07-21-2015 City Council Special Meeting Packet
City of Grand Island
Tuesday, July 21, 2015
Special Meeting Packet
City Council:
Linna Dee Donaldson
Michelle Fitzke
Chuck Haase
Julie Hehnke
Jeremy Jones
Vaughn Minton
Mitchell Nickerson
Mike Paulick
Roger Steele
Mark Stelk
Mayor:
Jeremy L. Jensen
City Administrator:
Marlan Ferguson
City Clerk:
RaNae Edwards
7:00 PM
Council Chambers - City Hall
100 East 1st Street
Grand Island Special Meeting - 7/21/2015 Page 1 / 95
City of Grand Island Tuesday, July 21, 2015
Call to Order
This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open
Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room
as required by state law.
The City Council may vote to go into Closed Session on any agenda item as allowed by state law.
Invocation
Pledge of Allegiance
Roll Call
A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS
Individuals who have appropriate items for City Council consideration should complete the Request for
Future Agenda Items form located at the Information Booth. If the issue can be handled administratively
without Council action, notification will be provided. If the item is scheduled for a meeting or study
session, notification of the date will be given.
B - RESERVE TIME TO SPEAK ON AGENDA ITEMS
This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve
time to speak. Please come forward, state your name and address, and the Agenda topic on which you will
be speaking.
Grand Island Special Meeting - 7/21/2015 Page 2 / 95
City of Grand Island
Tuesday, July 21, 2015
Special Meeting
Item S -1
2015-16 Budget Planning Schedule
Staff Contact: Marlan Ferguson
Grand Island Special Meeting - 7/21/2015 Page 3 / 95
Date: July 16, 2015
To: The Honorable Mayor and City Council
From: Marlan Ferguson, City Administrator
Re: Schedule for Budget Work Sessions
The Budget Hearing for the Fiscal Year 2015 – 2016 Proposed Budget will commence at the
Regular City Council meeting on August 11, 2015. We had the first budget items approved on
Tuesday, July 14th by way of reviewing and approving the Fee Schedule. On July 21st we will
review the Full Time Equivalents (FTE), the Capital Improvement Fund (CIP), and a review of the
schedule and the use of Socrata “Openspending” Website.
This will be a challenging budget process, with three new council members, new mayor and City
Administrator and an interim Finance Director. However we do have experienced Council
Members and staff and are anxious to bring new ideas into the process, as well as the use of
Openspending Website. We do not have any Union contracts that are expiring so the salary
increases have already been determined. To keep in line with those we are proposing a 2.5%
increase for the non-union employees.
The following is a proposed schedule for the presentation of the budget and the subsequent
budget work sessions.
July 14 Council meeting: Fee Schedule
July 21 Special meeting / Study session: FTE, CIP, Socrata
July 28 Council meeting: Approve BID budgets, assessments and set Board of
Equalization
August 3 Proposed Budget books and Socrata input this week
August 11 Council meeting: Public Hearing on City and CRA budgets, Health Insurance
Contract, Salary Ordinance
August 17 Council Budget Session: General Fund Summary, Revenue/Expenditures
Analysis, Operating Cash Analysis, and General Fund Departments Review.
August 18 Council Budget Session: Continuation of General Fund Department Review and
Enterprise Funds
August 24 Utilities and other Department Review
August 25 Council meeting followed by Budget session if needed.
September 8 Council meeting: Approval of 2015 – 2016 budget, 1% Increase to the Restricted
Lid Limit, setting the Mill Levy
September 20 Budget must be received by Nebraska Department of Revenue by this date.
Grand Island Special Meeting - 7/21/2015 Page 4 / 95
City of Grand Island
Tuesday, July 21, 2015
Special Meeting
Item S -2
2016 Proposed Budget Presentation: Full Time Equivalent
Positions (FTE)
Staff Contact: William Clingman, Interim Finance Director
Grand Island Special Meeting - 7/21/2015 Page 5 / 95
Proposed Full Time Equivalents (FTEs)Employee Changes for 2015-2016July 21, 20152015-2016Budget DiscussionsCity of Grand IslandGrand IslandSpecial Meeting - 7/21/2015Page 6 / 95
Fund Name and Number Increase (Decrease)General – 100* $525,115Enhanced 911 – 215 $6,572PSC Wireless – 216 ($20,270)Community Youth – 229 ($15,283)VOCA Grant – 260 $42,323Utilities – 520 $102,465WWTP – 530 $9,765Summary of Cost by Fund*Does not include proposed FTEs from the Fire DepartmentGrand IslandSpecial Meeting - 7/21/2015Page 7 / 95
