02-09-2016 City Council Regular Meeting Packet
City of Grand Island
Tuesday, February 9, 2016
Council Session Packet
City Council:
Linna Dee Donaldson
Michelle Fitzke
Chuck Haase
Julie Hehnke
Jeremy Jones
Vaughn Minton
Mitchell Nickerson
Mike Paulick
Roger Steele
Mark Stelk
Mayor:
Jeremy L. Jensen
City Administrator:
Marlan Ferguson
City Clerk:
RaNae Edwards
7:00 PM
Council Chambers - City Hall
100 East 1st Street
Grand Island Council Session - 2/9/2016 Page 1 / 90
City of Grand Island Tuesday, February 9, 2016
Call to Order
This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open
Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room
as required by state law.
The City Council may vote to go into Closed Session on any agenda item as allowed by state law.
Invocation - Pastor Bill Rowland, Beacon of Hope Church, 2525 West State
Street
Pledge of Allegiance
Roll Call
A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS
Individuals who have appropriate items for City Council consideration should complete the Request for
Future Agenda Items form located at the Information Booth. If the issue can be handled administratively
without Council action, notification will be provided. If the item is scheduled for a meeting or study
session, notification of the date will be given.
B - RESERVE TIME TO SPEAK ON AGENDA ITEMS
This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve
time to speak. Please come forward, state your name and address, and the Agenda topic on which you will
be speaking.
Grand Island Council Session - 2/9/2016 Page 2 / 90
City of Grand Island
Tuesday, February 9, 2016
Council Session
Item D-1
2016-BE-1 - Consideration of Determining Benefits for Water
Main District 467T - Engleman Road - Old Potash Highway, South
1/2 Mile
Council action will take place under Consent Agenda item G-2.
Staff Contact: Tim Luchsinger, Stacy Nonhof
Grand Island Council Session - 2/9/2016 Page 3 / 90
Council Agenda Memo
From:Timothy Luchsinger, Utilities Director
Stacy Nonhof, Assistant City Attorney
Meeting:February 9, 2016
Subject:Water Main District 467T – Engleman Road – Old
Potash Highway, South ½ Mile
Presenter(s):Timothy Luchsinger, Utilities Director
Background
Water Main District 467T is part of the Utilities Department’s Master Plan and extends a
new City water main along Engleman Road from Old Potash Highway, South for one-
half (1/2) mile.
The construction is the first phase to complete the westerly loop of the water system. The
project will provide for future development and fire protection for this portion of the
City. A subsequent phase will eventually extend the line to Stolley Park Road and
complete the loop of this section.
Discussion
The total cost of installing the water main within the boundaries of District 467T was
$332,432.93. When customers desire to tap into the referenced water main, they are
required to pay a connection fee. The connection (tap) fee for properties within the
district is based on a value of $48.1864270 per front foot. However, the fees are not
collected until the user connects to (taps) the main within the district’s boundary and
receives municipal service.
Attached for reference are copies of:
Tabulation of connection fees for the properties within the district
The district’s boundary plat
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
Grand Island Council Session - 2/9/2016 Page 4 / 90
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
It is recommended that the Council sit as a Board of Equalization and establish the
connection fees for the properties within the district.
Sample Motion
Move to sit as a Board of Equalization to establish the connection fees for the properties
within Water Main District 467T.
Grand Island Council Session - 2/9/2016 Page 5 / 90
City of Grand Island, NEWater Main District 467T Connection Fees, Ownerships and Addresses12/17/2015 Work Order = WAT-C62 / 24538ConnectionFrontOwnerOwnerOwnerFee $Footage (ft)Parcel Parcel AddressLot BlockSubdivision / TractOwner NameOwner AddressCityStateZip$22,045.29 457.50 400200937 4365 W. Old Potash Hwy Part of 1 M and M Subdivision Midland AG Services, Inc 1012 S. Shady Bend Rd Grand Island NE 68801$6,512.41 135.15 400200963 350 Little Bluestem Road Part of Outlot "A" Copper Creek Estates Eight Subdivision *The Guarantee Group, LLCP.O. Box 139 Grand Island NE 68802$871.70 18.09 400200944 4368 Little Bluestem Circle 30 Copper Creek Estates Eight Subdivision The Guarantee Group, LLC P.O. Box 139 Grand Island NE 68802$7,142.20 148.22 400200943 4370 Little Bluestem Circle 29 Copper Creek Estates Eight Subdivision The Guarantee Group, LLC P.O. Box 139Grand Island NE 68802$4,989.71 103.55 400200942 4369 Little Bluestem Circle 28 Copper Creek Estates Eight Subdivision The Guarantee Group, LLC P.O. Box 139Grand Island NE 68802$76,379.36 1,585.08 400200918 1045 S. Engleman Road Part of NW 1/4, Sec. 23,T11N, R10W *The Guarantee Group, LLC P.O. Box 139 Grand Island NE 68802$36,958.99 767.00 400200783 112 S. Engleman Road Part of E1/2, NE1/4, Sec. 22,T11N, R10W *Shirley Klinginsmith 521 Sheridan Street St. Paul NE 68873$3,744.09 77.70 400203227 4409 Old Potash Hwy 9 10 Highland Park Subdivision Shirley Klinginsmith 521 Sheridan Street St. Paul NE 68873$3,792.27 78.70 400203227 4409 Old Potash Hwy 10 10 Highland Park Subdivision Shirley Klinginsmith 521 Sheridan Street St. Paul NE 68873$2,891.19 60.00 400203227 4409 Old Potash Hwy 1 5 Highland Park Subdivision Shirley Klinginsmith 521 Sheridan Street St. Paul NE 68873$3,854.91 80.00 400203227 4409 Old Potash Hwy 2 5 Highland Park Subdivision Shirley Klinginsmith 521 Sheridan Street St. Paul NE 68873$3,854.91 80.00 400203227 4409 Old Potash Hwy 3 5 Highland Park Subdivision Shirley Klinginsmith 521 Sheridan Street St. Paul NE 68873$3,854.91 80.00 400203227 4409 Old Potash Hwy 4 5 Highland Park Subdivision Shirley Klinginsmith 521 Sheridan Street St. Paul NE 68873$3,854.91 80.00 400203227 4409 Old Potash Hwy 5 5 Highland Park Subdivision Shirley Klinginsmith 521 Sheridan Street St. Paul NE 68873$3,854.91 80.00 400203227 4409 Old Potash Hwy 6 5 Highland Park Subdivision Shirley Klinginsmith 521 Sheridan Street St. Paul NE 68873$3,854.91 80.00 400203227 4409 Old Potash Hwy 7 5 Highland Park Subdivision Shirley Klinginsmith 521 Sheridan Street St. Paul NE 68873$3,854.91 80.00 400203227 4409 Old Potash Hwy 8 5 Highland Park Subdivision Shirley Klinginsmith 521 Sheridan Street St. Paul NE 68873$3,854.91 80.00 400203227 4409 Old Potash Hwy 9 5 Highland Park Subdivision Shirley Klinginsmith 521 Sheridan Street St. Paul NE 68873$3,854.91 80.00 400203227 4409 Old Potash Hwy 10 5 Highland Park Subdivision Shirley Klinginsmith 521 Sheridan Street St. Paul NE 68873$3,854.91 80.00 400203227 4409 Old Potash Hwy 11 5 Highland Park Subdivision Shirley Klinginsmith 521 Sheridan Street St. Paul NE 68873$3,854.91 80.00 400203227 4409 Old Potash Hwy 12 5 Highland Park Subdivision Shirley Klinginsmith 521 Sheridan Street St. Paul NE 68873$3,854.91 80.00 400203227 4409 Old Potash Hwy 13 5 Highland Park Subdivision Shirley Klinginsmith 521 Sheridan Street St. Paul NE 68873$3,854.91 80.00 400203227 4409 Old Potash Hwy 14 5 Highland Park Subdivision Shirley Klinginsmith 521 Sheridan Street St. Paul NE 68873$3,854.91 80.00 400203227 4409 Old Potash Hwy 15 5 Highland Park Subdivision Shirley Klinginsmith 521 Sheridan Street St. Paul NE 68873$2,891.19 60.00 400203227 4409 Old Potash Hwy 16 5 Highland Park Subdivision Shirley Klinginsmith 521 Sheridan Street St. Paul NE 68873$3,071.88 63.75 400203227 4409 Old Potash Hwy 17 5 Highland Park Subdivision Shirley Klinginsmith 521 Sheridan Street St. Paul NE 68873$3,854.91 80.00 400203227 4409 Old Potash Hwy 16 9 Highland Park Subdivision Shirley Klinginsmith 521 Sheridan Street St. Paul NE 68873$229,113.93 4,754.74 Total Front FootageTOTAL DISTRICT COSTCOSTS ELIGIBLE FOR CONNECTION FEES$298,219.90 Contract Amount $194,900.90 Contract Amount (based on 8" dia. main)$8,881.80 Engineering and Admin, WO WAT-C62 $8,881.80 Engineering and Admin, WO WAT-C62$2,015.45 Engineering and Admin, WO ENG-C36 $2,015.45 Engineering and Admin WO ENG-C36$9,393.81 Engineering and Admin, WO 24538 $9,393.81 Engineering and Admin WO 24538$7,380.00 Materials, WO 24538 $7,380.00 Materials, WO 24538$1,265.18 Materials, PO # WAT261 $1,265.18 Materials, PO # WAT261$5,276.79 Water Dept. Materials $5,276.79Water Dept. Materials$332,432.93 Total District Cost $229,113.93 Total Cost Eligible for Connection Fees$103,319.00 City Cost $48.1864270 Cost per Front Foot.****************************************************************************************************************************************************************************************************************************************************************************************************** Detail Descriptions for Partial Tracts:Part of Lot 1 M and M Subdivision Part of the NW 1/4, Sec. 23,T11N, R10WThe southerly 457.5' of Lot 1 M and M Subdivision The easterly 167' of the westerly 200' of the southerly 1,585.08'Hall County, Nebraska of the NW 1/4, Sec. 23,T11N, R10WHall County, NebraskaPt of Outlot "A" Copper Creek Estates Eight Subdivision Part of the E1/2, NE1/4, Sec. 22,T11N, R10WThe westerly 160' of Outlot "A" Copper Creek Eight Subdivision The westerly 167' of the easterly 200' of the southerly 767.0'In the City of Grand Island, Hall County, Nebraska. of the northerly 910.0' of the E1/2, NE1/4, Sec. 22,T11N, R10WHall County, NebraskaGrand IslandCouncil Session - 2/9/2016Page 6 / 90
Grand Island Council Session - 2/9/2016 Page 7 / 90
Approved as to Form ¤ ___________
February 5, 2016 ¤ City Attorney
R E S O L U T I O N 2016-BE-1
BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF
GRAND ISLAND, NEBRASKA, sitting as a Board of Equalization for Water Main District
467T, after due notice having been given thereof, that we find and adjudge:
That the benefits accruing to the real estate in such district to be the total sum of
$229,113.93; and
Such benefits are equal and uniform; and
According to the area of the respective lots, tracts, and real estate within such
Water Main District No. 467T such benefits are the sums set opposite the several descriptions as
follows:
Name
Parcel
Number Property Address Description
Connection Fee
($)
Midland Ag Services,
Inc.400200937 4365 W. Old Potash
Hwy.
