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07-01-2014 City Council Study Session Packet City of Grand Island Tuesday, July 1, 2014 Study Session Packet City Council: Linna Dee Donaldson John Gericke Peg Gilbert Chuck Haase Julie Hehnke Kent Mann Vaughn Minton Mitchell Nickerson Mike Paulick Mark Stelk Mayor: Jay Vavricek City Administrator: Mary Lou Brown City Clerk: RaNae Edwards 7:00 PM Council Chambers - City Hall 100 East 1st Street Grand Island Study Session - 7/1/2014 Page 1 / 80 City of Grand Island Tuesday, July 1, 2014 Call to Order This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state law. The City Council may vote to go into Closed Session on any agenda item as allowed by state law. Invocation Pledge of Allegiance Roll Call A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. Grand Island Study Session - 7/1/2014 Page 2 / 80 City of Grand Island Tuesday, July 1, 2014 Study Session Item -1 City of Grand Island Credit Card Purchasing Program Staff Contact: Jaye Monter, Finance Director Grand Island Study Session - 7/1/2014 Page 3 / 80 Council Agenda Memo From:Jaye Monter, Finance Director Meeting:July 1, 2014 Subject:RFP-Credit Card Purchasing Program Item #’s:1 Presenter(s):Jaye Monter, Finance Director William Clingman, Senior Accountant Background In 2003, the City established its first City Credit Card Program for city purchases. The department issued credit cards were intended to be used for small purchases and convenience of employee required travel. The current credit card program has become cumbersome and obsolete. The current credit card program also does not utilize the spending power of the City or provide the City with a rebate that is commonplace with many large scale credit card programs. A request for proposals (RFP) was sent out in March of this year in search of a new City of Grand Island Credit Card Program. The City received 10 responses and the selection committee invited three for in-depth demonstrations. The selection committee brought forward the recommendation to the department directors the Bank of America Credit Card Program. Discussion Every year the City of Grand Island pays over $100 million to outside vendors. By switching to the proposed credit card program and capturing even 10% of that spending would provide the City with an estimated $170,000 in rebate or cash back. Conclusion This item is presented to the City Council in a Study Session to allow for any questions to be answered and to create a greater understanding of the issue at hand. It is the intent of City Administration to bring this issue to a future council meeting for Council consideration. Grand Island Study Session - 7/1/2014 Page 4 / 80 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today REQUEST FOR PROPOSAL FOR CREDIT CARD SOLUTION RFP DUE DATE:April 15, 2014 at 4:00 p.m. DEPARTMENT:Finance PUBLICATION DATE:March 26, 2014 NO. POTENTIAL BIDDERS:10 SUMMARY OF PROPOSALS RECEIVED Wells Fargo Bank J.P. Morgan Grand Island, NE Salt Lake City, UT Union Bank & Trust Company Bank of America/Merrill Lynch Lincoln, NE Huston, TX Bank of the West BMO Treasury & Payment Solutions Sacramento, CA Toronto, Canada First National Bank Great Western Bank Grand Island, NE Sioux Falls, SD cc:Jaye Monter, Finance Director Mary Lou Brown, City Administrator Stacy Nonhoff, Purchasing Agent Billy Clingman, Sr. Accountant P1726 Grand Island Study Session - 7/1/2014 Page 5 / 80 FINANCECity of Grand Island Request for ProposalsBank of America Credit Card ProgramWilliam Clingman, CMASenior AccountantGrand IslandStudy Session - 7/1/2014Page 6 / 80 FINANCEWhat do these two things have in common?6.86 Police