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11-10-2015 City Council Regular Meeting Packet City of Grand Island Tuesday, November 10, 2015 Council Session Packet City Council: Linna Dee Donaldson Michelle Fitzke Chuck Haase Julie Hehnke Jeremy Jones Vaughn Minton Mitchell Nickerson Mike Paulick Roger Steele Mark Stelk Mayor: Jeremy L. Jensen City Administrator: Marlan Ferguson City Clerk: RaNae Edwards 7:00 PM Council Chambers - City Hall 100 East 1st Street Grand Island Council Session - 11/10/2015 Page 1 / 154 City of Grand Island Tuesday, November 10, 2015 Call to Order This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state law. The City Council may vote to go into Closed Session on any agenda item as allowed by state law. Invocation - Father Robert Lewis, St. Stephen's Episcopal Church, 422 West 2nd Street Pledge of Allegiance Roll Call A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. Grand Island Council Session - 11/10/2015 Page 2 / 154 City of Grand Island Tuesday, November 10, 2015 Council Session Item E-1 Public Hearing on Request from 2nd Street Stop, Inc. dba Pam’s 1 Stop C Store and Value Inn Motel, 2105 West 2nd Street for a Class “D” Liquor License Council action will take place under Resolutions item I-1. Staff Contact: RaNae Edwards Grand Island Council Session - 11/10/2015 Page 3 / 154 Council Agenda Memo From:RaNae Edwards, City Clerk Meeting:November 10, 2015 Subject:Public Hearing on Request from 2nd Street Stop, Inc. dba Pam’s 1 Stop C Store and Value Inn Motel, 2105 West 2nd Street for a Class “D” Liquor License Presenter(s):RaNae Edwards, City Clerk Background Section 4-2 of the Grand Island City Code declares the intent of the City Council regarding liquor licenses and the sale of alcohol. Declared Legislative Intent It is hereby declared to be the intent and purpose of the city council in adopting and administering the provisions of this chapter: (A)To express the community sentiment that the control of availability of alcoholic liquor to the public in general and to minors in particular promotes the public health, safety, and welfare; (B)To encourage temperance in the consumption of alcoholic liquor by sound and careful control and regulation of the sale and distribution thereof; and (C)To ensure that the number of retail outlets and the manner in which they are operated is such that they can be adequately policed by local law enforcement agencies so that the abuse of alcohol and the occurrence of alcohol-related crimes and offenses is kept to a minimum. Discussion 2nd Street Stop, Inc. dba Pam’s 1 Stop C Store and Value Inn Motel, 2105 West 2nd Street has submitted an application for a Class “D” Liquor License. A Class “D” Liquor License allows for the sale of alcohol off sale inside the corporate limits of the city. City Council action is required and forwarded to the Nebraska Liquor Control Commission for issuance of all licenses. This application has been reviewed by the Clerk, Building, Fire, Health, and Police Departments. Grand Island Council Session - 11/10/2015 Page 4 / 154 Also submitted with the application was a request from Pamela Ehlers, 2170 N. Monitor Road for a Liquor Manager Designation. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Approve the application. 2.Forward to the Nebraska Liquor Control Commission with no recommendation. 3.Forward to the Nebraska Liquor Control Commission with recommendations. 4.Deny the application. Recommendation Based on the Nebraska Liquor Control Commission’s criteria for the approval of Liquor Licenses, City Administration recommends that the Council approve this application. Sample Motion Move to approve the application for 2nd Street Stop, Inc. dba Pam’s 1 Stop C Store and Value Inn Motel, 2105 West 2nd Street for a Class “D” Liquor License contingent upon final inspections and Manager Designation for Pamela Ehlers, 2170 N. Monitor Road contingent upon completion of a state approved alcohol server/seller training program. Grand Island Council Session - 11/10/2015 Page 5 / 154 Grand Island Council Session - 11/10/2015 Page 6 / 154 Grand Island Council Session - 11/10/2015 Page 7 / 154 Grand Island Council Session - 11/10/2015 Page 8 / 154 Grand Island Council Session - 11/10/2015 Page 9 / 154 A R T H U R S T N BOGGS AVE NDARR AVE NRUBY AVECAREY AVEGRACE AVE NL O G A N S T N NORTH FRONT ST W G R A N T S T N B R O A D WE L L A V E N GEORGE ST KO ENIG ST W SOUTH FRONT ST W B R O A D WE L L A V E N M O N R O E S T N G A R FIE L D A V E N 1ST ST W IN G A L L S S T TIL D E N S T N ANNA ST W BLAKE ST G A R FIE L D A V E N B R O A D WE L L A V E N 2ND ST W H A R R IS O N S T N3RD ST W C L A Y S T N 2ND ST W JO HN ST W2ND ST W LO U ISE ST WC L A Y S T S H A R RIS O N S T S L O G A N S T S G R A N T S T S B L AIN E S T S G A R FIE L D A V E S C L E V E L A N D S T N TIL D E N S T SWALDO AVEWHITE AVEB L AIN E S T N A R T H U R S T S CHARLES ST W LO UISE ST WDIVISION ST WOLD LINCOLN HW Y W SOUTH FRONT ST W US HIGHWAY 30 W US HIGHWAY30 W µ Liquor ApplicationPam's 1 Stop C StoreAnd Value Inn MotelClass "D"2105 W 2nd St. Legend StreetCenterlineLiquor License Locations2105 2nd St 1500' Radius Grand Island Council Session - 11/10/2015 Page 10 / 154 City of Grand Island Tuesday, November 10, 2015 Council Session Item E-2 Public Hearing on Request from The Chocolate Bar, Inc. dba The Chocolate Bar, 116 West 3rd Street for an Addition to their Class “IK-086925” Liquor License Council action will take place under Resolutions item I-2. Staff Contact: RaNae Edwards Grand Island Council Session - 11/10/2015 Page 11 / 154 Council Agenda Memo From:RaNae Edwards, City Clerk Meeting:November 10, 2015 Subject:Public Hearing on Request from The Chocolate Bar, Inc. dba The Chocolate Bar, 116 West 3rd Street for an Addition to Class “IK-086925” Liquor License Presenter(s):RaNae Edwards, City Clerk Background The Chocolate Bar, Inc. dba The Chocolate Bar, 116 West 3rd Street has submitted an application for an addition to their Class “IK-086925” Liquor License. The request includes the addition on the liquor license to extend the existing patio by 22’. Discussion City Council action is required and forwarded to the Nebraska Liquor Control Commission for issuance of all licenses. This application has been reviewed by the Clerk, Building, Fire, and Health Departments. Currently their license covers the outdoor area of 7’ x 19’. They are requesting to extend their license to cover the outdoor area of 7’ x 41’. Staff is recommending approval contingent upon final inspections. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Approve the application. 2.Forward to the Nebraska Liquor Control Commission with no recommendation. 3.Forward to the Nebraska Liquor Control Commission with recommendations. 4.Deny the application. Grand Island Council Session - 11/10/2015 Page 12 / 154 Recommendation Based on the Nebraska Liquor Control Commission’s criteria for the approval of Liquor Licenses, City Administration recommends that the Council approve the application contingent upon final inspections. Sample Motion Move to approve the application for an addition to The Chocolate Bar, Inc. dba The Chocolate Bar, 116 West 3rd Street Liquor License “IK-086925” for the outdoor area of approximately 7’ x 41’ contingent upon final inspections. Grand Island Council Session - 11/10/2015 Page 13 / 154 Grand Island Council Session - 11/10/2015 Page 14 / 154 City of Grand Island Tuesday, November 10, 2015 Council Session Item F-1 #9564 - Consideration of Creation of Sanitary Sewer District No. 537T, Extension of Sanitary Sewer to Serve Lot 1 & Lot 2, TLST Spiehs Sub. & Part of the North 10 Acres of the West 1/2 of the Northwest Quarter (W1/2NW1/4) All In Section Ten (10), Township Eleven (11) North, Range(9) West Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 11/10/2015 Page 15 / 154 Council Agenda Memo From:Marvin Strong PE, Wastewater Plant Engineer Meeting:November 10, 2015 Subject:Consideration of Creation of Sanitary Sewer District No. 537T, Extension of Sanitary Sewer to Serve Lot One (1) And Lot Two (2), TLST Spiehs Subdivision And Part Of The North Ten (10) Acres Of The West Half Of The Northwest Quarter (W1/2NW1/4) All In Section Ten (10), Township Eleven (11) North, Range Nine (9) West Presenter(s):John Collins PE, Public Works Director Background Council action is needed to create a sanitary sewer tap district. The boundary was developed by Public Works staff in order to encompass the area served by the new sewer extension. Please refer to attached proposed Sanitary Sewer District 537T; Exhibit “A” Sketch. Discussion The North Interceptor, Phase II construction provided opportunity for sanitary sewer district creation to area homeowners. Area homeowners approached the Public Works Department in request to develop sanitary sewer in their area. The Engineering Firm, Olsson Associates, developed plans to serve the residential area with an 8-inch service line, and coincide with the North Interceptor construction. Sewer will be available once a larger portion of the North Interceptor Phase II trunk main project is closed in the spring of 2016. It will be anticipated thirteen (13) customers shall be served within the district boundary. If the district is created the sanitary sewer cost would be assessed to the properties through a sanitary sewer tap district. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve Grand Island Council Session - 11/10/2015 Page 16 / 154 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the creation of Sanitary Sewer District 537T. Sample Motion Move to approve the creation of Sanitary Sewer District 537T. Grand Island Council Session - 11/10/2015 Page 17 / 154 Approved as to Form ¤ ___________ November 6, 2015 ¤ City Attorney This Space Reserved for Register of Deeds ORDINANCE NO. 9564 An ordinance creating Sanitary Sewer District No. 537T of the City of Grand Island, Nebraska; defining the boundaries thereof; providing for the laying of sanitary sewer mains in said district; providing for plans and specifications and securing bids; providing for the connection fee for connecting to such sanitary sewer; providing for certification to the Register of Deeds of the connection fee; and providing for publication and the effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. Sanitary Sewer District No. 537T is hereby created for the construction of: An eight (8.0) inch gravity Sanitary Sewer Main and appurtenances thereto within Lot One (1) And Lot Two (2), TLST Spiehs Subdivision And Part Of The North Ten (10) Acres Of The West Half Of The Northwest Quarter (W1/2NW1/4) All In Section Ten (10), Township Eleven (11) North, Range Nine (9) West. all in the City of Grand Island, Hall County, Nebraska. SECTION 2. The boundaries of such sanitary sewer district shall be as follows: Grand Island Council Session - 11/10/2015 Page 18 / 154 ORDINANCE NO. 9564 (Cont.) - 2 - A TRACT OF LAND CONSISTING OF LOT ONE (1) AND LOT TWO (2), TLST SPIEHS SUBDIVISION AND PART OF THE NORTH TEN (10) ACRES OF THE WEST HALF OF THE NORTHWEST QUARTER (W1/2NW1/4) ALL IN SECTION TEN (10), TOWNSHIP ELEVEN (11) NORTH, RANGE NINE (9) WEST OF THE 6TH P.M., IN THE CITY OF GRAND ISLAND, HALL COUNTY, NEBRASKA AND MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHWEST CORNER OF SAID WEST HALF OF THE NORTHWEST QUARTER (W1/2NW1/4), BEING THE ACTUAL POINT OF BEGINNING, RUNNING THENCE EAST PARALLEL TO THE SOUTH LINE OF THE NORTH TEN (10) ACRES OF THE NORTHWEST QUARTER (W1/2NW1/4) OF SAID SECTION TEN (10), ONE THOUSAND ONE HUNDRED EIGHTY NINE FEET AND FIFTY FIVE HUNDREDTHS (1,189.55); RUNNING THENCE SOUTH PARALLEL TO THE WEST LINE OF THE NORTH TEN (10) ACRES OF THE NORTHWEST QUARTER (W1/2NW1/4) OF SAID SECTION TEN (10), THREE HUNDRED THIRTY FEET AND EIGHTY FOUR HUNDREDTHS (330.84); RUNNING THENCE EAST PARALLEL TO THE NORTH LINE OF THE NORTH TEN (10) ACRES OF THE NORTHWEST QUARTER (W1/2NW1/4) OF SAID SECTION TEN (10), ONE HUNDRED TWENTY EIGHT FEET AND TWENTY EIGHT HUNDREDTHS (128.28); RUNNING THENCE SOUTH PARALLEL TO THE WEST LINE OF THE NORTHWEST QUARTER (W1/2NW1/4) OF SAID SECTION TEN (10), ONE HUNDRED SIXTY FIVE FEET AND FIFTY FIVE HUNDREDTHS (165.50), SAID POINT BEING THE SOUTHEAST (SE) CORNER OF LOT ONE (1) TLST SPIEHS SUBDIVISION; RUNNING THENCE WEST PARALLEL TO THE SOUTH LINE OF THE NORTH TEN (10) ACRES OF THE NORTHWEST QUARTER (W1/2NW1/4) OF SAID SECTION TEN (10), ONE THOUSAND THREE HUNDRED SIXTEEN FEET AND SIXTY HUNDREDTHS (1,316.60); RUNNING THENCE NORTH PARALLEL TO THE EAST LINE OF THE LOT ONE (1) TLST SPIEHS SUBDIVISION FIFTEEN FEET AND TWENTY HUNDREDTHS (15.20); RUNNING THENCE EAST PARALLEL TO THE SOUTH LINE OF THE NORTH TEN (10) ACRES OF THE NORTHWEST QUARTER (W1/2NW1/4) OF SAID SECTION TEN (10), ONE HUNDRED THIRTY THREE FEET AND SIXTY TWO HUNDREDTHS (133.62), SAID POINT BEING THE SOUTHEAST (SE) CORNER OF PART LOT ONE (1) NORWOOD SUBDIVISION; RUNNING THENCE NORTH PARALLEL TO THE EAST LINE OF THE LOT ONE (1) TLST SPIEHS SUBDIVISION SEVENTY ONE FEET AND EIGHTY FOUR HUNDREDTHS (71.84); RUNNING THENCE WEST PARALLEL TO THE SOUTH LINE OF THE NORTH TEN (10) ACRES OF THE NORTHWEST QUARTER (W1/2NW1/4) OF SAID SECTION TEN (10), ONE HUNDRED THIRTY THREE FEET AND SEVENTY HUNDREDTHS (133.70); RUNNING THENCE NORTH PARALLEL TO THE EAST LINE OF THE NORTH TEN (10) ACRES OF THE NORTHWEST QUARTER (W1/2NW1/4) OF SAID SECTION TEN (10), FOUR HUNDRED NINE FEET AND SEVENTY EIGHT HUNDREDTHS (409.78); TO ACTUAL POINT OF BEGINNING. SECTION 3. Said improvement shall be made in accordance with plans and specifications prepared by the Engineer for the City who shall estimate the costs thereof, and submit the same to the City Council, and thereafter, bids for the construction of such sanitary sewer shall be taken and contracts entered into in the manner provided by law. Grand Island Council Session - 11/10/2015 Page 19 / 154 ORDINANCE NO. 9564 (Cont.) - 3 - SECTION 4. The cost of construction of such sanitary sewer main connection district shall be reported to the City Council, and the Council, sitting as a Board of Equalization, shall determine benefits to abutting property by reason of such improvement pursuant to Section 16-6,103, R.R.S. 1943. The special benefits shall not be levied as special assessments but shall be certified by resolution of the City Council to the Hall County Register of Deeds. A connection fee in the amount of the special benefit accruing to each property in the district shall be paid to the City of Grand Island at such time as such property becomes connected to the sanitary sewer main in such district. No property thus benefited by sanitary sewer main improvements shall be connected to the sanitary sewer main until the connection fee is paid. SECTION 5. This ordinance shall be in force and take effect from and after its passage, approval and publication, without the plat, as provided by law. SECTION 6. This ordinance, with the plat, is hereby directed to be filed in the office of the Register of Deeds of Hall County, Nebraska. SECTION 7. After passage, approval and publication of this ordinance, notice of the creation of said district shall be published in the Grand Island Independent, a legal newspaper published and of general circulation in said City, as provided by law. Enacted: November 10, 2015 ____________________________________ Jeremy L. Jensen, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/10/2015 Page 20 / 154 Grand IslandCouncil Session - 11/10/2015Page 21 / 154 City of Grand Island Tuesday, November 10, 2015 Council Session Item F-2 #9565 - Consideration of Vacation of a Portion of Washington Street (between 4th Street and North Front Street) Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 11/10/2015 Page 22 / 154 Council Agenda Memo From:Terry Brown PE, Assistant Public Works Director Meeting:November 10, 2015 Subject:Consideration of Vacation of a Portion of Washington Street; Between 4th Street and North Front Street Presenter(s):John Collins PE, Public Works Director Background Council action is required for vacation of a public street through the passing of an ordinance. The Grand Island Utility Department has requested that the majority of Washington Street, between 4th Street and North Front Street, be vacated. Discussion The Grand Island Utility Department recently acquired the property addressed as 374 N Washington Street, which is just west of the Line Department facility. The request is to vacate a portion of Washington Street between 4th Street and North Front Street. A sketch is attached to detail the proposed vacation. The southwest end of Washington Street will not be vacated with this request so as to allow access for the property owner of 1204 & 1206 W North Front Street. A sixteen (16) foot easement will be retained to allow utility access, as sanitary sewer currently runs east and west through the middle of this block. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 11/10/2015 Page 23 / 154 Recommendation City Administration recommends that the Council approve the vacation of Washington Street; between 4th Street and North Front Street as requested. Sample Motion Move to approve the ordinance. Grand Island Council Session - 11/10/2015 Page 24 / 154 Approved as to Form ¤ ___________ November 6, 2015 ¤ City Attorney ORDINANCE NO. 9565 An ordinance to vacate a portion of an existing right of way and to provide for filing this ordinance in the office of the Register of Deeds of Hall County; and to provide for publication and the effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. That a portion of an existing right of way of Washington Street, more particularly described as follows: Beginning at the Northwest corner of Lot Three (3), Service Center Subdivision located in the City of Grand Island, Hall County, Nebraska; thence southerly, along the westerly line of said Lot Three (3), a distance of one hundred thirty two (132.0) feet to a particular corner of said Lot Three (3); thence easterly along a particular East/West line of said Lot Three (3), a distance of (40.0) feet to a particular corner of said Lot Three (3), thence southerly along the westerly line of said Lot Three (3), a distance of one hundred forty eight (148.0) feet to the Southwest corner of said Lot Three (3), said point also being on the northerly right-of-way line of North Front Street; thence westerly along the northerly right-of-way line of North Front Street, a distance of forty (40.0) feet; thence northerly, parallel with the easterly line of Lot Eight (8), Block Three (3), Arnold & Abbott’s Addition to the City of Grand Island, a distance of seventy four (74.0) feet; thence westerly and parallel with the northerly right-of-way of said North Front Street, a distance of forty (40.0) feet to a point on the easterly line of said Lot Eight (8), Block Three (3); thence northerly along the easterly line of said Lot Eight (8), Block Three (3), and Lot One (1), Block Three (3) Arnold & Abbott’s Addition to the City of Grand Island, a distance of two hundred six (206.0) feet to the Northeast corner of said Lot One (1), Block Three (3), said point also being on the southerly right-of-way line of Fourth Street; thence easterly along the southerly right-of-way line of said Fourth Street, a distance of forty (40.0) feet to the Northwest corner of said Lot Three (3), Service Center Subdivision, being the said Point of Beginning; provided and conditioned that the City of Grand Island hereby reserves a sixteen (16.0) foot wide perpetual public utility easement, in, over, underneath, and through the vacated area, and all rights necessary and appurtenant thereto, as shown on the plat dated 10/21/2015, marked Exhibit “A” attached hereto and incorporated herein by reference. • THIS SPACE RESERVED FOR REGISTER OF DEEDS • Grand Island Council Session - 11/10/2015 Page 25 / 154 ORDINANCE NO. 9565 (Cont.) - 2 - SECTION 2. The title to the property vacated by Section 1 of this Ordinance shall revert to the abutting properties. SECTION 3. The City shall retain a sixteen (16) foot wide easement through the vacated portion to line up with the existing easement through this area, more particularly described as follows: Commencing at the Northwest corner of Lot Three (3), Service Center Subdivision located in the City of Grand Island, Hall County, Nebraska; thence southerly, along the westerly line of said Lot Three (3), a distance of one hundred thirty two (132.0) feet to a particular corner of said Lot Three (3) being the ACTUAL Point of Beginning; thence easterly along a particular East/West line of said Lot Three (3), a distance of forty (40.0) feet to a particular corner of said Lot Three (3), thence southerly along the westerly line of said Lot Three (3), a distance of sixteen (16.0) feet; thence westerly and parallel with the northerly right-of-way line of North Front Street, a distance of eighty (80.0) feet to a point on the easterly line of Lot Eight (8), Block Three (3), Arnold & Abbott’s Addition to the City of Grand Island; thence northerly along the easterly line of said Lot Eight (8), Block Three (3), and Lot One (1), Block Three (3), Arnold & Abbott’s Addition to the City of Grand Island, a distance of sixteen (16.0) feet; thence easterly and parallel to the northerly right-of-way line of said North Front Street, a distance of forty (40.0) feet to a particular corner of said Lot Three (3), Service Center Subdivision being the said Point of Beginning. SECTION 4. This ordinance is directed to be filed in the office of the Register of Deeds of Hall County, Nebraska. SECTION 5. This ordinance shall be in force and take effect from and after its passage and publication, without the plate, within fifteen days in one issue of the Grand Island Independent as provided by law. Enacted: November 10, 2015. ____________________________________ Jeremy L. Jensen, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/10/2015 Page 26 / 154 Grand Island Council Session - 11/10/2015 Page 27 / 154 City of Grand Island Tuesday, November 10, 2015 Council Session Item G-1 Approving Minutes of October 27, 2015 City Council Regular Meeting Staff Contact: RaNae Edwards Grand Island Council Session - 11/10/2015 Page 28 / 154 CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING October 27, 2015 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on October 27, 2015. Notice of the meeting was given in The Grand Island Independent on October 21, 2015. Mayor Jeremy L. Jensen called the meeting to order at 7:00 p.m. The following City Council members were present: Mitch Nickerson, Mark Stelk, Jeremy Jones, Chuck Haase, Julie Hehnke, Linna Dee Donaldson, Michelle Fitzke, Vaughn Minton, Roger Steele, and Mike Paulick. The following City Officials were present: City Administrator Marlan Ferguson, City Clerk RaNae Edwards, Interim Finance Director William Clingman, City Attorney Robert Sivick, and Public Works Director John Collins. Mayor Jensen introduced Community Youth Council member Natalie Stapleton. INVOCATION was given by Pastor Dan Bremer, Grace Lutheran Church, 545 East Memorial Drive followed by the PLEDGE OF ALLEGIANCE. BOARD OF EQUALIZATION: Motion by Hehnke, second by Paulick to adjourn to the Board of Equalization. Motion adopted. #2015-BE-11 - Consideration of Determining Benefits and Levy Special Assessments for Water Service Box Lowering for 219 East Charles Street. Public Works Director John Collins reported that there was a need to lower the water service box at 219 East Charles Street at a cost of $750.00 to be assessed to the property owner. Staff recommended approval of the connection fee. Motion by Donaldson, second by Stelk to approve Resolution #2015-BE-11. Upon roll call vote, all voted aye. Motion adopted. RETURN TO REGULAR SESSION: Motion by Donaldson, second by Hehnke to return to Regular Session. Motion adopted. PUBLIC HEARINGS: Public Hearing on Request from Hooker Brothers Construction Company for a Renewal of Conditional Use Permit for a Sand and Gravel Operation located at 501 Gunbarrel Road. Building Department Director Craig Lewis reported that a request for the renewal of a Conditional Use Permit from Hooker Brothers Construction Company for a sand and gravel operation had been received. Staff recommended approval with the following conditions: 1). USE: The proposed uses are limited to those listed in the application, sand and gravel pumping processing, storage, stocking piling, distribution, and sales, both wholesale and retail. Retail sale may also include the sale of black dirt, river rock, and similar landscaping materials. Grand Island Council Session - 11/10/2015 Page 29 / 154 Page 2, City Council Regular Meeting, October 27, 2015 The storage, recycling, or processing of other aggregate materials, such as asphalt or concrete is not allowable unless specifically listed, nor are the operation of concrete or asphalt batch plants. 2). CLOSURE: A drawing of the proposed development of the property after the closing of the sand and gravel operation has been provided along with the initial application. 3). PRIMARY CONDITIONS: (a). The permit shall be granted for a period not to exceed 10 years with the possibility of renewal for an additional time at the end of the 10 year period. (b).Pumping of product shall not be allowed within 150 feet of any public road right of way and protected by a 6 foot earthen berm during pumping. The finished width of developable property adjacent to the public right of way shall be 300 feet at the time of termination of the operation. A setback of 100 feet from any adjacent property line shall be maintained between the pumping operations. (c).Pumping and other activities (including lighting) at the site shall be limited to daylight hours (15) minutes before sunrise and (15) minutes after sunset Mondays through Saturdays. No pumping or other processing activities shall be permitted on Sundays or from fifteen minutes after sunset to fifteen minutes before sunrise. Two exceptions to this condition shall be in the months of March, April, October, and November activities may operate from 6:00a.m. to 10:00p.m.to allow for winter condition. The second exception shall be that trucking of the product shall be allowed on Sundays from 7:00 a.m. to 12:00 noon to allow for contracted sales. (d). Any internal combustion pump motors utilized shall be equipped with a functioning “hospital grade muffler” designed to reduce exhaust noise by 32 to 40 decibels. (e). Materials and equipment shall not be stored on the property within any easements or the regulated floodway as determined by the Federal Emergency Management Agency or its successor and the entity with jurisdiction and authority to enforce floodplain regulations. No product, material or equipment shall be stored within any easement or in such a manor that it would violate any safety provisions of the National Electric Safety Code. (f). All dead trees, rubbish, and debris, if any must be cleared from the real estate as soon as practical and such real estate must, at all times, be kept in a clean and neat condition. (g). No trash, rubbish, debris, dead trees, lumber, bricks, refuse or junk material of any nature whatsoever shall be dumped, placed or located upon such real estate. (h). Applicant shall not use the real estate in any way so as to create or result in an unreasonable hazard or nuisance to adjacent land owners or to the general public. (i). Applicant shall maintain any and all drainage ditches that may be located upon the real property. (j). Applicant shall not permit the hauling of sand and gravel form the premises and over and across any public highway or road unless said sand and gravel is complete dry and free from water or is hauled in trucks which are designed and equipped so as to prevent water from leaking onto the traveled portion of the roadbed. (k). All water accumulated upon the premises by virtue of such mining and pumping operations shall be retained upon the premises and shall not flow upon or encroach upon any adjacent land. Only surface waters that have historically flowed from the premises shall be permitted to leave the same through historical natural drainage ways. (l). Applicant shall begin the mining operation within a period of 18 months from the issuance of this permit or if the applicant fail to begin operations within the 18 months the permit shall be considered null and void and subject to reapplication and rehearing. Additionally if at anytime during the life of the permit issued the operation shall cease for a period of a continuous 18 months the permit shall become void and a renewal shall be obtained before becoming once again operational. Staff recommended approval. Randy Stueven, 233 S. Gunbarrel Road Grand Island Council Session - 11/10/2015 Page 30 / 154 Page 3, City Council Regular Meeting, October 27, 2015 requested further regulations and conditions. Kerry McGrath, 3211 Ponca Circle representing Hooker Brothers spoke in support. No further public testimony was heard. Public Hearing on Acquisition of Utility Easement located at 3840 and 3860 S. Locust Street (Hooker Brothers). Utilities Director Tim Luchsinger reported that acquisition of a utility easement located at 3840 and 3860 S. Locust Street was needed in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. The property used for a sand and gravel operation located at 3840 and 3860 S. Locust Street was being redeveloped for residential homes. In order to serve the area being developed by Hooker Brothers Sand and Gravel, Inc., the Utilities Department needed to acquire an easement along the north side of their property for operation, maintenance, and access of underground primary power lines, pad-mounted transformers, termination equipment, and related infrastructure. Staff recommended approval. No public testimony was heard. Public Hearing on Acquisition of Utility Easement located at 1212 Allen Drive (JoEL Investment Group, LLC). Utilities Director Tim Luchsinger reported that acquisition of a utility easement located at 1212 Allen Drive was needed in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. The new Raising Cane’s Restaurant was being constructed at the corner of 13th Street and Allen Drive. In order to serve the new business and the lot to the south, the Utilities Department needed to acquire an easement for operation, maintenance, and access of underground primary power lines, pad- mounted transformer, termination equipment, and related infrastructure. Staff recommended approval. No public testimony was heard. Public Hearing on Acquisition of Utility Easement located at 1230 Allen Drive (JoEL Investment Group, LLC). Utilities Director Tim Luchsinger reported that acquisition of a utility easement located at 1230 Allen Drive was needed in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. The new Raising Cane’s Restaurant was being constructed at the corner of 13th Street and Allen Drive. In order to serve the new business, the Utilities Department needed to acquire an easement for operation, maintenance, and access of underground primary power lines, pad-mounted transformer, termination equipment, and related infrastructure. Staff recommended approval. No public testimony was heard. Public Hearing on Acquisition of Utility Easement located at 2036 Brentwood Blvd. (Five Points Bank). Utilities Director Tim Luchsinger reported that acquisition of a utility easement located at 2036 Brentwood Blvd. was needed in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. Five Points Bank was currently constructing a new building at 2036 Brentwood Boulevard for their data processing use. In order to provide the power supply to the building, the Utilities Department needed to acquire an easement relative to the property owned by Five Points Bank. The easement would be located on part of Lot Two, Brentwood Seventh Subdivision, just south of the Stolley Park Road and the Brentwood Boulevard intersection. Staff recommended approval. No public testimony was heard. Grand Island Council Session - 11/10/2015 Page 31 / 154 Page 4, City Council Regular Meeting, October 27, 2015 ORDINANCES: Councilmember Donaldson moved “that the statutory rules requiring ordinances to be read by title on three different days are suspended and that ordinances numbered: #9561 - Approving Final Bond for Webb Road Street Improvement District No. 1260 and Westgate Road Paving District No. 1261 #9562 - Consideration of Assessments for Water Service Box Lowering for 219 East Charles Street #9563 - Consideration of Amendments to Chapter 22 of the Grand Island City Code Relative to Snow Emergency Routes be considered for passage on the same day upon reading by number only and that the City Clerk be permitted to call out the number of these ordinances on second reading and then upon final passage and call for a roll call vote on each reading and then upon final passage.” Councilmember Nickerson seconded the motion. Upon roll call vote, all voted aye. Motion adopted. #9561 - Approving Final Bond for Webb Road Street Improvement District No. 1260 and Westgate Road Paving District No. 1261 Interim Finance Director William Clingman reported that based on the payments made for District No. 1260 and 1261, intersection costs and issuance fees of the new bonds, bond financing of $1,231,000 was needed to pay off the Bond Anticipation Notes that come due on November 15, 2015. The assessment balances would be paid over the next 9 years. Motion by Donaldson, second by Minton to approve Ordinance #9561. City Clerk: Ordinance #9561 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. City Clerk: Ordinance #9561 on second and final reading. All those in favor of the passage of this ordinance on second and final reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor Jensen: By reason of the roll call votes on first reading and then upon second and final readings, Ordinance #9561 is declared to be lawfully adopted upon publication as required by law. #9562 - Consideration of Assessments for Water Service Box Lowering for 219 East Charles Street Motion by Minton, second by Hehnke to approve Ordinance #9562. City Clerk: Ordinance #9562 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Grand Island Council Session - 11/10/2015 Page 32 / 154 Page 5, City Council Regular Meeting, October 27, 2015 City Clerk: Ordinance #9562 on second and final reading. All those in favor of the passage of this ordinance on second and final reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor Jensen: By reason of the roll call votes on first reading and then upon second and final readings, Ordinance #9562 is declared to be lawfully adopted upon publication as required by law. #9563 - Consideration of Amendments to Chapter 22 of the Grand Island City Code Relative to Snow Emergency Routes Public Works Director John Collins reported that it had been brought to Staff’s attention that Chapter 22; Section 113 of City Code wasn’t updated when Ordinance No. 9087 was passed by City Council on November 14, 2006, thus leaving Ordinance No. 9204, approved on February 10, 2009 incorrect. The proposed corrections to Chapter 22; Section 113 of the City Code have been drafted for City Council consideration. Motion by Paulick, second by Jones to approve Ordinance #9562. City Clerk: Ordinance #9562 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. City Clerk: Ordinance #9562 on second and final reading. All those in favor of the passage of this ordinance on second and final reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor Jensen: By reason of the roll call votes on first reading and then upon second and final readings, Ordinance #9562 is declared to be lawfully adopted upon publication as required by law. CONSENT AGENDA: Motion by Paulick, second by Fitzke to approve the Consent Agenda. Upon roll call vote, all voted aye. Motion adopted. Approving Minutes of October 13, 2015 City Council Regular Meeting. Approving Appointments of Derek Apfel and John Hoggatt to the Regional Planning Commission. Approving Request from Aloha’ Investments, LLC dba Afternooner’s, 3773 Sky Park Road for a Reconstruction to their Class “C-95177” Liquor License. #2015-284 - Approving Acquisition of Utility Easement - 3840 and 3860 S. Locust Street - Hooker Brothers. #2015-285 - Approving Acquisition of Utility Easement - 1212 Allen Drive - JoEL Investment Group, LLC. Grand Island Council Session - 11/10/2015 Page 33 / 154 Page 6, City Council Regular Meeting, October 27, 2015 #2015-286 - Approving Acquisition of Utility Easement - 1230 Allen Drive - JoEL Investment Group, LLC. #2015-287 - Approving Acquisition of Utility Easement - 2036 Brentwood Blvd. - Five Points Bank. #2015-288 - Approving Bid Awards for Tree Trimming Project 2016-TT-1 with Leetch Tree Service of Grand Island, NE in an Amount of $69,400.00 for Section 2, 3, 6, 7, 8, 11, and 12; Sheffield Tree Service of Grand Island, NE for an Amount of $16,000.00 for Section 9 and 10; and B & E Tree Service, Inc. of Grand Island, NE in an Amount of $63,000.00 for Sections 1, 5, and 16. #2015-289 - Approving Bid Award for Burdick Station Unit #3 Distributed Control System with ABB, Inc. of Wickliffe, OH in an Amount of $596,977.00. #2015-290 - Approving Compliance Consulting Agreement with Volkmann Consulting. #2015-291 - Approving Bid Award for the Law Enforcement Center & Downtown Parking