08-21-2014 City Council Special Meeting Packet
City of Grand Island
Thursday, August 21, 2014
Special Meeting - Updated Packet
City Council:
Linna Dee Donaldson
John Gericke
Peg Gilbert
Chuck Haase
Julie Hehnke
Kent Mann
Vaughn Minton
Mitchell Nickerson
Mike Paulick
Mark Stelk
Mayor:
Jay Vavricek
City Administrator:
Mary Lou Brown
City Clerk:
RaNae Edwards
7:00 PM
Council Chambers - City Hall
100 East 1st Street
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City of Grand Island Thursday, August 21, 2014
Call to Order
This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open
Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room
as required by state law.
The City Council may vote to go into Closed Session on any agenda item as allowed by state law.
Invocation
Pledge of Allegiance
Roll Call
A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS
Individuals who have appropriate items for City Council consideration should complete the Request for
Future Agenda Items form located at the Information Booth. If the issue can be handled administratively
without Council action, notification will be provided. If the item is scheduled for a meeting or study
session, notification of the date will be given.
B - RESERVE TIME TO SPEAK ON AGENDA ITEMS
This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve
time to speak. Please come forward, state your name and address, and the Agenda topic on which you will
be speaking.
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City of Grand Island
Thursday, August 21, 2014
Special Meeting - Updated
Item I-1
#2014-233 - Consideration of Approving Project Implementation
Agreement with Grand Island Area Economic Development
Corporation - Platte Valley Industrial Park East - Community
Development Block Grant Phase 2
Staff Contact: Robert J. Sivick, City Attorney
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Council Agenda Memo
From:Jaye Monter, Finance Director
Meeting:August 21, 2014
Subject:Consideration of Approving Project Implementation
Agreement with Grand Island Area Economic
Development Corporation-Platte Valley Industrial Park
East - LB840 - Community Development Block Grant
Phase 2
Item #’s:I-1
Presenter(s):Jaye Monter, Finance Director
Robert Sivick, City Attorney
Background
At the June 17, 2014 study session, Finance Director Jaye Monter and Grand Island Area
Economic Development Corporation (GIAEDC) President Randy Gard presented
information to City Council concerning the status and obligations including consequences
if all requirements of a Phase 2 $925,000 Community Development Block Grant (CDBG)
from the Nebraska Department of Economic Development (NEDED) the City applied for
on behalf of GIAEDC are not met.
If the GIAEDC should fail to create 37 new jobs at the Platte Valley Industrial Park East
by March 25, 2016, the City Of Grand Island will need to repay the $925,000.
The Phase 2 $925,000 CDBG was sought by the GIAEDC to offset development costs
for tracts of land owned by GIAEDC known as Platte Valley Industrial Park East. The
Phase 2 $925,000 grant required a 1:1 match, therefore the GIAEDC approved and
submitted an application to themselves under the city’s LB-840 economic development
plan seeking $575,000 to be used as a portion of the financial match requirement.
On July 20, 2010, the Citizens Advisory Review committee approved the LB-840
application and on July 27, 2010, City Council approved the $575,000 economic
development agreement between the City and the GIAEDC for use of LB-840 fund
dollars. As a condition of the funding request presented to City Council, an
implementation plan agreement would occur between the City and the GIAEDC at a later
date when details were available to “define the responsibilities of the parties involved”.
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The LB-840 grant application from the GIAEDC was unanimously approved with that
understanding.
Discussion
Since the June 17, 2014 study session to City Council, city administration and the legal
department have attempted to seek cooperation with the GIAEDC to define the
responsibilities in an implementation plan. Those efforts have been rejected by the
GIAEDC and its President Randy Gard.
On August 14, 2014, the Citizens Advisory Review Committee was advised of this
situation due to the committee’s oversight of LB-840 economic development plan
funding requests and in conjunction with the GIAEDC’s LB-840 semi-annual report
review to be presented to City Council August 26, 2014.
A timeline of events including supporting documentation of communication efforts and
proposed implementation agreement is extended for council consideration. City
Administration, Finance and Legal Departments have diligently sought compliance
addressing this matter of future outcomes and responsibilities and now seek the Council’s
guidance on the matter.
