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02-24-2015 City Council Regular Meeting Packet City of Grand Island Tuesday, February 24, 2015 Council Session Packet City Council: Linna Dee Donaldson Michelle Fitzke Chuck Haase Julie Hehnke Jeremy Jones Vaughn Minton Mitchell Nickerson Mike Paulick Roger Steele Mark Stelk Mayor: Jeremy L. Jensen City Administrator: Marlan Ferguson City Clerk: RaNae Edwards 7:00 PM Council Chambers - City Hall 100 East 1st Street Grand Island Council Session - 2/24/2015 Page 1 / 296 City of Grand Island Tuesday, February 24, 2015 Call to Order This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state law. The City Council may vote to go into Closed Session on any agenda item as allowed by state law. Invocation - Pastor Richard King, Solid Rock Baptist Church, 3221 West 13th Street Pledge of Allegiance Roll Call A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. Grand Island Council Session - 2/24/2015 Page 2 / 296 City of Grand Island Tuesday, February 24, 2015 Council Session Item C-1 Convention Visitors Bureau Presentation by Executive Director Brad Mellema Staff Contact: Mayor Jeremy Jensen Grand Island Council Session - 2/24/2015 Page 3 / 296 City of Grand Island Tuesday, February 24, 2015 Council Session Item D-1 #2015-BE-1 –Consideration of Determining Benefits for 2010, 2013 & 2014 Weed/Nuisance Abatement Program Staff Contact: Stacy Nonhof, Assistant City Attorney Grand Island Council Session - 2/24/2015 Page 4 / 296 Council Agenda Memo From:Stacy R. Nonhof, Assistant City Attorney Meeting:February 24, 2015 Subject:Determination of Benefits 2010, 2013 & 2014 Weed Abatement Program Item #’s:D-1 & F-2 Presenter(s):Stacy R. Nonhof, Assistant City Attorney Background The Grand Island City Code contains a procedure for abating nuisances on properties such as excessive growths of weeds or litter. The City Code provides for owners to receive a notice to cut their weeds and grasses and if the owners do not comply with such notice, the City is authorized to do the work and bill the property owner. If the owner fails to pay the bill, the City is authorized by Section 17-38 of the City Code to levy an assessment on the property for the amount of the mowing expenses. Discussion The City Council, sitting as the Board of Equalization, is being asked to determine the benefits for nuisance abatement and the weed abatement program that took place during the growing seasons of 2010, 2013 and 2014. There were a number of properties within the City of Grand Island which were not mowed after notice was given. The property owners did not respond to the notice, the City contracted to have the properties mowed or otherwise abated the nuisance, and sent a statement to the property owners for the cost of the mowing. The determination of benefits and levying of special assessments by ordinance on the properties are the next steps in the process of collecting the mowing expense. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Determine the benefits and approve levying the assessment against the property. Grand Island Council Session - 2/24/2015 Page 5 / 296 2.Continue the issue to a later date. Recommendation City Administration recommends that the Council determine the benefits of mowing and nuisance abatement done during 2010, 2013 and 2014 and levy the unpaid benefits as a lien against the properties. Sample Motion Move to adopt the resolution determining the special benefits of abating nuisances for the properties listed and in the amounts set forth in the resolution. After the resolution is adopted, a separate motion to adopt the assessment ordinance will be made in the manner for adopting ordinances. Grand Island Council Session - 2/24/2015 Page 6 / 296 1 Approved as to Form ¤ ___________ February 20, 2015 ¤ City Attorney Approved as to Form ¤ ___________ February 20, 2015 ¤ City Attorney R E S O L U T I O N 2015-BE-1 WHEREAS, pursuant to Sections 16-230 and 16-707, Neb. R.R.S. 1943, as amended, the City Clerk of the City of Grand Island, Nebraska, gave notice at least ten (10) days prior thereto by publication in a newspaper having general circulation in the City and by mail to persons whose addresses were known to her that the City Council would meet as a Board of Equalization to equalize special weed cutting assessments. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, sitting as a Board of Equalization for the purpose of assessing the costs and expenses of cutting and removing weeds, grasses, or worthless vegetation to the various lots and pieces of ground during the 2010, 2013 and 2014 seasons, that: 1. The special benefits accruing to the real estate hereinafter described for each cutting is the actual expense thereof as costs for the City per lot or piece of ground or any combination thereof; and 2. The several lots and pieces of ground hereinafter described are respectively benefited by reason of such weed elimination as follows: Date Mowed Owner Location Legal Description Total 8/23/2010 Jose Antonio Reyes 1 Navajo Dr 125.00 4012 W Faidley Ave Parcel #400162563 Grand Island, NE 68803 Dale Roush 3rd Sub, Lot 1 9/20/2010 Janice Leetch 811 W 14th St 125.00 6/27/2013 1906 W 8th St Parcel # 400135167 135.00 10/15/2014 Hastings, NE 68901 Gilberts 2nd Add Lot 3 Block 12 350.00 6/24/2013 L & P Investments LLC 809 S Locust St 125.00 429 Industrial Ln Parcel #400148110 Grand Island, NE 68803 Section 22-11-9 66' x132' xc City 8/22/2013 K-M Partnership LLP 825 Custer Ave 170.00 PO BOX 2339 Parcel #400071588 Grand Island, NE 68802-2239 Medical Park 8th Sub Lot 3 6/27/2013 Charles and LeAnn Joseph 707 W 10th St 120.00 707 W 10th St Parcel #400029944 HG Clarks Addition Lot 2 Block 5 Grand Island, NE 68801 6/26/2013 Daniel Kobza 2330 N Huston Ave 125.00 7/17/2014 2328 N Huston Ave Parcel #400034301 College Addition to West Lawn N 1/2 Lot 3 & all Lot 1 Block 13 275.00 Grand Island Council Session - 2/24/2015 Page 7 / 296 2 Approved as to Form ¤ ___________ February 20, 2015 ¤ City Attorney Approved as to Form ¤ ___________ February 20, 2015 ¤ City Attorney 10/2/2014 Grand Island, NE 68803 150.00 7/4/2013 Herman Zalud III 422 E 10th St 125.00 715 W 12th St Parcel #400121905 Grand Island, NE 68801 Russel Wheeler's Add Lot 10 Block 31 7/4/2013 Genaro Guardiola 1122 E 5th St 125.00 3203 E Highway 30 Parcel # 400128591 Grand Island, NE 68801 Evans Add Lots 9 & 10 Block 7 7/15/2013 Samuel M Nolte 207 E 13th St 130.00 7/14/2014 2300 W Capital Ave Parcel #400124106 115.00 Grand Island, NE 68803 Wheeler & Bennett's 2nd Add Lot 4 Block 62 8/26/2013 Clemente & Maricela Arellano 1706 N Park Ave 125.00 1706 N Park Ave Parcel #400115638 Grand Island, NE 68803 West Lawn Sub Lot 70 8/7/2013 Nelsen Enterprises Inc/A C 400 Industrial LN 850.00 6/18/2014 C Clifton Nelsen ETAL Trustees Parcel #400036584 400.00 8/30/2014 11818 L St 350.00 Omaha, NE 68100 Commerical Industrial Park Sub Lot 6 7/30/2014 Larry D & Amanda M Gydesen 239 S Plum St 450.00 239 S Plum St Parcel #400054361 Grand Island, NE 68801 Koehler Place Lot 6 Block 1 8/22/2014 Craig O Woodward 803 N Shady Bend Rd 275.00 819 Stockyards Ln Parcel #400206315 Grand Island, NE 68801 Shady Bend 3rd Sub Lot 2 8/15/2014 Roberto Parra 309 E 2nd St 190.00 111 E Charles Parcel #400006499 Grand Island NE 68801 Original Town E 38' Lot 3 Block 76 6/16/2014 Jacob & Kayla Sanchez 3214 Westside 100.00 3214 Westside Parcel #400049422 Grand Island, NE 68803 Island Acres Number 7 Lot 40 7/1/2014 US Bank National Association 417 W Koenig 115.00 4801 Frederica St Parcel #400080931 Owensboro, KY 42301 Railroad Add Lot 3 Block 104 8/15/2014 Jeremy J & Latona L Titman 310 N Cherokee Ave Dale Roush 2nd Sub Lot 3 Block 3 425.00 Grand Island Council Session - 2/24/2015 Page 8 / 296 3 Approved as to Form ¤ ___________ February 20, 2015 ¤ City Attorney Approved as to Form ¤ ___________ February 20, 2015 ¤ City Attorney 310 N Cherokee Ave Parcel #400163004 Grand Island, NE 68803 8/21/2014 GI Walnut LLC 413 W 4th St 125.00 217 S 74th St Ste 201 Parcel #400003287 Omaha, NE 68114 Original Town N 44' Lt 1 & N 44' Lt 2 Block 39 9/16/2014 James C Ryan 3530 Curran Ave 165.00 PO Box 175 Parcel #400023571 Wolbach, NE 68882 Bosselman 2nd Sub Lot 27 9/16/2014 James C Ryan 2712 N Diers Ave 185.00 PO Box 175 Parcel #400023601 Wolbach, NE 68882 Bosselman 2nd Sub Lot 29 xc S 20' 10/31/2014 Joseph R Vitali & Heather E Brodigan 913 N Sycamore 135.00 913 N Sycamore St Parcel #400098075 Grand Island NE 68801 Union Pacific Railway Co S 2nd Add S 43' Lot 4 Block 141 10/15/2014 Bank Of America NA 2422 N Taylor Ave 140.00 7105 Corporate Dr Parcel #400076810 Plano, TX 75024 Pepper Square Sub Lots 3 & 4 10/15/2014 Marty & Maureen Hulse 1014 W 4th St 150.00 1014 W 4th St Parcel #400085224 Grand Island, NE 68801 Rollins Add Lot 8 Block 14 10/31/2014 Jesus Garcia 314 E Division 145.00 314 E Division Parcel #400007576 Grand Island NE 68801 Original Town W 1/2 Lot 7 Block 93 11/18/2014 Clemente & Maricella Arellano 1706 N Park Ave 125.00 1706 N Park Ave Parcel # 400115638 Grand Island NE 68803 West Lawn Sub Lot 70 6/5/2014 Abigail Martin 234 S Shady Bend Rd 120.00 234 S Shady Bend Rd Parcel #400086921 Grand Island NE 68801 Sass' Sub, S 1/4 of Lts 1-2-3-4 & E 5.6' of Lot 24 Sass 2nd Sub 6/4/2014 Theodore J Robb 703 S Webb Rd 140.00 2811 S Locust St.Parcel # 400036622 Grand Island NE 68801 Commerical Industrial Sub Lot 9 6/4/2014 Theodore J Robb 603 S Webb Rd 140.00 2811 S Locust St.Parcel # 400036592 Grand Island NE 68801 Commerical Industrial Park Sub S 188.6' of Lot 8 Grand Island Council Session - 2/24/2015 Page 9 / 296 4 Approved as to Form ¤ ___________ February 20, 2015 ¤ City Attorney Approved as to Form ¤ ___________ February 20, 2015 ¤ City Attorney 10/6/2014 Jimmy Sleeper 409 Arapahoe 314.00 409 Arapahoe Parcel #400162962 Grand Island NE 68803 Dale Roush 2nd Sub Lot 11 Block 2 Grand Total 7,359.00 - - - Adopted by the City Council of the City of Grand Island, Nebraska, February 24, 2015. _______________________________________ Jeremy Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Approved as to Form ¤ ___________ February 18, 2015 ¤ City Attorney Grand Island Council Session - 2/24/2015 Page 10 / 296 City of Grand Island Tuesday, February 24, 2015 Council Session Item E-1 Public Hearing on Request from Midland Ag Services, Inc. on behalf of Verizon Wireless for a Conditional Use Permit for a 133’ Monopole for Wireless Telecom located at 1203 South Stuhr Road Staff Contact: Craig Lewis Grand Island Council Session - 2/24/2015 Page 11 / 296 Council Agenda Memo From:Craig A. Lewis, Building Department Director Meeting:February 24, 2015 Subject:Request of Jeffery Skinner, representing Verizon Wireless for Approval of a Conditional Use Permit to Allow Construction of a Telecommunication Tower at 1203 S. Stuhr Road Item #’s:E-1 & H-1 Presenter(s):Craig Lewis, Building Department Director Background This is a request to allow for the construction of a 133 foot monopole telecommunication tower at 1203 S. Stuhr Road to facilitate their cellular service area. The property is currently zoned T-A Transitional Agriculture. The Grand Island Zoning Code requires that all communication towers receive the approval of City Council in the form of a conditional use permit prior to construction. The intent of the tower and telecommunication facilities and antenna regulations are to protect residential areas and land uses from the potential adverse impact of the installation of towers and antennas through careful design, siting, and camouflaging, to promote and encourage shared use/collocation of towers, and to ensure that towers and antennas are compatible with the surrounding land uses. Discussion The City Code specifies eight items to be submitted with the application for a tower development permit; all of those items have been submitted, with the exception of: 1). the engineering of the tower and foundation design. It appears reasonable to delay the submittal of these items until after the City Council has approved the location. At the time of a request for a building permit then the engineering for the construction needs to be submitted before a building permit would be issued. An affidavit supplying evidence that it is not practical to collocate with any towers within a one mile radius has been submitted by the applicant. There are two towers within the one mile radius of the proposed site, one was identified in the affidavit at 589 S. Stuhr Grand Island Council Session - 2/24/2015 Page 12 / 296 Road and that 85’ tower has been determined by the applicant as impractical for collocation. The second tower is at 636 S. Shady Bend Road. That 80’ tower is owned by the Seventh Day Adventist church and utilized for a low power FM transmissions, it would not appear capable of supporting additional equipment. The proposed site is within the airport approach zone, a determination of no hazard to air navigation has been received from the Federal Aviation Administration, issued September 26, 2014. Airport Administration recently requested that a tower constructed in the Airport approach zone be lighted. The City Council confirmed that request and approved the construction with a condition that the tower be lighted. Staff continues to support lighting of communication towers only if required by the Federal Aviation Administration but if required as a condition of approval within the airport approach zone would suggest that such lighting be in conformance with FAA Advisory Circular AC 70/7460-1K. The proposed tower is also within approximately 106’ of a 65’ utility easement utilized for a 115 KVA electrical transmission line. Utilities would recommend if approved that the tower be designed and certified that upon failure the fall zone would be limited to an 80’ radius from the base of the tower protecting the transmission lines. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Approve the conditional use permit finding that the proposed use is a listed conditional use in the zoning code and that it will not be detrimental to public health, safety, and the general welfare of the community. 2.Disapprove or Deny the conditional use permit, finding that the proposal does not conform to the purpose of the zoning regulations. 3.Modify the conditional use to meet the wishes of the Council 4.Refer the matter to a special committee for a determination of a finding of fact. 5.Table the issue. Recommendation City Staff recommends that the Council approve the request with conditions identified for a conditional use permit to construct this communication tower, finding that the request does promote the health, safety, and general welfare of the community, protects property against blight and depreciation, and is generally harmonious with the surrounding neighborhood. Grand Island Council Session - 2/24/2015 Page 13 / 296 Sample Motion Move to approve the request for a conditional use permit as specified in the staff recommendation published in the Council packet and presented at the City Council meeting and finding that the application will conform with the purpose of the zoning regulations. Grand Island Council Session - 2/24/2015 Page 14 / 296 Grand Island Council Session - 2/24/2015 Page 15 / 296 ! ! ! ! !STUHR RD SSHADY BEND RD SBISMARK RD E C H E R R Y S T S STOLLEY PARK RD E SWIFT RD E VINE ST SOAK ST SFONNER PARK RD ETALC DRKUESTERS LKMIDARO DRMUSEUM DRSUN VALLEY DRDODGE ST NEBRASKA AVE U P W A Y ROUSH LN PLEASANT VIEW DRGROFF STU S H IG H W A Y 30 E GOLDENROD DRYUND STROSELAWN DRPLUM ST SSUNSET AVE E J O E H N C K R D U P R R D R HALL ST GREGORY AVE E PLUM RDM A P L E S T P L U M S T N OKLAHOMA AVE E CLAUSSEN AVECONRAD DR BRONCO RD ARABIAN CIR PALOMINO PL KUESTERS LKHALL STVINE ST SSTOLLEY PARK RD EOAK ST SHALL ST OKLAHOMA AVE E ¯ Proposed Tower Location1203 Stuhr Rd Legend !Permit_Towers One Mile 1203 Stuhr Rd CityLimits Grand Island Council Session - 2/24/2015 Page 16 / 296 Grand Island Council Session - 2/24/2015 Page 17 / 296 Grand Island Council Session - 2/24/2015 Page 18 / 296 Grand Island Council Session - 2/24/2015 Page 19 / 296 Grand Island Council Session - 2/24/2015 Page 20 / 296       February 19, 2015 Mayor Jeremy Jensen City of Grand Island P.O. Box 1968 Grand Island, NE, 68802 Dear Mayor Jensen, This letter is in support for approval of the request by Verizon Wireless to build a cell tower on property owned by Midland Ag Services. The property in question is adjacent to the east of Fonner Park across Stuhr Road. Our interest is of course for the 11-days each year that Fonner Park becomes the Nebraska State Fairgrounds. Having welcomed over 1.6 million visitors since 2010, one can imagine how hard the cell towers are worked during our peak times. Cell service during the State Fair becomes so limited that it is impossible to place or receive a call. Many of our vendors use cell service to perform financial transactions, and are unable to do so during peak times. Our biggest concern is the potential inability of a State Fair employee or one of our guests to connect to first responders, should an emergency arise. We have worked closely with Verizon over the past 5-years to try and alleviate the situation. Verizon has placed portable cell towers on the fairgrounds to work in conjunction with other towers, but to no avail. In our talks with Verizon, they explain a tower is necessary to better manage the overloads we experience. We support approval and thank you for your consideration. Sincerely, Joseph McDermott, CFE Executive Director Nebraska State Fair PC: Marlan Ferguson, Grand Island City Administrator Members, Grand Island City Council Grand Island Council Session - 2/24/2015 Page 21 / 296 City of Grand Island Tuesday, February 24, 2015 Council Session Item E-2 Public Hearing on Request from The Diamond Engineering Company on behalf of Verizon Wireless for a Conditional Use Permit for Construction of an 88’ Wireless Telecom Monopole and Radio Shelter located at 3000 Garland Street Staff Contact: Craig Lewis Grand Island Council Session - 2/24/2015 Page 22 / 296 Council Agenda Memo From:Craig Lewis, Building Department Director Meeting:February 24, 2015 Subject:Request of Jeffrey Skinner, representing Verizon Wireless for Approval of a Condition Use Permit to Construct a Telecommunication Tower at 3000 Garland Street Item #’s:E-2 & H-2 Presenter(s):Craig Lewis, Building Department Director Background This is a request to allow for the construction of an 88 foot monopole telecommunication tower at 3000 Garland Street to facilitate their cellular service area. The property is currently zoned LLR Large Lot Residential. The Grand Island Zoning Code requires that all telecommunication towers receive the approval of City Council in the form of a conditional use permit prior to construction. The intent of the tower and telecommunication facilities and antenna regulations are to protect residential areas and land uses from the potential adverse impact of the installation of towers and antennas through careful design, siting, and camouflaging, to promote and encourage shared use/collocation of towers, and to ensure that towers and antennas are compatible with the surrounding land uses. Discussion City Code specifies eight items be submitted with the application for a tower development permit; all of those items have been submitted with the exception of: 1). the engineering of the tower and foundation design, and, 2). the names, addresses and telephone numbers of all owners of other towers or usable antenna support structures within one mile radius of the location of the proposed tower. It appears reasonable to delay the submittal of the engineered design until after the City Council has approved the location. At the time of a request for a building permit then the engineering for the construction needs to be submitted before a building permit would be issued. Grand Island Council Session - 2/24/2015 Page 23 / 296 Information attesting to an effort to collocate with any tower within a one mile radius has been submitted by the applicant; however it does not identify two additional towers within the area owned by the City of Grand Island. There are three tower locations within the one mile radius; one is at 3133 W. Highway. #34, Stuhr Museum, this tower does not appear to be capable of additional capacity and the two City owned towers at Fire Station #3 at 2310 S. Webb Road and the Cemetery at 3168 W. Stolley Park Road, both of which are only 60’ in height and would not be feasible for the proposed coverage area. The location of this proposal does not appear to create any negative impact on the neighboring properties. Section 36-177 addresses landscaping for tower sites and states that all tracts on which towers are located shall be subject to landscape requirements of the City Code but as this property is in a residential zone landscaping does not appear necessary. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Approve the request for a conditional use permit finding that the proposed use is a listed conditional use in the zoning code and that it will not be detrimental to public health, safety, and the general welfare of the community. 2.Disapprove or deny the conditional use permit, finding that the proposal does not conform to the purpose of the zoning regulations. 3.Modify the conditional use to meet the wishes of the Council. 4.Refer the matter to a special committee for a determination of a finding of fact. 5.Table the issue. Recommendation City Staff recommends that the Council approve the request for a conditional use permit to construct this telecommunication tower, finding that the request does promote the health, safety, and general welfare of the community, protects property against blight and depreciation, and is generally harmonious with the surrounding neighborhood. Sample Motion Move to approve the requested conditional use permit as specified in the staff recommendation published in the Council packet and presented at the City Council meeting and finding that the application will conform with the purpose of the zoning regulations. Grand Island Council Session - 2/24/2015 Page 24 / 296 Grand Island Council Session - 2/24/2015 Page 25 / 296 ! ! ! ! ! ! ! ! ! ! !BLAINE ST SUS HIGHWAY 281 SSCHIMMER DR WWEBB RD SSTOLLEY PARK RD W US HIGHWAY 34 W JAMES RDADAMS ST SJO HN ST W ADA ST2ND ST W BASS RD A R T H U R S T S PIONEER BLVDSTAGECOACH RD ANNA ST W LOUISE ST W OLD HIGHW AY 30 W HUSKER HWY AUGUST ST SSOUTH ST W PARK DR HARRISON ST SCLAUDE RDRAINBOW RD APACHE RDRAE RD CHURCH RDKOENIG ST W GRAND AVE L .E . R A YCHARLES ST W PONDEROSA DR LAM AR AVEWORTMAN DRCOMMERCE AVE DEL MAR AVE HAGGE AVE RIVERVIEW DRBRENTWOOD BLVDHENRY STPHO ENIX AVE W LAKEWOOD DRPARKVIEW DRCOTTONWOOD RDEWOLDT RD SPRING RDANDO AVETECH DRTIL D E N S T S INGALLS STLESTER ST ABBEY RDGARLAND STO KLAHO M A AVE W MILL RIVER RDHOLLAND DRCURTIS STWICKLOW DRLAKEVIEW CIRSOTHMAN DRHIGHGATE RDGRETCHEN AVEDOREEN STBACHMAN ST W SCHEEL RDCATFISH AVEKAREN RDCIRCLE DR LAKEWOOD CIRUS HIGHWAY 281 SOKLAH O M A AVE WIN G A LL S S T GARLAND STANNA ST W L A M A R A V E ADA STCURTIS ST¯ Proposed Tower Location3000 Garland Rd. Legend !Permit_Towers One Mile 1203 Stuhr Rd One mile Garland St CityLimits Grand Island Council Session - 2/24/2015 Page 26 / 296 City of Grand Island Tuesday, February 24, 2015 Council Session Item E-3 Public Hearing on Amendment to the Redevelopment Plan, a Portion of CRA Area 1, for Downtown Upper Story Residential Life Safety Grant Staff Contact: Chad Nabity Grand Island Council Session - 2/24/2015 Page 27 / 296 Council Agenda Memo From:Chad Nabity, AICP Meeting:February 24, 2015 Subject:Amendment to Redevelopment Plan for CRA Area #1 Pertaining to Downtown Upper Story Residential Grants Item #’s:E-3 & I-2 Presenter(s):Chad Nabity, AICP CRA Director Background Enclosed you will find a Redevelopment Plan Amendment for CRA Area 1 that will authorize the CRA to issue grants for upper story residential development in Downtown Grand Island as defined within the plan. The 2014-2015 CRA Budget included a line item of $200,000 to support the development of upper story residential development in Downtown Grand Island. Grand Island City Council and the CRA each authorized $100,000 toward this effort. The goal of this program is to encourage the development of 50 new residential units in Downtown Grand Island. The intent of this program if used and successful is to continue funding the program for 5 years through the 2019 budget year. The attached plan does anticipate that the developers of these projects will avail themselves of all available assistance to make the projects successful including the use of Tax Increment Financing but this plan does not authorize the use of TIF. This plan only authorizes the CRA to make grants of up to $20,000 for two plus bedroom units and $15,000 for single bedroom units. All units receiving these grants must be new residential units and only those units created on the second story or above are eligible for the grants. The CRA may authorize a grant of less than $20,000 per unit at their discretion. The CRA reviewed the proposed development plan on January 14, 2015 and forwarded it to the Hall County Regional Planning Commission for recommendation at their meeting that was held on February 18, 2015. The Hall County Regional Planning Commission held a public hearing on the plan amendment at a meeting on February 18, 2015. The Planning Commission approved Resolution 2015-02 in support of the proposed amendment, declaring the proposed Grand Island Council Session - 2/24/2015 Page 28 / 296 amendment to be consistent with the Comprehensive Development Plan for the City of Grand Island. Discussion Tonight, Council will hold a public hearing to take testimony on the proposed plan amendment and enter that testimony and a copy of the plan amendment into the record of this action. Council is being asked to approve a resolution approving the amended redevelopment plan for CRA Area 1 that authorizes the CRA to create a grant program to subsidize and encourage the development of upper level housing in a specified area of Redevelopment Area 1 as shown in the plan. This program would be authorized for a period of not to exceed 5 years or as long as both the CRA and City of Grand Island set aside funds for the program. The CRA would be the sole authority for making grants but would begin reporting results in April of 2016 and would make a report to Council each year thereafter. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve the resolution 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation The CRA and Hall County Regional Planning Commission recommend that the Council approve the Resolution necessary for the adoption and implementation of this plan. Sample Motion Move to approve the resolution as submitted. Grand Island Council Session - 2/24/2015 Page 29 / 296 Redevelopment Plan Amendment Grand Island CRA Area 1 October 2014 The Community Redevelopment Authority (CRA) of the City of Grand Island intends to amend the Redevelopment Plan for Area 1 within the city, pursuant to the Nebraska Community Development Law (the “Act”) and provide for the creation of a grant program to further the development of upper story housing in buildings within the identified boundaries of this plan in Area 1. Executive Summary: Project Description THE CREATION OF GRANT PROGRAM TO FOSTER THE DEVELOPMENT OF UPPER STORY RESIDENTIAL UNITS IN AND NEAR THE DOWNTOWN CORE IT IS THE GOAL OF THE DOWNTOWN BUSINESS IMPROVEMENT DISTRICT, DOWNTOWN PROPERTY OWNERS, THE GRAND ISLAND CITY COUNCIL AND THE CRA TO DEVELOP 50 UPPER STORY RESIDENTIAL UNITS WITHIN THIS AREA BY THE END OF 2019. Primary funding for this program will be provided through an appropriation from the City of Grand Island General Fund to be approved each year during the budget process and a set aside for grant purposes from the CRA General Budget. During the 2014-15 fiscal year each entity has agreed to contribute $100,000. It is anticipated that this level of funding can continue through the 2018-19 fiscal year. The plan does not authorize the use of Tax Increment Financing (“TIF”). It is anticipated that TIF will be part of some of these projects. A separate application and redevelopment plan will be required for all projects utilizing TIF. This plan does anticipate and recognize that many if not all of these projects will also require the use of TIF to be feasible. Acquisition, site work, rehabilitation and construction of all improvements will be paid for by the developer. The developer is responsible for and will provide evidence that they can secure adequate debt financing to cover the costs associated with each project. The CRA may grant funds as provided for in the CRA Annual Budget to developers of up to $20,000 per two plus bedroom unit and $15,000 per single bedroom unit developed on an upper floor of a building. These funds may only be granted for new residential units within the project area. Grants made under this program are to be paid to the developer upon completion of the project and upon the developer showing evidence of such completion including certificates of occupancy, building inspection reports, approval of the fire marshal, paid invoices and evidence of actual costs. Grand Island Council Session - 2/24/2015 Page 30 / 296 UPPER STORY RESIDENTIAL LIFE SAFETY IMPROVEMENTS GRANTS SHALL BE LIMITED TO THE FOLLOWING GEOGRAPHIC AREA: Property Description (the “Redevelopment Project Area”) This property is bounded at the east side by Sycamore Street, the north side by South Front Street, the west side by Eddy Street and on the south side by Division Street, Locust Street and Court Street as shown on the attached maps identifying the area and the surrounding land uses. Legal Descriptions Beginning at the center of the intersection of Court Street and Sycamore street proceeding along the centerline of Sycamore Street in a northerly direction to the center of the intersection of Division Street and Sycamore Street and continuing along the centerline of Sycamore Street in a northwesterly direction to the center of the intersection of Sycamore Street and South Front Street; thence following the centerline of South Front Street in a southwesterly direction to the center of the intersection of Eddy Street and South Front Street; thence following the centerline of Eddy Street in a southeasterly direction to the center of the intersection of Eddy Street and Division Street; thence following the centerline of Division Street in a northeasterly direction to the center of the intersection of Division Street and Locust Street; thence in following the centerline of Locust Street in a northerly direction to the center of the intersection of Locust Street and Court Street; thence following the centerline of Court Street in an easterly direction to the point of beginning. Grand Island Council Session - 2/24/2015 Page 31 / 296 Grand Island Council Session - 2/24/2015 Page 32 / 296 Redevelopment Plan Amendment Complies with the Act: The Community Development Law requires that a Redevelopment Plan and Project consider and comply with a number of requirements. This Plan Amendment meets the statutory qualifications as set forth below. 1. The Redevelopment Project Area has been declared blighted and substandard by action of the Grand Island City Council on December 19, 2000.[§18-2109] Such declaration was made after a public hearing with full compliance with the public notice requirements of §18-2115 of the Act. 2. Conformation to the General Plan for the Municipality as a whole. [§18-2103 (13) (a) and §18-2110] Grand Island adopted a Comprehensive Plan on July 13, 2004. This redevelopment plan amendment and project are consistent with the Comprehensive Plan, in that no changes in the Comprehensive Plan elements are intended. This plan merely provides a mechanism for funding life safety and infrastructure necessary to fully utilize existing buildings in downtown Grand Island for upper story residential uses. 3. The Redevelopment Plan must be sufficiently complete to address the following items: [§18-2103(13) (b)] a. Land Acquisition: The Redevelopment Plan for Area 1 provides for real property acquisition and this plan amendment does not prohibit such acquisition. There is no proposed acquisition by the authority. b. Demolition and Removal of Structures: The projects to be implemented with this plan do not provide directly for the demolition of structures. Some internal demolition may be necessary for redevelopment but the primary purpose of this plan is to encourage redevelopment and reuse of existing buildings in downtown Grand Island. c. Future Land Use Plan See the attached map from the 2004 Grand Island Comprehensive Plan. The site is planned for downtown commercial development and public uses. [§18-2103(b) and §18- 2111] The attached map also is an accurate site plan of the area after redevelopment. [§18-2111(5)] Grand Island Council Session - 2/24/2015 Page 33 / 296 Grand Island Future Land Use Map d. Changes to zoning, street layouts and grades or building codes or ordinances or other Planning changes. The area is zoned B3- Heavy Business zone. No zoning changes are anticipated with this project. The B3 Zoning District allows for residential uses with no restrictions on density. No changes are anticipated in street layouts or grades. No changes are anticipated in building codes or ordinances. Nor are any other planning changes contemplated. [§18-2103(b) and §18-2111] e. Site Coverage and Intensity of Use The property is zoned B3 and could accommodate a building of up to 100% of the property [§18-2103(b) and §18-2111] f. Additional Public Facilities or Utilities Sewer and water are available to support this development. Water mains and fire service lines may need to be improved or added to support the proposed upper story development. No other utilities would be impacted by the development. The developer will be responsible for replacing any sidewalks damaged during construction of the project. No other utilities would be impacted by the development. [§18-2103(b) and §18-2111] Grand Island Future Land Use Map Grand Island Council Session - 2/24/2015 Page 34 / 296 d. Changes to zoning, street layouts and grades or building codes or ordinances or other Planning changes. The area is zoned primarily B3- Heavy Business zone. No zoning changes are anticipated with this project. The B3 Zoning District allows for residential uses with no restrictions on density. A small section along Division Street is zoned RO Residential Office. No changes are anticipated in street layouts or grades. No changes are anticipated in building codes or ordinances. Nor are any other planning changes contemplated. [§18- 2103(b) and §18-2111] e. Site Coverage and Intensity of Use The majority of the property is zoned B3 and could accommodate a building of up to 100% of the property [§18-2103(b) and §18-2111] f. Additional Public Facilities or Utilities Sewer and water are available to support this development. Water mains and fire service lines may need to be improved or added to support the proposed upper story development. No other utilities would be impacted by the development. The developer will be responsible for replacing any sidewalks damaged during construction of the project. No other utilities would be impacted by the development. [§18-2103(b) and §18-2111] 4. The Act requires a Redevelopment Plan provide for relocation of individuals and families displaced as a result of plan implementation. [§18-2103.02] This plan does not authorize the use of TIF so relocation assistance does not apply. 