08-17-2015 City Council Special Meeting Packet
City of Grand Island
Monday, August 17, 2015
Special Meeting/Budget Packet
City Council:
Linna Dee Donaldson
Michelle Fitzke
Chuck Haase
Julie Hehnke
Jeremy Jones
Vaughn Minton
Mitchell Nickerson
Mike Paulick
Roger Steele
Mark Stelk
Mayor:
Jeremy L. Jensen
City Administrator:
Marlan Ferguson
City Clerk:
RaNae Edwards
7:00 PM
Council Chambers - City Hall
100 East 1st Street
Grand Island Special Meeting/Budget - 8/17/2015 Page 1 / 32
City of Grand Island Monday, August 17, 2015
Call to Order
This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open
Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room
as required by state law.
The City Council may vote to go into Closed Session on any agenda item as allowed by state law.
Invocation
Pledge of Allegiance
Roll Call
A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS
Individuals who have appropriate items for City Council consideration should complete the Request for
Future Agenda Items form located at the Information Booth. If the issue can be handled administratively
without Council action, notification will be provided. If the item is scheduled for a meeting or study
session, notification of the date will be given.
B - RESERVE TIME TO SPEAK ON AGENDA ITEMS
This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve
time to speak. Please come forward, state your name and address, and the Agenda topic on which you will
be speaking.
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City of Grand Island
Monday, August 17, 2015
Special Meeting/Budget
Item -1
Discussion of 2016 CIP (400) Fund Budget and Beyond
Staff Contact: William Clingman, Interim Finance Director
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8-17-142015-2016Budget Public HearingCity of Grand Island400 Fund2015-2017Grand IslandSpecial Meeting/Budget - 8/17/2015Page 4 / 32
400 Fund Summary – 2015 Budget Book(s)2012 2013 2014 2014 2015ActualActualBudgetForecastBudgetBeginning Cash Balance 90,942 95,698 423,401 121,678 2,692,297 Revenue 347,079 174,595 1,519,600 145,698 1,300,311 Transfers In 2,039,537 2,862,336 7,429,085 9,534,200 5,879,670 Total Resources Available 2,477,557 3,132,630 9,372,086 9,801,576 9,872,278 Expenditures 2,381,859 2,971,864 8,312,393 7,109,279 9,590,592 Transfers Out‐ 39,088 ‐ ‐ ‐ Total Requirements 2,381,859 3,010,952 8,312,393 7,109,279 9,590,592 Ending Cash Balance 95,698 121,678 1,059,693 2,692,297 281,686 Unrestricted Cash 95,698 121,678 154,693 596,297 281,686 Restricted Cash‐Future Projects‐ ‐ 905,000 2,096,000 ‐ 95,698 121,678 1,059,693 2,692,297 281,686 Grand IslandSpecial Meeting/Budget - 8/17/2015Page 5 / 32
400 Fund Summary – 2016 Budget Book2013 2014 2015 2015 2016ActualActualBudgetForecastBudgetBeginning Cash Balance 95,698 121,678 2,692,297 891,355 3,778 Revenue 174,595 321,469 1,300,311 321,012 2,109,713 Transfers In 2,862,336 5,271,714 5,879,670 5,844,659 9,665,000 Total Resources Available 3,132,630 5,714,861 9,872,278 7,057,026 11,778,491 Expenditures 2,971,864 4,823,505 9,590,592 7,053,248 10,726,593 Transfers Out 39,088 ‐ ‐ ‐ ‐ Total Requirements 3,010,952 4,823,505 9,590,592 7,053,248 10,726,593 Ending Cash Balance 121,678 891,355 281,686 3,778 1,051,898 Unrestricted Cash 121,678 300,355 281,686 3,778 1,051,898 Restricted Cash‐Future Projects‐ 591,000 ‐ ‐ ‐ 121,678 891,355 281,686 3,778 1,051,898 Grand IslandSpecial Meeting/Budget - 8/17/2015Page 6 / 32
2015 Forecast2016 2017Beginning Cash 891,355 3,778 1,051,898Funding Sources (Transfers In)General Fund 901,206 700,000 0Gas Tax 3,674,739 2,900,000 2,000,000Cemetery Fund 29,670 15,000 0Keno 300,000 300,000 300,000Debt Service 939,044 4,750,000 0Special Assessments 0 1,000,000 05,844,659 9,665,000 2,300,000Other Revenue 321,012 2,109,713 0Project CostsGas Tax 3,960,130 3,471,500 2,860,000Bonded 957,622 5,050,000 0Other Projects (unrestricted) 2,135,496 2,205,093 7,465,0007,053,248 10,726,593 10,325,000Ending Cash 3,778 1,051,898(6,973,102)400 Fund ForecastGrand IslandSpecial Meeting/Budget - 8/17/2015Page 7 / 32
Fund 2015 2016 2017Gas Tax 729,335 14,335 199,335Keno 186,048 161,248 141,248Special Assessments 1,050,967 41,877 50,000Forecasted Ending Cash Balances400 Fund Supporting FundsGrand IslandSpecial Meeting/Budget - 8/17/2015Page 8 / 32
