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02-10-2015 City Council Regular Meeting Packet City of Grand Island Tuesday, February 10, 2015 Council Session Packet City Council: Linna Dee Donaldson Michelle Fitzke Chuck Haase Julie Hehnke Jeremy Jones Vaughn Minton Mitchell Nickerson Mike Paulick Roger Steele Mark Stelk Mayor: Jeremy L. Jensen City Administrator: Marlan Ferguson City Clerk: RaNae Edwards 7:00 PM Council Chambers - City Hall 100 East 1st Street Grand Island Council Session - 2/10/2015 Page 1 / 122 City of Grand Island Tuesday, February 10, 2015 Call to Order This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state law. The City Council may vote to go into Closed Session on any agenda item as allowed by state law. Invocation - Reverend Theresa Mason, Trinity United Methodist Church, 511 North Elm Street Pledge of Allegiance Roll Call A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. Grand Island Council Session - 2/10/2015 Page 2 / 122 City of Grand Island Tuesday, February 10, 2015 Council Session Item C-1 Presentation by Almquist, Maltzahn, Galloway, & Luth for Fiscal Year 2014 City Single Audit and General Purpose Financial Statements and Electric and Water Audit Reports Terry Galloway from Almquist, Maltzahn, Galloway & Luth will present the Fiscal Year 2014 City Single Audit and General Purpose Financial Statements and Electric and Water Audit Reports. Staff Contact: William Clingman, Interim Finance Director Grand Island Council Session - 2/10/2015 Page 3 / 122 City of Grand IslandFinancial statements and supplementary informationAlmquist, Maltzahn, Galloway & Luth, P.C.Grand IslandCouncil Session - 2/10/2015Page 4 / 122 Independent Auditors’ ReportOpinions:Audit Report Page4In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business-type activities, the aggregate discretely presented component units, each major fund, the aggregate remaining fund information, and the fiduciary funds of the City of Grand Island, Nebraska, as of September 30, 2014, and the respective changes in financial position and cash flows, where applicable, thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America.Grand IslandCouncil Session - 2/10/2015Page 5 / 122 Outstanding DebtThe City of Grand Island’s total debt increased by $31,287,663 (44.0 percent) during the current fiscal year due primarily to the issuance of $36,915,000 of Electric Revenue Bonds. Audit Report Page16City of Grand Island's Outstanding DebtYear Ended September 30, 2014Year Ended September 30, 2013Governmental Business-type Governmental Business-typeActivitiesActivitiesTotalActivitiesActivitiesTotalGeneral ObligationBonds $ 6,700,000 $ - $ 6,700,000 $ 5,535,000 $ - $ 5,535,000 Revenue Bonds - 86,875,000 86,875,000 - 54,870,000 54,870,000 Capital Lease 8,846,745 - 8,846,745 10,729,082 - 10,729,082 Total $ 15,546,745 $ 86,875,000 $ 102,421,745 $ 16,264,082 $ 54,870,000 $ 71,134,082 Grand IslandCouncil Session - 2/10/2015Page 6 / 122 Statement of Net PositionAudit Report Page19NET POSITIONNet investment in capital assets 315,040,080 201,258,740 516,298,820 Restricted for:Debt service 1,242,936 11,622,652 12,865,588 Landfill closure/post-closure costs - 3,951,795 3,951,795 Perpetual care - permanent 677,485 - 677,485 Street improvements 2,866,317 - 2,866,317 Capital projects 1,172,838 14,759,364 15,932,202 Economic development 693,978 - 693,978 Other purposes 2,299,221 - 2,299,221 Unrestricted 20,762,529 66,347,786 87,110,315 Total net position$ 344,755,384 $ 297,940,337 $ 642,695,721 CITY OF GRAND ISLAND, NEBRASKASTATEMENT OF NET POSITIONSeptember 30, 2014Primary GovernmentGovernmental Business-typeActivitiesActivitiesTotalGrand IslandCouncil Session - 2/10/2015Page 7 / 122 Statement of Net Position – Fiduciary FundsAudit Report Page29EmployeeReserve FundsASSETSCash $ -Investments 4,788,625 Accounts receivable -Special assessments receivable -Total assets 4,788,625 LIABILITIESAgency liabilities -Due to other funds 6,408 Pension liability 2,263,607 Total liabilities 2,270,015 NET POSITIONHeld in trust for pension benefits $ 2,518,610 CITY OF GRAND ISLAND, NEBRASKASTATEMENT OF NET POSITION - FIDUCIARY FUNDSSeptember 30, 2014Grand IslandCouncil Session - 2/10/2015Page 8 / 122 Budgetary Comparison Schedule – General FundAudit Report Page100CITY OF GRAND ISLAND, NEBRASKABUDGETARY COMPARISON SCHEDULE -GENERAL FUNDYear ended September 30, 2014Variances -Budget Actual Over (Original and (Under) FinalFinal)ActualBudgetRESOURCES (INFLOWS)Total resources 36,678,525 37,469,909 791,384 CHARGES TO APPROPRIATIONS (OUTFLOWS)Total general government 4,432,480 4,222,972 (209,508)Total public safety 20,236,188 19,436,415 (799,773)Grand IslandCouncil Session - 2/10/2015Page 9 / 122 Budgetary Comparison Schedule – General Fund, ContinuedAudit Report Page101Variances -Budget Actual Over (Original and (Under) FinalFinal)ActualBudgetCHARGES TO APPROPRIATIONS (OUTFLOWS), continuedTotal public works 6,835,760 6,387,054 (448,706)Total environment and leisure 5,911,197 5,757,467 (153,730)Non-departmental 2,277,116 2,344,586 67,470 Total charges to appropriations 39,692,741 38,148,494 (1,544,247)CITY OF GRAND ISLAND, NEBRASKABUDGETARY COMPARISON SCHEDULE -GENERAL FUNDYear ended September 30, 2014Grand IslandCouncil Session - 2/10/2015Page 10 / 122 Budgetary Comparison Schedule – General Fund, ContinuedAudit Report Page101CITY OF GRAND ISLAND, NEBRASKABUDGETARY COMPARISON SCHEDULE -GENERAL FUNDYear ended September 30, 2014Variances -Budget Actual Over (Original and (Under) FinalFinal)ActualBudgetCHARGES TO APPROPRIATIONS (OUTFLOWS), continuedOTHER FINANCING SOURCES (USES)Net transfers 1,365,462 1,786,985 421,523 RESOURCES AND OTHER FINANCINGSOURCES (USES) OVER (UNDER)CHARGES TO APPROPRIATIONS$ (1,648,754) $ 1,108,400 $ 2,757,154 Grand IslandCouncil Session - 2/10/2015Page 11 / 122 Budgetary Comparison Schedule –Capital Projects Fund9CITY OF GRAND ISLAND, NEBRASKABUDGETARY COMPARISON SCHEDULE -CAPITAL PROJECTS FUNDYear ended September 30, 2014Variances -Budget Actual Over (Original and (Under) FinalFinal)ActualBudgetRESOURCES (INFLOWS)Intergovernmental $ 1,519,600 $ 321,469 $ (1,198,131)CHARGES TO APPROPRIATIONS (OUTFLOWS)Total charges to appropriations 8,312,393 4,823,505 (3,488,888)Resources over (under) charges toappropriations (6,792,793) (4,502,036) 2,290,757 OTHER FINANCING SOURCES (USES)Transfers in 7,429,085 5,271,714 (2,157,371)RESOURCES AND OTHER FINANCINGSOURCES (USES) OVER (UNDER)CHARGES TO APPROPRIATIONS$ 636,292 $ 769,678 $ 133,386 Grand IslandCouncil Session - 2/10/2015Page 12 / 122 Budgetary Comparison Schedule –Debt Service Fund10CITY OF GRAND ISLAND, NEBRASKABUDGETARY COMPARISON SCHEDULE -DEBT SERVICE FUNDYear ended September 30, 2014Variances -Budget Actual Over (Original and (Under) FinalFinal)ActualBudgetRESOURCES (INFLOWS)Total resources 2,939,256 3,456,759 517,503 CHARGES TO APPROPRIATIONS (OUTFLOWS)Total charges to appropriations 1,342,550 1,231,625 (110,925)Resources over (under) charges toappropriations 1,596,706 2,225,134 628,428 OTHER FINANCING SOURCES (USES)Net transfers (1,700,000) (1,250,012) 449,988 RESOURCES AND OTHER FINANCINGSOURCES (USES) OVER (UNDER)CHARGES TO APPROPRIATIONS$ (103,294) $ 975,122 $ 1,078,416 Grand IslandCouncil Session - 2/10/2015Page 13 / 122 City of Grand IslandSeptember 30, 2014Audit ReportReference Best Practice 2014 2013 2012 2011 20101) Unrestricted Net Position/Total Net PositionGovernment Wide Page 1920% 13.55% 12.18% 12.63% 12.77% 12.81%Governmental Activities Page 19 20% 6.02% 5.52%5.12% 5.37% 5.92%Business-Type Activities Page 19 25% 22.27% 20.02%21.59% 22.06% 21.56%Grand IslandCouncil Session - 2/10/2015Page 14 / 122 City of Grand IslandSeptember 30, 2014Audit ReportReference Best Practice 2014 2013 2012 2011 20102) Unassigned Fund Balance/General Fund Expenditures Page 21 / 23 30% 32.22% 27.95% 30.69% 17.96% 17.47%Grand IslandCouncil Session - 2/10/2015Page 15 / 122 City of Grand IslandSeptember 30, 2014Audit ReportReference Best Practice 2014 2013 2012 2011 20103) Outstanding GA Debt/Valuation Page 16 < 3%-Excellent 0.60% 0.65% 0.76% 0.93% 1.06%Grand IslandCouncil Session - 2/10/2015Page 16 / 122 City of Grand IslandSeptember 30, 2014Audit ReportReference Best Practice 2014 2013 2012 2011 20104) Debt Service Coverage RatioElectric Pages 26/27 1.50 2.21 2.68 2.70 3.32 2.78 Water 1.50 5.46 16.53 14.05 4.58 4.57 Sewer 1.50 3.47 1.12 2.09 1.90 1.95 Grand IslandCouncil Session - 2/10/2015Page 17 / 122 City of Grand IslandSeptember 30, 2014 * Per Capita based on 48,520 populationPrior to 2011 – Per Capita based on population 42,961Audit ReportReference Best Practice 2014 2013 2012 2011 20105) Top 5 Sources of Revenues - Governmental ActivitiesSales Tax Page 10 $275 per Capita $ 325 $ 311 $ 300 $ 281 $ 311 Property Taxes $210 per Capita 172 168 161 137 149 Grants and Contributions $100 per Capita 190 135 131 232 159 State Allocation $110 per Capita 112 99 89 86 89 Charges for Services $150 per Capita 196 191 181 173 188 Grand IslandCouncil Session - 2/10/2015Page 18 / 122 City of Grand IslandSeptember 30, 2014Audit ReportReference Best Practice 2014 2013 2012 2011 20106) Cash, Investments & Treasurer Cash ActualActualActualActualActualGeneral Fund: Page 21/23/57Operating (3 months) 9,880,000 Replacement-9,880,000 13,098,400 11,878,627 9,197,089 7,070,724 5,609,657 Business-type Activities (Excluding Page 25/26/59Depreciation/Amortization)Operating (3 months) 13,720,000 Replacement 40,705,000 Restricted 33,890,000 88,315,000 89,895,987 86,792,083 56,073,069 50,408,234 45,475,572 Grand IslandCouncil Session - 2/10/2015Page 19 / 122 City of Grand IslandSeptember 30, 2014Audit ReportReference Best Practice 2014 2013 2012 2011 20107) Net Depreciable Capital Assets/Original CostGovernmental Activities Page 57 > 50% 58.72% 61.19% 62.33% 63.75% 64.82%Business-type Activities Page 59 > 50% 41.47% 42.93% 43.47% 45.44% 47.33%Grand IslandCouncil Session - 2/10/2015Page 20 / 122 City of Grand IslandSeptember 30, 2014Audit ReportReference Best Practice 2014 2013 2012 2011 20108) Operating Income/Total Operating RevenueElectric Fund Page 26 15.00% 19.08% 19.77% 21.58% 16.82% 10.80%Water Fund 15.00% 12.89%47.72% 47.49% 26.76% 27.63%Sewer Fund 15.00% 20.00%8.42% 10.75% 8.90% 8.67%Landfill Fund 15.00% 11.84% 3.25% 41.00% -2.62% 6.53%Golf Fund 5.00% -4.75%-3.00% 9.80% 5.37% 0.26%Grand IslandCouncil Session - 2/10/2015Page 21 / 122 19City of Grand IslandSeptember 30, 2014Audit ReportReference Best Practice 2014 2013 2012 2011 20109) Months Expense in Street Cash Reserve Pages 107 & 109 12.0 6.1 7.4 9.2 2.1 2.2 Grand IslandCouncil Session - 2/10/2015Page 22 / 122 City of Grand IslandSeptember 30, 2014* Per Capita based on 48,520 populationPrior to 2011 – Per Capita based on population 42,961Best Practice 2014 2013 2012 2011 201010) Levy RatesGeneral.30 0.302233 0.275751 0.272074 0.205189 0.207553 $160/Capita $ 160 $ 143 $ 138 $ 101 $ 114 Debt Service 0.09 0.047867 0.048667 0.052351 0.067645 0.065287 $50/Capita $ 25 $ 25 $ 27 $ 33 $ 36 Total Levy 0.36 0.350100 0.324418 0.324425 0.272834 0.272840 Grand IslandCouncil Session - 2/10/2015Page 23 / 122 City of Grand IslandSeptember 30, 2014* Per Capita based on 48,520 populationPrior to 2011 – Per Capita based on population 42,961Best Practice 2014 2013 2012 2011 201011) State AllocationsHighway Allocation $85 Per Capita $ 93 $ 85 $ 81 $ 72 $ 76 Municipal Equalization $15 Per Capita 12 7 1 - -Grand IslandCouncil Session - 2/10/2015Page 24 / 122 City of Grand IslandSeptember 30, 2014* Per Capita based on 48,520 populationPrior to 2011 – Per Capita based on population 42,961Audit ReportReference Best Practice 2014 2013 2012 2011 201012) Governmental ExpensesGeneral Government Page 100/101 $110 Per Capita $ 87 $ 80 $ 75 $ 79 $ 87 Public Safety $400 Per Capita 401 368 347 367 434 Public Works $145 Per Capita 132 125 116 125 144 Environment and leisure $125 Per Capita 119 107 107 124 145 Grand IslandCouncil Session - 2/10/2015Page 25 / 122 QUESTIONSGrand IslandCouncil Session - 2/10/2015Page 26 / 122 City of Grand Island Tuesday, February 10, 2015 Council Session Item E-1 Public Hearing on Acquisition of Utility Easement - 2323 Bellwood Drive - Grand Island Mobile Home Community LP Staff Contact: Tim Luchsinger, Utilities Director Grand Island Council Session - 2/10/2015 Page 27 / 122 Council Agenda Memo From:Tim Luchsinger, Utilities Director Meeting:February 10, 2015 Subject:Acquisition of Utility Easement – Grand Island Mobile Home Community Limited Partnership – 2323 Bellwood Drive Item #’s:E-1 & G-3 Presenter(s):Timothy Luchsinger, Utilities Director Background Nebraska State Law requires that acquisition of property must be approved by City Council. The Utilities Department needs to acquire an easement relative to the property of Grand Island Mobile Home Community Limited Partnership, located at Wedgewood and Bellwood Drive (2323 Bellwood Drive), in the City of Grand Island, Hall County, in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. Discussion The Mobile Home Park is upgrading the units in the park and adding units with electric heat. This easement will be used to widen the existing easement to provide the ability to upgrade the electric system. The existing easement is blocked by trailers that are larger than those that were parked there in the past, and by outbuildings. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Make a motion to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the resolution for the acquisition of the easement for one dollar ($1.00). Sample Motion Motion to approve acquisition of the Utility Easement. Grand Island Council Session - 2/10/2015 Page 28 / 122 Grand IslandCouncil Session - 2/10/2015Page 29 / 122 City of Grand Island Tuesday, February 10, 2015 Council Session Item E-2 Public Hearing on the One & Six Year Street Improvement Plan Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 2/10/2015 Page 30 / 122 Council Agenda Memo From:John Collins PE, Public Works Director Meeting:February 10, 2015 Subject:Public Hearing on the One & Six Year Street Improvement Plan Item #’s:E-2 Presenter(s):John Collins PE, Public Works Director Background The One & Six Year Street Improvement Plan consists of the transportation projects in the Capital Improvement Program and is mandatory by State Law as part of the requirements to receive approximately three million dollars of state gas tax funds each year. The Public Works Department develops this program through a process to prioritize street projects taking into consideration many factors such as: Availability of funds Condition of the street Traffic counts Eligibility for State/Federal funds Redevelopment patterns Public/Council input The City engages in a public process to ensure public input into the policy making process. The proposed One & Six Year Street Improvement Plan is a result of the following steps: Tuesday, February 10, 2015 – City Council conducts Public Hearing Wednesday, February 18, 2015 – Regional Planning Commission conducts a Public Hearing and forwards the recommendation to the City Council Tuesday, February 24, 2015 – City Council hears presentation from Staff and passes a Resolution adopting the plan March 1, 2015 – One & Six Year Street Improvement Plan due at the Nebraska Department of Roads Grand Island Council Session - 2/10/2015 Page 31 / 122 Discussion A Public Hearing will be conducted with testimony received and discussion held on the One & Six Year Street Improvement Plan at the Grand Island/Hall County Regional Planning Commission meeting on February 18, 2014. The commission will forward the One & Six Year Street Improvement Plan to the City Council with a recommendation for approval. The projects listed in the One & Six Year Plan for calendar year 2015 are considered definite projects. These projects were in the approved fiscal year 2015 budget. Many of the projects listed in the One & Six Year Plan for 2016 through 2020 are included in the City’s budget, but are subject to schedule changes depending upon coordination and approval of State and Federal funding. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council conduct a Public Hearing for the One & Six Year Street Improvement Plan. Sample Motion Move to conduct a Public Hearing for the One & Six Year Street Improvement Plan. Grand Island Council Session - 2/10/2015 Page 32 / 122 City of Grand Island Tuesday, February 10, 2015 Council Session Item G-1 Approving Minutes of January 27, 2015 City Council Regular Meeting Staff Contact: RaNae Edwards Grand Island Council Session - 2/10/2015 Page 33 / 122 CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING January 27, 2015 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on January 27, 2015. Notice of the meeting was given in The Grand Island Independent on January 21, 2015. Mayor Jeremy L. Jensen called the meeting to order at 7:00 p.m. The following City Council members were present: Mitch Nickerson, Mark Stelk, Chuck Haase, Julie Hehnke, Linna Dee Donaldson, Michelle Fitzke, Vaughn Minton, Roger Steele, and Mike Paulick. The following City Officials were present: City Administrator Marlan Ferguson, City Clerk RaNae Edwards, Interim Finance Director William Clingman, City Attorney Robert Sivick, and Public Works Director John Collins. INVOCATION was given by Pastor Scott Jones, Third City Christian Church, 4100 West 13th Street followed by the PLEDGE OF ALLEGIANCE. Mayor Jensen introduced Community Youth Council member Hannah Price. SPECIAL ITEMS: Approving Appointment of Jeremy Jones to City Council - Ward 1. Mayor Jensen submitted the appointment of Jeremy Jones as Councilmember to Ward 1. Motion by Minton, second by Donaldson to approve the appointment of Jeremy Jones to City Council – Ward 1. Upon roll call vote, all votes aye. Motion adopted. Administration of Oath of Office to Newly Appointed Councilmember – Ward 1. City Clerk RaNae Edwards administered the oath of office to Councilmember Jeremy Jones – Ward 1. PUBLIC HEARINGS: Public Hearing on Request to Rezone Property Located at 4413 East Highway 30 from M1 Light Manufacturing to M2 Heavy Manufacturing. Regional Planning Director Chad Nabity reported that an application had been received from Landell Holding, LLC for a change in zoning located at 4413 East Highway 30 from M1 Light Manufacturing to M2 Heavy Manufacturing. Staff recommended approval. No public testimony was heard. Public Hearing on Request to Rezone Property Located at 1114 East Capital Avenue from TA Transitional Agriculture to B2 General Business. Regional Planning Director Chad Nabity reported that an application had been received from Doug Luth for a change in zoning located at 1114 East Capital Avenue from TA Transitional Agriculture to B2 General Business. Staff recommended approval. No public testimony was heard. Grand Island Council Session - 2/10/2015 Page 34 / 122 Page 2, City Council Regular Meeting, January 27, 2015 Public Hearing on Acquisition of Public Utility Easement & Ingress/Egress Easement in Van Ohlen 3rd Subdivision (Shady Bend Villas, LLC). Public Works Director John Collins reported that acquisition of a public utility ingress/egress easement was needed in the Van Ohlen 3rd Subdivision to accommodate development in this area. The easement would allow for construction, operation, maintenance, extension, repair, replacement and removal of public utilities within the easement and access to the new development. Staff recommended approval. No public testimony was heard. Public Hearing on Acquisition of Public Utility Easement for the North Interceptor Phase II; Sanitary Sewer Project No. 2013-S-4 (Northwest Crossings, LLC). Public Works Director John Collins reported that acquisition of a public utility easement was needed for the North Interceptor Phase II in order to replace aged force main sanitary sewer, reduce or eliminate current sewer pumping station(s), and provide additional capacity for existing and new growth areas of Grand Island. This easement would allow for the construction, operation, maintenance, extension, repair, replacement, and removal of public utilities within the easement. Staff recommended approval. No public testimony was heard. ORDINANCES: Councilmember Donaldson moved “that the statutory rules requiring ordinances to be read by title on three different days are suspended and that ordinances numbered: #9517 - Consideration of Request to Rezone Property Located at 4413 East Highway 30 from M1 Light Manufacturing to M2 Heavy Manufacturing #9518 - Consideration of Request to Rezone Property Located at 1114 East Capital Avenue from TA Transitional Agriculture to B2 General Business be considered for passage on the same day upon reading by number only and that the City Clerk be permitted to call out the number of these ordinances on second reading and then upon final passage and call for a roll call vote on each reading and then upon final passage.” Councilmember Nickerson seconded the motion. Upon roll call vote, all voted aye. Motion adopted. Motion by Paulick, second by Hehnke to approve Ordinances #9517 and #9518 on first reading. City Clerk: Ordinances #9517 and #9518 on first reading. All those in favor of the passage of these ordinances on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. City Clerk: Ordinances #9517 and #9518 on second and final reading. All those in favor of the passage of these ordinances on second and final reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Grand Island Council Session - 2/10/2015 Page 35 / 122 Page 3, City Council Regular Meeting, January 27, 2015 Mayor Jensen: By reason of the roll call votes on first reading and then upon final passage, Ordinances #9517 and #9518 are declared to be lawfully adopted upon publication as required by law. CONSENT AGENDA: Consent Agenda item G-3 was pulled for further discussion. Motion by Donaldson, second by Minton to approve the Consent Agenda excluding item G-3. Upon roll call vote, all voted aye. Motion adopted. Approving Minutes of January 13, 2015 City Council Regular Meeting. Approving Minutes of January 20, 2015 City Council Study Session. Approving Appointment of Interim Finance Director William Clingman to the Police Pension Committee and the Firefighters Pension Committee. Councilmember Haase thanked Mr. Clingman for serving on this board. Motion by Haase, second by Paulick to approve the appointment. Upon roll call vote, all voted aye. Motion adopted. #2015-17 - Approving Bid Award for 2015 Turbine Valve Overhaul at Platte Generating Station with HPI of Houston, TX in an Amount of $144,997.02. #2015-18 - Approving Change Order #1 with Lacy Construction of Grand Island, NE for Construction of the Phelps Control Center Warehouse for an Increase of $51,723.00 and a Revised Contract Amount of $1,191,723.00 and an Extended Completion Deadline of February 27, 2015. #2015-19 - Approving Amendment #2 with Webb & Company Architects, Inc. of Grand Island, NE for the Phelps Control Warehouse and Remodel for an Increase of $3,750.00 and a Revised Contract Amount of $116,250.00 and an Extended Completion Deadline of February 27, 2015. #2015-20 - Approving Acquisition of Public Utility Easement & Ingress/Egress Easement in Van Ohlen 3rd Subdivision (Shady Bend Villas, LLC). #2015-21 - Approving Acquisition of Public Utility Easement for the North Interceptor Phase II; Sanitary Sewer Project No. 2013-S-4 (Northwest Crossings, LLC). #2015-22 - Approving Amendment to Resolution No. 2013-125; Resolution Authorization Filing Applications with the Federal Transit Administration for Federal Transportation Assistance. #2015-23 - Approving Telecommunications Equipment Site Use Agreement for East Central 911 System. #2015-24 - Approving Race for GRACE Agreement with Nebraska Department of Roads. Grand Island Council Session - 2/10/2015 Page 36 / 122 Page 4, City Council Regular Meeting, January 27, 2015 #2015-25 – Approving Basic EMS Field Training Experience with Occupational Health and Safety Services. #2015-26 – Approving Purchase of 2015 Ford Explorer from State Bid for the Fire Department from Anderson Ford of Lincoln, NE in an Amount of $27,567.00. #2015-27 - Approving Setting Board of Equalization Hearing for February 24, 2015 to Determine Benefits - 2010, 2013 & 2014 Weed/Nuisance Abatement Program RESOLUTIONS: #2015-28 – Consideration of Authorizing Requests for Proposals for Management of the Police and Fire Pension Plans. City Attorney Robert Sivick reported that on May 5, 2014 a joint meeting of the Police and Fire Pension Committees was held. At that meeting both committees approved resolutions requesting the Council grant authority to the committees to issue Requests for Proposals (RFP) for the management of the respective pension plans. The resolution would authorize the committees to issue RFPs on a one time basis for management of the plans. Mike Nelson, chairman of the Police Pension Committee spoke in support. Motion by Haase, second by Hehnke to approve Resolution #2015-28. Upon roll call vote, all voted aye. Motion adopted. PAYMENT OF CLAIMS: Motion by Donaldson, second by Hehnke to approve the Claims for the period of January 14, 2015 through January 27, 2015, for a total amount of $6,115,868.78. Unanimously approved. ADJOURNMENT: The meeting was adjourned at 7:28 p.m. RaNae Edwards City Clerk Grand Island Council Session - 2/10/2015 Page 37 / 122 City of Grand Island Tuesday, February 10, 2015 Council Session Item G-2 #2015-29 - Approving Surety Bond for Councilmember Jeremy Jones Staff Contact: RaNae Edwards Grand Island Council Session - 2/10/2015 Page 38 / 122 Council Agenda Memo From:RaNae Edwards, City Clerk Meeting:February 10, 2015 Subject:Bond for Elected Official Item #’s:G-2 Presenter(s):RaNae Edwards, City Clerk Background Grand Island City Code Chapter 2-23 specifies as follows: Bonds for Elected Officials: Before entering upon the duties of their office, the following named elective officers of the city are hereby required to give bonds and security as provided by law for the faithful performance of their duties, which bonds shall be approved by the city council and shall be given for the following sums: Mayor $20,000 City Council Member $ 1,000 Discussion The City Clerk has contacted Mueller Insurance Agency, Inc. of Grand Island, Nebraska who has supplied the bond for Councilmember Jeremy Jones in the amount of $1,000.00. See attached. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve the bond 2.Refer the issue to a Committee 3.Take no action on the issue Grand Island Council Session - 2/10/2015 Page 39 / 122 Recommendation City Administration recommends that the Council approve the elected official bond for Councilmember Jeremy Jones. Sample Motion Move to approve the elected official bond for Councilmember Jeremy Jones. Grand Island Council Session - 2/10/2015 Page 40 / 122 Grand Island Council Session - 2/10/2015 Page 41 / 122 Grand Island Council Session - 2/10/2015 Page 42 / 122 Approved as to Form ¤ ___________ February 6, 2015 ¤ City Attorney R E S O L U T I O N 2015-29 WHEREAS, Grand Island City Code Chapter 2-23 requires bonds and security for the Appointed Officials before entering upon the duties of their office; and WHEREAS, the bonds and security as provided by law are for the faithful performance of their duties; and WHEREAS, this bond shall be approved by the city council in the amount of $1,000 for Councilmember Jeremy Jones; and WHEREAS, Mueller Insurance Agency, Inc. of Grand Island, Nebraska has supplied the bond and security for City Councilmember Jeremy Jones effective January 27, 2015. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bond and surety for City Councilmember Jeremy Jones is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, February 10, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/10/2015 Page 43 / 122 City of Grand Island Tuesday, February 10, 2015 Council Session Item G-3 #2015-30 - Approving Acquisition of Utility Easement - 2323 Bellwood Drive - Grand Island Mobile Home Community LP This item relates to the aforementioned Public Hearing item E-1. Staff Contact: Tim Luchsinger, Utilities Director Grand Island Council Session - 2/10/2015 Page 44 / 122 Approved as to Form ¤ ___________ February 6, 2015 ¤ City Attorney R E S O L U T I O N 2015-30 WHEREAS, a public utility easement is required by the City of Grand Island from Grand Island Mobile Home Community Limited Partnership, to survey, construct, inspect, maintain, repair, replace, relocate, extend, remove, and operate thereon, public utilities and appurtenances, including lines and transformers; and; WHEREAS, a public hearing was held on February 10, 2015, for the purpose of discussing the proposed acquisition of a utility easement, the center line of which is located in the City of Grand Island, Hall County, Nebraska; and more particularly described as follows: Commencing at the northeast corner of Lot Two (2), Burch Third Subdivision in the City of Grand Island, Hall County, Nebraska; thence along the easterly line of said Lot Two (2), on an assumed bearing of S00°01’51”W, a distance of two hundred thirty two and seventy one hundredths (232.71) feet to the ACTUAL Point of Beginning; thence continuing S00°01’51”W, along the easterly line of said Lot Two (2), a distance of twenty one and seven hundredths (21.07) feet; thence S71°43’25”W, a distance of eight hundred and seventy nine hundredths (800.79) feet; thence N18°16’35”W, a distance of twenty (20.0) feet; thence N71°43’25”E, along the southerly line of an existing sixteen (16.0) foot wide easement documented in Miscellaneous Book W-1, Page 276, recorded in the office of the Register of Deeds, Hall County, Nebraska, a distance of eight hundred seven and forty one hundredths (807.41) feet to a point on the easterly line of said Lot Two (2), being the said Point of Beginning. The above-described easement and right-of-way tract containing 0.37 acres, more or less, shown on the plat dated 1/12/2015, marked Exhibit “A” attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to acquire a public utility easement from Grand Island Mobile Home Community Limited Partnership, on the above-described tract of land. - - - Adopted by the City Council of the City of Grand Island, Nebraska February 10, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/10/2015 Page 45 / 122 Grand IslandCouncil Session - 2/10/2015Page 46 / 122 City of Grand Island Tuesday, February 10, 2015 Council Session Item G-4 #2015-31 - Approving Bid Award - Precipitator, Bottom Ash and Boiler Industrial Cleaning - Spring 2015 Outage at Platte Generating Station Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 2/10/2015 Page 47 / 122 Council Agenda Memo From:Timothy Luchsinger, Utilities Director Stacy Nonhof, Assistant City Attorney Meeting:February 10, 2015 Subject:Precipitator, Bottom Ash and Boiler Industrial Cleaning – Spring 2015 Item #’s:G-4 Presenter(s):Timothy Luchsinger, Utilities Director Background The electrostatic precipitator at the Platte Generating Station is the air quality control equipment used to remove coal ash particulates from the plant’s boiler flue gas stream. Proper performance of this equipment is required as part of the plant’s operating permit. Due to volume and characteristics of the coal ash, the precipitator must be grit blasted twice a year to remove ash build-up to allow the plant to remain below permitted emission levels. In addition to maintaining performance, removal of the ash deposits also allows an inspection of the precipitator internal surfaces and components. The next outage is scheduled for April of this year. Specifications were developed by the plant maintenance staff for the removal of ash deposits throughout the precipitator and boiler including grit blasting of the electrostatic precipitator, bulk vacuuming of the associated ductwork and hoppers, blasting deposits from boiler tubing and high pressure water wash of the bottom ash system and air heater. Discussion The specifications for the Precipitator, Bottom Ash and Boiler Industrial Cleaning-Spring 2015 Outage were advertised and issued for bid in accordance with the City Purchasing Code. Bids were publicly opened on January 22, 2015. Specifications were sent to eight potential bidders and three responses were received as listed below. The engineer’s estimate for this project was $250,000. Grand Island Council Session - 2/10/2015 Page 48 / 122 Bidder Bid Amount Tax Adjustment Adjusted Bid W-S Industrial Services Council Bluffs, IA $222,791.41 ($ 450.00)$222,341.41 Meylan Enterprises Omaha, NE $205,215.00 $ 6,804.70 $212,019.70 Veolia North America Liberty, MO $200,342.96 $ 6,797.14 $207,140.10 The bids were reviewed by plant engineering staff. All bids were in compliance with the specifications and had no exceptions. The bid from Veolia North America Industrial Services is compliant with specifications and less than the engineer’s estimate. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that Council award the contract for the Precipitator, Bottom Ash and Boiler Industrial Cleaning – Spring 2015, to Veolia North America Industrial Services, of Liberty, Missouri, as the low responsive bidder, with a bid in the amount of $207,140.10. Sample Motion Move to approve the bid of $207,140.10 from Veolia North America Industrial Services for the Precipitator, Bottom Ash and Boiler Industrial Cleaning – Spring 2015 Outage at Platte Generating Station. Grand Island Council Session - 2/10/2015 Page 49 / 122 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE:January 22, 2015 at 2:00 p.m. FOR:Precipitator, Bottom Ash and Boiler Industrial Cleaning – Spring 2015 Outage DEPARTMENT:Utilities ESTIMATE:$250,000.00 FUND/ACCOUNT:520 PUBLICATION DATE:January 7, 2015 NO. POTENTIAL BIDDERS:7 SUMMARY Bidder:W-S Industrial Services, Inc. Council Bluffs, IA Bid Security:Merchants Bonding Co. Exceptions:None Bid Price:Precipitator Explosive Air Heater Vacuum HP Wash/Water Abrasive Deslagging Clean/Wash Service Blasting Cleaning Material:$34,673.00 $10,423.00 $28,186.20 $35,678.40 $19,820.00 Labor:$20,640.00 $27,416.20 $ 4,650.00 $23,200.00 $ 8,640.00 Sales Tax:$ 2,427.11 $ 729.61 $ 1,973.03 $ 2,497.46 $ 1,387.40 Total Bid:$222,791.21 Grand Island Council Session - 2/10/2015 Page 50 / 122 Bidder:Veolia North America Liberty, MO Bid Security:Evergreen National Indemnity Co. Exceptions:Noted Bid Price:Precipitator Explosive Air Heater Vacuum HP Wash/Water Abrasive Deslagging Clean/Wash Service Blasting Cleaning Material:$17,798.00 $11,312.00 $21,707.50 $30,702.00 $15,582.40 Labor:$28,464.26 $35,200.80 $ 3,344.00 $26,772.00 $ 9,460.00 Sales Tax: ---____ ----____ ----___ ----___ ----___ Total Bid:$200,342.96 Bidder:Meylan Enterprises, Inc. Omaha, NE Bid Security:Universal Surety Co. Exceptions:None Bid Price:Precipitator Explosive Air Heater Vacuum HP Wash/Water Abrasive Deslagging Clean/Wash Service Blasting Cleaning Material:$12,935.00 $25,900.00 $13,875.00 $27,000.00 $17,500.00 Labor:$35,985.00 $13,900.00 $ 7,910.00 $36,400.00 $13,950.00 Sales Tax:$ 3,924.40 $ 2,926.00 $ 1,524.95 $ 4,438.00 $ 2,201.50 Total Bid:$205,215.00 cc:Tim Luchsinger, Utilities Director Bob Smith, Assist. Utilities Director Marlan Ferguson, City Administrator William Clingman, Interim Finance Director Pat Gericke, Utilities Admin. Assist.Karen Nagel, Utilities Secretary Darrell Dorsey, PGS Plant Superintendent P1787 Grand Island Council Session - 2/10/2015 Page 51 / 122 Approved as to Form ¤ ___________ February 6, 2015 ¤ City Attorney R E S O L U T I O N 2015-31 WHEREAS, the City of Grand Island invited sealed bids for Precipitator, Bottom Ash and Boiler Industrial Cleaning, Spring – 2015, at Platte Generating Station, according to plans and specifications on file with the Utilities Department; and WHEREAS, on January 22, 2015, bids were received, opened and reviewed; and WHEREAS Veolia North America of Liberty, Missouri, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $207,140.10; and WHEREAS, the bid of Veolia North America is less than the estimate for Precipitator, Bottom Ash and Boiler Industrial Cleaning. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Veolia North America, in the amount of $207,140.10, for Precipitator, Bottom Ash and Boiler Industrial Cleaning - Spring 2015, is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, February 10, 2015. _______________________________ Jeremy L. Jensen, Mayor Attest: ___________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/10/2015 Page 52 / 122 City of Grand Island Tuesday, February 10, 2015 Council Session Item G-5 #2015-32 - Approving Certificate of Final Completion for Water Main Project 2014-W-5 at Airport Road & Academy Drive Staff Contact: Tim Luchsinger, Utilities Director Grand Island Council Session - 2/10/2015 Page 53 / 122 Council Agenda Memo From:Timothy Luchsinger, Utilities Director Meeting:February 10, 2015 Subject:Certificate of Final Completion Water Main Project 2014-W-5 at Airport Road and Academy Drive Item #’s:G-5 Presenter(s):Timothy Luchsinger, Utilities Director Background Water Main Project 2014-W-5 has been completed by The Diamond Engineering Company of Grand Island, Nebraska. The project installed 1,100 linear feet of 16” diameter water main in Airport Road and 2,500 linear feet of 12” diameter water main in Academy Drive. The construction is part of the Utilities Department’s Master Plan to complete the northeast corner of the water system adjacent to the Central Nebraska Regional Airport. A site map of the area is attached for reference. Discussion The project has been completed in accordance with the terms and conditions of the contract documents and plans. Their final contract amount for the work was $251,639.56. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 2/10/2015 Page 54 / 122 Recommendation City Administration recommends that the Council approve the Certificate of Final Completion for Water Main Project 2014-W-5. Sample Motion Move to approve the Certificate of Final Completion for Water Main Project 2014-W-5 in Airport Road and Academy Drive. Grand Island Council Session - 2/10/2015 Page 55 / 122 Grand IslandCouncil Session - 2/10/2015Page 56 / 122 Grand Island Council Session - 2/10/2015 Page 57 / 122 Grand Island Council Session - 2/10/2015 Page 58 / 122 Approved as to Form ¤ ___________ February 6, 2015 ¤ City Attorney R E S O L U T I O N 2015-32 WHEREAS, the Utilities Engineer and the Public Works Director have issued a Certificate of Final Completion for Water Main Project 2014-W-5 within Airport Road and Academy Drive, in the City of Grand Island, Nebraska, certifying that The Diamond Engineering Company of Grand Island, Nebraska has completed such project according to the terms, conditions, and stipulations of the contract, plans and specifications for such improvements; and WHEREAS, the Public Works Director recommends the acceptance of the Engineer’s certificate of final completion; and WHEREAS, the Mayor concurs with the recommendation of the Public Works Director’s recommendation. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Certificate of Final Completion for Water Main Project 2014-W-5 is hereby confirmed. - - - Adopted by the City Council of the City of Grand Island, Nebraska, February 10, 2015. _______________________________ Jeremy L. Jensen, Mayor Attest: ___________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/10/2015 Page 59 / 122 City of Grand Island Tuesday, February 10, 2015 Council Session Item G-6 #2015-33 - Approving Bid Award - Substation Switch Retrofit Services Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 2/10/2015 Page 60 / 122 Council Agenda Memo From:Tim Luchsinger, Utilities Director Stacy Nonhof, Assistant City Attorney Meeting:February 10, 2015 Subject:Substation Switch Retrofit Services Item #’s:G-6 Presenter(s):Tim Luchsinger, Utilities Director Background The Grand Island Electric System utilizes a 115,000 volt transmission loop that connects eight substations around the City. Each substation contains one or two large transformers that convert this voltage down to the distribution level of 13,800 volts. Occasionally it is necessary to remove a transformer from service for maintenance. Three of the older substations require the 115,000 volt transmission loop to be momentarily interrupted in order to accomplish this. Due to current regional requirements, any scheduled transmission outage requires a two week notice. By retrofitting the main transformer disconnect switches in these substations; each transformer can be removed from service without any interruption in the transmission loop allowing for greater flexibility. Due to the equipment necessary to perform the installation and calibration of this equipment, utilizing a contractor is required. Discussion Bids were received by the City on January 21, 2015 for the contract labor and materials for the substation switch retrofit services. The two bids received were: Bidder Bid Price IES Commercial, Inc. Holdrege, Nebraska $75,169.00 Brink Constructors, Inc. Rapid City, South Dakota $98,600.58 Grand Island Council Session - 2/10/2015 Page 61 / 122 IES Commercial’s bid contains no exceptions, meets all requirements and is very close to the engineer’s estimate of $75,000. IES Commercial has recently performed a substation installation for the City with good results. Based on a review of the bids received, the IES Commercial bid of $75,169.00 is recommended by the Utilities Department as the lowest, compliant bid. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to a future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the bid from IES Commercial, Inc., of Holdrege, Nebraska, for Substation Switch Retrofit Services in the amount of $75,169.00. Sample Motion Move to approve the bid from IES Commercial, Inc., for Substation Switch Retrofit Services in the amount of $75,169.00. Grand Island Council Session - 2/10/2015 Page 62 / 122 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE:January 21, 2015 at 2:00 p.m. FOR:Substation Switch Retrofit Services DEPARTMENT:Utilities ESTIMATE:$75,000.00 FUND/ACCOUNT:520 PUBLICATION DATE:January 9, 2015 NO. POTENTIAL BIDDERS:2 SUMMARY Bidder:Birk Constructors, Inc.IES Commercial, Inc. Rapid City, SD Holdrege, NE Bid Security:Hartford Accident & Indemnity Co.National Union Fire Ins. Co. Exceptions:Noted None Bid Price:$98,600.58 $75,169.00 cc:Tim Luchsinger, Utilities Director Bob Smith, Assist. Utilities Director Marlan Ferguson, City Administrator William Clingman, Interim Finance Director Travis Spiehs, Electrical Engineer 1 Travis Burdett, Assist. Utilities Director P1786 Grand Island Council Session - 2/10/2015 Page 63 / 122 Approved as to Form ¤ ___________ February 6, 2015 ¤ City Attorney R E S O L U T I O N 2015-33 WHEREAS, the City of Grand Island invited sealed bids for Substation Switch Retrofit Services according to plans and specifications on file with the Utilities Department; and WHEREAS, on January 21, 2015, bids were received, opened and reviewed; and WHEREAS, IES Commercial, Inc., submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $75,169.00; and WHEREAS, the bid of IES Commercial, Inc., is very close to the engineer’s estimate of $75,000.00 for Substation Switch Retrofit Services. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of IES Commercial, Inc., in the amount of $75,169.00 , for Substation Switch Retrofit Services, is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, February 10, 2015. _______________________________ Jeremy L. Jensen, Mayor Attest: ___________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/10/2015 Page 64 / 122 City of Grand Island Tuesday, February 10, 2015 Council Session Item G-7 #2015-34 - Approving Bid Award - Burdick Station Detention Pond Upgrades Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 2/10/2015 Page 65 / 122 Council Agenda Memo From:Tim Luchsinger, Utilities Director Stacy Nonhof, Assistant City Attorney Meeting Date:February 10, 2015 Subject:Burdick Detention Pond Upgrades Item #’s:G-7 Presenter(s):Timothy G. Luchsinger, Utilities Director Background Burdick Station discharges plant water via an onsite detention pond, through an outfall ditch, to a drainage swale offsite. Existing issues include sedimentation in the outfall ditch, undersized corrugated metal pipes under the ditch crossing, and backflow from the drainage swale into the detention pond. Engineering staff developed specifications to line the outfall ditch with concrete for easy clean out, upsize the culverts under the ditch crossing, and add flap gates to the culverts to prevent backflow into the detention pond. Discussion Specifications for the Burdick Detention Pond Upgrades were advertised and issued for bid in accordance with the City Purchasing Code. Bids were publicly opened on January 27, 2015. Specifications were sent to three potential bidders and responses were received as listed below. The engineer’s estimate for this project was $50,000.00. Bidder Bid Price The Diamond Engineering Company $ 46,821.91 Grand Island, Nebraska The bid was reviewed by Utility Engineering Staff. It is compliant with specifications and less than the engineer’s estimate. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: Grand Island Council Session - 2/10/2015 Page 66 / 122 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that Council award the contract for the Burdick Detention Pond Upgrades to The Diamond Engineering Company of Grand Island, Nebraska, as the low responsive bidder, with the bid in the amount of $46,821.91. Sample Motion Move to approve the bid for the Burdick Detention Pond Upgrades from the Diamond Engineering Company, in the amount of $46,821.91. Grand Island Council Session - 2/10/2015 Page 67 / 122 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE:January 27, 2015 at 2:00 p.m. FOR:Burdick Detention Pond Upgrades DEPARTMENT:Utilities ESTIMATE:$50,000.00 FUND/ACCOUNT:520 PUBLICATION DATE:January 14, 2015 NO. POTENTIAL BIDDERS:4 SUMMARY Bidder:Diamond Engineering Co. Grand Island, NE Bid Security:Universal Surety Co. Exceptions:None Bid Price:$46,821.91 cc:Tim Luchsinger, Utilities Director Bob Smith, Assist. Utilities Director Marlan Ferguson, City Administrator William Clingman, Interim Finance Director Stacy Nonhoff, Purchasing Agent Pat Gericke, Utilities Admin. Assist. Karen Nagel, Utility Secretary Ryan Schmitz, Utilities Dept. P1791 Grand Island Council Session - 2/10/2015 Page 68 / 122 Approved as to Form ¤ ___________ February 6, 2015 ¤ City Attorney R E S O L U T I O N 2015-34 WHEREAS, the City of Grand Island invited sealed bids for Burdick Detention Pond Upgrades according to plans and specifications on file with the Utilities Department; and WHEREAS, on January 27, 2015, bids were received, opened and reviewed; and WHEREAS, The Diamond Engineering Company of Grand Island, Nebraska, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $46,821.91; and WHEREAS, the bid of The Diamond Engineering Company is less than the estimate for Burdick Detention Pond Upgrades. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of The Diamond Engineering Company, in the amount of $46,821.91, for Burdick Detention Pond Upgrades, is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, February 10, 2015. _______________________________ Jeremy L. Jensen, Mayor Attest: ___________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/10/2015 Page 69 / 122 City of Grand Island Tuesday, February 10, 2015 Council Session Item G-8 #2015-35 - Approving Construction Agreement between the City of Grand Island and Nebraska Public Power District Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 2/10/2015 Page 70 / 122 Council Agenda Memo From:Tim Luchsinger, Utilities Director Stacy Nonhof, Assistant City Attorney Meeting:February 10, 2015 Subject:NPPD Construction Agreement Item #’s:G-8 Presenter(s):Tim Luchsinger, Utilities Director Background The Grand Island Electric System utilizes a 115,000 volt transmission loop to provide reliable power to the substations scattered around the City. This loop has five connections to Nebraska Public Power District (NPPD) at four locations. The oldest connection is Line 1093 which runs east from the Grand Island Substation E adjacent to the Grand Island Wastewater Treatment Plant to the NPPD 115 kV Grand Island Substation approximately three miles east of the City. Due to the age and increasing loads, an upgrade to Line 1093 has been recommended by several past transmission studies and the Electric System Master Plan that is currently being conducted. A contract was signed with Advantage Engineering in 2006 to perform a transmission system study. This study contained several recommendations including the rebuild of Line 1093. Advantage Engineering has been contracted to design the changes to the line. The design work for Line 1093 is currently underway with a construction bid package anticipated later this spring and construction to begin this fall. The attached agreement is for the changes that are required within the NPPD substation to accommodate the increased capacity of the rebuilt line. Discussion Line 1093 connects to the NPPD 115 kV Grand Island Substation east of the City. Since NPPD is the owner and operator of that substation and minor upgrades are required to accommodate the rebuild, it will be necessary for NPPD to make those changes. This agreement provides the mechanism to accomplish those changes. Grand Island Council Session - 2/10/2015 Page 71 / 122 Alternatives It appears that the Council that the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to a future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the Construction Agreement with Nebraska Public Power District. Sample Motion Move to approve the Construction Agreement with Nebraska Public Power District. Grand Island Council Session - 2/10/2015 Page 72 / 122 Grand Island Council Session - 2/10/2015 Page 73 / 122 1 CRF # 15-L20-7 GI 115kV bus upgrade CONSTRUCTION AGREEMENT for GRAND ISLAND 115KV SUBSTATION BUS UPGRADE between NEBRASKA PUBLIC POWER DISTRICT and CITY OF GRAND ISLAND, NEBRASKA This Construction Agreement (“Agreement”) is made and entered into this ______(___) day of_________, 2015 by and between NEBRASKA PUBLIC POWER DISTRICT (hereinafter referred to as “NPPD”), a public corporation and political subdivision of the State of Nebraska, and THE CITY OF GRAND ISLAND, NEBRASKA (hereinafter referred to as “City”), a municipal corporation and political subdivision of the State of Nebraska, each referred to herein individually as a "Party" and collectively, the "Parties". WITNESSETH: WHEREAS, NPPD and City each own and operate electric generating and transmission facilities and are each engaged in the generation, transmission and sale of electric power and energy, and WHEREAS, the respective transmission system of NPPD and City are presently interconnected and, from time to time, NPPD and City engage in the purchase and sale of energy pursuant to contractual arrangements between the Parties, and WHEREAS, the City is uprating their line 1093 between Sub E and NPPD’s Grand Island 115kV substation (Substation) and NPPD needs to upgrade the strain bus between the dead-end tower and Bay 1106 to accommodate the City’s line 1093 uprating, and Grand Island Council Session - 2/10/2015 Page 74 / 122 2 WHEREAS, the Parties wish to set forth the terms and conditions governing the design, construction, payment and ownership of the transmission facilities to be constructed. NOW, THEREFORE, in consideration of the mutual benefits to the Parties, the Parties hereby agree as follows: SECTION 1 Work Scope 1.1 NPPD shall be responsible for the design, procurement, coordination of the protection settings, and construction activities related to replacing the existing 477 KCM ACSR strain bus and jumpers with 954 KCM ACSR and re-insulate as needed in Bay 1106 for line 1093, as illustrated on Exhibit 1, attached hereto and made a part of this Agreement. 1.2 City shall be responsible to remove the City owned conductors and attach the new City owned line conductors to NPPD’s dead-end tower in the Substation. 1.2.1 NPPD shall grant to the City the right of ingress and egress to the Substation for the purpose of construction and testing of the new City owned line section. City shall notify NPPD’s Doniphan Control Center (402-845-5207) each time they enter and leave the Substation. 1.3 The above mentioned transmission facilities shall be installed in accordance with Good Utility Practice and shall be subject to final inspection and coordination testing by the Parties before energizing the transmission facilities. The transmission facilities shall be energized upon the sole determination and approval of NPPD. 1.4 Upon completion of the work identified herein, City shall own and be responsible for the maintenance and replacement of the City owned line specifically identified as the conductor, dead-end clamps and line side insulators attached to NPPD’s tower in the Substation as depicted on Exhibit 1. NPPD shall own and be responsible for the maintenance and Grand Island Council Session - 2/10/2015 Page 75 / 122 3 replacement of the tower, bus side insulators, jumpers and strain bus located in Bay 1106. SECTION II Term and Termination of Agreement 2.1.This Agreement shall become effective on the date first above written and shall remain in effect until all obligations of this Agreement, including but not limited to, the payment obligations of the Parties, have been fully satisfied as determined by NPPD. SECTION III Schedule 3.1 Upon execution of this Agreement, the Parties will initiate the work and use good faith efforts to upgrade the transmission facilities described in Section 1.1 by October 1, 2015. 3.2 It is understood by the Parties that the completion date may be affected by other uncontrollable circumstances, such as electric system demands, unavailability of labor and materials, governmental actions, weather, and other Acts of God that may delay the schedule or performance of this Agreement. SECTION IV Funding 4.1 The preliminary estimated cost of the work identified in Section 1.1 is Forty Five Thousand Dollars ($45,000.00). The City shall be responsible for the total actual costs associated with completion of the work identified in Section 1.1, and the actual costs shall be determined in accordance with Section 4.2. 4.2 NPPD will keep records of the actual costs that are incurred for the work identified in Section 1.1. Actual costs will be determined by using NPPD standard charge rates. Actual costs shall include, but not be limited to, labor costs, material costs, equipment costs, design and engineering costs, construction costs, and general administration costs. Any applicable taxes will be paid by NPPD and included in the calculation of the actual costs. Grand Island Council Session - 2/10/2015 Page 76 / 122 4 4.3 Upon completion of the work for which NPPD is responsible under Section 1.1, NPPD will determine final actual costs in accordance with Section 4.2 and issue to the City a final billing which shall be due within thirty (30) days of the receipt of the invoice from NPPD. 4.4 If the City disputes any portion of the billing provided by NPPD, the City shall nevertheless pay the full amount of said billing when due within thirty (30) days of receipt of the invoice from NPPD. The City shall notify NPPD in writing of the amount of the billing dispute and the basis for the dispute. If settlement of the dispute results in a refund to the City, the amount refunded shall not exceed the amount identified as being in dispute. 4.5 After NPPD has initiated the work for the design and procurement for the Substation as described in Section 1.1, if for any reason, the City is unable or unwilling to proceed with the uprating of the City’s line 1093, then the City shall be responsible for One Hundred Percent (100%) of all of the costs incurred by NPPD associated with this project in accordance with Section 4.2. SECTION V Indemnification 5.1 NPPD agrees to indemnify and hold harmless the City or its representatives, agents, or employees from all claims, demands, suits, actions, payments, and judgments arising from any negligent act or omission of NPPD, its agents, servants, or employees, during the construction of the facilities covered in this Agreement. 5.2 The City agrees to indemnify and hold harmless NPPD or its representatives, agents, or employees from all claims, demands, suits, actions, payments, and judgments arising from any negligent act or omission of the City, its agents, servants, or employees, during the construction of the facilities covered in this Agreement SECTION VI Good Utility Practice 6.1 Good Utility Practice shall mean any of the practices, methods, and acts at a particular time, which, in the exercise of reasonable judgment in the light of the facts, including but not limited to the practices, methods and acts engaged in or approved by a significant portion of the electric utility Grand Island Council Session - 2/10/2015 Page 77 / 122 5 industry prior thereto, known at the time the decision was made, would have been expected to accomplish the desired result at the lowest reasonable cost, consistent with the reliability, safety and expediency of the action. In applying a Good Utility Practice standard to any matter under this Agreement, equitable consideration should be given to the circumstances, requirements, and obligations of each of the Parties. It is recognized that a Good Utility Practice in not intended to be limited to a single best practice, method, or act, to the exclusion of all others, but rather can be within a spectrum of possible practices, methods, or acts which could reasonably have been expected to accomplish the action. SECTION VII Governing Law 7.1 This Agreement is deemed to have been effectively entered into in the State of Nebraska and it shall be interpreted and controlled by the laws of said State. The Parties agree that any action arising out of or related to this Agreement brought by either Party shall be brought only in the federal or state courts of the State of Nebraska. IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed by their authorized representatives as of the date first above written. Nebraska Public Power District City of Grand Island, Nebraska By: By: __________________________ Printed Name: ____________________ Printed Name: __________________ Title:____________________________ Title:__________________________ Date: Date:__________________________ Grand Island Council Session - 2/10/2015 Page 78 / 122 Approved as to Form ¤ ___________ February 6, 2015 ¤ City Attorney R E S O L U T I O N 2015-35 WHEREAS, the Grand Island Electric System utilizes a 115,000 volt transmission loop to provide reliable power to the substations around the City; and WHEREAS, this loop has connections to Nebraska Public Power District (NPPD) locations; and WHEREAS, due to age and increasing loads, an upgrade to Line 1093 has been recommended by transmission studies; and WHEREAS, the design work for Line 1093 is currently underway and a construction bid package is anticipated later this spring with construction to begin this fall; and WHEREAS, Line 1093 connects to the NPPD 115 kV Grand Island Substation east of the City and NPPD is the owner and operator of that substation and there are minor upgrades required to accommodate the rebuild, it will be necessary for NPPD to make those changes; and WHEREAS, this agreement provides the mechanism to make those changes. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Agreement, by and between the City and the Nebraska Public Power District (NPPD), is hereby approved; and the Mayor is hereby authorized to sign such agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, February 10, 2015 ____________________________ Jeremy L. Jensen, Mayor Attest: _____________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/10/2015 Page 79 / 122 City of Grand Island Tuesday, February 10, 2015 Council Session Item G-9 #2015-36 - Approving Contract Renewal for Annual Pavement Markings for the Streets Division of the Public Works Department Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 2/10/2015 Page 80 / 122 Council Agenda Memo From:Shannon Callahan, Streets Superintendent Meeting:February 10, 2015 Subject:Approving Contract Renewal for Annual Pavement Markings for the Streets Division of the Public Works Department Item #’s:G-9 Presenter(s):John Collins, Public Works Director Background Pavement markings are a critical part of maintaining safety of the City’s roadways and have strict standards on size, location, color, and reflectivity set by the Manual on Uniform Traffic Control. 2014 was the first striping season in which a contractor was utilized for pavement marking maintenance. The use of a pavement marking contractor has allowed the Streets Division to re-organize its labor force to start a storm sewer cleaning program. The storm sewer cleaning also began last spring and will continue to be a valuable program to maintain the City’s drainage infrastructure. Another benefit of utilizing contractor services is the reduction in traffic disruption accomplished by work being conducted only during off-peak hours (night) and completed faster using specialized equipment. Discussion In February of 2014 the City of Grand Island City Council authorized the award of a pavement marking maintenance contract to Straight-Line Striping, Inc. of Grand Island, NE. The renewable contract was written as a three year agreement, which includes the original term plus two opportunities to renew for additional one-year periods. This is the first renewal period under the existing contract with Straight-Line Striping. The contract, which includes labor, materials, and traffic control, is structured as a unit price contract which enables the Streets Division to utilize as few or as many of the bid services as necessary. The one-year renewal term is contingent upon mutual agreement, by the City and the Contractor, of the original contract terms and any unit price changes. The Streets Grand Island Council Session - 2/10/2015 Page 81 / 122 Division and Straight-Line Striping, Inc. both have an interest in continuing the contract for the 2015 striping season. Below are the proposed unit prices from Straight-Line Striping for the first contract renewal period (submitted forms attached). ITEM DESCRIPTION APPROX. QUANTITY UNIT PRICE EXTENDED PRICE (PAINT) (WT) ( 4")437,000 $0.07 $28,405.00 (PAINT) (WT) ( 6")100 $0.54 $54.00 (PAINT) (WT) ( 8")100 $0.54 $54.00 (PAINT) (WT) (12")2,380 $0.64 $1,523.20 (PAINT) (WT) (24")3,750 $0.98 $3,675.00 (PAINT) (YEL) ( 4")231,000 $0.07 $15,015.00 (PAINT) (YEL) ( 6")100 $0.54 $54.00 (PAINT) (YEL) (8")100 $0.54 $54.00 (PAINT) (YEL) (12")100 $0.64 $64.00 (PAINT) (YEL) (24")100 $0.98 $98.00 $48,996.20 ITEM DESCRIPTION APPROX. QUANTITY UNIT PRICE EXTENDED PRICE (PAINT) (WT) (SINGLE ARROW)350 $37.45 $13,107.50 (PAINT) (WT) (COMBO ARROW)5 $48.00 $240.00 (PAINT) (WT) (ONLY)5 $48.00 $240.00 (PAINT) (WT) ( RR X-ING)20 $125.00 $2,500.00 $16,087.50 ITEM DESCRIPTION UNIT UNIT PRICE EXTENDED PRICE MOBILIZATION – Spring Season LS $0.00 $0.00 MOBILIZATION – Fall Season LS $0.00 $0.00 $0.00SECTION 1 PAVEMENT MARKING LANE LINESTOTAL UNIT LF LF LF LF LF LF LF LF LF LF SECTION 2 PAVEMENT MARKING SYMBOLS UNIT EACH EACH EACH EACH TOTAL $65,083.70SECTION 3 OTHERAPPROX. QUANTITY 1 1 TOTAL TOTAL (SECT 1 + SECT 2 + SECT 3) Public Works staff compared the proposed unit prices to the bids received last year (Attachment B). Straight-Line Striping’s new unit prices are well below other bidder(s) even with the price adjustments. Therefore, Public Works feels these prices are fair and justified and is making a recommendation that the contract with Straight-Line striping be extended for another one-year term. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee Grand Island Council Session - 2/10/2015 Page 82 / 122 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the contract renewal for an additional one-year period for Annual Pavement Markings 2014 to Straight-Line Striping, Inc. of Grand Island, Nebraska in the amount of $65,083.70. Sample Motion Move to approve the contract renewal to Straight-Line Striping, Inc. of Grand Island, Nebraska in the amount of $65,083.70. Grand Island Council Session - 2/10/2015 Page 83 / 122 Grand Island Council Session - 2/10/2015 Page 84 / 122 Grand Island Council Session - 2/10/2015 Page 85 / 122 Bid Tabulations Annual Pavement Markings 2014 City of Grand Island Streets Divison Opening Date: February 5, 2014 ITEM DESCRIPTION APPROX. QUANTITY UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE (PAINT) (WT) ( 4")436,814 $0.12 $52,417.68 $0.06 $26,208.84 (PAINT) (WT) ( 6")100 $2.00 $200.00 $0.37 $37.00 (PAINT) (WT) ( 8")100 $2.00 $200.00 $0.37 $37.00 (PAINT) (WT) (12")2,381 $0.42 $1,000.02 $0.43 $1,023.83 (PAINT) (WT) (24")3,752 $0.25 $938.00 $0.86 $3,226.72 (PAINT) (YEL) ( 4")230,739 $0.12 $27,688.68 $0.06 $13,844.34 (PAINT) (YEL) ( 6")100 $2.00 $200.00 $0.37 $37.00 (PAINT) (YEL) (8")100 $2.00 $200.00 $0.37 $37.00 (PAINT) (YEL) (12")100 $2.00 $200.00 $0.43 $43.00 (PAINT) (YEL) (24")100 $3.00 $300.00 $0.86 $86.00 $83,344.38 $44,580.73 ITEM DESCRIPTION APPROX. QUANTITY UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE (PAINT) (WT) (SINGLE ARROW)431 $70.00 $30,170.00 $29.50 $12,714.50 (PAINT) (WT) (COMBO ARROW)5 $110.00 $550.00 $46.15 $230.75 (PAINT) (WT) (ONLY)5 $110.00 $550.00 $46.15 $230.75 (PAINT) (WT) ( RR X-ING)20 $300.00 $6,000.00 $92.10 $1,842.00 $37,270.00 $15,018.00 ITEM DESCRIPTION UNIT UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE MOBILIZATION – Spring Season LS $3,500.00 $3,500.00 $0.00 $0.00 MOBILIZATION – Fall Season LS $3,500.00 $3,500.00 $0.00 $0.00 $7,000.00 $0.00 $127,614.38 $59,598.73BID SECTION 3 - OTHERAPPROX. QUANTITY 1 1 TOTAL BID TOTAL (BID SECT 1 + BID SECT 2 + BID SECT 3) LF BID SECTION 2 – PAVEMENT MARKING SYMBOLS UNIT EACH EACH EACH EACH TOTAL TOTALBID SECTION 1 – PAVEMENT MARKING LANE LINESUNIT LF LF LF LF LF BIDDER LF LF LF LF Omaha, NE Grand Island, NE Highway Signs, Inc.Straight-Line Striping, Inc. Grand Island Council Session - 2/10/2015 Page 86 / 122 Approved as to Form ¤ ___________ February 6, 2015 ¤ City Attorney R E S O L U T I O N 2015-36 WHEREAS, the City of Grand Island City Council authorized a contract for Annual Pavement Markings 2014 with Straight-Line Striping, Inc. of Grand Island, Nebraska on February 11, 2014; and WHEREAS, the contract allowed for two additional one-year terms pending mutual agreement between the City and the Contractor, including negotiated unit price adjustments; and WHEREAS, Straight-Line Striping, Inc. of Grand Island, Nebraska submitted justified unit price changes for the 2015 striping season, in the total amount of $65,083.70, and has fulfilled other statutory requirements contained therein; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the unit prices proposed by Straight- Line Striping, Inc. of Grand Island, Nebraska, in the total amount of $65,083.70 for the Annual Pavement Markings 2014 first contract renewal period is mutually agreeable. BE IT FURTHER RESOLVED, that a contract renewal for such project between the City and such contractor be entered into, and the Mayor is hereby authorized and directed to execute such contract on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, February 10, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/10/2015 Page 87 / 122 City of Grand Island Tuesday, February 10, 2015 Council Session Item G-10 #2015-37 - Approving Agreement for Engineering Consulting Services Related to Swift Road Paving District No. 1263 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 2/10/2015 Page 88 / 122 Council Agenda Memo From:Terry Brown PE, Assistant Public Works Director Meeting:February 10, 2015 Subject:Approving Agreement for Engineering Consulting Services Related to Swift Road Paving District No. 1263 Item #’s:G-10 Presenter(s):John Collins PE, Public Works Director Background This project will allow for relocation of Swift Road paving and drainage to follow the conceptual layout which was completed by Public Works Engineering staff. Swift Road would be relocated to connect to Talc Drive at Stuhr Road and rerouted for connection back to the existing Swift Road. This project would work in conjunction with the Talc Drive being designed and built with the industrial development west of Stuhr Road The Engineering Division put together a Request for Qualifications (RFQ) solicitation package for five (5) of the 2015 Capital Improvement Projects (CIP). The consultants had the option to submit for as many or as few of the projects they felt their firm was qualified for. The request was for engineering services for the 2015 construction season for the selected projects. Each project was evaluated on the predetermined criteria (detailed in the RFQ) and will be awarded to the consultant that scores the best on that particular project, regardless of the consultant’s qualifications on another project. Project 1 – Sterling Estates Fourth Subdivision Paving District No. 1262; Construction Services Project 2 – Stolley Park Road Pavement Maintenance and Intersection Study; Project No. 2015-P-1 Project 3 – Swift Road Paving District No. 1263 Project 4 – Webb Road – Union Pacific Railroad to US Highway 30 Drainage Study 2015- D-1 Project 5 – 3rd Street & Wheeler Avenue Intersection Improvements Project No. 2015-P-2 On October 22, 2014 the Engineering Division of the Public Works Department advertised for Engineering Services for the Swift Road Paving District No. 1263, with six (6) potential respondents. Grand Island Council Session - 2/10/2015 Page 89 / 122 Discussion Six (6) engineering firms submitted qualifications for the engineering services for Swift Road Paving District No. 1263. Alfred Benesch & Company of Lincoln, Nebraska was selected as the top engineering firm based on the pre-approved selection criteria. Firm experience and qualifications on similar work (50%) Proposed project schedule/approach (40%) Past experience working with the City of Grand Island Public Works Department (10%) Compensation for Alfred Benesch & Company’s design services will be provided on a time and materials basis with a maximum fee of $28,286.00. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the agreement with Alfred Benesch & Company of Lincoln, Nebraska, in the amount of $28,286.00. Sample Motion Move to approve the resolution. Grand Island Council Session - 2/10/2015 Page 90 / 122 %#2+6#.+/2418'/'06241,'%64'37'56(1437#.+(+%#6+10241,'%6Ä59+(641#&2#8+0)&+564+%6&#6'1%61$'4&4#90$;/5161#228&$;--74<5%#.'NGrand IslandCouncil Session - 2/10/2015Page 91 / 122 Approved as to Form ¤ ___________ February 6, 2015 ¤ City Attorney R E S O L U T I O N 2015-37 WHEREAS, on October 22, 2014 the Engineering Division of the Public Works Department advertised for engineering services for Swift Road Paving District No. 1263; and WHEREAS, on November 6, 2014 six (6) engineering firms submitted qualifications for such services; and WHEREAS, based on the pre-approved selection criteria Alfred Benesch & Company of Lincoln, Nebraska was selected as the top engineering firm; and WHEREAS, the City of Grand Island and Alfred Benesch & Company of Lincoln, Nebraska wish to enter into an Engineering Services Agreement to provide engineering consulting services for such project; and WHEREAS, an amendment will be brought before council at a later date to address construction phase services. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Engineering Services Agreement between the City of Grand Island and Alfred Benesch & Company of Lincoln, Nebraska for engineering design services related to Swift Road Paving District No. 1263, in the amount of $28,286.00, is hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, February 10, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/10/2015 Page 92 / 122 City of Grand Island Tuesday, February 10, 2015 Council Session Item G-11 #2015-38 - Approving Time Extension to the Contract with Van Kirk Brothers Contracting for Sanitary Sewer District No. 528 and No. 530T Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 2/10/2015 Page 93 / 122 Council Agenda Memo From:Terry Brown PE, Assistant Public Works Director Meeting:February 10, 2015 Subject:Approving Time Extension to the Contract with Van Kirk Brothers Contracting for Sanitary Sewer District No. 528 and No. 530T Item #’s:G-11 Presenter(s):John Collins PE, Public Works Director Background The City Council awarded the bid for construction of Sanitary Sewer District No. 528 and No. 530T to Van Kirk Brothers Contracting of Sutton, Nebraska on June 10, 2014. Any changes to the contract require council approval. Discussion Several factors have delayed completion of the project; including inclement weather, problems with dewatering, and subcontractor construction problems that have hindered their ability to reach the contract deadline. Van Kirk Brothers Contracting is requesting that the final completion date be changed from June 15, 2015 to July 27, 2015 for Sanitary Sewer District No. 528 and from March 15, 2015 to April 24, 2015 for Sanitary Sewer District No. 530T. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 2/10/2015 Page 94 / 122 Recommendation City Administration recommends that the Council approve extending the completion date to July 27, 2015 for Sanitary Sewer District No. 528 and April 24, 2015 for Sanitary Sewer District No. 530T. Sample Motion Move to approve the resolution. Grand Island Council Session - 2/10/2015 Page 95 / 122 City of Grand Island CHANGE ORDER NUMBER 1 100 East 1st Street Grand Island, Nebraska 68801 Date of Issuance: 1/30/2015 PROJECT: Highway 281 Sanitary Sewer Improvements – Sanitary Sewer District No. 528 (Wildwood Industrial Subdivision) and District No. 530T CONTRACTOR: Van Kirk Brother’s Contracting CONTRACT DATE: June 18, 2014 Van Kirk Brothers has encountered numerous slowdowns in construction due to weather, problems with dewatering, and subcontractor construction problems that have hindered their ability to reach the contract deadline. Contract Amount or Price Contract Times (Calculate Days) Wildwood (528) Original: $ 1,602,306.30 Original Completion Date 6/15/2015 Previous Contract Modification(s) (Add/Deduct) $ 0 This Contract Modification Previous Contract Modification(s) (Add/Deduct) This Contract Modification 0 Days (Deduct) $ 0 (Add) 30 Working Days Revised Contract Amount $ 1,602,306.30 New Contract Completion Date: 7/27/2015 Days Highway 281 (530T) Original: $ 1,771,812.40 Original Completion Date 3/15/2015 Previous Contract Modification(s) (Add/Deduct) $ 0 This Contract Modification Previous Contract Modification(s) (Add/Deduct) This Contract Modification 0 Days (Deduct) $ 0 (Add) 30 Working Days Revised Contract Amount $ 1,771,812.40 New Contract Completion Date: 4/24/2015 Days Approval Recommended: By Date_____________________________ John Collins, P.E, Public Works Director The Above Change Order Accepted: Approved for the City of Grand Island: Van Kirk Brothers Contracting, Contractor By _______________________________ Jeremy L. Jensen, Mayor By Attest: RaNae Edwards, City Clerk Date Date Grand Island Council Session - 2/10/2015 Page 96 / 122 Approved as to Form ¤ ___________ February 6, 2015 ¤ City Attorney R E S O L U T I O N 2015-38 WHEREAS, on June 10, 2014, by Resolution 2014-163, the City Council of the City of Grand Island approved the bid of Van Kirk Brothers Contracting of Sutton, Nebraska for construction of Sanitary Sewer District No. 528 and No. 530T; and WHEREAS, the completion of such project has been delayed due to several factors; and WHEREAS, such delays have resulted in additional work days; and WHEREAS, Van Kirk Brothers Contracting has requested an extension from June 15, 2015 to July 27, 2015 for Sanitary Sewer District No. 528 and from March 15, 2015 to April 24, 2015 for Sanitary Sewer District No. 530T in order to complete the projects; and WEREAS, the Public Works Department supports such contract extensions. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is, authorized and directed to execute Change Order No. 1 between the City of Grand Island and Van Kirk Brothers Contracting of Sutton, Nebraska to provide the modifications of Sanitary Sewer District No. 528 and No. 530T. - - - Adopted by the City Council of the City of Grand Island, Nebraska, February 10, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/10/2015 Page 97 / 122 City of Grand Island Tuesday, February 10, 2015 Council Session Item G-12 #2015-39 - Approving Change Order No. 1 for North Interceptor Phase II; Project No. 2013-S-4 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 2/10/2015 Page 98 / 122 Council Agenda Memo From:Terry Brown PE, Assistant Public Works Director Meeting:February 10, 2015 Subject:Approving Change Order No. 1 for North Interceptor Phase II; Project No. 2013-S-4 Item #’s:G-12 Presenter(s):John Collins PE, Public Works Director Background Public Works Staff in conjunction with the design engineer, Black & Veatch of Kansas City, Missouri have jointly developed multi-year replacement planning stages for the City of Grand Island’s large diameter gravity sanitary sewer interceptor network. The current planned interceptor, entitled the “North Interceptor” will replace aged force main sanitary sewer, reduce or eliminate current sewer pumping station(s), provide additional capacity for existing, and enable new services to areas in and around Grand Island. The new North Interceptor gravity sewer interceptor route was developed to incorporate and partner with other utilities for the Capital Avenue Widening Project and the new Headworks Pumping Station Project at the Waste Water Treatment Plant. A phased approach of constructing the North Interceptor was developed as follows: Phase I - Wastewater Treatment Plant to 7th Street / Skypark Road (nearing final closeout) Phase II (Part A) - 7th Street / Skypark Road to Broadwell Avenue Phase II (Part B) - Broadwell Avenue to Webb Road Phase II (Part C) - Webb Road to Diers Avenue (Lift Station No. 19) Phase II Part B will be the first segment built to follow the Capital Avenue Widening project timeline. Phase II Part A will follow and Phase II Part C will end the Phase II sequence. The lift station abandonments (Bid Sections D, E, G, H and I) will follow the completion of Phase II. On September 9, 2014, Resolution 2014-284, City Council awarded, Project 2013-S-4, North Interceptor Phase II to S.J. Louis Construction, Inc. of Rockville, Minnesota, in the amount of $21,479,537.50. Grand Island Council Session - 2/10/2015 Page 99 / 122 Discussion There is the potential for reducing cost by using native sand bedding in lieu of imported granular embedment (crushed rock). The amount of savings cannot be determined until the segments of pipe where native sand may be used is known; and this can only be determined after excavation. Change Order No. 1 establishes new unit prices for pipe installed with native sand material in lieu of the imported granular embedment specified in the contract documents (see Exhibit 1). We anticipate a $300,000 savings where we estimate native sand may be used for up to 20,795 feet of pipe. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve Change Order No. 1 with S.J. Louis Construction, Inc. of Rockville, Minnesota, for North Interceptor Phase II, Project 2013-S-4. Sample Motion Move to approve the resolution. Grand Island Council Session - 2/10/2015 Page 100 / 122 N.T.S. CRADLE SECTION 9' MIN.9' MIN. 9' MIN.9' MIN. SEWER CROSSING OVER EXISTING POTABLE OR IRRIGATION WATER MAIN SEWER CROSSING UNDER EXISTING POTABLE OR IRRIGATION WATER MAIN D175144DATE: DESIGNED: APPROVED: CHECKED: DETAILED: SHEET OFAPPNO. CKBYXREF3:XREF2:XREF1:XREF4:REVISIONS AND RECORD OF ISSUEDWG VER: XREF5:DATESAVED:PLOTTED: USER: PW FLDR: 175144....\50.3130 - Civil DrawingsBORDER.dwg3001ROB03455PW FILE: PHASE 2 D-3.dwgExhibit 1. Grand Island Council Session - 2/10/2015 Page 101 / 122 Grand Island Council Session - 2/10/2015 Page 102 / 122 Grand Island Council Session - 2/10/2015 Page 103 / 122 Grand Island Council Session - 2/10/2015 Page 104 / 122 Grand Island Council Session - 2/10/2015 Page 105 / 122 Grand Island Council Session - 2/10/2015 Page 106 / 122 Approved as to Form ¤ ___________ September 10, 2013 ¤ City Attorney R E S O L U T I O N 2015-39 WHEREAS, On September 9, 2014, by Resolution 2014-284, City Council awarded, Project 2013-S-4, North Interceptor Phase II to S.J. Louis Construction, Inc. of Rockville, Minnesota, in the amount of $21,479,537.50; and WHEREAS, Change Order No. 1 establishes new unit prices for installed storm and sanitary sewers which are bedded with native sand material in lieu of the imported granular embedment specified in the contract documents; and WHEREAS, the native sand material may only be used for embedment when the material is suitable as determined by the Engineer or Owner. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that authorization to proceed with Change Order No. 1 with S.J. Louis Construction, Inc. of Rockville, Minnesota is hereby approved; and BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such Change Order No. 1, North Interceptor Phase II, Project 2013-S-4 on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, February 10, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/10/2015 Page 107 / 122 City of Grand Island Tuesday, February 10, 2015 Council Session Item G-13 #2015-40 - Approving Amending the 2014/2015 Fee Schedule Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 2/10/2015 Page 108 / 122 Council Agenda Memo From:Marvin Strong PE, Wastewater Treatment Plant Engineer Meeting:February 10, 2015 Subject:Approving Amending the 2014/2015 Fee Schedule Item #’s:G-13 Presenter(s):John Collins PE, Public Works Director Background A unit rate of $.05 per gallon was added to the 2013/2014 Fee Schedule for Bulk Industrial Waste Discharge in order to serve an additional customer base through the Wastewater Treatment Plant. The Bulk Industrial Waste Discharge was to be increased by 12% during the 2014/2015 fiscal year to reflect the rate increase that was set for the rest of the wastewater customer base through the Black & Veatch Rate Study and approved by Grand Island City Council by Resolution No. 2013-331. Discussion During a recent review of the 2014/2015 Fee Schedule between Wastewater staff and an industrial customer it was found that an error was made in the Excel spreadsheet used for the fee tracking. The 2014/2015 Fee Schedule lists the Bulk Industrial Waste Discharge as $.06, rather than $.056. The unit rate of $.05 was rounded up in Excel as a two-digit number, rather than a three-digit number, increasing the fee by 20% rather than the 12%. Staff recommends that this error be corrected by changing the fee to $0.056 as originally intended. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date Grand Island Council Session - 2/10/2015 Page 109 / 122 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the 2014/2015 Fee Schedule Amendment. Sample Motion Move to modify the existing fee schedule. Grand Island Council Session - 2/10/2015 Page 110 / 122 2013 2014 2015 Fee Schedule for 2015 WASTEWATER TREATMENT (as Approved by Ordinance) Sewer Tap Permit (See engineering fees) Sewer Service Charge per month 8.24 8.24 8.24 Monthly sewer bill for customers without metered water usage 19.84 19.84 19.84 Monthly sewer bill for commerical/industrial customers without metered City water (cost per 100 cubic feet of sewage flow)2.52 3.01 TV Inspection of Sanitary Sewer (minimum $100.00 charge)0.68/foot 0.68/foot 0.75/foot SEPTIC TANK CHARGES Charges for Septic Tank Sludge minimum fee 8.40 8.40 8.40 Charges for Septic Tank Sludge per 100 gallons 7.40 7.40 7.40 Charges for High Strength Septic Sludge per 1,000 gallons 420.00 420.00 420.00 FLOW CHARGES (Changes effective 1-1-2012) * Cost per 100 Cubic feet of Flow (customers discharging directly into City's Treatment Plant)1.1800 1.1800 1.1800 Cost per 100 Cubic feet of Flow (customers using City's collection system)2.0800 2.5200 3.0100 Cost per 100 Cubic feet of Flow (low strength customers using City's collection system)1.0300 1.4700 1.9600 Non-Resident wastewater customers shall be charged 120% of the above flow charges 1.2000 INDUSTRIAL WASTE SURCHARGES BOD Charge $/lb over 250 mg/l 0.3844 0.3844 0.3844 SS Charge $/lb over 250 mg/l 0.2533 0.2553 0.2553 Oil & Grease $/lb over 100 mg/l 0.0819 0.0832 0.0845 Total Kjeldahl Nitrogen (TKN) ($/lb over 30 mg/l)0.5701* 0.5701*0.6314 Ammonia (over 30 mg/l)0.5701 0.5701 Nitrates (over 25 mg/l)1.8739 1.881 BULK INDUSTRIAL WASTE DISCHARGE (per gallon) [negotiated]0.050 0.06.056 SUMP PUMP WASTE DISPOSAL (per gallon)0.15 0.17 LABORATORY ANALYSIS BOD 30.00 30.00 CBOD 30.00 30.00 Chloride 10.00 10.00 Conductivity 7.50 7.50 Nitrogen, Amonnia 9.00 9.00 Nitrogen, TKN 13.50 13.50 Oil and Grease 50.00 50.00 pH 5.00 5.00 Total Suspended Solids 20.00 20.00 Alkalinity 10.00 10.00 Chlorine, Free 10.00 10.00 COD 45.00 45.00 Nitrogen, Nitrite 20.00 20.00 Phosporus, Total 20.00 20.00 SAMPLE COLLECTION FEE 30.00 30.00 LOW STRENGTH INDUSTRIAL SERVICE FOUR-PART CHARGES BOD Charge ($/lb over 0 mg/l)0.3844 0.3869 0.3844 SS Charge ($/lb over 0 mg/l)0.2533 0.2442 0.2533 Oil & Grease ($/lb over 0 mg/l)0.0819 0.0762 0.0845 Total Kjeldahl Nitrogen (TKN) ($/lb over 30 mg/l)0.5701 0.5701 0.6314 Nitrates (over 25 mg/l)1.8739 1.9959 1.881 EXCESSIVE POLLUTANT PENALTY If a person discharges amounts of permissible pollutants in excess of the amounts permitted in the dishcarge permit, a penalty of $1,000 per day of violation shall be imposed and paid by the person discharging wastes in violation of the permit $1,000 HYDROGEN SULFIDE CHARGES Grand Island Council Session - 2/10/2015 Page 111 / 122 Approved as to Form ¤ ___________ February 6, 2015 ¤ City Attorney R E S O L U T I O N 2015-40 WHEREAS, it is necessary to amend the 2014/2015 Fee Schedule to correct the Bulk Industrial Waste Discharge fee; and WHEREAS, such fee of $.050 per gallon was to increase by 12% for a new fee of $.056 per gallon; and WHEREAS, the fee of $.050 was inadvertently increased to $.060, and WHEREAS, it is recommended that such amendment be approved and adopted. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the 2014/2015 Fee Schedule is hereby amended to correct the Bulk Industrial Waste Discharge to $.056 per gallon. - - - Adopted by the City Council of the City of Grand Island, Nebraska, February 10, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/10/2015 Page 112 / 122 City of Grand Island Tuesday, February 10, 2015 Council Session Item G-14 #2015-41 - Approving Utility Billing Customer Information System – N. Harris Computer Corporation Change Order #1 Staff Contact: William Clingman, Interim Finance Director Grand Island Council Session - 2/10/2015 Page 113 / 122 Council Agenda Memo From:William Clingman, Interim Finance Director Timothy G. Luchsinger, Utilities Director Stacy Nonhof, Assistant City Attorney Meeting Date:February 10, 2015 Subject:Utility Billing Customer Information System – N. Harris Computer Corporation Change Order #1 Item #’s:G-14 Presenter(s):William Clingman, Interim Finance Director Background On July 9, 2013, a contract with N. Harris Computer Corporation for a new Utility Billing Customer Information System was approved by Council. The system is replacing an in-house computer system that was original developed by the City in the early 1980s. Discussion In late 2014, a “Go Live” date of February 1, 2015 was set for the Utility Billing System, based on the remaining activities required for completion, including testing by City staff. Substantial testing of the system has not been completed due in part to changes with key personnel and in vacation carryover hours that took effect on January 31, 2015 as a result of the new IBEW-Finance and IBEW-Service Clerical contracts. Over 1,000 hours of vacation were needed to be taken over the months of October 2014 to January 2015 by Finance Department staff, and many of the new Utility Billing System activities were put on hold in order to continue essential City business operations. Upon review of the remaining testing and other required activities, the projected “Go Live” date is now April 1, 2015. N. Harris Computer Corporation, operating under the subsidiary Advanced Utility Systems, has agreed to a 50/50 shared cost for the additional hours required on their part for the months of February 2015 and March 2015. This additional cost is based on unit pricing included in the contract and will be $15,000.00 per month, or a total of $30,000.00 for the new “Go Live” date. Grand Island Council Session - 2/10/2015 Page 114 / 122 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that Council award Change Order #1 to the Contract for Utility Billing Customer Information System in the amount of $30,000.00. Sample Motion Move to approve Change Order #1 for Utility Billing Customer Information System with N. Harris Computer Corporation in the amount of $30,000.00. Grand Island Council Session - 2/10/2015 Page 115 / 122 TO:N. Harris Computer Corporation 1 Antares Drive, Suite 400 Ottawa, Ontario K2E 8C4 PROJECT:Utility Billing Customer Information System RE: Change Order #1 You are hereby directed to make the following change in your contract: 1.Additional payment per the attached quotations: ADDITION of $30,000.00 The original Contract Sum $ 932,500.00 Previous Change Order Amounts $ 0.00 The Contract Sum is increased by this Change Order $ 30,000.00 The Contract Sum is decreased by this Change Order $ 0.00 The total modified Contract Sum to Date $ 962,500.00 Approval and acceptance of this Change Order acknowledges understanding and agreement that the cost and time adjustments included represent the complete values arising out of and/or incidental to the work described therein. APPROVED:CITY OF GRAND ISLAND By:Date: Attest: Approved as to Form, City Attorney ACCEPTED:N. Harris Computer Corporation By:Date: Grand Island Council Session - 2/10/2015 Page 116 / 122 City of Grand Island CIS Infinity Change Order Date: Feb-03-2015 Change ID: Change Order # 1 (v1.1) Description: Go-Live Date Extension Grand Island Council Session - 2/10/2015 Page 117 / 122 Grand Island Change Order #1 - Go-Live Extension v1.1 (2015-02-03) February 3, 2015 Page 2 of 3 Authorization Advanced Utility Systems (A division on N. Harris Computer Systems) is authorized to proceed with the change for The City of Grand Island Project Role Team Member Signature / Date of Signature Grand Island Authorized Sponsor Date: Advanced Project Manager Jeff Bissonnette Date: 2015-02-03 Change Details The City of Grand Island and Advanced Utility Systems Corporation (AUS) entered into a Purchase License Agreement (the Agreement) on July 9, 2013. The Software License and Implementation Agreement and Section 5 of the Scope of Work provides that any changes to the project which impact project schedules, costs, resources and risk must go through a clearly defined Charge Order Process. Based on that provision, Advanced presents the following Change Order to The City of Grand Island. Due to delays in Project deliverables, the original Go-Live date of September 2014 was extended to February 2nd, 2015. It was agreed that AUS would absorb the additional hours needed to extend the project to February 2, 2015. As the City of Grand Island project team has since acknowledged that the February 2nd date is not attainable due to the amount of work yet to be done via testing and other key activities, a request has been put forward to further extend the Go-Live date. As additional hours are needed to support this extension, The City of Grand Island and AUS have agreed to split the remaining hours (based on a run rate of 200 hours per month) until Go-Live completion. This monthly amount will be billable at the beginning of each new month (beginning in February) until sign-off of Go-Live .The revised Go-Live date has been tentatively set for the final week of March. If the Project is extended beyond the March, 2015, a new Change Order will be reviewed for any additional hours that may be required. Note: Any additional on-site visits that exceed the project travel budget will be the responsibility of the City of Grand Island and invoiced separately based on the actual expenses incurred by Advanced Utility Systems. Grand Island Council Session - 2/10/2015 Page 118 / 122 Grand Island Change Order #1 - Go-Live Extension v1.1 (2015-02-03) February 3, 2015 Page 3 of 3 Hours / Costs * Requirement Hours Cost ($USD) Project extension – Month of February 2015 100 hrs. @ $150.00 $15,000.00 Project extension – Month of March 2015 100 hrs. @ $150.00 $15,000.00 Total $30,000.00 * Net of applicable taxes and associated expenses Grand Island Council Session - 2/10/2015 Page 119 / 122 Approved as to Form ¤ ___________ February 6, 2015 ¤ City Attorney R E S O L U T I O N 2015-41 WHEREAS, N. Harris Computer Corporation of Ottawa, Ontario, was awarded the contract for the Utilities Billing Customer Information System, at the July 9, 2013 City Council meeting; and WHEREAS, substantial testing and other requirements of the system have not been completed; and WHEREAS, to provide for completion of these activities, City staff and N. Harris Computer Corporation are planning a two month delay in the go live date for the software; and WHEREAS, N. Harris Computer Corporation will incur additional costs to support this revised go live date; and WHEREAS, Change Order #1 was prepared for a contract adjustment of an additional amount of $30,000.00, resulting in a final contract amount of $962,500.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that Change Order #1 with N. Harris Computer Corporation, of Ottawa, Ontario, resulting in an additional cost of $30,000.00, for a final contract price of $962,500.00, is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, February 10, 2015. ____________________________________ Jeremy L Jensen, Mayor Attest: _____________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/10/2015 Page 120 / 122 City of Grand Island Tuesday, February 10, 2015 Council Session Item J-1 Approving Payment of Claims for the Period of January 28, 2015 through February 10, 2015 The Claims for the period of January 28, 2015 through February 10, 2015 for a total amount of $4,003,365.13. A MOTION is in order. Staff Contact: William Clingman Grand Island Council Session - 2/10/2015 Page 121 / 122 City of Grand Island Tuesday, February 10, 2015 Council Session Item X-1 Strategy Session with Respect to Labor Negotiations with IBEW Service/Clerical The City Council may hold a closed or Executive Session as permitted by Neb. Rev. Stat. Sec. 84-1410. Closed sessions may be held for, but shall not be limited to such reasons as: 1. Protection of the public interest. 2. Needless injury to the reputation of an individual. 3. Strategy sessions with respect to a. collective bargaining, b. real estate purchases, c. pending litigation, or d. imminent or threatened litigation. 4. Discussion regarding deployment of security personnel or devices. 5. For the Community Trust created under Sec. 81-1801.02, discussion regarding the amounts to be paid to individuals who have suffered from a tragedy of violence or natural disaster. Staff Contact: Robert Sivick Grand Island Council Session - 2/10/2015 Page 122 / 122