06-24-2014 City Council Regular Meeting Packet
City of Grand Island
Tuesday, June 24, 2014
Council Session Packet
City Council:
Linna Dee Donaldson
John Gericke
Peg Gilbert
Chuck Haase
Julie Hehnke
Kent Mann
Vaughn Minton
Mitchell Nickerson
Mike Paulick
Mark Stelk
Mayor:
Jay Vavricek
City Administrator:
Mary Lou Brown
City Clerk:
RaNae Edwards
7:00 PM
Council Chambers - City Hall
100 East 1st Street
Grand Island Council Session - 6/24/2014 Page 1 / 166
City of Grand Island Tuesday, June 24, 2014
Call to Order
This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open
Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room
as required by state law.
The City Council may vote to go into Closed Session on any agenda item as allowed by state law.
Invocation - Reverend Nick Petrick, New Life Community Church, 301 West
2nd Street
Pledge of Allegiance
Roll Call
A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS
Individuals who have appropriate items for City Council consideration should complete the Request for
Future Agenda Items form located at the Information Booth. If the issue can be handled administratively
without Council action, notification will be provided. If the item is scheduled for a meeting or study
session, notification of the date will be given.
B - RESERVE TIME TO SPEAK ON AGENDA ITEMS
This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve
time to speak. Please come forward, state your name and address, and the Agenda topic on which you will
be speaking.
Grand Island Council Session - 6/24/2014 Page 2 / 166
City of Grand Island
Tuesday, June 24, 2014
Council Session
Item C-1
Recognition of Central Catholic High School Student Zach Brittain
– All-Class State Champion Discuss and Class “C” State
Champion Shot Put
The Mayor and City Council will recognize Zach Brittain from Central Catholic High School and his
Coaches Keith Kester, Duane Spale, and Bill Schlachter for the All-Class State Championship in
Discuss and the Class "C" State Championship in Shot Put. Congratulations Brian and coaches on a
job well done.
Staff Contact: Mayor Jay Vavricek
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City of Grand Island
Tuesday, June 24, 2014
Council Session
Item C-2
Recognition of Central Catholic High School Student Matt
Novinski - State Champion Swimming - 100 Meter Backstroke
The Mayor and City Council will recognize Matt Novinski from Central Catholic High School and his
Coach Brian Jensen for the State Championship in Swimming - 100 Meter Backstroke. Congratulations
Matt and Coach Jensen on a job well done.
Staff Contact: Mayor Jay Vavricek
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City of Grand Island
Tuesday, June 24, 2014
Council Session
Item E-1
Public Hearing on Acquisition of Utility Easement - 2920 S. Stuhr
Road - Husen
Staff Contact: Tim Luchsinger, Utilities Director
Grand Island Council Session - 6/24/2014 Page 7 / 166
Council Agenda Memo
From:Tim Luchsinger, Utilities Director
Meeting:June 24, 2014
Subject:Acquisition of Utility Easement – 2920 S. Stuhr Road - Husen
Item #’s:E-1 & G-6
Presenter(s):Timothy Luchsinger, Utilities Director
Background
Nebraska State Law requires that acquisition of property must be approved by City Council. The
Utilities Department needs to acquire an easement relative to the property of Steven L. and Sally
K. Husen, located through a part of the Northeast Quarter of the Southeast Quarter (NE ¼, SE
¼), Section Twenty Seven (27), Township Eleven (11) North, Range Nine (9) West of the 6th
P.M., Hall County, Nebraska, (along the south property line of property located at 2920 S. Stuhr
Road), Hall County, in order to have access to install, upgrade, maintain, and repair power
appurtenances, including lines and transformers.
Discussion
The existing power line is being relocated to accommodate property lines and is in need of
upgrade. This easement will be used to clear-up old property records.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand. The
Council may:
1.Make a motion to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4. Take no action on the issue
Recommendation
City Administration recommends that the Council approve the resolution for the acquisition of
the easement for one dollar ($1.00).
Sample Motion
Move to approve acquisition of the Utility Easement.
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City of Grand Island
Tuesday, June 24, 2014
Council Session
Item E-2
Public Hearing on Acquisition of Utility Easement - 3521 U.S.
Highway 34 - Dixson
Staff Contact: Tim Luchsinger, Utilities Director
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Council Agenda Memo
From:Tim Luchsinger, Utilities Director
Meeting:June 24, 2014
Subject:Acquisition of Utility Easement – 3521 US Hwy. 34 -
Dixson
Item #’s:E-2 & G-7
Presenter(s):Timothy Luchsinger, Utilities Director
Background
Nebraska State Law requires that acquisition of property must be approved by City
Council. The Utilities Department needs to acquire an easement relative to the property
of Craig A. and Lesa M. Dixson, located southwest of Husker Highway along the center
of the existing overhead power line located north of property located at 3521 U.S.
Highway 34, in Hall County, Nebraska, in order to have access to install, upgrade,
maintain, and repair power appurtenances, including lines and transformers.
Discussion
This easement will be used to provide a legal path across this property to allow electrical
service to Lot One (1), Dixson Subdivision.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Make a motion to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4. Take no action on the issue
Recommendation
City Administration recommends that the Council approve the resolution for the
acquisition of the easement for one dollar ($1.00).
Sample Motion
Move to approve acquisition of the Utility Easement.
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City of Grand Island
Tuesday, June 24, 2014
Council Session
Item E-3
Public Hearing on Acquisition of Utility Easement - 2807 & 2825
N. Engleman Road - Joseph Brown & Lori Bear-Brown
Staff Contact: Tim Luchsinger, Utilities Director
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Council Agenda Memo
From:Tim Luchsinger, Utilities Director
Meeting:June 24, 2014
Subject:Acquisition of Utility Easement – Along the East-West
Property Line between 2807 & 2825 N. Engleman Road
– Joseph M. Brown and Lori J. Bear-Brown
Item #’s:E-3 & G-8
Presenter(s):Timothy Luchsinger, Utilities Director
Background
Nebraska State Law requires that acquisition of property must be approved by City
Council. The Utilities Department needs to acquire an easement relative to the property
of Joseph M. Brown and Lori J. Bear-Brown , located along the east-west property line
between 2807 & 2825 N. Engleman Road, in the City of Grand Island, Hall County, in
order to have access to install, upgrade, maintain, and repair power appurtenances,
including lines and transformers.
Discussion
An existing overhead line running North/South across the center of Lot Seven (7) is
planned to be removed to allow placement of the electric supply along the property line.
The easement will be used to place a new underground power line and pad-mounted
transformer to serve both 2807 and 2825 North Engleman Road.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Make a motion to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4. Take no action on the issue
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Recommendation
City Administration recommends that the Council approve the resolution for the
acquisition of the easement for one dollar ($1.00).
Sample Motion
Move to approve acquisition of the Utility Easement.
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City of Grand Island
Tuesday, June 24, 2014
Council Session
Item E-4
Public Hearing on Acquisition of Utility Easement - 2807 & 2825
N. Engleman Road - Jack Voss
Staff Contact: Tim Luchsinger, Utilities Director
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Council Agenda Memo
From:Tim Luchsinger, Utilities Director
Meeting:June 24, 2014
Subject:Acquisition of Utility Easement – Along the East/West
Property Line between 2807 & 2825 N. Engleman Road
– Jack Voss
Item #’s:E-4 & G-9
Presenter(s):Timothy Luchsinger, Utilities Director
Background
Nebraska State Law requires that acquisition of property must be approved by City
Council. The Utilities Department needs to acquire an easement relative to the property
of Jack Voss, located along the east-west property line between 2807 & 2825 N.
Engleman Road, in the City of Grand Island, Hall County, in order to have access to
install, upgrade, maintain, and repair power appurtenances, including lines and
transformers.
Discussion
An existing overhead line running North/South across the center of Lot Seven (7) is
planned to be removed to allow placement of the electric supply along the property line.
The easement will be used to place a new underground power line and pad-mounted
transformer to serve both 2807 and 2825 North Engleman Road.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Make a motion to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4. Take no action on the issue
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Recommendation
City Administration recommends that the Council approve the resolution for the
acquisition of the easement for one dollar ($1.00).
Sample Motion
Move to approve acquisition of the Utility Easement.
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City of Grand Island
Tuesday, June 24, 2014
Council Session
Item E-5
Public Hearing for Phase II Comprehensive Revitalization
Community Block Grant Application
Staff Contact: Jaye Monter, Finance Director
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Council Agenda Memo
From:Tonja Carey, Community Development Administrator
Meeting:June 24, 2014
Subject:Public Hearing Phase II Comprehensive Revitalization
Community Block Grant Application
Item #’s:E-5 & G-13
Presenter(s): Jaye Monter, Finance Director
Background
In 2005, the Nebraska Department of Economic Development (NDED) developed a
Comprehensive Revitalization program to utilize Community Development Block Grant
(CDBG) funds in non-entitlement communities. This program allocates grant funds over
a multi-year period to meet locally identified needs that are CDBG eligible.
Eligible communities interested in the 2014 Phase II Comprehensive Revitalization
category must submit an application to the Nebraska Department of Economic
Development by June 30, 2014. A public hearing is required prior to submission of an
application to the Nebraska Department of Economic Development to solicit public
comment and input into the proposed project and grant application. A legal notice was
published on June 17th, 2014 in the Grand Island Independent with notice of this council
meeting and contact information for written comments.
In 2012 the City completed a Comprehensive Needs Assessment as a preface to applying
for this multi-year program grant to determine qualifying needs in the low to moderate
income neighborhoods of our community. The CDBG Phase I and Supplemental
Comprehensive Revitalization grants were applied for and awarded on August 5th, 2013
for $220,000 and October 9, 2013 for $295,000, respectively with approved project
activities of sidewalk, street, sewer repair and rental housing improvements.
An amendment was completed on March 25, 2014 to combine and change the scope of
the Phase I and Supplemental grants to focus on street revitalization to the low to
moderate neighborhoods from South Front Street to 12th Street, and from Broadwell
Avenue to Plum Street. Within this neighborhood, the immediate target within the Public
Works department will consist of 4th and 5th Streets from Eddy to Sycamore, including
Lion’s Club Park. Improvements will include installing handicap accessible crosswalk
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ramps at each intersection and moving sewer inlets if necessary. Concentration on 4th
and 5th streets will create a more pedestrian friendly corridor. An irrigation system is
planned to be installed in Lion’s Club Park as part of qualified matching funds.
Discussion
The City of Grand Island is now requesting a 2014 Phase II Comprehensive
Revitalization Grant for $220,000 plus $5,000 in General Administration to assist in
funding the 4th and 5th Street improvement project. After reassessing the needs and future
direction of the qualifying neighborhoods, the City felt top priority was to focus on
continuing the improvement efforts of ADA accessibility along the pedestrian corridor of
4th & 5th streets. Housing is still a very important issue and we are looking at housing
assistance in the future. These grant dollars will allow more work in this area along with
possibly even more safety enhancements at Lion’s Club park such as lighting and
handicap accessible playground equipment.
The City will provide the required local match of $220,000. The required match will be
more than adequately funded through projects in the 2014-2015 Capital Improvement
Projects 400 Fund.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve the 2014 Phase II Comprehensive Revitalization application
and authorize the Mayor to sign all related documents
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the 2014 Phase II
Comprehensive Revitalization application and authorize the Mayor to sign all related
documents.
Sample Motion
Move to approve the 2014 Phase II Comprehensive Revitalization application and
authorize the Mayor to sign all related documents.
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City of Grand Island
Tuesday, June 24, 2014
Council Session
Item E-6
Public Hearing on Dedication of Right-of-Way for the Capital
Avenue – Webb Road to Broadwell Avenue Widening Project
(Webb Mini Park)
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 6/24/2014 Page 26 / 166
Council Agenda Memo
From:Scott Griepenstroh, Project Manager
Meeting:June 24, 2014
Subject:Public Hearing on Dedication of Right-of-Way for the
Capital Avenue – Webb Road to Broadwell Avenue
Widening Project (Webb Mini Park)
Item #’s:E-6 & G-17
Presenter(s):John Collins PE, Public Works Director
Background
Nebraska State Statutes stipulate that the acquisition of property requires a public hearing
to be conducted with the acquisition approved by the City Council. The City of Grand
Island is dedicating current park property as right-of-way to accommodate a widened
roadway along Capital Avenue from Webb Road to Broadwell Avenue and for the North
Interceptor Phase II Sanitary Sewer.
Discussion
To allow for the accommodation of public utilities and a widened roadway along Capital
Avenue from Webb Road to Broadwell Avenue it is required that current park property
be dedicated by the City of Grand Island as right-of-way. This area is on the east side of
Webb Road, south side of Capital Avenue.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Grand Island Council Session - 6/24/2014 Page 27 / 166
Recommendation
City Administration recommends that the Council conduct a Public Hearing and approve
the dedication of right-of-way.
Sample Motion
Move to conduct a Public Hearing and approve the dedication of right-of-way.
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TRACT 4CAPITAL AVENUEGrand IslandCouncil Session - 6/24/2014Page 29 / 166
City of Grand Island
Tuesday, June 24, 2014
Council Session
Item G-1
Approving Minutes of June 10, 2014 City Council Regular Meeting
Staff Contact: RaNae Edwards
Grand Island Council Session - 6/24/2014 Page 30 / 166
CITY OF GRAND ISLAND, NEBRASKA
MINUTES OF CITY COUNCIL REGULAR MEETING
June 10, 2014
Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of
Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First
Street, on June 10, 2014. Notice of the meeting was given in The Grand Island Independent on
June 4, 2014.
Mayor Jay Vavricek called the meeting to order at 7:00 p.m. The following City Council
members were present: Kent Mann, Linna Dee Donaldson, Chuck Haase, Julie Hehnke, Mitch
Nickerson, Peg Gilbert, John Gericke, Mark Stelk, Mike Paulick, and Vaughn Minton. The
following City Officials were present: City Administrator Mary Lou Brown, City Clerk RaNae
Edwards, Treasurer and Finance Director Jaye Monter, City Attorney Robert Sivick, and City
Engineer and Public Works Director John Collins.
INVOCATION was given by Pastor George Jones, Church of God of Prophecy, 1620 North
Broadwell Avenue followed by the PLEDGE OF ALLEGIANCE.
Mayor Vavricek introduced Community Youth Council member Jimmy Riley.
PRESENTATIONS AND PROCLAMATIONS:
Recognition of Northwest High School Girls Track and Field Team – Class “B” State
Championship. The Mayor and City Council recognized the Northwest High School Girls Track
and Field Team and Coach Dave Gee for their Class “B” State Championship. Several of the
girls from the Girls Track and Field Team and Coach Gee were present for the recognition.
Recognition of Grand Island Senior High Student Kevin Cahoy - Class “A” Pole Vault
Championship. The Mayor and City Council recognized Grand Island Senior High Junior Kevin
Cahoy and Coaches Jessi McDowell and Clint Simmons for his Class “A” Pole Vault
Championship. Kevin Cahoy and Coaches Jessie McDowell and Clint Simmons were present for
the recognition.
PUBLIC HEARINGS:
Public Hearing on Declaration of Intent to Use Clean Water State Revolving Fund (CWSRF)
Loan Proceeds for Sanitary Sewer Collection System and Wastewater Treatment Plant
Improvements. Finance Director Jaye Monter stated in May of 2013 the city council declared its
intention to issue bonds for $60 million. A Revenue Bond was issued on September 17, 2013 for
$35,430,000. An estimated $38,844,700 was needed in addition to the Revenue Bond issued last
year, to finance the remaining portion of the ongoing Wastewater Infrastructure Plan. Most of the
remaining costs would occur with the North Interceptor Phase 2 Project to be bid later this year.
Due to favorable interest rates it was recommended that council raise its intention to issue debt
from $60 million to $74,275,000 and recognize that up to $40,000,000 of such borrowing be in
the form of a loan from the Clean Water State Revolving Fund (CWSRF) Program administered
by the Nebraska Department of Environmental Quality (NDEQ).
Grand Island Council Session - 6/24/2014 Page 31 / 166
Page 2, City Council Regular Meeting, June 10, 2014
Ms. Monter introduced the speakers for this presentation. Introduced was Wastewater Plant
Engineer Marvin Strong P.E.
Mr. Strong explained the background of the Wastewater projects included in the 5 Year
Wastewater Capital Improvement Plan which were: Plant – Headworks; Sanitary Sewer
Collection System Rehabilitation - South and West Interceptor Rehabilitation, 4th and 5th Eddy to
Vine Rehabilitation, North Interceptor Phase I, North Interceptor Phase II, and Growth – 281
Sanitary Sewer Improvements (District 530T). Also reviewed was the Rate Study completed by
Black & Veatch and CH2MHill. The Wastewater Master Plan was developed for the next 50
years. Explained were the North Interceptor Phase 2 costs and lift station abandonments and the
savings of $162,000 per year by abandoning 11 lift stations.
Anna White with Black and Veatch presented the Capital Financing Plan as shown in the
Wastewater Rate Study completed in October 2013. Revenue increases would stay the same. The
2014-2017 Capital Improvement Projects (CIP) would increase by $9,432,100. Revenue bond
financing would be replaced with SRF loans with lower interest rates and lower annual debt
service. Explained were the SRF loan terms. There would be a 3 year construction period with a
20 year repayment period. Total amount of debt financing would increase from $34,800,000 to
$38,500.000. Annual debt service would increase from $3,015,900 in 2014 to $3,757,900 in
2017.
Tom Fuenning with NDEQ commented on the federal dollars that come through the state.
Explained was the timeline for the loan contract. Michael Rogers with Gilmore & Bell, P.C.
commented on the financial impact of the loan contract with the NDEQ compared to a bond.
Paul Wicht, 1708 Jerry Drive spoke in opposition. No further public testimony was heard.
RESOLUTIONS:
#2014-162 - Consideration of Approving Intent to Use Clean Water State Revolving Fund
(CWSRF) Loan Proceeds for Sanitary Sewer Collection System and Wastewater Treatment Plant
Improvements. This item related to the aforementioned Public Hearing. Discussion was held
regarding increasing the indebtedness to the Wastewater Treatment Plant. Mr. Rogers
commented on bond ratings. Mr. Collins answered questions regarding abandoning lift stations.
Comments were made concerning interest rates and the administration fees. Mr. Fuenning
explained the administration fee which was 1% of the outstanding balance of the loan.
Motion by Gilbert, second by Nickerson to approve Resolution #2014-162. Upon roll call vote,
all voted aye. Motion adopted.
#2014-163 - Consideration of Approving Bid Award for Sanitary Sewer District No. 528 and No.
530T Sanitary Sewer Collection System Improvements with Van Kirk Bros. Contracting of
Sutton, NE in an Amount of $3,374,118.70. Public Works Director John Collins reported that
four bids were received for the above mentioned project that would extend sanitary sewer to the
Wildwood Subdivision as well as south along US Highway 281 to Interstate 80. Staff
recommended approval.
Grand Island Council Session - 6/24/2014 Page 32 / 166
Page 3, City Council Regular Meeting, June 10, 2014
Motion by Haase, second by Hehnke to approve Resolution #2014-163. Upon roll call vote, all
voted aye. Motion adopted.
PUBLIC HEARINGS:
Public Hearing on Acquisition of Utility Easement located at 418 N. Webb Road (Mid Plains
Construction Co.). Utilities Director Tim Luchsinger reported that acquisition of a utility
easement located at 418 N. Webb Road was needed in order to have access to install, upgrade,
maintain, and repair power appurtenances, including lines and transformers for the purpose of
locating underground conduit, cable, and a pad-mounted transformer to provide electrical power
to a new business. Staff recommended approval. No public testimony was heard.
Public Hearing on Acquisition of Utility Easement located at 4360 West Hwy. 30 (L & P
Investments). Utilities Director Tim Luchsinger reported that acquisition of a utility easement
located at 4360 West Hwy. 30 was needed in order to have access to install, upgrade, maintain,
and repair power appurtenances, including lines and transformers for the purpose of providing
underground conduit, cable, and a pad-mounted transformer to provide electricity to a new
building. Staff recommended approval. No public testimony was heard.
Public Hearing on Acquisition of Utility Easement located at 4443 W. Capital Avenue (Gian
Baxter Roberts). Utilities Director Tim Luchsinger reported that acquisition of a utility easement
located at 4443 W. Capital Avenue was needed in order to have access to install, upgrade,
maintain, and repair power appurtenances, including lines and transformers for the purpose of
locating underground conduit, cable, and a pad-mounted transformer to provide electrical service
to a new home. Staff recommended approval. No public testimony was heard.
Public Hearing on Acquisition of Utility Easement located South of the Alley behind 106 & 108
West 4th Streets (Nitzel & Company and El Palenque, Inc.). Utilities Director Tim Luchsinger
reported that acquisition of a utility easement located south of the alley behind 106 & 108 West
4th Streets was needed in order to have access to install, upgrade, maintain, and repair power
appurtenances, including lines and transformers for the purpose of providing a location for a pad-
mounted transformer to supply electricity for an upgraded service at El Palenque and for future
expansion and renewal of a second service for Nitzel & Company. Staff recommended approval.
No public testimony was heard.
Public Hearing on Acquisition of Public Right-of-Way and Temporary Easements for the Capital
Avenue – Webb Road to Broadwell Avenue Widening Project (State of Nebraska Department of
Administrative Services). Public Works Director John Collins reported that acquisition of utility
easements located along Capital Avenue between Webb Road and Broadwell Avenue were
needed in order to allow for the construction of the roadway improvement project. Staff
recommended approval. No public testimony was heard.
Public Hearing on Acquisition of Utility Easement for Sanitary Sewer Tap District No. 530T –
Sanitary Sewer Extension to Interstate 80 (Kirby Kay Smith). Public Works Director John
Collins reported that acquisition of a utility easement was needed to accommodate the extension
of sanitary sewer to Interstate 80 and would allow for the construction, operation, maintenance,
extension, repair, replacement, and removal of sanitary sewer within the easement for a total
amount of $4,480.00. Staff recommended approval. No public testimony was heard.