The southerly 457.5’ of Lot 1, M and M
Subdivision, Hall County, Nebraska 22,045.29
The Guarantee Group,
LLC
400200963 350 Little Bluestem
Road
The westerly 160’ of Outlot “A” Copper
Creek Eight Subdivision in the City of
Grand Island, Hall County, Nebraska
6,512.41
The Guarantee Group,
LLC 400200944
4368 Little Bluestem
Circle
Lot 30, Copper Creek Estates Eight
Subdivision 871.70
The Guarantee Group,
LLC 400200943
4370 Little Bluestem
Circle
Lot 29, Copper Creek Estates Eight
Subdivision 7,142.20
The Guarantee Group,
LLC 400200942
4369 Little Bluestem
Circle
Lot 28, Copper Creek Estates Eight
Subdivision 4,989.71
The Guarantee Group,
LLC 400200918 1045 S. Engleman Road
The easterly 167’ of the westerly 200’
of the southerly 1,585.08’ of the NW ¼,
Section 23, T11N, R10W, Hall County,
Nebraska
76,379.36
Shirley Klinginsmith 400200783 112 S. Engleman Road
The westerly 167’ of the easterly 200’
of the southerly 767.0’ of the northerly
910.0’ of the E ½, NE ¼, Section 22,
T11N, R10W, Hall County, Nebraska
36,958.99
Shirley Klinginsmith 400203227 4409 Old Potash Hwy.
Lot 9, Block 10, Highland Park
Subdivision 3,744.09
Shirley Klinginsmith 400203227 4409 Old Potash Hwy.
Lot 10, Block 10, Highland Park
Subdivision 3,792.27
Shirley Klinginsmith 400203227 4409 Old Potash Hwy.
Lot 1, Block 5, Highland Park
Subdivision 2,891.19
Shirley Klinginsmith 400203227 4409 Old Potash Hwy.
Lot 2, Block 5, Highland Park
Subdivision 3,854.91
Shirley Klinginsmith 400203227 4409 Old Potash Hwy.
Lot 3, Block 5, Highland Park
Subdivision 3,854.91
Shirley Klinginsmith 400203227 4409 Old Potash Hwy.
Lot 4, Block 5, Highland Park
Subdivision 3,854.91
Shirley Klinginsmith 400203227 4409 Old Potash Hwy.
Lot 5, Block 5, Highland Park
Subdivision 3,854.91
Shirley Klinginsmith 400203227 4409 Old Potash Hwy.
Lot 6, Block 5, Highland Park
Subdivision 3,854.91
Shirley Klinginsmith 400203227 4409 Old Potash Hwy.
Lot 7, Block 5, Highland Park
Subdivision 3,854.91
Shirley Klinginsmith 400203227 4409 Old Potash Hwy.
Lot 8, Block 5, Highland Park
Subdivision 3,854.91
Grand Island Council Session - 2/9/2016 Page 8 / 90
- 2 -
Name
Parcel
Number Property Address Description
Connection Fee
($)
Shirley Klinginsmith 400203227 4409 Old Potash Hwy.
Lot 9, Block 5, Highland Park
Subdivision 3,854.91
Shirley Klinginsmith 400203227 4409 Old Potash Hwy.
Lot 10, Block 5, Highland Park
Subdivision 3,854.91
Shirley Klinginsmith 400203227 4409 Old Potash Hwy.
Lot 11, Block 5, Highland Park
Subdivision 3,854.91
Shirley Klinginsmith 400203227 4409 Old Potash Hwy.
Lot 12, Block 5, Highland Park
Subdivision 3,854.91
Shirley Klinginsmith 400203227 4409 Old Potash Hwy.
Lot 13, Block 5, Highland Park
Subdivision 3,854.91
Shirley Klinginsmith 400203227 4409 Old Potash Hwy.
Lot 14, Block 5, Highland Park
Subdivision 3,854.91
Shirley Klinginsmith 400203227 4409 Old Potash Hwy.
Lot 15, Block 5, Highland Park
Subdivision 3,854.91
Shirley Klinginsmith 400203227 4409 Old Potash Hwy.
Lot 16, Block 5, Highland Park
Subdivision 2,891.19
Shirley Klinginsmith 400203227 4409 Old Potash Hwy.
Lot 17, Block 5, Highland Park
Subdivision 3,071.88
Shirley Klinginsmith 400203227 4409 Old Potash Hwy.
Lot 16, Block 9, Highland Park
Subdivision 3,854.91
Total 229,113.93
BE IT FURTHER RESOLVED that the special benefits as determined by this
resolution shall not be levied as special assessments, but shall be certified by this resolution to
the Register of Deeds, Hall County, Nebraska, pursuant to Section 16-6,103,R.R.S. 1943. A
connection fee in the amount of the above benefit accruing to each property in the district shall
be paid to the City of Grand Island at the time such property becomes connected to the water
main. No property benefited as determined by this resolution shall be connected to the water
main until the connection fee is paid. The connection fees collected shall be paid into the fund
from which construction costs were made to replenish such fund for the construction costs.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, February 9, 2016.
_______________________________
Jeremy L. Jensen, Mayor
Attest:
_____________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 2/9/2016 Page 9 / 90
City of Grand Island
Tuesday, February 9, 2016
Council Session
Item E-1
Public Hearing on the One & Six Year Street Improvement Plan
Council action will take place on February 23, 2016.
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 2/9/2016 Page 10 / 90
Council Agenda Memo
From:Shannon Callahan, Street Superintendent
Meeting:February 9, 2016
Subject:Approval of the One & Six Year Street Improvement
Plan
Presenter(s):John Collins PE, Public Works Director
Background
The One & Six Year Street Improvement Plan consists of the transportation projects in
the Capital Improvement Program and is mandatory by State Law as part of the
requirements to receive approximately three million dollars of state gas tax funds each
year. The Public Works Department develops this program through a process to prioritize
street projects taking into consideration many factors such as:
Availability of funds
Condition of the street
Traffic counts
Eligibility for State/Federal funds
Redevelopment patterns
Public/Council input
The City engages in a public process to ensure public input into the policy making
process. The proposed One & Six Year Street Improvement Plan is a result of the
following steps:
Wednesday, February 17, 2016 – Regional Planning Commission will conduct a
Public Hearing and forwarded the recommendation to the City Council
Tuesday, February 23, 2016 – City Council passes a Resolution adopting the plan
March 1, 2016 – One & Six Year Street Improvement Plan due at the Nebraska
Department of Roads
Discussion
A Public Hearing will be conducted with testimony received and discussion held on the
One & Six Year Street Improvement Plan at the Grand Island/Hall County Regional
Planning Commission meeting on February 17, 2016. The commission will forward the
One & Six Year Street Improvement Plan to the City Council.
Grand Island Council Session - 2/9/2016 Page 11 / 90
The projects listed in the One & Six Year Plan for calendar year 2016 are considered
definite projects. These projects were in the approved fiscal year 2016 budget. Many of
the projects listed in the One & Six Year Plan for 2017 through 2021 are included in the
City’s budget, but are subject to schedule changes depending upon coordination and
approval of State and Federal funding.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the One & Six Year Street
Improvement Plan.
Sample Motion
Move to approve the One & Six Year Street Improvement Plan on February 23, 2016.
Grand Island Council Session - 2/9/2016 Page 12 / 90
PUBLIC WORKS
1 & 6 YEAR STREET
IMPROVEMENT PLAN
2016-2021
Presented by: John Collins, PE
1
Grand Island Council Session - 2/9/2016 Page 13 / 90
PUBLIC WORKS
2015 SUBSTANTIALLY COMPLETE PROJECTS
(FROM 1 & 6 STREET IMPROVEMENT PLAN)
**DOES NOT INCLUDE ALL CIP PROJECTS
2
Grand Island Council Session - 2/9/2016 Page 14 / 90
3
Grand Island Council Session - 2/9/2016 Page 15 / 90
4
Grand Island Council Session - 2/9/2016 Page 16 / 90
PUBLIC WORKS
SOUTH BLAINE ST BRIDGE REPLACEMENTS
M-310 (267)
Replace the north bridge structure with two box
culverts
Replace the south bridge structure with two Arch
RCP pipes
Widen road to improve traffic flow
5
Grand Island Council Session - 2/9/2016 Page 17 / 90
PUBLIC WORKS
6
Grand Island Council Session - 2/9/2016 Page 18 / 90
PUBLIC WORKS
CAPITAL AVENUE WIDENING – WEBB TO BROADWELL
M-310 (89)
Includes removal of existing 24’ wide asphalt roadway and
construction of a five lane curbed concrete roadway (four
through lanes and a common turning lane).
Reconstruction will address the deterioration of the
pavement, accommodate increasing traffic volumes and
widening improve motorist and pedestrian safety.
Sanitary sewer improvements and a hike/bike trail
7
Grand Island Council Session - 2/9/2016 Page 19 / 90
PUBLIC WORKS
8
Grand Island Council Session - 2/9/2016 Page 20 / 90
PUBLIC WORKS
LOCAL RESURFACING
1ST STREET & 2ND STREET (HWY 30)
M-310 (635)
Local resurfacing
Includes sections of US Highway 30 (2nd Street and
1st Street) that will be milled three (3) inches
Maintenance only will be performed on the majority
of the section, however areas may require more than
maintenance as the project moves forward
9
Grand Island Council Session - 2/9/2016 Page 21 / 90
PUBLIC WORKS
10
Grand Island Council Session - 2/9/2016 Page 22 / 90
PUBLIC WORKS
STOLLEY PARK ROAD RECONFIGURATION
M-310 (584)
Restriping for new lane designations from two lane to
three or five lane section.
