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08-09-2016 City Council Regular Meeting Packet City of Grand Island Tuesday, August 9, 2016 Council Session Packet City Council: Linna Dee Donaldson Michelle Fitzke Chuck Haase Julie Hehnke Jeremy Jones Vaughn Minton Mitchell Nickerson Mike Paulick Roger Steele Mark Stelk Mayor: Jeremy L. Jensen City Administrator: Marlan Ferguson City Clerk: RaNae Edwards 7:00 PM Council Chambers - City Hall 100 East 1st Street Grand Island Council Session - 8/9/2016 Page 1 / 78 City of Grand Island Tuesday, August 9, 2016 Call to Order This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state law. The City Council may vote to go into Closed Session on any agenda item as allowed by state law. Invocation - Pastor Luke Biggs, Peace Lutheran Church, 1710 N. North Road Pledge of Allegiance Roll Call A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. Grand Island Council Session - 8/9/2016 Page 2 / 78 City of Grand Island Tuesday, August 9, 2016 Council Session Item C-1 Presentation by Union President Phil Thomas to Participants of Fire Ops 101 On May 25th, the IAFF Local 647, City of Grand Island, and the Grand Island Fire Department partnered to host Fire Ops 101. Participants were placed in a series of controlled events aimed at demonstrating the working conditions of a firefighter here in Grand Island. As recognition for attending the event, the IAFF Local 647 and its members want to present fire helmets to each of the participants as a symbol of completing the program. Staff Contact: Cory Schmidt, Fire Chief Grand Island Council Session - 8/9/2016 Page 3 / 78 City of Grand Island Tuesday, August 9, 2016 Council Session Item E-1 Public Hearing on Acquisition of Public Utility Easement at 518 North Webb Road (State of Nebraska) Council action will take place under Consent Agenda item G-9. Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 8/9/2016 Page 4 / 78 Council Agenda Memo From:Terry Brown PE, Assistant Public Works Director Meeting:August 9, 2016 Subject:Public Hearing Concerning Acquisition of Public Utility Easement at 518 North Webb Road (State of Nebraska) Presenter(s):John Collins PE, Public Works Director Background Council action is necessary for the City of Grand Island to acquire a public utility easement. Discussion To accommodate the extension of sanitary sewer to 506 North Webb Road a utility easement is needed. The proposed easement is shown on the attached sketch. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council conduct a Public Hearing and approve the Resolution for the acquisition of the public utility easement. Sample Motion Motion to approve the acquisition of the public utility and drainage easements. Grand Island Council Session - 8/9/2016 Page 5 / 78 Grand Island Council Session - 8/9/2016 Page 6 / 78 City of Grand Island Tuesday, August 9, 2016 Council Session Item F-1 #9596 - Consideration of Creation of Sanitary Sewer District No. 539; North Webb Road and 13th Street Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 8/9/2016 Page 7 / 78 Council Agenda Memo From:Terry Brown, Manager of Engineering Services Meeting:August 9, 2016 Subject:Consideration of Creation of Sanitary Sewer District No. 539; North Webb Road and 13th Street Presenter(s):John Collins, Public Works Director Background Council action is needed to create a sanitary sewer district. The boundary for the proposed district was selected in order to serve an area previously unserved that is located on the east side of North Webb Road between 13th Street and Dixie Square (see attached sketch). Sanitary sewer was requested in this area April 2016. Preliminary planning and surveying took place in May 2016. In June 2016 letters were sent to the five (5) properties that are currently without sanitary sewer in this area and that have the potential to be served. At this time, of the five (5) properties that can be served, it appears three (3) are in favor of sanitary sewer services. Discussion If the district is created, a notice will be mailed to all affected property owners, a 30-day protest period allowed and an open house meeting held to review the project with property owners. The Public Works Department recommends that the assessments for the district be spread equally across the lots in the district with a ten (10) year repayment schedule. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 8/9/2016 Page 8 / 78 Recommendation City Administration recommends that the Council approve the creation of Sanitary Sewer District No. 539. Sample Motion Move to approve the ordinance. Grand Island Council Session - 8/9/2016 Page 9 / 78 Approved as to Form ¤ ___________ August 5, 2016 ¤ City Attorney This Space Reserved for Register of Deeds ORDINANCE NO. 9596 An ordinance creating Sanitary Sewer District No. 539 of the City of Grand Island, Nebraska; defining the boundaries thereof; providing for the laying of sanitary sewer mains in said district; providing for plans and specifications and securing bids; providing for the connection fee for connecting to such sanitary sewer; providing for certification to the Register of Deeds of the connection fee; and providing for publication and the effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. Sanitary Sewer District No. 539 is hereby created for the construction of an 8” inch gravity sanitary sewer system within Section Eighteen (18), Township Eleven (11) North, Range Nine (9) West and Part of the West 150.00 feet of the the Northwest Quarter of the Northwest Quarter (NW ¼ NW ¼) of Section Seventeen (17), Township Eleven (11) North, Range Nine (9) West, in the City of Grand Island, Hall County, Nebraska. SECTION 2. The boundaries of such sanitary sewer district shall be as follows: THE NORTH 950.1 FEET OF LOT ONE (1), IN FRACTIONAL SECTION EIGHTEEN (18), IN TOWNSHIP ELEVEN (11) NORTH RANGE NINE (9), WEST, AND PART OF THE WEST 150.0 FEET OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER (NW¼ NW¼) OF SECTION SEVENTEEN (17), IN TOWNSHIP ELEVEN (11) NORTH RANGE NINE (9), WEST, ALL OF THE 6TH P.M., HALL COUNTY, NEBRASKA, MORE PARTICULARLY DESCRIBED AS FOLLOWS: Grand Island Council Session - 8/9/2016 Page 10 / 78 ORDINANCE NO. 9596 (Cont.) - 2 - BEGINNING AT THE NORTHWEST CORNER OF FRACTIONAL SECTION EIGHTEEN (18), IN TOWNSHIP ELEVEN (11) NORTH RANGE NINE (9), WEST, OF THE 6TH P.M., RUNNING THENCE EAST ALONG AND UPON THE NORTH LINE OF SAID FRACTIONAL SECTION (18), 140.7 FEET TO THE NORTHWEST CORNER OF SECTION SEVENTEEN (17), IN TOWNSHIP ELEVEN (11) NORTH RANGE NINE (9), WEST, OF THE 6TH P.M., RUNNING THENCE EAST ALONG AND UPON THE NORTH LINE OF SAID SECTION (17), 150.0 FEET, RUNNING THENCE SOUTH, PARALLEL TO THE WEST LINE OF SAID SECTION (17), 417.4 FEET, RUNNING THENCE WEST, PARALLEL TO THE NORTH LINE OF SAID SECTION (17), 150.0 FEET TO A POINT ON THE WEST LINE OF SAID SECTION (17), RUNNING THENCE SOUTH ALONG AND UPON THE WEST LINE OF SAID SECTION (17), 290.0 FEET TO A POINT, RUNNING THENCE EAST, PARALLEL TO THE NORTH LINE OF SAID SECTION (17), 11.9 FEET TO A POINT ON THE NORTHWEST CORNER OF LOT 6, COLONIAL ESTATES NINTH SUBDIVISION, RUNNING THENCE SOUTH ALONG AND UPON THE WEST LINE OF SAID COLONIAL ESTATES NINTH SUBDIVISION 242.7 FEET TO A POINT, RUNNING THENCE WEST, PARALLEL TO THE NORTH LINE OF SAID FRACTIONAL SECTION (18), 149.9 FEET TO A POINT ON THE WEST LINE OF SAID FRACTIONAL SECTION (18), RUNNING THENCE NORTH ALONG AND UPON THE WEST LINE OF SAID FRACTIONAL SECTION (18), 950.1 FEET TO THE NORTHWEST CORNER OF FRACTIONAL SECTION EIGHTEEN (18), ALSO BEING THE ACTUAL POINT OF BEGINNING. ALL AS SHOWN ON THE PLAT DATED AUGUST 1, 2016, ATTACHED HERETO AS EXHIBIT “A” AND INCORPORATED HEREIN BY REFERENCE. SECTION 3. Said improvement shall be made in accordance with plans and specifications prepared by the Engineer for the City who shall estimate the costs thereof, and submit the same to the City Council, and thereafter, bids for the construction of such sanitary sewer shall be taken and contracts entered into in the manner provided by law. SECTION 4. The cost of construction of such sanitary sewer main connection district shall be reported to the City Council, and the Council, sitting as a Board of Equalization, shall determine benefits to abutting property by reason of such improvement pursuant to Section 16-6,103, R.R.S. 1943. The special benefits shall be levied at one time to pay for such cost of construction as soon as can be ascertained, as provided by law; and, provided further, such special tax and assessments shall constitute a sinking fund for the payment of any bonds with interest, issued for the purpose of paying the cost of such sewer in such district; such special assessments shall be paid and collected in a fund to be designated and known as a Sewer and Grand Island Council Session - 8/9/2016 Page 11 / 78 ORDINANCE NO. 9596 (Cont.) - 3 - Water Extension Fund, and, out of which all warrants issued for the purpose of paying the cost of such sanitary sewer shall be paid. SECTION 5. This ordinance shall be in force and take effect from and after its passage, approval and publication, without the plat, as provided by law. SECTION 6. This ordinance, with the plat, is hereby directed to be filed in the office of the Register of Deeds of Hall County, Nebraska. SECTION 7. After passage, approval and publication of this ordinance, notice of the creation of said district shall be published in the Grand Island Independent, a legal newspaper published and of general circulation in said City, as provided by law. Enacted: August 9, 2016. ____________________________________ Jeremy L. Jensen, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 8/9/2016 Page 12 / 78 Grand Island Council Session - 8/9/2016 Page 13 / 78 City of Grand Island Tuesday, August 9, 2016 Council Session Item G-1 Approving Minutes of July 25, 2016 City Council Joint Health Meeting Staff Contact: RaNae Edwards Grand Island Council Session - 8/9/2016 Page 14 / 78 CITY OF GRAND ISLAND, NEBRASKA MINUTES OF JOINT HEALTH SPECIAL MEETING July 25, 2016 Pursuant to due call and notice thereof, a Special Joint Meeting of the City Council of the City of Grand