Cashier– Start date of June 1, 2016.Increase of 1 FTE and $12,838 cost impact to the Finance department for 2016Contingent upon the Utilities Customer Service Center opening on or around the above dateFinanceGrand IslandSpecial Meeting - 7/21/2015Page 8 / 95
Public Information Officer – consolidating 100% of the cost to the General Fund. Effective October 1, 2015Net zero FTE increase Cost impact of $14,124 to Public Information (General Fund) and a decrease of $15,283 to Community Youth Council (229 Fund)Public Information/Community Youth CouncilGrand IslandSpecial Meeting - 7/21/2015Page 9 / 95
Building Maintenance Worker – City Hall Maintenance is requesting reclassification of the Maintenance Worker I and Maintenance Worker II positions to a single Building Maintenance Worker position. This is effective October 1, 2015Net zero FTE increase Cost impact of $3,216 to the departmentCity Hall BuildingGrand IslandSpecial Meeting - 7/21/2015Page 10 / 95
Dispatcher– New swing shift dispatcher. Start date of January 1, 2016911 Service call up approximately 5.8% since we last added an employee around 2008.An additional 1 FTE to our current 15 FTE is about a 6.6% increase in total FTE.Approved by the Interlocal Committee.Increase of 1 FTE and $43,081 to the General fundAlso shifting the allocation between the 215 and 216 Funds. Resulting in an increase of $6,572 to Enhanced 911 and a decrease of $20,270 to PSC Wireless, respectivelyEmergency ManagementGrand IslandSpecial Meeting - 7/21/2015Page 11 / 95
Recreation Coordinator – Start date of November 1, 2015. To meet the needs of the busy fieldhouse, a second full time staff member is needed.Will assist with supervising existing and new programs, schedule activities, and provide daily operational supervision of the facility and seasonal staffing.During the summer, this position will be in charge of aquatics at Island Oasis and Lincoln Pool.Parks and RecreationGrand IslandSpecial Meeting - 7/21/2015Page 12 / 95
Transfer Maintenance Worker from Fieldhouse/Island Oasis to Parks Operations. Effective October 1, 2015Currently the Fieldhouse and Island Oasis share a Maintenance Worker position. With the addition of a Recreation Coordinator, the Maintenance Worker position can be transferred to the Parks Department. The transfer position is needed to keep up with growth and be more proactive serving special park events, youth sports leagues, tournaments, and preventive maintenance. Parks and RecreationGrand IslandSpecial Meeting - 7/21/2015Page 13 / 95
Seasonal Greenhouse Worker– Start date of April 1, 2016.Seasonal position cut in 2011.Difficult finding enough volunteers to plant, pull weeds, and tend gardens. Parks and RecreationGrand IslandSpecial Meeting - 7/21/2015Page 14 / 95
Summary of 2015-16 Parks FTE RequestFTE’s Position and Facility0.60 Recreation Coordinator, Fieldhouse (0.58) Maintenance Worker, Fieldhouse0.30 Recreation Coordinator, Island Oasis(0.42) Maintenance Worker, Island Oasis0.10 Recreation Coordinator, Lincoln Pool1.00 Parks Operations, Maintenance Worker0.20 Seasonal, Greenhouse1.20 Total FTE ChangeGrand IslandSpecial Meeting - 7/21/2015Page 15 / 95
Evidence Technician –Start date of May 1, 2016Public Safety Study recommended: Reassigning the sworn Police Officer working in the Evidence Unit.Hire a second Evidence Technician. PD scheduled implementation of recommendation for 2016.Provides for the Police Officer position to be reassigned to provide police services.PoliceGrand IslandSpecial Meeting - 7/21/2015Page 16 / 95
Police Records Clerk – Start date of August 1, 2016Public Safety Study recommended hiring a Police Records Clerk to support CID.PD scheduled implementation of recommendation for 2016.Provides for the Police Records Clerk to: Perform tasks currently being done by sworn officers.Perform tasks that are currently not getting done.Police (Continued) Grand IslandSpecial Meeting - 7/21/2015Page 17 / 95
Victim Witness Advocate - Start date of January 1, 2016.Police Department submitted a 3 year Victims of Crime Act, VOCA, grant.Requests a Victim Advocate in the Victim/Witness Unit. Grant pays for 80% of position costs.Advocate position has been justified for several years.First time VOCA funding has been available. Provides expanded services to more crime victims. Increase of 3 FTE and $41,277 to police department and $42,323 to VOCA grant fund 260.Police (Continued) Grand IslandSpecial Meeting - 7/21/2015Page 18 / 95
Grand IslandSpecial Meeting - 7/21/2015Page 19 / 95