Lot Snow Removal Operations for the 2015/2016 Winter Season with Rick’s Lawn Care, Inc. of Grand Island, NE for the following amounts: Trucks for Hauling Snow - $70.00 per load; Tractor Loader with Box Blade - $225.00 per hour; Skid Steer Loader - $175.00 per hour; and Tractor with Pull Blade - $185.00 per hour. #2015-292 - Approving Contract for Medical Director for the Grand Island Fire Department with Dr. Michael McGahan of Grand Island, NE in an Amount of $23,000.00 per year for 5 years. #2015-293 - Approving Purchase of New Portable Radios for the Grand Island Fire Department with Platte Valley Communication of Grand Island, NE in an Amount of $31,111.25. #2015-294 - Approving Purchase of Opticom Traffic Signal Controllers with Mid America Signal of Kansas City, KS in an Amount of $9,471.00. #2015-295 - Approving Change Order No. 1 - Sterling Park Site Development – 2015 with The Diamond Engineering Co. of Grand Island, NE for a Decrease of $4,172.00 and a Revised Contract Amount of $88,514.63. #2015-296 - Approving Change Order No. 1 - Sterling Park Site Development - 2015 - Phase Two of Concrete Trail Construction with The Diamond Engineering Co. of Grand Island, NE for an Increase of $1,150.00 and a Revised Contract Amount of $49,257.00. REQUESTS AND REFERRALS: Consideration of Request from Hooker Brothers Construction Company for a Renewal of Conditional Use Permit for a Sand and Gravel Operation located at 501 Gunbarrel Road. This item relates to the aforementioned Public Hearing. Grand Island Council Session - 11/10/2015 Page 34 / 154 Page 7, City Council Regular Meeting, October 27, 2015 Motion by Stelk, second by Minton to approve the request from Hooker Brothers Construction Company for a renewal of their Conditional Use Permit for a Sand and Gravel Operation located at 501 Gunbarrel Road with the conditions as presented. Discussion was held regarding future stipulations and regulations. Reviewed were photos of the gravel site including the sand pile. Mr. Lewis commented on past complaints of the sight. Mr. Sivick stated the Council could pull the permit if conditions were not met. Jeff Hooker commented on the decibel readings at the plant. Motion by Donaldson, second by Haase to amend the motion that both sides along with the Building Department study the conditions and come back by May 2016 with recommendations. Upon roll vote, Councilmembers Paulick, Steele, Donaldson, Hehnke, Haase, Jones, and Stelk voted aye. Councilmembers Minton, Fitzke, and Nickerson voted no. Motion adopted. Upon roll call of the main motion, Councilmembers Steele, Minton, Fitzke, Donaldson, Hehnke, Haase, Jones, Stelk, and Nickerson voted aye. Councilmember Paulick voted no. Motion adopted. RESOLUTIONS: #2015-297 - Consideration of Approving a New Olympic Bunker Trap Range Venue at the Heartland Public Shooting Park. Parks and Recreation Director Todd McCoy reported that the Grand Island Skeet and Sporting Clays Club, Inc. recently approached the City with the idea of adding a new Olympic Bunker Trap venue at HPSP. GI Skeet and Sporting Clays Club proposed to raise all the funds necessary to build the estimated $270,000.00 improvement. Upon completion of the project the City would be responsible for maintaining the improvement and servicing the equipment and operational expenses such as electrical for the bunker trap as it does the other venues at HPSP. Comments were made concerning the increase in FTE’s in the future. Motion by Minton, second by Paulick to approve Resolution #2015-297. Upon roll call vote, all voted aye. Motion adopted. PAYMENT OF CLAIMS: Motion by Hehnke, second by Donaldson to approve the Claims for the period of October 24, 2015 through October 27, 2015, for a total amount of $6,600,084.58. Unanimously approved. ADJOURNMENT: The meeting was adjourned at 8:26 p.m. RaNae Edwards City Clerk Grand Island Council Session - 11/10/2015 Page 35 / 154 City of Grand Island Tuesday, November 10, 2015 Council Session Item G-2 Approving Liquor Manager Designation for Dennis Jakob, 4419 Calvin Drive for Platt Duetsche, 1315 West Anna Street Staff Contact: RaNae Edwards Grand Island Council Session - 11/10/2015 Page 36 / 154 Council Agenda Memo From:RaNae Edwards, City Clerk Meeting:November 10, 2015 Subject:Request from Dennis Jakob, 4419 Calvin Drive for Liquor Manager Designation with Platt Duetsche, 1315 West Anna Street Presenter(s):RaNae Edwards, City Clerk Background Dennis Jakob, 4419 Calvin Drive has submitted an application with the City Clerk’s Office for a Liquor Manager Designation in conjunction with Platt Duetsche, 1315 West Anna Street. This application has been reviewed by the Police Department and City Clerk’s Office. Discussion City Council action is required and forwarded to the Nebraska Liquor Control Commission for issuance of all liquor manager designations. All departmental reports have been received. See attached Police Department report. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Approve the requests. 2.Forward the requests with no recommendation. 3.Take no action on the requests. Grand Island Council Session - 11/10/2015 Page 37 / 154 Recommendation City Administration recommends that the Council approve the request for Liquor Manager Designation. Sample Motion Move to approve the request from Dennis Jakob, 4419 Calvin Drive for Liquor Manager Designation in conjunction with the Class “C-001472” Liquor License for Platt Duetsche, 1315 West Anna Street with the stipulation that Mr. Jakob complete a state approved alcohol server/seller training program. Grand Island Council Session - 11/10/2015 Page 38 / 154 10/22/15 Grand Island Police Department 450 15:07 LAW INCIDENT TABLE Page: 1 City : Grand Island Occurred after : 08:00:00 10/19/2015 Occurred before : 08:00:00 10/19/2015 When reported : 08:00:00 10/19/2015 Date disposition declared : 10/20/2015 Incident number : L15101822 Primary incident number : Incident nature : Liquor Lic Inv Liquor Lic Inv Incident address : 1315 Anna St W State abbreviation : NE ZIP Code : 68801 Contact or caller : Complainant name number : Area location code : PCID Police - CID Received by : Vitera D How received : O Officer Report Agency code : GIPD GIPD Grand Island Police Dept Responsible officer : Vitera D Offense as Taken : Offense as Observed : AOFF AOFF Alcohol Offense Disposition : ACT Active Misc. number : RaNae Geobase address ID : 13680 Long-term call ID : Clearance Code : CL CL Case Closed Judicial Status : = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = INVOLVEMENTS: Px Record # Date Description Relationship ---------------------------------------------------------------------- NM 78828 10/20/15 Platt Duetsche Society, Business Involved NM 158589 10/20/15 Jakob, Dennis H Proposed Manager NM 204812 10/20/15 Jakob, Janis P Dennis' Spouse LAW INCIDENT CIRCUMSTANCES: Se Circu Circumstance code Miscellaneous -- ----- ------------------------------ -------------------- 1 LT03 LT03 Bar/Night Club IMAGE CODES FOR INCIDENT: Seq Imag Image code for a users description field --- ---- ---------------- ------------------------------ 1 DOC DOCUMENT Mobile Report LAW INCIDENT NARRATIVE: Grand Island Council Session - 11/10/2015 Page 39 / 154 Dennis Jakob is applying to be the liquor manager at the Platt-Duetsche. ~~---------------------------------------- (lwmain09564810192015)~~ LAW INCIDENT OFFENSES DETAIL: Se Offe Offense code Arson Dama -- ---- ------------------------------ ---------- 1 AOFF AOFF Alcohol Offense 0.00 LAW INCIDENT RESPONDERS DETAIL: Se Responding offi Unit n Unit number -- --------------- ------ ------------------------------ 1 Vitera D 318 Vitera D LAW SUPPLEMENTAL NARRATIVE: Seq Name Date --- --------------- ------------------- 1 Vitera D 13:42:07 10/21/2015 Grand Island Police Department Supplemental Report Date, Time: Wed Oct 21 13:42:19 CDT 2015 Reporting Officer: Vitera Unit- CID I received a copy of a liquor manager application from Dennis Jakob for the Platt-Duetsche. According to the application, Dennis and his wife Janis have lived in Grand Island since 1978. Janis signed a Spousal Affidavit of Non-Participation form. Neither Dennis nor Janis disclosed any criminal convictions. I found Dennis in Spillman, and he didn't have any potential convictions listed. Janis did not have a Spillman entry. I also checked each of them through NCJIS. Janis doesn't have any convictions listed in NCJIS. Dennis has a DUI conviction from 1976, and auto theft charge from 1971 which has no disposition, a stop sign violation from 1998, and a conviction for unlawfully entering a park without a permit in June of this year. I checked Dennis and Janis for warrants and driving status. Neither one has any outstanding arrest warrants, and each one has a valid driver's license. I also asked the 911 Center to run a criminal history check on Dennis in an attempt to find out the disposition of the auto theft charge from 1971. They were able to locate the charge, but it still didn't show a disposition. However, the overall criminal history record does not show Dennis to be a convicted felon. On 10/21/15, I called Dennis and asked him about his liquor manager application. I asked him about the question which asks about convictions where he had checked the "No" box. Dennis said he thought the question Grand Island Council Session - 11/10/2015 Page 40 / 154 only pertained to felonies. I read the question on the application to him where it elaborates what a charge means. I then went over the convictions I found. He acknowledged all of them and explained the auto theft charge to me. It was his recollection that he paid $600 to repair the vehicle that he wasn't supposed to have because he ended up crashing it. He said he wasn't convicted of a theft, but may have been convicted of "destruction of property" in order for him to pay restitution. In any event, Dennis didn't believe he was ever convicted of a felony. I also checked Dennis and Janis through a paid law enforcement-only data base and didn't find anything detrimental to the application. Considering that Janis has no criminal record and signed a Spousal Affidavit of Non-Participation form, and Dennis' most serious charges occurred back in the 1970's and don't preclude him from becoming a liquor manager; the Grand Island Police Department has no objection to Dennis becoming the liquor manager at the Platt-Duetsche. Grand Island Council Session - 11/10/2015 Page 41 / 154 City of Grand Island Tuesday, November 10, 2015 Council Session Item G-3 Approving Liquor Manager Designation for Scott Kemery, 4156 Vermont Avenue for Godfather’s Pizza, 1916 South Locust Street Staff Contact: RaNae Edwards Grand Island Council Session - 11/10/2015 Page 42 / 154 Council Agenda Memo From:RaNae Edwards, City Clerk Meeting:November 10, 2015 Subject:Request from Scott Kemery, 4156 Vermont Avenue for Liquor Manager Designation with Godfather’s Pizza, 1916 South Locust Street Presenter(s):RaNae Edwards, City Clerk Background Scott Kemery, 4156 Vermont Avenue has submitted an application with the City Clerk’s Office for a Liquor Manager Designation in conjunction with Godfather’s Pizza, 1916 South Locust Street. This application has been reviewed by the Police Department and City Clerk’s Office. Discussion City Council action is required and forwarded to the Nebraska Liquor Control Commission for issuance of all liquor manager designations. All departmental reports have been received. See attached Police Department report. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Approve the requests. 2.Forward the requests with no recommendation. 3.Take no action on the requests. Grand Island Council Session - 11/10/2015 Page 43 / 154 Recommendation City Administration recommends that the Council approve the request for Liquor Manager Designation. Sample Motion Move to approve the request from Scott Kemery, 4156 Vermont Avenue for Liquor Manager Designation in conjunction with the Class “A-12626” Liquor License for Godfather’s Pizza, 1916 South Locust Street with the stipulation that Mr. Kemery complete a state approved alcohol server/seller training program. Grand Island Council Session - 11/10/2015 Page 44 / 154 10/29/15 Grand Island Police Department 450 13:44 LAW INCIDENT TABLE Page: 1 City : Grand Island Occurred after : **:**:** **/**/**** Occurred before : **:**:** **/**/**** When reported : 13:11:00 10/21/2015 Date disposition declared : **/**/**** Incident number : L15102284 Primary incident number : Incident nature : Liquor Lic Inv Liquor Lic Inv Incident address : 1916 Locust St S State abbreviation : NE ZIP Code : 68801 Contact or caller : Complainant name number : Area location code : PCID Police - CID Received by : Vitera D How received : Agency code : GIPD GIPD Grand Island Police Dept Responsible officer : Vitera D Offense as Taken : Offense as Observed : Disposition : Misc. number : RaNae Geobase address ID : Long-term call ID : Clearance Code : CL CL Case Closed Judicial Status : = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = INVOLVEMENTS: Px Record # Date Description Relationship ----------------------------------------------------------------------- NM 53418 10/23/15 Godfathers Pizza, Business Involved NM 170426 10/23/15 Kemery, Scott B Proposed Manager NM 171728 10/23/15 Kemery, Rhonda K Scott's Spouse LAW INCIDENT CIRCUMSTANCES: Se Circu Circumstance code Miscellaneous -- ----- ------------------------------ -------------------- 1 LT21 LT21 Restaurant LAW INCIDENT NARRATIVE: **---------------------------------------- (lwmain14184710232015)** Scott Kemery is applying to be the liquor manager at Godfather's. ~~---------------------------------------- (lwmain14184710232015)~~ LAW INCIDENT OFFENSES DETAIL: Grand Island Council Session - 11/10/2015 Page 45 / 154 Se Offe Offense code Arson Dama -- ---- ------------------------------ ---------- 1 AOFF AOFF Alcohol Offense 0.00 LAW INCIDENT RESPONDERS DETAIL: Se Responding offi Unit n Unit number -- --------------- ------ ------------------------------ 1 Vitera D 318 Vitera D LAW SUPPLEMENTAL NARRATIVE: Seq Name Date --- --------------- ------------------- 1 Vitera D 10:19:23 10/29/2015 Grand Island Police Department Supplemental Report Date, Time: Thu Oct 29 10:19:34 CDT 2015 Reporting Officer: Vitera Unit- CID I received a liquor manager application from Scott Kemery for Godfather's Pizza. According to the application, Scott and his wife Rhonda have lived in Nebraska since at least 1998 and have lived in Grand Island since 2012. Rhonda signed a Spousal Affidavit of Non-Participation form. Scott listed Pizza Hut as a past employer between 2010 and 2014 and said that he has been approved for a "liquor license" in Grand Island, Minden, and McCook. He has worked for Godfather's since 2014. On the liquor manager application where it asks the applicant to disclose criminal convictions, Scott disclosed a "serving a minor" conviction from 1995. I checked Scott and Rhonda through Spillman and NCJIS. Scott has a few entries in Spillman, but nothing that would indicate anything criminal. One of his Spillman entries involves him applying to be the liquor manager for Pizza Hut in 2011. Rhonda's only entries in Spillman are due to the liquor license applications of her husband. Scott has a couple of undisclosed traffic convictions in NCJIS, and Rhonda has one undisclosed traffic conviction. Scott and Rhonda each have a valid license and no outstanding warrants for their arrest. I also checked Scott and Rhonda through a paid law enforcement-only database and didn't find anything detrimental to the application. From a law enforcement perspective, the only potential issue with the application that I can find is that Scott has been convicted of serving a minor alcohol. Nebraska State statute 53-131.01 reads in part... (1) The application for a new license shall be submitted upon such forms as the commission may prescribe. Such forms shall contain, (d) a Grand Island Council Session - 11/10/2015 Page 46 / 154 statement that the applicant is a citizen of the United States, that the applicant and the spouse of the applicant are not less than twenty-one years of age, and that such applicant has never been convicted of or pleaded guilty to a felony or been adjudged guilty of violating the laws governing the sale of alcoholic liquor or the law for the prevention of gambling in the State of Nebraska, except that a manager for a corporation applying for a license shall qualify with all provisions of this subdivision as though the manager were the applicant, except that the provisions of this subdivision shall not apply to the spouse of a manager-applicant. Scott's conviction for serving/selling alcohol to a minor seems to violate this statute. I consulted with NSP Liquor Investigator Dan Fiala about this matter. He eventually was able to speak to Hobert Rupe who is the Executive Director of the Nebraska Liquor Control Commission (NLCC). Rupe told Fiala that it's his opinion that as long as Scott Kemery disclosed his conviction for selling alcohol to a minor, it shouldn't preclude him from being a liquor manager because that's not the intent of the law. Based upon Rupe's opinion, Kemery having been a liquor manager before, and no other serious or recent convictions, the Grand Island Police Department has no objection to Scott Kemery becoming the liquor manager at Godfather's Pizza. Grand Island Council Session - 11/10/2015 Page 47 / 154 City of Grand Island Tuesday, November 10, 2015 Council Session Item G-4 #2015-298 - Approving City Council Meeting Schedule for 2016 Staff Contact: RaNae Edwards Grand Island Council Session - 11/10/2015 Page 48 / 154 Council Agenda Memo From:RaNae Edwards, City Clerk Meeting:November 10, 2015 Subject:City Council Meeting Schedule for 2016 Presenter(s):RaNae Edwards, City Clerk Background Grand Island City Code Chapter 2 specifies that Regular Meetings of the City Council shall be held in the Council Chambers of City Hall on the second and fourth Tuesdays of each month beginning at 7:00 p.m. City Council approved Ordinance No. 9009 on September 27, 2005 amending Chapter 2 of the Grand Island City Code allowing Study Sessions to be held at the discretion of the City Council. Discussion The City Clerk has prepared the proposed 2016 meeting schedule. This provides for the first City Council meeting to be a Regular Meeting on Tuesday, January 12, 2016. See attached proposed meeting dates. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve the 2016 meeting schedule as presented 2.Refer the issue to a Committee 3.Modify the 2016 meeting schedule to meet the wishes of the Council Recommendation City Administration recommends that the Council approve the proposed 2016 City Council meeting schedule. Sample Motion Move to approve the 2016 City Council meeting schedule as proposed. Grand Island Council Session - 11/10/2015 Page 49 / 154 PROPOSED 2016 CITY COUNCIL MEETING DATES Tuesday, January 12, 2016 Tuesday, July 12, 2016 Tuesday, January 26, 2016 Tuesday, July 26, 2016 Tuesday, February 9, 2016 Tuesday, August 9, 2016 Tuesday, February 23, 2016 Tuesday, August 23, 2016 Tuesday, March 8, 2016 Tuesday, September 13, 2016 Tuesday, March 22, 2016 Tuesday, September 27, 2016 Tuesday, April 12, 2016 Tuesday, October 11, 2016 Tuesday, April 26, 2016 Tuesday, October 25, 2016 Tuesday, May 10, 2016 Wednesday, November 8 2016 Tuesday, May 24, 2016 Tuesday, November 22, 2016 Tuesday, June 14, 2016 Tuesday, December 13, 2016 Tuesday, June 28, 2016 Tuesday, December 27, 2016 Grand Island Council Session - 11/10/2015 Page 50 / 154 Approved as to Form ¤ ___________ November 6, 2015 ¤ City Attorney R E S O L U T I O N 2015-298 BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA that the City Council of the City of Grand Island, Nebraska will meet in the Council Chambers, 100 East First Street at 7:00 p.m. on the below-mentioned dates: 2016 City Council Meetings: Tuesday, January 12, 2016 Tuesday, July 12, 2016 Tuesday, January 26, 2016 Tuesday, July 26, 2016 Tuesday, February 9, 2016 Tuesday, August 9, 2016 Tuesday, February 23, 2016 Tuesday, August 23, 2016 Tuesday, March 8, 2016 Tuesday, September 13, 2016 Tuesday, March 22, 2016 Tuesday, September 27, 2016 Tuesday, April 12, 2016 Tuesday, October 11, 2016 Tuesday, April 26, 2016 Tuesday, October 25, 2016 Tuesday, May 10, 2016 Tuesday, November 8, 2016 Tuesday, May 24, 2016 Tuesday, November 22, 2016 Tuesday, June 14, 2016 Tuesday, December 13, 2016 Tuesday, June 28, 2016 Tuesday, December 27, 2016 - - - Adopted by the City Council of the City of Grand Island, Nebraska on November 10, 2015. ____________________________________ _Jeremy L. Jensen, Mayor Attest: _______________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/10/2015 Page 51 / 154 City of Grand Island Tuesday, November 10, 2015 Council Session Item G-5 #2015-299 - Approving Final Plat and Subdivision Agreement for Landell Second Subdivision Staff Contact: Chad Nabity Grand Island Council Session - 11/10/2015 Page 52 / 154 Council Agenda Memo From:Regional Planning Commission Meeting:November 10, 2015 Subject:Landell Second Subdivision – Final Plat Presenter(s):Chad Nabity, AICP, Regional Planning Director Background This property is located north of East Capital Avenue and south of US Highway 30 in the 2 mile extraterritorial jurisdiction of the City of Grand Island, in Hall County, Nebraska consisting of (1 Lot) and 4.00 acres. Discussion The plat for Landell Subdivision was considered by the Regional Planning Commission at the November 4, 2015 meeting. A motion was made by Haskins and seconded by Monter to approve the plat as presented. A roll call vote was taken and the motion passed with 12 members present and voting in favor (O’Neill, Ruge, Connick, Sears, Maurer, Apfel, Robb, Huismann, Haskins, Monter, Kjar and Hoggatt) and no members abstaining. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that Council approve the final plat as presented. Sample Motion Move to approve as recommended. Grand Island Council Session - 11/10/2015 Page 53 / 154 Grand Island Council Session - 11/10/2015 Page 54 / 154 Developer/Owner Richard Landell 12079 S McGuire Rd Shelton NE 68876 To create 1 lot located north of E Capital Ave and south of E US Highway 30 in the 2 mile extra territorial jurisdiction of the City of Grand Island, in Hall County, Nebraska. Size: 4.0 acres Zoning: M2 – Heavy Manufacturing Road Access: City Roads Water Public: City water is available. Sewer Public: City sewer is not available. Grand Island Council Session - 11/10/2015 Page 55 / 154 October 21, 2016 Dear Members of the Board: RE: Final Plat – Landell Second Subdivision. For reasons of Section 19-923 Revised Statues of Nebraska, as amended, there is herewith submitted a final plat of Landell Second Subdivision, located in the 2 mile extra territorial jurisdiction of the City of Grand Island, in Hall County Nebraska. This final plat proposes to create 1 lot, on a tract of land comprising a part of South Half of the Southeast Quarter (S1/2 SE1/4) Section One (1), Township Eleven (11) North, Range Nine (9) West of the 6th P.M., in Hall County, Nebraska, said tract containing 4.00 acres. You are hereby notified that the Regional Planning Commission will consider this final plat at the next meeting that will be held at 6:00 p.m. on November 4, 2015 in the Council Chambers located in Grand Island's City Hall. Sincerely, Chad Nabity, AICP Planning Director Cc: County Clerk County Attorney County Public Works County Zoning City Clerk City Attorney City Public Works City Building Department City Utilities Manager of Postal Operations Rockwell & Associates This letter was sent to the following School Districts 1R, 2, 3, 19, 82, 83, 100, 126. Grand Island Council Session - 11/10/2015 Page 56 / 154 Grand Island Council Session - 11/10/2015 Page 57 / 154 Grand Island Council Session - 11/10/2015 Page 58 / 154 Approved as to Form ¤ ___________ November 6, 2015 ¤ City Attorney R E S O L U T I O N 2015-299 WHEREAS, Richard Landell and Kim Landell, husband and wife, being the said owners of the land described in the legal description hereon, have filed an application for approval of the final plat of Landell Second Subdivision, a tract of land comprising a part of the South Half of the Southeast Quarter (S1/2 SE1/4) Section One (1), Township Eleven (11) North, Range Nine (9), West of the 6th P.M. in Hall County, Nebraska, and has caused a plat thereof to be acknowledged by it; and WHEREAS, a copy of the plat of such subdivision has been presented to the Boards of Education of the various school districts in Grand Island, Hall County, Nebraska, as required by Section 19-923, R.R.S. 1943; and WHEREAS, a form of subdivision agreement has been agreed to between the owner of the property and the City of Grand Island. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the form of subdivision agreement hereinbefore described is hereby approved, and the Mayor is hereby authorized to execute such agreement on behalf of the City of Grand Island. BE IT FURTHER RESOLVED that the final plat of LANDELL SECOND SUBDIVISION, as made out, acknowledged, and certified, is hereby approved by the City Council of the City of Grand Island, Nebraska, and the Mayor is hereby authorized to execute the approval and acceptance of such plat by the City of Grand Island, Nebraska. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 10, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/10/2015 Page 59 / 154 City of Grand Island Tuesday, November 10, 2015 Council Session Item G-6 #2015-300 - Approving Safety Glass Contract for Utilities, Public Works and Parks Employees for 2016 - 2017 Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 11/10/2015 Page 60 / 154 Council Agenda Memo From:Timothy Luchsinger, Utilities Director John Collins, Public Works Director Todd McCoy, Parks Director Stacy Nonhoff, Asst. City Attorney Meeting:November 10, 2015 Subject:Award of Safety Glass Contract for the Parks & Recreation, Public Works and Utilities Departments for 2016 - 2017 Presenter(s):Timothy Luchsinger, Utilities Director Background As part of personal protective equipment furnished by the City to its employees, the City periodically enters into an agreement with a local provider for safety glasses for those employees needing corrective lenses. Costs for eyewear prescriptions and options other than the base selection are at the expense of the employee. Requests for quotes were solicited in accordance with City Procurement Policies for safety glass services for the Utilities, Public Works, and Parks & Recreation Departments for 2016 and 2017. Discussion Documents were mailed to five vendors, and advertised in the Grand Island Independent. The following quotations were received. Shopko Eyecare Center, Grand Island, Nebraska Eyecare Professionals/Grand Island Optical, Grand Island, Nebraska Heartland Optical of Lincoln, Nebraska, the supplier for Pearl Vision Center of Grand Island, Nebraska The responses were reviewed and based on variety of selection and competitive pricing, it was determined that Pearl Vision Center of Grand Island offered the best overall proposal. Heartland Optical of Lincoln, Nebraska dispenses safety glasses through Pearle Vision Center at 1437 N. Webb Road in Grand Island. The specifications required an on- site location in the City of Grand Island to allow easy access for employees. Grand Island Council Session - 11/10/2015 Page 61 / 154 Pearle Vision Center has furnished safety glasses for City employees in the past, and their performance and product met expectations. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the two year contract for Safety Glasses for the Utilities, Public Works, and Parks and Recreation Departments, to Heartland Optical of Lincoln, Nebraska, dispensing from Pearle Vision Center, of Grand Island, Nebraska. Sample Motion Move to approve the two year contract (2016 & 2017) for Safety Glasses to Heartland Optical of Lincoln Nebraska, dispensing from Pearle Vision Center of Grand Island, Nebraska. Grand Island Council Session - 11/10/2015 Page 62 / 154 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today QUOTE REQUEST FOR SAFETY GLASSES AND SERVICE RFP DUE DATE:October 13, 2015 at 4:00 p.m. DEPARTMENT:Utilities, Public Works & Parks & Recreation PUBLICATION DATE:September 17, 2015 NO. POTENTIAL BIDDERS:6 SUMMARY OF PROPOSALS RECEIVED Heartland Optical Eyecare Professionals/Grand Island Optical Lincoln, NE Grand Island, NE Shopko Eyecare Grand Island, NE cc:Tim Luchsinger, Utilities Director Pat Gericke, Utilities Admin. Assist. Marlan Ferguson, City Administrator John Collins, Public Works Director Stacy Nonhof, Purchasing Agent Todd McCoy, Parks & Rec. Director Catrina Delosh, PW Admin. Assist.Patti Buettner, Parks Admin. Assist. P1840 Grand Island Council Session - 11/10/2015 Page 63 / 154 Contract Agreement This AGREEMENT made and entered into by and between Heartland Optical, of 1012 N. 27th Street, Lincoln, Nebraska, dispensing from Pearle Vision Center, 1437 N. Webb Road, Grand Island, Nebraska, hereinafter called “Supplier”, and the CITY OF GRAND ISLAND, NEBRASKA, hereinafter called the City. WITNESSETH: THAT, WHEREAS, in accordance with law, the City has caused contract documents to be prepared and an advertisement calling for quotes to be published for furnishing SAFETY GLASSES; and WHEREAS, the City, in the manner prescribed by law, has reviewed, examined, and canvassed the quotes submitted, and has determined the aforesaid Heartland Optical, to be the lowest responsive and responsible Safety Glass vendor, and has duly awarded them a contract therefore, for the sum or sums named in their quote, a copy thereof being attached to and made a part of this contract; NOW, THEREFORE, in consideration of the compensation to be paid to Heartland Optical, and of the mutual agreements herein contained, the parties have agreed and hereby agree, the City for itself and its successors, and Heartland Optical for itself, and its successor, as follows: ARTICLE I. That the following documents shall comprise the Contract, and shall together be referred to as the “Agreement” or the Contract Documents”; 1.This Contract Agreement. 2.The City of Grand Island’s Specification for Safety Glasses. 3. Heartland Optical’s quote signed and dated October 9, 2015. In the event of any conflict between the terms of the Contract Documents, the provisions of the document first listed shall prevail. ARTICLE II. That Heartland Optical, dispensing through Pearle Vision Center, shall: (a) furnish all materials (frames and lenses); (b) provide and perform all necessary labor; and (c) in a good and substantial and workmanlike manner and in accordance with the requirements, stipulations, provisions, and conditions of the contract documents as listed in the attached General Specifications, said document forming the contract and being as fully a part thereof as if repeated verbatim herein, perform, execute, and complete all work included in and covered by the City’s official award of this contract to Heartland Optical, such award being based on the acceptance by the City of Grand Island’s quote; Grand Island Council Session - 11/10/2015 Page 64 / 154 ARTICLE III. That the City shall pay Heartland Optical for the performance of the work embraced in this contract and Heartland Optical will accept as full compensation therefore the amount(s) as stated in the Specification Document for all services, materials, and work covered by and included in the contract award and designated in the foregoing Article II; payments thereof to be made in cash or its equivalent in a timely manner. ARTICLE IV. Heartland Optical, hereby agrees to act as agent for the City in purchasing materials and supplies for the City for Safety Glasses. The City shall be obligated to the vendor of the materials and supplies for the purchase price, but Heartland Optical, shall handle all payments hereunder on behalf of the City. The vendor shall make demand or claim for payment of the purchase price from the City by submitting an invoice to: The City of Grand Island Utilities Administration PO Box 1968 Grand Island, NE 68802-1968 All invoices shall bear Heartland Optical’s name as agent for the City. This paragraph will apply only to these materials and supplies actually incorporated into and become a part of the finished product, SAFETY GLASSES. ARTICLE V. The contract shall go into effect January 1, 2016, and remain into effect until December 31, 2017. ARTICLE VI. Heartland Optical/Pearle Vision Center, agrees to comply with all applicable State fair labor standards in the execution of this contract as required by Section 73-102, R.R.S. 1943. They further agree to comply with the provisions of Section 48-657, R.R.S., 1943, pertaining to contributions to the Unemployment Compensation Fund of the State of Nebraska. During the performance of this contract, Heartland Optical/Pearle Vision Center agrees not to discriminate in hiring or any other employment practice on the basis of race, color, religion, sex, national origin, age or disability. Heartland Optical/Pearle Vision Center agrees to comply with all applicable Local, State and Federal rules and regulations, and agrees to maintain a drug-free workplace policy and will provide a copy of the policy to the City upon request. GRATUTITIES and KICKBACKS City Code states that it is unethical for any person to offer, give, or agree to give any City employee or former City employee, or for any City employee or former City employee to solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, or preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or Grand Island Council Session - 11/10/2015 Page 65 / 154 application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefore. It shall be unethical for any payment, gratuity, or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime contractor or higher tier subcontractor or any person associated therewith, as an inducement of the award of a subcontract or order. HEARTLAND OPTICAL By Date Title: CITY OF GRAND ISLAND, NEBRASKA By Date Jeremy L. Jensen, Mayor Attest: RaNae Edwards, City Clerk The contract is due form according to law and hereby approved. Date Attorney for the City Grand Island Council Session - 11/10/2015 Page 66 / 154 Approved as to Form ¤ ___________ November 6, 2015 ¤ City Attorney R E S O L U T I O N 2015-300 WHEREAS, the City of Grand Island invited quotes for Safety Glasses and Service for the Utilities, Public Works and Parks and Recreation Departments, according to the City’s Request for Quotes on file with the Utilities Administration Office; and WHEREAS, quotes were due on October 13, 2015; and WHEREAS, Heartland Optical of Lincoln, Nebraska, dispensing safety glasses for Pearle Vision Center of Grand Island, Nebraska, submitted a quote in accordance with the terms of the advertisement for quotes and all other statutory requirements contained therein. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the quote of Heartland Optical of Lincoln, Nebraska, dispensing for Pearle Vision Center of Grand Island, Nebraska, for safety glasses and service for the Utilities, Public Works and Parks and Recreation Departments for the years 2016 and 2017 for the amounts set out in its quote is hereby approved as the most responsive quote received. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 10, 2015. _____________________________ Jeremy L. Jensen, Mayor Attest: _____________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/10/2015 Page 67 / 154 City of Grand Island Tuesday, November 10, 2015 Council Session Item G-7 #2015-301 - Approving Engineering Services for Elevated Water Storage Tower Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 11/10/2015 Page 68 / 154 Council Agenda Memo From:Timothy G. Luchsinger, Utilities Director Stacy Nonhof, Assistant City Attorney Meeting Date:November 10, 2015 Subject:Phase I - Elevated Water Storage Tower Engineering Services Presenter(s):Timothy G. Luchsinger, Utilities Director Background The Utilities Department will periodically retain the services of a consultant to review the City’s water system for deficiencies and to assist in planning future requirements. The water system must meet certain operational standards to be suitable both for human consumption and for fire protection. These operational standards include analyzing chemical and microbiological components of the water, and hydraulic testing of the system for flow and pressure characteristics. The consultant also projects future system demands and recommends improvements for pumping and distribution components of the system, as well as water sources. The latest study completed earlier this year by HDR, resulted in a 20 year Master Plan for the water system. Based on this Master Plan, areas of deficiency were noted, as well as a general timetable for completing corrective actions. Some of the projects from the Master Plan recommendations include: distribution system main replacement program, addition of elevated storage, addition of system zones, and modifications to the pumping stations. The current distribution system pressure is maintained by three pumping stations, one on the west side of town, and two centrally located. Grand Island has a relative flat topography that allows for single zone system. It was recommended to add elevated storage (water tower) on the west side of Grand Island to increase system storage and stabilize pressures, boost fire flow availability, and allow for some emergency storage without pumping. The elevated storage construction will be a phased over two years with procurement of the land, procurement of the elevated storage tank, development of the site and installation of the water supply line, and the final phase of construction of the tower. Grand Island Council Session - 11/10/2015 Page 69 / 154 Discussion Specifications for engineering services for the project, Elevated Water Storage Tower, were advertised and issued for proposals in accordance with the City Purchasing Code. Responses were received from the following firms: Bidder Bid Price Olsson Associates, Grand Island, NE $25,220.00 HDR, Omaha, NE $24,842.00 The proposals were reviewed by plant engineering staff for factors such as cost, experience, and qualifications. Based on an evaluation of these factors, the Utilities Department recommends that the engineering services contract for Elevated Water Storage System Engineering be awarded to HDR, of Omaha, Nebraska. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that Council award the Contract for Phase I – Elevated Storage Water System Engineering to HDR, with the not-to-exceed cost of $24,842.00. Sample Motion Move to approve award of the contract for Phase I – Elevated Storage Water Storage System to HDR of Omaha, Nebraska, with a not-to-exceed cost of $24,842.00. Grand Island Council Session - 11/10/2015 Page 70 / 154 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today REQUEST FOR PROPOSAL FOR EINGINEERING SERVICES FOR STUDY ELEVATED WATER STORAGE TOWER RFP DUE DATE:October 13, 2015 at 4:15 p.m. DEPARTMENT:Utilities PUBLICATION DATE:September 25, 2015 NO. POTENTIAL BIDDERS:6 SUMMARY OF PROPOSALS RECEIVED HDR Olsson Associates Omaha, NE Lincoln, NE cc:Tim Luchsinger, Utilities Director Pat Gericke, Utilities Admin. Assist. Marlan Ferguson, City Administrator William Clingman, Interim Finance Director Stacy Nonhof, Purchasing Agent Karen Nagel, Utilities Secretary Lynn Mayhew, Assist. Utilities Director P1845 Grand Island Council Session - 11/10/2015 Page 71 / 154 Approved as to Form ¤ ___________ November 6, 2015 ¤ City Attorney R E S O L U T I O N 2015-301 WHEREAS, the City of Grand Island invited a proposal for Engineering Services for Elevated Water Storage Tower according to plans and specifications on file with the Utilities Department; and WHEREAS, on October 13, 2015, proposals were received, opened and reviewed; and WHEREAS, HDR of Omaha, Nebraska, submitted a proposal in accordance with the terms of the advertisement, plans and specifications and all other statutory requirements contained therein, such proposal being a not-to-exceed cost of $24,842.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the proposal of HDR of Omaha, Nebraska, in the amount not to exceed $24,842.00, for Engineering Services for Elevated Water Storage Tower, is hereby approved as the lowest responsible proposal. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 10, 2015. _______________________________ Jeremy L. Jensen, Mayor Attest: ___________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/10/2015 Page 72 / 154 City of Grand Island Tuesday, November 10, 2015 Council Session Item G-8 #2015-302 - Approving Amendment No. 2 & 3 to Agreement for Engineering Consulting Services Related to Faidley Avenue Paving Improvements; Project No. 2014-P-1 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 11/10/2015 Page 73 / 154 Council Agenda Memo From:Terry Brown PE, Assistant Public Works Director Meeting:November 10, 2015 Subject:Approving Amendment No. 2 & 3 to Agreement for Engineering Consulting Services Related to Faidley Avenue Paving Improvements; Project No. 2014-P-1 Presenter(s):John Collins PE, Public Works Director Background All agreements must be approved by the City Council. On March 11, 2014, by Resolution No. 2014-49 the City entered into an agreement with Alfred Benesch & Company of Lincoln, Nebraska for engineering design services for Faidley Avenue Paving Improvements; Project No. 2014-P-1, in the amount of $60,885.81. On September 23, 2014, by Resolution No. 2014-298, Amendment No. 1 was approved to include construction phase services for such paving project, as well as Faidley Avenue Water Improvements; Project No. 2014-W-14, in the amount of $126,967.84 for a revised agreement amount of $187,853.65. Discussion The original agreement with Alfred Benesch & Company is now being supplemented to allow for additional construction phase services. Amendment No. 2, in the amount of $4,920.90, addresses additional excavation along the Moores Creek cleanout south to approximately West Old Potash Highway. Amendment No. 3, in the amount of $5,704.43, covers design changes to the storm and water plans, as well as construction staking for such work. The increase in cost for both Amendment No. 2 & 3 is a total of $10,625.33, for a revised agreement of $198,478.98. Grand Island Council Session - 11/10/2015 Page 74 / 154 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve a resolution authorizing the Mayor to sign Amendment No. 2 & 3 to the Agreement with Alfred Benesch & Company of Lincoln, Nebraska in the amount of $4,920.90 & $5,704.43, respectively, for Faidley Avenue Paving Improvements; Project No. 2014-P-1 and Faidley Avenue Water Improvements; Project No. 2014-W-14. Sample Motion Move to approve the resolution. Grand Island Council Session - 11/10/2015 Page 75 / 154 Approved as to Form ¤ ___________ November 6, 2015 ¤ City Attorney R E S O L U T I O N 2015-302 WHEREAS, on March 11, 2014, by Resolution No. 2014-49 the Grand Island City Council approved entering into an agreement with Alfred Benesch & Company of Lincoln, Nebraska in the amount of $60,885.81 for engineering consulting services for Faidley Avenue Paving Improvements; Project No. 2014-P-1; and WHEREAS, on September 23, 2014, by Resolution No. 2014-298, Amendment No. 1 was approved to include construction phase services for such paving project, as well as Faidley Avenue Water Improvements; Project No. 2014-W-14, in the amount of $126,967.84 for a revised agreement amount of $187,853.65; and WHEREAS, the original agreement is being amended to include additional excavation work along the Moore Creek cleanout south to approximately West Old Potash Highway in Amendment No. 2 for an amount of $4,920.90; and WHEREAS, the original agreement is being further amended to include design changes to the storm and water plans, as well as construction staking for such work in Amendment No. 3 for an amount of $5,704.43; and WHEREAS, such amendments in the total amount of $10,625.33, equate to a revised agreement amount of $198,478.98; and WHEREAS, Amendment No. 2 & 3 to the original agreement with Alfred Benesch & Company of Lincoln, Nebraska are required to proceed with this project. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that Amendment No. 2 & 3 with Alfred Benesch & Company for engineering consulting services related to Faidley Avenue Paving Improvements; Project No. 2014-P-1 and Faidley Avenue Water Improvements; Project No. 2014-W-14 are hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such amendments on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 10, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/10/2015 Page 76 / 154 City of Grand Island Tuesday, November 10, 2015 Council Session Item G-9 #2015-303 - Approving Change Order No. 2 for the 2015 Asphalt Resurfacing Project No. 2015-AC-1 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 11/10/2015 Page 77 / 154 Council Agenda Memo From:Terry Brown PE, Assistant Public Works Director Meeting:November 10, 2015 Subject:Approving Change Order No. 2 for the 2015 Asphalt Resurfacing Project No. 2015-AC-1 Presenter(s):John Collins PE, Public Works Director Background The City Council awarded the bid, in the amount of $955,830.76, for the 2015 Asphalt Resurfacing Project No. 2015-AC-1, to J.I.L. Asphalt Paving Co. of Grand Island, Nebraska on June 9, 2015 via Resolution No. 2015-146. On October 13, 2015, by Resolution No. 2015-277, City Council approved a time extension from October 15, 2015 to November 15, 2015 for the 2015 Asphalt Resurfacing Project with no change in the contract amount. Any changes to the contract require council approval. Discussion The reasons for the initial time extension included inclement weather and scheduling conflicts with events. At this point in the year Public Works staff has determined it in the best interest of the project to stop any further work from taking place to uphold the integrity of the roadway until next spring, with a final completion date of June 30, 2016. There will not be any contract amount increase with this change order. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 11/10/2015 Page 78 / 154 Recommendation City Administration recommends that the Council approve extending the completion date to June 30, 2016, as noted in Change Order No. 2. Sample Motion Move to approve the resolution. Grand Island Council Session - 11/10/2015 Page 79 / 154 CONTRACT TIME EXTENSION No. 2 PROJECT:2015 Asphalt Resurfacing Project No. 2015-AC-1 CONTRACTOR:J.I.L. Asphalt Paving Co. AMOUNT OF ORIGINAL CONTRACT:$955,830.76 CONTRACT DATE:June 9, 2015 Notice to Proceed Date -------------------------------------------------July 1, 2015 Original Completion Date -----------------------------------------------October 15, 2015 Change Order No. 1 Revised Completion Date ------------------November 15, 2015 Change Order No. 2 Revised Completion Date ------------------June 30, 2016 The Above Change Order Accepted: J.I.L. Asphalt Paving Co. Contractor By____________________________________Date_______________________ Approval Recommended: By______________________________________________Date________________ John Collins PE, Public Works Director/City Engineer Approved for the City of Grand Island, Nebraska By____________________________________Date________________________ Mayor Attest_________________________________ City Clerk Grand Island Council Session - 11/10/2015 Page 80 / 154 Approved as to Form ¤ ___________ November 6, 2015 ¤ City Attorney R E S O L U T I O N 2015-303 WHEREAS, on June 9, 2015, by Resolution No. 2015-146, the City Council of the City of Grand Island approved the bid of J.I.L. Asphalt Paving Co. of Grand Island, Nebraska in the amount of $955,830.76 for the 2015 Asphalt Resurfacing Project, known as Project No. 2015-AC-1; and WHEREAS, on October 13, 2015, by Resolution No. 2015-277, City Council approved a time extension from October 15, 2015 to November 15, 2015 for such project; and WHEREAS, Public Works staff has determined it in the best interest of the project to stop any further work from taking place to uphold the integrity of the roadway until next spring; and WHEREAS, an extension from November 15, 2015 to June 30, 2016 is necessary in order to complete the project; and WHEREAS, there will not be any contract amount increase with such time extension; and WEREAS, the Public Works Department supports such contract extension. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is, authorized and directed to execute Change Order No. 2 between the City of Grand Island and J.I.L. Asphalt Paving Co. of Grand Island, Nebraska to provide the requested time extension for the 2015 Asphalt Resurfacing Project No. 2015-AC-1. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 10, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/10/2015 Page 81 / 154 City of Grand Island Tuesday, November 10, 2015 Council Session Item G-10 #2015-304 - Approving Purchase of a Six (6) Truck-Mounted, Reversible Snow Plows for the Streets Division of the Public Works Department Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 11/10/2015 Page 82 / 154 Council Agenda Memo From:Shannon Callahan, Street Superintendent Meeting:November 10, 2015 Subject:Approving Purchase of a Six (6) Truck-Mounted, Reversible Snow Plows for the Streets Division of the Public Works Department Presenter(s):John Collins PE, Public Works Director Background The Streets Division currently has six one-way snow plows that are each approximately 20 years old. These plows are mounted on the front of the dump trucks and used to clear snow from snow emergency routes and residential areas. A one-way snow plow is mounted on the truck at a fixed angle and pushes snow only one way, but a reversible snow plow can push snow in either direction (right or left) via in- cab controls. Upgrading to a reversible plow gives the operator more control of where the snow is pushed with the ability to change the angle of the plow from either side or straight forward. The increased control will result in a higher quality of snow removal and the large trucks will be more usable in areas with obstacles like medians. Discussion Funds for the purchase of six (6) truck-mounted reversible snow plows was approved in the 2015-2016 budget. To meet competitive bidding requirements, an advertisement for bids was published on October 8, 2015 and mailed to five (5) potential bidders. Five (5) bids were received and opened on October 27, 2015; a bid summary detail is attached. Public Works staff is recommending the purchase of Six (6) Truck-Mounted, Reversible Snow Plows from Northern Truck Equipment Corp. of Sioux Falls, South Dakota for a purchase price of $40,920. Grand Island Council Session - 11/10/2015 Page 83 / 154 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the purchase of Six (6) Truck- Mounted, Reversible Snow Plows from Northern Truck Equipment Corp. of Sioux Falls, SD for a purchase price of $40,920. Sample Motion Move to approve the purchase of Six (6) Truck-Mounted, Reversible Snow Plows from Northern Truck Equipment Corp. of Sioux Falls, SD for a purchase price of $40,920. Grand Island Council Session - 11/10/2015 Page 84 / 154 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE:October 27, 2015 at 2:00 p.m. FOR:Truck Mounted, Reversible Snow Plows 2015 DEPARTMENT:Public Works ESTIMATE:$78,000.00 FUND/ACCOUNT:10033501-85615 PUBLICATION DATE:October 8, 2015 NO. POTENTIAL BIDDERS:4 SUMMARY Bidder:Northern Truck Equipment Corp.LCL Truck Equipment, Inc. Sioux Falls, SD Hastings, NE Bid Security:Hudson Insurance Co.Cashier’s Check Exceptions:Noted Noted Make:Universal Henke Bid Price:$40,920.00 $45,504.00 Bidder:Matt Friend Truck Equipment Nebraska Environmental Products Hastings, NE Lincoln, NE Bid Security:Cashier’s Check Travelers Casualty & Surety Co. Exceptions:None None Make Monroe Wausau Bid Price:$41,862.00 $54,354.00 Bidder:Palfleet Truck Equipment Council Bluffs, IA Bid Security:Westchester Fire Ins. Co. Exceptions:Noted Make:Henke Bid Price:$50,910.00 Grand Island Council Session - 11/10/2015 Page 85 / 154 cc:John Collins, Public Works Director Catrina DeLosh, PW Admin. Assist. Marlan Ferguson, City Administrator William Clingman, Interim Finance Director Stacy Nonhof, Purchasing Agent Shannon Callahan, Street Supt. P1847 Grand Island Council Session - 11/10/2015 Page 86 / 154 Cutting edge is 5/8"x8"; Reversing cylinders are 4"x10"x2" (exceeds specifications); Power unit does not come with battery cable and hdraulic hoses - length not known plows are not installedPrice on bid form is based on a quantity of 4 to 6 units at $7,584 each. Less than four units will change the price to $8,310.00 eachUnits will be direct shipped to Grand Island Streets Dept. No labor in pricing/set up, Freight is included.nonenoneYES YES$8,485 $9,059$50,910 $54,3542015 20151 year, if registered online 2 years1 year60-90 days 60-90 daysPalfleet Truck EquipmentNebraska Environmental ProductsHenke Wasau41 R11ISP, ECT AT 4211BidderNorthern Truck EquipmentMakeUniversalModelCST-11-40P$6,820Extended Price$40,920Year2016Manufacturer’s Warranty1 YearDelivery Date75-95 DaysMatt Friend Truck EquipmentLCL Truck EquipmentMonroe HenkeMP41R11-ISCT & 00060822I Plow & Hitch41 R11IS, ECTMeet SpecificationsYES90-110 days 120 days20152016 or current build model1 Year 12 months$6,977 $7,584$41,862 $45,504YES YESExceptionsUnit PriceBid Opening: October 27, 2015Truck-Mounted Reversible Snow Plows 2015FORBID SUMMARY DETAILCITY OF GRAND ISLANDGrand IslandCouncil Session - 11/10/2015Page 87 / 154 Approved as to Form ¤ ___________ November 6, 20152 ¤ City Attorney R E S O L U T I O N 2015-304 WHEREAS, bids for Six (6) Truck-Mounted, Reversible Snow Plows was advertised on October 8, 2015 for the Grand Island Streets Division; and WHEREAS, five (5) bids were received and opened on October 27, 2015; and WHEREAS, Northern Truck Equipment Corp. of Sioux Falls, South Dakota submitted a bid in accordance with the terms of the Advertisement for Bids and specifications and all other statutory requirements contained therein, such bid being in the amount of $40,920; and WHEREAS, the bid submitted by Northern Truck Equipment Corp. is fair and reasonable for such item(s). NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that a purchase order and subsequent payment in the amount of $40,920 for the purchase of Six (6) Truck-Mounted, Reversible Snow Plows from Northern Truck Equipment Corp. of Sioux Falls, South Dakota is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 10, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/10/2015 Page 88 / 154 City of Grand Island Tuesday, November 10, 2015 Council Session Item G-11 #2015-305 - Approving Bid Award for Two (2) 2016 Solid Waste Transfer Trailers for the Solid Waste Division of the Public Works Department Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 11/10/2015 Page 89 / 154 Council Agenda Memo From:Jeff Wattier, Solid Waste Superintendent Meeting:November 10, 2015 Subject:Approving Bid Award for Two (2) 2016 Solid Waste Transfer Trailers for the Solid Waste Division of the Public Works Department Presenter(s):John Collins PE, Public Works Director Background On October 21, 2015 the Solid Waste Division of the Public Works Department advertised for bids for two (2) 2016 Solid Waste Transfer Trailers. Discussion Two (2) bids were received and opened on November 4, 2015. The Solid Waste Division of the Public Works Department and the Purchasing Division of the Attorney’s office reviewed the bids that were received. The transfer trailers bid by Wilkens Industries of Morris, MN meet all of the specifications. These transfer trailers are front-line pieces of equipment that are utilized on a daily basis for hauling solid waste from the transfer station to the landfill for disposal. These trailers will replace the 2012 model transfer trailer that is being traded with this purchase. The 2012 model year transfer trailer that is being traded is in need of major repairs to the hydraulic walking floor, which would cost thousands of dollars to repair/replace/upgrade. BIDDER BASE PRICE TRADE-IN NET COST Northern Truck Equipment of Sioux Falls, SD $146,346 $10,000 $136,346 Wilkens Industries of Morris, MN $151,170 $18,956 $132,214 Funds were budgeted for Fiscal Year 2015/2016 and are available in Account No. 50530040-85625. A picture of the trailer to be traded in is below. Grand Island Council Session - 11/10/2015 Page 90 / 154 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the purchase of two (2) 2016 Solid Waste Transfer Trailers from Wilkens Industries of Morris, MN for the net cost of $132,214. Sample Motion Move to approve the resolution. Grand Island Council Session - 11/10/2015 Page 91 / 154 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE:November 4, 2015 at 2:30 p.m. FOR:(2) 2016 Solid Waste Transfer Trailers DEPARTMENT:Public Works ESTIMATE:$154,000.00 FUND/ACCOUNT:50530040-85625 PUBLICATION DATE:October 21, 2015 NO. POTENTIAL BIDDERS:9 SUMMARY Bidder:Wilkens Industries, Inc.Northern Truck Equipment Corp. Morris, MN Sioux Falls, SD Bid Security:Cashier’s Check Hudson Insurance Co. Exceptions:None Noted Bid Price:$151,170.00 $146,346.00 Trade-In:$ 18,956.00 $ 10,000.00 Warranty: -0-______ -0-______ Total Bid:$132,214.00 $136,346.00 Delivery Date:150 – 180 days from order 140 – 170 days cc:John Collins, Public Works Director Catrina DeLosh, PW Admin. Assist. Marlan Ferguson, City Administrator William Clingman, Interim Finance Director Stacy Nonhof, Purchasing Agent Jeff Wattier, Solid Waste Supt. P1850 Grand Island Council Session - 11/10/2015 Page 92 / 154 Approved as to Form ¤ ___________ November 6, 20152 ¤ City Attorney R E S O L U T I O N 2015-305 WHEREAS, the City of Grand Island invited sealed bids for two (2) 2016 Solid Waste Transfer Trailers for the Solid Waste Division of the Public Works Department, according to specifications on file with the Public Works Department; and WHEREAS, on November 4, 2015 bids were received, opened and reviewed; and WHEREAS, Wilkens Industries of Morris, Minnesota submitted a bid in accordance with the terms of the advertisement of bids and specifications and all other statutory requirements contained therein, such bid being in the net amount of $132,214.00; and WHEREAS, Wilkens Industries’s bid is fair and reasonable for such item. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Wilkens Industries of Morris, Minnesota in the net amount of $132,214.00 for two (2) 2016 Solid Waste Transfer Trailers is hereby approved as the lowest responsive and responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 10, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/10/2015 Page 93 / 154 City of Grand Island Tuesday, November 10, 2015 Council Session Item G-12 #2015-306 - Approving Bid Award for One (1) 2016 35,000 Pound Four Wheel Drive Front End Loader for the Solid Waste Division of the Public Works Department Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 11/10/2015 Page 94 / 154 Council Agenda Memo From:Jeff Wattier, Solid Waste Superintendent Meeting:November 10, 2015 Subject:Approving Bid Award for One (1) 2016 35,000 Pound Four Wheel Drive Front End Loader for the Solid Waste Division of the Public Works Department Presenter(s):John Collins PE, Public Works Director Background On October 21, 2015 the Solid Waste Division of the Public Works Department advertised for bids for one (1) 2016 35,000 Pound Four Wheel Drive Front End Loader. Discussion One (1) bid was received and opened on November 4, 2015. The Solid Waste Division of the Public Works Department and the Purchasing Division of the Attorney’s Office have reviewed the bid that was received. The bid by NMC of Doniphan, NE meets all of the specifications. This loader is a front-line piece of equipment that is utilized on a daily basis at the transfer station. Funds were budgeted for Fiscal Year 2015/2016 and are available in Account No. 50530040-85615. A summary of the bid is shown below. BIDDER BASE PRICE REPURCHASING AGREEMENT Net Cost of Ownership NMC of Doniphan, NE $236,623 4 years/4,250 hours = $115,000 $121,623 This machine will simply replace the 2012 model loader that is being sold back to NMC in the amount of $118,000. This is the amount guaranteed by NMC from the purchase of the machine back in 2012 from the total cost of ownership bid process that we typically use to evaluate the most favorable bid when purchasing equipment. A picture of the machine that we are selling back to NMC is shown below. Grand Island Council Session - 11/10/2015 Page 95 / 154 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the purchase of one (1) 2016 35,000 Pound Four Wheel Drive Front End Loader from NMC of Doniphan, NE in the amount of $236,623 with a guaranteed repurchase agreement of $115,000. Sample Motion Move to approve the resolution. Grand Island Council Session - 11/10/2015 Page 96 / 154 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE:November 4, 2015 at 2:15 p.m. FOR:(1) 2016 35,000 lb 4-Wheel Drive Front End Loader DEPARTMENT:Public Works ESTIMATE:$122,000.00 FUND/ACCOUNT:50530040-85615 PUBLICATION DATE:October 21, 2015 NO. POTENTIAL BIDDERS:3 SUMMARY Bidder:NMC, Inc. Doniphan, NE Bid Security:Travelers Casualty & Surety Co. Exceptions:None Bid Price:$236,623.00 Trade-In:$118,000.00 Repurchasing Agreement: 1 yr or 1,000 hrs.$149,000.00 2 yrs or 2,000 hrs.$135,000.00 3 yrs or 3,000 hrs.$125,000.00 4 yrs or 4,250 hrs.$115,000.00 Delivery Date:12 to 15 weeks cc:John Collins, Public Works Director Catrina DeLosh, PW Admin. Assist. Marlan Ferguson, City Administrator William Clingman, Interim Finance Director Stacy Nonhof, Purchasing Agent Jeff Wattier, Solid Waste Supt. P1849 Grand Island Council Session - 11/10/2015 Page 97 / 154 Approved as to Form ¤ ___________ November 6, 2015 ¤ City Attorney R E S O L U T I O N 2015-306 WHEREAS, the City of Grand Island invited sealed bids for one (1) 2016 35,000 Pound Four Wheel Drive Front End Loader for the Solid Waste Division of the Public Works Department, according to specifications on file with the Public Works Department; and WHEREAS, on November 4, 2015 bids were received, opened and reviewed; and WHEREAS, NMC of Doniphan, Nebraska submitted a bid in accordance with the terms of the advertisement of bids and specifications and all other statutory requirements contained therein, such bid being in the amount of $236,623.00; and WHEREAS, the bid from NMC is considered fair and reasonable for such item; and WHEREAS, NMC guaranteed a repurchase price of $115,000, as part of their bid, in four (4) years with no more than 4,250 hours for such piece of equipment. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of NMC of Doniphan, Nebraska in the amount of $236,623.00 for one (1) 2016 35,000 Pound Four Wheel Drive Front End Loader is hereby approved as the lowest responsive and responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 10, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/10/2015 Page 98 / 154 City of Grand Island Tuesday, November 10, 2015 Council Session Item G-13 #2015-307 - Approving Change Order No. 1 for 3rd Street and Wheeler Avenue Intersection Improvements; Paving Project No. 2015-P-2 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 11/10/2015 Page 99 / 154 Council Agenda Memo From:Terry Brown PE, Assistant Public Works Director Meeting:November 10, 2015 Subject:Approving Change Order No. 1 for 3rd Street and Wheeler Avenue Intersection Improvements; Paving Project No. 2015-P-2 Presenter(s):John Collins PE, Public Works Director Background The Diamond Engineering Co. of Grand Island, Nebraska was awarded a $169,662.70 contract by the City Council on May 12, 2015, via Resolution No. 2015-128, for 3rd Street and Wheeler Avenue Intersection Improvements; Paving Project No. 2015-P-2. This project is for the improvement of the Downtown 3rd Street and Wheeler Avenue intersection and involves adding bump-outs to make for a more pedestrian friendly feel, as well as installation of storm sewer for improved drainage. Discussion Public Works Administration is requesting Change Order No. 1 for 3rd Street and Wheeler Avenue Intersection Improvements; Paving Project No. 2015-P-2 to further address drainage issues and install insulation and a water proofing membrane to the inlet due to the water main being at a higher elevation than expected, this will ensure it doesn’t freeze. This change order will also provide credit for a break in one new storm sewer line that the City handled and the contractor not meeting the project completion date of September 11, 2015. Project was finished on September 18, 2015 and with the City giving the contractor an extra day to complete the additional drainage issues and deducting two (2) weekend days the liquidated damages charged to the contractor equate to 4 days. The estimated cost for such change order is detailed below. Item No.Description Price Bid Quantity Total CO1-1 Install Drain Inside Park $ 4,472.00 1.00 LS $ 4,472.00 CO1-2 Styrofoam & Water Stop in inlet $ 625.00 1.00 LS $ 625.00 CO1-3 Storm Break Fix (by City)$ (2,300.00)1.00 LS $ (2,300.00) CO1-4 Liquidated Damages $ (1,000.00)4.00 DAY $ (4,000.00) Change Order No. 1 Total $ (1,203.00) Grand Island Council Session - 11/10/2015 Page 100 / 154 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve Change Order No. 1 for 3rd Street and Wheeler Avenue Intersection Improvements; Paving Project No. 2015-P-2. Sample Motion Move to approve the resolution. Grand Island Council Session - 11/10/2015 Page 101 / 154 City of Grand Island CHANGE ORDER NUMBER 1 100 East 1st Street Grand Island, Nebraska 68801 Date of Issuance: November 10, 2015 PROJECT: 3rd Street & Wheeler Avenue Intersection Improvements; Paving Project No. 2015-P-2 CONTRACTOR: The Diamond Engineering Company CONTRACT DATE: May 26, 2015 This change order will address the following on the 3rd Street and Wheeler Avenue Intersection Improvements; Paving Project No. 2015-P-2 Item No.Description Price Bid Quantity Total CO1-1 Install Drain Inside Park $ 4,472.00 1.00 LS $ 4,472.00 CO1-2 Styrofoam & Water Stop in inlet $ 625.00 1.00 LS $ 625.00 CO1-3 Storm Break Fix (by City)$ (2,300.00)1.00 LS $ (2,300.00) CO1-4 Liquidated Damages $ (1,000.00)4.00 DAY $ (4,000.00) The changes result in the following adjustment to the Contract Amount: Contract Price Prior to This Change Order .....................................................................................$169,662.70 Net Increase/Decrease Resulting from this Change Order .............................................................$ (1,203.00) Revised Contract Price Including this Change Order ......................................................................$168,459.70 Approval Recommended: By_______________________________________ John Collins PE, Public Works Director Date The Above Change Order Accepted:Approved for the City of Grand Island: The Diamond Engineering Company____ By_________________________________ Contractor Jeremy L. Jensen, Mayor By Attest: RaNae Edwards, City Clerk Date Date_______________________________ Grand Island Council Session - 11/10/2015 Page 102 / 154 Approved as to Form ¤ ___________ November 6, 2015 ¤ City Attorney R E S O L U T I O N 2015-307 WHEREAS, on May 12, 2015, by Resolution 2015-128, the City of Grand Island awarded The Diamond Engineering Co. of Grand Island, Nebraska the bid in the amount of $169,662.70 for 3rd Street and Wheeler Avenue Intersection Improvements; Paving Project No. 2015-P-2; and WHEREAS, it has been determined that modifications to the work to be performed by The Diamond Engineering Co. are necessary; and WHEREAS, such modifications have been incorporated into Change Order No. 1; and WHEREAS, the result of such modifications will decrease the contract amount by $1,203.00 for a revised contract price of $168,459.70. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is, authorized and directed to execute Change Order No. 1 between the City of Grand Island and The Diamond Engineering Co. of Grand Island, Nebraska to provide the modifications. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 10, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/10/2015 Page 103 / 154 City of Grand Island Tuesday, November 10, 2015 Council Session Item G-14 #2015-308 - Approving Change Order No. 2 for Faidley Avenue Paving Improvements; Project No. 2014-P-1 & Faidley Avenue Water Improvements; Project No. 2014-W-14 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 11/10/2015 Page 104 / 154 Council Agenda Memo From:Terry Brown PE, Assistant Public Works Director Meeting:November 10, 2015 Subject:Approving Change Order No. 2 for Faidley Avenue Paving Improvements; Project No. 2014-P-1 & Faidley Avenue Water Improvements; Project No. 2014-W-14 Presenter(s):John Collins PE, Public Works Director Background The Diamond Engineering Co. of Grand Island, Nebraska was awarded a $925,292.70 contract by the City Council on September 23, 2014, via Resolution No. 2014-297, for Faidley Avenue Paving Improvements; Project No. 2014-P-1 and Faidley Avenue Water Improvements; Project No. 2014-W-14. On February 24, 2015, via Resolution No. 2015-54, City Council approved Change Order No. 1, which allowed for grading to remedy poor drainage of Moores Creek from Old Potash Highway to the proposed Faidley Avenue, correction of a concrete outfall structure which drains into Moore’s Creek that was not found during the survey for the project, modifications to storm sewer connections to existing structures and allowed for a sleeve that was needed to account for misshaped pipe that was encountered during the water main lowering. Such change order increased the contract by $49,028.57, for a revised contract amount of $974,321.27. This project will extend paving to join the two (2) existing segments of Faidley Avenue, between North Road and Irongate Avenue. Any changes to the contract require council approval. Discussion Several factors have delayed completion of the project; including inclement weather and scheduling conflicts with other projects the contractor is responsible for; therefore Public Works Engineering is recommending the final completion date for this project be changed from August 1, 2015 to April 29, 2016. There will not be any contract amount increase with this change order. Grand Island Council Session - 11/10/2015 Page 105 / 154 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve extending the completion date to April 29, 2016, as noted in Change Order No. 2. Sample Motion Move to approve the resolution. Grand Island Council Session - 11/10/2015 Page 106 / 154 CONTRACT TIME EXTENSION PROJECT:Faidley Avenue Paving Improvements; Project No. 2014-P-1 and Faidley Avenue Water Improvements; Project No. 2014-W-14 CONTRACTOR:The Diamond Engineering Company AMOUNT OF ORIGINAL CONTRACT:$925,292.70 CHANGE ORDER NO. 2 CONTRACT INCREASE: $49,028.57 REVISED CONTRACT: $974,321.27 CONTRACT DATE: September 23, 2014 Notice to Proceed Date -------------------------------------------------September 29, 2014 Original Completion Date -----------------------------------------------August 1, 2015 Revised Completion Date -------------------------------------------April 29, 2016 The Above Change Order Accepted: The Diamond Engineering Co. By____________________________________Date_______________________ Approval Recommended: By______________________________________________Date________________ John Collins PE, Public Works Director/City Engineer Approved for the City of Grand Island, Nebraska By____________________________________Date________________________ Mayor Attest_________________________________ City Clerk Grand Island Council Session - 11/10/2015 Page 107 / 154 Approved as to Form ¤ ___________ November 6, 2015 ¤ City Attorney R E S O L U T I O N 2015-308 WHEREAS, on September 23, 2014, by Resolution 2014-297, the City Council of the City of Grand Island approved the bid of The Diamond Engineering Co. of Grand Island, Nebraska in the amount of $925,292.70 for Faidley Avenue Paving Improvements; Project No. 2014-P-1 and Faidley Avenue Water Improvements; Project No. 2014-W-14; and WHEREAS, City Council approved Change Order No. 1, via Resolution No. 2015-54, to address drainage issues with Moores Creek and modifications to storm sewer connections; and WHEREAS, the completion of such project has been delayed due to several factors; and WHEREAS, an extension from August 1, 2015 to April 29, 2016 is requested in order to complete the project; and WHEREAS, there will not be any contract amount increase with such time extension; and WEREAS, the Public Works Department supports such contract extension. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is, authorized and directed to execute Change Order No. 2 between the City of Grand Island and The Diamond Engineering Co. of Grand Island, Nebraska to provide the requested time extension for the Faidley Avenue Paving Improvements; Project No. 2014-P-1 and Faidley Avenue Water Improvements; Project No. 2014-W-14. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 10, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/10/2015 Page 108 / 154 City of Grand Island Tuesday, November 10, 2015 Council Session Item G-15 #2015-309 - Approving Restricted Parking in Front of 234 East 3rd Street Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 11/10/2015 Page 109 / 154 Council Agenda Memo From:Terry Brown PE, Assistant Public Works Director Meeting:November 10, 2015 Subject:Approving Restricted Parking in Front of 234 East 3rd Street Presenter(s):John Collins PE, Public Works Director Background Council action is required to restrict parking on any public street. The Public Works Department received a request from Brad Dobesh, G.I. YMCA Facility Director, to designate a 200’ stretch on the north side of 3rd Street as a No Parking zone for the center’s daycare center. Mr. Dobesh stated in his request letter that the intent is to use the area as a secondary/alternative daycare entrance/exit for member and children safety as well as to alleviate the traffic “bottle neck” experienced in the north parking lot. Discussion During review of this request it was determined restricted parking would be more beneficial to the daycare and fulfill Mr. Dobesh’s request. It is recommended by Public Works Engineering staff that the space in front of 234 East 3rd Street be signed as 15 minute parking Monday through Friday; between the hours of 7:00am and 5:30pm. This will allow use of the area by the daycare, as well as use of the parking spaces for the downtown area in the evenings and weekends. A sketch of the desired restricted parking area is attached for reference. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 11/10/2015 Page 110 / 154 Recommendation City Administration recommends that the Council approve the resolution restricting parking in front of 234 East 3rd Street. Sample Motion Move to approve the resolution. Grand Island Council Session - 11/10/2015 Page 111 / 154 Grand Island Council Session - 11/10/2015 Page 112 / 154 SYCAMORE STREET KIMBALL STREET3RD STREETGRAND GENERATION CENTERYMCADaycare Entrance385' Total YMCA Frontage200' Proposed "RESTRICTED PARKING"243' Currently "NO PARKING"Grand IslandCouncil Session - 11/10/2015Page 113 / 154 Approved as to Form ¤ ___________ November 6, 2015 ¤ City Attorney R E S O L U T I O N 2015-309 WHEREAS, the City Council, by authority of §22-77 of the Grand Island City Code, may by resolution, entirely prohibit or fix a time limit for the parking and stopping of vehicles in or on any public street, public property, or portion thereof; and WHEREAS, the Public Works Department is requesting that 200’on the north side of 3rd Street, in front of 234 East 3rd Street, be designated as restricted parking; and WHEREAS, it is recommended that such parking restriction request be approved. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: 1.Restricted parking, consisting of 200’ on the north side of 3rd Street, in front of 234 East 3rd Street, Monday through Friday; 7:00am to 5:30pm, is hereby designated; and 2.The City’s Street Division of the Public Works Department shall erect and maintain the signs necessary to effect the above regulation. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 10, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/10/2015 Page 114 / 154 City of Grand Island Tuesday, November 10, 2015 Council Session Item G-16 #2015-310 – Approving Change Order No. 1 for GITV Control Center HD Upgrade (Phase III) Staff Contact: Wendy Meyer, Public Information Officer Grand Island Council Session - 11/10/2015 Page 115 / 154 Council Agenda Memo From:Jeremy Watson – Grand Island Television Manager Meeting:November 10, 2015 Subject:GITV Control Center HD Upgrade (Phase III) Presenter(s):Wendy Meyer – Public Information Officer Background Throughout the last two years Grand Island Television (GITV) has undergone strategic phases to bring its programming from analog to a digital platform, as well as transitioning from standard definition to high definition (HD) programming. Phase one was the purchase of two HD studio/field production cameras giving GITV the ability to produce in HD. Phase two was a capital improvement project bringing the over- the-air signal compliant with Federal Communications Commission (FCC) regulations, which now broadcasts a digital over-the-air signal on channel 50.1. Discussion GITV is now ready for phase three of this transition which includes a full television control center HD upgrade. This phase will require a comprehensive engineering plan, a detailed equipment list, along with eventual implementation services and scheduling. In the request for qualifications process, GITV received one submission, AVI Systems, Omaha, NE. GITV has worked with AVI Systems over the last 10 years on numerous projects and would again recommend their business to lead the engineering and hardware purchasing of the phase three GITV HD upgrade project. City Council approved Resolution #2015-204 on July 28, 2015 for $100,000 for this project. Additional funds were budgeted in 2015-16 budget to complete this project in the amount of $63,350.00. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: Grand Island Council Session - 11/10/2015 Page 116 / 154 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve this resolution as submitted, by AVI Systems, Omaha, NE. Sample Motion Move to approve the resolution. Grand Island Council Session - 11/10/2015 Page 117 / 154 City of Grand Island CHANGE ORDER NUMBER 1 100 East 1st Street Grand Island, Nebraska 68801 Date of Issuance: November 10, 2015 PROJECT: Grand Island elevision (GITV) High Definition (HD) Upgrade CONTRACTOR: AVI Systems CONTRACT DATE: July 28, 2015 The changes result in the following adjustment to the Contract Amount: Contract Price Prior to This Change Order .....................................................................................$100,000.00 Net Increase Resulting from this Change Order..............................................................................$ 63,350.00 Revised Contract Price Including this Change Order ......................................................................$163,350.00 Approval Recommended: By_______________________________________ Wendy Meyer, Public Information Officer Date The Above Change Order Accepted:Approved for the City of Grand Island: AVI Systems________________________By_________________________________ Contractor Jeremy L. Jensen, Mayor By Attest: RaNae Edwards, City Clerk Date Date_______________________________ Grand Island Council Session - 11/10/2015 Page 118 / 154 Approved as to Form ¤ ___________ November 6, 2015 ¤ City Attorney R E S O L U T I O N 2015-310 WHEREAS, the City of Grand Island invited responses to a Request for Qualifications for Engineering and Implementation Services for GITV Master Control High Definition Upgrade Transition; and WHEREAS, on May 14, 2015, submittals were received, opened and reviewed for capabilities to implement and the ability to timely provide schematic drawings and cost estimate for this transition; and WHEREAS, AVI Systems was awarded a contract on June 28, 2015 in an amount of $100,000.00 and WHEREAS, in order to complete the project Change Order No. 1 is needed for an increase of $63,350.00 and a revised contract price of $163,350.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that Change Order No. 1 in the amount of $63,350.00 to render engineering and hardware purchasing in the successful transition of GITV to High Definition Programming is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 10, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/10/2015 Page 119 / 154 City of Grand Island Tuesday, November 10, 2015 Council Session Item G-17 #2015-311 - Approving Renewal of the South Central Area Law Enforcement Services (SCALES) Interlocal Agreement Staff Contact: Steven Lamken Grand Island Council Session - 11/10/2015 Page 120 / 154 Council Agenda Memo From:Steven Lamken, Police Chief Meeting:November 10, 2015 Subject:Renewal of the South Central Area Law Enforcement Services, SCALES, Interlocal Agreement Presenter(s):Steven Lamken, Police Chief Background The Grand Island Police Department has been a member of the South Central Area Law Enforcement Services, SCALES, Compact for over a decade. SCALES was formed to provide for local law enforcement agencies from the Tri County area to share law enforcement resources and jointly sponsor specialized training for member agencies. The Police Department has benefited from membership in SCALES. The interlocal agreement expires August 1, 2016 and we are requesting to continue to participate in SCALES. All member agencies pay $1000 annually for SCALES membership. Discussion SCALES is an interlocal compact of Tri County area law enforcement agencies who have joined together to share law enforcement resources when needed and to jointly provide specialized training for members of compact agencies. The Grand Island Police Department has called upon SCALES to provide support in the past for in-custody death investigations and events such as the President’s visit to Grand Island. In turn, our department has provided support to other agencies in the compact for investigations and special operations. SCALES agency investigators meet periodically to share information and intelligence on criminal activity in the area. These meetings create stronger working relationships among agencies in addition to sharing information and intelligence. SCALES also pools the membership fees and brings quality specialized training classes into the SCALES area each year. This maximizes the effectiveness of our funds. A recent example is that the Department had several officers attend a two day interview and interrogation class that SCALES brought to Kearney. The cost of sending one officer out of state to a similar class would have cost as much as our annual SCALES membership fee. The specialized training made available is a valuable bonus to membership. Grand Island Council Session - 11/10/2015 Page 121 / 154 SCALES is a proven cooperative agreement among thirteen regional Police and Sheriff’s agencies that benefits all members. The Police Department is requesting the Council approve the renewal of the interlocal agreement so that the Mayor can sign it when it is routed to our department. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the renewal of the South Central Area Law Enforcement Services, SCALES, Interlocal Agreement. Sample Motion Move to approve the renewal of the South Central Area Law Enforcement Services, SCALES, Interlocal Agreement. Grand Island Council Session - 11/10/2015 Page 122 / 154 IATTERLOCAL AGREE,TE,VT FOR COOPERATIVE LATY EA{FORCEMENT SERWCES rHE c o uN rr E s g! 1!4!rs : ; ; lYri:t;;f, o ^, pH E L ps, ME kRr c K ANDHALL, THE CITIES OF GRAND ISLAA'D, NASAiCS, KEARNEY, HOLDREGE,LEXINGTO!{, ALTRORA, A]VD COZAD THIS AGREEMENT is made and entered into this _ day of2016, bv and betrveen the Counties of Adams, B;ffui;,;.rr*"lirr.Lr ^a;e "raHall and the cities of Grand Island. Hastings. K.u*.1, Holdrege, Lexington, Aurora, andCozad, all being a^bodies politic and corporate and political subdil.isions of the state ofNebraska, hereinafter referred to collectively'as the^''parties,' and individually as a"Part.v." WITNESSETH: WHEREAS, the Parties desire to form an alliance among lar.v enforcementagencies of the Parties known as SCALE s (south Centlral Area Law Enforcementservices) to: promote cooperation amon-q such agencies to combat crime in the mosteffective manner possible: pror"ide for jolnt acqulsition oieqr,ip-ent and materials; andallor,v for cooperative sharing and utirization of in'estigative resources; and WHEREAS, the Interlocal cooperation Act. Neb. Rer.. Stat. $ r3-g01, et seq.proYides that units of local goverrrment of the state oTNJraska and Nebraska stateagencies may enter into agreement for the joint and .oop..atil,e exercir" oilo*..rr,prir ileges, or authodty capable of being exercised b1. either agency; and WHEREAS. Neb. Rer,'. Stat. $13-g01 pro'ides that any one or more publicagencies may contract \.vith any one *n'o.. public agencies to perform anygovemmental sen'ice, actir"itl', or other undertaking tin.n eachpublic ug*.y enteringinto the contract is authorized b1. lalr.to perform: aid WHEREAS" Counties and the Cities are pubiic agencies as defined by Neb. Rev.Stat. 913-801; and r - --D-^ WHEREAS, Ngb.Rer'.Stat ' S2g-215 authorizes municipalities and counries toenter into contracts 'l'ith any' other municipalitl' o, .oun,1:ior law enforcement services orjoint larv enforcement services." Now, THEREFOM. the parties mutuaily-co\.enant and agree as follows: 1) Term. This agreement shall ha'e a term of fir.e (5) years commencing August l,2016' Said agreement shall automaticallv rene*'i;;" more than fir,e successiveterms of one year each unless rvritten notice of the non-rene\\'al is provided by thenon-rene\'ving partl' to the other parties not less than 60 davs prior io trr. .rpiration ofthe then cunent term. Grand Island Council Session - 11/10/2015 Page 123 / 154 2) Termination' This agreement ma1'be terminated at any time. rvith or rvithout cause.upon the mutual consent of a majoritl,of the...u., parties. 3) withdralval' An1'Part1'ma1-rvithdra*-from this agreement at any time, with orr.vithout cause, upon providing to the non_u,ithdrar.i.ir_e par-ties a u,.ritten notice of such ;;li#ll.fl.siven noi ress thai sixtl'(60) da1.s prio, io the effective date orthe 1) Governance' The activities of the cooperati'e under-taking shall be govemed by.aboard comprised of the Sheriff or chieiof Poti..rro. each of the parties, hereinafterreferred to as the o'Board." The Board shall meet noit.r, than lwo times eachcalendar year' The Board shall select us ofii..rr-u .huirp..ron and u ,..r"tury *rroshall serve terms of one 1'ear' A quorum of not less than a majority.of the Board shaljbe required to take action- All questions before the Board shall be determined bvmajorit}'vote of the members present. The Board may'adopt such by-laws and iulesof procedure as deemed appropriate by.the Board. 5) cooperafive Powers and Authoriq'. Each pan1"s chief of police or Sheriffmaysupply manpower and other resources. *hen a'u'ailable, upon the request of a party toassist with any ra*,'enforcement activiti., in.i;J;;. iut not iimited to: 3) the investigation or prer,,ention of any. crime:b) the se^,'ice and execution of anl.search u.arrant, andc) making of any arrest. 6) Lalv Enforcement Pow'ers. An1'sherifl deputy'sheriff, marshal. deputy marshal,police officer or peace officer emplol.ed Ul ".i'p""ilrfrat have the power andauthority to enforce the lar,r's of the Siate of xebrast a und to perform the functions ofhis or her office anl'rr,'here r.i,ithin the geo_erapil;;;;ry.of any parry q,hen acting orparticipating in a cooperative investigatiJn ;."";.;;ive rarv enforcement activitv atthe request of any'Party''s Sheriff or chief of police or an authorized desig";;;i;;;'such Sheriffor chief of porice. vr *'qslrlvrrz\-u'trsrll 7) claims and Indemnitl" At all times *'hile acting or parricipating in a cooperativeinYestigation or cooperatir,'e lau, enforce.""i ".,ii lr;:;* such participating sheriff,deputy sheritT, marshal. deput)'marshal, police ornc., or peace officer shall remainthe employee of the ratty' supptf ing such officer. Each partl'shall provide liability uT|";; "nd indemnification for iis o\.vn personnei as provideo in i.leb.Rev.stat. 8) Modification' This Agreement ma1'be modified bv w.ritten agreement of the parties. 9) No separate Entitl" There shall be no separare legai entity,created through thisinterlocal cooperation a,qreement. Said agreem.n, irrurl^u. jointly adminisiered by.theBoard as provided in seition 4, above. Grand Island Council Session - 11/10/2015 Page 124 / 154 l0) Properfl" Any ploq:rt)' acquired or made a'ailable b1. any parry to this agreementfor the purposes of this ugr..-.nr sharl remai; il;;rop.rty-of the party acquirin_e ormaking such property a'ailabl. uno ,rrurl-iffi;rJd of such parry as provided bvlaw, reguiation. or oidinun.. _eorl.*in_e the same. t or sucn party as prc a) Any propertl'acquired jointll shali, upon termination, be equitably distributedamong the Parties based upon the Parties' n""".Lr contributions toward the flffi11T and mainrenance of anl'zuch.prop.nl.. r, the event any party withdrawsai.**ffi :ilH:;H'j,1T:*i::":T:;'ilffi fi11 ji*i;;l*l;il1n"" withdrarvin-e Partl"s financial contributions tor.vard the purchase and maintenance_ of any such jointl,v- held propeny.b) Any property to be purchurJJ uno.lointll,held b1.rhe parties shall be purchased ffi il::::"",i:fJi.Ji,ili::nI,,u,ui.,uppii.uur.,;;;p;;lXi,*,r,.c) Any surplus or unusable jointll' held propertl, shail be disposed pursuant to therules or statutes applicabie to t-h. part.r, makiil; disposition on behalf of theParties' The proceeds of an1'sale or iirporlt-l-o-n oiyointtl,held property shall beequitablt' distributed among-the p*i.r il"r.;;; the parries, financiarcontributions toward the pulchase and maintenance of any such propertl..d) an inventory of alr properrl' jointtr.irerd;;;;;;" on the disposition of an'joint propertl'sold' ituntt tt'.d or disposed oraurlng the prior twerve months shallljiTli:d to the citv'or coun^' ci5* "i.".;-;;, on or prior to April 1 or I 1) Finances' This agreement shall be financed b1' funds ar,-airable to the parties hereto. l2) Provision of Assistance. Pursuant to the interrocal cooperation Act, any party tothis a_ereement, in the part;,.,s sole d;iease,"ii"e, o, otr'.,or,. p;o; id. ;;irlllrlrl#ilrlxflxt,ffi}::::::"il::,'"tt;",be r'vithin the partl''s legal porver i" r"*irrr' -'rvrss'rs vclsuiurcl ano servlce I 3) Additional Agreements. a) The pro'isions o-f this agreement shali not be construed to impose an obli_eationon any Partl'to this agreement to respond to a request fo. assistan"". iiu.ry ti-.assistance is requested, the partl'so requested ma-r-, for any reason, deem itadvisable "o,l: lesglnd and ma1 ," ;'f";;. iq#r,ins parry.b) This agreement shail become e#ective for each puil:*tr.n that party byordinance, motion or resolution uaoft, lt ,p;;il., ,n,, agreement andauthorizes the proper official to execute this agreement.c) Additionar cities or counries -u1: b..o-. p;;;;;;^r't,, u*r.._enr uponacceptance and execution of this asreement, and upon approval by the governingbodies of the parties alreadv a part), to this agreement. Grand Island Council Session - 11/10/2015 Page 125 / 154 Approved as to Form ¤ ___________ November 6, 2015 ¤ City Attorney R E S O L U T I O N 2015-311 WHEREAS, the Grand Island Police Department has been a member of the South Central Area Law Enforcement Services, SCALES, Interlocal for several years; and WHEREAS, Membership in SCALES provides for the sharing of resources, the exchange of information and specialized training opportunities for officers; and WHEREAS, the SCALES Interlocal Agreement needs to be renewed by August 1, 2016. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, Move to approve the renewal of the South Central Area Law Enforcement Services, SCALES, Interlocal Agreement and have the Mayor sign the Interlocal Agreement at a later date when circulated to the City. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 10, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/10/2015 Page 126 / 154 City of Grand Island Tuesday, November 10, 2015 Council Session Item G-18 #2015-312 - Approving Contract for Library Voice Communications System Staff Contact: Steve Fosselman, Library Director Grand Island Council Session - 11/10/2015 Page 127 / 154 Council Agenda Memo From:Steve Fosselman, Library Director Meeting:November 10, 2015 Subject:Approving Contract for Library Voice Communications System Presenter(s):Andrew Duey, City of Grand Island Network Consultant - Duey’s Computer Service, Inc. Background On September 2, 2015 the City of Grand Island issued a request for proposals to replace the 22 year old telephone system installed at Grand Island Public Library in 1993. The proposal called for a hybrid system to take advantage of the library’s current phone wiring structure while allowing for the introduction of IP phones and other innovations. Authority for replacement of the phone system is budgeted at $20,000 in the library’s 2015-2016 10044301.85620 capital outlay line item. Discussion Instead of seeking quotes, the process was conducted as a Request for Proposals which necessitates City Council approval. Five proposals were received on September 22, 2015 and evaluated by Steve Fosselman, Library Director; Nancy Broich, Library Secretary; Becky Otte, Library Assistant II, Brenda Halm, Library Assistant I and Andrew Duey, City of Grand Island Network Consultant. Proposals were evaluated based on service, maintenance, and training (30%); system performance including ease of use (25%); implementation plan including completion date (10%); future flexibility (10%); and price - purchase and maintenance (25%). Two vendors were invited to provide a “live” demonstration of a working telephone system using the proposed equipment for the library committee members to assess and examine in terms of ease of use and adaptability for library operations. The Toshiba system offered by Americom Communications Corporation of Lincoln, Nebraska was most highly-rated rated by library staff and negotiations commenced with this firm. A final price of $14,774.00 was determined. While all systems have similar features, current and future capacity for growth, and the ability to serve as hybrid digital/IP systems including smartphone apps, the recommended Grand Island Council Session - 11/10/2015 Page 128 / 154 system meets or exceeds other proposals in a number of critical areas in terms of ease of use and adaptability for library operations: Digital phones with a minimum of four-line backlit LCD display with 12 fixed and 20 programmable buttons, very easy for staff to view and use with the large number of frequently-needed library extensions Seven year warranty on Toshiba parts, five year warranty on software support/ upgrade service and voice mail server parts, and one year warranty on labor Voicemail storage capacity of 4,000 hours Three hour service response time for major outages Vender has been installing phone systems for over 34 years with five technicians certified on this system To allow for additional convenience and functionality, we negotiated upgrades for six of the digital phones for office desk use. These phones feature nine-line large-screen backlit LCD with 20 programmable button LCD key labels and full duplex speakerphones. Two IP phones (gigabit) have also been added to the proposal, for use in situations requiring telephone access but lacking phone jacks. Each IP phone features nine-line large-screen backlit LCD with 20 programmable button LCD key labels and full duplex speakerphone. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve the contract with Americom Communications Corporation in the amount of $14,774.00 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the Library Voice Communication System contract with Americom Communications Corporation for $14,774.00. Sample Motion Move to Approve the Library Voice Communications System contract with Americom Communications Corporation for $14,774.00. Grand Island Council Session - 11/10/2015 Page 129 / 154 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today REQUEST FOR PROPOSAL FOR VOICE COMMUNICATIONS SYSTEM AT CITY OF GRAND ISLAND LIBRARY RFP DUE DATE:September 22, 2015 at 4:00 p.m. DEPARTMENT:Library PUBLICATION DATE:September 2, 2015 NO. POTENTIAL BIDDERS:4 SUMMARY OF PROPOSALS RECEIVED Windstream Communications Business Telecommunication Systems Charlotte, NC Grand Island, NE Cisco Systems, Inc.Telephone Systems Omaha, NE Grand Island, NE Americom Communications Corporation Lincoln, NE cc:Steve Fosselman, Library Director Marlan Ferguson, City Administrator William Clingman, Interim Finance Director Stacy Nonhof, Purchasing Agent P1836 Grand Island Council Session - 11/10/2015 Page 130 / 154 Grand Island Council Session - 11/10/2015 Page 131 / 154 Grand Island Council Session - 11/10/2015 Page 132 / 154 Grand Island Council Session - 11/10/2015 Page 133 / 154 Grand Island Council Session - 11/10/2015 Page 134 / 154 Approved as to Form ¤ ___________ November 6, 2015 ¤ City Attorney RESOLUTION 2015-312 WHEREAS, the City of Grand Island invited proposals to replace the existing voice communication system within the Library; and WHEREAS, proposals were received, reviewed and evaluated in accordance with the established criteria in the RFP; and WHEREAS, Americom Communications Corporation of Lincoln, Nebraska submitted a proposal to replace the current system for $14,774.00; and WHEREAS, the proposed system includes a seven year warranty on Toshiba parts, a five year warranty on software support and upgrade service and voice mail server parts, and a one year warranty on labor; and WHEREAS, the proposed agreement has been reviewed and approved by the City Attorney’s office. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the proposal from Americom Communications Corporation of Lincoln, Nebraska in the amount of $14,774.00 is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 10, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: ___________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/10/2015 Page 135 / 154 City of Grand Island Tuesday, November 10, 2015 Council Session Item G-19 #2105-313 - Approving Contract Extension Request for Comprehensive Revitalization Community Development Block Grants Staff Contact: Charley Falmlen Grand Island Council Session - 11/10/2015 Page 136 / 154 Council Agenda Memo From:Charley Falmlen, Community Development Meeting:November 10, 2015 Subject:Approving Contract Extension Request for Comprehensive Revitalization Community Development Block Grants Presenter(s):Charley Falmlen, Community Development Specialist Background The Nebraska Department of Economic Development (NDED) developed a Comprehensive Revitalization program to utilize Community Development Block Grant (CDBG) funds in non-entitlement communities. This program allocates grant funds over a multi-year period to meet locally identified needs that are CDBG eligible. Since 2013, The City of Grand Island has received $740,000 in Comprehensive Revitalization Funds. The funds have been allocated to the funding category of “Streets” and intended for use along 4th and 5th Street to address curb reconstruction and ADA accessibility. Since the original application for funding, one extension has already been granted, with an end date of November 29, 2015. Discussion The improvements to 4th and 5th Street are well underway. Design has been completed and the bid process has taken place. The first portion of the construction contract has been completed. But the contractor who was awarded the bid has requested to be removed from the work obligations, due to his inability to meet the parameters of the contract. For this reason the second and third portion of this project will be sent to re-bid. Since “construction season” is nearing its end, we would like to file an extension that would allow the incoming contractor adequate time to finish the project with the necessary attention and detail. The City anticipates this project being completed by mid-summer 2015, as it will be considered a priority by the contractor due to the timeline Grand Island Council Session - 11/10/2015 Page 137 / 154 All projects discussed above are subject to Davis-Bacon, and for this reason, we have allotted a large amount of time for project wrap up, dispersal of last contractor paychecks, and final reporting. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve the extension request 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the extension request. Sample Motion Move to approve the contract extension request for Comprehensive Revitalization Community Revitalization Block Grants and authorize the Mayor to sign all appropriate documents. Grand Island Council Session - 11/10/2015 Page 138 / 154 Grand Island Council Session - 11/10/2015 Page 139 / 154 Grand Island Council Session - 11/10/2015 Page 140 / 154 Grand Island Council Session - 11/10/2015 Page 141 / 154 Grand Island Council Session - 11/10/2015 Page 142 / 154 Grand Island Council Session - 11/10/2015 Page 143 / 154 Grand Island Council Session - 11/10/2015 Page 144 / 154 Approved as to Form ¤ ___________ November 6, 2015 ¤ City Attorney R E S O L U T I O N 2015-313 WHEREAS, the City of Grand Island, Nebraska, is an eligible unit of a general local government authorized to receive Community Development Block Grant (CDBG) contract amendment through the Nebraska Department of Economic Development; and WHEREAS, the Nebraska Department of Economic Development offers a CDBG Economic Development Grant for activities that meet the CDBG national objective of benefiting low-to-moderate income persons; and WHEREAS, 3 grants were awarded in the amount of $720,000 for the purposes of Comprehensive Revitalization; and WHEREAS, the City is requesting an extension of the contract deadline with the State of Nebraska; and WHEREAS, the Nebraska Department of Economic Development presently requires certification of approval of the local governing body. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island, Nebraska is hereby authorized to apply for a contract extension with the Nebraska Department of Economic Development for the Comprehensive Revitalization Grants and the Mayor is hereby authorized and directed to execute such proceedings on behalf of the City of Grand Island for such grant programs. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 10, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/10/2015 Page 145 / 154 City of Grand Island Tuesday, November 10, 2015 Council Session Item I-1 #2015-314 - Consideration of Request from 2nd Street Stop, Inc. dba Pam’s 1 Stop C Store and Value Inn Motel, 2105 West 2nd Street for a Class “D” Liquor License and Liquor Manager Designation for Pamela Ehlers, 2170 N. Monitor Road This item relates to the aforementioned Public Hearing item E-1. Staff Contact: RaNae Edwards Grand Island Council Session - 11/10/2015 Page 146 / 154 Approved as to Form ¤ ___________ November 6, 2015 ¤ City Attorney R E S O L U T I O N 2015-314 WHEREAS, an application was filed by 2nd Street Stop, Inc. doing business as Pam’s 1 Stop C Store and Value Inn Motel, 2105 West 2nd Street for a Class "D" Liquor License; and WHEREAS, a public hearing notice was published in the Grand Island Independent as required by state law on October 31, 2015; such publication cost being $16.77; and WHEREAS, a public hearing was held on November 10, 2015 for the purpose of discussing such liquor license application. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: ____The City of Grand Island hereby recommends approval of the above- identified liquor license application contingent upon final inspections. ____The City of Grand Island hereby makes no recommendation as to the above-identified liquor license application. ____The City of Grand Island hereby makes no recommendation as to the above-identified liquor license application with the following stipulations: __________________________________________________________ ____The City of Grand Island hereby recommends denial of the above- identified liquor license application for the following reasons:_________ __________________________________________________________ ____The City of Grand Island hereby recommends approval of Pamela Ehlers, 2170 N. Monitor Road as liquor manager of such business. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 10, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/10/2015 Page 147 / 154 City of Grand Island Tuesday, November 10, 2015 Council Session Item I-2 #2015-315 - Consideration of Request from The Chocolate Bar, Inc. dba The Chocolate Bar, 116 West 3rd Street for an Addition to their Class “IK-086925” Liquor License This item relates to the aforementioned Public Hearing item E-2. Staff Contact: RaNae Edwards Grand Island Council Session - 11/10/2015 Page 148 / 154 Approved as to Form ¤ ___________ November 6, 2015 ¤ City Attorney R E S O L U T I O N 2015-315 WHEREAS, an application was filed by The Chocolate Bar, Inc. doing business as The Chocolate Bar, 116 West 3rd Street for an addition to their Class "IK-086925" Liquor License; and WHEREAS, a public hearing notice was published in the Grand Island Independent as required by state law on October 31, 2015; such publication cost being $17.26; and WHEREAS, a public hearing was held on November 10, 2015 for the purpose of discussing such liquor license application. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: ____The City of Grand Island hereby recommends approval of the above- identified liquor license application contingent upon final inspections. ____The City of Grand Island hereby makes no recommendation as to the above-identified liquor license application. ____The City of Grand Island hereby makes no recommendation as to the above-identified liquor license application with the following stipulations: __________________________________________________________ ____The City of Grand Island hereby recommends denial of the above- identified liquor license application for the following reasons:_________ __________________________________________________________ - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 10, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/10/2015 Page 149 / 154 City of Grand Island Tuesday, November 10, 2015 Council Session Item I-3 #2015-316 - Consideration of Appointment of Daniel Brotzman as City Attorney Staff Contact: Mayor Jeremy Jensen Grand Island Council Session - 11/10/2015 Page 150 / 154 Council Agenda Memo From:Mayor Jeremy Jensen Meeting:November 10, 2015 Subject:Appointment of Daniel Brotzman as City Attorney Presenter(s):Mayor Jeremy Jensen Background The search for a new City Attorney began in December of 2014. During this time, Robert Sivick has continued to serve as the City Attorney during the search. The recruitment process was conducted by the City’s Human Resources Department. The selection process included involvement from various Department Directors, two City Council members, a legal department member and the City Administrator. Under Neb. Rev. Stat., §16-308 and Grand Island City Code, §2-30, the office of City Attorney, for the City of Grand Island, Nebraska, is an appointed position. The position is appointed by the Mayor and approved by the Council and serves through the Mayor’s term. Discussion I am pleased to present Daniel Brotzman as my choice for appointment to the City Attorney position. Brotzman currently resides in Englewood, Colo., and has been employed as the city attorney for the City of Englewood since 1995. In this position, Brotzman was responsible for the daily operations of the municipal law office including handling litigation and claims, drafting ordinances, supervising outside counsel, and facilitating collective bargaining negotiations with local union personnel. During his career at Englewood, Brotzman also provided counsel to city officials and staff on land use, legislation, risk management, personnel, environmental regulations, litigation, and finance taxation. Prior to this position, Brotzman was the assistant city attorney for the City of Englewood where he was the lead trial attorney for the prosecution of municipal ordinance violations. Grand Island Council Session - 11/10/2015 Page 151 / 154 Brotzman also worked as an attorney at DeWitt and Brotzman representing individuals and small business clients in a wide range of legal matters. Brotzman earned a Bachelor of Arts in business administration from the University of Denver in Colorado. Furthermore, he earned his Juris Doctorate from Creighton University School of Law in Omaha. Brotzman is a member of the Colorado Bar Association, International Municipal Bar Association, American Bar Association, and Municipal Advisory Board to the Attorney General of Colorado. He is a board member for the Center for Education in Law and Democracy and serves as president of Denver Cherry Creek Rotary Club and Foundation. Pending City Council approval Brotzman’s employment will commence in January 4, 2016. His starting salary will be at step fifteen of the City Attorney pay scale which is $124,489.13 annually. As City Attorney he will supervise the legal department staff. Mr. Brotzman will bring a career worth of knowledge and experience to the position. Furthermore he will be a great addition to our leadership team. Finally, I would also like to express my appreciation to Robert Sivick for continuing to represent the City Of Grand Island as the City Attorney during the candidate search. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation I recommend the approval of Daniel Brotzman as the City Attorney. Sample Motion Move to approve Daniel Brotzman as the City Attorney. Grand Island Council Session - 11/10/2015 Page 152 / 154 Approved as to Form ¤ ___________ November 6, 2015 ¤ City Attorney R E S O L U T I O N 2015-316 WHEREAS, under Neb. Rev. Stat., §16-308, the office of City Attorney, for the City of Grand Island, Nebraska, is an appointed position; and WHEREAS, under Grand Island City Code, §2-30, the office of City Attorney, for the City of Grand Island, Nebraska, is an appointed position; and WHEREAS, the Mayor, with the approval of the City Council, may appoint the position of City Attorney; and WHEREAS, this position appointed by the Mayor and confirmed by the City Council shall hold the position to which they may be appointed until the end of the Mayor’s term of office; and WHEREAS, Daniel Brotzman has accepted the offer and is prepared to start work on January 4, 2016 at Step 15 of the City Attorney salary table of $124,489.13. WHEREAS, this position appointed by the Mayor may be removed at any time by the Mayor with approval of a majority of the City Council. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that Daniel Brotzman is hereby duly appointed the City Attorney for the City of Grand Island, Nebraska, until the end of the Mayor’s term of office. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 10, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/10/2015 Page 153 / 154 City of Grand Island Tuesday, November 10, 2015 Council Session Item J-1 Approving Payment of Claims for the Period of October 28, 2015 through November 10, 2015 The Claims for the period of October 28, 2015 through November 10, 2015 for a total amount of $3,435,710.02. A MOTION is in order. Staff Contact: William Clingman Grand Island Council Session - 11/10/2015 Page 154 / 154