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11-24-2015 City Council Regular Meeting Packet City of Grand Island Tuesday, November 24, 2015 Council Session Packet City Council: Linna Dee Donaldson Michelle Fitzke Chuck Haase Julie Hehnke Jeremy Jones Vaughn Minton Mitchell Nickerson Mike Paulick Roger Steele Mark Stelk Mayor: Jeremy L. Jensen City Administrator: Marlan Ferguson City Clerk: RaNae Edwards 7:00 PM Council Chambers - City Hall 100 East 1st Street Grand Island Council Session - 11/24/2015 Page 1 / 191 City of Grand Island Tuesday, November 24, 2015 Call to Order This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state law. The City Council may vote to go into Closed Session on any agenda item as allowed by state law. Invocation - Pastor Nathan Frew, Abundant Life Christian Center, 3411 West Faidley Avenue Pledge of Allegiance Roll Call A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. Grand Island Council Session - 11/24/2015 Page 2 / 191 City of Grand Island Tuesday, November 24, 2015 Council Session Item C-1 Recognition of Grand Island Wastewater Department Awards at Fall Conference The Mayor and City Council will recognize the Grand Island Wastewater Department for receiving the Nebraska Water Environmental Association (NWEA) Scott Wilbur Award and the Silver Safety Award during the 2015 APWA (American Public Works Association), NWEA (Nebraska Water Environment Association) and AWWA (American Water Works Association) Fall Conference. The NWEA Safety Award recognizes organizations for their excellence in accident prevention and the way they promote safety in their facilities (meetings, materials, program, safety updates, etc.). The Scott Wilbur Award recognizes well-operated facilities within the State of Nebraska. Dallas Powell, Laboratory Technician received the Laboratory Analyst Excellence Award. It is a National Award issued by the Water Environment Association (WEF). The Laboratory Analyst Award recognizes individuals for outstanding performance, professionalism and contributions to the water quality analysis profession. Congratulations on a job well done. Staff Contact: Mayor Jeremy Jensen Grand Island Council Session - 11/24/2015 Page 3 / 191 Grand Island Council Session - 11/24/2015 Page 4 / 191 Grand Island Council Session - 11/24/2015 Page 5 / 191 City of Grand Island Tuesday, November 24, 2015 Council Session Item E-1 Public Hearing on Request from Grand Island Public Schools for a Conditional Use Permit for Temporary Classrooms located at 4160 W. Old Potash Highway (Shoemaker Elementary School) Council action will take place under Request and Referrals item H-1. Staff Contact: Craig Lewis Grand Island Council Session - 11/24/2015 Page 6 / 191 Council Agenda Memo From:Craig A. Lewis, Building Department Director Meeting:November 24, 2015 Subject:Request of Grand Island Public Schools for Approval of a Conditional Use Permit to Allow for the Placement of Three Temporary Classroom Buildings for Shoemaker Elementary School at 4160 W. Old Potash Hwy Presenter(s):Craig Lewis, Building Department Director Background This request is for approval of a conditional use permit to allow for the placement of three temporary classroom buildings at the above referenced site. The proposal is to provide classrooms for students during the current renovation and addition construction project. The target date for completion of the project is the summer of 2016. Approval is required from the City Council as the property is zoned R-1 Suburban residential, and that zoning classification does not provide for temporary buildings unless approved by the City Council in the form of a conditional use. Section 36-89 of the Grand Island Zoning code provides for temporary buildings and uses not to exceed two years in undeveloped areas and six months in developed areas of the City. I believe the intent of this section is to allow for temporary buildings and uses while permanent facilities are under construction. Discussion This request is for approval to place three modular classrooms on the site while construction continues on the existing elementary school. The proposed time frame is for the summer of 2016 and I would suggest if approved allowing the duration of 2016 to facilitate removal and clean-up. The site location is such that it would not appear that this request will have any negative impact on the neighboring properties. Grand Island Council Session - 11/24/2015 Page 7 / 191 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Approve the request for the Conditional Use Permit finding that the proposed application is and will continue to be in conformance with the purpose of the zoning regulations. 2.Disapprove or deny the request, finding that the proposed application does not conform to the purpose of the zoning regulations. 3.Approve the request with additional or revised conditions and a finding of fact. 4.Refer the matter to a special committee for a determination of a finding of fact. 5.Table the issue. Recommendation Approve the request for three temporary classroom buildings expiring on December 31, 2016, finding that the request does promote health, safety, and general welfare of the community, protects property against blight and depreciation, and is generally harmonious with the surrounding neighborhood. Sample Motion Move to approve the request for a conditional use permit including the staff recommendations, finding that the application conforms with the purpose of the zoning regulations. Grand Island Council Session - 11/24/2015 Page 8 / 191 Grand Island Council Session - 11/24/2015 Page 9 / 191 Grand Island Council Session - 11/24/2015 Page 10 / 191 OLD POTASH HWY W LOCATION MAP ¯ ProposedTemporary Classrooms 4160 Old Potash Hwy. W Grand Island Council Session - 11/24/2015 Page 11 / 191 City of Grand Island Tuesday, November 24, 2015 Council Session Item F-1 #9566 - Consideration of Amendments to Chapter 22 of the Grand Island City Code Relative to Snow Emergency Routes Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 11/24/2015 Page 12 / 191 Council Agenda Memo From:Shannon Callahan, Street Superintendent Meeting:November 24, 2015 Subject:Consideration of Amendments to Chapter 22 of the Grand Island City Code Relative to Snow Emergency Routes Presenter(s):John Collins PE, Public Works Director Background Chapter 22; Section 113 of City Code wasn’t updated when Ordinance No. 9087 was passed by City Council on November 14, 2006, leaving Ordinance No. 9204, approved on February 10, 2009 incorrect. On October 27, 2015, via Ordinance No. 9563, City Council approved the corrections for both ordinances to reflect the snow emergency routes within the City. Discussion After correcting the snow emergency routes ordinance for 2006 conditions, further updates are requested to reflect changes in City limit boundaries and additional roadways. The redline document noting corrections proposed to Chapter 22; Section 113 is attached. With the noted changes such section of City Code will reflect all emergency snow routes within the City. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 11/24/2015 Page 13 / 191 Recommendation City Administration recommends that the Council approve the corrections to Chapter 22; Section 113 of Grand Island City Code. Sample Motion Move to approve ordinance approving corrections to Chapter 22; Section 113 of Grand Island City Code. Grand Island Council Session - 11/24/2015 Page 14 / 191 Approved as to Form ¤ ___________ November 20, 2015 ¤ City Attorney ORDINANCE NO. 9566 An ordinance to amend Chapter 22 of the Grand Island City Code; to amend Section 22-113 pertaining to Snow Emergency Routes, to repeal Section 22-113 as now existing, and any ordinance or parts of ordinances in conflict herewith; and to provide for publication and the effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. Section 22-113 of the Grand Island City Code is hereby amended to read as follows: Division 4. Regulations to Facilitate Snow Removal §22-113. Snow Emergency Routes . The City Council may, by resolution, designate snow emergency routes within the City in accordance with Section 22-113 through 22-117 of the City Code. Appropriate signs or other traffic control devices shall be installed indicating the existence of such snow emergency routes. A designation of any street, avenue, road, or highway, or portion thereof, as a snow emergency route shall in no way affect designation of that street, avenue, road or highway for any other purpose. Adams Street between Stolley Park Road and Anna Street; Anna Street between Blaine Street and Locust Street; Bismark Road between Locust Street and 400 Feet East of Stuhr Road BNSF Railway Right-of-Way (City Limits); Blaine Street between U.S. Highway 34 Rainbow Rd and Third Street; Broadwell Avenue between Anna Street and ¼ Mile North of Roberts Street (City Limits); Cannon Road between North Road and Mansfield Road; Capital Avenue between Engleman Road and ½ Mile East of Sky Park Road (City Limits); Cherry Street between Bismark Road and Sutherland Street; College Street between Broadwell Avenue and Webb Road; Custer Avenue between Third Street and Capital Avenue; Diers Avenue between Old Potash Highway and Capital Avenue; Eddy Street between Anna Street and State Street; Eighteenth Street between the Burlington Northern and Santa Fe Railroad and St. Paul Road; Faidley Avenue between Redwood Road and Broadwell AvenueNorth Road; Grand Island Council Session - 11/24/2015 Page 15 / 191 ORDINANCE NO. 9566 (Cont.) - 2 - Faidley Avenue between 500 Feet West of Diers Avenue and Broadwell Avenue; Fonner Park Road between Stuhr Road and 320 feet west of Sylvan Street; Fourth Street between Broadwell Avenue and Sky Park Road; Harrison Street between Stolley Park Road and Anna Street; Howard Avenue between Faidley Avenue and Tenth Street; Husker Highway between U.S. Highway 30 and U.S. Highway 281 ¼ Mile East of North Road; Husker Highway between Prairieview Street and U.S. Highway 281; Independence Avenue between Manchester Road and Nebraska Highway No. 2; Koenig Street between Blaine Street and Plum Street; Lafayette Avenue between State Street and Capital Avenue; Locust Street between Wood River Floodway1,200 feet north of Interstate 80 (City Limits) and First Street; Manchester Road between Viking Road and Mansfield Road; Mansfield Road between Thirteenth Street and Manchester Road; Nebraska Highway 2 between 1200 Feet West of Diers Avenue 1,400 feet west of Independence Ave and U.S. Highway 281; North Front Street between Webb Road and Broadwell Avenue; North Road between Husker Highway and Nebraska Highway No. 2Stolley Park Road; North Road between Old Highway 30 and ¾ Mile North of Old Potash Highway; North Road between Thirteeneth Street and Nebraska Highway No. 2; Old Lincoln Highway between Custer Avenue and Broadwell Avenue; Old Nebraska Highway No. 2 between Broadwell and U.S. Highway 281; Old Potash Hwy between 540 Feet West of Arapahoe Avenue and Custer Avenue; Old U.S. Highway 30 between West Intersection with U.S. Highway 30 and East Intersection with U.S. Highway 30 Overpass; Pine Street between Court Street and South Front Street; Pioneer Boulevard between Blaine Street and Stolley Park Road; Pleasant View Drive between Bismark Road and Fonner Park Road; Plum Street between Sutherland Street and Second Street; Riverside Drive between Stagecoach Road and Stolley Park Road; St. Paul Road between Fourth Street and Capital Avenue; Schimmer Drive between ½ Mile West of U.S. Highway 281 (City Limits) Blaine Streetand 230 Feet East of Scheel Road (City Limits); Second Street between Webb Road and Garfield Street; Seedling Mile Access Road between Seedling Mile Road and U.S. Highway 30 Seeding Mile Road between ¼ Mile West of Museum Drive and ¼ Mile East of Shady Bend Road (City Limits); Seventeenth Street between Walnut Street/State Street Intersection and the Burlington Northern and Santa Fe Railroad; Shady Bend Road between 231 Feet South of Gregory AvenueBismark Rd (City Limits) and Union Pacific Railroad Right-of-Way (within City Limits) Shady Bend Road between 1910 Feet North of Capital Avenue and Airport Road; Sky Park Road between Fourth Street and White Cloud Road; Grand Island Council Session - 11/24/2015 Page 16 / 191 ORDINANCE NO. 9566 (Cont.) - 3 - South Front Street between Vine Street and Walnut Street; Stagecoach Road between Blaine Street and Locust Street; State Street between Seventeenth Street/Walnut Street Intersection and North Road; Stolley Park Road between 920 Feet West of Freedom Drive and Stuhr Road; Stuhr Road between North Intersection With Stolley Park Road and U.S. Highway 30; Sutherland Street between Cherry Street and Plum Street; Swift Road between Stuhr Road and ¾ Mile East of Stuhr Road; Sycamore Street between CourtStreet and Capital Avenue; Tenth Street between Broadwell Avenue and St. Paul Road; Third Street between Blaine Street and Vine Street; Thirteenth Street between 910 Feet West of Branding Iron Lane and Wheeler Avenue; U.S. Highway 30 between Husker Highway and Grant Street; U.S. Highway 30 (Second Street) between Grant Street and Greenwich Street; U.S. Highway 30 (Eastbound)/Greenwich Street between First Street and Second Street; U.S. Highway 30 (First Street/Second Street) between Greenwich Street and Plum Street; U.S. Highway 30 between Plum Street and 270 Feet West of Shady Bend Road (City Limits); U.S. Highway 34 (Husker Highway) between U.S. Highway 281 and Wortman Drive ¼ mile East of Locust Street (City Limits); U.S. Highway 34 (Husker Highway) between Karen Road and ¼ Mile East of Locust Street (City Limits); U.S. Highway 281 between ¼ Mile South of Wildwood Drive and Nebraska Highway 2; Walnut Street between Locust Street/Charles Street Intersection and Fourth Street; Webb Road between South Intersection with U.S. Highway 281 and North Intersection with U.S. Highway 281; Wheeler Street between Fourth Street and Capital Avenue; Wildwood Road Drive between 380 Feet West of Elk Drive (City Limits) and 610 Feet East of Gold Core Drive (City Limits) Locust St; Amended by Ordinance No. 8780, effective 11-27-2002 Amended by Ordinance No. 9087, effective 11-08-2006 Amended by Ordinance No. 9204, effective 02-25-2009 Amended by Ordinance No. 9563, effective 11-17-2015 SECTION 2. Section 22-113 as now existing, and any ordinances or parts of ordinances in conflict herewith be, and hereby are, repealed. Grand Island Council Session - 11/24/2015 Page 17 / 191 ORDINANCE NO. 9566 (Cont.) - 4 - SECTION 3. This ordinance shall be in force and take effect from and after its passage and publication, within fifteen days in one issue of the Grand Island Independent as provided by law. Enacted: November 24, 2015. ____________________________________ Jeremy L. Jensen, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/24/2015 Page 18 / 191 City of Grand Island Tuesday, November 24, 2015 Council Session Item G-1 Approving Minutes of November 10, 2015 City Council Regular Meeting Staff Contact: RaNae Edwards Grand Island Council Session - 11/24/2015 Page 19 / 191 CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING November 10, 2015 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on November 10, 2015. Notice of the meeting was given in The Grand Island Independent on November 4, 2015. Mayor Jeremy L. Jensen called the meeting to order at 7:00 p.m. The following City Council members were present: Mitch Nickerson, Mark Stelk, Jeremy Jones, Chuck Haase, Julie Hehnke, Linna Dee Donaldson, Michelle Fitzke, Vaughn Minton, Roger Steele, and Mike Paulick. The following City Officials were present: City Administrator Marlan Ferguson, City Clerk RaNae Edwards, Interim Finance Director William Clingman, City Attorney Robert Sivick, and Public Works Director John Collins. Mayor Jensen introduced Community Youth Council member Natalie Stapleton. Also mentioned was the passing of Lewis Kent and extended condolences to his family. INVOCATION was given by Father Robert Lewis, St. Stephen’s Episcopal Church, 422 West 2nd Street followed by the PLEDGE OF ALLEGIANCE. PUBLIC HEARINGS: Public Hearing on Request from 2nd Street Stop, Inc. dba, Pam’s 1 Stop C Store and Value Inn Motel, 2105 West 2nd Street for a Class “D” Liquor License. City Clerk RaNae Edwards reported that an application for a Class “D” Liquor License had been received from 2nd Street Stop, Inc. dba Pam’s 1 Stop C Store and Value Inn Motel, 2105 West 2nd Street. Ms. Edwards presented the following exhibits for the record: application submitted to the Liquor Control Commission and received by the City on October 20, 2015; notice to the general public of date, time, and place of hearing published on October 31, 2015; notice to the applicant of date, time, and place of hearing mailed on October 20, 2015; along with Chapter 4 of the City Code. Staff recommended approval contingent upon final inspections and completion of a state approved alcohol server/seller training program. No public testimony was heard. Public Hearing on Request from The Chocolate Bar, Inc. dba, The Chocolate Bar, 116 West 3rd Street for an Addition to their Class “IK-086925” Liquor License. City Clerk RaNae Edwards reported that an application for an addition to Class “IK-086925” Liquor License had been received from The Chocolate Bar, Inc. dba The Chocolate Bar, 116 West 3rd Street. Ms. Edwards presented the following exhibits for the record: application submitted to the Liquor Control Commission and received by the City on October 27, 2015; notice to the general public of date, time, and place of hearing published on October 31, 2015; notice to the applicant of date, time, and place of hearing mailed on October 27, 2015; along with Chapter 4 of the City Code. Staff recommended approval contingent upon final inspections. No public testimony was heard. Grand Island Council Session - 11/24/2015 Page 20 / 191 Page 2, City Council Regular Meeting, November 10, 2015 ORDINANCES: Councilmember Donaldson moved “that the statutory rules requiring ordinances to be read by title on three different days are suspended and that ordinances numbered: #9564 - Consideration of Creation of Sanitary Sewer District No. 537T, Extension of Sanitary Sewer to Serve Lot 1 & Lot 2, TLST Spiehs Sub. & Part of the North 10 Acres of the West 1/2 of the Northwest Quarter (W1/2NW1/4) All In Section Ten (10), Township Eleven (11) North, Range (9) West #9565 - Consideration of Vacation of a Portion of Washington Street (between 4th Street and North Front Street) be considered for passage on the same day upon reading by number only and that the City Clerk be permitted to call out the number of these ordinances on second reading and then upon final passage and call for a roll call vote on each reading and then upon final passage.” Councilmember Nickerson seconded the motion. Upon roll call vote, all voted aye. Motion adopted. #9564 - Consideration of Creation of Sanitary Sewer District No. 537T, Extension of Sanitary Sewer to Serve Lot 1 & Lot 2, TLST Spiehs Sub. & Part of the North 10 Acres of the West 1/2 of the Northwest Quarter (W1/2NW1/4) All In Section Ten (10), Township Eleven (11) North, Range (9) West Public Works Director John Collins reported that the North Interceptor, Phase II construction provided opportunity for sanitary sewer district creation to area homeowners. Area homeowners approached the Public Works Department in request to develop sanitary sewer in their area. Plans were developed to serve thirteen residential customers with an 8-inch service line to coincide with the North Interceptor construction. If the district was created the sanitary sewer cost would be assessed to the properties through a sanitary sewer tap district. Staff recommended approval. Discussion was held regarding the cost of the project. Mr. Collins explained the process. Motion by Paulick, second by Donaldson to approve Ordinance #9564. City Clerk: Ordinance #9564 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. City Clerk: Ordinance #9564 on second and final reading. All those in favor of the passage of this ordinance on second and final reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor Jensen: By reason of the roll call votes on first reading and then upon second and final readings, Ordinance #9564 is declared to be lawfully adopted upon publication as required by law. #9565 - Consideration of Vacation of a Portion of Washington Street (between 4th Street and North Front Street) Grand Island Council Session - 11/24/2015 Page 21 / 191 Page 3, City Council Regular Meeting, November 10, 2015 Public Works Director John Collins reported that the Grand Island Utility Department recently acquired the property addressed as 374 N Washington Street, which was just west of the Line Department facility. The request was to vacate a portion of Washington Street between 4th Street and North Front Street. Staff recommended approval. Motion by Stelk, second by Hehnke to approve Ordinance #9565. City Clerk: Ordinance #9565 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. City Clerk: Ordinance #9565 on second and final reading. All those in favor of the passage of this ordinance on second and final reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor Jensen: By reason of the roll call votes on first reading and then upon second and final readings, Ordinance #9565 is declared to be lawfully adopted upon publication as required by law. CONSENT AGENDA: Motion by Minton, second by Paulick to approve the Consent Agenda. Upon roll call vote, all voted aye. Motion adopted. Approving Minutes of October 27, 2015 City Council Regular Meeting. Approving Liquor Manager Designation for Dennis Jakob, 4419 Calvin Drive for Platt Duetsche, 1315 West Anna Street. Approving Liquor Manager Designation for Scott Kemery, 4156 Vermont Avenue for Godfather’s Pizza, 1916 South Locust Street. #2015-298 - Approving City Council Meeting Schedule for 2016. #2015-299 - Approving Final Plat and Subdivision Agreement for Landell Second Subdivision. It was noted that Richard Landell, owner, had submitted the Final Plat and Subdivision Agreement for Landell Second Subdivision for the purpose of creating 1 lot located north of East Capital Avenue and south of US Highway 30 consisting of 4.00 acres. #2015-300 - Approving Safety Glass Contract for Utilities, Public Works and Parks Employees for 2016 – 2017 with Heartland Optical of Lincoln, Nebraska, dispensing for Pearle Vision Center of Grand Island, NE. #2015-301 - Approving Engineering Services for Elevated Water Storage Tower with HDR of Omaha, NE in an Amount not to exceed $24,842.00. #2015-302 - Approving Amendment No. 2 & 3 to Agreement for Engineering Consulting Services Related to Faidley Avenue Paving Improvements; Project No. 2014-P-1 with Alfred Benesch & Company of Lincoln, NE in an Amount of $10,625.33 with a Revised Contract Amount of $198,478.98. Grand Island Council Session - 11/24/2015 Page 22 / 191 Page 4, City Council Regular Meeting, November 10, 2015 #2015-303 - Approving Change Order No. 2 for the 2015 Asphalt Resurfacing Project No. 2015- AC-1 with J.I.L. Asphalt Paving Co. of Grand Island, NE for Time Extension to June 30, 2016. #2015-304 - Approving Purchase of a Six (6) Truck-Mounted, Reversible Snow Plows for the Streets Division of the Public Works Department with Northern Truck Equipment Corp. of Sioux Falls, SD in an Amount of $40,920.00. #2015-305 - Approving Bid Award for Two (2) 2016 Solid Waste Transfer Trailers for the Solid Waste Division of the Public Works Department with Wilkens Industries of Morris, MN in an Amount of $132,214.00. #2015-306 - Approving Bid Award for One (1) 2016 35,000 Pound Four Wheel Drive Front End Loader for the Solid Waste Division of the Public Works Department with NMC of Doniphan, NE in an Amount of $236,623.00. #2015-307 - Approving Change Order No. 1 for 3rd Street and Wheeler Avenue Intersection Improvements; Paving Project No. 2015-P-2 with The Diamond Engineering Co. of Grand Island, NE for a decrease of $1,203.00 and a revised contract amount of $168,459.70. #2015-308 - Approving Change Order No. 2 for Faidley Avenue Paving Improvements; Project No. 2014-P-1 & Faidley Avenue Water