If an implementation agreement is not reached between GIAEDC and the City Of Grand
Island, the City Of Grand Island will need to budget for the reimbursement to the
NEDED for the $925,000 in the 2015-2016 budget. If and when the reimbursement does
occur, does this action constitute noncompliance of the LB-840 agreement and place
GIAEDC subject to reimbursement of the $575,000 economic funding to the City Of
Grand Island as would be the case with any other applicant in noncompliance of its LB-
840 agreement with the City?
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Approve resolution 2014-233 directing City staff to pursue negotiations with
the GIAEDC to draft a Project Implementation Agreement and present to the
City Council at the October 14, 2014 City Council meeting.
2.Postpone the request.
3.Take no action.
Recommendation
City Administration recommends Council approve resolution 2014-233.
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Timeline of Events
11/4/2008: City Council approves application Phase 1, CDBG $75K planning study on
behalf of GIAEDC to study Cornhusker Industrial Park for economic site development.
$75K dollar for dollar match from GIAEDC.
1/13/2009: City Council approves “Planning Services Agreement” outlining
GIAEDC/City responsibilities of Phase 1, CDBG $75K grant.
o City provides Certified Grant Administration and distribution of grant funds.
o GIAEDC provides scope of work performance and agrees to hold City harmless
and reimburse City for any sums City is obligated to return to NEDED out of
failure of GIAEDC to perform the conditions of the contract or failure of the
project to meet the CDBG required national objective whether or not the failure to
meet the national objective was caused by the act or omission of GIAEDC
5/10/2010: NEDED informs GIAEDC understanding study results will not allow
Cornhusker Industrial Park to obtain Phase 2, $925K but will accept a proposal to accept
Platte Valley Industrial Park East as alternative site for Phase 2 grant.
7/20/2010: Citizens Advisory Review Committee approves GIAEDC application for
$575K LB-840 Funding to be used as part of match for intent to apply for Phase 2 CDBG
$925K grant.
7/27/2010: City Council approves $575K, LB-840 Funding with understanding Phase 2
CDBG $925K will be applied for at NEDED and “Planning Services Agreement”
outlining GIAEDC/City responsibilities for phase 2, CDBG $925K will come forward to
City Council.
10/26/2010: City Council approves application Phase 2, CDBG, $925K infrastructure
economic development grant on behalf of GIAEDC for Platte Valley Industrial Park East.
3/2011: City receives grant award notification from NEDED of $925K grant.
No “Planning Services Agreement” outlining responsibilities of GIAEDC and City for
Phase 2, CDBG, $925K was ever brought forward to City Council for approval.
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RESOLUTION 2010-207
WHEREAS, on July 22, 2003, the City of Grand Island adopted an Economic
Development Program and a Citizens Advisory Review Committee to oversee the process of
approving applications for economic development incentives; and
WHEREAS, Grand Island Area Economic Development Corporation (GIAEDC) has
applied for a forgivable loan in the amount of $575,000.00 towards Public Works Improvements at
the Platte Valley Industrial Park East from the Grand Island Area Economic Development
Corporation in accordance with the Economic Development Program; and
WHEREAS, such application has been approved by the executive committee of the
Economic Development Corporation and was approved on July 20, 2010 by the Citizens Advisory
Review Committee; and
WHEREAS, it is in the best interests of the City to provide economic development
funding to the Grand Island Area Economic Development Corporation as provided by the Grand
Island Economic Development Program.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that the Economic Development Agreement by and
between the City and the Grand Island Area Economic Development Corporation to provide
575,000.00 in economic assistance to Grand Island Area Economic Development Corporation, to be
used for Public Works Improvements at the Platte Valley Industrial Park East in Grand Island is
hereby approved.
BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to
execute such agreement on behalfofthe City of Grand Island.
Adopted by the City Council ofthe City of Grand Island, Nebraska, July 27, 2010.
Margar Hornady, ayor
Attest:
RaNae Edwards, City Clerk
Approved as to Form o
July 26, 2010 ~ City Attorney
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1
PROJECT IMPLEMENTATION AGREEMENT
THIS AGREEMENT entered into by the City of Grand Island (City) and the Grand Island Area Economic Development Corporation (GIAEDC) does hereby set forth the respective responsibilities of the parties regarding the implementation of
the terms and conditions of Community Development Block Grants 08-ED-009 (CDBG 08-ED-009) and 10-ED-010 (CDBG 10-ED-010) awarded to the City by the Nebraska Department of Economic
Development (NDED) for the development of the Platte Valley Industrial Park East as follows:
I. CHRONOLOGY OF EVENTS A. The parties acknowledge the City received Nine Hundred and Twenty-Five Thousand Dollars ($925,000.00) from the NDED
pursuant to CDBG 10-ED-010 to be used for the development of the Platte Valley Industrial Park East. B. The parties further acknowledge the NDED coupled the job creation requirements of a previous grant awarded the City
(CDBG 08-ED-009) which was three (3) full time jobs with the original job creation requirements of CDBG 10-ED-010 which
was thirty-four (34) full time jobs for a combined total of thirty-seven (37) full time jobs.