Intersection evaluations for potential signalization.
Pavement determination for repairs and/or increased
pavement structure to accommodate truck traffic.
11
Grand Island Council Session - 2/9/2016 Page 23 / 90
PUBLIC WORKS
12
Grand Island Council Session - 2/9/2016 Page 24 / 90
PUBLIC WORKS
SKY PARK ROAD & AIRPORT ROAD
INTERSECTION IMPROVEMENTS
M-310 (598)
Intersection improvements widening the radii of this
intersection to allow for easier truck turning
movements
13
Grand Island Council Session - 2/9/2016 Page 25 / 90
PUBLIC WORKS
14
Grand Island Council Session - 2/9/2016 Page 26 / 90
PUBLIC WORKS
4TH STREET & 5TH STREET;
EDDY STREET TO SYCAMORE
STREET HANDICAP RAMP INSTALLATION
M-310 (628)
$800,000 Community Development Block Grant
(CDBG) with 50% city match to install handicap
ramps.
15
Grand Island Council Session - 2/9/2016 Page 27 / 90
PUBLIC WORKS
16
Grand Island Council Session - 2/9/2016 Page 28 / 90
PUBLIC WORKS
STATE FAIR BLVD AND SOUTH LOCUST ST
TRAFFIC SIGNAL
M-310 (639)
Relocation of traffic signal from commercial
driveway and South Locust St to the intersection of
State Fair Blvd and South Locust St
Will aid in better traffic flow during events at Fonner
Park / Heartland Events Center / State Fair
17
Grand Island Council Session - 2/9/2016 Page 29 / 90
PUBLIC WORKS
18
Grand Island Council Session - 2/9/2016 Page 30 / 90
PUBLIC WORKS
ADAMS STREET WIDENING &
INTERSECTION IMPROVEMENTS
M-310 (638)
Widen roadway and improve intersection to align
with new school entrance
19
Grand Island Council Session - 2/9/2016 Page 31 / 90
PUBLIC WORKS
20
Grand Island Council Session - 2/9/2016 Page 32 / 90
PUBLIC WORKS
JEFFERSON STREET PAVING
M-310(637)
Pave roadway to include parking along the street and
installation of storm water retention cell to improve
drainage
21
Grand Island Council Session - 2/9/2016 Page 33 / 90
PUBLIC WORKS
22
Grand Island Council Session - 2/9/2016 Page 34 / 90
PUBLIC WORKS
WAUGH STREET REALIGNMENT
M-310 (636)
Align Waugh Street with new commercial driveway
of Super Saver development
Work will include relocation of utilities
23
Grand Island Council Session - 2/9/2016 Page 35 / 90
PUBLIC WORKS
24
Grand Island Council Session - 2/9/2016 Page 36 / 90
PUBLIC WORKS
PAVEMENT CONDITION SURVEY
M-310 (641)
Assess roadways throughout the City to determine
priority and needs for improvements
25
Grand Island Council Session - 2/9/2016 Page 37 / 90
PUBLIC WORKS
1 & 6 YEAR STREET IMPROVEMENT PLAN
(notes City costs)
**DOES NOT INCLUDE ALL CIP PROJECTS
26
Grand Island Council Session - 2/9/2016 Page 38 / 90
City of Grand Island
Tuesday, February 9, 2016
Council Session
Item G-1
Approving Minutes of January 26, 2016 City Council Regular
Meeting
Staff Contact: RaNae Edwards
Grand Island Council Session - 2/9/2016 Page 39 / 90
CITY OF GRAND ISLAND, NEBRASKA
MINUTES OF CITY COUNCIL REGULAR MEETING
January 26, 2016
Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of
Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First
Street, on January 26, 2016. Notice of the meeting was given in The Grand Island Independent
on January 20, 2016.
Mayor Jeremy L. Jensen called the meeting to order at 7:00 p.m. The following City Council
members were present: Mitch Nickerson, Mark Stelk, Jeremy Jones, Chuck Haase, Julie Hehnke,
Linna Dee Donaldson, Michelle Fitzke, Vaughn Minton, Roger Steele, and Mike Paulick. The
following City Officials were present: City Administrator Marlan Ferguson, City Clerk RaNae
Edwards, Finance Director Renae Griffiths, City Attorney Jerry Janulewicz, and Public Works
Director John Collins.
Mayor Jensen introduced Community Youth Council member Ashley Rodriguez.
INVOCATION was given by Pastor Russ Anderson, Trinity United Methodist Church, 511
North Elm Street followed by the PLEDGE OF ALLEGIANCE.
PUBLIC HEARINGS:
Public Hearing on Request from La Cabana LLC dba El Jalapenos, 2418 N. Webb Road, Suite A
for a Class “I” Liquor License. City Clerk RaNae Edwards reported that an application for a
Class “I” Liquor License had been received from La Cabana LLC dba El Jalapenos, 2418 N.
Webb Road, Suite A. Ms. Edwards presented the following exhibits for the record: application
submitted to the Liquor Control Commission and received by the City on December 29, 2015;
notice to the general public of date, time, and place of hearing published on January 16, 2016;
notice to the applicant of date, time, and place of hearing mailed on December 29, 2015; along
with Chapter 4 of the City Code. Staff recommended approval contingent upon final inspections
and completion of a state approved alcohol server/seller training program. Steve Dowding, 4417
Drake Lane, attorney for the applicant spoke in support. No further public testimony was heard.
Public Hearing on Request to Rezone Property located North of Highway 34 and East of South
Locust Street from B2-AC - General Business – Arterial Commercial Overlay & TA –
Transitional Agricultural to LLR - Large Lot Residential and B2-AC – General Business –
Arterial Commercial Overlay (Wayne Vanosdall). Regional Planning Director Chad Nabity
reported that an application had been received from Wayne Vanosdall for a change in zoning
located north of Highway 34 and east of South Locust Street from B2-AC - General Business –
Arterial Commercial Overlay & TA – Transitional Agricultural to LLR - Large Lot Residential
and B2-AC – General Business – Arterial Commercial Overlay. Staff recommended approval.
Ralph Bradley, 132 Ponderosa Drive, attorney for the applicant spoke in support. No further
public testimony was heard.
Grand Island Council Session - 2/9/2016 Page 40 / 90
Page 2, City Council Regular Meeting, January 26, 2016
Public Hearing on Acquisition of Utility Easement at 2007 North Broadwell Avenue (Super
Market Developers, Inc.). Public Works Director John Collins reported that acquisition of public
utility easement was needed to accommodate public utilities for redevelopment of the lot on the
northeast corner of the Five Points intersection at the new Super Market Developers location.
The easement would allow for the construction, operation, maintenance, extension, repair,
replacement, and removal of public utilities within the easements. Staff recommended approval.
No public testimony was heard.
ORDINANCES:
Councilmember Donaldson moved “that the statutory rules requiring ordinances to be read by
title on three different days are suspended and that ordinances numbered:
#9571 – Consideration of Request to Rezone Property located North of Highway 34 and
East of South Locust Street from B2-AC - General Business – Arterial Commercial
Overlay & TA – Transitional Agricultural to LLR - Large Lot Residential and B2-AC –
General Business – Arterial Commercial Overlay
#9572 - Consideration of Vacation of Utility Easements Located at 2007 N Broadwell
Avenue (Super Market Developers, Inc.)
be considered for passage on the same day upon reading by number only and that the City Clerk
be permitted to call out the number of these ordinances on second reading and then upon final
passage and call for a roll call vote on each reading and then upon final passage.”
Councilmember Nickerson seconded the motion. Upon roll call vote, all voted aye. Motion
adopted.
#9571 – Consideration of Request to Rezone Property located North of Highway 34 and
East of South Locust Street from B2-AC - General Business – Arterial Commercial
Overlay & TA – Transitional Agricultural to LLR - Large Lot Residential and B2-AC –
General Business – Arterial Commercial Overlay
Motion by Haase, second by Stelk to approve Ordinances #9571.
City Clerk: Ordinance #9571 on first reading. All those in favor of the passage of this ordinance
on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted.
City Clerk: Ordinance #9571 on second and final reading. All those in favor of the passage of
this ordinance on second and final reading, answer roll call vote. Upon roll call vote, all voted
aye. Motion adopted.
Mayor Jensen: By reason of the roll call votes on first reading and then upon final passage,
Ordinance #9571 is declared to be lawfully adopted upon publication as required by law.
#9572 - Consideration of Vacation of Utility Easements Located at 2007 N Broadwell
Avenue (Super Market Developers, Inc.)
Grand Island Council Session - 2/9/2016 Page 41 / 90
Page 3, City Council Regular Meeting, January 26, 2016
Public Works Director John Collins reported that ingress/egress utility and drainage easements
were no longer needed to accommodate existing or proposed utilities and vacating them would
support the redevelopment of this area. Staff recommended approval.
Motion by Donaldson, second by Paulick to approve Ordinances #9572.
City Clerk: Ordinance #9572 on first reading. All those in favor of the passage of this ordinance
on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted.
City Clerk: Ordinance #9572 on second and final reading. All those in favor of the passage of
this ordinance on second and final reading, answer roll call vote. Upon roll call vote, all voted
aye. Motion adopted.
Mayor Jensen: By reason of the roll call votes on first reading and then upon final passage,
Ordinance #9572 is declared to be lawfully adopted upon publication as required by law.
CONSENT AGENDA: Consent Agenda item G-9 (Resolution #2016-21) was pulled for further
discussion. Motion by Paulick, second by Minton to approve the Consent Agenda excluding item
G-9. Upon roll call vote, all voted aye. Motion adopted.
Approving Minutes of January 12, 2016 City Council Regular Meeting.
Approving Minutes of January 19, 2016 City Council Study Session.
Approving Liquor Manager Designation for Stephanie Moreno, 2323 Bellwood Drive #208 for
Fiesta Latina/Klub Lavish, 2815 South Locust Street.