Grand Island Council Session - 6/24/2014 Page 33 / 166
Page 4, City Council Regular Meeting, June 10, 2014
Public Hearing on Acquisition of Right-of-Way for Capital Avenue Widening – Webb Road to
Broadwell Avenue. Public Works Director John Collins reported that acquisition of right-of-way
located along Capital Avenue between Webb Road and Broadwell Avenue was needed in order
to remove an existing 24’ wide asphalt roadway and construct new concrete pavement. Other
improvements included construction of sidewalks and a concrete hike/bike trail, updated street
lighting, and construction of new storm sewer. Right-of-way would be needed from three
property owners for a total of $1,790.00. Staff recommended approval. No public testimony was
heard.
Public Hearing on Acquisition of Utility Easements for Capital Avenue Widening - Webb Road
to Broadwell Avenue. Public Works Director John Collins reported that acquisition of utility
easements located along Capital Avenue between Webb Road and Broadwell Avenue were
needed in order to remove an existing 24’ wide asphalt roadway and construct new concrete
pavement. Other improvements included construction of sidewalks and a concrete hike/bike trail,
updated street lighting, and construction of new storm sewer. Utility easements would be needed
from seven property owners for a total of $740.00. Staff recommended approval. No public
testimony was heard.
ORDINANCES:
Councilmember Gilbert moved “that the statutory rules requiring ordinances to be read by title
on three different days are suspended and that ordinance numbered:
#9492 – Consideration of Vacating N. Wheeler Avenue from 3rd Street to W. South
Front Street
be considered for passage on the same day upon reading by number only and that the City Clerk
be permitted to call out the number of this ordinance on first and second reading and then upon
final passage and call for a roll call vote on each reading and then upon final passage.”
Councilmember Nickerson seconded the motion. Upon roll call vote, all voted aye. Motion
adopted.
City Attorney Robert Sivick reported that in 1989 the City Council directed the City to take
appropriate steps to close N. Wheeler Avenue between W. South Front Street and Third Street
for the development of the Wheeler Avenue Project, including a pedestrian mall and parking
area, but no action was taken by the Council. Ordinance #9492 would legitimize the existing
situation and the City would retain title in the real estate subject to existing easements, rights of
way, and license agreements.
Motion by Donaldson, second by Minton to approve Ordinance #9492.
City Clerk: Ordinance #9492 on first reading. All those in favor of the passage of this ordinance
on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted.
City Clerk: Ordinance #9492 on second and final passage. All those in favor of the passage of
this ordinance on second and final passage, answer roll call vote. Upon roll call vote, all voted
aye. Motion adopted.
Grand Island Council Session - 6/24/2014 Page 34 / 166
Page 5, City Council Regular Meeting, June 10, 2014
Mayor Vavricek: By reason of the roll call votes on first reading and then upon final passage,
Ordinance #9492 is declared to be lawfully adopted upon publication as required by law.
CONSENT AGENDA: Consent Agenda item G-16 was pulled from the agenda for further
discussion. Motion by Donaldson, second by Hehnke to approve the Consent Agenda excluding
item G-16. Upon roll call vote, all voted aye. Motion adopted.
Approving Minutes of May 27, 2014 City Council Regular Meeting.
Approving Appointment of Bradley Kissler to the Downtown Business Improvement District
2013 Board.
#2014-139 - Approving Acquisition of Utility Easement - 418 N. Webb Road - Mid Plains
Construction Company.
#2014-140 - Approving Acquisition of Utility Easement - 4360 West Hwy. 30 - L & P
Investments.
#2014-141 - Approving Acquisition of Utility Easement - 4443 West Capital Avenue - Gian
Baxter Roberts.
#2014-142 - Approving Acquisition of Utility Easement - South of the Alley behind 106 & 108
West 4th Streets - Nitzel & Company and El Palenque, Inc..
#2014-143 - Approving Certificate of Final Completion with The Diamond Engineering
Company of Grand Island, NE for Water Main District 458T - Platte Valley Industrial Park East
- and Setting Board of Equalization Hearing for July 8, 2014.
#2014-144 - Approving Bid Award for Pad-Mount Switch Gear, #2 Aluminum URD Cable, and
Various other Power Cable for the Utilities Department with Dutton-Lainson Company of
Hastings, NE in an Amount of $67,819.00 plus $877.00 for freight; Wesco of Sioux City, IA in
an Amount of $1,213,984.00; and Kriz-Davis of Grand Island, NE in an Amount of $51,600.00.
#2014-145 - Approving Acquisition of Public Right-of-Way and Temporary Easements for the
Capital Avenue – Webb Road to Broadwell Avenue Widening Project (State of Nebraska
Department of Administrative Services).
#2014-146 - Approving Acquisition of Utility Easement for Sanitary Sewer Tap District No.
530T – Sanitary Sewer Extension to Interstate 80 (Kirby Kay Smith) in an Amount of $4,480.00.
#2014-147 - Approving Temporary Construction Easement for Sanitary Sewer Tap District No.
530T – Sanitary Sewer Extension to Interstate 80 (Kirby Kay Smith) in an Amount of $2,950.00.
#2014-148 - Approving Agreement for Engineering Consulting Services Related to Traffic
Signal at Faidley Avenue & Diers Avenue Intersection; Project No. 2014-TS-1 with Schemmer
Associates of Lincoln, NE in an Amount of $65,691.25.
Grand Island Council Session - 6/24/2014 Page 35 / 166
Page 6, City Council Regular Meeting, June 10, 2014
#2014-149 - Approving Certificate of Final Completion for Blaine Street Paving Project No.
2012-P-2; Wildwood Drive to Schimmer Drive with Gehring Construction and Ready Mix Co.,
Inc. of Columbus, NE.
#2014-150 - Approving Certificate of Final Completion and Scheduling the Board of
Equalization for Sanitary Sewer District No. 527T – Platte Valley Industrial Park with The
Diamond Engineering Co. of Grand Island, NE.
#2014-151 - Approving Agreement for Engineering Consulting Services Related to Community
Development Block Grant Handicap Ramps 4th to 5th Streets; Sycamore Street to Eddy Street;
Project No. 2014-2G with Schemmer Associates of Lincoln, NE in an Amount of $94,352.00.
#2014-152 - Approving Discontinuation of Sanitary Sewer District No. 532; Westwood Park
Subdivision. Public Works Director John Collins reported this was the fifth time the homeowners
requested creating this district. Protests were received from 61% of the homeowners in the
district which required discontinuing the district. Kerri Blackburn, 624 Sweetwood Drive spoke
in opposition and requested a tap district.
Discussion was held regarding tap districts, assessment districts, and cost of replacing septic
systems. It was recommended this item come back to a Study Sesison.
Motion by Minton, second by Haase to approve Resolution #2014-152. Upon roll call vote, all
voted aye. Motion adopted.
#2014-153 - Approving Discontinuation of Sanitary Sewer District No. 533; Lots 1, 2, 21 & 22,
all in Block 5 of Valley View Subdivision.
#2014-154 - Approving Bid Award for the 2014 Asphalt Resurfacing Project Number 2014-AC-
1 with J.I.L. Asphalt Paving Co. of Grand Island, NE in an Amount of $531,871.56.
#2014-155 - Approving Bid Award for Claude Road Drainage Improvement Project No. 2013-
D-2 with The Diamond Engineering Co. of Grand Island, NE in an Amount of $55,818.10.
#2014-156 - Approving Supplemental Agreement to the Temporary Construction Easement
Agreement for Tract 2 for the US-30 Drainage Improvement Project with Juan Munoz of Grand
Island, NE in an Amount of $4,500.00.
#2014-157 - Approving Change Order No. 1 for Southwest Outfall Drainage – Central
Community College to the Wood River; Project No. 2011-D-1 with Van Kirk Bros. Contracting
of Sutton, NE for an Increase of $58,824.45 and a Revised Contract Amount of $501,320.65.
#2014-158 - Approving Certificate of Final Completion for Southwest Outfall Drainage –
Central Community College to the Wood River; Project No. 2011-D-1 with Van Kirk Bros.
Contracting of Sutton, NE.
#2014-159 - Approving Acquisition of Right-of-Way for Capital Avenue Widening – Webb
Road to Broadwell Avenue with: Windsor Square Association - $1,470.00; Shirley Bruhn -
$150.00; and Jason and Amy Ummel - $170.00.
Grand Island Council Session - 6/24/2014 Page 36 / 166
Page 7, City Council Regular Meeting, June 10, 2014
#2014-160 - Approving Agreement for Temporary Construction Easement & Leasehold
Agreements for Capital Avenue Widening – Webb Road to Broadwell Avenue with: Windsor
Square - $9,350.00; Via Milano Homeowner’s Association - $2,870.00; David & Catherine
Larson - $730.00; Tara Arnold & Jonathon Aguilar - $100.00; Curtis & Beverly Cramm &
Deanna Shonka - $100.00; Richard Jack & Sharon Jarecke - $400.00; Joe & Candice Rivera -
$100.00; Herman & Joanne Meyer - $270.00; Joleen Altarabo - $100.00; Kathryn Vandeberg -
$2,760.00; Ethel Lamborn - $320.00; Newell and Associates LLC - $6,670.00; Ryan & Tonya
Banzhaf - $4,641.00; Shirley Bruhn - $300.00; Jason & Amy Ummel - $620.00; Ralph Cynova,
Andrew & Katherine, Gerrard & Kay Cynova - $220.00; Greater NE Independent Housing, Inc. -
$950.00; Terry & Dora Rinke - $760.00; David & Paula Snider - $110.00; Kenneth Snider -
$100.00; Gilbert & Katherine Kyhn - $2,780.00; Luis & Sonia Aguilar - $320.00; and D & J
Enterprises - $2,130.00 for a Total Amount of $36,701.00.
#2014-161 - Approving Acquisition of Utility Easements for Capital Avenue Widening - Webb
Road to Broadwell Avenue with: Via Milano Homeowner’s Association - $100.00; David &
Catherine Larson - $100.00; Richard Jack & Sharon Jarecke - $100.00; Newell and Associates,
LLC - $100.00; Ralph Cynova, Andrew & Katherine Cynova; Gerrard & Kay Cynova - $100.00;
David & Paula Snider - $130.00; and Gilbert & Katherine Kyhn - $110.00 for a Total Amount of
$740.00.
RESOLUTIONS:
#2014-164 – Consideration of Approving Economic Development Incentive Agreement with
Bosselman Tank & Trailer, Inc. City Administrator Mary Lou Brown reported that Bosselman
Tank & Trailer, Inc. had submitted an application for LB 840 funds in the amount of $90,000.00.
Proposed was the creation of 8 new jobs within one year with an average hourly wage of $16.00.
Requested was $6,250.00 per new employee for job training totaling $50,000.00 and $5,000.00
per new employee for job creation totaling $40,000.00 for a total incentive request of
$90,000.00. Staff recommended approval.
Motion by Haase, second by Hehnke to approve Resolution #2014-164. Upon roll call vote, all
voted aye. Motion adopted.
Kent Caldwell representing Bosselman Tank & Trailer thanked the council for their support.
#2014-165 – Consideration of Approving Maintenance Agreement for N. Wheeler Avenue with
the Downtown Business Improvement District 2013. City Attorney Robert Sivick reported that
for a number of years the Downtown Business Improvement District (BID) 2013 had maintained
the park at the intersection of Third Street and N. Wheeler Avenue. Approval of the maintenance
agreement would legitimize the existing situation. Staff recommended approval.
Amos Anson representing the Downtown BID spoke in support. Discussion was held regarding
permits and fees for events at this location. Also mentioned was the name for this area.
Motion by Donaldson, second by Gilbert to approve Resolution #2014-165. Upon roll call vote,
Councilmembers Minton, Paulick, Stelk, Gericke, Gilbert, Nickerson, Hehnke, Haase, and
Donaldson voted aye. Councilmember Mann voted no. Motion adopted.
Grand Island Council Session - 6/24/2014 Page 37 / 166
Page 8, City Council Regular Meeting, June 10, 2014
#2014-166 – Consideration of Approving Settlement with the Ponderosa Lake Estates
Subdivision Homeowners Associations, Inc. This item was removed from the agenda pending
more internal investigation.
PAYMENT OF CLAIMS:
Motion by Gericke, second by Nickerson to approve the Claims for the period of May 28, 2014
through June 10, 2014, for a total amount of $8,633,744.33. Unanimously approved.
ADJOURNMENT: The meeting was adjourned at 9:28 p.m.
RaNae Edwards
City Clerk
Grand Island Council Session - 6/24/2014 Page 38 / 166
City of Grand Island
Tuesday, June 24, 2014
Council Session
Item G-2
Approving Minutes of June 17, 2014 City Council Study Session
Staff Contact: RaNae Edwards
Grand Island Council Session - 6/24/2014 Page 39 / 166
CITY OF GRAND ISLAND, NEBRASKA
MINUTES OF CITY COUNCIL STUDY SESSION
June 17, 2014
Pursuant to due call and notice thereof, a Study Session of the City Council of the City of Grand
Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on
June 17, 2014. Notice of the meeting was given in the Grand Island Independent on June 11,
2014.
Mayor Jay Vavricek called the meeting to order at 7:00 p.m. The following Councilmembers
were present: Vaughn Minton, Mike Paulick, John Gericke, Mitch Nickerson, Chuck Haase,
Linna Dee Donaldson, and Kent Mann. Councilmembers Mark Stelk, Peg Gilbert, and Julie
Hehnke were absent. The following City Officials were present: City Administrator Mary Lou
Brown, City Clerk RaNae Edwards, City Attorney Robert Sivick, City Treasurer and Finance
Director Jaye Monter, and City Engineer and Public Works Director John Collins.
The PLEDGE OF ALLEGIANCE was said.
SPECIAL ITEMS:
Recognition of 2013-2014 Community Youth Council. Public Information Officer Wendy
Meyer-Jerke introduced Rebecca Riley, Marlena Ramirez and Kennedy Martinez who gave an
update and video of activities the CYC students participated in the past year. The Mayor and
City Council recognized the following Community Youth Council (CYC) members: Rebecca
Riley, Jimmy Riley, Hannah Price, Allie Richardson, Diana Molina, Marlena Ramirez, Kennedy
Martinez, and Regan Dimmitt; and Board Members – Erin Blauhorn, Craig Garrett, Maria
Lopez, Ramona Otto, and Randy See. Those not present were: CYC students Hannah Sugita, Joe
Huston, John Albers, and Kerrigan Anspauch; and Board Members – Jennifer Cramer, Dan
Burchess, and Jared Stockwell. The “Above and Beyond Award” was presented to Marlena
Ramirez and Kennedy Martinez.
Mayor thanked the CYC students and Public Information Officer Wendy Meyer-Jerke for their
work over the past year.
Consideration to Modify Racquet Center/Tennis Association Lease Agreement. Parks and
Recreation Director Todd McCoy reported that in May of 2010 the City Council approved a
lease agreement with the Grand Island Tennis Association to operate the City owned Grand
Island Racquet Center located at 2204 Bellwood Drive for one dollar per month to operate and
maintain the facility for tennis activities and improvements to the property. The Tennis
Association had maintained the Racquet Center property along with several improvements to the
indoor facility.
The Tennis Association would like to partner with the City to build a new outdoor tennis
complex at Ryder Park for public use. The Tennis Association was offering to support the project
by providing $160,000 of the anticipated $300,000 to $350,000 needed to build six new tennis
courts. If Council supported the Ryder Park tennis project the lease agreement would need to be
modified.
Grand Island Council Session - 6/24/2014 Page 40 / 166
Page 2, City Council Study Session, June 17, 2014
Tennis Association members: Phil Maltzhan, 1203 West 2nd Street; Jeff Bogner, 3007 State
Street; Ron Bender, 1434 Howard Avenue; Kara Heim, USTA Tennis Service Representative for
Nebraska, Lincoln, NE, and Matt Westfall, 2003 West Division Street gave a presentation and
spoke in support of a modified agreement.
Discussion was held regarding courts per capita compared to surrounding towns. Maintenance
and upkeep would be the responsibility of the city. City Administrator Mary Lou Brown
answered questions regarding insurance on the racquet center building.
Platte Valley Industrial Park East – Community Development Block Grant Update. Finance
Director Jaye Monter reported that in July of 2010, the City through its LB-840 funds granted
$575,000 to the Grand Island Area Economic Development Corporation (GIAEDC) to be used
for infrastructure improvements for the 280 acres of undeveloped area known as Platte Valley
Industrial Park East owned by GIAEDC. The GIAEDC requested the City apply for and it
received a $925,000 Community Development Block Grant from the Nebraska Department of
Economic Development (NDED) to help with the total estimated project costs for water and
sewer improvements of $2,200,000. The $575,000 of LB 840 dollars would be committed and
used to help achieve a portion of the 1:1 match requirement of the grant.
In 2012, the actual costs for water and sanitary sewer infrastructure activities were running
below the estimated costs. As a result, the City requested and was granted an amendment to the
grant contract to allow for the paving of Blaine Street as an additional grant activity. In February
2013, Council also approved the use of the $575,000 LB-840 fund dollars to assist in the
matching fund requirements of the paving of Blaine Street grant activity. With the Blaine Street
paving complete, a contract amendment was requested and granted to reallocate excess funds
reserved for the paving project back into infrastructure costs to ensure grant funds were utilized
in its entirety.
The Economic Development CDBG-Platte Valley Industrial Park contract term runs six years
from the date of signature which was March 25, 2011. Two requirements fall into this six year
term with the first having been met and the second in progress:
1.Two (2) years to complete the public infrastructure improvements which comprise the
Project.
2.Five (5) years to have an eligible Benefiting Business occupy a business facility site
within the Spec Park and create at least 37 new, full-time positions. At least 51% of the
jobs created must be held by, or made available to, low-to-moderate income (LMI)
persons. The 37 positions must be maintained for one year from date of original hire for
each of the jobs. This requirement does not indicate that the same individual must occupy
the position during the one year time frame, but the ‘position’ remains filled with any
individual that qualifies under the LMI requirements for Hall County, NE.
If the second requirement had not been met by the contract deadline or an extension request had
not been granted from the State of Nebraska; all or a portion of the $925,000 would need to be
repaid.
Randy Gard, President of GIAEDC presented an update regarding the business development and
marketing plans in progress surrounding Platte Valley Industrial Park East. Water and sewer
infrastructure are in place. Currently fiber optic infrastructure was in the process of moving south
Grand Island Council Session - 6/24/2014 Page 41 / 166
Page 3, City Council Study Session, June 17, 2014
from Central Community College to the Platte Valley Industrial Park. Mr. Gard stated they were
pursuing every lead with a couple businesses looking very promising. Mr. Gard agreed with
Mayor Vavricek’s recommendation that a written agreement should be put in place regarding the
repayment of the grant monies in the event the conditions of the grant are not met.
Downtown Presentation. Councilmember Linna Dee Donaldson reported that the Downtown
BID had invited Councilmember Donaldson and Hehnke to their meetings. Introduced was Tom
Ziller from the Downtown BID 2013 board who gave a PowerPoint presentation of the history of
downtown. In the 1980s 56 condos were developed, in the 1990s 18 apartments were developed
or renovated, from 2000 – 2008 six units were developed, but from 2008 to 2014 there were zero
housing projects. The Downtown BID 2013 goal was to create 50 new housing units by 2020.
Mr. Ziller requested $100,000 for each of the next 5 years from the general fund to implement a
new Life Safety and Infrastructure Program that would be designed to promote upper level
housing. An additional $100,000 per year for each of the next 5 years is being requested from the
CRA’s Façade Program to be redirected to the newly formed Life Safety Program. Also
requested is that the Façade Program be limited to historic buildings in the downtown district. It
was recommended the CRA administer the newly formed program.
The following people spoke in support:
Amos Anson, 4234 Arizona Avenue
Randy Gard, 123 No. Locust Street
Brad Mellema, Convention Visitors Bureau
Comments were made regarding reactivating the Master Plan, investing in the downtown, and
the right time and place.
Council recessed at 9:20 p.m. and reconvened at 9:35 p.m.
2014-2015 City of Grand Island Budget Proposed Fee Schedule. Finance Director Jaye Monter
reviewed the changes to the 2014-2015 fee schedule for the Administration Department. Parks
and Recreation Director Todd McCoy commented on the cemetery fees. These were increased to
keep up with the private cemetery fees. Aquatics and water park fees were presented. Golf
course fees were in conjunction to help pay for the irrigation system. The Heartland Public
Shooting Park fees were reviewed.
Discussion was held regarding the golf course fees and the capital maintenance fee. Mr. McCoy
stated there was not a separate fund for the capital maintenance fund. Explained was the law
enforcement training fee in the amount of $1,700.00. This included the Grand Island Police
Department, State Patrol and County Law Enforcement.
Public Works Director John Collins stated the special events fee would be actual cost.
Discussion was held regarding what a special event would be. Comments were made concerning
not having this in the fee schedule and whether or not to have a fee at all for special events.
The Wastewater Treatment increased fees were reflected from the rate study as presented in
September 2013. A 20% surcharge would be added to the Wastewater rates for customers
outside the City limits. Wastewater Plant Engineer Marvin Strong explained the monthly sewer
bill for commercial/industrial customer without metered City water.
Grand Island Council Session - 6/24/2014 Page 42 / 166
Page 4, City Council Study Session, June 17, 2014
Fire Chief Cory Schmidt commented on generating fees to off-set costs as compared to other
cities. They were proposing a $165.00 fee if someone cut a gas line. Technical rescue fee
proposed of $500.00 per hour was due to the special equipment, training, and time involved.
