leave upon termination. B. AMOUNT AUTHORIZED Vacation leave shall be computed/accrued on the following basis: Years of Employment Hours of Vacation Earned 1-4 years 88 hours 5-9 years 104 hours 10-14 years 132 hours 15-19 years 169 hours 20-22 years 184 hours 23 + years 202 hours C. VACATION SCHEDULE Vacation leave shall be taken at a time convenient to and approved by the supervisor. While all employees are encouraged to take two (2) consecutive weeks of vacation each year, when eligible, the City may grant shorter periods of one (1) week or less. Each employee whose normal work schedule is Monday through Friday shall take a period of vacation of at least one (1) week each year when eligible as follows. Each employee will take a period of vacation that allows him or her to be away from the workplace for a minimum of five (5) consecutive days. D. VACATION CARRY OVER Accrual of vacation hours will be calculated on a bi-weekly basis and will be reflected on the pay stubs. An employee will be allowed to carry no more than the maximum amount of vacation that he or she can earn in one (1) year, plus eighty (80) hours. Grand Island Council Session - 10/11/2016 Page 113 / 173 5 E. VACATION CREDIT ON TERMINATION AND RETIREMENT Upon termination, an employee shall be paid for the unused portion of accumulated vacation leave provided such employee has completed twelve months of consecutive, full-time employment. An employee who has been separated shall not accrue vacation leave credits after his or her last day of actual work. ARTICLE VII MEDICAL AND BEREAVEMENT LEAVE A. AMOUNT AUTHORIZED 1. Medical Leave. Medical leave shall be credited into a medical leave account for each employee at the rate of eight (8) hours for each calendar month of service and may be taken in ½ hour increments. 2. Bereavement Leave. Bereavement leave shall be granted to eligible employees for up to twenty- four (24) hours per contract year. If the employee’s regularly scheduled shift is other than eight (8) hours per day, the employee may use medical leave to supplement the difference of hours needed to cover the scheduled shift to accommodate for an absence of up to three (3) days if needed to cover their scheduled shift. B. USE OF MEDICAL LEAVE Medical leave with pay must be accumulated before it can be taken and advancing medical leave is prohibited. Employees may utilize their allowances of medical leave when unable to perform their work duties by reason of personal illness, fatigue due to job related duties, noncompensable bodily injury, pregnancy, disease, or exposure to contagious diseases under circumstances in which the health of other employees or the public would be endangered by attendance on duty. Medical leave with pay may be utilized to keep medical or dental appointments. Medical leave may also be utilized for a maximum of two hundred (200) hours per contract year, per household to care for any members of an employee’s immediate family or household. For purposes of medical leave, “immediate family member” shall mean a child, spouse, parent and parents-in-law. “Child” shall include a biological, adopted or foster child, a step-child, a legal ward, or a child of a person standing in “loco parentis”. C. USE OF BEREAVEMENT LEAVE Upon completion of one (1) year of continuous service, an employee shall be eligible to use up to twenty-four (24) hours of paid bereavement leave for the death of an immediate family member. For purposes of bereavement leave, “immediate family member” shall include son, daughter, sibling, spouse, parent, grandparent, grandchild, and in-laws of the same relation. Bereavement leave shall not exceed twenty-four (24) hours in any contract year. D. MEDICAL LEAVE – REPORTS ON CONDITION When an employee finds it necessary to utilize medical leave, his or her supervisor should be notified immediately. An employee must keep the Police Chief informed of the employee’s condition. An employee Grand Island Council Session - 10/11/2016 Page 114 / 173 6 may be required by the Police Chief to submit a medical record or certificate for any absence. Failure to fulfill these requirements may result in denial of medical leave. E. FRAUDULENT USE OF MEDICAL OR BEREAVEMENT LEAVE The Police Chief or his or her authorized representative may investigate any medical or bereavement leave taken by an employee. False or fraudulent use of medical or bereavement leave shall be cause for disciplinary action and may result in dismissal. F. NOTIFICATION If an employee is absent for reasons that entitle the employee to medical or bereavement leave, the employee or a member of employee’s household shall notify the supervisor on duty at least thirty (30) minutes prior to scheduled reporting time. If an employee fails to notify the supervisor, when it was reasonably possible to do so, no medical or bereavement leave shall be approved. Immediately upon return to work the employee shall submit a leave form to his or her supervisor. G. COMPENSATION FOR UNUSED MEDICAL LEAVE AT RETIREMENT Each employee upon retirement shall be paid for thirty-seven and one-half percent (37.5%) of his or her accumulated medical leave, the rate of compensation to be based on the employee’s salary at the time of retirement. The maximum accumulation in a medical leave account shall be one thousand two hundred eighty (1,280) hours. The compensation for the death of an employee not occurring in the line of duty shall be made to the employee’s beneficiary or estate at the rate of thirty-seven and one-half percent (37.5%) of the medical leave account, not to exceed one thousand two hundred eighty (1,280) hours. H. COMPENSATION FOR UNUSED MEDICAL LEAVE UPON DEATH IN THE LINE OF DUTY If an employee is killed in the line of duty, there shall be paid one hundredfifty percent (50100%) of his or her accumulated medical leave, not to exceed one thousand two hundred eighty (1,280) hours. The rate of compensation is to be based upon the employee’s salary at the time of death. Payment for this benefit shall be included in the final payroll check. I. FAMILY AND MEDICAL LEAVE ACT POLICY Employees shall be covered by the City’s Family and Medical Leave Act Policy, as set forth in the Employee Reference Manual. ARTICLE VIII CALL IN PAYSPECIAL PAY A. CALL IN PAY In the event that an employee is called in to work while off duty, the employee shall be paid for a minimum of two (2) hours at the one and one-half (1.5) times the regular rate of pay and for any additional time Formatted: No underline Formatted: No underline Formatted: No underline Grand Island Council Session - 10/11/2016 Page 115 / 173 7 worked thereafter. In the event that notification is made at least twenty one (21) days in advance, the employee will not qualify for call in pay. B. STANDBY PAY When an employee is directed to be on standby duty by the Chief of Police or designated Captain, the employee shall receive one (1) hour of straight time pay for each eight (8) hours of standby duty or any fraction thereof that occurs between regularly assigned duty shifts. ARTICLE IX MILITARY LEAVE The provisions relating to military training leave are as provided by Section 55-160 Neb. Rev. Stat., 1943, et. Seqseq., as amended. ARTICLE X COURT LEAVE A. WHEN AUTHORIZED Any employee required to attend as a witness or in any other capacity directly related to his or her official duties, in any case during session of the juvenile court, county court, district court, mental health board, department of motor vehicles, or before any grand jury proceedings, during off-duty periods, shall be entitled to compensation at the rate of pay of 1.5 times the regular rate of pay for each appearance at a minimum of two hours or for the actual time, if longer. All appearances before any tribunal prior to its noon recess of any given day shall be considered one appearance. All appearances before any tribunal subsequent to its noon recess of any given day shall be considered one appearance. When the employee is testifying in other litigation to which he or she is a party, such employee shall not be granted court leave but may use vacation leave or compensatory time or be granted leave without pay for the length of such service. It is recognized that the court pay at the rate of 1.5 times the regular rate of pay is considered premium pay and court time shall not count as hours worked for the calculation of overtime. B. PROCEDURE An employee who is called for witness or jury duty shall present to his or her supervisor the original summons or subpoena from the court and, at the conclusion of such duty, a signed statement from the clerk of the court, or other evidence, showing the actual time in attendance at court. C. FEES Fees received for jury service in a federal, state, county, police or municipal court shall be deposited with the City Finance Director upon the employee’s receipt thereof, provided, this requirement shall not apply to funds received by employees when they would not normally be on duty with the City. No employee shall receive witness fees paid from City funds. Grand Island Council Session - 10/11/2016 Page 116 / 173 8 ARTICLE XI DISABILITY 1. If any police officer or sergeant becomes disabled, such employee shall be placed on the roll of pensioned police officers at the regular retirement pension of fifty percent (50%) of regular pay for the period of such disability. For purposes of this Article, “disability” shall mean the complete inability of the police officer, for reasons of accident or other cause while in the line of duty, to perform the duties of the police officer. 2. In the case of temporary disability of an employee covered by this agreement, received while in the line of duty, he or she shall receive his or her salary during the continuance of such disability for a period not to exceed twelve (12) months, except that if it is ascertained by the City Council or the proper municipal authorities within twelve (12) months of such temporary disability has become a disability as defined in the paragraph preceding, then the salary shall cease and he/she shall be entitled to the benefits for pension in the case of disability as provided by Nebraska statutes. 3. All payments of pension or salary provided by this Article shall be subject to deduction of amounts paid under the Nebraska Workers Compensation Act. Such payments shall not commence until all credit for unused annual or medical leave or other similar credits have been fully utilized by the disabled employee if there will be no impairment to his/her salary during the period of disability. 