Cruisers1 Caterpillar 938K LoaderGrand IslandStudy Session - 7/1/2014Page 7 / 80 FINANCEBoth items are similar to recent purchases the City has madePurchasing each would cost the city about $170,000They could potentially be purchased with NO taxpayer dollars and No Changes to City ProcurementRulesAnswerGrand IslandStudy Session - 7/1/2014Page 8 / 80 FINANCEIn 2013 The City of Grand Island spent roughly$106.6 million with outside vendorsSpending TodayGrand IslandStudy Session - 7/1/2014Page 9 / 80 FINANCEOur goal is to run $10 million per year thru the City of Grand Island credit card program by:Making no changes to the existing procurement codeIncreasing point of sale purchasesUtilizing the ePayables solution offered by the bankSpending with New Credit Card ProgramGrand IslandStudy Session - 7/1/2014Page 10 / 80 FINANCEPurchases under $2,500 for materials and supplies or $7,500 for service contracts do not require 3 quotesPurchases up to $20,000 require 3 vendor quotes Purchases over $20,000 require formal bid processNo changes will be made to procurement rules with new credit card programProcurement CodeGrand IslandStudy Session - 7/1/2014Page 11 / 80 FINANCEAllows vendor to receive immediate paymentWill broaden scope of potential suppliersVendors will not have to take a PO and subsequently send an invoiceVendors will not have to wait weeks for paymentTighter spending controls with limits on vendor purchasing categoriesPoint of Sale PurchasingGrand IslandStudy Session - 7/1/2014Page 12 / 80 FINANCEBank of America will contact vendors directly for set up of Vendor ePayable payment processAllows vendors to receive faster paymentInvoice approval by Supervisors/Directors and Payment of Claims process remain unchangedVendors receive payment via credit card voucher after Council approval of Payment of ClaimsNo change to procurement code for purchasingePayables Grand IslandStudy Session - 7/1/2014Page 13 / 80 FINANCEStaff time savings thru electronic workflow approvalReduction/Elimination of paperAll documentation will be scannedPhysical documentation will not be sent to Finance Dept.Elimination of records storage and retentionElimination of physical (paper) record storageElimination of storing digital records on City serversIndirect SavingsGrand IslandStudy Session - 7/1/2014Page 14 / 80 FINANCEAbility to shut off a card without calling the bankSpending limits will be set for each card AND for a single transactionRestrict types of purchasesLimit the purchasing categories a card can be used forLimits are created on a card by card basisQuicker management and accounting reviewSet up notices for unreconciled transactionsBetter transaction visibilityIncreased Fraud ControlsGrand IslandStudy Session - 7/1/2014Page 15 / 80 FINANCEThe City must spend at least $1,000,000 each yearRebate, or CASH BACK, is currently on track to pay out at 1.69%Rebate can increase based on total Cooperative spending – the next level will likely be achieved this year“Large Ticket” item rebate is 0.40%Vendors must meet the Visa/MasterCard requirements in order to qualify as a large ticket vendorPurchase must be over $7,250Digital document storage for 7 years, which meets IRS requirementsBank of America Credit Card ProgramGrand IslandStudy Session - 7/1/2014Page 16 / 80 Rebate will be paid out to each fund based upon their contribution to the total City of Grand Island credit card spending for the year.Rebate Distribution Example$177,000Fund Spending* % of Total Spending Rebate paid to FundGeneral Fund $6,000,000 50% $88,500Landfill $500,000 4% $7,375Golf Course $100,000 1% $1,475IT $200,000 2% $2,950Electic $3,200,000 27% $47,200Water $2,000,000 