Improvements; Project No. 2014-W-14 with The Diamond Engineering Co. of Grand Island, NE for Time Extension to April 29, 2016. #2015-309 - Approving Restricted Parking in Front of 234 East 3rd Street. #2015-310 – Approving Change Order No. 1 for GITV Control Center HD Upgrade (Phase III) with AVI Systems of Omaha, NE for an Increase of $63,350.00 and a Revised Contract Amount of $163,350.00. #2015-311 - Approving Renewal of the South Central Area Law Enforcement Services (SCALES) Interlocal Agreement. #2015-312 - Approving Contract for Library Voice Communications System with Americom Communications Corporation of Lincoln, NE in an Amount of $14,774.00. #2105-313 - Approving Contract Extension Request for Comprehensive Revitalization Community Development Block Grants with the Nebraska Department of Economic Development. RESOLUTIONS: #2015-314 - Consideration of Request from 2nd Street Stop, Inc. dba Pam’s 1 Stop C Store and Value Inn Motel, 2105 West 2nd Street for a Class “D” Liquor License and Liquor Manager Designation for Pamela Ehlers, 2170 N. Monitor Road. This item related to the aforementioned Public Hearing. Grand Island Council Session - 11/24/2015 Page 23 / 191 Page 5, City Council Regular Meeting, November 10, 2015 Motion by Stelk, second by Hehnke to approve Resolution #2015-314. Upon roll call vote, all voted aye. Motion adopted. #2015-315 - Consideration of Request from The Chocolate Bar, Inc. dba The Chocolate Bar, 116 West 3rd Street for an Addition to their Class “IK-086925” Liquor License. This item related to the aforementioned Public Hearing. Motion by Donaldson, second by Minton to approve Resolution #2015-315. Upon roll call vote, all voted aye. Motion adopted. #2015-316 - Consideration of Appointment of Daniel Brotzman as City Attorney. Mayor Jensen commented on the process of appointing statutory positions. Recognized was current City Attorney Robert Sivick. Mayor submitted the appointment of Daniel Brotzman as City Attorney. Mr. Brotzman would start work on January 4, 2016 at Step 15 of the City Attorney salary table of $124,489.13. Mr. Brotzman thanked the Mayor and Council for the opportunity. Mr. Brotzman answered questions concerning the significant pay cut. He stated he was looking to join this community and not for other opportunities. Cost of living between Denver and Grand Island was mentioned. Tom O’Neil, 2017 Barbara Avenue thanked Mr. Brotzman for choosing Grand Island. Motion by Donaldson, second by Haase to approve Resolution #2015-316. Upon roll call vote, all voted aye. Motion adopted. PAYMENT OF CLAIMS: Motion by Donaldson, second by Hehnke to approve the Claims for the period of October 28, 2015 through November 10, 2015, for a total amount of $3,435,710.02. Unanimously approved. ADJOURNMENT: The meeting was adjourned at 7:32 p.m. RaNae Edwards City Clerk Grand Island Council Session - 11/24/2015 Page 24 / 191 City of Grand Island Tuesday, November 24, 2015 Council Session Item G-2 Approving Appointments of Dean Sears, Derek Apfel and John Hoggatt to the Interjurisdictional Planning Commission Mayor Jensen has submitted the re-appointment of Dean Sears and the appointments of Derek Apfel and John Hoggatt to the Interjurisdictional Planning Commission. Mr. Apfel and Mr. Hoggatt will replace Julie Connelly and Karen Bredthauer whose terms expired May 24, 2015. The appointments would become effective immediately upon approval by the City Council and would expire on November 30, 2016. Staff Contact: Mayor Jeremy Jensen Grand Island Council Session - 11/24/2015 Page 25 / 191 City of Grand Island Tuesday, November 24, 2015 Council Session Item G-3 Approving Appointment of Jerry Huismann to the Zoning Board of Adjustment Mayor Jensen has submitted the appointment of Jerry Huismann to the Zoning Board of Adjustment to replace Karen Bredthauer. The appointment would become effective immediately upon approval by the City Council and would expire on August 31, 2018. Staff Contact: Mayor Jeremy Jensen Grand Island Council Session - 11/24/2015 Page 26 / 191 City of Grand Island Tuesday, November 24, 2015 Council Session Item G-4 Approving Re-Appointment of Jolene Wojcik to the Grand Island Facilities Corporation Board Mayor Jensen has submitted the re-appointment of Jolene Wojcik to the Grand Island Facilities Corporation board. The appointment would become effective December 1, 2015 upon approval by the City Council and would expire on November 30, 2018. Staff Contact: Mayor Jeremy Jensen Grand Island Council Session - 11/24/2015 Page 27 / 191 City of Grand Island Tuesday, November 24, 2015 Council Session Item G-5 #2015-317 - Approving Buy Back for One (1) Four-Wheel Drive Skid Steer Loader for the Street Division of the Public Works Department Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 11/24/2015 Page 28 / 191 Council Agenda Memo From:Shannon Callahan, Street Superintendent Meeting:November 24, 2015 Subject:Approving Buy Back for One (1) Four-Wheel Drive Skid Steer Loader for the Street Division of the Public Works Department Presenter(s):John Collins PE, Public Works Director Background The four-wheel drive skid steer loader is mainly used for asphalt roadway patching. The equipment clears and loads millings from sections of roadway in preparation for new hot- mix asphalt. In November of 2014, the City Council approved the purchase of a new four-wheel drive skid steer loader and future participation in a buyback program with Central Nebraska Bobcat of Grand Island, NE. The Buyback program gives the City an opportunity to own a new machine, at minimal cost, each year lowering the risk of down time for a key piece of equipment and reducing equipment maintenance costs. The details of the approved buyback program are attached. Examples of Skid Steer Loaders Grand Island Council Session - 11/24/2015 Page 29 / 191 Discussion The purchase price of a new four-wheel drive skid steer loader is $33,628.34 with an estimated trade-in value of $31,428.34 for the old unit; net purchase price for the new four-wheel drive skid steer would be $2,200. This price is based on 250 hours of use on the old skid steer which may vary slightly at time of delivery. The breakdown calculation of cost based on the buyback program is below. S570 T4 Bobcat Skid Steer Loader Cost of Use $6/HR @ 250 HRS $1,500.00 New Machine Price Increase $700.00 Net Purchase Price $2,200.00 Public Works staff is recommending the purchase of One (1) New Four-wheel drive Skid Steer Loader from Central Nebraska Bobcat of Grand Island, NE for $33,628.34 with a trade-in of $31,428.34 for a net price purchase price of $2,200.00. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the purchase of One (1) New Four-wheel drive Skid Steer Loader from Central Nebraska Bobcat of Grand Island, NE for $33,628.34 with a trade-in of $31,428.34 for a net price purchase price of $2,200. Sample Motion Move to approve the purchase of One (1) New Four-wheel drive Skid Steer Loader from Central Nebraska Bobcat of Grand Island, NE for $33,628.34 with a trade-in of $31,428.34 for a net price purchase price of $2,200. Grand Island Council Session - 11/24/2015 Page 30 / 191 Received with bid in November 2014 Grand Island Council Session - 11/24/2015 Page 31 / 191 Approved as to Form ¤ ___________ November 20, 20152 ¤ City Attorney R E S O L U T I O N 2015-317 WHEREAS, the City of Grand Island approved participation in a buyback program with Central Nebraska Bobcat of Grand Island, NE in November of 2014 for a four- wheel drive skid steer loader; and WHEREAS, Central Nebraska Bobcat quoted a price for purchasing a new rubber tire skid loader for $33,628.34; and WHEREAS, Central Nebraska Bobcat offered a trade-in value of $31,428.34 for the Streets Divisions’ current skid steer loader based on 250 hours of use; and WHEREAS, participation in the buyback of the four-wheel drive skid steer loader would cost a net of $2,200.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the purchase of One (1) New Rubber Tire Skid Steer Loader from Central Nebraska Bobcat of Grand Island, NE for $33,628.34, with a trade-in of $31,428.34, for a net price purchase price of $2,200 is approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 24, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/24/2015 Page 32 / 191 City of Grand Island Tuesday, November 24, 2015 Council Session Item G-6 #2015-318 - Approving Buy-Back for One (1) Compact Track Loader for the Street Division of the Public Works Department Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 11/24/2015 Page 33 / 191 Council Agenda Memo From:Shannon Callahan, Street Superintendent Meeting:November 24, 2015 Subject:Approving Buy-Back for One (1) Compact Track Loader for the Street Division of the Public Works Department Presenter(s):John Collins PE, Public Works Director Background The compact track loader is a front line machine for the Street Division’s concrete repair crew that is primarily used for concrete removal (sawing, hammering, and excavating). The tracks on the machine make it ideal for cleaning detention cells and performing dirt work. This unit has a number of attachments that allow it to be used for other functions like loading trees and mowing. It is one of the most versatile and heavily used pieces of equipment that is owned by the Street Division. In November of 2014, the City Council approved the purchase of a new compact track loader and future participation in a buyback program with Central Nebraska Bobcat of Grand Island, NE. The Buyback program gives the City an opportunity to own a new machine, at minimal cost, each year lowering the risk of down time for a key piece of equipment and reducing equipment maintenance costs. The details of the approved buyback program are attached. Examples of Compact Track Loaders Grand Island Council Session - 11/24/2015 Page 34 / 191 Discussion The purchase price of a new compact track loader is $48,188.17 with an estimated trade- in value of $41,097.17 for the old unit; net purchase price for the new compact track loader would be $7,091.00. This price is based on 600 hours of use on the current compact track loader which may vary slightly at time of delivery. The breakdown calculation of cost based on the buyback program is below. T650 T4 Bobcat Compact Track Loader Cost of Use $11/HR @ 600 HRS $6,600.00 New Machine Price Increase $491.00 Net Purchase Price $7,091.00 Public Works staff is recommending the purchase of One (1) New Compact Track Loader from Central Nebraska Bobcat of Grand Island, NE for $48,188.17 with a trade-in value of $41,097.17 for a net price purchase price of $7,091.00. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the purchase of One (1) New Compact Track Loader from Central Nebraska Bobcat of Grand Island, NE for $48,188.17 with a trade-in value of $41,097.17 for a net price purchase price of $7,091.00. Sample Motion Move to approve the purchase of One (1) New Compact Track Loader from Central Nebraska Bobcat of Grand Island, NE for $48,188.17 with a trade-in value of $41,097.17 for a net price purchase price of $7,091.00. Grand Island Council Session - 11/24/2015 Page 35 / 191 Received with bid in Nov. 2014 Grand Island Council Session - 11/24/2015 Page 36 / 191 Approved as to Form ¤ ___________ November 20, 20152 ¤ City Attorney R E S O L U T I O N 2015-318 WHEREAS, the City of Grand Island approved participation in a buyback program with Central Nebraska Bobcat of Grand Island, NE in November of 2014 for a compact track loader; and WHEREAS, Central Nebraska Bobcat quoted a price for purchasing a new compact track loader for $48,188.17; and WHEREAS, Central Nebraska Bobcat offered a trade-in value of $41,097.17 for the Street Division’s current compact track loader based on 600 hours of use; and WHEREAS, participation in the buyback of the compact track loader would cost a net amount of $7,091.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the purchase of One (1) New Compact Track Loader from Central Nebraska Bobcat of Grand Island, NE for $48,188.17, with a trade-in of $41,097.17, for a net price purchase price of $7,091.00 is approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 24, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/24/2015 Page 37 / 191 City of Grand Island Tuesday, November 24, 2015 Council Session Item G-7 #2015-319 - Approving 2015 Storm Water Management Plan Program Grant Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 11/24/2015 Page 38 / 191 Council Agenda Memo From:Terry Brown PE, Manager of Engineering Services Meeting:November 24, 2015 Subject:Approving 2015 Storm Water Management Plan Program Grant Presenter(s):John Collins PE, Public Works Director Background In 2004, the EPA expanded the “pollutant discharge” portion of the Clean Water Act of 1977 to include storm water runoff from all Nebraska communities with a population over 10,000. Subsequently, the City of Grand Island was designated as a National Pollutant Discharge Elimination System (NPDES) Phase II Storm Water Community in 2005. The City was issued a storm water permit for the time period of July 1, 2005 through December 31, 2010 by the Nebraska Department of Environmental Quality that includes a Storm Water Management Plan. Since 2011 the City has operated on an Administrative Extension, with a new 5 year permit cycle expected to be January 1, 2012 through December 31, 2017. As a result of the passage of LB1226 in the 2006 Nebraska Legislative Session, $2.5 million in funding was allocated for cities and counties with Storm Water permits to implement their local Storm Water Management Plans (SWMPs). Grant awards are distributed to applicants according to population size. The City has received funds from this storm water grant program each year since July 2007 for a total of $756,471.70 to date. FISCAL YEAR GRANT AMOUNT RECEIVED 2007 $93,807.00 2008 $93,806.70 2009 $94,849.00 2010 $92,849.00 2011 $88,659.00 2012 $73,978.00 2013 $73,978.00 2014 $73,978.00 2015 $70,567.00 TOTAL GRANT DOLLARS RECEIVED $756,471.70 Grand Island Council Session - 11/24/2015 Page 39 / 191 The past grant funds have been used for activities such as educating the public, developers/contractors of the requirements of the permit; storm sewer stenciling; dry weather inspections; municipal evaluations and facility run-off control planning; mapping of the storm sewer system; inspection of detention cells, and implementing BMPs at City owned facilities. Additionally, the grant funds have purchased a vehicle, GPS equipment, printer/plotter and various water sampling equipment. The funds from this grant will be used for additional mapping of the storm sewer system, finalizing and implementing the construction (erosion/sediment control) program, wet weather sampling and supporting education efforts through various media forms. Discussion The Storm Water Management Plan Program Intergovernmental Agreement, which provides $70,567.00 to the City to continue with this plan, is due Monday, December 1, 2015. A 20% match, or $14,113.00, for the project is required and will be provided by the Public Works Department through staff time. Grant work under this program must be completed by June 30, 2017. The City has seven (7) Minimum Control Measures (MCM’s) that are identified in the storm water permit. Each MCM has a number of Best Management Practices (BMP’s) that are used to carry out the MCM’s. An example BMP is marking curb inlets that remind the public not to dump in the inlet because it drains to a stream or river. Grant activities are restricted to the Best Management Practices (BMP’s) and seven (7) Minimum Control Measures (MCM’s) identified in the City storm water permit. The seven (7) MCM’s are: 1.Education and Outreach 2.Public Involvement/Participation 3.Illicit Discharge Detection and Elimination 4.Construction Site Storm Water Runoff Control 5.Post-Construction Storm Water Management in new development and redevelopment 6.Pollution Prevention good housekeeping for municipal operations 7.Wet Weather Monitoring Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 11/24/2015 Page 40 / 191 Recommendation Public Works Administration recommends that the Council approve a resolution directing the Mayor to sign the Intergovernmental Agreement. Sample Motion Move to approve the resolution. Grand Island Council Session - 11/24/2015 Page 41 / 191 Grand Island Council Session - 11/24/2015 Page 42 / 191 Grand Island Council Session - 11/24/2015 Page 43 / 191 Grand Island Council Session - 11/24/2015 Page 44 / 191 Grand Island Council Session - 11/24/2015 Page 45 / 191 Grand Island Council Session - 11/24/2015 Page 46 / 191 Grand Island Council Session - 11/24/2015 Page 47 / 191 Approved as to Form ¤ ___________ November 20, 2015 ¤ City Attorney R E S O L U T I O N 2015-319 WHEREAS, in 2005, the Environmental Protection Agency expanded the “pollutant discharge” portion of the Clean Water Act of 1977 to include storm water runoff from Nebraska communities with a population over 10,000; and WHEREAS, the City Of Grand Island was designated as a National Pollutant Discharge Elimination System (NPDES) Phase II Storm Water Community and was issued a storm water permit from the Nebraska Department of Environmental Quality; and WHEREAS, the City Of Grand Island has developed a Storm Water Management Plan (SWMP) in conformance with the storm water permit; and WHEREAS, the City Of Grand Island, Nebraska is an eligible unit of a general local government authorized to file an application through the Nebraska Department of Environmental Quality for a grant to implement the Storm Water Management Plans (SWMPs) to be used to implement the activities identified in the Sponsor’s NPDES Municipal Separate Storm Sewer System permit from the State of Nebraska; and WHERAS, the City is scheduled to receive $70,567.00 with the required twenty percent (20%) match for the project provided by the City of Grand Island, Public Works Department; and WHEREAS, the Nebraska Department of Environmental Quality will accept the signed agreement until Monday, December 1, 2015, with funds being awarded to the City upon execution and submission of the grant. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island, Nebraska, is hereby authorized to accept the funding from the Nebraska Department of Environmental Quality, for the Storm Water Management Plan Program Grant. BE IT FURTHER RESOLVED that the Mayor is hereby authorized and directed to execute such grant intergovernmental agreement and other documentation on behalf of the City Of Grand Island for such grant purposes. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 24, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/24/2015 Page 48 / 191 City of Grand Island Tuesday, November 24, 2015 Council Session Item G-8 #2015-320 - Approving Agreements with NDOR- Rail and Public Transit for the Grand Island Area Metropolitan Planning Organization (GIAMPO) for the 2016 Fiscal Year TRANSIT, Section 5305, Transportation Planning Program Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 11/24/2015 Page 49 / 191 Council Agenda Memo From: Terry Brown PE, Assistant Public Work Director Meeting: November 24, 2015 Subject: Approving Agreements with NDOR- Rail and Public Transit for the Grand Island Area Metropolitan Planning Organization (GIAMPO) for the 2016 Fiscal Year TRANSIT, Section 5305, Transportation Planning Program Presenter(s): John Collins PE, Public Works Director Background All agreements must be approved by the City Council. In March 2013 the City of Grand Island was designated as a urbanized area with a population over 50,000 which requires the metropolitan area to establish a transportation planning process in accordance with Title 23 CFR 450 of the current federal transportation bill. On an annual basis, the MPO developes a Unified Planning Work Program (UPWP), which identifies work activities to be performed during the fiscal year. The UPWP is approved by the MPO Policy Board and City Council. The UPWP is then submitted to the Department of Roads for review, and forwarded for approval for federal reimbusment by the Federal Highway Administration, and Federal Transit Administration. Discussion The Nebraska Department of Roads-Rail and Public Transit has drawn up Program Agreements with the City of Grand Island for the purpose of assisting the Local Public Agency (LPA) in obtaining Federal financial assistance to ensure a continued, comprehensive, and cooperative transportation planning process between the state and local governments for the Grand Island Metropolitan Planning Area for Fiscal Year 2016. The agreement with the Department of Roads is attached for reference. The maximum Federal Transit Administration, Section 5305, participation under the FY 2016 (July 1, 2015 – June 30, 2016), Unified Planning Work Program (UPWP) is not to exceed $39,042.00 for FY 2016. Grand Island Council Session - 11/24/2015 Page 50 / 191 The Federal share for the FY 2016 transit planning portion of this project will be a maximum of 80% of the eligible costs. The local 20% funds would be the City’s obligation not to exceed $9,760.50 and can be part of inkind services (staff time & expenses). Total cost is not expected to exceed $48,802.50 for the MPO transit planning portion. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council authorizes the Mayor to sign the Fiscal Year 2016 Transit Transportation Planning Program agreement. Sample Motion Move to approve resolution authorizing the Mayor to sign the agreement. Grand Island Council Session - 11/24/2015 Page 51 / 191 Grand Island Council Session - 11/24/2015 Page 52 / 191 Grand Island Council Session - 11/24/2015 Page 53 / 191 Grand Island Council Session - 11/24/2015 Page 54 / 191 Grand Island Council Session - 11/24/2015 Page 55 / 191 Grand Island Council Session - 11/24/2015 Page 56 / 191 Grand Island Council Session - 11/24/2015 Page 57 / 191 Grand Island Council Session - 11/24/2015 Page 58 / 191 Grand Island Council Session - 11/24/2015 Page 59 / 191 Grand Island Council Session - 11/24/2015 Page 60 / 191 Approved as to Form ¤ ___________ November 20, 2015 ¤ City Attorney R E S O L U T I O N 2015-320 WHEREAS, the Nebraska Department of Roads has prepared a Planning Agreement for Fiscal Year 2016 for the City of Grand Island for the purpose of providing partial funding of Grand Island Area Metropolitan Planning Organization’s (GIAMPO) transportation planning activities scheduled to be performed commencing July 1, 2015, as outlined in the Unified Planning Work Program attached to such agreements; and WHEREAS, the maximum amount of cash support from the State under such agreement is $39,042.00 of 49 USC Section 5305 funds for Fiscal Year 2016; and WHEREAS, the local 20% funds would be the City’s obligation not to exceed $9,760.50 and can be part of inkind services (staff time & expenses); and WHEREAS, an agreement with the Nebraska Department of Roads for Fiscal Year 2016 is required to proceed. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, the agreement with the Nebraska Department of Roads for the purpose of providing partial funding of Grand Island Area Metropolitan Planning Organization’s (GIAMPO) transportation planning activities scheduled to be performed commencing July 1, 2015, as outlined in the Unified Planning Work Program attached to such agreement is hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute the Planning Agreement for Fiscal Year 2016. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 24, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/24/2015 Page 61 / 191 City of Grand Island Tuesday, November 24, 2015 Council Session Item G-9 #2015-321 - Approving Change Order No. 2 for South Blaine Street Bridge Replacements; Project No. 2014-B-1 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 11/24/2015 Page 62 / 191 Council Agenda Memo From:Terry Brown PE, Assistant Public Works Director Meeting:November 24, 2015 Subject:Approving Change Order No. 2 for South Blaine Street Bridge Replacements; Project No. 2014-B-1 Presenter(s):John Collins PE, Public Works Director Background The City Council awarded the bid, in the amount of $384,983.95, for construction of South Blaine Street Bridge Replacements; Project No. 2014-B-1 to The Diamond Engineering Co. of Grand Island, Nebraska on January 13, 2015 by Resolution No. 2015- 9. On August 11, 2015, via Resolution No. 2015-13, City Council approved Change Order No. 1 for such project. This change order addressed additional work in upgrading the asphalt roadway to concrete pavement, as well as extending the completion date from August 1, 2015 to November 30, 2015. Any changes to the contract require council approval. Discussion Several factors have further delayed completion of the project; including inclement weather and scheduling conflicts; therefore The Diamond Engineering is requesting the final completion date be modified from November 30, 2015 to April 29, 2016. There will not be any adjustment in the contract price for this time extension. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date Grand Island Council Session - 11/24/2015 Page 63 / 191 4.Take no action on the issue Recommendation City Administration recommends that the Council approve extending the completion date to April 29, 2015 as noted in Change Order No. 2. Sample Motion Move to approve the resolution. Grand Island Council Session - 11/24/2015 Page 64 / 191 CONTRACT TIME EXTENSION PROJECT: South Blaine Street Bridge Replacements; Project No. 2014-B-1 CONTRACTOR: The Diamond Engineering Co. AMOUNT OF ORIGINAL CONTRACT: $384,983.95 PLUS CHANGE ORDER NO. 1: $40,994.72 TOTAL CONTRACT PRICE: $425,978.67 CONTRACT DATE: January 13, 2015 Notice to Proceed Date ------------------------------------------------- January 22, 2015 Original Completion Date ----------------------------------------------- August 1, 2015 Revised Completion Date No. 1--------------------------------------- October 30, 2015 Revised Completion Date No. 2 --------------------------------------- April 29, 2016 The Diamond Engineering Co. By____________________________________ Date______________ Title___________________________________ CITY OF GRAND ISLAND, NEBRASKA By___________________________________________ Date__________________ John Collins PE, Public Works Director/City Engineer By___________________________________________ Date__________________ Jeremy L. Jensen, Mayor Attest________________________________________ City Clerk Grand Island Council Session - 11/24/2015 Page 65 / 191 Approved as to Form ¤ ___________ November 20, 2015 ¤ City Attorney R E S O L U T I O N 2015-321 WHEREAS, on January 13, 2015, by Resolution 2015-9, the City Council of the City of Grand Island approved the bid of The Diamond Engineering Co. of Grand Island, Nebraska for construction of South Blaine Street Bridge Replacements; Project No. 2014-B-1; and WHERES, on August 11, 2015, by Resolution 2015-213, the City Council approved Change Order No.1, which addressed additional work in upgrading the asphalt roadway to concrete pavement, as well as extending the completion date from August 1, 2015 to November 30, 2015. WHEREAS, the completion of such project has been further delayed due to several factors; and WHEREAS, The Diamond Engineering Company has requested an extension from November 30, 2015 to April 29, 2016 in order to complete the project; and WHEREAS, there will not be any adjustment in the contract price for this time extension; and WEREAS, the Public Works Department supports such contract extension. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is, authorized and directed to execute Change Order No. 2 between the City of Grand Island and The Diamond Engineering Co. of Grand Island, Nebraska to provide the modifications of South Blaine Street Bridge Replacements; Project No. 2014-B-1. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 24, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/24/2015 Page 66 / 191 City of Grand Island Tuesday, November 24, 2015 Council Session Item G-10 #2015-322 - Approving Maintenance Agreement No. 12 Renewal with the Nebraska Department of Roads for Calendar Year 2016 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 11/24/2015 Page 67 / 191 Council Agenda Memo From:Shannon Callahan, Street Superintendent Meeting:November 24, 2015 Subject:Approving Maintenance Agreement No. 12 Renewal with the Nebraska Department of Roads for Calendar Year 2016 Presenter(s):John Collins PE, Public Works Director Background Each year the City and the Nebraska Department of Roads enter into an agreement for the maintenance of Highways within the City Limits. The certification that calendar year 2015 work was performed by the City will be presented at the first January 2016 City Council meeting. The agreement for 2016 has been prepared. The content and scope of the agreement is the same as that of previous years. Discussion The maintenance responsibilities by statute are detailed in Exhibit A of the agreement. Calculations for payments are detailed in Exhibit B. Surface maintenance and snow removal responsibilities from an operational efficiency stand point are detailed in Exhibit C. The net result of this exchange of services for 2016 will be a payment to the City of $35,672.00. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 11/24/2015 Page 68 / 191 Recommendation City Administration recommends that the Council pass a resolution approving Maintenance Agreement No. 12 for calendar year 2016. Sample Motion Move to approve Maintenance Agreement No. 12 for calendar year 2016. Grand Island Council Session - 11/24/2015 Page 69 / 191 Grand Island Council Session - 11/24/2015 Page 70 / 191 Grand Island Council Session - 11/24/2015 Page 71 / 191 Grand Island Council Session - 11/24/2015 Page 72 / 191 Approved as to Form ¤ ___________ November 20, 2015 ¤ City Attorney R E S O L U T I O N 2015-322 WHEREAS, on December 22, 1992, the City of Grand Island approved and entered into Maintenance Agreement No. 12 with the State of Nebraska Department of Roads with respect to the maintenance of state highways within the corporate limits of Grand Island; and WHEREAS, this agreement requires annual renewal by both parties thereto; and WHEREAS, it is in the best interest of the City of Grand Island to approve Maintenance Agreement No. 12 to be effective January 1, 2016. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that Maintenance Agreement No. 12 between the City and the State of Nebraska Department of Roads for the term January 1, 2016 through December 31, 2016 is hereby approved; and the Mayor is hereby authorized and directed to execute such agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 24, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/24/2015 Page 73 / 191 City of Grand Island Tuesday, November 24, 2015 Council Session Item G-11 #2015-323 - Approving Bid Award - Water System Network Upgrade Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 11/24/2015 Page 74 / 191 Council Agenda Memo From:Timothy G. Luchsinger, Utilities Director Stacy Nonhof, Assistant City Attorney Meeting Date:November 24, 2015 Subject:Water System - Well Field Network Upgrade Presenter(s):Lynn Mayhew, Assistant Utilities Director, Production Background The City’s Municipal Water System is supplied primarily from the Platte River Wellfield, comprised of 21 wells and a pumping station. The existing communication system uses radio links from the Wellfield and Rogers Pumping Station to Platte Generating Station and then a two-way fiber link to Burdick Station, which is also used for business communication. To increase security, the communications need to be split to a dedicated single fiber link. This project will upgrade the network switches and have the water system run on a secured control network, maintaining security and dependability of the City Water System. Discussion Specifications for the Water System Network Upgrade were advertised and issued for bid in accordance with the City Purchasing Code. Bids were publicly opened on November 10, 2015. The engineer’s estimate for this project was $110,000.00. Bidder Bid Price Huffman Engineering, Inc., Lincoln, NE $82,464.90 The bid was reviewed by plant engineering staff and no exceptions were noted. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve Grand Island Council Session - 11/24/2015 Page 75 / 191 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that Council approve the bid for Water System Network Upgrade to Huffman Engineering, Inc., of Lincoln, Nebraska, as the low responsive bidder, in the amount of $82,464.90. Sample Motion Move to approve the bid from Huffman Engineering, Inc., for the Water System Network Upgrade in the amount of $82,464.90. Grand Island Council Session - 11/24/2015 Page 76 / 191 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE:November 10, 2015 at 2:00 p.m. FOR:Water System – Network Upgrade DEPARTMENT:Utilities ESTIMATE:$110,000.00 FUND/ACCOUNT:525 PUBLICATION DATE:October 24, 2015 NO. POTENTIAL BIDDERS:2 SUMMARY Bidder:Huffman Engineering, Inc. Lincoln, NE Bid Security:North American Specialty Ins. Co. Exceptions:None Bid Price: Material:$41,830.00 Labor:$35,240.00 Sales Tax:$ 5,394.00 Total Bid:$82,464.90 cc:Tim Luchsinger, Utilities Director Pat Gericke, Utilities Admin. Assist. Marlan Ferguson, City Administrator William Clingman, Interim Finance Director Stacy Nonhof, Purchasing Agent Karen Nagel, Utilities Secretary Lynn Mayhew, Assist. Utilities Director P1852 Grand Island Council Session - 11/24/2015 Page 77 / 191 Approved as to Form ¤ ___________ November 20, 2015 ¤ City Attorney R E S O L U T I O N 2015-323 WHEREAS, the City of Grand Island invited sealed bids for Water System Network Upgrade according to plans and specifications on file with the Utilities Department; and WHEREAS, on November 10, 2015, bids were received, opened and reviewed; and WHEREAS, Huffman Engineering, Inc., of Lincoln, Nebraska, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $82,464.90; and WHEREAS, the bid of Huffman Engineering, Inc.,is less than the estimate for Water System Network Upgrade. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Huffman Engineering, Inc., in the amount of $82,464.90, for Water System Network Upgrade, is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 24, 2015. _______________________________ Jeremy L. Jensen, Mayor Attest: ___________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/24/2015 Page 78 / 191 City of Grand Island Tuesday, November 24, 2015 Council Session Item G-12 #2015-324 - Approving Well and Pipe Cleaning for the Grand Island Water System Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 11/24/2015 Page 79 / 191 Council Agenda Memo From:Timothy Luchsinger, Utilities Director Stacy Nonhof, Assistant City Attorney Meeting:November 24, 2015 Subject:Well and Pipe Cleaning Presenter(s):Lynn Mayhew, Assistant Utilities Director, Production Background The Grand Island Water System has 21 wells on 1,200 acres between channels of the Platte River. Three of the wells send water through a Uranium Removal System installed in 2012, removing uranium that naturally occurs in the soil. This system uses a proprietary media that absorbs the uranium and then it is exchanged with new media once all the sites of the media are filled. Media exchanges are being required more frequently due to organic compounds that also naturally occur in the wells which are coating the media, reducing the amount of uranium that can be absorbed. Discussion Operations and Engineering Staff along with the HDR Engineering consultant have been researching a solution to extend the life of the media. It was determined that wells and the piping from the wells to the Uranium Removal Plant need to undergo a cleaning process to remove the organic compounds. The wells will be set up for an annual cleaning with carbon dioxide injected into the wells. The pipe will have a one-time cleaning using a method called ice pigging. There is only one company that provides this type of service. Other methods, such as foam pigging and chemical cleanings have been investigated and found not to be as effective as ice pigging for this application. If the cleaning is not done, there may be additional costs associated with the number of media exchanges that are occurring to maintain the uranium removal. Since only one company provides this type of service, engineering staff received a bid for these services on November 11, 2015. Grand Island Council Session - 11/24/2015 Page 80 / 191 Bidder Bid Price Utility Services Group (Ice Pigging) $36,000.00 Utility Services Group (Well rehabilitation)$36,000.00 The total contract price for these services would be $72,000. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that Council award the Contract for Wellfield Well and Pipe Cleaning to Utility Services Group of Atlanta, Georgia, as the sole source, with a bid in the amount of $72,000.00. Sample Motion Move to approve the bid from Utility Services Group for the well and pipe cleaning in the amount of $72,000.00. Grand Island Council Session - 11/24/2015 Page 81 / 191 Approved as to Form ¤ ___________ November 20, 2015 ¤ City Attorney R E S O L U T I O N 2015-324 WHEREAS, the Grand Island Water System has 21 wells between channels of the Platte River and three of the wells send water through a Uranium Removal System installed in 2012, removing uranium that naturally occurs in the soil; and WHEREAS, this system uses a proprietary media that absorbs the uranium and then it is exchanged with new media once all the sites of the media are filled; and WHEREAS, media exchanges are being required more frequently due to organic compounds that also naturally occur in the wells which are coating the media, reducing the amount of uranium that can be absorbed; and WHEREAS, Engineering Staff along with HDR Engineering have determined that wells and the piping from the wells to the Uranium Removal Plant need to undergo a cleaning process to remove the organic compounds; and WHEREAS, the wells we be set up to receive an annual cleaning with carbon dioxide injected into the wells, and the pipe will have a one-time cleaning using a method called “ice pigging”, and there is only one company that provides this type of service. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, the Utility Services Group of Atlanta, Georgia, as the sole source contractor to perform this work be awarded the contract in the amount of $72,000.00. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 24, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/24/2015 Page 82 / 191 City of Grand Island Tuesday, November 24, 2015 Council Session Item G-13 #2015-325 - Approving 2016 Police Fleet Purchases Staff Contact: Steven Lamken Grand Island Council Session - 11/24/2015 Page 83 / 191 Council Agenda Memo From:Steven Lamken, Police Chief Meeting:November 24, 2015 Subject:2016 Police Fleet Vehicle Purchases Presenter(s):Steven Lamken, Police Chief Background The State of Nebraska contract for vehicles has been released. The Police Department has $267,615 budget in Capital expenditures for the purchase of ten, 10, vehicles. Eight vehicles for the Patrol fleet, one vehicle for the Criminal Investigations Division, and one vehicle for the Administration Division. The Police Department is requesting to purchase eight (8) 2016 Ford Police Interceptor Utility vehicles from Anderson Ford Group for $28,205 each, one Chevrolet Equinox from Husker Auto Group for $21,162 and one Ford Fusion from Anderson Ford Group for $17,821 all from the State contract for a total of $264,623. Discussion The Police Department has $267,615 budgeted in Capital Outlay for the purchase of ten, 10, fleet vehicles in 2016. The Police Department is requesting to purchase all fleet vehicles from the State of Nebraska contract. The Department is replacing eight vehicles from the marked Patrol Division fleet. The Department is requesting to purchase eight 2016 Police Interceptor Utility vehicles under State contract #14356 OC from Anderson Auto Group at $28,205 per vehicle for a cost of $225,640. The Department is replacing one vehicle in the Criminal Investigations Division, CID, fleet. The Department attempts to maintain some variety in the types of vehicles used by the CID. The Department is requesting to purchase one 2016 Chevrolet Equinox under State contract #14381 OC from Husker Auto Group for $21,162. The Department is replacing one vehicle in the Administration Division fleet. The Department is requesting to purchase one 2016 Ford Fusion under State contract #14370 OC from Anderson Ford Group for $17,821. The price for the eight Ford Police Interceptor Utility vehicles and the one Ford Fusion include a $100.00 delivery fee to Grand Island. The Department will pick up the Chevrolet Equinox from Husker Auto Group. Options selected for vehicles are highlighted in the contract awards. The Department has been having our Patrol fleet Grand Island Council Session - 11/24/2015 Page 84 / 191 vehicles equipped with BLIS (Blind Spot Information System) that includes side and rear sensors and rear view camera. BLIS is not shown as an option in the State contract; however it is reflected in the Anderson Ford quote. Our Officers report that the BLIS system is an important and valuable safety feature in preventing accidents. The Police Department expects delivery of these vehicles in the spring of 2016. Summary of requests: Eight Ford PUV Interceptors Anderson Ford Group Contract #14356 OC $28,205ea. / $225,640 One Chevrolet Equinox Husker Auto Group Contract #14381 OC $ 21,162 One Ford Fusion Anderson Auto Group Contract #14370 OC $ 17,821 Total Cost $264,623 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the purchase of eight 2016 Ford Police Interceptor Utility vehicles at $28,205 each and one 2016 Ford Fusion at $17,821 under State contract from Anderson Ford Group and the purchase of one 2016 Chevrolet Equinox at $21,162 under State contract from Husker Auto Group for a total cost of $264,623. Sample Motion Move to purchase of eight 2016 Ford Police Interceptor Utility vehicles at $28,205 each and one 2016 Ford Fusion at $17,821 under State contract from Anderson Ford Group and the purchase of one 2016 Chevrolet Equinox at $21,162 under State contract from Husker Auto Group for a total cost of $264,623. Grand Island Council Session - 11/24/2015 Page 85 / 191 November 10th, 2015 Sergeant Danny Dubbs, #319 111 Public Safety Drive Grand Island, NE 68801 Pho: 308.385.5400 ext 2230 Fax:308.385.5410 Cell:308.391-3199 Email: ddubbs@gipolice.org • 2016 Police Interceptor Utility • Base Price: $27,699 • Cloth rear seats • Courtesy light inoperable • Deep tint glass: $395 • Driver side spotlight • Dome light • Deliver to GI: $100 • License plate led's • 100 watt siren speaker • Rear camera • BLIS: $545 • Power Driver Seat: $425 • Deduct Push bumper: (-$350) • Deduct auxilliary battery: (-$500) • Deduct push bumper led's: (-$109) • Total price: $28,205 Grand Island Council Session - 11/24/2015 Page 86 / 191 • 2016 Ford Fusion • Base price: $17,721 • Deliver to GI: $100 • Total price: $17,821 Bobby Colclasure Anderson Auto Group Commercial & Fleet Director 2500 Wildcat Dr Lincoln, NE 68521 Work-402-323-4013 Cell-402-617-4521 Fax-402-458-9805 bobbyc@andersonautogroup.com www.andersonautogroup.com Because People Matter...we will serve your needs by always doing what is right Grand Island Council Session - 11/24/2015 Page 87 / 191 Grand Island Council Session - 11/24/2015 Page 88 / 191 p'l To: Subject Danny Dubbs NEW QUOTE Danny, The pricing on the 2016 Equinox will be 5ZO,Z6+.OO Aase 397.O0 powerSeat Blue Velvet Tot-al 521,162.00 ChuckAmes Business Elite Director Husker Commerial Fleet W:4O2479-7576 C:4O2-610{465 E: SATES SEFYICE FARTS 6833 TELLUBIDE DRIVE . LINCOLN. NE 68521BUS: 40?-8584908 ' TOLL FFEE BE6-558€584 . Ftd:4DZ47s-7Bsp hf!p;./ / vl$w,huske nautognoup.c om Grand Island Council Session - 11/24/2015 Page 89 / 191 STATE OF NEBRASKA coNTMcTAWARD NUMBER: VENDORADDRESS: AFL, LLC DBAANDERSON FORD LINCOLN MERCURY MAZDA25OO WILDCAT DR PO BOX836,f4 LINCOLN NE 6850 AN AWARD HAS BEEN MADE TO THE CONTMCTOR NAMED ABOVE FOR THE FURNISHING OF MATERIALS AND/OR SERVICESAS LISTED BELOW FOR THE PERIOD: ocToBER 14,2015 JULY 3'1,2016 NO ACTION ON THE PART OF THE CONTMCTOR NEEDSSERVICES WILL BE MADE AS NEEDED BY THE VARIOUS A THIS CONTRACT IS NOT AN EXCLUSIVE CONTMCT TODOES NOT PRECLUDE THE PURCHASE OF SIMILAR MATE THE STATE RESERVES THE RIGHT TO EXTEND THEMUTUALLYAGREEABLE TO THE CONTRACTOR AND OriginaUBid Document S09g OF Contract to supply and deliver2016 or Cunent production as per the attrached specifications, for the contract period ( See aftached Terms and Conditions page for approximate the Option Bid List. Make,/Model: Ford Series, Code, Trim Delivery: 90 - 120 LINE GUIDE Line 1: Gas Engine Line !: E85 Engine Line 3: Alternate Gas Engine deduct from line 1Lines4-26:0ptions IMPoRTANT NoTE: Purchase orders must have an Exterior Paint Color selected from lhe contract. The paint color line on the purchaseorder must have the Exterior Paint Color (name and code) and the Interior coloi qn"r" and code) liJeo in rtre line attachment. Line 7: Paint Paint and Interior colors with oolor codes are listed on a chart after the specifications. The state r-eserves the right to extend the period of this contract beyond the termination date when mulually agreeable to the vendor andthe State of Nebraska- Vendor Contact: Bobby Golclasure Slate Purchasing Bureal 1526 K Street Suite 130 Lincoln, Nebraska 68S0B Telephone: (4OZ) 4T 1 -6SCF Faxl' (4O2) 471-2OA9 CONTRACT NUMBER 14iis6 ()c Primary Award E85 Award N AT THIS TJME. ORDERS FOR THE MATERIALS AND/ORTHE STATE. MATERIALS AND/OR SERVICES SHOVVI\I BELOW. ANDSERVICES FROM OTHER SOURCES. CONTRACT BEYOND THE TERMINATION DATE WHEN UTILITY VEHICLE ALL WHEEL DRIVE 5 PASSENGER, r July 31 , 2016. The Unit Price is equal to the Base price for items before Grand Island Council Session - 11/24/2015 Page 90 / 191 State Purcftasing Bureau f526 K Street, Suite 190 Lincoln, Nebraska 68508 Telephone: (4O2) 4T 1 -650o Fax: (4021 471-2O89 CONTRACT NUMBER 14356 0C I i I I I I Fax N/A E-Mail: bobbyc@andersonautogroup.com (sms 10/19/15) Series, Code, Trim Level: KgA,5004 Engine: 3.7L The original manufacture/s statement of 2016 orCurrent Production year EgS potice t{ E85 (Units capable of operating on a fuel change or conversion.) I Engine: 3.7L series',9..9d-e-:"J#i=ii'=i=li=-re=ti= ENGINE ENGINE SIZE: 3.5 ECOBOOST CLOTH REAR SEATS (DEDUCT) 40-20-40 0R 60-40 BENCH SEAT WITH DRIVER POWER COURTESY LAMP INOPERABLE (DEDUCT) STANDARD PAINT DEEP TINT GLASS (ALL EXCEPT wtNDSHtELD AND FRONT DOORS) All Wheel Drive 5 Passenger card, and a properly executed service and 20.0000 27,699.0000 AltWheel Drive 5 Passenger Ethanol/15% Unleaded gasotine without additional The Estimated Unit ofQuantity Measure 20.0000 EA 20.0000 20.0000 20.0000 20.0000 20.0000 20.0000 Unit Price 27,699.0000 service and 3,295.0000 -50.0000 425.0000 -10.0000 0.0000 395.0000 EA EA EA EA EA 7 8 BUYER INITIALS Grand Island Council Session - 11/24/2015 Page 91 / 191 STATE OF NEBRASKA coNrRAcrAwARD VENDOR NUMBER:503856 Line Description DRIVER SIDE SPOTLIGHT (DEDUCT) DUAL SIDE SPOTLIGHT (DEDUCT) DOME LteHT (DEDUCT) UNDER HOOD LIGHT (DEDUCT) DROP SHIPMENT CHARGES OUTSIDE THE LINCOLN AREA ADDITIONAL COSTS OF CHARGES FORDROP SHIPMENT CHARGES WOULD BE AND OTHER DIVISIONS OF UNIT Slat'e Purchasln g Bureau 1526 K Slreet, Suite 130 Uncoln, Nebraska 6BE[)E Telephon e: (4O2\ 47 1 -6EOO Fax:. (4O2) 471-20i9 CONTRACT NUMBER 14356 0C Estimated Unit ofQuantity Measure 20.0000 EA 20.0000 EA 20.0000 EA 20.0000 EA 20.0000 EA Unit Price 10 11 12 13 -150.0000 450.0000 -25.0000 -10.0000 395_0000 -f 09.000014VERTICAL MOUNTED TWO (2) CLEAR/WHITE LED MODULES MOUNTED AT A 45 DEGREE ANGLE TO BLACK BEZEL WITH CLEAR LENSES. S OUTSIDE THE LINCOLN AREA. BY POLITICAL ENTITIES 20.0000 EA ON PUSH BUMPER. RESISTANT.LEADS TAGGEDAS AREA.LED'S MEET SAE EACH MODULE. 15 TWO -109.0000 BLACKV*VI\ UL.EL YYI I N ULEf\I1 LENDEN'I:Uf1(,(JK1ANL}:WATER,RESISTANT; LEADS TAGGED As SUCHTHAT TERMINATE IN CENTER CONSOLE AREA. LED'S MEET SAE J845, CLASS 1 SPECIFICATIONS.MTNTMUM OF THREE (3) LED tN EAGH MODULE. (DEDUCT) 16 f OO WATTSIREN SPEAKER INSTALLED CENTERED ON 20.0000 EA _120,0000 PUSH BUMPER WITH SPECIFIC MOUNTING BMCKET. LEADS TAGGEDAS SUCH THAT TERMINATE IN OR NEAR THE PASSENGER COMPARTMENT.