Equipment Operator - A total of two operator positions are being requested. Both with start dates of October 1, 2015.Improve weed sprayingIncrease drainage workImprove response for snow/ice controlIncrease of 2 FTE and $169,922 to the Streets department.Streets Grand IslandSpecial Meeting - 7/21/2015Page 20 / 95
Maintenance Seasonal Worker – Start Date of May 1, 2016Allow for two sanitary cleaning crews and one televising crewIncrease of .25 FTE and $9,765 to this department.Wastewater Treatment PlantGrand IslandSpecial Meeting - 7/21/2015Page 21 / 95
System Technician – Addition to existing staff of 4 System Technicians. Start date of October 1, 2015Needed due to implementation of new management software which includes addition of mobile electronic devices to utility distribution personnel.Increase of 1 FTE and $102,465 to Electric Utility.UtilitiesGrand IslandSpecial Meeting - 7/21/2015Page 22 / 95
Assistant Library Director – Start date of October 1, 2015Improve project management, Improve collections effectivenessIncrease technology adoptionIncrease public awareness Assist the Library Director as neededLibraryGrand IslandSpecial Meeting - 7/21/2015Page 23 / 95
Other RequestsReclassify 1 Library Assistant I to an Assistant IIMove 2 part-time Library Assistant I’s to full-timeIncrease seasonal worker and Library Page hoursNet increase of 2.4444 FTEs and a $170,570 impact to the Library department.LibraryGrand IslandSpecial Meeting - 7/21/2015Page 24 / 95
0.600.650.700.750.800.850.900.951.001.052010 2011 2012 2013 2014 2015 2016 2017 2018Correlation between Library Hours, Staffing and Expenditures2010 (baseline) - 2014 Actual2015 Estimated, 2016-2018 ProposedHoursStaffingExpendituresGrand IslandSpecial Meeting - 7/21/2015Page 25 / 95
Comparison of 2010 & 2015 Library FTE Allocations Proposed 2016-18 Allocations & Intended ResultsBuilding Maintenance Employees and Director/Secretary 2010: 4.0 FTE 2015: 4.0 FTE No proposed changesOperational Employees 2010: 23.348 FTE 2015: 19.5556 FTE - 3.7924 FTE2016 Proposed: 22.0 FTE = 1.444 FTE for added operating hours, 2ndLibrary Assistant II for improvements in reference/technical services, summer help; 1.0 FTE to resume Assistant Director position2017 Proposed: 24.0 FTE = 1.0 FTE Clerk (driver) for city book van outreach; 1.0 FTE Library Assistant II for youth services improvements2018 Proposed: 25.0 FTE = 1.0 FTE Library Assistant II for youth services improvementsGrand IslandSpecial Meeting - 7/21/2015Page 26 / 95
FTE proposals for secretary and administrative assistant positions will be postponed for approximately 60 days. More time is requested to further review, analyze and understand proposals. Secretary and Administrative Assistant PositionsGrand IslandSpecial Meeting - 7/21/2015Page 27 / 95
Study for third staffed ALS ambulanceGrand IslandSpecial Meeting - 7/21/2015Page 28 / 95
GIFD EMS Background•ALS ambulance service began in 1980•Two ambulances were staffed daily (north and south)•Added stations in 1987 and 1995•Paramedics were assigned to engines in 2000•Third ambulance was staffed when possible in 2004•Third ambulance was staffed 10.9 % in 2014•Staffing per shift must be at least 19 out of 21 for third ambulance Grand IslandSpecial Meeting - 7/21/2015Page 29 / 95
Changes in Grand Island 1980•Population: 33,180•Housing units: 13,717•Area: 18 square miles2013Population: 50,550Housing units: 19,697Area: 28.55 square milesGrand IslandSpecial Meeting - 7/21/2015Page 30 / 95
Grand IslandSpecial Meeting - 7/21/2015Page 31 / 95
Call Volume Changes Over the YearsYear Total Calls19801889198120641982205319831894198418171985155719861258198715071988150119891990199119921993199419951996199719982315Year Total Calls199923532000262220012573200225652003232620042469200529112006283320073078200831582009319820103983201143922012446320134298201445022015 extrapolated49502015 to 6/302475Grand IslandSpecial Meeting - 7/21/2015Page 32 / 95
Call Volume Graph, 1980-2015 extrapolatedGrand IslandSpecial Meeting - 7/21/2015Page 33 / 95
Med 1: Minor medical problem•Response:Ambulance responds without lights and sirenMed 3: Medical emergency•Response: Ambulance responds to scene with lights and sirenMed 4: Life threatening medical emergency•Response: Ambulance lights and siren, fire engine no lights or sirenMed 5: Most serious life threatening emergency•Response: Ambulance and fire engine both lights and siren Tiered Dispatch SystemGrand IslandSpecial Meeting - 7/21/2015Page 34 / 95