17% $29,500$12,000,000 100% $177,000*Spending includes $10M of regular spend and $2M of large ticket spendExampleRebate Paid for the YearGrand IslandStudy Session - 7/1/2014Page 17 / 80 Current2003 Credit Card ProgramCurrent system provides NO cash backCurrent system is an 18step process; Current system is a manual process requiring physical documents and approvalCurrent system does not seamlessly integrate with City accounting softwareWhy the City Needs this ChangeBank of America Credit Card ProgramNew system would provide robust cash backNew system would be a 8step processNew system is entirely electronic after dept. scan of receipt/invoiceNew system integrates with City accounting softwareGrand IslandStudy Session - 7/1/2014Page 18 / 80 Process StepsCurrent System Bank of America1Finance downloads Transactions Card user scans receipt/documentation2Finance sorts the transactionsCard user inputs account codes for the purchase via the online system3Finance saves a file for each card Card user submits charges for approval4Finance emails files out to the appropriate peoplePurchase is pushed thru the designated electronic approval workflow5 Department matches receipts to transactions Finance transfers approved/reconciled transactions to Munis6Department adds account code(s) to the file for each transactionFinance posts the transactions in a credit card AP batch7 Department approves transactions Council approves the charges8 Department emails electronic file to Finance Finance remits payment to Bank of America9Department sends physical file (with all the receipts/documentation) to Finance10 Finance recombines the separate electronic files11 Finance recombines the physical files12Finance reviews the physical files for unallowed items and verifies appropriate documentation is included13 Finance creates a TXT file for upload into Munis14 Finance uploads the TXT file15 Finance verifies the upload and corrects any errors16 Finance posts the credit card AP batch17 Council approves the charges18 Finance remits payment to the credit card companyGrand IslandStudy Session - 7/1/2014Page 19 / 80 FINANCEThank YouGrand IslandStudy Session - 7/1/2014Page 20 / 80 City of Grand Island Tuesday, July 1, 2014 Study Session Item -2 2014/2015 Proposed Budget Presentation Capital Improvement Project Fund Staff Contact: John Collins PE - Public Works Director Grand Island Study Session - 7/1/2014 Page 21 / 80 Council Agenda Memo From:John Collins PE, Public Works Director Meeting:July 1, 2014 Subject:2014/2015 Proposed Budget Presentation Capital Improvement Project Fund Item #’s:2 Presenter(s):John Collins PE, Public Works Director Background The Capital Improvement Project Fund consists of a variety of major capital improvements, capital planning, infrastructure construction, building construction, renovation and replacement, street and drainage improvements, and other improvements. Projects are documented throughout the year and prioritized for the following budget year by taking into consideration factors such as: Availability of funds Need/condition of the asset Community benefit of project Eligibility for outside (State/Federal) funds Redevelopment patterns Public/Council input Discussion Tonight’s presentation will provide a list of the proposed projects for the 2014/2015 Fiscal Year, and allow for discussion. Conclusion This item is presented to the City Council in a Study Session to allow for any questions to be answered and to create a greater understanding of the issue at hand. It is the intent of City Administration to bring this issue to a future council meeting for the finalization of the 2014/2015 Fiscal Year Budget. Grand