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05-12-2015 City Council Regular Meeting Packet City of Grand Island Tuesday, May 12, 2015 Council Session Packet City Council: Linna Dee Donaldson Michelle Fitzke Chuck Haase Julie Hehnke Jeremy Jones Vaughn Minton Mitchell Nickerson Mike Paulick Roger Steele Mark Stelk Mayor: Jeremy L. Jensen City Administrator: Marlan Ferguson City Clerk: RaNae Edwards 7:00 PM Council Chambers - City Hall 100 East 1st Street Grand Island Council Session - 5/12/2015 Page 1 / 129 City of Grand Island Tuesday, May 12, 2015 Call to Order This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state law. The City Council may vote to go into Closed Session on any agenda item as allowed by state law. Invocation - Pastor Dan Brenton, Evangelical Free Church, 2609 South Blaine Street Pledge of Allegiance Roll Call A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. Grand Island Council Session - 5/12/2015 Page 2 / 129 City of Grand Island Tuesday, May 12, 2015 Council Session Item C-1 Proclamation "Tourism Recognition Month" May 2015 Travel and tourism are extremely important to the community of Grand Island in terms of revenues generated, and because the travel and tourism industry contributes to the employment, economic prosperity, international trade, relations and peace, understanding, and goodwill. Mayor Jensen in conjunction with the Hall County Convention and Visitors Bureau, has proclaimed the month of May, 2015 as "Tourism Recognition Month". See attached PROCLAMATION. Staff Contact: Mayor Jeremy Jensen Grand Island Council Session - 5/12/2015 Page 3 / 129 Grand Island Council Session - 5/12/2015 Page 4 / 129 City of Grand Island Tuesday, May 12, 2015 Council Session Item C-2 Recognition of the Community Youth Council for 20 Years of Creating Youth Change The Mayor and City Council will recognize the hard work and many hours contributed by the Community Youth Council (CYC) to the community of Grand Island through sponsored and collaborative events. A short video presentation will be given regarding the highlights of the CYC over the past 20 years. Congratulations on 20 successful years. Staff Contact: Wendy Meyer, Public Information Officer Grand Island Council Session - 5/12/2015 Page 5 / 129 City of Grand Island Tuesday, May 12, 2015 Council Session Item F-1 #9536 – Consideration of Annexation of Property Proposed for Platting as GI Acres Subdivision Located at 4311 West 13th Street (Final Reading) Staff Contact: Craig Lewis Grand Island Council Session - 5/12/2015 Page 6 / 129 Council Agenda Memo From:Craig Lewis, Building Director Meeting:May 12, 2015 Subject:An Ordinance to include GI Acres Subdivision as an Addition to the City of Grand Island, Nebraska and the Adjoining Right-of -Way Item #’s:F-1 & G-2 Presenter(s):Craig Lewis, Building Director Background The Annexation Component of the Grand Island Comprehensive Development Plan as adopted by the Grand Island City Council on July 13, 2004 sets as the policy of Grand Island that any and all property subdivided adjacent to the Corporate Limit of the City of Grand Island be annexed into the City at the time of subdivision approval. Niedfelt Property Management LLC as the owners of the property, submitted GI Acres Subdivision as an Addition to the City of Grand Island. The Hall County Regional Planning Commission recommended approval of the subdivision at their meeting on April 1, 2015. This ordinance was approved on first reading on April 14, 2015 and on second reading on April 28, 2015. The GI Acres Subdivision an Addition to the City of Grand Island will be considered for approval at this meeting in conjunction with the approval of the annexation. Discussion Staff has prepared an ordinance in accordance with the requirements of Nebraska Revised Statute §16-117. Annexation ordinances must be read on three separate occasions. This is the third and final reading of the ordinance. This ordinance includes exhibits showing the property to be considered for annexation and the legal descriptions of that property. Annexation of this property will not result in the extension of the Grand Island Zoning Jurisdiction. One existing residence would be added to the City as a result of this annexation. Grand Island Council Session - 5/12/2015 Page 7 / 129 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council pass the annexation ordinance. Sample Motion Move to approve the annexation ordinance on third and final reading. Grand Island Council Session - 5/12/2015 Page 8 / 129 Grand Island Council Session - 5/12/2015 Page 9 / 129 Approved as to Form ¤ ___________ May 8, 2015 ¤ City Attorney ORDINANCE NO. 9536 An ordinance to extend the boundaries and include within the corporate limits of, and to annex into the City of Grand Island, Nebraska, a tract of land comprised of GI Acres Subdivision and the adjoining Right-Of-Way for 13th Street in Hall County, Nebraska as more particularly described hereinafter and as shown on Exhibit “A” attached hereto; to provide service benefits thereto; to repeal any ordinance or resolutions or parts of thereof in conflict herewith; to provide for publication in pamphlet form; and to provide the effective date of this ordinance. WHEREAS, after Niedfelt Property Management LLC, as owner of the property submitted a plat of GI Acres Subdivision an Addition to the City of Grand Island for approval; and WHEREAS, the Annexation Component of the Comprehensive Development Plan for the City of Grand Island requires that owners of property proposed for subdivision adjacent to the Corporate Limits submit such subdivisions as additions to the City; and * This Space Reserved For Register of Deeds * Grand Island Council Session - 5/12/2015 Page 10 / 129 ORDINANCE NO. 9536 (Cont.) - 2 - WHEREAS, according to NRSS §16-177 the City of Grand Island can upon petition of the property owner(s) of property contiguous and adjacent to the City Limits annex said property by ordinance; and WHEREAS, on April 14, 2015 the City Council of the City of Grand Island approved such annexation on first reading and on April 28, 2015 approved such annexation on second reading and on May 12, 2015 approved such annexation on third and final reading. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. It is hereby found and determined that: (A) The above-described tracts of land are urban or suburban in character, and that the subject properties are contiguous or adjacent to the corporate limits of said City. (B) The subject lands will receive the material benefits and advantages currently provided to land within the City's corporate limits including, but not limited to police, fire, emergency services, street maintenance, and utilities services upon annexation to the City of Grand Island, Nebraska, and that City electric, water and sanitary sewer service is available, or will be made available, as provided by law. (C) The various zoning classifications of the land shown on the Official Zoning Map of the City of Grand Island, Nebraska, are hereby confirmed and that this annexation does not extend the extraterritorial zoning jurisdiction. (D) There is unity of interest in the use of the said tract of land, lots, tracts, highways and streets (lands) with the use of land in the City, and the community convenience and welfare and in the interests of the said City will be enhanced through incorporating the subject land within the corporate limits of the City of Grand Island. Grand Island Council Session - 5/12/2015 Page 11 / 129 ORDINANCE NO. 9536 (Cont.) - 3 - SECTION 2. The boundaries of the City of Grand Island, Nebraska, be and are hereby extended to include within the corporate limits of the said City the contiguous and adjacent tract of land located within the boundaries described above. SECTION 3. The subject tract of land is hereby annexed to the City of Grand Island, Hall County, Nebraska, and said land and the persons thereon shall thereafter be subject to all rules, regulations, ordinances, taxes and all other burdens and benefits of other persons and territory included within the City of Grand Island, Nebraska. SECTION 4. The owners of the land so brought within the corporate limits of the City of Grand Island, Nebraska, are hereby compelled to continue with the streets, alleys, easements, and public rights-of-way that are presently platted and laid out in and through said real estate in conformity with and continuous with the streets, alleys, easements and public rights-of-way of the City. SECTION 5. That a certified copy of this Ordinance shall be recorded in the office of the Register of Deeds of Hall County, Nebraska and indexed against the tracts of land. SECTION 6. Upon taking effect of this Ordinance, the services of said City shall be furnished to the lands and persons thereon as provided by law, in accordance with the Plan for Extension of City Services adopted herein. SECTION 7. That all ordinances and resolutions or parts thereof in conflict herewith are hereby repealed. SECTION 8. This ordinance shall be in full force and effect from and after its passage, approval and publication, in pamphlet form, as provided by law. Grand Island Council Session - 5/12/2015 Page 12 / 129 ORDINANCE NO. 9536 (Cont.) - 4 - Enacted: May 12, 2015. ____________________________________ Jeremy L. Jensen, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 5/12/2015 Page 13 / 129 ORDINANCE NO. 9536 (Cont.) - 5 - Grand Island Council Session - 5/12/2015 Page 14 / 129 City of Grand Island Tuesday, May 12, 2015 Council Session Item F-2 #9538 - Consideration of Amending Salary Ordinance Relative to FTE Changes in the Finance Department This item relates to Resolution item I-1. Staff Contact: William Clingman, Interim Finance Director Grand Island Council Session - 5/12/2015 Page 15 / 129 Approved as to Form ¤ ___________ May 7, 2015 ¤ City Attorney ORDINANCE NO. 9538 An ordinance to amend Ordinance 9519 known as the Salary Ordinance which lists the currently occupied classifications of officers and employees of the City of Grand Island, Nebraska and established the ranges of compensation of such officers and employees; to rename the non-union position of Project Manager – Public Works to Engineer I – Public Works Senior Accountant to Assistant Finance Director; to add the non-union position and salary range of Customer Service Team Leader; to rename add the IBEW-Finance position and salary range of Payroll Clerk; Wastewater Plant Project Manager to Engineer I - WWTP; and to repeal those portions of Ordinance No. 9519 and any parts of other ordinances in conflict herewith; to provide for severability; to provide for the effective date thereof; and to provide for publication of this ordinance in pamphlet form. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. The currently occupied classifications of officers and general employees of the City of Grand Island, and the ranges of compensation (salary and wages, excluding shift differential as provided by Personnel Rules & Regulations) to be paid for such classifications, and the number of hours and work period which certain officers and general employees shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Accountant 22.9886/32.9003 Exempt Accounting Technician – Solid Waste 17.9715/23.0181 40 hrs/week Assistant Finance Director 27.9991/38.9775 Exempt Assistant to the City Administrator 22.3610/31.4778 Exempt Assistant Public Works Director / Manager of Engineering Services 33.2069/50.4151 Exempt Assistant Utilities Director – Distribution 47.6003/67.6416 Exempt Assistant Utilities Director – Production 51.5458/73.2746 Exempt Grand Island Council Session - 5/12/2015 Page 16 / 129 ORDINANCE NO. 9538 (Cont.) - 2 - Classification Hourly Pay Range Min/Max Overtime Eligibility Assistant Utilities Director – Transmission 51.5458/73.2746 Exempt Attorney 28.6056/44.1370 Exempt Biosolids Technician 18.1272/26.7290 40 hrs/week Building Department Director 33.5096/48.9906 Exempt CADD Operator 20.5851/29.6126 40 hrs/week Cemetery Superintendent 20.8630/30.9603 Exempt City Administrator 63.7373/79.0715 Exempt City Attorney 40.4963/58.3908 Exempt City Clerk 26.6290/38.0214 Exempt Civil Engineer I 27.7544/40.1236 Exempt Civil Engineer II 32.1919/46.4935 Exempt Civil Engineering Manager – Utility PCC 35.0629/52.4386 Exempt Collection System Supervisor 22.9674/32.6479 40 hrs/week Community Service Officer 14.1913/19.6625 40 hrs/week Custodian – Library, Police 13.0050/18.3520 40 hrs/week Customer Service Representative – Part time 8.8508/13.2762 40 hrs/week Customer Service Team Leader 19.4006/26.5017 Exempt Electric Distribution Superintendent 36.0403/49.1560 Exempt Electric Distribution Supervisor 30.4351/41.5354 40 hrs/week Electric Underground Superintendent 32.0961/43.7850 Exempt Electrical Engineer I 27.7544/40.1236 Exempt Electrical Engineer II 32.1919/46.4935 Exempt Emergency Management Deputy Director 23.8588/34.3400 Exempt Emergency Management Director 33.9564/48.8590 Exempt Engineer I – Public Works 30.2438/42.5519 Exempt Engineer I – WWTP 30.2468/42.5519 Exempt Engineering Technician - WWTP 20.0738/28.3608 40 hrs/week Equipment Operator - Solid Waste 17.2286/24.9764 40 hrs/week Finance Director 39.3885/59.0413 Exempt Finance Operations Supervisor 20.9100/29.5674 Exempt Fire Chief 38.0334/56.7241 Exempt Fire EMS Division Chief 32.6600/47.1433 Exempt Fire Operations Division Chief 32.6600/47.1433 Exempt Fire Prevention Division Chief 32.6600/45.7964 Exempt Fleet Services Shop Foreman 22.6375/32.1368 40 hrs/week Grand Island Council Session - 5/12/2015 Page 17 / 129 ORDINANCE NO. 9538 (Cont.) - 3 - Classification Hourly Pay Range Min/Max Overtime Eligibility GIS Coordinator - PW 25.1945/38.2633 40 hrs/week Golf Course Superintendent 24.2651/35.0203 Exempt Grounds Management Crew Chief – Cemetery 18.5580/28.2286 40 hrs/week Grounds Management Crew Chief – Parks 19.5364/29.0753 40 hrs/week Human Resources Director 34.2649/50.7704 Exempt Human Resources Benefits/Risk Mgmt Coordinator 19.6100/30.4434 40 hrs/week Human Resources Recruiter 19.6100/30.4434 40 hrs/week Human Resources Specialist 19.1903/29.6632 40 hrs/week Information Technology Manager 33.9584/50.0820 Exempt Legal Secretary 20.1802/27.2731 40 hrs/week Librarian I 18.2883/25.6853 Exempt Librarian II 20.2526/28.8054 Exempt Library Assistant I 12.3507/17.8495 40 hrs/week Library Assistant II 15.0006/20.6771 40 hrs/week Library Assistant Director 27.6411/41.9108 Exempt Library Director 35.6605/51.9403 Exempt Library Page 8.0000/11.3326 40 hrs/week Library Secretary 15.1825/21.5769 40 hrs/week Maintenance Worker – Golf 15.2398/23.1708 40 hrs/week Meter Reader Supervisor 18.7488/27.3890 Exempt MPO Program Manager 24.1900/35.9570 Exempt Office Manager – Police Department 17.5184/24.6771 40 hrs/week Parks and Recreation Director 37.5134/54.7930 Exempt Parks Superintendent 26.2129/38.1401 Exempt Payroll Specialist 18.3412/26.3055 40 hrs/week Planning Director 36.7534/53.3309 Exempt Police Captain 32.1609/45.5589 Exempt Police Chief 39.5548/56.7241 Exempt Power Plant Maintenance Supervisor 30.8105/43.5488 Exempt Power Plant Operations Supervisor 34.2469/49.0714 Exempt Power Plant Superintendent – Burdick 37.3294/53.0324 Exempt Power Plant Superintendent – PGS 43.0351/61.1099 Exempt Public Information Officer 24.0579/35.4724 Exempt Public Works Director 39.8259/59.1275 Exempt Public Works Engineer 31.5741/45.6556 Exempt Grand Island Council Session - 5/12/2015 Page 18 / 129 ORDINANCE NO. 9538 (Cont.) - 4 - Classification Hourly Pay Range Min/Max Overtime Eligibility Receptionist 14.6124/21.9522 40 hrs/week Recreation Coordinator 19.0905/28.0424 Exempt Recreation Superintendent 27.6185/41.2440 Exempt Regulatory and Environmental Manager 30.3109/44.6594 Exempt Senior Accountant 27.9991/38.9775 Exempt Senior Electrical Engineer 35.2271/50.8778 Exempt Senior Public Safety Dispatcher 18.3667/24.2591 40 hrs/week Senior Utility Secretary 15.6579/22.3584 40 hrs/week Shooting Range Superintendent 24.3135/36.2336 Exempt Solid Waste Division Clerk - Full Time 17.0806/22.3412 40 hrs/week Solid Waste Division Clerk - Part Time 15.2083/20.2869 40 hrs/week Solid Waste Foreman 19.4289/27.5942 40 hrs/week Solid Waste Superintendent 27.7256/41.2443 Exempt Street Superintendent 27.2993/40.1226 Exempt Street Foreman 21.6740/31.3880 40 hrs/week Turf Management Specialist 21.8079/30.8715 40 hrs/week Utilities Director 65.0835/89.0128 Exempt Utility Production Engineer 36.0255/53.1054 Exempt Utility Warehouse Supervisor 24.4887/34.9820 40 hrs/week Victim Assistance Unit Coordinator 14.4738/20.7240 40 hrs/week Wastewater Plant Chief Operator 22.2252/30.7296 40 hrs/week Wastewater Plant Engineer 32.7969/47.7791 Exempt Wastewater Plant Operations Engineer 