Commercial false alarm fee of more than three in 12 consecutive months would be $165.00. This
was an effort to get property owners to maintain their systems. Explained were the following
fees: special burn permit fee - $100.00; special display fireworks permit fee - $100.00;
pyrotechnics fee - $200.00; environmental site assessment fee - $25.00; inspection callback fee
for code violation requiring three or more visits - $50.00; engine company run fee - $100.00; and
motor vehicle collision response fee - $500.00. All fees were to cover some costs of the Fire
Department.
Mike Nolan, 1415 Gunbarrel Road spoke in opposition of the fee increases.
Comments were made by Council that some of the fees were reasonable such as false alarm,
special burn permit, and inspection callback, but others such as motor vehicle collision response
were regressive fees and not citizen friendly and would cause more work for city staff. Chief
Schmidt stated the Fire Department was not in the business to make money but to off-set costs.
Division Chief Russ Blackburn answered questions concerning the increased fees for the
ambulance division. Collection rate last year was 52%.
Discussion was held regarding a fee for paying by credit card. Ms. Monter stated they would
review that fee with the new system. Comments were made concerning this fee not being in the
fee schedule.
2014-2015 City of Grand Island Budget Proposed Full-Time Equivalent Employee Changes.
Finance Director Jaye Monter reviewed the changes to the 2014-2015 Full-Time Equivalent
(FTE) positions and dollar impact of those requests. Reviewed were Emergency Management,
Building Department, Fire Department, Parks and Recreation Department, Electric Utility, and
Wastewater Treatment Plant.
Chief Schmidt explained the request for another Life Safety Inspector and benefits of having that
position filled. Division Chief Fred Hotz commented on the number of inspections completed by
the current Life Safety Inspector.
The following people spoke in support of the additional Safety Range Officer at the Heartland
Public Shooting Park:
Brad Mellema, Convention Visitors Bureau
Steven Hayes, 4316 Clausen Road
Jean Simons, 418 West 13th Street
Discussion was held regarding the cost of this position and what was supported by the fees and
what was supported by the tax payers. Mr. McCoy stated there would be more revenue and this
position would help grow the park. Mayor Vavricek commented on the number of volunteers and
the size of the park.
Human Resources Director Brenda Sutherland explained the Wastewater Treatment Plant
Operator I/II. Mr. Collins stated the Senior Equipment Operator position was no longer needed
and the individual currently in this position would be best utilized in the Operator I/II capacity.
Grand Island Council Session - 6/24/2014 Page 43 / 166
Page 5, City Council Study Session, June 17, 2014
By making this change the Wastewater division would be able to reduce overtime, while
ensuring the plant was always staffed.
Ms. Monter stated the total dollar amount increase in the FTE changes would be $129,988.
ADJOURNMENT: The meeting was adjourned at 11:31 p.m.
RaNae Edwards
City Clerk
Grand Island Council Session - 6/24/2014 Page 44 / 166
City of Grand Island
Tuesday, June 24, 2014
Council Session
Item G-3
Approving Appointments of Kelli Arens and Edward Meedel and
the Re-Appointments of Rebecca Rosenlund and Alan Lepler to the
Library Board
Mayor Vavricek has submitted the appointments of Kelli Arens and Edward Meedel to replace Karl
Kostbahn and Nancy Jones and the re-appointments of Rebecca Rosenlund and Alan Lepler to the
Library Board. The appointments would become effective July 1, 2014 upon approval by the City
Council and would expire on June 30, 2018.
Staff Contact: Mayor Jay Vavricek
Grand Island Council Session - 6/24/2014 Page 45 / 166
City of Grand Island
Tuesday, June 24, 2014
Council Session
Item G-4
#2014-167 - Approving Final Plat and Subdivision Agreement for
Copper Creek Estates Eighth Subdivision
Staff Contact: Chad Nabity
Grand Island Council Session - 6/24/2014 Page 46 / 166
Council Agenda Memo
From: Regional Planning Commission
Meeting: June 24, 2014
Subject: Copper Creek Estates 8th Subdivision – Final Plat
Item #’s: G-4
Presenter(s): Chad Nabity AICP, Regional Planning Director
Background
This property is located south of Old Potash Highway and east of Engleman Road, in the
City of Grand Island, in Hall County, Nebraska and consists of (44 Lots) and 13.203
acres.
Discussion
The plat for Copper Creek Estates 8th Subdivision Final Plat was considered by the Regional Planning Commission at the June 4, 2014 meeting.
A motion was made by Vincent and seconded by Hayes to approve the plat as presented.
A roll call vote was taken and the motion passed with 10 members present and voting in favor (Connick, O’Neill, Ruge, Hayes, Vincent, Reynolds, Heckman, McCarty, Haskins
and Bredthauer) and no members abstaining.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may: 1. Move to approve
2. Refer the issue to a Committee
3. Postpone the issue to future date
4. Take no action on the issue
Grand Island Council Session - 6/24/2014 Page 47 / 166
Recommendation
City Administration recommends that the Council approve the final plat as presented.
Sample Motion
Move to approve as recommended.
Grand Island Council Session - 6/24/2014 Page 48 / 166
Grand Island Council Session - 6/24/2014 Page 49 / 166
The Guarantee Group, LLC Developer/Owner
Sean P. O’Connor 2502 N Webb Rd
Grand Island NE 68801
To create 44 lots located south of Old Potash Hwy and east of Engleman Road, in the
City of Grand Island, in Hall County, Nebraska.
Size: 13.203 acres
Zoning: R2 – Low Density Residential Zone Road Access: City Roads Water Public: City water is available.
Sewer Public: City sewer is available.
Grand Island Council Session - 6/24/2014 Page 50 / 166
Grand Island Council Session - 6/24/2014 Page 51 / 166
Approved as to Form ¤ ___________
June 20, 2014 ¤ City Attorney
R E S O L U T I O N 2014-167
WHEREAS the Guarantee Group, LLC., a Nebraska Limited Liability Company,
being the owner of the land described hereon, has caused same to be surveyed, subdivided,
platted and designated as “COPPER CREEK ESTATES EIGHTH SUBDIVISION”, to be laid
out into 44 lots, on a tract of land comprising a part of Vacated Lots Sixty Nine (69), Seventy
(70), Seventy One (71) and Eighty Four (84), Copper Creek Estates Subdivision, along with a
part of the Northwest Quarter (NW1/4), all in Section Twenty Three (23), Township Eleven (11)
North, Range Ten (10) West of the 6th P.M., in the City of Grand Island, Hall County, Nebraska,
and has caused a plat thereof to be acknowledged by it; and
WHEREAS, a copy of the plat of such subdivision has been presented to the
Boards of Education of the various school districts in Grand Island, Hall County, Nebraska, as
required by Section 19-923, R.R.S. 1943; and
WHEREAS, a form of subdivision agreement has been agreed to between the
owner of the property and the City of Grand Island.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the form of subdivision agreement
hereinbefore described is hereby approved, and the Mayor is hereby authorized to execute such
agreement on behalf of the City of Grand Island.
BE IT FURTHER RESOLVED that the final plat of COPPER CREEK
ESTATES EIGHTH SUBDIVISION, as made out, acknowledged, and certified, is hereby
approved by the City Council of the City of Grand Island, Nebraska, and the Mayor is hereby
authorized to execute the approval and acceptance of such plat by the City of Grand Island,
Nebraska.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, June 24, 2014.
_______________________________________
Jay Vavricek, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 6/24/2014 Page 52 / 166
City of Grand Island
Tuesday, June 24, 2014
Council Session
Item G-5
#2014-168 - Approving Final Plat and Subdivision Agreement for
Karle Subdivision
Staff Contact: Chad Nabity
Grand Island Council Session - 6/24/2014 Page 53 / 166
Council Agenda Memo
From: Regional Planning Commission
Meeting: June 24, 2014
Subject: Karle Subdivision – Final Plat
Item #’s: G-5
Presenter(s): Chad Nabity AICP, Regional Planning Director
Background
This property is located south of Old Potash Highway and east of Monitor Road, in the
two mile jurisdiction of the City of Grand Island, in Hall County, Nebraska and consists
of (2 Lots) and 4.92 acres.
Discussion
The plat for Karle Subdivision Final Plat was considered by the Regional Planning Commission at the June 4, 2014 meeting.
A motion was made by Vincent and seconded by Hayes to approve the plat as presented.
A roll call vote was taken and the motion passed with 10 members present and voting in favor (Vincent, Connick, O’Neill, McCarty, Ruge, Hayes, Reynolds, Heckman, Haskins
and Bredthauer) and no members abstaining.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may: 1. Move to approve
2. Refer the issue to a Committee
3. Postpone the issue to future date
4. Take no action on the issue
Grand Island Council Session - 6/24/2014 Page 54 / 166
Recommendation
City Administration recommends that the Council approve the final plat as presented.
Sample Motion
Move to approve as recommended.
Grand Island Council Session - 6/24/2014 Page 55 / 166
Grand Island Council Session - 6/24/2014 Page 56 / 166
Robert & Deborah Karle Pat & Gary Anderson
Developer/Owner
Robert & Deborah Karle
4905 Old Potash Hwy
Grand Island, NE 68803
Pat & Gary Anderson 16705 Grove Rd
Kearney NE 68845
To create 2 lots located south of Old Potash Hwy and east of Monitor Rd., in the two mile
jurisdiction of the City of Grand Island, in Hall County, Nebraska. Size: 4.92 acres
Zoning: AG-2 Secondary Agricultural Zone
Road Access: City Roads
Water Public: City water is not available. Sewer Public: City sewer is not available.
Grand Island Council Session - 6/24/2014 Page 57 / 166
Grand Island Council Session - 6/24/2014 Page 58 / 166
Approved as to Form ¤ ___________
June 20, 2014 ¤ City Attorney
R E S O L U T I O N 2014-168
WHEREAS, Robert and Deborah Karle, husband and wife, and Gary and Patricia
Anderson, husband and wife, being the said owners of the land described in the legal description
hereon, have filed an application for approval of the final plat of Karle Subdivision, comprising a
part of the West Half of the Northwest Quarter of Section 22, Township 11 North, Range 10,
West of the 6th P.M. in Hall County, Nebraska, and has caused a plat thereof to be acknowledged
by it; and
WHEREAS, a copy of the plat of such subdivision has been presented to the
Boards of Education of the various school districts in Grand Island, Hall County, Nebraska, as
required by Section 19-923, R.R.S. 1943; and
WHEREAS, a form of subdivision agreement has been agreed to between the
owner of the property and the City of Grand Island.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the form of subdivision agreement
hereinbefore described is hereby approved, and the Mayor is hereby authorized to execute such
agreement on behalf of the City of Grand Island.
BE IT FURTHER RESOLVED that the final plat of KARLE SUBDIVISION, as
made out, acknowledged, and certified, is hereby approved by the City Council of the City of
Grand Island, Nebraska, and the Mayor is hereby authorized to execute the approval and
acceptance of such plat by the City of Grand Island, Nebraska.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, June 24, 2014.
_______________________________________
Jay Vavricek, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 6/24/2014 Page 59 / 166
City of Grand Island
Tuesday, June 24, 2014
Council Session
Item G-6
#2014-169 - Approving Acquisition of Utility Easement - 2920 S.
Stuhr Road - Husen
This item is related to the aforementioned Public Hearing item E-1.
Staff Contact: Tim Luchsinger, Utilities Director
Grand Island Council Session - 6/24/2014 Page 60 / 166
Approved as to Form ¤ ___________
June 20, 2014 ¤ City Attorney
R E S O L U T I O N 2014-169
WHEREAS, a public utility easement is required by the City of Grand Island
from Steven L. and Sally K. Husen, to survey, construct, inspect, maintain, repair, replace,
relocate, extend, remove, and operate thereon, public utilities and appurtenances, including lines
and transformers; and;
WHEREAS, a public hearing was held on June 24, 2014, for the purpose of
discussing the proposed acquisition of a twenty foot wide easement the center line of which is
located in Hall County, Nebraska; and more particularly described as follows:
Commencing at the Northeast corner of the Southeast Quarter (SE1/4), Section Twenty
Seven (27), Township Eleven (11) North, Range Nine (9) West of the 6th P.M., Hall
County, Nebraska; thence southerly along the easterly line of the said Southeast Quarter
(SE1/4), a distance of six hundred eighty four and forty four hundredths (684.44) feet;
thence deflecting right, 91°44’38” and running westerly along the southerly line of a
tract of land described in Instrument 83-003699 recorded in Office of the Register of
Deeds, Hall County, Nebraska, a distance of thirty three (33.0) feet to a point on the
westerly right-of-way line of Stuhr Road, being the ACTUAL Point of Beginning;
thence continuing westerly along the southerly line of a tract of land described in said
Instrument 83-003699 and its extension, a distance of five hundred seventy five (575.0)
feet to the point of termination.
The above-described easement and right-of-way containing 0.26 acres, more or less, as
shown on the plat dated 6/3/2014, marked Exhibit “A” attached hereto and incorporated
herein by reference.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and
hereby is, authorized to acquire a public utility easement from Steven L. and Sally K. Husen, on
the above-described tract of land.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska June 24, 2014.
________________________________
Jay Vavricek, Mayor
Attest:
_______________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 6/24/2014 Page 61 / 166
Grand Island Council Session - 6/24/2014 Page 62 / 166
City of Grand Island
Tuesday, June 24, 2014
Council Session
Item G-7
#2014-170 - Approving Acquisition of Utility Easement - 3521 U.S.
Hwy. 34 - Dixson
This item is related to the aforementioned Public Hearing item E-2.
Staff Contact: Tim Luchsinger, Utilities Director
Grand Island Council Session - 6/24/2014 Page 63 / 166
Approved as to Form ¤ ___________
June 20, 2014 ¤ City Attorney
R E S O L U T I O N 2014-170
WHEREAS, a public utility easement is required by the City of Grand Island
from Craig A. Dixson and Lesa M. Dixson, to survey, construct, inspect, maintain, repair,
replace, relocate, extend, remove, and operate thereon, public utilities and appurtenances,
including lines and transformers; and;
WHEREAS, a public hearing was held on June 24, 2014, for the purpose of
discussing the proposed acquisition of a twenty foot wide easement the center line of which is
located in Hall County, Nebraska; and more particularly described as follows:
Commencing at the Northeast corner of the Northeast Quarter (NE 1/4), Section Thirty
Six (36), Township Eleven (11) North, Range Nine (9) West of the 6th P.M., Hall
County, Nebraska; thence along the northerly line of the said Northeast Quarter
(NE1/4), on an assumed bearing of N89°55’53”W, a distance of seven hundred forty
nine and fifty two hundredths (749.52) feet; thence S0°04’07”W, a distance of thirty
three (33.0) feet to a point on the southerly right-of-way line of Husker Highway, said
point being the ACTUAL Point of Beginning; thence S31°17’22”W, a distance of seven
hundred forty five and forty five hundredths (745.45) feet to a point on the northerly
line of Lot One (1), Dixson Subdivision, Hall County, Nebraska. The side lines of the
above described tract shall be prolonged or shortened as required to terminate on the
boundary of Grantor’s property.
The above-described easement and right-of-way containing 0.34 acres, more or less, as
shown on the plat dated 6/3/2014, marked Exhibit “A” attached hereto and incorporated
herein by reference.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and
hereby is, authorized to acquire a public utility easement from Craig A. Dixson and Lesa M.
Dixson, on the above-described tract of land.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska June 24, 2014.
______________________________
Jay Vavricek, Mayor
Attest:
_______________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 6/24/2014 Page 64 / 166
Grand Island Council Session - 6/24/2014 Page 65 / 166
City of Grand Island
Tuesday, June 24, 2014
Council Session
Item G-8
#2014-171 - Approving Acquisition of Utility Easement - 2807 &
2825 N. Engleman Road - Joseph Brown and Lori Bear-Brown
This item is related to the aforementioned Public Hearing item E-3.
Staff Contact: Tim Luchsinger, Utilities Director
Grand Island Council Session - 6/24/2014 Page 66 / 166
Approved as to Form ¤ ___________
June 20, 2014 ¤ City Attorney
R E S O L U T I O N 2014-171
WHEREAS, a public utility easement is required by the City of Grand Island
from Joseph M. Brown and Lori J. Bear-Brown, to survey, construct, inspect, maintain, repair,
replace, relocate, extend, remove, and operate thereon, public utilities and appurtenances,
including lines and transformers; and;
WHEREAS, a public hearing was held on June 24, 2014, for the purpose of
discussing the proposed acquisition of a ten foot wide easement located in the City of Grand
Island, Hall County, Nebraska; and more particularly described as follows:
Commencing at the northwest corner of Lot Seven (7), Jack Voss Horse Country Club,
a subdivision in the City of Grand Island, Hall County, Nebraska; thence southerly
along the westerly line of said Lot Seven (7), a distance of one hundred eighty two and
sixty one hundredths (182.61) feet to a point on an east-west property line of said Lot
Seven (7), being the ACTUAL Point of Beginning; thence easterly along an east-west
line of said Lot Seven (7), a distance of one hundred thirty (130.0) feet to the point of
termination.
The above-described easement and right-of-way containing 0.03 acres, more or less, as
shown on the plat dated 5/23/2014, marked Exhibit “A” attached hereto and
incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and
hereby is, authorized to acquire a public utility easement from Joseph M. Brown and Lori J.
Bear-Brown, on the above-described tract of land.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska June 24, 2014.
_________________________________
Jay Vavricek, Mayor
Attest:
_______________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 6/24/2014 Page 67 / 166
Grand Island Council Session - 6/24/2014 Page 68 / 166
City of Grand Island
Tuesday, June 24, 2014
Council Session
Item G-9
#2014-172 - Approving Acquisition of Utility Easement - 2807 &
2825 N. Engleman Road - Jack Voss
This item is related to the aforementioned Public Hearing item E-4.
Staff Contact: Tim Luchsinger, Utilities Director
Grand Island Council Session - 6/24/2014 Page 69 / 166
Approved as to Form ¤ ___________
June 20, 2014 ¤ City Attorney
R E S O L U T I O N 2014-172
WHEREAS, a public utility easement is required by the City of Grand Island
from Jack Voss, to survey, construct, inspect, maintain, repair, replace, relocate, extend, remove,
and operate thereon, public utilities and appurtenances, including lines and transformers; and;
WHEREAS, a public hearing was held on June 24, 2014, for the purpose of
discussing the proposed acquisition of a ten foot wide easement located in the City of Grand
Island, Hall County, Nebraska; and more particularly described as follows:
Commencing at the northwest corner of Miracle Valley Second Subdivision, Grand
Island, Hall County, Nebraska, said point also being on the westerly line of the
Northwest Quarter of the Southwest Quarter (NW1/4,SW1/4), Section Two (2) Eleven,
Township Eleven (11) North, Range Ten (10) West; thence northerly along the westerly
line of the said Northwest Quarter of the Southwest Quarter (NW1/4,SW1/4), a distance
of one hundred seventy five (175.0) feet to a point on the prolongation of an East-West
line of Lot Seven (7), Jack Voss Horse Country Club; thence deflecting right 96°46’00”
and running easterly along the prolongation of said Lot Seven (7), a distance of thirty
three (33.0) feet to the ACTUAL Point of Beginning; thence continuing easterly along
the prolongation of an East-West line of said Lot Seven (7), a distance of one hundred
thirty seven (137.0) feet to a point of termination.
The above-described easement and right-of-way containing 0.031 acres, more or less, as
shown on the plat dated 5/23/2014, marked Exhibit “A” attached hereto and
incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and
hereby is, authorized to acquire a public utility easement from Jack Voss, on the above-described
tract of land.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska June 24, 2014.
________________________________
Jay Vavricek, Mayor
Attest:
_______________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 6/24/2014 Page 70 / 166
Grand Island Council Session - 6/24/2014 Page 71 / 166
City of Grand Island
Tuesday, June 24, 2014
Council Session
Item G-10
#2014-173 - Approving Bid Award - Communication Cards for
Electric Substations
Staff Contact: Tim Luchsinger, Stacy Nonhof
Grand Island Council Session - 6/24/2014 Page 72 / 166
Council Agenda Memo
From:Tim Luchsinger, Utilities Director
Stacy Nonhof, Assistant City Attorney
Meeting:June 24, 2014
Subject:Substation Communication Cards
Item #’s:G-10
Presenter(s):Tim Luchsinger, Utilities Director
Background
The Utilities Department utilizes a fiber optic communications loop to provide necessary
communications with the electrical substations around the City. Currently,
communications is accomplished via two systems that contain fifteen year old equipment
that has become obsolete. With the addition of Substation J to the south of the City, a
need for an expansion of that system exists. Since the existing equipment is obsolete, a
system replacement or upgrade is required.
Many factors were considered when determining the optimum system. These factors
included new protective relay communications requirements, interconnections with
Nebraska Public Power District (NPPD), availability of spare parts, system simplicity and
technical support.
After studying these factors, it was determined that it was best to upgrade one of the
systems and allow it to provide all communications and eliminate the other system. This
provides the needed communications and simplifies the system. This particular system
has had very good technical support since it was originally installed.
Discussion
The following bids were received by the City on June 10, 2014 for the needed
communication cards. The engineer’s estimate for this material was $160,000.00.
Bidder Bid Price Exceptions
RFL Electronics, Inc., Booton Township, NJ $149,975.48 None
Arjay Automation, Inc., Minneapolis, MN $151,128.94 None
Grand Island Council Session - 6/24/2014 Page 73 / 166
Alternatives
It appears that the Council that the following alternatives concerning the issue at hand.
The Council may:
1. Move to approve
2. Refer the issue to a Committee
3. Postpone the issue to a future date
4. Take no action on the issue
Recommendation
City Administration recommends that the Council approve the bid for the Substation
Communication Cards to the low bidder, RFL Electronics of Booton Township, New
Jersey, in the amount of $149,975.48.