4. No employee covered by this agreement shall be entitled during any period of temporary disability to receive in full both his/her salary and his/her benefits under the Nebraska Workers Compensation Act. All Nebraska Workers Compensation benefits shall be payable in full to such police officer as provided in the Nebraska Workers Compensation Act, but all amounts paid by the City or its insurer under the Nebraska Workers Compensation Act to any disabled police officer entitled to receive a salary during such disability, shall be considered as payments on account of such salary and shall be credited thereon. The remaining balance of such salary, if any, shall be payable as otherwise provided by Nebraska law. 5. Pursuant to the waiting provisions in Section 48-119 of the Nebraska Workers Compensation Act, no workers compensation shall be allowed during the first seven (7) calendar days following the date of injury or date that temporary disability begins, unless the disability continues for six (6) weeks or longer. When the disability lasts less than six (6) weeks, an employee may use medical or vacation leave for the initial seven (7) days. If no other leave is available, the City shall grant the employee temporary disability leave. If the disability continues for six (6) weeks or longer, the employee will be credited with any medical or vacation leave taken during the initial waiting period. 6. While on leave due to a temporary disability while in the line of duty, the total compensation paid to an employee, including salary, wages, workers compensation benefits, and leave pay collected from any other party (except the employee’s private insurance) shall not exceed the employee’s salary at the time of the commencement of the leave, plus any allowed and approved cost of living increase which commences during the period of leave. 7. The City reserves the right of subrogation because of payment of temporary disability leave to any employee who is disabled or injured by a third party, and reserves the right to pursue collection from the employee of any money paid by the party to the extent of the City’s payment of temporary disability leave. Should the employee receiving temporary disability leave collect from the third party for salary, Grand Island Council Session - 10/11/2016 Page 117 / 173 9 wages or expenses otherwise paid by the City, he or she will reimburse the City for money paid as temporary disability leave or expenses resulting from the injury. 8. Nothing in this Article shall be interpreted to mean that the City shall have the right to initiate civil litigation in the name of the employee against the party or representative or such party until after receiving consultation and advice of the employee and a signed waiver to that effect. 9. A light duty policy will be maintained by the City to accommodate employees who have been injured in the work place to return to work as soon as possible. The commencement of light duty work and/or modified duty work shall be five (5) calendar days from the date of injury. Any changes in shifts to accommodate the light duty work shall be made in the interim. Any employee who is medically released for light duty may commence light duty work and/or modified duty work earlier than the five (5) days from the date of injury if the employee is willing to do so. During the five (5) day period, between a date of injury and the beginning of light duty work and/or modified duty work, any employee who does not willingly return to light duty work, who is released by a doctor to do so, shall be required to take medical leave for any regularly scheduled shifts that are missed. If medical leave is unavailable to the employee, vacation leave may be used in lieu of medical leave. Day one shall constitute the date of injury, and day six shall be the day the employee begins light duty work. If the employee continues to work full duty after the date of injury, the five (5) day notice shall begin on the date of the doctor appointment in which light duty work is recommended. Once an employee begins light duty work, the employee is required to continue light duty work until released for full duty or until the maximum light duty period expires pursuant to city policy. ARTICLE XII GENERAL PROVISIONS CONCERNING LEAVE A. ABSENT WITHOUT APPROVAL An employee who is absent from duty without approval shall receive no pay for the duration of the absence and, unless there is a legitimate reason for the absence, shall be subject to disciplinary action, which may include dismissal. B. AUTHORIZED LEAVE FORMS For all leave except medical leave, a written request on an authorized form, indicating the kind of leave, duration and dates of departure and return, must be approved prior to the taking of the leave. Unless an absence is substantiated by notation on an authorized form approved by the supervisor, an employee shall not be paid for any absence from scheduled work hours. C. LEAVE COVERED BY FMLA Employees who anticipate taking leave governed by the FMLA are required to provide written notice of their intent as set forth in the City’s FMLA Policy. ARTICLE XIII Grand Island Council Session - 10/11/2016 Page 118 / 173 10 PENSION RETIREMENT PLAN The City agrees that the employees covered under this agreement are covered under the pension plan as provided by state statutes, as amended. ARTICLE XIV FITNESS FOR DUTY The City maintains the right to test for fitness for duty. ARTICLE XV RATES OF PAY FOR WORK PERFORMED The rates of pay for work performed under this agreement shall be: A. 2013 2016 – 2014 2017 FISCAL YEAR Rates of pay from October 1, 2013 2016 through September 30, 20142017, for work performed in the various classes of work under this agreement shall be as shown on the new pay plan, attached hereto as Exhibit “A” and shall take effect the first full pay period of October 20132016. For each fiscal year, the new rate of pay as outlined in the attached exhibits and for the following fiscal years once the salary adjustment is implemented, said new rate of pay and the salary adjustment shall take effect during the first full pay period in the month of October. B. 2014 2017 - 2015 2018 FISCAL YEAR Effective in the first full pay period of October 20142017, steps 1 through 9 of the pay ranges for police officer and police sergeant shall be adjusted by a salary adjustment of 2.5%. Step 10 will be added and each officer or sergeant in step 9 on October 1, 2014 shall be eligible to move to step 10 on the first full pay period in March 2015. See Exhibit “B”. Beginning with the first full pay period of October 2017 the number of pay steps will be reduced from 11 steps to 10 steps as shown on Exhibit “B” attached hereto. C. 2015 2018 – 2016 2019 FISCAL YEAR Effective in the first full pay period of October 2015 2018, steps 1 through 10 of the pay ranges for police officer and police sergeant shall be adjusted by a salary adjustment of 2.5% as shown on Exhibit “C” attached hereto. Step 11 will be added and movement through steps will occur as outlined in Article XVI. See Exhibit “C”. D. PAY STEP UPON DEMOTION An employee who fails to satisfactorily perform the duties of a classification into which he/she has been promoted may be demoted to the classification from which promoted. Such employee shall return to the same pay step held prior to promotion with the same regular status held prior to promotion. E. COMPENSATORY TIME Formatted: Not Strikethrough Grand Island Council Session - 10/11/2016 Page 119 / 173 11 In lieu of payment for overtime hours worked, the employee may elect to take compensatory time off. One and one-half (1½) hours of compensatory time shall be credited for each overtime hour worked. Unused accumulated compensatory time may be converted to overtime pay only upon termination of employment unless otherwise authorized by the Chief of Police. Compensatory time may not be used on a holiday. Compensatory time may be accumulated up to ninety-sixeighty-five (8596) hours annually (56.6764 actual hours worked) with the year commencing October 1. All compensatory time that is not used prior to the last pay period before September 30th of each year shall be paid out in cash to the employee at the regular hourly rate for the hours left in the compensatory time bank. The pay-out for the unused compensatory time shall occur in the last full pay period prior to or on September 30th, if September 30th is the last pay period of said year October 1. It shall be permissible to use less than eight (8) hours at a time. Compensatory time shall be used only with the approval of the Chief or the Chief’s designated representative. Compensatory time must be recorded through the City payroll system. F. FIELD TRAINING OFFICER Any Police Officer assigned as a Field Training Officer shall, in addition to his/her regular salary, be paid $1.00 per hour while actively working with a trainee or other issues directly concerning a trainee which may include: post shift reporting, training, periodic meetings and court appearances with the trainee. G. LONGEVITY Effective the first full pay period in October 2016, in addition to an employee's base salary provided for elsewhere in this Agreement, each employee of the bargaining unit shall annually receive longevity pay based upon the total length of service with the City. Such pay shall be effective beginning with the first full pay period following completion of the specified years of service. Payment shall be made on a prorated basis on each regular pay day. The following annual longevity pay rate schedule shall apply: 10 years $ 645.50 (Beginning 11th Year) 15 years $ 830.50 (Beginning 16th Year) 20 years $1,032.50 (Beginning 21st Year) 25 Years $1,247.50 (Beginning 26th Year) H. SHIFT DIFFERENTIAL Effective the first full pay period in January 2017, all employees who are regularly assigned to a shift whose majority of hours occur between 1800 hours and 0600 hours shall be paid an additional thirty-five cents ($0.35) per hour. The shift differential shall be included as an addition to the employee’s hourly rate. ARTICLE XVI PAY PLAN STRUCTURE A. ADMINISTRATION OF PAY SCHEDULE Formatted: Left Formatted: Indent: First line: 1.25", Tabstops: Not at 1.27" Grand Island Council Session - 10/11/2016 Page 120 / 173 12 1. Officers and Sergeants will be considered for pay schedule step increases upon receiving satisfactory performance appraisals with said step increases to be effective on the first day of the pay period following the event for change according to the following schedule: Step 1. Entry level; Step 2. Upon successful completion of twelve (12) months of service in step 1 of the job classification and upon receiving a satisfactory performance appraisal; Step 3. Upon successful completion of twelve (12) months of service in step 2 of the job classification and upon receiving a satisfactory performance appraisal; Step 4. Upon successful completion of twelve (12) months of service in step 3 of the job classification and upon receiving a satisfactory performance