•Fire•Fire department’s fire suppression resources shall be deployed to provide for the arrival of an engine company within a 240-second travel time to 90 percent of the incidents•Medical•Fire department’s EMS for providing a first responder with AED shall be deployed to provide for the arrival of a first responder with AED company within a 240-second travel time 90 percent of the time; 480 seconds for ALSNational StandardsGrand IslandSpecial Meeting - 7/21/2015Page 35 / 95
NFPA 1710: Personnel deployed to ALS emergency responses shall include a minimum of two members trained at the EMT level and two members trained to Paramedic levelAccording to Finance, 76 percent of our billed medical calls are ALS in nature National StandardsGrand IslandSpecial Meeting - 7/21/2015Page 36 / 95
• If more than two EMS calls occur at same time, engine crews will staff an ambulances and respond• GIFD can handle three overlapping Med 4 or Med 5 calls but no additional fire engines or ambulances can be staffed without recalling off duty personnel• If additional medical or fire calls comes in, GIFD can’t respond without pulling resources from earlier calls or delaying patient care and/or arrival timeGIFD Response CapabilityGrand IslandSpecial Meeting - 7/21/2015Page 37 / 95
Number of Overlapping CallsYearTotal Calls 2 calls 3 calls 4 calls 5 calls 6 calls EMS Recalls20134298 1120 158 16 3 0 1020144502 1289 183 17 1 0 122015 extrapolated4950 1404 254 42 4 0 262015 to 3/311221 357 67 13 2 0 6Grand IslandSpecial Meeting - 7/21/2015Page 38 / 95
•Fire stations are located to provide the best response times for their areas•When a station is on a call, another station responds which delays patient care•Because there are only two ambulances staffed on a normal day, if an engine (Station 3 and 4) is on a call and another call comes in, patient care will be delayed greatly Fire and EMS coverageGrand IslandSpecial Meeting - 7/21/2015Page 39 / 95
Grand IslandSpecial Meeting - 7/21/2015Page 40 / 95
Call trending Grand IslandSpecial Meeting - 7/21/2015Page 41 / 95
• U.S. average of career firefighters is 1.70 firefighters per 1000 people (NFPA 2013)• Grand Island Fire has 70 personnel including administrative staff and life safety inspectors, using NFPA average GIFD would have 85 personnelHow does Grand Island Compare?Grand IslandSpecial Meeting - 7/21/2015Page 42 / 95
•3 full time firefighter/EMTs•3 full time firefighter/paramedics•One firefighter/EMT and One firefighter paramedic per shift•Firefighter /EMTs x 3 = 223,191•Firefighter/paramedics x 3 = 239,835Total $463,026Additional Personnel RequestedGrand IslandSpecial Meeting - 7/21/2015Page 43 / 95
•Able to meet the current call volume without reduction in level of care when multiple calls occur•Better prepare us for the future growth of Grand Island’s population•Reduce the number of recalls as a result of multiple medical callsBenefits of hiring additional staffGrand IslandSpecial Meeting - 7/21/2015Page 44 / 95
REQUESTED FTE CHANGES7/16/2015DEPARTMENT #FTE CountJOB CLASSPOSITION IMPACTTOTAL DEPT IMPACTFINANCE - 11401100 FUND1.0000CASHIER (START 6-1-2016)12,838.001.0000TOTAL:12,838.00CITY HALL BUILDING - 11701100 FUND(1.0000)MAINTENANCE WORKER I (RECLASS TO MWII)(50,802.00)1.0000RECLASS MAINTENANCE WORKER II (EFFECTIVE DECEMBER 2015)54,018.000.0000TOTAL:3,216.00POLICE - 22301100 FUND1.0000EVIDENCE TECHNICIAN STARTING 5-1-201623,460.000.2000VICTIM/WITNESS ADVOCATE (20% GNL FUND/80% VOCA GRANT-260 FUND)11,402.001.0000POLICE RECORDS CLERK START 8-1-20166,415.002.2000TOTAL:41,277.00EMERG MNGNT COMM - 226100 FUND1.0000PUBLIC SAFETY DISPATCHER START 1-1-201643,081.001.0000TOTAL:43,081.00STREETS - 33501100 FUND2.0000EQUIPMENT OPERATOR ($84,964 x 2)169,922.002.0000TOTAL:169,922.00LIBRARY - 44301100 FUND(1.2787)PT LIBRARY ASSISTANT (TO FT LIBR ASST I)(58,967.00)2.0000FT LIBRARY ASSISTANT I ($64,960 x 2)129,800.00(1.0000)FT LIBRARY ASSISTANT I (PROMOTIONAL OPPORTUNITY TO LIBR ASST II)(64,900.00)1.0000FT LIBRARY ASSISTANT II 66,771.001.0000ASSISTANT LIBRARY DIRECTOR85,167.000.2231PT LIBRARY PAGE4,065.000.5000SEASONALS (START 5-1-2016)8,634.002.4444 TOTAL:170,570.00PARK OPERATIONS - 444100 FUND1.0000MAINT WRKR (JOB TRANSFER FROM FIELD HOUSE .58 FTE & WATER PARK .42 FTE)75,794.001.0000TOTAL:75,794.00GREENHOUSE - 444100 FUND0.2000SEASONALS4,656.000.2000TOTAL:4,656.00FIELDHOUSE - 445100 FUND0.6000RECREATION COORD (SPLIT 60% FLD HOUSE/30% WTR PARK/10% LNCLN POOL)41,108.00(0.5800)MAINTENANCE WORKER (JOB TRANSFER TO PARK OPS)(47,765.00)0.0200 TOTAL:(6,657.00)Budget 2015-2016Grand IslandSpecial Meeting - 7/21/2015Page 45 / 95