Island, Nebraska, the Hall County Board of Supervisors, the Hamilton County Board of Commissioners, the Merrick County Board of Commissioners, and the Central District Health Department was conducted at the Grand Island Public Library, 211 North Washington Street, Grand Island, Nebraska on July 25, 2016. Notice of the meeting was given in the Grand Island Independent on July 19, 2016. Central District Health Department (CDHD) Health Director Teresa Anderson called the meeting to order at 6:00 p.m. The following Health Board members were present: Sandra Barrera, Brandon Bowley, Traci Dieckman, Jeremy Jones, Holly Solt, Jane Richardson and Tom Weller. Hall Co. Supervisors Jane Richardson, Gary Quandt, and Hall County Clerk Marla Conley; Merrick Co. Supervisor Tom Weller. The following Grand Island City Councilmembers were present: Linna Dee Donaldson, Julie Hehnke, Jeremy Jones, Vaughn Minton, Michelle Fitzke, Chuck Haase, Mitch Nickerson, Mayor Jeremy L. Jensen, City Administrator Marlan Ferguson, and City Clerk RaNae Edwards. Health Department employees: Teresa Anderson, Stephanie Bunner, Colette Evans, Jeremy Collinson, Amy Houser and Deborah Larson. Year in Review. Central District Health Department (CDHD) Executive Director Teresa Anderson welcomed those attending and gave an overview of the CDHD. Presented was the CDHD mission statement which was: To protect and improve the health and wellbeing of our community. Their vision statement is: Healthy People, Healthy Communities. Their core values were: Communication, Optimal Health, Respect, and Excellence. Ms. Anderson stated the CDHD was working on becoming an accredited Health Department. Stephanie Bunner with the CDHD presented the benefits of accreditation. Accreditation identifies strengths and areas of opportunity; strengthens & increases internal and external partnerships; provides accountability to external stakeholders; gives communities an active voice and role in addressing health issues; encourages health departments to prioritize and address long standing concerns. It acts as a “stimulus… for continuous quality improvement and performance management in (our) daily practice” and its competitiveness for funding opportunities. Ms. Anderson stated there were 3 other Health Departments within Nebraska that were accredited. Health Educator Amy Houser talked about Walkability. She explained they had received a 1422 grant for Complete Streets. In November 2015 they held a Grand Island Walking & Biking Summit with 62 participants. The purpose was to create a community driven action plan for a more walkable and bikeable Grand Island. Complete Streets was identified as a top action item. The goal was to pass a Grand Island Complete Streets policy by December 2016. Complete streets are streets for everyone, no matter who they are or how they travel – motorists, transit riders, pedestrians, and cyclists. The solution to complete streets was to have a policy to ensure that the entire right-of-way is planned, designed, constructed, operated, and maintained to provide safe access to all users. Complete streets would look at all streets within the City. Environmental Health Supervisor Jeremy Collinson commented on what they had been working on over the last year. The CDHD water testing laboratory was one of five certified labs in the Grand Island Council Session - 8/9/2016 Page 15 / 78 Page 2, City Council Special Meeting, July 25, 2016 State of Nebraska. They do 16 water samples every week. Weekends, nights and holidays were busy for inspectors who check all mobile units along with special events throughout the City for food inspections. Mosquitos were low this year due to the dry weather. They check standing water every week. Currently they were not doing any fogging. West Nile was very low this year. To date there were no cases of the Zika virus acquired in the United States, but 1,400 cases reported of people who have traveled outside the United States and had caught the virus. Teresa Anderson commented on the Community Health programs. Explained was the diabetes prevention program they were offering which had been very successful. They were working closely with Physicians and Clinics within the community regarding their medical electronic health records systems. The WIC program was mentioned with increasing numbers of participants. It’s a federal program through the Department of Ag. Mentioned was the Immunization program which was able to provide vaccinations to refugees. Health Project Supervisor Colette Evans gave an update on the Health Projects. Mentioned was the Every Woman Matters program. She stated they have health fairs in Grand Island every quarter. Mentioned was the VetSET Nebraska program which acclimates post 911 veterans into the community. September would have been the end of this program unless they receive additional funding. They had secured funding through March 2017 from the Veterans Administration. Budget Overview. Teresa Anderson gave an overview of the 2016-2017 budget which was approved by the Health Board. This year’s budget was $3.9 million which was less than last years $4.2 million. Revenue sources were presented with the City/County portion at 8% of total revenue. She stated they appreciated the local support. Most of the Federal dollars were for WIC, which were funds from the tobacco industry. Received was approximately $260,000 per year for infrastructure. Expenses were reviewed with the majority of the expenses going toward personnel and operating and very little to capital. Ms. Evans commented on the June 30, 2016 event for the veterans held at the CDHD. Mentioned was that there were 22 suicides everyday throughout the United States committed by veterans. Viewed was a video “Honoring Our Heroes”. City Administrator Marlan Ferguson thanked Jeremy Collinson for his help with getting information out about the food and beverage tax. ADJOURNMENT: The meeting was adjourned at 6:55 p.m. RaNae Edwards City Clerk Grand Island Council Session - 8/9/2016 Page 16 / 78 City of Grand Island Tuesday, August 9, 2016 Council Session Item G-2 Approving Minutes of July 26, 2016 City Council Regular Meeting Staff Contact: RaNae Edwards Grand Island Council Session - 8/9/2016 Page 17 / 78 CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING July 26, 2016 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on July 26, 2016. Notice of the meeting was given in The Grand Island Independent on July 20, 2016. Mayor Jeremy L. Jensen called the meeting to order at 7:00 p.m. The following City Council members were present: Mitch Nickerson, Mark Stelk, Jeremy Jones, Chuck Haase, Julie Hehnke, Linna Dee Donaldson, Michelle Fitzke, Vaughn Minton, Roger Steele, and Mike Paulick. The following City Officials were present: City Administrator Marlan Ferguson, City Clerk RaNae Edwards, Finance Director Renae Griffiths, City Attorney Jerry Janulewicz, and Public Works Director John Collins. Mayor Jensen introduced Community Youth Council member Collin Toner and board member Ryan Kaufman. INVOCATION was given by Father Marin Egging, Blessed Sacrament Catholic Church, 518 West State Street followed by the PLEDGE OF ALLEGIANCE. PUBLIC HEARINGS: Public Hearing on Acquisition of Public Utility Easements at 3100A South Locust Street (Wayne Vanosdall Sanitation Service, Inc.). Public Works Director John Collins reported that acquisition of a utility easement located at 3100A South Locust Street was needed in order to accommodate utility and drainage easements for the redevelopment of the former Vanosdall Softball Fields into an apartment complex. Staff recommended approval. No public testimony was heard. Public Hearing on Request to Rezone Property located at 415 South Cherry Street from RD – Residential Development to Amended RD – Residential Development (Hoppe Homes, Inc.). Regional Planning Director Chad Nabity reported that an application had been made to rezone property located at 415 South Cherry Street from RD – Residential Development to Amended RD – Residential Development. Staff recommended approval. Fred Hoppe, 1600 Stoney Hill Road, Lincoln, NE spoke in support. No further public testimony was heard. Public Hearing on Amendment to the Redevelopment Plan Area 1 located at 415 South Cherry Street (Hoppe Homes, Inc.). Regional Planning Director Chad Nabity reported that Hoppe Homes, Inc. had submitted an application for Tax Increment Financing to aid in the redevelopment of property located at 415 South Cherry Street for the construction of four 16-unit and three 8 unit apartment buildings. Staff recommended approval. No public testimony was heard. Grand Island Council Session - 8/9/2016 Page 18 / 78 Page 2, City Council Regular Meeting, July 26, 2016 Public Hearing on Amendment to the Redevelopment Plan Area 2 between Lake Street and U.S. Highway 34 and Tri Street and Locust Street (Wild Bills Wings & Bowling, LLC). This item was pulled from the agenda at the request of the applicant. ORDINANCES: Councilmember Donaldson moved “that the statutory rules requiring ordinances to be read by title on three different days are suspended and that ordinances numbered: #9591 - Consideration of Vacation of Drainage Easement in Vanosdall Second Subdivision (Wayne Vanosdall Sanitation Service, Inc.) #9592 - Consideration of Vacation of Montana Avenue and Utility/Drainage Easements; West of North Road, South of Nebraska Highway 2 #9593 - Consideration of Amending Chapter 23-21 of the Grand Island City Code Relative to the Telephone Occupation Tax #9594 - Consideration of Request to Rezone Property located at 415 South Cherry Street from RD – Residential Development to Amended RD – Residential Development (Hoppe Homes, Inc.) #9595 - Consideration of Amending Chapter 37-26 of the Grand Island City Code Relative to Entitlement Stakeholders Committee be considered for passage on the same day upon reading by number only and that the City Clerk be permitted to call out the number of these ordinances on second reading and then upon final passage and call for a roll call vote on each reading and then upon final passage.” Councilmember Nickerson seconded the motion. Upon roll