Island Study Session - 7/1/2014 Page 22 / 80 PUBLIC WORKS Capital Projects 2015 1 Grand Island Study Session - 7/1/2014 Page 23 / 80 PUBLIC WORKS 2014 Planned Projects – In Progress Hiker/Biker Trails - Miscellaneous Grand Generation Center Building State and Capital Trail Connector Annual Handicap Ramp Installation Underpass Bridges (Eng, Maint & Repair) Pavement Management Moores Creek Drainway Northwest Drainage Project Asset Management Software Blaine Bridge Replacement w/ Culverts Westgate Road Drainage District Annual Sidewalk Projects Wasmer Cell Development – Parks Info. Tech. – Disaster Recovery Resurfacing Various Locations–Federal Aid Project Capital Avenue; Webb Road to Broadwell Avenue Widening (includes trail) US Highway 30 Drainage Improvements (Wasmer Detention Cell) Faidley Avenue; North Rd E to Irongate Ave Webb Road Paving District #1260 Westgate Road SID #1261 Cemetery Expansion Design Digital Antenna/Transmission HD Upgrade Miscellaneous Park Projects Niedfeldt Park (Sterling Park)2 Grand Island Study Session - 7/1/2014 Page 24 / 80 PUBLIC WORKS 2014 Planned Projects Completed Projects Realign Walnut Entrance & Custer Avenue/ 15 th St signal Stuhr Road Concrete Overlay 3 Delayed or Cancelled Projects Line Drainage Concrete Ditch Bridge Assessment Highway 281 Safety Study Cambridge Dewatering Well Replacement Integrated/Comprehensive Drainage Plan Shady Bend Rd Resurfacing– Bismark to Gregory Grand Island Study Session - 7/1/2014 Page 25 / 80 PUBLIC WORKS 2014 Projects 2013 Projects Carried Over Completed in 2014 BNSF Shoulder Improvement Stagecoach Detention Cell Completion Construct Drainway – CCC to Wood River Detention Cell Purchase – Moores Creek North End 4 2014 Replacement Projects Claude Road Drainage Stolley Park Road Restriping/Rehabilitation Faidley & Diers Traffic Signal ADA – 4 th & 5th St CDBG Project Heartland Public Shooting Park– Entry Road Design Wheeler Ave Bump Out @ Kaufman Plaza Grand Island Study Session - 7/1/2014 Page 26 / 80 Capital Improvement Projects 400 Fund Funded by General Fund, Keno, & Special Assessments 2014 Budget 2014 Forecast Stagecoach Detention Cell 0 10,222 Cemetery Expansion Design 65,000 29,670 Remaining HD Conversion for GITV Master Control 40,000 46,000 Information Technology – Disaster Recovery 40,000 40,000 Miscellaneous Park Projects 150,000 185,000 Wasmer Cell Development - Parks 35,000 35,000 Sterling Park (Niedfeldt Park)50,000 50,000 Grand Generation Center Building 165,000 68,153 Hiker/Biker Trails 20,000 20,000 Hiker/Biker Trails – State and Capital Connector 83,308 0 Line Drainage Concrete Ditch 50,000 0 Moores Creek Drainway 90,000 90,000 2005 Northwest Drainage Proj – Feasibility & Design 620,000 620,000 Construct Drainway – CCC to Wood River 0 98,061 Detention Cell Purchase – Moores Creek N End 0 233,963 Highway 281 Safety Study 50,000 0 Asset Management Software 100,000 121,840 Integrated Comprehensive/Drainage Plan 150,000 0 Cambridge Dewatering Well Replacement 75,000 0 Heartland Public Shooting Park – Entry Road Rehab/Replace 0 20,000 ADA – 4th & 5th St CDBG Project Lion’s Park Sprinkler 0 35,000 Faidley & Diers Traffic Signal 0 30,000 TOTALS 1,783,308 1,732,909 5 Grand Island Study Session - 7/1/2014 Page 27 / 80 Capital Improvement Projects 400 Fund Funded with Gas Tax Money 2014 Budget 2014 Forecast BNSF Shoulder Improvements 0 57,889 Replace Wood River Bridge @ Blaine (2 box culverts)250,000 60,000 Resurfacing Various Locations-Fed Aid Project 610,100 1,213,322 Capital Ave; Webb to Broadwell (includes trail)1,854,500 242,731 Realign Walnut Ent. & Custer/15th Signal 33,000 79,942 US Hwy 30 Drainage Improvements (Wasmer Detention