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01-13-2015 City Council Regular Meeting Packet City of Grand Island Tuesday, January 13, 2015 Council Session Packet City Council: Linna Dee Donaldson Michelle Fitzke Chuck Haase Julie Hehnke Vaughn Minton Mitchell Nickerson Mike Paulick Roger Steele Mark Stelk Mayor: Jeremy L. Jensen City Administrator: Marlan Ferguson City Clerk: RaNae Edwards 7:00 PM Council Chambers - City Hall 100 East 1st Street Grand Island Council Session - 1/13/2015 Page 1 / 159 City of Grand Island Tuesday, January 13, 2015 Call to Order This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state law. The City Council may vote to go into Closed Session on any agenda item as allowed by state law. Invocation - Pastor Gary Harris, Messiah Lutheran Church, 708 North Locust Street Pledge of Allegiance Roll Call A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. Grand Island Council Session - 1/13/2015 Page 2 / 159 City of Grand Island Tuesday, January 13, 2015 Council Session Item C-1 Recognition of Brad Foster, Horticulturist with the Parks and Recreation Department for 30 Years of Service with the City of Grand Island The Mayor and City Council will recognize Brad Foster, Horticulturist with the Parks and Recreation Department for 30 years of service with the City of Grand Island. Mr. Foster was hired on January 23, 1985 as Maintenance Worker II and was promoted to Horticulturist on March 27, 1992. We congratulate Mr. Foster on his dedicated service to the City of Grand Island for the past 30 years. Staff Contact: Mayor Jeremy Jensen Grand Island Council Session - 1/13/2015 Page 3 / 159 Grand Island Council Session - 1/13/2015 Page 4 / 159 City of Grand Island Tuesday, January 13, 2015 Council Session Item E-1 Public Hearing on Request from Hollywoods LLC dba The Filling Station, 217 East Stolley Park Road for a Class “CK” Liquor License Staff Contact: RaNae Edwards Grand Island Council Session - 1/13/2015 Page 5 / 159 Council Agenda Memo From:RaNae Edwards, City Clerk Meeting:January 13, 2015 Subject:Public Hearing on Request from Hollywoods LLC dba The Filling Station, 217 East Stolley Park Road for a Class “CK” Liquor License Item #’s:E-1 & I-1 Presenter(s):RaNae Edwards, City Clerk Background Section 4-2 of the Grand Island City Code declares the intent of the City Council regarding liquor licenses and the sale of alcohol. Declared Legislative Intent It is hereby declared to be the intent and purpose of the city council in adopting and administering the provisions of this chapter: (A)To express the community sentiment that the control of availability of alcoholic liquor to the public in general and to minors in particular promotes the public health, safety, and welfare; (B)To encourage temperance in the consumption of alcoholic liquor by sound and careful control and regulation of the sale and distribution thereof; and (C)To ensure that the number of retail outlets and the manner in which they are operated is such that they can be adequately policed by local law enforcement agencies so that the abuse of alcohol and the occurrence of alcohol-related crimes and offenses is kept to a minimum. Discussion Hollywoods LLC dba The Filling Station, 217 East Stolley Park Road has submitted an application for a Class “CK” Liquor License. A Class “CK” Liquor License allows for the sale of alcohol on and off sale inside the corporate limits of the city along with a catering designation. Grand Island Council Session - 1/13/2015 Page 6 / 159 City Council action is required and forwarded to the Nebraska Liquor Control Commission for issuance of all licenses. This application has been reviewed by the Clerk, Building, Fire, Health, and Police Departments. Also submitted with the application was a request from Tyson Juhl, 1314 Marshall Street, Wood River, NE for a Liquor Manager Designation. After reviewing the Police Department report (see attached) it is recommended that the City Council deny this request based on a false application and not qualifying under Nebraska State Statute 53-132 (a), (b), and (c). Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Approve the application. 2.Forward to the Nebraska Liquor Control Commission with no recommendation. 3.Forward to the Nebraska Liquor Control Commission with recommendations. 4.Deny the application. Recommendation Based on the Nebraska Liquor Control Commission’s criteria for the approval of Liquor Licenses, City Administration recommends that the Council deny this application. Sample Motion Move to deny the application for Hollywoods LLC dba The Filling Station, 217 East Stolley Park Road for a Class “CK” Liquor License based on a false application and not qualifying under Nebraska State Statute 53-132 (a), (b), and (c). Grand Island Council Session - 1/13/2015 Page 7 / 159 01/07/15 Grand Island Police Department 450 10:14 LAW INCIDENT TABLE Page: 1 City : Grand Island Occurred after : 08:00:00 12/09/2014 Occurred before : 08:00:00 12/09/2014 When reported : 08:00:00 12/09/2014 Date disposition declared : 12/23/2014 Incident number : L14122050 Primary incident number : Incident nature : Liquor Lic Inv Liquor Lic Inv Incident address : 217 Stolley Park Rd E; Suite N State abbreviation : NE ZIP Code : 68801 Contact or caller : Complainant name number : Area location code : PCID Police - CID Received by : Vitera D How received : Agency code : GIPD GIPD Grand Island Police Dept Responsible officer : Vitera D Offense as Taken : Offense as Observed : Disposition : ACT Active Misc. number : RaNae Geobase address ID : 13824 Long-term call ID : Clearance Code : CL CL Case Closed Judicial Status : NCI Non-criminal Incident = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = INVOLVEMENTS: Px Record # Date Description Relationship ---------------------------------------------------------------------- NM 102556 12/19/14 Juhl, Tyson Edward Owner NM 197637 12/19/14 The Filling Station, Business LAW INCIDENT CIRCUMSTANCES: Se Circu Circumstance code Miscellaneous -- ----- ------------------------------ -------------------- 1 LT03 LT03 Bar/Night Club IMAGE CODES FOR INCIDENT: Seq Imag Image code for a users description field --- ---- ---------------- ------------------------------ 1 DOC DOCUMENT mobile report LAW INCIDENT NARRATIVE: Grand Island Council Session - 1/13/2015 Page 8 / 159 Liquor Lic Investigation I Received a Copy of a Class CK (beer,wine, distilled spirits, on and off sale along with catering) Retail Liquor License Application from Tyson Juhl for The Filling Station. LAW INCIDENT OFFENSES DETAIL: Se Offe Offense code Arson Dama -- ---- ------------------------------ ---------- 1 AOFF AOFF Alcohol Offense 0.00 LAW INCIDENT RESPONDERS DETAIL: Se Responding offi Unit n Unit number -- --------------- ------ ------------------------------ 1 Vitera D 318 Vitera D LAW SUPPLEMENTAL NARRATIVE: Seq Name Date --- --------------- ------------------- 1 Vitera D 10:43:43 12/19/2014 Grand Island Police Department Supplemental Report Date, Time: Fri Dec 19 10:52:11 CST 2014 Reporting Officer: Vitera Unit- CID I Received a Copy of a Class CK (beer, wine, distilled spirits, on and off sale along with catering) Retail Liquor License Application from Tyson Juhl for The Filling Station. In reviewing the application, I noticed that Tyson is the only person listed on the application. He included a report from the Nebraska State Patrol (NSP) to disclose his criminal convictions. He isn't borrowing any money to establish and/or operate the business, he has lived in Shelton and Wood River for at least the last ten years, and he has had three liquor licenses before. One license was for the Motor Inn Bar & Grill in Shelton between 2006 and 2007. Another license was held for the Wood River C Store between 2008 and 2013, and he recently had a license for The Filling Station in Wood River from 2013 until 12/6/14. I looked Tyson up in Spillman and found that he has thirty-four documented contacts with the police department and the Hall County Sheriff's Office. The vast majority of those contacts involve him reporting a crime for the C Store or The Filling Station in Wood River. There are a few scattered traffic contacts, some animal complaints Grand Island Council Session - 1/13/2015 Page 9 / 159 against him, a code enforcement call against him, and he also pawned some property a little over two years ago. The NSP information that Tyson included about his criminal convictions included a conviction for MIP and speeding in 2000 and DUI in 2013. A check of the Nebraska Criminal Justice Information System (NCJIS) shows that Tyson has been convicted of: Buffalo Co 3-1-96 No Valid Operator's License Guilty plea in court Buffalo Co 11-20-98 Speeding over 21mph Transferred to Juv. DUI 1st Offense Transferred to Juv. Drive Left of Center Transferred to Juv. Drive on shoulder Transferred to Juv. Obstructing a Peace Officer Transferred to Juv. Buffalo Co 1-11-99 Admission to all charges filed on 11-20-98 in Juvenile Court Buffalo Co 4-23-00 MIP Guilty by waiver Hamilton Co 9-7-00 Speeding 6-10 over Guilty Buffalo Co 10-23-00 Acts declared unlawful license Guilty by waiver driving Hall Co 08-08-01 MIP Guilty by waiver Buffalo Co 09-19-04 No Proof of Insurance Guilty by waiver Hall Co 06-05-05 Unlawful Display of Plates Guilty by waiver Hall Co 01-18-07 No Proof of Insurance Guilty by waiver Dawson Co 01-26-07 Improper/Defective Lighting Guilty by waiver Hall Co 08-28-10 Speeding 6-10mph over Guilty by waiver Hall Co 05-17-13 DUI 1st Offense Guilty admit in court NCJIS also shows that Tyson was involved in the following civil suits: Phelps co 05-23-05 Tyson vs Brandon Schoenthal Uncontested Default Hall Co 02-24-06 Tyson vs Janet Beck Dismissed by court Hall Co 06-20-07 Tyson vs Brandon Proctor Tried to court Hall Co 06-20-07 Tyson vs Chris Ulrich Tried to court Hall Co 03-14-08 Tyson vs Keith Vogt Settled Phelps Co 04-16-07 Robert Worman vs Tyson Dismissed by court Hall Co 06-24-11 Amber Ottis vs Tyson Settled/Dismissed by party Hall Co 09-27-12 Credit Management vs Tyson Settled/Dismissed by party (Heartland Disposal) Hall Co 09-08-14 Capital One vs Tyson Open as of 9-8-14 Grand Island Council Session - 1/13/2015 Page 10 / 159 Hall Co 09-12-14 State Bank of Hildreth vs Tyson Uncontested Default Investigator Dan Fiala with the Nebraska State Patrol (NSP), and I met with Tyson at the proposed location of The Filling Station on 12/16/14 at 1000 hours. Investigator Fiala took the lead on this investigation because he had dealt with Tyson before when Tyson had The Filling Station in Wood River. In fact, prior to meeting with Tyson, Investigator Fiala gave me some history on his encounters with Tyson. Investigator Fiala said that on 1/31/14, he followed up on a complaint he received from an employee at Sam's Club who knew Tyson, knew that Tyson had a liquor license, and knew that he was not supposed to be buying alcohol for his business from Sam's Club. Investigator Fiala gathered receipts and video evidence from Sam's and was told that Tyson purchased large amounts of alcohol on 1/28 and 1/30/14. The reporting party also told Investigator Fiala that she had been in contact with Tyson several times over the past few years where he was purchasing alcohol in large quantities presumably for his business. Later that day after talking with the reporting party from Sam's Club and gathering evidence, Investigator Fiala spoke to Tyson about the information he had received. Tyson admitted to buying alcohol at Sam's and other retail establishments for his business several times and admitted that he knew it was wrong. Investigator Fiala issued Tyson an administrative citation for the improper purchase of alcohol. On 5/15/14, Investigator Fiala contacted Tyson at The Filling Station regarding a couple of complaints he had received through the Nebraska Liquor Control Commission (NLCC) about beer bottles being thrown in the alley behind the business and loud noises and fights. While Investigator Fiala was addressing those complaints, he did a premise inspection. Investigator Fiala located and seized several receipts for alcohol purchases from Hy-Vee, Sam's and Wal-mart. Tyson acknowledged that the receipts were for alcohol he purchased for his business but said they were from purchases made prior to Investigator Fiala citing him on 1/31/14. Also, while doing the premise inspection on 5/15/14, Investigator Fiala discovered that Tyson had one keg of beer in the "freezer" and asked Tyson if he had a keg registration book to which Tyson replied that he did not. Tyson said the keg was for someone who was having a graduation party on Saturday (two days later). Investigator Fiala explained to Tyson that he needed to put a registration sticker on the keg if he sold it to anyone outside the licensed premise. Investigator Fiala found time to review the receipts five days later on 5/20/14. He discovered that one of the purchases was made approximately three hours after Investigator Fiala had cited Tyson on 1/31/14 for improperly purchasing alcohol. The other receipts were also date and time stamped after 1/31/14. On 5/20/14, Investigator Fiala spoke to Tyson about the receipts he had seized and pointed out to Tyson that the receipts indicated that Tyson went out and purchased alcohol illegally within hours of being cited for that very same thing. Tyson looked down, Grand Island Council Session - 1/13/2015 Page 11 / 159 smiled, and told Investigator Fiala that the receipts were from before he was cited. Investigator Fiala knew Tyson was lying according to the receipts and by Tyson's physical mannerisms (indicating deception) when he made the denial. Investigator Fiala told Tyson that the date and time on the receipts compared to the date and time of the citation proved that Tyson was lying. Investigator Fiala also discovered that the keg was gone, but there were no stickers missing from the registration book. When asked what happened to the keg, Tyson told Investigator Fiala that he took it to his house for personal use. When Investigator Fiala told Tyson he didn't believe him, Tyson exhibited the same physical mannerisms (looked down and smiled) as he did when he lied before about the receipts. Investigator Fiala issued Tyson another citation for the improper purchase of alcohol. According to Investigator Fiala, Tyson pled guilty to each citation. When Investigator Fiala and I met with Tyson on 12/16/14, Investigator Fiala asked Tyson if he ever had any delinquent financial accounts or obligations. Tyson said that he hadn't had any. He was asked a second time, he again said that he hadn't. Investigator Fiala then confronted Tyson about three civil proceedings (mentioned above) against him in Hall County. One involved the State Bank of Hildreth in 2014. When Tyson bought the building for The Filling Station in Wood River, he took out a loan from the State Bank of Hildreth for over $200,000. According to Tyson, he was current on his loan payments. However, Tyson failed to pay property taxes on the building for four or five years. Tyson said he owed the County over $20,000. A business called Vandelay Investments "bought" Tyson's tax liability and paid the taxes. Tyson said that a representative from the Hildreth State Bank named Matt Mundorf could explain the situation better. On 12/17/14, Investigator Fiala and I spoke to Matt over the phone. He confirmed that Tyson owed back taxes and Vandelay Investments bought the debt. He further explained that Vandelay is able to make money by getting the principal plus interest back on their investment. If Tyson or the bank doesn't pay them by a certain time, Vandelay can go after the building at an auction. Vandelay did just that. Certified mail was sent to Tyson and the State Bank of Hildreth. Tyson had no interest in reimbursing Vandelay, and according to Matt, one of their employees who received the certified letter failed to pass it along; and it went unnoticed. Therefore, the bank wasn't aware of the auction and had no representation present. Vandelay bought the building. The bank lost the building and the money they lent Tyson. When asked why he didn't mention this situation when asked about delinquent accounts, Tyson said he didn't think this situation applied. Investigator Fiala also asked Tyson about a civil suit against him in 2014 involving Capital One. Tyson said that he has worked out a payment plan with Capital One, and the account is no longer delinquent. When asked why he didn't mention this one, Tyson said he just forgot about it. Tyson was also asked about a civil action against him in 2012 by Credit Management regarding a bill with Heartland Disposal. Tyson said he couldn't remember anything about this. Grand Island Council Session - 1/13/2015 Page 12 / 159 Tyson was asked about all of the convictions that he failed to disclose. Tyson said he paid for a criminal history report through the state patrol and thought that covered it. Tyson was confronted with the fact that the liquor license application asks the applicant to disclose all convictions including traffic. The instructions are very clear. It's easy to understand when someone forgets to disclose a couple of speeding tickets from years ago, but when Tyson's undisclosed convictions are compared with the state patrol printout, Tyson should have definitely seen the discrepancy. It's hard to sort out, but it appears that Tyson has at least a dozen undisclosed convictions. In Summary, the Grand Island Police Department recommends that the council NOT give local approval to this application. According to Nebraska State Statute 53-132, the NLCC has to consider if the applicant for a liquor license can conform to the NLCC's rules and regulations. It states in part: (2) A retail license, craft brewery license, or microdistillery license may be issued to any qualified applicant if the commission finds that (a) the applicant is fit, willing, and able to properly provide the service proposed within the city, village, or county where the premises described in the application are located, (b) the applicant can conform to all provisions and requirements of and rules and regulations adopted pursuant to the Nebraska Liquor Control Act, (c) the applicant has demonstrated that the type of management and control to be exercised over the premises described in the application will be sufficient to insure that the licensed business can conform to all provisions and requirements of and rules and regulations