#2016-16 - Approving Final Plat and Subdivision Agreement for Sanchez Subdivision. It was
noted that Raul Sanchez, owner, had submitted the Final Plat and Subdivision Agreement for
Sanchez Subdivision for the purpose of creating 2 lots located north of 7th Street and east of
Congdon Avenue consisting of 3.063 acres.
#2016-17 - Approving Final Plat and Subdivision Agreement for Vanosdall Second Subdivision.
It was noted that Wayne Vanosdall, owner, had submitted the Final Plat and Subdivision
Agreement for Vanosdall Second Subdivision for the purpose of creating 3 lots located east of
South Locust Street and north of US Highway 34 consisting of 28.266 acres.
#2016-18 - Approving Purchase of (1) New Commercial 128" Cut Rotary Mower for the Golf
Division of the Parks & Recreation Department from Midwest Turf & Irrigation of Omaha, NE
in an Amount of $59,845.00.
#2016-19 - Approving Purchase for (2) New 1/2 Ton Pickups for the Parks Division of the Parks
& Recreation Department from Sid Dillon Chevrolet Buick of Wahoo, NE in an Amount of
$54,595.00.
Grand Island Council Session - 2/9/2016 Page 42 / 90
Page 4, City Council Regular Meeting, January 26, 2016
#2016-20 - Approving Acquisition of Utility Easement at 2007 North Broadwell Avenue (Super
Market Developers, Inc.).
#2016-21 - Approving Request from the YMCA of Grand Island for Permission to Use City
Streets and State Highway for the First Annual Eagle Spirit Duathlon. Public Works Director
John Collins reported that a request had been received from the YMCA to use City streets and a
State highway for the First Annual Eagle Spirit Duathlon. The race route would require the use
of US Highway 281 which by State Statute required the City to inform the Nebraska Department
of Roads.
Discussion was held regarding the route and safety for the riders.
Motion by Nickerson to postpone this item until the February 9, 2016 meeting. Motion failed due
to lack of a second.
Motion by Minton, second by Stelk to approve Resolution #2016-21. Upon roll call vote,
Councilmembers Paulick, Steele, Minton, Fitzke, Donaldson, Hehnke, Haase, Jones, and Stelk
voted aye. Councilmember Nickerson voted no. Motion adopted.
RESOLUTIONS:
#2016-22 - Consideration of Request from La Cabana LLC dba El Jalapenos, 2418 N. Webb
Road, Suite A for a Class “I” Liquor License and Liquor Manager Designation for Alberto
Baldovinos, 235 North Custer. This item is related to the aforementioned Public Hearing.
Motion by Haase, second by Hehnke to approve Resolution #2016-22. Upon roll call vote, all
voted aye. Motion adopted.
PAYMENT OF CLAIMS:
Motion by Donaldson, second by Hehnke to approve the Claims for the period of January 13,
2016 through January 26, 2016 for a total amount of $3,817,498.27. Unanimously approved.
ADJOURNMENT: The meeting was adjourned at 7:28 p.m.
RaNae Edwards
City Clerk
Grand Island Council Session - 2/9/2016 Page 43 / 90
City of Grand Island
Tuesday, February 9, 2016
Council Session
Item G-2
#2016-23 - Approving Assessments for Water Main District 467T -
Engleman Road - Old Potash Highway, South 1/2 Mile
This item relates to the aforementioned Board of Equalization item D-1.
Staff Contact: Tim Luchsinger, Stacy Nonhof
Grand Island Council Session - 2/9/2016 Page 44 / 90
Approved as to Form ¤ ___________
February 5, 2016 ¤ City Attorney
*This Space Reserved for the Register of Deeds*
R E S O L U T I O N 2016-23
BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF
GRAND ISLAND, NEBRASKA, that the special benefits as determined by Resolution 2016-
BE-1 shall not be levied as special assessments but shall be certified by this resolution to the
Register of Deeds, Hall County, Nebraska, pursuant to Section 16-6,103 R.R.S. 1943. A
connection fee in the amount of the benefit identified below accruing to each property in the
district shall be paid to the City of Grand Island at the time such property becomes connected to
the water main. No property benefited as determined by this resolution shall be connected to the
water main until the connection fee is paid. The connection fees collected shall be paid into the
fund from which construction costs were made to replenish such fund for the construction costs.
According to the front foot and area of the respective lots, tracts, and real estate
within such Water Main District No. 467T, such benefits are the sums set opposite the several
descriptions as follows:
Name Description Connection Fee ($)
Midland Ag Services, Inc.
The southerly 457.5’ of Lot 1, M and M Subdivision, Hall
County, Nebraska 22,045.29
The Guarantee Group, LLC
The westerly 160’ of Outlot “A” Copper Creek Eight
Subdivision in the City of Grand Island, Hall County, Nebraska 6,512.41
The Guarantee Group, LLC Lot 30, Copper Creek Estates Eight Subdivision 871.70
The Guarantee Group, LLC Lot 29, Copper Creek Estates Eight Subdivision 7,142.20
The Guarantee Group, LLC Lot 28, Copper Creek Estates Eight Subdivision 4,989.71
The Guarantee Group, LLC
The easterly 167’ of the westerly 200’ of the southerly 1,585.08’
of the NW ¼, Section 23, T11N, R10W, Hall County, Nebraska 76,379.36
Shirley Klinginsmith
The westerly 167’ of the easterly 200’ of the southerly 767.0’ of
the northerly 910.0’ of the E ½, NE ¼, Section 22, T11N, R10W,
Hall County, Nebraska
36,958.99
Shirley Klinginsmith Lot 9, Block 10, Highland Park Subdivision 3,744.09
Shirley Klinginsmith Lot 10, Block 10, Highland Park Subdivision 3,792.27
Shirley Klinginsmith Lot 1, Block 5, Highland Park Subdivision 2,891.19
Grand Island Council Session - 2/9/2016 Page 45 / 90
Name Description Connection Fee ($)
Shirley Klinginsmith Lot 2, Block 5, Highland Park Subdivision 3,854.91
Shirley Klinginsmith Lot 3, Block 5, Highland Park Subdivision 3,854.91
Shirley Klinginsmith Lot 4, Block 5, Highland Park Subdivision 3,854.91
Shirley Klinginsmith Lot 5, Block 5, Highland Park Subdivision 3,854.91
Shirley Klinginsmith Lot 6, Block 5, Highland Park Subdivision 3,854.91
Shirley Klinginsmith Lot 7, Block 5, Highland Park Subdivision 3,854.91
Shirley Klinginsmith Lot 8, Block 5, Highland Park Subdivision 3,854.91
Shirley Klinginsmith Lot 9, Block 5, Highland Park Subdivision 3,854.91
Shirley Klinginsmith Lot 10, Block 5, Highland Park Subdivision 3,854.91
Shirley Klinginsmith Lot 11, Block 5, Highland Park Subdivision 3,854.91
Shirley Klinginsmith Lot 12, Block 5, Highland Park Subdivision 3,854.91
Shirley Klinginsmith Lot 13, Block 5, Highland Park Subdivision 3,854.91
Shirley Klinginsmith Lot 14, Block 5, Highland Park Subdivision 3,854.91
Shirley Klinginsmith Lot 15, Block 5, Highland Park Subdivision 3,854.91
Shirley Klinginsmith Lot 16, Block 5, Highland Park Subdivision 2,891.19
Shirley Klinginsmith Lot 17, Block 5, Highland Park Subdivision 3,071.88
Shirley Klinginsmith Lot 16, Block 9, Highland Park Subdivision 3,854.91
TOTAL All Connection Fees $229,113.93
---
Adopted by the City Council of the City of Grand Island, Nebraska, February 9, 2016.
Jeremy L. Jensen, Mayor
RaNae Edwards, City Clerk
Grand Island Council Session - 2/9/2016 Page 46 / 90
Grand Island Council Session - 2/9/2016 Page 47 / 90
City of Grand Island
Tuesday, February 9, 2016
Council Session
Item G-3
#2016-24 - Approving Bid Award for Hot-Mix Asphalt 2016
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 2/9/2016 Page 48 / 90
Council Agenda Memo
From:Shannon Callahan, Streets Superintendent
Meeting:February 9, 2016
Subject:Approving Bid Award for Hot-Mix Asphalt 2016
Presenter(s):John Collins PE, Public Works Director
Background
Asphalt Hot-Mix is used by the Streets Division’s asphalt crew throughout the
construction season to patch potholes and full-depth patch sections of roadways that are
showing signs of failure.
Asphalt is produced to very detailed specifications; in the last several years the City and
the NDOR have been changing specifications to find better mixes for roadway projects.
These adjustments have spurred changes in the way the Streets Division bids and awards
this material.
Bidders are given the opportunity to write-in mixes that they know they will be producing
this season. This allows a wider variety of mixes with set prices to be available to the
Streets Division. The purchase of asphalt can then be based on the type of mix best suited
for each patching job.
A primary and secondary bid award is being recommended for each mix type which sets
prices for more than one producer so the optimal material can be purchased in the event
the other producer(s) are not making that mix type or the plant is not running.
Discussion
Two (2) bids were received and opened on January 26, 2016; the bid summary can be
found in Attachment 1 and a copy of the bidding documents is on file and available for
inspection and review in the City Clerk’s office. The bid award recommendation is listed
below:
Grand Island Council Session - 2/9/2016 Page 49 / 90
Standard
Mix Id Binder Primary Award Secondary Award
Gary Smith Construction Co.J.I.L. Asphalt Paving Co.SPR 64-34 $43.25 $45.35
Alternative
Mix Id Binder Primary Award Secondary Award
Gary Smith Construction Co.J.I.L. Asphalt Paving Co.SPR 64-22 $38.25 $45.35
Gary Smith Construction Co. Type B 64-22 $29.35
Gary Smith Construction Co. Type A 64-22 $43.85
Gary Smith Construction Co.Type C 64-22 $49.35
*All bid prices are per Ton.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the purchase of Hot-Mix
Asphalt 2016 according to the above stated bid recommendation.
Sample Motion
Move to approve the purchase of the Hot-Mix Asphalt 2016 according to the above stated
bid recommendation.