C. The parties further acknowledge that as a result of the NDED’s actions as stated above the job creation requirements
of CDBG 10-ED-010 is thirty-seven (37) full time jobs of which at least fifty-one percent (51%) must be held by or made available to low to moderate income persons as defined
by the NDED.
D. The parties further acknowledge the job creation requirements of CDBG 10-ED-010 must be met by a business or businesses locating in the Platte Valley Industrial Park East by March 25, 2016, those business(es) creating at least thirty-seven (37) full time jobs of which at least fifty-one
percent (51%) must be held by or made available to low to moderate income persons by the aforementioned date, and said jobs being maintained for a minimum period of one (1) year
or at least until March 25, 2017.
E. The parties further acknowledge that on July 27, 2010 the Grand Island City Council (Council) approved Resolution 2010-207 which approved an Economic Development Application
Grand Island Special Meeting - Updated - 8/21/2014 Page 24 / 85
2
by the GIAEDC and that application incorporated the terms of CDBG 10-ED-010. The parties further acknowledge at that
Council meeting then City Administrator Jeff Pederson disclosed a Project Implementation Agreement would be entered into by the City and the GIAEDC setting forth the terms of each parties’ responsibilities regarding the development of Platte Valley Industrial Park East. The
parties further acknowledge no such agreement was drafted or executed until now.
F. The parties further acknowledge at the June 17, 2014 Council meeting GIAEDC President Randy Gard agreed with Mayor Jay
Vavricek a written agreement between the City and the GIAEDC should be executed setting forth the responsibilities of the parties regarding CDBG 10-ED-010. II. POTENTIAL REPAYMENT OF CDBG 10-ED-010 FUNDS
The parties agree in the event all or any portion of the monies awarded the City by the NDED pursuant to CDBG 10-ED-010 must be repaid as a result of a failure to meet the job creation requirements as stated in paragraph I D of this Agreement, the
GIAEDC will reimburse the City for any portion the City must repay the NDED.
III. ENTIRETY OF AGREEMENT
This document constitutes the entirety of the terms and conditions of this Agreement. This Agreement shall not be
altered or modified in any way unless agreed to by all parties thereto, memorialized in writing, and executed by the parties.
WITNESS OUR HANDS:
GRAND ISLAND AREA ECONOMIC DEVELOPMENT CORPORATION
____________________ By ________________________________
Date Randy Gard, President
THE CITY OF GRAND ISLAND
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___________________ By ________________________________
Date Jay Vavricek, Mayor
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Approved as to Form ¤ ___________
August 20, 2014 ¤ City Attorney
R E S O L U T I O N 2014-233
WHEREAS, on November 12, 2008 the City of Grand Island (City) was awarded
Community Development Block Grant (CDBG) 08-ED-009 from the Nebraska Department of
Economic Development (NDED) in the amount of Seventy-Five Thousand Dollars ($75,000.00);
and
WHEREAS, on March 25, 2011 the City was awarded CDBG 10-ED-010 from
the NDED in the amount of Nine Hundred and Twenty-Five Thousand Dollars ($925,000.00);
and
WHEREAS, the NDED coupled the job creation requirements of both the
aforementioned grants to total at least thirty-seven (37) full time jobs of which at least fifty-one
percent (51%) must be held by or made available to low to moderate income persons and must
be created no later than March 25, 2016 by a business or businesses locating in the Platte Valley
Industrial Park East and must be maintained for a minimum period of one (1) year or at least
until March 25, 2017; and
WHEREAS, on July 27, 2010 the Grand Island City Council (Council) approved
Resolution 2010-207 which approved an Economic Development Application submitted by the
Grand Island Area Economic Development Corporation (GIAEDC) which incorporated the
terms of CBDG 10-ED-010; and
WHEREAS, at the July 27, 2010 meeting of the Council, then City Administrator
Jeff Pederson and then GIAEDC President Marlan Ferguson stated a Project Implementation
Agreement would be entered into by the City and the GIAEDC setting forth the terms of each
parties’ responsibilities regarding CDBG 10-ED-010 and the development of the Platte Valley
Industrial Park East; and
WHEREAS, the aforementioned Project Implementation Agreement has never
been drafted or executed by the City or the GIAEDC; and
WHEREAS, City staff has attempted to discuss a Project Implementation
Agreement with representatives of the GIAEDC to no avail; and
WHEREAS, the Council believes it important the City and the GIAEDC
memorialize in writing the terms of promises made by both parties regarding CDBG 10-ED-010
and the development of the Platte Valley Industrial Park East.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that City staff pursue negotiations with the
GIAEDC to draft a Project Implementation Agreement and present to City Council at the
October 14, 2014 City Council meeting.