REQUESTED FTE CHANGES7/16/2015DEPARTMENT #FTE CountJOB CLASSPOSITION IMPACTTOTAL DEPT IMPACTBudget 2015-2016WATERPARK - 44525100 FUND0.3000RECREATION COORD (SPLIT 60% FLD HOUSE/30% WTR PARK/10% LNCLN POOL)20,662.00(0.4200)MAINTENANCE WORKER (JOB TRANSFER TO PARK OPS)(31,400.00)(0.1200)TOTAL:(10,738.00)LINCOLN POOL - 44525100 FUND0.1000RECREATION COORD (SPLIT 60% FLD HOUSE/30% WTR PARK/10% LNCLN POOL)7,032.000.1000 TOTAL:7,032.00PUBLIC INFORMATION - 44601100 FUND(CHANGE FUNDING)(0.8500)PUBLIC INFORMATION OFFICER(86,653.00)1.0000PUBLIC INFORMATION OFFICER100,777.000.1500 TOTAL:14,124.00ENHANCED 911 - 215215 FUND(CHANGE FUNDING)(0.1500)PUBLIC SAFETY DISPATCHER(12,447.00)(0.1500)PUBLIC SAFETY DISPATCHER(12,436.00)0.2500PUBLIC SAFETY DISPATCHER18,086.000.2500PUBLIC SAFETY DISPATCHER13,369.000.2000 TOTAL:6,572.00PSC WIRELESS - 216216 FUND(CHANGE FUNDING)(0.8500)PUBLIC SAFETY DISPATCHER(66,875.00)(0.8500)PUBLIC SAFETY DISPATCHER(53,700.00)0.7500PUBLIC SAFETY DISPATCHER61,258.000.7500PUBLIC SAFETY DISPATCHER39,047.00(0.2000)TOTAL:(20,270.00)COMMUNITY YOUTH COUNCIL - 229229 FUND(CHANGE FUNDING)(0.1500)PUBLIC INFORMATION OFFICER(15,283.00)(0.1500)TOTAL:(15,283.00)VOCA GRANT - 260260 FUND0.8000VICTIM/WITNESS ADVOCATE (20% GNL FUND/80% VOCA GRANT-260 FUND)42,323.000.8000 TOTAL:42,323.00Grand IslandSpecial Meeting - 7/21/2015Page 46 / 95
REQUESTED FTE CHANGES7/16/2015DEPARTMENT #FTE CountJOB CLASSPOSITION IMPACTTOTAL DEPT IMPACTBudget 2015-2016UTILITIES - 520520 FUND1.0000SYSTEM TECHNICIAN102,465.001.0000 TOTAL:102,465.00WWTP - 530530 FUND0.2500MAINTENANCE SEASONAL WORKER9,765.000.2500 TOTAL:9,765.00FTE Count GRAND TOTALS:11.8944650,687.00 650,687.00Grand IslandSpecial Meeting - 7/21/2015Page 47 / 95
REQUESTED FTE CHANGES7/16/2015DEPARTMENT #FTE CountJOB CLASSPOSITION IMPACTTOTAL DEPT IMPACTBudget 2015-2016FTE CountFUND IMPACTGeneral Fund9.9944100 FUND525,115.009.9944 Total General Fund525,115.00Special Revenue Funds0.2000215 FUND6,572.00(0.2000)216 FUND(20,270.00)(0.1500)229 FUND(15,283.00)0.8000260 FUND42,323.000.6500 Total Special Revenue13,342.00Enterprise Fund1.0000520 FUND102,465.000.2500530 FUND9,765.001.2500 Total Enterprise Fund112,230.0011.8944 TOTAL CITY:650,687.00DOLLAR SUMMARY OF 2015-16 FTE CHANGES BY FUNDGrand IslandSpecial Meeting - 7/21/2015Page 48 / 95
City of Grand Island
Tuesday, July 21, 2015
Special Meeting
Item S -3
Presentation of 400 Capital Improvement Projects for Fiscal Year
2015/2016
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Special Meeting - 7/21/2015 Page 49 / 95
PUBLIC WORKS
Capital Projects 2016
1
Grand Island Special Meeting - 7/21/2015 Page 50 / 95
PUBLIC WORKS
Capital Improvement Fund
2
2012
Actual
2013
Actual
2014
Budget
2014
Forecast
2015
Budget
Beginning Cash Balance $90,942 $95,698 $423,401 $121,678 $2,692,297
Revenue $347,079 $174,595 $1,519,600 $145,698 $1,300,311
Transfers In $2,039,537 $2,862,336 $7,429,085 $9,534,200 $5,879,670
Total Resources Available $2,477,557 $3,132,630 $9,372,086 $9,801,576 $9,872,278
Expenditures $2,381,859 $2,971,864 $8,312,393 $7,109,279 $9,590,592
Transfers Out $0 $39,088 $0 $0 $0
Total Requirements $2,381,859 $3,010,952 $8,312,393 $7,109,279 $9,590,592
Ending Cash Balance $95,698 $121,678 $1,059,693 $2,692,297 $281,686
Unrestricted Cash $95,698 $121,678 $154,693 $596,297 $281,686
Restricted Cash-Future Projects $0 $0 $905,000 $2,096,000 $0
$95,698 $121,678 $1,059,693 $2,692,297 $281,686
Grand Island Special Meeting - 7/21/2015 Page 51 / 95
PUBLIC WORKS
2015 Planned Projects – In Progress
ADA – 4th & 5th St CDBG Project
Annual Handicap Ramp Installation
Blaine Bridge Replacement w/ culverts
Capital Avenue; Webb Rd to Broadwell Ave
(includes trail)
Faidley Avenue; North Rd E to Irongate Ave
Faidley & Diers Traffic Signal
Stolley Park Road – Restriping/Rehabilitation
Swift Road Paving District No. 1263
Wheeler Avenue Bump Out @ Kaufman Plaza
Moores Creek Drain Continuation
Eagle Scout Detention Cell - Moores Creek N
End
Northwest Flood Control Project
Webb Rd – UPRR N to Hwy 30 (drainage/curb
& gutter)
Miscellaneous Park Projects
Sterling Estates Park
Island Oasis Upgrade/Remodel
Ryder Park Tennis Facility Upgrade
Heartland Public Shooting Park – Entry Road
Dog Park Development
Cemetery Expansion Design
Alternate 911 Emergency Center
Final Phase of GITV – HD Implementation
Info. Tech. Offsite Location – Disaster Recovery
Grand Generation Center Building
3
Grand Island Special Meeting - 7/21/2015 Page 52 / 95
PUBLIC WORKS
4
Completed Projects
Hike/Bike Trails Miscellaneous
Island Oasis PA System
Island Oasis Pool Painting
Resurfacing Various Locations – Federal
Aid Project
Walk to Walnut Safe Routes to School
Project
Webb Road Paving District No. 1260
Westgate Road Paving District No. 1261
Claude Road Drainage Improvements
US Highway 30 Drainage Improvements
Westgate Road Drainage District No.