31.5741/45.1003 Exempt Wastewater Plant Maintenance Supervisor 24.3715/32.8181 40 hrs/week Wastewater Plant Regulatory Compliance Manager 25.8665/36.9703 Exempt Water Superintendent 28.4074/41.4713 Exempt Water Supervisor 23.5898/34.2437 40 hrs/week Worker / Seasonal 8.0000/20.0000 Exempt Worker / Temporary 8.0000/20.0000 40 hrs/week A shift differential of $0.25 per hour shall be added to the base hourly wage for persons in the employee classification Senior Public Safety Dispatcher who work a complete shift that begins between 3:00 p.m. and 11:00 p.m. Employees who work full shifts from 11:00 p.m. to Grand Island Council Session - 5/12/2015 Page 19 / 129 ORDINANCE NO. 9538 (Cont.) - 5 - 7:00 a.m. will receive a shift differential of $0.25 per hour. This does not include persons who work the day shift. Shift differential will only be paid for actual hours worked. Paid leave will not qualify for the shift differential pay. SECTION 2. The currently occupied classifications of employees of the City of Grand Island included under the AFSCME labor agreement, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the AFSCME labor agreement shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Equipment Operator – Streets 16.1640/23.9447 40 hrs/week Fleet Services Mechanic 18.3122/27.1309 40 hrs/week Horticulturist 17.5359/26.0270 40 hrs/week Maintenance Worker – Cemetery 15.7845/23.4024 40 hrs/week Maintenance Worker – Parks 15.6427/23.2057 40 hrs/week Maintenance Worker – Streets 15.4192/22.8578 40 hrs/week Senior Equipment Operator – Streets 17.5883/26.0865 40 hrs/week Senior Maintenance Worker – Streets 17.5478/26.0264 40 hrs/week Traffic Signal Technician 17.5072/25.9663 40 hrs/week SECTION 3. The currently occupied classifications of employees of the City of Grand Island included under the IBEW labor agreements, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the IBEW labor agreements shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Accounting Clerk 15.9556/21.1141 40 hrs/week Cashier 14.7504/20.0999 40 hrs/week Custodian 16.4824/19.4635 40 hrs/week Grand Island Council Session - 5/12/2015 Page 20 / 129 ORDINANCE NO. 9538 (Cont.) - 6 - Classification Hourly Pay Range Min/Max Overtime Eligibility Electric Distribution Crew Chief 31.5374/40.1096 40 hrs/week Electric Underground Crew Chief 31.5374/40.1096 40 hrs/week Engineering Technician I 19.3051/27.6220 40 hrs/week Engineering Technician II 23.8649/32.7220 40 hrs/week Instrument Technician 29.2910/38.6958 40 hrs/week Lineworker Apprentice 20.0501/29.3996 40 hrs/week Lineworker First Class 29.8350/35.2863 40 hrs/week Materials Handler 22.9057/30.7045 40 hrs/week Meter Reader 17.4937/22.8123 40 hrs/week Meter Technician 23.5203/29.0688 40 hrs/week Payroll Clerk 15.9556/21.1141 40 hrs/week Power Dispatcher I 27.7874/38.6353 40 hrs/week Power Dispatcher II 29.1854/40.5728 40 hrs/week Power Plant Maintenance Mechanic 27.8819/34.7182 40 hrs/week Power Plant Operator 31.0740/36.1958 40 hrs/week Senior Accounting Clerk 17.8912/23.4360 40 hrs/week Senior Engineering Technician 31.0860/38.0423 40 hrs/week Senior Materials Handler 27.7582/36.2068 40 hrs/week Senior Meter Reader 20.7188/24.5907 40 hrs/week Senior Power Dispatcher 34.7740/47.7197 40 hrs/week Senior Power Plant Operator 32.7054/41.9272 40 hrs/week Senior Substation Technician 37.7867/39.1631 40 hrs/week Senior Water Maintenance Worker 22.7186/29.9152 40 hrs/week Substation Technician 34.9805/36.3691 40 hrs/week Systems Technician 30.8277/39.1631 40 hrs/week Tree Trim Crew Chief 27.9451/34.7038 40 hrs/week Utility Electrician 27.2778/35.8483 40 hrs/week Utility Technician 26.3840/37.1128 40 hrs/week Utility Warehouse Clerk 20.2102/24.9346 40 hrs/week Water Maintenance Worker 18.9281/26.1756 40 hrs/week Wireworker I 21.5148/30.4219 40 hrs/week Wireworker II 29.8350/35.2863 40 hrs/week Grand Island Council Session - 5/12/2015 Page 21 / 129 ORDINANCE NO. 9538 (Cont.) - 7 - SECTION 4. The currently occupied classifications of employees of the City of Grand Island included under the FOP labor agreement, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the FOP labor agreement shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Police Officer 19.8680/29.2110 Police Sergeant 24.8667/35.8359 OVERTIME ELIGIBILITY The City has reserved its right to the utilization of the 207(k) FLSA exemption and will implement this as the hours of work effective the first full pay period following the execution of the labor agreement. The pay period for purposes of calculating overtime shall consist of a fourteen (14) day cycle that runs concurrent with the City’s current payroll cycle. For purposes of calculating eligibility for overtime, “hours worked” shall include actual hours worked, vacation, personal leave and holiday hours. Employees shall be eligible for overtime when they exceed their hours scheduled for work in the fourteen (14) day pay cycle with a minimum of eighty (80) hours. There shall also be established for each employee in the bargaining unit a Training and Special Events bank of thirty (30) hours per individual per contract year. Each employee may be scheduled for training or special event duty with a minimum of seven (7) days notice prior to the commencement of the pay period and the training and special events bank hours may be added to the eighty (80) hour, two (2) week pay period up to eighty-six (86) hours and these hours shall not be eligible for overtime. Training and special events hours worked in excess of eighty-six (86) hours in a two week pay period will be eligible for overtime, but will Grand Island Council Session - 5/12/2015 Page 22 / 129 ORDINANCE NO. 9538 (Cont.) - 8 - not be subtracted from the Training and Special Events bank. All work completed after eighty (80) hours in a pay period that is performed for work that is funded by grants from parties outside or other than the City of Grand Island, shall be paid overtime for the time worked after eighty (80) hours, if the time is funded at overtime rates by the grant. Any such grant hours are not deducted from the Training and Special Events bank. SECTION 5. The currently occupied classifications of employees of the City of Grand Island included under the IAFF labor agreement, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the IAFF labor agreement shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Fire Captain 18.7981/26.0650 212 hrs/28 days Firefighter / EMT 14.0979/20.4591 212 hrs/28 days Firefighter / Paramedic 15.8872/22.4380 212 hrs/28 days Life Safety Inspector 21.4104/30.3788 40 hrs/week Shift Commander 22.7027/29.7114 212 hrs/28 days IAFF employees, with the exception of the Life Safety Inspector, will be eligible for overtime pay for hours worked in excess of 212 hours in each 28-day pay period, unless recall or mandatory overtime is required as specified in the IAFF labor agreement. When an employee is assigned as an Apparatus Operator (not including ambulance or service vehicles) for an entire 24 hour shift, the employee will receive an additional fifty cents ($.50) per hour. SECTION 6. The currently occupied classifications of the employees of the City of Grand Island included under the IBEW-WWTP labor agreement, and the ranges of compensation salary and wages, excluding shift differential as provided by contract, to be paid Grand Island Council Session - 5/12/2015 Page 23 / 129 ORDINANCE NO. 9538 (Cont.) - 9 - for such classifications, and the number of hours and work period which certain such employees included under the IBEW-WWTP labor agreement shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Accounting Technician – WWTP 15.9229/22.4051 40 hrs/week Equipment Operator – WWTP 17.2575/24.2831 40 hrs/week Maintenance Mechanic I 17.6458/24.8295 40 hrs/week Maintenance Mechanic II 19.9508/28.0728 40 hrs/week Maintenance Worker – WWTP 17.8184/25.0723 40 hrs/week Wastewater Clerk 13.6019/19.1390 40 hrs/week Wastewater Plant Laboratory Technician 18.8233/26.4862 40 hrs/week Wastewater Plant Operator I 16.1293/22.6958 40 hrs/week Wastewater Plant Operator II 18.0341/25.3758 40 hrs/week Employees covered under the IBEW Wastewater Treatment Plant labor agreement who are regularly scheduled to work swing shift will receive an additional 15 cents ($0.15) per hour; employees who are regularly scheduled to work graveyard shift will receive an additional 25 cents ($0.25) per hour for wages attributable to those shifts. One lead Maintenance Worker covered under the IBEW Wastewater Treatment Plant labor agreement may receive forty dollars ($40) per pay period stipend. SECTION 7. The currently occupied classifications of the employees of the City of Grand Island included under the IBEW-Service/Clerical labor agreement, and the ranges of compensation salary and wages to be paid for such classifications, and the number of hours and work period which certain such employees included under the IBEW-Service/Clerical labor agreement shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Accounting Technician – Streets 16.9739/22.6583 40 hrs/week Grand Island Council Session - 5/12/2015 Page 24 / 129 ORDINANCE NO. 9538 (Cont.) - 10 - Accounts Payable Clerk 15.9842/23.1260 40 hrs/week Administrative Assistant 16.9879/24.3654 40 hrs/week Administrative Assistant - Parks 16.2511/23.0955 40 hrs/week Audio Video Technician 17.0679/24.0784 40 hrs/week Building Inspector 20.6101/29.2433 40 hrs/week Building Secretary 15.6842/22.2899 40 hrs/week Community Development Administrator 18.5072/26.6099 40 hrs/week Community Development Specialist 16.9879/24.3654 40 hrs/week Computer Operator 20.5388/26.9996 40 hrs/week Computer Programmer 22.7577/33.3521 40 hrs/week Computer Technician 21.1549/27.8100 40 hrs/week Crime Analyst 18.7931/26.6798 40 hrs/week Electrical Inspector 20.6101/29.2433 40 hrs/week Emergency Management Coordinator 16.2511/23.0955 40 hrs/week Engineering Technician – Public Works 20.6353/29.1027 40 hrs/week Evidence Technician 15.4963/22.6768 40 hrs/week Finance Secretary 15.6842/22.2899 40 hrs/week GIS Coordinator 24.0812/33.7908 40 hrs/week Maintenance Worker I – Building, Library 15.7703/21.3427 40 hrs/week Maintenance Worker II – Building, Police 16.6192/22.5290 40 hrs/week Planning Secretary 15.6842/22.2899 40 hrs/week Planning Technician 21.5251/30.2849 40/hrs/week Plans Examiner 20.8608/29.5990 40 hrs/week Plumbing Inspector 20.6101/29.2433 40 hrs/week Police Records Clerk – Full Time 14.0354/19.5366 40 hrs/week Public Safety Dispatcher 15.6560/22.8690 40 hrs/week Shooting Range Operator 21.5681/29.2359 40 hrs/week Stormwater Technician 20.6353/29.1027 40 hrs/week Utility Secretary 15.6842/22.2899 40 hrs/week A shift differential of $0.15 per hour shall be added to the base hourly wage for persons in the employee classification Public Safety Dispatcher who work a complete shift that begins between 3:00 p.m. and 11:00 p.m. Employees who work full shifts from 11:00 p.m. to 7:00 a.m. will receive a shift differential of $0.25 per hour. This does not include persons who work the day shift. Shift differential will only be paid for actual hours worked. Paid leave will not qualify for Grand Island Council Session - 5/12/2015 Page 25 / 129 ORDINANCE NO. 9538 (Cont.) - 11 - the shift differential pay. A shift differential of $0.25 per hour shall be added to the base hourly wage for persons who work rotating shifts covered by the IBEW Utilities labor agreement in the employee classifications of Power Dispatcher I, Power Dispatcher II, Power Plant Operator, Senior Power Dispatcher and Senior Power Plant Operator. SECTION 8. The classification of employees included under labor agreements with the City of Grand Island, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees shall work prior to overtime eligibility are as stated above. All employees covered by the IAFF labor agreement, except Life Safety Inspector, will be credited five hundred twenty-five dollars ($525) annual credit to be used for the purchase of the uniform item purchases as needed. New hires will receive four hundred dollars ($400) credit for the purchase of initial uniforms. After probation they shall receive an additional five hundred dollars ($500) for the purchase of a Class A uniform or other items as necessary. All employees of the FOP labor agreement shall be paid a clothing and uniform allowance in addition to regular salary of $25.00 per pay period. If any such employee covered by the FOP labor agreements shall resign, or his or her employment be terminated for any reason whatsoever, the clothing allowance shall be paid on a prorata basis, but no allowance shall be made for a fraction of a month. New employees covered by the IBEW – Utilities labor agreement who are required to wear full fire retardant (FR) clothing will be eligible for a one- time reimbursement up to $1,200 to purchase or rent required uniforms. All other employees required to wear full FR clothing will be eligible for reimbursement up to $600 annually. The non-union position of Meter Reader Supervisor who are required to wear full fire retardant clothing will be eligible for an annual stipend of $600 to purchase or rent required uniforms. Grand Island Council Session - 5/12/2015 Page 26 / 129 ORDINANCE NO. 9538 (Cont.) - 12 - Those employees who are required to wear partial fire retardant clothing will be eligible for an annual stipend of $350. Employees will be reimbursed for said purchases with a receipt showing proof of purchase. Fire Chief and Fire Division Chiefs shall be paid a clothing allowance of $484.08 per year, divided into 24 pay periods. Police Chief and Police Captains shall be paid a clothing allowance of $650.00 per year, divided into 26 pay periods. Non-union employees and employees covered by the FOP labor agreement, the IAFF labor agreement, the IBEW Utilities, Finance, Service/Clerical and Wastewater Treatment Plant labor agreements may receive an annual stipend not to exceed $1,500 for bilingual pay. Employees covered by the AFSCME labor agreement shall be granted a meal allowance of $4.50 if they are required to work two (2) hours overtime consecutively with their normal working hours during an emergency situation, and if such overtime would normally interfere with and disrupt the employee’s normal meal schedule. Employees covered by the IBEW - Utilities labor agreement shall be allowed a meal allowance for actual cost, or up to $7.00 per meal, if they are required to work two (2) hours overtime consecutively with their normal working hours and if such overtime would normally interfere with and disrupt the employee’s normal meal schedule. Direct supervisors of employees who are covered by labor agreements which allow overtime meal allowance shall be entitled to the same meal allowance benefit. Non-exempt direct supervisors of employees who are covered by labor agreements which allow stand-by pay shall be entitled to the same stand-by pay benefit. Utilities Department personnel in the IBEW bargaining unit and the classifications of Meter Reader Supervisor, Power Plant Superintendent, Power Plant Supervisor, Grand Island Council Session - 5/12/2015 Page 27 / 129 ORDINANCE NO. 9538 (Cont.) - 13 - Electric Distribution Superintendent, Electric Distribution Supervisor, Water Superintendent, Water Supervisor, and Electric Underground Superintendent shall be eligible to participate in a voluntary uniform program providing an allowance up to $18.00 per month. When protective clothing is required for Utilities Department and Wastewater Treatment Plant personnel covered by the IBEW labor agreements and employees covered by the AFSCME labor agreement, except the Fleet Services Division of the Public Works Department, the City shall pay 60% of the actual cost of providing and cleaning said clothing and the employees 40% of said cost. Full-time Fleet Services personnel shall receive a uniform allowance of $12 biweekly. Public Works Department personnel in the job classifications of Fleet Services Shop Foreman and Fleet Services Mechanic shall receive a tool allowance of $15 biweekly. The City will reimburse 60% of the actual cost of providing up to 2 pairs of steel toe or safety toe boots that meets the ANSI standard per contract year for employees covered by the IBEW Wastewater Treatment Plant labor agreement. SECTION 9. Employees shall be compensated for unused medical leave as follows: (A) All employees covered in the IBEW Utilities labor agreements shall be paid for forty-seven percent (47%) of their accumulated medical leave at the time of their retirement, early retirement, or death, not to exceed four hundred eighty- eight and one third hours (calculated at 47% x 1,039 hours = 488.33 hours), the rate of compensation to be based on the employee’s salary at