- - -
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- 2 -
Adopted by the City Council of the City of Grand Island, Nebraska, August 21, 2014.
_______________________________________
Jay Vavricek, Mayor
ATTEST:
_______________________________________
RaNae Edwards, City Clerk
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City of Grand Island
Thursday, August 21, 2014
Special Meeting - Updated
Item -1
Discussion Concerning the Proposed Budget Fiscal Year 2014-2015
City Of Grand Island and Community Redevelopment Authority
(CRA) Budgets
Staff Contact: Jaye Monter, Finance Director
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City of Grand Island
Thursday, August 21, 2014
Special Meeting - Updated
Item -2
ICMA Public Safety Study Fire Update
Staff Contact: Cory Schmidt, Fire Chief
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FIREGrand IslandSpecial Meeting - Updated - 8/21/2014Page 31 / 85
FIREStudy was released early 2012Reviewed by new Chief in October, 2012Fire Department discussed study December, 2012ICMA Public Safety StudyFireGrand IslandSpecial Meeting - Updated - 8/21/2014Page 32 / 85
FIREIncorporated compressed air foam system (CAFS) in the last two fire engine purchasesReduces water damage to structuresHas proven to be more effective in fire operationsImplementation HighlightsGrand IslandSpecial Meeting - Updated - 8/21/2014Page 33 / 85
FIREVehicle replacement plan“Apparatus is in serious state of disrepair due to age and without a vehicle replacement plan.” Replace ambulances on a 12 year scheduleReplace engines/aerial at 35% maintenance to cost thresholdImplementation HighlightsGrand IslandSpecial Meeting - Updated - 8/21/2014Page 34 / 85
FIREHired a life safety inspector (July 2013) to increase fire prevention efforts“Grand Island has a very limited prevention program which has shrunk. Inspections of all commercial establishments do not regularly take place.” Implementation HighlightsGrand IslandSpecial Meeting - Updated - 8/21/2014Page 35 / 85
FIREChanged organizational structure to mirror similar departments by eliminating one division chief and adding shift commanders (December 2013). Improved day to day supervisionStrengthened mentoring program and succession planningImplementation HighlightsGrand IslandSpecial Meeting - Updated - 8/21/2014Page 36 / 85
FIREAdded Mobile Data Terminals to all front line vehicles (April 2014)Increased available information to personnelImproved accuracy of call timesMade department more efficientImplementation Highlights Grand IslandSpecial Meeting - Updated - 8/21/2014Page 37 / 85
FIREStarted the accreditation process (May 2014)Attended Center for Public Safety Excellence (CPSE) conference in ColoradoBecame a registered agent (July 2014)Implementation HighlightsGrand IslandSpecial Meeting - Updated - 8/21/2014Page 38 / 85
FIREEvaluated Turnout time and made significant improvement 2012: Average time was 1:202013: Average time was 1:10Implementation HighlightsGrand IslandSpecial Meeting - Updated - 8/21/2014Page 39 / 85
FIREImproved training direction and focusFF II certificationDriver/Operator certification in futureMentoring system implemented for future officersImplementation HighlightsGrand IslandSpecial Meeting - Updated - 8/21/2014Page 40 / 85
FIREContinue working on accreditation Community Risk AssessmentStandard of CoverageInternal documentation and review (2-3 year process)Implement a customer feedback system (update website)Where do we go next?Grand IslandSpecial Meeting - Updated - 8/21/2014Page 41 / 85
City of Grand Island
Thursday, August 21, 2014
Special Meeting - Updated
Item -3
2013-2014 General Fund Cash Analysis
Staff Contact: Jaye Monter, Finance Director
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8-21-142014-2015Public HearingCity of Grand Island & Community Redevelopment Authority (CRA) BudgetsGrand IslandSpecial Meeting - Updated - 8/21/2014Page 43 / 85