call vote, all voted aye. Motion adopted. #9591 - Consideration of Vacation of Drainage Easement in Vanosdall Second Subdivision (Wayne Vanosdall Sanitation Service, Inc.) Public Works Director John Collins reported that Wayne Vanosdall Sanitation Service, Inc. had requested vacating the drainage easement located within Vanosdall Section Subdivision. The drainage easement was no longer needed with the redevelopment of this property. Staff recommended approval. Motion by Paulick, second by Minton to approve Ordinance #9591. City Clerk: Ordinance #9591 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. City Clerk: Ordinance #9591 on second and final reading. All those in favor of the passage of this ordinance on second and final reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Grand Island Council Session - 8/9/2016 Page 19 / 78 Page 3, City Council Regular Meeting, July 26, 2016 Mayor Jensen: By reason of the roll call votes on first reading and then upon second and final readings, Ordinance #9591 is declared to be lawfully adopted upon publication as required by law. #9592 - Consideration of Vacation of Montana Avenue and Utility/Drainage Easements; West of North Road, South of Nebraska Highway 2 Public Works Director John Collins reported that the property owner was requesting vacation of Montana Avenue as well as the utility/drainage easements to allow for a replat of this area. Motion by Donaldson, second by Fitzke to approve Ordinance #9592. City Clerk: Ordinance #9592 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. City Clerk: Ordinance #9592 on second and final reading. All those in favor of the passage of this ordinance on second and final reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor Jensen: By reason of the roll call votes on first reading and then upon second and final readings, Ordinance #9592 is declared to be lawfully adopted upon publication as required by law. #9594 - Consideration of Request to Rezone Property located at 415 South Cherry Street from RD – Residential Development to Amended RD – Residential Development (Hoppe Homes, Inc.) This item was related to the aforementioned Public Hearing. Motion by Hehnke, second by Paulick to approve Ordinance #9594. City Clerk: Ordinance #9594 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. City Clerk: Ordinance #9594 on second and final reading. All those in favor of the passage of this ordinance on second and final reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor Jensen: By reason of the roll call votes on first reading and then upon second and final readings, Ordinance #9594 is declared to be lawfully adopted upon publication as required by law. #9595 - Consideration of Amending Chapter 37-26 of the Grand Island City Code Relative to Entitlement Stakeholders Committee Grand Island Council Session - 8/9/2016 Page 20 / 78 Page 4, City Council Regular Meeting, July 26, 2016 Community Development Specialist Charley Falmlen reported that part of the Citizen Participation Plan, which was approved by City Council, required that a group of Entitlement Stakeholders be created. This group represents the entities within the community who are responsible for funding the various studies and produce data which is used in the creation of the Consolidated Plan and Annual Action Plan. Motion by Fitzke, second by Hehnke to approve Ordinance #9595. City Clerk: Ordinance #9595 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. City Clerk: Ordinance #9595 on second and final reading. All those in favor of the passage of this ordinance on second and final reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor Jensen: By reason of the roll call votes on first reading and then upon second and final readings, Ordinance #9595 is declared to be lawfully adopted upon publication as required by law. CONSENT AGENDA: Consent Agenda item G-9 (Resolution #2016-178) was pulled for further discussion. Motion by Donaldson, second by Fitzke to approve the Consent Agenda excluding item G-9. Upon roll call vote, all voted aye. Motion adopted. Approving Minutes of July 12, 2016 City Council Regular Meeting. Approving Minutes of July 19, 2016 City Council Study Session. Approving Re-Appointment of Wanda Stelk to the Animal Advisory Board. #2016-173 - Approving Preliminary and Final Plat and Subdivision Agreement for East Park on Stuhr Subdivision. It was noted that Hoppe, Inc., owners, had submitted the Preliminary and Final Plat and Subdivision Agreement located north of Bismark Road and west of Stuhr Road for the purpose of creating 1 lot consisting of 5.25 acres. #2016-174 - Approving Bid Award for the Sale of Fly Ash from the Platte Generating Station with Nebraska Ash of Lincoln, NE in an amount of $16.50 per ton. #2016-175 - Approving Engineering Consulting Agreement for Adams Street Paving District No. 1264 with Olsson Associates of Grand Island, NE in an Amount of $109,260.00. #2016-176 - Approving Acquisition of Public Utility Easements at 3100A South Locust Street (Wayne Vanosdall Sanitation Service, Inc.). #2016-177 - Approving Certificate of Final Completion for Hall County Sanitary Improvement District No. 2; Sanitary Sewer Improvements – 2014 with Myers Construction, Inc. of Broken Bow, NE. Grand Island Council Session - 8/9/2016 Page 21 / 78 Page 5, City Council Regular Meeting, July 26, 2016 #2016-178 - Approving Bid Award for Community Development Block Grant Handicap Ramps 4th to 5th Streets; Sycamore Street to Eddy Street; Project No. 2014-2G with Saul Ramos Construction, Inc. of Shelton, NE in an Amount of $714,865.00. Public Works Director John Collins explained the cost associated with this item. Several items had been pulled from the project to bring the bid award to $714,865.00. Motion by Nickerson, second by Paulick to approve Resolution #2016-178. Upon roll call vote, all voted aye. Motion adopted. #2016-179 - Approving License Agreement between the City and Verizon Wireless, LLC at the Grand Island Fieldhouse Building for 5 years with an Annual License Fee of $1,800.00 and an Annual Payment of $1,500.00. RESOLUTIONS: #2016-180 - Consideration of Approving Resolution Directing Property Owner to Repair Sidewalk at 823 West 17th Street. Public Works Director John Collins reported that the sidewalk located at 823 West 17th Street was in disrepair and the owner, Vilma Segura was given 30 days to make the necessary repairs. The repairs had not been made as of July 8, 2016. The Public Works Department was requesting the City Council to order the necessary repairs be completed. Motion by Stelk, second by Steele to approve Resolution #2016-180. Discussion was held regarding what the property owner needed to do to repair the sidewalk and what was driving this. Mr. Collins stated it was complaint based. He stated he could bring more information back to Council as to how much of the sidewalk needed to be repaired. Motion by Nickerson, second by Paulick to refer this item to the August 9, 2016 City Council meeting. Upon roll call vote, all voted aye. Motion adopted. #2016-181 - Consideration of Approving Amendment to the Redevelopment Plan Area 1 located at 415 South Cherry Street (Hoppe Homes, Inc.). This item was related to the aforementioned Public Hearing. Comments were made regarding the numerous Tax Increment Financing (TIF) projects and how effective the projects had been for the taxpayers. Mentioned was the need for a TIF policy. Concerns were brought up regarding the street through this property from Cherry Street to Stuhr Road and safety issues. Mr. Hoppe stated they could put in speed bumps and there would be curves in the road that would slow traffic. Mr. Hoppe also explained the tax protest on the Cherry Park 1 and 2 projects which originally had TIF financing but had been completed. Motion by Minton, second by Stelk to approve Resolution #2016-181. Upon roll call vote, Councilmembers Steele, Minton, Fitzke, Donaldson, Hehnke, Jones, Stelk, and Nickerson voted aye. Councilmember Paulick and Haase voted no. Motion adopted. Grand Island Council Session - 8/9/2016 Page 22 / 78 Page 6, City Council Regular Meeting, July 26, 2016 #2016-182 - Consideration of Approving Amendment Redevelopment Plan Area 2 between Lake Street and U.S. Highway 34 and Tri Street and Locust Street (Wild Bills Wings & Bowling, LLC). This item was pulled from the agenda at the request of the applicant. #2016-183 - Consideration of Approving Resolution Establishing Plan for 911/EOC Facility Construction. Emergency Management Director Jon Rosenlund reported that the City Council requested the Emergency Management Interlocal Committee to reconvene and make a recommendation for a new facility and a method of payment for that facility. It was recommended by the Interlocal Committee to construct a primary 911/Emergency Operation Center facility at the Fire Station #1 location. The facility would be owned by the City of Grand Island and operated by the Emergency Management Department. Mentioned were the fiber optic options for the new location. Cost of the structure was estimated to be $3.1 million. Fiber optics was discussed. Mr. Rosenlund explained where the building and parking lot would be located with relation of Fire Station 1. Fire Chief Cory Schmidt commented on the benefit to the Fire Department with having room for training in the new building. Motion by Paulick, second by Minton to approve Resolution #2016-183. Upon roll call vote, all voted aye. Motion adopted. ORDINANCE: #9593 - Consideration of Amending Chapter 23-21 of the Grand Island City Code Relative to the Telephone Occupation Tax. Emergency Management Director Jon Rosenlund reported that the City Council requested the Emergency Management Interlocal Committee to make a recommendation for a new facility and a method of payment for that facility. It was recommended to increase the telephone occupation tax by Ordinance from 3% to 5% in order to finance this construction in a 20 year bond for the construction of that facility. Comments were made regarding the additional tax which was a dedicated revenue stream for a specific project and for a specific time. Additional revenue from the