Sample Motion
Move to approve the bid for the Substation Communication Cards to the low bidder, RFL
Electronics of Booton Township, New Jersey, in the amount of $149,975.48.
Grand Island Council Session - 6/24/2014 Page 74 / 166
Purchasing Division of Legal Department
INTEROFFICE MEMORANDUM
Stacy Nonhof, Purchasing Agent
Working Together for a
Better Tomorrow, Today
BID OPENING
BID OPENING DATE:June 10, 2014 at 2:00 p.m.
FOR:Substation Communication Cards
DEPARTMENT:Utilities
ESTIMATE:$160,000
FUND/ACCOUNT:520
PUBLICATION DATE:May 21, 2014
NO. POTENTIAL BIDDERS:2
SUMMARY
Bidder:Arjay Automation, Inc.RFL Electronics, Inc.
Minneapolis, MN Boonton Township, NJ
Bid Security:Cashier’s Check Arch Insurance Co.
Exceptions:None None
Bid Price:
Total Base Bid:$141,242.00 $140,164.00
Sales Tax:$ 9,886.94 $ 9,811.48
Total Bid:$151,128.94 $149,975.48
cc:Travis Burdett, Assistant Utilities Director
Tim Luchinger, Director
Mary Lou Brown, City Administrator
P1741
Grand Island Council Session - 6/24/2014 Page 75 / 166
Approved as to Form ¤ ___________
June 20, 2014 ¤ City Attorney
R E S O L U T I O N 2014-173
WHEREAS, the City of Grand Island invited sealed bids for Substation
Communication Cards, according to plans and specifications on file with the Utilities
Department; and
WHEREAS, on June 10, 2014, bids were received, opened and reviewed; and
WHEREAS, RFL Electronics, Inc., of Booton Township, New Jersey, submitted a
bid in accordance with the terms of the advertisement of bids and plans and specifications and all
other statutory requirements contained therein, such bid being in the amount of $149,975.48; and
WHEREAS, the bid of RFL Electronics, Inc., is less than the estimate for the
Substation Communication Cards.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of RFL Electronics, Inc., in the
amount of $149,975.48 for Substation Communication Cards, is hereby approved as the lowest
responsible bid.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, June 24, 2014.
_______________________________
Jay Vavricek, Mayor
Attest:
___________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 6/24/2014 Page 76 / 166
City of Grand Island
Tuesday, June 24, 2014
Council Session
Item G-11
#2014-174 - Approving Vendor Payment Wind Damage Heartland
Events Center
Staff Contact: Jaye Monter, Finance Director
Grand Island Council Session - 6/24/2014 Page 77 / 166
Council Agenda Memo
From:Jaye Monter, Finance Director
Meeting:June 24, 2014
Subject:Approving Vendor Payment Wind Damage Heartland
Events Center
Item #’s:G-11
Presenter(s):Jaye Monter, Finance Director
Background
On January 17, 2014, the Heartland Events Center suffered storm related wind damage to
exhaust hoods located on the roof.
Discussion
A claim turned into the City Of Grand Island’s insurance carrier EMC Insurance
Companies resulted in a $29,200.00 repair payable to Jerry’s Sheet Metal, Inc. of Grand
Island, NE. The City’s property insurance carries a $10,000.00 deductible, therefore
$19,200.00 was received from EMC Insurance on April 10, 2014.
City procurement requires Council approval of all payments over $20,000.00.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Approve the payment to Jerry’s Sheet Metal, Inc. as presented.
2.Postpone the issue to a future meeting.
3.Take no action.
Recommendation
City Administration recommends that the Council approve the payment to Jerry’s Sheet
Metal, Inc. for the total amount of $29,200.00.
Grand Island Council Session - 6/24/2014 Page 78 / 166
Sample Motion
Move to approve the payment to Jerry’s Sheet Metal, Inc. for the total amount of
$29,200.00.
Grand Island Council Session - 6/24/2014 Page 79 / 166
Approved as to Form ¤ ___________
June 20, 2014 ¤ City Attorney
R E S O L U T I O N 2014-174
WHEREAS, the Heartland Events Center suffered storm related wind damage to
exhaust hoods located on the roof; and
WHEREAS, a claim to the City of Grand Island’s insurance carrier EMC
Insurance Companies resulted in a $29,200.00 repair payable to Jerry’s Sheet Metal, Inc. of
Grand Island, NE; and
WHEREAS, City’s property insurance carries a $10,000.00 deductible and
$19,200.00 was received from EMC Insurance on April 10, 2014; and
WHEREAS, the City of Grand Island City Code Chapter 17 procurement requires
Council approval of all City payments over $20,000.00.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the vendor payment payable to Jerry’s
Sheet Metal, Inc. of Grand Island, NE in the amount of $29,200.00 is hereby approved.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, June 24, 2014.
_______________________________________
Jay Vavricek, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 6/24/2014 Page 80 / 166
City of Grand Island
Tuesday, June 24, 2014
Council Session
Item G-12
#2014-175 - Approving Designated Depositories and City
Treasurer Authorizations
Staff Contact: Jaye Monter, Finance Director
Grand Island Council Session - 6/24/2014 Page 81 / 166
Council Agenda Memo
From:Jaye Monter, Finance Director
Meeting:June 24, 2014
Subject:Approving Designated Depositories and City Treasurer
Authorizations
Item #s:G-12
Presenter(s):Jaye Monter, Finance Director
Background
The last update of this document occurred in May 2014. It is now necessary to update the
comprehensive list of depositories to add one additional bank to the approved list.
Discussion
The document adds Heritage Bank. The list as included in the Resolution is
comprehensive. The change is included in paragraph number 1 of the resolution; there
were no changes to any of the remaining paragraphs.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Approve the Resolution as presented.
2.Postpone the issue to a future meeting.
3.Take no action.
Recommendation
City Administration recommends that the Council approve the changes to the depository
institutions.
Sample Motion
Move to approve the designated depositories.
Grand Island Council Session - 6/24/2014 Page 82 / 166
Approved as to Form ¤ ___________
June 20, 2014 ¤ City Attorney
R E S O L U T I O N 2014-175
WHEREAS, in Section 16-712, R.R.S. 1943, the city treasurer shall deposit, and at
all times keep on deposit, for safekeeping, in banks or capital stock financial institutions of
approved and responsible standing all money collected, received or held by him/her as city treasurer;
and
WHEREAS, in Section 16-713, R.R.S.1943, the city treasurer may purchase certificates
of deposit from and make time deposits in banks or capital stock financial institutions selected as
depositories of city funds; and
WHEREAS, in Section 16-714, R.R.S. 1943, for the security of the fund so deposited,
the city treasurer shall require each depository to give bond for the safekeeping and payment of such
deposits and the accretions thereof, which bond shall run to the city and be approved by the mayor.
WHEREAS, in Section 16-715, R.R.S. 1943, In lieu of the bond required by section
16-714, any bank, capital stock financial institution, or qualifying mutual financial institution
making application to become a depository may give security as provided in the Public Funds
Deposit Security Act to the city clerk.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that
1.Wells Fargo Bank Nebraska, N.A.; Great Western Bank; USbank, Union
Bank and Trust Co.; Nebraska Public Agency Investment Trust (NPAIT);
Smith Hayes Financial Services Corporation; ICMA Retirement Corp.; A.G.
Edwards & Sons, Inc.; Ameritas Investment Corp.; Home Federal/Grand
Island; The Equitable Building and Loan Association; First National Bank of
Omaha; Five Points; Bank of New York Mellon; Cornerstone Bank;
Exchange Bank; Bank of the West; and Heritage Bank be and hereby are,
designated and approved as depositories for all money collected, received or
held by the City of Grand Island, Nebraska.
2.The Finance Director or his/her designee, in his/her official capacity of the
office, is directed and authorized to deposit such funds in said banks and
capital stock financial institutions.
3.This authorization shall include the deposits of public funds in the hands of
the Finance Director or his/her designee belonging to the City of Grand
Island, Nebraska; the Tri-City Task Force; and the Grand Island
Community Redevelopment Authority (CRA).
4.The Finance Director or his/her designee is hereby authorized to
purchase certificates of deposit, treasury notes, treasury bills, treasury bond
Grand Island Council Session - 6/24/2014 Page 83 / 166
- 2 -
and or strips from the above named banks and capital stock financial
institutions selected as depositories.
5.The Finance Director or his/her designee is hereby authorized by the mayor
to require the depositories designated by this resolution to give security
for the safekeeping and payment of City deposits and the accretion thereof,
such security to be in the form and amounts as required by Nebraska statute
and the Public Funds Deposit Security Act.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, June 24, 2014.
_______________________________________
Jay Vavricek, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 6/24/2014 Page 84 / 166
City of Grand Island
Tuesday, June 24, 2014
Council Session
Item G-13
#2014-176 - Approving Phase II Comprehensive Revitalization
Community Block Grant Application
This item is related to the aforementioned Public Hearing item E-5.
Staff Contact: Jaye Monter, Finance Director
Grand Island Council Session - 6/24/2014 Page 85 / 166
Approved as to Form ¤ ___________
June 20, 2014 ¤ City Attorney
R E S O L U T I O N 2014-176
WHEREAS, the City of Grand Island, Nebraska, is an eligible unit of a general
local government authorized to receive Community Development Block Grants (CDBG) funds
through the Nebraska Department of Economic Development.
WHEREAS, the Nebraska Department of Economic Development is currently
accepting applications for community revitalization opportunities through Phase II
Comprehensive Revitalization grant; and
WHEREAS, a grant application has been prepared to request funding for the
activities to include street repair; and
WHEREAS, a $225,000 grant is being requested by the City; and
WHEREAS, the required 1:1 match will be provided by the City; and
WHEREAS, the Nebraska Department of Economic Development presently
requires a public hearing to accept comments and inform the public on the status of the proposed
grant application; and
WHEREAS, the public hearing on June 17, 2014, offered the public opportunity
to make such comments to the City Council.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island, Nebraska is
hereby authorized to apply for assistance from the Nebraska Department of Economic
Development for the purpose of funding eligible Community Development Block Grant
activities; and
The Mayor is hereby authorized and directed to execute such grant applications and other
documentation on behalf of the City of Grand Island for such grant programs.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, June 24, 2014.
_______________________________________
Jay Vavricek, Mayor
Attest:
_______________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 6/24/2014 Page 86 / 166
City of Grand Island
Tuesday, June 24, 2014
Council Session
Item G-14
#2014-177 - Approving Award of Proposal for Enterprise Asset
Management System for the Public Works Department
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 6/24/2014 Page 87 / 166
Council Agenda Memo
From:Terry Brown PE, Assistant Public Works Director
Meeting:June 24, 2014
Subject:Approving Award of Proposal for Enterprise Asset
Management System for the Public Works Department
Item #’s:G-14
Presenter(s):John Collins PE, Public Works Director
Background
A Request for Proposals (RFP) for an Enterprise Asset Management System (EAMS) for
the Public Works Department was advertised in the Grand Island Independent on
February 15, 2014. The RFP was also sent to twenty (20) potential proposers by the
Engineering Division of the Public Works Department.
The EAMS implementation will focus on the needs of the Public Works Department,
such as the work order process, customer service requests, asset reports, asset inspections,
preventative maintenance, inventory, workflow management, capital improvement
tracking, and document support. Full implementation should take about three (3) years
and result in a significant improvement in planning, budgeting, and reporting.
Discussion
Twelve (12) proposals were opened on March 26, 2014 and reviewed and scored.
The estimate for this work was $100,000.00 for the first year and $250,000 for the second
with licensing fees in following years. Funds for the asset management system are in the
approved 2013/2014 budget.
The proposal submitted by Cartegraph Systems, Inc. of Dubuque, Iowa was scored as the
best firm to implement the asset management software. An agreement in the amount of
$121,840.00 has been reached for the current year implementation costs, with Year 1-3
costs being $76,000.00 annually.
Grand Island Council Session - 6/24/2014 Page 88 / 166
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the award of the proposal to
Cartegraph Systems, Inc. of Dubuque, Iowa.
Sample Motion
Move to approve the award of the proposal.
Grand Island Council Session - 6/24/2014 Page 89 / 166
Purchasing Division of Legal Department
INTEROFFICE MEMORANDUM
Stacy Nonhof, Purchasing Agent
Working Together for a
Better Tomorrow, Today
REQUEST FOR PROPOSAL
FOR ENTERPRISE ASSET MANAGEMENT SYSTEM
RFP DUE DATE:March 26, 2014 at 4:00 p.m.
DEPARTMENT:Public Works
PUBLICATION DATE:February 15, 2014
NO. POTENTIAL BIDDERS:20
SUMMARY OF PROPOSALS RECEIVED
EA Engineering, Science & Technology, Inc.VUEWorks LLC
Lincoln, NE Orlando, FL
Lucity, Inc.Asynerlytics, LLC
Overland Park, KS Pleasant Hill, IA
Tyler Technologies, Inc.Assetworks, Inc.
Yarmouth, ME Wayne, PA
MobileEpiphany Beehive Industries
Aurora, CO Lincoln, NE
PSD Software CitiTech Systems, Inc.
Marietta, GA Rapid City, SD
MaintStar, Inc.Cartegraph
Irvine, CA Dubuque, IA
cc:John Collins, Public Works Director David Riddle, PW GIS Coordinator
Mary Lou Brown, City Administrator Jaye Monter, Finance Director
Catrina DeLosh, PW Admin. Assist.
P1718
Grand Island Council Session - 6/24/2014 Page 90 / 166
Approved as to Form ¤ ___________
June 20, 2014 ¤ City Attorney
R E S O L U T I O N 2014-177
WHEREAS, the City Of Grand Island invited proposals for an Enterprise Asset
Management System (EAMS) for the Public Works Department, according to the Request For
Proposals (RFP) on file with the Engineering Division of the Public Works Department; and
WHEREAS, on March 26, 2014 proposals were received, reviewed, and
evaluated in accordance with established criteria in the RFP; and
WHEREAS, Cartegraph Systems, Inc. of Dubuque, Iowa submitted a proposal in
accordance with the terms of the Request for Proposals and all statutory requirements contained
therein and the City Procurement Code with the current year implementation costs being
$121,840.00; and
WHEREAS, Year 1-3 licensing costs for such system will be $76,000.00
annually.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the proposal of Cartegraph Systems,
Inc. of Dubuque, Iowa is hereby approved.
BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed
to execute such agreement on behalf of the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, June 24, 2014.
_______________________________________
Jay Vavricek, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 6/24/2014 Page 91 / 166
City of Grand Island
Tuesday, June 24, 2014
Council Session
Item G-15
#2014-178 - Approving Leasehold Agreement for the Capital
Avenue – Webb Road to Broadwell Avenue Widening Project
(United Veterans Club)
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 6/24/2014 Page 92 / 166
Council Agenda Memo
From:Scott Griepenstroh, Project Manager
Meeting:June 24, 2014
Subject:Approving Leasehold Agreement for the Capital Avenue
– Webb Road to Broadwell Avenue Widening Project
(United Veterans Club)
Item #’s:G-15
Presenter(s):John Collins PE, Public Works Director
Background
All agreements must be approved by the City Council.
On May 24, 2011, by Resolution No. 2011-124 the City of Grand Island and the
Nebraska Department of Roads (NDOR) entered into an agreement for the Capital
Avenue– Webb Road to Broadwell Avenue widening project. This agreement specified
the various duties and funding responsibilities of this Federal-Aid project. The
agreement required that NDOR Standards and Specifications are to be used for design,
construction inspection and quality control.
The Capital Avenue – Webb Road to Broadwell Avenue Widening Project will consist of
reconstructing the existing 24-foot-wide, two-lane roadway to a 62-foot-wide, five-lane
roadway from Webb Road to Broadwell Avenue. This will require shifting the roadway
centerline north to avoid impacts to residential homes. Other improvements include storm
sewer construction, updated roadway lighting, relocation of overhead and underground
utilities, construction of new sidewalk to current Americans with Disabilities Act standards,
and construction of a concrete pedestrian/bike trail through the corridor.
On August 13, 2013, by Resolution No. 2013-264, City Council approved entering into an
agreement with the State of Nebraska Department of Administrative Services for
acquisition of right-of-way, permanent easements and temporary easements that were
required for construction of the North Interceptor Phase II, Part B, Project No. 2013-S-4.
On June 10, 2014, by Resolution No. 2014-145, City Council approved acquisition of right-
of-way and temporary easements from the State of Nebraska for the Capital Avenue –
Webb Road to Broadwell Avenue Widening Project.
Grand Island Council Session - 6/24/2014 Page 93 / 166
Discussion
As part of the five (5) temporary easements acquired from the State of Nebraska a
leasehold agreement needs to be entered into with the current tenant, United Veterans
Club, of such affected property. A payment of $100.00 is scheduled for the
relinquishment of leasehold interest.
Olsson Associates recently submitted final plans to NDOR for review. Acquisition of
right-of-way and easements is planned to be completed in July of 2014. Relocation of
utilities is anticipated to begin in the winter of 2014/2015. Roadway construction is
anticipated to begin in late spring of 2015.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
Public Works Administration recommends that the Council approve a resolution
authorizing the Mayor to sign the agreement.
Sample Motion
Move to approve authorization for the Mayor to sign the agreement.
Grand Island Council Session - 6/24/2014 Page 94 / 166
Approved as to Form ¤ ___________
June 20, 2014 ¤ City Attorney
R E S O L U T I O N 2014-178
WHEREAS, a leasehold agreement is required by the City of Grand Island, from
the affected lessee in the Capital Avenue – Webb Road to Broadwell Avenue Widening Project
area, as follows:
No.Tenant Legal Description Area Payment
(minimum $100.00) Total
1L United Veterans Club
CONSISTING OF PART OF THE SOUTH HALF OF SECTION 5,
TOWNSHIP 11 NORTH, RANGE 9 WEST OF THE 6TH P.M., CITY
OF GRAND ISLAND, HALL COUNTY, NEBRASKA AND MORE
PARTICULARLY DESCRIBED AS FOLLOWS:
COMMENCING AT THE SOUTH QUARTER CORNER OF SAID
SECTION 5; THENCE ON AN ASSUMED BEARING OF
N01°14’48”W ALONG THE NORTH-SOUTH QUARTER SECTION
LINE OF SAID SECTION 5 A DISTANCE OF 75.01 FEET TO THE
POINT OF INTERSECTION OF SAID QUARTER LINE AND THE
NORTH RIGHT-OF-WAY (R.O.W.) LINE OF CAPITAL AVENUE;
THENCE CONTINUING N01°14’48”W ALONG SAID QUARTER
SECTION LINE A DISTANCE OF 19.99 FEET TO THE POINT OF
INTERSECTION OF SAID QUARTER LINE AND A NORTH LINE OF
AN EXISTING PERMANENT EASEMENT DESCRIBED IN
INSTRUMENT NUMBER 201306652, HALL COUNTY REGISTER
OF DEEDS; THENCE N89°12’48”E ALONG SAID NORTH LINE A
DISTANCE OF 1.29 FEET TO A NORTHERLY CORNER OF SAID
EXISTING PERMANENT EASEMENT; THENCE N89°50’38”E
ALONG A NORTH LINE OF SAID EXISTING PERMANENT
EASEMENT A DISTANCE OF 1635.43 FEET TO THE POINT OF
BEGINNING; THENCE N52°52’12”E A DISTANCE OF 76.48
FEET; THENCE N89°50’38”E A DISTANCE OF 30.72 FEET;
THENCE S00°09’22”E A DISTANCE OF 46.00 FEET TO A POINT
ON A NORTH LINE OF SAID EXISTING PERMANENT
EASEMENT; THENCE S89°50’38”W ALONG SAID NORTH LINE A
DISTANCE OF 16.00 FEET TO A NORTHERLY CORNER OF SAID
EXISTING PERMANENT EASEMENT; THENCE N00°09’22”W
ALONG A EASTERLY LINE OF SAID EXISTING PERMANENT
EASEMENT A DISTANCE OF 20.00 FEET TO A NORTHERLY
CORNER OF SAID EXISTING PERMANENT EASEMENT; THENCE
S89°50’38”W ALONG A NORTH LINE OF SAID EXISTING
PERMANENT EASEMENT A DISTANCE OF 10.00 FEET TO A
NORTHERLY CORNER OF SAID EXISTING PERMANENT
EASEMENT; THENCE S00°09’22”E ALONG A WESTERLY LINE
OF SAID EXISTING PERMANENT EASEMENT A DISTANCE OF
20.00 FEET TO A NORTHERLY CORNER OF SAID EXISTING
PERMANENT EASEMENT; THENCE S89°50’38”W ALONG A
NORTH LINE OF SAID EXISTING PERMANENT EASEMENT A
DISTANCE OF 65.82 FEET TO THE POINT OF BEGINNING. SAID
TEMPORARY EASEMENT CONTAINS 2,619 SQUARE FEET
MORE OR LESS.
2,619 s.f.$100.00
Grand Island Council Session - 6/24/2014 Page 95 / 166
- 2 -
Total $100.00
WHEREAS, such Leasehold Agreement has been reviewed and approved by the
City Legal Department.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and
hereby is, authorized to enter into the Leasehold Agreement on the above described tract of land,
in the total amount of $100.00.
BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed
to execute such agreement on behalf of the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, June 24, 2014.
_______________________________________
Jay Vavricek, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 6/24/2014 Page 96 / 166
City of Grand Island
Tuesday, June 24, 2014
Council Session
Item G-16
#2014-179 - Approving Agreement for Utility Relocation Services
to be performed by CenturyLink for the Capital Avenue – Webb
Road to Broadwell Avenue Project
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 6/24/2014 Page 97 / 166
Council Agenda Memo
From:Scott Griepenstroh, Project Manager
Meeting:June 24, 2014
Subject:Approving Agreement for Utility Relocation Services
to be performed by CenturyLink for the Capital Avenue
– Webb Road to Broadwell Avenue Project
Item #’s:G-16
Presenter(s):John Collins PE, Public Works Director
Background
All agreements must be approved by the City Council.