the time of retirement or death. Employees covered in the IAFF labor agreement, with the exception of Life Safety Inspector, shall have a contribution to a VEBA made on their behalf in lieu of payment for thirty-eight percent (38%) of their accumulated medical leave at the time of their retirement, not to exceed five hundred ninety- Grand Island Council Session - 5/12/2015 Page 28 / 129 ORDINANCE NO. 9538 (Cont.) - 14 - eight and eighty-eight hundredths hours (calculated at 38% x 1,576 hours = 598.88 hours). The Life Safety Inspector shall have a contribution to a VEBA made on their behalf in lieu of payment for fifty percent (50%) of their accumulated medical leave at the time of their retirement, not to exceed five hundred forty-two hours (calculated at 50% x 1,084 = 542). The amount of contribution will be based upon the employee’s salary at the time of retirement. Employees covered by the IBEW Service/Clerical, IBEW Finance, and IBEW Wastewater Treatment Plant labor agreements shall have a contribution to a VEBA made on their behalf in lieu of payment for twenty-five percent (25%) of their accumulated medical leave at the time of retirement or death, based on the employee’s salary at the time of retirement not to exceed 334.75 hours (calculated at 25% x 1,339 hours = 334.75 hours.) Non-union employees shall have a contribution to a VEBA made on their behalf in lieu of payment for fifty percent (50%) of their accumulated medical leave at the time of their retirement, not to exceed five hundred forty-two hours (calculated at 50% x 1,084 = 542). The amount of contribution will be based upon the employee’s salary at the time of retirement. Employees hired before October 1, 2014 covered by the AFSCME labor agreement shall be paid thirty-five (35%) of their accumulated medical leave bank at the time of their retirement, based on the employee’s salary at the time of retirement not to exceed four hundred sixty-eight and sixty-five hundredths hours (calculated at 35% x 1339 hours = 468.65 hours). Employees hired on or after October 1, 2014, covered by the AFSCME labor agreement will not receive compensation at retirement for unused medical leave. All employees Grand Island Council Session - 5/12/2015 Page 29 / 129 ORDINANCE NO. 9538 (Cont.) - 15 - covered under the FOP labor agreement shall be paid thirty-seven and one-half percent (37.5%) of their accumulated medical leave bank at the time of their retirement, not to exceed four hundred eighty hours (calculated at 37.5% x 1,280 hours = 480 hrs.), based on the employee’s salary at the time of retirement. If death occurs while in the line of duty, employees covered under the FOP labor agreement shall be paid fifty percent (50%) of their accumulated medical leave bank at the time of their death, not to exceed six hundred forty hours (50% x 1,280 hours = 640 hrs.), based on the employee’s salary at the time of their death. (B) The City Administrator and department heads shall have a contribution made to their VEBA for one-half of their accumulated medical leave, not to exceed 30 days of pay, upon their resignation, the rate of compensation to be based upon the salary at the time of termination. Compensation for unused medical leave at retirement shall be as provided for non-union employees. (C) The death of an employee shall be treated the same as retirement, and payment shall be made to the employee’s beneficiary or estate for one-half of all unused medical leave for non-union employees and as defined in labor agreements for all other employees. SECTION 10. Non-union employees shall have a contribution made on their behalf to their VEBA account in the amount of $30.00 per pay period. Employees represented by the IBEW Service/Clerical, IBEW Wastewater Treatment Plant, and IBEW Finance labor agreements shall have a contribution made on their behalf to the VEBA account of $15 per pay period. Employees represented by the IBEW Utilities labor agreement shall have a contribution made on their behalf to their VEBA account in the amount of $20.00 per pay period. Employees Grand Island Council Session - 5/12/2015 Page 30 / 129 ORDINANCE NO. 9538 (Cont.) - 16 - represented by the IAFF labor agreement shall have a contribution made on their behalf to the VEBA account of $10 per pay period. SECTION 11. The validity of any section, subsection, sentence, clause, or phrase of this ordinance shall not affect the validity or enforceability of any other section, subsection, sentence, clause, or phrase thereof. SECTION 12.The adjustments identified herein shall be effective on the date of passage and publication in pamphlet form in one issue of the Grand Island Independent as provided by law. SECTION 13. Those portions of Ordinance No. 9519 and all other parts of ordinances in conflict herewith be, and the same are, hereby repealed. Enacted: May 12, 2015 ____________________________________ Jeremy L. Jensen, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 5/12/2015 Page 31 / 129 City of Grand Island Tuesday, May 12, 2015 Council Session Item G-1 Approving Minutes of April 28, 2015 City Council Regular Meeting Staff Contact: RaNae Edwards Grand Island Council Session - 5/12/2015 Page 32 / 129 CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING April 28, 2015 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on April 28, 2015. Notice of the meeting was given in The Grand Island Independent on April 22, 2015. Mayor Jeremy L. Jensen called the meeting to order at 7:00 p.m. The following City Council members were present: Mitch Nickerson, Mark Stelk, Jeremy Jones, Julie Hehnke, Linna Dee Donaldson, Michelle Fitzke, Vaughn Minton, Roger Steele, and Mike Paulick. Councilmember Chuck Haase was absent. The following City Officials were present: City Administrator Marlan Ferguson, City Clerk RaNae Edwards, Interim Finance Director William Clingman, City Attorney Robert Sivick, and Public Works Director John Collins. INVOCATION was given by Mayor Jeremy L. Jensen followed by the PLEDGE OF ALLEGIANCE. Mayor Jensen introduced Community Youth Council members Hannah Price and Annie Albers. PRESENTATIONS AND PROCLAMATIONS: Presentation by the Nebraska Department of Economic Development to Grand Island as a Certified Economic Development Community. Brenda Hicks-Sorenson, Director of the DED presented an award to the City as a “Certified Economic Community”. Recognition of Scott Kuehl, Shift Commander with the Fire Department for 20 Years of Service with the City of Grand Island. Mayor Jensen and the City Council recognized Scott Kuehl, Shift Commander with the Fire Department for 20 years of service with the City. Fire Chief Cory Schmidt commented on Mr. Kuehl’s service. Mr. Kuehl was present for the recognition. Recognition of Bryan Stutzman, Shift Commander with the Fire Department for 30 Years of Service with the City of Grand Island. Mayor Jensen and the City Council recognized Bryan Stutzman, Shift Commander with the Fire Department for 30 years of service with the City. Fire Chief Cory Schmidt commented on Mr. Stutaman’s service. Mr. Stutzman was present for the recognition. Proclamation “National Day of Prayer” May 7, 2015. Mayor Jensen proclaimed May 7, 2015 as “National Day of Prayer”. Kaylene Hosier was present to receive the proclamation. Proclamation “Child Abuse Prevention Month” April 2015. Mayor Jensen proclaimed the month of April 2015 as “Child Abuse Prevention Month”. Yolanda Nunico was present to receive the proclamation. Grand Island Council Session - 5/12/2015 Page 33 / 129 Page 2, City Council Regular Meeting, April 28, 2015 Proclamation “Be Kind to Animals Week” May 3-9, 2015. Mayor Jensen proclaimed the week of May 3-9, 2015 as “Be Kind to Animals Week”. Jill Hornady, Laurie Dethlof, and Annie Albers were present to receive the proclamation. PUBLIC HEARINGS: Public Hearing on Request from Gas Island II, LLC dba Gas Island II, 2012 North Webb Road for a Class “D” Liquor License. City Clerk RaNae Edwards reported that an application for a Class “D” Liquor License had been received from Gas Island II, LLC dba Gas Island II, 2012 North Webb Road. Ms. Edwards presented the following exhibits for the record: application submitted to the Liquor Control Commission and received by the City on April 10, 2015; notice to the general public of date, time, and place of hearing published on April 18, 2015; notice to the applicant of date, time, and place of hearing mailed on April 10, 2015; along with Chapter 4 of the City Code. Staff recommended approval contingent upon final inspections. Steve Dowding, attorney for the applicant spoke in support. No public further testimony was heard. Public Hearing on Acquisition of Public Utility Easement for Hall County Sanitary Sewer District 2 (SID 2) [Pragya, Inc./Bosselman, Inc./Bosselman Oil, Inc.]. Public Works Director John Collins reported that utility easements were needed in order to extend City sanitary sewer to businesses along US Highway 281 to the Interstate 80 interchange. These easements would allow for construction, operation, maintenance, extension, repair, replacement and removal of public utilities within the easement. Staff recommended approval. No public testimony was heard. Public Hearing on Acquisition of Utility Easement Located South of Faidley Avenue and West of the Surgery Center (T & E Cattle Co). Public Works Director John Collins reported that acquisition of a utility easement located south of Faidley Avenue and west of the Surgery Center was needed in order to install and maintain utilities for Faidley Avenue Paving Improvements; Project No. 2015-P-1 and Faidley Avenue Water Improvements; Project No. 2014-W-14. The utility easement would allow for the improvements to the roadway and drainage along this portion of Faidley Avenue. Staff recommended approval. No public testimony was heard. ORDINANCES: #9536 – Consideration of Annexation of Property Proposed for Platting as GI Acres Subdivision Located at 4311 West 13th Street (Second Reading) City Administrator Marlan Ferguson stated this was the second of three readings for the annexation of GI Acres Subdivision located at 4311 West 13th Street. Motion by Paulick, second by Donaldson to approve Ordinance #9536 on second reading only. Upon roll call vote, all voted aye. Motion adopted. Councilmember Donaldson moved “that the statutory rules requiring ordinances to be read by title on three different days are suspended and that ordinances numbered: Grand Island Council Session - 5/12/2015 Page 34 / 129 Page 3, City Council Regular Meeting, April 28, 2015 #9537 – Consideration of Amending Chapter 5 of the Grand Island City Code Relative to Bee Keeping #9530 – Consideration of Amending Chapter 29 of the Grand Island City Code Relative to Food Manager Permits be considered for passage on the same day upon reading by number only and that the City Clerk be permitted to call out the number of these ordinances on first and second reading and then upon final passage and call for a roll call vote on each reading and then upon final passage.” Councilmember Nickerson seconded the motion. Upon roll call vote, all voted aye. Motion adopted. #9537 – Consideration of Amending Chapter 5 of the Grand Island City Code Relative to Bee Keeping Assistant City Attorney Stacy Nonhof reported this was the action item from the Study Session of April 21, 2015 regarding bee keeping. The following people spoke in support: Kurt Busskohl, 4164 Norwood Drive Brian Nilson, 108 Carnahan Street, Marquette, NE Judy Weseman, 707 North Brass Avenue, Juniata, NE Cory Proskocil, 2319 Stardust Lane Chris Rosacker, 1123 W. Division Street Lewis Kent, 624 Meves Avenue spoke in opposition. Motion by Nickerson, second by Minton to approve Ordinance #9537. Discussion was held regarding neighborhood notification. Comments were made concerning over regulation, enforcement by the Animal Control, and eliminating bees from the City Code as vermin. Mr. Sivick stated he did not think eliminating bees as vermin from the City Code would allow or disallow bees in Grand Island. Motion by Donaldson, second by Hehnke to amend the motion to change the current code regarding bees as vermin and allow bee keeping in Grand Island. Upon roll call vote, Councilmembers Fitzke, Donaldson, and Hehnke. Councilmembers Paulick, Steele, Minton, Jones, Stelk, and Nickerson voted no. Motion failed. Further discussion was held regarding the importance of regulations and neighbor notification versus neighbor consent. Motion by Jones, second by Nickerson to amend Section 5-53 relative to notification of the residents of the properties that directly abut the lot of the property of the applicant using the Central District Health Department approved form. Upon roll call vote, Councilmembers Minton, Donaldson, Jones, Stelk, and Nickerson voted aye. Councilmembers Paulick, Steele, Grand Island Council Session - 5/12/2015 Page 35 / 129 Page 4, City Council Regular Meeting, April 28, 2015 Fitzke, and Hehnke voted no. Mayor Jensen cast the sixth and deciding vote in favor. Motion adopted. City Clerk: Ordinance #9537 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, Councilmembers Steele, Minton, Fitzke, Jones, Stelk, and Nickerson voted aye. Councilmembers Paulick, Donaldson, and Hehnke voted no. Motion adopted. City Clerk: Ordinance #9537 on second and final reading. All those in favor of the passage of this ordinance on second and final reading, answer roll call vote. Upon roll call vote, Councilmembers Steele, Minton, Fitzke, Jones, Stelk, and Nickerson voted aye. Councilmembers Paulick, Donaldson, and Hehnke voted no. Motion adopted. Mayor Jensen: By reason of the roll call votes on first reading and then upon second and final readings, Ordinance #9537 is declared to be lawfully adopted upon publication as required by law. #9530 – Consideration of Amending Chapter 29 of the Grand Island City Code Relative to Food Manager Permits Assistant City Attorney Stacy Nonhof reported this was the action item from the Study Session of April 21, 2015 regarding Food Manager Permits. These changes were at the request of the Central District Health Department. Explained were the changes proposed. The following people spoke in opposition: Matthew Ripp, representing Best Western, 2707 South Locust Street Paul Wicht, 1708 Jerry Drive Chris Rosacker, 1123 W. Division Street Comments were made regarding this Ordinance not being needed and over regulation by the City. Jeremy Collinson representing the Central District Health Department commented on being proactive in handling food and that in the future this would be required. Comments were made regarding inspections and those businesses that failed inspections should be required to take the courses and be certified and not those businesses that passed their inspections. Motion by Stelk, second by Minton to deny Ordinance #9530. City Clerk: Ordinance #9530 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, Councilmembers Paulick, Steele, Minton, Fitzke, Hehnke, Jones, and Stelk voted aye. Councilmembers Donaldson, and Nickerson voted no. Motion adopted. CONSENT AGENDA: Consent Agenda item G-14 (Resolution #2015-115) was removed for further discussion. Motion by Donaldson, second by Paulick to approve the Consent Agenda excluding item G-14. Upon roll call vote, all voted aye. Motion adopted. Grand Island Council Session - 5/12/2015 Page 36 / 129 Page 5, City Council Regular Meeting, April 28, 2015 Approving Minutes of April 14, 2015 City Council Regular Meeting. Approving Minutes of April 21, 2015 City Council Study Session. Receipt of Official Documents – Pawnbroker’s Official Bonds for G.I. Loan Shop, 1004 West 2nd Street and Express Pawn, 645 South Locust Street. #2015-105 - Approving Letter of Intent with Invenergy concerning a Wind Project at a Wind Generation Project Complex in Nebraska. #2015-106 - Approving Contract for Architectural Services for Remodel of the Utilities Dept. Electric Service Center - 1116 W. N. Front Street with JEO Architecture, Inc. of Lincoln, NE in an Amount not-to-exceed $45,000.00. #2015-107 - Approving Coal Purchase for Platte Generating Station for remainder of 2015 and 2016 with Cloud Peak Energy from the Cordero Rojo Mine. #2015-108 - Approving Change Order #1 for Circulation Water Pump Repair 1A at Platte Generating Station with Brimhall Industrial, Inc. of Monte Vista, CO for an Increase of $8,404.85 and a Revised Contract Amount of $83,224.60. #2015-109 - Approving LUCAS Device Grant Acceptance. #2015-110 - Approving Mission: Lifeline Grant Acceptance. #2015-111 - Approving Purchase of a New Truck with Articulating Telescopic Aerial Device for the Streets Division of the Public Works Department from Altec Industries, Inc. of Birmingham, AL in an Amount of $131,624.00. #2015-112 - Approving Acquisition of Public Utility Easement for Hall County Sanitary Sewer District 2 (SID 2) [Pragya, Inc./Bosselman, Inc./Bosselman Oil, Inc.]