occupation tax would be use for public safety equipment and projects. Motion by Donaldson, second by Hehnke to approve Ordinance #9593. City Clerk: Ordinance #9593 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. City Clerk: Ordinance #9593 on second and final reading. All those in favor of the passage of this ordinance on second and final reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor Jensen: By reason of the roll call votes on first reading and then upon second and final readings, Ordinance #9593 is declared to be lawfully adopted upon publication as required by law. Grand Island Council Session - 8/9/2016 Page 23 / 78 Page 7, City Council Regular Meeting, July 26, 2016 PAYMENT OF CLAIMS: Motion by Donaldson, second by Hehnke to approve the Claims for the period of July 13, 2016 through July 26, 2016 for a total amount of $4,226,651.38. Unanimously approved. ADJOURNMENT: The meeting was adjourned at 8:36 p.m. RaNae Edwards City Clerk Grand Island Council Session - 8/9/2016 Page 24 / 78 City of Grand Island Tuesday, August 9, 2016 Council Session Item G-3 Approving Appointments of Steve Grubbs, Mike Spilinek and Jim Partington to the Building Code Advisory Board Mayor Jensen has submitted the re-appointments of Steve Grubbs and Mike Spilinek to the Building Code Advisory board. Mayor Jensen has also submitted the appointment of Jim Partington to replace Donald Skeen. The appointments would become effective August 1, 2016 upon approval by the City Council and would expire on August 1, 2018. Staff Contact: Mayor Jeremy Jensen Grand Island Council Session - 8/9/2016 Page 25 / 78 Grand Island Council Session - 8/9/2016 Page 26 / 78 City of Grand Island Tuesday, August 9, 2016 Council Session Item G-4 Approving Request of Fonner Park Exposition and Events Center, Inc. (Heartland Events Center) for Ratification of Nomination and Election of Board of Directors At the December 21, 1998 City Council Meeting, Resolution #98-332 was adopted supporting the application of Fonner Park to the Internal Revenue Service for a 501(c)(3) exemption for construction and operation of an Exposition and Events Center. This approval created the formation of the Fonner Park Exposition and Events Center, Inc. The Internal Revenue Service requires the election of the members of the Board of Directors of Fonner Park Exposition and Events Center, Inc. be ratified by the Grand Island City Council. The appointments of Jim Cannon, Steve Dowding, Barry Sandstrom, Roger Luebbe, and Brad Mellema to the Board of Directors for the Fonner Park Exposition and Events Center, Inc. are recommended. Staff Contact: Mayor Jeremy Jensen Grand Island Council Session - 8/9/2016 Page 27 / 78 Grand Island Council Session - 8/9/2016 Page 28 / 78 Grand Island Council Session - 8/9/2016 Page 29 / 78 City of Grand Island Tuesday, August 9, 2016 Council Session Item G-5 #2016-184 - Approving Annual Agreement for Financial Software Licensing and Support Staff Contact: Renae Griffiths, Finance Director Grand Island Council Session - 8/9/2016 Page 30 / 78 Council Agenda Memo From:Renae Griffiths, Finance Director Meeting:August 9, 2016 Subject:Approving Annual Agreement for Financial Software Licensing and Support Presenter(s):Renae Griffiths, Finance Director Background On July 10, 2001, Council approved the purchase and implementation of Tyler Technologies’ MUNIS integrated financial software system for the City of Grand Island. This financial software continues to provide the City of Grand Island excellent service and support for financial information. Each year in order to receive software upgrades and technical assistance from Tyler Technologies; it is necessary to enter into an annual Support Agreement. Discussion The total cost for the period of 9/14/2016 to 9/13/2017 is $152,888.09. This includes system support and licensing updates for: Tyler System Management Services Support $29,977.62, MUNIS Module Support and Update Licensing $119,910.47, and Graphic User Interface (GUI) Support $3,000. The Tyler System Management Services Support provides service to the Information Technology department on system backup and recovery assistance, file permissions and security, system tools and user guides of each module, assistance on upgrades for each database as well as services for free on-site system server transfers. Munis Module Support and Update Licensing include support and licensing for City staff to use the following accounting programs. Payroll, Human Resource Management, Project Accounting, Requisitions/Purchase Orders, Accounts Payable, General Ledger, Budget, General Billing, Accounts Receivable, Special Assessments, Fixed Assets, Laserfiche, Crystal Reports. Employee Self Service and Munis Office. The laserfiche feature enables viewing of on-line accounts payable invoices, checks written, purchase orders, and secured employee direct deposit stubs. Grand Island Council Session - 8/9/2016 Page 31 / 78 Crystal Reports is a report writing system that extracts data from each accounting module table to produce user defined reports. The Employee Self-Service module allows employees to have on-line access to pay history, W-2 information, leave balances, and make changes to their personal information such as addresses, phone numbers, dependents and emergency contacts. Employee Self- Service is also used annually for on-line cafeteria benefit deductions and has allowed the City to implement on-line employee absence approvals that flow directly into bi-weekly payroll batch processing. Munis Office connects Microsoft Office products Excel and Word to each accounting program. The Graphic User Interface (GUI) Support is the interface that creates the screens and user “look” to the database that holds information. Users can individualize the look and feel of each of their module screens showing different information in different ways. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Approve the 2016-2017 Contract with Tyler Technologies, Inc for software support and licensing. 2.Postpone the issue to a future meeting. 3.Take no action. Recommendation City Administration recommends that the Council approve the 2016-2017 Annual Financial Support Agreement with Tyler Technologies, Inc. in the amount of $152,888.09. Sample Motion Move to approve the Annual Financial Support Agreement with Tyler Technologies, Inc. Grand Island Council Session - 8/9/2016 Page 32 / 78 Page 1 of 2 DateCompany PROFORMA 81608 07/06/2016 THIS IS NOT AN INVOICE Order No. 045 Tyler Technologies, Inc. (FEIN 75-2303920) P.O. Box 203556 Dallas, TX 75320-3556 Remittance Questions Tyler Technologies - ERP & Schools Phone: 1-800-772-2260 Press 2, then 1 Fax: 1-866-673-3274 Email: ar@tylertech.com CITY OF GRAND ISLAND ATTN: WILLIAM CLINGMAN PO BOX 1968 GRAND ISLAND, NE 68802 Ship To:To: Customer Grp/No.Payment Terms Currency Code Net 30 USD CITY OF GRAND ISLAND ATTN: WILLIAM CLINGMAN PO BOX 1968 GRAND ISLAND, NE 68802 1 1181 Customer PO#Ship Via MISC Salesperson Cd No. Item/ Description/ Comments Total Cost Quantity# UsersDrop Ship U/M Unit Price Disc % Contract No.: GRAND ISLAND, NE Renewal: MUNSUPPORT-F-GL 32,252.08 1 1 1 EA 32,252.08 .00 No SUPPORT & UPDATE LICENSING - ACCTG/GL/BUDGET/AP Maintenance Plan: ; Start: 09/14/2016, End: 09/13/2017; Term: 12 months Renewal: MUNSUPPORT-F-AR 8,796.39 1 1 2 EA 8,796.39 .00 No SUPPORT & UPDATE LICENSING - ACCOUNTS RECEIVABLE Maintenance Plan: ; Start: 09/14/2016, End: 09/13/2017; Term: 12 months Renewal: MUNSUPPORT-D-ESS 4,398.21 1 1 3 EA 4,398.21 .00 No SUPPORT & UPDATE LICENSING - EMPLOYEE SELF SERVICE Maintenance Plan: ; Start: 09/14/2016, End: 09/13/2017; Term: 12 months Renewal: MUNSUPPORT-F-FA 9,675.49 1 1 4 EA 9,675.49 .00 No SUPPORT & UPDATE LICENSING - FIXED ASSETS Maintenance Plan: ; Start: 09/14/2016, End: 09/13/2017; Term: 12 months Renewal: MUNSUPPORT-F-GB 4,104.72 1 1 5 EA 4,104.72 .00 No SUPPORT & UPDATE LICENSING - GENERAL BILLING Maintenance Plan: ; Start: 09/14/2016, End: 09/13/2017; Term: 12 months Renewal: MUNSUPPORT-D-HR 5,864.26 1 1 6 EA 5,864.26 .00 No SUPPORT & UPDATE LICENSING - HUMAN RESOURCES MANAGEMENT Maintenance Plan: ; Start: 09/14/2016, End: 09/13/2017; Term: 12 months Renewal: MUNSCRYW-F 8,145.10 1 1 7 EA 8,145.10 .00 No SUPPORT & UPDATE LICENSING - CRYSTAL REPORTS Maintenance Plan: ; Start: 09/14/2016, End: 09/13/2017; Term: 12 months Renewal: MUNSUPPORT-F-OFF 6,449.88 1 1 8 EA 6,449.88 .00 No SUPPORT & UPDATE LICENSING - MUNIS OFFICE Maintenance Plan: ; Start: 09/14/2016, End: 09/13/2017; Term: 12 months Renewal: MUNSUPPORT-D-PR 9,675.49 1 1 9 EA 9,675.49 .00 No SUPPORT & UPDATE LICENSING - PAYROLL Maintenance Plan: ; Start: 09/14/2016, End: 09/13/2017; Term: 12 months Grand Island Council Session - 8/9/2016 Page 33 / 78 Page 2 of 2 DateCompany PROFORMA 81608 07/06/2016 THIS IS NOT AN INVOICE Order No. 045 Tyler Technologies, Inc. (FEIN 75-2303920) P.O. Box 203556 Dallas, TX 75320-3556 Remittance Questions Tyler Technologies - ERP & Schools Phone: 1-800-772-2260 Press 2, then 1 Fax: 1-866-673-3274 Email: ar@tylertech.com No. Item/ Description/ Comments Total Cost Quantity# UsersDrop Ship U/M Unit Price Disc % Renewal: MUNSUPPORT-F-PA 7,095.82 1 1 10 EA 7,095.82 .00 No SUPPORT & UPDATE LICENSING - PROJECT ACCOUNTING Maintenance Plan: ; Start: 09/14/2016, End: 09/13/2017; Term: 12 months Renewal: MUNSUPPORT-F-PO 9,675.49 1 1 11 EA 9,675.49 .00 No SUPPORT & UPDATE LICENSING - PURCHASE ORDERS Maintenance Plan: ; Start: 09/14/2016, End: 09/13/2017; Term: 12 months Renewal: MUNSUPPORT-F-REQ 6,772.85 1 1 12 EA 6,772.85 .00 No SUPPORT & UPDATE LICENSING - REQUISITIONS Maintenance Plan: ; Start: 09/14/2016, End: 09/13/2017; Term: 12 months Renewal: MUNSUPPORT-D-TIMEKEE 0.00 1 1 13 EA 0.00 .00 No SUPPORT & UPDATE LICENSING - TIMEKEEPING INTERFACE Maintenance Plan: ; Start: 09/14/2016, End: 09/13/2017; Term: 12 months Renewal: MUNFM-SUP-F 4,072.56 1 1 14 EA 4,072.56 .00 No TYLER FORM PROCESSING SUPPORT Maintenance Plan: ; Start: 09/14/2016, End: 09/13/2017; Term: 12 months : Renewal: MUNSUPPORT-D-UBSA 2,932.13 1 1 15 EA 2,932.13 .00 No SUPPORT & UPDATE LICENSING - UB SPECIAL ASSESSMENTS Maintenance Plan: ; Start: 09/14/2016, End: 