2013-D-4
State & Capital Connector Trail
Delayed or Cancelled Projects
Cambridge Dewatering Well Replacement
Fog Seal
Stolley Park Entrance Reconfiguration
Underpass Bridges – Engineering,
Maintenance & Repair
Sterling Estates Paving District
Grand Island Special Meeting - 7/21/2015 Page 53 / 95
Capital Improvement Projects 400 Fund
Funded with Gas Tax Money
2015 Budget 2015 Forecast
ADA – 4th & 5th St CDBG Project $ 400,000 $ 0
Annual Handicap Ramp Installation $ 165,000 $ 200,982
Blaine Street Bridge Replacement w/ culverts $ 500,000 $ 22,863
Capital Avenue; Webb Rd to Broadwell Ave (includes trail) $ 2,307,990 $ 3,907,990
Faidley Ave; North Rd E to Irongate Ave $ 350,000 $ 1,101,900
Faidley & Diers Traffic Signal $ 200,000 $ 63,500
Fog Seal $ 200,000 $ 0
Hwy 34; 281 to Locust St – NDOR project $ 0 $ 12,854
Stolley Park Entrance Reconfiguration $ 200,000 $ 118
Stolley Park Rd Restriping/Rehabilitation $ 250,000 $ 79,300
South Front Street Over Sycamore Underpass Rehabilitation $ 80,000 $ 0
US Highway 30 Drainage Improvements $ 0 $ 779
Walk to Walnut Safe Routes to School Project $ 0 $ 890
Webb Rd; UPRR N to Hwy 30 (drainage/curb & gutter) $ 30,000 $ 39,800
Westgate Road Drainage District No. 2013-D-4 $ 0 $ 157,800
Wheeler Ave Bump Out @ Kaufman Plaza $ 250,000 $ 221,700
TOTAL $ 4,932,990 $ 5,810,476 5
Grand Island Special Meeting - 7/21/2015 Page 54 / 95
Capital Improvement Projects 400 Fund
Funded by General Fund, Keno, & Special Assessments
2015 Budget 2015 Forecast
Cambridge Dewatering Well Replacement $ 75,000 $ 0
Cemetery Expansion Design $ 29,670 $ 29,670
Claude Road Drainage Improvements $ 0 $ 17,569
Dog Park Development $ 50,000 $ 50,000
Eagle Scout Detention Cell - Moores Creek N End $ 0 $ 7,060
Heartland Public Shooting Park – Entry Road $ 375,000 $ 300,000
Hike/Bike Trails $ 20,000 $ 20,049
Miscellaneous Park Projects $ 150,000 $ 150,000
Moores Creek Drain Continuation $ 0 $ 2,557
Sterling Estates Park $ 150,000 $ 150,000
Northwest Flood Control Project $ 600,000 $ 500,000
Ryder Tennis Court Facility Upgrade $ 175,000 $ 22,000
State & Capital Connector Trail $ 92,932 $ 0
Water Park Expansion (Island Oasis PA System/Pool Painting/Upgrade &
Remodel) $ 500,000 $ 500,000
Alternate 911 Emergency Center $ 50,000 $ 20,500
Final Phase of GITV – HD Implementation $ 100,000 $ 100,000
Grand Generation Center Building $ 100,000 $ 88,800
Information Technology Offsite Location– Disaster Recovery $ 40,000 $ 37,500
TOTALS $ 2,507,602 $ 1,995,705
6
Grand Island Special Meeting - 7/21/2015 Page 55 / 95
Capital Improvement Projects 400 Fund
Funded with Bond Proceeds/Assessments
2015 Budget 2015 Forecast
PROJECTS FUNDED BOND PROCEEDS/ASSESSMENTS
Sterling Estates Paving District $ 650,000 $ 0
Swift Rd Paving District No. 1263 $ 1,500,000 $ 28,286
Webb Road Paving District No. 1260 $ 0 $ 826,000
Westgate Road Paving District No. 1261 $ 0 $ 133,600
TOTAL $ 2,150,000 $ 987,886
SUMMARY OF CAPITAL IMPROVEMENT PROJECTS
Funded with Gas Tax Money $ 4,932,990 $ 5,810,476
Funded by General Fund, Keno, & Special Assessments $ 2,507,602 $ 1,995,705
Funded Bond Proceeds/Assessments $ 2,150,000 $ 987,886
TOTAL CAPITAL REQUESTS $ 9,590,592 $ 8,794,067
7
Grand Island Special Meeting - 7/21/2015 Page 56 / 95
PUBLIC WORKS
Proposed Capital Projects for 2016
8
ADA – 4th & 5th St CDBG Project
Adams Street Paving District
Blaine Bridge Replacement w/ culverts
Capital Avenue; Webb Rd to Broadwell
Ave (includes trail)
Faidley & Diers Traffic Signal
North Road @ 13th Street Intersection
Improvements
Pavement Condition Survey
Sterling Estates Paving District
Stolley Park Road Restriping/
Rehabilitation
Swift Road Paving District No. 1263
South Front Street Over Sycamore
Underpass Rehabilitation
Waugh/Broadwell Relocation
Eagle Scout Detention Cell – Moores
Creek N End
Moores Creek Drain Extension – Old
Potash Hwy to Enda
Northwest Flood Control Project
Fieldhouse Turf Replacement
Miscellaneous Parks Projects
Ryder Tennis Court Facility Upgrade
Sterling Estates Park
Alternate 911 Emergency Center
Final Phase of GITV – HD
Implementation
Grand Island Special Meeting - 7/21/2015 Page 57 / 95
PUBLIC WORKS
ADA – 4th Street & 5th Street CDBG Project
$400,000
Community Block Development Grant funded project
to aid the City in compliance with the American
Disabilities Act (ADA) federal requirements
Improvements include handicap accessible crosswalk
ramps, moving sewer inlets where necessary
4th and 5th Streets from Eddy to Sycamore, including
Lion’s Club Park
9
Grand Island Special Meeting - 7/21/2015 Page 58 / 95
10
Grand Island Special Meeting - 7/21/2015 Page 59 / 95
PUBLIC WORKS
Adams Street Paving District
$2,250,000
This paving district will aid increased traffic flow
generated by the construction of the new Starr School
at the corner of Stolley Park Road and Adams Street
Cost share will be between the City, School District
and abutting property owners – City’s responsibility
is anticipated at 15%
The 2 schools’ drives will be aligned and may
connect with a roundabout.