. #2015-113 - Approving Acquisition of Utility Easement Located South of Faidley Avenue and West of the Surgery Center (T & E Cattle Co). #2015-114 - Approving Certificate of Final Completion for Delta Street Drainage; Project No. 2014-D-1 with The Diamond Engineering Company of Grand Island, NE. #2015-115 - Approving Request from the YMCA for Permission to Use City Streets and State Highway for the 2015 June Jamboree Race. Public Works Director John Collins stated this was an annual event for the YMCA and needed the State Department of Roads approval to use state highways. Discussion was held regarding the route and traffic control. Motion by Nickerson, second by Minton to approve Resolution #2015-115. Upon roll call vote, all voted aye. Motion adopted. Grand Island Council Session - 5/12/2015 Page 37 / 129 Page 6, City Council Regular Meeting, April 28, 2015 #2015-116 - Approving State Bid for Replacement Vehicle (Unit #95) - 2016 Ford F250 Truck with Utility Body for the Utilities Department, Water Division with Sid Dillon Ford of Ceresco, NE in an Amount of $49,059.00. RESOLUTIONS: #2015-117 - Consideration of Request from Gas Island II, LLC dba Gas Island II, 2012 North Webb Road for a Class “D” Liquor License and Liquor Manager Designation for Doug Luth, 4390 No. 90th, Wood River, NE. This item related to the aforementioned Public Hearing. Motion by Stelk, second by Hehnke to approve Resolution #2015-117 contingent upon final inspections. Upon roll call vote, all voted aye. Motion adopted. Council took a break at 9:01 p.m. and reconvened at 9:07 p.m. #2015-118 - Consideration of Approving Contract with PST Services, Inc., a McKesson Company for Emergency Medical Billing Services. Interim Finance Director William Clingman reported that currently the Finance Department processed the billing of all ambulance department services. A request for proposal (RFP) was sent out in February and the City received seven responses. Two companies were interviewed by a selection committee with a recommendation of awarding a contract to PST Services, Inc. a McKesson company. Mauricio Chavez representing McKesson gave a short PowerPoint presentation regarding their services. Discussion was held regarding the differences between this proposal and the proposals received prior. Mr. Clingman stated there were more proposals this time, more robust, and better pricing. Mr. Sivick explained the confidentiality of the proposal submitted by PST Services, Inc. Fire Chief Cory Schmidt commented on the cost savings and recommended approval. Mr. Chavez stated they did not do bad debt collection. Tracy Overstreet with the Grand Island Independent objected to not releasing the amount of the contract. Motion by Donaldson, second by Stelk to approve Resolution #2015-118. Upon roll call vote, Councilmembers Minton, Fitzke, Donaldson, Hehnke, Jones, Stelk, and Nickerson voted aye. Councilmembers Paulick and Steele voted no. Motion adopted. #2015-119 - Consideration of Approving Allocation of $100,000 Nebraska State Fair Gift. Mayor Jensen recommended awarding the $100,000 from the Nebraska State Fair to the following: $50,000 to the implementation phase of the Grow Grand Island initiative $20,000 administered by the Grand Island Community Foundation with the purpose of the dollars being used for paying entry fees for activities such as youth sports, band, dance, etc. for underprivileged children with the limitation of $100 per child per year $10,000 to the newly established Grand Island Livestock Complex Authority organization to assist in marketing the world class facilities at the State Fair Park Grand Island Council Session - 5/12/2015 Page 38 / 129 Page 7, City Council Regular Meeting, April 28, 2015 $10,000 to the Downtown Business Improvement District for promotion of activities and events in the downtown area $10,000 to be earmarked for the initiative to redevelop the Grand Island Veterans Home site Discussion was held regarding the $20,000 to the Grand Island Community Foundation and if this would go toward administration fees. Mayor Jensen stated it would not. Motion by Hehnke, second by Steele to approve Resolution #2015-119. Upon roll call vote, all voted aye. Motion adopted. #2015-120 - Consideration of Approving Update to Resolution No. 2009-30; Designated Truck Routes within the City of Grand Island. Public Works Director John Collins reported that updates to the current truck routes would reflect the changes and present an accurate description of routes currently used by trucks. Comments were made regarding this being part of the GIAMPO Plan. Mentioned was concern of Stolley Park being a truck route. Motion by Minton, second by Hehnke to approve Resolution #2015-120. Upon roll call vote, all voted aye. Motion adopted. PAYMENT OF CLAIMS: Motion by Donaldson, second by Jones to approve the Claims for the period of April 15, 2015 through April 28, 2015, for a total amount of $4,327.630.44. Unanimously approved. ADJOURNMENT: The meeting was adjourned at 9:41 p.m. RaNae Edwards City Clerk Grand Island Council Session - 5/12/2015 Page 39 / 129 City of Grand Island Tuesday, May 12, 2015 Council Session Item G-2 #2015-121 - Approving Final Plat and Subdivision Agreement for GI Acres Staff Contact: Chad Nabity Grand Island Council Session - 5/12/2015 Page 40 / 129 Council Agenda Memo From: Regional Planning Commission Meeting: May 12, 2015 Subject: GI Acres – Final Plat Item #’s: G-2 Presenter(s): Craig Lewis, Building Department Director Background This property is located south of 13th Street and east of Engleman Road in the City of Grand Island, in Hall County, Nebraska consisting of 1 Lot and 3.46 acres. Discussion The plat for GI Acres Subdivision Plat was considered by the Regional Planning Commission at the April 1, 2015 meeting. A motion was made by Ruge and seconded by Bredthauer to approve the plat as presented. A roll call vote was taken and the motion passed with 10 members present and voting in favor (O’Neill, Maurer, Robb, Connick, Kjar. Ruge, Huismann, Heckman, Haskins and Bredthauer) and no one voting against. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Grand Island Council Session - 5/12/2015 Page 41 / 129 Recommendation City Administration recommends that the Council approve the final plat as presented. Sample Motion Move to approve as recommended. Grand Island Council Session - 5/12/2015 Page 42 / 129 Grand Island Council Session - 5/12/2015 Page 43 / 129 Niedfelt Property Management Preferred LLC Developer/Owner Niedfelt Property Management Preferred LLC John Niedfelt PO Box 1445 Grand Island NE 68802 To create 1 lot located south of 13th Street and east of Engleman Rd., in the City of Grand Island, in Hall County, Nebraska. Size: 3.46 acres Zoning: LLR – Large Lot Residential Road Access: City roads are available Water Public: City water is available Sewer Public: City sewer is available. Grand Island Council Session - 5/12/2015 Page 44 / 129 March 17, 2015 Dear Members of the Board: RE: Final Plat – GI Acres Subdivision – Final Plat. For reasons of Section 19-923 Revised Statues of Nebraska, as amended, there is herewith submitted a final plat of GI Acres Subdivision, located in the City of Grand Island 2 mile extraterritorial zoning jurisdiction, in Hall County, Nebraska. This final plat proposes to create 1 lot, on a tract of land in the N ½ NW ¼ NW ¼ Section 14, Township 10 North, Range 11 West of the 6th P.M. Hall County, Nebraska, said tract containing 3.46 acres. You are hereby notified that the Regional Planning Commission will consider this final plat at the next meeting that will be held at 6:00 p.m. on April 1, 2015 in the Council Chambers located in Grand Island's City Hall. Sincerely, Craig Lewis Building Director Cc: City Clerk City Attorney City Public Works City Building Department City Utilities Manager of Postal Operations Ripp Land Surveying This letter was sent to the following School Districts 1R, 2, 3, 19, 82, 83, 100, 126. Grand Island Council Session - 5/12/2015 Page 45 / 129 Grand Island Council Session - 5/12/2015 Page 46 / 129 Approved as to Form ¤ ___________ May 8, 2015 ¤ City Attorney R E S O L U T I O N 2015-121 WHEREAS, Niedfelt Property Management, LLC, John Niedfelt President , being the owner of the land described hereon, has caused same to be surveyed, subdivided, platted and designated as “GI ACRES SUBDIVISION”, to be laid out into 1 lot, on a tract of land in the N ½ NW ¼ of NW ¼ Section 14, Township 10 North, Range 11, West of the 6th P.M. in the City of Grand Island, 2 mile extraterritorial zoning jurisdiction, in Hall County, Nebraska, and has caused a plat thereof to be acknowledged by it; and WHEREAS, a copy of the plat of such subdivision has been presented to the Boards of Education of the various school districts in Grand Island, Hall County, Nebraska, as required by Section 19-923, R.R.S. 1943; and WHEREAS, a form of subdivision agreement has been agreed to between the owner of the property and the City of Grand Island. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the form of subdivision agreement hereinbefore described is hereby approved, and the Mayor is hereby authorized to execute such agreement on behalf of the City of Grand Island. BE IT FURTHER RESOLVED that the final plat of GI ACRES SUBDIVISION, as made out, acknowledged, and certified, is hereby approved by the City Council of the City of Grand Island, Nebraska, and the Mayor is hereby authorized to execute the approval and acceptance of such plat by the City of Grand Island, Nebraska. - - - Adopted by the City Council of the City of Grand Island, Nebraska, May 12, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 5/12/2015 Page 47 / 129 City of Grand Island Tuesday, May 12, 2015 Council Session Item G-3 #2015-122 - Approving Final Plat and Subdivision Agreement for Skag-Way Third Subdivision Staff Contact: Chad Nabity Grand Island Council Session - 5/12/2015 Page 48 / 129 Council Agenda Memo From: Regional Planning Commission Meeting: May 12, 2015 Subject: Skag-Way Third Subdivision – Final Plat Item #’s: G-3 Presenter(s): Chad Nabity AICP, Regional Planning Director Background This property is located north of State Street and east of Broadwell Avenue in the City of Grand Island, in Hall County, Nebraska consisting of (2 Lots) and 12 acres. Discussion The plat for Skag-Way Third Subdivision Final Plat was considered by the Regional Planning Commission at the May 6, 2015 meeting. A motion was made by Bredthauer and seconded by Ruge to approve the plat as presented. A roll call vote was taken and the motion passed with 9 members present and voting in favor (O’Neill, Ruge, Kjar, Sears, Maurer, Reynolds, Heckman, Haskins and Bredthauer) and no members abstaining. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Grand Island Council Session - 5/12/2015 Page 49 / 129 Recommendation City Administration recommends that the Council approve the final plat as presented. Sample Motion Move to approve as recommended. Grand Island Council Session - 5/12/2015 Page 50 / 129 Grand Island Council Session - 5/12/2015 Page 51 / 129 Super Market Developers, Inc Developer/Owner Super Market Developers, Inc 5000 Kansas Ave Kansas City, KS 66106 To create 2 lots located north of State Street and east of Broadwell Av., in the City of Grand Island, in Hall County, Nebraska. Size: 12 acres Zoning: B2 – General Business Zone Road Access: City Roads Water Public: City water is available. Sewer Public: City sewer is available. Grand Island Council Session - 5/12/2015 Page 52 / 129 April 22, 2015 Dear Members of the Board: RE: Final Plat –Skag-Way Third Subdivision. For reasons of Section 19-923 Revised Statues of Nebraska, as amended, there is herewith submitted a final plat of Skag-Way Third Subdivision, located in the City of Grand Island, in Hall County Nebraska. This final plat proposes to create 2 lots, a replat of all of Lot 1 of Skag-Way 2nd Subdivision and all of Lot 3 of Skag-Way Subdivision, City of Grand Island, Hall County, Nebraska, said tract containing 12 acres. You are hereby notified that the Regional Planning Commission will consider this final plat at the next meeting that will be held at 6:00 p.m. on May 6, 2015 in the Council Chambers located in Grand Island's City Hall. Sincerely, Chad Nabity, AICP Planning Director Cc: City Clerk City Attorney City Public Works City Building Department City Utilities Manager of Postal Operations Olsson Associates This letter was sent to the following School Districts 1R, 2, 3, 19, 82, 83, 100, 126. Grand Island Council Session - 5/12/2015 Page 53 / 129 Grand Island Council Session - 5/12/2015 Page 54 / 129 Approved as to Form ¤ ___________ May 8, 2015 ¤ City Attorney R E S O L U T I O N 2015-122 WHEREAS Super Market Developers, Inc, being the owners of the land described hereon, has caused same to be surveyed, subdivided, platted and designated as “SKAG-WAY THIRD SUBDIVISION”, a Replat of all of Lot 1 Skag-Way 2nd Subdivision and all of Lot 3 of Skag-Way Subdivision, City of Grand Island, to be laid out into Two (2) Lots, West of the 6th P.M. in the City of Grand Island, Hall County, Nebraska, and has caused a plat thereof to be acknowledged by it; and WHEREAS, a copy of the plat of such subdivision has been presented to the Boards of Education of the various school districts in Grand Island, Hall County, Nebraska, as required by Section 19-923, R.R.S. 1943; and WHEREAS, a form of subdivision agreement has been agreed to between the owner of the property and the City of Grand Island. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the form of subdivision agreement hereinbefore described is hereby approved, and the Mayor is hereby authorized to execute such agreement on behalf of the City of Grand Island. BE IT FURTHER RESOLVED that the final plat of SKAG-WAY THIRD SUBDIVISION, as made out, acknowledged, and certified, is hereby approved by the City Council of the City of Grand Island, Nebraska, and the Mayor is hereby authorized to execute the approval and acceptance of such plat by the City of Grand Island, Nebraska. - - - Adopted by the City Council of the City of Grand Island, Nebraska, May 12, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 5/12/2015 Page 55 / 129 City of Grand Island Tuesday, May 12, 2015 Council Session Item G-4 #2015-123 - Approving Final Plat and Subdivision Agreement for Sterling Estates Fourth Subdivision Staff Contact: Chad Nabity Grand Island Council Session - 5/12/2015 Page 56 / 129 Council Agenda Memo From: Regional Planning Commission Meeting: May 12, 2015 Subject: Sterling Estates 4th Sub – Final Plat Item #’s: G-4 Presenter(s): Chad Nabity AICP, Regional Planning Director Background This property is located south of Capital Ave and west of US Hwy 281, in the City of Grand Island, in Hall County, Nebraska consisting of (17 Lots) and 13.30 acres. Discussion The plat for Sterling Estates 4th Subdivision Plat was considered by the Regional Planning Commission at the May 6, 2015 meeting. A motion was made by Bredthauer and seconded by Ruge to approve the plat as presented. A roll call vote was taken and the motion passed with 9 members present and voting in favor (O’Neill, Ruge, Kjar, Sears, Maurer, Reynolds, Heckman, Haskins and Bredthauer) and no members abstaining. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Grand Island Council Session - 5/12/2015 Page 57 / 129 Recommendation City Administration recommends that the Council approve the final plat as presented. Sample Motion Move to approve as recommended. Grand Island Council Session - 5/12/2015 Page 58 / 129 Grand Island Council Session - 5/12/2015 Page 59 / 129 Niedfelt Property Management Preferred LLC & City of Grand Island Developer/Owners Niedfelt Property Management Preferred LLC John Niedfelt PO Box 1445 Grand Island NE 68802 City of Grand Island PO Box 1968 Grand Island NE 68802 To create 27 lots located south of Capital and west of US Hwy 281, in the City of Grand Island, in Hall County, Nebraska. Size: 13.30 acres Zoning: R4 – High Density Residential Zone Road Access: City roads will be available Water Public: City water will be available Sewer Public: City sewer is available. Grand Island Council Session - 5/12/2015 Page 60 / 129 April 22, 2015 Dear Members of the Board: RE: Final Plat – Sterling Estates Fourth Subdivision. For reasons of Section 19-923 Revised Statues of Nebraska, as amended, there is herewith submitted a final plat of Sterling Estates Fourth Subdivision, located in the City of Grand Island, in Hall County Nebraska. This final plat proposes to create 27 lots, on a tract of land located in part of the Northwest Quarter (NW1/4) of Section Twelve (12), Township Eleven (11) North, Range Ten (10) West of the 6th P.M., in the City of Grand Island, Hall County, Nebraska, said tract containing 13.30 acres. You are hereby notified that the Regional Planning Commission will consider this final plat at the next meeting that will be held at 6:00 p.m. on May 6, 2015 in the Council Chambers located in Grand Island's City Hall. Sincerely, Chad Nabity, AICP Planning Director Cc: City Clerk City Attorney City Public Works City Building Department City Utilities Manager of Postal Operations Olsson Associates This letter was sent to the following School Districts 1R, 2, 3, 19, 82, 83, 100, 126. Grand Island Council Session - 5/12/2015 Page 61 / 129 Grand Island Council Session - 5/12/2015 Page 62 / 129 Approved as to Form ¤ ___________ May 8, 2015 ¤ City Attorney R E S O L U T I O N 2015-123 WHEREAS Niedfelt Property Management Preferred LLC, and the City of Grand Island., being the owners of the land described hereon, has caused same to be surveyed, subdivided, platted and designated as “STERLING ESTATES FOURTH SUBDIVISION”, to be laid out into 27 lots, in part of the Northwest Quarter (NW1/4) of Section Twelve (12), Township Eleven (11) North, Range Ten (10) West of the 6th P.M. in the City of Grand Island, Hall County, Nebraska, and has caused a plat thereof to be acknowledged by it; and WHEREAS, a copy of the plat of such subdivision has been presented to the Boards of Education of the various school districts in Grand Island, Hall County, Nebraska, as required by Section 19-923, R.R.S. 1943; and WHEREAS, a form of subdivision agreement has been agreed to between the owner of the property and the City of Grand Island. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the form of subdivision agreement hereinbefore described is hereby approved, and the Mayor is hereby authorized to execute such agreement on behalf of the City of Grand Island. BE IT FURTHER RESOLVED that the final plat of STERLING ESTATES FOURTH SUBDIVISION, as made out, acknowledged, and certified, is hereby approved by the City Council of the City of Grand Island, Nebraska, and the Mayor is hereby authorized to execute the approval and acceptance of such plat by the City of Grand Island, Nebraska. - - - Adopted by the City Council of the City of Grand Island, Nebraska, May 12, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 5/12/2015 Page 63 / 129 City of Grand Island Tuesday, May 12, 2015 Council Session Item G-5 #2015-124 - Approving Downtown Revitalization Loan Agreement for The Chocolate Bar's Downtown Revitalization Fund Approval Staff Contact: Charley Falmlen Grand Island Council Session - 5/12/2015 Page 64 / 129 Council Agenda Memo From:Charley Falmlen, Community Development Meeting:May 12, 2015 Subject:Approving Downtown Revitalization Loan Agreement for The Chocolate Bar’s Downtown Revitalization Fund Approval Item #’s:G-5 Presenter(s):Charley Falmlen, Community Development Background In 2012, the City of Grand Island was awarded a $350,000 Downtown Revitalization grant from the Nebraska Department of Economic Development. $168,000 of the $350,000 has been allocated towards the rehabilitation of a qualifying business within the Downtown Business Improvement District. In February 2015, a notice was sent to Downtown Businesses, notifying them of the availability of said funds. Discussion After reviewing the applicants’ projects and qualifications, the Community Development Division and the Downtown Business Improvement District recommend that The Chocolate Bar be awarded $159,339.00 from the Downtown Revitalization Funds through the Downtown Revitalization CDBG grant. The proposed improvements to The Chocolate Bar include ADA accessible bathrooms, and many improvements to The Chocolate Bar’s building that will address code issues. The original Downtown Revitalization grant requires that the projects undertaken as part of this grant meet the National Objectives of HUD’s CDBG Program. All of the proposed updates to The Chocolate Bar meet HUD’s National Objectives As part of the process of granting said funds, the City of Grand Island will place a lien on The Chocolate Bar’s property for 5 years, for that reason a loan agreement has been created and is being submitted to City Council for approval. Grand Island Council Session - 5/12/2015 Page 65 / 129 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approves Downtown Revitalization Loan Agreement with The Chocolate Bar and authorizes Mayor to sign all related documents. Sample Motion Move to approve Downtown Revitalization Loan Agreement with The Chocolate Bar. Grand Island Council Session - 5/12/2015 Page 66 / 129 AGREEMENT THIS AGREEMENT is made and entered into this _____ day of ___________, 2015, by and between the CITY OF GRAND ISLAND, NEBRASKA, a Municipal Corporation, hereinafter referred to as “City” along with the DOWNTOWN BUSINESS IMPROVEMENT DISTRICT, hereinafter referred to as “BID”, and The Chocolate Bar hereinafter referred to as “Grantee”. WHEREAS, the City and BID have obtained and authorized funding for a Downtown Revitalization loan; and WHEREAS, Grantee has filed with the City and BID a Project Application for Downtown Revitalization Fund; and WHEREAS, the Project Application fully describes the project and is incorporated herein by reference as a part of this Agreement; and WHEREAS, the Grantee is a qualifying business under the City’s Downtown Revitalization Fund Program, hereinafter referred to as “Program”; and WHEREAS, the Grantee’s Project Application qualifies for incentives under the Program; and WHEREAS, the project will be of substantial economic benefit the City and its surrounding area; and WHEREAS, the forgivable Downtown Revitalization Fund loan terms set forth below constitute a fulfillment of the major objective of the City and BID. NOW, THEREFORE, in consideration of the mutual promises set forth herein, the City along with the BID and Grantee agree as follows: 1.DISBURSEMENTS. The City shall disburse funds of the Forgivable Loan to the General Contractor as follows: (A) Grantee shall obtain all permits to complete the project. (B) After approval of the project by the City and BID, written notice to proceed will be delivered to the Grantee. (C) The Grantee will create all bid documents, inclusive of Davis-Bacon language. All bid documents must be reviewed by the City’s Purchasing Agent prior to publication. The entire bid process must comply with City procurement rules. (D) Upon opening of bids, the City and Grantee will review submittals and mutually agree upon a General Contractor. Grand Island Council Session - 5/12/2015 Page 67 / 129 - 2 - (E) After selection of a General Contractor, a Davis-Bacon required pre- construction meeting shall be held. No work on the project shall begin until the Davis- Bacon pre-construction meeting has taken place. (F) Progress payments will only be made to the General Contractor upon submittal of a request for payment along with an Affidavit of the General Contractor certifying the work completed as of the date of the submittal. (G) All changes to the project must be approved by the City and BID prior to implementation of any changes to the project. (H) Any unapproved changes shall void the Loan. (I) TOTAL DISBURSEMENTS: Pursuant to this Agreement, the City shall not disburse more than $159,339.00 to the General Contractor. 2.DOWNTOWN REVITALIZATION FUND LOAN FORGIVENESS. The City shall forgive the entire amount of the Downtown Revitalization Loan disbursed on behalf of Grantee, not to exceed $159,339.00, according to the Measuring Benchmarks as defined in the Revitalization Fund Overview. The schedule of loan forgiveness is attached and incorporated herein as Exhibit “A.” 3.BREACH OF AGREEMENT. In the event Grantee fails to comply with any of the terms as set forth in this Agreement, the City and/or BID may declare Grantee in breach and shall follow the procedure set for below: (A) Any such declaration shall be given in writing, clearly stating the nature of the breach, signed by such person duly authorized to make such declaration, and delivered to Grantee by Certified U.S. Mail, return receipt requested to the Grantee at Grantee’s last known address. (B) Grantee shall respond, in writing, to such declaration within fifteen (15) days of receipt of declaration. (C) Grantee shall be given thirty (30) days from date of receipt of said declaration to cure the breach. (D) Upon agreement of the City and BID, the Grantee may be granted additional time to cure said breach. (E) Should the breach not be cured, any monies disbursed by the City and not forgiven pursuant to the terms of Paragraph 2 of this Agreement shall become immediately due and owing by Grantee to the City. Grand Island Council Session - 5/12/2015 Page 68 / 129 - 3 - (F) Upon breach of this Agreement and a failure to cure said breach, any monies disbursed and unforgiven shall accrue interest at the rate of eight percent (8%) per annum. 4.COMMUNICATION. Grantee agrees to fully respond within fifteen (15) calendar days to any request for information from the City and/or BID related to the Grantee’s compliance with the terms of this Agreement. Grantee further agrees to inform the City and BID of any changes in address, telephone number, or email address within three (3) business days of such change. All responses and notifications shall be in writing and provided to the City and BID at the following addresses: City of Grand Island Grant Administrator Attn: Charley Falmlen 100 East First St. P.O. Box 1968 Grand Island, NE 68802-1968 Grand Island Area Business Improvement District 404 West Third Street Grand Island, Nebraska 68801 5.LEGAL EFFECT. Notwithstanding any other provision of this Agreement, Grantee specifically agrees to the following: (A) Should Grantee be purchased, absorbed or merged with any other person or entity the terms of this Agreement shall continue to be in full force and effect on any such purchaser or successor entity. (B) Should Grantee cease operations in the City Of Grand Island at any time while this Agreement is in effect, any monies disbursed by the City and not forgiven pursuant to the terms of this Agreement shall become immediately due and owing to the City, and any monies owed shall accrue interest at the rate of eight percent (8%) per annum until paid in full. (C) Should any provision of this Agreement be declared void or illegal by a Court of law, all other unaffected provisions shall remain in full force and effect. 6.ENTIRE AGREEMENT. This agreement, and all attachments hereto, constitutes the entire agreement between the City, BID and Grantee notwithstanding any other oral agreements or understandings to the contrary and may be amended only in writing, approved and executed as required by law. IN WITNESS WHEREOF, this agreement is executed by the respective parties. Grand Island Council Session - 5/12/2015 Page 69 / 129 - 4 - CITY OF GRAND ISLAND, NEBRASKA, A Municipal Corporation, By:____________________________________Date:__________________ Jeremy L. Jensen, Mayor Attest:__________________________________ RaNae Edwards, City Clerk By:_____________________________________Date:__________________ Stacy R. Nonhof, Assistant City Attorney DOWNTOWN BUSINESS IMPROVEMENT DISTRICT By:____________________________________Date:__________________ Christie DePoorter, Director THE CHOCOLATE BAR, GRANTEE By:____________________________________Date:__________________ Sharena Anson, President Grand Island Council Session - 5/12/2015 Page 70 / 129 Approved as to Form ¤ ___________ May 8, 2015 ¤ City Attorney R E S O L U T I O N 2015-124 WHEREAS, the City of Grand Island, Nebraska was awarded a $350,000 Downtown Revitalization Community Development Block Grant from the Nebraska Department of Economic Development; and WHEREAS, as part of the grant’s budgeted expenditures, a Revitalization Fund was created for use of qualifying Downtown Businesses; and WHEREAS, The Chocolate Bar is a business which is eligible to make use of the Downtown Revitalization Fund; and WHEREAS, The Downtown Business Improvement District reviewed and approved The Chocolate Bar’s Downtown Revitalization Fund application for the amount of $159,339; and WHEREAS, the City must enter into a Downtown Revitalization Loan Agreement with each organization to move forward with construction. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that The City of Grand Island, Nebraska is hereby authorized to enter into a Downtown Revitalization Loan Agreement with The Chocolate Bar and the Mayor is hereby authorized and directed to execute such contracts. - - - Adopted by the City Council of the City of Grand Island, Nebraska, May 12, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________ RaNae Edwards, City Clerk Grand Island Council Session - 5/12/2015 Page 71 / 129 City of Grand Island Tuesday, May 12, 2015 Council Session Item G-6 #2015-125 - Approving Bid Award for Hall County SID No. 2 Sanitary Sewer Improvements - 2014 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 5/12/2015 Page 72 / 129 Council Agenda Memo From:Terry Brown PE, Assistant Public Works Director Meeting:May 12, 2015 Subject:Approving Bid Award for Hall County SID No. 2 Sanitary Sewer Improvements - 2014 Item #’s:G-6 Presenter(s):John Collins PE, Public Works Director Background On February 24, 2015 the Engineering Division of the Public Works Department advertised for bids for Hall County SID No. 2 Sanitary Sewer Improvements – 2014. This project will continue the extension of sanitary sewer to the south side of Interstate 80 along US Highway 281. Discussion Three (3) bids were received and opened on March 24, 2015. The Engineering Division of the Public Works Department; the Purchase Division of the City Attorney’s Office and the Engineering Consulting Firm, Olsson Associates have reviewed the bids that were received. A summary of the bids is shown below. Bidder Exceptions Base Bid Price Alternate Bid Myers Construction, Inc. of Broken Bow, NE None $2,293,135.00 $2,326,949.00 Van Kirk Bros. Contracting of Sutton, NE None $2,387,900.90 $2,228,733.90 Diamond Engineering Co. of Grand Island, NE None $3,189,070.04 $3,180,935.37 After discussions between the City and Olsson Associates the decision was made to move forward with the Base Bid. In working with Myers Construction, Inc. staff has negotiated a total of $112,329.00 in deducts from the Base Bid. Details of the deducts are listed below. Grand Island Council Session - 5/12/2015 Page 73 / 129 Dewatering deduct. This came about due to Myers Construction overestimating the dewatering costs. Also, if the I80 crossing is done by directional drilling rather than jacking and boring additional savings in dewatering could be achieved. o The deduct is $77,677 Direction drill the steel casing under I80 in lieu of jacking and boring o The deduct is $53 per linear foot Direction drill the steel casing under US Highway 281 in lieu of jacking and boring o The deduct is $53 per linear foot The original bid form submitted by Myers Construction, Inc. for the project has been modified to include the negotiated deducts. Attached is a letter from Myers Construction, Inc. noting the negotiated deductions. Accounting for all negotiated deductions the updated Base Bid is $2,180,806.00. Funds are available in Account No. 53030055-85213-53002 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the bid award to Myers Construction, Inc. of Broken Bow, Nebraska in the amount of $2,180,806.00. Sample Motion Move to approve the bid award. Grand Island Council Session - 5/12/2015 Page 74 / 129 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE:March 24, 2015 at 2:00 p.m. FOR:Hall County SID #2 Sanitary Sewer Improvements – 2014 Sewer Project District 534 DEPARTMENT:Public Works ESTIMATE:$2,024,326.00 $2,033,120.00 Alternate Bid Section “A” FUND/ACCOUNT:53030055-85213 53030055-53002 PUBLICATION DATE:February 24, 2015 NO. POTENTIAL BIDDERS:14 SUMMARY Bidder:Diamond Engineering Co.Myers Construction, Inc. Grand Island, NE Broken Bow, NE Bid Security:Universal Surety Co.Merchants Bonding Co. Exceptions:None None Bid Price: Sewer Project 534:$3,189,070.04 $2,293,135.00 Alternate Bid “A”$3,180,935.37 $2,326,949.00 Bidder:Van Kirk Bros. Contracting Sutton, NE Bid Security:Universal Surety Co. Exceptions:None Bid Price: Sewer Project 534:$2,387,900.90 Alternate Bid “A”$2,228,733.90 cc:John Collins, Public Works Director Catrina DeLosh, PW Admin. Assist. Grand Island Council Session - 5/12/2015 Page 75 / 129 Marlan Ferguson, City Administrator William Klingman, Interim Finance Director Stacy Nonhoff, Purchasing Agent Tara Bevard, PW Project Manager P1804 Grand Island Council Session - 5/12/2015 Page 76 / 129 Grand Island Council Session - 5/12/2015 Page 77 / 129 Grand Island Council Session - 5/12/2015 Page 78 / 129 Grand Island Council Session - 5/12/2015 Page 79 / 129 Approved as to Form ¤ ___________ May 8, 2015 ¤ City Attorney R E S O L U T I O N 2015-125 WHEREAS, the City of Grand Island invited sealed bids for Hall County SID No. 2 Sanitary Sewer Improvements - 2014, according to plans and specifications on file with the Public Works Department; and WHEREAS, on March 24, 2015 bids were received, opened, and reviewed; and WHEREAS, Myers Construction, Inc. of Broken Bow, Nebraska submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $2,293,135.00; and WHEREAS, after negotiations for potential cost savings with Myers Construction, Inc. on such project their base bid was modified to the amount of $2,180,806.