adopted pursuant to the act, and (d) the issuance of the license is or will be required by the present or future public convenience and necessity. Based upon Investigator Fiala's contacts with Tyson Juhl, it doesn't appear that Tyson qualifies under subsection a, b, or c listed above. By lying to Investigator Fiala and breaking the law in the exact same manner three hours after being cited by Investigator Fiala, his failure to abide by the keg regulations after being told how to do it by Investigator Fiala, and his inability to properly manage his finances and debt obligations, Tyson has demonstrated that he is not fit and willing to conform to the rules and regulations of the Nebraska Liquor Control Act. Tyson also technically supplied a false application by not disclosing all of his convictions. Grand Island Council Session - 1/13/2015 Page 13 / 159 WEDG EW OOD DR BRO OKLINE DR HOLCOMB ST STAGECOACH RD STO LLEY PARK RD W SARATO GACIR BI R C H W O O D L N ASHWOOD LN STO LLEY PARK RD E CHERRYW OODLNISLANDOASIS DREDDY ST SWEDGEWOOD DRLINCOLN AVE SW YANDOTTE STLOCUST ST SBRAHMA ST GAMMA ST W EDG EW OO D RKINGSWOOD DRP A R K W O O D D R DELTA ST HEDDE ST W BELLWOOD DRSANTA ANITA DRROUSH LN BANTAM STC O C HIN S T CHANTICLEER STCOCHIN STBRAHMA STSYLVAN STLOCUST ST SLOCUST ST SSTATE FAIR BLVD µ Liquor ApplicationThe Filling S tation217 E Sto lley P ark Rd. S uite N Class "CK " Legen d Street CenterlineLiquor License Locations 217 E S tolley Pk R d St e.N 1 500'R adius Grand Island Council Session - 1/13/2015 Page 14 / 159 City of Grand Island Tuesday, January 13, 2015 Council Session Item E-2 Public Hearing on Acquisition of Utility Easement - 3133 W. U.S. Hwy. 34 - Stuhr Museum Staff Contact: Tim Luchsinger, Utilities Director Grand Island Council Session - 1/13/2015 Page 15 / 159 Council Agenda Memo From:Tim Luchsinger, Utilities Director Meeting:January 13, 2015 Subject:Acquisition of Utility Easement – 3133 West Highway 34 – Stuhr Museum Item #’s:E-2 & G-5 Presenter(s):Timothy Luchsinger, Utilities Director Background Nebraska State Law requires that acquisition of property must be approved by City Council. The Utilities Department needs to acquire an easement relative to the property of the Museum of Hall County, located at 3133West U.S. Highway 34, in the City of Grand Island, Hall County, in order to have access to install, upgrade, maintain, and repair appurtenances, including water lines. Discussion Stuhr Museum installed 1,925 lineal feet of 12-inch diameter ductile iron water line to provide fire protection to their remodeled main building, which will also provide fire hydrants for their administrative buildings. Stuhr Museum would like to transfer ownership of the water line to the City and provide easements for the maintenance of that line. This is the normal process for expansion and maintenance of the City water system. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Make a motion to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the resolution for the acquisition of the easement for one dollar ($1.00). Grand Island Council Session - 1/13/2015 Page 16 / 159 Sample Motion Move to approve acquisition of the Utility Easement for the water system expansion at Stuhr Museum from the Museum Board of Hall County. Grand Island Council Session - 1/13/2015 Page 17 / 159 Grand Island Council Session - 1/13/2015 Page 18 / 159 City of Grand Island Tuesday, January 13, 2015 Council Session Item F-1 #9515 - Consideration of Request to Rezone Property Located at 2228 North Webb Road from CD Commercial Development to Amended CD Commercial Development (Second and Final Reading) Staff Contact: Chad Nabity Grand Island Council Session - 1/13/2015 Page 19 / 159 Council Agenda Memo From:Regional Planning Commission Meeting:January 13, 2015 Subject:To Rezone Properties from CD Commercial Development to Amended Commercial Development Zone Item #’s:F-1 & G-3 Presenter(s):Chad Nabity AICP, Regional Planning Director Background A request to change the zoning for property described as Lot 10 Grand Island Mall 8th and Lot 2 of Grand Island Mall 15th Subdivision, also known as 2228 North Webb Road, Grand Island, from CD Commercial Development to Amended Commercial Development Zone. The subject property is located west of Webb Road and south of Capital Avenue in the City of Grand Island, Hall County, Nebraska. (C-01-2015GI) This proposed development would create 2 additional lots within the development. New parking would be created on the west side of the building and the existing building would be remodeled with a street and pedestrian corridor through the center connecting the 281 and Webb Road sides of the building. No new access drives are being requested or would be approved with this plan. The CD Zone allows for up to 50% of the property to be covered with buildings. The proposed coverage within this development at full development as shown is well below the maximum coverage. Attached is the memo from the Planning Director to the Planning Commission regarding this project. The project as proposed is consistent with the redevelopment plan approved for Tax Increment Financing and the enhanced employment area occupation tax. Approval of this rezoning will also include approval of the Subdivision for Grand Island Mall Seventeenth Subdivision. Discussion At the regular meeting of the Regional Planning Commission, held December 3, 2014 the above item was considered following a public hearing. O’Neill opened the Public Hearing. Grand Island Council Session - 1/13/2015 Page 20 / 159 Nabity explained the rezone request. O’Neill closed the Public Hearing. A motion was made by Bredthauer and to approve the rezone. Motion was seconded by Ruge to approve the Rezone from CD – Commercial Redevelopment Zone to Amended CD – Commercial Redevelopment Zone. A roll call vote was taken and the motion passed with 10 members present and 9 voting in favor (Bredthauer, Ruge, Maurer, Robb, Heckman, Haskins, Sears, Connelly and Kjar) and one member abstaining (O’Neill). The memo sent to the planning commission with staff recommendation is attached for review by Council. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Approve the rezoning request as presented 2.Modify the rezoning request to meet the wishes of the Council 3.Postpone the issue Recommendation City Administration recommends that the Council approve the proposed changes as recommended. Sample Motion Move to approve the ordinance and development plan as presented. Grand Island Council Session - 1/13/2015 Page 21 / 159 Agenda Item 4 PLANNING DIRECTOR RECOMMENDATION TO REGIONAL PLANNING COMMISSION: November 19, 2014 SUBJECT:Concerning change of zoning for property located described as Lot 10 Grand Island Mall 8th and Lot 2 of Grand Island Mall 15th, also known as 2228 N. Webb Road, Grand Island NE, from CD Commercial Development to Amended CD Commercial Development Zone. (C-01-2015GI) PROPOSAL:This proposed development would create 2 additional lots within the development one on the east side of the existing building. New parking would be created on the west side of the building and the existing building would be remodeled with a street and pedestrian corridor through the center connecting the 281 and Webb Road sides of the building. No new access drives are being requested or would be approved with this plan. The CD Zone allows for up to 50% of the property to be covered with buildings. The proposed coverage within this development at full development as shown is well below the maximum coverage. Grand Island Council Session - 1/13/2015 Page 22 / 159 OVERVIEW: Site Analysis Current zoning designation:CD-Commercial Development Zone. Permitted and conditional uses:Commercial, Office and Retail Uses Comprehensive Plan Designation: Commercial development Existing land uses.Retail development and vacant property Adjacent Properties Analysis Current zoning designations:South and East CD Commercial Development Zone North: B1- Light Business West: B2 General Business Permitted and conditional uses:CD – Commercial, office and retail uses as permitted and built according to the approve development plan. B2- Commercial, office, retail and service uses along with residential uses up to a density of 43 units per acre. B1 limited commercial, office, and interior retail to support the immediate neighborhood and residential uses up to a density of 43 units per acre. Comprehensive Plan Designation:North, South, East and West: Designated for commercial development and uses. Existing land uses:North: Gordman Property Retail Development East: Webb Road, Taco John, Burger King, Strip Commercial West: U.S. Highway 281 and Commercial Uses South: Shopko, and Northwest Crossings Commercial Development EVALUATION: Positive Implications: Consistent with the City’s Comprehensive Land Use Plan: The subject property is designated for commercial development. Is infill development. This development is using property that is within the existing functional and legal boundaries of the City of Grand Island. This is a piece of property that is in need of redevelopment. The City and the Community Redevelopment Authority have already approved the use of Tax Increment Financing to further this project. Accessible to Existing Municipal Infrastructure: Water and sewer services are available to service the area. Grand Island Council Session - 1/13/2015 Page 23 / 159 Monetary Benefit to Applicant: Would allow the applicant to further develop this site. Negative Implications: None foreseen Other Considerations Commercial development zones allow up to 50% of the property within the CD zone to be covered with buildings. RECOMMENDATION: That the Regional Planning Commission recommend that the Grand Island City Council approve the amended CD zoning district and final development plan as shown. ___________________ Chad Nabity AICP, Planning Director Grand Island Council Session - 1/13/2015 Page 24 / 159 Grand Island Council Session - 1/13/2015 Page 25 / 159 November 18, 2014 Dear Members of the Board: RE: Rezoning – A request to rezone the properties from CD Commercial Development to Amended Commercial Development in the City of Grand Island, Hall County, Nebraska. For reasons of Section 19-923 Revised Statues of Nebraska, as amended, there is herewith submitted a rezone request to the Grand Island Zoning Map from CD Commercial Development to Amended Commercial Development Zone. As shown on the enclosed map. You are hereby notified that the Regional Planning Commission will consider this zoning change at the next meeting that will be held at 6:00 p.m. on December 3, 2014 in the Council Chambers located in Grand Island's City Hall. Sincerely, Chad Nabity, AICP Planning Director cc: City Clerk City Attorney City Public Works City Building Department City Utilities This letter was sent to the following School Districts 1R, 2, 3, 19, 82, 83, 100, 126. Grand Island Council Session - 1/13/2015 Page 26 / 159 November 18, 2014 Dear Members of the Board: RE: Preliminary & Final Plat – Grand Island Mall 17th Subdivision For reasons of Section 19-923 Revised Statues of Nebraska, as amended, there is herewith submitted a final plat of Grand Island Mall 17th Subdivision, located in the City of Grand Island, in Hall County Nebraska. This final plat proposes to create 4 lots, on a tract of land comprising of a replat of all of Lot 10, Grand Island Mall 8th Subdivision and all of Lot 2, Grand Island Mall 15th Subdivision, all in the City of Grand Island, Hall County, Nebraska, said tract containing 16.43 acres. You are hereby notified that the Regional Planning Commission will consider this final plat at the next meeting that will be held at 6:00 p.m. on December 3, 2014 in the Council Chambers located in Grand Island's City Hall. Sincerely, Chad Nabity, AICP Planning Director Cc: City Clerk City Attorney City Public Works City Building Department City Utilities Manager of Postal Operations Olsson Associates This letter was sent to the following School Districts 1R, 2, 3, 19, 82, 83, 100, 126. Grand Island Council Session - 1/13/2015 Page 27 / 159 Grand Island Council Session - 1/13/2015 Page 28 / 159 Approved as to Form ¤ ___________ January 9, 2015 ¤ City Attorney ORDINANCE NO. 9515 An ordinance rezoning a certain tract of land within the zoning jurisdiction of the City of Grand Island; amending the Commercial Development district and Final Development Plan for Grand Island Mall Seventeenth Subdivision (Lots 1, 2, 3, 4, 5 and Outlot A Inclusive); directing the such zoning change and classification be shown on the Official Zoning Map of the City of Grand Island; amending the provisions of Section 36-7; to repeal any ordinance or parts of ordinances in conflict herewith, and to provide for publication and the effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. That the final development plan for Grand Island Mall Seventeenth Subdivision is amended as shown on the development plan approved and signed by the Subdivider and the City with the Subdivision agreement. SECTION 2. That the Official Zoning Map of the City of Grand Island, Nebraska, as established by Section 36-7 of the Grand Island City Code be, and the same is, hereby ordered to be changed, amended, and completed in accordance with this ordinance. SECTION 3. That this ordinance shall be in force and take effect from and after its passage and publication, within fifteen days in one issue of the Grand Island Independent as provided by law. Enacted: January 13, 2015. ____________________________________ Jeremy L. Jensen, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/13/2015 Page 29 / 159 City of Grand Island Tuesday, January 13, 2015 Council Session Item F-2 #9516 - Consideration of Amending the Salary Ordinance Staff Contact: William Clingman, Interim Finance Director Grand Island Council Session - 1/13/2015 Page 30 / 159 Council Agenda Memo From:William Clingman, Interim Finance Director Meeting:January 13, 2015 Subject:Consideration of Salary Ordinance No. 9516 Item #’s:F-2 Presenter(s):William Clingman, Interim Finance Director Background Wages for City employees are presented to the City Council for approval in the form of a salary ordinance. The salary ordinance presented represents the proposed changes in the Finance Department. Discussion The revised ordinance proposes adding a new Payroll Clerk positon. The new position will have the same salary range as the Accounting Clerk position. The salary range for both positions is $33,187.70 - $43,917.38, for the 2014-2015 year. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve proposed Salary Ordinance No. 9516. Sample Motion Move to approve Salary Ordinance No. 9516. Grand Island Council Session - 1/13/2015 Page 31 / 159 Approved as to Form ¤ ___________ January 8, 2015 ¤ City Attorney ORDINANCE NO. 9516 An ordinance to amend Ordinance 9512 known as the Salary Ordinance which lists the currently occupied classifications of officers and employees of the City of Grand Island, Nebraska and established the ranges of compensation of such officers and employees; to add the classification and range of Payroll Clerk to the IBEW-Finance labor agreement; to amend the salary ranges for the non-union positions of Library Page, Seasonal Worker and Temporary Worker to comply with the 2015 Nebraska minimum wage; and to repeal those portions of Ordinance No. 9512 and any parts of other ordinances in conflict herewith; to provide for severability; to provide for the effective date thereof; and to provide for publication of this ordinance in pamphlet form. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. The currently occupied classifications of officers and general employees of the City of Grand Island, and the ranges of compensation (salary and wages, excluding shift differential as provided by Personnel Rules & Regulations) to be paid for such classifications, and the number of hours and work period which certain officers and general employees shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Accountant 22.9886/32.9003 Exempt Accounting Technician – Solid Waste 17.9715/23.0181 40 hrs/week Assistant to the City Administrator 22.3610/31.4778 Exempt Assistant Public Works Director / Manager of Engineering Services 33.2069/50.4151 Exempt Assistant Utilities Director – Distribution 47.6003/67.6416 Exempt Assistant Utilities Director – Production 51.5458/73.2746 Exempt Grand Island Council Session - 1/13/2015 Page 32 / 159 ORDINANCE NO. 9516 (Cont.) - 2 - Classification Hourly Pay Range Min/Max Overtime Eligibility Assistant Utilities Director – Transmission 51.5458/73.2746 Exempt Attorney 28.6056/44.1370 Exempt Biosolids Technician 18.1272/26.7290 40 hrs/week Building Department Director 33.5096/48.9906 Exempt CADD Operator 20.5851/29.6126 40 hrs/week Cemetery Superintendent 20.8630/30.9603 Exempt City Administrator 63.7373/79.0715 Exempt City Attorney 40.4963/58.3908 Exempt City Clerk 26.6290/38.0214 Exempt Civil Engineer I 27.7544/40.1236 Exempt Civil Engineer II 32.1919/46.4935 Exempt Civil Engineering Manager – Utility PCC 35.0629/52.4386 Exempt Collection System Supervisor 22.9674/32.6479 40 hrs/week Community Service Officer 14.1913/19.6625 40 hrs/week Custodian – Library, Police 13.0050/18.3520 40 hrs/week Customer Service Representative – Part time 8.8508/13.2762 40 hrs/week Electric Distribution Superintendent 36.0403/49.1560 Exempt Electric Distribution Supervisor 30.4351/41.5354 40 hrs/week Electric Underground Superintendent 32.0961/43.7850 Exempt Electrical Engineer I 27.7544/40.1236 Exempt Electrical Engineer II 32.1919/46.4935 Exempt Emergency Management Deputy Director 23.8588/34.3400 Exempt Emergency Management Director 33.9564/48.8590 Exempt Grand Island Council Session - 1/13/2015 Page 33 / 159 ORDINANCE NO. 9516 (Cont.) - 3 - Classification Hourly Pay Range Min/Max Overtime Eligibility Engineering Technician - WWTP 20.0738/28.3608 40 hrs/week Equipment Operator - Solid Waste 17.2286/24.9764 40 hrs/week Finance Director 39.3885/59.0413 Exempt Finance Operations Supervisor 20.9100/29.5674 Exempt Fire Chief 38.0334/56.7241 Exempt Fire EMS Division Chief 32.6600/47.1433 Exempt Fire Operations Division Chief 32.6600/47.1433 Exempt Fire Prevention Division Chief 32.6600/45.7964 Exempt Fleet Services Shop Foreman 22.6375/32.1368 40 hrs/week GIS Coordinator - PW 25.1945/38.2633 40 hrs/week Golf Course Superintendent 24.2651/35.0203 Exempt Grounds Management Crew Chief – Cemetery 18.5580/28.2286 40 