5. No member of the Authority, nor any employee thereof holds any interest in any property in this Redevelopment Project Area. [§18-2106] CRA Board Members including Sue Pirnie, and Tom Gdowski either own or work for entities that own property within this area. Prior to applying for any funds either through a grant or TIF on those properties proper disclosure and review will be made. It is anticipated that new CRA members approved during the five year scope of this plan may also have an interest in Downtown properties that could benefit from this program and would need to make property disclosures along with their application for funding. Tom Gdowski works for Equitable Bank and their main offices are in the Yancey Hotel Building. Sue Pirnie is planning to purchase the Kaufman Building. Grand Island Council Session - 2/24/2015 Page 35 / 296 6. Section 18-2114 of the Act requires that the Authority consider: a. Method and cost of acquisition and preparation for redevelopment and estimated proceeds from disposal to redevelopers. The developer will provide and secure all necessary financing. b. Statement of proposed method of financing the redevelopment project. The developer will provide all necessary financing for the project. The Authority will assist the project by granting money from this life safety program at a maximum rate of $20,000 per 2 or more bedroom unit and $15,000 per single bedroom unit. Only upper story housing units will be eligible for this grant. c. Statement of feasible method of relocating displaced families. No families will be displaced as a result of this plan since it focuses on new residential development. 7. Section 18-2113 of the Act requires: Prior to recommending a redevelopment plan to the governing body for approval, an authority shall consider whether the proposed land uses and building requirements in the redevelopment project area are designed with the general purpose of accomplishing, in conformance with the general plan, a coordinated, adjusted, and harmonious development of the city and its environs which will, in accordance with present and future needs, promote health, safety, morals, order, convenience, prosperity, and the general welfare, as well as efficiency and economy in the process of development, including, among other things, adequate provision for traffic, vehicular parking, the promotion of safety from fire, panic, and other dangers, adequate provision for light and air, the promotion of the healthful and convenient distribution of population, the provision of adequate transportation, water, sewerage, and other public utilities, schools, parks, recreational and community facilities, and other public requirements, the promotion of sound design and arrangement, the wise and efficient expenditure of public funds, and the prevention of the recurrence of insanitary or unsafe dwelling accommodations or conditions of blight. The Authority has considered these elements in proposing this Plan Amendment. This amendment, in and of itself will promote consistency with the Comprehensive Plan, in that it will allow for the utilization of and redevelopment of downtown properties in a way that encourages the mixed use development common to downtowns around the country. New residential development will raise property values and provide a stimulus to keep surrounding properties properly maintained and support additional commercial development within the Downtown. This will have the intended result of preventing recurring elements of unsafe buildings and blighting conditions. Grand Island Council Session - 2/24/2015 Page 36 / 296 8. Time Frame for Development This redevelopment plan is to be approved for a 5 year period beginning with the 2014- 15 fiscal year and ending in the 2018-19 fiscal year. The effectiveness of this program including grants made, units created, vacancy rate, rental rates and increase in property valuation will be evaluated in April of each year beginning in April of 2016. It is anticipated that this plan and the money appropriated to support the plan will result in the development of 50 new upper story residential units within the project area by 2019. 9. Justification of Project One of the keys to redeveloping any downtown area is to encourage enough 24 hour population in the area to support a wide variety of retail and personal services. Downtown Grand Island has struggled with encouraging appropriate development that fully utilizes the existing buildings since major retailers moved to the suburban malls. The addition of new residential units will provide beneficial uses for the upper stories of downtown buildings while at the same time increasing the number of people and population density of the neighborhood round the clock. This should lead to an increase in development and investment to support this core population and the entire community with specialized retail, dining and entertainment options. This is infill development in an area with all city services available. This project does not propose to tear down any buildings with historic value. 10. Cost Benefit Analysis This plan does not permit the use of TIF. Any project using TIF will need to be approved with a separate plan amendment that will include a cost benefit analysis. (b) Public infrastructure and community public service needs impacts and local tax impacts arising from the approval of the redevelopment project; No additional public service needs have been identified. Existing water and waste water facilities will not be impacted by this development. The electric utility has sufficient capacity to support the development. It is not anticipated that this will impact schools. Fire and police protection are available and should not be impacted by this development. (c) Impacts on employers and employees of firms locating or expanding within the boundaries of the area of the redevelopment project; The 2014 Housing Study conducted by Hanna:Keelan Associates for the Grand Island Area Economic Development Corporation and The Grand Island Community Redevelopment Authority has identified that 138 additional housing units should be developed in Downtown Grand Island over the next 5 years. These units will specifically support the growing office and professional sector in Downtown by providing the kind of living units young professionals moving from other cities to Grand Island desire and expect. Grand Island Council Session - 2/24/2015 Page 37 / 296 (d) Impacts on other employers and employees within the city or village and the immediate area that are located outside of the boundaries of the area of the redevelopment project; and (e) Any other impacts determined by the authority to be relevant to the consideration of costs and benefits arising from the redevelopment project. Additional Downtown housing will increase the ability of all companies in the Grand Island area to recruit young people to their company by providing for an urban lifestyle that is currently lacking in Grand Island. This activity will increase Grand Island’s ability to compete for talented individuals. Time Frame for Development It is anticipated that all projects within this plan will make application for grant funds during the 2014-2019 fiscal years. All projects should begin within 6 months of approval unless otherwise identified within the grant award. Grand Island Council Session - 2/24/2015 Page 38 / 296 Grand Island Council Session - 2/24/2015 Page 39 / 296 City of Grand Island Tuesday, February 24, 2015 Council Session Item E-4 Public Hearing on Amendment to the 2014-2015 Budget Staff Contact: William Clingman, Interim Finance Director Grand Island Council Session - 2/24/2015 Page 40 / 296 Council Agenda Memo From:William Clingman, Interim Finance Director Jeff Wattier, Solid Waste Superintendent Meeting:February 24, 2015 Subject:Consideration of Amendment #1 to FY2014-2015 Annual Budget Item #’s:E-4 & F-4 Presenter(s):William Clingman, Interim Finance Director Jeff Wattier, Solid Waste Superintendent Background The City Council approved the Fiscal Year 2015 Annual Budget with Addendum #1 by Ordinance #9500 on September 9, 2014. Amendment #1 is submitted for Council approval. Discussion The severe weather and hail storms that troubled the Grand Island area earlier this past spring and early summer had a significant impact on the Solid Waste Division operations. We experienced a huge increase in tonnage at the transfer station and the landfill due to shingles and siding being replaced on homes and businesses in the area. Local contractors brought in shingling crews from Texas, Oklahoma, Kansas, and other states to work until the weather was too cold to continue for the year. Several of the local contractors say they plan to bring in the crews from other states again this year once the weather warms up and that the coming year will be as hectic as last year up until the time that all of the work is completed. From June 2013 thru October 2013, we received a total of 25,685 tons of waste at the transfer station. During that same 5-month timeframe of 2014, we received 35,941 tons at the transfer station, which equates to a 40% increase. The Solid Waste Division employees did an outstanding job of reacting positively to the difficult situation and worked many extra hours just to keep up with the waste flow, but unfortunately many other duties/tasks had to be put on the back-burner. Grand Island Council Session - 2/24/2015 Page 41 / 296 This budget amendment will allow the Solid Waste Division to hire a temporary, full- time employee through a staffing agency for assisting transfer station and landfill staff with the increased work load. Other budget items are also being adjusted as outlined below: Solid Waste Division FY2015 Budget Amendment Items Expenditures Description Original Budget Amount Revised Budget Amount Overtime $60,000 $76,500 Contract Services $34,000 $74,000 Repair & Maintenance $154,000 $184,000 License & Fees $65,000 $75,000 Diesel Fuel $239,000 $279,000 Administrative Services $31,000 $37,000 Engineering Serv.$60,000 $100,000 Winter Gravel & Blades $30,000 $55,000 Total $673,000 $880,500 Total Projected Increase in Expenditures $207,500 Revenues Description Original Budget Amount Revised Budget Amount Landfill Service Fees $2,600,000 $2,850,000 Total Projected Increase in Revenues $250,000 Grand Island Council Session - 2/24/2015 Page 42 / 296 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Approve the budget amendment. 2.Modify the budget amendment requested 3.Postpone the issue 4.Take no action on the issue Recommendation City Administration recommends that the Council approve Budget Amendment #1 to increase budget authority for the additional projected operating expenditures for the Solid Waste Enterprise Fund. Sample Motion Move to approve the ordinance providing for Amendment #1 to the 2014-2015 Adopted Budget as recommended. Grand Island Council Session - 2/24/2015 Page 43 / 296 City of Grand Island Tuesday, February 24, 2015 Council Session Item E-5 Public Hearing on the One & Six Year Street Improvement Plan (Continued) Staff Contact: John Collins Grand Island Council Session - 2/24/2015 Page 44 / 296 Council Agenda Memo From:John Collins PE, Public Works Director Meeting:February 24, 2015 Subject:Approval of the One & Six Year Street Improvement Plan Item #’s:E-5 & I-5 Presenter(s):John Collins PE, Public Works Director Background The One & Six Year Street Improvement Plan consists of the transportation projects in the Capital Improvement Program and is mandatory by State Law as part of the requirements to receive approximately three million dollars of state gas tax funds each year. The Public Works Department develops this program through a process to prioritize street projects taking into consideration many factors such as: Availability of funds Condition of the street Traffic counts Eligibility for State/Federal funds Redevelopment patterns Public/Council input The City engages in a public process to ensure public input into the policy making process. The proposed One & Six Year Street Improvement Plan is a result of the following steps: Tuesday, February 10, 2015 – City Council conducts Public Hearing Wednesday, February 18, 2015 – Regional Planning Commission conducts a Public Hearing and forwards the recommendation to the City Council Tuesday, February 24, 2015 – City Council hears presentation from Staff and passes a Resolution adopting the plan March 1, 2015 – One & Six Year Street Improvement Plan due at the Nebraska Department of Roads Grand Island Council Session - 2/24/2015 Page 45 / 296 Discussion A Public Hearing was conducted with testimony received and discussion held on the One & Six Year Street Improvement Plan at the Grand Island/Hall County Regional Planning Commission meeting on February 18, 2015. The commission forwarded the One & Six Year Street Improvement Plan to the City Council with a recommendation for approval. The projects listed in the One & Six Year Plan for calendar year 2015 are considered definite projects. These projects were in the approved fiscal year 2015 budget. Many of the projects listed in the One & Six Year Plan for 2016 through 2020 are included in the City’s budget, but are subject to schedule changes depending upon coordination and approval of State and Federal funding. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the One & Six Year Street Improvement Plan. Sample Motion Move to approve the One & Six Year Street Improvement Plan. Grand Island Council Session - 2/24/2015 Page 46 / 296 Grand Island Council Session - 2/24/2015 Page 47 / 296 PUBLICWORKS1 & 6 YEAR STREET IMPROVEMENT PLAN2015-2020Presented by: John Collins, PEGrand IslandCouncil Session - 2/24/2015Page 48 / 296 PUBLICWORKS2014 SUBSTANTIALLY COMPLETE PROJECTS(FROM 1 & 6 STREET IMPROVEMENT PLAN)**DOES NOT INCLUDE ALL CIP PROJECTSGrand IslandCouncil Session - 2/24/2015Page 49 / 296 Grand IslandCouncil Session - 2/24/2015Page 50 / 296 Grand IslandCouncil Session - 2/24/2015Page 51 / 296 PUBLICWORKSSOUTH BLAINE ST BRIDGE REPLACEMENTS M-310 (267)Replace the north bridge structure with two box culvertsReplace the south bridge structure with two box culvertsWiden road to improve traffic flowGrand IslandCouncil Session - 2/24/2015Page 52 / 296 PUBLICWORKSGrand IslandCouncil Session - 2/24/2015Page 53 / 296 PUBLICWORKSCAPITAL AVENUE WIDENING – WEBB TO BROADWELLM-310 (89)Includes removal of existing 24’ wide asphalt roadway and construction of a five lane curbed concrete roadway (four through lanes and a common turning lane).Reconstruction will address the deterioration of thepavement, accommodate increasing traffic volumes andwidening improve motorist and pedestrian safety.Sanitary sewer improvements and a hike/bike trailGrand IslandCouncil Session - 2/24/2015Page 54 / 296 PUBLICWORKSGrand IslandCouncil Session - 2/24/2015Page 55 / 296 PUBLICWORKSHIGHWAY 30 RESURFACINGM-310 (581)Roadway asphalt resurfacing from Wood River to Grand IslandNDOR project with City participationGrand IslandCouncil Session - 2/24/2015Page 56 / 296 PUBLICWORKSGrand IslandCouncil Session - 2/24/2015Page 57 / 296 PUBLICWORKSSTOLLEY PARK ROAD PAVEMENT MAINTENANCE & INTERSECTION STUDYM-310 (584)Restriping for new lane designations from two lane tothree or five lane section.Intersection evaluations for potential signalization.Pavement determination for repairs and/or increasedpavement structure to accommodate truck traffic.Grand IslandCouncil Session - 2/24/2015Page 58 / 296 PUBLICWORKSGrand IslandCouncil Session - 2/24/2015Page 59 / 296 PUBLICWORKS3RDSTREET & WHEELER AVENUE INTERSECTION IMPROVEMENTSM-310 (629)Coordinated with KC Plaza construction.Intersection bump outs to make area more pedestrianfriendly.Drainage improvements including new storm sewer.Replace existing water main.Grand IslandCouncil Session - 2/24/2015Page 60 / 296 PUBLICWORKSGrand IslandCouncil Session - 2/24/2015Page 61 / 296 PUBLICWORKS4THSTREET & 5THSTREET; EDDY STREET TO SYCAMORE STREET HANDICAP RAMP INSTALLATIONM-310 (628)$800,000 Community Development Block Grant(CDBG) with 50% city match to install handicapramps.Grand IslandCouncil Session - 2/24/2015Page 62 / 296 PUBLICWORKSGrand IslandCouncil Session - 2/24/2015Page 63 / 296 PUBLICWORKSFAIDLEY AVE EXTENSION; NORTH RD TO IRONGATE AVEM-310 (353)This project will extend paving to join the two (2)existing segments of Faidley Avenue, between NorthRoad and Irongate AvenueGrand IslandCouncil Session - 2/24/2015Page 64 / 296 PUBLICWORKSGrand IslandCouncil Session - 2/24/2015Page 65 / 296 PUBLICWORKSSTERLING ESTATES PAVING DISTRICT NO. 1263M-310(630)The District will consist of finishing the pavementaround Niedfelt Park including Ebony Lane,Monarch, Norseman, and Sunrise Avenues.The project consists of new 37’ roadway with parkingalong Ebony Lane for Niedfelt Park.Grand IslandCouncil Session - 2/24/2015Page 66 / 296 PUBLICWORKSGrand IslandCouncil Session - 2/24/2015Page 67 / 296 PUBLICWORKSFAIDLEY AVENUE & DIERS AVENUETRAFFIC SIGNAL INSTALLATIONM-310 (627)With the extension of Faidley Avenue west to North Road the projected increase in traffic is anticipated to warrant a traffic signal.The radii at this intersection will be widened to better accommodate turns.Grand IslandCouncil Session - 2/24/2015Page 68 / 296 PUBLICWORKSGrand IslandCouncil Session - 2/24/2015Page 69 / 296 PUBLICWORKSDELTA STREET STORM SEWER IMPROVEMENTSM-310 (634)Install additional catch basins.Connect this area to existing storm sewer.Grand IslandCouncil Session - 2/24/2015Page 70 / 296 PUBLICWORKSGrand IslandCouncil Session - 2/24/2015Page 71 / 296 PUBLICWORKS1 & 6 YEAR STREET IMPROVEMENT PLAN**DOES NOT INCLUDE ALL CIP PROJECTSGrand IslandCouncil Session - 2/24/2015Page 72 / 296 City of Grand Island Tuesday, February 24, 2015 Council Session Item F-1 #9519 – Consideration of Amending Salary Ordinance Relative to FTE Title Changes from Public Works Project Manager and Wastewater Project Manager to Engineer I for the Engineering Division of the Public Works Department Staff Contact: Grand Island Council Session - 2/24/2015 Page 73 / 296 Council Agenda Memo From:Terry Brown PE, Assistant Public Works Director Meeting:February 24, 2015 Subject:Approving FTE Title Changes from Public Works Project Manager and Wastewater Project Manager to Engineer I for the Engineering Division of the Public Works Department Item #’s:F-1 & I-6 Presenter(s):John Collins PE, Public Works Director Background The Public Works Department is experiencing difficulty hiring some positions within the Engineering Division. The Wastewater Plant Project Manager and the Public Works Project Manager vacancies have been challenging to fill. Similar technical positions on the private and public sector have been very competitive and very much in demand. Discussion Discussions between Public Works and Human Resources indicate that a title change may attract more qualified applicants. While still in common use; the Project Manager title is not well defined. Qualifications range from virtually none to an experienced licensed engineer with project manager certification. It is likely that the title may be discouraging recent graduates who see the position as a higher end project manager, and the salary discourages experienced project managers who typically make much more. Altering the title to a better defined one commonly used may yield a candidate faster. The following title series is frequently used both in government and in the private sector, and the breakpoints are defined in statute: 1.Engineer 1 – BS in engineering from an accredited university. This provides the proper background for learning the type of project management needed by the City. This is a training level position and will require substantial support and supervision from more experienced Public Works staff. 2.Engineer 2 - Licensed Professional Engineer. A graduate with a BS in engineering is eligible to test for a professional engineering license after 4 years Grand Island Council Session - 2/24/2015 Page 74 / 296 post-graduation engineering experience. At this level the incumbent could legally perform all project management duties, and should have the capability to handle most, but would still require regular support from more experienced engineers. 3.Senior Engineer - Licensed Professional Engineer with 5 years of experience in infrastructure design and/or construction. At this point the incumbent would typically have 5 years of education and 10 years of experience; and should be able to independently deliver the types of projects usually constructed by the City, and be able to manage consultants effectively. Support from more experienced engineers would be needed for some complex issues. The current Project Manager position description minimum requirements describe the Engineer 1 and express a preference for the Engineer 2. An examination of the salary range found that it is within the range normally offered to new graduates (ie. Engineer 1). There may be geographic or other personal preferences reducing the number of potential candidates, but the City should be able to attract a recent graduate to train. With construction season looming it is critical that we fill this position as soon as possible. We would like to change the title of the Public Works Project Manager and Wastewater Plant Project Manager positions to Engineer 1, with the intent of bringing a title series at budget time when presumably the City has a new Human Resources Director. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the FTE title changes from Public Works Project Manager and Wastewater Plant Project Manager to Engineer I and Engineer I for the Engineering Division of the Public Works Department. Sample Motion Move to approve the resolution. Grand Island Council Session - 2/24/2015 Page 75 / 296 Approved as to Form ¤ ___________ ¤ City Attorney ORDINANCE NO. 9519 An ordinance to amend Ordinance 9512 known as the Salary Ordinance which lists the currently occupied classifications of officers and employees of the City of Grand Island, Nebraska and established the ranges of compensation of such officers and employees; to amend the salary ranges for the non-union positions of Library Page, Seasonal Worker and Temporary Worker to comply with the 2015 Nebraska minimum wage to rename the position of Project Manager – Public Works to Engineer I – Public Works; to rename the position of Wastewater Plant Project Manager to Engineer I - WWTP; and to repeal those portions of Ordinance No. 9512 and any parts of other ordinances in conflict herewith; to provide for severability; to provide for the effective date thereof; and to provide for publication of this ordinance in pamphlet form. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. The currently occupied classifications of officers and general employees of the City of Grand Island, and the ranges of compensation (salary and wages, excluding shift differential as provided by Personnel Rules & Regulations) to be paid for such classifications, and the number of hours and work period which certain officers and general employees shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Accountant 22.9886/32.9003 Exempt Accounting Technician – Solid Waste 17.9715/23.0181 40 hrs/week Assistant to the City Administrator 22.3610/31.4778 Exempt Assistant Public Works Director / Manager of Engineering Services 33.2069/50.4151 Exempt Assistant Utilities Director – Distribution 47.6003/67.6416 Exempt Assistant Utilities Director – Production 51.5458/73.2746 Exempt Assistant Utilities Director – Transmission 51.5458/73.2746 Exempt Grand Island Council Session - 2/24/2015 Page 76 / 296 ORDINANCE NO. 9519 (Cont.) - 2 - Classification Hourly Pay Range Min/Max Overtime Eligibility Attorney 28.6056/44.1370 Exempt Biosolids Technician 18.1272/26.7290 40 hrs/week Building Department Director 33.5096/48.9906 Exempt CADD Operator 20.5851/29.6126 40 hrs/week Cemetery Superintendent 20.8630/30.9603 Exempt City Administrator 63.7373/79.0715 Exempt City Attorney 40.4963/58.3908 Exempt City Clerk 26.6290/38.0214 Exempt Civil Engineer I 27.7544/40.1236 Exempt Civil Engineer II 32.1919/46.4935 Exempt Civil Engineering Manager – Utility PCC 35.0629/52.4386 Exempt Collection System Supervisor 22.9674/32.6479 40 hrs/week Community Service Officer 14.1913/19.6625 40 hrs/week Custodian – Library, Police 13.0050/18.3520 40 hrs/week Customer Service Representative – Part time 8.8508/13.2762 40 hrs/week Electric Distribution Superintendent 36.0403/49.1560 Exempt Electric Distribution Supervisor 30.4351/41.5354 40 hrs/week Electric Underground Superintendent 32.0961/43.7850 Exempt Electrical Engineer I 27.7544/40.1236 Exempt Electrical Engineer II 32.1919/46.4935 Exempt Emergency Management Deputy Director 23.8588/34.3400 Exempt Emergency Management Director 33.9564/48.8590 Exempt Engineer I – Public Works 30.2438/42.5519 Exempt Engineer I – WWTP 30.2468/42.5519 Exempt Engineering Technician - WWTP 20.0738/28.3608 40 hrs/week Equipment Operator - Solid Waste 17.2286/24.9764 40 hrs/week Finance Director 39.3885/59.0413 Exempt Finance Operations Supervisor 20.9100/29.5674 Exempt Fire Chief 38.0334/56.7241 Exempt Fire EMS Division Chief 32.6600/47.1433 Exempt Fire Operations Division Chief 32.6600/47.1433 Exempt Fire Prevention Division Chief 32.6600/45.7964 Exempt Fleet Services Shop Foreman 22.6375/32.1368 40 hrs/week GIS Coordinator - PW 25.1945/38.2633 40 hrs/week Golf Course Superintendent 24.2651/35.0203 Exempt Grand Island Council Session - 2/24/2015 Page 77 / 296 ORDINANCE NO. 9519 (Cont.) - 3 - Classification Hourly Pay Range Min/Max Overtime Eligibility Grounds Management Crew Chief – Cemetery 18.5580/28.2286 40 hrs/week Grounds Management Crew Chief – Parks 19.5364/29.0753 40 hrs/week Human Resources Director 34.2649/50.7704 Exempt Human Resources Benefits/Risk Mgmt Coordinator 19.6100/30.4434 40 hrs/week Human Resources Recruiter 19.6100/30.4434 40 hrs/week Human Resources Specialist 19.1903/29.6632 40 hrs/week Information Technology Manager 33.9584/50.0820 Exempt Legal Secretary 20.1802/27.2731 40 hrs/week Librarian I 18.2883/25.6853 Exempt Librarian II 20.2526/28.8054 Exempt Library Assistant I 12.3507/17.8495 40 hrs/week Library Assistant II 15.0006/20.6771 40 hrs/week Library Assistant Director 27.6411/41.9108 Exempt Library Director 35.6605/51.9403 Exempt Library Page 8.0000/11.3326 40 hrs/week Library Secretary 15.1825/21.5769 40 hrs/week Maintenance Worker – Golf 15.2398/23.1708 40 hrs/week Meter Reader Supervisor 18.7488/27.3890 Exempt MPO Program Manager 24.1900/35.9570 Exempt Office Manager – Police Department 17.5184/24.6771 40 hrs/week Parks and Recreation Director 37.5134/54.7930 Exempt Parks Superintendent 26.2129/38.1401 Exempt Payroll Specialist 18.3412/26.3055 40 hrs/week Planning Director 36.7534/53.3309 Exempt Police Captain 32.1609/45.5589 Exempt Police Chief 39.5548/56.7241 Exempt Power Plant Maintenance Supervisor 30.8105/43.5488 Exempt Power Plant Operations Supervisor 34.2469/49.0714 Exempt Power Plant Superintendent – Burdick 37.3294/53.0324 Exempt Power Plant Superintendent – PGS 43.0351/61.1099 Exempt Project Manager – Public Works 30.2438/42.5519 Exempt Public Information Officer 24.0579/35.4724 Exempt Public Works Director 39.8259/59.1275 Exempt Public Works Engineer 31.5741/45.6556 Exempt Receptionist 14.6124/21.9522 40 hrs/week Grand Island Council Session - 2/24/2015 Page 78 / 296 ORDINANCE NO. 9519 (Cont.) - 4 - Classification Hourly Pay Range Min/Max Overtime Eligibility Recreation Coordinator 19.0905/28.0424 Exempt Recreation Superintendent 27.6185/41.2440 Exempt Regulatory and Environmental Manager 30.3109/44.6594 Exempt Senior Accountant 27.9991/38.9775 Exempt Senior Electrical Engineer 35.2271/50.8778 Exempt Senior Public Safety Dispatcher 18.3667/24.2591 40 hrs/week Senior Utility Secretary 15.6579/22.3584 40 hrs/week Shooting Range Superintendent 24.3135/36.2336 Exempt Solid Waste Division Clerk - Full Time 17.0806/22.3412 40 hrs/week Solid Waste Division Clerk - Part Time 15.2083/20.2869 40 hrs/week Solid Waste Foreman 19.4289/27.5942 40 hrs/week Solid Waste Superintendent 27.7256/41.2443 Exempt Street Superintendent 27.2993/40.1226 Exempt Street Foreman 21.6740/31.3880 40 hrs/week Turf Management Specialist 21.8079/30.8715 40 hrs/week Utilities Director 65.0835/89.0128 Exempt Utility Production Engineer 36.0255/53.1054 Exempt Utility Warehouse Supervisor 24.4887/34.9820 40 hrs/week Victim Assistance Unit Coordinator 14.4738/20.7240 40 hrs/week Wastewater Plant Chief Operator 22.2252/30.7296 40 hrs/week Wastewater Plant Engineer 32.7969/47.7791 Exempt Wastewater Plant Operations Engineer 31.5741/45.1003 Exempt Wastewater Plant Maintenance Supervisor 24.3715/32.8181 40 hrs/week Wastewater Plant Project Manager 30.2436/42.5519 Exempt Wastewater Plant Regulatory Compliance Manager 25.8665/36.9703 Exempt Water Superintendent 28.4074/41.4713 Exempt Water Supervisor 23.5898/34.2437 40 hrs/week Worker / Seasonal 8.0000/20.0000 Exempt Worker / Temporary 8.0000/20.0000 40 hrs/week A shift differential of $0.25 per hour shall be added to the base hourly wage for persons in the employee classification Senior Public Safety Dispatcher who work a complete shift that begins between 3:00 p.m. and 11:00 p.m. Employees who work full shifts from 11:00 p.m. to Grand Island Council Session - 2/24/2015 Page 79 / 296 ORDINANCE NO. 9519 (Cont.) - 5 - 7:00 a.m. will receive a shift differential of $0.25 per hour. This does not include persons who work the day shift. Shift differential will only be paid for actual hours worked. Paid leave will not qualify for the shift differential pay. SECTION 2. The currently occupied classifications of employees of the City of Grand Island included under the AFSCME labor agreement, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the AFSCME labor agreement shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Equipment Operator – Streets 16.1640/23.9447 40 hrs/week Fleet Services Mechanic 18.3122/27.1309 40 hrs/week Horticulturist 17.5359/26.0270 40 hrs/week Maintenance Worker – Cemetery 15.7845/23.4024 40 hrs/week Maintenance Worker – Parks 15.6427/23.2057 40 hrs/week Maintenance Worker – Streets 15.4192/22.8578 40 hrs/week Senior Equipment Operator – Streets 17.5883/26.0865 40 hrs/week Senior Maintenance Worker – Streets 17.5478/26.0264 40 hrs/week Traffic Signal Technician 17.5072/25.9663 40 hrs/week SECTION 3. The currently occupied classifications of employees of the City of Grand Island included under the IBEW labor agreements, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the IBEW labor agreements shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Accounting Clerk 15.9556/21.1141 40 hrs/week Cashier 14.7504/20.0999 40 hrs/week Custodian 16.4824/19.4635 40 hrs/week Grand Island Council Session - 2/24/2015 Page 80 / 296 ORDINANCE NO. 9519 (Cont.) - 6 - Classification Hourly Pay Range Min/Max Overtime Eligibility Electric Distribution Crew Chief 31.5374/40.1096 40 hrs/week Electric Underground Crew Chief 31.5374/40.1096 40 hrs/week Engineering Technician I 19.3051/27.6220 40 hrs/week Engineering Technician II 23.8649/32.7220 40 hrs/week Instrument Technician 29.2910/38.6958 40 hrs/week Lineworker Apprentice 20.0501/29.3996 40 hrs/week Lineworker First Class 29.8350/35.2863 40 hrs/week Materials Handler 22.9057/30.7045 40 hrs/week Meter Reader 17.4937/22.8123 40 hrs/week Meter Technician 23.5203/29.0688 40 hrs/week Power Dispatcher I 27.7874/38.6353 40 hrs/week Power Dispatcher II 29.1854/40.5728 40 hrs/week Power Plant Maintenance Mechanic 27.8819/34.7182 40 hrs/week Power Plant Operator 31.0740/36.1958 40 hrs/week Senior Accounting Clerk 17.8912/23.4360 40 hrs/week Senior Engineering Technician 31.0860/38.0423 40 hrs/week Senior Materials Handler 27.7582/36.2068 40 hrs/week Senior Meter Reader 20.7188/24.5907 40 hrs/week Senior Power Dispatcher 34.7740/47.7197 40 hrs/week Senior Power Plant Operator 32.7054/41.9272 40 hrs/week Senior Substation Technician 37.7867/39.1631 40 hrs/week Senior Water Maintenance Worker 22.7186/29.9152 40 hrs/week Substation Technician 34.9805/36.3691 40 hrs/week Systems Technician 30.8277/39.1631 40 hrs/week Tree Trim Crew Chief 27.9451/34.7038 40 hrs/week Utility Electrician 27.2778/35.8483 40 hrs/week Utility Technician 26.3840/37.1128 40 hrs/week Utility Warehouse Clerk 20.2102/24.9346 40 hrs/week Water Maintenance Worker 18.9281/26.1756 40 hrs/week Wireworker I 21.5148/30.4219 40 hrs/week Wireworker II 29.8350/35.2863 40 hrs/week SECTION 4. The currently occupied classifications of employees of the City of Grand Island included under the FOP labor agreement, and the ranges of