appraisal; Step 5. Upon successful completion of twelve (12) months of service in step 4 of the job classification and upon receiving a satisfactory performance appraisal; Step 6. Upon successful completion of twelve (12) months of service in step 5 of the job classification and upon receiving a satisfactory performance appraisal; Step 7. Upon successful completion of twelve (12) months of service in step 6 of the job classification and upon receiving a satisfactory performance appraisal; Step 8. Upon successful completion of twelve (12) months of service in step 7 of the job classification and upon receiving a satisfactory performance appraisal; Step 9. Upon successful completion of twelve (12) months of service in step 8 of the job classification and upon receiving a satisfactory performance appraisal; Step 10. Beginning Fiscal Year 2014 – 2015: All police officers and police sergeants receiving a satisfactory performance appraisal will be eligible to move to step 10 during the first full pay period of March 2015. After that, all subsequent step movement from step 9 to step 10 will occur upon successful completion of twelve months (12) of service in step 9 of the job classification and upon receiving a satisfactory performance appraisal; Upon successful completion of twelve (12) months of service in step 9 of the job classification and upon receiving a satisfactory performance appraisal; Step 11. Beginning in Fiscal Year 2015 – 2016 and upon Upon successful completion of twelve (12) months of service in step 10 of the job classification and upon receiving a satisfactory performance appraisal. Beginning with the first full pay period in October of 2017, step 11 will be eliminated resulting in a 10 step plan. Employees will be placed in the pay plan according to years of service. When applicable, placement will take into account additional pay step incentives applied at the time of hire for education, experience and/or certifications. Placement in the new step plan will not affect an employee’s current step and appraisal anniversary date. Grand Island Council Session - 10/11/2016 Page 121 / 173 13 2. An employee who is promoted shall be placed in the step of the new pay grade that insures at least a three percent (3%) increase in pay. Upon successful completion of the six (6) month introductory period in the new position and upon receiving a satisfactory performance appraisal, an employee shall move to the next step in the pay scale. 3. The Mayor may evaluate the manner of performance of any employee, all employees, or any portion of the employees at any time during such employees’ service. Any adjustments in the pay of such evaluated employees, including introductory employees’ step adjustments, shall be effective on the first day of a pay period falling on or immediately after such adjustment. 4. Employees, prior to advancing in step or grade, shall be evaluated using the City’s performance appraisal system. Such appraisal shall take place yearly. Should an employee receive an appraisal indicating unsatisfactory performance, that employee will not receive an increase in pay, other than increases in pay lines for each classification. 5. In no case shall any employee be advanced beyond the maximum rate of the pay grade for his/her class of position. B. INTRODUCTORY PERIOD As set forth in the Nebraska Civil Service Act and the Grand Island Civil Service Commission Rules and Regulations, no appointment, employment, or promotion in any position in the service shall be deemed complete until after the expiration of one year after certification by the Nebraska Law Enforcement Training Center for police officers. ARTICLE XVII EMPLOYEE RELATIONS A. GENERAL Every employee in the police division shall fulfill conscientiously the duties and responsibilities of his/her position. Every employee shall conduct himself or herself at all times in a manner which reflects credit on the service. Every employee shall be impartial in all official acts and shall in no way endanger nor give occasion for distrust of his/her impartiality. B. MEMBERSHIP IN F.O.P. The parties hereby agree that no officers, agents, representatives, members, or anyone connected with either party shall in any manner intimidate, coerce, restrain, or interfere with the rights of employees to form, join or assist labor organizations, or to refrain from any of these activities, including the right of employees to withdraw, revoke or cancel F.O.P. membership. C. DISCIPLINARY ACTION Grand Island Council Session - 10/11/2016 Page 122 / 173 14 1. Cause: Cause for disciplinary action against any employee shall include any cause so specified in the Employee Personnel Rules of the City of Grand Island, the Police Department Policy and Procedures Manual and the rules and regulations of the City Civil Service Commission. 2. Reprimand: The Police Chief or designated representative may reprimand any employee for cause. Such reprimand may be in writing and addressed and presented to the employee who will initial receipt. A signed copy shall be delivered to the Mayor’s office for inclusion in the employee’s personnel file. The employee may submit an explanation or rebuttal. 3. Civil Service: It is agreed by the parties that all applicable provisions of the Rules and Regulations of the Grand Island Civil Service Commission are hereby made part of this agreement and by this reference made part hereof. It is the policy of the City of Grand Island to provide a system of progressive discipline which affords an opportunity for the resolution of unsatisfactory employee performance or conduct. Such system shall include an appeal procedure to assure the equitable and consistent application of discipline. Discipline may begin with the least severe disciplinary action and progress, if necessary, to more severe actions. However, the severity of the incident may warrant any level of initial disciplinary action. ARTICLE XVIII GRIEVANCE PROCEDURE A. PROCEDURE An alleged grievance arising from an employee shall be handled in the following manner: A grievance for the purpose of the agreement refers to a question of interpretation, application, and meaning of the terms of the labor agreement between the City and the F.O.P. Employees shall raise and thoroughly discuss any matters of disagreement with their immediate supervisor in order to informally resolve as many matters as possible. In reducing a grievance to writing, the following information must be stated with reasonable clearness: The exact nature of the grievance, the act or acts of commission, the time and place of the act of commission or omission, the identity of the party or parties who claim to be aggrieved, the provisions of this agreement that are alleged to have been violated and the remedy which is sought. In the event that satisfactory settlement is not or cannot be reached after the matter has been informally raised with the immediate supervisor, the following procedure shall be used in submission of a grievance. 1. First Step – Any employee who believes that he/she has a justifiable request or grievance shall discuss the request or complaint within five (5) calendar days with the Captain, with or without the F.O.P. representative being present, as the employee may elect, in an attempt to settle the same. If a grievance or request has not been satisfactorily resolved in Step One, it may be presented in writing and proceed to Step Two only if the F.O.P. representative determines that it Grand Island Council Session - 10/11/2016 Page 123 / 173 15 constitutes a meritorious grievance. A grievance to be considered beyond Step One must be filed in writing with the Police Chief on the form provided by the City. 2. Second Step – The Police Chief shall consider the grievance and notify the employee in writing within seven (7) calendar days after receipt of the grievance. 3. Third Step – If the grievance is not settled to the satisfaction of the employee, the employee or employee’s representative shall present it in writing to the Mayor of the City or the Mayor’s designated representative within seven (7) calendar days after the decision of the Police Chief. The Mayor or designated representative shall notify the employee of the decision made and of any action taken within ten (10) calendar days after receipt of the grievance. 4. Fourth Step – If the grievance is not settled to the satisfaction of the employee, he/she may appeal, within ten (10) days after receipt of the City’s decision to a court of competent jurisdiction. The grievant may use vacation leave to prepare or present the case. Nothing in this agreement shall prevent the grievant from including in his or her petition a prayer for remuneration for time expended in the preparation, trial, or other time lost relating to grievance under consideration. B. GENERAL CONDITIONS All grievances shall be presented by the employee in person. The employee shall not be paid for any time used to present a grievance. An employee must obtain the permission of the immediate supervisor before leaving the job to present a grievance. (None of the above precludes the possibility of meetings at any step of the grievance procedure among the parties involved to discuss the issues and to attempt to settle them at that step). Nothing in the foregoing provisions shall be construed to apply to the extent, if any, that such provisions may become in conflict with a duly enacted statute of the state or a decision of the court of competent jurisdiction. The time limits provided in this Article shall be strictly construed and the failure of any moving party to meet the time limits listed in this Article relative to the processing of the grievance shall constitute an unconditional acceptance of the remedy promulgated at the last step, or constitute a rescission of the act giving rise to the grievance, whichever is appropriate. ARTICLE XIX OTHER BENEFITS A. MEDICAL, DENTAL AND LONG TERM DISABILITY INSURANCE The City agrees to provide health, dental, and long-term disability insurance during the term of this agreement for the employee and the employee’s dependents at the same benefit level and employee contribution level as provided to non-union City employees under the City’s general group insurance plans. The City’s general insurance plans runs from October 1 through September 30 of each year. B. LIFE INSURANCE Grand Island Council Session - 10/11/2016 Page 124 / 173 16 The City will provide a fifty thousand ($50,000.00) life insurance policy for the employee. Such policy contains an option allowing the employee to purchase additional insurance. The premium for the optional insurance shall be paid by the employee. C. DISCONTINUANCE OF INSURANCE 1. Except as provided under the City’s Family and Medical Leave Act (FMLA) Policy, or otherwise as required by law, an employee who is on a leave of absence without pay will be removed from coverage under the City’s hospitalization, dental and medical insurance plan on the first day of the month following the effective date of the leave and shall remain off the City’s plan for the duration of said leave of absence. Upon expiration of such leave and upon return of the employee to active duty, he or she will receive coverage on the first day of the month following his/her return. If the leave of absence is not covered by the FMLA policy, the employee shall have the option of retaining coverage under the City’s hospitalization, dental and medical insurance plan if the employee pays one-hundred percent (100%) of the premium cost during an approved leave of absence. 