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Myers Construction, Inc. of Broken Bow, Nebraska in the amount of $2,180,806.00 Hall County SID No. 2 Sanitary Sewer Improvements - 2014 is hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute a contract with such contractor for such project on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, May 12, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 5/12/2015 Page 80 / 129 City of Grand Island Tuesday, May 12, 2015 Council Session Item G-7 #2015-126 - Approving Request from the YMCA for Permission to Use City Streets and State Highways for the 2015 June Jamboree Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 5/12/2015 Page 81 / 129 Council Agenda Memo From:John Collins PE, Public Works Director Meeting:May 12, 2015 Subject:Consideration of Approving Request from the YMCA for Permission to Use City Streets and State Highway for the 2015 June Jamboree Race Item #’s:G-7 Presenter(s):John Collins PE, Public Works Director Background The City received a request; dated April 14, 2015, from the YMCA Special Events Coordinator requesting to use City streets and a State highway for their June Jamboree, which is to be held on June 13, 2015. This is a community race that consists of a sprint triathlon and a 5k run. City Council previously approved allowing the 2015 June Jamboree to use a section of US Highway 34 from Husker Highway to Shady Bend Road, via Resolution No. 2015- 115 on April 28, 2015. Discussion The original approval inadvertently omitted a section of US Highway 30 from Shady Bend Road to Capital Avenue. Please see the attached maps. State Statute 39-1359 requires the City Council to approve the route and for the City to then inform the Nebraska Department of Roads that the route has approval if it closes or blocks any part of a State highway. This is a requirement for any race, parade or march that would create some closure of the highway. This action then makes the City responsible for the liability of using a State highway for the event. In planning for the event and to achieve the best identified route the request has been reviewed by public safety and public works. Grand Island Council Session - 5/12/2015 Page 82 / 129 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve an updated Resolution for the 2015 June Jamboree for the YMCA and direct that the Nebraska Department of Roads be notified of this action. Sample Motion Move to approve the resolution. Grand Island Council Session - 5/12/2015 Page 83 / 129 Grand Island Council Session - 5/12/2015 Page 84 / 129 Grand Island Council Session - 5/12/2015 Page 85 / 129 Grand Island Council Session - 5/12/2015 Page 86 / 129 Approved as to Form ¤ ___________ May 8, 2015 ¤ City Attorney R E S O L U T I O N 2015-126 WHEREAS, the YMCA is seeking Council approval and notice to the Nebraska Department of Roads for their 2015 June Jamboree in Grand Island on June 13, 2015; and WHEREAS, the YMCA has worked with the City in planning & developing an acceptable race route; and WHEREAS, specific wording is required by the Nebraska Department of Roads (NDOR) pursuant to Neb. Rev. Stat §39-1359, and WHEREAS, the City accepts the duties set out in neb. Rev. Stat. §39-1359, and that if a claim is made against the State, the City shall indemnify, defend, and hold harmless the State from all claims, demands, actions, damages, and liability, including reasonable attorney’s fees, that may arise as a result of the special event, more specifically defined as the 2015 June Jamboree to be held on June 13, 2015; and WHEREAS, City Council previously approved Resolution No. 2015-115 on April 28, 2015 for the usage of a stretch of US Highway 34 from Husker Highway to Shady Bend Road; and WHEREAS, the original approval inadvertently omitted a section of US Highway 30 from Shady Bend Road to Capital Avenue; and WHEREAS, the special event will be held on June 13, 2015, with the control of US Highway 34 being assumed by the City at 7:00 am on June 13, 2015 and ending at 9:00 am on June 13, 2015, at which time control of US Highway 34; Husker Highway to Shady Bend Road, shall revert to the State; and WHEREAS, such special event will also necessitate the City assuming control of US Highway 30 from Shady Bend Road to Capital Avenue at 7:00 am on June 13, 2015 and ending at 10:00 am on June 13, 2015, at which time control of such roadway shall revert back to the State. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the use of City streets and State highway to accommodate the 2015 June Jamboree on June 13, 2015 is hereby approved. BE IT FURTHER RESOLVED, that the Nebraska Department of Roads shall be notified of the approved route. - - - Grand Island Council Session - 5/12/2015 Page 87 / 129 - 2 - Adopted by the City Council of the City of Grand Island, Nebraska, May 12, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 5/12/2015 Page 88 / 129 City of Grand Island Tuesday, May 12, 2015 Council Session Item G-8 #2015-127 - Approving Authorization for Emergency Sanitary Sewer Repairs in the Alley between Lincoln Avenue and Greenwich Street; South Street to Fonner Park Road Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 5/12/2015 Page 89 / 129 Council Agenda Memo From:Marvin Strong PE, Wastewater Plant Engineer Meeting:May 12, 2015 Subject:Approving Authorization for Emergency Sanitary Sewer Repairs in the Alley between Lincoln Avenue and Greenwich Street; South Street to Fonner Park Road Item #’s:G-8 Presenter(s):John Collins PE, Public Works Director Background Emergency sanitary sewer repairs were needed for a sanitary sewer mainline in the alley between Lincoln Avenue and Greenwich Street; South Street to Fonner Park Road. There were three separate repair locations within this particular alley. Discussion The Diamond Engineering Company of Grand Island, Nebraska was hired by providing the following quotes for each repair location in the alley between Lincoln Avenue and Greenwich Street; South Street to Fonner Park Road. Repair Location Quote North end of Alley $34,934.44 Center of Alley $41,934.44 South end of Alley $20,276.90 Two other contractors were contacted to solicit quotes from; Van Kirk Bros. Contracting of Sutton, Nebraska and O’Hara Plumbing of Grand Island, Nebraska both of whom stated they were not available to do the repairs. The Diamond Engineering Co. will be paid the repair costs in the amounts of quotes submitted, which total $97,145.78, which is based on actual time and materials incorporated into the repair work. Since the total is over $20,000.00 council approval is necessary. We are requesting permission to use the emergency procurement procedures as outlined in Section 27-13 of the City Code. Grand Island Council Session - 5/12/2015 Page 90 / 129 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve usage of the City’s Emergency Procurement Procedures and pass a resolution authorizing payment to the Diamond Engineering Company of Grand Island, Nebraska in the total amount of $97,145.78 for the necessary sanitary sewer repairs. Sample Motion Move to approve the usage of the City’s Emergency Procurement Procedures and authorize payment for the necessary sanitary sewer repairs. Grand Island Council Session - 5/12/2015 Page 91 / 129 Approved as to Form ¤ ___________ May 8, 2015 ¤ City Attorney RESOLUTION 2015-127 WHEREAS, the Wastewater Division of the Public Works Department needed to perform emergency sanitary sewer repairs in the alley between Lincoln Avenue and Greenwich Street; South Street to Fonner Park Road; and WHEREAS, permission is requested to use the emergency procurement procedures as outlined in Section 27-13 of the City Code; and WHEREAS, The Diamond Engineering Company of Grand Island, Nebraska has been hired to do said repairs, with a total quote of $97,145.78; and WHERAS, two other contractors were contacted to solicit quotes from; Van Kirk Bros. Contracting of Sutton, Nebraska and O’Hara Plumbing of Grand Island, Nebraska whom both stated they were not available to do the repairs; and WHEREAS, such repairs consisted of the following expenses: Repair Location Quote North end of Alley $34,934.44 Center of Alley $41,934.44 South end of Alley $20,276.90 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the sanitary sewer repairs performed by The Diamond Engineering Company of Grand Island, Nebraska in the alley between Lincoln Avenue and Greenwich Street; South Street to Fonner Park Road, in the total amount of $97,145.78 is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, May 12, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 5/12/2015 Page 92 / 129 City of Grand Island Tuesday, May 12, 2015 Council Session Item G-9 #2015-128 - Approving Bid Award for 3rd Street and Wheeler Avenue Intersection Improvements; Paving Project No. 2015-P-2 and Water Main Project No. 2015-W-3 Staff Contact: Tim Luchsinger, John Collins, Stacy Nonhof Grand Island Council Session - 5/12/2015 Page 93 / 129 Council Agenda Memo From:Timothy Luchsinger, Utilities Director John Collins, Public Works Director Stacy Nonhof, Assistant City Attorney Meeting:May 12, 2015 Subject:3rd and Wheeler Intersection Improvements – Paving Project 2015-P-2 and Water Main Project 2015-W-3 Item #’s:G-9 Presenter(s):Timothy Luchsinger, Utilities Director Background Paving Project #2015-P-2 is for the improvement of the Downtown 3rd and Wheeler Streets intersection. The project involves adding bump-outs to make for a more pedestrian friendly feel, and installation of storm sewer for improved drainage. This project is to work in conjunction with the proposed park improvements adjacent to the north side of the intersection. Water Main Project 2015-W-3 involves the trenchless installation of a new 12-inch ductile-iron water main and related appurtenances. The project is generally described as being located in the Downtown district of the City of Grand Island along the south side of Third Street, from Cedar Street to Pine Street. The project will improve water system pressure profiles and provide increased fire protection to the area, and will be funded by the water utility enterprise fund as a system betterment project. The trenchless installation will utilize the closure of the 3rd and Wheeler intersection during the paving project and minimize construction impacts to downtown traffic and businesses. Work is tentatively scheduled to commence June 1, and be substantially completed by August 28, with final completion by September 11, 2015. Discussion A Request for Bids was advertised in accordance with City Procurement Codes. Twenty potential bidders received copies of the bid documents and plans. The contract was specified to be awarded to a single bidder, based on the least total cost for the entire project (paving plus water main). One bid was received and publicly opened at 2:00 p.m. Grand Island Council Session - 5/12/2015 Page 94 / 129 on April 30, 2015. The bid has been reviewed and evaluated. There were no errors or exceptions. Tabulated below is the Evaluated Bid Price from the bidder. Bidder:Diamond Engineering Exceptions:None Paving Project $169,662.70 Water Main Project $255,289.47 TOTAL BID $424,952.17 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council award the contract for 3rd Street and Wheeler Avenue Intersection Improvements, Paving Project #2015-P-2 and Water Main Project #2015-W-3, to the low responsive bidder, the Diamond Engineering Company, in the amount of $424,952.17. Sample Motion Move to approve the contract for the 3rd Street and Wheeler Avenue Intersection Improvements, Paving Project #2015-P-2, and Water Main Project 2015-W-3 to the Diamond Engineering Company of Grand Island, Nebraska in the amount of $424,952.17. Grand Island Council Session - 5/12/2015 Page 95 / 129 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE:April 30, 2015 at 2:00 p.m. FOR:3rd Street & Wheeler Avenue Intersection Improvements Paving Project No. 2015-W-3 & Water Main Project No. 2015-W-3 DEPARTMENT:Public Works & Utilities ESTIMATE:Public Works - $165,000.00 Utilities - $285,000.00 FUND/ACCOUNT:Public Works – 40033525-90184 Utilities - 525 PUBLICATION DATE:April 15, 2015 NO. POTENTIAL BIDDERS:20 SUMMARY Bidder:The Diamond Engineering Co. Grand Island, NE Bid Security:Universal Surety Co. Exceptions:None Bid Price: Paving Project:$169,662.70 Water Main Proj.:$255,289.47 Total:$424,952.17 cc:John Collins, Public Works Director Tim Luchsinger, Utilities Director Catrina DeLosh, PW Admin. Assist.Bob Smith, Assist. Utilities Director Marlan Ferguson, City Administrator Pat Gericke, Utilities Admin. Assist. William Clingman, Interim Finance Director Stacy Nonhof, Purchasing Agent Terry Brown, Deputy PW Director P1815 Grand Island Council Session - 5/12/2015 Page 96 / 129 Grand Island Council Session - 5/12/2015 Page 97 / 129 Approved as to Form ¤ ___________ May 8, 2015 ¤ City Attorney R E S O L U T I O N 2015-128 WHEREAS, the City of Grand Island invited sealed bids for the 3rd Street and Wheeler Avenue Intersection Improvement – Paving Project #2015-W-3 and Water Main Project #2015-W-3, according to plans and specifications on file with the Public Works Department; and WHEREAS, on April 30, 2015, bids were received, opened and reviewed; and WHEREAS, Diamond Engineering Company of Grand Island, Nebraska, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $424,952.17; and WHEREAS, the bid of Diamond Engineering is less than the estimate for the 3rd Street and Wheeler Avenue Intersection Improvement – Paving Project #2015-W-3 and Water Main Project #2015-W-3. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Diamond Engineering, in the amount of $424,952.17, for the 3rd Street and Wheeler Avenue Intersection Improvement – Paving Project #2015-W-3 and Water Main Project #2015-W-3, is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, May 12, 2015. _______________________________ Jeremy L. Jensen, Mayor Attest: ___________________________ RaNae Edwards, City Clerk Grand Island Council Session - 5/12/2015 Page 98 / 129 City of Grand Island Tuesday, May 12, 2015 Council Session Item G-10 #2015-129 - Approving Appointment of Director and Authorized Individuals for Public Power Generation Agency Staff Contact: Tim Luchsinger, Utilities Director Grand Island Council Session - 5/12/2015 Page 99 / 129 Council Agenda Memo From:Timothy Luchsinger, Utilities Director Meeting:May 12, 2015 Subject:Approving Appointment of Director and Authorized Individuals for Public Power Generation Agency Item #’s:G-10 Presenter(s):Timothy Luchsinger, Utilities Director Background The PPGA Board of Directors is the governing body created as an Inter-local Agreement between the City of Grand Island, Hastings Utilities, Nebraska City Utilities, Municipal Energy Agency of Nebraska, and Heartland Consumers Power District for the Whelan Energy Center Unit 2 project that recently was completed in Hastings, Nebraska. At the Council meeting of October 11, 2005, then-Assistant Utilities Director Tim Luchsinger and Utilities Director Gary Mader were appointed to the Board of Directors of the Public Power Generating Agency, as the City of Grand Island’s Board Representative and Alternate Board Representative, respectively. At the Council meeting of May 10, 2011, following the retirement of Gary Mader, Utilities Director Tim Luchsinger was reaffirmed as the Board Representative and Assistant Utilities Director Travis Burdett was appointed as the Alternate Board Representative. To provide greater flexibility in appointing alternates based on relative areas of expertise and reduce the possibility of unintended quorum issues, the PPGA Bylaws were amended to change the Alternate Board Representative from one of a standing position appointed by each governing body, to that of a temporary position for a specific board meeting. This Alternate Board Representative would be designated by either the Board Representative or by Authorized Individuals approved by the governing body. Discussion The attached form is the document that needs to be delivered to the PPGA Assistant Secretary/Treasurer authorizing the Board Representative and Authorized Individual(s) by the Grand Island City Council. It is recommended that Utilities Director Tim Luchsinger continue his appointment as the Director and City Administrator Marlan Grand Island Council Session - 5/12/2015 Page 100 / 129 Ferguson be appointed as an Authorized Individual to designate an Alternate Director as required in the event Mr. Luchsinger is not available. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the Mayor to execute the Director Appointment Form for Public Power Generation Agency designating Utilities Director Tim Luchsinger as the Director and City Administrator Marlan Ferguson as an Authorized Individual to appoint an Alternate Director in accordance to the terms and provisions of Section 3.02 of the PPGA Bylaws. Sample Motion Move to approve the Mayor to execute the Director Appointment Form for the Public Power Generation Agency designating Utilities Director Tim Luchsinger as the Director and City Administrator Marlan Ferguson as an Authorized Individual to appoint an Alternate Director in accordance to the terms and provisions of Section 3.02 of the PPGA Bylaws. Grand Island Council Session - 5/12/2015 Page 101 / 129 DIRECTOR APPOINTMENT FORM FOR PUBLIC POWER GENERATION AGENCY I hereby certify, as an authorized representative of the City of Grand Island, Nebraska, a Member of Public Power Generation Agency (“PPGA”), that the Member adopted the following resolutions at a meeting of the governing body of said Member, and that such resolutions constitute the binding action of the Member: BE IT RESOLVED that pursuant to Section 3.02 of the PPGA Bylaws, the Member hereby designates the following individual as its Director: Name Title Signature Tim Luchsinger___Utilities Director________ BE IT FURTHER RESOLVED that the Director and each of the following individuals be, and hereby are, authorized by the Member to appoint an Alternate Director to PPGA on behalf of the Member according to the terms and provisions of Section 3.02 of the PPGA Bylaws (each, an Authorized Individual”): Name Title Signature Marlan Ferguson _ City Administrator___ ___________________________________ ___________________________________ BE IT FURTHER RESOLVED that the powers and authority granted by these resolutions shall continue in full force and effect until written notice is given to the Assistant Secretary Treasurer of PPGA of the cancellation or modification thereof. Pursuant to the Bylaws of PPGA, these resolutions shall be effective upon delivery of this form to the Assistant Secretary Treasurer of PPGA. I further certify that the foregoing is a full and correct copy of the resolutions as they appear on the books of the Member, and said resolutions have not been rescinded, modified or amended, and are now in full force and effect. Dated: ___ of _________________, _________. Day Month Year Signed: ________________________________ Name: Jeremy L. Jensen, Mayor ___ Authorized Representative Grand Island Council Session - 5/12/2015 Page 102 / 129 Approved as to Form ¤ ___________ May 8, 2015 ¤ City Attorney R E S O L U T I O N 2015-129 WHEREAS, the City of Grand Island is a project participant in the Whelan Energy Unit No. 2 Power Plant constructed in Hastings, Nebraska; and WHEREAS, the Public Power Generating Agency (PPGA) is the governing body of the power plant project; and WHEREAS, at the Council meeting of May 10, 2011, Utilities Director Tim Luchsinger was reaffirmed as the Board Representative and Assistant Utilities Director Travis Burdett was appointed as the Alternate Board Representative; and WHEREAS, the PPGA Bylaws were amended to change the Alternate Board Representative from one of a standing position appointed by each governing body to that of a temporary position for a specific board meeting; and WHEREAS, it is recommended that Utilities Director Tim Luchsinger continue his appointment as the Director, and City Administrator Marlan Ferguson appointed as an Authorized Individual to designate an Alternate Director as required in the event Mr. Luchsinger is not available. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Council authorize the Mayor to execute the Director Appointment Form for Public Power Generation Agency designating Utilities Director Tim Luchsinger as the Director, and City Administrator Marlan Ferguson as an Authorized Individual to appoint an Alternate Director in accordance to the terms and provisions of Section 3.02 of the PPGA Bylaws. - - - Adopted by the City Council of the City of Grand Island, Nebraska, May 12, 2015. ____________________________________ Jeremy L. Jensen, Mayor Attest: ___________________________ RaNae Edwards, City Clerk Grand Island Council Session - 5/12/2015 Page 103 / 129 City of Grand Island Tuesday, May 12, 2015 Council Session Item G-11 #2015-130 - Approving Architectural Services for Grand Island Emergency 911/Operations Center Design Staff Contact: Jon Rosenlund Grand Island Council Session - 5/12/2015 Page 104 / 129 Council Agenda Memo From:Jon Rosenlund, Emergency Management Director Meeting:May 12, 2015 Subject:GIEC 911 Architecture Services Item #’s:G-11 Presenter(s):Jon Rosenlund, Emergency Management Director Background The Grand Island Emergency Center provides 911 services through an interlocal agreement for all areas and response jurisdictions in Hall County. Alternate 911 capabilities are limited to simple equipment located at Grand Island Fire Station #1 and are not sufficient for complex or long term operations. Working under the guidance of the Interlocal Committee, the Emergency Management Department solicited a Request for Qualifications for Architectural Services for schematic drawings and estimated costs for a series of options for facilities that could function as alternate and full-scale 911 and Emergency Operations Center capabilities. These options will provide the Department and Council with options to select for construction. Discussion The Emergency Management Department has two major divisions, the Emergency Management Division and the 911 Communications Division. All Department operations are centered in City Hall. Recognizing the need for redundancy in order to provide continuous 911 and emergency coordination services for every emergency, the Department began installing basic radio and other communications equipment into a small area in Grand Island Fire Station #1. Only simple equipment with the most basic capabilities could be installed in the make- shift alternate facility. This simple array of equipment can accomplish a few basic tasks of taking calls and dispatching over a few selected radio frequencies, however, many vital capabilities are not possible in its current location, including call location for landline and wireless, caller identification, call and radio recording, and data connectivity to Fire Station #1 is limited and leads to system freezes and limited capability to meet the high demands of daily call volume. The Department has expressed these limitations to Grand Island Council Session - 5/12/2015 Page 105 / 129 members of the Interlocal Committee and it is commonly understood that such a limited capability cannot adequately meet the needs of the community. In April, the Department issued a Request for Qualifications for Architectural Services in order to secure a firm that can provide a series of schematic drawings and cost estimates for various options of an Alternate Location or a Full-time Location for emergency 911 and coordination work. From these schematic drawings, the Interlocal Committee and City Council can deliberate on a subsequent course of action. Following a review process that evaluated a firm’s relative experience with similar projects and the capability to complete the project in a timely manner so as to allow proper review by Council during the review of the 2015-16 Budget, the Emergency Management Department recommends accepting the contract for services with Carlson, West & Povondra Architects of Omaha, NE for a sum of $ 20,500.00. These schematic drawings and cost estimates for each option will be available by August 1, 2015, for review by the Interlocal Committee and City Council during budget discussion in August. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve this bid award to Carlson, West & Povondra Architects of Omaha, NE in an amount of $20,500.00.. Sample Motion Move to approve the resolution. Grand Island Council Session - 5/12/2015 Page 106 / 129 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today REQUEST FOR QUALIFICATIONS FOR ARCHITECTURAL SERVICES GRAND ISLAND EMERGENCY 911/OPERATIONS CENTER DESIGN RFP DUE DATE:April 23, 2015 at 4:00 p.m. DEPARTMENT:Emergency Management PUBLICATION DATE:April 8, 2015 NO. POTENTIAL BIDDERS:7 SUMMARY OF PROPOSALS RECEIVED Webb & Company Architects DLR Group Grand Island, NE Omaha, NE Carlson West Povondra Architects Hoch Associates Omaha, NE Fort Wayne, IN Cannon Moss Brygger Architects Master Builder Associates Grand Island, NE Doniphan, NE cc:Jon Rosenlund, Emg. Mgt. Director Marlan Ferguson, City Administrator William Clingman, Interim Finance Director Stacy Nonhof, Purchasing Agent P1813 Grand Island Council Session - 5/12/2015 Page 107 / 129 May 5, 2015 Mr. Jon Rosenlund, Director City of Grand Island – Hall County Emergency Management 100 East First Street Grand Island, NE 68802-1968 Re: Letter of Agreement for a Needs Assessment Study for a proposed Emergency 911 Operations Center, Alternate Center, and E.O.C. Dear Mr. Rosenlund, Attached is our agreement for authorization by the city. We are excited about the opportunity to collaborate with the City and County staff to help determine the most desired option to proceed to funding and development. Please do not hesitate to contact me if you have any questions or concerns. Thank you for selecting our Team. Sincerely, Albert J. Povondra AIA, LEED AP Principal cc: File Grand Island Council Session - 5/12/2015 Page 108 / 129 AGREEMENT FOR A/E SERVICES FOR A NEEDS ASSESSMENT STUDY FOR THE CITY OF GRAND ISLAND EMERGENCY 911 OPERATIONS CENTER, ALTERNATE CENTER, AND E.O.C. The following information consists of our work plan to accomplish the requirements outlined in the Request for Qualifications document for the above referenced project. A. WORK PLAN Task 1. Project Startup It is essential to meet with key policy makers in on-site workshops at the onset of the project to get a thorough understanding of the issues and a consensus on the approach for conducting the needs assessment. The process begins with a meeting of our Team with the City staff. At this meeting, the project scope, work plan, schedule, and anticipated work products will be reviewed. City officials will have an opportunity to share insights and provide further direction on the project. Based upon the discussion, our Team will modify the work plan as necessary to ensure that it meets the needs of the City of Grand Island. Task 2. Inventory and Assessment of Current Buildings Facility options will be evaluated based upon their ability to meet future expansion, operational efficiency, and other criteria established in the course of the study. Our Team will provide a thorough analysis of available properties as viable options for an Emergency 911/ Communications Center. Together with the City of Grand Island we will create weighted scoring criteria. Existing buildings and new sites will be scored based upon the agreed to criteria. Examples of criteria for new sites include: size of site; cost to acquire; existing site utilities; line of sight to communications towers; storm resistance; flood potential; and access to fiber optic cabling. Existing facilities will be evaluated with similar criteria but will also include an analysis of existing building areas and systems such as: availability of emergency generator power and back-up UPS power; capacity to expand existing HVAC system; adjacent space for building expansion; adequate available space within building for renovation; renovation construction issues; and storm resistance potential of existing structure or ability to modify. Task 3. Space and Operational Requirements for a future facility Based upon information developed in this and previous tasks, our Team will work with the City staff to define facility requirements and review options. Specific space requirements will be identified. Our Team will work with the staff to define basic operational concepts for the facility and clarify linkages to other key programs and agencies. The types of programs and services to be offered in the facility will also be identified. Our Team will develop a list of all rooms and spaces to be provided in the facility. Each space will be described addressing functional requirements, equipment, security, accessibility, lighting levels, acoustics, accessible/static resistance flooring, emergency and redundant power systems, voice/date requirements, etc. The Project Team will identify square footage requirements for each of the spaces identified in this process. Grand Island Council Session - 5/12/2015 Page 109 / 129 Task 4. Plan Design Options The Preliminary Space Needs developed in the preceding task will form the basis for the creation of floor plan design options. This work will include the following:  Creation of multiple floor plans providing options for new construction, addition, and/or renovation.  Assessment of cost impact of civil, mechanical, electrical, plumbing, and security systems required for new construction, addition, and renovation work.  Analysis of building and life safety code impact on design solutions to achieve the lowest cost solutions. Task 5. Project Cost for a Future Facility Our Team will develop preliminary construction cost scenarios as an aid in evaluating the various construction alternatives. The evaluation may include a comparison of renovation versus expansion versus new construction. Comparisons will be made at this level based upon broad unit measures (dollars per square foot) These will be shared with County Officials and the Planning Committee for review and to select a preferred option for further analysis. Task 6. Public Relations for Funding Efforts (Optional) Our Team has had a variety of experience in assisting with effective communications tools regarding disseminating information for public support. The various types of communications will be discussed with the Planning Committee to determine the most effective methods for Grand Island. These include, but are not limited to:  Dedicated Websites  Social Media (Facebook/Twitter)  Media venues such as television, radio and newspaper  Community Meetings  Direct mailings Task 7. Preparation and Final Needs Assessment Our Team recognizes that conducting a detailed space analysis and needs assessment for the future Emergency 911 and Communications Departments will require a highly participatory process. Completion of the needs assessment will involve intensive involvement and interaction with the City and key stakeholders in the E911/Communications Department throughout the course of the project. Representatives from the City will meet with our Team and attend workshop meetings as required. Our Team will prepare an initial orientation presentation at the kick-off meeting and conduct additional presentations of interim reports as necessary to the City Officials and/or the Planning Committee. Written interim reports as described in the project approach, as well as a draft and finalized Needs Assessment Report, including conceptual preliminary schematic drawings, will be submitted by Our Team to the City. Our Team will be available at the conclusion of the study to participate in public presentations of the findings and recommendations of the study. Grand Island Council Session - 5/12/2015 Page 110 / 129 Task 8. Funding the Selected Project Our Team will discuss with the Planning Committee and City Officials the various funding possibilities including Lease Purchase, Bond Issue Referendum, Sales Tax Financing, and Emergency Communication Assessments. The Project Budget for the building option selected at the conclusion of the Needs Assessment will include all anticipated costs including fees, furnishings, equipment, building and site costs, vendor costs, and project contingency. Project cost financing terms will be presented based upon current market conditions. With the above information, the City of Grand Island will be able to select the most desired funding method. Notes: 1. Task 2 will be limited to a maximum of 3 sites and/or buildings. 