compensation (salary Grand Island Council Session - 2/24/2015 Page 81 / 296 ORDINANCE NO. 9519 (Cont.) - 7 - and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the FOP labor agreement shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Police Officer 19.8680/29.2110 Police Sergeant 24.8667/35.8359 OVERTIME ELIGIBILITY The City has reserved its right to the utilization of the 207(k) FLSA exemption and will implement this as the hours of work effective the first full pay period following the execution of the labor agreement. The pay period for purposes of calculating overtime shall consist of a fourteen (14) day cycle that runs concurrent with the City’s current payroll cycle. For purposes of calculating eligibility for overtime, “hours worked” shall include actual hours worked, vacation, personal leave and holiday hours. Employees shall be eligible for overtime when they exceed their hours scheduled for work in the fourteen (14) day pay cycle with a minimum of eighty (80) hours. There shall also be established for each employee in the bargaining unit a Training and Special Events bank of thirty (30) hours per individual per contract year. Each employee may be scheduled for training or special event duty with a minimum of seven (7) days notice prior to the commencement of the pay period and the training and special events bank hours may be added to the eighty (80) hour, two (2) week pay period up to eighty-six (86) hours and these hours shall not be eligible for overtime. Training and special events hours worked in excess of eighty-six (86) hours in a two week pay period will be eligible for overtime, but will not be subtracted from the Training and Special Events bank. All work completed after eighty (80) hours in a pay period that is performed for work that is funded by grants from parties Grand Island Council Session - 2/24/2015 Page 82 / 296 ORDINANCE NO. 9519 (Cont.) - 8 - outside or other than the City of Grand Island, shall be paid overtime for the time worked after eighty (80) hours, if the time is funded at overtime rates by the grant. Any such grant hours are not deducted from the Training and Special Events bank. SECTION 5. The currently occupied classifications of employees of the City of Grand Island included under the IAFF labor agreement, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the IAFF labor agreement shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Fire Captain 18.7981/26.0650 212 hrs/28 days Firefighter / EMT 14.0979/20.4591 212 hrs/28 days Firefighter / Paramedic 15.8872/22.4380 212 hrs/28 days Life Safety Inspector 21.4104/30.3788 40 hrs/week Shift Commander 22.7027/29.7114 212 hrs/28 days IAFF employees, with the exception of the Life Safety Inspector, will be eligible for overtime pay for hours worked in excess of 212 hours in each 28-day pay period, unless recall or mandatory overtime is required as specified in the IAFF labor agreement. When an employee is assigned as an Apparatus Operator (not including ambulance or service vehicles) for an entire 24 hour shift, the employee will receive an additional fifty cents ($.50) per hour. SECTION 6. The currently occupied classifications of the employees of the City of Grand Island included under the IBEW-WWTP labor agreement, and the ranges of compensation salary and wages, excluding shift differential as provided by contract, to be paid for such classifications, and the number of hours and work period which certain such employees Grand Island Council Session - 2/24/2015 Page 83 / 296 ORDINANCE NO. 9519 (Cont.) - 9 - included under the IBEW-WWTP labor agreement shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Accounting Technician – WWTP 15.9229/22.4051 40 hrs/week Equipment Operator – WWTP 17.2575/24.2831 40 hrs/week Maintenance Mechanic I 17.6458/24.8295 40 hrs/week Maintenance Mechanic II 19.9508/28.0728 40 hrs/week Maintenance Worker – WWTP 17.8184/25.0723 40 hrs/week Wastewater Clerk 13.6019/19.1390 40 hrs/week Wastewater Plant Laboratory Technician 18.8233/26.4862 40 hrs/week Wastewater Plant Operator I 16.1293/22.6958 40 hrs/week Wastewater Plant Operator II 18.0341/25.3758 40 hrs/week Employees covered under the IBEW Wastewater Treatment Plant labor agreement who are regularly scheduled to work swing shift will receive an additional 15 cents ($0.15) per hour; employees who are regularly scheduled to work graveyard shift will receive an additional 25 cents ($0.25) per hour for wages attributable to those shifts. One lead Maintenance Worker covered under the IBEW Wastewater Treatment Plant labor agreement may receive forty dollars ($40) per pay period stipend. SECTION 7. The currently occupied classifications of the employees of the City of Grand Island included under the IBEW-Service/Clerical labor agreement, and the ranges of compensation salary and wages to be paid for such classifications, and the number of hours and work period which certain such employees included under the IBEW-Service/Clerical labor agreement shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Accounting Technician – Streets 16.9739/22.6583 40 hrs/week Accounts Payable Clerk 15.9842/23.1260 40 hrs/week Administrative Assistant 16.9879/24.3654 40 hrs/week Grand Island Council Session - 2/24/2015 Page 84 / 296 ORDINANCE NO. 9519 (Cont.) - 10 - Administrative Assistant - Parks 16.2511/23.0955 40 hrs/week Audio Video Technician 17.0679/24.0784 40 hrs/week Building Inspector 20.6101/29.2433 40 hrs/week Building Secretary 15.6842/22.2899 40 hrs/week Community Development Administrator 18.5072/26.6099 40 hrs/week Community Development Specialist 16.9879/24.3654 40 hrs/week Computer Operator 20.5388/26.9996 40 hrs/week Computer Programmer 22.7577/33.3521 40 hrs/week Computer Technician 21.1549/27.8100 40 hrs/week Crime Analyst 18.7931/26.6798 40 hrs/week Electrical Inspector 20.6101/29.2433 40 hrs/week Emergency Management Coordinator 16.2511/23.0955 40 hrs/week Engineering Technician – Public Works 20.6353/29.1027 40 hrs/week Evidence Technician 15.4963/22.6768 40 hrs/week Finance Secretary 15.6842/22.2899 40 hrs/week GIS Coordinator 24.0812/33.7908 40 hrs/week Maintenance Worker I – Building, Library 15.7703/21.3427 40 hrs/week Maintenance Worker II – Building, Police 16.6192/22.5290 40 hrs/week Planning Secretary 15.6842/22.2899 40 hrs/week Planning Technician 21.5251/30.2849 40/hrs/week Plans Examiner 20.8608/29.5990 40 hrs/week Plumbing Inspector 20.6101/29.2433 40 hrs/week Police Records Clerk – Full Time 14.0354/19.5366 40 hrs/week Public Safety Dispatcher 15.6560/22.8690 40 hrs/week Shooting Range Operator 21.5681/29.2359 40 hrs/week Stormwater Technician 20.6353/29.1027 40 hrs/week Utility Secretary 15.6842/22.2899 40 hrs/week A shift differential of $0.15 per hour shall be added to the base hourly wage for persons in the employee classification Public Safety Dispatcher who work a complete shift that begins between 3:00 p.m. and 11:00 p.m. Employees who work full shifts from 11:00 p.m. to 7:00 a.m. will receive a shift differential of $0.25 per hour. This does not include persons who work the day shift. Shift differential will only be paid for actual hours worked. Paid leave will not qualify for the shift differential pay. A shift differential of $0.25 per hour shall be added to the base hourly Grand Island Council Session - 2/24/2015 Page 85 / 296 ORDINANCE NO. 9519 (Cont.) - 11 - wage for persons who work rotating shifts covered by the IBEW Utilities labor agreement in the employee classifications of Power Dispatcher I, Power Dispatcher II, Power Plant Operator, Senior Power Dispatcher and Senior Power Plant Operator. SECTION 8. The classification of employees included under labor agreements with the City of Grand Island, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees shall work prior to overtime eligibility are as stated above. All employees covered by the IAFF labor agreement, except Life Safety Inspector, will be credited five hundred twenty-five dollars ($525) annual credit to be used for the purchase of the uniform item purchases as needed. New hires will receive four hundred dollars ($400) credit for the purchase of initial uniforms. After probation they shall receive an additional five hundred dollars ($500) for the purchase of a Class A uniform or other items as necessary. All employees of the FOP labor agreement shall be paid a clothing and uniform allowance in addition to regular salary of $25.00 per pay period. If any such employee covered by the FOP labor agreements shall resign, or his or her employment be terminated for any reason whatsoever, the clothing allowance shall be paid on a prorata basis, but no allowance shall be made for a fraction of a month. New employees covered by the IBEW – Utilities labor agreement who are required to wear full fire retardant (FR) clothing will be eligible for a one- time reimbursement up to $1,200 to purchase or rent required uniforms. All other employees required to wear full FR clothing will be eligible for reimbursement up to $600 annually. The non-union position of Meter Reader Supervisor who are required to wear full fire retardant clothing will be eligible for an annual stipend of $600 to purchase or rent required uniforms. Those employees who are required to wear partial fire retardant clothing will be eligible for an Grand Island Council Session - 2/24/2015 Page 86 / 296 ORDINANCE NO. 9519 (Cont.) - 12 - annual stipend of $350. Employees will be reimbursed for said purchases with a receipt showing proof of purchase. Fire Chief and Fire Division Chiefs shall be paid a clothing allowance of $484.08 per year, divided into 24 pay periods. Police Chief and Police Captains shall be paid a clothing allowance of $650.00 per year, divided into 26 pay periods. Non-union employees and employees covered by the FOP labor agreement, the IAFF labor agreement, the IBEW Utilities, Finance, Service/Clerical and Wastewater Treatment Plant labor agreements may receive an annual stipend not to exceed $1,500 for bilingual pay. Employees covered by the AFSCME labor agreement shall be granted a meal allowance of $4.50 if they are required to work two (2) hours overtime consecutively with their normal working hours during an emergency situation, and if such overtime would normally interfere with and disrupt the employee’s normal meal schedule. Employees covered by the IBEW - Utilities labor agreement shall be allowed a meal allowance for actual cost, or up to $7.00 per meal, if they are required to work two (2) hours overtime consecutively with their normal working hours and if such overtime would normally interfere with and disrupt the employee’s normal meal schedule. Direct supervisors of employees who are covered by labor agreements which allow overtime meal allowance shall be entitled to the same meal allowance benefit. Non-exempt direct supervisors of employees who are covered by labor agreements which allow stand-by pay shall be entitled to the same stand-by pay benefit. Utilities Department personnel in the IBEW bargaining unit and the classifications of Meter Reader Supervisor, Power Plant Superintendent, Power Plant Supervisor, Electric Distribution Superintendent, Electric Distribution Supervisor, Water Superintendent, Grand Island Council Session - 2/24/2015 Page 87 / 296 ORDINANCE NO. 9519 (Cont.) - 13 - Water Supervisor, and Electric Underground Superintendent shall be eligible to participate in a voluntary uniform program providing an allowance up to $18.00 per month. When protective clothing is required for Utilities Department and Wastewater Treatment Plant personnel covered by the IBEW labor agreements and employees covered by the AFSCME labor agreement, except the Fleet Services Division of the Public Works Department, the City shall pay 60% of the actual cost of providing and cleaning said clothing and the employees 40% of said cost. Full-time Fleet Services personnel shall receive a uniform allowance of $12 biweekly. Public Works Department personnel in the job classifications of Fleet Services Shop Foreman and Fleet Services Mechanic shall receive a tool allowance of $15 biweekly. The City will reimburse 60% of the actual cost of providing up to 2 pairs of steel toe or safety toe boots that meets the ANSI standard per contract year for employees covered by the IBEW Wastewater Treatment Plant labor agreement. SECTION 9. Employees shall be compensated for unused medical leave as follows: (A) All employees covered in the IBEW Utilities labor agreements shall be paid for forty-seven percent (47%) of their accumulated medical leave at the time of their retirement, early retirement, or death, not to exceed four hundred eighty- eight and one third hours (calculated at 47% x 1,039 hours = 488.33 hours), the rate of compensation to be based on the employee’s salary at the time of retirement or death. Employees covered in the IAFF labor agreement, with the exception of Life Safety Inspector, shall have a contribution to a VEBA made on their behalf in lieu of payment for thirty-eight percent (38%) of their accumulated medical leave at the time of their retirement, not to exceed five hundred ninety- eight and eighty-eight hundredths hours (calculated at 38% x 1,576 hours = Grand Island Council Session - 2/24/2015 Page 88 / 296 ORDINANCE NO. 9519 (Cont.) - 14 - 598.88 hours). The Life Safety Inspector shall have a contribution to a VEBA made on their behalf in lieu of payment for fifty percent (50%) of their accumulated medical leave at the time of their retirement, not to exceed five hundred forty-two hours (calculated at 50% x 1,084 = 542). The amount of contribution will be based upon the employee’s salary at the time of retirement. Employees covered by the IBEW Service/Clerical, IBEW Finance, and IBEW Wastewater Treatment Plant labor agreements shall have a contribution to a VEBA made on their behalf in lieu of payment for twenty-five percent (25%) of their accumulated medical leave at the time of retirement or death, based on the employee’s salary at the time of retirement not to exceed 334.75 hours (calculated at 25% x 1,339 hours = 334.75 hours.) Non-union employees shall have a contribution to a VEBA made on their behalf in lieu of payment for fifty percent (50%) of their accumulated medical leave at the time of their retirement, not to exceed five hundred forty-two hours (calculated at 50% x 1,084 = 542). The amount of contribution will be based upon the employee’s salary at the time of retirement. Employees hired before October 1, 2014 covered by the AFSCME labor agreement shall be paid thirty-five (35%) of their accumulated medical leave bank at the time of their retirement, based on the employee’s salary at the time of retirement not to exceed four hundred sixty-eight and sixty-five hundredths hours (calculated at 35% x 1339 hours = 468.65 hours). Employees hired on or after October 1, 2014, covered by the AFSCME labor agreement will not receive compensation at retirement for unused medical leave. All employees covered under the FOP labor agreement shall be paid thirty-seven and one-half Grand Island Council Session - 2/24/2015 Page 89 / 296 ORDINANCE NO. 9519 (Cont.) - 15 - percent (37.5%) of their accumulated medical leave bank at the time of their retirement, not to exceed four hundred eighty hours (calculated at 37.5% x 1,280 hours = 480 hrs.), based on the employee’s salary at the time of retirement. If death occurs while in the line of duty, employees covered under the FOP labor agreement shall be paid fifty percent (50%) of their accumulated medical leave bank at the time of their death, not to exceed six hundred forty hours (50% x 1,280 hours = 640 hrs.), based on the employee’s salary at the time of their death. (B) The City Administrator and department heads shall have a contribution made to their VEBA for one-half of their accumulated medical leave, not to exceed 30 days of pay, upon their resignation, the rate of compensation to be based upon the salary at the time of termination. Compensation for unused medical leave at retirement shall be as provided for non-union employees. (C) The death of an employee shall be treated the same as retirement, and payment shall be made to the employee’s beneficiary or estate for one-half of all unused medical leave for non-union employees and as defined in labor agreements for all other employees. SECTION 10. Non-union employees shall have a contribution made on their behalf to their VEBA account in the amount of $30.00 per pay period. Employees represented by the IBEW Service/Clerical, IBEW Wastewater Treatment Plant, and IBEW Finance labor agreements shall have a contribution made on their behalf to the VEBA account of $15 per pay period. Employees represented by the IBEW Utilities labor agreement shall have a contribution made on their behalf to their VEBA account in the amount of $20.00 per pay period. Employees Grand Island Council Session - 2/24/2015 Page 90 / 296 ORDINANCE NO. 9519 (Cont.) - 16 - represented by the IAFF labor agreement shall have a contribution made on their behalf to the VEBA account of $10 per pay period. SECTION 11. The validity of any section, subsection, sentence, clause, or phrase of this ordinance shall not affect the validity or enforceability of any other section, subsection, sentence, clause, or phrase thereof. SECTION 12.The adjustments identified herein shall be effective on the date of passage and publication in pamphlet form in one issue of the Grand Island Independent as provided by law. SECTION 13. Those portions of Ordinance No. 9512 and all other parts of ordinances in conflict herewith be, and the same are, hereby repealed. Enacted: February 24, 2015 ____________________________________ Jeremy L. Jensen, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/24/2015 Page 91 / 296 City of Grand Island Tuesday, February 24, 2015 Council Session Item F-2 #9520 - Consideration of Assessing Benefits for 2010, 2013 & 2014 Weed/Nuisance Abatement Program This item relates to the aforementioned Board of Equalization item D-1. Staff Contact: Stacy Nonhof, Assistant City Attorney Grand Island Council Session - 2/24/2015 Page 92 / 296 Approved as to Form ¤ ___________ February 20, 2015 ¤ City Attorney ORDINANCE NO. 9520 An ordinance levying a special tax to pay the cost to the City of cutting, destroying, and removing weeds, grasses, or worthless vegetation, pursuant to Sections 17-50 thru 17-52 of the Grand Island City Code upon certain lots and pieces of ground; providing for the collection thereof; repealing ordinances or parts of ordinances in the Grand Island City Code in conflict herewith; and providing for the publication and effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. A special tax is hereby levied for the cost of cutting, destroying, and removing weeds, grasses, or worthless vegetation upon the hereinafter described lots and pieces of ground during the 2010, 2013 and 2014 seasons in proportion to the special benefits to such real estate as determined and assessed by the City Council sitting as a Board of Equalization after due notice thereof, in the following amounts: * This Space Reserved for Register of Deeds * * This Space Reserved for Register of Deeds * Grand Island Council Session - 2/24/2015 Page 93 / 296 ORDINANCE NO. 9520 (Cont.) 2 Date Mowed Owner Location Legal Description Total 8/23/2010 Jose Antonio Reyes 1 Navajo Dr 125.00 4012 W Faidley Ave Parcel #400162563 Grand Island, NE 68803 Dale Roush 3rd Sub, Lot 1 9/20/2010 Janice Leetch 811 W 14th St 125.00 6/27/2013 1906 W 8th St Parcel # 400135167 135.00 10/15/2014 Hastings, NE 68901 Gilberts 2nd Add Lot 3 Block 12 350.00 6/24/2013 L & P Investments LLC 809 S Locust St 125.00 429 Industrial Ln Parcel #400148110 Grand Island, NE 68803 Section 22-11-9 66' x132' xc City 8/22/2013 K-M Partnership LLP 825 Custer Ave 170.00 PO BOX 2339 Parcel #400071588 Grand Island, NE 68802-2239 Medical Park 8th Sub Lot 3 6/27/2013 Charles and LeAnn Joseph 707 W 10th St 120.00 707 W 10th St Parcel #400029944 Grand Island, NE 68801 HG Clarks Addition Lot 2 Block 5 6/26/2013 Daniel Kobza 2330 N Huston Ave 125.00 7/17/2014 2328 N Huston Ave Parcel #400034301 275.00 10/2/2014 Grand Island, NE 68803 College Addition to West Lawn N 1/2 Lot 3 & all Lot 1 Block 13 150.00 7/4/2013 Herman Zalud III 422 E 10th St 125.00 715 W 12th St Parcel #400121905 Grand Island, NE 68801 Russel Wheeler's Add Lot 10 Block 31 7/4/2013 Genaro Guardiola 1122 E 5th St 125.00 3203 E Highway 30 Parcel # 400128591 Grand Island, NE 68801 Evans Add Lots 9 & 10 Block 7 7/15/2013 Samuel M Nolte 207 E 13th St 130.00 7/14/2014 2300 W Capital Ave Parcel #400124106 115.00 Grand Island, NE 68803 Wheeler & Bennett's 2nd Add Lot 4 Block 62 8/26/2013 Clemente & Maricela Arellano 1706 N Park Ave 125.00 1706 N Park Ave Parcel #400115638 Grand Island, NE 68803 West Lawn Sub Lot 70 8/7/2013 Nelsen Enterprises Inc/A C 400 Industrial LN Commerical Industrial Park Sub Lot 6 850.00 Grand Island Council Session - 2/24/2015 Page 94 / 296 ORDINANCE NO. 9520 (Cont.) 3 6/18/2014 C Clifton Nelsen ETAL Trustees Parcel #400036584 400.00 8/30/2014 11818 L St 350.00 Omaha, NE 68100 7/30/2014 Larry D & Amanda M Gydesen 239 S Plum St 450.00 239 S Plum St Parcel #400054361 Grand Island, NE 68801 Koehler Place Lot 6 Block 1 8/22/2014 Craig O Woodward 803 N Shady Bend Rd 275.00 819 Stockyards Ln Parcel #400206315 Grand Island, NE 68801 Shady Bend 3rd Sub Lot 2 8/15/2014 Roberto Parra 309 E 2nd St 190.00 111 E Charles Parcel #400006499 Grand Island NE 68801 Original Town E 38' Lot 3 Block 76 6/16/2014 Jacob & Kayla Sanchez 3214 Westside 100.00 3214 Westside Parcel #400049422 Grand Island, NE 68803 Island Acres Number 7 Lot 40 7/1/2014 US Bank National Association 417 W Koenig 115.00 4801 Frederica St Parcel #400080931 Owensboro, KY 42301 Railroad Add Lot 3 Block 104 8/15/2014 Jeremy J & Latona L Titman 310 N Cherokee Ave 425.00 310 N Cherokee Ave Parcel #400163004 Grand Island, NE 68803 Dale Roush 2nd Sub Lot 3 Block 3 8/21/2014 GI Walnut LLC 413 W 4th St 125.00 217 S 74th St Ste 201 Parcel #400003287 Omaha, NE 68114 Original Town N 44' Lt 1 & N 44' Lt 2 Block 39 9/16/2014 James C Ryan 3530 Curran Ave 165.00 PO Box 175 Parcel #400023571 Wolbach, NE 68882 Bosselman 2nd Sub Lot 27 9/16/2014 James C Ryan 2712 N Diers Ave 185.00 PO Box 175 Parcel #400023601 Wolbach, NE 68882 Bosselman 2nd Sub Lot 29 xc S 20' 10/31/2014 Joseph R Vitali & Heather E Brodigan 913 N Sycamore 135.00 913 N Sycamore St Parcel #400098075 Grand Island NE 68801 Union Pacific Railway Co S 2nd Add S 43' Lot 4 Block 141 10/15/2014 Bank Of America NA 2422 N Taylor Ave Pepper Square Sub Lots 3 & 4 140.00 Grand Island Council Session - 2/24/2015 Page 95 / 296 ORDINANCE NO. 9520 (Cont.) 4 7105 Corporate Dr Parcel #400076810 Plano, TX 75024 10/15/2014 Marty & Maureen Hulse 1014 W 4th St 150.00 1014 W 4th St Parcel #400085224 Grand Island, NE 68801 Rollins Add Lot 8 Block 14 10/31/2014 Jesus Garcia 314 E Division 145.00 314 E Division Parcel #400007576 Grand Island NE 68801 Original Town W 1/2 Lot 7 Block 93 11/18/2014 Clemente & Maricella Arellano 1706 N Park Ave 125.00 1706 N Park Ave Parcel # 400115638 Grand Island NE 68803 West Lawn Sub Lot 70 6/5/2014 Abigail Martin 234 S Shady Bend Rd 120.00 234 S Shady Bend Rd Parcel #400086921 Grand Island NE 68801 Sass' Sub, S 1/4 of Lts 1-2-3-4 & E 5.6' of Lot 24 Sass 2nd Sub 6/4/2014 Theodore J Robb 703 S Webb Rd 140.00 2811 S Locust St.Parcel # 400036622 Grand Island NE 68801 Commercial Industrial Sub Lot 9 6/4/2014 Theodore J Robb 603 S Webb Rd 140.00 2811 S Locust St.Parcel # 400036592 Grand Island NE 68801 Commercial Industrial Park Sub S 188.6' of Lot 8 10/6/2014 Jimmy Sleeper 409 Arapahoe 314.00 409 Arapahoe Parcel #400162962 Grand Island NE 68803 Dale Roush 2nd Sub Lot 11 Block 2 SECTION 2. Such special tax shall be due and payable to the City thirty (30) days after such levy and shall become delinquent fifty (50) days after such levy. After the same shall become delinquent, interest at the rate of 14 percent (14%) per annum shall be paid thereon. The same shall be collected in the same manner as other city taxes. SECTION 3. Such special taxes shall be collected by the Finance Director of the City of Grand Island, Nebraska, as provided by law. Grand Island Council Session - 2/24/2015 Page 96 / 296 ORDINANCE NO. 9520 (Cont.) 5 SECTION 4. Such special taxes, if not previously paid, shall be certified to the County Clerk at the same time as the next certification for general revenue purposes. SECTION 5. Such special taxes, when received, shall be applied to reimburse the general fund. SECTION 6. All ordinances or parts of ordinances or provisions in the Grand Island City Code in conflict herewith be, and the same hereby are, repealed. SECTION 7. This ordinance shall be in force and take effect from and after its passage and publication within fifteen days in one issue of the Grand Island Independent as provided by law. Enacted: February 24, 2015. ____________________________________ Jeremy L. Jensen, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/24/2015 Page 97 / 296 City of Grand Island Tuesday, February 24, 2015 Council Session Item F-3 #9521 – Consideration of Vacating Regents Park Subdivision Staff Contact: Chad Nabity Grand Island Council Session - 2/24/2015 Page 98 / 296 Council Agenda Memo From:Regional Planning Commission Meeting:February 24, 2015 Subject:Vacating Regents Park Subdivision Item #’s:F-3 Presenter(s):Chad Nabity AICP, Regional Planning Director Background This property is located east of Adams Street and north of Stolley Park Road, in the City of Grand Island, in Hall County, Nebraska. Regents Park Subdivision was platted in June of 2001. No development has taken place on the property. The property was purchased by the Grand Island Public School System in 2004. In 2014 Grand Island voters approved a school bond that provides funding to build a new elementary school at this site. Vacating this subdivision will facilitate building the new elementary school. Discussion Council will be considering both the request to vacate Regents Park Subdivision and to approve new subdivision Grand Island Public Schools Subdivision at this meeting on February 24, 2015. The ordinance to vacate this subdivision is subject to a requirement that the developer of Grand Island Public Schools Subdivision files the new plat within 60 days of approval of this ordinance. The request to vacate Regents Park Subdivision was considered by the Regional Planning Commission at the February 18, 2015 meeting. A motion was made by Ruge and seconded by Heckmanto approve the request. A roll call vote was taken and the motion passed with 9 members present (Bredthauer, O’Neill, Ruge, Maurer, Robb, Heckman, Haskins, Sears and Connelly) voting in favor no member present abstaining. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve Grand Island Council Session - 2/24/2015 Page 99 / 296 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve ordinnce as presented. Sample Motion Move to approve as recommended. Grand Island Council Session - 2/24/2015 Page 100 / 296 Approved as to Form ¤ ___________ February 20, 2015 ¤ City Attorney ORDINANCE NO. 9521 An ordinance to vacate all of Regents Park Subdivision including all rights-of-way and easements as shown on the plat of Regents Park Subdivision in the City of Grand Island, Hall County, Nebraska; to provide for filing this ordinance in the office of the Hall County Register of Deeds; and to provide for publication and the effective date of this ordinance. WHEREAS, the current owner of all of the property included in Regents Park Subdivision has requested that the City consider vacating the subdivision plat for Regents Park Subdivision; and WHEREAS, a plat for Grand Island Public Schools Subdivision on this same property has been filed by the current owner and recommended for approval by the Hall County Regional Planning Commission; and WHEREAS, the Grand Island Public Schools Subdivision dedicates rights-of-way and easements as necessary for the development of said property; BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. That the plat for Regents Park Subdivision including all easements and rights-of-way shown on said plat is hereby vacated conditioned upon; Approval of Grand Island Public Schools Subdivision by the Grand Island City Council; and Filing of Grand Island Public Schools Subdivision at the office of the Hall County Register of Deeds within 60 days approval of this ordinance. SECTION 2. The title to the property vacated by Section 1 of this ordinance shall revert to the owner or owners of the property platted as Regents Park Subdivision in the City of Grand Island Council Session - 2/24/2015 Page 101 / 296 ORDINANCE NO. 9521 (Cont.) - 2 - Grand Island, Hall County, Nebraska and to be replatted as Grand Island Public Schools Subdivision in the City of Grand Island, Hall County, Nebraska. SECTION 3. This ordinance is directed to be filed in the office of the Register of Deeds of Hall County, Nebraska. SECTION 4. This ordinance shall be in force and take effect from and after its passage and publication, without the plat, within fifteen days in one issue of the Grand Island Independent as provided by law. Enacted: February 24, 2015. ____________________________________ Jeremy L. Jensen, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/24/2015 Page 102 / 296 City of Grand Island Tuesday, February 24, 2015 Council Session Item F-4 #9522 - Consideration of Amendment to the 2014-2015 Budget This item relates to the aforementioned Public Hearing item E-4. Staff Contact: William Clingman, Interim Finance Director Grand Island Council Session - 2/24/2015 Page 103 / 296 Approved as to Form ¤ ___________ February 20, 2015 ¤ City Attorney ORDINANCE NO. 9522 An ordinance to amend “The Annual Appropriation Bill” of the City of Grand Island, Nebraska, to revise the budget statement pursuant to the Nebraska Budget Act for the fiscal year commencing October 1, 2014 and ending September 30, 2015; to provide for severability; and to provide for publication and the effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. An amended appropriation is hereby made for the ensuing fiscal year to defray all necessary expenses and liabilities of City departments, funds, and operations. The object and purpose of the appropriation shall be to pay for any and all necessary expenses and liabilities for the following departments, funds, and operations. Funds Appropriation Amendment #1 Revised Appropriation General 44,261,955 0 44,261,955 Permanent Funds 29,670 0 29,670 Special Revenue 12,855,235 0 12,855,235 Debt Service 4,419,790 0 4,419,790 Capital Projects 9,790,592 0 9,790,592 Special Assessments 0 0 0 Enterprise 123,407,867 207,500 123,615,367 Internal Service 11,943,336 0 11,943,336 Agency 1,315,555 0 1,315,555 Trust 1,994,000 0 1,994,000 Community Redevelopment Authority 2,609,692 0 2,609,692 Total appropriation All Funds 212,627,692 207,500 212,835,192 Grand Island Council Session - 2/24/2015 Page 104 / 296 ORDINANCE NO. 9522 (Cont.) - 2 - SECTION 2. The foregoing amendment #1 as provided above shall increase the appropriation for the Enterprise Fund by $207,500. Such increased appropriations are necessary to provide funds to pay additional operating expenses for the Solid Waste Fund. SECTION 3. The foregoing appropriate amendments and expenditures will increase the previously adopted total budgeted expenditures beyond that initially adopted in the amount of $207,500. SECTION 4. If any section, subsection, or any other portion of this ordinance is held to be invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed separate, distinct, and independent, and such holding shall not affect the validity of the remaining portions thereof. SECTION 5. This ordinance shall be in force and take effect from and after its passage and publication, within fifteen days in one issue of the Grand Island Independent as provided by law. Enacted: February 24, 2015. ____________________________________ Jeremy L. Jensen, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/24/2015 Page 105 / 296 City of Grand Island Tuesday, February 24, 2015 Council Session Item F-5 #9523 - Consideration of Amending Chapter 15 of the Grand Island City Code Relative to Electricity Staff Contact: Tim Luchsinger, Utilities Director Grand Island Council Session - 2/24/2015 Page 106 / 296 Council Agenda Memo From:Timothy Luchsinger, Utilities Director William Clingman, Interim Finance Director Meeting:February 24, 2015 Subject:Consideration of Amending Chapter 15 of the Grand Island City Code Relative to Electricity Item #’s:F-5 Presenter(s):Timothy Luchsinger, Utilities Director Background On July 9, 2013, a contract with N. Harris Computer Corporation for a new Utility Billing Customer Information System was approved by Council. The system is replacing an in-house computer system that was original developed by the City in the early 1980s. Discussion During testing of the new billing system, some issues regarding Chapter 15 of the current City Code, which includes regulations for electric rates, were identified as needing clarification or to accommodate the new billing system. As a result, the Finance billing team and Utilities management recommend changes in Chapter 15, outlined as follows: 15-50 (C) defines the determination of the amount of the security deposit for commercial electric accounts, including new or vacant properties. 15-51 (2) changes the effective date for a late payment from the statement printing date to the due date. 15-55, 15-60, and 15-64 establishes the applicable seasonal billing rates by the meter reading date instead of the billing date. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee Grand Island Council Session - 2/24/2015 Page 107 / 296 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve Ordinance 9523 to revise Chapter 15, Electricity, of the City Code. Sample Motion Move to approve Ordinance 9523 to revise Chapter 15, Electricity, of the City Code. Grand Island Council Session - 2/24/2015 Page 108 / 296 Grand Island Council Session - 2/24/2015 Page 109 / 296 Grand Island Council Session - 2/24/2015 Page 110 / 296 Grand Island Council Session - 2/24/2015 Page 111 / 296 Approved as to Form ¤ ___________ February 20, 2015 ¤ City Attorney ORDINANCE NO. 9523 An ordinance to amend Chapter 15 of Grand Island City Code; to amend Section 15-50, 15-51, 15-55, 15-60 and Section 15-64 to clarify and/or make general corrections to various code sections, to repeal any ordinance or parts of ordinances in conflict herewith; and to provide for publication and the effective date of this ordinance.BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. Section 15-50, 15-51, 15-55, 15-60 and Section 15-64 of the Grand Island City Code is hereby amended to read as follows: §15-50. Deposit Requirements (A) Except as provided below, all electric service accounts established under the commercial rate structure shall be required to maintain a deposit in an amount to be determined by the utilities department as set forth in this section. (B) Deposits for accounts in existence before September 1, 1983, shall be maintained in the amount established under the ordinances in effect at the time of the initial deposit, unless said deposit has been distributed under the provisions of this section. (C) Deposits for any account created on or after September 1, 1983, and deposits for all accounts for which service has been reinstated after being disconnected for nonpayment shall be maintained in an amount of not less than Two Hundred Dollars ($200), nor more than Two Thousand Dollars ($2,000), as determined by the utilities department. The amount of the deposit required shall be equal to two times the highest billed period of the last 12 billing periods, not to exceed Two Thousand Dollars ($2,000). For new construction or properties that have been unoccupied for the last 12 billing periods, a similar property from an identically zoned business shall be used in establishing the required deposit amount. (D) From and after October 1, 2010, all deposits required herein shall accrue interest at the annually adjusted interest rate based on the 3 month LIBOR as of October 1, or the next business day. Interest shall be payable to the customer only at the time the deposit is refundable as provided in subsection E below. (E) The deposit required herein shall be refunded to the customer as follows: (1) When the electric service has been disconnected, whether at the request of the customer or for nonpayment of the customer's electric bill, or a new account has been created for said service with a different customer, and a final reading has been taken, any deposit on hand plus the accrued interest thereon, and minus the amount of any unpaid billing statement and other charges, shall be refunded to the customer; or (2) After at least two years of continuous service to the customer, if the monthly payments for the account have been made promptly, with no more than two delinquent payments during the twenty-four (24) month period immediately preceding the request, the customer may request the utilities department in writing to refund the deposit. Upon receipt of the request, and if the above conditions of prompt payment have been met, the utilities department shall refund any deposit on hand, plus the accrued interest to the customer. For the purposes of this subsection, a payment shall be deemed delinquent if made more than fifteen (15) days after the date set forth on the monthly billing statement. §15-51. Payment Conditions (1) All bills are due when received. (2) If full payment is not received by the due date stated on the bill, a late payment charge shall be assessed in accordance with the City of Grand Island Fee Schedule. Grand Island Council Session - 2/24/2015 Page 112 / 296 ORDINANCE NO. 9523 (Cont.) - 2 - (3) A service charge shall be collected before reconnection, in each instance of disconnection for nonpayment of billing. If reconnection is demanded after business hours, an additional fee shall apply. The charges for reconnection shall be in accordance with the City of Grand Island Fee Schedule. (4) A service charge in accordance with the City of Grand Island Fee Schedule will be assessed for each check returned for insufficient funds. This charge is in addition to any other charges. (5) A service charge in accordance to the City of Grand Island Fee Schedule shall be collected, before all new connections are made by the City Utilities Department. (6) A service charge in accordance with the City of Grand Island Fee Schedule shall be collected, to transfer service from one occupant to another occupant at the same location. (7) Service periods are normally for periods of one year or longer. If it appears that services are being disconnected and reconnected within a twelve-month period, in order to avoid minimum billing charges; an amount equivalent to the minimum billings for the disconnected period (not to exceed eleven months) must be paid before the service is reconnected. This is in addition to the normal connection charges. §15-55. 010 Residential Service Applicable in urban and rural distribution areas. Available at single phase, through a single meter, to residential consumers for domestic use in a single-family dwelling unit; but is not available for commercial or non- domestic use. Individual single-phase motors, not to exceed 10 HP each, may be connected; however, the City Utilities Department must be notified in writing, if a motor over 5 HP is installed. This schedule has two sets of rates: one for the summer period of five months, beginning with the June meter reading; and the second for the winter season of seven months, beginning with the November meter reading. Summer Rate Beginning October 1, 2007 Kilowatt-Hours Used Per Month (June – October) First 300 KWH……………………………………….$0.085 per KWH Next 700 KWH………………………………………$0.060 per KWH All additional KWH………………………………….$0.067 per KWH Plus a customer charge of $5.00 per month, in addition to that charged for the electrical energy used, plus the applicable Power Cost Adjustment charge. The minimum monthly bill shall be $5.00 prior to the Power Cost Adjustment. Winter Rate Beginning October 1, 2007 Kilowatt-Hours Used Per Month (November - May) First 300 KWH……………………………………….$0.085 per KWH Next 700 KWH………………………………………$0.060 per KWH Additional KWH……………………………………..$0.039 per KWH Plus a customer charge of $5.00 per month, in addition to that charged for the electrical energy used, plus the applicable Power Cost Adjustment charge. The minimum monthly bill shall be $5.00 prior to the Power Cost Adjustment. §15-60. 050 Three-Phase Commercial Service Applicable in the territory served by the City of Grand Island; and is available through a single meter at three phase, for any electric service uses where three-phase service is available. Grand Island Council Session - 2/24/2015 Page 113 / 296 ORDINANCE NO. 9523 (Cont.) - 3 - This schedule has two sets of rates: one for the summer period of five months, beginning with the June meter reading; and the second for the winter season of seven months, beginning with the November meter reading. Summer Rate Beginning October 1, 2007 Kilowatt-Hours Used Per Month (June - October) First 1,000 KWH…………………………$0.087 per KWH Next 1,500 KWH………………………...$0.079 per KWH Next 2,500 KWH………………………...$0.075 per KWH Next 15,000 KWH……………………….$0.069 per KWH Over 20,000 KWH……………………….$0.066 per KWH Plus a customer charge of $10.00 per month, in addition to that charged for the electrical energy used, plus the applicable Power Cost Adjustment charge. Winter Rate Beginning October 1, 2007 Kilowatt-Hours Used Per Month (November - May) First 500 KWH…………………………...$0.087 per KWH Next 1,000 KWH………………………...0.079 per KWH Next 2,500 KWH………………………...$0.066 per KWH Over 4,000 KWH………………………...$0.063 per KWH Plus a customer charge of $10.00 per month, in addition to that charged for the electrical energy used, plus the applicable Power Cost Adjustment charge. Minimum The minimum monthly charge shall be no less than $10.00. The minimum shall in no event be less than $0.70 per month per connected horsepower. The billing horsepower shall be determined as follows: 1. Total connected horsepower, if total connected horsepower is less than 20 HP. 2. If total connected horsepower exceeds 20 HP, then the billing horsepower shall be the larger of 20 HP, or the largest single connected motor. 3. If questions arise as to the actual billing horsepower, the City Utilities Department may, at its option, install demand meters. The Kilowatt reading shall determine the billing horsepower on the basis of 0.75 Kilowatt = 1.0 HP. It is the responsibility of the customer, to inform the City Utilities Department of changes that may affect minimum billings. §15-64. Billing Demand During the months of June through October, the Billing Demand shall be the Summer Demand. During the months of November through May, the Billing Demand shall be the measured Monthly Demand, but not more than the Summer Demand nor less than 65% of the Summer Demand. The Monthly Demand shall be the highest rate of use in KW during a time interval of the meter reading period as established by the City Utilities Department, based upon the nature of the business of the customer. In no event shall the Monthly Demand be less than 50 KW. The Summer Demand shall be defined as the maximum of the Monthly Demands established during June through October but not less than the Summer Demand established during the previous eleven months. Grand Island Council Session - 2/24/2015 Page 114 / 296 ORDINANCE NO. 9523 (Cont.) - 4 - SECTION 2. Any ordinance or parts of ordinances in conflict herewith be, and hereby are, repealed. SECTION 3. This ordinance shall be in force and take effect from and after its passage and publication, within fifteen days in one issue of the Grand Island Independent as provided by law. Enacted: February 24, 2015. ____________________________________ Jeremy L. Jensen, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/24/2015 Page 115 / 296 City of Grand Island Tuesday, February 24, 2015 Council Session Item F-6 #9524 - Consideration of Amendments to Chapter 30 of the Grand Island City Code Relative to Sewers and Sewage Disposal Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 2/24/2015 Page 116 / 296 Council Agenda Memo From: Marvin Strong PE, Wastewater Plant Engineer Meeting: February 24, 2015 Subject: Consideration of Amendments to Chapter 30 of the Grand Island City Code Relative to Sewers and Sewage Disposal Item #’s: F-6 Presenter(s): John Collins PE, Public Works Director Background A few proposed revisions to Chapter 30 of the City Code have been drafted for City Council consideration. The applicable section of the existing city code with markups is shown in this memo. The section to the code that is being updated are underlined and the sections that are being eliminated have a line drawn through the text. A clean version of the proposed city code is attached as an ordinance. Discussion In an effort to streamline and simplify the sanitary sewer billing process the Finance Department has approached Public Works Administration with a request to remove the lower of the two (2) winter quarter water consumption readings for a twelve (12) month sanitary sewer basis. Revisions will allow for a standard January, February and March water consumption basis and will set the sanitary sewer charges for the following twelve (12) months following April 1st, upon City approval. The changes and additions that are being proposed to Chapter 30 are as follows: 30-79. Rental; Residential and Commercial The charges to be paid by residential consumers for use of the sewerage system and disposal plant shall be based upon the contribution of sewage into the system, water consumption. and the same shall be computed upon the amount of water consumed during the two winter quarters, and the lower of such winter quarterly meter readings shall be used in arriving at such charges. The monthly residential sewer charges for the twelve months following April 1st of each year will be based on the average water consumption for that property during the months of January, February and March. Grand Island Council Session - 2/24/2015 Page 117 / 296 Commercial customers shall pay according to the quarterly meter reading which precedes billing. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the changes to Chapter 30 of the City Code Sample Motion Move to approve the ordinance revising a code section in Chapter 30 of the Grand Island City Code. Grand Island Council Session - 2/24/2015 Page 118 / 296 Approved as to Form ¤ ___________ February 20, 2015 ¤ City Attorney ORDINANCE NO. 9524 An ordinance to amend Chapter 30 of the Grand Island City Code; to amend Section 30-79 pertaining to Rental; Residential and Commercial as now existing, and any ordinance or parts of ordinances in conflict herewith; and to provide for publication and the effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. Section 30-79 of the Grand Island City Code is hereby amended to read as follows: §30-79. Rental; Residential and Commercial The charges to be paid by residential consumers for use of the sewerage system and disposal plant shall be based upon water consumption. The monthly residential sewer charges for the twelve months following April 1st of each year will be based on the average water consumption for that property during the months of January, February and March. Commercial customers shall pay according to the meter reading which precedes billing. SECTION 2. Section 30-79 is now existing, and any ordinances or parts of ordinances in conflict herewith be, and hereby are, repealed. SECTION 3. This ordinance shall be in force and take effect from and after its passage and publication, within fifteen days in one issue of the Grand Island Independent as provided by law. Enacted: February 24, 2015. ____________________________________ Jeremy L. Jensen, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/24/2015 Page 119 / 296 City of Grand Island Tuesday, February 24, 2015 Council Session Item G-1 Approving Minutes of February 10, 2015 City Council Regular Meeting Staff Contact: RaNae Edwards Grand Island Council Session - 2/24/2015 Page 120 / 296 CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING February 10, 2015 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on February 10, 2015. Notice of the meeting was given in The Grand Island Independent on February 4, 2015. Mayor Jeremy L. Jensen called the meeting to order at 7:00 p.m. The following City Council members were present: Mitch Nickerson, Mark Stelk, Jeremy Jones, Chuck Haase, Julie Hehnke, Linna Dee Donaldson, Michelle Fitzke, Vaughn Minton, Roger Steele, and Mike Paulick. The following City Officials were present: City Administrator Marlan Ferguson, City Clerk RaNae Edwards, Interim Finance Director William Clingman, City Attorney Robert Sivick, and Public Works Director John Collins. INVOCATION was given by Reverend Theresa Mason, Trinity United Methodist Church, 511 North Elm Street followed by the PLEDGE OF ALLEGIANCE. Mayor Jensen introduced Community Youth Council members Diana Bueno and Keagan Palmer and board member Ryan Seaman. PRESENTATION AND PROCLAMATIONS: Presentation by Almquist, Maltzahn, Galloway, & Luth for Fiscal Year 2014 City Single Audit and General Purpose Financial Statements and Electric and Water Audit Reports. Terry Galloway from Almquist, Maltzahn, Gallowy & Luth presented a PowerPoint regarding the 2014 Fiscal Year City Single Audit and General Purpose Financial Statements along with the Electric and Water Audit Reports. Total outstanding debt was $71,134,082 which was a 44% increase during the fiscal year due to the issuance of $36,915,000 of Electric Revenue Bonds. Total net position was $642,695,721. Net position of the Fiduciary Funds was $2,518,610 which was held in trust for pension benefits. Reviewed were the General Fund, Capital Projects Fund, and Debt Service Fund budgetary comparison schedules. Discussion was held concerning the cash reserve balance and best practices. Mr. Galloway stated to lower the cash reserves he would suggest paying down the debt service and/or using the money for future contracts so we wouldn’t have to bond them. Mr. Galloway stated the City of Grand Island was in the best financial shape it has ever been. PUBLIC HEARINGS: Public Hearing on Acquisition of Utility Easement located at 2323 Bellwood Drive (Grand Island Mobile Home Community LP). Utilities Director Tim Luchsinger reported that acquisition Grand Island Council Session - 2/24/2015 Page 121 / 296 Page 2, City Council Regular Meeting, February 10, 2015 of a utility easement was needed in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. The easement would be used to widen the existing easement to provide the ability to upgrade the electric system at the Mobile Home Park. Staff recommended approval. No public testimony was heard. Public Hearing on the One & Six Year Street Improvement Plan. Public Works Director John Collins reported that the action on this item would take place at the February 24, 2015 Council meeting after the Regional Planning Commission had approved it at their February 18, 2015 meeting. No public testimony was heard. CONSENT AGENDA: Consent Agenda item G-14 was pulled for further discussion. Motion by Haase, second by Paulick to approve the Consent Agenda excluding item G-14 (Resolution #2015-41). Upon roll call vote, all voted aye. Motion adopted. Approving Minutes of January 27, 2015 City Council Regular Meeting. #2015-29 - Approving Surety Bond for Councilmember Jeremy Jones. #2015-30 - Approving Acquisition of Utility Easement - 2323 Bellwood Drive - Grand Island Mobile Home Community LP. #2015-31 - Approving Bid Award - Precipitator, Bottom Ash and Boiler Industrial Cleaning - Spring 2015 Outage at Platte Generating Station with Veolia North America of Liberty, MO in an Amount of $207,140.10. #2015-32 - Approving Certificate of Final Completion for Water Main Project 2014-W-5 at Airport Road & Academy Drive with The Diamond Engineering Company of Grand Island, NE. #2015-33 - Approving Bid Award - Substation Switch Retrofit Services with IES Commercial, Inc. of Holdrege, NE in an Amount of $75,169.00. #2015-34 - Approving Bid Award - Burdick Station Detention Pond Upgrades with The Diamond Engineering Company of Grand Island, NE in an Amount of $46,821.91. #2015-35 - Approving Construction Agreement between the City of Grand Island and Nebraska Public Power District for Upgrade of Transmission Line 1093. #2015-36 - Approving Contract Renewal for Annual Pavement Markings for the Streets Division of the Public Works Department with Straight-Line Striping, Inc. of Grand Island, NE in an Amount of $65,083.70. #2015-37 - Approving Agreement for Engineering Consulting Services Related to Swift Road Paving District No. 1263 with Alfred Benesch & Company of Lincoln, NE in an Amount of $28,286.00. Grand Island Council Session - 2/24/2015 Page 122 / 296 Page 3, City Council Regular Meeting, February 10, 2015 #2015-38 - Approving Time Extension to the Contract with Van Kirk Brothers Contracting of Sutton, NE for Sanitary Sewer District No. 528 and No. 530T to April 24, 2015. #2015-39 - Approving Change Order No. 1 for North Interceptor Phase II; Project No. 2013-S-4 with S.J. Louis Construction, Inc. of Rockville, MN. #2015-40 - Approving Amending the 2014/2015 Fee Schedule Relative to Bulk Industrial Waste Discharge. #2015-41 - Approving Change Order #1 for Utility Billing Customer Information System with N. Harris Computer Corporation for an Increase of $30,000.00 and a Revised Contract Amount of $962,500.00. Discussion was held concerning the delays in this project. Motion by Minton, second by Haase to approve Resolution #2015-41. Upon roll call vote, all voted aye. Motion adopted. PAYMENT OF CLAIMS: Motion by Donaldson, second by Nickerson to approve the Claims for the period of January 28, 2015 through February 10, 2015, for a total amount of $4,002,988.19. Unanimously approved. ADJOURN TO EXECUTIVE SESSION: Motion by Donaldson, second by Paulick to adjourn to Executive Session at 7:51 p.m. for the purpose of a strategy session with respect to labor negotiations with IBEW Service/Clerical. Unanimously approved. RETURN TO REGULAR SESSION: Motion by Stelk, second by Hehnke to return to Regular Session at 8:14 p.m. Unanimously approved. ADJOURNMENT: The meeting was adjourned at 8:14 p.m. RaNae Edwards City Clerk Grand Island Council Session - 2/24/2015 Page 123 / 296 City of Grand Island Tuesday, February 24, 2015 Council Session Item G-2 Approving Appointment of Chris Rosacker to the Downtown Business Improvement District 2013 Board Mayor Jensen has submitted the appointment of Chris Rosacker to the Downtown Business Improvement District 2013 board to replace Mark Stelk who resigned. The appointment would become effective immediately upon approval by the City Council and would expire on September 30, 2018. Staff Contact: Mayor Jeremy Jensen Grand Island Council Session - 2/24/2015 Page 124 / 296 City of Grand Island Tuesday, February 24, 2015 Council Session Item G-3 #2015-42 - Approving Final Plat and Subdivision Agreement for Grand Island Public Schools Subdivision Staff Contact: Chad Nabity Grand Island Council Session - 2/24/2015 Page 125 / 296 Council Agenda Memo From:Regional Planning Commission Meeting:February 24, 2015 Subject:Grand Island Public Schools Subdivision - Final Plat Item #’s:G-3 Presenter(s):Chad Nabity AICP, Regional Planning Director Background This property is located east of Adams Street and north of Stolley Park Road in the City of Grand Island, in Hall County, Nebraska. Consisting of (1 Lot) and 30.71 acres. Discussion The final plat for the Grand Island Public Schools Subdivision Final Plat was considered by the Regional Planning Commission at the February 18, 2015 meeting. This site will be the location of the new Starr School. The Grand Island Public School system has owned the property since 2004 and bought it with the intention of using it as a school site. Planning Commission and Council are also being asked to consider vacating the Regents Park Subdivision on this property prior to approval of this plat to accommodate the development of this site as an elementary school. A motion was made by Ruge and seconded by Haskins to approve the plat as presented. A roll call vote was taken and the motion passed with 9 members present and voting in favor (O’Neill, Ruge, Maurer, Robb, Heckman, Haskins Sears, Connelly and Bredthauer) and no one voting against. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee Grand Island Council Session - 2/24/2015 Page 126 / 296 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the final plat as presented. Sample Motion Move to approve as recommended. Grand Island Council Session - 2/24/2015 Page 127 / 296 Grand Island Council Session - 2/24/2015 Page 128 / 296 Hall County School District 2 Developer/Owner Grand Island Public Schools P.O. Box 4904 Grand Island NE 68802 To create 1 lots located west of Adams Street and north of Stolley Park Road in the City of Grand Island, in Hall County, Nebraska. Size: 30.71 acres Zoning: R2 – Low Density Residential Zone and R3 - Medium Density Residential Zone Road Access: City Streets Water Public: City water is available. Sewer Public: City sewer is available. Grand Island Council Session - 2/24/2015 Page 129 / 296 January 27, 2015 Dear Members of the Board: RE: Final Plat – Grand Island Public Schools Subdivision – Final Plat. For reasons of Section 19-923 Revised Statues of Nebraska, as amended, there is herewith submitted a final plat of Grand Island Public Schools Subdivision, located in the City of Grand Island, in Hall County Nebraska. This final plat proposes to create 1 lot, on a tract of land located in Part of the West Half of the Southeast Quarter (W1/2, SE1/4), of Section Twenty One (21), Township Eleven (11) North, Range Nine (9) West of the 6th P.M. all in the City Of Grand Island, Hall County, Nebraska, said tract containing 30.71 acres. You are hereby notified that the Regional Planning Commission will consider this final plat at the next meeting that will be held at 6:00 p.m. on February 4, 2015, in the Council Chambers located in Grand Island's City Hall. Sincerely, Chad Nabity, AICP Planning Director Cc: City Clerk City Attorney City Public Works City Building Department City Utilities Manager of Postal Operations Olsson Associates This letter was sent to the following School Districts 1R, 2, 3, 19, 82, 83, 100, 126. Grand Island Council Session - 2/24/2015 Page 130 / 296 Grand Island Council Session - 2/24/2015 Page 131 / 296 Grand Island Council Session - 2/24/2015 Page 132 / 296 Approved as to Form ¤ ___________ February 20, 2015 ¤ City Attorney R E S O L U T I O N 2015-42 WHEREAS, Hall County District 2, being the owner of the land described hereon, has caused same to be surveyed, subdivided, platted and designated as GRAND ISLAND PUBLIC SCHOOLS SUBDIVISION, to be laid out into 1 lot on a tract of land in part of the West Half of the Southeast Quarter (W1/2, SE1/4), of Section Twenty One (21), Township Eleven (11) North, Range (9) West of the 6th P.M., all in the City Of Grand Island, in Hall County, Nebraska, said tract containing 30.71 acres, and has caused a plat thereof to be acknowledged by it; and WHEREAS, a copy of the plat of such subdivision has been presented to the Boards of Education of the various school districts in Grand Island, Hall County, Nebraska, as required by Section 19-923, R.R.S. 1943; and WHEREAS, a form of subdivision agreement has been agreed to between the owner of the property and the City of Grand Island. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the form of subdivision agreement hereinbefore described is hereby approved, and the Mayor is hereby authorized to execute such agreement on behalf of the City of Grand Island. BE IT FURTHER RESOLVED that the final plat of GRANS ISLAND PUBLIC SCHOOLS SUBDIVISION, as made out, acknowledged, and certified, is hereby approved by the City Council of the City of Grand Island, Nebraska, and the Mayor is hereby authorized to execute the approval and acceptance of such plat by the City of Grand Island, Nebraska. - - - Adopted by the City Council of the City of Grand Island, Nebraska, February 24, 2015. _______________________________________ Jeremy Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/24/2015 Page 133 / 296 City of Grand Island Tuesday, February 24, 2015 Council Session Item G-4 #2015-43 - Approving Bid Award - 2016 Truck with Digger Derrick - Line Division Unit 77 Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 2/24/2015 Page 134 / 296 Council Agenda Memo From:Tim Luchsinger, Utilities Director Stacy Nonhof, Assistant City Attorney Meeting:February 24, 2015 Subject:2016 Truck with Digger Derrick Unit – Line Division Item #’s:G-4 Presenter(s):Tim Luchsinger, Utilities Director Background The overhead line construction crews of the Utilities Line Division maintain approximately 400 miles of overhead line in the Grand Island area; rebuilding older lines as needed, re-locating lines to accommodate projects such as the widening of Capital Avenue, and building new lines as the City expands and new development occurs. Each of these crews has a digger/derrick truck and a bucket truck as basic equipment. The digger/derrick units are heavy trucks used to dig the holes for power poles and to handle and place the poles for line construction and repair. The boom, hydraulic auger, outriggers and auxiliary equipment used for line construction are powered from the truck engine when the unit is in service. The Line Division currently has a 13 year old digger/derrick, Unit #77. The truck engine is equipped with an hour meter to schedule maintenance and determine component wear. Unit #77 has about 9,605 hours on it, which is the equivalent of about 288,000 miles at an average 30 mph engine speed. To ensure safe operation under heavy loads and near energized power lines, line construction trucks are tested and inspected annually to ensure structural integrity and to ensure the dielectric, or insulating, strength is retained. These tests are conducted by firms specializing in this specific type of equipment. At the last inspection of Unit #77, the inspector noted that the boom rotation gear was worn and other components were showing their age. Because of concerns last year about the continued reliable operation of this unit, it was included for replacement in the current Electric Department budget. Grand Island Council Session - 2/24/2015 Page 135 / 296 Discussion Specifications for replacement of Unit #77 were prepared by department staff, advertised in accordance with the City Purchasing Code, sent to six potential bidders, and posted on the City’s Web Site. The bids were publically opened on February 5, 2015. One compliant bid was received. Altec Industries, Inc. – St. Joseph, MO Bid Price $238,273.00 Trade-In - $ 15,000.00 TOTAL BID $223,273.00 The bid was reviewed by the overhead line staff, and it included some minor exceptions, but none that materially affect the ability of the bid equipment to meet the job requirements as specified. The bid is from Altec Industries, Inc., in the amount of $223,273.00, including trade-in, is recommended as compliant with the specifications and is below the engineer’s estimate of $260,000. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the purchase of the 2016 Truck with Digger Derrick Unit from Altec Industries of St. Joseph, Missouri, in the amount of $223,273.00, net price with trade-in of the old unit. Sample Motion Move to approve the purchase of a 2016 Truck with Digger Derrick Unit from Altec Industries, Inc., in the amount of $223,273.00. Grand Island Council Session - 2/24/2015 Page 136 / 296 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE:February 5, 2015 at 2:00 p.m. FOR:2016 Truck with Digger Derrick Unit DEPARTMENT:Utilities ESTIMATE:$260,000.00 FUND/ACCOUNT:520 PUBLICATION DATE:January 9, 2015 NO. POTENTIAL BIDDERS:7 SUMMARY Bidder:Altec Industries, Inc. St. Joseph, MO Exceptions:Noted Bid Price:$238,273.00 Trade-In:$ 15,000.00 Total:$223,273.00 cc:Tim Luchsinger, Utilities Director Bob Smith, Assist. Utilities Director Marlan Ferguson, City Administrator William Clingman, Interim Finance Director Pat Gericke, Utilities Admin. Assist.Bryan Fiala, Elec. Distribution Supt. P1789 Grand Island Council Session - 2/24/2015 Page 137 / 296 Approved as to Form ¤ ___________ February 20, 2015 ¤ City Attorney R E S O L U T I O N 2015-43 WHEREAS, the Utilities Department invited sealed bids for a 2016 Truck with Digger Derrick Unit for the Line Division; and WHEREAS, on February 5, 2015, bids were received, opened and reviewed; and WHEREAS, Altec Industries, Inc., of St. Joseph, Missouri, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $223,273.00 (including trade-in); and WHEREAS, the bid of Altec Industries, is less than the estimate for the 2016 Truck with Digger Derrick Unit. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Altec Industries, Inc., of St. Joseph, Missouri, in the amount of $223,273.00, for a 2016 Truck with Digger Derrick Unit is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, February 24, 2015. ___________________________________ Jeremy L. Jensen, Mayor Attest: __________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/24/2015 Page 138 / 296 City of Grand Island Tuesday, February 24, 2015 Council Session Item G-5 #2015-44 - Approving Bid Award - Distribution Protection Relays Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 2/24/2015 Page 139 / 296 Council Agenda Memo From:Tim Luchsinger, Utilities Director Stacy Nonhof, Assistant City Attorney Meeting:February 24, 2015 Subject:Replacement Distribution Protection Relays Item #’s:G-5 Presenter(s):Tim Luchsinger, Utilities Director Background The Grand Island Electric System utilizes 13,800 volt distribution lines to deliver service to the end customer. Each substation contains between four and eight such lines. Currently these lines are protected by solid state relays that shut the power off automatically in the event of a problem. Many of the relays are nearing the end of their expected life spans. Upgrading these relays will help to ensure that current levels of safety and reliability are maintained. In addition, today’s relays provide improved protection and flexibility that isn’t available in the older relays. Discussion Bids were received by the City on February 10, 2015, for the replacement Distribution Protection Relays: Bidder Bid Price Evaluated Bid Price Siemens Industry, Inc. Wendell, NC $132,894.00 $132,894.00 Schweitzer Engineering Laboratories Pullman, WA $129,876.00 $138,967.32 Harold K. Scholz Company Ralston, NE $154,000.00 $154,000.00 Basler Electric Company Highland, IL $166,555.13 $166,555.13 PDS, Inc. Omaha, NE $208,547.00 $208,547.00 Bidder Bid Price Evaluated Bid Price Grand Island Council Session - 2/24/2015 Page 140 / 296 General Electric Company Marietta, GA $262,445.40 $262,445.40 Kriz-Davis Co Grand Island, NE $325,012.50 $325,012.50 * Schweitzer Engineering Laboratories bid did not include sales tax. Tax has been added to evaluated price. Siemens Industry, Inc.’s bid contained exceptions related to physical arrangement and communications requirements. Schweitzer Engineering Laboratories bid contained no exceptions and comes in under the engineer’s estimate of $200,000.00. Identical Schweitzer Engineering Laboratories relays are currently installed at Substation J. Based on a review of the bids received, the Schweitzer Engineering Laboratories bid of $138,967.32, including sales tax, is recommended as the lowest, compliant bid. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to a future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the bid from Schweitzer Engineering Laboratories, Inc., of Pullman, Washington, for replacement Distribution Protection Relays in the amount of $138,967.32, including sales tax. Sample Motion Move to approve the bid from Schweitzer Engineering Laboratories for Replacement Distribution Relays in the amount of $138,967.32, including sales tax. Grand Island Council Session - 2/24/2015 Page 141 / 296 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE:February 10, 2015 at 2:00 p.m. FOR:Distribution Protection Relays DEPARTMENT:Utilities ESTIMATE:$200,000.00 FUND/ACCOUNT:520 PUBLICATION DATE:January 13, 2015 NO. POTENTIAL BIDDERS:9 SUMMARY Bidder:Harold K. Scholz Company General Electric Company Ralston, NE Marietta, GA Bid Security:Universal Surety Co.Electric Insurance Co. Exceptions:None Noted Bid Price:$143,925.23 $245,276.40 Sales Tax:$ 10,074.77 $ 17,169.00 Total Bid:$154,000.00 $262,445.40 Bidder:PDS, Inc. (ABB, Inc.)Beckwith Electric Co., Inc. Omaha, NE Largo, FL Bid Security:Liberty Mutual Ins. Co.Cashier’s Check Exceptions:Noted Noted Bid Price:$194,904.00 $162,088.00 Sales Tax:$ 13,643.00 $ 11,346.16 Total Bid:$208,547.00 $173,434.16 Grand Island Council Session - 2/24/2015 Page 142 / 296 Bidder:Siemens Industry, Inc.Schweitzer Engineering Laboratories Wendell, NC Pullman, WA Bid Security:Federal Insurance Co.Fidelity & Deposit Co. of Maryland Exceptions:Noted None Bid Price:$124,200.00 $129,876.00 Sales Tax:$ 8,694.00 -----____ Total Bid:$132,894.00 $129,876.00 Bidder:Kriz-Davis Co.Basler Electric Company Grand Island, NE Highland, IL Bid Security:The Cincinnati Ins. Co.Federal Insurance Co. Exceptions:Noted Noted Bid Price:$303,750.00 $155,659.00 Sales Tax:$ 21,262.50 $ 10,896.13 Total Bid:$325,012.50 $166,555.13 cc:Tim Luchsinger, Utilities Director Bob Smith, Assist. Utilities Director Marlan Ferguson, City Administrator William Clingman, Interim Finance Director Pat Gericke, Utilities Admin. Assist.Jason Bivens, Electrical Engineer 1 Travis Burdett, Assist. Utilities Director Stacy Nonhof, Purchasing Agent P1788 Grand Island Council Session - 2/24/2015 Page 143 / 296 Approved as to Form ¤ ___________ February 20, 2015 ¤ City Attorney R E S O L U T I O N 2015-44 WHEREAS, the City of Grand Island invited sealed bids for Replacement Distribution Protection Relays according to plans and specifications on file with the Utilities Department; and WHEREAS, on February 10, 2015, bids were received, opened and reviewed; and WHEREAS Schweitzer Engineering Laboratories of Pullman, Washington, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $138,967.32; and WHEREAS, the bid of Schweitzer Engineering Laboratories is less than the estimate for Replacement Distribution Protection Relays. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Schweitzer Engineering Laboratories, in the amount of $138,967.32, for Replacement Distribution Protection Relays, is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, February 24, 2015. _______________________________ Jeremy L. Jensen, Mayor Attest: ___________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/24/2015 Page 144 / 296 City of Grand Island Tuesday, February 24, 2015 Council Session Item G-6 #2015-45 - Approving Continuing Disclosure Agreement and Certificate of Participant Agreement with OPPD for 2015 Series A Bonds Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 2/24/2015 Page 145 / 296 Council Agenda Memo From:Robert Sivick, City Attorney Timothy Luchsinger, Utilities Director Meeting:February 24, 2015 Subject:Nebraska City Unit #2 – Separate System Bonds Continuing Disclosure Agreement and Certificate of Participant Item #’s:G-6 Presenter(s):Tim Luchsinger, Utilities Director Background The City of Grand Island is a participant in a coal fired power plant along with the Omaha Public Power District (OPPD). The unit is the second on that site and is generally referred to as NC#2. The methods of project funding are included in the Power Participation Agreement (PPA) between the City and OPPD. This is a 600 MW power plant with OPPD having 300MW committed to their system and 300MW dedicated to seven Project Participants; public power utilities in Nebraska, Missouri and Minnesota. Grand Island’s Participation Share is 30MW. The financing of the project is structured such that OPPD will issue their bonds for their share and will also issue the bonds for the Participants’ share. The Participants’ costs to service that debt are to be billed monthly over the 40 year life of the plant. Participants were obligated under the PPA to begin Capital Cost payments at the time the unit went into commercial operation in 2009. The bond issue for the Participants’ Share of the Capital Costs is referred to as the Separate System Bonds. Discussion Continuing Disclosure Agreement Once the long term financing was in place for the Participants’ share of the project capital costs, the administration of the bond issue requires each of the Participants to provide annual financial information to OPPD who will act as the Dissemination Agent. OPPD will then compile the annual information from each Participant for dissemination to the bond holders and Underwriters in accordance with the bond covenants. Attached is the Continuing Disclosure Agreement. By execution of this agreement, the City certifies that it will provide the required financial and operating information Grand Island Council Session - 2/24/2015 Page 146 / 296 annually to OPPD over the term of the bond issue. The City also agrees that it will notify OPPD of circumstances that might occur during the term of the bonds that would have a material affect on the financial status of the Electric Utility. The information provided under this agreement would normally be provided by the City in support of Electric Revenue bonds issued directly by the City, but in the case of the NC#2 Project, each Participant makes submittal to OPPD, the Dissemination Agent, who compiles the data for dissemination in accordance with the Bond Covenants. All participants in the Separate System Bonds issuance are required to execute the Continuing Disclosure Agreement. Certificate of Participant The NC#2 Separate System Bond issue requires the compilation of financial and operating data from each of the project Participants in order to prepare the Official Statement and other documents necessary to proceed with the issuance of the bonds to finance the Participants’ share of the construction project. Each Participant must provide the required information and certify that this information is correct. Attached is the Certificate of Participant. By execution of this document the City certifies that the information provided for preparation of the Separate System Bonds issue is correct and that there are not material legal matters pending which would affect the Participants’ ability to meet its obligation to the project at the date of bond issuance. All participants in the Separate System Bonds issuance are required to execute a Certificate of Participant. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Continuing Disclosure Agreement and the Certificate of Participant be approved by Council for execution by the Mayor. Sample Motion Move to approve the Continuing Disclosure Agreement and the Certificate of Participant and to authorize the Mayor to execute the documents. Grand Island Council Session - 2/24/2015 Page 147 / 296 4834-9169-4369.1 $114,245,000 OMAHA PUBLIC POWER DISTRICT (NEBRASKA) SEPARATE ELECTRIC SYSTEM REVENUE BONDS (NEBRASKA CITY 2) 2015 SERIES A THIS CONTINUING DISCLOSURE AGREEMENT, dated as of March 11, 2015 (this “Disclosure Agreement”), is executed and delivered by the undersigned (the “Participant”) and Omaha Public Power District, in its capacity as Dissemination Agent hereunder (the “Dissemination Agent”) and in its capacity as Issuer (the “Issuer”) of the above-captioned bonds (the “Bonds”) issued pursuant to the Issuer’s Resolution No. 6019 adopted November 13, 2014 (the “Resolution”). The Participant and the Issuer covenant and agree as follows: Section 1. Purpose of the Disclosure Agreement. This Disclosure Agreement is being executed and delivered by the Participant, the Dissemination Agent and the Issuer for the benefit of the Holders and Beneficial Owners of the Bonds and in order to assist the Participating Underwriters in complying with, and constitutes the written undertaking of the Participant for the benefit of the Bondholders required by, Section (b)(5)(i) of Securities and Exchange Commission Rule 15c2-12 under the Securities Exchange Act of 1934, as amended (17 C.F.R. § 240.15c2-12) (the “Rule”). The Participant, as an “obligated person” within the meaning of the Rule, undertakes to provide the following information as provided in this Disclosure Agreement: (1)Annual Financial Information; and (2)Audited Financial Statements, if any. Section 2. Definitions. In addition to the definitions set forth in the Resolution, which apply to any capitalized term used in this Disclosure Agreement unless otherwise defined in this Section, the following capitalized terms shall have the following meanings: “Annual Financial Information” means, in the case of the Participant, the financial information or operating data, provided at least annually, of the type included in the Participant’s section of Appendix A of the final official statement with respect to the Bonds as more specifically set forth in Exhibit A hereto, which Annual Financial Information may, but is not required to, include Audited Financial Statements. Annual Financial Information which consists of financial information derived from financial statements of the Participant (and not operating data) shall be prepared in accordance with generally accepted accounting principles as promulgated to apply to governmental entities from time to time by the Governmental Accounting Standards Board. “Audited Financial Statements” means, in the case of the Participant, the annual audited financial statements of the Participant, if any. Audited Financial Statements shall be prepared in accordance with generally accepted accounting principles as promulgated to apply to governmental entities from time to time by the Governmental Accounting Standards Board. Grand Island Council Session - 2/24/2015 Page 148 / 296 2 4834-9169-4369.1 “Beneficial Owners” means any person who has the power, directly or indirectly, to vote or consent with respect to, or to dispose of ownership of, any Bonds, including persons holding Bonds through nominees or depositories. “Dissemination Agent” means initially, Omaha Public Power District, acting in its capacity as Dissemination Agent hereunder, or any successor Dissemination Agent designated in writing by the Issuer. “Holders” means either the registered owners of the Bonds, or, if the Bonds are registered in the name of The Depository Trust Participant or another recognized depository, any applicable participant in its depository system. “MSRB” means the Municipal Securities Rulemaking Board. “Participant Report Date” has the meaning set forth in Section 3(a) hereof. “Participating Underwriters” means the original underwriters of the Bonds required to comply with the Rule in connection with offering of the Bonds. “Participation Agreement” means the Participation Power Agreements dated January 15, 2004, between the District and each Participant and any replacements thereof, as the same may be amended from time to time, which contain commitments by the Participants to finance and pay for the construction and operation of the Separate System. Section 3. Provision of Annual Reports. (a)While any Bonds are outstanding, the Participant shall, or upon written direction shall cause the Dissemination Agent to, provide the Annual Financial Information on or before the 210th day after the end of each fiscal year (the “Participant Report Date”), beginning on or after the date hereof, to the MSRB. If the Dissemination Agent is to provide the Annual Financial Information, not later than 15 Business Days (as defined in the Resolution) prior to said date, the Participant shall provide the Annual Financial Information to the Dissemination Agent. The Participant shall include with each such submission of Annual Financial Information to the Dissemination Agent a written representation addressed to the Dissemination Agent, upon which the Dissemination Agent may conclusively rely, to the effect that the Annual Financial Information is the Annual Financial Information required to be provided by it pursuant to this Disclosure Agreement and that it complies with the applicable requirements of this Disclosure Agreement. In each case, the Annual Financial Information may be submitted as a single document or as a set of documents, and all or any part of such Annual Financial Information may be provided by specific cross-reference to other documents available to the public on the MSRB’s internet website, or filed with the Securities and Exchange Commission. The Audited Financial Statements, if any, may, but are not required to be, provided as a part of the Annual Financial Information. If not provided as part of the Annual Financial Information, the Participant shall, or, upon furnishing such Audited Financial Statements to the Dissemination Agent shall Grand Island Council Session - 2/24/2015 Page 149 / 296 3 4834-9169-4369.1 cause the Dissemination Agent to, provide Audited Financial Statements when and if available while any Bonds are Outstanding to the MSRB. If by 15 Business Days prior to a Participant Report Date the Dissemination Agent has not received a copy of the Annual Financial Information, the Dissemination Agent shall contact the Participant to give notice that the Dissemination Agent has not received the Annual Financial Information and that such information must be provided to the MSRB, by the applicable Participant Report Date. The Dissemination Agent shall, to the extent the Participant has provided the Annual Financial Information to the Dissemination Agent and required such information be sent to the MSRB, file a report with the Participant certifying that the Annual Financial Information has been provided by the Dissemination Agent to the MSRB pursuant to this Disclosure Agreement, stating the date it was provided. If the Dissemination Agent does not receive the Annual Financial Information from the Participant required by clause (a) of this Section by the applicable Participant Report Date, the Dissemination Agent shall, without further direction or instruction from the Participant, provide to the MSRB, notice of any such failure to provide to the Dissemination Agent Annual Financial Information by the applicable Participant Report Date. For the purposes of determining whether information received from the Participant is Annual Financial Information, the Dissemination Agent shall be entitled conclusively to rely on the written representation made by the Participant pursuant to this Section. All information provided by a Participant to the MSRB or to the Dissemination Agent pursuant hereto shall be provided in an electronic format as prescribed by the MSRB. Section 4. Termination of Reporting Obligation. The Participant’s, and the Dissemination Agent’s and the Issuer’s obligations under this Disclosure Agreement shall automatically terminate once the Bonds are no longer Outstanding. Section 5. Dissemination Agent. The Issuer may, from time to time, with written notice to the Participant, appoint or engage a third-party Dissemination Agent to assist it in carrying out its obligations under this Disclosure Agreement, and may discharge any such Dissemination Agent, with or without appointing a successor Dissemination Agent, upon notice to the Dissemination Agent. The initial Dissemination Agent shall be the Issuer. To the extent any Dissemination Agent engaged by the Issuer requires payment of a fee, or the Issuer incurs any expenses in discharging its obligations hereunder, the Participant shall promptly reimburse the Issuer for its pro rata portion of such fees (determined in such manner as pro rata payments are determined under the Participation Agreement). Section 6. Amendment; Waiver. Notwithstanding any other provision of this Disclosure Agreement, the Participant, the Dissemination Agent and the Issuer may amend this Disclosure Agreement and any provision of this Disclosure Agreement may be waived by the parties hereto, if such amendment or waiver is supported by an opinion of counsel expert in federal securities laws, acceptable to the Participant and the Issuer, to the effect that such Grand Island Council Session - 2/24/2015 Page 150 / 296 4 4834-9169-4369.1 amendment or waiver would not, in and of itself, cause the undertakings herein to violate the Rule if such amendment or waiver had been effective on the date hereof but taking into account any subsequent change in or official interpretation of the Rule, provided that the Participant shall have provided notice of such delivery and of the amendment to the MSRB, provided that neither the Issuer nor the Dissemination Agent shall be obligated to agree to any amendment that modifies the duties or liabilities of the Dissemination Agent or the Issuer without their respective consent thereto. Any such amendment shall satisfy, unless otherwise permitted by the Rule, the following conditions: (i)The amendment may only be made in connection with a change in circumstances that arises from a change in legal requirements, change in law or change in the identity, nature or status of the obligated person or type of business conducted; (ii)This Disclosure Agreement, as amended, would have complied with the requirements of the Rule at the time of the primary offering, after taking into account any amendments or interpretations of the Rule, as well as any change in circumstances; and (iii)The amendment does not materially impair the interests of Beneficial Owners and Holders of any of the Bonds, as determined either by parties unaffiliated with the Participant (such as counsel expert in federal securities laws), or by approving vote of Bondholders pursuant to the terms of the Resolution at the time of the amendment. The initial Annual Financial Information after the amendment shall explain, in narrative form, the reasons for the amendment and the effect of the change, if any, in the type of operating data or financial information being provided. Section 7. Additional Information. Nothing in this Disclosure Agreement shall be deemed to prevent the Participant from disseminating any other information, using the means of dissemination set forth in this Disclosure Agreement or any other means of communication, or including any other information in any Annual Financial Information or other disclosure, in addition to that which is required by this Disclosure Agreement. If the Participant chooses to include any information in any Annual Financial Information or other disclosure in addition to that which is specifically required by this Disclosure Agreement, the Participant shall have no obligation under this Disclosure Agreement to update such information or include it in any future Annual Financial Information. Section 8. Default. In the event of a failure of the Participant, the Dissemination Agent or the Issuer to comply with any provision of this Disclosure Agreement, the Issuer, may, on its own behalf, or at the written direction of a Participating Underwriter, or the Holders of at least 25% in aggregate principal amount of Outstanding Bonds, shall, but only to the extent the Issuer receives indemnification to its satisfaction, or any Beneficial Owner or Holder of any of the Bonds may, seek mandate or specific performance by court order, to cause the Participant, the Dissemination Agent or the Issuer, as the case may be, to comply with its obligations under this Disclosure Agreement; provided that neither the Participant, the Dissemination Agent nor the Issuer shall be liable for monetary damages or any other monetary penalty or payment for breach of any of its obligations under this Section or unless, in the case of the Participant, such breach shall have been willful or reckless. A default under this Disclosure Agreement shall not be deemed an Event of Default under the Resolution or Participation Agreement, and the rights and Grand Island Council Session - 2/24/2015 Page 151 / 296 5 4834-9169-4369.1 remedies provided by the Resolution or Participation Agreement upon the occurrence of an “Event of Default” shall not apply to any such failure. The sole remedy under this Disclosure Agreement in the event of any failure of the Participant, the Dissemination Agent or the Issuer to comply with this Disclosure Agreement shall be an action to compel performance. Section 9. Duties, Immunities and Liabilities of Issuer and Dissemination Agent. The Dissemination Agent (if other than the Issuer or the Issuer in its capacity as Dissemination Agent) and the Issuer shall have only such duties as are specifically set forth in this Disclosure Agreement. The Dissemination Agent and Issuer shall be paid compensation by the Participant for its services provided hereunder and all expenses, legal fees and advances made or incurred by the Dissemination Agent hereunder. Neither the Dissemination Agent nor the Issuer shall have any duty or obligation to review any information provided to it by the Participant hereunder or shall be deemed to be acting in a fiduciary capacity for the Participant, the Holders or Beneficial Owners of the Bonds or any other party. The obligations of the Participant under this Section shall survive resignation or removal of the Dissemination Agent or Issuer. Section 10. Beneficiaries. This Disclosure Agreement shall inure solely to the benefit of the Participant, the Issuer, the Participating Underwriters and the Beneficial Owners and Holders of any Bonds and shall create no rights in any other person or entity. Section 11. Interpretation. It being the intention of the Participant and the Issuer that there be full and complete compliance with the Rule, this Disclosure Agreement shall be construed in accordance with the written guidance and no-action letters published from time to time by the MSRB and the Securities and Exchange Commission and its staff with respect to the Rule. Section 12. Governing Law. This Disclosure Agreement shall be governed by the laws of the State of Nebraska. Section 13. Counterparts. This Disclosure Agreement may be executed in several counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument. [Remainder of Page Left Blank Intentionally] Grand Island Council Session - 2/24/2015 Page 152 / 296 4811-0972-2913.1 6 CITY OF GRAND ISLAND, NEBRASKA By: Name: Title: ATTEST: By: Name: Title: [Signature Page to Grand Island, NE Continuing Disclosure Agreement] Grand Island Council Session - 2/24/2015 Page 153 / 296 7 4834-9169-4369.1 OMAHA PUBLIC POWER DISTRICT By: Name: Title: ATTEST: By: Name: Title: [Signature Page to Grand Island, NE Continuing Disclosure Agreement] Grand Island Council Session - 2/24/2015 Page 154 / 296 4834-9169-4369.1 EXHIBIT A “Energy Sales and Customer Information”; “Condensed Statement of Operations”; “Net Revenues Available for Debt Service”; “Selected Balance Sheet Information” Grand Island Council Session - 2/24/2015 Page 155 / 296 4832-1952-3361.1 CERTIFICATE OF PARTICIPANT $114,245,000 OMAHA PUBLIC POWER DISTRICT (NEBRASKA) SEPARATE ELECTRIC SYSTEM REVENUE BONDS (NEBRASKA CITY 2) 2015 SERIES A The undersigned (the “Participant”) hereby certifies as follows: 1.As of the date hereof, there is no action, suit, proceeding, inquiry or investigation, at law or in equity, before or by any court, government agency, public board or body, pending against the Participant or, to the best knowledge of the Participant, threatened against the Participant, affecting the corporate existence of the Participant or the titles of its officers and directors to their respective offices, or affecting or seeking to prohibit, restrain or enjoin the performance of the Participant of its obligations under the Participation Power Agreement dated as of January 15, 2004, as amended to the date hereof (the “Participation Agreement”), between the Participant and the Omaha Public Power District (the “District”) or the Transmission Facilities Cost Agreement effective as of September 7, 2006 and entered into by the Participant in connection with the Participation Agreement (the “Transmission Agreement”), or contesting or affecting as to the Participant the validity or enforceability of the Participation Agreement or Transmission Agreement, or contesting powers of the Participant or the execution and delivery by the Participant of the Participation Agreement or Transmission Agreement, nor, to the best knowledge of the Participant, is there any basis for any such action, suit, proceeding, inquiry or investigation, wherein an unfavorable decision, ruling or finding would materially adversely affect the corporate existence or authority of the Participant or the authorization, execution, delivery or performance by the Participant under the Participation Agreement or the Transmission Agreement. 2.As of the date hereof, there exists no default under the Participation Agreement or Transmission Agreement nor has any event occurred which, with the passage of time or the giving of notice or both, would become a default under the Participation Agreement or Transmission Agreement. 3.The Participant has all necessary right, power and authority to execute and deliver the Continuing Disclosure Agreement dated as of March 11, 2015 by and between the Participant and the District. The Participant is not currently in default of its obligations under any other continuing disclosure agreements, including, without limitation, the Continuing Disclosure Agreements with the District dated December 1, 2005, September 28, 2006 and December 2, 2008. 4.The Participant acknowledges and agrees that the Participation Agreement has become effective in accordance with the requirements set forth in Section 23.10 and 23.11 of the Participation Agreement, and that the Participation Agreement and the Transmission Agreement constitute the legal, valid and binding obligations of Participant, enforceable in accordance with their terms. Without limiting the foregoing, the Participant agrees and acknowledges that LB 969 was passed by the 2004 Nebraska Legislature and that the Participant therefor represents and Grand Island Council Session - 2/24/2015 Page 156 / 296 2 4832-1952-3361.1 warrants in accordance with Sections 2.2.4 and 23.12 that the step-up provisions contained in Section 17.3 of the Participation Agreement are the legal, valid and binding obligation of the Participant, enforceable in accordance with their terms. 5.With respect to the Preliminary Official Statement dated January 26, 2015 (the “Preliminary Official Statement”) and the Official Statement dated February 5, 2015 (the “Official Statement”) issued in connection with the above referenced bonds (the “Bonds”), the information contained in Exhibit A thereof pertaining to the Participant did not as of its date, and does not as of the date hereof, contain any untrue statement of a material fact relating to the Participant or omit to state a material fact necessary to make the statements therein, in the light of the circumstances under which they were made, not misleading. The following certification applies only if the Participant is not Nebraska Public Power District (“NPPD”): 6.The Participant, in accordance with Section 2.2.6 of the Participation Agreement, hereby represents and warrants that all payments for Operation and Maintenance Costs (as defined in the Participation Agreement) made by the Participant under the Participation Agreement will at all times be deemed ordinary and necessary operational costs of Participant, which will be paid on an equal basis with other ordinary and necessary operational costs of the Participant and prior to the payment of any financed debt of the Participant. The following certification applies only if the Participant is NPPD: 7.The Participant, in accordance with Section 2.2.6 of the Participation Agreement, hereby covenants to provide the District with a surety covering its share of the ongoing Operation and Maintenance Costs in accordance with Section 16.2 of the Participation Agreement. [Remainder of Page Intentionally Left Blank] Grand Island Council Session - 2/24/2015 Page 157 / 296 3 4832-1952-3361.1 DATED: March 11, 2015 CITY OF GRAND ISLAND, NEBRASKA By: Name: Title: Grand Island Council Session - 2/24/2015 Page 158 / 296 Approved as to Form ¤ ___________ February 20, 2015 ¤ City Attorney R E S O L U T I O N 2015-45 WHEREAS, the City of Grand Island entered into a Participation Power Agreement with the Omaha Public Power District (OPPD) on January 15, 2004 to acquire 5% or approximately 30 megawatts of the capacity of OPPD’s Nebraska City Power Plant addition referred to as NC2; and WHEREAS, the City of Grand Island determined that the City’s best option for financing the City’s portion of OPPD NC2 Power Plant was through the issuance by OPPD of Separate Electric System Revenue Bonds (OPPD Bonds); and WHEREAS, as a part of the process of arranging financing for the OPPD Bonds, OPPD has requested that the City execute a Continuing Disclosure Agreement and a Certificate of Participant. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: 1.The Mayor and Council hereby find and determine that the City has entered into a Participation Power Agreement (the “Agreement”) with Omaha Public Power District (“OPPD”) with respect to the purchase of power from a coal fueled generating unit that has been constructed at OPPD’s Nebraska City, Nebraska plant location; that for purposed of carrying out its obligations under the Agreement, OPPD is currently issuing its Separate Electric System Revenue Bonds (Nebraska City), 2015 Series A, (the “OPPD Bonds”) and has requested that the City execute and deliver a Continuing Disclosure Agreement for purposes of assisting OPPD and its underwriters in carrying out their obligations under Rule 15c2-12 of the Securities and Exchange Commission and for the City to deliver certain certifications to OPPD in connection with its issuance of the OPPD Bonds; and that documents for approval by the Mayor and Council have been prepared and presented as follows: (a)Continuing Disclosure Agreement between the City and OPPD (in the separate capacity of Dissemination Agent) to be dated as of March 11, 2015; and (b)Certificate of Participant, to be dated the date of issuance of the OPPD Bonds (the documents described in (a) and (b) are referred to as the “City Closing Documents”); and that the City Closing Documents are in acceptable form and should be approved and their execution and delivery authorized. 2.The Agreement is hereby ratified and confirmed in all respects and the Mayor (or in his absence, the President of the Council) is hereby authorized to execute and deliver the Closing Documents on behalf of the City. Grand Island Council Session - 2/24/2015 Page 159 / 296 - 2 - 3.This resolution is hereby determined to be a measure necessary to carry out the obligations of the City under the Agreement and shall be in force and effect immediately upon its passage and approval. --- PASSED AND APPROVED by the City Council of the City of Grand Island, Nebraska, February 24, 2015. __________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/24/2015 Page 160 / 296 City of Grand Island Tuesday, February 24, 2015 Council Session Item G-7 #2015-46 - Approving Alternate Designated Representative for the EPA Acid Rain Program Staff Contact: Tim Luchsinger, Utilities Director Grand Island Council Session - 2/24/2015 Page 161 / 296 Council Agenda Memo From:Timothy G. Luchsinger, Utilities Director Stacy Nonhoff, Assistant City Attorney Meeting:February 24, 2015 Subject:EPA Representation Agreement – Assigning New Alternate Designated Representative Item #’s:G-7 Presenter(s):Timothy Luchsinger, Utilities Director Background In 1990, Congress instituted a much expanded program of emission control, monitoring and reporting for major fossil burning facilities with passage of the Clean Air Act Amendments of 1990. At the time, the primary focus of the increased regulation was on sulfur emissions and the creation of the new sulfur emission accounting and trading program known as the Acid Rain Program. Among the new requirements were: Installation of continuous monitoring equipment on fuel burning equipment Extensive reporting of emissions and monitoring equipment performance and calibration Creation of the sulfur emission trading system Assignment of emission allowances to existing facilities Development of trading and sale provisions to produce a market system for trading the newly created commodity of sulfur allowances Detailed specifications for equipment operational accuracy and reliability with extensive reporting requirements And other provisions included in this major legislation Being operators of fossil fueled power plants, the City was included under the new regulatory requirements. The 1990 Amendments shifted regulatory compliance from obligating subject facilities to meet limits established by EPA, to requiring much expanded monitoring and reporting to demonstrate emission limit compliance with penalties associated with any failures in the monitoring and reporting, without regard for the actual emission. With the much more complex requirements, the 1990 Amendments required the owner or operator of a source to appoint a “Designated Representative” who was to have control and responsibility for the newly enacted regulatory compliance Grand Island Council Session - 2/24/2015 Page 162 / 296 processes, and an “Alternate Designated Representative” to act in the event the Designated Representative is not available. Designated Representative Responsibilities: Environmental Protection Agency rules governing the Designated Representative are set forth in 40 CFR §72.20, Subpart B. These rules include the following: 1.The Designated Representative is defined as a “responsible person or official authorized by the owner and operator of a unit to represent the owner and operator in matters pertaining to the holding, transfer, or disposition of allowances allocated to a unit, and the submission of and compliance with permits, permit applications, and compliance plans for the unit. 2.That the Designated Representative “by his or her actions, inactions, or submissions, legally bind each owner and operator of the affected source…” 3.That the “… owners and operators shall be bound by any order issued to a Designated Representative by the Administrator, the permitting authority, or the court.” 