2. The employee will be required to pay the premium on the life insurance policy during any leave of absence. The employee shall pay both the City’s premium and employee’s premium, if any, during this period. D. UNIFORM ALLOWANCE The City shall provide for new employees covered under this contract upon hire, uniform items consisting of: two four long sleeved shirts; two four short sleeved shirts; two four pairs of pants; one winter coat and body armor. New hires shall be allowed to receive from the city, a loan for the amount needed to buy the required uniform and equipment not to exceed $600.00 in addition to what is provided by the City at zero percent (0%) interest rate, with the loan to be repaid from the uniform allowance in its entirety until the loan is repaid in full. All employees covered by this agreement shall be designated as uniformed officers for the City. The City shall provide a uniform allowance to be paid semi-annually at the rate of Three Hundred Twenty Five Dollars ($325.00) per pay period per employee. The City shall provide to each employee covered by this agreement: brass, handcuffs, whistle, nightstick, case, flashlight, batteries for flashlight, a weapon, ammo clips and a belt. The City shall replace body armor for each officer upon the failure of their body armor. A rotating schedule of replacement shall also be set up so that the body armor shall be replaced one time every five years by the City. The body armor shall be worn at all times by the employees while on duty unless a specific duty assigned, shall not require that the body armor be worn, and such exception to the mandatory wearing of body armor shall be signed specifically by the Chief of Police. Costs for replacement of personal equipment that is damaged, broken, or lost in the course and scope of employment will be reimbursed by the City as provided below. 1. Prescription eyeglasses or contact lenses will be reimbursed up to a replacement value of two hundred ($200) dollars. Grand Island Council Session - 10/11/2016 Page 125 / 173 17 2. Watches will be reimbursed up to a replacement value of one hundred ($100) dollars. E. TUITION AND BOOK REIMBURSEMENT PROGRAM Tuition and book reimbursement shall be available, subject to the following restrictions, for the purpose of enhancing the knowledge and skills of employees to better perform their current duties: 1. Qualification Process. The determination of whether a request qualifies for the tuition reimbursement program shall be made by the Chief of Police based upon the following considerations: a. Is there budget authority? b. Is the book necessary for said course, job related? c. Is there supervisor approval? d. Is the employee requesting reimbursement eligible for other assistance programs? 2. Approval Process. To receive tuition reimbursement, the employee must submit a “Tuition Request Form”, which shall contain the qualification information discussed above, as well as the employee’s financial request prior to beginning the course. Reimbursement approval is limited as follows: a. Base tuition and necessary books only. No reimbursement shall be allowed for other fees. b. If the employee is eligible for other assistance programs, the City will provide secondary benefits only. 3. Reimbursement Process. Any employee requesting tuition reimbursement shall submit a grade report indicating a “B” or higher, and the tuition request form to the Chief of Police for inclusion in the next payroll period. 4. Service Requirement. Tuition reimbursement is available to regular status employees. 5. Eligibility Requirements. Tuition reimbursement shall be limited as follows: a. Less than two (2) years of service: $ 300.00 b. Two (2) to Five (5) years of service: $ 600.00 c. Five (5) to Ten (10) years of service: $2,000.00 d. Over ten (10) years of service: $3,000.00 Said amounts are to be approved annually from October 1 through the end of the following September. Grand Island Council Session - 10/11/2016 Page 126 / 173 18 F. CAFETERIA PLAN The City agrees to maintain a pre-tax contribution plan for medical and hospitalization insurance as long as said plan is generally maintained for employees of the City. The employees covered by this contract shall be allowed to utilize said plan. The City also agrees to maintain a cafeteria plan for health care reimbursement and dependent care assistance, and allow the employees covered by this contract to utilize such plan as long as such plan is maintained for city employees of the City of Grand Island. G. EMPLOYEE ASSISTANCE PROGRAM The City agrees to allow the employees covered by this contract access to the Employee Assistance Program, as long as the City maintains such program. ARTICLE XX SENIORITY A. CONTINUOUS SERVICE Seniority shall be based on continuous length of service in a classification without a break or interruption; provided, that any suspension for disciplinary purposes, absence on authorized leave with pay, absence on authorized leave without pay, or lay-off for thirty (30) calendar days or less, shall not constitute a break of interruption of service within the meaning of this Article. B. DATE OF ENTRY Seniority shall commence from the date an employee enters a classification. C. LIST A list of employees arranged in order of seniority by classification shall be maintained and revised and updated as is necessary. D. SAME DATE OF ENTRY Where two or more employees in the same classification were appointed on the same date, their seniority standing shall be determined by the Police Chief at that time and the individuals so notified. E. SHIFT VACANCY ASSIGNMENT Seniority shall be a primary consideration in granting employees preference relative to shift assignments when filling a vacancy. It is understood that the Chief of Police, in the best interests of the operation of the Police Department, shall retain all authority to make assignments as required to properly staff the Police Department and may reassign an officer to another shift. F. HIGHER CLASSIFICATION PREFERENCE Formatted: Normal Grand Island Council Session - 10/11/2016 Page 127 / 173 19 When two or more employees are promoted to a new classification from different classifications, the employee promoted in the higher classification shall be senior. G. DAYS OFF VACANCY ASSIGNMENT Seniority shall be a consideration in the assigning of days off when filling a classification vacancy. Seniority shall not be used to change established work schedules. ARTICLE XXI BILINGUAL PAY Eligible employees proficient in an approved second language shall be paid one One thousand Thousand Five hundred dollars ($1,0001,500.00) per calendar year, such pay to be included in the second paycheck in November. The Chief of Police shall determine which languages are “approved” based upon the needs of the department as they relate to the population make-up of Grand Island. A test shall be developed by the Human Resources Department to test the proficiency of the employee in each approved language before an employee is eligible for bilingual pay. Grand Island Council Session - 10/11/2016 Page 128 / 173 20 ARTICLE XXII HEALTH INSURANCE COMMITTEE The City agrees to establish and maintain an employee advisory committee to aid in obtaining health and dental insurance. ARTICLE XXIII SAFETY COMMITTEE A. MEMBERS There shall be a joint committee established, effective the date of ratification of this agreement, consisting of three (3) representatives of the City and three (3) members of the bargaining unit selected by the F.O.P. who shall, at regular intervals, meet to discuss safety problems, and if necessary, tour the premises. The first chairperson of said committee shall be a member of the F.O.P., said position thereafter to rotate annually between the City and the F.O.P. B. SUBJECTS All questions relating to safety, including equipment and procedures shall be considered proper subjects for discussion. C. COMMON CONCERN It is agreed by the parties that the question of safety is a common concern and to this end the parties agree to use all reasonable means of protecting the health and welfare of all employees. D. ADMINISTRATIVE REVIEW The recommendations of the safety committee shall be forwarded to the Chief of Police for review and consideration. The Chief of Police shall provide a response to such recommendations to both the Chief Administrative Officer of the City and the members of the safety committee within twenty (20) working days of receipt of the recommendation. An additional ten (10) working days will automatically be granted upon written request for additional time to respond. If no response has been made after the additional ten (10) days has elapsed, an F.O.P. representative on the committee may directly contact the Chief Administrative Officer for further action. ARTICLE XXIV MANAGEMENT RIGHTS A. COLLECTIVE BARGAINING The City has endorsed the practices and procedures of collective bargaining as an orderly way to conduct its relations with this group of employees, provided, that the City, acting through its chief administrative officer of the City, retains the right to effectively operate in a reasonable and efficient manner to serve the best interests of all the citizens of the City. Grand Island Council Session - 10/11/2016 Page 129 / 173 21 B. RESERVED RIGHTS Except where limited by express provisions elsewhere in this agreement, nothing in the agreement shall be construed to restrict, limit, or impair the rights, powers and the authority of the City as granted to it under the laws of the State of Nebraska and City ordinances. These rights, powers and authority include, but are not limited to the following: 1. Discipline or discharge for cause whether arising under this agreement or City work rules. 2. Direct the work force. 3. Hire, assign or transfer employees. 4. Determine the mission of the City. 5. Determine the methods, means, number of personnel needed to carry out the City’s mission. 6. Introduce new or improved methods or facilities. 7. Change existing methods or facilities. 