Grand Island Council Session - 2/9/2016 Page 50 / 90
Purchasing Division of Legal Department
INTEROFFICE MEMORANDUM
Stacy Nonhof, Purchasing Agent
Working Together for a
Better Tomorrow, Today
BID OPENING
BID OPENING DATE:January 26, 2016 at 2:00 p.m.
FOR:Asphalt Hot-Mix for 2016
DEPARTMENT:Public Works
ESTIMATE:$65.00 per ton
FUND/ACCOUNT:10033503-85547
PUBLICATION DATE:January 15, 2016
NO. POTENTIAL BIDDERS:3
SUMMARY
Bidder:Gary Smith Const. Co, Inc.J.I.L. Asphalt Paving Co.
Grand Island, NE Grand Island, NE
Exceptions:Noted None
Bid Price:
Type SPR:$43.25 per ton $45.35 per ton
Type B:$29.35 per ton
Type A:$43.85 per ton
Type C:$49.35 per ton
Type SPR:$38.25 per ton $45.35 per ton
cc:John Collins, Public Works Director Catrina DeLosh, PW Admin. Assist.
Marlan Ferguson, City Administrator Renae Griffiths, Finance Director
Stacy Nonhof, Purchasing Agent Shannon Callahan, Street Superintendent
P1859
Grand Island Council Session - 2/9/2016 Page 51 / 90
Approved as to Form ¤ ___________
February 5, 2016 ¤ City Attorney
R E S O L U T I O N 2016-24
WHEREAS, the City of Grand Island invited sealed bids for furnishing Hot-Mix
Asphalt for 2016, according to plans and specifications on file with the Public Works
Department; and
WHEREAS, on January 26, 2016 bids were received, opened and reviewed; and,
WHEREAS, Gary Smith Construction Co. and J.I.L. Asphalt Paving Co.,
submitted the lowest and best bids within the bid specifications for Asphalt Hot-Mix 2016.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the below bids for hot-mix asphalt
purchased in the 2016 calendar year, are hereby approved;
Standard
Mix Id Binder Primary Award Secondary Award
Gary Smith Construction Co.J.I.L. Asphalt Paving Co.SPR 64-34 $43.25 $45.35
Alternative
Mix Id Binder Primary Award Secondary Award
Gary Smith Construction Co.J.I.L. Asphalt Paving Co.SPR 64-22 $38.25 $45.35
Gary Smith Construction Co. Type B 64-22 $29.35
Gary Smith Construction Co. Type A 64-22 $43.85
Gary Smith Construction Co.Type C 64-22 $49.35
*All bid prices are per Ton.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, February 9, 2016.
____________________________________
Jeremy L. Jensen, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 2/9/2016 Page 52 / 90
City of Grand Island
Tuesday, February 9, 2016
Council Session
Item G-4
#2016-25 - Approving Bid Award for Concrete Ready-Mix for 2016
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 2/9/2016 Page 53 / 90
Council Agenda Memo
From:Shannon Callahan, Street Superintendent
Meeting:February 9, 2016
Subject:Approving Bid Award for Concrete Ready-Mix for 2016
Presenter(s):John Collins PE, Public Works Director
Background
On January 15, 2016 the Street Division of the Public Works Department advertised for
bids for the purchase of Portland Cement Concrete Ready-Mix to be used in conjunction
with in-house concrete repairs throughout the 2016 calendar year. The concrete ready-
mix is used by the City’s concrete patching crew.
Discussion
Two (2) bids were received and opened on January 26, 2016. The bids were submitted in
accordance with the terms of the advertisement of bids and specifications and all other
statutory requirements contained therein with no exceptions. A summary of the bids is
shown below.
Bidder Exceptions Unit Prices
Gerhold Concrete Co., Inc.
of Grand Island, NE
None $88.50 per cubic yard
Consolidated Concrete Co.
of Grand Island, NE
None $94.50 per cubic yard
Gerhold Concrete Co., Inc. of Grand Island, Nebraska provided the lowest responsible
bid.
The estimated quantity of Portland Cement Concrete Ready-Mix required for 2016
calendar year is 3,200 cubic yards; for an estimated total cost of $283,200.00. There are
sufficient funds in Account No. 10033503-85547 to purchase this material.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
Grand Island Council Session - 2/9/2016 Page 54 / 90
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve awarding the purchase of the
Concrete Ready-Mix to Gerhold Concrete Co., Inc. of Grand Island, Nebraska in the
amount of $88.50 per cubic yard.
Sample Motion
Move to approve the resolution.
Grand Island Council Session - 2/9/2016 Page 55 / 90
Purchasing Division of Legal Department
INTEROFFICE MEMORANDUM
Stacy Nonhof, Purchasing Agent
Working Together for a
Better Tomorrow, Today
BID OPENING
BID OPENING DATE:January 26, 2016 at 2:15 p.m.
FOR:Concrete Ready-Mix for 2016
DEPARTMENT:Public Works
ESTIMATE:$89.00 per cubic yard - $284,800 year total
FUND/ACCOUNT:10033503-85547
PUBLICATION DATE:January 15, 2016
NO. POTENTIAL BIDDERS:2
SUMMARY
Bidder:Consolidated Concrete Gerhold Concrete Co., Inc.
Grand Island, NE Grand Island, NE
Bid Price:$94.50 $88.50
cc:John Collins, Public Works Director Catrina DeLosh, PW Admin. Assist.
Stacy Nunhof, Purchasing Agent Shannon Callahan, Street Supt.
Marlan Ferguson, City Administrator Renae Griffiths, Finance Director
P1860
Grand Island Council Session - 2/9/2016 Page 56 / 90
Approved as to Form ¤ ___________
February 5, 2016 ¤ City Attorney
R E S O L U T I O N 2016-25
WHEREAS, the City of Grand Island invited sealed bids for furnishing Portland
Cement Concrete Ready-Mix for 2016 for the Streets Division of the Public Works Department,
according to specifications on file with the Public Works Department; and
WHEREAS, on January 26, 2016, bids were received, opened and reviewed; and
WHEREAS, Gerhold Concrete Co., Inc. of Grand Island, Nebraska, submitted a
bid in accordance with the terms of the advertisement of bids and specifications and all other
statutory requirements contained therein, such bid being in the amount of $88.50 per cubic yard;
and
WHEREAS, the total cost based on the estimated usage of 3,200 cubic yards for
the 2016 construction season at the above-identified price, is estimated at $283,200.00.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE
CITY OF GRAND ISLAND, NEBRASKA, that the bid of Gerhold Concrete Co., Inc. of Grand
Island, Nebraska, in the amount of $88.50 per cubic yard for Portland Cement Concrete Ready-
Mix for 2016 is hereby approved as the lowest responsible bid.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, February 9, 2016.
_______________________________________
Jeremy L. Jensen, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 2/9/2016 Page 57 / 90
City of Grand Island
Tuesday, February 9, 2016
Council Session
Item G-5
#2016-26 - Approving Bid Award for Concrete Pavement and
Storm Sewer Repairs for 2016
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 2/9/2016 Page 58 / 90
Council Agenda Memo
From:Shannon Callahan, Street Superintendent
Meeting:February 9, 2016
Subject:Approving Bid Award for Concrete Pavement and Storm
Sewer Repairs for 2016
Presenter(s):John Collins PE, Public Works Director
Background
On January 28, 2015 the Streets Division of the Public Works Department advertised for
bids for concrete pavement and storm sewer repairs for the 2016 calendar year. The
contracted concrete pavement and storm sewer work supplements the repair work that is
performed by the City’s crews.
Discussion
Two (2) bids were received and opened on January 26, 2016. All bids were submitted in
compliance with the contract, plans, and specifications with no exceptions. A summary of
the bids is shown below and complete bid tabulation is attached.
Bidder Exceptions Total Bid
Bid Price $929,035.00
Labor (per hour)$65.00
Skid Steer Loader (per hour)$65.00
Front End Loader (per hour)$100.00
Backhoe (per hour)$100.00
O.K. Paving, Inc.
of
Hordville, NE
None
Dump Truck-10 CY (per hour)$100.00
Bid Price $1,273,354.70
Labor (per hour)$45.00
Skid Steer Loader (per hour)$40.00
Front End Loader (per hour)$95.00
Backhoe (per hour)$85.00
The Diamond Engineering Co.
of
Grand Island, NE
None
Dump Truck-10 CY (per hour)$95.00
O.K. Paving’s bid submittal had a calculation error on line item #20 showing a unit price
of $550.00 for 15 each, an extended price of $5,500.00, with a grand total bid of
Grand Island Council Session - 2/9/2016 Page 59 / 90
$926,285.00. Using the bid unit price of $550.00 for 15 each the extended price would
be $8,250.00 which is $2,750.00 more than bid. The above summary of bids and attached
bid tabulation has been corrected to reflect this increase.
The bid of O.K. Paving, Inc. is considered fair and reasonable, as it is within 3% of the
project estimate.
There are sufficient funds in Account No. 10033506-85351 (Concrete Repair),
10033504-85318 (Storm Sewer Repair), 10033503-85318 (Curb & Gutter), and
10033503-85547 (Street Repair Materials) to fund this contract. This is a calendar year
contract that extends beyond the current fiscal year. In the event that funds become
unavailable in the fiscal year 2016/2017, the scope of work for this contract will be scaled
down accordingly.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve awarding the contract to O.K.
Paving, Inc. of Hordville, Nebraska in the amount of $929,035.00.
Sample Motion
Move to approve the resolution.
Grand Island Council Session - 2/9/2016 Page 60 / 90
Purchasing Division of Legal Department
INTEROFFICE MEMORANDUM
Stacy Nonhof, Purchasing Agent
Working Together for a
Better Tomorrow, Today
BID OPENING
BID OPENING DATE:January 26, 2016 at 2:30 p.m.
FOR:Concrete Pavement & Storm Sewer Repair 2016
DEPARTMENT:Public Works
ESTIMATE:$675,000.00 2015/2016
$250,000.00 2016/2017
$900,000.00
FUND/ACCOUNT:10033503-85318 (Curb, Gutter & Sidewalk)
10033503-85547 (Street Repair Materials)
10033504-85318 (Storm Sewer Repair)
10033506-85351 (Contract Concrete Repair)
PUBLICATION DATE:January 15, 2016
NO. POTENTIAL BIDDERS:7
SUMMARY
Bidder:Diamond Engineering Co.O.K. Paving, Inc.