Cell)71,485 66,576 Faidley Ave; North Rd E to Irongate Ave 650,000 650,000 Stuhr Road Concrete Overlay 40,000 41,112 Stolley Park Rd Restriping/Rehab 0 7,500 Annual Handicap Ramp Installation 165,000 187,500 Annual Sidewalk Project 25,000 15,500 Pavement Management 50,000 123,650 Shady Bend Rd Resurfacing – Bismark to Gregory 100,000 0 Underpass Bridges – Engineering & Maint Repair 140,000 115,318 Westgate Road Drainage District 200,000 200,000 Systematic Prevention on Bridges 60,000 0 Wheeler Ave Bump Out @ Kaufman Plaza 0 150,000 Claude Rd Drainage Imp Project 0 65,000 TOTAL 4,249,085 3,276,040 6 Grand Island Study Session - 7/1/2014 Page 28 / 80 Capital Improvement Projects 400 Fund Funded with Bond Proceeds/Assessments 2014 Budget 2014 Forecast PROJECTS FUNDED BOND PROCEEDS/ASSESSMENTS Webb Road Paving District #1260 1,700,000 1,700,000 Westgate Road SID #1261 580,000 580,000 TOTAL 2,280,000 2,280,000 SUMMARY OF CAPITAL IMPROVEMENT PROJECTS Funded by General Fund, Keno, & Special Assessments 1,783,308 1,732,909 Funded with Gas Tax Money 4,249,085 3,276,040 Funded Bond Proceeds/Assessments 2,280,000 2,280,000 TOTAL CAPITAL REQUESTS 8,312,393 7,288,949 7 Grand Island Study Session - 7/1/2014 Page 29 / 80 PUBLIC WORKS Proposed Capital Projects for 2015 8 Grand Island Study Session - 7/1/2014 Page 30 / 80 PUBLIC WORKS Information Technology Offsite Location-Disaster Recovery $40,000 Continuation of building our critical network resources, applications, servers, and equipment at our recovery location in the event of a disaster. A second internet connection has been installed at PGS, providing back up in the event that City Hall’s network is damaged. 9 Grand Island Study Session - 7/1/2014 Page 31 / 80 PUBLIC WORKS Final Phase of GITV – HD Implementation $100,000 Federally mandated Replace ALL remaining master control Standard Definition (SD) components with High Definition (HD) components Eliminates the need for costly HD up-converting and SD down- converting Turn-key HD conversion is standard practice; much more cost effective Components Include: Video Server LIVE Switcher Master Control Monitors 10 HD Router Implementation HD Council Chamber Cameras Grand Island Study Session - 7/1/2014 Page 32 / 80 PUBLIC WORKS Annual Grand Generation Center Building $100,000 Potential projects over a multi-year period Remodel restrooms to comply with current ADA requirements Replace stall dividers and wall & floor tile in original restrooms Evaluate and replace, as necessary, HVAC units Replace water stained/damaged ceiling materials as needed Correct sanitary drain inadequacies 11 Grand Island Study Session - 7/1/2014 Page 33 / 80 PUBLIC WORKS Fire Station 2 & Emergency Center RFQ $250,000 A replacement for Fire Station 2 is needed to address a number of deficiencies. A backup or replacement Emergency Center is needed. These needs may be addressed together or separately – phase 1 of this consulting contract will present several concepts for the City to choose from. 12 Grand Island Study Session - 7/1/2014 Page 34 / 80 PUBLIC WORKS Annual Handicap Ramp Installation $165,000 Required per Federal American Disabilities Act (ADA) Regulations – City of Grand Island’s handicap ramp installation program follows the previous year’s asphalt program. Other priority locations are added as funds allow. 13 Grand Island Study Session - 7/1/2014 Page 35 / 80 PUBLIC WORKS Blaine Street Bridge Replacement w/ Culverts $500,000 Replace the deteriorated bridge on Blaine Street with more economical box culverts. Project design will be completed & project will be bid in 2014. 