2. Task 4 will be limited to a maximum of 6 schematic plan options 3. Task 6 is optional work. If desired, a fee mutually acceptable to both parties of this agreement will be negotiated. B. Timeline Grand Island Council Session - 5/12/2015 Page 111 / 129 C. Needs Assessment Study Fee Team Lump Sum $18,500 D. Needs Assessment Study Expenses Expenses for travel, printing, and mailing will be assessed in addition to the above fee. This includes 10 printed copies of the final study. Electronic pdf drafts for review will be utilized during the course of the study. Expenses will be limited to $2,000. E. Credit If our Team is selected to provide A/E design bidding and construction administration services for the project if funded, we will credit 50% of the study fee toward the A/E Design/BN/CA fee. F. Ownership Products produced by the A/E Team for this Needs Assessment Study will become the property of the City of Grand Island, Nebraska G. This Agreement is authorized by the signatures below. Albert J. Povondra, AIA, LEED AP Jeremy Jensen, Mayor Principal, CWPA City of Grand Island, Nebraska Grand Island Council Session - 5/12/2015 Page 112 / 129 Approved as to Form ¤ ___________ May 8, 2015 ¤ City Attorney R E S O L U T I O N 2011-130 WHEREAS, the City of Grand Island invited responses to a Request for Qualifications for Architectural Services for designs of a facility for a main and an alternate 911 and emergency operations center; and WHEREAS, on April 23, 2015, submittals were received, opened and reviewed for capabilities to create such a facility and the ability to timely provide schematic drawings and cost estimate for each option; and WHEREAS, Carslon, West, Povondra Architects was found to hold the most applicable qualifications and has submitted a contract for services being in the amount of $20,500.00; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the submitted contract of Carlson, West, Povondra Architects in the amount of $20,500.00 for Architectural Services is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, May 12, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 5/12/2015 Page 113 / 129 City of Grand Island Tuesday, May 12, 2015 Council Session Item I-1 #2015-131 - Consideration of Approving Amendment to Finance Personnel FTE Budget Allocation Staff Contact: William Clingman, Interim Finance Director Grand Island Council Session - 5/12/2015 Page 114 / 129 Council Agenda Memo From:William Clingman, Interim Finance Director Meeting:May 12, 2015 Subject:Approving Amendment to Finance Personnel FTE Budget Allocation Item #’s:I-1 Presenter(s):William Clingman, Interim Finance Director Background The Finance Department for the City of Grand Island is responsible for all accounting and finance functions throughout the City. In 1996 the department had an FTE count of 31 (excluding the IT department) and currently the department has an FTE count of 25.25 (excluding the IT department). Some of this reduction can be tied to the achievement of greater efficiencies within the department. For example, moving from manual general ledger journal entries to a financial software package that allows for entry and tracking of these electronically. Other reductions were primarily a consequence of budget constraints placed on the City during the mid to late 2000’s. These reductions are primarily impacting the department with inadequately consistent coverage for all the responsibilities of the Finance Department. The secondary consequences are low morale and lower productivity within the department. Finally, it is preventing the department from utilizing everybody to the best of their abilities. Discussion The primary goal of reorganizing the Finance Department is to achieve an adequate staffing level. This would ensure constant coverage of duties and reduce the frequency at which overtime occurs. Finally, it would reduce overtime and normalize the work schedule for staff. In order to achieve optimal staffing 2 new FTEs and 2 changes to existing FTEs are needed. This would also coincide with a restructuring of the department’s organizational chart. These FTEs and the restructuring would efficiently align responsibilities within the department and better utilize the skills of staff within the department. Grand Island Council Session - 5/12/2015 Page 115 / 129 The additional FTEs would consist of a Customer Service Team Leader and Accountant. The Customer Service Team Leader would directly manage the customer service team. With a growing City this will assist in proactively addressing problems as well as driving accountability for tasks within the customer service group. It will also give customers a point of contact for quick issue resolution. Finally, the new positions will provide the needed secondary coverage for several positons within the operations group of the department. The new Accountant would be responsible for financial oversight of all funds outside of the electric and water funds, 520 and 525 respectively. The new Accountant would also manage a team whose responsibilities cover items impacting every fund within the City, such as accounts payable or payroll. The addition of this new Accountant will also allow the Accountant positions, 1 new and 1 existing, to focus on some of the auditing procedures that the external auditors for the City have been recommending for the last several years. The changes to the existing FTEs will build on the new FTEs described previously. Not only will it assist with better alignment of responsibilities within the department, but it will also allow the department to become more proactive. The first change would be to add an Assistant Finance Director to the department by changing the classification and job duties of the Senior Accountant. The department previously had an Assistant Finance Director, but the position was eliminated in 2002. This recommendation also comes from an analysis of other cities within our array used for comparison purposes. A majority of other cities have an assistant or deputy Finance Director. For the City of Grand Island this would address several ongoing issues, which are: 1.A clear position that can fill in for the Finance Director during any long term or short term absence. 2.Establish a clear chain of command within the department. 3.Place somebody in a position to exercise operational, or day to day, oversight of the Finance Department. This in turn would allow the Finance Director to focus on long term or “big picture” challenges, goals and ideas. The other change is in the payroll group within the Finance Department. Currently the payroll group consists of a Payroll Specialist and an Accounting Clerk, who is dedicated primarily to payroll. The change would be to eliminate 1 Accounting Clerk FTE and create one Payroll Clerk FTE. This is to better clarify the duties of this individual and allow for easier comparability to other cities. As payroll positions are commonly defined separately from the generic “accounting clerk” positions. The estimated high and low costs of this change are detailed on the next page. The overall impact of these changes will be a reduction in overtime, increased productivity and a solid foundation within the Finance Department as the City continues to grow. Additionally, these positions were not originally budgeted for in the 2015 fiscal year; however, due to current and prior vacancies this year, the existing budget for personnel will accommodate these new positions for the remainder of 2015. It will also have a minimal impact on the overall cost to the General Fund, because of the cost sharing that occurs between Finance and the Utility funds. Grand Island Council Session - 5/12/2015 Page 116 / 129 Cost Estimate (Wages and Benefits) 2015 2016 Low High Low High Customer Service Team Leader 19,773.34 24,677.11 67,794.32 84,607.23 Accountant 22,252.06 29,095.59 76,292.76 99,756.31 TOTAL 42,025.40 53,772.70 144,087.08 184,363.54 General Fund Cost 9,245.59 11,829.99 31,699.16 40,559.98 Utility Fund Cost 32,779.81 41,942.71 112,387.92 143,803.56 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to a future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve this amendment to the Finance Personnel FTE Budget Allocation. Sample Motion Move to approve the amendment to the Finance Personnel FTE Budget Allocation with the addition of the Customer Service Team Leader and Accountant. As well as changing titles from Senior Accountant to Assistant Finance Director and moving one Accounting Clerk to the newly created Payroll Clerk FTE. Grand Island Council Session - 5/12/2015 Page 117 / 129 5-12-2015Proposed Finance Department ChangesGrand IslandCouncil Session - 5/12/2015Page 118 / 129 Current FTE count of 25.25In 1996 FTE count was 31Majority of cuts occurred in early to mid 2000’sEliminated Assistant Finance DirectorAdded, then eliminated Finance ControllerNet elimination of 2 AccountantsNet elimination of 3 clerical positionsHistoryGrand IslandCouncil Session - 5/12/2015Page 119 / 129 Frequent overtime for staffInflexible departmentValue adding servicesImpact TodayGrand IslandCouncil Session - 5/12/2015Page 120 / 129 Reintroduce the Assistant Finance Director positionAdd an AccountantAdd a Customer Service Team LeaderProperly classify Accounting Clerk as a Payroll ClerkProposed ChangesGrand IslandCouncil Session - 5/12/2015Page 121 / 129 Finance DirectorCity of Grand Island – Finance DepartmentSr. AccountantFinance SecretaryFinance Operations SupervisorITDepartmentPayroll SpecialistAccounting ClerkAccountantSr. Acct. ClerkCashierAccounting ClerkAccountsPayable ClerkAccounting Meter ReadersAccounting ClerkSr. Acct. ClerkAccounting ClerkAccounting ClerkMeterReader SupervisorSr. Acct. ClerkAccounting Clerk (Payroll)InternCurrentGrand IslandCouncil Session - 5/12/2015Page 122 / 129 Finance DirectorProposedCity of Grand Island – Finance DepartmentAssistant Finance Director(Change)Finance SecretaryFinance Operations SupervisorITDepartmentPayroll Specialist Accounting ClerkAccountant(Utilities)Sr. Acct. ClerkCashierAccounting ClerkAccountsPayable ClerkAccounting ClerkMeter ReadersAccounting ClerkSr. Acct. ClerkAccounting ClerkAccounting ClerkMeter ReaderSupervisorSr. Acct. ClerkPayroll Clerk (Change)InternNEW PositionAccountant(City)NEWCustomer Service Team LeaderGrand IslandCouncil Session - 5/12/2015Page 123 / 129 History of Finance Department FTEs, excluding the IT Department Fiscal Year FTE's FTE Changes FY Ending 1995 31.75 FY Ending 1996 32 +.25 Sr Accounting Clerk FY Ending 1997 31 ‐1 Purchasing Agent FY Ending 1998 31 FY Ending 1999 31 FY Ending 2000 31 FY Ending 2001 31 FY Ending 2002 31 ‐1 Assistant Finance Director + 1 Finance Controller FY Ending 2003 31.58 +.58 Accounting Clerk FY Ending 2004 31.08 ‐2 Accountants, +.50 Meter Reader, +1 Sr Accountant FY Ending 2005 30.08 ‐1 Finance Controller, +1 Accountant, ‐1 Sr Accounting Clerk FY Ending 2006 29.08 ‐1 Accounting Clerk FY Ending 2007 28.08 ‐1 Accountant FY Ending 2008 27.5 ‐.58 Accounting Clerk FY Ending 2009 27 ‐.50 Meter Reader FY Ending 2010 27 ‐1 Purchasing Technician, +1 Accounts Payable Clerk FY Ending 2011 25.5 ‐1 Cashier, ‐.50 Meter Reader FY Ending 2012 25.25 ‐.50 Meter Reader +.25 Finance Temporary Worker/Intern FY Ending 2013 25.25 FY Ending 2014 25.25 FY Ending 2015 25.25 Grand Island Council Session - 5/12/2015 Page 124 / 129 Printed: 5/8/2015 City of Grand Island Page 1 of 3 Rev.: 5/6/2015 Customer Service Team Leader Non-Union CUSTOMER SERVICE TEAM LEADER DEPARTMENT:Finance Department CLASSIFICATION:Exempt DIVISION:Customer Service JOB CLASS: DEFINITION Directly manage the day to day activities of the customer service staff, responsible for all customer service activities, and act as the escalation point for concerned customers. SUPERVISION RECEIVED AND EXERCISED Receive direction from the Finance Operations Supervisor. Exercise direct supervision over customer service staff. ESSENTIAL FUNCTIONS Manage and assign the daily workload for the customer service staff. Review and provide recommendations to customer service staff based on observations and customer feedback. Review daily batches created by the customer service staff. Address customer concerns and work towards resolving any problems. Acknowledge and address recurring customer concerns. Assist with daily customer service duties, when needed. Assist with the collections process for delinquent customers. Responsible for responding to customer inquiries submitted in writing (physical or electronic). Troubleshoot and work towards resolving system issues. Provide support to the Finance Operations Supervisor. Display honest, trustworthy and ethical behavior when dealing with internal and external customers. Establish and maintain cooperative working relationships with those contacted in the course of work. Display a willingness to assume and visibly demonstrate mentoring and coaching, role modeling and leadership to staff members by recognizing and developing talent. Regular attendance that is punctual and dependable is required. Grand Island Council Session - 5/12/2015 Page 125 / 129 Printed: 5/8/2015 City of Grand Island Page 2 of 3 Rev.: 5/6/2015 Customer Service Team Leader Non-Union Perform related duties as assigned. QUALIFICATIONS Knowledge of: Customer service. Cash handling. Pertinent Federal, State, and local laws, codes and regulations. Modern office methods, practices, procedures, computer equipment and financial software packages. Principles of supervision, leadership, training and performance evaluation. Research and reporting methods, techniques and procedures. Proper public contact. Ability to: Supervise, train and evaluate assigned staff. Research customer inquiries. Resolve customer inquiries. Maintain professional composure when confronted by customers. Work independently in the absence of supervision. Communicate clearly and concisely, both orally and in writing. License or Certification: None required. EXPERIENCE AND TRAINING GUIDELINES Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Five years of increasingly responsible customer service roles, preferably in a supervisory capacity. Training: Equivalent to the completion of the twelfth grade, additional specialized training in customer service is desirable. PHYSICAL REQUIREMENTS Grand Island Council Session - 5/12/2015 Page 126 / 129 Printed: 5/8/2015 City of Grand Island Page 3 of 3 Rev.: 5/6/2015 Customer Service Team Leader Non-Union Activities: Sitting Frequent Standing Occasional Walking Occasional Reaching Occasional Climbing Stairs Occasional Bending Occasional Squatting Occasional Kneeling Occasional Twist/Turn Occasional Simple Grasping Occasional Fine Manipulation Frequent Handling Occasional Lifting Waist Level 20# Chair to Floor 20# Push/Pull 20# Carry Right 20# Occasional Left 20# Occasional Use of Feet Foot Controls Left Occasional Right Occasional Grand Island Council Session - 5/12/2015 Page 127 / 129 Approved as to Form ¤ ___________ May 8, 2015 ¤ City Attorney R E S O L U T I O N 2015-131 WHEREAS, the City of Grand Island and the Finance Department is wanting to correctly staff the department; and WHEREAS, the Finance Department will add two non-union FTEs of Accountant and Customer Service Team Leader; and WHEREAS, the Finance Department will change two existing classifications of Senior Accountant to Assistant Finance Director and one Accounting Clerk to the new classification of Payroll Clerk; and WHEREAS, the estimated 2015 cost of this change is between $42,000 and $54,000; and WHEREAS, the cost was not originally budgeted, but expenditure authority exists for these new positions due to previous and current vacancies within the department; and WHEREAS, an amendment to the Finance Personnel FTE Budget Allocation is necessary to allow for the addition of the Accountant and the Customer Service Team Leader FTEs and the change of classification title from Senior Accountant to Assistant Finance Director as well as moving one Accounting Clerk into the new classification of Payroll clerk. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that amending the Finance Personnel FTE Budget Allocation is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, May 12, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 5/12/2015 Page 128 / 129 City of Grand Island Tuesday, May 12, 2015 Council Session Item J-1 Approving Payment of Claims for the Period of April 29, 2015 through May 12, 2015 The Claims for the period of April 29, 2015 through May 12, 2015 for a total amount of $2,833,443.62. A MOTION is in order. Staff Contact: William Clingman Grand Island Council Session - 5/12/2015 Page 129 / 129