8. Relieve employees because of lack of work. 9. Contract out for goods or services. 10. The right to classify jobs and to allocate individual employees to appropriate classifications based upon duty assignments. The City will not abolish or change any bargaining unit classifications for the purpose of depriving the bargaining unit employees of their benefits under this agreement. C. SCOPE OF NEGOTIATIONS The parties acknowledge that they have had the opportunity to present and discuss proposals on any subject which is, or may be, subject to collective bargaining. D. MATTERS NOT SPECIFICALLY MENTIONED Any and all matters not specifically mentioned in this agreement are reserved to the City. Such matters reserved to the City shall not be subject to grievance proceedings or negotiation during the life of this contract. E. CHIEF ADMINISTRATIVE OFFICER All industrial relation functions of the City shall be handled by the chief administrative officer of the City or designated representative. The F.O.P. agrees that it shall deal with the City only through the chief administrative officer of the City or designated representative. Grand Island Council Session - 10/11/2016 Page 130 / 173 22 ARTICLE XXV GENERAL PROVISIONS A. F.O.P. CREDENTIALS No representative of the F.O.P. shall be permitted to come on any job site of the City for any reason without first presenting his/her credentials to the chief administrative officer of the City, Police Chief, or authorized representative, and obtaining permission. B. F.O.P. SOLICITATION The F.O.P. agrees that it or its members will not solicit membership in the F.O.P. or otherwise carry on F.O.P. activities during working hours or on City property, except with the written permission of the police Chief and or City Administrator. C. DISCRIMINATION The City agrees not to discriminate against any employee on the basis of race, creed, color, sex, age or national origin, as provided by law. D. F.O.P. INTERFERENCE The City and the F.O.P. agree not to interfere with the right of employees to become or not to become members of the F.O.P., and further that there shall be no discrimination or coercion against any employee because of F.O.P. membership or non-membership. E. F.O.P. BULLETIN BOARD The City shall permit the FOP to use one bulletin board designated by the Chief of Police for posting of FOP meetings and elections, reports of FOP committees and other notices or announcements that would be of benefit or of interest to the employees. Posted materials shall not contain anything discriminatory or reflecting adversely upon the City or any of its employees. Any violation of this provision shall entitle the City to cancel immediately this provision of this Article and prohibit the FOP’s further use of the bulletin board. ARTICLE XXVI STRIKES AND LOCKOUTS A. STRIKES Neither the F.O.P. nor any officers, agents, or employees will instigate, promote, sponsor, engage in, or condone any strike, slowdown, concerted stoppage of work or any other intentional interruption of the operations of the City, regardless of the reason for so doing. The F.O.P. shall attempt in good faith at all times to keep its members on the job during periods of negotiations and hearings for the settlement of grievances. If employees strike or in any manner slow down or stop work without F.O.P. authorization, the F.O.P. shall notify the City of the facts involved with the incident. Any or all employees who violate any of the provisions of this Grand Island Council Session - 10/11/2016 Page 131 / 173 23 Article without F.O.P. sanction may be summarily discharged or disciplined by the City. Such discharge or discipline shall not be subject to grievance proceedings under any circumstances. B. LOCKOUTS The City will not lock out any employee during the term of the agreement as a result of a labor dispute with the F.O.P. ARTICLE XXVIII SEVERABILITY If any of the provisions of this agreement are subsequently declared by the proper legislative or judicial authority to be unlawful, unenforceable, or not in accordance with applicable statute or ordinances, all other provisions of this agreement shall remain in full force and effect for the duration of this agreement. ARTICLE XXIXVIII SCOPE OF AGREEMENT A. COMPLETE AGREEMENT The parties mutually agree that this agreement constitutes the entire agreement and understanding concerning all proper subjects of collective bargaining for the duration of the agreement between the parties and supersedes all previous agreements. This agreement shall not be modified, altered, changed or amended in any respect unless in writing and signed by both parties. There are no oral agreements nor is this agreement based upon any oral representation covering the subject matter of this agreement. B. INTERPRETATION This agreement has been executed in accordance with the statutes and the laws of the State of Nebraska and the United States of America, and any dispute, disagreement, or litigation arising under this agreement shall be adjudged in accordance with the statutes and laws of the State of Nebraska and of the United States of America. C. NEGOTIATIONS The parties agree that the negotiations preceding the signing of this agreement included negotiations on all proper subjects of bargaining and that all negotiations were conducted in accordance with all applicable federal and state requirements. ARTICLE XXIX C.I.R. WAIVER As a result of negotiations, and in consideration of this entire collective bargaining agreement, the F.O.P., on behalf of all of its members, hereby knowingly, intelligently, and voluntarily waives its right to file any proceedings with the Nebraska Commission of Industrial Relations alleging lack of comparability with respect to any wages, fringe benefits or any other conditions of employment with respect to the time period Grand Island Council Session - 10/11/2016 Page 132 / 173 24 between October 1, 2013 2016 through September 30, 20162019. The parties specifically agree that this waiver does not pertain to claims, actions, or suits brought pursuant to Neb. Rev. Stat. §48-824 and §48-825. ARTICLE XXXI NON-DISCRIMINATION A. PROHIBITION OF DISCRIMINATION All provisions of this agreement shall be applied equally to all employees in the bargaining unit without discrimination as to sex, race, religion, color, creed, protected age, disability, veteran status, national origin, political affiliation, union or non-union membership. B. GENDER REFERENCES All references to employees in this agreement designate both sexes, and whenever the male or female gender is used, such term shall be construed to include both male and female employees. C. A.D.A. COMPLIANCE In order to allow the City to deal directly with disabled employees and to maintain confidentiality as required by the Americans with Disabilities Act, the Union hereby waives its right to object to the City’s good faith efforts to comply with the Americans with Disabilities Act with respect to employees in the bargaining unit. This waiver shall include, but is not limited to, the City’s direct dealing with employees in the bargaining unit with respect to accommodations, and the obligation of the City to maintain confidentiality with respect to medical conditions or medical histories of employees in the bargaining unit. ARTICLE XXXI DURATION OF CONTRACT A. EXPIRATION This agreement shall be effective upon signature by both parties hereto, October 1, 2013 2016 and shall continue in effect until midnight, September 30, 20162019. If a new and substitute agreement has not been duly entered into prior to the expiration date, all economic terms of the agreement shall continue in full force and effect unless modified in accordance and by implementation of the final offer of the City, or until a new agreement is reached, the Nebraska Commission of Industrial Relations (CIR) has made a determination, or the Nebraska Supreme Court has made a decision on appeal from any CIR decision, whichever of the above may be the first to occur. B. NEGOTIATIONS FOR NEW AGREEMENT The F.O.P. will contact the City to begin negotiations for a new agreement to take effect upon the termination of this agreement may begin any time after January 1, 2016 2019 but no later than February 1, 2016 2019 and must be completed by May 30, 2016 2019 for budget preparation purposes. Formatted: No underline Grand Island Council Session - 10/11/2016 Page 133 / 173 25 C. CONTRACT NEGOTIATIONS Upon notification by either party, the parties shall mutually agree upon the time and place for the first negotiating session. Subsequent sessions shall be set by mutual agreement. Agreement in the setting of negotiating sessions shall not be unreasonably withheld by either party. Grand Island Council Session - 10/11/2016 Page 134 / 173 26 IN WITNESS WHEREOF, the parties hereto have executed this agreement on the _____ day of __________________, 20132016. GRAND ISLAND LODGE NO. 24 OF THE FRATERNAL ORDER OF POLICE, By: ________________________________________________ Jarret Daugherty, President, Lodge No. 24 CITY OF GRAND ISLAND, NEBRASKA, A Municipal Corporation, By: ________________________________________________ Jay VavricekJeremy L. Jensen, Mayor Attest: ________________________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/11/2016 Page 135 / 173 27 STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 STEP 11 POLICE OFFICER HOURLY 20.9247 21.8450 22.8056 23.8085 24.8554 25.9485 27.0896 28.2809 29.5246 30.7646 32.0568 6005 BIWEEKLY 1,673.98 1,747.60 1,824.45 1,904.68 1,988.43 2,075.88 2,167.17 2,262.47 2,361.97 2,461.17 2,564.54 MONTHLY 3,626.96 3,786.47 3,952.98 4,126.81 4,308.27 4,497.74 4,695.54 4,902.02 5,117.60 5,332.54 5,556.50 ANNUAL 43,523.48 45,437.60 47,435.70 49,521.68 51,699.18 53,972.88 56,346.42 58,824.22 61,411.22 63,990.42 66,678.04 STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 STEP 11 POLICE SERGEANT HOURLY 26.1893 27.2727 28.4009 29.5758 30.7993 32.0734 33.4002 34.7819 36.2207 37.7419 39.3272 6010 BIWEEKLY 2,095.14 2,181.82 2,272.07 2,366.06 2,463.94 2,565.87 2,672.02 2,782.55 2,897.66 3,019.35 3,146.18 MONTHLY 4,539.47 4,727.28 4,922.82 5,126.46 5,338.54 5,559.39 5,789.38 6,028.86 6,278.26 6,541.93 6,816.72 ANNUAL 54,473.64 56,727.32 59,073.82 61,517.56 64,062.44 66,712.62 69,472.52 72,346.30 75,339.16 78,503.10 81,800.68 FY 2016- 2017 EXHIBIT A STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 POLICE OFFICER HOURLY 21.4478 22.4889 23.5804 24.7251 25.9251 27.1835 28.5030 29.8864 31.3371 32.8582 6005 BIWEEKLY 1,715.82 1,799.11 1,886.43 1,978.01 2,074.01 2,174.68 2,280.24 2,390.91 2,506.97 2,628.66 MONTHLY 3,717.61 3,898.07 4,087.27 4,285.69 4,493.69 4,711.81 4,940.52 5,180.31 5,431.77 5,695.43 ANNUAL 44,611.32 46,776.86 49,047.18 51,428.26 53,924.26 56,541.68 59,286.24 62,163.66 65,181.22 68,345.16 STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 POLICE SERGEANT HOURLY 26.8440 28.0845 29.3822 30.7401 32.1605 33.6467 35.2015 36.8280 38.5299 40.3104 6010 BIWEEKLY 2,147.52 2,246.76 2,350.58 2,459.21 2,572.84 2,691.74 2,816.12 2,946.24 3,082.39 3,224.83 MONTHLY 4,652.96 4,867.98 5,092.92 5,328.29 5,574.49 5,832.10 6,101.59 6,383.52 6,678.51 6,987.13 ANNUAL 55,835.52 58,415.76 61,115.08 63,939.46 66,893.84 69,985.24 73,219.12 76,602.24 80,142.14 83,845.58 FY 2017 - 2018 EXHIBIT B STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 POLICE OFFICER HOURLY 21.9840 23.0511 24.1699 25.3432 26.5732 27.8631 29.2156 30.6336 32.1205 33.6797 6005 BIWEEKLY 1,758.72 1,844.09 1,933.59 2,027.46 2,125.86 2,229.05 2,337.25 2,450.69 2,569.64 2,694.38 MONTHLY 3,810.56 3,995.53 4,189.45 4,392.83 4,606.03 4,829.61 5,064.04 5,309.83 5,567.55 5,837.82 ANNUAL 45,726.72 47,946.34 50,273.34 52,713.96 55,272.36 57,955.30 60,768.50 63,717.94 66,810.64 70,053.88 STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 POLICE SERGEANT HOURLY 27.5151 28.7866 30.1168 31.5086 32.9645 34.4879 36.0815 37.7487 39.4931 41.3182 6010 BIWEEKLY 2,201.21 2,302.93 2,409.34 2,520.69 2,637.16 2,759.03 2,886.52 3,019.90 3,159.45 3,305.46 MONTHLY 4,769.29 4,989.68 5,220.24 5,461.50 5,713.85 5,977.90 6,254.13 6,543.12 6,845.48 7,161.83 ANNUAL 57,231.46 59,876.18 62,642.84 65,537.94 68,566.16 71,734.78 75,049.52 78,517.40 82,145.70 85,941.96 FY 2018 - 2019 EXHIBIT C Grand Island Council Session - 10/11/2016 Page 136 / 173 Approved as to Form ¤ ___________ October 7, 2016 ¤ City Attorney RESOLUTION 2016-253 WHEREAS, pursuant to Neb. Rev. Stat., §16-201, the City Of Grand Island (City) has the authority to make all contracts and do all other acts in relation to the property and concerns of the City necessary to the exercise of its corporate powers; and WHEREAS, an employee bargaining unit at the City of Grand Island is represented by the Fraternal Order of Police, Lodge #24 (FOP); and WHEREAS, representatives of the City and the FOP met to negotiate a labor agreement, and WHEREAS, the labor agreement specifies a salary adjustment for fiscal year 2016-2017 of 2.75%, fiscal year 2017-2018 of 2.5% and fiscal year 2018-2019 of 2.5%, and WHEREAS, the City reached an agreement with the FOP and the agreement has been presented to City Council for approval. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor is hereby authorized to execute the Labor Agreement by and between the City of Grand Island and the Fraternal Order of Police, Lodge #24 for the period of October 1, 2016 through September 30, 2019. - - - Adopted by the City Council of the City of Grand Island, Nebraska, on October 11, 2016. ________________________ Jeremy L. Jensen, Mayor Attest: ___________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/11/2016 Page 137 / 173 City of Grand Island Tuesday, October 11, 2016 Council Session Item I-2 #2016-254 - Consideration of Approving Agreement between the City of Grand Island and Grow Grand Island, Inc. for Community Enhancement Programs Staff Contact: Jerry Janulewicz Grand Island Council Session - 10/11/2016 Page 138 / 173 Council Agenda Memo From: Jerry Janulewicz, City Attorney Meeting:October 11, 2016 Subject:Resolution and Proposed Agreement with Grow Grand Island, Inc. Presenter(s):Jerry Janulewicz, City Attorney Background At the primary election held May, 2016, the electorate of City approved by majority vote of the votes cast the imposition of an occupation tax of one and one-half percent (1½%) on the sale of all food and beverages presently subject to sales tax at commercial establishments in the City. The ballot measure directed the occupation tax shall be used for the following community enhancements: 1.The annual financial commitment to the Nebraska State Fair as required by state law; 2.Promote entertainment, agricultural and livestock shows, trade shows and similar events that will attract visitors to Grand Island; 3.Ongoing enhancement and development of recreational and athletic facilities such as hike, bike and recreational trails, ball fields and other community activity needs; and 4.Invest in community development projects and activities that stimulate progress and growth for Grand Island; The Grow Grand Island initiative was expected to be the recipient of funds to accomplish numbers 2 and 4 listed above. Grow Grand Island, Inc., a Nebraska nonprofit corporation (“GGI”), was organized and established through the effort of community minded individuals and organizations for the purpose of promoting, encouraging, and developing projects and programs to promote entertainment, agricultural and livestock shows, trade shows and similar events that will attract visitors to Grand Island and to invest in community development projects and activities that stimulate progress and growth for Grand Island. Grand Island Council Session - 10/11/2016 Page 139 / 173 City Administration believes it is in the best interests of the City, its citizenry, and the Grand Island community and area that the City enters into an agreement with GGI for the establishment, development, operation, and maintenance of community enhancement programs within the City. Discussion The attached agreement outlines and authorizes Grow Grand Island, Inc. to receive funds and process grants on behalf of the City of Grand Island. Specifically, the proposed agreement provides for a two (2) year initial term with an automatic renewal or an additional two (2) year term unless notice of not renewal is provided; funding of $500,000 per year from City’s food and beverage tax revenue; funds must be used in accordance with state laws applicable to cities and the ballot measure approved by voters; accountability though quarterly reports and annual audits; security of funds through fidelity bonding, segregation of funds, and deposits of funds into FDIC insured accounts or accounts secured by collateral backed by the full faith and credit of the United States; and provisions for early termination for cause. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve the Agreement with Grow Grand Island 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the resolution which, if approved, provides authority for execution of the agreement on behalf of the City of Grand Island. Sample Motion Move to approve the resolution approving the agreement with Grow Grand Island, Inc. Grand Island Council Session - 10/11/2016 Page 140 / 173 1 AGREEMENT BY AND BETWEEN THE CITY OF GRAND ISLAND AND GROW GRAND ISLAND, INC. FOR COMMUNITY ENHANCEMENT PROGRAMS. This Agreement dated this ___ day of __________, 2016, by and between the CITY OF GRAND ISLAND, a Nebraska municipal corporation (“City”) and GROW GRAND ISLAND, INC., a Nebraska nonprofit corporation (“GGI”), WITNESSETH: WHEREAS, at the primary election held May 2016, the electorate of the City approved by majority vote of the votes cast the imposition of an occupation tax on retailers of food and beverages at a rate of one and one-half percent on the sale of all food and beverages presently subject to sales tax at commercial establishments in the City; and WHEREAS, the above-mentioned ballot measure directed the occupation tax shall be used for the following community enhancements: 1.The annual financial commitment to the Nebraska State Fair as required by state law; 2.Promote entertainment, agricultural and livestock shows, trade shows and similar events that will attract visitors to Grand Island; 3.Ongoing enhancement and development of recreational and athletic facilities such as hike, bike and recreational trails, ball fields and other community activity needs; and 4.Invest in community development projects and activities that stimulate progress and growth for Grand Island; and WHEREAS, Nebraska Revised Statute Section 13-315 authorizes cities to expend up to four-tenths of one percent of the taxable valuation of the city for the purpose of encouraging immigration, new industries, and investment and to conduct and carry on a publicity campaign, including a publicity campaign conducted for the purpose of exploiting and advertising the various agricultural, horticultural, manufacturing, commercial, and other resources, including utility services, of the city. Such sum may be expended directly by the city or may be paid to the chamber of commerce or other commercial organization or a similar county organization or multicounty organization or local development corporation to be expended for the purposes enumerated in this section under the direction of the board of directors of the organization; and Grand Island Council Session - 10/11/2016 Page 141 / 173 2 WHEREAS, City desires to contract with a community based, private nonprofit corporation to assist and partner with the City for the development of programs, projects, and events specifically designed to promote entertainment, agricultural and livestock shows, trade shows and similar events that will attract visitors to Grand Island and community development projects and activities that stimulate progress and growth for Grand Island; and WHEREAS, Grow Grand Island, Inc., a Nebraska nonprofit corporation (“GGI”), was organized and established through the effort of community minded individuals and organizations for the purpose of promoting, encouraging, and developing projects and programs to promote entertainment, agricultural and livestock shows, trade shows and similar events that will attract visitors to Grand Island and to invest in community development projects and activities that stimulate progress and growth for Grand Island; and WHEREAS, GGI has and will obtain funds for its community enhancement programs through private and corporate contributions, grants, gifts, and other sources; and WHEREAS, it is desirable for City and GGI to participate in a joint public-private effort for the purpose of promoting, encouraging, and developing community enhancement programs for Grand Island; and WHEREAS, such joint public-private effort enhances efficiency, promotes cost savings and increases the effectiveness of community enhancement programs that would otherwise be realized through a separate private and a separate public program; and WHEREAS, it is in the best interests of the City, its citizenry, and the Grand Island community and area that City contract with GGI, as set forth herein, for the establishment, development, operation, and maintenance of community enhancement programs within the City. NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, City and GGI do hereby agree as follows: Section 1.Recitals. The recitals contained above are incorporated herein by this reference. Section 2.Purpose. Through a joint and collaborative effort between City and GGI, the purposes of this Agreement are: (a.) the promotion, encouragement, and development