Grand Island, NE Hordville, NE
Bid Security:Universal Surety Co.Cashier’s Check
Exceptions:None None
Bid Price:$1,273,354.70 $926,285.00
Labor:$45.00 per hour $65.00 per hour
Sid Steer Loader:$40.00 per hour 65.00 per hour
Front End Loader:$95.00 per hour $100.00 per hour
Backhoe:$85.00 per hour $100.00 per hour
Dump Truck-10 CY:$95.00 per hour $100.00 per hour
Grand Island Council Session - 2/9/2016 Page 61 / 90
cc:John Collins, Public Works Director Catrina DeLosh, PW Admin. Assist.
Stacy Nonhof, Purchasing Agent Shannon Callahan, Street Superintendent
Marlan Ferguson, City Administrator Renae Griffiths, Finance Director
P1861
Grand Island Council Session - 2/9/2016 Page 62 / 90
Attachment A
Bid Tabulations
Concrete Pavement and Storm Sewer Repair 2016
City of Grand Island Streets Division
Opening Date: January 26, 2016
Item Description
Estimated
Quantity Unit Unit Price Extended Price Unit Price Extended Price
Remove 6” & replace with 7”
concrete pavement
(less than 6.0 SY)
Remove 6” & replace with 7”
concrete pavement
(more than 6.0 SY)
3 Cost per inch over 7” thickness
concrete pavement 600 SY $5.40 $3,240.00 $6.30 $3,780.00
Remove and replace
concrete curb and gutter – 22”
Remove and replace
concrete curb and gutter – 30”
Remove and replace
vertical curb
Remove and replace
concrete sidewalk – 4”
(less than 40 SF)
Remove and replace
concrete sidewalk – 4”
(more than 40 SF)
Furnish and install
2’x4’ detectable warning plates
RED in color.
10 Build integral concrete curb 3,200 LF $2.75 $8,800.00 $3.97 $12,704.00
Pavement saw cut
(less than 30 LF)
Pavement saw cut
(more than 30 LF)
Remove and replace
RCP pipe – 12”
(less than 7-1/2 FT lengths)
Remove and replace
RCP pipe – 12”
(greater than 7-1/2 FT lengths)
Remove and replace
RCP pipe – 15”
(less than 7-1/2 FT lengths)
Remove and replace
RCP pipe – 15”
(greater than 7-1/2 FT lengths)
17 Concrete collars on pipe
junctions(through 15”)10 EA $250.00 $2,500.00 $575.86 $5,758.60
Remove and replace
Type “B” inlet
Furnish and install
Pre-cast concrete lid
Type “D” inlet
Adjust manholes to grade
(concrete to grade)
Item
21
22
23
24
25
Vendor The Diamond Engineering Co OK Paving, Inc.
Grand Island, NE Hordville, NE
140SY $46.50 $1,860.00 $87.66 $3,506.40
2 17,000 SY $45.00 $765,000.00 $57.69 $980,730.00
$80,200.00
5 200 LF $15.80 $3,160.00 $34.21 $6,842.00
4 2,500 LF $15.25 $38,125.00 $32.08
$14,217.00
7 400 SF $6.00 $2,400.00 $7.91 $3,164.00
6 300 LF $30.00 $9,000.00 $47.39
$17,500.00
9 150 EA $130.00 $19,500.00 $238.29 $35,743.50
8 2,500 SF $5.60 $14,000.00 $7.00
$4,528.00
12 800 LF $4.00 $3,200.00 $5.05 $4,040.00
11 800 LF $4.00 $3,200.00 $5.66
$8,855.00
14 100 LF $45.00 $4,500.00 $74.10 $7,410.00
13 100 LF $55.00 $5,500.00 $88.55
$8,900.00
16 100 LF $43.00 $4,300.00 $80.33 $8,033.00
15 100 LF $45.00 $4,500.00 $89.00
$35,490.20
19 20 EA $750.00 $15,000.00 $942.31 $18,846.20
18 20 EA $650.00 $13,000.00 $1,774.51
Labor $65.00 $45.00
Skid Steer Loader $65.00 $40.00
$13,105.80
TOTAL BID $929,035.00 $1,273,353.70
Description HOURLY RATE HOURLY RATE
20 15 EA $550.00 $8,250.00 $873.72
Dump Truck- 10 CY $100.00 $95.00
Front End Loader $100.00 $95.00
Backhoe $100.00 $85.00
1 of 1
Grand Island Council Session - 2/9/2016 Page 63 / 90
Approved as to Form ¤ ___________
February 5, 2016 ¤ City Attorney
R E S O L U T I O N 2016-26
WHEREAS, the City of Grand Island invited sealed bids for Concrete Pavement
and Storm Sewer Repairs 2016, according to plans and specifications on file with the Streets
Division of the Public Works Department; and
WHEREAS, on January 26, 2016, bids were received, opened and reviewed; and
WHEREAS, OK Paving of Hordville, Nebraska submitted a bid in accordance
with the terms of the advertisement of bids and plans and specifications and all other statutory
requirements contained therein, such bid being in the amount of $929,035.00.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of OK Paving of Hordville,
Nebraska, in the amount of $929,035.00 for Concrete Pavement and Storm Sewer Repairs 2016
is hereby approved as the lowest responsible bid.
BE IT FURTHER RESOLVED, that a contract for such project between the City
and such contractor be entered into, and the Mayor is hereby authorized and directed to execute
such contract on behalf of the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, February 9, 2016.
_______________________________________
Jeremy L. Jensen, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 2/9/2016 Page 64 / 90
City of Grand Island
Tuesday, February 9, 2016
Council Session
Item G-6
#2016-27 - Approving Award of Sanitary Sewer Collection System
Flow Meters for the Wastewater Division of the Public Works
Department
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 2/9/2016 Page 65 / 90
Council Agenda Memo
From:Marvin Strong PE, Wastewater Treatment Plant Engineer
Meeting:February 9, 2016
Subject:Approving Award of Sanitary Sewer Collection System
Flow Meters for the Wastewater Division of the Public
Works Department
Presenter(s):John Collins PE, Public Works Director
Background
The Grand Island Sanitary Sewer Collection System receives excessive amounts of storm
water during rain events and snow melts. The storm water is better known as I & I, or
infiltration and inflow. Excessive I & I can reduce the capacity available in the sanitary
sewer system to convey sewage, resulting in sewage overflowing at sanitary sewer
manholes (SSOs – sanitary sewer overflow) which can generate fines and back sewage
up into homes during peak flows. Excessive I & I can also increase pumping and
treatment costs, as well as the capital costs associated with installing new sanitary sewers
(larger pipes, pumps and/or tanks or additional wastewater treatment facilities).
Discussion
Wastewater Division staff would like to install flow meters on each of the three (3)
interceptors entering the Wastewater Treatment Plant (WWTP) and a fourth near former
Lift Station #19 at Diers Avenue and Capital Avenue. The information collected from the
four (4) flow meters will help the Wastewater staff focus their sanitary sewer collection
system rehabilitation efforts in upcoming years.
After reviewing the sanitary sewer flow meters on the market and several field
observations the Wastewater Division staff selected the Teledyne Isco Signature Flow
Meter. This flow meter is manufactured in Nebraska; is considered one of the best flow
meters available today; and appears on the Minnesota State bid list, which the City is a
member of. The cost for each flow meter is $15,528.00 (including hardware for
installation), $5,910.88 in additional accessories to support use of the meters, $446.00 in
freight, and a Coop Discount of ($3,401.14), resulting in a grand total of $65,067.74 for
the four (4) requested at this time. The quote is attached for further review.
There are sufficient funds for this purchase in Account No. 53030055-85213-53009.
Grand Island Council Session - 2/9/2016 Page 66 / 90
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the purchase of four (4)
Teledyne Isco Signature Flow Meters from gpm of Blair, Nebraska in the total amount of
$65,067.74.
Sample Motion
Move to approve the ordinance.
Grand Island Council Session - 2/9/2016 Page 67 / 90
10633 County Road 26
Blair, NE 68008
Phone: 402-571-1303
Fax: 402-502-6662
Please address purchase orders to GPM
Mr. Marvin Strong
City of Grand Island Waste Water Treatment
3013 E. Swift Road
Grand Island, NE 68801
P. 308-385-5430 Pre-negotiated Coop Pricing
marvins@grand-island.com
RE: Non Contact Flow Metering
Item Qty Part Number Description Unit Price Total Price
1 4 684360060 Signature® LaserFlow system. Starting price includes base meter
624300005, TIENet 360 LaserFlow sensor with built-in ultrasonic level
sensor and 32.8 ft (10 m) cable.
11,000.00 44,000.00
2 4 624360032 Laser Mount Kit 650.00 2,600.00
3 1 604364033 Sensor Retrieval Tool 195.00 195.00
4 4 604354017 TIENet® 350 Area Velocity Sensor Surcharge Kit. Includes sensor with short
cable to connect to the TIENet 360 LaserFlow sensor and mounting
hardware.
1,740.00 6,960.00
5 4 604304044 8 ft Power Cord.25.00 100.00
6 4 604304006 308 Analog Output Module 310.00 1,240.00
7 4 604304055 Rain Gauge Port 100.00 400.00
8 4 604357018 Expansion Box/Junction box 380.00 1,520.00
9 2 604304050 Bulk Cut To Length Cable To Sensor $2.06/Ft. 999 Ft 2,057.94 4,115.88
10 2 603284001 674 Rain Gauge. Tips every 0.01" of rainfall.800.00 1,600.00
11 4 CUSTSSBRAK Custom Stainless Steel Mount Bracket Kit. 1-1/2" Square Tube With
Hardware for Mounting Laser Meter Cradle and Studs for FRP walls.