Unrestricted General Fund Cash Balance 2014 Revenues 2014 Appropriations8-21-14Grand IslandSpecial Meeting - Updated - 8/21/2014Page 44 / 85
Unrestricted General Fund Cash Balance Forecast 9-30-14Unrestricted Cash Balance 10-1-13 10,528,5932014 Budget Revenues 41,201,5252014 Budget Expenses(42,850,279)2014 Forecast - unrestricted cash increase 817,864Unrestricted Cash Balance Forecast 9-30-14 9,697,703Grand IslandSpecial Meeting - Updated - 8/21/2014Page 45 / 85
Unrestricted General Fund Cash Balance Forecast 9-30-14 Revenue 2014 Forecast 42,544,1782014 Budget 41,201,525Subtotal1,342,653Sale of Fixed Assets 1,191,000Food & Drink Revenues Increase 3,690Other Revenues Increase 44,132Total Transfers Increase 103,831Subtotal 1,342,653Expenses 2014 Forecast 38,776,5922014 Budget 39,692,741Subtotal916,149Payroll 872,130 Operating Expenses (287) General Fund Capital 44,306 Subtotal 916,149 Transfers 2014 Forecast 4,255,8842014 Budget 3,157,538Subtotal(1,098,346)(342,593)Unrestricted Cash Increase 2014 Forecast 817,863Food & Drink-Restricted CashGrand IslandSpecial Meeting - Updated - 8/21/2014Page 46 / 85
Proposed General Fund Cash Balance 9-30-15 Budget Summary I, pages 24, 37, 38Beginning Cash Balance 9-30-14 10,843,193 Unrestricted Cash 9,697,703 Restricted Cash - Food & Drink 1,145,490 Revenue 42,907,926 ExpensesPersonnel (net of 300K contingency)27,946,098 Operating9,538,153 Subtotal 37,484,251 Transfers Out 1,760,000 General Fund Capital 1,369,052 Debt Payments-Library-LEC-HEC 2,068,855 Debt Retirement-Transfer to Debt Fund1,450,000 Total Expenses 44,132,158 Ending Cash Balance 9-30-15 9,618,961 Unrestricted Cash 8,067,266 Restricted Cash - Food & Drink 1,551,695 Unrestricted Cash as a % of operating21.5%Grand IslandSpecial Meeting - Updated - 8/21/2014Page 47 / 85
QuestionsGrand IslandSpecial Meeting - Updated - 8/21/2014Page 48 / 85
City of Grand Island
Thursday, August 21, 2014
Special Meeting - Updated
Item -4
Municipal Equalization Fund Revenue Discussion
Staff Contact: Jaye Monter, Finance Director
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8-21-142014-2015Public HearingCity of Grand Island & Community Redevelopment Authority (CRA) BudgetsGrand IslandSpecial Meeting - Updated - 8/21/2014Page 50 / 85
Municipal Equalization Fund Revenue Discussion2014-2015 Proposed Budget and Future Years8-21-14Grand IslandSpecial Meeting - Updated - 8/21/2014Page 51 / 85
Scenario 1-Baseline-8-12-142016 2017 2018 2019 2020Beginning Cash 8,067,266 6,661,757 5,801,201 4,072,138 2,864,008 Revenue 42,544,117 43,527,191 44,533,807 46,379,971 47,485,720 Personnel Services 29,640,864 30,539,090 32,063,588 33,034,496 34,034,531 Operating Expense 9,824,298 10,119,027 10,422,597 10,735,275 11,057,333 Transfers Out 1,760,000 1,760,000 1,760,000 1,760,000 1,760,000 Department Equipment 1,410,124 1,452,427 1,496,000 1,540,880 1,587,106 Debt Pymts-Library/HEC 1,314,341 517,204 520,684 517,450 522,484 Total Appropriations 43,949,626 44,387,748 46,262,869 47,588,101 48,961,455 Appropriations % Increase 1.0% 4.2% 2.9% 2.9%Ending Cash 6,661,757 5,801,201 4,072,138 2,864,008 1,388,274 % of Expenses 17% 14% 10% 7% 3%Assumptions: No Tax Rate IncreasesDoes not include $1.6M Food & Beverage Occupation Tax Revenue3% Revenue Growth in all years. 80% MEF 2016, 60% MEF 2017, 40% MEF 2018, 20% MEF 2019, MEF revenue equal to zero in 2020 6% Personnel Services Growth in 2016 & 2017, 8% increase in 2018, 2019 & 2020No Additional Employees3% Operating Expense Growth in all years3% General Fund Capital Department Equipment Growth in all yearsDebt payments based on existing payment schedule. No debt service mill levy required in 2019Grand IslandSpecial Meeting - Updated - 8/21/2014Page 52 / 85