14 Grand Island Study Session - 7/1/2014 Page 36 / 80 PUBLIC WORKS 15 Grand Island Study Session - 7/1/2014 Page 37 / 80 PUBLIC WORKS Capital Avenue; Webb Road to Broadwell Avenue Widening (includes trail) - $2,307,990 [Reimbursement – 1,293,911 ] Widen Capital Avenue to 5 lanes from Webb Road to Broadwell Avenue, adding a continuous turning lane and a hike/bike trail on the north side of the road. This project will receive 80% Federal aid within the buy back limit and is being coordinated with Phase 2B of the North Interceptor. Construction should be completed in 2016. 16 Grand Island Study Session - 7/1/2014 Page 38 / 80 17 Grand Island Study Session - 7/1/2014 Page 39 / 80 PUBLIC WORKS Northwest Flood Control Project – Final Year $600,000 Drainage Project (CPNRD) - City/CPNRD cost sharing project for flood control improvements along the Prairie, Moores & Silver Creek watershed to alleviate flooding in the northwest area of Grand Island. Funding will be over a 10 year period, which began in FY 2005. $620,000 was budgeted for 2014, all of which will be billed to the City. This is the final year of the current agreement. 18 Grand Island Study Session - 7/1/2014 Page 40 / 80 PUBLIC WORKS Faidley Ave Connection (North Rd to Irongate Ave) $350,000 Connect the two existing segments of Faidley Avenue to provide a continuous route. Project design will be completed & project will be bid in 2014. 19 Grand Island Study Session - 7/1/2014 Page 41 / 80 PUBLIC WORKS 20 Grand Island Study Session - 7/1/2014 Page 42 / 80 PUBLIC WORKS Faidley & Diers Traffic Signal $200,000 A traffic study indicates that a traffic signal will be necessary at the intersecton of Faidley Avenue and Diers Avenue, once Faidley Avenue is extended. 21 Grand Island Study Session - 7/1/2014 Page 43 / 80 PUBLIC WORKS 22 Grand Island Study Session - 7/1/2014 Page 44 / 80 PUBLIC WORKS Niedfeldt-Sterling Estates Paving (Ebony Lane) $650,000 Paving continuation for further development Paving District to complete paving and parking around City Park District to be assessed to property owners and a portion to the City for City owned property (25%- 28%) 23 Grand Island Study Session - 7/1/2014 Page 45 / 80 PUBLIC WORKS 24 Grand Island Study Session - 7/1/2014 Page 46 / 80 PUBLIC WORKS Stolley Park Road Restriping/Rehabilitation $250,000 Evaluate & implement the optimum traffic solution for this area Project will consist of lane configuration and intersection lane extensions on existing paved surfaces 25 Grand Island Study Session - 7/1/2014 Page 47 / 80 PUBLIC WORKS 26 Grand Island Study Session - 7/1/2014 Page 48 / 80 PUBLIC WORKS Talc Road / Swift Road Connector $1,500,000 Extend Talc Road to Stuhr Road and relocate Swift Road so that the two connect at Stuhr Road. Contingent on new development and agreement of property owners. Cost to be assessed to property owners; about one third is City cost. 27 Grand Island Study Session - 7/1/2014 Page 49 / 80 PUBLIC WORKS Underpass Bridges Engineering, Maintenance & Repair $80,000 Implement the most cost effective solutions to each of the City owned bridges crossing the Eddy Street and Sycamore Street underpasses. Includes assessments of the retaining walls. 