1,323.00 5,292.00
Subtotal 68,022.88$
Coop Discount -3,401.14
Freight 446.00$
TOTAL 65,067.74$
4. CSE Installation by GPM $1,500 for first manhole, $850 each following if on same trip.
Accepted by:Title: Date: PO#
If you have any questions about this price quote, please contact:
Justin Meader, P. 402-571-1303, justin@gpmweb.net
Thank You For Your Business!
x _____________________________________________________________________________________________________
TERMS AND CONDITIONS:
1. Prices Valid 30 Days - NET30
2. Freight quoted, no charge if picked up at factory in Lincoln.
3. Delivery 3-4 weeks
Customer Acceptance (sign below):
Quotation Prepared For:
Quotation
DATE: 1-29-2016
QUOTE # 290116-00
Grand Island Council Session - 2/9/2016 Page 68 / 90
Approved as to Form ¤ ___________
February 5, 2016 ¤ City Attorney
R E S O L U T I O N 2016-27
WHEREAS, the Wastewater Division of the Public Works Department for the
City of Grand Island, budgeted for sanitary sewer flow meters in the 2015/2016 fiscal year; and
WHEREAS, said flow meters, Teledyne Isco Signature brand, can be obtained
from the Minnesota State bid list, which the City is a member of; and
WHEREAS, purchasing such flow meters from the Minnesota State bid list meets
all statutory bidding requirements; and
WHEREAS, the funding for these sanitary sewer flow meters is provided in the
2015/2016 budget.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the purchase of four (4) Teledyne Isco
Signature sanitary sewer flow meters in the total amount of $65,067.74 from the Minnesota State
bid list vendor, gpm of Blair, Nebraska, is hereby approved.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, February 9, 2016.
_______________________________________
Jeremy L. Jensen, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 2/9/2016 Page 69 / 90
City of Grand Island
Tuesday, February 9, 2016
Council Session
Item I-1
#2016-28 - Consideration of Approving and Adoption of
Regulations and Rates for the Parking Ramp on the East Side of
Locust Street, North of First Street
Staff Contact: Steven Lamken
Grand Island Council Session - 2/9/2016 Page 70 / 90
Council Agenda Memo
From:Steven Lamken, Police Chief
Meeting:February 9, 2016
Subject:Approval and Adoption of Regulations and Rates for the
Parking Ramp on the East Side of Locust Street, North of
First Street.
Presenter(s):Steven Lamken, Police Chief
Background
City Code 13-55 sets forth how regulations and rates governing the parking ramp located
on the east side of Locust Street and north of First Street will be established. The
Downtown Improvement Board is recommending a set of regulations and rates as set
forth in City Code. The action of the board requires Council approval and adoption by
resolution. The Board is requesting the same from the Council.
Discussion
The Police Department had been enforcing regulations posted by sign on the ramp
entrance for many years. The enforcement action was challenged as not being properly
adopted in the spring of 2015. A review of City Council records from the date of the
construction of the parking ramp to present did not reveal any action where the City
Council approved and adopted regulations. The Police Department cannot provide
parking enforcement for the ramp. This allows anyone, with or without a permit to park
in the ramp.
The Police Chief met with the Downtown Improvement Board and recommended a set of
regulations in June of 2015. The Board voted to recommend the below regulations for
approval by the Council at their January 26, 2016 meeting.
First level parking (covered parking) is restricted to monthly covered parking
permit holders.
Top level parking area (uncovered parking) that is designated by signage is
restricted to monthly uncovered parking permit holders.
Top level parking area not restricted to uncovered monthly permit parking is open
to the public and restricted to two hour parking.
Grand Island Council Session - 2/9/2016 Page 71 / 90
Parking permit holders must display their permit in their vehicle when parked in
the ramp. Permit must be either hung from the review mirror or visible on the
dash of the car.
No bicycles or skateboard riding is permitted in the ramp.
The Board has also voted to recommend the parking permit rates of:
Covered Parking - $25 per month
Uncovered Parking -$15 per month
The above rates are the same as those in the current City Fee Schedule.
The Police Department recommends that the parking regulations for the ramp become
effective on March 1, 2016. This will allow time for the Public Works Department to
correct the signage at the ramp and the Police Department to notify the public that
enforcement will be resuming.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve and adopt regulations and
rates set forth in this memo governing the parking ramp located on the east side of Locust
Street and north of First Street as set forth in City Code 13-55.
Sample Motion
Move to approve and adopt by resolution regulations and rates set forth in this memo
governing the parking ramp located on the east side of Locust Street and north of First
Street as set forth in City Code 13-55.
Grand Island Council Session - 2/9/2016 Page 72 / 90
Memorandum
To:Downtown Business Board
From:Steven Lamken
Re:Downtown Parking Ramp Regulations
Date:June 22, 2015
The following are regulations are recommendations for the Parking Ramp.
First level parking (covered parking) is restricted to monthly covered parking permit holders.
Top level parking area (uncovered parking) that is designated by signage is restricted to monthly
uncovered parking permit holders.
Top level parking area not restricted to uncovered monthly permit parking is open to the public
and restricted to two hour parking.
Parking permit holders must display their permit in their vehicle when parked in the ramp.
Permit must be either hung from the review mirror or visible on the dash of the car.
No bicycles or skateboard riding is permitted in the ramp.
Current Permit Rates
Covered Parking - $25 per month
Uncovered Parking -$15 per month
The Downtown Board is to recommend rates that the Council approves. The Council will be adopting a
fee schedule this summer with the 2015/2016 budget. Any recommendation to change rates should
probably be addressed at the time the regulations are submitted to the Council.
To enact these regulations the following should be done.
1.Submit regulations to the City Council for approval.
2.Upper level needs to have the parking stall striping repainted.
3.Signs identifying permit parking for the upper level need to be made and installed.
4.An entry sign needs to be made posting the above regulations and the enabling ordinance, 13-
55.
The Public Works Department indicated that they are the recipients of the funding for maintenance at
the ramp and are responsible for routine maintenance. Public Works is planning on restriping the
parking stalls in the ramp this summer and will work on new signs once the regulations are adopted.
Grand Island Council Session - 2/9/2016 Page 73 / 90
1
Downtown Grand Island
Business Improvement Board District #13 Board
Board of Directors Special Meeting Minutes – January 26, 2016
Date: Tuesday, January 26, 2016
Location: Harmony Building, 224 West 3rd Street, Grand Island, NE
I. Open Meeting Act Reading – President Ziller called the meeting to order at 7:45 am, and
stated that the Board meeting was a public meeting adhering to the Nebraska Open Meeting Act.
II. Call to Order/Roll Call – DePoorter took attendance of attendees.
Participants:
Thomas Ziller - P Dee Johnson - A
Kurt Haecker – P Brad Kissler - A
Craig Hand – P Jackie Bowen - P
Chris Rosacker – P Ryan Hand - P
Jeremiah Krantz – P
Staff - Christie DePoorter, Director
Guests:
Linna Dee Donaldson
Sharena Anson
Chad Nabity
III. DISCUSSION ITEMS
1) Branding Implementation – Signage
a. RFP for Public Parking Lot Signs – DePoorter reviewed the draft RFP and signage images as
proposed by branding consultant – Jared Rawlings. Recommended changes include the addition
of liability insurance, utilizing IPE decking material for background, utilizing dimensional
acrylics for the lettering, and adding the option of solar powered, LED lighting for the signs.
b. RFP for Welcome Signs – DePoorter reviewed the draft RFP and signage images as proposed
by Jared Rawlings. Recommended changes include utilizing IPE decking and dimensional
acrylic as with the parking lot signs. The option for adding lighting was also recommended.
Power is available at the sites.
c. RFP for Aluminum Banners – DePoorter reviewed the draft RFP and signage images as
proposed by Jared Rawlings. The RFP requests a quote for the removal of all of the existing
banners. The RFP requests that the pricing be provided for the refacing and placement of one
banner so that the Board can determine how many banners can be adapted for the new branding
with existing resources. DePoorter also stated that the aluminum banners would be relocated to
up to 42 possible locations in entrances of downtown – 1st Street, 2nd Street, Locust Street, and
Walnut Street.
Grand Island Council Session - 2/9/2016 Page 74 / 90
2
d. RFP for Vinyl Banners – DePoorter reviewed the draft RFP and the signage images as
proposed by Jared Rawlings. If the poles cannot have banners attached at both the top and
bottom, the material of the banners will need to be for banners that are only attached at the top.
The material will need to prevent the banners from blowing around. The sign companies will
also be asked to provide a suggested attachments or weights to hold the banners in place. The
size of the banners will be based on the banner holders on the poles on the plaza.
2) Branding Implementation – Website Outline
The Board reviewed the Preliminary Outline for the Website prepared by Christie DePoorter,
dated January 24, 2016.
The Board discussed the need for the Website to be phased in with Phase I to be completed as
soon as possible so that we can provide information to the community and visitors. As the
phases are completed, we can continually present Downtown Grand Island as a destination.
Phase II would have more detail about events and business activities. Phase III would be the full
website.
Sharena Anson shared that Jared Rawlings is suggesting two template with SquareSpace –
Marquee and Avenue. Anson stated that the Branding Committee had recommended the
Marquee template, as it provided a template that is best suited to how we want to present
downtown GI. Rosacker moved to approve the Marquee template in SquareSpace for the
Downtown GI website. The motion was approved on a second by Ryan Hand.
Linna Dee Donaldson suggested that the terminology discussing employers be changed from
major to another adjective so we can be sensitive all employers downtown.
Chad Nabity suggested that we have a link to the CRA website for the life safety and façade
grant. The CRA website has a description of the grants and the forms that are necessary to apply
for the grants.
Rosacker stated that under Investment Opportunities the section discussing a list of available
properties was critical to the Economic Vitality Committee. This list needed to be as complete
as possible and maintained. This section should also identify the developments as they happen to
encourage additional investment.
Haecker recommended that we incorporate a link to all of the downtown partners so that
individuals can go to these partner’s websites if they are interested in information outside of
downtown.
3) Branding Implementation – Three Proposed Videos
Sharena Anson outlined the titles and brief descriptions of the three proposed videos. Jared
Rawlings was beginning to work off the website outline and the comments provided by branding
committee members. The first effort will be to prepare an outline and story board for each video.
Grand Island Council Session - 2/9/2016 Page 75 / 90
3
1) Title: Arrive
Audience: General
Description: Introduction of the brand, its meaning and the direction of the brand moving
forward.
2) Title: Search
Audience: General
Description: Celebrating the unique opportunities that living, working and playing Railside has
to offer.
3) Title: Develop
Audience: Key Officials/Investors
Description: Promote the key conditions and climate that Railside offers for local startups, as
well as preexisting businesses.
IV. Other Businesses –
Ziller stated that the BID was working with the Nebraska Main Street’s Elizabeth Chase to
coordinate a Parking 101 with a consultant from Portland, Oregon.