11
Grand Island Special Meeting - 7/21/2015 Page 60 / 95
PUBLIC WORKS
12
Grand Island Special Meeting - 7/21/2015 Page 61 / 95
PUBLIC WORKS
Blaine Bridge Replacement w/ Culverts
$495,000
Replace the deteriorated bridge on Blaine Street with
more economical box culverts
Project design is complete & construction will be
done late Fall 2015
13
Grand Island Special Meeting - 7/21/2015 Page 62 / 95
PUBLIC WORKS
14
Grand Island Special Meeting - 7/21/2015 Page 63 / 95
PUBLIC WORKS
Capital Avenue; Webb Road to Broadwell Avenue
(includes trail) - $950,000
Widen Capital Avenue to 5
lanes from Webb Road to
Broadwell Avenue, adding a
continuous turning lane and a
hike/bike trail on the north side
of the road. Construction is
underway and should be
completed in 2016.
15
Grand Island Special Meeting - 7/21/2015 Page 64 / 95
16
Grand Island Special Meeting - 7/21/2015 Page 65 / 95
PUBLIC WORKS
Faidley & Diers Traffic Signal
$136,500
A traffic study indicates that
a traffic signal will be
necessary at the intersecton
of Faidley Avenue and
Diers Avenue, once the new
segment of Faidley Avenue
is opened to traffic. Design
is nearing completion with
construction in FY
2015/2016
17
Grand Island Special Meeting - 7/21/2015 Page 66 / 95
PUBLIC WORKS
North Road @ 13th Street Intersection Improvements
$750,000
Improve traffic flow through this intersection and
address some drainage issues.
Likely to replace intersection with a roundabout.
18
Grand Island Special Meeting - 7/21/2015 Page 67 / 95
PUBLIC WORKS
19
Grand Island Special Meeting - 7/21/2015 Page 68 / 95
PUBLIC WORKS
Pavement Condition Survey
$140,000
Condition assessment of all City roadways; which is
required every three (3) years.
Information is used to select surface repair projects and
meet GASB 34.
20
Grand Island Special Meeting - 7/21/2015 Page 69 / 95
PUBLIC WORKS
Sterling Estates Paving District
$300,000
Paving continuation for further development
Paving District to complete paving and parking west
of City Park
District to be assessed to property owners and a
portion to the City for City owned property (25%-
28%)
21
Grand Island Special Meeting - 7/21/2015 Page 70 / 95
PUBLIC WORKS
22
Grand Island Special Meeting - 7/21/2015 Page 71 / 95
PUBLIC WORKS
Stolley Park Road Restriping/Rehabilitation
$420,000
Surface repairs,
lane configuration
and intersection
lane extensions
Delayed to acquire
federal funding
23
Grand Island Special Meeting - 7/21/2015 Page 72 / 95
PUBLIC WORKS
24
Grand Island Special Meeting - 7/21/2015 Page 73 / 95
PUBLIC WORKS
Swift Road Paving District No. 1263
$2,500,000
Extend Talc Road to Stuhr Road and relocate Swift
Road so that the two connect at Stuhr Road
Waiting on new development commitment and
agreement of property owners
District is currently in the design phase, with
construction planned in 2016
Cost to be assessed to property owners; about one
third is City cost
25
Grand Island Special Meeting - 7/21/2015 Page 74 / 95
PUBLIC WORKS
26
Grand Island Special Meeting - 7/21/2015 Page 75 / 95
PUBLIC WORKS
South Front Street Over Sycamore Underpass
Rehabilitation - $80,000
Develop plans to replace bridge deck, patch and seal
abutment walls, place discrete anodes and seal retaining
walls.
27
Grand Island Special Meeting - 7/21/2015 Page 76 / 95
PUBLIC WORKS
Waugh / Broadwell Relocation
$100,000
A joint project with the developer of the northeast
corner of the 5 Points intersection
This will align Waugh Street with the Broadwell
Avenue entrance to 620 West State Street
28
Grand Island Special Meeting - 7/21/2015 Page 77 / 95
PUBLIC WORKS
29
Grand Island Special Meeting - 7/21/2015 Page 78 / 95
PUBLIC WORKS
Eagle Scout Detention Cell –
North of Eagle Scout Lake
$75,000
Phase I of detention cell build
Clean up of the property
Potentially start dirt work
30
Grand Island Special Meeting - 7/21/2015 Page 79 / 95
PUBLIC WORKS
Moores Creek Drain Extension –
(Old Potash Hwy to Edna Dr)
$50,000
Property acquisition for extension of this drain way
This will allow the City to reach the US Highway 30
corridor prior to the State’s realignment of the
highway
31
Grand Island Special Meeting - 7/21/2015 Page 80 / 95
PUBLIC WORKS
32
Grand Island Special Meeting - 7/21/2015 Page 81 / 95
PUBLIC WORKS
Northwest Flood Control Project
$900,000
Drainage Project (CPNRD) - City/CPNRD cost sharing
project for flood control improvements along the
Prairie, Moores & Silver Creek watershed to alleviate
flooding in the northwest area of Grand Island. Funding
will be over a 14 year period, which began in FY 2005.
33
Grand Island Special Meeting - 7/21/2015 Page 82 / 95
34
Grand Island Special Meeting - 7/21/2015 Page 83 / 95
PUBLIC WORKS
Fieldhouse Turf Replacement
$275,000
The indoor portable turf system is due for replacement
The Community Fieldhouse has turned out to be a very
popular indoor recreational facility, with the turf being
used constantly for soccer, football, softball, and baseball
leagues and training
35
Grand Island Special Meeting - 7/21/2015 Page 84 / 95
PUBLIC WORKS
Miscellaneous Park Projects
$195,000
Fund annually used to address
priority needs throughout the Parks
and Recreation Department.