09/13/2017; Term: 12 months 119,910.47 Order Total:Does not include any applicable taxes We would like to continue on the current maintenance plan Our Purchase Order is enclosed Our Purchase Order is ______________. Purchase Order is not required to be invoiced AN INVOICE WILL BE SENT AFTER CONFIRMATION OF ORDER Comments: Grand Island Council Session - 8/9/2016 Page 34 / 78 Page 1 of 1 DateCompany PROFORMA 81609 07/06/2016 THIS IS NOT AN INVOICE Order No. 045 Tyler Technologies, Inc. (FEIN 75-2303920) P.O. Box 203556 Dallas, TX 75320-3556 Remittance Questions Tyler Technologies - ERP & Schools Phone: 1-800-772-2260 Press 2, then 1 Fax: 1-866-673-3274 Email: ar@tylertech.com CITY OF GRAND ISLAND ATTN: WILLIAM CLINGMAN PO BOX 1968 GRAND ISLAND, NE 68802 Ship To:To: Customer Grp/No.Payment Terms Currency Code Net 30 USD CITY OF GRAND ISLAND ATTN: WILLIAM CLINGMAN PO BOX 1968 GRAND ISLAND, NE 68802 1 1181 Customer PO#Ship Via MISC Salesperson Cd No. Item/ Description/ Comments Total Cost Quantity# UsersDrop Ship U/M Unit Price Disc % Contract No.: GRAND ISLAND, NE Renewal: MUNGUI 3,000.00 50 1 1 EA 60.00 .00 No GUI SUPPORT Maintenance Plan: ; Start: 09/14/2016, End: 09/13/2017; Term: 12 months 3,000.00 Order Total:Does not include any applicable taxes We would like to continue on the current maintenance plan Our Purchase Order is enclosed Our Purchase Order is ______________. Purchase Order is not required to be invoiced AN INVOICE WILL BE SENT AFTER CONFIRMATION OF ORDER Comments: Grand Island Council Session - 8/9/2016 Page 35 / 78 Grand Island Council Session - 8/9/2016 Page 36 / 78 Approved as to Form ¤ ___________ August 5, 2016 ¤ City Attorney R E S O L U T I O N 2016-184 WHEREAS, on July 10, 2001, by Resolution 2001-180, the City of Grand Island approved the proposal of Process, Inc., d/b/a Munis, to implement new accounting software with an integrated financial program; and WHEREAS, in order to receive continued upgrades and technical assistance from the company, it is necessary to enter into an annual Financial Support Agreement; and WHEREAS, the cost for the period of September 14, 2016 to September 13, 2017 for Tyler System Management Services Support is $29,977.62; and WHEREAS, the cost for the period of September 14, 2016 to September 13, 2017 for Munis Module support and update licensing is $119,910.47; and WHEREAS, the cost for the period of September 14, 2016 to September 13, 2017 for Graphic User Interface (GUI) support is $3,000.00; and WHEREAS, the proposed agreement has been reviewed and approved by the City Attorney’s office. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the annual Financial Support Agreement by and between the City and Tyler Technologies, Inc. for the amount of $152,888.09 is hereby approved. BE IT FURTHER RESOLVED, that the mayor is hereby authorized and directed to execute such agreements on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 9, 2016. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 8/9/2016 Page 37 / 78 City of Grand Island Tuesday, August 9, 2016 Council Session Item G-6 #2016-185 - Approving Bid Award - Water Main Project 2016-W-1 at the Central Nebraska Regional Airport Terminal Area Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 8/9/2016 Page 38 / 78 Council Agenda Memo From:Timothy Luchsinger, Utilities Director Stacy Nonhof, Assistant City Attorney Meeting:August 9, 2016 Subject: Water Main Project 2016-W-1 - Central Nebraska Regional Airport Terminal Area Water Main Replacement Presenter(s):Timothy Luchsinger, Utilities Director Background The majority of the water main in the Central Nebraska Regional Airport (CNRA) was installed in the 1940’s. The condition of the main in the area of the Airport Terminal has recently been discovered to be in substandard condition and needs to be replaced. Water Main Project 2016-W-1 will install an 8” ductile iron water main providing reliability and increased capacity to the area. Discussion The project was advertised in accordance with City purchasing procedures. Five primary construction companies downloaded copies of the plans and bid documents. One bid was received and publicly opened at 2:00 p.m. on July 28, 2016. The lone bid has been reviewed and evaluated. It is without exceptions and below the project estimate of $209.000.00. Bidder Bid Security Exceptions Evaluated Bid Price Diamond Engineering Co.Universal Surety Co. None $131,531.00 Grand Island, NE Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 8/9/2016 Page 39 / 78 Recommendation City Administration recommends that the Council approve the bid and award the contract to the Diamond Engineering Company of Grand Island, Nebraska, for Water Main Project 2016-W-1 in the amount of $131,531.00 Sample Motion Move to approve the bid from the Diamond Engineering Company for Water Main Project 2016-W-1 at the Central Nebraska Regional Airport Terminal area in the amount of $131,531.00. Grand Island Council Session - 8/9/2016 Page 40 / 78 Grand Island Council Session - 8/9/2016 Page 41 / 78 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE:July 28, 2016 at 2:00 p.m. FOR:Water Main Project 2016-W-1, CNRA Terminal Area Water Main Replacement DEPARTMENT:Utilities ESTIMATE:$209,000.00 FUND/ACCOUNT:525 PUBLICATION DATE:July 11, 2016 NO. POTENTIAL BIDDERS:12 SUMMARY Bidder:Diamond Engineering Co. Grand Island, NE Bid Security:Universal Surety Co. Exceptions:None Bid Price:$131,531.00 cc:Tim Luchsinger, Utilities Director Pat Gericke, Utilities Admin. Assist. Marlan Ferguson, City Administrator Renae Griffiths, Finance Director Stacy Nonhof, Purchasing Agent Tom Barnes, Utilities Eng. Mgr. Christy Lesher, Utilities Dept.Jamie Royer, Utilities Dept. P1900 Grand Island Council Session - 8/9/2016 Page 42 / 78 Approved as to Form ¤ ___________ August 5, 2016 ¤ City Attorney R E S O L U T I O N 2016-185 WHEREAS, the City of Grand Island invited sealed bids for the construction of Water Main Project 2016-W-1 at the Central Nebraska Regional Airport Terminal Area according to plans and specifications on file with the Utilities Department; and WHEREAS, on July 28, 2016, bids were received, opened and reviewed; and WHEREAS, The Diamond Engineering Company, of Grand Island, Nebraska, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $131,531.00; and WHEREAS, the bid of Diamond Engineering is less than the estimate for construction of Water Main Project 2016-W-1 at the Central Nebraska Regional Airport Terminal Area. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of The Diamond Engineering Company in the amount of $131,531.00, for construction of Water Main Project 2016-W-1, is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 9, 2016. _______________________________ Jeremy L. Jensen, Mayor Attest: ___________________________ RaNae Edwards, City Clerk Grand Island Council Session - 8/9/2016 Page 43 / 78 City of Grand Island Tuesday, August 9, 2016 Council Session Item G-7 #2016-186 - Approving Renewal of Machinery Property Peril, Fire and Terrorism Insurance with FM Global for 2016 - 2017 Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 8/9/2016 Page 44 / 78 Council Agenda Memo From:Tim Luchsinger, Utilities Director Stacy Nonhof, Assistant City Attorney Meeting:August 9, 2016 Subject:Renewal of Machinery Property Peril, Fire and Terrorism Insurance with FM Global for 2016 - 2017 Presenter(s):Tim Luchsinger, Utilities Director Background The Utilities Department Boiler and Machinery Property Peril and Fire insurance is specifically designed for Electric Utility and is readily adaptable to the Water Utility, which is also included in the coverage. Approval of the insurance policy by Council on September 9, 2014 provided for a two year term, effective October 1, 2014, with a premium adjustment for the second year based on any changes in the insured valuation at the same rates for the first year. The standard policy excludes losses due to acts of terrorism unless the optional Terrorism Insurance is accepted. The Utilities Department’s insurance provider, FM Global, provided the attached proposal for renewal of the present coverage. The complete policy is available in the Utilities office for review, along with a Policy Holder Disclosure form for execution by the City, either accepting or rejecting terrorism coverage. The renewal proposal and proposed policy have been reviewed by the Legal Department. Discussion Key provisions included in the proposed renewal are a decrease in the insured valuation from $609,200,000, to $535,000,000, a premium decrease of $64,737.00, which results in an annual premium change from $477,796.00 for the current year to $413,059.00, for the 2016-2017 year, and a premium decrease of $3,516.00 for Terrorism Insurance, which results in an annual premium change from $25,859.00 for the current year to $22,343.00 for the 2016-2017 year. The insured valuation of assets was reviewed by Department staff and is in line with replacement costs seen in the utility industry, as well as the resulting policy premium Grand Island Council Session - 8/9/2016 Page 45 / 78 decrease. The decrease was driven by the removal of the Burdick steam units 1 and 2 from the coverage, as they were retired from service last October. The annual premium to add terrorism coverage is $22,343.00. The probability that a relatively remote location in the central part of the nation would be targeted for a terrorist attack may be very unlikely, but the determination of a terrorist attack is not clearly defined, such as an attack similar to the Oklahoma City Federal Building. Regardless of the cause, the loss of a high valued asset as the Platte Generating Station must be protected from risk, and the acceptance of Terrorism Insurance is recommended. Execution of the Notice of Terrorism Insurance Coverage form is required annually, and is recommended by the Utilities Department for approval. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve renewal of the Utilities Department’s Terrorism Insurance with FM Global with execution of the Notice of Terrorism Insurance Coverage form to accept that coverage. Sample Motion Move to approve acceptance of the FM Global Terrorism Insurance for the Utilities Department. Grand Island Council Session - 8/9/2016 Page 46 / 78 United States Terrorism Quote The Terrorism Risk Insurance Act of 2002 as amended and extended in 2005, 2007 and again in 2015, requires that insurers advise clients of their option to elect or reject terrorism coverage under the act as part of their property policy. It also requires insurers to disclose the cost of such coverage for the policy term. As a brief reminder, the act provides licensed, admitted carriers with a substantial federal reinsurance backstop for terrorism acts that are certified by the Secretary of the Treasury of the United States as covered events (known as certified losses). Generally speaking, the act responds strictly to events that take place within the United States, its protectorates, territories, and possessions. The Act has been extended to expire on 31 December 2020. Pursuant to the act, we are offering certified terrorism cover in the United States with no specific terrorism limit of liability meaning your certified terrorism limit would be equal to the policy limit of liability or any location or coverage sublimits being proposed. In addition, in the United States, we are offering no terrorism sublimit for Flood, Miscellaneous Unnamed Locations, Miscellaneous Personal Property and Off Premise Storage For Property Under Construction, and Temporary Removal of Property and no terrorism exclusion for Service Interruption, Contingent Time Element Extended, Protection And Preservation of Property, Ingress/Egress, Logistics Extra Cost, Extended Period of Liability, Crisis Management and Attraction Property coverages. The premium for certified coverage is USD22,343 for the term of October 1, 2016 to October 1, 2017 and does not include applicable taxes or surcharges. The Policyholder Disclosure Notice of Terrorism Coverage document and the applicable certified terrorism endorsement are attached for your review. Please note the Disclosure form must be completed, signed and returned to Patrick Belding prior to October 1, 2016 indicating your choice to accept or reject the certified terrorism coverage offered. Grand Island Council Session - 8/9/2016 Page 47 / 78 POLICYHOLDER DISCLOSURE NOTICE OF TERRORISM INSURANCE COVERAGE Date: July 26, 2016 Insured Name: City of Grand Island Account No: 07640 Insurer Name: Factory Mutual Insurance Company The Terrorism Risk Insurance Act of 2002, as amended and extended in 2005, 2007 and again in 2015, gives you the right as part of your property renewal policy to elect or reject insurance coverage for locations within the United States or any territory or possession of the United States for losses arising out of acts of terrorism, as defined and certified in accordance with the provisions of the act. YOU SHOULD KNOW THAT WHERE COVERAGE IS PROVIDED FOR LOSSES RESULTING FROM CERTIFIED ACTS OF TERRRORISM, SUCH LOSSES MAY BE PARTIALLY REIMBURSED BY THE UNITED STATES GOVERNMENT UNDER A FORMULA ESTABLISHED BY FEDERAL LAW. UNDER THIS FORMULA, THE UNITED STATES GOVERNMENT GENERALLY PAYS 85% (AND BEGINNING ON JANUARY 1, 2016, SHALL THEN DECREASE BY 1 PERCENTAGE POINT PER CALENDAR YEAR UNTIL EQUAL TO 80 PERCENT) OF COVERED TERRORISM LOSSES EXCEEDING A STATUTORILY ESTABLISHED DEDUCTIBLE PAID BY THE INSURER REFERENCED ABOVE. ALSO, THERE IS A $100,000,000,000 CAP ON THE FEDERAL AND INSURER SHARE OF LIABILITY STATING THAT IF THE AGGREGATE INSURED LOSSES EXCEED $100,000,000,000 DURING ANY CALENDAR YEAR, NEITHER THE UNITED STATED GOVERNMENT NOR ANY INUSRER THAT HAS MET ITS INSURER DEDUCTIBLE SHALL MAKE PAYMENT OR BE LIABLE FOR ANY PORTION OF THE AMOUNT OF SUCH LOSSES THAT EXCEED $100,000,000,000. THE PREMIUM CHARGED FOR THIS COVERAGE IS PROVIDED BELOW AND DOES NOT INCLUDE ANY CHARGES FOR THE PORTION OF LOSS COVERED BY THE FEDERAL GOVERNMENT UNDER THE ACT. ACCEPTANCE OR REJECTION OF TERRORISM INSURANCE COVERAGE: UNDER FEDERAL LAW, YOU HAVE THE RIGHT TO ACCEPT OR REJECT THIS OFFER OF COVERAGE FOR TERRORIST ACTS COVERED BY THE ACT AS PART OF YOUR RENEWAL POLICY. IF WE DO NOT RECEIVE THIS SIGNED DISCLOSURE FORM PRIOR TO THE RENEWAL POLICY EFFECTIVE DATE OF October 1, 2016, THEN YOUR RENEWAL POLICY WILL REFLECT YOUR DECISION NOT TO PURCHASE THE TERRORISM COVERAGE PROVIDED BY THE ACT FOR THE TERM OF October 1, 2016 TO October 1, 2017. Grand Island Council Session - 8/9/2016 Page 48 / 78 POLICYHOLDER DISCLOSURE NOTICE OF TERRORISM INSURANCE COVERAGE (Page 2 of 2) Date: July 26, 2016 Insured Name: City of Grand Island Account No: 07640 _____________ I hereby elect to purchase coverage for terrorist acts covered by the act for an annual premium of USD22,343. This premium does not include applicable taxes or surcharges. _________ I hereby decline this offer of coverage for terrorist acts covered by the act. _________________________________ Policyholder/Applicant Signature _________________________________ Print Name _________________________________ Date Grand Island Council Session - 8/9/2016 Page 49 / 78 Approved as to Form ¤ ___________ August 5, 2016 ¤ City Attorney R E S O L U T I O N 2016-186 WHEREAS, the City’s Utility Department subscribes to insurance for boiler and machinery, property, peril and fire coverage; and WHEREAS, the boiler and machinery, property, peril and fire coverage insurance term expires October 1, 2016; and WHEREAS, the insurance of electric and water utilities facilities is a specialized market with a limited number of potential providers; and WHEREAS, valuation adjustments resulted in a decreased total insured value of property from the present amount of $609,200,000.00 to $535,000,000.00; and WHEREAS, a proposal to renew insurance for the 2016 – 2017 fiscal year was received from the current provider, Factory Mutual Insurance Company of St. Louis, Missouri, for a renewal premium of $435,402.00, including the terrorism coverage; and WHEREAS, the City has opted to accept the optional Terrorism Insurance Coverage; and WHEREAS, the insurance provider requires that the City either except or reject Terrorism Insurance Coverage by executing the form provided; and WHEREAS, the Factory Mutual proposal includes an option to renew the policy for a second year at the same premium rate subject to the policy valuation. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the proposal of Factory Mutual Insurance Company of St. Louis, Missouri, with premium in the amount of $413,059.00, to execute the form to accept Terrorism Insurance Coverage, with a premium in the amount of $22,343.00, for a total of $435,402.00, and the option to include the renewal of the policy for a second year at the same premium rate subject to the policy valuation, is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 9, 2016. __________________________________ Jeremy L. Jensen, Mayor Attest: __________________________ RaNae Edwards, City Clerk Grand Island Council Session - 8/9/2016 Page 50 / 78 City of Grand Island Tuesday, August 9, 2016 Council Session Item G-8 #2106-187 - Approving the Final Consolidated Plan and Annual Action Plan for CDBG Funding Staff Contact: Charley Falmlen Grand Island Council Session - 8/9/2016 Page 51 / 78 Council Agenda Memo From:Charley Falmlen, Community Development Meeting:August 9, 2016 Subject:Final Consolidated Plan and Annual Action Plan for CDBG Funding Presenter(s):Charley Falmlen, Community Development Background Grand Island began the process of becoming an Entitlement Community in September 2015. A large part of the planning process for this Community Development Block Grant (CDBG) model is the creation of the 3, 4 or 5-year Consolidated Plan, which also includes the Annual Action Plan. The City has chosen to complete a 3-year Consolidated Plan. The Annual Action Plan for Fiscal Year 2017 is included in the Consolidated Plan for 2017-2019. A separate Annual Action Plan is prepared for each Fiscal Year, in which a Consolidated Plan is not created. Public Hearings regarding the development of the Consolidated Plan and Annual Action Plan were held on March 22, 2016, April 6, 2016 and June 28, 2016. The Public Comment Phase on the proposed Final Plan for 2017-2019 Consolidated Plan and the 2017 Annual Action Plan began on June 29, 2016 concluded on July 28, 2016 with no public comments recorded. Discussion The action proposed today would approve the submission of the final version of the Consolidated Plan and Annual Action Plan for submission to the United States Department of Housing and Urban Development with no public comments recorded. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Approve the Final Consolidated Plan and Annual Action Plan for CDBG Funding 2.Refer the issue to a Committee 3.Postpone the issue to a later date Grand Island Council Session - 8/9/2016 Page 52 / 78 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the Final Consolidated Plan and Annual Action Plan for CDBG Funding. Sample Motion Move to approve the Final Consolidated Plan and Annual Action Plan for CDBG Funding. Grand Island Council Session - 8/9/2016 Page 53 / 78 Approved as to Form ¤ ___________ August 5, 2016 ¤ City Attorney R E S O L U T I O N 2016-187 WHEREAS, on August 25, 2015, the City of Grand Island became an Entitlement Community; and WHEREAS, the United States Department of Housing and Urban Development requires the creation and submission of a Consolidated Plan and Annual Action Plan; and WHEREAS, on June 28th, 2016 the Community Development Division proposed a final version of the 2017-2019 Consolidated Plan and the 2017 Annual Action Plan and opened the proposed plan for a 30 Day Public Comment Period; and WHEREAS, no comments were received during the public comment phase; and WHEREAS, no changes were made to the plan from the previously presented version; and WHEREAS, the United States Department of Housing and Urban Development requires approval of City Council before submission of the final version of the Consolidated Plan and Annual Action Plan. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA that the City of Grand Island, Nebraska is hereby approves the submission of the 2017-2019 Consolidated Plan and the 2017 Annual Action Plan; and the Mayor is hereby authorized to sign such certifications on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 9, 2016. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________ RaNae Edwards, City Clerk Grand Island Council Session - 8/9/2016 Page 54 / 78 City of Grand Island Tuesday, August 9, 2016 Council Session Item G-9 #2016-188 - Approving Acquisition of Public Utility Easement at 518 North Webb Road (State of Nebraska) This item relates to the aforementioned Public Hearing item E-2. Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 8/9/2016 Page 55 / 78 Approved as to Form ¤ ___________ August 5, 2016 ¤ City Attorney R E S O L U T I O N 2016-188 WHEREAS, an easement is required by the City of Grand Island, from the owner of a tract of land in the Southeast Quarter (SE ¼) of Section Thirteen (13), Township Eleven (11) North, Range Ten (10) West, located at 518 North Webb Road, for public utilities; and WHEREAS, a public hearing was held August 9, 2016 for the purpose of discussing the acquisition of the proposed public utility easement, as follows: COMMENCING AT THE SOUTHEAST CORNER OF SAID SOUTHEAST QUARTER (SE ¼) OF SAID SECTION THIRTEEN (13); THENCE NORTHERLY ON THE EASTERLY LINE OF SAID SOUTHEAST QUARTER (SE ¼) A DISTANCE OF 1895.00 FEETTO THE SOUTHEAST CORNER OF A TRACT OF LAND DEDICATED FOR RIGHT-OF-WAY PURPOSES IN INSTRUMENT NO. 94106304 IN THE HALL COUNTY, NEBRASKA REGISTER OF DEEDS OFFICE; THENCE WESTERLY ON THE SOUTH LINE OF SAID RIGHT-OF-WAY TRACT A DISTANCE OF 37.00 FEET TO THE SOUTHEAST CORNER OF A TRACT OF LAND MORE PARTICULARLY DESCRIBED IN WARRANTY DEED BOOK 91, PAGE 136 IN THE HALL COUNTY, NEBRASKA REGISTER OF DEEDS OFFICE; SAID POINT BEING THE ACTUAL POINT OF BEGINNING; THENCE CONTINUING WESTERLY ON THE SOUTH LINE OF SAID TRACT OF LAND A DISTANCE OF 16.00 FHEET; THENCE NORTHELRY AND PARALLEL WITH THE EASTERLY LINE OF SAID TRACT OF LAND A DISTANCE OF 100.00 FEET TO A POINT ON THE NORTH LINE OF SAID TRACT OF LAND; THENCE EASTERLY ON THE NORTH LINE OF SAID TRACT OF LAND A DISTANCE OF 16.00 FEET TO THE NORTHWEST CORNER OF SAID RIGHT-OF-WAY TRACT; THENCE SOUTHERLY ON THE WESTERLY LINE OF SAID RIGHT-OF- WAY TRACT A DISTANCE OF 100.00 FEET TO THE POINT OF BEGINNING. SAID TRACT CONTAINS A CALCULATED AREA OF 1600.00 SQUARE FEET OR 0.04 ACRES MORE OR LESS. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to acquire public utility easement as described on attached exhibit hereto, located on a tract of land in the Southeast Quarter (SE ¼) of Section Thirteen (13), Township Eleven (11) North, Range Ten (10) West, located at 518 North Webb Road, to allow for redevelopment of this area. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 9, 2016. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 8/9/2016 Page 56 / 78 Grand Island Council Session - 8/9/2016 Page 57 / 78 City of Grand Island Tuesday, August 9, 2016 Council Session Item G-10 #2016-189 - Approving Bid Award for Sterling Park Connector Trail Project Staff Contact: Todd McCoy Grand Island Council Session - 8/9/2016 Page 58 / 78 Council Agenda Memo From:Todd McCoy, Parks and Recreation Director Meeting:August 9, 2016 Subject:Bid Award for Sterling Park Trail Connector Project Presenter(s):Todd McCoy, Parks and Recreation Director Background In 2008 the City of Grand Island purchased a 6.8 acre parcel of land located within the Sterling Estates development site in the northwestern area of Grand Island for designation for a future park. Construction of the park began in 2015. The park is estimated to be completed in phases of development over the course of four years. The sidewalk, trail, irrigation, and majority of grass seeding are done. This project will construct a concrete trail on the east portion of the park to connect to the City hike/bike trail system. Discussion On July 1, 2016 the bid was advertised for the Sterling Park Trail Connector Project. Two firms responded to the bid. Diamond Engineering Co., Grand Island, Nebraska $27,970.60 Galvan Construction, Inc., Grand Island, Nebraska $18,402.50 Staff recommends awarding the bid to Galvan Construction, Inc. The project will be funded by the Sterling Estates Park Development Capital Account 40000300-2000- 30001. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve Grand Island Council Session - 8/9/2016 Page 59 / 78 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council award the bid to Galvan Construction Inc. from Grand Island, Nebraska to construct the trail for the Sterling Park Trail Connector Project. Sample Motion Move to approve the bid from Galvan Construction Inc. for the Sterling Park Trail Connector Project for a total of $18,402.50. Grand Island Council Session - 8/9/2016 Page 60 / 78 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE:July 19, 2016 at 2:00 p.m. FOR:Sterling Park Connector Trail Project DEPARTMENT:Parks and Recreation ESTIMATE:$40,000.00 FUND/ACCOUNT:40000300-2000-30001 PUBLICATION DATE:July 1, 2016 NO. POTENTIAL BIDDERS:4 SUMMARY Bidder:Galvan Construction, Inc.Diamond Engineering Co. Grand Island, NE Grand Island, NE Exceptions:None None Bid Price:$18,402.50 $27,970.60 cc:Todd McCoy, Parks & Recreation Director Patti Buettner, Parks & Rec. Admin. Assist. Marlan Ferguson, City Administrator Renae Griffiths, Finance Director Stacy Nonhof, Purchasing Agent P1899 Grand Island Council Session - 8/9/2016 Page 61 / 78 Approved as to Form ¤ ___________ August 5, 2016 ¤ City Attorney R E S O L U T I O N 2016-189 WHEREAS, the City of Grand Island invited sealed bids for the Sterling Park Trail Connector Project, according to plans and specifications on file with the Parks and Recreation Department; and WHEREAS, on July 19, 2016, two (2) bids were received, opened and reviewed; and WHEREAS, Galvan Construction, Inc. from Grand Island, Nebraska submitted a bid in accordance with the terms of the advertisement of bids, plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $18,402.50. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Galvan Construction, Inc. from Grand Island, Nebraska in the amount of $18,402.50 for the Sterling Park Trail Connector Project is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 9, 2016. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 8/9/2016 Page 62 / 78 City of Grand Island Tuesday, August 9, 2016 Council Session Item I-1 #2016-190 - Consideration of Approving FY 2016-2017 Annual Budget for Downtown Business Improvement District 2013 and setting Date for Board of Equalization Staff Contact: Renae Griffiths Grand Island Council Session - 8/9/2016 Page 63 / 78 Council Agenda Memo From:Renae Griffiths, Finance Director Meeting:August 9, 2016 Subject:Approving FY 2016-2017 Annual Budget for Downtown Business Improvement District 2013 and setting Date for Board of Equalization Presenter(s):Renae Griffiths, Finance Director Background On August 13, 2013, the City Council adopted Ordinance #9435 creating Downtown Business Improvement District 2013. The creating ordinance established the purpose of the District, described the boundaries, and established that real property in the area would be subject to a special assessment to support the purposes of the District. The creating Ordinance requires that a proposed budget for the District be approved by the BID Board and forwarded to the City Council for consideration. On July 26, 2016 the Downtown BID Board met and approved the 2016-2017 budget which provides for special assessments in the amount of $98,345. Discussion In this district, assessments are paid by property owners based on the valuation of land and real property in the district as of January 1 of the current year. No personal property is figured into the assessment. Owners are billed for the assessment on October 1 of each fiscal year. The budgeted assessments of $98,345 will be charged to property owners in the district based on their taxable valuation of real property compared to the total taxable valuation of the district. Downtown Beautification, Retention and Recruitment, and Maintenance are the areas of proposed work to be performed by the BID. The appropriations for 2016-2017 also include a City fee of $4,600 for accounting services. A copy of the proposed 2016-2017 budget is attached for review. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: Grand Island Council Session - 8/9/2016 Page 64 / 78 1.Approve the 2016-2017 Budget for the Downtown BID 2013 and set the date for the Board of Equalization. 2.Modify the budget and/or reschedule the Board of Equalization. Recommendation City Administration recommends that the Council approve the 2016-2017 Budget for the Downtown BID 2013 and set the date of September 13, 2016 for the Board of Equalization. Notice of the Hearing and proposed assessments will be published according to State Statutes. Sample Motion Move to approve the 2016-2017 Budget for the Downtown BID 2013 and set the date of September 13, 2016 for the Board of Equalization. Grand Island Council Session - 8/9/2016 Page 65 / 78 Created through 09/30/2017 Downtown BID 1st Yr $90,000 Annual increase CPI or 3%FY 2013-2017 Actual Revenue Thru 09/30/2011 2013 2014 2015 2016 2016 2017 2016 Actuals Actuals Actuals Budget Projected Budget Actual - July 2016 REVENUE 94011414 Valuation Account Levy 74140 Special Asessments 87,501 88,229 92,481 95,481 95,481 98,345 89,985 74736 Donations & Contribution - 3,975 55,050 12,500 12,500 20,000 13,150 74795 Other Revenue 8,750 30,000 10,000 75,000 10,000 30,000 4,866 74787 Interest 64 27 36 50 50 - 25 TOTAL REVENUE 96,316 122,232 157,566 183,031 118,031 148,345 108,027 APPROPRIATIONS Account 85105 Salaries 30,100 34,400 18,387 36,000 36,000 46,200 34,587 85115 FICA 2,379 2,782 1,515 3,000 3,000 5,300 3,060 85165 Unemployment State of NE 218 0 - 500 500 1,500 - 85213 Contract Services 24,678 14,155 15,130 16,000 16,000 300 64,954 85245 Printing & Binding Services 345 565 1,351 3,500 3,500 500 931 85249 Snow & Ice Removal 570 510 350 600 600 600 1,359 85290 Other Professional Services 2,822 4,752 1,567 10,400 10,400 11,000 7,171 85305 Utility Services 1,760 1,551 1,053 2,000 2,000 4,500 3,417 85325 Repairs & Maint. 