Rick Williams │ Principal │Rick Williams Consulting
Parking & Transportation Demand Management
PO Box 12546, Portland, OR 97212
503.459.7638 │ * rick@rickwilliamsconsulting.com │ 8 www.rickwilliamsconsulting.com
Ziller indicated that a Parking Review Committee is being formed under the Economic Vitality
Committee. The Parking Review Committee will be reviewing downtown parking in total, as
well as maintenance issues, the parking district, and the use of the parking lots.
Ziller referenced a memorandum as provided below from Chief Steve Lamken requesting
approval of regulations for the Downtown Parking Ramp. This recommendation was received
last summer, but those working on parking did not realize that there was a time sensitivity to
getting the parking regulations recommended approved by the BID so that they can be taken
forward to the City Council.
Chad Nabity shared that approval of these regulations were on hold awaiting BID action, and
would appreciate getting these regulations approved as soon as possible.
Ryan Hand moved to recommend and approve the regulations for the downtown parking ramp as
outlined in the memorandum from Chief Steve Lamken dated June 22, 2015 subsequent to
adherence to the Open Meeting Act of Nebraska. The motion was unanimously approved on a
second by Rosacker. Memorandum is provided below.
Adjourned – The meeting was adjourned at 9:15 am.
Grand Island Council Session - 2/9/2016 Page 76 / 90
4
Memorandum
To:Downtown Business Board
From:Steven Lamken
Re:Downtown Parking Ramp Regulations
Date:June 22, 2015
The following are regulations are recommendations for the Parking Ramp.
First level parking (covered parking) is restricted to monthly covered parking permit holders.
Top level parking area (uncovered parking) that is designated by signage is restricted to monthly
uncovered parking permit holders.
Top level parking area not restricted to uncovered monthly permit parking is open to the public
and restricted to two hour parking.
Parking permit holders must display their permit in their vehicle when parked in the ramp.
Permit must be either hung from the review mirror or visible on the dash of the car.
No bicycles or skateboard riding is permitted in the ramp.
Current Permit Rates
Covered Parking - $25 per month
Uncovered Parking -$15 per month
The Downtown Board is to recommend rates that the Council approves. The Council will be adopting a
fee schedule this summer with the 2015/2016 budget. Any recommendation to change rates should
probably be addressed at the time the regulations are submitted to the Council.
To enact these regulations the following should be done.
1.Submit regulations to the City Council for approval.
2.Upper level needs to have the parking stall striping repainted.
3.Signs identifying permit parking for the upper level need to be made and installed.
4.An entry sign needs to be made posting the above regulations and the enabling ordinance, 13-
55.
The Public Works Department indicated that they are the recipients of the funding for maintenance at
the ramp and are responsible for routine maintenance. Public Works is planning on restriping the
parking stalls in the ramp this summer and will work on new signs once the regulations are adopted.
Grand Island Council Session - 2/9/2016 Page 77 / 90
§13-55. Parking Ramp Regulations
The Downtown Improvement Board is authorized to promulgate, subject to the
approval and adoption by the City Council, such regulations and rates as are necessary and
convenient to lease to the public the parking spaces in the public parking ramp on the east side
of Locust Street, north of First Street. Said regulations and rates shall be enacted by resolution.
The rates shall be set forth in the City of Grand Island Fee Schedule.
Grand Island Council Session - 2/9/2016 Page 78 / 90
Approved as to Form ¤ ___________
February 5, 2016 ¤ City Attorney
R E S O L U T I O N 2016-28
WHEREAS, City Code 13-55 sets forth the process for approval and adoption of
regulations and rates governing the parking ramp east of Locust Street and north of First Street; and
WHEREAS, the Downtown Improvement Board has voted to recommend regulations and
rates to govern the parking ramp to the City Council; and
WHEREAS, The City Council must approve and adopt the regulations recommended by
the Downtown Improvement Board.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE
CITY OF GRAND ISLAND, NEBRASKA, the following regulations and rates are approved and adopted
governing the parking ramp east of Locust Street and north of First Street.
Regulations
First level parking (covered parking) is restricted to monthly covered parking permit holders.
Top level parking area (uncovered parking) that is designated by signage is restricted to monthly
uncovered parking permit holders.
Top level parking area not restricted to uncovered monthly permit parking is open to the public
and restricted to two hour parking.
Parking permit holders must display their permit in their vehicle when parked in the ramp. Permit
must be either hung from the review mirror or visible on the dash of the car.
No bicycles or skateboard riding is permitted in the ramp.
Permit Rates
Covered Parking - $25 per month
Uncovered Parking -$15 per month
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, February 9, 2016.
_______________________________________
Jeremy L. Jensen, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 2/9/2016 Page 79 / 90
City of Grand Island
Tuesday, February 9, 2016
Council Session
Item I-2
#2016-29 - Consideration of Approving Position Reallocations in
Utilities and Finance
Staff Contact: Aaron Schmid, Human Resources Director
Grand Island Council Session - 2/9/2016 Page 80 / 90
Council Agenda Memo
From:Aaron Schmid, Human Resources Director
Meeting:February 9, 2016
Subject:Position Reallocations
Presenter(s):Aaron Schmid, Human Resources Director
Background
Administration is requesting the reallocation of two (2) positions. A change to the Salary
Ordinance is not required as positions requested, both current and proposed, already exist
in the ordinance. However, changes effecting payroll require Council approval.
Discussion
The first reallocation would occur at the Platte Generating Station. One (1) Material
Handler position (currently vacant) would be reallocated to one (1) Power Plant
Maintenance Mechanic. Capital improvements have reduced the number of labor hours
needed in material handling. However, changes in EPA regulations have resulted in plant
modifications. These modifications have increased the maintenance workload. Please see
attached memo which describes these changes in greater detail.
The second reallocation is in the Finance Department. It would reallocate the one (1)
Finance Secretary position (currently vacant) to one (1) Cashier position. The Secretary
position is no longer necessary as; ambulance billing has been contracted out, Finance
Management performs their own clerical duties, and the Secretary shares Cashier
responsibilities. Additional Cashier support is needed in the department. Please see
attached memo which describes these changes in greater detail.
Pay scale information for all positions described in this memo is included for reference.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
Grand Island Council Session - 2/9/2016 Page 81 / 90
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the reallocation of one (1)
Material Handler position to one (1) Power Plant Maintenance Mechanic position and the
one (1) Finance Secretary position to one (1) Cashier position.
Sample Motion
Move to approve Resolution #2016-29.
Grand Island Council Session - 2/9/2016 Page 82 / 90
INTEROFFICE
MEMORANDUM
TO: Aaron Schmid FROM: T. G. Luchsinger
SUBJECT: Utilities FTE Change
Recent changes in environmental regulations by the EPA have dramatically changed the
operation of the Platte Generating Station. To meet the new environmental regulations,
almost $50 million has been spent for new Air Quality Control Systems over the last four
years, which added a scrubber for acid gas removal, powder activated carbon injection
for mercury removal, a fabric filter to remove particulate materials from the flue gases, and low-NOx burners. The additional equipment has additional maintenance
requirements, resulting in additional labor requirements. Since October 1, 2015, over
1100 hours have been spent on maintaining and repairing equipment on the AQCS. This
additional work would equate to more than two FTEs and has been accommodated
through overtime and the use of outside contractors.
Concurrently, capital improvements were made to the coal unloading system, which have
reduced the number of labor hours needed to unload a train. A recent retirement has
resulted in an open Material Handler FTE position.
With changes in current workforce requirements, plant management recommends that a
Material Handler position be reclassified as a Power Plant Maintenance Mechanic
position. This recommended change would not change the total personnel allocation for
the Department, but would result in a minimal annual payroll increase since the Power
Plant Maintenance Mechanic position is at a higher pay grade than the Material Handler position. The change at this time would allow for filling the new Power Plant
Maintenance Mechanic position instead of the vacant Materials Handler position.
cc: L. Mayhew
DATE: January 29, 2016
Utilities Department
Grand Island Council Session - 2/9/2016 Page 83 / 90
INTEROFFICE
MEMORANDUM
Finance Department
TO: Aaron Schmid DATE: February 1, 2016
FROM: Renae Griffiths, Finance Director
SUBJECT: Finance FTE Change
Currently the Finance Department has one FTE allocated to the Finance Secretary position. The
individual that was filling the position recently retired and the position is currently vacant. The
Finance Department also currently has one FTE allocated to the cashier position and another
cashier FTE that was approved as part of the 2016 budget that can be hired on June 1, 2016. A
change for the Finance Secretary position has been a long term plan, but department
management delayed the change while the position was occupied.
Over the past several years the job duties for the Finance Secretary have changed. Many of the
duties have shifted around in the department or technology has made it easier for staff to perform
duties themselves. Increasingly over the last year the primary duty of the Finance Secretary has
been working the front window as a cashier. On busier days the person in that position was up
there almost all day long. In the long term, the new Utility Customer Service Center will be best
served with three cashiers as there will be a drive up/drive-thru window incorporated at that
location along with walk in service.
cc: Billy Clingman
Grand Island Council Session - 2/9/2016 Page 84 / 90
Grand Island Council Session - 2/9/2016 Page 85 / 90
Grand Island Council Session - 2/9/2016 Page 86 / 90
Grand Island Council Session - 2/9/2016 Page 87 / 90
Grand Island Council Session - 2/9/2016 Page 88 / 90
Approved as to Form ¤ ___________
February 5, 2016 ¤ City Attorney
R E S O L U T I O N 2016-29
WHEREAS, one (1) Material Handler position is reallocated to one (1) Power
Plant Maintenance Mechanic position; and
WHEREAS, the one (1) Finance Secretary position is reallocated to one (1)
Cashier position.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the described positions are reallocated.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, February 9, 2016.
_______________________________________
Jeremy Jensen, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 2/9/2016 Page 89 / 90
City of Grand Island
Tuesday, February 9, 2016
Council Session
Item J-1
Approving Payment of Claims for the Period of January 27, 2015
through February 9, 2016
The Claims for the period of January 27, 2016 through February 9, 2016 for a total amount of
$4,051,392.20. A MOTION is in order.
Staff Contact: Renae Griffiths
Grand Island Council Session - 2/9/2016 Page 90 / 90