(DEDUCT) 17 SETINA PB 4OO PUSH BUMPER WITH INSTALLATION ON FRONT oF vEHtcLE. (DEDUCT) 20.0000 EA _350.0000 18 AUXILARY BATTERY 2O.OOOO EA -5OO.OOOO(DUAL PURPOSE AGM BATTERY) WITH DUAL BATTERY SEPARATOR FORACCESSORY EQUIPMENT. INSTALLATION ALSO TO I I*ffi* R4SOqNffi DtlHts{:@l 2015€Ot iii Grand Island Council Session - 11/24/2015 Page 92 / 191 STATE OF NEBRASKA coNTRAcTAWARD PAGE 4ot4 VENDOR NUMBER: Description Estimated Unit ofQuantity Measure I$hY,D,^=,P^TERYTRAYAND BRACKET, HEAVY DUry FUSE, 1 GAUGE OR LARGER CABLE.(DEDUCT) CLASS III TRAILER TOWING WITH TRAILER LIGHTING CONNECTORS. PRO-GARD X PUSH BUMPER WITH INSTALI.ATION ON FRONT OF VEHICLE. SPOTLIGHT: WHITE LED L]GHTING TWO-TONE VINYL PKG. 1 (vtNYL ON FRONT & REAR DOORS& ROOF) TWO-TONE VINYL PKG.2 (vrNYL ON ROOF & HOOD) 20.0000 EA TWO-TONE VINYL PKG.3 (VINYL ON FRONT Do.g_B_S:.&ROOF) Stiate Purcfi asing Bureau 1526 K Street, Sufte 130 Llncoln, Nebraska 68b08 Telephone: (402) 4Zl 6S00 Fax: (4021 471-2089 CONTRAGT NUMBER 14356 0C Unit Price 395.0000 2,59s.0000 425.0000 840.0000 840.0000 700.0000 95.0000 375.0000 1S EA 25 UPGMDE SIREN 26 BUYERlNITIALS Grand Island Council Session - 11/24/2015 Page 93 / 191 STATE OF NEBRASKA coNTRAcTAWARD PAGE 1 of3 UNIT 9000 VENDOR NUMBER:500864 VENDORADDRESS: HUSKER AUTO GROUP 6833 TELLURIDE DR LINCOLN NE 68521 State Purchasing Bureau 1526 K Slreet, Suite 130 Unmln. Nebraska 68508 Telephone: (402) 471 -6500 Fax: (402) 471-2089 CONTRACT NUMBER 14381 0C Primary Award E15 Award FOR THE FURNISHING OF MATERIALS AND/OR SERVICES BELOW, AND DATE WHEN Line 5: Paint Paint and Interior colors with color codes are listed on a chart after the specifications. The state reserves the right to extend the period of this contract beyond the terminalion daie when mutually agreeable to the vendor andthe State of Nebraska. Vendor Contact: Chuck Ames Phone: (402)610{465 Fax: (402) 479-7688 E-Mail: cames@vtaiq.com Grand Island Council Session - 11/24/2015 Page 94 / 191 STATE OF NEBRASKA coNTRAcTAwARD RUNNING BOARDS DEALER INSTALLED State Purchasing Bureau 1526 K Street, Suite t30 Lincoln, Nebraska 68508 Telephone: (402) 471-6500 Fax: (402) 421-2089 CONTRACT NUMBER 14381 0C 2 20.0000 card, and a properly executed service and 20,764.0000 Unit of Measure EA Unlt Price 20,764.0000 397.0000 169.0000 0.0000 799.0000 5 6 20.0000 20.0000 20.0000 EA 20.0000 EA side step, mounted between front and rear wheels at bottom of rocker panel; both sides.Dealer installed brand and model: LaVem #7_B TWO WHEEL DRIVE MODEL (DEDUCT) 2O.OOOO EA -995.0000 Grand Island Council Session - 11/24/2015 Page 95 / 191 STATE OF NEBELASKA ''NTRA.TAWARD 3of3 NESS UNIT 9000 VENDOR NUMBER:5008a| Description FWD PROTECTIVE SAFEry CAGE BEHIND DRIVERS SEAT REVERSE SENSING SYSTEM DEALER INSTALLED TRATLER TOW (DEDUCT) PACKAGE AND HARDWARE PROTECTIVE VINYL BODY MOLDING Dealer installed if not standard equipment. State Purcfiasing Bureau 1526 K Steet, Suite 130 Lincoln, Nebraska 68508 Telephone: (402) 471-6500 Fax: (402) 471-2089 CONTRAGT NUMBER 14381 0c Unit Price Line Estimated Quantity 20.0000 20.0000 20.0000 Unit of Measure EA EA EA 999.0000 597.0000 -247.0000 10 11 12 13 14 20.0000 EA 500.0000 Lincoln area. Drop shipment charges would be for 20.0000 EA 309.0000 s29.000020.0000 EA 217.OOOO 15 Grand Island Council Session - 11/24/2015 Page 96 / 191 STATE OF NEBRASKA coNrRAcrAwARD PAGE 1of 3 BUSINESS VENDOR NUMBER: VENDOR ADDRESS: AFL, LLC DBAANDERSON FORD LINCOLN MERCURY MMDA 25OO WILDCAT DR PO BOX 83644 NE 68501 AN AWARD HAS BEEN MADE TO THE CONTRACTOR AS LISTED BELOW FOR THE PERIOD: NAMED ABOVE FOR THE FURNISHING OF MATERIALS ANDiOR SERVICES OCTOBER 15, I!jPIl?\^fl\ Hq,t^t$^9F.:lE^9^oll$gf-otll|lo_s_r_o*iE EN Ar rHrs lME. oRDERS FoR rHE MATERTALS AND/qRSERVICES WILL BE MADE AS NEEDED BY THE VARIOUS NEEi|CIES QF THE STATE. H:"C-PSSSL l*^[oJl[,Fl9fy:iv^E-qo,]IlTtcl.lo rU iiinr rirnrenrAls AND/oR sERVTcES sHowN BELow, ANDDOES NOT PRECLUDE THE PUTRCHASE OF S|M|LAR MAL'IJtr,O I\V I rr(trULUUE I HE PUKUTIASb,(JF SIMILAR MAT THE RIGHT TO EXTEND THE P TO THE CONTRACTOR AND THE 6oF ',i,: and deliver 20 Ye EDAN FLEX FUEL vEHrcLE Eg5, as per theons, for the co , ZO s and Conditis uni nit Price is equal to the Base Price for items before State Purchasing Bureau 1526 K Sbeet, Suite 130 Lincoln, Nebraska 68508 Telephone: (402) 471 -6500 Farc (402) 471-2089 CONTRACT NUMBER 14370 0C E15 Award ule (Jpuon E to LtsI. IMPORTANT NOTE: Purchase Orders must have an Exterior Paint Color selected from the contract. The paint color line on lhe purchaseorder must have the Exterior Paint color (name and code) and the lnterior color (name and code) listed in ihe line attachment. Lines5-6: Paint Paint and Interior colors wilh color codes are listed on a chart after the specifications. The State reserves the dght to extend lhe period of this contract beyond the termination date when mutually agreeable to the vendor andthe State of Nebraska. Vendor Contact: Bobby Colclasure Phone: (4O2F174521 Fax: nol available .lq.$ P4:5C+iNlSCS+i1 i iN ISCIC ei t-t:'ol01 Grand Island Council Session - 11/24/2015 Page 97 / 191 STATE OF N EBRASKA coNTRAcT AWARD VENDOR NUMBER: E-Mail;OoOOy@ State purchasirg Bureau 1526 K Street, Sutte 130 Lincoln. Nebraska 68508 Telephone: (402) 47j_6500 Fax: (4O2) 471_2A89 CONTRACT NUMBER 14370 0c POG, 1OOA, S Unit of Measure EA EA Unit Price 17,721.0000 2,195.0000 350.0000 150.0000 0.0000 395,0000 6,995.0000 395.0000 2,995.0000 card, and a properly executed service and 20.0000 20.0000 20.0000 EA EA , i, 1, .ir ...,, ':::j. :-;.'l;r-:... :.-,.:j::. ;i:l::i:11::,1'\i.; :,:r ... ,1 :-:1::l'::: .1:1.j:. EA EA EA 5 6 7 8 I EA , I ,20:oooo..:..; .''....:- i i: :' :,.. : 20.0000 20.0000 10 395.0000 Drop shipment charges would be for 325.0000 rab 1Ol19t2AE BUYER]fuITIALS 11 EA Grand Island Council Session - 11/24/2015 Page 98 / 191 Approved as to Form ¤ ___________ November 20, 2015 ¤ City Attorney R E S O L U T I O N 2015-325 WHEREAS, the City has budgeted $267,625 for the purchase of ten, 10, Police Department fleet vehicles; and WHEREAS, the State of Nebraska has released the State contracts for vehicle purchases which include the vehicles the Police Department wants to purchase; and WHEREAS, the Police Department wishes to purchase eight, 8, Ford Police Interceptor Utility vehicles for $28,205 each, one Chevrolet Equinox for $21,162 and one Ford Fusion sedan for $17,821 all under State contract for a total cost of $264,623. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, Approves the purchase of eight 2016 Ford Police Interceptor Utility vehicles at $28,205 each and one 2016 Ford Fusion at $17,821 under State contract from Anderson Ford Group and the purchase of one 2016 Chevrolet Equinox at $21,162 under State contract from Husker Auto Group for a total cost of $264,623. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 24, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/24/2015 Page 99 / 191 City of Grand Island Tuesday, November 24, 2015 Council Session Item G-14 #2015-326 - Approving Purchase of Braun Type III Ambulance Staff Contact: Cory Schmidt, Fire Chief Grand Island Council Session - 11/24/2015 Page 100 / 191 Council Agenda Memo From:Cory Schmidt, Fire Chief Meeting:November 24, 2015 Subject:Purchase Braun Type III Ambulance Presenter(s):Cory Schmidt, Russ Blackburn Background The Grand Island Fire Department maintains a fleet of seven ambulances. There are two ambulances at Stations 1, 2, and 4 and one ambulance at Station 3. Station 1 and 2 ambulances are staffed every day to respond to medical calls. If staffing allows, a third ambulance is placed in service at Station 4. If medical calls exceed the number of staffed ambulances, the crew from an engine company will transfer to a back-up ambulance and respond with advanced life support capability. This is possible because every engine company has a paramedic on it. During 2014, the highest number of ambulances we had out on calls simultaneously was four. Every month we hit multiple days that 3 to 4 ambulances are out at the same time. Those numbers do not take into account other units out on fire calls at the same time. This purchase allows us to maintain a goal of an ambulance purchase every two years. This means that an ambulance will be used for 8 years as a primary ambulance and then rotated to back-up duty for an additional 6 years. Then when ambulances reach 14 years of service they are retired and replaced. Discussion The city council approved the purchase of an ambulance in the 2015/2016 budget for a budgeted amount $220,000. The Fire Department would like to replace a 20 year old 1995 Ford type III ambulance. That ambulance has 107,778 miles on it in 7391 hours of operation. We would like to purchase a 2016 Braun Chief XL on a Chevy 4500 chassis for $218,540 from North Central Emergency Vehicles of Lester Prairie, Minnesota. The ambulance will be purchased through BuyHGAC so it is already pre-bid through them. The ambulance will be paid for upon delivery in approximately 250 days. The ambulance will come prewired for our communications radio, an Opticom preemptive device, and GIFD graphics. These three things are usually additional expenses after the ambulance is Grand Island Council Session - 11/24/2015 Page 101 / 191 delivered. The ambulance meets all current standards and could be considered a candidate for re-chassis in the future. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the purchase of the 2016 Chevy 4500 Type III Braun ambulance for use by the GIFD for emergency service use. Sample Motion Move to approve the purchase of the 2016 Chevy 4500 Type III Braun ambulance for use by the GIFD for emergency service use. Grand Island Council Session - 11/24/2015 Page 102 / 191 Approved as to Form ¤ ___________ November 20, 2015 ¤ City Attorney R E S O L U T I O N 2015-326 WHEREAS, the City Council approved the purchase of a Braun Chief XL ambulance in the 2015/2016 budget; and WHEREAS, the Fire Department needs to replace a 1995 ambulance with 107,778 miles to make the fleet of ambulances and emergency response more reliable; and WHEREAS, North Central Emergency Vehicles of Lester Prairie, Minnesota has submitted a cost through BuyHGAC for a 2016 Chevy 4500 Type III ambulance for less than the budgeted amount for the replacement of an ambulance. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, to allow the Fire Department to purchase the 2016 Braun Chief XL, Chevy 4500 Type III ambulance from North Central Emergency Vehicles of Lester Prairie, Minnesota for the price of $218,540. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 24, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/24/2015 Page 103 / 191 City of Grand Island Tuesday, November 24, 2015 Council Session Item G-15 #2015-327 - Approving Maintenance Contract for Physio-Control Monitor Staff Contact: Cory Schmidt, Fire Chief Grand Island Council Session - 11/24/2015 Page 104 / 191 Council Agenda Memo From:Russ Blackburn, EMS Division Chief Meeting:November 24, 2015 Subject:Physio-Control Cardiac Monitor Maintenance Contract Presenter(s):Russ Blackburn, EMS Division Chief Background For the past eigth years the City has entered into an agreement with Physio Control for service and maintenance of the Grand Island Fire Department heart monitors and automatic external defibulators (AED). The contract covers monitors not still under warranty, and eliminates annual increases for this service by commiting to a three year agreement. This change is needed to add two AEDs for which the warranties are ending, remove a LifePak 12 which was removed from service, and add the LifePak15 Monitor that was purchased with the Mission: Lifeline grant. Discussion Having the cardiac monitors inspected annually and repaired when needed reduces the City of Grand Island's liability for the performance of these monitors. Repairs are done at no additional cost, saving the City money over the duration of the contract. When a monitor needs repairs Physio sends a replacement monitor to use while the repairs are completed, not reducing our available assets. With this change order the cost of the maintenance service goes from $29,685.64 to $36,387.64 annually. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 11/24/2015 Page 105 / 191 Recommendation City Administration recommends that the Council approve the maintenance contract with Physio Control Corporation. Sample Motion Move to approve the maintenance contract with Physio Control Corporation. Grand Island Council Session - 11/24/2015 Page 106 / 191 Approved as to Form ¤ ___________ November 20, 2015 ¤ City Attorney R E S O L U T I O N 2015-327 WHEREAS, the City of Grand Island Fire Department has nineteen cardiac monitors to care for our patients with cardiac symptoms; and WHEREAS, the cardiac monitors have to be inspected yearly for proper performance as protection from liability; and WHEREAS, the three year maintenance contract with Physio-Control specifies yearly inspections and no additional cost maintenance for the term of the contract. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, to approve the three year maintenance agreement with Physio-Control. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to sign such agreements on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 24, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/24/2015 Page 107 / 191 City of Grand Island Tuesday, November 24, 2015 Council Session Item G-16 #2015-328 – Approving Local Emergency Operations Plan Update Staff Contact: Jon Rosenlund Grand Island Council Session - 11/24/2015 Page 108 / 191 Council Agenda Memo From:Jon Rosenlund, Emergency Management Director Meeting:November 24, 2015 Subject:Adoption of Local Emergency Operations Plan Presenter(s):Jon Rosenlund, Emergency Management Director Background Every 5 years, the Local Emergency Operations Plan is given a full review and revision. The current plan, dated 2010, is up for review. The Emergency Management Department has coordinated this update among various departments within the County and its Cities and Villages. Local jurisdictions adopt the plan and its updates by resolution to complete the planning process. Discussion Every 5 years, the Local Emergency Operations Plan is given a full review and revision. The current plan, dated 2010, is up for review. This review process allows jurisdictions and agencies to update information, taking into account new plans, procedures and considerations as they arise. The Emergency Management Department has coordinated this update among various departments within the County and its Cities and Villages. These departments have all had opportunities to review the updates and provide correction, input and additional information where that information may be lacking. Local jurisdictions, including the County Board, city councils and village boards, adopt the plan and its updates by resolution to complete the planning process. Included in the packet is the draft version of the Basic Plan and the City of Grand Island specific plan for your consideration. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve Grand Island Council Session - 11/24/2015 Page 109 / 191 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council adopt this plan update. Sample Motion Move to approve the Local Emergency Operations Plan update. Grand Island Council Session - 11/24/2015 Page 110 / 191 HALL COUNTY LEOP BASIC EMERGENCY PLAN 1 2015 HALL COUNTY BASIC EMERGENCY OPERATIONS PLAN I.PURPOSE This Plan predetermines, to the extent possible, actions taken by responsible elements of the governments within Hall County including its cities, villages, and cooperating private organizations to: A.Detect and protect against, threats or incidents of terrorism, natural disasters, major emergencies, and incidents of national significance, B.Prevent against avoidable disasters by reducing the vulnerability of Hall County residents to any disasters that may strike, C.Establish capabilities for protecting citizens from the effects of disasters, D.Respond effectively to the actual occurrence of disasters, E.Provide for the recovery in the aftermath of any emergency involving extensive damage or other detrimental effect on normal life within the community. II.AUTHORITY Authority for this Plan is contained in: A.Public Law 81-920 (Federal Emergency Management Act of 1950) as amended; B.Public Law 93-288 (Disaster Relief Act of 1974) as amended by PL 100-707; C.Public Law 99-499 (Superfund Amendments and Reauthorization Act of 1986) as amended; D.44 CFR, Part 302, Emergency Management: State and Local Emergency Management Assistance (EMA), October 2011, as amended; E.RRS Sections 81-829.36 to 81-829.75, Nebraska Emergency Management Act of 1996, as amended, Cum. Supp. 2002; F.Nebraska Administrative Code, Chapter 7; Nebraska Emergency Management Agency Title 67, July 21, 2001; G.Nebraska Revised Statutes 81-201 (Reissue 1996), 54-701 (reissue 1998 and Cum. Supp. 2002, and 54-1180 to 54-1182 (Reissue 1998 and Cum. Grand Island Council Session - 11/24/2015 Page 111 / 191 HALL COUNTY LEOP BASIC EMERGENCY PLAN 2 2015 Supp. 2002), (Nebraska Department of Agriculture’s general response procedures); 2-1072 to 2-10, 117, the Plant Protection and Pest Act; and 54- 847 to 54-863, (Reissue 1998) the Commercial Feed Act; 81-2,257 to 81- 2,261 (Reissue 1996 and Cum. Supp. 2002), the Nebraska Pure Food Act; S2-3901 to 2-3911 (Reissue 1997 and Cum. Supp. 2002), the Nebraska Pasteurized Milk Law; 2-3913 to 2-3946 (Reissue 1997 and Cum. Supp. 2002), Manufacturing Milk Act; H.USC Title 21, section 134(a), (USDA response procedures for animal disease events); I.USC Title 7, sections 7701-7772, (USDA Plant Protection Act); J.21 CFR, Parts 500-599 (Food, Drug, and Cosmetic Act); K.Homeland Security Presidential Directive (HSPD) 5 “Management of Domestic Incidents,” 28 February, 2003; L.Presidential Policy Directive (PPD) 8 “National Preparedness” March 30, 2011; M.State of Nebraska, Executive Order 05-02, State Adoption of the National Incident Management System (NIMS), March 4, 2005. N.Interlocal Agreement, dated November 8, 2011, establishing the Hall County- Grand Island Emergency Management Department; O.City of Wood River Resolution establishing the Wood River Emergency Management Agency dated April 7, 1981; P.Village of Alda Resolution establishing the Alda Emergency Management Agency, dated March 3, 1981, updated November 13, 1990; Q. Village of Cairo Resolution establishing the Cairo Emergency Management Agency, dated March 2, 1981, updated April 11, 1994; R. Village of Doniphan Resolution establishing the Doniphan Emergency Management Agency, dated April 4, 1981, updated May 10, 1994; S.Hall County Resolution, dated ____, establishing the 2015 Hall County Local Emergency Operations Plan (LEOP); Grand Island Council Session - 11/24/2015 Page 112 / 191 HALL COUNTY LEOP BASIC EMERGENCY PLAN 3 2015 III.SITUATION A.Hall County, with a residential population of approximately 61,492 persons, (2014 census estimate) is vulnerable to many hazards that can disrupt the community, create damage and cause injury or death. The Hall County Emergency Management Director has identified hazards which could affect the population or public and private property. The most severe of these hazards are severe weather. B.Hall County and its incorporated jurisdictions have significant emergency response resources and capabilities. Two (2) law enforcement agencies, six (6) fire departments, six (6) rescue squads and the St. Francis Medical Center provide emergency services on a day-to-day basis. During and after a disaster, the use of these emergency resources and other governmental and private response and recovery capabilities will minimize the effects of the disaster. IV.ASSUMPTIONS and PLANNING FACTORS A.Outside assistance would be available in most disasters. However, it is essential for the County to be prepared to carry out disaster response and short-term recovery actions on an independent basis. B.A major disaster may occur at any time, and at any place, in the county. In some cases, warnings and increased preparedness measures may be possible. Many disasters can and will occur with little or no warning. C.Implementation of this Plan will reduce or prevent the loss of life and damage to property. Officials within the County are aware of the possible occurrence of an emergency or major disaster and their responsibilities in the execution of this Plan and will fulfill those responsibilities as needed. D.All responding elected and appointed officials, departments, agencies and jurisdictions will follow the National Incident Management System (NIMS) protocols when conducting either individual or joint disaster response and recovery activities. This includes but is not limited to establishing unified or area incident command systems, the use of staging areas as needed, implementing multi-agency coordination systems and resource management including the identification and listing of all department, agency and jurisdiction disaster response resources (equipment, trained personnel, supplies, facilities) using the NIMS resource identification process. Grand Island Council Session - 11/24/2015 Page 113 / 191 HALL COUNTY LEOP BASIC EMERGENCY PLAN 4 2015 V.ORGANIZATION / RESPONSIBILITIES A.Elected Officials Responsibilities The responsibility for the safety and welfare of the residents of Hall County and its communities rests with the respective governments. To fulfill this responsibility, the chief elected officials of the various local governments must individually, and where possible, jointly: 1.Provide overall policy, leadership and direction and strategic guidance, for the emergency management agency, 2.Provide resources during emergency preparedness, response and recovery activities. 3.Give the trained responders the authority to accomplish the incident objectives. Providing policy direction does not mean that these officials direct the incident objectives or tactics. Those responsibilities are given to the Incident Commander, see below. The elected/appointed officials will implement these and other plans to ensure emergency actions are taken in a timely manner to provide care and support for those citizens affected. B.Local Government Structure 1.A seven (7) member Board of Commissioners/Supervisors manages the governmental activities of the County. Their authority extends to all unincorporated areas of the county. 2.Grand Island is a first class city (population 50,550) and functions under the Mayor/Council system. The City Council has a Council President and nine (9) Council Members. Day-to-day activities of the city are under the direction of a City Administrator. 3.Wood River is a second class city (population 1,361) and uses the Mayor/Council form of government. The Council has a Council President and five (5) Council Members. 