Scenario 2 – MEF revenue2016 2017 2018 2019 2020Beginning Cash 8,067,266 7,273,757 6,952,201 5,922,138 5,274,008 Revenue 42,544,117 43,527,191 44,533,807 46,379,971 47,485,720 Personnel Services 29,640,864 30,539,090 32,063,588 33,034,496 34,034,531 Operating Expense 9,824,298 10,119,027 10,422,597 10,735,275 11,057,333 Transfers Out 1,760,000 1,760,000 1,760,000 1,760,000 1,760,000 Department Equipment 1,410,124 1,452,427 1,496,000 1,540,880 1,587,106 Debt Pymts-Library/HEC 1,314,341 517,204 520,684 517,450 522,484 Total Appropriations 43,949,626 44,387,747 46,262,869 47,588,101 48,961,454 Ending Cash 6,661,757 6,413,201 5,223,138 4,714,008 3,798,274 Revenue Option 1 100% MEF available dollars 140,000 275,000 420,000 560,000 700,000 Revenue Option 2 Additional Mill Levy Revenue 472,000 264,000 279,000 - - Maintain 22% Cash Required / (Surplus Cash) 1,408,579 1,992,585 3,424,822 4,355,341 5,421,936 Revised Ending Cash 7,273,757 6,952,201 5,922,138 5,274,008 4,498,274 % of Expenses 18% 17% 14% 12% 10%Mill Levy Increase 0.017 0.009 0.010 - - 17.00$ 9.00$ 10.00$ -$ -$ New Mill Levy 0.3397 0.34913 0.35887 0.35887 0.35887 Annual Increase for a $100,000 homeGrand IslandSpecial Meeting - Updated - 8/21/2014Page 53 / 85
Current valuation of $2,574,553,7892015 budget valuation estimated increase of 2.5% Resulting in General Fund property tax revenue of $7,820,961General Fund-Debt Service FundProperty Tax Proposed 2014-2015 BudgetGeneral Fund 0.29637Debt Service 0.02773City Total 0.3241Mill LevyGrand IslandSpecial Meeting - Updated - 8/21/2014Page 54 / 85
Actual valuation of $2,658,635,5052014-2015 valuation increase of 3.3% Resulting in General Fund property tax revenue of $7,884,849General Fund-Debt Service FundProperty Tax Proposed 2014-2015 BudgetGeneral Fund 0.296575Debt Service 0.027525City Total 0.3241Mill LevyGrand IslandSpecial Meeting - Updated - 8/21/2014Page 55 / 85
2014 Property Tax Distribution0.4249320.0421530.32411.2211360.1126160.095670Grand IslandSpecial Meeting - Updated - 8/21/2014Page 56 / 85
QuestionsGrand IslandSpecial Meeting - Updated - 8/21/2014Page 57 / 85
City of Grand Island
Thursday, August 21, 2014
Special Meeting - Updated
Item -5
Councilmember Questions
Staff Contact: Jaye Monter, Finance Director
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COUNCILMEMBERSUBMITTEDQUESTIONS8-21-142014-2015 - Public HearingCity of Grand Island & Community Redevelopment Authority (CRA) BudgetsGrand IslandSpecial Meeting - Updated - 8/21/2014Page 59 / 85
Q: What is the extra $125,000 for Economic Development for? Q: Where is the budget for life safety funding as presented by the Downtown Business Improvement District?A: 2014-2015 Budget for Economic Development account 10011102-85454 actually went up $105,000 from $420,000. $100,000 for downtown life safety program and $425,000 State Lottery Match program. Budget Summary II page 46, Budget Summary IV page 4.Grand IslandSpecial Meeting - Updated - 8/21/2014Page 60 / 85
Q: Travel and training for Information Technology Department is high and not been used for last 2 years - over $1000/personA:2012 2013 2014 2015Budget 10,000$ 10,000$ 8,500$ 8,500$ Actual/Forecast 2,652$ 5,391$ 6,500$ N/ABudget Summary III, page 156 account 60510001-85428Grand IslandSpecial Meeting - Updated - 8/21/2014Page 61 / 85
Q: What are the new administrative services for health insurance – Budget Summary III, page 166?A: Account 61550023-85221 set up in 2013-2014 budget to account for incentive contributions to employees for new Health Savings Account for employees participating in new High Deductible Health Insurance Plan.Grand IslandSpecial Meeting - Updated - 8/21/2014Page 62 / 85
Q: HR operating increased in 2014 due to all the union contracts. For the 2014-2015 budget, it did not go down much - where is this new spending going?A: There is a $10,000 contingency in the 2014-2015 budget in case one of the 6 labor agreements currently being negotiated isn’t settled until 2014-2015. If all 6 agreements are settle before 9/30/14, the contingency won’t be needed. There are also dollars to cover the cost of recruiting a new City Administrator in the 2014-2015 proposed budget.Grand IslandSpecial Meeting - Updated - 8/21/2014Page 63 / 85