hrs/week Grounds Management Crew Chief – Parks 19.5364/29.0753 40 hrs/week Human Resources Director 34.2649/50.7704 Exempt Human Resources Benefits/Risk Mgmt Coordinator 19.6100/30.4434 40 hrs/week Human Resources Recruiter 19.6100/30.4434 40 hrs/week Human Resources Specialist 19.1903/29.6632 40 hrs/week Information Technology Manager 33.9584/50.0820 Exempt Legal Secretary 20.1802/27.2731 40 hrs/week Librarian I 18.2883/25.6853 Exempt Librarian II 20.2526/28.8054 Exempt Library Assistant I 12.3507/17.8495 40 hrs/week Library Assistant II 15.0006/20.6771 40 hrs/week Grand Island Council Session - 1/13/2015 Page 34 / 159 ORDINANCE NO. 9516 (Cont.) - 4 - Classification Hourly Pay Range Min/Max Overtime Eligibility Library Assistant Director 27.6411/41.9108 Exempt Library Director 35.6605/51.9403 Exempt Library Page 8.0000/11.3326 40 hrs/week Library Secretary 15.1825/21.5769 40 hrs/week Maintenance Worker – Golf 15.2398/23.1708 40 hrs/week Meter Reader Supervisor 18.7488/27.3890 Exempt MPO Program Manager 24.1900/35.9570 Exempt Office Manager – Police Department 17.5184/24.6771 40 hrs/week Parks and Recreation Director 37.5134/54.7930 Exempt Parks Superintendent 26.2129/38.1401 Exempt Payroll Specialist 18.3412/26.3055 40 hrs/week Planning Director 36.7534/53.3309 Exempt Police Captain 32.1609/45.5589 Exempt Police Chief 39.5548/56.7241 Exempt Power Plant Maintenance Supervisor 30.8105/43.5488 Exempt Power Plant Operations Supervisor 34.2469/49.0714 Exempt Power Plant Superintendent – Burdick 37.3294/53.0324 Exempt Power Plant Superintendent – PGS 43.0351/61.1099 Exempt Project Manager – Public Works 30.2438/42.5519 Exempt Public Information Officer 24.0579/35.4724 Exempt Public Works Director 39.8259/59.1275 Exempt Public Works Engineer 31.5741/45.6556 Exempt Receptionist 14.6124/21.9522 40 hrs/week Grand Island Council Session - 1/13/2015 Page 35 / 159 ORDINANCE NO. 9516 (Cont.) - 5 - Classification Hourly Pay Range Min/Max Overtime Eligibility Recreation Coordinator 19.0905/28.0424 Exempt Recreation Superintendent 27.6185/41.2440 Exempt Regulatory and Environmental Manager 30.3109/44.6594 Exempt Senior Accountant 27.9991/38.9775 Exempt Senior Electrical Engineer 35.2271/50.8778 Exempt Senior Public Safety Dispatcher 18.3667/24.2591 40 hrs/week Senior Utility Secretary 15.6579/22.3584 40 hrs/week Shooting Range Superintendent 24.3135/36.2336 Exempt Solid Waste Division Clerk - Full Time 17.0806/22.3412 40 hrs/week Solid Waste Division Clerk - Part Time 15.2083/20.2869 40 hrs/week Solid Waste Foreman 19.4289/27.5942 40 hrs/week Solid Waste Superintendent 27.7256/41.2443 Exempt Street Superintendent 27.2993/40.1226 Exempt Street Foreman 21.6740/31.3880 40 hrs/week Turf Management Specialist 21.8079/30.8715 40 hrs/week Utilities Director 65.0835/89.0128 Exempt Utility Production Engineer 36.0255/53.1054 Exempt Utility Warehouse Supervisor 24.4887/34.9820 40 hrs/week Victim Assistance Unit Coordinator 14.4738/20.7240 40 hrs/week Wastewater Plant Chief Operator 22.2252/30.7296 40 hrs/week Wastewater Plant Engineer 32.7969/47.7791 Exempt Wastewater Plant Operations Engineer 31.5741/45.1003 Exempt Wastewater Plant Maintenance Supervisor 24.3715/32.8181 40 hrs/week Grand Island Council Session - 1/13/2015 Page 36 / 159 ORDINANCE NO. 9516 (Cont.) - 6 - Classification Hourly Pay Range Min/Max Overtime Eligibility Wastewater Plant Project Manager 30.2436/42.5519 Exempt Wastewater Plant Regulatory Compliance Manager 25.8665/36.9703 Exempt Water Superintendent 28.4074/41.4713 Exempt Water Supervisor 23.5898/34.2437 40 hrs/week Worker / Seasonal 8.0000/20.0000 Exempt Worker / Temporary 8.0000/20.0000 40 hrs/week A shift differential of $0.25 per hour shall be added to the base hourly wage for persons in the employee classification Senior Public Safety Dispatcher who work a complete shift that begins between 3:00 p.m. and 11:00 p.m. Employees who work full shifts from 11:00 p.m. to 7:00 a.m. will receive a shift differential of $0.25 per hour. This does not include persons who work the day shift. Shift differential will only be paid for actual hours worked. Paid leave will not qualify for the shift differential pay. SECTION 2. The currently occupied classifications of employees of the City of Grand Island included under the AFSCME labor agreement, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the AFSCME labor agreement shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Equipment Operator – Streets 16.1640/23.9447 40 hrs/week Fleet Services Mechanic 18.3122/27.1309 40 hrs/week Horticulturist 17.5359/26.0270 40 hrs/week Grand Island Council Session - 1/13/2015 Page 37 / 159 ORDINANCE NO. 9516 (Cont.) - 7 - Classification Hourly Pay Range Min/Max Overtime Eligibility Maintenance Worker – Cemetery 15.7845/23.4024 40 hrs/week Maintenance Worker – Parks 15.6427/23.2057 40 hrs/week Maintenance Worker – Streets 15.4192/22.8578 40 hrs/week Senior Equipment Operator – Streets 17.5883/26.0865 40 hrs/week Senior Maintenance Worker – Streets 17.5478/26.0264 40 hrs/week Traffic Signal Technician 17.5072/25.9663 40 hrs/week SECTION 3. The currently occupied classifications of employees of the City of Grand Island included under the IBEW labor agreements, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the IBEW labor agreements shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Accounting Clerk 15.9556/21.1141 40 hrs/week Cashier 14.7504/20.0999 40 hrs/week Custodian 16.4824/19.4635 40 hrs/week Electric Distribution Crew Chief 31.5374/40.1096 40 hrs/week Electric Underground Crew Chief 31.5374/40.1096 40 hrs/week Engineering Technician I 19.3051/27.6220 40 hrs/week Engineering Technician II 23.8649/32.7220 40 hrs/week Instrument Technician 29.2910/38.6958 40 hrs/week Lineworker Apprentice 20.0501/29.3996 40 hrs/week Lineworker First Class 29.8350/35.2863 40 hrs/week Grand Island Council Session - 1/13/2015 Page 38 / 159 ORDINANCE NO. 9516 (Cont.) - 8 - Classification Hourly Pay Range Min/Max Overtime Eligibility Materials Handler 22.9057/30.7045 40 hrs/week Meter Reader 17.4937/22.8123 40 hrs/week Meter Technician 23.5203/29.0688 40 hrs/week Payroll Clerk 15.9556/21.1141 40 hrs/week Power Dispatcher I 27.7874/38.6353 40 hrs/week Power Dispatcher II 29.1854/40.5728 40 hrs/week Power Plant Maintenance Mechanic 27.8819/34.7182 40 hrs/week Power Plant Operator 31.0740/36.1958 40 hrs/week Senior Accounting Clerk 17.8912/23.4360 40 hrs/week Senior Engineering Technician 31.0860/38.0423 40 hrs/week Senior Materials Handler 27.7582/36.2068 40 hrs/week Senior Meter Reader 20.7188/24.5907 40 hrs/week Senior Power Dispatcher 34.7740/47.7197 40 hrs/week Senior Power Plant Operator 32.7054/41.9272 40 hrs/week Senior Substation Technician 37.7867/39.1631 40 hrs/week Senior Water Maintenance Worker 22.7186/29.9152 40 hrs/week Substation Technician 34.9805/36.3691 40 hrs/week Systems Technician 30.8277/39.1631 40 hrs/week Tree Trim Crew Chief 27.9451/34.7038 40 hrs/week Utility Electrician 27.2778/35.8483 40 hrs/week Utility Technician 26.3840/37.1128 40 hrs/week Utility Warehouse Clerk 20.2102/24.9346 40 hrs/week Water Maintenance Worker 18.9281/26.1756 40 hrs/week Grand Island Council Session - 1/13/2015 Page 39 / 159 ORDINANCE NO. 9516 (Cont.) - 9 - Classification Hourly Pay Range Min/Max Overtime Eligibility Wireworker I 21.5148/30.4219 40 hrs/week Wireworker II 29.8350/35.2863 40 hrs/week SECTION 4. The currently occupied classifications of employees of the City of Grand Island included under the FOP labor agreement, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the FOP labor agreement shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Police Officer 19.8680/29.2110 Police Sergeant 24.8667/35.8359 OVERTIME ELIGIBILITY The City has reserved its right to the utilization of the 207(k) FLSA exemption and will implement this as the hours of work effective the first full pay period following the execution of the labor agreement. The pay period for purposes of calculating overtime shall consist of a fourteen (14) day cycle that runs concurrent with the City’s current payroll cycle. For purposes of calculating eligibility for overtime, “hours worked” shall include actual hours worked, vacation, personal leave and holiday hours. Employees shall be eligible for overtime when they exceed their hours scheduled for work in the fourteen (14) day pay cycle with a minimum of eighty (80) hours. There shall also be established for each employee in the bargaining unit a Training and Special Events bank of thirty (30) hours per individual per contract year. Each employee may be scheduled for training or special event duty with a minimum of seven (7) days Grand Island Council Session - 1/13/2015 Page 40 / 159 ORDINANCE NO. 9516 (Cont.) - 10 - notice prior to the commencement of the pay period and the training and special events bank hours may be added to the eighty (80) hour, two (2) week pay period up to eighty-six (86) hours and these hours shall not be eligible for overtime. Training and special events hours worked in excess of eighty-six (86) hours in a two week pay period will be eligible for overtime, but will not be subtracted from the Training and Special Events bank. All work completed after eighty (80) hours in a pay period that is performed for work that is funded by grants from parties outside or other than the City of Grand Island, shall be paid overtime for the time worked after eighty (80) hours, if the time is funded at overtime rates by the grant. Any such grant hours are not deducted from the Training and Special Events bank. SECTION 5. The currently occupied classifications of employees of the City of Grand Island included under the IAFF labor agreement, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the IAFF labor agreement shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Fire Captain 18.7981/26.0650 212 hrs/28 days Firefighter / EMT 14.0979/20.4591 212 hrs/28 days Firefighter / Paramedic 15.8872/22.4380 212 hrs/28 days Life Safety Inspector 21.4104/30.3788 40 hrs/week Shift Commander 22.7027/29.7114 212 hrs/28 days IAFF employees, with the exception of the Life Safety Inspector, will be eligible for overtime pay for hours worked in excess of 212 hours in each 28-day pay period, unless Grand Island Council Session - 1/13/2015 Page 41 / 159 ORDINANCE NO. 9516 (Cont.) - 11 - recall or mandatory overtime is required as specified in the IAFF labor agreement. When an employee is assigned as an Apparatus Operator (not including ambulance or service vehicles) for an entire 24 hour shift, the employee will receive an additional fifty cents ($.50) per hour. SECTION 6. The currently occupied classifications of the employees of the City of Grand Island included under the IBEW-WWTP labor agreement, and the ranges of compensation salary and wages, excluding shift differential as provided by contract, to be paid for such classifications, and the number of hours and work period which certain such employees included under the IBEW-WWTP labor agreement shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Accounting Technician – WWTP 15.9229/22.4051 40 hrs/week Equipment Operator – WWTP 17.2575/24.2831 40 hrs/week Maintenance Mechanic I 17.6458/24.8295 40 hrs/week Maintenance Mechanic II 19.9508/28.0728 40 hrs/week Maintenance Worker – WWTP 17.8184/25.0723 40 hrs/week Wastewater Clerk 13.6019/19.1390 40 hrs/week Wastewater Plant Laboratory Technician 18.8233/26.4862 40 hrs/week Wastewater Plant Operator I 16.1293/22.6958 40 hrs/week Wastewater Plant Operator II 18.0341/25.3758 40 hrs/week Employees covered under the IBEW Wastewater Treatment Plant labor agreement who are regularly scheduled to work swing shift will receive an additional 15 cents ($0.15) per hour; employees who are regularly scheduled to work graveyard shift will receive an additional 25 cents ($0.25) per hour for wages attributable to those shifts. One lead Maintenance Worker Grand Island Council Session - 1/13/2015 Page 42 / 159 ORDINANCE NO. 9516 (Cont.) - 12 - covered under the IBEW Wastewater Treatment Plant labor agreement may receive forty dollars ($40) per pay period stipend. SECTION 7. The currently occupied classifications of the employees of the City of Grand Island included under the IBEW-Service/Clerical labor agreement, and the ranges of compensation salary and wages to be paid for such classifications, and the number of hours and work period which certain such employees included under the IBEW-Service/Clerical labor agreement shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Accounting Technician – Streets 16.9739/22.6583 40 hrs/week Accounts Payable Clerk 15.9842/23.1260 40 hrs/week Administrative Assistant 16.9879/24.3654 40 hrs/week Administrative Assistant -– Parks 16.2511/23.0955 40 hrs/week Audio Video Technician 17.0679/24.0784 40 hrs/week Building Inspector 20.6101/29.2433 40 hrs/week Building Secretary 15.6842/22.2899 40 hrs/week Community Development Administrator 18.5072/26.6099 40 hrs/week Community Development Specialist 16.9879/24.3654 40 hrs/week Computer Operator 20.5388/26.9996 40 hrs/week Computer Programmer 22.7577/33.3521 40 hrs/week Computer Technician 21.1549/27.8100 40 hrs/week Crime Analyst 18.7931/26.6798 40 hrs/week Electrical Inspector 20.6101/29.2433 40 hrs/week Emergency Management Coordinator 16.2511/23.0955 40 hrs/week Engineering Technician – Public Works 20.6353/29.1027 40 hrs/week Grand Island Council Session - 1/13/2015 Page 43 / 159 ORDINANCE NO. 9516 (Cont.) - 13 - Evidence Technician 15.4963/22.6768 40 hrs/week Finance Secretary 15.6842/22.2899 40 hrs/week GIS Coordinator 24.0812/33.7908 40 hrs/week Maintenance Worker I – Building, Library 15.7703/21.3427 40 hrs/week Maintenance Worker II – Building, Police 16.6192/22.5290 40 hrs/week Planning Secretary 15.6842/22.2899 40 hrs/week Planning Technician 21.5251/30.2849 40/hrs/week Plans Examiner 20.8608/29.5990 40 hrs/week Plumbing Inspector 20.6101/29.2433 40 hrs/week Police Records Clerk – Full Time 14.0354/19.5366 40 hrs/week Public Safety Dispatcher 15.6560/22.8690 40 hrs/week Shooting Range Operator 21.5681/29.2359 40 hrs/week Stormwater Technician 20.6353/29.1027 40 hrs/week Utility Secretary 15.6842/22.2899 40 hrs/week Grand Island Council Session - 1/13/2015 Page 44 / 159 ORDINANCE NO. 9516 (Cont.) - 14 - A shift differential of $0.15 per hour shall be added to the base hourly wage for persons in the employee classification Public Safety Dispatcher who work a complete shift that begins between 3:00 p.m. and 11:00 p.m. Employees who work full shifts from 11:00 p.m. to 7:00 a.m. will receive a shift differential of $0.25 per hour. This does not include persons who work the day shift. Shift differential will only be paid for actual hours worked. Paid leave will not qualify for the shift differential pay. A shift differential of $0.25 per hour shall be added to the base hourly wage for persons who work rotating shifts covered by the IBEW Utilities labor agreement in the employee classifications of Power Dispatcher I, Power Dispatcher II, Power Plant Operator, Senior Power Dispatcher and Senior Power Plant Operator. SECTION 8. The classification of employees included under labor agreements with the City of Grand Island, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees shall work prior to overtime eligibility are as stated above. All employees covered by the IAFF labor agreement, except Life Safety Inspector, will be credited five hundred twenty-five dollars ($525) annual credit to be used for the purchase of the uniform item purchases as needed. New hires will receive four hundred dollars ($400) credit for the purchase of initial uniforms. After probation they shall receive an additional five hundred dollars ($500) for the purchase of a Class A uniform or other items as necessary. All employees of the FOP labor agreement shall be paid a clothing and uniform allowance in addition to regular salary of $25.00 per pay period. If any such employee covered by the FOP labor agreements shall resign, or his or her employment be terminated for any reason whatsoever, the clothing allowance shall be paid on a prorata basis, but no allowance shall be made for a fraction of a month. New employees covered by the IBEW – Utilities labor Grand Island Council Session - 1/13/2015 Page 45 / 159 ORDINANCE NO. 9516 (Cont.) - 15 - agreement who are required to wear full fire retardant (FR) clothing will be eligible for a one- time reimbursement up to $1,200 to purchase or rent required uniforms. All other employees required to wear full FR clothing will be eligible for reimbursement up to $600 annually. The non-union position of Meter Reader Supervisor who are required to wear full fire retardant clothing will be eligible for an annual stipend of $600 to purchase or rent required uniforms. Those employees who are required to wear partial fire retardant clothing will be eligible for an annual stipend of $350. Employees will be reimbursed for said purchases with a receipt showing proof of purchase. Fire Chief and Fire Division Chiefs shall be paid a clothing allowance of $484.08 per year, divided into 24 pay periods. Police Chief and Police Captains shall be paid a clothing allowance of $650.00 per year, divided into 26 pay periods. Non-union employees and employees covered by the FOP labor agreement, the IAFF labor agreement, the IBEW Utilities, Finance, Service/Clerical and Wastewater Treatment Plant labor agreements may receive an annual stipend not to exceed $1,500 for bilingual pay. Employees covered by the AFSCME labor agreement shall be granted a meal allowance of $4.50 if they are required to work two (2) hours overtime consecutively with their normal working hours during an emergency situation, and if such overtime would normally interfere with and disrupt the employee’s normal meal schedule. Employees covered by the IBEW - Utilities labor agreement shall be allowed a meal allowance for actual cost, or up to $7.00 per meal, if they are required to work two (2) hours overtime consecutively with their normal working hours and if such overtime would normally interfere with and disrupt the employee’s normal meal schedule. Direct supervisors of employees who are covered by labor Grand Island Council Session - 1/13/2015 Page 46 / 159 ORDINANCE NO. 9516 (Cont.) - 16 - agreements which allow overtime meal allowance shall be entitled to the same meal allowance benefit. Non-exempt direct supervisors of employees who are covered by labor agreements which allow