Examples include restroom updating
or replacement, park lake shoreline
erosion prevention, park roads and
parking lot asphalt repairs or
replacement, playground equipment
replacement, hike/bike trails and
other general facility updates.
36
Grand Island Special Meeting - 7/21/2015 Page 85 / 95
PUBLIC WORKS
Ryder Tennis Court Facility Upgrade
$280,093
37
Replace existing courts with four new courts
Total project estimate is $437,093
Existing Facility
Grand Island Special Meeting - 7/21/2015 Page 86 / 95
PUBLIC WORKS
Sterling Park Phase 2 - $150,000
38
Grand Island Special Meeting - 7/21/2015 Page 87 / 95
PUBLIC WORKS
Alternate 911 Emergency Center
$200,000
Design and land acquisition costs of alternate
Emergency Center
39
Grand Island Special Meeting - 7/21/2015 Page 88 / 95
40
Grand Island Special Meeting - 7/21/2015 Page 89 / 95
PUBLIC WORKS
Final Phase of GITV – HD Implementation
$80,000
Federally mandated
Finish installation of GITV Phase 3 – full Master
Control/Studio HD Upgrade
Improvements in Council Chambers are also included
in this, as there is a significant need, as well as a labor
costs savings to complete both projects
simultaneously
41
Grand Island Special Meeting - 7/21/2015 Page 90 / 95
Capital Improvement Projects 400 Fund
Funded with Gas Tax Money
2016 Budget
ADA 4th & 5th Street CDBG Project $ 400,000
Capital Avenue; Webb Road to Broadwell Avenue (includes trail) $ 950,000
Faidley Avenue & Diers Avenue Traffic Signal $ 136,500
Stolley Park Road Restriping/Rehabilitation $ 420,000
Blaine Bridge Replacements w/ culvert $ 495,000
Pavement Condition Survey $ 140,000
North Road @ 13th Street – Intersection Improvements $ 750,000
Sterling Estates Paving District $ 300,000
Waugh Street/Broadwell Avenue Relocation $ 100,000
South Front Street Over Sycamore Underpass Rehabilitation $ 80,000
TOTAL $ 3,771,500
42
Grand Island Special Meeting - 7/21/2015 Page 91 / 95
Capital Improvement Projects 400 Fund
Funded by General Fund, Keno, & Special Assessments
2016 Budget
Northwest Flood Control Project $ 900,000
Eagle Scout Detention Cell – N of Eagle Scout Lake $ 75,000
Miscellaneous Parks Projects $ 195,000
Moores Creek Drain Extension (Old Potash Hwy to Edna Dr) $ 50,000
Ryder Tennis Court Facility Upgrade $ 280,093
Sterling Estates Park $ 150,000
Fieldhouse Turf Replacement $ 275,000
Alternate 911 Emergency Center $ 200,000
Final Phase of GITV – HD Implementation $ 80,000
TOTALS $ 2,205,093
43
Grand Island Special Meeting - 7/21/2015 Page 92 / 95
Capital Improvement Projects 400 Fund
Funded with Bond Proceeds/Assessments
2016 Budget
PROJECTS FUNDED BOND PROCEEDS/ASSESSMENTS
Adams Street Paving District $ 2,250,000
Swift Rd Paving District No. 1263 $ 2,500,000
TOTAL $ 4,750,000
SUMMARY OF CAPITAL IMPROVEMENT PROJECTS
Funded with Gas Tax Money $ 3,771,500
Funded by General Fund, Keno, & Special Assessments $ 2,205,093
Funded Bond Proceeds/Assessments $ 4,750,000
TOTAL CAPITAL REQUESTS $ 10,726,593
44
Grand Island Special Meeting - 7/21/2015 Page 93 / 95
PUBLIC WORKS
2016 Project Future Expenses
45
Project 2016 2017 2018 2019
Annual Handicap Ramp Installation $ 0 $ 165,000 $ 165,000 $ 165,000
Construction of NW GI Flood Control Project $ 900,000 $ 600,000 $ 600,000 $ 600,000
Eagle Scout Detention Cell – N of Eagle Scout Lake $ 75,000 $ 75,000 $ 75,000 $ 0
Miscellaneous Parks Projects $ 195,000 $ 220,000 $ 220,000 $ 220,000
Sterling Estates Park $ 150,000 $ 150,000 $ 150,000 $ 0
Alternate 911 Emergency Center $ 200,000 $2,000,000 $ 0 $ 0
Cemetery Expansion $ 0 $ 300,000 $ 0 $ 0
South Front Street Over Sycamore Underpass
Rehabilitation $ 80,000 $ 600,000 $ 0 $ 0
North Road @ 13th Street Intersection Improvements $ 750,000 $ 750,000 $ 0 $ 0
Webb Rd- UPRR N to Hwy 30 (drainage/curb & gutter) $ 0 $ 250,000 $ 0 $ 0
TOTALS $2,350,000 $5,110,000 $1,210,000 $985,000
Grand Island Special Meeting - 7/21/2015 Page 94 / 95
PUBLIC WORKS
2016 Capital Improvements Budget Summary
Streets: $8,521,500
Drainage: $1,025,000
Parks: $ 900,093
Fire/Emergency Center: $ 200,000
GITV: $ 80,000
Total Capital Requests: $10,726,593
•$900,000 of capital dollars is mandated
•$950,000 of capital dollars is funding Federal Aid projects
•$400,000 of capital dollars is funding Community Development Block Grant projects
•$5,050,000 of capital dollars is assessable
•$2,109,713 is anticipated to be paid to the City in Federal reimbursements & buyouts
46
Grand Island Special Meeting - 7/21/2015 Page 95 / 95