4.Alda (population 647), Cairo (population 801), and Doniphan (population 843) are villages under the direction of Village Boards with a Board Chairperson and (4) Board Members. Grand Island Council Session - 11/24/2015 Page 114 / 191 HALL COUNTY LEOP BASIC EMERGENCY PLAN 5 2015 C.Emergency Management 1.Grand Island-Hall County Emergency Management Department The Grand Island-Hall County Emergency Management Director, appointed jointly by the Hall County Board of Supervisors/Commissioners and the Grand Island City Council, will act as a disaster operations advisor to the Board and the City Council. In that capacity, and as directed by the County Board, the Emergency Management Director will assist and support other cities and villages in the county in emergency response activities within those communities. Local forces, supplemented as necessary by trained auxiliaries and personnel and resources available from neighboring jurisdictions or the State, will conduct emergency operations. In general, the Emergency Management Director: a.Serves as the emergency preparedness and response advisor to the Hall County Board of Supervisors/Commissioners and the Mayor of Grand Island and the Grand Island City Council. b.Directs and controls the Grand Island-Hall County Emergency Management Agency. In that capacity, supports disaster preparedness and response activities in all other jurisdictions in the county. c.Develops plans, prepares guidance, and coordinates actions to accomplish an effective emergency operating capability, assesses the capabilities and readiness of local assets likely to be needed during an incident and identifies any shortfalls or gaps. d.Ensures that there are unified objectives with regard to the communities’ emergency response plans, preparation activities, public information, training and exercising activities. e.Promulgates a program promoting a general public awareness of Emergency Management. f.Implements procedures to obtain state/federal government programs of financial and resource assistance to include the local administration and fiscal responsibility for grants, equipment obtained through grants and the training for the equipment so obtained. g.Establishes programs to protect lives, protect property, and sustain survivors in the event of disaster. h.Involves private sector businesses and relief organizations in planning, training and exercising. Grand Island Council Session - 11/24/2015 Page 115 / 191 HALL COUNTY LEOP BASIC EMERGENCY PLAN 6 2015 3.City and Village Emergency Management Currently, Alda, Cairo, Doniphan, and Wood River have appointed Emergency Management Directors who serve and advise executives on emergency management matters. This function, in relation to their communities, will be the same as listed above for the Hall County Emergency Management Director. D.Incident Commander 1.The Incident Commander of an event or disaster is the first trained responder on scene. The initial response priorities are based on: a.Life Safety: determining the threats to both the responders and the public. b.Incident Stabilization: determining tactics to reduce the damage potential lessen the incident complexity and provide infrastructure protection, c.Property Conservation: assessing the real property threatened by the event, the potential environmental impact and the economic impact. 2.Incidents occur at differing levels of complexity, from simple ones requiring only one responder with a minimal level of input to catastrophic levels requiring federal or even international assistance. Yet all incidents remain under the control of the Iocal Incident Commander. The Incident Commander will follow the principle and guidelines of the National Incident Management System. For all events, the Incident Commander is also responsible for the following in some manner or scale: a.Having clear authority and knowing agency policy, b.Ensuring incident safety, c.Establishing an Incident Command Post, d. Setting priorities, determining incident objectives and strategies to be followed, e.Establishing the Incident command system organization needed to manage the incident, f.Approving the Incident Action Plan, g.Coordinating command and General Staff activities, Grand Island Council Session - 11/24/2015 Page 116 / 191 HALL COUNTY LEOP BASIC EMERGENCY PLAN 7 2015 h.Approving resource requests and use of volunteers and auxiliary personnel, i.Ordering demobilization as needed, j.Ensuring after-action reports are completed, and k.Authorizing information release to the public. E.State Agencies This Plan primarily addresses local authority in emergencies. There may be times when state agencies may be requested or required to be involved. References in this Plan to state agencies are not meant to be an exhaustive list of circumstances or situations with State involvement. State statutes mandate certain state agencies to respond or support local jurisdictions and those agencies are expected to perform their duties when necessary. F.Responsibilities Most departments within local government have emergency functions in addition to their normal duties. Each department is responsible for developing and maintaining emergency/disaster procedures. This Plan has twelve primary functional areas of responsibility (detailed in Annexes) that define the tasks necessary to ensure public safety and welfare. Additional functions, such as Mitigation, Continuity of Government, Reporting, and Administration and Logistics, which do not warrant a full Annex, are also addressed at the appropriate places in this Plan. Primary and supporting responsibility has been assigned as shown in the Functional Responsibility Chart, included in this section. (See Attachment 1). Specific activities are covered in the Annexes. Responsibilities for certain organizations that are not part of local government are also presented. In general, the functional areas cover: 1.Direction and Control (Annex A) By statute, the conduct of all emergency operations and protective actions in the County is the responsibility of the County Board; and, in their respective political subdivisions, the responsibility of the Mayor and City Councils of Grand Island and Wood River and the Village Boards of Alda, Cairo, and Doniphan. These executives constitute the Emergency Executive Group. During an emergency, they will re-locate to the Emergency Operations Center (EOC) in Grand Island City Hall, along with the Emergency Operations Staff. The Emergency Executive Group will use the expertise of the EOC staff to assist them in the Direction and Control functions. In general, executive direction and control responsibilities will be to: Grand Island Council Session - 11/24/2015 Page 117 / 191 HALL COUNTY LEOP BASIC EMERGENCY PLAN 8 2015 a.Assign missions and tasks in support of and fulfilling the resource needs of the Incident Commander, b.Establish short and long term priorities for recovery, c.Anticipate and identifying future resource requirements, d.Monitor the County environment, e.Inform the public of conditions, warnings, and instructions, f.Coordinate emergency operations in support of the Incident Commander, g.Demobilize and replenish resources after the event, h.Coordinate and resolve policy issues arising from the event, i.Participate in the After Action Report process and make the subsequent modifications to policies, plans and procedures in agencies under their authority; j.Partner with private, for-profit, non-profit, non-governmental, faith- based and other organizations as required and k.Implement those appropriate portions of the jurisdiction’s Continuity of Operations – Continuity of Government Plans. This ensures that the vital and essential functions of government services continue during and after a disaster, especially when government facilities and staff are affected by the disaster. l.The Emergency Management Director will also be a part of the Executive Group in an advisory and support role. 2 Communications and Warning (Annex B) ESF2 The primary responsibility for establishing, maintaining, augmenting, and providing backup for all channels of communications needed for emergency response and recovery rests with the respective emergency service organizations. The Communications and Warning Officer (Deputy Emergency Management Director or designee) is responsible for coordinating EOC communications and maintaining this Annex of the LEOP. Warning could be received through the NAWAS Warning Point or NOAA Weather Alert radio. Grand Island Council Session - 11/24/2015 Page 118 / 191 HALL COUNTY LEOP BASIC EMERGENCY PLAN 9 2015 3.Damage Assessment (Annex C) ESF20 The Emergency Management Director (or designee) will serve as Damage Assessment Coordinator and will be responsible for ensuring that personnel and procedures are available to provide preliminary damage estimates and descriptions of the damage, including estimated costs, resulting from the disaster. This responsibility includes provisions for completing the process of requesting a local disaster proclamation through emergency management channels. The Damage Assessment Coordinator is a member of the EOC Staff. Debris management planning guidelines, staffing and responsibilities are provided in Annex C. Red Cross and the USDA, FSA may conduct damage assessments targeted to their mission and may be able to share such information with the EOC. 4.Emergency Public Information (Annex D) ESF15 The Public Information Officer (PIO) is responsible for keeping the public advised as to the emergency. The PIO has an important role of coordinating with the media in advising the public of proper actions to take. The establishment of rumor control procedures and Disaster Recovery Centers are also important functions as is the on-going requirement for emergency preparedness education efforts. All public information activity will be coordinated through the Emergency Operating Center where the Public Information Officer will function as a member of the EOC Staff. 5.Evacuation (Annex E) ESF1 The goal of this function is to relocate people to safe areas when emergencies or threats necessitate such action. The decision to evacuate is normally made by the Executive Group on the advice of the Emergency Management Director but due to the severity of the situation it may be made by the Incident Commander (fire or law enforcement). The Hall County Emergency Management Director, along with any other city and village Emergency Management Directors, is responsible for establishing clear and detailed procedures for carrying out evacuations. Evacuation and sheltering plans will include consideration for individuals with access and functional needs, service or companion animals and household animals. 6.Fire Services (Annex F) ESF4 & ESF10 All Fire District Chiefs are responsible for fire control and rescue activities in their respective fire districts. The Fire Chief of the affected jurisdiction serves as Fire Services Coordinator and as a member of the EOC staff. If more than one jurisdiction is affected, the Hall County Mutual Aid Association may provide a Fire Services Representative to Grand Island Council Session - 11/24/2015 Page 119 / 191 HALL COUNTY LEOP BASIC EMERGENCY PLAN 10 2015 the EOC. General responsibilities are to limit loss of life and property from fires and other damage, provide leadership and training in fire prevention and suppression, respond to HazMat incidents, lead search and rescue, assist in mobile medical aid and ambulance transport, and provide light rescue of trapped or injured persons. 7.Health and Medical (Annex G) ESF8 Emergency medical responsibilities and coordinating rescue operations include providing emergency medical care and treatment for the ill and injured, coordinating evacuation of health care patients, and managing medical resources, both personnel and equipment/supplies. This may be assigned to a Medical Coordinator. Public health responsibility has been assigned to a Public Health Coordinator. These responsibilities include the safeguarding of public health, minimizing the incidence of communicable disease, coordinating mental health care/crisis counseling, establishing environmental controls, and coordinating burial. 8.Law Enforcement (Annex H) ESF13 The Hall County Sheriff, the Grand Island Police Department, and the Nebraska State Patrol are responsible for law enforcement, traffic control and security functions within their respective jurisdictions. Their responsibilities include maintaining law and order through traffic and crowd control, preventing crimes against people and property, securing the scene of a HazMat incident, coordinating evacuation, managing search operations, and providing security. 9.Mass Care (Annex I) ESF6 The jurisdiction is responsible for mass care until the Red Cross can assist the jurisdiction’s efforts. The American Red Cross has the responsibility for coordinating short-term mass care of citizens in case of an evacuation or disaster. Responsibilities include providing temporary lodging, food, clothing, and other essentials to large numbers of evacuees displaced due to disasters or crisis. 10.Protective Shelter (Annex J) This function involves providing protective shelter from the direct effects of those hazards where exposure could cause injury or death and when evacuation is not a viable option. Examples range from tornadoes, hazardous materials spills, radioactive fallout from a nuclear attack to temperature extremes. The Emergency Management Director, with the assistance of City and Village Directors, will serve as Shelter Coordinator and be responsible for identifying appropriate shelters, establishing protective shelter procedures and coordinating shelter operations. Grand Island Council Session - 11/24/2015 Page 120 / 191 HALL COUNTY LEOP BASIC EMERGENCY PLAN 11 2015 11.Public Works/Utilities (Annex K) ESF3 & ESF12 The Public Works/Utilities functional area involves providing a flexible emergency response capability in the area of engineering, construction, and the repair and restoration of public facilities and services. Additional responsibilities include developing and directing debris clearance operations, post-disaster safety inspections, heavy rescue, and for providing traffic control equipment in support of an evacuation. Responsibility for the Public Works/Utilities area has been assigned to those respective County and City Departments. 12.Resource Management (Annex L) ESF5 The coordination and effective procurement, storage, distribution and utilization of personnel, equipment, supplies, facilities, and services during disaster response and recovery are important functions. Responsibility for this has been assigned to the Emergency Management Director and the USDA County Emergency Board (CEB). Volunteer labor and donations of money and material must be coordinated, documented and integrated into the response and recovery efforts. G.The Memoranda of Understanding (MOU) agreement that NEMA has with the MOU cities based on State Statute 81-829.52 allows the Adjutant General, upon orders of the Governor, to establish, “such number of state emergency response teams as may be necessary”. The Statute allows for payment to the jurisdictions, workman’s compensation and liability coverage for members of an established team. 1.Each of the MOU fire departments signed an agreement to act as a team in the event they are needed, in return for grant money to purchase equipment, to train and exercise disaster plans. 2.Each department received a letter signed by the Adjutant General naming a team leader, who is responsible to keep records for any of their staff who are called under the statute. 3.State emergency response teams are under the direction of the Adjutant General, and assigned duties through the State Emergency Operations Center (NEMA). VI.CONCEPT of OPERATIONS A.General It is the responsibility of the elected county officials and officials of each local government to protect life and property from the effects of hazardous events. Grand Island Council Session - 11/24/2015 Page 121 / 191 HALL COUNTY LEOP BASIC EMERGENCY PLAN 12 2015 This Plan is based on the concept that emergency functions for various agencies/organizations involved in emergency management will generally parallel their normal functions. To the extent possible, the same personnel and material resources will be employed in both cases. Day-to-day functions that do not contribute directly to the emergency operation may be suspended for the duration of any emergency. Those departments, personnel efforts will be redirected to accomplish the emergency tasks assigned. In keeping with the National Incident Management System (NIMS) and the concepts embodied in the Integrated Emergency Management System (IEMS), this Plan is concerned with all types of emergency situations. B.Continuity of Government 1.Succession of Command (Ref: RRS 84-1101 to 84-1117 - Nebraska Emergency Succession Act): a.The lines of succession for executive heads of government and Emergency Management officials in Hall County are defined in Annex A, Direction and Control. b.The line of succession of each department head is according to the operating procedures established by each department or as defined in the appropriate Annex to this Plan. c.In a civil defense emergency due to threat or occurrence of a nuclear attack, succession to elected and appointed city or county officials will be as provided in the Nebraska General Emergency Succession Act (RRS 84-1101 to 84-1117) by invoking the Act and appointing alternates. 2.Preservation of Records The preservation of important records and taking measures to ensure continued operation and reconstitution of local government during and after catastrophic disasters or national security emergencies is the responsibility of the executives of each jurisdiction. Normally, the development and maintenance of procedures for ensuring continuity of government will be carried out for the County by the County Clerk, for Grand Island by the City Administrator, and for other local jurisdictions by the respective city and village clerks. A system to maintain the most recent revisions, additions, to safeguard essential records, and to recover them should the primary storage be damaged should be in place. Records to be preserved will include as a minimum: a.Records protecting the rights and interests of the jurisdiction and its citizens (vital statistics, plats, deeds, mortgage, land and tax, papers of incorporation, school records etc.). Grand Island Council Session - 11/24/2015 Page 122 / 191 HALL COUNTY LEOP BASIC EMERGENCY PLAN 13 2015 b.Records required by health, fire, law enforcement and public works to conduct emergency operations (utility maps, emergency plans and procedures, personnel lists, construction records, blueprints, etc.) and help assess damage to public infrastructure. c.Records required to re-establish normal government functions and to protect the rights and interests of government (constitutions, charters, statutes, ordinances, court records, financial records, historical records, etc.). 3.Alternate Operating Locations Those government departments having emergency response functions have, where necessary, identified alternate operating locations. Refer to Annex A for specific information. 4.Protection of Government Resources Procedures and guidelines are established in this Plan and separately, to provide for the physical safety of government personnel, records, and equipment. a.Personnel: All government buildings should have tornado protection, bomb and hostage threat, fire escape and evacuation plans which designate appropriate response actions, assembly areas, protective shelter locations including means of exiting, accountability systems and accommodations and provisions for handicapped persons. b.Records: Essential county government records are stored in County Administration Building. City of Grand Island records have been microfilmed or electronically duplicated and are stored in their respective clerk offices. c.Equipment: No specific high probability hazard has been identified that could cause damage to equipment. Tornadoes could strike anywhere precluding specific equipment protection procedures. The communications capability of various emergency response departments have been duplicated in the EOC providing a backup capability. C.Direction and Control Relationships 1.During disaster operations, the Executive Group of the affected jurisdiction will establish coordination, leadership, and managerial decisions for the community emergency response. The Chair of the Hall County Board and the Mayor of Grand Island will operate from the City/County EOC providing overall leadership and coordination of the many emergency functions in support of the Incident Commander. The Grand Island Council Session - 11/24/2015 Page 123 / 191 HALL COUNTY LEOP BASIC EMERGENCY PLAN 14 2015 chief executives of other communities will function from their local Emergency Operating Centers. 2.The Executive Group, including the Incident Commander and the Emergency Manager must maintain situational awareness of changes in the incident due to response or recovery activities. This requires continuous monitoring of all relevant sources of information, such as on- site visits, Incident Status Reports, communications from the Incident Commander, discussions with victims and reports from volunteers and their coordinators. The new data may indicate or identify new hazards or threats as a consequence of response actions or changes in the event. 3.Each office, agency or organization assigned primary or supporting responsibilities under this emergency plan must be prepared to assign a representative to the EOC staff. The EOC, working with field operations, thus becomes the central point for coordination of all disaster operations. The County Emergency Management Director is responsible for maintaining and managing the EOC as outlined in Annex A. 4.Primary communications will be through normal systems. Supporting emergency communications facilities will be coordinated from the EOC or the Grand Island Emergency Communications Center. Communications available to the Executive Group and the EOC Staff are outlined in Annex B. D.Phases of Emergency Management There are four phases of emergency management. The first of these, mitigation, is a continuing effort throughout the management process. The other three phases are action periods where emergency operations defined under this Plan are carried out. Each of the functional Annexes to this Plan defines specific actions essential to each of the three operational phases. These Annexes should be thoroughly reviewed and understood by all agencies, organizations, and emergency personnel prior to implementation of the Plan. The four emergency management phases are: 1.Mitigation Mitigation activities are those that eliminate or reduce the probability of a disaster occurrence. Also included are long-term activities designed to minimize the adverse effects of unavoidable hazards. These activities are ongoing throughout the emergency management process and can involve legislative and/or physical actions. Examples are flood plain management, construction of dikes or dams, development of building codes and ordinances requiring protective measures such as mobile home tie-downs. Most mitigation tasks or responsibilities are not considered appropriate for an Emergency Operations Plan and therefore Grand Island Council Session - 11/24/2015 Page 124 / 191 HALL COUNTY LEOP BASIC EMERGENCY PLAN 15 2015 are addressed only briefly in this Plan. Some mitigation activities will be addressed, if appropriate, in the various Annexes. 2.Preparedness Phase This includes normal day-to-day readiness activities such as planning, training, and developing and testing emergency response capabilities. It would include increased readiness activities under an attack threat. Tornado, winter storm, and flood watch actions carried out when conditions are present for hazardous events to occur are also considered part of the preparedness phase. Limited staffing of the EOC may be required. 3.Response Phase Response is the actual provision of emergency services during a crisis. These activities help to reduce casualties and damage and to speed recovery. Response activities include activation of the EOC, direction and control, warning, evacuation, rescue, and other similar operations. Severe weather warnings (tornado, flash flood, winter storm, etc.) would be included in the response phase. Damage assessment actions would be initiated. 