Q: Why is operating expense of Council up almost 1/3 since 2013?A: To be answered during presentationGrand IslandSpecial Meeting - Updated - 8/21/2014Page 64 / 85
Answer:Best use of resources possibleEngineering – plans must include sprinklers and other built-in componentsEnforcement – must conduct inspectionsEducation – Change the mentality of business owners and occupants, process will still have issues if this doesn’t occurWorkload is too much for one inspector and it is inefficient to have engine crews perform inspectionsGrand IslandSpecial Meeting - Updated - 8/21/2014Page 65 / 85
Answer:•LE Ray is on the list for possible locations•Each location has pros and cons•LE Ray may be good for large dogs and not so good for small dogs•Park is currently used for multiple activities and the required fencing may disrupt those•Riverside golfers may also have issue with noise•Humane Society has approached the City with a possible alternate and shared cost idea•$50,000 is just a placeholder for now, Council will make final approval of location and any contract(s)Grand IslandSpecial Meeting - Updated - 8/21/2014Page 66 / 85
Q: Please remind me of the specific upgrades/remodels of Island Oasis for the $350,000 requested in the budget.A: The $350,000 for the water park will be earmarked to update the wave machine, restore exterior woodwork, remodel bathrooms, replace the roof on the building and, if money is left, make waterslide improvements. $150,000 will also be used for a sound system and pool painting improvements Grand IslandSpecial Meeting - Updated - 8/21/2014Page 67 / 85
Q: What was the cost of operating Lincoln Park pool this year? Revenue appears to be around $51,000?A: The updated forecast for Lincoln Pool at year end is revenue of $45,750 and expenses of $52,500. Grand IslandSpecial Meeting - Updated - 8/21/2014Page 68 / 85
Q: What is the purpose of the Recreation van?A: The RECREATION VAN is primary used by the Recreation Division. It is a very useful vehicle because it has good load capacity for supplies and people. •Used on a daily basis in the summer to transport children’s program games and craft supplies to the various locations for parks programs•Transportation for supervisor staff and supplies to from swimming pools.•Used at the Fieldhouse for outside trips: sports equipment, t-shirt vendors, hardware store, trophy vendors, outside meetings, City Hall, etc. •Used for special events to transport staff and supplies: Grand Island Games, •Summer Concert Series, Winter Rally Volleyball Tournament•Because this van can carry up to six people it is commonly used by other City departments for out of town meetings or city tours/assessments. Grand IslandSpecial Meeting - Updated - 8/21/2014Page 69 / 85
Ryder Park Tennis Complex - $175,000Replace existing courts and add three additional courtsTotal project estimate is $350,000; dependent upon Grand Island Tennis Association contract modification.Existing FaciliGrand IslandSpecial Meeting - Updated - 8/21/2014Page 70 / 85
QuestionsGrand IslandSpecial Meeting - Updated - 8/21/2014Page 71 / 85
City of Grand Island
Thursday, August 21, 2014
Special Meeting - Updated
Item -6
400 Fund Capital Improvements
Staff Contact: Jaye Monter, Finance Director
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8-21-14
2014-2015
Public Hearing
City of Grand Island & Community
Redevelopment Authority (CRA)
Budgets
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400 Fund Capital
Improvement Projects
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2015 Capital Improvements Budget Summary
Streets: $6,132,990
Drainage: $1,175,000
Parks: $1,712,932