1,222 1,487 277 1,000 1,000 350 1,786 85413 Postage 711 474 468 800 800 700 423 85416 Advertising 4,014 17,821 6,066 7,850 7,850 5,000 7,799 85419 Legal Notices 4,010 1,901 2,050 2,000 2,000 2,750 106 85422 Dues & Subscriptions 1,000 4,100 2,474 2,350 2,350 2,150 1,850 85428 Travel & Training 2,023 45 77 500 500 200 364 85490 Other Expenditures 695 52,634 61,538 75,000 80,000 70,000 29,755 85505 Office Supplies 533 170 2,848 6,500 6,500 5,650 3,894 85560 Trees & Shrubs 19,264 5,369 225 2,000 2,000 500 300 85561 Mowing, Fertilizing, Planters 13,342 2,335 7,715 9,000 9,000 7,500 7,427 85590 Other General Supplies 996 1,344 2,993 1,400 1,400 1,500 2,139 85608 Land Improvements - - 6,216 - 6,856 TOTAL OPERATING EXPENSE 110,680 146,395 132,300 180,400 185,400 166,200 178,178 ANNUAL EXCESS/(LOSS) (14,364) (24,163) 25,267 2,631 (67,369) (17,855) (70,151) Beginning Cash Balance 114,309 99,945 75,782 101,049 101,049 33,680 101,049 Revenues 96,316 122,232 157,566 183,031 118,031 148,345 108,027 Expenditures 110,680 146,395 132,300 180,400 185,400 166,200 178,178 Ending Cash Balance 99,945 75,782 101,049 103,680 33,680 15,825 30,898 Grand Island Council Session - 8/9/2016 Page 66 / 78 Approved as to Form ¤ ___________ August 5, 2016 ¤ City Attorney R E S O L U T I O N 2016-190 WHEREAS, the City Council has considered the proposed budget of the Downtown Business Improvement District 2013 for the fiscal year 2016-2017; and WHEREAS, the City has received the assessed values of the individual properties within the Downtown Business Improvement District as shown in the office of the Hall County Assessor in effect on the first day of January, 2016. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: 1.The budget for the Downtown Business Improvement District 2013 is hereby considered. 2.A proposed assessment schedule shall be prepared. 3.A hearing before the City Council sitting as a Board of Equalization on the proposed assessments shall be held on September 13, 2016 at 7:00 p.m. in the City Council chambers of City Hall 100 East First Street, Grand Island NE. 4.Notice of hearing shall be published once each week for three consecutive weeks in accordance with the Business Improvement District Act. 5.Notice of hearing shall be mailed to all property owners of the Downtown Business Improvement District 2013 by U.S. Mail, postage prepaid - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 9, 2016. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 8/9/2016 Page 67 / 78 City of Grand Island Tuesday, August 9, 2016 Council Session Item I-2 #2016-191 - Consideration of Approving the Adoption of a Resolution to Revise the National Functional Classification Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 8/9/2016 Page 68 / 78 Council Agenda Memo From:Terry Brown PE, Assistant Public Works Director Meeting:August 9, 2016 Subject:Approving the Adoption of a Resolution to Revise the National Functional Classification Presenter(s):John Collins PE, Public Works Director Background A functional classification is assigned to each segment of street in accordance with the National Functional Classification System. The classification is determined by the traffic patterns, and used for planning and design. The classifications within Grand Island include: Local – A street that exists primarily to provide access to adjacent properties. Minor Collector – A street that that provides access to adjacent properties and collects traffic from other streets, usually to allow access to other collectors or arterials. Major Collector – A street that that may provide access to adjacent properties, but that primarily collects traffic from other streets and/or has some properties of an arterial. Minor Arterial – A street used mostly to move traffic through an area with only a portion of traffic using it to access destinations. Major Arterial – A street where the majority of traffic uses it to move through the area rather than for accessing adjacent properties. The Nebraska Department of Roads (NDOR) has initiated an effort to update the functional classification throughout the state to ensure all are properly classified. This will be repeated periodically to add new streets and reflect changes in existing streets. Discussion NDOR representatives worked with City staff to review all streets within the City and classify each according to its current use. The results are as indicated on the attached map. Note that not all of the City’s street classifications are reflected on the map because NDOR uses an urban boundary that differs from the City limits. Grand Island Council Session - 8/9/2016 Page 69 / 78 Staff has reviewed the proposed functional classifications and is in agreement with NDOR. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the resolution to revise the National Functional Classification. Sample Motion Move to approve the resolution to revise the National Functional Classification. Grand Island Council Session - 8/9/2016 Page 70 / 78 Approved as to Form ¤ ___________ August 5, 2016 ¤ City Attorney R E S O L U T I O N 2016-191 WHEREAS, a system of functionally classified streets has been established in the Grand Island Urban area; and WHEREAS, it is the desire of the Grand Island City Council to revise the existing system of functionally classified streets in order to meet City’s changing conditions; and WHEREAS, in order to anticipate future development, incorporate future annexation and to serve traffic needs it is being requested that the attached map, Exhibit “A” dated 2016/7/27, serve as requested revisions. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Nebraska Department of Roads is hereby requested to obtain approval of the revisions to the National Functional Classification System in the Grand Island Urban Area. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 9, 2016. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 8/9/2016 Page 71 / 78 Grand Island Council Session - 8/9/2016 Page 72 / 78 City of Grand Island Tuesday, August 9, 2016 Council Session Item I-3 #2016-180 - Consideration of Approving Resolution Directing Property Owner to Repair Sidewalk at 823 West 17th Street Staff Contact: John Collins PE - Public Works Director Grand Island Council Session - 8/9/2016 Page 73 / 78 Council Agenda Memo From:Terry Brown PE, Assistant Public Works Director Meeting:August 9, 2016 Subject:Consideration of Approving Resolution Directing Property Owner to Repair Sidewalk at 823 West 17th Street Presenter(s):John Collins PE, Public Works Director Background On May 27, 2016 Code Enforcement was notified of the sidewalk in disrepair at 823 West 17th Street. Code Enforcement then made contact with the property owner (Vilma Segura) and provided a copy of City Code Section 32-58 regarding sidewalk construction. Property owner was given thirty (30) days to make necessary sidewalk repairs, which are shown on the attached drawing. The Americans with Disability Act (ADA) requires walkways to be smooth to within ¼”, requires rises between ¼” and ½’ to be beveled, and requires those greater than ½” to be removed. As of July 8, 2016 the necessary repairs were not made, and Public Works Administration was notified by Code Enforcement to request City Council order necessary repairs be completed. Discussion The Public Works Department is requesting that a resolution be passed giving the property owner 15 days to obtain the sidewalk permit and 15 days from issuance of such permit to complete the repairs of the sidewalk at 823 West 17th Street (Lot 5, Block 2, Gilberts Second Addition, Grand Island, Hall County, Nebraska), as this is a public safety concern. If requested, Public Works staff will provide onsite advice to the property owner. If the property owner fails to either obtain the sidewalk permit in the 15 day timeframe or complete the necessary repairs 15 days after such permit is issued, the City of Grand Island will take steps to make the necessary repairs with all costs being the responsibility of the property owner. Grand Island Council Session - 8/9/2016 Page 74 / 78 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve a resolution directing the property owner to obtain a permit and repair the sidewalk located at 823 West 17th Street (Lot 5, Block 2, Gilberts Second Addition, City of Grand Island, Hall County, Nebraska). Sample Motion Move to approve a resolution directing the property owner to obtain a sidewalk permit and repair the sidewalk. Grand Island Council Session - 8/9/2016 Page 75 / 78 Grand Island Council Session - 8/9/2016 Page 76 / 78 Approved as to Form ¤ ___________ August 5, 2016 ¤ City Attorney R E S O L U T I O N 2016-180 WHEREAS, the City has the authority under Neb. Rev. Stat., §16-662 and Section 32-58 of the City Code, to direct the repair and replacement of sidewalks by owners of the abutting property; and WHEREAS, the sidewalk abutting 823 West 17th Street, legally described as Lot 5, Block 2, Gilberts Second Addition, City of Grand Island, Hall County, Nebraska, has been determined to be in need of repair and replacement. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that notice be sent to the property owner to obtain a sidewalk permit within 15 days and within 15 days of such permit issuance to make the necessary repairs to the sidewalk abutting the property located at 823 West 17th Street (Lot 5, Block 2, Gilberts Second Addition, City of Grand Island, Hall County, Nebraska). If the property owner fails to either obtain the sidewalk permit in the 15 day timeframe or complete the necessary repairs within 15 days of such permit issuance, the City will cause the work to be done and assess the cost against the property. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 9, 2016. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 8/9/2016 Page 77 / 78 City of Grand Island Tuesday, August 9, 2016 Council Session Item J-1 Approving Payment of Claims for the Period of July 27, 2016 through August 9, 2016 The Claims for the period of July 27, 2016 through August 9, 2016 for a total amount of $3,947,273.50. A MOTION is in order. Staff Contact: Renae Griffiths Grand Island Council Session - 8/9/2016 Page 78 / 78