of projects and programs to promote entertainment, agricultural and livestock shows, trade shows and similar events that will attract visitors to Grand Island and (b.) investment in community development projects and activities that stimulate progress and growth for Grand Island, such project and programs, herein referred to as “community enhancement programs.” Grand Island Council Session - 10/11/2016 Page 142 / 173 3 Section 3.Term. The initial term of this project shall be for a period of twenty-four months commencing _______________, the “initial term”. Subject to Sections 14 and 15, the term shall automatically renew for an additional term of 24 months (the “renewal term”). Section 4.Projects. GGI shall promote, encourage, conduct, develop and fund community enhancement programs utilizing a combination of funds obtained through private and corporate contributions, grants, gifts, and other sources and through the funds hereby provided by City. Funds provided by City (the “City Funds”) shall be maintained in a segregated account and shall be expended solely as provided for herein. Section 5.City Funds. a.City shall provide the following funds, derived from city’s occupation tax of food and beverage retailers in such amounts and such schedule as set forth herein: November 1 of each year $500,000.00 minimum. Amount could increase with approval by the City Council. Section 6.Limitation on Use. City Funds shall be utilized and expended by GGI solely for such project, programs and purposes that serve and carry out a public purpose as expressly authorized, necessarily or fairly implied in or incidental to those expressly authorized and those essential to the declared objects and purposes of a city of the first class as expressed by Nebraska statutes as from time to time amended. Such projects, programs and purposes shall encompass and be directed toward encouraging immigration, new industries, and investment and to conduct and carry on a publicity campaign, including a publicity campaign conducted for the purpose of exploiting and advertising the various agricultural, horticultural, manufacturing, commercial, and other resources, including utility services, of the city; to promote entertainment, agricultural and livestock shows, trade shows and similar events that will attract visitors to Grand Island; and investment in community development projects and activities that stimulate progress and growth for Grand Island. No more than 10% of the City Funds will be allowed to be used for employee and operation expenses. Section 7.Approval by City Administrator. Prior to expending City Funds for a community enhancement project, a summary of the project including such detail and supporting documentation as required by City shall be submitted to City’s City Administrator or his or her designee for approval. Grand Island Council Session - 10/11/2016 Page 143 / 173 4 Section 8.Accounting. On an annual basis, GGI shall submit its financial audit to City. The audit shall be prepared by a Public Accountant or Public Accountancy firm licensed and authorized to engage in public accountancy within the State of Nebraska. Section 9.Reports. On a quarterly basis GGI shall provide to City full and complete reports of its activities, programs and projects and an accounting of its receipt and expenditure of public and private funds. Said reports shall be in such form and include such detail as specified by City’s Finance Director or his or her designee. Section 10.Access to Records. During normal business hours, City shall be provided with access to review, inspect, and photocopy records of GGI pertaining to the funding and expenditure of public and private funds for community enhancement projects. Such records shall be maintained by GGI for not less than 60 months following termination of this agreement. Section 11.Termination. Within 30 days of the expiration of the initial term or subsequent renewal term, or earlier termination as provided herein, all remaining and unobligated City Funds held by GGI shall be returned to and paid to City for deposit in City’s food and beverage retailer occupation tax fund. Section 12.Segregation of Funds. City Funds shall at all times be maintained by GGI on deposit in a national chartered bank in accounts fully insured by the FDIC or, if not fully insured, shall at all times be collaterally secured by a deposit of bonds that are either direct and general obligations of or are unconditionally guaranteed as to both principal and interest by the United States of America and having a market value at least equal to the amount by which the moneys on deposit. All interest received and all profits realized on account of any such investments or reinvestments shall be added to and become a part of city-provided funds and subject to the provisions of this agreement. Section 13.Bond/Security. GGI shall, at its own expense, supply to city a fidelity bond issued by an insurance company licensed to do business in the State of Nebraska, insuring city against dishonesty or fraudulent acts of the employees of GGI in the amount of $500,000.00 per employee. Section 14.Termination for Default. In the event that City reasonably determines that GGI has failed to comply with the material terms of this Agreement in a timely manner (“Default”), City shall notify GGI in writing of the nature of the Default and of the corrective action to be taken. If corrective action is not commenced within 5 days after receipt of written notice and Grand Island Council Session - 10/11/2016 Page 144 / 173 5 completed within a reasonable time thereafter, then City may terminate this Agreement by written Notice of Termination to GGI, which termination shall take effect 30 days after delivery of the Notice of Termination. City further reserves the right to prohibit GGI from expending additional City-provided funds during the investigation of any alleged Default and pending corrective action by GGI or a decision by City to terminate the Agreement. Section 15.Election to Terminate. Either party may elect to terminate this Agreement on the last day of the Initial Term by providing written notice of termination not less than 90 days prior to the end of the then current term. In the event that both parties fail to deliver written notice of an election to terminate, this Agreement will automatically renew for one additional Renewal Term as provided in Section 3. The automatic renewal of this Agreement shall terminate in the event of the termination of this Agreement prior to the expiration of the Initial Term pursuant to the terms of this Agreement. Section 16.Discrimination. With respect to the activities conducted by it pursuant to this Agreement, GGI will not subject any person to discrimination on the basis of race, color, religion, sex, national origin or ancestry. Section 17.Procurement. GGI shall adopt, subject to City’s approval, a procurement policy that shall provide for open, competitive bidding for purchases of or contracts for materials, supplies, services or labor in the amount of $20,000 or more and shall prohibit contracts between GGI and members of its board of directors and members of their families. Section 18.Miscellaneous. a.Interpretation. Whenever the singular number is used in this Agreement and when required by the context, the same shall include the plural, and the masculine gender shall include the feminine and neuter genders. Days, unless otherwise specified, shall be calendar days. b.Severability. In the event any covenant, condition or provision herein contained is held to be invalid by a court of competent jurisdiction, the invalidity of any such covenant, condition or provision shall in no way affect any other covenant, condition or provision herein contained, provided the invalidity of any such covenant, condition or provision does not materially prejudice either City or GGI in its respective rights and obligations contained in the valid covenants, conditions and provisions of this Agreement. Grand Island Council Session - 10/11/2016 Page 145 / 173 6 c.Binding on Successors. Subject to the provisions of SECTION 21, this Agreement binds and inures to the benefit of the parties and their respective successors and assigns. d.Headings. The headings of the sections and exhibits of this Agreement are inserted for convenience only; they do not constitute part of this Agreement and are not to be used in its construction. e.Authority of City Administrator. Where this Agreement requires or permits City to act and no officer of the City is specified, the City Administrator of the City or the designated representative of the City Administrator has the authority to act on City’s behalf. Section 19.Hold Harmless. GGI shall, and does hereby agree to, have the right and obligation to defend, save, indemnify and hold the City, its corporate authorities, elected and appointed officials, officers, boards, commissions, legal counsel, employees and agents harmless from any injury, claim, demand, suit, judgment, execution, liability, debt, damages or penalty (the "Claims") arising out of resulting from, or alleged to arise out of or result from, GGI's performance of this Agreement.. Section 20.Insurance. In the event GGI regularly employs one or more persons under a contract of hire in the usual course of its business, GGI shall maintain the following insurance and furnish proof to the City Administrator that the foregoing insurance policies have been obtained in the form of a certificate of insurance. a.General Liability. General comprehensive liability insurance insuring both GGI and the City, and its officers, boards, commissions, elected and appointed officials, agents and employees, in the minimum amounts of: $1,000,000 for bodily injury or death to each Person; $1,000,000 for property damage resulting from any one accident; and b.Automobile. Automobile liability insurance with a limit of $1,000,000 for each person and $1,000,000 for each accident for property damage with respect to owned and non-owned automobiles for the operation of which GGI is responsible. c.Worker's Compensation. Worker's compensation Insurance within the statutory limits. Grand Island Council Session - 10/11/2016 Page 146 / 173 7 Section 21.Assignments, Transfers and Similar Actions. Neither the Agreement nor any rights or obligations of GGI pursuant to this Agreement shall be assigned, transferred, pledged, leased, sublet, hypothecated or mortgaged in any manner, in whole or in part, to any person, either by act of GGI, by operation of law or otherwise, without the prior consent of the City. Any such action completed without such prior consent of the City shall be a violation of this Agreement and shall, at the option of the City, which option may be exercised in the City's sole judgment and discretion, allow