28 Grand Island Study Session - 7/1/2014 Page 50 / 80 PUBLIC WORKS 29 Grand Island Study Session - 7/1/2014 Page 51 / 80 PUBLIC WORKS Cambridge Dewatering Well Replacement $75,000 The well casing for the Cambridge well is failing and must be relocated and replaced. Groundwater monitoring devices will be included with the new well. 30 Grand Island Study Session - 7/1/2014 Page 52 / 80 PUBLIC WORKS 31 Grand Island Study Session - 7/1/2014 Page 53 / 80 PUBLIC WORKS ADA – 4 th Street & 5 th Street CDBG Project $400,000 Community Block Development Grant funded project to aid the City in compliance with the American Disabilities Act (ADA) federal requirements Improvements include handicap accessible crosswalk ramps, moving sewer inlets where necessary 4th and 5th Streets from Eddy to Sycamore, including Lion’s Club Park 32 Grand Island Study Session - 7/1/2014 Page 54 / 80 33 Grand Island Study Session - 7/1/2014 Page 55 / 80 PUBLIC WORKS Webb Road – UPRR North to Hwy 30 - $30,000 Continuation of Webb Road improvements north of the UPRR tracks Drainage improvements will be investigated 34 Grand Island Study Session - 7/1/2014 Page 56 / 80 PUBLIC WORKS 35 Grand Island Study Session - 7/1/2014 Page 57 / 80 PUBLIC WORKS Fog Seal Project $200,000 Used to renew asphalt surfaces that have become dry and weak with age and to seal very small cracks and surface voids Locations will be determined by staff based on the pavement management process Potential locations include Locust Street, Enterprise Street, August Street, Wyandotte Street, Johnstown Road, and Hall County Housing Authority Area (Darr Avenue, 7 th Street, Stoeger Drive, 9 th Street, and Boggs Avenue) 36 Grand Island Study Session - 7/1/2014 Page 58 / 80 PUBLIC WORKS Hike/Bike Trails - Miscellaneous $20,000 Fund dedicated to maintain and improve City trail system (includes trail connections, extensions, and upgrades projects.) 37 Grand Island Study Session - 7/1/2014 Page 59 / 80 PUBLIC WORKS State & Capital Connector Trail $92,932 [Reimbursement - $6,400] Construct a trail ½ mile west of US 281 to connect existing trails along State Street and Capital Avenue. Federally funded 80%. Total contract for project awarded to The Diamond Engineering Company of Grand Island, NE for $346,845.74. Resolution No. 2013-359 Completion is slated for Fall of 2014 38 Grand Island Study Session - 7/1/2014 Page 60 / 80 39 Grand Island Study Session - 7/1/2014 Page 61 / 80 PUBLIC WORKS Miscellaneous Park Projects $150,000 Fund annually used to address priority needs throughout the Parks and Recreation Department. Examples include restroom updating or replacement, park lake shoreline erosion prevention, park roads and parking lot asphalt repairs or replacement, playground equipment replacement, and other general facility updates. 40 Grand Island Study Session - 7/1/2014 Page 62 / 80 PUBLIC WORKS Sterling Estates Park 41 Grand Island Study Session - 7/1/2014 Page 63 / 80 PUBLIC WORKS 42 Grand Island Study Session - 7/1/2014 Page 64 / 80 PUBLIC WORKS Sterling Park Complete Design 43 Grand Island Study Session - 7/1/2014 Page 65 / 80 PUBLIC WORKS Sterling Park 2015 Phase 1 - $150,000 44 Grand Island Study Session - 7/1/2014 Page 66 / 80 PUBLIC WORKS ISLAND OASIS WATER PARK Audio System Replacement $ 50,000 Pool Painting $100,000 Maintenance/Rehabilitation $350,000 45 Grand Island Study Session - 7/1/2014 Page 67 / 80 PUBLIC WORKS Island Oasis Water Park Maintenance / Rehabilitation $350,000 Remodel bathrooms Update wave machine Improve slides Evaluate roof Upgrade decking 46 Grand Island Study Session - 7/1/2014 Page 68 / 80 PUBLIC WORKS Ryder Park Tennis Complex $175,000 47 Replace existing courts and add three additional courts Total project estimate is $350,000; dependent upon Grand Island Tennis Association contract modification. Existing Facility Grand Island Study Session - 7/1/2014 Page 69 / 80 48 Upgraded Facility Grand Island Study Session - 7/1/2014 Page 70 / 80 PUBLIC WORKS Heartland Public Shooting Park – Entry Road $375,000 The entry was constructed in the early 1940s as part of the network of roads development for the Cornhusker Army Ammunition Plant. The seventy year old road is in disrepair and has been identified by the Parks and Recreation Department as a priority for update . 