City of Grand Island
Monday, August 17, 2015
Special Meeting/Budget
Item -2
Discussion of General Fund 5 Year Projection, 2016-2020
Staff Contact: William Clingman, Interim Finance Director
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8-17-142015-2016Budget Public HearingCity of Grand IslandGeneral Fund5 Year ProjectionGrand IslandSpecial Meeting/Budget - 8/17/2015Page 10 / 32
General Fund Summary2013 2014 2015 2015 2016ACTUALACTUALBUDGETFORECASTBUDGETBeginning Cash Balance 8,463,183 11,331,491 11,093,193 12,441,929 12,820,083 RevenuesGeneral Government 1,511,592 2,225,359 1,665,477 1,673,001 1,672,351 Public Safety 4,098,175 4,495,054 4,447,951 5,138,406 5,335,238 Public Works 702,347 537,209 544,049 581,021 575,361 Environment & Leisure 1,485,695 1,613,391 1,742,011 1,686,170 1,690,284 Other 27,985,230 28,600,936 29,857,326 29,922,019 31,065,334 Total Revenue 35,783,039 37,471,948 38,256,814 39,000,618 40,338,568 Transfers In 4,085,933 4,544,206 4,740,000 4,686,606 4,595,000 Subtotal 39,868,972 42,016,154 42,996,814 43,687,224 44,933,568 Total Resources Available 48,332,155 53,347,645 54,090,007 56,129,153 57,753,651 Grand IslandSpecial Meeting/Budget - 8/17/2015Page 11 / 32
General Fund Summary, continued2013 2014 2015 2015 2016ACTUALACTUALBUDGETFORECASTBUDGETDisbursementsGeneral Government 3,867,952 4,222,972 4,643,329 4,527,306 4,813,006 Public Safety 17,831,174 19,436,415 21,024,239 20,810,363 22,681,746 Public Works 6,050,425 6,387,054 7,215,414 6,249,929 8,836,479 Environment & Leisure 5,169,518 5,757,468 6,033,377 6,000,137 6,606,470 Other 1,715,456 1,591,475 1,388,096 1,595,648 2,422,391 State Fair Bldg 753,112 753,112 753,500 753,500 753,500 Total Disbursements 35,387,638 38,148,495 41,057,955 39,936,884 46,113,592 Transfers Out 1,613,027 2,757,221 3,210,000 3,372,186 2,145,000 Total Requirements 37,000,664 40,905,715 44,267,955 43,309,070 48,258,592 Ending Cash Balance 11,331,491 12,441,929 9,822,052 12,820,083 9,495,059 Unrestricted Cash 10,528,593 11,271,753 8,270,357 11,674,593 7,943,364 Restricted Cash‐Food & Drink 802,897 1,170,176 1,551,695 1,145,490 1,551,695 11,331,491 12,441,929 9,822,052 12,820,083 9,495,059 Grand IslandSpecial Meeting/Budget - 8/17/2015Page 12 / 32
2013 2014 2015 2015 2016Actual Actual Budget Forecast Budget Personnel Services 23,423,719 26,225,124 28,252,098 28,084,397 30,309,465 Operating Expenses 8,497,354 8,611,997 9,347,950 8,712,891 11,280,479 Capital Outlay‐Departments 1,397,909 1,243,682 1,389,052 1,070,741 2,456,195 Captial Outlay‐Debt 2,068,656 2,067,692 2,068,855 2,068,855 2,067,453 TOTAL GENERAL FUND 35,387,638 38,148,495 41,057,955 39,936,884 46,113,592 Total General Fund AppropriationGrand IslandSpecial Meeting/Budget - 8/17/2015Page 13 / 32
2016 2017 2018 2019 2020Beginning Cash 12,820,083 9,495,059 8,339,383 4,510,807 396,432 Revenue* 44,933,568 46,056,907 45,494,761 47,420,186 48,605,691 Personnel Services 30,309,465 31,976,486 33,735,192 35,590,628 37,548,112 Operating Expense 11,280,479 11,618,893 11,967,460 12,326,484 12,696,278 Transfers Out 2,145,000 1,450,000 1,450,000 1,450,000 1,450,000 Department Equipment 2,456,195 1,500,000 1,500,000 1,500,000 1,500,000 Debt Pymts** 2,067,453 667,204 670,684 667,450 672,484 Total Appropriations 48,258,592 47,212,583 49,323,336 51,534,562 53,866,875 Unrestricted Cash 7,943,364 7,237,688 4,235,668 396,432 (4,864,752) Restricted Cash 1,551,695 1,101,695 275,139 - - Ending Cash 9,495,059 8,339,383 4,510,807 396,432 (4,864,752) Cash Reserve 22.8% 19.1% 9.9% 0.8% -9.7%General Fund - 5 Year Projection*Food & Beverage is not renewed in 2018**No new debt after 2016Grand IslandSpecial Meeting/Budget - 8/17/2015Page 14 / 32
City of Grand Island
Monday, August 17, 2015
Special Meeting/Budget
Item -3
2016 Budget - General Fund Department Review and Discussion
Staff Contact: William Clingman, Interim Finance Director
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Excerpt, pages 7 to 23
Detailed General Fund information is available in the 2016 Proposed Budget Book
on pages 24 to 107
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