The Capital Avenue – Webb Road to Broadwell Avenue widening project will consist of
removal of the existing 24’ wide asphalt roadway and construction of new concrete
pavement on Capital Avenue from Webb Road through Broadwell Avenue. The new
roadway will consist of a five-lane, curbed, concrete pavement street. Other
improvements include construction of sidewalks and a concrete hike/bike trail, updated
street lighting, and construction of new storm sewer. A pedestrian signal will be
constructed approximately 1000’ east of Webb Road to provide for safe crossing for
users of the hike/bike trail.
This project will be coordinated with the North Interceptor Sanitary Sewer project.
This project will receive federal funding through the Surface Transportation Program
(STP), which has typically been applied on an 80/20 basis. However, due to changes
brought about by the new federal highway bill, the Moving Ahead for Progress in the
21st Century Act (MAP-21), federal funding for this project has been capped. Reference
is made to Resolution 2013-141 approved by City Council on May 14, 2013.
The improvements require that utilities owned by the City of Grand Island, Northwestern
Energy and CenturyLink are relocated due to the roadway widening and the construction
of the hike/bike trail.
Grand Island Council Session - 6/24/2014 Page 98 / 166
Discussion
During the project design process, Public Works staff and the design team from Olsson
Associates met with officials from CenturyLink to review impacts the roadway
improvement would have on their existing telecommunications facilities. Through these
meetings, it was determined where aboveground structures are in conflict with the
roadway improvements and where underground fiber optic cable needs to be lowered.
The estimated cost for the relocation work of CenturyLink’s facilities is $272,388.74.
Since the facilities resided in a private easement formerly owned by CenturyLink on the
north side of Capital Avenue, the relocation work is a project cost and eligible for federal
aid. The Nebraska Department of Roads Local Projects Division developed the
agreement for utility relocation services.
The Capital Improvements Program will fund the utility relocation costs, and the City
will be reimbursed 80% of the actual costs.
Final design plans have been submitted by Olsson Associates to the Nebraska
Department of Road for review. Acquisition of right-of-way and easements is on
schedule to be completed in July, 2014. Construction of this project is anticipated to
begin in 2015.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the agreement for Utility
Relocation Services to be performed by CenturyLink for the Capital Avenue – Webb
Road to Broadwell Avenue Project.
Sample Motion
Move to approve the agreement.
Grand Island Council Session - 6/24/2014 Page 99 / 166
Approved as to Form ¤ ___________
June 20, 2014 ¤ City Attorney
R E S O L U T I O N 2014-179
WHEREAS, the City of Grand Island is developing a transportation project for
which it intends to obtain Federal funds; and
WHEREAS, the City of Grand Island as a sub-recipient of Federal-Aid funding is
charged with the responsibility of expanding said funds in accordance with Federal, State and
local laws, rules, regulations, policies and guidelines applicable to the funding of the Federal-Aid
project; and
WHEREAS, the City of Grand Island and CenturyLink wish to enter into a
Professional Utility Services Agreement to provide utility services for the Federal-Aid project.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor is hereby authorized and
directed to sign the attached utility services agreement between the City of Grand Island,
Nebraska and CenturyLink.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, June 24, 2014.
_______________________________________
Jay Vavricek, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 6/24/2014 Page 100 / 166
City of Grand Island
Tuesday, June 24, 2014
Council Session
Item G-17
#2014-180 - Approving Dedication of Right-of-Way for the Capital
Avenue – Webb Road to Broadwell Avenue Widening Project
(Webb Mini Park)
This item is related to the aforementioned Public Hearing item E-6.
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 6/24/2014 Page 101 / 166
Approved as to Form ¤ ___________
June 20, 2014 ¤ City Attorney
R E S O L U T I O N 2014-180
WHEREAS, current park property is being dedicated by the City of Grand Island
as right-of-way to accommodate a widened roadway along Capital Avenue from Webb Road to
Broadwell Avenue, described as follows:
A TRACT OF LAND CONSISTING OF PART OF THE NORTH HALF (N ½) OF
FRACTIONAL SECTION 7 AND PART OF THE NORTHWEST QUARTER (NW ¼),
TOWNSHIP 11 NORTH, RANGE 9 WEST OF THE 6TH P.M., CITY OF GRAND ISLAND,
HALL COUNTY, NEBRASKA AND MORE PARTICULARLY DESCRIBED AS FOLLOWS:
COMMENCING AT THE NORTHWEST CORNER OF SAID N ½ OF FRACTIONAL
SECTION 7; THENCE ON AN ASSUMED BEARING OF S01o32’56”E ALONG THE WEST
LINE OF SAID N ½ A DISTANCE OF 33.00 FEET; THENCE N89o15’58”E A DISTANCE
OF 33.00 FEET TO THE NORTHWEST CORNER OF SAID UNPLATTED TRACT, SAID
POINT ALSO BEING THE POINT OF INTERSECTION OF THE EAST RIGHT-OF-WAY
(R.O.W.) LINE OF WEBB ROAD AND THE SOUTH R.O.W. LINE OF CAPITAL AVENUE
AND THE POINT OF BEGINNING; THENCE N89o15’58”E ALONG SAID SOUTH R.O.W.
LINE A DISTANCE OF 416.93 FEET TO THE NORTHEAST CORNER OF SAID
UNPLATTED TRACT; THENCE S01o30’22”E ALONG THE EAST LINE OF SAID
UNPLATTED TRACT A DISTANCE OF 19.00 FEET; THENCE S89o15’58”W A DISTANCE
OF 385.94 FEET; THENCE S42o50’09”W A DISTANCE OF 43.51 FEET TO A POINT ON
THE EAST R.O.W. LINE OF WEBB ROAD; THENCE N01o32’56”W ALONG SAID EAST
R.O.W. LINE A DISTANCE OF 50.00 FEET TO THE POINT OF BEGINNING. SAID
TRACT CONTAINS 8,402 SQUARE FEET MORE OR LESS.
WHEREAS, such dedication of right-of-way has been reviewed and approved by
the City Legal Department.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and
hereby is, authorized to dedicate said right-of-way on the above described tract of land.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, June 24, 2014.
_______________________________________
Jay Vavricek, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 6/24/2014 Page 102 / 166
TRACT 4CAPITAL AVENUEGrand IslandCouncil Session - 6/24/2014Page 103 / 166
City of Grand Island
Tuesday, June 24, 2014
Council Session
Item G-18
#2014-181 - Approving Compensation for Relocation of Fence and
Sidewalk at the Nebraska Veterans Home Anderson Building for
the North Interceptor Phase II Sanitary Sewer Project
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 6/24/2014 Page 104 / 166
Council Agenda Memo
From:Terry Brown PE, Assistant Public Works Director
Meeting:June 24, 2014
Subject:Approving Compensation for Relocation of Fence and
Sidewalk at the Nebraska Veterans Home Anderson
Building for the North Interceptor Phase II Sanitary
Sewer Project
Item #’s:G-18
Presenter(s):John Collins PE, Public Works Director
Background
Public Works staff is currently working through the design phase of the North Interceptor
Phase II sanitary sewer project, which will extend from Phase I of such project, 7th Street
to Webb Road.
Discussion
Relocation of the fence and sidewalk within the secured walking area of the Nebraska
Veterans Home Anderson Building is necessary as part of the North Interceptor Phase II
sanitary sewer project, as well as the concrete bike trail that will be constructed as part of
the Capital Avenue – Webb Road to Broadwell Avenue Widening project.
The State of Nebraska solicited bids for such fence relocation and received one bid,
which was from Lacy Construction of Grand Island, Nebraska in the amount of
$133,000.00.
Such bid is considered reasonable, as the work involves very specific mobilization
schedules for the involved subcontractors. Work to be coordinated with the fence
relocation is removal and reconstruction of the fence, as well as sprinkler system repair &
maintenance, security gate and camera reconnection & upgrade and sodding. Throughout
construction emergency exists must be maintained at all times, which adds complexity to
the project. There will also be relocation of both aboveground and underground power
lines.
Grand Island Council Session - 6/24/2014 Page 105 / 166
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the compensation for
relocation of fence and sidewalk at the Nebraska Veterans Home Anderson Building in
the amount of $133,000.00.
Sample Motion
Move to approve the compensation.
Grand Island Council Session - 6/24/2014 Page 106 / 166
Grand Island Council Session - 6/24/2014 Page 107 / 166
Grand Island Council Session - 6/24/2014 Page 108 / 166
Grand Island Council Session - 6/24/2014 Page 109 / 166
www.olssonassociates.com
TEL 308.384.8750
FAX 308.384.8752
201 East 2nd Street
P.O. Box 1072
Grand Island, NE 68802-1072
R39.6'REMOVE & SALVAGE 8'-4" GATE
ANDERSON BUILDING
CAPITAL AVENUE
PROTECT EXISTING FENCE
PROTECT
EXISTING GATE
NOTE:
1.TEMPORARY FENCE MUST NOT BE REMOVED UNTIL RELOCATED
FENCE IS PLACED AND ALL EXITS ARE LIGHTED AND WIRED.
TEMPORARY FENCE TO BE 8' CHAIN LINK FENCING WITH TOP
RAILING, AND SECURED AT BASE TO PREVENT SOMEONE FROM
CRAWLING UNDER THE FENCE
2.REMOVAL OF FENCE FOUNDATION SHALL BE CONSIDERED
SUBSIDIARY TO FENCE REMOVAL.
3.FENCE PANELS AND GATES SHALL BE REMOVED AND RE-USED,
ALL FENCE POSTS SHALL BE NEW.
PROTECT EXISTING LIGHT POLE
PROTECT EXISTING LIGHT POLE
EXISTING GATE, FENCE, AND SECURITY CAMERA TO REMAIN IN
PLACE UNTIL RELOCATED AND NEW FENCE COMPLETE
REMOVE & SALVAGE 261'
L.F. OF EXISTING FENCE
EXISTING FENCE FOUNDATION
BEING REMOVED (SEE NOTE)
REMOVE 207 S.Y. OF EXISTING SIDEWALK
REMOVE 23 S.Y. OF
EXISTING SIDEWALK
PROTECT EXISTING SIDEWALK
SHEET 1 OF 3
PHASE 2 BUILD 187' L.F. OF 8' TEMPORARY CHAIN LINK FENCE
REMOVE AND SALVAGE 5'-4"
GATEPHASE 1 BUILD 34' L.F. OF 8'
TEMPORARY CHAIN FENCING
REMOVE AND SALVAGE
SERCRUTY CAMERA
EXISTING SECURITY CAMERA
REMOVE AND SALVAGE
SECURITY CAMERA
Grand Island Council Session - 6/24/2014 Page 110 / 166
www.olssonassociates.com
TEL 308.384.8750
FAX 308.384.8752
201 East 2nd Street
P.O. Box 1072
Grand Island, NE 68802-1072
R
BUILD 385' L.F. OF FENCE23.2'66'54.5'
BUILD 1- 5'-4" GATE W/
CARD ACCESS
BUILD 1- 5'-4" GATE
W/CARD ACCESS
BUILD 1 - 5'-4" GATE W/ CARD
ACCESS & EMERGENCY LIGHTS
BUILD 14 S.Y. OF 4"
CONCRETE SIDEWALKBUILD 40 S.Y. OF 4" CONCRETE SIDEWALK
BUILD 144 S.Y. OF
4" SIDEWALK
ANDERSON BUILDING
CAPITAL AVENUE
NOTE:
1.THE CONTRACTOR SHALL OBTAIN ALL BUILDING PERMITS AND
%(5(63216,%/()25$//)((67+(:25.6+$//%(
COMPLETED IN COMPLIANCE WITH ALL STATE AND CITY
%8,/',1*&2'(6:,5,1*6+$//%(&203/(7('%<$
LICENSED ELECTRICIAN.
2.ALL NEW GATES AND RELOCATED GATES SHALL BE WIRED INTO
THE EXISTING JOHNSON CONTROL P2000 CARD ACCESS
SYSTEM.
3.ALL GATES WILL BE UNLOCKED WITH AN ACTIVATION OF THE
FIRE ALARM SYSTEM. CONTRACTOR WILL BE REQUIRED TO
HAVE A WITNESSING FUNCTIONALITY TEST OF NEW AND
RELOCATED GATES.
4.EXISTING SECURITY CAMERAS ARE IDENTIFIED ON THE PLAN OF
:+,&+7:2&$1%(6$/9$*('7+,6:25.6+$//,1&/8'(
DESIGNING AND INSTALLING A FULL SECURITY CAMERA
COVERAGE OF THE ENTIRE IMPACTED FENCED SECURED AREA
INCLUDING WIRING INTO THE EXISTING SYSTEM AND ALL
,1&,'(17$/,7(063529,'($'',7,21$/&$0(5$6$6
1(('(':+,&+6+$//,1&/8'($&$0(5$$7($&+*$7($
SHOP DRAWING SHALL BE SUBMITTED TO THE OWNER FOR
$33529$/35,2572&216758&7,21$'',7,21$/6(59(56
AND MONITORS, IF REQUIRED TO EXPAND EXISTING SYSTEM,
ARE TO BE INCLUDED IN THE PROPOSAL.
PROTECT
EXISTING LIGHT POLE
PROTECT EXISTING LIGHT POLE
BUILD 1-LIGHT POLE BASE
1-LIGHT POLE 6'BUILD 1-LIGHT POLE BASE
1-LIGHT POLE
BUILD 1 - 5'-4" GATE W/ CARD ACCESS
& EMERGENCY LIGHTS
5.0'5.0'7.9'
R
9
.
0
'
R4.0'
R
4
.
0
'
R9.0'
R1
0
.
0
'15.9'TYP10.0'
TYP
EXISTING SIDEWALK
SHEET 2 OF 3
7.0'
R5.0'10.8'R
4
.
5
'
6.0'
TYP 3.7'6.0'
8.0'4.0'BUILD 14 S.Y. OF 4"
CONCRETE SIDEWALK
PHASE 2 BUILD 187' L.F. OF 8' TEMPORARY CHAIN LINK FENCE
PHASE 1 BUILD 34' L.F. OF 8'
TEMPORARY CHAIN FENCING
PHASING:
1.INSTALL PHASE 1 TEMPORARY FENCING. RECONSTRUCT 4"
CONCRETE SIDEWALK AT RELOCATED WEST GATE AREA.
CONSTRUCT WEST GATE TO NEW LOCATION AND WIRE INTO
EXISTING JOHNSON CONTROL P2000 CARD ACCESS SYSTEM
FIRE ALARM SYSTEM. THE WEST GATE ACCESS MAY BE
CLOSED FOR A MAXIMUM 2 DAYS FOR THE RELOCATION OF
THE GATE. THIS CLOSURE SHALL BE COORDINATED WITH
THE VETERANS HOME STAFF.
2.INSTALL PHASE 2 TEMPORARY FENCE. REMOVE EXISTING
FENCE AND CONSTRUCT NEW FENCE, GATES, AND OTHER
IMPROVEMENTS. REMOVE TEMPORARY FENCE AFTER GATE
IS OPERATIONAL. A SURFACED ACCESS MUST BE
MAINTAINED FOR THE EAST ACCESS AT ALL TIMES
CONNECTING TO THE EXISTING SIDEWALK. A TEMPORARY
BOARDED WALK WILL BE ACCEPTED TO MAINTAIN THIS
ACCESS.
REMOVE & SALVAGE GATE
PROTECT EXISTING FENCE
EXISTING GATE, FENCE, AND SECURITY CAMERA TO REMAIN
IN PLACE UNTIL RELOCATED AND NEW FENCE COMPLETE
REMOVE & SALVAGE 261'
L.F. OF EXISTING FENCE
EXISTING SECURITY CAMERA
BUILD 1 - 8'-4" GATE W/ CARD ACCESS
5.CONTRACTOR SHALL INSTALL LIGHTING AT ALL GATE EXITS.
6.TEMPORARY FENCE MUST NOT BE REMOVED UNTIL
RELOCATED FENCE IS PLACED AND ALL EXITS ARE LIGHTED
AND WIRED.
7.FENCE PANELS & GATES SHALL BE REMOVED AND RE-USED,
ALL FENCE POSTS SHALL BE NEW.
8.CONSTRUCTION OF FENCE FOOTING AND PAD SHALL BE
CONSIDERED SUBSIDIARY TO FENCE CONSTRUCTION.
9.LIGHT POLES SHALL BE CONNECTED TO EXISTING LIGHTING
SYSTEM.
10.ALL UNDERGROUND WIRING SHALL BE PLACED IN CONDUIT.
11.GRADES FOR SIDEWALK SHALL PROVIDE POSITIVE DRAINAGE
WAYS FROM THE BUILDING.
12.ALL DISTURBED AREAS SHALL BE SODDED AND THE
SPRINKLER SYSTEM REPAIRED.
PROTECT AND ADJUST TO GRADE
STORM DRAIN CLEANOUTS
Grand Island Council Session - 6/24/2014 Page 111 / 166
www.olssonassociates.com
TEL 308.384.8750
FAX 308.384.8752
201 East 2nd Street
P.O. Box 1072
Grand Island, NE 68802-1072
R
ELEVATION AT TYPICAL PANEL
NOT TO SCALE
FENCE DETAIL
1.DECORATIVE FENCE BASIS OF DESIGN IS AMERISTAR MONTAGE
COMMERCIAL - MAJESTIC 3-RAIL STYLE ORNAMENTAL METAL
FENCING SYSTEM. OTHER APPROVED MANUFACTURERS ARE
MASTER HALCO AND BOUNDARY FENCE AND RAILING OR OWNER
APPROVED EQUIVALENT.
2.ALL LINE BRACKETS SHALL BE AMERISTAR STYLE BB114 OR
OWNER APPROVED EQUIVALENT. ALL CORNER, GATE, AND END
BRACKETS SHALL BE AMERISTAR STYLE BB112 OR OWNER
APPROVED EQUIVALENT.
3.ALL POSTS SHALL BE SET PLUMB. THE PANEL HEIGHT SHALL
REMAIN CONSTANT THROUGHOUT THE FENCED AREA.
4.ALL LINE POSTS SHALL BE AMERISTAR PB25144 OR OWNER
APPROVED EQUIVALENT. ALL CORNER, GATE, AND END POSTS
SHALL BE AMERISTAR PB40144 OR OWNER APPROVED
EQUIVALENT.
5.ALL STEEL SHALL BE PAINTED BLACK IN ACCORDANCE WITH THE
SPECIFICATIONS.
6.ALL DIMENSIONS ARE ALONG THE DECORATIVE FENCE.
FENCE POST
FENCE RAIL
CONCRETE PAD CONCRETE FOOTING
EXPANSION JOINT 1'1'
8'
7'2'FENCE CONCRETE FOOTING AND PAD
NOT TO SCALE
3'' MIN.
1'' CHAMFER
JOINT SEALING FILLER (HOT
POURED TYPE)
ANCHOR BOLT
PROJECTION 2 3/4''
ATTACH GROUNDING
CONDUCTOR TO POLE
GROUNDING LUG
1/2'' CONDUIT FOR
GROUND CONDUCTOR
GROUND ROD
5/8'' X 10'-0'' MIN. COPPER
CLAD ONE PIECE
ANCHOR BOLTS BY POLE
MANUFACTURER
BOLT BASE DIAGRAM,
COORDINATE WITH
POLE REQUIREMENTS
AND TEMPLATE
FURNISH AND INSTALL
IN-LINE BALLAST FUSES IN
BUSSMANN "TRON"
WEATHERPROOF FUSE
HOLDERS #HEB WITH #KTK
FUSES. FUSE EACH
LUMINAIRE SEPARATELY
(SIZE AS REQUIRED, 5A
MAX.)
METAL BOLT COVER
PVC OR RIGID CONDUIT FOR
FEEDER CABLE
(SIZE AS SPECIFIED)
N0.4 BARS EQUALLY
SPACED MAX. 12"
O.C.
7-NO.6 BARS SPACED EVENLY
AROUND REBAR STRUCTURE
CIRCUMFERENCE
RAISED CONCRETE FOUNDATION
12" MIN.
B2'-0"
2'-0"
LIGHT POLE AND ASSEMBLY ARE
COOPERLIGHTING - LUMARK (PFT14023P209)
CONCRETE CLASS ''47B-3000''
REINFORCING STEEL: GRADE 60
ANCHOR BOLTS: 1'' DIA. (AASHTO M314,
GR.55)
HEAVY HEX GALVANIZED NUTS: (AASHTO
M291, GR A)
FLAT WASHERS GALVANIZED: (AASHTO
M293)
2'-0''UP TO 30'0.81 CU. YDS.
LIGHTING FOUNDATION DATA
5'-0''70 lb.
30" MIN.
1/2" EXPANSION
JOINT (TYP.)
0.75"
SHEET 3 OF 36"TABLE OF APPROXIMATE QUANTITIES
ITEM UNITS QUANTITY
ROMOVE AND SALVAGE SECURITY CAMERA EA.
*REMOVE AND SALVAGE EXISTING FENCE L.F.
BUILD TEMPORARY 8' CHAIN LINK FENCE L.F.221
REMOVE SIDEWALK S.Y.230
REMOVE AND SALVAGE 5'-4" SECURITY GATE EA.
REMOVE AND SALVAGE 8'-4" SECURITY GATE EA.
BUILD 5'-4" SECURITY GATE W/CARD ACCESS EA.
BUILD 8'-4" SECURITY GATE W/CARD ACCESS EA.
BUILD 4" CONCRETE SIDEWALK S.Y.
BUILD LIGHT POLE BASE EA.
BUILD LIGHT POLE EA.