stand-by pay shall be entitled to the same stand-by pay benefit. Utilities Department personnel in the IBEW bargaining unit and the classifications of Meter Reader Supervisor, Power Plant Superintendent, Power Plant Supervisor, Electric Distribution Superintendent, Electric Distribution Supervisor, Water Superintendent, Water Supervisor, and Electric Underground Superintendent shall be eligible to participate in a voluntary uniform program providing an allowance up to $18.00 per month. When protective clothing is required for Utilities Department and Wastewater Treatment Plant personnel covered by the IBEW labor agreements and employees covered by the AFSCME labor agreement, except the Fleet Services Division of the Public Works Department, the City shall pay 60% of the actual cost of providing and cleaning said clothing and the employees 40% of said cost. Full-time Fleet Services personnel shall receive a uniform allowance of $12 biweekly. Public Works Department personnel in the job classifications of Fleet Services Shop Foreman and Fleet Services Mechanic shall receive a tool allowance of $15 biweekly. The City will reimburse 60% of the actual cost of providing up to 2 pairs of steel toe or safety toe boots that meets the ANSI standard per contract year for employees covered by the IBEW Wastewater Treatment Plant labor agreement. SECTION 9. Employees shall be compensated for unused medical leave as follows: (A) All employees covered in the IBEW Utilities labor agreements shall be paid for forty-seven percent (47%) of their accumulated medical leave at the time of their retirement, early retirement, or death, not to exceed four hundred eighty- Grand Island Council Session - 1/13/2015 Page 47 / 159 ORDINANCE NO. 9516 (Cont.) - 17 - eight and one third hours (calculated at 47% x 1,039 hours = 488.33 hours), the rate of compensation to be based on the employee’s salary at the time of retirement or death. Employees covered in the IAFF labor agreement, with the exception of Life Safety Inspector, shall have a contribution to a VEBA made on their behalf in lieu of payment for thirty-eight percent (38%) of their accumulated medical leave at the time of their retirement, not to exceed five hundred ninety- eight and eighty-eight hundredths hours (calculated at 38% x 1,576 hours = 598.88 hours). The Life Safety Inspector shall have a contribution to a VEBA made on their behalf in lieu of payment for fifty percent (50%) of their accumulated medical leave at the time of their retirement, not to exceed five hundred forty-two hours (calculated at 50% x 1,084 = 542). The amount of contribution will be based upon the employee’s salary at the time of retirement. Employees covered by the IBEW Service/Clerical, IBEW Finance, and IBEW Wastewater Treatment Plant labor agreements shall have a contribution to a VEBA made on their behalf in lieu of payment for twenty-five percent (25%) of their accumulated medical leave at the time of retirement or death, based on the employee’s salary at the time of retirement not to exceed 334.75 hours (calculated at 25% x 1,339 hours = 334.75 hours.) Non-union employees shall have a contribution to a VEBA made on their behalf in lieu of payment for fifty percent (50%) of their accumulated medical leave at the time of their retirement, not to exceed five hundred forty-two hours (calculated at 50% x 1,084 = 542). The amount of contribution will be based upon the employee’s salary at the time of retirement. Employees hired before October 1, 2014 covered by the AFSCME Grand Island Council Session - 1/13/2015 Page 48 / 159 ORDINANCE NO. 9516 (Cont.) - 18 - labor agreement shall be paid thirty-five (35%) of their accumulated medical leave bank at the time of their retirement, based on the employee’s salary at the time of retirement not to exceed four hundred sixty-eight and sixty-five hundredths hours (calculated at 35% x 1339 hours = 468.65 hours). Employees hired on or after October 1, 2014, covered by the AFSCME labor agreement will not receive compensation at retirement for unused medical leave. All employees covered under the FOP labor agreement shall be paid thirty-seven and one-half percent (37.5%) of their accumulated medical leave bank at the time of their retirement, not to exceed four hundred eighty hours (calculated at 37.5% x 1,280 hours = 480 hrs.), based on the employee’s salary at the time of retirement. If death occurs while in the line of duty, employees covered under the FOP labor agreement shall be paid fifty percent (50%) of their accumulated medical leave bank at the time of their death, not to exceed six hundred forty hours (50% x 1,280 hours = 640 hrs.), based on the employee’s salary at the time of their death. (B) The City Administrator and department heads shall have a contribution made to their VEBA for one-half of their accumulated medical leave, not to exceed 30 days of pay, upon their resignation, the rate of compensation to be based upon the salary at the time of termination. Compensation for unused medical leave at retirement shall be as provided for non-union employees. (C) The death of an employee shall be treated the same as retirement, and payment shall be made to the employee’s beneficiary or estate for one-half of all unused medical leave for non-union employees and as defined in labor agreements for all other employees. Grand Island Council Session - 1/13/2015 Page 49 / 159 ORDINANCE NO. 9516 (Cont.) - 19 - SECTION 10. Non-union employees shall have a contribution made on their behalf to their VEBA account in the amount of $30.00 per pay period. Employees represented by the IBEW Service/Clerical, IBEW Wastewater Treatment Plant, and IBEW Finance labor agreements shall have a contribution made on their behalf to the VEBA account of $15 per pay period. Employees represented by the IBEW Utilities labor agreement shall have a contribution made on their behalf to their VEBA account in the amount of $20.00 per pay period. Employees represented by the IAFF labor agreement shall have a contribution made on their behalf to the VEBA account of $10 per pay period. SECTION 11. The validity of any section, subsection, sentence, clause, or phrase of this ordinance shall not affect the validity or enforceability of any other section, subsection, sentence, clause, or phrase thereof. SECTION 12. The adjustments identified herein shall be effective on the date of passage and publication in pamphlet form in one issue of the Grand Island Independent as provided by law. effective January 1, 2015. SECTION 13. Those portions of Ordinance No. 9512 and all other parts of ordinances in conflict herewith be, and the same are, hereby repealed. Enacted: January 13, 2015. ____________________________________ Jeremy L. Jensen, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/13/2015 Page 50 / 159 City of Grand Island Tuesday, January 13, 2015 Council Session Item G-1 Approving Minutes of December 22, 2014 City Council Regular Meeting Staff Contact: RaNae Edwards Grand Island Council Session - 1/13/2015 Page 51 / 159 CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING December 22, 2014 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on December 22, 2014. Notice of the meeting was given in The Grand Island Independent on December 16, 2014. Mayor Jeremy Jensen called the meeting to order at 5:30 p.m. The following City Council members were present: Mitch Nickerson, Mark Stelk, Chuck Haase, Julie Hehnke, Linna Dee Donaldson, Michelle Fitzke, and Roger Steele. Councilmembers Mike Paulick and Vaughn Minton were absent. The following City Officials were present: City Clerk RaNae Edwards, Interim Finance Director William Clingman, City Attorney Robert Sivick, and Public Works Director John Collins. INVOCATION was given by Pastor Julio Venegas, First United Methodist Church, 4190 West Capital Avenue followed by the PLEDGE OF ALLEGIANCE. Mayor Jensen introduced Community Youth Council member Diana Molina. PUBLIC HEARINGS: Public Hearing on Request from Zoul Hospitality LLC dba Willman’s Nebraska Bottle Market, 404 South Webb Road for a Catering Designation to Class “C-99204” Liquor License. City Clerk RaNae Edwards reported that an application for a catering designation to Class “C-99204” Liquor License had been received from Zoul Hospitality LLC dba Willman’s Nebraska Bottle Market, 404 South Webb Road. Edwards presented the following exhibits for the record: application submitted to the Liquor Control Commission and received by the City on December 3, 2014; notice to the general public of date, time, and place of hearing published on December 12, 2014; notice to the applicant of date, time, and place of hearing mailed on December 4, 2014; along with Chapter 4 of the City Code. Staff recommended approval. No public testimony was heard. Public Hearing on Request from Grand Island Public Schools for Reconsideration of a Conditional Use Permit Submitted by John and Gloria Trejo for Off Street Parking located at 622 North Jefferson Street. Building Department Director Craig Lewis reported that the Grand Island Public Schools had requested a reconsideration of the Conditional Use Permit approved on August 12, 2014 for John and Gloria Trejo for a parking lot at 622 North Jefferson Street. The original vote to approve the Conditional Use Permit was a 5-5 vote in favor with Mayor Vavricek casting the sixth and deciding vote in favor. It came to the attention of the City that Councilmember Kent Mann did not live inside Ward 1 at the time and the motion may not be binding. Staff recommended approval to reconsider. Virgil Harden representing the Grand Island Public Schools was present to answer questions. No further public testimony was heard. Grand Island Council Session - 1/13/2015 Page 52 / 159 Page 2, City Council Regular Meeting, December 22, 2014 Public Hearing on Request to Rezone Property Located at 2228 North Webb Road from CD Commercial Development to Amended CD Commercial Development. Regional Planning Director Chad Nabity reported that a request had been received to change the zoning for property located at 2228 North Webb Road from CD Commercial Development to Amended Commercial Development. Staff recommended approval. No public testimony was heard. ORDINANCES: #9515 - Consideration of Request to Rezone Property Located at 2228 North Webb Road from CD Commercial Development to Amended CD Commercial Development Motion by Donaldson, second by Hehnke to approve Ordinance #9515 on first reading only. City Clerk: Ordinance #9515 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. CONSENT AGENDA: Motion by Stelk, second by Hehnke to approve the Consent Agenda excluding item G-8 (#2014-374). Upon roll call vote, all voted aye. Motion adopted. Approving Minutes of December 9, 2014 City Council Regular Meeting. Approving Re-Appointments of John Hoggatt and Roger Bullington to the Grand Island Facilities Corporation. Approving Re-Appointments of Denise Kozel, Kent Sundberg, Brady Blauhorn, Terry Klanecky, Kurt Griess, and Craig Lewis to the Electrical Board. Approving Re-Appointments of Loran Peterson, Scott Hilligas, Mike McElroy, Mike Myers, Todd Bredthauer, Tom O’Neill, Russ Shaw, and Craig Lewis to the Mechanical Examining Board. Approving Appointment of Ryan Logue and Re-Appointments of Rick Eberl, Jeremy Collinson, David Scoggins, and Craig Lewis to the Plumbers Examining Board. Approving Appointment of Glen Murray to the Community Redevelopment Authority Board. Approving Appointment of Dean Sears to the Interjurisdictional Planning Commission. #2014-374 - Approving Preliminary and Final Plat and Subdivision Agreement for Grand Island Mall 17th Subdivision. This item was removed from the agenda at the request of the Regional Planning Director and will be brought back to Council on January 13, 2015. #2014-375 - Approving Maintenance Agreement No. 12 Renewal with the Nebraska Department of Roads for Calendar Year 2015. Grand Island Council Session - 1/13/2015 Page 53 / 159 Page 3, City Council Regular Meeting, December 22, 2014 #2014-376 - Approving Agreement for Engineering Consulting Services Related to Webb Road - Union Pacific Railroad Crossing to Highway 30 Drainage Study; Project No. 2015-D-1 with EA Engineering, Science, and Technology, Inc. of Lincoln, NE in an Amount of $39,800.00. #2014-377 - Approving Agreement for Engineering Consulting Services Related to 3rd Street and Wheeler Avenue Intersection Improvements; Project No. 2015-P-2 with JEO Consulting Group, Inc. of Lincoln, NE in an Amount of $56,685.00. #2014-378 - Approving Agreements with NDOR- Rail and Public Transit for the Grand Island Area Metropolitan Planning Organization (GIAMPO) for the 2014- 2015 Fiscal Years TRANSIT Transportation Planning Program. #2014-379 - Approving Agreement for Engineering Consulting Services Related to Stolley Park Road Pavement Maintenance and Intersection Study; Project No. 2015-P-1 with Olsson Associates of Grand Island, NE in an Amount of $79,300.00. #2014-380 - Approving Change Order #1 - Cooling Tower Stacks and Fan Blades at Platte Generating Station with EvapTech, Inc. of Lenexa, KS for an Increase of $3,210.00 and a Revised Contract Amount of $207,676.00. REQUESTS AND REFERRALS: Consideration of Request from Grand Island Public Schools for Reconsideration of a Conditional Use Permit Submitted by John and Gloria Trejo for Off Street Parking located at 622 North Jefferson Street. This item related to the aforementioned Public Hearing. Councilmember Steele recused himself from this item due to a conflict of interest. Motion by Stelk, second by Donaldson to approve the request from Grand Island Public Schools for reconsideration of a Conditional Use Permit Submitted by John and Gloria Trejo for Off Street Parking Located at 622 North Jefferson Street. Upon roll call vote, all voted aye. Motion adopted. RESOLUTIONS: #2014-381 - Consideration of Request from Zoul Hospitality LLC dba Willman’s Nebraska Bottle Market, 404 South Webb Road for a Catering Designation to Class “C-99204” Liquor License. This item was related to the aforementioned Public Hearing. Motion by Stelk, second by Hehnke to approve Resolution #2014-381. Upon roll call vote, all voted aye. Motion adopted. #2014-382 - Consideration of Rescinding Resolution #2014-99 Regarding Reimbursement for Insurance Expenses for Special Events. City Attorney Robert Sivick reported that on April 22, 2014 the City Council approved Resolution #2014-99 regarding the State Fair marathon with reimbursement from the special event for additional insurance expense. Council President Donaldson requested the additional insurance be removed. Grand Island Council Session - 1/13/2015 Page 54 / 159 Page 4, City Council Regular Meeting, December 22, 2014 Angie Ziller, 324 West 18th Street and Judy Ziola, 26 Chantilly Street spoke in support. Motion by Donaldson, second by Nickerson to approve Resolution #2014-382. Upon roll call vote, all voted aye. Motion adopted. #2014-383 - Consideration of Approving Funding of Economic Development Request. Citizens Review Advisory Committee (CRAC) Chairman Dehn Renter introduced this item and stated the committee had approved the request. Economic Development President Randy Gard and Executive Assistant Mary Berlie presented the application for funding $350,000 to the Grand Island Area Economic Development Corporation. A PowerPoint presentation was presented updating the Council on the current LB 840 projects. Motion by Steele, second by Stelk to approve Resolution #2014-383. Upon roll call vote, all voted aye. Motion adopted. #2014-384 - Consideration of Approving Appointment of Marlan Ferguson as City Administrator and Approving Employment Agreement. Mayor Jensen submitted the name of Marlan Ferguson as City Administrator. Motion by Hehnke, second by Nickerson to approve Resolution #2014-384. Upon roll call vote, all voted aye. Motion adopted. Mr. Ferguson stated he was looking forward to working with the Council and city staff. PAYMENT OF CLAIMS: Motion by Donaldson, second by Stelk to approve the Claims for the period of December 10, 2014 through December 22, 2014, for a total amount of $5,217,197.97. Unanimously approved. ADJOURNMENT: The meeting was adjourned at 6:38 p.m. RaNae Edwards City Clerk Grand Island Council Session - 1/13/2015 Page 55 / 159 City of Grand Island Tuesday, January 13, 2015 Council Session Item G-2 Approving Councilmember Appointments to Boards and Commissions Staff Contact: Mayor Jeremy Jensen Grand Island Council Session - 1/13/2015 Page 56 / 159 Council Agenda Memo From:Mayor Jeremy Jensen Meeting:January 13, 2015 Subject:Approving Councilmember Appointments to Boards and Commissions Item #’s:G-2 Presenter(s):Mayor Jeremy Jensen Background It is customary each year for the Mayor to recommend appointments of Councilmember’s to represent the City on various Boards and Commissions. Discussion The following appointments have been submitted by the Mayor for approval. These appointments will become effective immediately and will expire on December 31, 2015: Animal Advisory Board: Mitch Nickerson Building Code Advisory:Mike Paulick Central District Health Board (Term of 3 years)New Appointee Central NE Humane Society:New Appointee Citizen Advisory Review Committee:Linna Dee Donaldson Community Development Advisory Board:Michelle Fitzke Community Redevelopment Authority:Vaughn Minton Downtown BID 2013:Linna Dee Donaldson Emergency Management/Communications:Michelle Fitzke Mitch Nickerson Firefighters Pension Committee:Mark Stelk Grand Island Council Session - 1/13/2015 Page 57 / 159 Fonner Park BID 2013:Roger Steele (So. Locust – Stolley to Fonner) Grand Generation Board:Mark Stelk Heartland Events Center Board:Roger Steele Law Enforcement Co-Location Committee:Vaughn Minton Library Board:Julie Hehnke Metropolitan Planning Organization Policy Board:Julie Hehnke Vaughn Minton Mike Paulick Chuck Haase Police Pension Committee:Mark Stelk Problem Resolution Team:Linna Dee Donaldson Mike Paulick Regional Planning Commission:Mitch Nickerson South Locust Street BID 2013 Mike Paulick (So. Loucst – Hwy 34 to Stolley) Systems Information Advisory Committee Chuck Haase (City/County) Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve the appointments of Councilmember’s to Board and Commissions 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the recommendation of the Mayor. Grand Island Council Session - 1/13/2015 Page 58 / 159 Sample Motion Move to approve the appointments of Councilmember’s to the Boards and Commissions for 2015 as recommended by the Mayor. Grand Island Council Session - 1/13/2015 Page 59 / 159 City of Grand Island Tuesday, January 13, 2015 Council Session Item G-3 #2014-374 - Approving Preliminary and Final Plat and Subdivision Agreement for Grand Island Mall 17th Subdivision This item relates to the aforementioned Ordinance item F-1. Staff Contact: Chad Nabity Grand Island Council Session - 1/13/2015 Page 60 / 159 Approved as to Form ¤ ___________ January 9, 2015 ¤ City Attorney R E S O L U T I O N 2014-374 WHEREAS EIG Grand Island, LLC, and Indiana Limited Liability Company, being the owner of the land described hereon, have caused same to be surveyed, subdivided, platted and designated as “GRAND ISLAND MALL SEVENTEENTH SUBDIVISION”, to be laid out into 4 lots, a Replat of all of Lot 10, Grand Island Mall 8th Subdivision and all of Lot , Grand Island Mall 15th Subdivision, all in the City of Grand Island, Hall County, Nebraska, West of the 6th P.M., in the City of Grand Island, Hall County, Nebraska, and has caused a plat thereof to be acknowledged by it; and WHEREAS, a copy of the plat of such subdivision has been presented to the Boards of Education of the various school districts in Grand Island, Hall County, Nebraska, as required by Section 19-923, R.R.S. 1943; and WHEREAS, a form of subdivision agreement has been agreed to between the owner of the property and the City of Grand Island. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the form of subdivision agreement hereinbefore described is hereby approved, and the Mayor is hereby authorized to execute such agreement on behalf of the City of Grand Island. BE IT FURTHER RESOLVED that the final plat of GRAND ISLAND MALL SEVENTENTH SUBDIVISION, as made out, acknowledged, and certified, is hereby approved by the City Council of the City of Grand Island, Nebraska, and the Mayor is hereby authorized to execute the approval and acceptance of such plat by the City of Grand Island, Nebraska. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 13, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/13/2015 Page 61 / 159 City of Grand Island Tuesday, January 13, 2015 Council Session Item G-4 #2015-1 - Approving Surety Bond for City Administrator Marlan Ferguson Staff Contact: RaNae Edwards Grand Island Council Session - 1/13/2015 Page 62 / 159 Council Agenda Memo From:RaNae Edwards, City Clerk Meeting:January 13, 2015 Subject:Bond for City Administrator Marlan Ferguson Item #’s:G-4 Presenter(s):RaNae Edwards, City Clerk Background Grand Island City Code Chapter 2-23 specifies as follows: §2-32. Bonds for Appointed Officials Before entering upon the duties of their employment, the following named appointed officials and employees of the city are hereby required to give bonds and security as provided by law for the faithful performance of their duties, which bonds shall be approved by the city council and shall be given for the following sums: City Treasurer $100,000 Deputy City Treasurer $ 50,000 City Clerk $ 10,000 City Administrator $ 20,000 Discussion The City Clerk has contacted Mueller Insurance Agency, Inc. of Grand Island, Nebraska who has supplied the bond for City Administrator Marlan Ferguson. See attached. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve the bonds 2.Refer the issue to a Committee 3.Take no action on the issue Grand Island Council Session - 1/13/2015 Page 63 / 159 Recommendation City Administration recommends that the Council approve the bond for City Administrator Marlan Ferguson. Sample Motion Move to approve the bond for City Administrator Marlan Ferguson. Grand Island Council Session - 1/13/2015 Page 64 / 159 Grand Island Council Session - 1/13/2015 Page 65 / 159 Grand Island Council Session - 1/13/2015 Page 66 / 159 Approved as to Form ¤ ___________ January 9, 2015 ¤ City Attorney R E S O L U T I O N 2015-1 WHEREAS, Grand Island City Code Chapter 2-23 requires bonds and security for the Appointed Officials before entering upon the duties of their office; and WHEREAS, the bonds and security as provided by law are for the faithful performance of their duties; and WHEREAS, these bonds shall be approved by the city council in the amount of $20,000 for the City Administrator; and WHEREAS, Mueller Insurance Agency, Inc. of Grand Island, Nebraska has supplied the bonds and security for City Administrator Marlan Ferguson effective January 5, 2015. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bond and surety for City Administrator Marlan Ferguson is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 13, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/13/2015 Page 67 / 159 City of Grand Island Tuesday, January 13, 2015 Council Session Item G-5 #2015-2 - Approving Acquisition of Utility Easement - 3133 West U.S. Hwy. 34 - Stuhr Museum This item relates to the aforementioned Public Hearing item E-2. Staff Contact: Tim Luchsinger, Utilities Director Grand Island Council Session - 1/13/2015 Page 68 / 159 Approved as to Form ¤ ___________ January 9, 2015 ¤ City Attorney R E S O L U T I O N 2015-2 WHEREAS, a public utility easement is required by the City of Grand Island from The Museum Board of Hall County, Nebraska, to survey, construct, inspect, maintain, repair, replace, relocate, extend, remove, and operate thereon, public utilities and appurtenances, including water lines; and WHEREAS, a public hearing was held on January 13, 2015 for the purpose of discussing the proposed acquisition of a twenty foot wide easement located in the City of Grand Island, Hall County, Nebraska; and more particularly described as follows: Commencing at the Northeast corner of Northwest Quarter (NW1/4) of Section Thirty Two (32), Township Eleven (11) North, Range Nine (9) West, Grand Island, Hall County, Nebraska; thence westerly along the northerly line of the Northwest Quarter (NW1/4) said Section Thirty Two (32), on an assumed bearing of N90˚00’00”W, a distance of two hundred seventy five and fifteen hundredths (275.15) feet; thence S01°00’40”E, a distance of eighty and twelve hundredths (80.12) feet to a point on the northerly line of Stuhr Museum Subdivision being on the centerline of an existing easement described in Miscellaneous Book 28, Page 378, recorded in the Register of Deeds Office, Hall County, Nebraska; thence continuing S01°00’40”E, a distance of four hundred fifty one and four hundredths (451.04) feet to the Actual Point of Beginning; thence N88°54’45”W, a distance of seventeen and seventy five hundredths (17.75) feet; thence S45°29’34”W, a distance of sixty and thirty four hundredths (60.34) feet; thence S0°06’38”W, a distance of three hundred ninety nine and eighty eight hundredths (399.88) feet; thence S45°00’16”W, a distance of seven hundred nineteen and eleven hundredths (719.11) feet; thence S27°00’16”W, a distance of two hundred seventeen and fifty five hundredths (217.55) feet; thence S44°26’27”W, a distance of one hundred sixteen and fifty six hundredths (116.56) feet; thence S61°40’59”W, a distance of one hundred fifty three and twelve hundredths (153.12) feet; thence S80°18’42”W, a distance of one hundred forty four and fifty nine hundredths (144.59) feet; thence N88°15’37”W, a distance of ninety (90.0) feet to a point of termination. The side lines of the above-described easement and right-of-way tract being extended or trimmed to form intersections, and containing a total of 0.88 acres, more or less, as shown on the plat dated 12/19/2014, marked Exhibit "A", attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to acquire a public utility easement from The Museum Board of Hall County, Nebraska, on the above-described tract of land. - - - Grand Island Council Session - 1/13/2015 Page 69 / 159 - 2 - Adopted by the City Council of the City of Grand Island, Nebraska January13, 2015. __________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/13/2015 Page 70 / 159 Grand Island Council Session - 1/13/2015 Page 71 / 159 City of Grand Island Tuesday, January 13, 2015 Council Session Item G-6 #2015-3 - Approving Certificate of Final Completion for Water Main Project 2014-W-6 - Old Fair Road & Potash Highway Staff Contact: Tim Luchsinger, Utilities Director Grand Island Council Session - 1/13/2015 Page 72 / 159 Council Agenda Memo From:Timothy Luchsinger, Utilities Director Meeting:January 13, 2015 Subject:Certificate of Final Completion – Old Fair Road and Old Potash Highway – Water Main Project 2014-W-6 Item #’s:G-6 Presenter(s):Timothy Luchsinger, Utilities Director Background Water Main Project 2014-W-6 has been completed by Van Kirk Brothers Contracting of Sutton, Nebraska. The project connected the 8-inch diameter water mains in Old Fair Road and Old Potash Highway. The work eliminated two dead-end mains, thereby providing better fire protection, increased system capacity, and redundant supply for the commercial area. site map of the area is attached for reference. Discussion The project has been completed in accordance with the terms and conditions of the contract documents and plans. The final contract amount for the work was $61,507.55. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council accept the Certificate of Final Completion for Water Main Project 2014-W-6 – Old Fair Road and Old Potash Highway. Grand Island Council Session - 1/13/2015 Page 73 / 159 Sample Motion Move to accept the Certificate of Final Completion for Water Main Project 2014-W-6 – Old Fair Road and Old Potash Highway. Grand Island Council Session - 1/13/2015 Page 74 / 159 Grand Island Council Session - 1/13/2015 Page 75 / 159 Grand Island Council Session - 1/13/2015 Page 76 / 159 Grand Island Council Session - 1/13/2015 Page 77 / 159 Approved as to Form ¤ ___________ January 9, 2015 ¤ City Attorney R E S O L U T I O N 2015-3 WHEREAS, the Utilities Engineer and the Public Works Director have issued a Certificate of Final Completion for Water Main Project 2014-W-6 within Old Fair Road and along the south side of Old Potash Highway, in the City of Grand Island, Nebraska, certifying that Van Kirk Brothers Contracting of Sutton, Nebraska has completed such project according to the terms, conditions, and stipulations of the contract, plans and specifications for such improvements; and WHEREAS, the Public Works Director recommends the acceptance of the Engineer’s certificate of final completion; and WHEREAS, the Mayor concurs with the recommendation of the Public Works Director’s recommendation. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Certificate of Final Completion for Water Main Project 2014-W-6 is hereby confirmed. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 13, 2015. _______________________________ Jeremy L. Jensen, Mayor Attest: ___________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/13/2015 Page 78 / 159 City of Grand Island Tuesday, January 13, 2015 Council Session Item G-7 #2015-4 - Approving Change Order #2 - Cooling Tower Stacks & Fan Blades at Platte Generating Station - EvapTech Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 1/13/2015 Page 79 / 159 Council Agenda Memo From:Timothy G. Luchsinger, Utilities Director Stacy Nonhof, Assistant City Attorney Meeting:January 13, 2015 Subject:Cooling Tower Stacks and Fan Blades at Platte Generating Station Item #’s:G-7 Presenter(s):Timothy G. Luchsinger, Utilities Director Background A cooling tower is utilized by the circulating water system which condenses the steam exiting the turbine generating unit at the Platte Generating Station. The cooling tower fans blades and the fan stacks are made of fiberglass and require periodic replacement due to erosion, aging and ultra-violet light deterioration. The plant staff prepared specifications for the materials and labor to replace all of the fan blades and four of the five stacks on the cooling tower, the fifth stack having been replaced in 2013. Bidders were also allowed to bid various alternatives on the components that had the potential to be more cost effective replacements or improvements. The specifications were issued for bids and the contract was awarded by Council to the low responsive bidder, EvapTech, Inc., of Lenexa, Kansas for $204,466.00 on August 12, 2014. An additional $3,210.00 was approved on December 22, 2014 for fan cylinder support blocks. Discussion When inspecting the gearbox, EvapTech noted additional work was required. EvapTech proposed to install the reconditioned gearbox and driveshaft at an additional cost of $7,800.00 for a final contract cost of $215,476.00. This cost is based on unit pricing included in the original bid. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: Grand Island Council Session - 1/13/2015 Page 80 / 159 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends authorizing this Change Order #2 to the Cooling Tower Stacks and Fan Blades at Platte Generating Station for an addition to the contract price of $7,800.00 to EvapTech, Inc., of Lenexa, Kansas. Sample Motion Move to approve Change Order #2 from EvapTech, Inc., in the amount of $7,800.00, for the Cooling Tower Stacks and Fan Blades at Platte Generating Station. Grand Island Council Session - 1/13/2015 Page 81 / 159 TO:Evaptech, Inc. 8331 Nieman Road Lenexa, KS 66214-1511 913-428-1021 PROJECT:Cooling Tower Stacks and Fan Blades You are hereby directed to make the following change in your contract: 1 Additional payment per the attached spreadsheet. ADD: The original Contract Sum $204,466.00 Previous Change Order Amounts 3,210.00$ The Contract Sum is increased by this Change Order 7,800.00$ The Contract Sum is decreased by this Change Order $ The total modified Contract Sum to date 215,476.00$ Approval and acceptance of this Change Order acknowledges understanding and agreement that the cost and time adjustments included represent the complete values arising out of and/or incidental to the work described therein. APPROVED:CITY OF GRAND ISLAND By:_________________________________Date ________________________ Attest: ___________________________________________________________ Approved as to Form, City Attorney ACCEPTED:Evaptech, Inc. By: _________________________________Date _________________________ $7,800.00 Change Order #2 Grand Island Council Session - 1/13/2015 Page 82 / 159 City of Grand Island Utilities Department General Work Contract - Change Order EWO 45 Cooling Tower Stacks and Fan Blades Comments:This additional work was identified after the PGS fall outage began. Contract: Fall 2014 Outage $204,466.00 Change Order Request Description Amount 001-Labor Remobilize crew to PGS, install gearbox, driveshaft, and fan $7,800.00 002 003 004 005 006 007 008 Tax 546.00$ 009 010 011 012 013 014 015 Total (final) w/out tax $7,800.00 017 018 019 020 021 023 024 028 029 030 Total $7,800.00 Grand Island Council Session - 1/13/2015 Page 83 / 159 Approved as to Form ¤ ___________ January 9, 2015 ¤ City Attorney R E S O L U T I O N 2015-4 WHEREAS, EvapTech, Inc., of Lenexa, Kansas was awarded the contract for Cooling Tower Stacks and Fan Blades at Platte Generating Station at the August 12, 2014 City Council meeting; and WHEREAS, when inspecting the gearbox, EvapTech noted additional work was required; and WHEREAS, the above described work was not included in the original scope of the project; and WHEREAS, Change Order #2 was prepared for an increase in the amount of $7,800.00, resulting in a final contract amount of $215,476.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that Change Order #2 with EvapTech, Inc., of Lenexa, Kansas, resulting in an increased cost of $7,800.00, for a final contract price of $215,476.00, is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 13, 2015. _________________________________ Jeremy L. Jensen, Mayor Attest: _____________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/13/2015 Page 84 / 159 City of Grand Island Tuesday, January 13, 2015 Council Session Item G-8 #2015-5 - Approving the Certificate of Compliance with the Nebraska Department of Roads for Maintenance Agreement No. 12; Calendar Year 2014 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 1/13/2015 Page 85 / 159 Council Agenda Memo From:Shannon Callahan, Street Superintendent Meeting:January 13, 2015 Subject:Approving the Certificate of Compliance with the Nebraska Department of Roads for Maintenance Agreement No. 12; Calendar Year 2014 Item #’s:G-8 Presenter(s):John Collins PE, Public Works Director Background The City of Grand Island and the Nebraska Department of Roads have had an agreement for the maintenance of state highways within the City limits dating back to 1970. Maintenance responsibilities for State highways within the corporate City limits are defined by state statue. The Nebraska Department of Roads (NDOR) is responsible for the cost of the maintenance of the highway lanes through a community and the City is responsible for the cost of the maintenance of any highway widening including parking, additional thru lanes or left turn lanes. The statutes provide that the NDOR is to reimburse the City for work the City performs on NDOR’s highway lanes. Discussion The agreement requires the City to certify that it has completed the maintenance work required by the agreement for the 2014 calendar year. The NDOR performs snow removal on NE Highway 2, US Highway 281, US Highway 34, and a portion of US Highway 30 from the west City limits to Johnstown Road. The City performs snow removal on US Highway 30 from Johnstown Road through town to the east City limits at Shady Bend Road. The City performs the surface maintenance on all state highways within the City limits. The net result of this exchange of services is a payment by the Nebraska Department of Roads to the City of Grand Island in the amount of $34,932.00. Grand Island Council Session - 1/13/2015 Page 86 / 159 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council pass a resolution authorizing the Mayor to sign the Certificate of Compliance. Sample Motion Move to approve the Certificate of Compliance for Maintenance Agreement No. 12. Grand Island Council Session - 1/13/2015 Page 87 / 159 Grand Island Council Session - 1/13/2015 Page 88 / 159 Grand Island Council Session - 1/13/2015 Page 89 / 159 Approved as to Form ¤ ___________ January 9, 2015 ¤ City Attorney R E S O L U T I O N 2015-5 WHEREAS, each year the City of Grand Island enters into a maintenance agreement with the State of Nebraska Department of Roads with respect to the maintenance of state highways within the corporate limits of Grand Island; and WHEREAS, the City has complied with all surface maintenance work for the calendar year 2014 in accordance with the agreement; and WHEREAS, upon receiving the City’s Certificate of Compliance, the State will reimburse the City for maintenance work performed. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island has complied with the terms of Maintenance Agreement No. 12 for calendar year 2014; and the Mayor is hereby authorized and directed to execute the Certificate of Compliance for such agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 13, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/13/2015 Page 90 / 159 City of Grand Island Tuesday, January 13, 2015 Council Session Item G-9 #2015-6 - Approving Purchase of a New Street Sweeper for the Streets Division of the Public Works Department Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 1/13/2015 Page 91 / 159 Council Agenda Memo From:Shannon Callahan, Street Superintendent Meeting:January 13, 2015 Subject:Approving Purchase of a New Street Sweeper for the Streets Division of the Public Works Department Item #’s:G-9 Presenter(s):John Collins PE, Public Works Director Background The Streets Division’s Street Sweeping program consists of four Street Sweepers that sweep the entire City (curb and gutter streets) once in the spring and once in the fall. The other months of the year a single Street Sweeper is used to sweep routes and other locations as needed. The Street Sweepers are also used to sweep specific areas including downtown before special events such as parades and fun runs. Unit 242 is a 1997 Elgin Street Sweeper currently has 10,653 hours and the repairs to purchase ratio is 1.08. This unit is due for replacement and the new street sweeper will be moved to the front-line position, logging the most hours each year, and the current front- line machine will be used as a seasonal unit. The Streets Division has funds approved in the 2014-2015 FY budget to purchase a Street Sweeper. Discussion To meet competitive bidding requirements, the Streets Division obtained contract pricing from the Admin Minnesota Cooperative Purchasing Venture Release No. S-843(5). A 2015 Elgin Pelican meets the requirements and was chosen by the Streets Division for the following reasons: 1.All four currently-owned street sweepers are Elgin Pelicans so the equipment operators and mechanics are already familiar and specifically trained in the use, operation, maintenance, and repair of these machines. This leads to less downtime for training and repairs. Grand Island Council Session - 1/13/2015 Page 92 / 159 2.Annual training is available locally for operators/mechanics on Elgin Pelicans which allows them to stay current with any issues. 3.Spare parts are already on-hand for the Pelicans and maintaining consistency for this equipment will also reduce downtime and keep the amount of spare parts in inventory to a minimum. The 2015 Elgin Pelican Street Sweeper was awarded as Contract No. 83362 to MacQueen Equipment of St. Paul, MN for the total price of $209,555 with a trade-in value of $20,000 for a net purchase price of $189,555. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the purchase of a 2015 Elgin Pelican Street Sweeper from MacQueen Equipment of St. Paul, MN for the total price of $209,555 with a trade-in value of $20,000 for a net purchase price of $189,555. Sample Motion Move to approve the purchase of a 2015 Elgin Pelican Street Sweeper from MacQueen Equipment of St. Paul, MN for the total price of $209,555 with a trade-in value of $20,000 for a net purchase price of $189,555. Grand Island Council Session - 1/13/2015 Page 93 / 159 Pelican® Grand Island Council Session - 1/13/2015 Page 94 / 159 Elg in Sw eeper doesn’t offer ju st one sw eeping technolog y – we take an application- ba sed a pproa ch to solving our cu stom ers sw eeping needs. Ou r tea m w ork s w ith ea ch cu stom er to ensure that you get a m achine t h a t fit s y o u r s p e cifica t io ns , w ith the rig ht cha ssis, eng ine config u ra tion, fu el requ irem ents a nd o p t io ns . The Pelica n ha s roots da ting back to 1914 and has been co nt inu o u s ly im p ro v e d in d e s ig n a nd produ ction. Elg in sw eepers are m anufactured in an ISO:9001 ce rt ifie d m a nu fa ct u ring p la nt . Pro d u cts a re p a inte d p rio r to a ssem bly a nd qu a lity tested. Elg in Pe lica ns a re p ro u d ly a ssem bled in the U.S.A. u sing only the finest m a teria ls. Elg in Sw eepers a re bu ilt for clea n, ba ck ed for life. Throu g h- ou t the life of the sw eeper, w e offer training to your team on p ro p e r u s e a nd m a int e na nce . W e ha ve a w orld-w ide netw ork of experienced dea lers w ith fa ct o ry t ra ine d t e ch nicia ns a nd a local stock of OEM parts and a ccessories, to ensu re tota l cu stom er pea ce of m ind. APPLICATION SOLUTIONS POWERFUL SUPPORT UNMATCHED QUALITY 1 PELICAN® - LEGENDARY, DEPENDABLE PERFORMANCE. To assure that the legendary Elgin Pelican continues to meet the needs of its customers and the industry, Elgin Sweeper raised the bar again and set a new benchmark for the industry standard. Based on a design that has been continually improved since 1914, the newest Pelican model combines maneuverability, economy, serviceability, and single-lane dumping with a sweep system that easily handles heavy, compacted dirt and bulky debris, as well as smaller particles found in the street. If you need an all-around sweeper with incredible digging power the Pelican is the perfect solution. • Isolation-mounted cab for cleaner, quieter, more comfortable operation • Improved 360º visibility • Incredible ease of operation • Superior durability, stability, and maneuverability • Easy access for service and maintenance Customized with your choice of options, the Pelican is a durable, reliable answer to your sweeper needs. Grand Island Council Session - 1/13/2015 Page 95 / 159 UNIQUE SINGLE-ENGINE THREE-WHEEL DESIGNThe durable purpose-built chassis features a compact frame to maximize maneuverability and position the load low and between front wheels for stability. The high steering angle and tight turning radius allow sweeping extremely close to obstacles and following curb lines. POWERFUL BROOM SYSTEMHydraulically-driven free-floating side and main brooms work as a system to sweep material from the curb and street into the debris hopper. Side brooms protrude up to 13 in (330 mm) beyond the tire to capture more curb debris. The large main broom features variable-speed and down-pressure to adapt to changing conditions and follow road contours. NO-JAM CONVEYORThe Pelican’s exclusive No-Jam conveyor features molded-in full-width cleats that carry more large debris as well as small fines efficiently into the hopper. Material loads to the front first to allow maximum use of the 3.5 cu yd (2.7 cu m) hopper. 360° VISIBILITY AND OPERATOR ERGONOMICSThe Pelican’s isolation-mounted cab provides a clean, quiet, and comfortable environment for the operator. Large windows, see-through doors and full-width windshield allow for 360° degree visibility. EASY MAINTENANCEAccess to service points is simple with most accessible from ground-level. O-ring face seal hydraulic fittings are used and the electrical system features snap-together connections and color-coded wires for quick identification. The unit is equipped with a combination of in-cab and site gauges to monitor fluid levels. ECOINFUSEDTM TECHNOLOGYElgin Sweeper has made advancing the use of cleaner, safer, and more efficient technologies for sweeping roads and streets a priority, with innovations that provide the powerful performance, fuel economy and overall value our municipal and contractor customers demand. Today’s environmentally efficient Pelican is designed with exclusive EcoInfused Technology, representing years of unmatched innovation and success combining the science of horsepower management with the ability to do more with less. 2 Grand Island Council Session - 1/13/2015 Page 96 / 159 DURABLE, RELIABLE, AND EASY TO USE SPRUNG GUIDE WHEELThe shock-absorbing, two-spring suspension design increases comfort in the cab while reducing stress on the sweeper frame-especially when operating in pothole conditions or on rough, uneven roads. SINGLE ENGINE POWEREDThe Pelican is powered by the John Deere 4045T, 4 cylinder, turbocharged diesel engine. The engine is capable of operating on bio-diesel up to B20. LOW-MAINTENANCE DRIVE SYSTEMFeaturing a unique wheel motor design that delivers outstanding power with minimal maintenance, the Pelican can handle steep grades with no problem. Integrated sensors provide precise road speed measurement and adjust power requirements according to the load. HEAVY-DUTY BRAKE SYSTEMThe Pelican features three caliper, power disc brakes and a dynamic braking design that significantly reduces wear on service brakes. All brake components are easy to access and economical to maintain. HYDRAULIC SWEEP SYSTEMControlled by engine RPM and operated independently of ground speed and direction, the Pelican’s broom speed provides digging power at slow or zero ground speeds. A foot pedal controls speed and sweeper direction through the hydrostatic transmission. 120 in sweep path (3048 mm) DURABLE, PURPOSE-BUILT CHASSISThe Pelican’s heavy-duty construction and compact frame ensures a tight turning radius and years of reliable, low-maintenance operation. A balanced design provides stable sweeping and dumping. The hopper load is positioned low between the two front wheels for stability and safety. The axle support and hopper lift system are integral parts of the chassis. OUTSTANDING MANEUVERABILITYThe Pelican’s high steering angle and tight turning radius allows for quick turns, sweeping extremely close to obstacles and following curbs without climbing or scuffing tires. Dual-tire guide wheels increase stability and steering traction. EFFICIENT, COMFORTABLE CABThe clean, quiet and spacious isolation-mounted cab features large windows, wide see-through doors and a full-width windshield for 360° visibility. The center console is easily accessed from both left and right driving positions. Fingertip controls include illuminated and graphically identified gauges and rocker switches. 3 Grand Island Council Session - 1/13/2015 Page 97 / 159 DURABLE, RELIABLE, AND EASY TO USE SUPERIOR MECHANICAL SWEEPER DESIGN MAIN BROOMThe 35 in x 66 in (889 mm x 1676 mm) hydraulically driven polypropylene main broom features variable speed (variable with engine RPM) for optimal sweeping in changing conditions. To protect the broom mechanism, the broom raises automatically when the sweeper is reversed and is returned to its sweep position and previously set down pressure when a forward direction is resumed. SIDE BROOMHydraulically driven side brooms are rugged construction, 36 in (914 mm) in diameter and protrude up to 13 in (330 mm) beyond the outside of the tire while sweeping to capture more gutter debris. NO-JAM DEBRIS CONVEYORThe exclusive conveyor system features molded-in full width cleats that move large debris without jamming. High-strength belt material on the conveyor delivers long wear for maximum uptime. An optional built-in washdown provides quick and easy clean-up. VARIABLE HEIGHT FRONT DUMP HOPPERThe Pelican’s front dump hopper is ideal for single-lane dumping, which ensures minimal traffic interruption. The hopper can be dumped from ground level up to 9 ft 6 in (2895 mm) high. The load can be easily observed from the cab by lifting and rolling the hopper. The hopper’s 3.5 cu yd (2.7 cu m), 9,000 lb (4082 kg) capacity provides maximum sweep time. For easy inspection, the hopper rolls out and rests on the ground. CORROSION-RESISTANT WATER SYSTEMA corrosion-resistant polyethylene water tank supplies the dust suppression system with 220 gallons (833 L) of water. The exclusive Elgin water pump can run dry without damaging the machine’s water system. For operator convenience and ease of maintenance, a water-level gauge is visible from the cab. EASE OF MAINTENANCE Easy servicing lowers ownership costs and increases sweeper usage. O-ring face seal hydraulic fittings assure leak-free connections, while the electrical system’s weatherproof snap-together connectors and stamped color-coded wires allow for quick identification. To ensure easy monitoring of fluid levels, the hydraulic tank directly behind the cab features a sight glass inspection tube. 4 MEMORY SWEEP® Elgin’s exclusive Memory Sweep feature allows the operator to resume all previous sweeper settings, even broom tilt if so equipped, with one touch control. This feature enhances operator productivity and reduces operator fatigue. Memory Sweep incorporates a multi-screen display that indicates engine hours and water tank level as well as system diagnostics. This screen also displays optional features such as broom tilt angle and broom hours. Grand Island Council Session - 1/13/2015 Page 98 / 159 WATERLESS PELICAN The Pelican with optional dry dust control maintains all the popular features and sweeping performance that have made the Pelican the best selling three-wheel sweeper–without the use of water for dust suppression. This means increased pick-up of fine particles over traditional, wet dust control sweepers, proven reliable year-round sweeping and significant water conservation. DRY DUST CONTROL SYSTEM The Pelican with dry dust control features a patented system that includes a dust skirting system, dust separator in the hopper, and a dust control fan with a maintenance-free filter, working together to control fugitive dust without the use of spray water. The Pelican’s waterless dust control system means operators sweep more and spend less time filling tanks enhancing productivity. Without water, mud doesn’t build up on components, reducing clean-up time at the end of the shift. Since there is no water, sweeping in freezing weather conditions is possible which helps meet the growing demand for quick pick-up of winter-time road sand, salt, and cinders. Perhaps the most important benefits are those for the environment including a smaller water footprint, as well as reduced road silt that can be left as a film from waterbased dust control sweepers. PATENTED FILTRATION SYSTEM The powerful vacuum system on the sweeper creates an air stream through the debris hopper, conveyor, and skirted areas. The inward rushing air carries the airborne dust into the debris hopper where it’s allowed to settle out with the rest of the swept debris. A majority of the fugitive dust falls into the hopper with only a fraction of the dust making it to the filter. When the filter becomes loaded, it can be mechanically cleaned with an on-board cleaning system so sweeping can continue. A long life, low maintenance, dry filter element is installed between the debris hopper and the fan. *Industrial Pelican Option Available - consult factory for details. 5 Grand Island Council Session - 1/13/2015 Page 99 / 159 LIFELINER® HOPPER SYSTEM The LifeLiner® system is a specially designed hopper liner and finish system that greatly improves the life, durability, and functionality of a sweeper hopper. LIMB GUARD Heavy-duty guards surround cab and protect sweeper by guiding low- hanging tree limbs up and over the Pelican. Available in right hand, left hand, or dual configuration. LIGHTING PACKAGES A variety of lighting packages are available for the Pelican to enhance safety and visibility. OPTIONAL ENHANCEMENTS SPECIFICATIONS: ADDITIONAL OPTIONS 118.5 in (3010 mm)192 in (4877 mm) 127.4 in (3236 mm)102 in (2591 mm) 120 in (3048 mm) SWEEPING PATH One side broom 8 ft (2438 mm) Two side brooms 10 ft (3048 mm) HOPPER CAPACITY Volumetric Capacity: 3.5 cu yds (2.7 cu m) HOPPER DUMPING Maximum dump height: 9 ft 6 in (2895 mm) TRAVEL SPEED 20 mph (32 Km/h) WATER SPRAY SYSTEM Tank capacity: 220 gal. (833 L) ENGINE (make and type) John Deere 4045T Horsepower 74 hp (55 kW) @ 2,400 RPM Tier 4 interim low emission diesel *Tier 3 model dependant • Auto-Lube automatic lubrication system • Conveyor, lower roller washout • Air suspension seat(s) • Engine pre-cleaner • In-cab side broom tilt • Air conditioner • Cold weather start aid 63235127.35WHEEL BASE2599102.359023.24884192.3232591.53235127.35 WHEEL BASE 2599102.3 590 23.2 4884192.3 232591.5 Grand Island Council Session - 1/13/2015 Page 100 / 159 Specifications subject to change without notice. Some photos shown with optional equipment. Elgin®, Pelican®, and LifeLiner® are registered trademarks of Elgin Sweeper Company.Covered under US Patent #7,281, 296 B2 & 6,584,157 B2, and Canadian Patent #CA2475362 Effective 4/14 P/N 0705031-F Printed in U.S.A. ©2014 Elgin Sweeper Company 1300 W. Bartlett Road • Elgin, IL 60120 U.S.A. (847) 741-5370 Phone • (847) 742-3035 Fax WARRANTY Elgin Sweeper Company backs the Pelican sweeper with a one-year limited warranty. The Pelican is warranted against defects in material or workmanship for a period of 12 months from the date of delivery to the original purchaser. Optional extended warranty packages are available. Consult your Elgin dealer for complete warranty information. The ESCO/FSM warranty shall not apply to major components or trade accessories such as, but not limited to, trucks, engines, hydraulic pumps and motors, tires, and batteries that have a separate warranty by the original manufacturer. elginsweeper.com Your Local Elgin Dealer Is: Instead of one-size-fits- all solutions, we’ll work with you to select the sweeping technology that fits your specific needs. We’re here to help you maintain your Elgin and train your operators to ensure the job is done right. IN THE STREETS Our dealers don’t just sell you an Elgin; they’re available to answer your questions and provide service for the life of the machine. IN THE PLANNING ELGIN SWEEPER IS YOUR PARTNER... INTO THE FUTURE Grand Island Council Session - 1/13/2015 Page 101 / 159 Approved as to Form ¤ ___________ January 9, 20152 ¤ City Attorney R E S O L U T I O N 2015-6 WHEREAS, the Admin Minnesota Cooperative Purchasing Venture was utilized to secure competitive bids for one (1) New Street Sweeper for the Streets Division of the Public Works Department; and WHEREAS, the Admin Minnesota Cooperative Purchasing Venture Release No. S-843(5), Contract No. 83362 was awarded to MacQueen Equipment of St. Paul, MN; and WHEREAS, the Public Works Department has recommended the purchase of a 2015 Elgin Pelican Street Sweeper from MacQueen Equipment of St. Paul, MN for total price of $209,555 with a trade-in allowance of $20,000 for a net purchase price of $189,555. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that a purchase order and subsequent payment is authorized for the New Street Sweeper purchase from MacQueen Equipment of St. Paul, MN is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 13, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/13/2015 Page 102 / 159 City of Grand Island Tuesday, January 13, 2015 Council Session Item G-10 #2015-7 - Approving Purchase of a New Chevrolet ½ Ton, Four- Wheel Drive, Extended Cab Pick-up for the Streets Division of the Public Works Department Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 1/13/2015 Page 103 / 159 Council Agenda Memo From:Shannon Callahan, Street Superintendent Meeting:January 13, 2015 Subject:Approving Purchase of a New Chevrolet ½ Ton, Four- Wheel Drive, Extended Cab Pick-up for the Streets Division of the Public Works Department Item #’s:G-10 Presenter(s):John Collins PE, Public Works Director Background The Streets Division of the Public Works Department has budgeted $30,000 in 2014- 2015 fiscal year for a new ½ Ton, Four-Wheel Drive, Extended Cab Pick-up. Foreman’s vehicles have the most miles placed on them each year; this new unit will replace a foreman vehicle and the vehicle currently used as a foreman vehicle will be replacing work truck, Unit 215. Unit 215 is a 2001 Dodge Ram 1500 with approximately 117,033 miles and the repair costs are 156 percent of the purchase price. This work truck is primarily used by the Signal crew as a shadow vehicle and daily work truck. Discussion The vehicle specifications awarded under State of Nebraska Contract No. 14134 OC to Sid Dillon of Wahoo, Nebraska meet all of the requirements for the Streets Division. The purchase price of the 2015 Chevrolet Silverado 1500 double cab with four-wheel drive under the State of Nebraska Contract will be $28,329. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: Grand Island Council Session - 1/13/2015 Page 104 / 159 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the purchase of a New Chevrolet ½ Ton, Four-Wheel Drive, Extended Cab Pick-up using the State of Nebraska Bid Contract No. 14134 OC awarded to Sid Dillon of Wahoo, Nebraska for a purchase price $28,329. Sample Motion Move to approve the resolution. Grand Island Council Session - 1/13/2015 Page 105 / 159 Approved as to Form ¤ ___________ January 9, 20152 ¤ City Attorney R E S O L U T I O N 2015-7 WHEREAS, the Streets Division of the Public Works Department for the City of Grand Island, budgeted for a vehicle in the 2014/2015 fiscal year; and WHEREAS, the State of Nebraska Contract No. 14134 OC meets all equipment specifications and all statutory bidding requirements; and WHEREAS, the State of Nebraska awarded said contract to Sid Dillon of Wahoo, Nebraska. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that a purchase order and subsequent payment is authorized for a New Chevrolet ½ Ton, Four-Wheel Drive, Extended Cab Pick-up in the amount of $28,329 from Sid Dillon of Wahoo, Nebraska. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 13, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/13/2015 Page 106 / 159 City of Grand Island Tuesday, January 13, 2015 Council Session Item G-11 #2015-8 - Approving Designation of Sole Source Provider for Trojan UV Disinfection Lamps at the Wastewater Treatment Plant Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 1/13/2015 Page 107 / 159 Council Agenda Memo From:Marvin Strong PE, Wastewater Treatment Plant Engineer Meeting:January 13, 2015 Subject:Approving Designation of Sole Source Provider for Trojan UV Disinfection Lamps at the Wastewater Treatment Plant Item #’s:G-11 Presenter(s):John Collins PE, Public Works Director Background City of Grand Island Wastewater Treatment Plant Ultraviolet (UV) disinfection system is a Trojan system UV3000 Plus. In the system, there are a total of 4 UV banks. Each bank is equipped with 104 UV lamps, a total of 416 UV disinfection lamps. We are undergoing a project that replaces one bank of UV lamps annually starting FY 2013 and finishing by FY 2016. Discussion City of Grand Island UV disinfection is a Trojan UV3000 Plus system which is using the UV disinfection lamps to inactivate pathogens, such as E. coli, before discharging the effluent. Disinfection efficiency and effectiveness decreases with time and use due to lamp aging. Since UV system was placed in service in 2006, different UV disinfection lamps were used to replace the old UV lamps. Currently, UV disinfection banks are a combination of Trojan and an off brand manufacturer. Over the years, we have experienced operation and maintenance issues using non- Trojan lamps in the Trojan UV disinfection system. Different manufactured lamps have different life expectancy and intensity which is key to the UV disinfection process. Any potential upfront savings by purchasing low price UV lamps does not result in an overall life cycle cost savings over the life of the lights. Grand Island Council Session - 1/13/2015 Page 108 / 159 MC2 Inc. of Omaha, Nebraska is the secured territory vendor of Trojan UV disinfection lamps and providing service for Trojan UV system. We are requesting that MC2 Inc to be designated as the sole source provider for Trojan UV disinfection lamps. This would allow the plant to optimally operate and maintain the UV system. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council pass a resolution designating MC2 Inc as the sole source provider for Trojan UV disinfection lamps. Sample Motion Move to approve the designation of MC2 Inc as the sole source provider for Trojan UV disinfection lamps. Grand Island Council Session - 1/13/2015 Page 109 / 159 December 16, 2014 City of Grand Island, NE 3013 E Swift Road Grand Island, NE 68801 Ms. Jue Zhao: RE: Trojan System UV3000Plus TM Replacement Parts In the Engineered Submittal Package for the Trojan System UV3000PlusTM , Trojan provided an equipment performance guarantee stating that the system will meet the required level of disinfection provided that the system is operated and maintained in accordance with recommendations made by Trojan Technologies. In order for this equipment guarantee to be maintained, it is imperative that the appropriate components and replacement parts be used in the system. There are key replacement parts and system components that directly influence the performance and reliability of the system. Among these critical replacement parts are the UV lamps, sleeves, electronic ballasts, wiper seals, printed circuitry etc. Without using lamps, ballasts, and other components that are approved and validated by Trojan Technologies, we cannot guarantee that the system will provide the required germicidal output. Subsequently, we cannot guarantee that the required UV dose is being delivered, if lamp output, ballast efficiency and system programming is unknown. In order to keep the equipment performance guarantee intact, is it recommended that specialized system components be purchased and contracted from MC2 Inc who is the Trojan authorized representative for the state of Nebraska. Trojan purchases only validated system components (lamps, ballasts etc.) from our suppliers and only those components meeting our performance standards are passed on the customer. If you have any questions regarding this matter, or require any additional information please do not hesitate to contact me. Best regards, TROJAN TECHNOLOGIES Judy Georgijev Judy Georgijev Municipal Territory Representative Grand Island Council Session - 1/13/2015 Page 110 / 159 Approved as to Form ¤ ___________ January 9, 2015 ¤ City Attorney R E S O L U T I O N 2015-8 WHEREAS, the City of Grand Island Wastewater Treatment Plant (WWTP) uses Trojan UV disinfection system at the plant; and WHEREAS, MC2 Inc of Omaha, Nebraska is the secured territory vendor of Trojan UV disinfection lamps; and WHEREAS, it is recommended that MC2 Inc of Omaha, Nebraska be designated as the sole source provider for Trojan UV disinfection lamps. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the MC2 Inc of Omaha, Nebraska is hereby designated as the sole source provider for Trojan UV disinfection lamps. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 13, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/13/2015 Page 111 / 159 City of Grand Island Tuesday, January 13, 2015 Council Session Item G-12 #2015-9 - Approving Bid Award for South Blaine Street Bridge Replacements; Project No. 2014-B-1 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 1/13/2015 Page 112 / 159 Council Agenda Memo From:Terry Brown PE, Assistant Public Works Director Meeting:January 13, 2015 Subject:Approving Bid Award for South Blaine Street Bridge Replacements; Project No. 2014-B-1 Item #’s:G-12 Presenter(s):John Collins PE, Public Works Director Background On November 21, 2014 the Engineering Division of the Public Works Department advertised for bids for South Blaine Street Bridge Replacements Project No. 2014-B-1. There were twenty (20) potential bidders for this project. This bridge replacement will update the north bridge structure with two (2) box culverts and the south bridge structure with two (2) Arch RCP culvert pipes. The roadway will also be widened to improve traffic flow in this area. Discussion Four (4) bids were received and opened on December 18, 2014. The bids were submitted in compliance with the contract, plans and specifications and no exceptions. A summary of the bids is shown below. Bids Diamond Engineering Co. Van Kirk Bros.A & R Construction Platte Valley Construction Co. Base Bid $158,335.51 $181,419.75 $135,914.59 $215,430.10 Option 1 – Cast-In-Place Concrete Box Culverts $226,648.44 $277,286.89 $263,351.22 $0.00 Option 2 – Precast Concrete Box Culverts $0.00 $0.00 $0.00 $395,921.90 Base Bid + Option 1 $384,983.95 $458,706.64 $399,265.81 OPTION 1 NOT BID Base Bid + Option 2 OPTION 2 NOT BID OPTION 2 NOT BID OPTION 2 NOT BID $611,352.00 Grand Island Council Session - 1/13/2015 Page 113 / 159 There are sufficient funds in Account No. 40033525-90141 to fund this project. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve awarding a contract to The Diamond Engineering Co. of Grand Island, Nebraska in the amount of $384,983.95 as the low compliant bid that meets specifications. Sample Motion Move to approve the bid award. Grand Island Council Session - 1/13/2015 Page 114 / 159 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE:December 18, 2014 at 2:00 p.m. FOR:South Blaine Street Bridge Replacements Project No. 2014-B-1 DEPARTMENT:Public Works ESTIMATE:$500,000.00 FUND/ACCOUNT:40033525-90141 PUBLICATION DATE:November 21, 2014 NO. POTENTIAL BIDDERS:20 SUMMARY Bidder:Van Kirk Bros. Contracting A & R Construction Co. Sutton, NE Plainview, NE Bid Security:Universal Surety Co.Universal Surety Co. Exceptions:None None Base Bid:$181,419.75 $135,914.59 Option 1 Bid:$277,286.89 $263,351.22 Option 2 Bid: No Bid No Bid Base Bid & Opt. 1:$458,706.64 $399,265.81 Base Bid & Opt. 2: No Bid No Bid Bidder:Diamond Engineering Co.Platte Valley Construction Co. Grand Island, NE Grand Island, NE Bid Security:Universal Surety Co.Universal Surety Co. Exceptions:None None Base Bid:$158,335.51 $215,430.10 Option 1 Bid:$226,648.44 No Bid Option 2 Bid: No Bid $395,921.90 Base Bid & Opt. 1:$384,983.95 No Bid Base Bid & Opt. 2: No Bid $611,352.00 ` cc:John Collins, Public Works Director Catrina DeLosh, PW Admin. Assist. Grand Island Council Session - 1/13/2015 Page 115 / 159 William Clingman, Interim Finance Director Stacy Nonhoff, Purchasing Agent Keith Kurz, PW Engineer P1783 Grand Island Council Session - 1/13/2015 Page 116 / 159 Approved as to Form ¤ ___________ January 9, 2015 ¤ City Attorney R E S O L U T I O N 2015-9 WHEREAS, the City of Grand Island invited sealed bids for South Blaine Street Bridge Replacements; Project No. 2014-B-1, according to plans and specifications on file with the City Engineer/Public Works Director; and WHEREAS, on December 18, 2014 bids were received, opened, and reviewed; and WHEREAS, The Diamond Engineering Co. of Grand Island, Nebraska submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $384,983.95; and WHEREAS, The Diamond Engineering Co.’s bid was below the engineer’s estimate for the project: and WHEREAS, funds are available in the Fiscal Year 2014/2015 budget for this project. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of The Diamond Engineering Co. of Grand Island, Nebraska in the amount of $384,983.95 for South Blaine Street Bridge Replacements; Project No. 2014-B-1is hereby approved as the lowest responsible bid. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute a contract with such contractor for such project on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 13, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/13/2015 Page 117 / 159 City of Grand Island Tuesday, January 13, 2015 Council Session Item G-13 #2015-10 - Approving Amendment No. 1 to Agreement for Engineering Consulting Services Related to South Blaine Street Bridge Replacements; Project No. 2014-B-1 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 1/13/2015 Page 118 / 159 Council Agenda Memo From:Terry Brown PE, Assistant Public Works Director Meeting:January 13, 2015 Subject:Approving Amendment No. 1 to Agreement for Engineering Consulting Services Related to South Blaine Street Bridge Replacements; Project No. 2014-B-1 Item #’s:G-13 Presenter(s):John Collins PE, Public Works Director Background All agreements must be approved by the City Council. On March 11, 2014, by Resolution No. 2014-48 the City entered into an agreement with Alfred Benesch & Company of Lincoln, Nebraska for engineering design services for South Blaine Street Bridge Replacements; Project No. 2014-B-1, in the amount of $59,078.48. Discussion The original agreement with Alfred Benesch & Company is now being supplemented to allow for construction phase services. The increase in cost for Amendment No. 1 is $55,878.81, for a revised agreement of $114,957.29. It is anticipated that construction will begin this winter (weather permitting), with final completion slated for August 1, 2015. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 1/13/2015 Page 119 / 159 Recommendation City Administration recommends that the Council approve a resolution authorizing the Mayor to sign Amendment No. 1 to the Agreement with Alfred Benesch & Company of Lincoln, Nebraska in the amount of $55,878.81 for South Blaine Street Bridge Replacements; Project No. 2014-B-1. Sample Motion Move to approve the resolution. Grand Island Council Session - 1/13/2015 Page 120 / 159 Approved as to Form ¤ ___________ January 9, 2015 ¤ City Attorney R E S O L U T I O N 2015-10 WHEREAS, on March 11, 2014, by Resolution No. 2014-48 the Grand Island City Council approved entering into an agreement with Alfred Benesch & Company of Lincoln, Nebraska in the amount of $59,078.48 for engineering consulting services for South Blaine Street Bridge Replacements; Project No. 2014-B-1; and WHEREAS, the original agreement is now being amended to include construction phase services for such paving project; and WHEREAS, such amendment is in the amount of $55,878.81, for a revised agreement amount of $114,957.29; and WHEREAS, Amendment No. 1 to the original agreement with Alfred Benesch & Company of Lincoln, Nebraska is required to proceed with this project. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that Amendment No. 1 with Alfred Benesch & Company for engineering consulting services related to South Blaine Street Bridge Replacements; Project No. 2014-B-1 is hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such amendment on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 13, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/13/2015 Page 121 / 159 City of Grand Island Tuesday, January 13, 2015 Council Session Item G-14 #2015-11 - Approving Purchase of Portable Radios from State Bid for the Fire Department Staff Contact: Cory Schmidt, Fire Chief Grand Island Council Session - 1/13/2015 Page 122 / 159 Council Agenda Memo From:Fire Chief Cory Schmidt Meeting:January 13, 2015 Subject:Purchase of New Portable Radios Item #’s:G-14 Presenter(s):Fire Chief Cory Schmidt Background The Fire Department purchased the portable radios that we are currently using in 2007. They are Motorola XPR 6550s and have been good radios and survived 7 years of use during firefighting and emergency calls. However, they have reached the end of their useful life span. Over the last three years we average taking in a radio for repair every 21 days. Repairs have ranged from the on/off detent (the resistance between on and off) being worn down to where the radio can be bumped to the off position without the user knowing. Major repairs have run as much as 33% of the original cost of the radios. As a result they have become less than reliable during firefighting and other type of emergency calls, and costly to maintain. Discussion The radios the Grand Island Fire Department would like to purchase are Motorola XPR7550 portable radios. They are digital signal capable and intrinsically safe, will not be a source of ignition if the user is in a flammable atmosphere. Although currently our dispatch center is not digital signal capable it is the next step in technology for radios. They will work with the analog systems in the area and that other departments use. We will be able to use the digital signal on our ‘fireground’ frequency that we use during structure fires and larger incidents. The digital system should give us clearer, easier to understand radio traffic and slightly greater range, over analog radios. The new radios will also reduce the maintenance costs of the current older radios and will have a two year warranty. The total for the purchase of 76 radios is Nebraska State Bid (Platte Valley Communication of Grand Island, Nebraska) of $94,578.20 ($1,244.45/ radio.) Due to budget restraints, we are proposing to purchase one-third or 25 radios for a cost of $31,111.25. These will be given to full time personnel and some with Epic radios, voice amplifiers built into the facepieces of the breathing apparatus used when personnel are in Grand Island Council Session - 1/13/2015 Page 123 / 159 Immediately Dangerous to Life and Health (IDLH) atmospheres. We hope to purchase additional radios in the upcoming years until all radios have been replaced. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the purchase of 25 Motorola XPR7550 portable radios for the Grand Island Fire Department at the cost of $31,111.25 from State bid with Platte Valley Communications of Grand Island, NE. Sample Motion Move to approve the purchase of 25 Motorola XPR7550 portable radios for the Grand Island Fire Department at the cost of $31,111.25 from State bid with Platte Valley Communications of Grand Island, NE. Grand Island Council Session - 1/13/2015 Page 124 / 159 Grand Island Council Session - 1/13/2015 Page 125 / 159 Grand Island Council Session - 1/13/2015 Page 126 / 159 Grand Island Council Session - 1/13/2015 Page 127 / 159 Grand Island Council Session - 1/13/2015 Page 128 / 159 Grand Island Council Session - 1/13/2015 Page 129 / 159 Approved as to Form ¤ ___________ January 9, 2015 ¤ City Attorney R E S O L U T I O N 2015-11 WHEREAS, the Grand Island Fire Departments current portable radios have been used for the past seven years and served the department well; and WHEREAS, the radios have now become expensive to maintain and their reliability and safety are in question; and WHEREAS, replacing the radios will decrease the maintenance cost and increase safety of firefighter, while improving communications and range of transmission. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, to approve the purchase of 25 Motorola XPR7550 portable radios for the Grand Island Fire Department at the cost of $31,111.25 from State bid with Platte Valley Communications of Grand Island, Nebraska. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 13, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/13/2015 Page 130 / 159 City of Grand Island Tuesday, January 13, 2015 Council Session Item G-15 #2015-12 - Approving Bid Award for Clubhouse Windows at Jackrabbit Run Golf Course Staff Contact: Todd McCoy Grand Island Council Session - 1/13/2015 Page 131 / 159 Council Agenda Memo From:Todd McCoy, Parks and Recreation Director Meeting:January 13, 2015 Subject:New Clubhouse Windows at Jackrabbit Run Golf Course Item #’s:G-15 Presenter(s):Todd McCoy, Parks and Recreation Director Background On December 11, 2014 the Parks and Recreation Department advertised a Request for Proposals (RFP) for New Clubhouse Windows at Jackrabbit Run Golf Course. The clubhouse currently has four sets of five windows (20 windows total). The existing windows are over thirty years old and have deteriorated. Discussion Three firms submitted proposals to supply labor and materials to install new windows. Pella Window & Doors, Grand Island, NE Nelson Contracting, Grand Island, NE Tech Construction, Lincoln, NE Staff recommends accepting the proposal from Pella Windows & Doors of Grand Island in the amount of $17,598.83. Pella proposes to furnish Imervia Series Duracast Fiberglass windows with insulated dual panes. Staff recommends Pella because of their listed experience providing and installing windows, proposed guarantee, approach to the project, and overall value. Dollars were approved in the 2014-2015 City Budget for this project and will be funded by the Golf Course Enterprise Fund Account 51040001- 85612. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve Grand Island Council Session - 1/13/2015 Page 132 / 159 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the City Council accept the proposal from Pella Windows & Doors of Grand Island, Nebraska for New Clubhouse Windows at Jackrabbit Run Golf Course. Sample Motion Move to approve the proposal from Pella Windows & Doors for New Clubhouse Windows at Jackrabbit Run Golf Course in the amount of $17,598.83. Grand Island Council Session - 1/13/2015 Page 133 / 159 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today REQUEST FOR PROPOSAL FOR CLUBHOUSE WINDOWS AT JACKRABBIT RUN GOLF COURSE RFP DUE DATE:December 11, 2014 at 4:00 p.m. DEPARTMENT:Parks & Recreation PUBLICATION DATE:November 22, 2014 NO. POTENTIAL BIDDERS:4 SUMMARY OF PROPOSALS RECEIVED Nelson Contracting Tech Construction Grand Island, NE Lincoln, NE Pella Windows & Doors Grand Island, NE cc:Todd McCoy, Parks & Recreation Director Patti Buettner, Parks & Rec. Admin. Assist. William Clingman, Interim Finance Director Stacy Nonhoff, Purchasing Agent P1781 Grand Island Council Session - 1/13/2015 Page 134 / 159 Grand Island Council Session - 1/13/2015 Page 135 / 159 Grand Island Council Session - 1/13/2015 Page 136 / 159 Approved as to Form ¤ ___________ January 9, 2015 ¤ City Attorney R E S O L U T I O N 2015-12 WHEREAS, the City of Grand Island is in the process of replacing the Clubhouse windows at Jackrabbit Run Golf Course; and WHEREAS, the City of Grand Island issued a Request for Proposals (RFP) for New Clubhouse Windows at Jackrabbit Run Golf Course; and WHEREAS, three proposals were received and the proposal from Pella Window & Doors ranked the highest by City staff; and WHEREAS, Pella Window & Doors from Grand Island, Nebraska, submitted a proposal for such project in accordance with the Request for Proposals in the amount of $17,598.83. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Proposal with Pella Window & Doors from Grand Island, Nebraska for New Clubhouse Windows at Jackrabbit Run Golf Course is hereby approved at a cost of $17,598.83. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 13, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/13/2015 Page 137 / 159 City of Grand Island Tuesday, January 13, 2015 Council Session Item G-16 #2015-13 - Approving Bid Award for Metal Panel Roof for Bath House Building and Gazebo at Island Oasis Water Park Staff Contact: Todd McCoy Grand Island Council Session - 1/13/2015 Page 138 / 159 Council Agenda Memo From:Todd McCoy, Parks and Recreation Director Meeting:January 13, 2015 Subject:New Metal Panel Roofs at Island Oasis Water Park Item #’s:G-16 Presenter(s):Todd McCoy, Parks and Recreation Director Background On December 11, 2014 the Parks and Recreation Department advertised a Request for Proposals (RFP) for New Metal Panel Roofs at Island Oasis Water Park. The project includes replacing the existing wood shingles on the bath house and rental gazebo with a 24-gauge metal roof, new gutters, and downspouts. The existing deteriorating wood shingles are from the original 1993 construction. Discussion Dollars were budgeted in the 2014-2015 capital improvement fund for this project. Two proposal were received: Steel Crafters Inc., Grand Island, NE Weathercraft Co., Lincoln, NE Staff recommends accepting the proposal from Steel Crafters in the amount of $42,495.00. Steel Crafters has the necessary experience installing metal roofs and provided an acceptable approach to the project with lowest price option. The project will be funded by Capital Account 40044450-90032. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date Grand Island Council Session - 1/13/2015 Page 139 / 159 4.Take no action on the issue Recommendation City Administration recommends that the City Council accept the proposal from Steel Crafters of Grand Island, Nebraska for New Metal Panel Roofs at Island Oasis Water Park. Sample Motion Move to approve the proposal from Steel Crafters for New Metal Panel Roofs at Island Oasis Water Park in the amount of $42,495.00. Grand Island Council Session - 1/13/2015 Page 140 / 159 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today REQUEST FOR PROPOSAL FOR METAL PANEL ROOF FOR BATH HOUSE BUILDING & GAZEBO RFP DUE DATE:December 11, 2014 at 4:15 p.m. DEPARTMENT:Parks & Recreation PUBLICATION DATE:November 26, 2014 NO. POTENTIAL BIDDERS:4 SUMMARY OF PROPOSALS RECEIVED Steel Crafters, Inc.Weathercraft Co. Grand Island, NE Lincoln, NE cc:Todd McCoy, Parks & Recreation Director Patti Buettner, Parks & Rec. Admin. Assist. William Clingman, Interim Finance Director Stacy Nonhoff, Purchasing Agent P1782 Grand Island Council Session - 1/13/2015 Page 141 / 159 Grand Island Council Session - 1/13/2015 Page 142 / 159 Approved as to Form ¤ ___________ January 9, 2015 ¤ City Attorney R E S O L U T I O N 2015-13 WHEREAS, the City of Grand Island is in the process of updating Island Oasis Water Park; and WHEREAS, the City of Grand Island issued a Request for Proposals (RFP) for New Metal Panel Roofs at Island Oasis Water Park; and WHEREAS, two proposals were received and the proposal from Steel Crafters Inc. ranked the highest; and WHEREAS, Steel Crafters Inc. from Grand Island, Nebraska, submitted a proposal for such project in accordance with the Request for Proposals in the amount of $42,495.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Proposal with Steel Crafters Inc. from Grand Island, Nebraska for New Metal Panel Roofs at Island Oasis Water Park is hereby approved at a cost of $42,495.00. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 13, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/13/2015 Page 143 / 159 City of Grand Island Tuesday, January 13, 2015 Council Session Item G-17 #2015-14 - Approving Bid Award for Upgrade of Wave Generation System at Island Oasis Water Park Staff Contact: Todd McCoy Grand Island Council Session - 1/13/2015 Page 144 / 159 Council Agenda Memo From:Todd McCoy, Parks and Recreation Director Meeting:January 13, 2015 Subject:Upgrade of Wave Generation System at Island Oasis Water Park Item #’s:G-17 Presenter(s):Todd McCoy, Parks and Recreation Director Background On December 23, 2014 the Parks and Recreation Department advertised a Request for Proposals (RFP) to Upgrade the Wave Generation System at Island Oasis Water Park. The project includes replacing the old system with modern stainless wave generators, directional air values, a computerized control unit, and complete pneumatic system. The current system is original from 1993 and has become unreliable. Discussion One proposal was received from Aquatic Development Group, Inc. of Cohoes, New York. Staff recommends accepting the proposal from Aquatic Development Group in the amount of $176,900. They are a nationally recognized wave systems provider. Because Aquatic Development Group originally provided the equipment back in 1993, they have firsthand knowledge of the Island Oasis wave system. Dollars are approved in the 2014-2015 capital improvement budget for this project and will be funded by Capital Account 40044450-90032. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 1/13/2015 Page 145 / 159 Recommendation City Administration recommends that the City Council accept the proposal from Aquatic Development Group, Inc. of Cohoes, New York to Upgrade the Wave Generation System at Island Oasis Water Park.W Sample Motion Move to approve the proposal from Aquatic Development Group to Upgrade the Wave Generation System at Island Oasis Water Park in the amount of $176,900. Grand Island Council Session - 1/13/2015 Page 146 / 159 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today REQUEST FOR PROPOSAL FOR UPGRADE OF WAVE GENERATION SYSTEM AT ISLAND OASIS WATER PARK RFP DUE DATE:January 7, 2015 at 4:00 p.m. DEPARTMENT:Parks & Recreation PUBLICATION DATE:December 23, 2014 NO. POTENTIAL BIDDERS:2 SUMMARY OF PROPOSALS RECEIVED Aquatic Development Group Cohoes, NY cc:Todd McCoy, Parks & Recreation Director Patti Buettner, Parks & Rec. Admin. Assist. Marlan Ferguson, City Administrator William Clingman, Interim Finance Director P1784 Grand Island Council Session - 1/13/2015 Page 147 / 159 Grand Island Council Session - 1/13/2015 Page 148 / 159 Grand Island Council Session - 1/13/2015 Page 149 / 159 Grand Island Council Session - 1/13/2015 Page 150 / 159 Grand Island Council Session - 1/13/2015 Page 151 / 159 Approved as to Form ¤ ___________ January 9, 2015 ¤ City Attorney R E S O L U T I O N 2015-14 WHEREAS, the City of Grand Island is in the process of updating Island Oasis Water Park; and WHEREAS, the City of Grand Island issued a Request for Proposals (RFP) for Upgrade of the Wave Generation System at Island Oasis Water Park; and WHEREAS, one proposal was received and the proposal from Aquatic Development Group, Inc. met all the requirements of the project; and WHEREAS, Aquatic Development Group, Inc. of Cohoes, New York, submitted a proposal for such project in accordance with the Request for Proposals in the amount of $176,900.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Proposal with Aquatic Development Group, Inc. of Cohoes, New York for the Upgrade of the Wave Generation System at Island Oasis Water Park is hereby approved at a cost of $176,900.00. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 13, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/13/2015 Page 152 / 159 City of Grand Island Tuesday, January 13, 2015 Council Session Item I-1 #2015-15 - Consideration of Request from Hollywoods LLC dba The Filling Station, 217 East Stolley Park Road for a Class “CK” Liquor License and Liquor Manger Designation for Tyson Juhl, 1314 Marshall Street, Wood River, NE This item relates to the aforementioned Public Hearing item E-1. Staff Contact: RaNae Edwards Grand Island Council Session - 1/13/2015 Page 153 / 159 Approved as to Form ¤ ___________ January 9, 2015 ¤ City Attorney R E S O L U T I O N 2015-15 WHEREAS, an application was filed by Hollywoods, LLC doing business as The Filling Station, 217 East Stolley Park Road for a Class "CK" Liquor License; and WHEREAS, a public hearing notice was published in the Grand Island Independent as required by state law on January 3, 2015; such publication cost being $16.77; and WHEREAS, a public hearing was held on January 13, 2015 for the purpose of discussing such liquor license application. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: ____The City of Grand Island hereby recommends approval of the above- identified liquor license application contingent upon final inspections. ____The City of Grand Island hereby makes no recommendation as to the above-identified liquor license application. ____The City of Grand Island hereby makes no recommendation as to the above-identified liquor license application with the following stipulations: __________________________________________________________ ____The City of Grand Island hereby recommends denial of the above- identified liquor license application for the following reasons:_________ __________________________________________________________ ____The City of Grand Island hereby recommends approval of Tyson Juhl, 1314 Marshall Street, Wood River, NE as liquor manager of such business contingent upon completing a state approved alcohol server/seller program. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 13, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/13/2015 Page 154 / 159 City of Grand Island Tuesday, January 13, 2015 Council Session Item I-2 #2015-16 - Consideration of Approving FTE Amendment for the Finance Department Staff Contact: William Clingman, Interim Finance Director Grand Island Council Session - 1/13/2015 Page 155 / 159 Council Agenda Memo From:William Clingman, Interim Finance Director Meeting:January 13, 2015 Subject:Consideration of Approving FTE Amendment for the Finance Department Item #’s:I-2 Presenter(s):William Clingman, Interim Finance Director Background Currently the City of Grand Island Finance Department has one individual, the Payroll Specialist, whose sole responsibility is the creation, monitoring and execution of payroll for City employees. Over the past few years various individuals have been a backup for this position, in the event the payroll specialist has to be gone or takes time off. Discussion Payroll is a vital function of the Finance Department within the City as it impacts each of our employees on a regular basis. The requirements put on the payroll department have continued to grow as a result of internal and external demands. In an effort to facilitate streamlined coverage and proper cross training the Finance Department is requesting the addition of a Payroll Clerk FTE. This new Payroll Clerk FTE would replace an existing Accounting Clerk FTE. The reason for this requested change is that the Accounting Clerk FTE currently covers 5 distinct positions with very different responsibilities. This would be a first step towards reducing the broad range of job duties that the Accounting Clerk FTE would cover. The pay for the Payroll Clerk position would adopt the same pay scale and future pay changes that the Accounting Clerk position has under the current IBEW-Finance contract. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: Grand Island Council Session - 1/13/2015 Page 156 / 159 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve this amendment to the Finance Personnel 2014-2015 FTE Budget Allocation with the addition of one Payroll Clerk FTE and the elimination of one Accounting Clerk FTE. Sample Motion Move to approve the amendment to the Finance Personnel FTE Budget Allocation with the addition of one Payroll Clerk and the elimination of one Accounting Clerk. Grand Island Council Session - 1/13/2015 Page 157 / 159 Approved as to Form ¤ ___________ January 9, 2015 ¤ City Attorney R E S O L U T I O N 2015-16 WHEREAS, the City of Grand Island and the Finance Department, due to a vacancy, have an opportunity to reclassify positions for a more optimal balance in workloads; and WHEREAS, this Finance Department will eliminate one IBEW-Finance Accounting Clerk FTE and replace the position with one IBEW-Finance Payroll Clerk FTE; and WHEREAS, the Payroll Clerk FTE will adopt the same pay steps as the Accounting Clerk FTE under the existing union contract thru 2018; and WHEREAS, the FTE adjustment will result in a net zero change to the number of FTEs in the Finance Department; and WHEREAS, an amendment to the Finance Personnel FTE Budget Allocation is necessary to allow for the elimination of one IBEW-Finance Accounting Clerk FTE and replace the position with one IBEW-Finance Payroll Clerk FTE. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that amending the Finance Personnel FTE Budget Allocation is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 13, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/13/2015 Page 158 / 159 City of Grand Island Tuesday, January 13, 2015 Council Session Item J-1 Approving Payment of Claims for the Period of December 23, 2014 through January 13, 2015 The Claims for the period of December 23, 2014 through January 13, 2015 for a total amount of $3,638,796.93. A MOTION is in order. Staff Contact: William Clingman Grand Island Council Session - 1/13/2015 Page 159 / 159