4.Recovery Phase Recovery is both a short-term and a long-term process. Short-term operations provide vital services to the community and provide for basic needs of the public. Damage assessment actions and emergency response services (medical, search and rescue, public utility restoration, sanitation, etc.) would continue. Long-term recovery focuses on restoring the community to its normal or to an improved state of affairs. Examples of long-term recovery actions are provision of temporary housing and food, restoration of non-vital government services, and reconstruction of damaged areas. E.Demobilization Demobilization is the orderly, safe and efficient return of an incident resource to its original location and status. It can begin at any point of an incident, but should begin as soon as possible to facilitate the accountability and replacement of resources. The demobilization plan includes provisions for returning resources to their original location and state of readiness and notification of return to service status; the tracking of resources and possible reimbursement for their use; documentation of responder and volunteer safety, and accountability for compliance with mutual aid provisions, plans, documentation of damage costs, direct costs, volunteer contributions and mitigation plans. Grand Island Council Session - 11/24/2015 Page 125 / 191 HALL COUNTY LEOP BASIC EMERGENCY PLAN 16 2015 F.Notification Initial notification of an emergency or disaster event occurring within the County would normally come from a citizen’s report to law enforcement or fire services in the affected area. A hazardous materials incident notification will come from a facility with Title III reporting requirements, or from the carrier, in the event of a transportation incident. Notification of events occurring outside of the County could come from several sources: 1.National Weather Service (NWS) Weather phenomena threatening the County would normally be received from the Hastings, Nebraska, National Weather Service Station via the NAWAS distribution system followed by Weather Alert Radio. 2.Nebraska State Patrol (NSP) Notification of hazardous events occurring near or in the County could come from the Nebraska State Patrol via direct radio communications or telephone. See Annex B for communications details. 3.Nebraska Emergency Management Agency (NEMA) Back-up notification of all severe events and long-range forecasts of potential disaster situations, such as flood stage predictions could come from the Nebraska Emergency Management Agency in Lincoln. Telephone or e-mail are the normal means; although the NAWAS could also be used. 4.Adjacent Counties Notification of emergency or disaster events occurring in nearby or adjacent counties would normally be relayed by the affected county using direct radio communications. G.Alerting of Key People In accordance with local procedures, the communicator/dispatcher on duty will notify the appropriate city/village and county officials when there is a notification of a possible or actual emergency or disaster event. If the EOC is activated, officials will, as required by the situation, assemble at the EOC and be prepared to evaluate information, effect coordination, and make emergency action decisions. H.Plan Implementation The Chief Elected Official of the affected jurisdiction, on the advice of emergency response personnel, will decide to implement all or part of this Grand Island Council Session - 11/24/2015 Page 126 / 191 HALL COUNTY LEOP BASIC EMERGENCY PLAN 17 2015 plan. A Presidential Declaration of a Civil Defense Emergency shall mean automatic implementation of this Plan. On implementation, local executives will assume such emergency powers as are authorized by local ordinances or contained in the Nebraska Emergency Management Statutes and delegated by the Governor. The Chair of the County Board of Supervisors and/or the Mayors/Chairs of the Village Boards of the affected communities will be responsible for the implementation, management and direction of this Plan. The Chief Elected Official will support the Incident Commander in the execution of tactical operations as prioritized by the Executive Board: 1.All county and city/village officials will immediately activate their portions of the Plan and discontinue all non-essential actions. If a portion of the Plan cannot be activated, the appropriate Chief Executive will be immediately notified so alternate arrangements can be made. 2.The County Emergency Management Director will coordinate disaster operations support for emergency response services and make contact with the Nebraska Emergency Management Agency and other appropriate state and local organizations. 3.Depending on the situation, disaster declarations in accordance with RRS 81-829.50 will be made by the chief executives of Hall County and the affected communities. The effect of a local disaster declaration shall activate the response and recovery aspects of this Plan, any other interjurisdictional disaster plans and to authorize the furnishing of aid and assistance from these plans. A local disaster declaration is a prerequisite for obtaining a state disaster proclamation from the Governor authorizing state assistance and response support. I.National Incident Management System (NIMS) and the Incident Command System (ICS). 1.The NIMS is an emergency or disaster event management, direction and control system that is standardized for use across the nation. April, 2004, the Governor of Nebraska signed a declaration stating that the NIMS and the Incident Command System will be used by responders and officials during an emergency or disaster response. This management system clarifies decision and strategy making roles, functional operations roles and uses a common language. This incident management system can be used by a single responder for a short duration event to multi-state and governments response to a catastrophic, multi-state event. The Incident Command System allows the responder(s) to have: a.a single set of objectives for a given time period, b.tactical plans developed using a collective, strategic approach, Grand Island Council Session - 11/24/2015 Page 127 / 191 HALL COUNTY LEOP BASIC EMERGENCY PLAN 18 2015 c.improved information flow and coordination between responders and decision makers, d.a common understanding of joint priorities and restrictions, e.assurance that no agency’s legal authority is compromised or neglected, and f.use of resources and the combined efforts of all agencies under a single plan. 2.There are five functions or activities common to all responses, whether handled by one or hundreds of responders: a.Command: Based on the complexity, severity, expected duration and other factors of the event, objectives are determined, priorities are established, guidance on legal and liability implications of response activation are provided, public information is released. b.Planning: An Incident Action Plan is developed to accomplish the objectives, incoming information is evaluated, the status of assigned resources, personnel, hardware, equipment, money is tracked. c.Logistics: Resources and all other support to the responders, such as equipment, food, temporary shelter, medical care, etc. are provided to operation tasks. d.Finances: Costs are monitored, cost analysis and financial guidance is provided, accounting, procurement of personnel, equipment, material, payroll, insurance, etc. is completed. e.Operations: The tactical or organizational plans are developed, and the incident action plan is efficiently and effectively carried out using the resources provided. 3.NIMS training that details the above, is available from many sources, many of which are referenced on the NEMA website: www.nema.ne.gov. 4. Hall County public safety agencies have received NIMS and ICS training sufficient to establish an All-Hazards Incident Management to meet the needs of incidents inside the County. This All-Hazards IMT will train, exercise regularly, and work collaboratively on planned events in preparation for an actual incident. J.Mutual Aid When existing local resources are exceeded, mutual aid will be requested from neighboring communities having mutual aid agreements. On request, Grand Island Council Session - 11/24/2015 Page 128 / 191 HALL COUNTY LEOP BASIC EMERGENCY PLAN 19 2015 Hall County resources may be sent to assist other jurisdictions under existing mutual aid agreements. K.Requests for State Support State support may be requested under disaster conditions. 1.If it appears that required disaster response actions are, or will be, beyond the capability of the local government and available mutual aid, the chief executive will prepare a local disaster declaration and request assistance from the State; see Annex A, Attachment 4. This request shall be made through the County Emergency Management Director to the Nebraska Emergency Management Agency and will contain the following information: a.Type of disaster, b.Extent of damage or loss (include fiscal estimate), c.Actions taken by local government, including funds expended, and d.Type and extent of assistance required. 2.The Nebraska Emergency Management Agency will review the request, evaluate the overall disaster situation, and recommend action to the Governor. If the Governor finds the disaster so severe that response is beyond local resources, he/she will proclaim a disaster in accordance with RRS 81-829.40 and state assets will be employed to support local efforts. State support will be coordinated through the State EOC. This does not preclude direct requests for early assistance to first responder state agencies. 3.Under disaster conditions, support by state military forces may be requested through the Nebraska Emergency Management Agency. The Hall County Emergency Manager will coordinate such requests. National Guard or military assistance will complement and not be a substitute for local participation in emergency operations. The National Guard will remain at all times under military command but will support and assist local government. Requests will include the county’s objectives, priorities, and other information necessary for the National Guard to determine how best to assist the county. L.Protection of the Public The primary responsibility of government is to ensure that all reasonable measures are taken to protect citizens in the event of a potential or actual disaster. This Plan outlines these actions necessary in Hall County. In Grand Island Council Session - 11/24/2015 Page 129 / 191 HALL COUNTY LEOP BASIC EMERGENCY PLAN 20 2015 addition to normal emergency services, there are four major areas for government action. 1.Warning and Emergency Public Information: Public warnings are issued through a combination of methods. These methods include sirens (outdoor warning), emergency vehicles, radio, television, and local cable television. Advising the public of proper actions to take utilizes the media and is dependent on their full cooperation. Details of warning and information dissemination capabilities and procedures, including the Emergency Alert System (EAS), are in Annex B, Communications and Warning and in Annex D, Emergency Public Information. 2.Protective Shelter: Providing shelter from the direct effects of hazards in the County focuses on three major hazards, tornadoes, extreme temperatures and hazardous materials. a.Tornado Shelters: The tornado shelter policy advises citizens at home to protect themselves in the strongest part of their living facility. Most public facilities have been surveyed to identify the best protective locations. All schools, health care facilities, and major industries have tornado plans. See Annex J. b.Severe Temperature Shelters: Extremes in temperatures can be hazardous to medically fragile people. The local jurisdiction may provide for the safety and welfare of these individuals by opening warming or cooling shelter. c.Indoor Protection: For some hazardous materials incidents it is safer to keep citizens inside with doors and windows closed rather than evacuate. Frequently a chemical plume will quickly move past homes. Because air circulation systems can easily transport airborne toxic substances, instructions will be given to shut off all circulation systems for private homes and institutional facilities. 3.Evacuation: When time permits or when staying in the vicinity of a hazard effect poses a threat to the life and safety of the citizens affected, an evacuation may be ordered. Approximately six (6) percent of the population resides in the 100-year flood plain boundary. Toxic clouds resulting from a fire or hazardous material spill could affect any area within the county. Evacuation decisions will be made by the Incident Commander or, if time permits, the Chief Elected Official, based on the recommendation of the Emergency Management Director. Evacuation procedures are outlined in Annex E, and in Annex H. Reception and care of evacuees are detailed in Annex I. Grand Island Council Session - 11/24/2015 Page 130 / 191 HALL COUNTY LEOP BASIC EMERGENCY PLAN 21 2015 M.Recovery Actions Once the emergency or disaster is under control, search and rescue operations completed, and the immediate needs of the affected citizens have been met, the Executive Group will initiate all recovery actions necessary to return the affected area to normal. If disaster assistance is provided, the chief executive will coordinate with the State and/or Federal coordinating officers. Recovery responsibilities of each agency and organization are defined in the various Annexes. Primary recovery efforts will focus on the following areas: 1.Debris Removal (Annexes C and K) Plans and procedures for debris removal are in Annexes C and K. Debris removal will be coordinated in the county by the County Public Works and in the cities and villages by the municipal Public Works or Maintenance. Snow and ice emergencies will be declared by the chief executive and enforced by the County Sheriff and local law enforcement. Hall County has a FEMA-approved Debris Management Plan under a separate document. 2.Habitability Inspections (Annex K) After tornado strikes, high winds, floods or any other disaster that could cause structural damage, the appropriate local government will ensure that all affected structures, public and private, are safety inspected. Building Department personnel will perform these inspections. Assistance may be requested from the State Fire Marshal's office or the Disaster Assistance Task Force of Nebraska (DATNE) team(s). 3.Repair and Restoration of Essential Utilities (Annex K) The recovery of utilities to normal service will be coordinated in the county by the associated utilities directors in cooperation with the various public and private utility companies. 4.Repair and Restoration of Public Facilities (Annex K) Repair and reconstruction of public facilities, including bridges and culverts, are the responsibility of local government and will generally be funded from locally available contingency funds. If the Governor proclaims a state disaster, some costs may be reimbursable under the Governor's Emergency Fund on a matching basis. If a Presidential Disaster Declaration is obtained, matching federal assistance may be available. Because of this, all public recovery actions will comply with pertinent state and federal laws and regulations. 5.Decontamination of HazMat Spill Site (Annex F) Grand Island Council Session - 11/24/2015 Page 131 / 191 HALL COUNTY LEOP BASIC EMERGENCY PLAN 22 2015 It is the spiller’s legal and financial responsibility to clean up and minimize the risk to the public and workers’ health. The Department of Environmental Quality is responsible for decisions regarding Hazardous Waste disposal. Federal law regulates on-site disposal, transportation, and off-site disposal. 6.Assistance to Individuals and Businesses (Annex G) While their recovery from a disaster is primarily the responsibility of the affected citizens and businesses, every effort will be made to assist them, particularly those whose needs cannot be met through insurance or their own resources. The American Red Cross and the Nebraska Department of Health and Human Services will coordinate such relief efforts. Emphasis will be placed on assisting and supporting the aged, handicapped and infirm. N.Mitigation 1.The County Board and the various City Councils and Village Boards should be aware of their responsibilities for maintaining an on-going program to eliminate hazards or minimize their effects. 2.Hall County and its communities in flood hazard areas have complied with all requirements and are participants in the Regular Federal Flood Plain Management Program. These jurisdictions qualify for Federal Flood Insurance and other forms of flood related disaster assistance. The remaining jurisdictions are not considered to be in a flood hazard area. 3.To ensure continuity of mitigation efforts, Hall County executives will hold post-disaster discussions (After Action Reports) to determine what mitigation actions would be appropriate. VII.ADMINISTRATION and LOGISTICS A.Procedures Some administrative procedures may be suspended, relaxed, or made optional under threat of disaster. Such action should be carefully considered, and the consequences should be projected realistically. Procedures to achieve this goal are detailed in this Plan, and any necessary departures from business-as-usual methods are noted. B.Documentation Grand Island Council Session - 11/24/2015 Page 132 / 191 HALL COUNTY LEOP BASIC EMERGENCY PLAN 23 2015 All disaster related expenditures will be documented using generally accepted accounting procedures. The documentation will be used following a Governor's Proclamation or Presidential Disaster Declaration to qualify for reimbursement of eligible expenditures and to ensure compliance with applicable regulations. C.Resources Following initial lifesaving activities, the Chair of the County Board of Supervisors/Commissioners and the Chief Executives of the cities and villages will ensure that all necessary supplies and resources are procured for the various operating departments. After a Disaster Declaration has been issued, the Chief Executive may, without prior approval of the governing body, rent, lease, procure or contract for such resources or services as are essential for maintaining the safety and well being of the population and effecting the immediate restoration of vital services. Refer to Annex L for resource management procedures. VIII.TRAINING and EXERCISING A.Training 1.Specialized training requirements are defined in the functional Annexes. Each department, agency or organization with responsibilities under this Plan is responsible for ensuring that its personnel are adequately trained and capable of carrying out their required tasks. 2.The County Emergency Management Director will assess training needs, ensure that formal emergency management training programs are made available to city and county executives and personnel, and, in general, coordinate the overall training program which includes interagency, interjurisdictional and regional programs. 3.Elected and appointed officials should participate in the training and exercise program to further develop and maintain the necessary policies and procedures for their jurisdictions and the roles and responsibilities of their staffs, emergency managers, responders, support agencies and the public as a whole. 4.The Emergency Manager will involve, to the extent possible, the private business sector and relief organizations in the planning, training and exercise program. 5.The training program will be consistent with the Homeland Security Exercise Plan requirements. All training supported by the Homeland Security grant process must be DHS (Department of Homeland Security) approved. Grand Island Council Session - 11/24/2015 Page 133 / 191 HALL COUNTY LEOP BASIC EMERGENCY PLAN 24 2015 B.Exercises An ongoing program of exercises and drills of the elements of this Plan is essential to the maintenance of the County’s emergency response capability and for ensuring the adequacy of this County Plan. It is the County Emergency Management Director’s responsibility for training an Exercise Design Team which will coordinate the overall exercise program. An exercise of the “Direction and Control” aspects of this Plan should be conducted annually. All exercises and drills will be evaluated and any follow- up activities conducted in accordance with the Homeland Security Exercise and Evaluation Program (HSEEP). IX.PLAN DEVELOPMENT and MAINTENANCE A.Responsibility This Plan is the principal source of documentation of the County's emergency management activities. Almost every agency of government has responsibility for developing and maintaining some part of this Plan. Overall, the County Emergency Management Director will coordinate this process. The planning process is dynamic and always changing and as situations change, new hazards are identified, or capabilities improve, the Plan should also change. The Chief Executives will approve all major changes involving emergency management. The County Emergency Management Director may approve routine changes such as corrections, clarifications, staffing rosters, maps, annotations, and reporting requirements. 1.It is the responsibility of the local Emergency Management Agency to conduct an After Action Review (AAR) for each EOC activation due to an incident or exercise. This AAR should include input from all agencies, including local governments and affected private sector organizations, in the event/exercise response and initial recovery efforts. The purpose of each AAR is to identify policies, procedures, strengths and capability gaps, and the communications and coordination between and among the involved agencies/organizations. Recommended and implemented changes of EMA policy/procedures, agencies’ or officials’ roles and responsibilities should be documented in an update to this Plan. DHS grant sponsored exercises must meet all Homeland Security Exercise and Evaluation Program reporting requirements and timelines. Likewise, all exercises using DHS planning funds must be recorded on the state’s five-year planning calendar. Correcting or addressing the identified needs for additional training, changes in tactical procedures (revised SOPs), lack of specialized teams or resources is the responsibility of the individual organizations/agencies. The EMA will be a local point of contact for obtaining information and/or Grand Island Council Session - 11/24/2015 Page 134 / 191 HALL COUNTY LEOP BASIC EMERGENCY PLAN 25 2015 coordination of such training, policy development, for information about obtaining additional resources (available grants or other funding sources) or assistance in developing improved incident management strategies. 