Fire/Emergency Center: $ 250,000
Info. Tech. Dept: $ 40,000
Grand Generation: $ 100,000
GITV: $ 100,000
Total Capital Requests: $9,510,922
•$665,000 of capital dollars is mandated
•$2,400,922 of capital dollars is funding Federal Aid projects
•$2,150,000 of capital dollars is assessable
•$1,300,311 is to be reimbursed for Federal Aid projects
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2015 Proposed Funding Sources
Budget Summary III, page 92-95
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2015 Capital Improvements Budget Summary
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5 Year 400 Fund History
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Capital Improvement Projects 400 Fund
Funded by General Fund, Keno, & Special Assessments
2015 Budget
Info. Tech. Offsite Location - Disaster Recovery 40,000
Final Phase of GITV – HD Implementation 100,000
Grand Generation Center Building 100,000
Fire Station 2 & Emergency Center RFQ 250,000
2005 Northwest Drainage Proj – Feasibility & Design 600,000
Cambridge Dewatering Well Replacement 75,000
Faidley & Diers Traffic Signal 200,000
Hiker/Biker Trails 20,000
Hiker/Biker Trails – State and Capital Connector 92,932
Miscellaneous Park Projects 150,000
Sterling Park (Niedfeldt Park)150,000
Island Oasis PA System 50,000
Island Oasis Pool Painting 100,000
Island Oasis Upgrade/Remodel 350,000
Ryder Tennis Court Facility Upgrade 175,000
Heartland Public Shooting Park – Entry Road Rehab/Replace 375,000
Dog Park Development 50,000
Stolley Park Entrance Relocation 200,000
TOTALS 3,077,932
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Capital Improvement Projects 400 Fund
Funded with Gas Tax Money
2015 Budget
Annual Handicap Ramp Installation 165,000
Blaine Bridge Replacement w/ culverts 500,000
Capital Ave; Webb to Broadwell (includes trail)2,307,990
Faidley Ave; North Rd E to Irongate Ave 350,000
Stolley Park Rd Restriping/Rehab 250,000
Underpass Bridges – Engineering & Maint Repair 80,000
ADA – 4 th & 5th St CDBG Project 400,000
Webb Rd – UPRR N to Hwy 3 30,000
Fog Seal Project 200,000
TOTAL 4,282,990
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Capital Improvement Projects 400 Fund
Funded with Bond Proceeds/Assessments
2015 Budget
PROJECTS FUNDED BOND PROCEEDS/ASSESSMENTS
Niedfeldt – Sterling Estates (Ebony Ln) 650,000
Talc Rd / Swift Rd Connector 1,500,000
TOTAL 2,150,000
SUMMARY OF CAPITAL IMPROVEMENT PROJECTS
Funded by General Fund, Keno, & Special Assessments 3,077,932
Funded with Gas Tax Money 4,282,990
Funded Bond Proceeds/Assessments 2,150,000
TOTAL CAPITAL REQUESTS 9,510,922
10
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City of Grand Island
Thursday, August 21, 2014
Special Meeting - Updated
Item -7
Budget Schedule
Staff Contact: Jaye Monter, Finance Director
Grand Island Special Meeting - Updated - 8/21/2014 Page 83 / 85
8-21-14
2014-2015
Public Hearing
City of Grand Island & Community
Redevelopment Authority (CRA)
Budgets
Grand Island Special Meeting - Updated - 8/21/2014 Page 84 / 85
2014-2015 Budget Meeting Schedule
Tuesday, August 12, 2014 – Special Meeting Thursday, August 14, 2014 – Special Meeting
400 Fund Capital Enterprise Fund budgets
Future Financial Forecast Fee schedule
Tuesday, August 19, 2014 - Special Meeting Thursday, August 21, 2014 – Special Meeting
Community Redevelopment Authority budget 2013-2014 General Fund cash balance
Proposed downtown life safety program
Health insurance renewal
ICMA Public Safety Study Fire
Municipal Equalization Fund Revenue
General insurance fund Councilmember questions
400 Fund Capital
Tuesday, August 26, 2014 – Council Meeting Tuesday, September 9, 2014 - Council Meeting
Salary ordinance Public hearing to conclude
Mill Levy Tax Asking
Fee Schedule
Board of Equalization Business Improvement
Districts
Final approval of the 2014-2015 budget
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