**BUILD SECURITY FENCE L.F.
SECURITY/CAMERA SYSTEM L.S.
SPRINKLER REPAIRS L.S.
SODDING S.Y.
GENERAL NOTES
1.CONTRACTOR SHALL COMPLY WITH ALL USVA, NEBRASKA LICENSURE
&+$37(5$1'/,)(6$)(7<&2'(6$7$//7,0(6(;$03/( (0(5*(1&<
EXITS WILL NEED TO BE MAINTAINED AT ALL TIMES FOR MEMBER USE IN CASE
OF AN EVACUATION.
2.THE CONTRACTOR SHALL COMPLY WITH THE NEBRASKA STATE PATROL WHO
WILL COMPLETE A CRIMINAL BACKGROUND CHECK OF ALL EMPLOYEES
$662&,$7(':,7+7+,6352-(&77+(6(6+$//%($33529('%<7+(
$'0,1,675$7,21+80$15(6285&(60$1$*(5$1'$&23<2)7+(6(
5(&25'6:,//1(('72%(0$,17$,1('
3.0$7(5,$/66+$//%(6725(',1$)(1&(',1$5($723527(&70(0%(56
4.NEITHER CONTRACTOR NOR ANY EMPLOYEE OF THE CONTRACTOR SHALL
ENGAGE IN THE UNLAWFUL MANUFACTURE, DISTRIBUTION, DISPENSING,
POSSESSION, OR USE OF A CONTROLLED SUBSTANCE IN CONDUCTING ANY
$&7,9,7<2)7+(352-(&77+('(3$572)$'0,1,675$7,9(6(59,&(6
RESERVES THE RIGHT TO REQUEST A COPY OF THE CONTRACTOR'S DRUG
FREE WORKPLACE POLICY.
5.THE VETERANS HOME CAMPUS IS TOBACCO FREE ENVIRONMENT. NO
SMOKING IS ALLOWED ON THE GROUNDS.
6.7+(352-(&76+$//67$5712($5/,(57+$1-8/<7+(
352-(&76+$//%(68%67$17,$//<&203/(7(%<129(0%(5
SUBSTANTIAL COMPLETION SHALL BE DEFINED AS ALL RELATED ITEMS
ARE COMPLETED FOR THE FENCE REMOVAL AND FENCE RELOCATION.
7.THE CONTRACTOR SHALL PROVIDE NECESSARY PRIVATE UTILITY LOCATES
7+$7³21(&$//´'2(61273529,'(219(7(5$16+20(*5281'6
8.MAINTAIN SECURITY FENCE AT ALL TIMES WHICH INCLUDES KEY PAD
SYSTEM
* APPROXIMATELY 30-8' FENCE PANELS CAN BE SALVAGED.
** APPROXIMATELY 36-2.5" LINE POSTS AND 12-4" GATE AND END
POST ARE REQUIRED FOR FENCE CONSTRUCTION.
BELL END
3'' MIN. ALL SIDESNOT TO SCALE
MOUNTING HEIGHT A B STEEL CONCRETE
CONCRETE PAD
POST CAP (STANDARD)
CONCRETE FOOTING8'-6" POST HEIGHT8'-2" RAILING HEIGHT3'-0" Min.Footing Depth8'-0"
TYPICAL POST SPACING
4.75" TYP.
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Approved as to Form ¤ ___________
June 20, 2014 ¤ City Attorney
R E S O L U T I O N 2014-181
WHEREAS, relocation of fence and sidewalk at the Nebraska Veterans Home
Anderson Building is necessary for the North Interceptor Phase II sanitary sewer project and
Capital Avenue – Webb Road to Broadwell Avenue widening project; and
WHEREAS, bids for such work were solicited by the State of Nebraska, with one
bid being submitted; and
WHEREAS, such bid was submitted by Lacy Construction of Grand Island,
Nebraska in the amount of $133,000.00; and
WHEREAS, due to the complexity of the project coordination the submitted bid
is considered fair and reasonable; and
WHEREAS, payment of the compensation is contingent upon City Council
approval.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and
hereby is, authorized to compensate the Nebraska Veterans Home Anderson Building for
relocation of fence and sidewalk in the amount of $133,000.00
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, June 24, 2014.
_______________________________________
Jay Vavricek, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 6/24/2014 Page 119 / 166
City of Grand Island
Tuesday, June 24, 2014
Council Session
Item G-19
#2014-182 - Approving Change Order No. 1 for the US-30
Drainage Improvement Project
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 6/24/2014 Page 120 / 166
Council Agenda Memo
From:Scott Griepenstroh, Project Manager
Meeting:June 24, 2014
Subject:Approving Change Order No. 1 for the US-30 Drainage
Improvement Project
Item #’s:G-19
Presenter(s):John Collins PE, Public Works Director
Background
All agreements must be approved by the City Council.
The purpose of the US-30 Drainage Improvement project is to construct storm sewer to
the detention cell at the former location of the Wasmer Elementary School from
connections on Second Street at Logan Street, Broadwell Avenue, and Madison Street.
The improvements will significantly reduce the likelihood of flooding during storm
events on Second Street. The project includes constructing drainage inlets on First Street
and Division Street between Logan Street and Madison Street, which will provide
drainage relief in those areas as well.
Other benefits from the project include reconstruction of sidewalk ramps to Americans
with Disabilities Act standards, construction of new concrete pavement, and relief for the
storm sewer that drains Third Street north of the project area.
This project is receiving Federal Funding through the Surface Transportation Program
(STP). The project will provide drainage improvements to areas not eligible for Federal
Funding and, as per a February 2011 Drainage Study Report, the Federal Highway
Administration (FHWA) agreed to participate on only 77% of the construction and utility
relocation costs, which STP funding would then be applied on an 80/20 basis. The
funding split for eligible construction and utility relocation costs is 62% Federal Aid and
38% local funds.
The City entered into the project Program Agreement with the Nebraska Department of
Roads (NDOR) on April 12, 2011, by Resolution 2011-85. The Program Agreement
requires that all phases of the project are to comply with Federal requirements and
procedures. In regards to the construction phase, the Program Agreement states “the
inspection, sampling and testing of all materials must be done in accordance with the
Grand Island Council Session - 6/24/2014 Page 121 / 166
current State of Nebraska Standard Specifications for Highway Construction, the
Materials Sampling Guide, the Quality Assurance Program for Construction, and the
State Standard Methods of Tests or applicable AASHTO or ASTM procedures.”
On June 25, 2013, by Resolution No. 2013-198, the City entered into an agreement with
Kirkham Michael & Associates (Consultant) for Construction Engineering Services for
the project. The agreement obligates the Consultant to ensure all inspection, sampling
and testing is done in compliance with Federal requirements and procedures. The
agreement also includes language stating that the legal liability for all damages caused by
errors, omissions or negligent acts is to be borne by the Consultant.
Discussion
As per the NDOR Materials Sampling Guide, many concrete items require that an
inspector is to be present at the concrete plant while concrete is being produced, that an
inspector is also on site observing and documenting the placement of concrete, and that a
variety of samples and tests are taken. The Guide also allows reduced testing which
comprises collection of tickets to verify the concrete was batched properly and
observation of the concrete pour to verify proper placement methods. Reduced testing
requirements are permitted for smaller quantities of certain items at the discretion of field
staff.
Sampling and testing of concrete materials are done to ensure the concrete is batched and
mixed properly and that early failures (breaking and cracking) do not occur.
During the time period from October 1 through November 15 on eleven different days,
the Consultant’s field staff erroneously applied the reduced testing requirements for
concrete pours for portions of six manhole structures and on 262 square yards of
pavement (equates to approximately 70’ of a 35’ wide residential street). The total
contract value of these concrete items is $38,998.80, of which 62% or $24,179.26 is the
Federal Share. The error occurred because inspection staff incorrectly assumed smaller
pours of concrete for sections of manholes or for pavement with less than 15 cubic yards
would not require the full testing.
The failure to test as per NDOR guidelines was not noticed immediately because test
results for each concrete pour are not fully evaluated until reports are finalized at least 28
days past the day the pour occurs. Final compressive strength tests are taken on samples
that have aged at least four weeks.
Public Works staff appealed to NDOR to permit the Consultant to use alternative
methods to verify in-place concrete quality and strength and allow the concrete pavement
and structures to remain eligible for funding. However, NDOR determined that the
Consultant was to follow a 30-day deadline to appeal and no exceptions were allowed.
Also, NDOR would not accept a letter by Public Works staff confirming the quality of
concrete based on past performance from the concrete producer and evidence of properly
batched concrete from automated weight tickets.
Grand Island Council Session - 6/24/2014 Page 122 / 166
The approval of Change Order No. 1 will not result in a revised contract amount.
However, in addition to the City’s share of 38% for Construction costs, the City will be
responsible to reimburse NDOR for 100% of the cost of the concrete items. The
Consultant will be invoiced the $24,179.26 Federal Share for these concrete items.
Construction is essentially complete. Only minor work, including restoration of lawns by
placement of sod or seed, remains.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve Change Order No. 1 for the
US-30 Drainage Improvement Project.
Sample Motion
Move to approve the resolution.
Grand Island Council Session - 6/24/2014 Page 123 / 166
Approved as to Form ¤ ___________
June 20, 2014 ¤ City Attorney
R E S O L U T I O N 2014-182
WHEREAS, on June 25, 21013, by Resolution 2013-198, the Grand Island City
Council approved entering into an agreement, in the amount of $199,466.93 with Kirkham
Michael & Associates for construction engineering services for the US Highway 30 Drainage
Improvements; and
WHEREAS, it has been determined that additional work is necessary to complete
such project; and
WHEREAS, such modifications have been incorporated into Change Order No. 1;
and
WHEREAS, the result of such modifications will not increase the contract
amount, however in addition to the City’s share of 38% for construction costs , the City will be
responsible to reimburse the Nebraska Department of Roads (NDOR) for 100% of the cost of
the concrete items; and
WHEREAS, the consultant will be invoiced the federal share of $24,179.26 for
the concrete items, with payment to be made by the City.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is,
authorized and directed to execute Change Order No. 1 between the City of Grand Island and
Kirkham Michael of Lincoln, Nebraska on the US Highway 30 Drainage Improvement project.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, June 24, 2014.
_______________________________________
Jay Vavricek, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 6/24/2014 Page 124 / 166
City of Grand Island
Tuesday, June 24, 2014
Council Session
Item G-20
#2014-183 - Approving Acceptance of Database Sharing Subgrant
with the Nebraska State Patrol
Staff Contact: Steven Lamken
Grand Island Council Session - 6/24/2014 Page 125 / 166
Council Agenda Memo
From:Steven Lamken, Police Chief
Meeting:June 24, 2014
Subject:Acceptance of Database Sharing Subgrant
Item #’s:G-20
Presenter(s):Steven Lamken, Police Chief
Background
The Police Department has been working cooperatively with the Nebraska State Patrol
(NSP) on the development of a project to allow the integration of our Records
Management System (RMS) into the State Fusion Center (NFIN) database. The NSP has
received a $30,000 grant that is to be used for a consultant to develop the interface
between our RMS and NFIN. The NSP wishes to make the Grand Island Police
Department a subgrantee for the purposes of paying the consultant, which is Spillman
Inc., our RMS software provider.
Discussion
The Police Department has been working cooperatively with the Nebraska State Patrol
(NSP) on the development of a project to allow the integration of our Records
Management System (RMS) into the State Fusion Center (NFIN) database. The purpose
of this is to enhance information sharing by providing other authorized law enforcement
agencies to access our RMS database. The NFIN system is designed to host different law
enforcement RMS systems around the State and allow information sharing statewide. The
integration of the Police Department’s RMS into NFIN would be a benefit to our
department and law enforcement in Nebraska.
The NSP has received a $30,000 grant that is to be used for a consultant to develop the
interface between our RMS and NFIN. The NSP wishes to make the Grand Island Police
Department a subgrantee for the purposes of paying the consultant to develop the
interface between our RMS and NFIN. The Police Department uses a proprietary RMS
software provided by Spillman Inc. Spillman will serve as the consultants to the project
as a sole source vendor.
Grand Island Council Session - 6/24/2014 Page 126 / 166
The purpose for the subgrant is to allow the Police Department to contract with Spilllman
for the interface development. Neither the Fusion Center nor NSP have any contractual
relationship with Spillman. The Police Department will coordinate the project with
Spillman and will be serving primarily as a pass through subgrantee for the payment of
the $30,000 in grant funds to Spillman.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the Police Department to
accept the subgrant of $30,000 from the Nebraska State Patrol for the purpose of paying
Spillman, Inc. to serve as consultants for the integration of the Department records
management system software into the state NFIN system.
Sample Motion
Move to approve the Police Department to accept the subgrant of $30,000 from the
Nebraska State Patrol for the purpose of paying Spillman, Inc. to serve as consultants for
the integration of the Department records management system software into the state
NFIN system and the Mayor sign the subgrant agreement.
Grand Island Council Session - 6/24/2014 Page 127 / 166
FY13 Office of Violence Prevention Program
Nebraska State Patrol Funding Application
CHECKLIST
Cover Sheet (signed by authorized official, i.e, mayor,
county commission chair).
Project Activity Plan
Project Timeline
Budget Pages
Budget Narratives (attach on separate pages)
Certified Assurances (signed by authorized official, i.e.,
mayor, county commission chair)
EEOP Form (signed by authorized official, i.e., mayor,
county commission chair)
Return application kit by 5 p.m. (CST) on xxxxxxx, 2014 to:
Jeannine Davison
Nebraska State Patrol
Box 94907
Lincoln, NE 68509
DRAFT
Grand Island Council Session - 6/24/2014 Page 128 / 166
State Use Only
Grant # 13-VP-01
NEBRASKA STATE PATROL
GANG REDUCTION INTELLIGENCE PROGRAM
GRANT APPLICATION
1. Applicant Name:
(Agency/Organization)
The applicant must be the agency that will
receive and disburse the grant funds.
Name: Grand Island Police Department Telephone (308)385-5400
Fax (308) 385-5398
2. Federal Employer ID # of
Applicant:
The Federal Identification Number must be
the nine digit number of the applicant.
DUNS # of Applicant:
3. Address:111 Public Safety Drive, Grand Island, NE 68801
( Please include last four digits of zip code)
4. Project Title: Gang Reduction Intelligence Program
Name:Steven Lamken Telephone(308)385-5400
#2201
Fax (308) 385-5398
Email :slamken@gipolice. org
5. Project Director:
(Receives all grant correspondence)
Address:111 Public Safety Drive, Grand Island, NE 68801
( Please include last four digits of zip code)
Name: Dean Elliott Telephone(208) 385-
5400
Fax (308) 385-5398
Email:delliott@gipolice.org
6. Project Coordinator:
(Contact Person)
Address: 111 Public Safety Drive, Grand Island, NE 68801
( Please include last four digits of zip code)
Name:Jaye Monter Telephone(308) 385-
5400 #169
Fax (308) 385-5565
Email:jayem@grand-island.com
7. Fiscal Officer:
(Cannot be Project Director)
Address:100 East 1st Street, P.O. Box 1968, Grand Island, NE 68802-
1968
( Please include last four digits of zip code)
8. Authorized Official:
(NOTE: The authorized official would include:
county board chair, mayor, city administrator,
state agency director, chair or vice-chair of non-
profit agency.)
Name:Jaye Vavricek Telephone (308)385-
5400 #109
Fax (308)385-5465
Grand Island Council Session - 6/24/2014 Page 129 / 166
Email:mayor@grand-island.com
Address:100 East 1st Street, P.O. Box 1968, Grand Island, NE 68802-
1968
( Please include last four digits of zip code)
[funds available July 1, 2014 – June 30, 2015]
9. Proposed Project Period: From: July 1, 2014 To:June 30, 2015
10. Proposed Project Summary:
Violent crimes in communities such as Grand Island, Nebraska are sometimes associated with gang activity. In an
attempt to better detect and deter gang incidents, the Gang Reduction Intelligence Project (GRIP) proposes to increase
intelligence information available to Grand Island police officers and federal, state, and local law enforcement
agencies.
During the past several years, gang incidents in Grand Island decreased due to aggressive enforcement by the
Grand Island Police Department (GIPD). One of the enforcement strategies used by GIPD is to collect, analyze and
disseminate intelligence information about gang-related incidents. Regular intelligence-sharing meetings occur
between the GIPD, law enforcement from surrounding communities, Health and Human Services, Probation,
Homeland Security, VA Hospital, and Hall County Corrections. The GIPD database used to collect and store gang-
related intelligence information is a stand-alone system and limited to local area activities. As a result, it is difficult
for GIPD to identify local area gang activities associated with those occurring in other geographical areas.
Conversely, criminal justice agencies outside of Grand Island are unable to associate their gang incidents with those
in the Grand Island area.
The Nebraska Fusion Information Network (NFIN), a statewide, electronic information-sharing solution, resides
within the Nebraska Information Analysis Center (NIAC). The NIAC, housed by the Nebraska State Patrol, collects,
analyzes, and disseminates intelligence information via NFIN on a statewide basis. Unfortunately, information held
in the GIPD database is not linked to the NFIN database.
These intelligence gaps will be closed as the Nebraska Information Analysis Center (NIAC) and the GIPD join
forces to share intelligence information related to gang activities and associated crimes. If successfully funded, GRIP
will support consultant costs to integrate the GIPD Records Management System (RMS), which includes the
department’s case investigation information, into NFIN. Funds will be subgranted to GIPD to secure contract
services from a vendor to extract GIPD’s gang database. After the conversion is complete, training in the use of
NFIN will be offered to GIPD officers and their crime analyst by NIAC personnel. A standard memo of
understanding between the GIPD and NIAC will be created to document the conditions of sharing information within
NFIN.
Once the link between GIPD and NFIN is in place, officers can rely on more comprehensive intelligence
information to guide their enforcement actions to address problem crime areas, or “hot spots.” The number of gang-
related intelligence records will increase from 367 to approximately 1,667, including records on 375 gang members.
Analytical products supplied through the GIPD and NIAC will encompass both local and any related statewide
information pertaining to gang activities. Because of this intelligence-led policing method, officers will have
increased opportunity to identify and apprehend those who are involved in illegal activities related to gangs.
Grand Island Council Session - 6/24/2014 Page 130 / 166
11. Area(s) Served by Project: (Statewide, Counties, Cities,
Neighborhoods)
Grand Island and Statewide
12. List the agencies who are significant
partners in this project:
Nebraska State Patrol
13. Type of Agency:
State Agency
Unit of Local Government
Private Non-Profit
Native American Tribe or Organization
Technology
Other
14. If Awarded, These Funds Will:
Create New Service/Activity
Enhance Existing Program
Continue Existing Program
Technology
Other
15. A violence prevention plan (incorporated in the
county's or community's Comprehensive Community
Juvenile Services Plan) is on file with the Crime
Commission. :
Yes No
Grand Island Council Session - 6/24/2014 Page 131 / 166
If Yes, please indicate when current plan expires:
Expires June 30, 2015
If No, please explain progress in completing the plan:
16. Is the proposed program a model, best-practice, evidence-based, or promising practice program?
Yes No
17. How many will be served: 1.9 million, including 49,989 in Grand Island, NE
Grand Island Council Session - 6/24/2014 Page 132 / 166
NEBRASKA STATE PATROL
BUDGET SUMMARY
Category
Requested Amount Match Amount
Total Project Cost
A. Personnel
B. Consultants/Contracts $30,000.00 $30,000.00
C. Travel
D. Supplies/
Operating Expenses
E. Equipment
F. Other Costs
TOTAL AMOUNT $30,000.00
% Contribution
CERTIFICATION: I hereby certify the information in this application is accurate
and, as the authorized official for the project, hereby agree to comply with all
provisions of the grant program and all other applicable state and federal laws.
Name of Authorized Official:Jay Vavricek
Title: Mayor
Address:100 East 1st Street, P.O. Box 1968
City, State, Zip:Grand Island, NE 68802-1968
Telephone:308-385-5400 #109
Signature:
Date:
(* NOTE: The authorized official would include: county board chair, mayor, city
administrator, state agency director, chair or vice-chair of non-profit agency.)
Grand Island Council Session - 6/24/2014 Page 133 / 166
CATEGORY B – CONSULTANTS AND CONTRACTS
1. PURPOSE: To extract information from Grand Island Police Department’s Records Management System for
integration with the Nebraska Fusion Information Network
2. TYPE OF CONSULTANT:Integrated Public
Safety Software
Individual Organization
3. CONSULTANT FEES: 200 Hours x $150/Hour
Rate # Hours Amount Requested Applicant’s
Match
Total Cost
Preparation
Fees $150 200 $30,000 $ $30,000
Presentation
Fees $ $ $
Travel Time
Fees $ $ $
Total $ $ $
4. TRAVEL EXPENSES:
a. Mileage
Total Miles X .565 $ $ $
b. Air Fare
From to $ $ $
From to $ $ $
c. Meals
# of days X$ $ $ $
# of days X$ $ $ $
d. Lodging
# of nights X$ $ $ $
# of nights X$ $ $ $
e. Other Costs ( Must Also Be Explained in Budget Narrative)
$ $ $ $
$ $ $ $
$ $ $ $
5. TOTAL COST:$30,000 $0 $30,000
Grand Island Council Session - 6/24/2014 Page 134 / 166
CONSULTANTS AND CONTRACTS BUDGET NARRATIVE:
GIPD Gang Data Integration, Total Requested Funds = $30,000
Sole source procurement will secure the services of Spillman Technologies to create an interface
between the Grand Island Police Department’s (GIPD) gang database and the Nebraska Fusion
Information Network (NFIN). Spillman Technologies designed and maintains the existing GIPD gang
database and their participation in this project will alleviate the need to familiarize another company
with existing technology. Specific services to be provided through the contract include:
o Export of data in the GIPD gang database to a location for retrieval by NFIN
o Provide guidance about the exported data
o Provide adjustments as needed to facilitate the import of data into NFIN
Funds to support this activity will be subgranted to GIPD, who will in turn, contract for services from
Spillman Technologies. Sole source procurement will be made, requiring the GIPD to provide a cost
analysis indicating no other vendor can provide the desired commodity or service.