2.Each agency, department or organization with responsibilities under this Plan will develop and maintain written procedures for carrying out their assigned tasks. Those local, jurisdictional standard operating procedures (SOPs) will be considered as supplements to this Plan. B.Review This Plan and all Annexes and procedures will be updated as the need for a change becomes apparent. Additionally, all portions of the Plan, including operating procedures will be thoroughly reviewed annually and appropriate changes made. Currently, every five (5) years from the date of acceptance of this plan by the County, the LEOP will be revised to reflect major changes as directed by the state or federal governments as required to maintain compliance. The County Emergency Management Director will ensure that this review process is carried out on a timely basis. C.Recertification Provisions will be made for periodic recertification of this Plan by the governing bodies of Hall County and the cities and villages of Grand Island, Wood River, Alda, Cairo, and Doniphan. This would normally occur after any significant change in elected officials. The Emergency Management Director will ensure that this is accomplished. D.Distribution The County Emergency Management Director will ensure that this Plan and all formal changes are distributed on the local level in accordance with the Plan Distribution List. The Nebraska Emergency Management Agency will be responsible for distribution to other counties, organizations, state agencies, and the federal government. Plans and changes will be distributed with a control copy number and a distribution log will be maintained by the County Emergency Management Agency and by the Nebraska Emergency Management Agency to ensure that all individuals, agencies, and organizations have received current copies of the Plan. X.REFERENCES A.Nebraska State Emergency Operations Plan (SEOP), dated 2 February, 2009, Change 3 – February 2012; B.Nebraska State Emergency Alert System Operational Plan, July 2012, as revised; Grand Island Council Session - 11/24/2015 Page 135 / 191 HALL COUNTY LEOP BASIC EMERGENCY PLAN 26 2015 C.2012 North American Emergency Response Guidebook; D.Hazardous Materials Emergency Planning Guide, NRT-1, March 1987, updated 2001; E.Comprehensive Preparedness Guide (CPG) 101 Version 2.0, Nov 2010. F.Emergency Warning and Information Plan for Kingsley Dam, dated December 2008. LIST of ATTACHMENTS Attachments#Item Page 1 Functional Responsibility Charts 29 Grand Island Council Session - 11/24/2015 Page 136 / 191 HALL COUNTY LEOP BASIC EMERGENCY PLAN 27 2015 THIS PAGE INTENTIONALLY LEFT BLANK Grand Island Council Session - 11/24/2015 Page 137 / 191 HALL COUNTY LEOP ANNEX A TAB A GRAND ISLAND A-25 2015 CITY OF GRAND ISLAND OPERATIONS PLAN FOR DISASTER RESPONSE AND RECOVERY 2015 Grand Island Council Session - 11/24/2015 Page 138 / 191 HALL COUNTY LEOP ANNEX A TAB A GRAND ISLAND A-26 2015 CITY OF GRAND ISLAND EMERGENCY OPERATIONS PLAN TABLE OF CONTENTS Subject Page I.Purpose 1 II.Planning Factors 1 III.Basic Disaster Operations 2 IV.Incident Command/Field Operations - First Responders 5 Police Department 6 Police Department Communications Center 8 Fire Department 8 Emergency Medical Services 9 Public Works/Utilities 10 Street Department 10 Electric Department/Power District 11 Water Division 12 Wastewater Division 13 Parks and Recreation Department 13 Landfill 14 V.Emergency Operations Center 14 Mayor/City Council 14 City Administrator 15 Emergency Management Director 17 City Attorney 19 Building Inspector 20 City Clerk/Treasurer 21 Purchasing Officer 22 Grand Island Council Session - 11/24/2015 Page 139 / 191 HALL COUNTY LEOP ANNEX A TAB A GRAND ISLAND A-27 2015 CITY of Grand Island EMERGENCY OPERATIONS PLAN I.PURPOSE A.The responsibility for the welfare of the residents during a disaster rests with the Mayor and the City Council. The Mayor will be responsible for the coordination and management of both the prevention preparations and the disaster operations and recovery. The elected officers of the jurisdiction shall be responsible for ensuring that emergency management services are provided to their citizens and for coordinating emergency operations in their respective jurisdictions, as well as making executive decisions necessary to provide an effective response and recovery to the disaster. (Nebraska Emergency Management Act, 1996, section 81-829.46). B.The Emergency Preparedness Mission for the city of Grand Island is to ensure the coordination of city departments and personnel to effectively respond to and recover from a natural or manmade disaster so that the maximum number of people and the greatest amount of property in jeopardy from a disaster can be saved and order restored as soon as possible. C.This plan identifies the primary disaster responsibilities of city departments and personnel employed by the city. This plan is intended to supplement the Hall County Local Emergency Operations Plan (LEOP); functions found in this plan are also discussed in the LEOP. D.It is in the best interest of the city of Grand Island that the named key officials meet at least once a year and after each disaster to review the Plan with the County Emergency Manager to determine that the Plan is current and reflects the roles and responsibilities as defined by statues, resolutions and field operations. II.PLANNING FACTORS A.All-Hazards Approach 1.This Plan uses an "all-hazards" approach that provides general direction for responding to any type of disaster across a full spectrum of hazards. B.Vulnerable Populations 1.There are populations at risk in Grand Island. These will require special considerations in warning, evacuation, and other areas of disaster response. Grand Island Council Session - 11/24/2015 Page 140 / 191 HALL COUNTY LEOP ANNEX A TAB A GRAND ISLAND A-28 2015 2.The community uses the following to warn the various access and functional needs populations. Emergency Telephone Notification IPAWS Media Releases Social Media (Facebook & Twitter) Email Indoor Warning Devices Outdoor Warning Sirens C.Primary Responsibility For Disaster Response and Recovery 1.The responsibility for the welfare of the residents during a disaster rests with the Mayor and the City Council. The elected officers of the jurisdiction shall be responsible for ensuring that emergency management services are provided to their citizens and for coordinating emergency operations in their respective jurisdictions, as well as making executive decisions necessary to provide an effective response and recovery to the disaster. 2.In the absence of the Mayor, the established line of succession is: a.President of the City Council b.Senior member of the City Council c.An official as appointed/elected by the City Council (special election as necessary) III.BASIC DISASTER OPERATIONS A.Operations - Warning Phase 1.When alerted of a disaster situation, the Grand Island Emergency Center (GIEC) will begin notification of those on their emergency notification list. 2.The public may have already been warned by sirens or through the electronic media. If there are no automated warnings, GIEC will sound the sirens as authorized. B.Operations - Actual Disaster 1.The first priority after a disaster has struck is lifesaving activities and the subsequent preservation of property. First Responders will proceed to the scene of the disaster or staging area as soon as possible. Initial Grand Island Council Session - 11/24/2015 Page 141 / 191 HALL COUNTY LEOP ANNEX A TAB A GRAND ISLAND A-29 2015 requests for Field Operations assistance will be channeled through the GIEC. 2.After the initial response, the Emergency Operations Center (EOC) will likely be activated to provide a site for local officials and other designated personnel to implement direction and provide coordination and support of Field Operations. 3.Other agencies and groups not defined as First Responders may be asked to provide additional disaster services as the city begins the process of recovery. 4.All responders in the field and officials at the EOC must maintain contact with each other to effectively coordinate response/recovery from the demands of the emergency. 5.All responding departments, agencies and jurisdictions will follow the National Incident Management System (NIMS) protocols when conducting either individual or joint disaster response and recovery activities. This includes but is not limited to establishing unified or area incident command systems, the use of staging areas as needed, implementing multi-agency coordination systems and resource management including the identification and listing of all department, agency and jurisdiction disaster response resources (equipment, trained personnel, supplies, facilities) using the NIMS resource identification process. C.Operations - Departmental Responsibilities The City has defined responsibilities for providing assistance to individuals suffering injury and/or loss and for providing government emergency services after a disaster. Disaster operations can encompass three areas: 1.Field Operations (Tactical and Operational) a.First Responders will provide the initial tactical response to a disaster. b.These First Responders will use the National Incident Management System by establishing Incident Command. A member of one of the First Responder emergency units will provide the initial Incident Commander. This will be determined by the nature of the disaster. Incident Command may be transferred to another agency as disaster priorities change. c.Because of the scope of the disaster, First Responders may incur additional responsibilities as defined in Section IV of this plan. Grand Island Council Session - 11/24/2015 Page 142 / 191 HALL COUNTY LEOP ANNEX A TAB A GRAND ISLAND A-30 2015 d.When the EOC is activated, field operations will coordinate with the EOC; although the EOC will not dictate field actions, final authority for major decisions in response/recovery operations is the responsibility of the elected officials at the EOC. 2.Emergency Operations Center (EOC) (Strategic and Functional) The Emergency Operations Center will be activated to coordinate disaster response and recovery with the site Incident Commander. a.Staffing will be determined by the severity of the situation. b.The EOC is located at City Hall, 100 E. 1st Street, Grand Island, NE. This location provides communications capability, auxiliary power, and ample space with support equipment for disaster operations. 3.Additional Disaster Services (Support) Other agencies and groups may be asked for assistance after the initial response to the disaster. The Incident Command or the EOC Staff may request these services. D.Field Operations: Incident Command and the EOC 1.Both the field responders and the EOC staff must interface during disaster operations so response efforts are channeled for the quickest, most effective recovery for the city. The use of the NIMS will help standardize communications and enhance coordination between incidents, initial responders, mutual aid, CEO’s and supporting organizations. 2.Communications Capabilities: When the Incident Commander establishes a command post and the EOC is activated, each will maintain communications with each other. 3.EOC Briefings: The Incident Commander, first responders, City Departments and agencies working the disaster may be required to send a representative to report activities, accomplishments, needed support and supplies and the next operational priority in their area. From this report, the Incident Action Plan (IAP) is developed for the next specified operational period. 4.Security of the Disaster Area: a.Security may be needed at all the highway points leading into Grand Island. The Nebraska State Patrol can help with security. Grand Island Council Session - 11/24/2015 Page 143 / 191 HALL COUNTY LEOP ANNEX A TAB A GRAND ISLAND A-31 2015 b.Local resources will be used first for roadblocks and barricades; then other village/county/state roads departments may be asked to help. The Incident Commander or Law Enforcement will contact the Communications Center to request additional resources from these agencies. c.Identification cards for access to the disaster area will be issued in Grand Island and the County. ID cards are needed for local officials volunteers, the media, and residents when the disaster area has been secured. The Hall Emergency Management Director (or other authorized position) will distribute identification cards from the EOC or at the disaster access points. E.Operations - Administration 1.Under the direction of the Mayor/City Administrator, either the City Clerk/Treasurer/Purchasing Officer will purchase or rent needed supplies, materials, and equipment or hire temporary help for disaster operations. All agreements and contracts on a temporary basis will be recorded in the City Clerk's/Treasurer's Office. Contracting for permanent repairs and/or new construction of public facilities will follow established, routine procedures. All labor, equipment, and material expenditures, including donated supplies, equipment, professional and volunteer services for the disaster will be submitted to and documented by the City Clerk/Treasurer. IV.INCIDENT COMMAND / FIELD OPERATIONS - FIRST RESPONDERS A.Primary Field Operational Control for the Disaster 1.All City Departments will become familiar with an Incident Command System per HSPD-5, NIMS. This Incident Command System will be used to ensure one point of contact for field coordination. 2.The Incident Commander may select staging area(s) if needed. The Incident Commander will inform the EOC of the location(s) of the staging area(s). B.Responsibilities List for Field Operations 1.In preparing this plan, city officials have assigned responsibilities for disaster response and recovery. These responsibilities address an "all- hazards" approach; therefore, all activities listed for each department may not need to be applied to every disaster. However, the list is not all- inclusive; at the direction of either the Department Supervisor or the City Administrator (Mayor, if no City Administrator); city personnel may be requested to perform other disaster duties. Grand Island Council Session - 11/24/2015 Page 144 / 191 HALL COUNTY LEOP ANNEX A TAB A GRAND ISLAND A-32 2015 2.The task assignments for each City Department are written in general terms and purposely do not tell supervisors how to do their jobs. Each Department should develop guidelines (SOPs) for their specific operations in a disaster situation. C.Police Department - Police Chief (LEOP - Annex H) 1.Among the First Responders to the disaster scene. 2.Implements the appropriate National Incident Management System. 3.Assesses communications capability as a priority action. 4.Notifies off-duty Police Department personnel and, if required, other law enforcement agencies for assistance. About 145 persons could be available from the Grand Island Police Department, County Sheriff's Office, Nebraska State Patrol, Game and Parks Commission. 5.If needed, in conjunction with the Fire Department, warns residents and businesses by public address systems, knocking on doors, or other means. 6.Conducts any evacuation as required; including coordination with Emergency Management to select the best evacuation routes to the selected shelter. See Annex E for evacuation planning and operations guidelines. 7.Implements established procedures for roadblock locations to isolate Grand Island if entry control is necessary. 8.Warns the public to evacuate by public address system or door-to-door if time does not allow emergency information to be released through the Public Information Officer; the Fire Department may assist in contacting those affected. See Annexes B and D for communications capabilities and strategies. 9.Coordinates with the EOC and Incident Command for transportation of access and functional needs evacuees. 10.Coordinates with the EOC and Incident Command in selecting assembly points and exercises surveillance over the assembly points being used for loading buses used for evacuation. 11.Assesses and determines the immediate needs for cleared routes to the hospital and coordinates with the EOC and Incident Command. Grand Island Council Session - 11/24/2015 Page 145 / 191 HALL COUNTY LEOP ANNEX A TAB A GRAND ISLAND A-33 2015 12.Coordinates traffic control and crowd control in and around the disaster area. 13.Coordinates with the Street Department for barricades, signs, and flags at control points as established by the Police Department. This will also be coordinated with the EOC and Incident Command. 14.Conducts search and rescue operations with Fire Department personnel. 15.Assesses the need for other City Departments to respond, contacts the Superintendents of Departments and reports this to the EOC. 16.May request opening the EOC for assistance in coordinating disaster response. 17.Relocates to an alternate site, if the Law Enforcement Center is damaged. 18.May initially advise the EOC of area affected and gives general damage information. 19.Refers inquiries from the general public regarding the disaster or the whereabouts of an individual to the EOC. 20.Sends a representative to the briefings at the EOC; informs the EOC/City Administrator/Mayor/Incident Commander of any problems. 21.Secures the disaster area: a.To include critical public facilities and residences b.Checks volunteer ID cards c.Checks permanent ID cards of City personnel d.Controls EOC security from any interference with emergency operations 22.Prevents looting in disaster area. 23.Prevents re-entry into damaged or contaminated buildings. 24.Provides security at shelters, if needed. 25.Provides security for visiting dignitaries. 26.Notifies the EOC of possible flooding problems. Grand Island Council Session - 11/24/2015 Page 146 / 191 HALL COUNTY LEOP ANNEX A TAB A GRAND ISLAND A-34 2015 27.Picks up stray animals or implements other animal control measures using volunteers, veterinarians or animal control officers. See Annex H. 28.Provides volunteer inmate labor. 29.Deputizes additional personnel, as required. 30.Continues with police responsibilities and services in unaffected areas. 31.Designates and maintains the lines of succession in the absence of the Police Chief. D.Communications Center – Emergency Management (LEOP - Annex B) 1.Maintains a current call-down roster of phones and pagers for key city personnel and others such as the hospital, care centers, schools, and businesses. 2.Provides warning through sirens; if the endangered area is isolated, telephones residents and/or businesses and initiates other warnings systems for identified special populations. 3.Monitors and disseminates further watches and/or warnings or advisories. 4.After the initial request for first response, makes the necessary notifications to include notifying the City Administrator, Mayor, and Emergency Management Director. 5.Coordinates emergency radio traffic. 6.May request additional assistance through the EOC. E.Fire Department - Fire Chief (LEOP - Annex F) 1.Among the First Responders to disaster scene. 2.Assumes the operational control for fire suppression and explosions. 3.If properly trained, serve as a hazardous materials responder; provides measures to minimize dangers from hazardous materials. 4.Provides radiological monitoring at radiological accidents, including the necessary coordination with Nebraska Health and Human Services System Regulation and Licensure and the Nebraska Emergency Management Agency. 5.Implements the Incident Command System per NIMS. Grand Island Council Session - 11/24/2015 Page 147 / 191 HALL COUNTY LEOP ANNEX A TAB A GRAND ISLAND A-35 2015 6.May request opening the EOC for assistance in coordinating and supporting disaster response. 7.Coordinates with Law Enforcement in search and rescue operations. 8.Assists Law Enforcement in evacuation efforts. 9.Assists Law Enforcement in warning by public address system or door- to-door. 10.Assists Law Enforcement in crowd control/security of the disaster area. 11.Assesses need for other City Departments to respond and contacts the Department Superintendent(s); reports this to the EOC. 12.Implements mutual aid agreements with other jurisdictions, as needed. 13.Coordinates the staging area with the EOC and Incident Command. 14.Provides back-up equipment for water pumping. 15.Assists in safety inspections to assure the integrity of a structure before permitting re-occupancy. 16.Sends a representative to briefings at the EOC; informs the EOC/City Administrator/Mayor/Incident Commander of any problems. 17.Refers inquiries from the general public regarding the disaster or the whereabouts of an individual, to the EOC. 18.Continues fire suppression operations. 19.Establishes and maintains the lines of succession in the absence of the Fire Chief. F.Emergency Medical Services - Rescue Chief (LEOP - Annex G) 1.May be among the First Responders at the disaster scene. 2.Implements the Incident Command System per NIMS. 3.Conducts triage operations, if needed. 4.Operates emergency medical units to provide emergency treatment to injured personnel at the scene. Grand Island Council Session - 11/24/2015 Page 148 / 191 HALL COUNTY LEOP ANNEX A TAB A GRAND ISLAND A-36 2015 5.Transports injured to the hospital; checks with Police Department\EOC for open routes to hospital. 6.Implements mutual aid agreements with other jurisdictions as necessary, allowing hospital staff to stay at their facility to receive injured. 7.Sends a representative to briefings at the EOC and informs the EOC/City Administrator/Mayor/Incident Commander of any problems. 8.Continues emergency medical services for the remainder of the City. 9.Establishes and maintains the lines of succession. G.Public Works/Utilities (LEOP - Annex K) 1.The Public Works Department and the Utilities Department includes these Divisions: Street, City Electric, Water, Waste Water, Parks and Recreation. If a staging area for the Public Works or Utilities function is established, it will be coordinated with the EOC and Incident Command. 2.Streets Division- Superintendent The call to respond to the disaster will probably come from dispatch at the GIEC. The Superintendent will coordinate with the Mayor/City Administrator/Incident Commander on disaster work assignments. Tasks may include but are not limited to: a.Developing a response priority/plan to clear debris from the primary routes needed for First Responders; then clearing the arterials and collectors. b.Assessing and reporting street damage to the EOC; systematically clearing the streets as prioritized at the EOC briefings with input from the City Administrator/Mayor/Incident Commander, Police Department, and other affected City Departments. c.Closing streets, if requested by Law Enforcement/Incident Commander, by transporting and erecting barricades, signs, and flags at control points established by Law Enforcement. d.Posting traffic directional signs, as needed, particularly for evacuation. e.Clearing debris from public areas, but only from private property as is necessary for the rescue or safety of the occupants. f.Performing priority repairs to streets. Grand Island Council Session - 11/24/2015 Page 149 / 191 HALL COUNTY LEOP ANNEX A TAB A GRAND ISLAND A-37 2015 g.Clearing inlets and repairing storm sewers. h.Providing emergency repair and maintenance of vehicles and equipment during disaster operations. i.During flooding conditions, coordinating sandbagging operations for public buildings/entities. j.Assisting the City Administrator/Mayor in meeting requirements for the disposal of disaster debris. Responsibilities for landfill operations are listed under City Administrator. k.Establishing temporary debris collection or disposal sites, additional temporary tree burning areas, as needed and as approved by Dept. of Environmental Quality. l.If not being utilized, furnishing heavy equipment and personnel to other City Departments. m.Sending a representative to the briefings at the EOC; informing the EOC, City Administrator, Mayor and Incident Commander of accomplishments, needs and any problems. n.Maintaining records of all overtime, operational expenses, repair costs, in-stock supplies used; supplies, equipment and labor procured during the response and recovery. 3.Electric Utilities a.All department employees will report to their normal Street and/or Electric Shop for vehicles, mobile communications and assignments. If their work reporting stations are un-accessible, they will receive further information during the notification or recall process. b.The first qualified employee reporting may survey the sub-stations; survey overall damage to see if outside assistance will be required and will alert the Superintendent if mutual aid is needed. This will also be reported to the EOC. c.Electrical Supervisor/director will direct and coordinate activities that: i.De-energizes downed power lines. ii.Restores service as prioritized. iii.Coordinates with the City Administrator/Mayor and Incident Command and supplier in finding a temporary source of electricity should the city need it to restore utility service. Grand Island Council Session - 11/24/2015 Page 150 / 191 HALL COUNTY LEOP ANNEX A TAB A GRAND ISLAND A-38 2015 iv.Keeps the City Administrator/Mayor and Incident Command and supplier informed of the current situation and when service may be restored. v.Sends representative to briefings at the EOC; inform the EOC/City Administrator/Mayor/Incident Commander of any problems. vi.Safety inspects the electric systems on damaged public buildings; coordinates with the building inspector on these inspections. vii.Provides emergency lighting where needed for disaster operations. viii.Coordinates the use of emergency power generators with the EOC and Incident Command. ix.Furnishes available heavy equipment and personnel to other City Departments. 