4.That “…where a particular violation resulted from acts or omissions that are within the scope of the Designated Representative’s responsibilities, he will be subject to liability for that violation.” In the case of municipal ownership of power plants, there is an apparent conflict between the federal mandate to have a Designated Representative who is a “natural person” and who can “legally bind” and “be subject to liability for violation”; and Nebraska law which does not permit the City Council to delegate its authority to any individual. A notation to that affect was made on the required document submitted to EPA. After evaluation by the Utilities Department and the Legal Department of the City, the decision was made to appoint the Utilities Director as the Designated Representative (DR) and the Assistant Utilities Director-Production Division as the Alternate Designated Representative (ADR). The appointments were made by the City Council at a regular session in December of 1994, by execution of a Representative Agreement document. Discussion With the recent resignation of Emily Muth, Regulatory and Environmental Manager, the City must appoint a new ADR to fulfill EPA requirements. The appointment of the Utilities Director as the DR will remain as before and the position of Regulatory and Environmental Manager is a legally acceptable alternate position to serve as the ADR. The Regulatory and Environmental Manager is responsible for monitoring and ensuring compliance with environmental regulatory programs at Utilities Department facilities and the position is currently filled by Scott Sekutera. Grand Island Council Session - 2/24/2015 Page 163 / 296 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the Representation Agreement with the appointment of Scott A. Sekutera as Alternate Designated Representative. Sample Motion Move to approve the Representation Agreement appointing Scott A. Sekutera as the Alternate Designated Representative for the City of Grand Island in compliance with the Clean Air Act and Environmental Protection Agency regulations. Grand Island Council Session - 2/24/2015 Page 164 / 296 REPRESENTATION AGREEMENT This Representation Agreement is made on this 24th day of February, 2015 by and between the City of Grand Island, Nebraska, a municipal corporation (CITY), Timothy G. Luchsinger (“MR. LUCHSINGER”) and Scott A. Sekutera (“MR. SEKUTERA”). WITNESSETH: WHEREAS, City is the owner and operator of Platte Generating Station and C.W. Burdick Power Station (“UNITS”); WHEREAS, the UNITS are subject to regulation under the Clean Air Act Acid Rain Program, as amended; WHEREAS, MR. LUCHSINGER is employed by the CITY as Utilities Director; WHEREAS, Mr. SEKUTERA is employed by the CITY as the Regulatory and Environmental Manager. NOW, THEREFORE, in consideration of the premises, the covenants hereinafter set forth and other good and valuable consideration, the receipt of which is hereby acknowledged, the parties hereto do hereby agree as follows: SECTION 1 Designated Representative. Pursuant to the Clean Air Act, as amended, the CITY herby retains MR. LUCHSINGER as its Designated Representative for the UNITS. MR. LUCHSINGER herby agrees to continue to act as CITY’s Designated Representative for the UNITS. SECTION 2 Duties of the Designated Representative. CITY authorizes MR. LUCHSINGER to continue to fulfill the duties placed on the CITY’s Designated Representative as such duties are defined in the Clean Air Act, as amended, and the implementing regulations promulgated thereunder by federal and state agencies. MR. LUCHSINGER agrees to fulfill these duties. SECTION 3 Duties of the Alternate Designated Representative. Pursuant to the Clean Air Act, as amended, CITY hereby appoints MR. SEKUTERA to act as CITY’s Alternate Designated Representative for the UNITS. MR. SEKUTERA hereby agrees to act as CITY’s Alternate Designated Representative. SECTION 4 Duties of the Alternate Designated Representative. CITY authorized MR. SEKUTERA to fulfill the duties placed on CITY’s Alternate Designated Representative as such duties are defined in the Clean Air Act, as amended, and the implementing regulations promulgated thereunder by federal and state agencies. MR. SEKUTERA agrees to fulfill these duties. Grand Island Council Session - 2/24/2015 Page 165 / 296 SECTION 5 Procedures for the Alternate Designated Representative to Act in Lieu of the Designated Representative. CITY hereby authorizes MR. LUCHSINGER to notify MR. SEKUTERA either orally or in writing when he is unable to fulfill his duties as set forth in Section 2 for any reason, including, without limitation by enumeration, sickness, vacations, or business travel, and upon receipt of such notice, MR. SEKUTERA shall fulfill MR. LUCHSINGER’s Section 2 duties until such time as MR. LUCHSINGER notifies MR. SEKUTERA (either orally or in writing) that he is able to resume his Section 2 duties. If MR. LUCHSINGER suddenly incapacitated and is unable to provide the notice required by this Section, (i) CITY authorizes MR. SEKUTERA to assume MR. LUCHSINGER’s Section 2 duties, (ii) MR. SEKUTERA will either orally or in writing notify MR. LUCHSINGER of his actions, and (iii) MR. SEKUTERA will continue to perform MR. LUCHSINGER’s Section 2 duties until such time as MR. LUCHSINGER notifies MR. SEKUTERA (either orally or in writing) that he is able to resume his section 2 duties. SECTION 6. Certificate of Representation. CITY authorizes MR. LUCHSINGER and MR. SEKUTERA to submit a Certificate of Representation as provided by 40 C.F.R. §72.24 and 40 C.F.R. §60.4113. CITY further agrees to be bound by the certifications made by MR. LUCHSINGER and MR. SEKUTERA in the submitted Certificate of Representation. MR. LUCHSINGER and MR. SEKUTERA agree to promptly execute and file the Certificate of Representation. SECTION 7. Liability. CITY agrees to indemnify and hold harmless MR. LUCHSINGER and MR. SEKUTERA for any personal liability that they may incur in their capacities as Designated Representative and Alternate Designated Representative, respectively, unless such liability is the product of personal dishonesty or fraud. SECTION 8. Binding Effect. This Agreement is binding on CITY in its capacity as the owner and operator of the UNITS. SECTION 9 Termination Any party may terminate this Agreement hereto at any time by giving notice of such termination in writing to the other parties. Termination of this Agreement by MR. LUCHSINGER or MR. SEKUTERA shall not affect their employment status with the CITY. The Grand Island Council Session - 2/24/2015 Page 166 / 296 CITY agrees to immediately file a Certificate of Representation selecting a new representative upon termination of this Agreement. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed as of the day and year written above. CITY OF GRAND ISLAND, A Municipal Corporation By: ________________________________________________ Jeremy L. Jensen, Mayor Attest: ____________________________________________ RaNae Edwards, City Clerk By:_________________________________________________ Timothy G. Luchsinger, Utilities Director By: _______________________________________________ Scott A. Sekutera, Regulatory and Environmental Manager Grand Island Council Session - 2/24/2015 Page 167 / 296 Approved as to Form ¤ ___________ February 20, 2015 ¤ City Attorney R E S O L U T I O N 2015-46 WHEREAS, the City of Grand Island’ Platte Generating Station and C. W. Burdick Power Station are subject to regulation under the Clean Air Act, as amended; WHEREAS, in 1990, Congress instituted an expanded program of emission control, monitoring and reporting for major fossil burning facilities with passage of the Clean Air Act Amendments of 1990; and WHEREAS, as a requirement of the Clean Air Act Amendments of 1990, an appointment of a “Designated Representative” is necessary to have control and responsibility for the enacted regulatory compliance process. It is further required that an “Alternate Designated Representative” be appointed to act in the event the Designated Representative is not available; and WHEREAS, it would be in the best interest of the City to retain Utilities Director Tim Luchsinger as the Designated Representative appoint Regulatory and Environmental Manager, Scott Sekutera as the Alternate Designated Representative. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the retention of Utilities Director Timothy Luchsinger as Designated Representative and appointment of Regulatory and Environmental Manager Scott Sekutera at Alternate Designated Representative for the City of Grand Island, in compliance with the Clean Air Act are hereby approved. BE IF FURTHER RESOLVED THAT the Mayor is hereby authorized and directed to execute the Representation Agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, February 24, 2015. ________________________________ Jeremy L. Jensen, Mayor Attest: ______________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/24/2015 Page 168 / 296 City of Grand Island Tuesday, February 24, 2015 Council Session Item G-8 #2015-47 - Approving Increase to the City’s Share of the US Highway 34 Improvements from US Highway 281 to South Locust Street – NDOR Project No. STP 34-4(126); Control No. 41994 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 2/24/2015 Page 169 / 296 Council Agenda Memo From:Terry Brown PE, Assistant Public Works Director Meeting:February 24, 2015 Subject:Approving Increase to the City’s Share of the US Highway 34 Improvements from US Highway 281 to South Locust Street – NDOR Project No. STP 34-4(126); Control No. 41994 Item #’s:G-8 Presenter(s):John Collins PE, Public Works Director Background On February 28, 2012 the City Council approved the agreement between the City and Nebraska Department of Roads (NDOR) for the improvements to US Highway 34 from US Highway 281 to South Locust Street. Improvements to this stretch of roadway consisted of the following: Concrete Repair, as necessary; Milling and resurfacing the existing roadway and shoulders with asphaltic concrete; Widening the existing roadway to add left-turn lanes at the intersection with Blaine Street; New roadway lighting for the left-turn lanes; Widening of the Wood River Bridge between Garland and Blaine Street, with new guardrail installed; Removal and replacement of the Wood River overflow bridge just west of Blaine Street with a concrete box culvert; and Culverts under US Highway 34 will be extended between Blaine Street and Catfish Avenue. The improvements to US Highway 34 that require City participation begin approximately 300’ west of De Ann Road and continue east to the west side of South Locust Street. The City of Grand Island will pay 50% of the preliminary engineering, construction and construction engineering costs for this portion of the project. Grand Island Council Session - 2/24/2015 Page 170 / 296 The total construction contract was awarded to Werner Construction, Inc. by NDOR in the amount of $2,333,693.90. The total construction costs for the section requiring the City’s participation is $200,498.01. After the contract was awarded, the City’s share had increased from the estimated amount in the original project agreement of $124,889.00 to $129,204.98 due to engineering costs and contingencies. This increase was approved by City Council through Resolution No. 2012-326 on November 13, 2012. Additional work became necessary once the project got underway. An existing twin culvert pipe under US Highway 34 located approximately 1600 feet west of Locust Street was discovered to have a collapsed section, resulting in a cavity under the pavement. Due to the age and deterioration of the culvert pipe, it was decided to replace the existing pipe with a new concrete box culvert. The City’s participation for the cost of the culvert replacement is $14,625.52, which is 50% of the cost for the portion of culvert replacement under the south pavement lanes. With engineering and project contingencies the City’s share for the project increased from $129,204.98 to $146,058.50. Discussion The US Highway 34 project was completed on November 15, 2013 by Werner Construction, Inc. of Hastings, Nebraska under the direction of the Nebraska Department of Roads (NDOR). Final City share costs of such project are $317,825.67, which the City is 50% responsible for. Preliminary Engineering - $36,471.80 Construction Engineering - $20,841.03 Construction - $260,512.84 Total City Share Project Cost = $317,825.67 To date the City has paid a total of $146,058.50 of the $158,912.84 responsibility. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 2/24/2015 Page 171 / 296 Recommendation City Administration recommends that the Council approve the increase of the City’s share for the US Highway 34 Improvements from US Highway 281 to South Locust Street with the Nebraska Department of Roads, for a total amount of $158,912.84. Sample Motion Move to approve the resolution. Grand Island Council Session - 2/24/2015 Page 172 / 296 Grand Island Council Session - 2/24/2015 Page 173 / 296 Grand Island Council Session - 2/24/2015 Page 174 / 296 Grand IslandCouncil Session - 2/24/2015Page 175 / 296 Approved as to Form ¤ ___________ February 20, 2015 ¤ City Attorney R E S O L U T I O N 2015-47 WHEREAS, the Grand Island City Council approved Resolution No. 2012-48 on February 28, 2012, which provided for the City to share in the cost of improving US Highway 34 from US Highway 281 to South Locust Street in the estimated amount of $124,889.00; and WHEREAS, by Resolution No. 2012-326 on November 13, 2013 City Council approved an increase to the City share for such project for a revised total amount of $129,204.98; and WHEREAS, by Resolution No. 2013-266 on August 13, 2013 City Council approved an increase to the City share for such project for a revised total amount of $146,058.50; and WHEREAS, such project was completed on November 15, 2013 by Werner Construction, Inc. of Hastings, Nebraska under the direction of the Nebraska Department of Roads (NDOR) for a final City share cost of $317,825.67, which the City is 50% responsible for. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City’s total share of $158,912.84 for such roadway improvements is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, February 24, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/24/2015 Page 176 / 296 City of Grand Island Tuesday, February 24, 2015 Council Session Item G-9 #2015-48 - Approving Bid Award for Hot-Mix Asphalt for 2015 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 2/24/2015 Page 177 / 296 Council Agenda Memo From:Shannon Callahan, Streets Superintendent Meeting:February 24, 2015 Subject:Approving Bid Award for Hot-Mix Asphalt 2015 Item #’s:G-9 Presenter(s):John Collins PE, Public Works Director Background Asphalt Hot-Mix is used by the Streets Division’s asphalt crew throughout the construction season to patch potholes and full-depth patch sections of roadways that are showing signs of failure. Asphalt is produced to very detailed specifications; in the last several years the City and the NDOR have been changing specifications to find better mixes for roadway projects. These adjustments have spurred changes in the way the Streets Division bids and awards this material. Bidders are given the opportunity to write-in mixes that they know they will be producing this season. This allows a wider variety of mixes with set prices to be available to the Streets Division. The purchase of asphalt can then be based on the type of mix best suited for each patching job. A primary and secondary bid award is being recommended for each mix type which sets prices for more than one producer so the optimal material can be purchased in the event the other producer(s) are not making that mix type or the plant is not running. Discussion Three bids were received and opened on February 11, 2015; the bid summary can be found in Attachment 1 and a copy of the bidding documents is on file and available for inspection and review in the City Clerk’s office. The bid award recommendation is listed below: Grand Island Council Session - 2/24/2015 Page 178 / 296 Standard Mix Id Binder Primary Award Secondary Award Gary Smith Construction Co.J.I.L. Asphalt Paving Co.SPR 64-34 $51.70 $57.95 Alternative Mix Id Binder Primary Award Secondary Award Gary Smith Construction Co.J.I.L. Asphalt Paving Co.SPR 64-22 $47.70 $54.50 Constructors, Inc. SPS 52-34 $48.00 J.I.L. Asphalt Paving Co. Type B 64-22 $50.10 J.I.L. Asphalt Paving Co. Type B Recycle 64-22 $43.95 *All bid prices are per Ton. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the purchase of Hot-Mix Asphalt 2015 according to the above stated bid recommendation. Sample Motion Move to approve the purchase of the Hot-Mix Asphalt 2015 according to the above stated bid recommendation. Grand Island Council Session - 2/24/2015 Page 179 / 296 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE:February 11, 2015 at 2:00 p.m. FOR:Asphalt Hot-Mix for 2015 DEPARTMENT:Public Works ESTIMATE:$65.00 per ton FUND/ACCOUNT:10033503-85547 PUBLICATION DATE:January 29, 2015 NO. POTENTIAL BIDDERS:3 SUMMARY Bidder:J.I.L. Asphalt Paving Co.Constructors, Inc. Grand Island, NE Lincoln, NE Exceptions:None None Bid Price: Type SPR:$57.95 per ton $60.00 per ton Alternate SPR:$54.50 per ton $48.00 Type B:$50.10 per ton Type B w/RAP:$43.95 per ton Bidder:Gary Smith Construction Co., Inc.. Grand Island, NE Exceptions:Noted Bid Price: Type SPR:$51.70 per ton Alternate SPR:$47.70 per ton cc:John Collins, Public Works Director Catrina DeLosh, PW Admin. Assist. Marlan Ferguson, City Administrator William Clingman, Interim Finance Director Stacy Nonhof, Purchasing Agent Shannon Callahan, Street Superintendent P1794 Grand Island Council Session - 2/24/2015 Page 180 / 296 Approved as to Form ¤ ___________ February 20, 2015 ¤ City Attorney R E S O L U T I O N 2015-48 WHEREAS, the City of Grand Island invited sealed bids for furnishing Hot-Mix Asphalt for 2015, according to plans and specifications on file with the Public Works Department; and WHEREAS, on February 11, 2015 bids were received, opened and reviewed; and, WHEREAS, Gary Smith Construction Co., J.I.L. Asphalt Paving Co., and Constructors, Inc. submitted the lowest and best bids within the bid specifications for Asphalt Hot-Mix 2015. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the below bids for hot-mix asphalt purchased in the 2015 calendar year, are hereby approved; Standard Mix Id Binder Primary Award Secondary Award Gary Smith Construction Co.J.I.L. Asphalt Paving Co.SPR 64-34 $51.70 $57.95 Alternative Mix Id Binder Primary Award Secondary Award Gary Smith Construction Co.J.I.L. Asphalt Paving Co.SPR 64-22 $47.70 $54.50 Constructors, Inc. SPS 52-34 $48.00 J.I.L. Asphalt Paving Co. Type B 64-22 $50.10 J.I.L. Asphalt Paving Co. Type B Recycle 64-22 $43.95 *All bid prices are per Ton. - - - Adopted by the City Council of the City of Grand Island, Nebraska, February 24, 2015. ____________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/24/2015 Page 181 / 296 City of Grand Island Tuesday, February 24, 2015 Council Session Item G-10 #2015-49 - Approving Bid Award for Concrete Pavement and Storm Sewer Repairs for 2015 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 2/24/2015 Page 182 / 296 Council Agenda Memo From:Shannon Callahan, Street Superintendent Meeting:February 24, 2015 Subject:Approving Bid Award for Concrete Pavement and Storm Sewer Repairs for 2015 Item #’s:G-10 Presenter(s):John Collins PE, Public Works Director Background On January 28, 2015 the Streets Division of the Public Works Department advertised for bids for concrete pavement and storm sewer repairs for the 2015 calendar year. The contracted concrete pavement and storm sewer work supplements the repair work that is performed by the City’s crews. Discussion Two (2) bids were received and opened on February 24, 2015. All bids were submitted in compliance with the contract, plans, and specifications with no exceptions. A summary of the bids is shown below and complete bid tabulation is attached. Bidder Exceptions Total Bid Bid Price $880,905.00 Labor (per hour)$50.00 Skid Steer Loader (per hour)$50.00 Front End Loader (per hour)$110.00 Backhoe (per hour)$110.00 O.K. Paving, Inc. of Hordville, NE None Dump Truck-10 CY (per hour)$130.00 Bid Price $1,214,296.50 Labor (per hour)$45.60 Skid Steer Loader (per hour)$50.65 Front End Loader (per hour)$92.90 Backhoe (per hour)$87.85 The Diamond Engineering Co. of Grand Island, NE None Dump Truck-10 CY (per hour)$87.85 O.K. Paving’s bid submittal had a calculation error on line item #20 showing a unit price of $550.00 for 15 each, an extended price of $5,500.00, with a grand total bid of Grand Island Council Session - 2/24/2015 Page 183 / 296 $878,155.00. Using the bid unit price of $550.00 for 15 each the extended price would be $8,250.00 which is $2,750.00 more than quoted. The above summary of bids and attached bid tabulation has been corrected to reflect this increase. There are sufficient funds in Account No. 10033506-85351 (Concrete Repair), 10033504-85318 (Storm Sewer Repair), 10033503-85318 (Curb & Gutter), and 10033503-85547 (Street Repair Materials) to fund this contract. This is a calendar year contract that extends beyond the current fiscal year. In the event that funds become unavailable in the fiscal year 2015/2016, the scope of work for this contract will be scaled down accordingly. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve awarding the contract to O.K. Paving, Inc. of Hordville, Nebraska in the amount of $880,905.00. Sample Motion Move to approve the resolution. Grand Island Council Session - 2/24/2015 Page 184 / 296 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE:February 11, 2015 at 2:30 p.m. FOR:Concrete Pavement & Storm Sewer Repair 2015 DEPARTMENT:Public Works ESTIMATE:$650,000.00 2013/2014 $250,000.00 2014/2015 $900,000.00 FUND/ACCOUNT:10033503-85318 (Curb, Gutter & Sidewalk) 10033503-85547 (Street Repair Materials) 10033504-85318 (Storm Sewer Repair) 10033506-85351 (Contract Concrete Repair) PUBLICATION DATE:January 28, 2015 NO. POTENTIAL BIDDERS:7 SUMMARY Bidder:Diamond Engineering Co.O.K. Paving Grand Island, NE Hordville, NE Bid Security:Universal Surety Co.Cahier’s Check Exceptions:None None Bid Price:$1,214,296.50 $878,155.00 Labor:$45.60 per hour $ 50.00 per hour Sid Steer Loader:$50.65 per hour $ 50.00 per hour Front End Loader:$92.90 per hour $110.00 per hour Backhoe:$87.85 per hour $110.00 per hour Dump Truck-10 CY:$87.85 per hour $130.00 per hour Grand Island Council Session - 2/24/2015 Page 185 / 296 cc:John Collins, Public Works Director Catrina DeLosh, PW Admin. Assist. Stacy Nonhof, Purchasing Agent Shannon Callahan, Street Superintendent Marlan Ferguson, City Administrator William Clingman, Interim Finance Director P1796 Grand Island Council Session - 2/24/2015 Page 186 / 296 Attachment A Bid Tabulations Concrete Pavement and Storm Sewer Repair 2015 City of Grand Island Streets Division Opening Date: February 24, 2015 Item Description Estimated Quantity Unit Unit Price Extended Price Unit Price Extended Price Remove 6” & replace with 7” concrete pavement (less than 6.0 SY) Remove 6” & replace with 7” concrete pavement (more than 6.0 SY) 3 Cost per inch over 7” thickness concrete pavement 600 SY $6.85 $4,110.00 $5.30 $3,180.00 Remove and replace concrete curb and gutter – 22” Remove and replace concrete curb and gutter – 30” Remove and replace vertical curb Remove and replace concrete sidewalk – 4” (less than 40 SF) Remove and replace concrete sidewalk – 4” (more than 40 SF) Furnish and install 2’x4’ detectable warning plates RED in color. 10 Build integral concrete curb 3,200 LF $6.05 $19,360.00 $2.65 $8,480.00 Pavement saw cut (less than 30 LF) Pavement saw cut (more than 30 LF) Remove and replace RCP pipe – 12” (less than 7-1/2 FT lengths) Remove and replace RCP pipe – 12” (greater than 7-1/2 FT lengths) Remove and replace RCP pipe – 15” (less than 7-1/2 FT lengths) Remove and replace RCP pipe – 15” (greater than 7-1/2 FT lengths) 17 Concrete collars on pipe junctions(through 15”)10 EA $443.00 $4,430.00 $250.00 $2,500.00 Remove and replace Type “B” inlet Furnish and install Pre-cast concrete lid Type “D” inlet Adjust manholes to grade (concrete to grade)$8,250.00 TOTAL BID $1,214,296.50 $880,905.00 20 15 EA $665.10 $9,976.50 $550.00 19 20 EA $1,071.00 $21,420.00 $750.00 $15,000.00 18 20 EA $2,010.00 $40,200.00 $650.00 $13,000.00 $4,600.00 16 100 LF $58.90 $5,890.00 $43.00 $4,300.00 15 100 LF $75.10 $7,510.00 $46.00 14 100 LF $55.35 $5,535.00 $45.00 $4,500.00 13 100 LF $72.15 $7,215.00 $55.00 $5,500.00 $3,200.00 12 800 LF $4.05 $3,240.00 $4.00 $3,200.00 11 800 LF $5.20 $4,160.00 $4.00 9 150 EA $256.60 $38,490.00 $130.00 $19,500.00 8 2,500 SF $5.50 $13,750.00 $5.60 $14,000.00 $9,000.00 7 400 SF $6.50 $2,600.00 $6.00 $2,400.00 6 300 LF $42.15 $12,645.00 $30.00 5 200 LF $27.90 $5,580.00 $15.80 $3,160.00 4 2,500 LF $26.55 $66,375.00 $15.15 $37,875.00 $1,860.00 2 17,000 SY $55.25 $939,250.00 $42.20 $717,400.00 1 40 SY $64.00 $2,560.00 $46.50 Vendor The Diamond Engineering Co OK Paving, Inc. Grand Island, NE Hordville, NE 1 of 2 Grand Island Council Session - 2/24/2015 Page 187 / 296 Attachment A Bid Tabulations Concrete Pavement and Storm Sewer Repair 2015 City of Grand Island Streets Division Opening Date: February 24, 2015 Item 21 22 23 24 25 Backhoe $87.85 $110.00 Dump Truck- 10 CY $87.85 $130.00 Skid Steer Loader $50.65 $50.00 Front End Loader $92.90 $110.00 Description HOURLY RATE HOURLY RATE Labor $45.60 $50.00 2 of 2 Grand Island Council Session - 2/24/2015 Page 188 / 296 Approved as to Form ¤ ___________ February 20, 2015 ¤ City Attorney R E S O L U T I O N 2015-49 WHEREAS, the City of Grand Island invited sealed bids for Concrete Pavement and Storm Sewer Repairs 2015, according to plans and specifications on file with the Streets Division of the Public Works Department; and WHEREAS, on February 11, 2015, bids were received, opened and reviewed; and WHEREAS, OK Paving of Hordville, Nebraska submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $880,905.00; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of OK Paving of Hordville, Nebraska, in the amount of $880,905.00 for Concrete Pavement and Storm Sewer Repairs 2015 is hereby approved as the lowest responsible bid. BE IT FURTHER RESOLVED, that a contract for such project between the City and such contractor be entered into, and the Mayor is hereby authorized and directed to execute such contract on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, February 24, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/24/2015 Page 189 / 296 City of Grand Island Tuesday, February 24, 2015 Council Session Item G-11 #2015-50 - Approving Bid Award for Concrete Ready-Mix for 2015 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 2/24/2015 Page 190 / 296 Council Agenda Memo From:Shannon Callahan, Street Superintendent Meeting:February 24, 2015 Subject:Approving Bid Award for Concrete Ready-Mix for 2015 Item #’s:G-11 Presenter(s):John Collins PE, Public Works Director Background On February 4, 2015 the Street Division of the Public Works Department advertised for bids for the purchase of Portland Cement Concrete Ready-Mix to be used in conjunction with in-house concrete repairs throughout the 2015 calendar year. The concrete ready- mix is used by the City’s concrete patching crew. Discussion Two (2) bids were received and opened on February 11, 2015. The bids were submitted in accordance with the terms of the advertisement of bids and specifications and all other statutory requirements contained therein with no exceptions. A summary of the bids is shown below. Bidder Exceptions Unit Prices Gerhold Concrete Co., Inc. of Grand Island, NE None $85.50 per cubic yard Consolidated Concrete Co. of Grand Island, NE None $90.50 per cubic yard Gerhold Concrete Co., Inc. of Grand Island, Nebraska provided the lowest responsible bid. The estimated quantity of Portland Cement Concrete Ready-Mix required for 2015 calendar year is 3,000 cubic yards; for an estimated total cost of $256,500. There are sufficient funds in Account No. 10033503-85547 to purchase this material. Grand Island Council Session - 2/24/2015 Page 191 / 296 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve awarding the purchase of the Concrete Ready-Mix to Gerhold Concrete Co., Inc. of Grand Island, Nebraska in the amount of $85.50 per cubic yard. Sample Motion Move to approve the resolution. Grand Island Council Session - 2/24/2015 Page 192 / 296 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE:February 11, 2015 at 2:15 p.m. FOR:Concrete Ready-Mix for 2015 DEPARTMENT:Public Works ESTIMATE:$87.00 per cubic yard - $261,000 season total FUND/ACCOUNT:10033503-85547 PUBLICATION DATE:February 4, 2015 NO. POTENTIAL BIDDERS:2 SUMMARY Bidder:Consolidated Concrete Gerhold Concrete Co., Inc. Grand Island, NE Grand Island, NE Exceptions:None None Bid Price:$90.50 $85.50 cc:John Collins, Public Works Director Catrina DeLosh, PW Admin. Assist. Stacy Nunhof, Purchasing Agent Shannon Callahan, Street Supt. Marlan Ferguson, City Administrator William Clingman, Interim Finance Director P1795 Grand Island Council Session - 2/24/2015 Page 193 / 296 Approved as to Form ¤ ___________ February 20, 2015 ¤ City Attorney R E S O L U T I O N 2015-50 WHEREAS, the City of Grand Island invited sealed bids for furnishing Portland Cement Concrete Ready-Mix for 2015 for the Streets Division of the Public Works Department, according to specifications on file with the Public Works Department; and WHEREAS, on February 11, 2015, bids were received, opened and reviewed; and WHEREAS, Gerhold Concrete Co., Inc. of Grand Island, Nebraska, submitted a bid in accordance with the terms of the advertisement of bids and specifications and all other statutory requirements contained therein, such bid being in the amount of $85.50 per cubic yard; and WHEREAS, the total cost based on the estimated usage of 3,000 cubic yards for the 2015 construction season at the above-identified price, is estimated at $256,500. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Gerhold Concrete Co., Inc. of Grand Island, Nebraska, in the amount of $85.50 per cubic yard for Portland Cement Concrete Ready- Mix is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, February 24, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/24/2015 Page 194 / 296 City of Grand Island Tuesday, February 24, 2015 Council Session Item G-12 #2015-51 - Approving Award of Proposal for Aerial Photography of the Grand Island Metropolitan Planning Organizations Planning Area - 2015 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 2/24/2015 Page 195 / 296 Council Agenda Memo From:Terry Brown PE, Assistant Public Works Director Meeting:February 24, 2015 Subject:Approving Award of Proposal for Aerial Photography of the Grand Island Metropolitan Planning Organizations Planning Area - 2015 Item #’s:G-12 Presenter(s):John Collins PE, Public Works Director Background A Request for Proposals (RFP) for High Resolution Aerial Photography to be flown this spring for the Grand Island Area Metropolitan Planning Organization’s (GIAMPO) planning area was developed by the MPO Manager. The request was advertised in the Grand Island Independent on January 28, 2015, and was also sent to nine (9) potential bidders, by the MPO Program Manager. The collection of the aerial photography will assist with the development of the Long Range Transportation Plan by: Identifying existing and new construction for use in travel demand model development Public meetings scheduled to be conducted throughout the coming year Documentation for the base year of the 20-year Long Range Transportation Plan Updated aerial photography that will be beneficial to other departments within the City Discussion Six (6) proposals were opened on February 10, 2015 reviewed and scored. The estimate for the flyover, aerotrangulation and production for the High Resolution Aerial Photography was established by the MPO Technical Advisory Committee with 80% of the funding furnished by the Federal Highway Administration (FHWA), through the Nebraska Department of Roads at $25,000.00. The proposal submitted by Kucera International of Willoughby, Ohio was scored as the responsible lowest bidder to complete the required work at a cost of $17, 900.00. The Grand Island Council Session - 2/24/2015 Page 196 / 296 aerial photography will include approximately a 118 square mile area, capturing high resolution 6 inch 4-band color photography. The actual flight will occur between March 15, 2015 and April 15, 2015, during the optimal period to gather aerial photography for this area. It’s the time when leaves and snow are not present, and the angle of the sun does not distort the images. The product will then go through a process of aerial triangulation correcting distortions from objects on the ground.(ie. Bridges, overpasses) with delivery of the final product mid-summer. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the award of the proposal to Kucera International, Willoughby, Ohio in the amount of $17,900.00. Sample Motion Move to approve the award. Grand Island Council Session - 2/24/2015 Page 197 / 296 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today REQUEST FOR QUOTES FOR 2015 DIGITAL AERIAL ORTHOGRAPHY RFP DUE DATE:February 10, 2015 at 4:00 p.m. DEPARTMENT:Public Works PUBLICATION DATE:January 28, 2015 NO. POTENTIAL BIDDERS:9 SUMMARY OF PROPOSALS RECEIVED Cornerstone Mapping, Inc.Aerial Surveys International Roca, NE Watkins, CO Sanborn Kucera International , Inc. Charlotte, NC Willoughby, OH Pictometry International Corp.Wilson & Company, Inc. Rochester, NY Kansas City, MO cc:John Collins, Public Works Director Catrina DeLosh, PW Admin. Assist. Marlan Ferguson, City Administrator William Clingman, Interim Finance Director John Adams, MPO Program Manager Stacy Nonhof, Purchasing Agent P1793 Grand Island Council Session - 2/24/2015 Page 198 / 296 Approved as to Form ¤ ___________ February 20, 2015 ¤ City Attorney R E S O L U T I O N 2015-51 WHEREAS, the City Of Grand Island invited proposals for contractor services for High Resolution Digital Photography of Grand Island’s Area Metropolitan Planning Organization’s (GIAMPO) Planning Area, according to the Request For Proposals (RFP) on file with the Public Works Department; and WHEREAS, on February 10, 2015 proposals were received, reviewed, and evaluated in accordance with established criteria in the RFP; and WHEREAS, Kucera International Inc. of Willoughby, Ohio submitted a proposal in accordance with the terms of the Request for Proposals and all statutory requirements contained therein and the City Procurement Code with the work performed at $17,900.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the proposal of Kucera International Inc., of Willoughby, Ohio for contractor services of Aerial Digital Photography of Grand Island’s Metropolitan Planning Study Area is hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, and February 24, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/24/2015 Page 199 / 296 City of Grand Island Tuesday, February 24, 2015 Council Session Item G-13 #2015-52 - Approving Agreement with Olsson Associates for Construction Engineering Services for Capital Avenue Widening – Webb Road to Broadwell Avenue Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 2/24/2015 Page 200 / 296 Council Agenda Memo From:Terry Brown PE, Assistant Public Works Director Meeting:February 24, 2015 Subject:Approving Agreement with Olsson Associates for Construction Engineering Services for Capital Avenue Widening – Webb Road to Broadwell Avenue Item #’s:G-13 Presenter(s):John Collins PE, Public Works Director Background All agreements must be approved by the City Council. The Capital Avenue – Webb Road to Broadwell Avenue widening project will consist of removal of the existing 24’ wide asphalt roadway and construction of new concrete pavement on Capital Avenue from Webb Road through Broadwell Avenue. The new roadway will consist of five lane curbed concrete pavement. Other improvements include construction of sidewalks and a concrete hike/bike trail, updated street lighting, and construction of new storm sewer. A pedestrian signal will be constructed approximately 1000’ east of Webb Road to provide for safe crossing for users of the hike/bike trail. This project will be coordinated with the North Interceptor Sanitary Sewer project. This project will receive federal funding through the Surface Transportation Program (STP), which has typically been applied on an 80/20 basis. However, due to changes brought about by the new federal highway bill, the Moving Ahead for Progress in the 21st Century Act (MAP-21) and the NDOR’s Federal Fund Purchase Program beginning in March 2016, federal funding for this project has been capped. Reference is made to Resolution 2013-141 approved by City Council on May 14, 2013. Total project costs are now estimated to be $10,118,895.63. Subtracting the federal capped funds of $6,527,328.00 the local funding necessary to complete this project is estimated at $3,591,567.63. This project will have a 35.5% local funding and a 64.5% federal funding. Breakdown of estimated costs are as follows: Grand Island Council Session - 2/24/2015 Page 201 / 296 Preliminary Engineering $533,217.28 Northwestern Energy $620,268.00 CenturyLink $272,389.00 Grand Island Utilities $725,000.0 Right-of-Way Acquisition $278,606.00 Construction $7,086,573.25 Construction Engineering $602,842.10 Total Estimated Project Costs $10,118,895.63 $10,118,895.63 (Total Estimated Project Costs) - $ 6,527,328.00 (Federal Funds Cap) $ 3,591,567.63 (Local Funding ) Discussion The City of Grand Island solicited the Request for Proposals for Engineering Consulting Services related to the Capital Avenue Widening Project; Webb Road to Broadwell Avenue, which also included Construction Engineering Services. Olsson Associates was selected to perform Construction Engineering Services based on qualifications detailed in the firm’s on-call proposal to NDOR for these services, their experience with Federal Aid Transportation projects, and their familiarity with the Capital Avenue Widening project design and specifications. Public Works Engineering Division staff conducted negotiations to determine the appropriate scope and fee to satisfy FHWA and NDOR requirements and to ensure quality construction inspection and project management. The amount of hours calculated in the services for Construction Inspection and Material Sampling and Testing are considered appropriate; it is vital that observation and testing occur during all critical operations, such as concrete pavement placement. In order to coordinate construction activity with other Public Works and Utility Department projects, and to ensure sufficient notification to Emergency Services, Schools and impacted residents and businesses, and to facilitate timely completion of work, Olsson Associate’s project management staff will be required to conduct weekly on-site progress meetings. Olsson Associates will be paid a fixed-fee-for-profit of $69,440.92 and up to a maximum amount of $533,401.18 for actual costs in accordance with Exhibit “A”, with a total amount of $602,842.10. Due to heavy project workload in this upcoming construction season, City staff will participate to a limited extent in construction oversight and project management tasks. Grand Island Council Session - 2/24/2015 Page 202 / 296 The tentative start date for construction is June 1, 2015. The project is expected to be completed June 1, 2016. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approves the agreement with Olsson Associates to perform construction engineering services for the Capital Avenue Widening Project; Webb Road to Broadwell Avenue. Sample Motion Move to approve the resolution. Grand Island Council Session - 2/24/2015 Page 203 / 296 WEBB ROAD HANCOCK AVENUE SHERIDAN AVENUE SHERMAN AVENUE HOWARD AVENUE CUSTER AVENUE TAYLOR AVENUEKRUSE AVENUE LAFAYETTE AVENUE PARK AVENUE GRAND ISLAND AVENUE HUSTON AVENUE WHEELER AVE.BROADWELL AVE CAPITAL AVENUE RECONSTRUCTIONTRAFFIC SIGNALPROPOSED PEDESTRIAN SIGNALPOTENTIAL TRAFFIC SIGNALTRAFFIC SIGNALGrand IslandCouncil Session - 2/24/2015Page 204 / 296 Approved as to Form ¤ ___________ February 20, 2015 ¤ City Attorney R E S O L U T I O N 2015-52 WHEREAS, the City of Grand Island is developing a transportation project for which it intends to obtain Federal funds; and WHEREAS, the City of Grand Island as a sub-recipient of Federal-Aid funding is charged with the responsibility of expending said funds in accordance with Federal, State and local laws, rules, regulations, policies and guidelines applicable to the funding of the Federal-aid project; and WHEREAS, the City of Grand Island and Olsson Associates wish to enter into a Professional Construction Engineering Services Agreement to provide construction engineering services for the Federal-aid project; and WHEREAS, Olsson Associates will be paid a fixed–fee-for-profit of $69,440.92 and up to a maximum amount of $533,401.18 for actual costs in accordance with Exhibit “A”, with a total amount of $602,842.10. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor is hereby authorized and directed to sign the attached Construction Engineering Services Agreement between the City of Grand Island and Olsson Associates of Grand Island, Nebraska. NDOR Project No.: URB-5436(5) NDOR Control No.: 42707 NDOR Project Description: Capital Avenue, Webb Rd – Broadwell Ave - - - Adopted by the City Council of the City of Grand Island, Nebraska, February 24, 2105. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/24/2015 Page 205 / 296 City of Grand Island Tuesday, February 24, 2015 Council Session Item G-14 #2015-53 - Approving Subcontractor for Annual Pavement Marking Contract 2015 – Streets Division of the Public Works Department Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 2/24/2015 Page 206 / 296 Council Agenda Memo From:Shannon Callahan, Streets Superintendent Meeting:February 24, 2015 Subject:Approving Subcontractor for Annual Pavement Marking Contract 2015 – Streets Division of the Public Works Department Item #’s:G-14 Presenter(s):John Collins, Public Works Director Background A contract renewal with Straight-Line Striping, Inc. of Grand Island, Nebraska for 2015 was approved on February, 10, 2015 by Resolution 2015-36. According to the bid documentation the contractor has the ability to sub-contract the work in-part or in-whole. Straight-Line Striping has proposed the use of County Line Striping as a subcontractor for the 2015 pavement marking contract term. Discussion Below is the request from Straight-Line Striping to add County Line Striping as a subcontractor: Straight-Line Striping would like to utilize a subcontractor to complete the 2015 striping project. We would like to use County Line Striping. County Line Striping has 9 years of highway and roadway striping experience and 15 years parking lot striping experience. We feel that along with Straight-Line Striping, County Line Striping will be able to deliver a quality product within a timely manner. The proposed subcontractor’s main work would include the symbols (arrows, crosswalks, RR Crossing symbols). All specifications and special provisions set forth in the bid documents would remain unchanged including temporary traffic control, quality of work, night time work hours, and unit pricing approved as part of the 2015 contract renewal. Grand Island Council Session - 2/24/2015 Page 207 / 296 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve County Line Striping of Grand Island, Nebraska as a subcontractor for the Annual Pavement Marking Contract with Straight-Line Striping, Inc. of Grand Island, Nebraska. Sample Motion Move to approve County Line Striping of Grand Island, Nebraska as a subcontractor for the Annual Pavement Marking Contract with Straight-Line Striping, Inc. of Grand Island, Nebraska. Grand Island Council Session - 2/24/2015 Page 208 / 296 1 Shannon Callahan From:casey clausen <gi_jerome@hotmail.com> Sent:Wednesday, February 11, 2015 11:46 AM To:Shannon Callahan Subject:RE: 2015 striping project Sorry, email is wrong. It's boltzstriping@charter.net  From: gi_jerome@hotmail.com  To: shannonc@grand‐island.com  Subject: RE: 2015 striping project  Date: Wed, 11 Feb 2015 10:07:04 ‐0600  Shannon,     County Line Striping info as requested:     Address:  4081 Manchester Rd                    Grand Island, NE 68803     Contact:  Lanny Boltz     Phone number:  308‐379‐2216     Email address:  Boltz Parking Lot Striping     County Line Striping will be working mainly on Section 2, the symbols, of the striping contact and working in  conjunction with Straight‐Line Striping Inc. to complete Section 1.  Any other info can be provided if needed.     Thanks,  Casey Clausen, President  Straight‐Line Striping Inc.  308‐390‐2824     From: shannonc@grand‐island.com  To: gi_jerome@hotmail.com  Date: Tue, 10 Feb 2015 12:00:29 ‐0600  Subject: RE: 2015 striping project  Casey,     Please provide the following information on the subcontractor referenced below:     County Line Striping  Address:  Grand Island Council Session - 2/24/2015 Page 209 / 296 2 Contact Name:  Phone Number:  E‐mail Address:     Also, which part of the contract will they be working on?  Section 1 is lane lines and Section 2 is symbols (hand work).     Shannon Rose Callahan, E.I.T.  Street Superintendent  scallahan@grand-island.com     From: casey clausen [mailto:gi_jerome@hotmail.com] Sent: Tuesday, February 10, 2015 8:58 AM To: Shannon Callahan Subject: 2015 striping project     Shannon,     Straight‐Line Striping would like to utilize a sub‐contractor to complete the 2015 striping project.  We would  like to use County Line Striping.  County Line Striping has 9 years of highway and roadway striping experience  and 15 years parking lot striping experience.  We feel that along with Straight‐Line Striping, County Line  Striping will be able to deliver a quality product within a timely manner.     Thank you,  Casey Clausen  Straight‐Line Striping  308‐390‐2824  Grand Island Council Session - 2/24/2015 Page 210 / 296 Approved as to Form ¤ ___________ February 20, 2015 ¤ City Attorney R E S O L U T I O N 2015-53 WHEREAS, the City of Grand Island City Council authorized a contract term renewal for Annual Pavement Markings 2015 with Straight-Line Striping, Inc. of Grand Island, Nebraska on February 10, 2015; and WHEREAS, the contract allows for use of sub-contracted work; and WHEREAS, Straight-Line Striping, Inc. of Grand Island, Nebraska has requested County Line Striping of Grand Island, Nebraska be approved as a subcontractor. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that County Line Striping of Grand Island, Nebraska is approved as a subcontractor for the Annual Pavement Marking Contract with Straight-Line Striping, Inc. of Grand Island, Nebraska. - - - Adopted by the City Council of the City of Grand Island, Nebraska, February 24, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/24/2015 Page 211 / 296 City of Grand Island Tuesday, February 24, 2015 Council Session Item G-15 #2015-54 - Approving Change Order No. 1 for Faidley Avenue Paving Improvements; Project No. 2014-P-1 & Faidley Avenue Water Improvements; Project No. 2014-W-14 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 2/24/2015 Page 212 / 296 Council Agenda Memo From:Terry Brown PE, Assistant Public Works Director Meeting:February 24, 2015 Subject:Approving Change Order No. 1 for Faidley Avenue Paving Improvements; Project No. 2014-P-1 & Faidley Avenue Water Improvements; Project No. 2014-W-14 Item #’s:G-15 Presenter(s):John Collins, Public Works Director Background The Diamond Engineering Co. of Grand Island, Nebraska was awarded a $925,292.70 contract by the City Council on September 23, 2014 for Faidley Avenue Paving Improvements; Project No. 2014-P-1 and Faidley Avenue Water Improvements; Project No. 2014-W-14. This project will extend paving to join the two (2) existing segments of Faidley Avenue, between North Road and Irongate Avenue. In order to accommodate storm sewer for this project it is necessary to lower the water main in this area. Discussion Public Works Administration is requesting Change Order No. 1 for Faidley Avenue Paving Improvements; Project No. 2014-P-1 and Faidley Avenue Water Improvements; Project No. 2014-W-14, which will allow for grading to remedy poor drainage of Moores Creek from Old Potash Highway to the proposed Faidley Avenue, correction of a concrete outfall structure which drains into Moore’s Creek that was not found during the survey for the project, modifications to storm sewer connections to existing structures and allow for a sleeve that is needed to account for misshaped pipe that was encountered during the water main lowering. Grand Island Council Session - 2/24/2015 Page 213 / 296 The estimated cost for the additional work is detailed below. Item No.Description Quantities Units Unit Price Total Cost CO1-1 MOORES CREEK EXCAVATION 1801.00 CY $ 12.87 $ 23,178.87 CO1-2 REMOVE EROSION CONTROL, CLASS 1D 796.00 SY $ 1.32 $ 1,050.72 CO1-3 EROSION CONTROL, CLASS 1D 4734.00 SY $ 2.09 $ 9,894.06 CO1-4 REMOVE & SALVAGE 48" RCP FES 4.00 EA $ 356.95 $ 1,427.80 CO1-5 REMOVE & SALVAGE 48" RCP FES 214.00 LF $ 20.08 $ 4,297.12 CO1-6 6" REINF. CONC. OUTFALL STRUCTURE AT STA. 324+90 1.00 LS $ 3,000.00 $ 3,000.00 CO1-7 TAP EXISTING MANHOLE 1.00 LS $ 1,325.00 $ 1,325.00 CO1-8 30" ROUND EQUIVALENT REINFORCED CONCRETE STORM SEWER PIPE, CLASS III 14.00 LF $ 130.00 $ 1,820.00 CO1-9 BUILD 30" ROUND EQUIVALENT REINFORCED CONCRETE COLLAR 1.00 EA $ 835.00 $ 835.00 CO1-10 24" M.J. SOLID SLEEVE 1.00 EA $ 2,200.00 $ 2,200.00 $ 49,028.57 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve Change Order No. 1 for Faidley Avenue Paving Improvements; Project No. 2014-P-1 and Faidley Avenue Water Improvements; Project No. 2014-W-14. Sample Motion Move to approve the resolution. Grand Island Council Session - 2/24/2015 Page 214 / 296 Grand Island Council Session - 2/24/2015 Page 215 / 296 Approved as to Form ¤ ___________ February 20, 2015 ¤ City Attorney R E S O L U T I O N 2015-54 WHEREAS, on September 23, 2014, by Resolution 2014-297, the City of Grand Island awarded The Diamond Engineering Co. of Grand Island, Nebraska the bid in the amount of $925,292.70 for Faidley Avenue Paving Improvements; Project No. 2014-P-1 and Faidley Avenue Water Improvements; Project No. 2014-W-14; and WHEREAS, it has been determined that modifications to the work to be performed by The Diamond Engineering Co. are necessary; and WHEREAS, such modifications have been incorporated into Change Order No. 1; and WHEREAS, the result of such modifications will increase the contract amount by $49,028.57 for a revised contract price of $974,321.27. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is, authorized and directed to execute Change Order No. 1 between the City of Grand Island and The Diamond Engineering Co. of Grand Island, Nebraska to provide the modifications. - - - Adopted by the City Council of the City of Grand Island, Nebraska, February 24, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/24/2015 Page 216 / 296 City of Grand Island Tuesday, February 24, 2015 Council Session Item G-16 #2015-55 - Approving Demo and Installation of New Bathroom Fixtures at Island Oasis Water Park Staff Contact: Todd McCoy Grand Island Council Session - 2/24/2015 Page 217 / 296 Council Agenda Memo From:Todd McCoy, Parks and Recreation Director Meeting:February 24, 2015 Subject:Demo and Installation of Bathroom Fixtures at Island Oasis Water Park Item #’s:G-16 Presenter(s):Todd McCoy, Parks and Recreation Director Background On February 11, 2015 the Parks and Recreation Department advertised to receive bids for the Demo and Installation of Bathroom Fixtures at Island Oasis Water Park. The project includes replacing the existing outdated fixtures with modern equipment. The existing fixtures are original from the 1993 construction. Discussion Dollars were budgeted in the 2014-2015 capital improvement fund for this project. One bid was received from Sewer Rooter & Plumbing Co., Inc. of Grand Island. Staff recommends accepting the bid from Sewer Rooter in the amount of $45,540.90. The project will be funded by Capital Account 40044450-90032. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 2/24/2015 Page 218 / 296 Recommendation City Administration recommends that the City Council accept the bid from Sewer Rooter & Plumbing Co., Inc. of Grand Island for the Demo and Installation of Bathroom Fixtures at Island Oasis Water Park. Sample Motion Move to approve the bid from Sewer Rooter & Plumbing Co., Inc. for the Demo and Installation of Bathroom Fixtures at Island Oasis Water Park in the amount of $45,540.90. Grand Island Council Session - 2/24/2015 Page 219 / 296 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE:February 18, 2015 at 2:00 p.m. FOR:Demo & Installation of Bathroom Fixtures at Island Oasis Water Park DEPARTMENT:Parks & Recreation ESTIMATE:$46,000.00 FUND/ACCOUNT:40044450-90032 PUBLICATION DATE:February 11, 2015 NO. POTENTIAL BIDDERS:3 SUMMARY Bidder:Sewer Rooter & Plumbing Co., Inc. Grand Island, NE Exceptions:None Bid Price:$45,701.02 cc:Todd McCoy, Parks & Rec. Director Patti Buettner, Parks & Rec. Admin. Assist. Marlan Ferguson, City Administrator William Clingman, Interim Finance Director Stacy Nonhof, Purchasing Agent P1798 Grand Island Council Session - 2/24/2015 Page 220 / 296 Approved as to Form ¤ ___________ February 20, 2015 ¤ City Attorney R E S O L U T I O N 2015-55 WHEREAS, the City of Grand Island invited sealed bids for Demo and Installation of Bathroom Fixtures at Island Oasis Water Park, according to plans and specifications on file with the Parks and Recreation Department; and WHEREAS, on February 18, 2015, one (1) bid was received, opened and reviewed; and WHEREAS, Sewer Rooter & Plumbing Co., Inc. from Grand Island, Nebraska submitted a bid in accordance with the terms of the advertisement of bids, plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $45,540.90. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Sewer Rooter & Plumbing Co., Inc. from Grand Island, Nebraska, in the amount of $45,540.90 for Demo and Installation of Bathroom Fixtures at Island Oasis Water Park is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, February 24, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/24/2015 Page 221 / 296 City of Grand Island Tuesday, February 24, 2015 Council Session Item H-1 Consideration of Approving the Request from Midland Ag Services, Inc. on behalf of Verizon Wireless for a Conditional Use Permit for a 133’ Monopole for Wireless Telecom located at 1203 South Stuhr Road This item relates to the aforementioned Public Hearing item E-1. Staff Contact: Craig Lewis Grand Island Council Session - 2/24/2015 Page 222 / 296 City of Grand Island Tuesday, February 24, 2015 Council Session Item H-2 Consideration of Approving the Request from The Diamond Engineering Company on behalf of Verizon Wireless for a Conditional Use Permit for Construction of an 88’ Wireless Telecom Monopole and Radio Shelter located at 3000 Garland Street This item relates to the aforementioned Public Hearing item E-2. Staff Contact: Craig Lewis Grand Island Council Session - 2/24/2015 Page 223 / 296 City of Grand Island Tuesday, February 24, 2015 Council Session Item I-1 #2015-56 - Consideration of Approving the Grant Application to Civic and Community Center Financing Fund regarding Island Oasis Expansion Staff Contact: Todd McCoy, Parks & Recreation Director Grand Island Council Session - 2/24/2015 Page 224 / 296 Council Agenda Memo From:Todd McCoy, Parks and Recreation Director Charley Falmlen, Community Development Specialist Meeting:February 24, 2015 Subject:Civic and Community Center Financing Fund Grant Application Item #’s:I-1 Presenter(s):Charley Falmlen, Community Development Specialist Todd McCoy, Parks and Recreation Director Background The City of Grand Island’s Community Development Division is proposing to submit a grant pre-application to the Nebraska Department of Economic Development’s Civic and Community Center Financing Fund (CCCFF) within the submission period of April 15, 2015 and May, 1, 2015. The pre-application will be requesting $800,000 from the CCCFF to assist in funding the proposed $1.6 million Children’s Wet Playground at Island Oasis Waterpark. Upon receiving the City of Grand Island’s pre-application, and those of various other communities, the Nebraska Department of Economic Development (NEDED) will determine which projects they believe are most qualified by using pre-determined scoring criteria. The pre-application process is competitive and the projects that score the highest are invited to submit a full application. Those communities which are invited to submit a full application must do so by June 15, 2015. The City of Grand Island was unsuccessful last year with a pre-application to the CCCFF for the same project; however, City staff feels the Wet Playground project will have a stronger chance this year with recent Island Oasis updates. Funding from the Civic and Community Center Financing Fund requires a 1:1 match, 50% of the match can be in-kind and at least 50% must be a cash match. Matching dollars will be defined for consideration in the 2015-2016 City of Grand Island budget. Grand Island Council Session - 2/24/2015 Page 225 / 296 Discussion In June, 2004, City Council authorized City staff to enter into agreement with The C.T. Brannon Corporation to prepare a study of aquatic facilities in Grand Island with respect to their condition, their best utilization, eventual disposition and adequacy to meet current and future needs in the city. In an effort to engage new visitors, the study recommended that a Children’s Wet Playground be added to Island Oasis. This Wet Playground would be specifically designed for younger children. In 2007 the City hired Water Technology and Olsson and Associates to design the Children’s Wet Playground area. The City of Grand Island Parks and Recreation Department and the Community Development Division firmly believe that this new playground would expand the quality recreational options available to our city’s residents, entice new visitors to the area, and increase overall attendance – making both the State’s and the City’s support of the project a worthwhile investment. Alternatives The Council has the following alternatives concerning the issue at hand. The Council may: 1.Approve the application for the Civic and Community Center Financing Fund Grant. Grand Island Council Session - 2/24/2015 Page 226 / 296 2.Take no action on the issue. Recommendation City Administration recommends that Council approves the application for the Civic and Community Center Financing Fund Grant and authorize the Mayor to sign all related documents. Sample Motion Move to approve the pre-application and subsequent full application for the Civic and Community Center Financing Fund Grant and authorize the Mayor to sign all related documents. Grand Island Council Session - 2/24/2015 Page 227 / 296 Revised January 12, 2015 CIVIC AND COMMUNITY CENTER FINANCING FUND  2015 Application Guidelines & Pre‐Application      The State of Nebraska, Department of Economic Development, will be accepting applications from Nebraska  municipalities for grants to support the development of civic centers and community centers under the Civic and  Community Center Financing Fund program. A municipality seeking a grant should complete the enclosed brief  preliminary application form and return it to the Department no earlier than April 15 but no later than May 1, 2015.   Completion of the pre‐application is the first step in a two‐part grant application process. After May 1, the Department  will seek more detailed information on eligible grant requests and the final application is due June 15.    Background:  In 2013, the State Legislature amended the Civic and Community Center Financing Fund Act. The Act’s  purpose is to support the development of civic, community, and recreation centers throughout Nebraska and to  support projects that foster maintenance or growth of communities.  In effort to support this purpose, grants of  assistance to municipalities from the Civic and Community Center Financing Fund (CCCFF) administered by the  Department of Economic Development    Eligible projects:  The fund may be used for the construction of new civic and recreation centers or the renovation or  expansion of existing civic, community, and recreation centers, which may include the conversion, rehabilitation, or  reuse of historic buildings.  The fund may also be used for preliminary planning related to the development or  rehabilitation of eligible projects.  The definitions of eligible projects are:    Civic Center—a facility that is primarily used to host conventions, meetings, and cultural events and/or a library. A  civic center therefore includes space for conventions, meetings, and cultural events and/or a library.   Community Center—the traditional center of a community, typically comprised of a cohesive core of residential,  civic, religious, and commercial buildings, arranged around a main street and intersecting streets. A community  center is therefore an area of multiple buildings with both internal and external elements. A civic center may or  may not be in a community center.   Recreation Center – a facility used for athletics, fitness, sport activities, or recreation that is owned by a  municipality and is available for use by the general public with or without charge.  A recreation center does not  include any facility that requires a person to purchase a membership to utilize such facility.   Planning – engineering and technical studies directly related to eligible projects    Eligible applicants:  Most Nebraska municipalities are eligible and may apply for a grant in competition with other  municipalities. Not eligible is the City of Omaha and the City of Lincoln, The City of Ralston, or other municipality that  has received funding under the Sports Arena Facility Financial Assistance Act is ineligible to receive funds under both  the Sports Arena Facility Financial Assistance Act and the CCCFF. A municipality will own and operate the center,  directly or under contract, for which a grant is sought.       Grant amounts:  Assistance from the fund shall not amount to more than fifty percent of the cost of construction,  renovation, or expansion.  The minimum amount for a non‐planning grant request is $10,000.  The maximum amount  is determined by the total revenues in the Fund and the population size of a municipality applying for a grant, as  follows:       \    Population of Municipality Maximum Grant  Amount  Population of Municipality Maximum Grant  Amount  100,000 to 299,999 persons $1,500,000 100,000 to 299,999 persons $2,500,000  40,000 to 99,999 $750,000 40,000 to 99,999 $1,125,000  20,000 to 39,999 $500,000 20,000 to 39,999 $750,000  10,000 to 19,999 $400,000 10,000 to 19,999 $600,000  less than 10,000 $250,000 less than 10,000 $375,000  Until the balance of the Fund reaches $2,500,000  (Grant Maximum Schedule A) After the balance of the Fund reaches $2,500,000 and until it falls  below $1,000,000 (Grant Maximum Schedule B) The maximum amount of a planning grant is $10,000. The Department will allocate no more than 10% of annual  grant funds awarded for planning projects.  Grand Island Council Session - 2/24/2015 Page 228 / 296 Revised January 12, 2015     Application Timing and Process:  A municipality seeking funding will complete and return a Preliminary Application  Form by May 1, 2015.   Projects deemed eligible and competitive for funding will be sent an invitation to submit a Full  Application no later than May 15, 2015.  Full Application Forms are to be completed, returned to the Department no  later than June 15, 2015.  Only projects that have been invited to complete Full Applications will be accepted.  The  Department will evaluate final application forms soon after they are received.  Announcement of grants awarded will  occur no later than June 30, 2015.    All applications and supporting materials must be received in the Department by 5:00pm on the respective due  date.  Please submit both single hard copy original and electronic copy (PDF email attachments are acceptable).     The Department reserves the right to hold a second application cycle beginning in September 2015.  The  announcement of this cycle will be made no later than August 15, 2015.    Review Criteria:  Pre‐application narratives should be developed using the same criteria as full applications as outlined  below. Maps, images, and photographs should be included where appropriate. Upon invitation by DED, full  applications will be reviewed and scored by a committee consisting of Department staff as well as invited members of  other vested State agencies.  The review committee will make a recommendation reflecting top scoring applications  to the Director of the Department of Economic Development, or their designee, for final approval.      Eligible project applications will be reviewed based upon review criteria established in statute (Nebraska Revised  Statute 13‐2707), and any other relevant parts of the Civic and Community Center Financing Act.  Up to ten (10)  points will be available for each of the following review criteria (60 points maximum).  Top scoring applications will be  recommended to the Director for approval.  The Department reserves the right to establish the maximum amount of  funds to be awarded in any given year. The review criterion includes:       Project location.  (yes/no)  A project shall be located in the municipality that applies for the grant. Please include a map of the project area in  relation to the community, identifying any relevant sites or related projects. The map is intended to provide context  to the proposed project. Photographs may also be included.     Project ownership.  (yes/no)  A project shall be owned by the municipality that applies for the grant.      Project operation.  (yes/no)  A project shall be operated by the municipality that applies for the grant, directly or under contract.      Retention Impact.  (1‐10 points)  Funding decisions by the Department shall be based on the likelihood of the project retaining existing residents in  the community where the project is located, developing, sustaining, and fostering community connections, and  enhancing the potential for economic growth in a manner that will sustain the quality of life and promote long‐ term economic development; o Tips for completing the project application narrative: describe a how the proposed project fulfills a known  local need, based on a formal or informal assessment of current conditions.      New Resident Impact.  (1‐10 points)  Funding decisions by the Department shall be based on the likelihood of the project attracting new residents to the  community where the project is located.  Grand Island Council Session - 2/24/2015 Page 229 / 296 Revised January 12, 2015 o Tips: describe the unique and/or specific services or function to be provided as a result of project  completion otherwise not available, specifically related to attracting new residents, include what services  or functions would become available should the project be completed.  Visitor Impact.  (1‐10 points)  Funding decisions by the Department shall be based on the likelihood of the project enhancing or creating an  attraction that would increase the potential of visitors to the community where the project is located from inside  and outside the state.  o Tips: describe the unique and/or specific services or function to be provided as a result of project  completion otherwise not available, specifically related to attracting visitors and/or tourists into the area.     