It is anticipated $30,000 (200 hours at $150/hour) will support the costs associated with the services
received.
Gang Information Data Entry Overtime, Total Requested Funds = $2,600
Because of how GIPD’s existing gang information is formatted, there is no economical method to
extract approximately 1,300 records for integration with NFIN. To ensure these records are available in
NFIN, $2,600 is budgeted to support overtime costs for GIPD support personnel to enter the information
manually. This cost will be faster and cheaper than contracting with the database developer to perform
a one-time extract of the existing information.
Funds for this data entry function will be subgranted to the GIPD, who will reimburse their employees
based on their actual salary. It is estimated three minutes is needed to enter each of the 1,300 records,
for a total of 65 hours. An hourly rate of $40 (including salary and benefits) is used to project a total
cost of $2,600 (65 hours x $40/hour).
Funding in this category supports the 2012-2015 Hall County Comprehensive Juvenile Services Plan.
Priority 3 – A continuum of cost effective evidence-based programs, policies and practices for
gang members and their parents.
3.4 Coordinate and identify targeted suppression strategies for serious and chronic offenders.
(For example, school resource officers, GIPD Gang Unit, and identification system)
Grand Island Council Session - 6/24/2014 Page 135 / 166
How project will impact proposed problem?
(Limit 1-4 pages)
Please explain how the project will impact the proposed problem:
Clearly identify how the proposed project will impact the proposed problem. Be sure to
include research used to gather conclusions of impact.
To improve law enforcement’s ability to affect gang-related crime, the Gang Reduction
Intelligence Program (GRIP) will be implemented. With completion of the project, law enforcement
agencies in the Grand Island area will have access to increased intelligence information for use in
forming their policing strategies. The number of gang-related intelligence records in NFIN will increase
with the addition of the Grand Island Police Department’s (GIPD) Records Management System (RMS)
data. Project activities will establish the infrastructure and training needed for the integration of the
(GIPD) gang database into NFIN. Upon completion of data integration, all NFIN users will be able to
access, collect, analyze and exchange actionable intelligence electronically. Ultimately, all agencies
with access to NFIN will have increased gang information available for use in planning enforcement.
Their efforts will be guided by an evidence-based program known as intelligence-led policing.
Intelligence-led policing is a policing model that is built around the assessment and management
of risk. Intelligence analysis provides a guide to operations, rather than operations guiding intelligence.
Law enforcement agencies engaged in intelligence-led policing use a proactive approach to address
problem crime areas, or “hot spots.” The National Institute of Justice Crime Solutions.gov website
identifies “Hot Spots Policing” as a promising practice.
This project will give the GIPD and Nebraska State Patrol the ability to replicate the evidence-
based hot spots program by integrating GIPD’s RMS and gang databases into the Nebraska Fusion
Information Network (NFIN). The integration will enhance intelligence information sharing in two
ways. State and local agencies will be able to access Grand Island area RMS and gang intelligence
information through NFIN. Additionally, GIPD will have electronic mobile access to statewide
intelligence through NFIN. Officers will focus operations on small geographic areas or places (hot
spots) where crime is concentrated, based on shared investigative and intelligence information.
Initial efforts will increase the number of gang-related intelligence records and gang member
names available to NFIN users. Another estimated 100,000 records containing GIPD’s investigative
information will also become accessible through NFIN. Presently, NFIN users can access records held
by NFIN and the Omaha Police Department gang database.
Grand Island Council Session - 6/24/2014 Page 136 / 166
Gang-Related
Intelligence Reports
Gang-Related
Situational
Awareness Reports
Documented Gang
Members
NFIN 367 44 34
Omaha Police Department Unavailable Unavailable 4,189
Grand Island Police
Department 1,300 0 375
Sources: Grand Island Police Department and Nebraska Information Analysis Center
GIPD’s gang investigators and crime analyst will be able to access gang information in a mobile
environment. Officers will benefit from this access through increased officer awareness of gang-related
criminal activity and fewer hours spent trying to gather intelligence information. At the same time, NFIN
users with proper security clearance will have the capability to access GIPD information.
Upon request, the NIAC and GIPD will analyze intelligence information to establish patterns of
gang-related incidents, such as location, types of crimes, or criminal associations. Availability of
intelligence information will also enhance the ability of NFIN users to research targets. As a result, gang
members who are involved in criminal activities will be identified and apprehended more rapidly, ultimately
reducing gang-related violent crime.
Grand Island Council Session - 6/24/2014 Page 137 / 166
Project Operation
(Limit 2-4 pages)
For the Project Operation, please provide the following:
Clearly explain in detail how your proposed project will operate from beginning to end (should
include all funded programs). For example, from the point of referral, through
intake/assessment, services provided and exit from the program.
Within this explanation, ensure that major budget requests for personnel, travel, contracts, etc.
are described. Include the roles and responsibilities of each position/contract involved in the
proposed project.
Discuss the key funded partnerships involved in implementing and sustaining this project and
how they will work together to impact the problem indicators discussed above.
Implementation of the Gang Reduction Intelligence Program (GRIP) will be accomplished
through a joint venture between the Grand Island Police Department (GIPD) and the Nebraska State
Patrol (NSP). The result of this collaboration will be an expanded statewide gang database and an
improved electronic method for capturing and reporting gang intelligence by the GIPD.
Pre-Grant Activities
To ensure grant activities begin promptly on July 1, 2014, the process for sole source
procurement of Spillman Technologies services will begin. No expenses will be incurred prior to
July 1, 2014.
Procure Goods and Services
Upon receipt of the OVP grant award, the Grand Island Police Department will secure
services to integrate the GIPD RMS database with the Nebraska Fusion Information Network
(NFIN). The GIPD RMS uses proprietary software developed by Spillman Technologies, who will
be retained to develop coding to extract data for use in NFIN. Representatives of the NSP and GIPD
will liaise with the vendor to facilitate the data conversion. In addition, the representatives will
cooperate to develop an intelligence input format and template report for use by GIPD.
Integration of Data
The Nebraska State Patrol Information Technology Division (NSP-IT) will initiate the
purchase and installation of additional data storage within NIAC to house the GIPD RMS database.
NSP-IT will work with Spillman to perform a data extract from the GIPD RMS database in the first
month. In the next three months, NSP-IT will work with GIPD and NSP personnel to perform data
mapping that will link the data models of the GIPD and NFIN databases. This will be tested and
modified as needed for the final export/import.
NSP-IT will be responsible for creating GIPD users and user groups within NFIN, assigning
security rights. This will prepare the way for GIPD personnel to input and query intelligence
information through NFIN. The standard NFIN user agreement establishing information- sharing
rules will be executed to govern GIPD’s participation in NFIN
Current NFIN users have the ability to input intelligence information through a web-based
program called IntellCollector. To allow GIPD officers to continue to document information
electronically about contacts with gang members, an input form will be developed by the NSP-IT.
The input form will be adapted from the Suspicious Activity Report (SAR) used by NFIN, making it
compatible with the statewide system. The development and testing of this application will take
approximately three and one-half months. The data collection and search capabilities for GIPD will
then “go live.” GIPD data will be refreshed within NFIN on a regular basis to ensure the most
current information is available to officers.
Grand Island Council Session - 6/24/2014 Page 138 / 166
Intelligence Input Form and Report Template
During the final quarter of this project, a report template will be developed for GIPD to allow
them to retrieve RMS/gang information in a desired format. This information collection and
reporting package will negate the need to extract data on a recurring basis from GIPD for inclusion in
NFIN. Officers performing queries in NFIN will be able to determine if their search connects to
information held in the Grand Island database. Their search will provide the submitting agency
contact information, allowing for further discussion and intelligence exchange, if necessary. The
enhanced reporting will help officers to plan their enforcement operations based on up-to-date,
statewide intelligence information.
Data Entry of Gang Information
The gang information currently held by the GIPD is not formatted in a manner that is easily
converted or integrated for use within NFIN. To ensure this information remains available, plans
were made to support costs for overtime incurred by GIPD staff to enter all existing information in
NFIN manually. This will occur once the intelligence input form is finalized and ready for use.
Training
Once the extract and testing of GIPD’s gang information is complete, GIPD gang officers and
crime analyst will by trained by NIAC personnel in the use of NFIN, the intelligence input form and
the reporting feature. Upon completion of the training, the finished gang collection and reporting
system for Grand Island will “go live.”
******
To guarantee implementation of the GRIP project, the GIPD will:
Develop a service contract with Spillman Technologies
Coordinate data extraction with Spillman Technologies, GIPD, and NSP IT
Manage timelines,
Enter into an MOUs with NIAC to establish information-sharing rules,
Participate in training about the use of NFIN.
Enter gang information into xxxxxxx
GIPD will continue their regular gang intelligence briefings with other agencies, including and
not limited to representatives from Kearney, Columbus, and Lexington Police Departments; Hall,
Kearney, Buffalo and Dawson County Sheriffs, Department of Health and Human Services;
Department of Corrections; State Probation; and Nebraska State Patrol. When the NFIN integration
is complete, these meetings will consider links in GIPD’s intelligence information with that are
contained in NFIN. This link analysis will prompt further intelligence collection or instigate
enforcement actions in identified hot spots.
The addition of GIPD’s RMS and gang-related information to NFIN will strengthen their
department operations by linking to intelligence from departments outside of their immediate
proximity. Likewise, all NFIN users will now benefit from the newly available intelligence
information. This global exchange of intelligence information will give law enforcement an
improved ability to identify, apprehend, and arrest gang members who commit crimes in Nebraska.
Project success will be reported and evaluated by comparing achievements to those forecasted.
Grand Island Council Session - 6/24/2014 Page 139 / 166
Activity/Timeline:
Position/Agency Activity Responsible For
Pre-Grant
NSP Applications
Developer (App Dev)
Create virtual servers for Grand Island Police Department (GIPD) RMS and
gang databases.
City of Gr. Island
IT/GIPD Project
Director, NSP Grants
Div.
Prepare for sole source procurement of Spillman services
QUARTER 1
GIPD Officers
Continue collection and exchange of intelligence using present system.
Continue intelligence sharing meetings with surrounding agencies.
GIPD Project Director Procure services from Spillman Technologies to extract RMS database
information.
NSP App Dev+ NIAC
Sgt. /City & County
IT/Spillman Tech.
Work with vendor to extract data from existing RMS system
NSP App Dev & NIAC
Sgt. /GIPD Project
Director
Perform data mapping to include: (August, September 2014)
Modifications to export
Enter sample data into system
Test and demo
Final modifications to XML export/import
NSP IT/NSP Purchasing Procure hard drives and controller shelf for additional data storage
QUARTER 2
GIPD Officers
Continue collection and exchange of intelligence using present system.
Continue intelligence sharing meetings with surrounding agencies.
NSP App Dev + NIAC
Sgt. /GIPD Project
Dir./City & County IT
Finalize data mapping to include: (October 2014)
Modifications to export
Enter sample data into system
Test and demo
Final modifications to XML export/import
NSP IT Staff Create Users and Groups (November 2014)
NSP IT & NIAC
Sergeant
Modify Intel Collector FI card to move GIPD data to NFIN Gang Virtual
Server. Test data collection process and modify based on feedback.
(November, December, mid-January)
Grand Island Council Session - 6/24/2014 Page 140 / 166
GOAL:
OBJECTIVE #1 Performance
Indicators for
Objective #1
Baseline
Statistic
Projected Result
Increase the number of
GIPD gang intelligence
records in Nebraska
Fusion Information Network
0 1,300To increase availability of gang-
related information contained in
Grand Island Police Department
(GIPD) gang intelligence database
for use in hot spots policing
OBJECTIVE #2 Performance
Indicators for
Objective #1
Baseline
Statistic
Projected Result
Number of NFIN Users 0 8Increase number of NFIN users
within Grand Island Police
Department
OBJECTIVE #3 Performance
Indicators for
Objective #1
Baseline
Statistic
Projected Result
Grand Island Council Session - 6/24/2014 Page 141 / 166
Page 6
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY
MATTER;AND DRUG-FREE WORPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also
review the instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance
with certification requirements under 28 CFR Part 69, “New Restrictions on Lobbying” and 28 CFR Part 67, “Government-wide Debarment and
Suspension (Nonpro-curement) and Government-wide Requirements for Drug-Free Workplace (Grants).” The certifications shall be treated as a
material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered transaction,
grant, or cooperative agreement.
1. LOBBYING
As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for persons entering into a grant or cooperative
agreement over $100,000, as defined at 28 CFR Part 69, the applicant certifies that:
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting
to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal grant or cooperative agreement;
(b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an
officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form – LLL, “Disclosure of
Lobbying Activities,” in accordance with its instructions;
(c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers
(including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all subrecipients shall certify and disclose
accordingly.
2. DEBARTMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT)
As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR Part 67, for prospective participants in primary
covered transaction, as defined at 28 CFR Part 67, Section 67.510-
A. The applicant certifies that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State of
Federal court, or voluntarily excluded from covered transactions by any Federal department of agency;
(b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for
commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local)
transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission
of any of the offenses enumerated in paragraph (1)(b) of this certification; and
(d) Have not within a three-year period preceding this application had one or more public transactions (Federal, State or local) terminated for
cause or default; and
B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application.
3. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIUALS)
The applicant certifies that it will or will continue to provide a drug-free workplace by:
A. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled
substance is prohibited in the grantee’s workplace and specifying the actions that will be taken against employees for violation of such
prohibition:
B. Establishing an on-going drug-free awareness program to inform employees about—
(a) The dangers of drug abuse in the workplace;
(b) The grantee’s policy of maintaining a drug-free workplace;
(c) Any available drug counseling, rehabilitation, and employee assistance programs; and
Grand Island Council Session - 6/24/2014 Page 142 / 166
Page 6
(d) The penalties that may be imposed upon employees for drug abuse violation occurring in the workplace;
C. Notifying the employee in the statement that the employee will:
(a) Abide by the terms of the statement; and
(b) Notify the employer in writing of his or her conviction of a criminal drug statute occurring in the workplace no later than five calendar days
after such convictions;
The subgrantee shall notify the Crime Commission in writing of any conviction for a violation of a criminal drug statute occurring in the workplace
no later than five calendar days after such conviction.
The subgrantee certifies that it will take one or more of the following actions within 30 calendar days of receiving notice of the conviction:
A. Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the
Rehabilitation Act of 1973, as amended; or
B. Requiring such employee to participate satisfactorily in a drug abuse assistance of rehabilitation program approved for such purpose by a
Federal, State or local health, law enforcement, or other appropriate agency;
The subgrantee certifies that it will make a good faith effort to continue to maintain a drug-free workplace.
Organization Name and Address:
__________________________________________________________________
Typed Name and Title of Authorized Representative
__________________________________________________________________
Signature Date
Grand Island Council Session - 6/24/2014 Page 143 / 166
Approved as to Form ¤ ___________
June 20, 2014 ¤ City Attorney
R E S O L U T I O N 2014-183
WHEREAS, the Grand Island Police Department has been working in
cooperation with the Nebraska State Patrol to integrate the department Records Management
System (RMS) into a state information sharing database; and
WHEREAS, the integration of the Police Department RMS into the state system
would benefit Grand Island and law enforcement agencies in the State; and
WHEREAS, the Nebraska State Patrol has been awarded a grant for $30,000 to
pay a consultant to develop a software interface between the department’s RMS and the state
database; and
WHEREAS, the Police Department’s RMS is proprietary software licensed by
Spillman, Inc. and the Police Department has a long term contractual relationship with Spillman,
Inc., the Nebraska State Patrol desires to have the Police Department serve as a subgrantee for
the project.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE
CITY OF GRAND ISLAND, NEBRASKA, to approve the Police Department to accept the
subgrant of $30,000 from the Nebraska State Patrol for the purpose of integration of the
Department Records Management System software into the state NFIN system and the Mayor
sign the subgrant agreement.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, June 24, 2014.
_______________________________________
Jay Vavricek, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 6/24/2014 Page 144 / 166
City of Grand Island
Tuesday, June 24, 2014
Council Session
Item H-1
Consideration of Forwarding Blighted and Substandard Area
#13R Study to the Hall County Regional Planning Commission
Staff Contact: Chad Nabity
Grand Island Council Session - 6/24/2014 Page 145 / 166
Council Agenda Memo
From:Chad Nabity, AICP
Meeting:June 24, 2014
Subject:Proposed Blighted and Substandard Area #13R
Item #’s:H-1
Presenter(s):Chad Nabity, Director Grand Island CRA
Background
Enclosed you will find a copy of a Substandard and Blight Study as prepared for Phil
Ramsel by Marvin Planning Consultants. This study is for approximately 1.26 acres of
property in central Grand Island north of Phoenix Avenue and west of Lincoln Avenue.
The study as prepared and submitted indicates that this property could be considered
substandard and blighted. The full study is attached for your review and consideration.
Mr. Ramsel has submitted this study for the review and consideration of the Grand Island
City Council as permitted by Nebraska law. This is a micro-blight study for a small area
that Mr. Ramsel intends to redevelop if the area can be declared blighted and
substandard. This area was not included with the Area 8 designation as it was part of the
County Industrial Tract and could not be annexed by the City. The Hall County Board of
Supervisors has removed the County Industrial Area Designation from this property. The
decision on whether to declare an area substandard and blighted is entirely within the
jurisdiction of the City Council with a recommendation from the Planning Commission.
A slightly larger study area was considered by the Grand Island City Council in October
and November of 2013 as Blighted Area 13. The previous study was not approved as it
included property that has not been annexed into the City and there were new buildings
on that property. This revised study does not include any property with new buildings or
that is not within the municipal limits of the City of Grand Island.
The question before Council will be whether to send the Study to the Planning
Commission for their review and feedback. If the item is not sent to the Planning
Commission the Council cannot declare the area substandard and blighted. Planning
Commission will meet on July 2 and would have a recommendation ready for the last
Council meeting in July.
Grand Island Council Session - 6/24/2014 Page 146 / 166
Once an area has been declared substandard and blighted the CRA can accept
redevelopment proposals for the area that might or might not include an application for
Tax Increment Financing.
Discussion
The action item tonight relates to the Study for proposed CRA Area No. 13R in central
Grand Island as shown below. The study was prepared for 1.26 acres, of all of which is in
Grand Island City Limits
Robert Sivick, City Attorney has reviewed the Nebraska Statures and case law pertaining
to the declaration of property as blighted and substandard. His comments on this
application are as follows:
Grand Island Council Session - 6/24/2014 Page 147 / 166
The statutory procedures for accomplishing blight relief include
the following steps: (1) the identification of a community
redevelopment area consisting of portions of a city declared to be
substandard or blighted in accordance with statutory definitions
and in need of redevelopment, (2) the formulation of a
redevelopment plan for such area or a redevelopment project
within such area, and (3) the implementation of the redevelopment
plan through various means including acquisition, sale, leasing,
and contracting for redevelopment. Nebraska Revised State
Statutes (NRSS) 18-2103, 18-2107, and 18-2109.
Under this statutory scheme, the governing body shall afford
maximum opportunity consistent with the sound needs of the city
as a whole to the rehabilitation or redevelopment of the community
redevelopment area by private enterprise. A private development
project would be eligible for tax increment financing only if it is
included within an area which has previously been declared
blighted or substandard and is in furtherance of an existing
redevelopment plan for that area. The declaration of property as
blighted or substandard is not simply a formality which must be
met in order to assist a private developer with tax increment
financing; it is the recognition of a specific public purpose which
justifies the expenditure of public funds for redevelopment. See
Monarch Chemical Works, Inc. v. City of Omaha, 203 Neb. 33,
277 N.W.2d 423 (1979), Fitzke v. Hastings, 255 NEB 46 (1998)
At this point, Council is only considering point 1 of Mr. Sivick’s opinion. According to
NRSS §18-2109, it is clear that the Planning Commission must have the opportunity to
review the Blight Study prior to Council declaring the property substandard and blighted.
If Council wishes to consider a declaration of substandard and blight State Statute
requires that the question of whether an area is substandard and blighted is submitted to
the Planning Commission for its review and recommendation.
The Planning Commission recommendation should be done at the first available
opportunity, as the Planning Commission has 30 days to respond to Council’s request for
a recommendation.
Blighted Area of the Community
The city of Grand Island, as a City of the First Class, is permitted to designate an area of
up to 35% of the municipal limits as blighted and substandard. As of today, June 16,
2014, 18.57% of the City has been declared blighted and substandard. This micro blight
area (Area 13R) would add less than 0.01%. If Area 13R was to be declared substandard
and blighted by the Council, 18.57% of the community would bear that designation.
Grand Island Council Session - 6/24/2014 Page 148 / 166
It does not appear that the declaration of Area 13R would significantly impact the City’s
ability to declare other areas substandard and blighted.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to forward the Study to the Planning Commission for their
recommendation.
2.Move to not forward the Study to the Planning Commission for their
recommendation
3.Refer the issue to a Committee
4.Postpone the issue to future date
5.Take no action on the issue
Recommendation
City Administration recommends that the Council Move to forward the Study to the
Planning Commission.
Sample Motion
Move to adopt resolution to forward the Study to the Planning Commission for their
review and recommendation.