4.Water Utilities and Wastewater Division - Superintendents a.Water Utilities i.Can assess each house individually. ii.Maintain water pressure and uncontaminated water supply. iii.Where possible, ensures an adequate water supply to the fire hydrants in case of major fire. iv.Is prepared to isolate the water system where there is a possibility of contamination from a hazardous materials spill. v.Repairs the water tower and/or mains, as prioritized; isolates ruptured or damaged mains until repairs can be made. vi.Coordinates water testing with the State Health and Human Services System. vii.Provides potable emergency water supply. a.Locates suitable containers; fills with uncontaminated, potable water. Grand Island Council Session - 11/24/2015 Page 151 / 191 HALL COUNTY LEOP ANNEX A TAB A GRAND ISLAND A-39 2015 b.Distributes water to locations as coordinated by the EOC; is aware of prioritized facilities needing water such as the hospital or care facilities. viii.Safety inspects the water system. b.Wastewater Division i.Maintains the sanitary sewer operations. ii.Is prepared to isolate in-flow if the incident involves a hazardous materials spill into the waste system. iii.Safety inspects the wastewater system if damaged from the disaster. iv.Contracts for portable toilets and for their maintenance. c.Both Water and Wastewater Divisions i.If not being utilized, may be required to furnish equipment, such as vehicles, and personnel to other City Departments. ii.Sends one person to EOC briefings to represent both Divisions; informs the EOC/City Administrator/Mayor/Incident Commander of any problems. 5.Parks and Recreation Department - Director a.Surveys damage to parks. b.Reports to the City Administrator/Mayor for disaster work assignment. c.If not being utilized, furnishes equipment/personnel to other City Departments; will primarily assist Street Department. d.Will attend or be represented at EOC briefings; informs the EOC/City Administrator/Mayor of any problems in disaster clean-up/repair. Grand Island Council Session - 11/24/2015 Page 152 / 191 HALL COUNTY LEOP ANNEX A TAB A GRAND ISLAND A-40 2015 6.Transfer Station & Landfill Operation The City Administrator/Mayor will primarily be responsible for coordinating disposal of disaster debris and will work with the Street Department in accomplishing this function. The following may be some of the requirements for disaster operations: a.Meet the demand for greater disposal operations by: i.Requesting an extension of hours as needed for debris disposal. ii.Requesting signs or guides in the landfill area to organize disposal efforts. b.Obtain permission from DEQ for normally unauthorized items (to the extent possible) to go to the landfill; find alternatives for disposal of unauthorized items. c.Maintain a "salvage depot" for recovered, unclaimed damaged property which is removed from public or private property. d.In coordination with other affected City Departments, the EOC, and Incident Commander establishes temporary site(s) for debris disposal/storage, separation, storage, recycling. e.Will establish an additional temporary tree-burning area, if the one "permitted" burn site in Grand Island is not adequate. V.EMERGENCY OPERATIONS CENTER A.Mayor/City Council (LEOP - Annex A) Responsibilities of the Mayor and City Council during disaster operations may include, but are not limited to: 1.Making executive decisions; establish effective disaster response policy. 2.Exercising emergency powers; provide policy decisions. 3.Signing the Disaster Declaration. 4.Exercising the final authority on subjects such as: a.Curfews b.Price restrictions Grand Island Council Session - 11/24/2015 Page 153 / 191 HALL COUNTY LEOP ANNEX A TAB A GRAND ISLAND A-41 2015 c.Standards for contractors, craftsmen d.Temporary waivers for land use e.Other related legal responsibilities f.Evacuation decisions 5.Approving emergency legislation for the city. 6.Activating the EOC; notifying the Emergency Manager 7.Emergency Public Information (LEOP - Annex D) a.The Mayor will ensure that the public is given timely and accurate information through the Public Information Officer (PIO). b.The Mayor will designate a PIO at the time of the disaster if one is not appointed. c.The PIO will establish an Information Center to: i.Release emergency directions and information to radio, television and newspaper. ii.Work with outside media sources, providing timely, accurate information at scheduled media briefings or as the situation dictates. iii.Maintains liaison with the EOC and the Incident Commander to stay abreast of current information. iv.Serves as the source through which the media will gain access to public officials, if required. v.Provides current and accurate information to the general public making inquiries. B.City Administrator (The Mayor assumes the following duties if there is no City Administrator.) The City Administrator is the administrative head of the city government and works under the direction of the Mayor who has final authority for all City Departments. The City Administrator may be delegated responsibility by the Mayor and Council to coordinate with the Emergency Management Director in providing unified management of the direction and control functions for Grand Island Council Session - 11/24/2015 Page 154 / 191 HALL COUNTY LEOP ANNEX A TAB A GRAND ISLAND A-42 2015 disaster response and recovery and for support of the Incident Command. The City Administrator’s responsibilities may include, but are not limited to: 1.Coordinating with the Mayor/City Council members, the Emergency Management Director and the Incident Commander during disaster operations. 2.The City Administrator will be alerted of a disaster situation by the GIEC dispatcher or Emergency Management Director; normally, the City Administrator will, in turn, call the Mayor. 3.Activating the EOC. 4.Reporting to the EOC to monitor the disaster incident through situation reports and data coming into the EOC; visiting the various areas of the disaster, as necessary. 5.In conjunction with the Emergency Management Director, determining EOC staffing. 6.Providing over-all coordination of all City Departments and purchasing for handling the disaster effort. 7.In conjunction with needs of Field Operations and Emergency Management: a.Recruiting any city personnel not involved in disaster response who could assist in emergency duties. b.Forming a clerical pool and provide any other support personnel needed to staff the EOC - may include recording disaster events, maintaining status boards, word processing, answering inquiries, telephoning, etc. 8.Maintaining current inventory and resource list of emergency equipment and supplies. 9.Coordinating citywide resources that may be used in disaster response/recovery. 10.Coordinating with the City Attorney on any legal emergency matters. 11.Responding to official inquiries. 12.If a number of public buildings and/or streets have been affected by the disaster, assisting in prioritizing the return to service. Grand Island Council Session - 11/24/2015 Page 155 / 191 HALL COUNTY LEOP ANNEX A TAB A GRAND ISLAND A-43 2015 13.Coordinating with the Building Inspector in recovery and rebuilding efforts. 14.Ensuring the Building Inspector has designated someone to photographically document damage should there be a later application for state or federal assistance. 15.Designating appropriate staff to photograph debris piles before disposal. 16.In conjunction with the Finance Director, ensuring that the City Finance Department documents expenses for the disaster including the donation of supplies, equipment, services and volunteer labor. 17.Assisting the Emergency Management Director in determining the location(s) for the distribution of potable water and requesting the Water Department to provide potable water to the public; then through the Public Information Officer, notifying the public of the availability and location(s) of water. 18.Working with the Emergency Management Director in providing liaison with local contractors, businesses, and industries to obtain the needed heavy equipment and operators, supplies, or specialized personnel as required in the disaster situation. 19.Advising disaster victims of temporary emergency housing. 20.Establishing a point of contact for cash donations from the community for disaster victims/efforts and establishing guidelines in distributing the money. Also maintain an accepted, standardized accounting system to track appropriate financial donations. 21.Maintaining a "salvage depot" for unclaimed items. C.Emergency Management Director The Grand Island-Hall County Emergency Management Director will act as a disaster operations advisor to the Mayor and City Council. In performing the direction and control function for coordinating disaster operations, the Emergency Management Director will work closely with the City Administrator. Disaster operations duties for the Emergency Management Director may include, but are not limited to: 1.Being responsible for the EOC readiness to include adequate communications systems, status/ICS boards, maps, office supplies/ equipment, printed logs/forms, alternate power or an alternate location. Grand Island Council Session - 11/24/2015 Page 156 / 191 HALL COUNTY LEOP ANNEX A TAB A GRAND ISLAND A-44 2015 2.Activating the EOC (normally called by the Dispatcher); assumes overall operational management and coordination for the support of emergency functions of the disaster response and recovery. 3.In conjunction with the City Administrator/Mayor, determining who is needed on the EOC Staff. 4.Maintaining a current call-down list of EOC Staff with an established procedure for calling in the Staff. 5.Coordinating additional communications support, such as amateur radio operators, staff to take calls for "rumor control", etc. 6.Tracking and recording disaster events electronically, or on a status board or flip chart; plotting areas of destruction on maps; staff from the City Finance Department may be assigned this function. 7.Conducting EOC briefing(s) to coordinate disaster response/recovery efforts; determine with executives how often briefings are needed. 8.Coordinating with the City Departments as well as local businesses, private groups, volunteers, and adjacent jurisdictions called for mutual aid and with Hall County government if the situation dictates. 9.Requesting the Public Information Officer to provide emergency information to the public concerning an evacuation. 10.Coordinating transportation that may be required for evacuation. 11.Advising in the selection of assembly points for transportation. 12.Coordinating shelter operations with the American Red Cross. 13.Recommending that the Mayor/Council declare an emergency; preparing the Disaster Declaration for the signature of the Mayor and the witness of the Clerk. 14.Coordinating with the City Attorney on any legal emergency matters. 15.Coordinating with the Hall County COAD (County Organizations Active in Disasters) on disaster needs of individuals to provide necessary outreach services and assistance in recovery. 16.Coordinating staging areas with Field Operations. 17.Disseminating Identification cards for: a.Emergency workers Grand Island Council Session - 11/24/2015 Page 157 / 191 HALL COUNTY LEOP ANNEX A TAB A GRAND ISLAND A-45 2015 b.Volunteers c.Disaster area residents d.Appointed/elected officials 18.Coordinating with the City Administrator in determining potable water distribution locations; assuring that the public is notified concerning the availability and location of water. 19.Working with the City Administrator in providing liaison with local contractors, businesses and industry to obtain the needed heavy equipment and operators, supplies, or specialized personnel as required. 20.Making formal requests to the next higher levels of government for assistance if the disaster response is beyond the capability of the City. 21.Providing pre-event training opportunities for personnel who will respond to a disaster. 22.Reviewing and updating this Plan for the City of Grand Island, annually. D.City Attorney 1.Reviews the Nebraska Emergency Management Act and provides emergency legal counsel to city officials on subjects such as: a.Curfews b.Price restrictions c.Standards for contractors, craftsmen to ensure disaster victims are not further victims of unscrupulous practices d.Temporary waivers for land use e.Other related legal duties 2.Drafts emergency legislation for the city. 3.Provides assistance in negotiating contracts for emergency services. Grand Island Council Session - 11/24/2015 Page 158 / 191 HALL COUNTY LEOP ANNEX A TAB A GRAND ISLAND A-46 2015 E.Building Department (LEOP - Annex C) 1.May coordinate or assist the Debris Manager in damage assessment of: a.Public entities b.Homes c.Businesses 2.Compiles information to define the property appraisals/values and insurance coverage as well as damage sustained. 3.Works with the American Red Cross damage assessment team to assure all homes have been surveyed for damage. 4.In conjunction with the City Administrator, assures someone is designated to photograph and record public and private damage should there be an application for state or federal assistance. 5.Compiles all damage assessment reports into a summary document for use by the EOC Staff. 6.Assures that safety inspections are conducted for public and private buildings and issues temporary occupancy permits for temporary housing. 7.Prepares demolition orders for all unsafe structures and provides assistance in the coordination of the demolition work. 8.Assures that rebuilding is in compliance with the City's master development plan. 9.Coordinates first with local contractors/lumber yards to restore damaged public facilities. 10.Coordinates with the City Administrator in establishing a point of contact for insurance adjusters and the influx of builders and repairmen. 11.Contracts, with the approval of the City Administrator, for needed structural engineering services. 12.Coordinates, as necessary, with the City Electric Superintendent on the safety inspections of the electric systems on damaged public buildings. 13.Ensures that all incoming contractors register through the Building Inspector's office. Grand Island Council Session - 11/24/2015 Page 159 / 191 HALL COUNTY LEOP ANNEX A TAB A GRAND ISLAND A-47 2015 F.City Finance 1.Witnesses the Disaster Declaration. 2.Tracks and documents all expenses for the disaster operations from each City Department to include: a.Labor (regular and overtime, temporary help and volunteer time). b.Equipment usage, rentals, repairs due to the disaster. c.Materials (to include parts and supplies used from the City's inventory) and d.Accounts for the reception and disbursements of all appropriate financial aid, equipment, supplies, volunteer labor and donations. 3.Coordinates with the Purchasing Officer in assigning (at the time of the disaster) an account number for emergency expenditures. 4.Provides financial statistics and summaries for the cost of the disaster, when requested. 5.In conjunction with the City Administrator, prepares the necessary documentation required for state and federal disaster assistance applications. 6.In initial disaster response, may assist at the Emergency Operations Center. 7.Provides staff for the EOC to track and record disaster events. G.Purchasing Officer 1.Makes emergency purchases, as required. 2.When the Mayor declares a disaster, implements the policy that delegates authority to department superintendents to purchase or lease emergency supplies and/or equipment. 3.Coordinates with the City Finance in assigning department superintendents an account number for emergency expenditures. Grand Island Council Session - 11/24/2015 Page 160 / 191 Approved as to Form ¤ ___________ November 20, 2015 ¤ City Attorney R E S O L U T I O N 2015-328 WHEREAS, the City Council of Grand Island, Nebraska, pursuant to Nebraska Statute, is vested with the authority of administering the affairs of Grand Island, Nebraska; and WHEREAS, it has been determined that a Hall County Local Emergency Operations Plan has been developed in order to provide for a coordinated response to a disaster or emergency in Hall County, the City of Grand Island and other cities and villages in Hall County; and WHEREAS, the City Council of Grand Island, deems it advisable and in the best interest of Grand Island to approve said Local Emergency Operations Plan; WHEREAS, the acceptance of this 2015 Local Emergency Operations Plan supersedes all previous approved Hall County Local Emergency Operations Plans. NOW, THEREFORE, BE IT RESOLVED by the City Council of Grand Island, Nebraska, that the Hall County Local Emergency Operations Plan be, and hereby is, approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 24, 2015. ______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/24/2015 Page 161 / 191 City of Grand Island Tuesday, November 24, 2015 Council Session Item G-17 #2015-329 - Approving Agreement with NDOR for Stolley Park Road Reconfiguration Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 11/24/2015 Page 162 / 191 Council Agenda Memo From:Terry Brown PE, Assistant Public Works Director Meeting:November 24, 2015 Subject:Approving Agreement with NDOR for Stolley Park Road Reconfiguration Presenter(s):John Collins PE, Public Works Director Background Construction of Stolley Park Road was completed in two parts; (South Locust to Blaine) in 1978 and (Blaine to Hwy 281) in 1983 using funds from the Department of Roads. Stolley Park Road was constructed as a four lane arterial route, but the outside lanes were never opened to traffic. Traffic volume is continuing to increase from 7,390 ADT in 1978 to current counts reaching around 12,500, and substantially more during special events, such as the State Fair. The City has received a number of complaints, including: Vehicles using the outside parking lane to pass; Vehicles driving on the outside parking lane as though it was a travel lane; Vehicle/pedestrian hazards at Stolley Park Elementary and Barr Middle School; Vehicle/pedestrian hazards along Stolley Park Road as vehicles drive along the parking lanes; Speeding; Vehicles running the traffic signal at Blaine Street; The Stolley Park driveway creates a hazard as it connects at the intersection of Stolley Park Road and Park Drive; Numerous rear end collisions from turning traffic. The Department of Public Works studied the issues and verified the complaints. Running the signal is an enforcement issue only. The remaining issues are related to the design and current configuration of the street. On June 24, 2014 staff presented options for reconfiguring Stolley Park Road, which required removing parking along the roadway from US Highway 281 to South Locust Street. City Council adopted the No Parking Zone on both sides of Stolley Park Road, from US Highway 281 to South Locust Street, at their July 8, 2014 meeting by Resolution No. 2014-192. Grand Island Council Session - 11/24/2015 Page 163 / 191 Discussion The reconfiguration of Stolley Park Road qualifies as a Federal-aid Transportation Safety project meaning federal funding is available through the Nebraska Department of Roads (NDOR). The federal share payable on any portion of a local federal-aid safety project is a maximum of 90% of the eligible participating costs, while the Local Public Agency (LPA) is responsible for the remaining 10% as well as all other nonparticipating or ineligible costs of the project. The current estimate of this project is $1,349,180.00, with the LPA share being $169,118.00 at this time. The LPA share includes $38,000.00 of nonparticipating Preliminary Engineering costs, of which $35,676.23 has been expended to date. Such project would consist of Stolley Park Road striping reconfiguration from Webb Road to Locust Street, which includes pavement surface treatment and maintenance for preparation of the roadway re-striping. The existing roadway is a 46 foot concrete curb and gutter section and consists of two (2) 12 foot lanes with 11 foot of no parking zones. The new roadway will consist of a four lane undivided section from Webb Road to just west of Brentwood Boulevard, five lane section from just west of Brentwood Boulevard to St. Joe Bike Trail, and a three lane section with bike lanes from St. Joe Bike Trail to Locust Street. This project will right size the lane configuration to optimize safety and efficiency, and meet the Federal Highway Administration (FHWA) safety program requirements. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve a resolution authorizing the Mayor to sign the agreement. Sample Motion Move to approve authorization for the Mayor to sign the agreement. Grand Island Council Session - 11/24/2015 Page 164 / 191 Grand Island Council Session - 11/24/2015 Page 165 / 191 Grand Island Council Session - 11/24/2015 Page 166 / 191 Grand Island Council Session - 11/24/2015 Page 167 / 191 Grand Island Council Session - 11/24/2015 Page 168 / 191 Grand Island Council Session - 11/24/2015 Page 169 / 191 Grand Island Council Session - 11/24/2015 Page 170 / 191 Grand Island Council Session - 11/24/2015 Page 171 / 191 Grand Island Council Session - 11/24/2015 Page 172 / 191 Grand Island Council Session - 11/24/2015 Page 173 / 191 Grand Island Council Session - 11/24/2015 Page 174 / 191 Grand Island Council Session - 11/24/2015 Page 175 / 191 Grand Island Council Session - 11/24/2015 Page 176 / 191 Grand Island Council Session - 11/24/2015 Page 177 / 191 Grand Island Council Session - 11/24/2015 Page 178 / 191 Grand Island Council Session - 11/24/2015 Page 179 / 191 Grand Island Council Session - 11/24/2015 Page 180 / 191 Grand Island Council Session - 11/24/2015 Page 181 / 191 Grand Island Council Session - 11/24/2015 Page 182 / 191 Grand Island Council Session - 11/24/2015 Page 183 / 191 Grand Island Council Session - 11/24/2015 Page 184 / 191 Grand Island Council Session - 11/24/2015 Page 185 / 191 Grand Island Council Session - 11/24/2015 Page 186 / 191 Grand Island Council Session - 11/24/2015 Page 187 / 191 Grand Island Council Session - 11/24/2015 Page 188 / 191 Approved as to Form ¤ ___________ November 20, 2015 ¤ City Attorney R E S O L U T I O N 2015-329 WHEREAS, the City of Grand Island is proposing to develop and construct a transportation project for which it would like to obtain Federal Funds; and WHEREAS, the City understands that it must strictly follow all Federal, State and local laws, rules, regulations, policies and guidelines applicable to the funding of the Federal-aid project; and WHEREAS, the City and State of Nebraska, Department of Roads (State) wish to enter into an LPA Program Agreement – Federal-Aid Funds which will set out the various duties and funding responsibilities for the Federal-aid project; and WHEREAS, the City wishes to designate its representative for this project. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor, Jeremy Jensen, is hereby authorized to sign the attached LPA Program Agreement – Federal-Aid Funds between the City and the State. BE IT FURTHER RESOLVED, that the City hereby designates Terry Brown to serve as the City’s representative and Project Liaison (PL) with the State for this project. BE IT FURTHER RESOLVED, that the City of Grand Island is committed to providing local funds for the project as required by the LPA Program Agreement – Federal-Aid Funds. NDOR Project No.: HSIP-5402(5) NDOR Control No.: 42812 NDOR Project Name: Stolley Park Road Reconfiguration, Grand Island - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 24, 2015. The City Council of the City of Grand Island Vaughn Minton Jeremy Jones Mark Stelk Roger Steele Linna Dee Donaldson Julie Hehnke Mike Paulick Mitch Nickerson Michelle Fitzke Chuck Haase Council Member________________________________ moved the adoption of said resolution; Council Member________________________________ seconded the motion Roll Call: ____Yes ____No ____Abstained ____Absent Resolution adopted, signed and billed as adopted _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/24/2015 Page 189 / 191 City of Grand Island Tuesday, November 24, 2015 Council Session Item H-1 Consideration of Request from Grand Island Public Schools for a Conditional Use Permit for Temporary Classrooms located at 4160 W. Old Potash Highway (Shoemaker Elementary School) This item relates to the aforementioned Public Hearing item E-1. Staff Contact: Craig Lewis Grand Island Council Session - 11/24/2015 Page 190 / 191 City of Grand Island Tuesday, November 24, 2015 Council Session Item J-1 Approving Payment of Claims for the Period of November 1, 2015 through November 24, 2015 The Claims for the period of November 11, 2015 through November 24, 2015 for a total amount of $6,402,642.98. A MOTION is in order. Staff Contact: William Clingman Grand Island Council Session - 11/24/2015 Page 191 / 191