49 Grand Island Study Session - 7/1/2014 Page 71 / 80 PUBLIC WORKS 50 Grand Island Study Session - 7/1/2014 Page 72 / 80 PUBLIC WORKS Dog Park Development $50,000 51 Grand Island Study Session - 7/1/2014 Page 73 / 80 PUBLIC WORKS Stolley Park Northeast Entrance Relocation $200,000 Relocate the existing driveway off of Stolley Park Road leading into Stolley Park to alleviate the current traffic hazard that exists with the intersection of Stolley Park Road and Park Drive 52 Grand Island Study Session - 7/1/2014 Page 74 / 80 53 Grand Island Study Session - 7/1/2014 Page 75 / 80 Capital Improvement Projects 400 Fund Funded by General Fund, Keno, & Special Assessments 2015 Budget Info. Tech. Offsite Location - Disaster Recovery 40,000 Final Phase of GITV – HD Implementation 100,000 Grand Generation Center Building 100,000 Fire Station 2 & Emergency Center RFQ 250,000 2005 Northwest Drainage Proj – Feasibility & Design 600,000 Cambridge Dewatering Well Replacement 75,000 Faidley & Diers Traffic Signal 200,000 Hiker/Biker Trails 20,000 Hiker/Biker Trails – State and Capital Connector 92,932 Miscellaneous Park Projects 150,000 Sterling Park (Niedfeldt Park)150,000 Island Oasis PA System 50,000 Island Oasis Pool Painting 100,000 Island Oasis Upgrade/Remodel 350,000 Ryder Tennis Court Facility Upgrade 175,000 Heartland Public Shooting Park – Entry Road Rehab/Replace 375,000 Dog Park Development 50,000 Stolley Park Entrance Relocation 200,000 TOTALS 3,077,932 54 Grand Island Study Session - 7/1/2014 Page 76 / 80 Capital Improvement Projects 400 Fund Funded with Gas Tax Money 2015 Budget Annual Handicap Ramp Installation 165,000 Blaine Bridge Replacement w/ culverts 500,000 Capital Ave; Webb to Broadwell (includes trail)2,307,990 Faidley Ave; North Rd E to Irongate Ave 350,000 Stolley Park Rd Restriping/Rehab 250,000 Underpass Bridges – Engineering & Maint Repair 80,000 ADA – 4 th & 5th St CDBG Project 400,000 Webb Rd – UPRR N to Hwy 3 30,000 Fog Seal Project 200,000 TOTAL 4,282,990 55 Grand Island Study Session - 7/1/2014 Page 77 / 80 Capital Improvement Projects 400 Fund Funded with Bond Proceeds/Assessments 2015 Budget PROJECTS FUNDED BOND PROCEEDS/ASSESSMENTS Niedfeldt – Sterling Estates (Ebony Ln) 650,000 Talc Rd / Swift Rd Connector 1,500,000 TOTAL 2,150,000 SUMMARY OF CAPITAL IMPROVEMENT PROJECTS Funded by General Fund, Keno, & Special Assessments 3,077,932 Funded with Gas Tax Money 4,282,990 Funded Bond Proceeds/Assessments 2,150,000 TOTAL CAPITAL REQUESTS 9,510,922 56 Grand Island Study Session - 7/1/2014 Page 78 / 80 PUBLIC WORKS 2015 Project Future Expenses 57 Project 2015 2016 2017 2018 Annual Handicap Ramp Installation $ 165,000 $ 165,000 $ 165,000 $ 165,000 Capital Avenue - Webb Road to Broadwell Avenue (includes trail) $2,307,990 $ 690,601 Construction of NW GI Flood Control Project $ 600,000 $ 375,500 $ 375,500 Underpass Bridges - Engineering & Maintenance/Repair $ 80,000 $ 270,000 Webb Road - UPRR North to Hwy 30 $ 30,000 $ 250,000 TOTALS $3,182,990 $1,751,101 $540,500 $165,000 Grand Island Study Session - 7/1/2014 Page 79 / 80 PUBLIC WORKS 2015 Capital Improvements Budget Summary Streets: $6,132,990 Drainage: $1,175,000 Parks: $1,712,932 Fire/Emergency Center: $ 250,000 Info. Tech. Dept: $ 40,000 Grand Generation: $ 100,000 GITV: $ 100,000 Total Capital Requests: $9,510,922 •$665,000 of capital dollars is mandated •$2,400,922 of capital dollars is funding Federal Aid projects •$2,150,000 of capital dollars is assessable •$1,300,311 is to be reimbursed for Federal Aid projects 58 Grand Island Study Session - 7/1/2014 Page 80 / 80