Financial support.  (1‐10 points)  Assistance from the fund must include a 100% match (i.e. matched at least equally from local sources).  At least  fifty percent of the local match must be in cash.  Preference shall be given to those projects with a higher level of  local matching funds compared to those with a lower level of matching funds.  Neither the local match nor the  items listed for grant assistance should include amounts already expended prior to the date of application for grant  assistance.  o Tips: describe project viability, leverages, and financial resources, as well as efforts to secure non‐CCCFF  monies from other state, federal, foundation, business, or individual sources.     Readiness and local public support.  (1‐10 points)  The applicant’s fiscal, economic, and operational capacity to finance and manage the project and ability of the  applicant to proceed and implement its plan and operate the civic or community center.  o Tips: identify who will handle the day‐to‐day operation and management of the project, project roles, and  established or potential partnerships, as well as any volunteer efforts. Include a summary and description  of past and future projects and activities carried out at the local level, and identify partnerships and  volunteer efforts. Provide a summary or other evidence of public support in the form of public meetings,  design charrettes, fundraising campaigns, etc.     Project Planning.  (1‐10 points) Projects with completed technical assistance and feasibility studies shall be preferred to those with no prior  planning.  o Tips: describe the level of design or conceptualization of the project, who was involved, historical  preservation consideration (where appropriate), etc. Including a planning process timetable that would  further illustrate the planning process, as well as a timeline for project implementation, including securing  matching funds.  o Note: when applying for planning grants, please provide any information about initial planning,  stakeholder and/or public meetings, as well as a summary of comprehensive planning that may have been  conducted at the project area or community level. When a comprehensive plan has recommended the  proposed project, please provide a hyperlink or electronic copy of the entire comprehensive plan and  indicate the specific location(s) of those recommendations.      Grand Island Council Session - 2/24/2015 Page 230 / 296 Revised January 12, 2015 CIVIC AND COMMUNITY CENTER FINANCING FUND       GRANT ASSISTANCE ‐ 2015    PRELIMINARY APPLICATION FORM    A Name of Municipality:         B Type of grant requested (check one) ☐    planning        ☐    capital construction  C Grant amount requested*:         D Facility is located within Municipality listed in Line A ☐    yes  E Municipality listed in Line A will own facility ☐    yes  F Municipality listed in Line A will operate the facility ☐  yes, skip to Line H ☐    no, include an explanatory statement  G Entity under contract that will operate the facility:         H Existing or preliminary name of facility:         I Type of facility (check one):  ☐    civic center        ☐    community center        ☐    historic building        ☐    recreation center  J Proposed project has completed technical assistance and/or feasibility studies:          ☐ yes          ☐ no            K Web address (if available):        *Must correspond to the appropriate amount based on population size as listed in the table on page 1 of the 2015 Application Guidelines.    ATTACHMENTS ENCLOSED:  BRIEF DESCRIPTION OF THE CENTER AND A MAP IDENTIFYING THE LOCATION OF THE  FACILITY (The summary should be at least one paragraph, but no more than one page. Please review final application  scoring criteria and be clear and concise with your project summary. Supplemental maps, images, or photographs may be  included, but limited to one additional page. The pre‐application with attachments shall be no more than four pages.)  PERSON PREPARING PRELIMINARY APPLICATION:    NAME:            ADDRESS:                        PHONE:        E‐MAIL:   CHIEF ELECTED OFFICER OF MUNICIPALITY APPLYING FOR GRANT:     NAME:       TITLE:               The Facility in question is, or will be, owned and operated by the municipality.  The applicant has not received funding assistance from the Sports Arena Facility Financing Assistance Act.  The applicant has not been awarded a CCCFF grant within the last 5 grant years.    SIGNATURE: DATE:                 RETURN COMPLETED PRELIMINARY APPLICATION FORM AND BRIEF DESCRIPTION OF CENTER TO:   Jenny B. Mason, CCCFF Coordinator   Nebraska Department of Economic Development  P.O. 94666   Lincoln, NE  68509‐4666  t: (402) 471‐6280 | e: jenny.mason@nebraska.gov  DED USE ONLY: ________________  _____________________________  Grand Island Council Session - 2/24/2015 Page 231 / 296 Approved as to Form ¤ ___________ February 20, 2015 ¤ City Attorney R E S O L U T I O N 2015-56 WHEREAS, the City of Grand Island, Nebraska, will seek the opportunity to apply for a $800,000 grant request from the Civic and Community Center Financing Fund from the State of Nebraska’s Department of Economic Development Department; and WHEREAS the City will submit an application for the Island Oasis Water Park Children’s Wet Playground; and WHEREAS, the City of Grand Island will submit an application as a result of project readiness, signified by the financial understanding of City Council. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island, Nebraska is hereby authorized to apply for a $800,000 grant request from the Civic and Community Center Financing Fund from the State of Nebraska’s Department of Economic Development Department ; and The Mayor is hereby authorized and directed to execute documentation on behalf of the City of Grand Island for such process. - - - Adopted by the City Council of the City of Grand Island, Nebraska, February 24, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/24/2015 Page 232 / 296 City of Grand Island Tuesday, February 24, 2015 Council Session Item I-2 #2015-57 - Consideration of Approving the Amendment to the Redevelopment Plan, a Portion of CRA Area 1, for Downtown Upper Story Residential Life Safety Grant This item relates to the aforementioned Public Hearing item E-3. Staff Contact: Chad Nabity Grand Island Council Session - 2/24/2015 Page 233 / 296 Approved as to Form ¤ ___________ February 20, 2015 ¤ City Attorney R E S O L U T I O N 2015-57 WHEREAS, the City of Grand Island, Nebraska, a municipal corporation and city of the first class, has determined it be desirable to undertake and carry out urban redevelopment projects in areas of the City which are determined to be substandard and blighted and in need of redevelopment; and WHEREAS, the Nebraska Community Development Law, Chapter 18, Article 21, Nebraska Reissue Revised Statutes of 2007, as amended (the "Act"), prescribes the requirements and procedures for the planning and implementation of redevelopment projects; and WHEREAS, the City has previously declared Redevelopment Area No. 1 of the City to be substandard and blighted and in need of redevelopment pursuant to the Act; and WHEREAS, the Community Redevelopment Authority of the City of Grand Island, Nebraska (the "Authority"), has prepared a Redevelopment Plan pursuant to Section 18-2111 of the Act, and recommended the Redevelopment Plan to the Planning Commission of the City; and WHEREAS, the Planning Commission of the City reviewed the Redevelopment Plan pursuant to the Act and submitted its recommendations, to the City, pursuant to Section 18-2114 of the Act; and WHEREAS, following consideration of the recommendations of the Authority to the Planning Commission, the recommendations of the Planning Commission to the City, and following the public hearing with respect to the Redevelopment Plan, the City approved the Plan; and WHEREAS, there has been presented to the City by the Authority for approval a Redevelopment Plan amendment that would authorize the CRA to make grants available to developers interested in increasing the number of upper story residential units available within Downtown Grand Island as identified within the plan . All redevelopment activities will occur in Grand Island, Hall County, Nebraska; and WHEREAS, the City published notices of a public hearing and mailed notices as required pursuant to Section 18-2115 of the Act and has, on the date of the Resolution held a public hearing on the proposal to amend the Redevelopment Plan to include the Redevelopment Project described above. NOW, THEREFORE, be it resolved by the City Council of the City of Grand Island, Nebraska: Grand Island Council Session - 2/24/2015 Page 234 / 296 - 2 - Grand Island Mall – 2228 N Webb Rd 1.The Redevelopment Plan of the City approved for Redevelopment Area No. 1 in the city of Grand Island, Hall County, Nebraska, including authority to issue grants as describe above and in the Redevelopment Plan Amendment is hereby determined to be feasible and in conformity with the general plan for the development of the City of Grand Island as a whole and the Redevelopment Plan, 2.Approval of the Redevelopment Plan is hereby ratified and reaffirmed, as amended by this Resolution, and the Authority is hereby directed to implement the Redevelopment Plan in accordance with the Act. 3.The City hereby finds and determines that the proposed land uses and building requirements in the Redevelopment Area are designed with the general purposes of accomplishing, in accordance with the general plan for development of the City, a coordinated, adjusted and harmonious development of the City and its environs which will, in accordance with present and future needs, promote health, safety, morals, order, convenience, prosperity; and the general welfare, as well as efficiency and economy in the process of development; including, among other things, adequate provision for traffic, vehicular parking, the promotion of safety from fire, panic, and other dangers, adequate provision for light and air, the promotion of a healthful and convenient distribution of population, the provision of adequate transportation, water, sewerage, and other public utilities, schools, parks, recreation and community facilities, and other public requirements, the promotion of sound design and arrangement, the wise and efficient expenditure of public funds, and the prevention of the recurrence of unsanitary or unsafe dwelling accommodations, or conditions of blight. - - - Adopted by the City Council of the City of Grand Island, Nebraska, February 24, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/24/2015 Page 235 / 296 City of Grand Island Tuesday, February 24, 2015 Council Session Item I-3 #2015-58 - Consideration of Approving Resolution Recognizing IBEW Local #1597 Service/Clerical as Labor Representative for the Community Service Officers Staff Contact: Robert Sivick Grand Island Council Session - 2/24/2015 Page 236 / 296 Council Agenda Memo From:Robert J. Sivick, City Attorney Meeting:February 24, 2015 Subject:Consideration of Approving Resolution Recognizing IBEW Local 1597 (Service/Clerical) as Labor Representative for the Community Service Officers and Amending Relevant Labor Contract Item #’s:I-3 Presenter(s): Robert J. Sivick, City Attorney Background On January 25, 2015 the City of Grand Island (City) through its City Attorney was served notice by the International Brotherhood of Electrical Workers Local 1597 (IBEW), the City’s Police Department Community Service Officers (CSOs) were seeking labor representation from the IBEW and inclusion in that organization’s Service/Clerical Bargaining Unit presently representing approximately sixty full time City employees. Discussion City employees have the right to organize for the purpose of collective bargaining pursuant to Neb. Rev. Stat. §48-837. After receiving notice from the IBEW regarding the CSOs desire to organize, the City may decline to voluntarily recognize the IBEW as the labor representative for those employees. Such action would likely trigger an industrial dispute resulting in the IBEW filing a Petition with the Commission of Industrial Relations invoking that body’s authority pursuant to Neb. Rev. Stat. §§48-811(1) and 48- 838. In the alternative the City may voluntarily recognize the IBEW as the labor representative for the CSOs pursuant to Neb. Rev. Stat. §48-816(2). After considering the situation the Legal Department consulted with the Administration and recommended voluntarily recognizing the IBEW as the labor representative for the CSOs. The Administration concurred with that recommendation. Voluntary recognition will require action by the Grand Island City Council (Council) as the governing body of the City which is the employer of the CSOs. That action would necessitate approval of the Resolution before the Council for consideration this evening. Grand Island Council Session - 2/24/2015 Page 237 / 296 That Resolution if approved would definitively recognize the IBEW as the labor representative for the CSOs and add that job classification to the list of positions covered under the present contract the IBEW has with the City for the Service/Clerical bargaining unit. All other matters regarding the wages, benefits, and conditions of employment for the CSOs will be the subject of future negotiations and approval by the IBEW and the Council. Alternatives It appears the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve. 2.Refer the issue to a Committee. 3.Postpone the issue to future date. 4.Take no action on the issue. Recommendation The City Administration recommends approval of Resolution 2015-58. Sample Motion Move to approve. 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This Addendum applies only to the aforementioned Agreement between the parties that is presently in effect from October 1, 2014 to September 30, 2018. II. This Addendum amends Article I, Paragraph B entitled “Employee Classifications” of the aforementioned Agreement to include the City of Grand Island employee classification of “Community Service Officer”. III. Any other changes to the terms of the aforementioned Agreement will take the form of separate written Addenda agreed to by the parties. Witness Our Hands: THE CITY OF GRAND ISLAND ____________________ By ________________________________ Date Jeremy L. Jensen, Mayor INTERNATIONAL BROTHERHOOD OF ELECTRICAL WORKERS LOCAL 1597 ____________________ By ________________________________ Date Dan Quick, President Grand Island Council Session - 2/24/2015 Page 272 / 296 Approved as to Form ¤ ___________ February 20, 2015 ¤ City Attorney R E S O L U T I O N 2015-58 WHEREAS, City of Grand Island employees have a right to organize for the purposes of collective bargaining pursuant to Neb. Rev. Stat. §48-837; and WHEREAS, the City of Grand Island received formal notice from the IBEW Local 1597 the Police Department’s Community Service Officers were seeking formal labor representation from the IBEW and inclusion in that organization’s Service/Clerical bargaining unit presently representing other City employees; and WHEREAS, it is the recommendation of the Legal Department and Administration the City voluntarily recognize the IBEW as the labor representative of the Community Service Officers and amend the present contract the City has with the IBEW Service/Clerical bargaining unit to include Community Service Officers with the other positions covered under that contract; and WHEREAS, the Grand Island City Council concurs with the recommendation of the Legal Department and Administration as stated above. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island voluntarily recognizes the International Brotherhood of Electrical Workers Local 1597 as the labor representative for the Police Department Community Service Officers and the contract the City has with the IBEW Service/Clerical bargaining unit be amended to include Community Service Officers with the list of other job classifications covered under that contract. - - - Adopted by the City Council of the City of Grand Island, Nebraska, February 24, 2015. _______________________________________ Jeremy L. Jensen, Mayor ATTEST: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/24/2015 Page 273 / 296 City of Grand Island Tuesday, February 24, 2015 Council Session Item I-4 #2015-59 - Approving Lease of Gas Power Motorized Golf Cars and Trade-In for Jackrabbit Run Golf Course Staff Contact: Todd McCoy Grand Island Council Session - 2/24/2015 Page 274 / 296 Council Agenda Memo From:Todd McCoy, Parks and Recreation Director Meeting:February 24, 2015 Subject:Lease of Golf Cars and Fleet Trade-in at Jackrabbit Run Golf Course Item #’s:I-4 Presenter(s):Todd McCoy, Parks and Recreation Director Background Jackrabbit Run Golf Course currently owns and operates 53 electric Club Car golf cars for patron rental. The golf car fleet is 16 years old and is costly and time consuming for staff to maintain. In the 2015 budget $49,000 was earmarked for the upgrade of half of the current golf car fleet. The original plan was to refurbish all the golf cars over a two year period. However, after further research and consultation with other golf courses and golf car manufactures, staff believes it to be more efficient and a better fit for Jackrabbit Run Golf Course to lease a new golf car fleet. Discussion Making a change from electric to gas and from owning to leasing the golf car fleet would be new to Jackrabbit Run Golf Course; however, it is not new to numerous other golf courses around the state. Omaha, Lincoln, Papillion, and Kearney are just a few communities that have opted to lease gas golf car fleets at their municipally owned courses. Gas golf cars are more dependable for busy golf courses. With fully charged batteries, electric cars can complete a maximum of two 18-hole rounds of golf before needing to be recharged. Gas golf cars can run for over 35 rounds of golf before needing refueled. With the existing electric fleet it is very time consuming for staff to rotate cars from the charger to the course. On busy days, staff is limited to not fully charged cars and risk dead batteries on the course. Gas cars can be refueled once a week or less at the staff’s convenience. Grand Island Council Session - 2/24/2015 Page 275 / 296 Over the last four years the course spent $54,736.62 on golf car fleet repairs. With the supplier responsible for major repairs, expenses and staff time will be dramatically reduced. Staff time can be redirected on the golf course, resulting in a better golf experience. Staff will have more time to prep bunkers, keep fairways and greens groomed, trim trees, and more. Jackrabbit Run currently does not have an indoor space to keep its current fleet. Golf courses usually have a storage building to protect its property from the elements. UV rays and harsh weather can take a toll on cars decreasing the lifespan and resale value. Using a leasing strategy, patrons will have the opportunity to rent quality golf cars year in and year out. Annual payments are consistent for budgeting purposes. The golf course enterprise fund balance is approximately $120,000. On January 9, 2015 the Parks and Recreation Department advertised a Request for Proposals (RFP) for the Lease of Gas Power Motorized Golf Cars and Fleet Trade-In. Three suppliers responded to the RFP: Miller & Sons of Omaha, Nebraska Nebraska Golf & Turf of Lincoln, Nebraska Masek Distributing, Inc. of Gering, Nebraska Staff recommends accepting the proposal from Masek Distributing, Inc. of Gering, Nebraska in the amount of $18,250 per year for five years. Masek proposes to furnish fifty Yamaha fuel injected golf cars. Their proposal allows for $29,945 trade-in value for our existing 1999 Club Car fleet of 53 cars. Staff recommends the Yamaha cars because of the overall value to the City and positive references from other golf courses. Current 53 Unit Fleet of Electric Club Cars Proposed New 50 Unit Fleet of Yamaha Gas Cars Grand Island Council Session - 2/24/2015 Page 276 / 296 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the City Council accept the proposal from Masek Distributing, Inc. of Gering, Nebraska for the lease of new Yamaha golf cars and fleet trade-in at Jackrabbit Run Golf Course. Sample Motion Move to approve the proposal from Masek Distributing, Inc. for the lease of golf cars and fleet trade-in at Jackrabbit Run in the amount of $18,250 per year for a five year period. Grand Island Council Session - 2/24/2015 Page 277 / 296 vs. 64147_LIT-GASVS-EL-EC_GasVsElectric_0112.indd 1 1/12/12 7:44 AM Grand Island Council Session - 2/24/2015 Page 278 / 296 YAMAHA GAS VERSUS ELECTRIC GOLF CARS 80 Car Fleet Electric Benefi ts Quieter than gas Lower emissions - 29% less CO2 per year Requires no gasoline to operate Gas Benefi ts Lighter weight No hydrogen battery fumes Doesn’t require special storage facility No battery stains in cart barn or staging area Doesn’t require additional electricity supply Doesn’t require special handling (Daily Charging) Will operate even when there is a power outage Not limited to rounds per day Can travel 40 rounds per single tank of gasoline Less maintenance (no battery watering) Higher residual value Will not fail on course due to battery issues Cost analysis Gas vs. Electric 30,000 Golf Car Rounds per year 80 Cars in Fleet 375 Rounds per year per car Lease Term is 48 months Electricity rate $0.12 per Kwh Labor based on $15 per hour Compare gas at $3.00, $3.50, and $4.00 per gallon 5 miles per round Electric 1.5 Kwh AC to recharge per 18 holes Charging costs per round $ 0.18 Annual Electricity Costs all cars $ 5,256 Annual Battery Watering @ 5 minutes per car $ 2,600 Annual Bat. Charging @ 30 sec per car per rd $ 3,750 Annual Miscellaneous Maintenance $ 1,200 Total Annual Operating Costs $ 12,806 Total Operating Cost for Lease Term $ 51,224 Electric vs Gas Residual difference per car $ 375 Total Electric vs Gas Residual difference $ 30,000 Battery Replacement in year 3 per car $ 600 Total Battery Replacement all cars $ 48,000 Total Electric Car Operation Cost $ 129,224 Total Electric Car Cost Per Round $ 1.08 Gas 33.4 MPG Fuel consumption per round (gal) 0.15 0.15 0.15 $3.00/gal $3.50/gal $4.00/gal Fuel Cost per round $ 0.45 $ 0.53 $ 0.60 Annual Fuel Cost all cars $ 13,500 $ 15,900 $ 18,000 Annual Refueling Costs at 5 min / car $ 1,315 $ 1,315 $ 1,315 Annual Miscellaneous Maintenance $ 5,200 $ 5,200 $ 5,200 Total Annual Operating Costs $ 20,015 $ 22,415 $ 24,515 Total Operating Cost for Lease Term $ 80,059 $ 89,659 $ 98,059 Battery Replacement in year 3 per car $ 50 $ 50 $ 50 Total Battery Replacement all cars $ 4,000 $ 4,000 $ 4,000 $3.00/gal $3.50/gal $4.00/gal Total Gas Car Operation Cost $ 84,059 $ 93,659 $ 102,059 Total Gas Car Cost Per Round $ 0.70 $ 0.78 $ 0.85 Overall savings Gas over Electric - 4 years, 80 Cars = $27,165 to $45,165. This savings refl ects the Club’s bottom line from $6,800 to $11,300 per year or a savings of $23 to $38 per day in operational costs. Who doesn’t want to save that! LIT-GASVS-EL-EC 1000 Highway 34 East Newnan, Georgia 30265 1.866.747.4027 www.yamahagolfcar.com© 2012 Yamaha Golf-Car Company 64147_LIT-GASVS-EL-EC_GasVsElectric_0112.indd 2 1/12/12 7:44 AM Grand Island Council Session - 2/24/2015 Page 279 / 296 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today REQUEST FOR PROPOSAL FOR LEASE OF GAS POWER MOTORIZED GOLF CARS AND TRADE-IN FOR JACKRABBIT RUN GOLF COURSE RFP DUE DATE:January 28, 2015 at 4:00 p.m. DEPARTMENT:Parks & Recreation PUBLICATION DATE:January 10, 2015 NO. POTENTIAL BIDDERS:3 SUMMARY OF PROPOSALS RECEIVED Miller & Sons Masek Distributing, Inc. Omaha, NE Gering, NE Nebraska Golf & Turf Lincoln, NE cc:Todd McCoy, Parks & Recreation Director Patti Buettner, Parks & Rec. Admin. Assist. Marlan Ferguson, City Administrator William Clingman, Interim Finance Director P1790 Grand Island Council Session - 2/24/2015 Page 280 / 296 Grand Island Council Session - 2/24/2015 Page 281 / 296 Grand Island Council Session - 2/24/2015 Page 282 / 296 Grand Island Council Session - 2/24/2015 Page 283 / 296 Grand Island Council Session - 2/24/2015 Page 284 / 296 Grand Island Council Session - 2/24/2015 Page 285 / 296 Grand Island Council Session - 2/24/2015 Page 286 / 296 Grand Island Council Session - 2/24/2015 Page 287 / 296 Approved as to Form ¤ ___________ February 20, 2015 ¤ City Attorney R E S O L U T I O N 2015-59 WHEREAS, the Parks and Recreation Department of the City of Grand Island invited sealed proposals for the leasing of Gas Power Motorized Golf Cars and Fleet Trade-in for Jackrabbit Run Golf Course; and WHEREAS, on January 28, 2015, three (3) proposals were received and reviewed; and WHEREAS, the Masek Distributing, Inc., in Gering, Nebraska, submitted a proposal in accordance with the terms of the request for proposal being a five-year lease and fleet trade-in at $18,250.00 per year; and WHEREAS, a Lease Agreement has been reviewed and approved by the City Attorney’s office. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the proposal from Masek Distributing, Inc. from Gering, Nebraska for the leasing of Gas Power Motorized Golf Cars and Fleet Trade-in for Jackrabbit Run Golf Course is hereby accepted. BE IT FURTHER RESOLVED, that the Mayor be, and hereby is, authorized and directed to sign on behalf of the City of Grand Island, a Lease Agreement by and between the City and the Masek Distributing, Inc., for such project. - - - Adopted by the City Council of the City of Grand Island, Nebraska, February 24, 2015. _______________________________________ Jeremy L. Jenson, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/24/2015 Page 288 / 296 City of Grand Island Tuesday, February 24, 2015 Council Session Item I-5 #2015-60 - Consideration of Approving the One & Six Year Street Improvement Plan This item relates to the aforementioned Public Hearing item E-5. Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 2/24/2015 Page 289 / 296 Approved as to Form ¤ ___________ February 20, 2015 ¤ City Attorney R E S O L U T I O N 2015-60 WHEREAS, the Regional Planning Commission, after public notice having been published in one issue of the Grand Island Independent, and such notice also having been posted in at least three places in areas where it was likely to attract attention, conducted a public hearing on February 18, 2014, on the One and Six Year Street Improvement Plan for the City of Grand Island; and WHEREAS, at the February 18, 2015 public hearing, the Regional Planning Commission approved the One and Six Year Street Improvement Plan 2015-2020, and recommended that such program be approved by the City Council; and WHEREAS, the Grand Island City Council, after public notice having been published in one issue of the Grand Island Independent, and such notice also having been posted in at least three places in areas where it was likely to attract attention, conducted a public hearing on February 10, 2015, on the One and Six Year Street Improvement Plan for the City of Grand Island; and WHEREAS, this Council has determined that the One and Six Year Street Improvement Program as set out in Exhibit “A” should be adopted. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the One and Six Year Street Improvement Program 2014-2019, based on priorities of needs and calculated to contribute to the orderly development of city streets, and identified as Exhibit “A”, is hereby approved and adopted by this Council. - - - Adopted by the City Council of the City of Grand Island, Nebraska, February 24, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/24/2015 Page 290 / 296 %+6;1()4#0&+5.#0& ;'#4564''6+/2418'/'062.#0&#6'&'%'/$'4&4#90$;/5161#228&$;27$.+%914-55%#.'žNLEGEND2015 SIX YEAR PROJECTSM-310(352)Hwy 30 RealignmentM-310(598)Skypark & Airport Intersection ImprovementsM-310(599)Skypark Road Improvements - Airport to AbbottM-310(609)Skypark Road Improvements - Capital to AirportM-310(622)Shady Bend Road Mill, Resurfacing & Bridge RepairM-310(623)NDOR Highway 281 - Grand Island & NorthM-310(631)South Front Street Bridge RehabM-310(632)Webb Road Paving & Drainage ImprovementsM-310(633)Talc Road & Swift Road Connector Construction2015 ONE YEAR PROJECTSM-310 (89)Capital Avenue Widening Webb to BroadwellM-310 (267)Blaine Street BridgesM-310 (353)Faidley Ave ExtentionM-310 (581)Highway 30 NDOR Resurfacing M-310 (584)Stolley Park Road Rehab & Lane ReconfigurationM-310 (627)Faidley & Diers Traffic Signal InstallationM-310 (628)4th & 5th Street CDBGM-310 (629)3rd & Wheeler Intersection ImprovementsM-310 (630)Sterling Estates Fourth Subdivision Paving DistrictM-310 (634)Delta Street Storm Sewer InstallationGrand IslandCouncil Session - 2/24/2015Page 291 / 296 City of Grand Island Tuesday, February 24, 2015 Council Session Item I-6 #2015-61 - Consideration of Approving FTE Title Changes from Public Works Project Manager and Wastewater Project Manager to Engineer I for the Engineering Division of the Public Works Department This item relates to the aforementioned Ordinance item F-1. Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 2/24/2015 Page 292 / 296 Council Agenda Memo From:Terry Brown PE, Assistant Public Works Director Meeting:February 24, 2015 Subject:Approving FTE Title Changes from Public Works Project Manager and Wastewater Project Manager to Engineer I for the Engineering Division of the Public Works Department Item #’s:F-1 & I-6 Presenter(s):John Collins PE, Public Works Director Background The Public Works Department is experiencing difficulty hiring some positions within the Engineering Division. The Wastewater Plant Project Manager and the Public Works Project Manager vacancies have been challenging to fill. Similar technical positions on the private and public sector have been very competitive and very much in demand. Discussion Discussions between Public Works and Human Resources indicate that a title change may attract more qualified applicants. While still in common use; the Project Manager title is not well defined. Qualifications range from virtually none to an experienced licensed engineer with project manager certification. It is likely that the title may be discouraging recent graduates who see the position as a higher end project manager, and the salary discourages experienced project managers who typically make much more. Altering the title to a better defined one commonly used may yield a candidate faster. The following title series is frequently used both in government and in the private sector, and the breakpoints are defined in statute: 1.Engineer 1 – BS in engineering from an accredited university. This provides the proper background for learning the type of project management needed by the City. This is a training level position and will require substantial support and supervision from more experienced Public Works staff. 2.Engineer 2 - Licensed Professional Engineer. A graduate with a BS in engineering is eligible to test for a professional engineering license after 4 years Grand Island Council Session - 2/24/2015 Page 293 / 296 post-graduation engineering experience. At this level the incumbent could legally perform all project management duties, and should have the capability to handle most, but would still require regular support from more experienced engineers. 3.Senior Engineer - Licensed Professional Engineer with 5 years of experience in infrastructure design and/or construction. At this point the incumbent would typically have 5 years of education and 10 years of experience; and should be able to independently deliver the types of projects usually constructed by the City, and be able to manage consultants effectively. Support from more experienced engineers would be needed for some complex issues. The current Project Manager position description minimum requirements describe the Engineer 1 and express a preference for the Engineer 2. An examination of the salary range found that it is within the range normally offered to new graduates (ie. Engineer 1). There may be geographic or other personal preferences reducing the number of potential candidates, but the City should be able to attract a recent graduate to train. With construction season looming it is critical that we fill this position as soon as possible. We would like to change the title of the Public Works Project Manager and Wastewater Plant Project Manager positions to Engineer 1, with the intent of bringing a title series at budget time when presumably the City has a new Human Resources Director. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the FTE title changes from Public Works Project Manager and Wastewater Plant Project Manager to Engineer I and Engineer I for the Engineering Division of the Public Works Department. Sample Motion Move to approve the resolution. Grand Island Council Session - 2/24/2015 Page 294 / 296 Approved as to Form ¤ ___________ February 20, 2015 ¤ City Attorney R E S O L U T I O N 2015-61 WHEREAS, the City approves the FTE’s for each department as part of the budget process; and WHEREAS, an amendment is required to allow changes to be made to the FTE schedule; and WHEREAS, the Public Works Department has requested a reclassification of two (2) positions which will result in the deletion of one (1) FTE Public Works Project Manager and one (1) FTE Wastewater Plant Project Manager and the addition of two (2) FTE Engineer I. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor is hereby authorized to execute the FTE Amendment. - - - Adopted by the City Council of the City of Grand Island, Nebraska, February 24, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/24/2015 Page 295 / 296 City of Grand Island Tuesday, February 24, 2015 Council Session Item J-1 Approving Payment of Claims for the Period of February 11, 2015 through February 24, 2015 The Claims for the period of February 11, 2015 through February 24, 2015 for a total amount of $4,764,484.18. A MOTION is in order. Staff Contact: William Clingman, Interim Finance Director Grand Island Council Session - 2/24/2015 Page 296 / 296