Grand Island Council Session - 6/24/2014 Page 149 / 166
City of Grand Island, NE
Blight and Substandard Study
Area #13 Revised
June 2014
Grand Island Council Session - 6/24/2014 Page 150 / 166
Blight and Substandard Study
City of Grand Island, Nebraska • April 2014 Page 1
PPURPOSEURPOSE OFOF THETHE BBLIGHTLIGHT ANDAND SSUBSTANDARDUBSTANDARD SSTUDYTUDY
The purpose of completing this Blight and Substandard study is to examine existing conditions within the city of
Grand Island as well as surrounding conditions. This study has been commissioned by an individual property owner
within the community with the hope that the City will consider the study area for future redevelopment activity. The
area is bordered on the south by a major transportation route and the general area of the community has begun to see
some new investment in properties as well as considerable redevelopment activities.
The City of Grand Island, when considering conditions of Blight and Substandard, will be looking at those issues
and definitions provided for in the Nebraska Community Redevelopment Law as found in Chapter 18, Section 2104
of the Revised Nebraska State Statutes, as follows:
“The governing body of a city, to the greatest extent it deems to be feasible in carrying out the
provisions of Sections 18-2101 to 18-2144, shall afford maximum opportunity, consistent with sound
needs of the city as a whole, to the rehabilitation or redevelopment of the community redevelopment
area by private enterprises. The governing body of a city shall give consideration to this objective in
exercising its powers under sections 18-2101 to 18-2144, including the formulation of a workable
program, the approval of community redevelopment plans consistent with the general plan for the
development of the city, the exercise of its zoning powers, the enforcement of other laws, codes, and
regulations relating to the use and occupancy of buildings and improvements, the disposition of any
property acquired, and providing of necessary public improvements”.
The Nebraska Revised Statutes §18-2105 continues by granting authority to the governing body for formulation of a
workable program. The statute reads,
“The governing body of a city or an authority at its direction for the purposes of the Community
Development Law may formulate for the entire municipality a workable program for utilizing
appropriate private and public resources to eliminate or prevent the development or spread of urban
blight, to encourage needed urban rehabilitation, to provide for the redevelopment of substandard and
blighted areas, or to undertake such of the aforesaid activities or other feasible municipal activities as
may be suitably employed to achieve the objectives of such workable program. Such workable
program may include, without limitation, provision for the prevention of the spread of blight into areas
of the municipality which are free from blight through diligent enforcement of housing, zoning, and
occupancy controls and standards; the rehabilitation or conservation of substandard and blighted
areas or portions thereof by replanning, removing congestion, providing parks, playgrounds, and
other public improvements by encouraging voluntary rehabilitation and by compelling the repair and
rehabilitation of deteriorated or deteriorating structures; and the clearance and redevelopment of
substandard and blighted areas or portions thereof.”
Blight and Substandard are defined as the following:
“Substandard areas means an area in which there is a predominance of buildings or improvements,
whether nonresidential or residential in character, which, by reason of dilapidation, deterioration, age
or obsolescence, inadequate provision for ventilation, light, air, sanitation, or open spaces, high
density of population and overcrowding, or the existence of conditions which endanger life or property
by fire and other causes, or any combination of such factors, is conducive to ill health, transmission of
disease, infant mortality, juvenile delinquency, and crime, (which cannot be remedied through
construction of prisons), and is detrimental to the public health, safety, morals, or welfare;”
“Blighted area means an area, which (a) by reason of the presence of a substantial number of
deteriorated or deteriorating structures, existence of defective or inadequate street layout, faulty lot
layout in relation to size, adequacy, accessibility, or usefulness, insanitary or unsafe conditions,
deterioration of site or other improvements, diversity of ownership, tax or special assessment
delinquency exceeding the fair value of the land, defective or unusual conditions of title, improper
subdivision or obsolete platting, or the existence of conditions which endanger life or property by fire
and other causes, or any combination of such factors, substantially impairs or arrests the sound
growth of the community, retards the provision of housing accommodations, or constitutes an
economic or social liability and is detrimental to the public health, safety, morals, or welfare in its
present condition and use and (b) in which there is at least one of the following conditions: (i)
Unemployment in the designated area is at least one hundred twenty percent of the state or national
average; (ii) the average age of the residential or commercial units in the area is at least forty years;
(iii) more than half of the plotted and subdivided property in an area is unimproved land that has been
Grand Island Council Session - 6/24/2014 Page 151 / 166
Blight and Substandard Study
City of Grand Island, Nebraska • April 2014 Page 2
within the city for forty years and has remained unimproved during that time; (iv) the per capita
income of the area is lower than the average per capita income of the city or village in which the area
is designated; or (v) the area has had either stable or decreasing population based on the last two
decennial censuses. In no event shall a city of the metropolitan, primary, or first class designate more
than thirty-five percent of the city as blighted, a city of the second class shall not designate an area
larger than fifty percent of the city as blighted, and a shall not designate an area larger than one
hundred percent of the as blighted;”
This Blight and Substandard Study is intended to give the Grand Island Community Redevelopment Authority and
Grand Island City Council the basis for identifying and declaring Blighted and Substandard conditions existing
within the City’s jurisdiction. Through this process, the City and property owner will be attempting to address
economic and/or social liabilities which are harmful to the well-being of the entire community.
The study area can be seen in Figure 1 of this report. The Redevelopment Plan portion of this report will contain, in
accordance with the law, definite local objectives regarding appropriate land uses, improved traffic, public
transportation, public utilities and other public improvements, and the proposed land uses and building
requirements in the redevelopment area and shall include:
The boundaries defining the blighted and substandard areas in question (including existing uses and conditions
of the property within the area), and
A list of the conditions present which qualify the area as blighted and substandard.
BBLIGHTLIGHT ANDAND SSUBSTANDARDUBSTANDARD EELIGIBILITYLIGIBILITY SSTUDYTUDY
This study targets a specific area within an established part of the community for evaluation. The area is indicated in
Figure 1 of this report. The existing uses in this area include industrial uses and public open space (primarily
hike/bike trail).
Through the redevelopment process the City of Grand Island can guide future development and redevelopment
throughout the area. Even though this is a smaller area than normal, it does meet the concept of the Micro-Blight
process the City has been analyzing over the past couple of years. The use of the Community Redevelopment Act
by the City of Grand Island is intended to redevelop and improve the area. Using the Community Redevelopment
Act, the City of Grand Island can assist in the elimination of negative conditions and implement different
programs/projects identified for the City.
The following is the description of the designated area within Grand Island.
Study Area
POINT OF BEGINNING IS THE INTERSECTION OF THE CENTERLINES OF LINCOLN AVENUE S. AND
PHOENIX AVENUE W; THENCE SOUTHWESTERLY ALONG SAID CENTERLINE OF PHOENIX AVENUE
W TO THE SOUTHERLY EXTENDED EAST RIGHT-OF-WAY LINE OF THE UNOPENED PORTION OF
PLATTED WASHINTON STREET; THENCE NORTHWESTERLY ALONG SAID EAST RIGHT-OF-WAY
LINE TO THE SOUTHWEST CORNER OF A PROPERTY DESCRIBED AS WASH TWP PT NE ¼ PT
FORMER BLKS 7-8-9-10 SOUTH PARK 21-11-9 PT VAC WASHINGTON STREET; THENCE
NORTHEASTERLY ALONG THE SOUTHERN PROPERTY LINE OF SAID DESCRIBE PROPERTY TO THE
INTERSECTION WITH THE CENTERLINE OF LINCOLN AVENUE S; THENCE; SOUTHEASTERLY TO
THE POINT OF BEGINNING.
Figure 1
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Study Area Map
Source: Olsson Associates 2014
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EEXISTINGXISTING LLANDAND UUSESSES
The term “Land Use” refers to the developed uses in place within a building or on a specific parcel of land. The
number and type of uses are constantly changing within a community, and produce a number of impacts that either
benefit or detract from the community. Because of this, the short and long-term success and sustainability of the
community is directly contingent upon available resources utilized in the best manner given the constraints the City
faces during the course of the planning period. Existing patterns of land use are often fixed in older communities and
neighborhoods, while development in newer areas is often reflective of current development practices.
Existing Land Use Analysis within Study Area
As part of the planning process, a survey was conducted through both in-field observations, as well as data
collection online using the Hall County Assessors website. This survey noted the use of each parcel of land within
the study area. These data from the survey are analyzed in the following paragraphs.
Table 1 includes the existing land uses for the entire study area. The table contains the total acres determined per
land use from the survey; next is the percentage of those areas compared to the total developed land; and finally, the
third set of data compare the all land uses to the total area within the Study Area.
The Study Area is predominately Industrial uses with 38.1% of land in this use. The remaining 68.2% is either
Public or Transportation related, specifically public right-of-way and streets.
TABLE 1: EXISTING LAND USE, GRAND ISLAND - 2014
Type of Use Acres Percent of
Develope
d land
within the
Study Area
Percent of
Study Area
Residential 0 0.0%0.0%
Single-family 0 0.0%0.0%
Multi-family 0 0.0%0.0%
Manufactured Housing 0 0.0%0.0%
Commercial 0 0.0%0.0%
Industrial 0.48 38.1%38.1%
Quasi-Public/Public 0.41 32.5%32.5%
Parks/Recreation 0 0.0%0.0%
Transportation 0.37 29.4%29.4%
Total Developed Land 1.26 100.0%
Vacant/Agriculture 0 0.0%
Total Area 1.26 100.0%
Source: 2014 Grand Island Blight Study Area 13R, Marvin Planning Consultants and Olsson Associates
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Figure 2
Existing Land Use Map
Source: Marvin Planning Consultants and Olsson Associates, 2013
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FFINDINGSINDINGS OFOF BBLIGHTLIGHT ANDAND SSUBSTANDARDUBSTANDARD CCONDITIONSONDITIONS EELIGIBILITYLIGIBILITY SSTUDYTUDY
This section of the Eligibility Report examines the conditions found in the study area. The Findings Section will
review the conditions based upon the statutory definitions.
CONTRIBUTING FACTORS
There are a number of conditions that were examined and evaluated in the field and online. There are a number of
conditions that will be reviewed in detail, on the following pages, while some of the statutory conditions are present,
other are not.
Age of Structure
Age of structures can be a contributing factor to the blighted and substandard conditions in an area. Statutes allow
for a predominance of structures that are 40 years of age or older to be a contributing factor regardless of their
condition. The following paragraphs document the structural age of the structures within the Study Area. Note that
the age of structure was determined from the Appraisal data within the Hall County Assessor’s website data.
Within the study area there is a total of two structures. After researching the structural age on the Hall County
Assessor’s and Treasurer’s websites, the following breakdown was determined:
One (100.0%) unit was determined to be 40 years of age or older
Also there are numerous structures outside of the boundary in another previously blighted area that are 40 years
of age or older and are negatively impacting the area under discussion.
The age of the structures would be a direct contributing factor.
Figure 3
Unit Age Map
Source: Marvin Planning Consultants and Olsson Associates, 2014
Structural Conditions
Where structural conditions were evaluated, structures were either rated as: No problems, Adequate, Deteriorating,
or Dilapidated. The following are the definitions of these terms:
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No Problem/ Adequate Conditions
No structural or aesthetic problems were visible, or
Slight damage to porches, steps, roofs etc. is present on the structure,
Slight wearing away of mortar between bricks, stones, or concrete blocks,
Small cracks in walls or chimneys,
Cracked windows,
Lack of paint, and
Slight wear on steps, doors, and door and window sills and frames.
Deteriorating Conditions
Holes, open cracks, rotted, loose, or missing materials in parts of the foundation, walls, or roof (up to 1/4 of
wall or roof),
Shaky, broken, or missing steps or railings,
Numerous missing and cracked window panes,
Some rotted or loose windows or doors (no longer wind- or water-proof), and
Missing bricks, or cracks, in chimney or makeshift (uninsulated) chimney.
Dilapidated Conditions
Holes, open cracks, or rotted, loose or missing material (siding, shingles, brick, concrete, tiles, plaster,
floorboards) over large areas of foundation,
Substantial sagging of roof, floors, or walls,
Extensive damage by fire, flood or storm, and
Inadequate original construction such as makeshift walls, roofs made of scrap materials, foundations or
floors lacking, or converted barns, sheds, and other structures not adequate for housing.
These are criteria used to determine the quality of each structure in the Study Area.
In a recent conditions survey, the structures within the corporate limits were rated. Within the corporate limits
portion of the study area there are a total of two structures.
After reviewing the overall conditions of the structures in the corporate limits portion include:
0 (0.00%) structures rated as adequate
0 (0.00%) structures rated as deteriorating
1 (100.0%) structure rated as dilapidated
Overall, 100.0% of the structures in this area are in a state of disrepair. Figure 3 shows the data on a block level as
opposed to structure. Typically, if there were several structures deemed to be deteriorating or dilapidated then the
entire block was downgraded. For purposes of this study there is approximately 100.0% of the block area within the
Study Area has dilapidated structures.
Due to the state of disrepair of a number of properties in the area, the conditions represent conditions which are
Dangerous to conditions of life or property due to fire or other causes.
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Figure 4
Structural Conditions
Source: Marvin Planning Consultants and Olsson Associates, 2014
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Sidewalk Conditions
The sidewalk conditions were analyzed in the Study Area. The sidewalks were rated on four categories; adequate,
deteriorating, dilapidating, and missing completely.
Within the study area there is approximately 430 lineal feet of sidewalk. After reviewing the conditions in the field,
the following is how the sidewalk conditions breakdown within the study area:
0 (0.00%) lineal feet of adequate sidewalk
0 (0.00%) lineal feet of deteriorating sidewalk
428 (100.00%) lineal feet of no sidewalk. There was no
sidewalk deemed to be dilapidated.
Overall, 100% of the area had no sidewalks available along
the public streets. Missing sidewalk is as bad as dilapidated or
deteriorating sidewalk since there is no safe place to walk
other than across someone else’s property or in the street. See
Figure 5 for the locations of these sidewalks.
Due to the large amount of deteriorating and missing
sidewalk, the sidewalk conditions would be a direct
contributing factor.
Street Conditions
The street conditions were analyzed in the Study Area. The
streets were also rated on four categories; adequate,
deteriorating, dilapidating, and missing completely. The
following is the breakdown for the area.
Within the study area there is approximately 500 lineal feet of
street. After reviewing the conditions in the field, the following
is how the street conditions breakdown within the corporate
limits:
0 (0.00%) lineal feet of adequate street
189 (37.9%) lineal feet of deteriorating street
310 (62.1%) lineal feet of gravel streets.
There was no street deemed to be dilapidated.
Overall, 100.0% of the streets are in either a deteriorating state or were paved with gravel, thus an obsolete material
for an urban area. See Figure 6 for the locations of these streets.
Due to the large amount of deteriorating and missing street, the street conditions would be a direct contributing
factor.
Curb and Gutter
Curb and Gutters have a number of direct and indirect roles in
neighborhoods. Their primary functions is to be a barrier that
collects and directs water to be drained away. On a secondary
level, they can help define where the streets start and stop, and
they act as a physical barrier between pedestrian and vehicular
traffic.
Curb and gutter for the Study Area were examined similarily to
streets and sidewalks. The curb and gutter will be graded as
either adequate, deteriorating, dilapidated, or missing. In
addition, curb and gutter will be examined based upon their
location, within the incorporated area or within the county
industrial park.
Within the study area there is approximately 460 lineal feet of curb and gutter possible. After reviewing the
conditions in the field, the following is how the curb and gutter conditions breakdown within the corporate limits:
0.00 (0.0%) lineal feet of adequate curb and gutter
173 (37.8%) lineal feet of deteriorating curb and gutter
No Curb and Gutter present
Gravel streets present
No sidewalks present
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285 (62.2%) lineal feet of no curb and gutter or rural section.
There was no curb and gutter deemed to be dilapidated.
In total, 100% of the curb and gutters are in either a deteriorating state or are missing. See Figure 7 for the locations
of these curb and gutter.
Due to the large amount of deteriorating and missing curb and gutter, the curb and gutter conditions would be a
direct contributing factor.
Deterioration of site or other improvements
Throughout this Area, there is a large portion of sidewalk that is either deteriorating or missing. In addition, a large
portion of the curb and gutter has been determined to be either deteriorating or missing.
Finally, the area has a large amount of deteriorating streets. The streets have been patched over and over due to large
amounts of cracking that has been occurring in the pavement.
These are major considerations in determining if the area has deteriorated sites or improvements.
Based upon the field analysis, there are sufficient elements present to meet the definition of deterioration of site and
other improvements in the Study Area.
Improper Platting or Obsolete Platting
The majority of this area was platted in the 1800’s as the city began to grow and when there was still an active
railroad line serving this part of Grand Island. The vast number of the lots, as they are platted today, will be difficult
to redevelop.
Based upon the review of the plat of the area, there are sufficient elements present to meet the definition of improper
platting or obsolete platting within the Study Area.
Unsanitary / Unsafe conditions
The area being evaluated for the conditions of blighted and substandard needs to be examined for the unsanitary and
unsafe conditions. A primary item that was examined was the drainage conditions of the area.
Drainage Conditions
Grand Island has a long history of drainage issue due to the
extreme flatness of the area, as well as the high water table.
Topography and soils can have a major impact on how a given
portion of the city drains. The area designated in this Study Area
is nearly flat or has an extremely small slope.
The field survey examined the entire area for potential drainage
problems. One field survey was completed the same day of a
rain event. During the field visit there was standing water
throughout the entire area. Water was standing in large potholes,
in drainage ditches, along areas that were supposed to drain the
water away.
Standing water from poor drainage can be a catalyst for Health
issues like West Nile due to the potential mosquito breeding that can occur.
Drainage also can be tied directly to the next issue that was analyzed during the field investigations, curb and gutter
conditions.
Based upon the field analysis, there are sufficient elements present to meet the definition of unsanitary/unsafe
conditions within the Study Area.
BlightingBlighting SummarySummary
These conditions are contributing to the blighted conditions of the study area.
Substantial number of deteriorating structures
o 100.00% of the structures identified within the corporate limits, of the Study Area, were deemed to be in a
state of deterioration or dilapidation
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Deterioration of site or other improvements
o A large amount of sidewalk either in a deteriorated state or missing from properties in the area.
o The existence of gravel streets within the study area.
o The condition of the streets within the corporate limits.
Dangerous conditions to life or property due to fire or other causes
o The number of deteriorating structures
Average age of structures is over 40 years of age
o Within the Study Area 100.00% of the structures meet the criteria of 40 years of age or older.
Improper Subdivision or obsolete platting
Unsanitary / Unsafe conditions
o The area has major drainage issues and does not drain well and has the potential for standing water to be
present for long periods of time.
The area has had either stable or decreasing population based upon the last two decennial censuses.
The other criteria for Blight were not present in the area, these included:
Combination of factors which are impairing and/or arresting sound growth
Defective/Inadequate street layouts,
Faulty lot layout,
Defective or unusual condition of title,
Economic or social liability detrimental to health, safety and welfare,
Conditions provision of housing accommodations,
One-half of unimproved property is over 40 years old,
Inadequate provisions for ventilation, light, air, open spaces or sanitation, and
Diversity of ownership.
These issues were either not present or were limited enough as to have little impact on the overall condition of the
study area.
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Figure 5
Sidewalk Conditions
Source: Marvin Planning Consultants and Olsson Associates, 2014
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Figure 6
Street Conditions
Source: Marvin Planning Consultants and Olsson Associates, 2014
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City of Grand Island, Nebraska • April 2014 Page 14
Figure 7
Curb and Gutter Conditions
Source: Marvin Planning Consultants and Olsson Associates, 2014
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SubstandardSubstandard ConditionsConditions
Predominance of improvements
There is a predominance of buildings or improvements, whether nonresidential or residential in character, which, by
reason of dilapidation, deterioration, age or obsolescence, inadequate provision for ventilation, light, air, sanitation,
or open spaces.
There are several public improvements in the area that are in a dilapidated, deteriorated or missing
Where there are some public improvements, such as streets, a majority of them are in a state of obsolescence.
In addition, there is one structure in the area and it is over 40 years old.
1 (100.00%) unit was determined to be 40 years of age or older
There is a predominance of units 40 years of age or older.
SubstandardSubstandard SummarySummary
Nebraska State Statute requires “…an area in which there is a predominance of buildings or improvements, whether
nonresidential or residential in character, which, by reason of dilapidation, deterioration, age or obsolescence,
inadequate provision for ventilation, light, air, sanitation, or open spaces, high density of population and
overcrowding, or the existence of conditions which endanger life or property by fire and other causes, or any
combination of such factors, is conducive to ill health, transmission of disease, infant mortality, juvenile
delinquency, and crime, (which cannot be remedied through construction of prisons), and is detrimental to the
public health, safety, morals, or welfare;”
This Study Area in Grand Island meets the defintion with the average age of the structures being more than 40 years
of age. In addition, the area meets the criteria for the existence of conditions which endanger life or property by fire
and other causes.
FFINDINGSINDINGS FORFOR GGRANDRAND IISLANDSLAND BBLIGHTLIGHT SSTUDYTUDY AAREAREA #13R#13R
Blight Study Area #13R has several items contributing to the Blight and Substandard Conditions. These conditions
include:
Blighted Conditions
Substantial number of deteriorating structures.
Improper subdivision or obsolete platting.
Deterioration of site or other improvements.
Dangerous conditions to life or property due to fire or other causes.
Average age of units is over 40 years of age.
Unsanitary/unsafe conditions.
The area has had either stable or decreasing population based upon the last two decennial censuses.
Substandard Conditions
Presdominance of deteriorated infrastructure due to age and obsolescence.
Average age of the structures in the area is at least forty years.
Existence of conditions which endanger life or property by fire and other causes.
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City of Grand Island
Tuesday, June 24, 2014
Council Session
Item J-1
Approving Payment of Claims for the Period of June 11, 2014
through June 24, 2014
The Claims for the period of June 11, 2014 through June 24, 2014 for a total amount of $7,515,616.29.
A MOTION is in order.
Staff Contact: Jaye Monter, Finance Director
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