the City to initiate termination of this Agreement. The grant or waiver of any one or more of said consents shall not render unnecessary any subsequent consent or consents, nor shall the grant of any said consent constitute a waiver of any other rights of the City. Section 22.Entire Agreement. This Agreement contains all of the agreements, representations, and understandings of the parties hereto, and, subject to the last sentence of this paragraph, supersedes and replaces any previous understandings, commitments, or agreements, whether oral or written. Section 23.Third Party Beneficiaries. The provisions of this Agreement are intended solely for the benefit of City and GGI, and create no rights or obligations enforceable by any third party, including any creditor of City or GGI, except as otherwise provided by applicable law. Section 24.Effectiveness Subject To Appropriation. The parties agree and acknowledge that it is a prerequisite to the effectiveness of this Agreement that moneys be appropriated in an amount sufficient to fund the obligations of City under this Agreement. City and GGI further agree that, in the event that the City Council does not appropriate the funding for this Agreement, it shall become null and void. CITY OF GRAND ISLAND GROW GRAND ISLAND, INC. BY _________________________________ Jeremy L. Jensen, Mayor BY _________________________________ ATTEST: _____________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/11/2016 Page 147 / 173 Approved as to Form ¤ ___________ October 7, 2016 ¤ City Attorney R E S O L U T I O N 2016-254 WHEREAS, at the primary election held May, 2016, the electorate of City approved by majority vote of the votes cast the imposition of an occupation tax on retailers of food and beverages at a rate of one and one-half percent on the sale of all food and beverages presently subject to sales tax at commercial establishments in the City; and WHEREAS, the above-mentioned ballot measure directed the occupation tax shall be used for the following community enhancements: 1.The annual financial commitment to the Nebraska State Fair as required by state law; 2.Promote entertainment, agricultural and livestock shows, trade shows and similar events that will attract visitors to Grand Island; 3.Ongoing enhancement and development of recreational and athletic facilities such as hike, bike and recreational trails, ball fields and other community activity needs; and 4.Invest in community development projects and activities that stimulate progress and growth for Grand Island; and WHEREAS, Nebraska Revised Statute Section 13-315 authorizes cities to expend up to four-tenths of one percent of the taxable valuation of the city for the purpose of encouraging immigration, new industries, and investment and to conduct and carry on a publicity campaign, including a publicity campaign conducted for the purpose of exploiting and advertising the various agricultural, horticultural, manufacturing, commercial, and other resources, including utility services, of the city. Such sum may be expended directly by the city or may be paid to the chamber of commerce or other commercial organization or a similar county organization or multicounty organization or local development corporation to be expended for the purposes enumerated in this section under the direction of the board of directors of the organization; and WHEREAS, City desires to contract with a community based, private nonprofit corporation to assist and partner with the City for the development of programs, projects, and events specifically designed to promote entertainment, agricultural and livestock shows, trade shows and similar events that will attract visitors to Grand Island and community development projects and activities that stimulate progress and growth for Grand Island; and WHEREAS, Grow Grand Island, Inc., a Nebraska nonprofit corporation (“GGI”), was organized and established through the effort of community minded individuals and organizations for the purpose of promoting, encouraging, and developing projects and programs to promote entertainment, agricultural and livestock shows, trade shows and similar events that will attract visitors to Grand Island and to invest in community development projects and activities that stimulate progress and growth for Grand Island; and Grand Island Council Session - 10/11/2016 Page 148 / 173 - 2 - WHEREAS, GGI has and will obtain funds for its community enhancement programs through private and corporate contributions, grants, gifts, and other sources; and WHEREAS, it is desirable for City and GGI to participate in a joint public-private effort for the purpose of promoting, encouraging, and developing community enhancement programs for Grand Island; and WHEREAS, such joint public-private effort enhances efficiency, promotes cost savings and increases the effectiveness of community enhancement programs that would otherwise be realized through a separate private and a separate public program; and WHEREAS, it is in the best interests of the City, its citizenry, and the Grand Island community and area that City contract with GGI, as set forth herein, for the establishment, development, operation, and maintenance of community enhancement programs within the City. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Agreement between the City of Grand Island and Grow Grand Island, Inc. should be and is hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such Agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 11, 2016. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/11/2016 Page 149 / 173 City of Grand Island Tuesday, October 11, 2016 Council Session Item I-3 #2016-255 - Consideration of Approving EOC 911 Facility Design and Build Agreement Staff Contact: Jon Rosenlund Grand Island Council Session - 10/11/2016 Page 150 / 173 Council Agenda Memo From:Jon Rosenlund Meeting:October 6, 2016 Subject:EOC 911 Facility Design and Build Agreement Presenter(s):Jon Rosenlund Background The Grand Island Emergency Center provides 911 services within the basement of City Hall. Alternate 911 capabilities are limited to simple equipment located at Grand Island Fire Station #1 and are not sufficient for complex or long term operations. The Emergency Management Department solicited a Request for Proposal for Design and Build services for a new facility that could function as full-scale 911 and Emergency Operations Center. Discussion The Emergency Management Department has two major divisions, the Emergency Management Division and the 911 Communications Division. All Department operations are currently centered in City Hall. In continuing efforts to maintain sufficient 911 and Emergency Management operations in a disaster, the City Council directed the Emergency Management Department to solicit proposals for a new 911/EOC facility. Costs estimates for the new facility were estimated to be $3.4 million. The current facility in the Grand Island City Hall would continue to be maintained as the alternate site for 911 and Emergency Management Operations. In August 2016, the Emergency Management Department issued a Request for Proposals for Architectural Design & Build Services in order to secure a firm that can design and manage the construction of a full-time location for emergency 911 and emergency management. The Department received proposals from three qualified applicants. Following a review process that evaluated a firm’s relative experience with similar projects and the capability to complete the project in a timely and cost-effective manner, the Emergency Management Department recommends accepting the contract for services with Cannon Moss Brygger Architects. The contract with Cannon Moss Brygger includes an estimated Grand Island Council Session - 10/11/2016 Page 151 / 173 construction start date of April 20, 2017 and completion date of June 1, 2018. The basic service fee for this contract is 7.15% of construction costs based on a $3.4 million project not to exceed a fee of $250,000, plus reimbursable. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve this bid award to Cannon Moss Brygger. Sample Motion Move to approve Resolution #2016-255. Grand Island Council Session - 10/11/2016 Page 152 / 173 Grand Island Council Session - 10/11/2016 Page 153 / 173 Grand Island Council Session - 10/11/2016 Page 154 / 173 Grand Island Council Session - 10/11/2016 Page 155 / 173 Grand Island Council Session - 10/11/2016 Page 156 / 173 Grand Island Council Session - 10/11/2016 Page 157 / 173 Grand Island Council Session - 10/11/2016 Page 158 / 173 Grand Island Council Session - 10/11/2016 Page 159 / 173 Grand Island Council Session - 10/11/2016 Page 160 / 173 Grand Island Council Session - 10/11/2016 Page 161 / 173 Grand Island Council Session - 10/11/2016 Page 162 / 173 Grand Island Council Session - 10/11/2016 Page 163 / 173 Grand Island Council Session - 10/11/2016 Page 164 / 173 Grand Island Council Session - 10/11/2016 Page 165 / 173 Grand Island Council Session - 10/11/2016 Page 166 / 173 Grand Island Council Session - 10/11/2016 Page 167 / 173 Grand Island Council Session - 10/11/2016 Page 168 / 173 Grand Island Council Session - 10/11/2016 Page 169 / 173 Grand Island Council Session - 10/11/2016 Page 170 / 173 Grand Island Council Session - 10/11/2016 Page 171 / 173 Approved as to Form ¤ ___________ October 7, 2016 ¤ City Attorney R E S O L U T I O N 2016-255 WHEREAS, the City of Grand Island invited responses to a Request for Proposals for Architectural Services for design and construction of a facility for a main 911 and emergency operations center; and WHEREAS, on September 1, 2016, submittals were received, opened and reviewed for capabilities to create such a facility and the ability to timely provide schematic drawings and cost estimate for each option; and WHEREAS, Cannon Moss Brygger Architects was found to hold the most applicable qualifications and has submitted a contract for services of 7.15% of construction costs on a $3.4 million project not to exceed a fee of $250,000, plus reimbursables. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the submitted contract of Cannon Moss Brygger Architects in the amount of $250,000, plus reimbursables for Architectural Services is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 11, 2016. _______________________________________ Jeremy Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/11/2016 Page 172 / 173 City of Grand Island Tuesday, October 11, 2016 Council Session Item J-1 Approving Payment of Claims for the Period of September 28, 2016 through October 11, 2016 The Claims for the period of September 28, 2016 through October 11, 2016 for a total amount of $3,930,269.16. A MOTION is in order. Staff Contact: Renae Griffiths Grand Island Council Session - 10/11/2016 Page 173 / 173