04-09-2013 City Council Regular Meeting Packet
City of Grand Island
Tuesday, April 9, 2013
Council Session Packet
City Council:
Linna Dee Donaldson
Scott Dugan
John Gericke
Peg Gilbert
Chuck Haase
Julie Hehnke
Vaughn Minton
Mitchell Nickerson
Bob Niemann
Mike Paulick
Mayor:
Jay Vavricek
City Administrator:
Mary Lou Brown
City Clerk:
RaNae Edwards
7:00 PM
Council Chambers - City Hall
100 East 1st Street
Grand Island Council Session - 4/9/2013 Page 1 / 190
City of Grand Island Tuesday, April 9, 2013
Call to Order
This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open
Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room
as required by state law.
The City Council may vote to go into Closed Session on any agenda item as allowed by state law.
Invocation - Pastor Rene Lopez, Iglesia de Dios, 2325 West State Street
Pledge of Allegiance
Roll Call
A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS
Individuals who have appropriate items for City Council consideration should complete the Request for
Future Agenda Items form located at the Information Booth. If the issue can be handled administratively
without Council action, notification will be provided. If the item is scheduled for a meeting or study
session, notification of the date will be given.
B - RESERVE TIME TO SPEAK ON AGENDA ITEMS
This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve
time to speak. Please come forward, state your name and address, and the Agenda topic on which you will
be speaking.
Grand Island Council Session - 4/9/2013 Page 2 / 190
City of Grand Island
Tuesday, April 9, 2013
Council Session
Item C-1
Recognition of Donald Jelinek, Senior Engineering Technician with
the Utilities Department for 40 Years with the City of Grand Island
The Mayor and City Council will recognize Donald Jelinek, Senior Engineering Technician with the
Utilities Department for 40 years of service with the City of Grand Island. Mr. Jelinek was hired on
March 3, 1973 as an Engineering Aide I, was promoted to Engineering Aide II on September 1, 1975,
promoted to Engineering Aide III on April 16, 1979, and moved to his current position of Senior
Engineering Technician on September 1, 1992. We congratulate and thank Mr. Jelinek for his
dedication and service to the City of Grand Island.
Staff Contact: Mayor Jay Vavricek
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City of Grand Island
Tuesday, April 9, 2013
Council Session
Item C-2
Proclamation “Equal Pay Day” April 9, 2013
Studies show that women and people of color continue to suffer the consequences if inequitalbe pay
defferentials. The YWCA is dedicated to eliminating racism, empowering women, and promoting peace,
justice, freedom and dignity for all. Tuesday, April 9th symbolizes the time in the new year in which the
wages paid to American women catch up to the wages paid to men from the previous year. The Mayor
has proclaimed, Tuesday, April 9, 2013 as "Equal Pay Day". See attached PROCLAMATION.
Staff Contact: Mayor Jay Vavricek
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City of Grand Island
Tuesday, April 9, 2013
Council Session
Item C-3
Proclamation “Be Kind to Animals Week” May 4 – 11, 2013
The second week of May has been set aside nationally to observe the philosophy of kindness to animals
for the past 99 years. The Central Nebraska Humane Society will kick off this celebratory week with a
"Walk for the Animals" on Saturday, May 4, 2013. This walk is to raise funds for animal protection,
education, and adoption programs. The Mayor has proclaimed the week of May 4-11, 2013 as "Be Kind
to Animals Week". See attached PROCLAMATION.
Staff Contact: Mayor Jay Vavricek
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City of Grand Island
Tuesday, April 9, 2013
Council Session
Item E-1
Public Hearing on Acquisition of Utility Easement - 3524
Farmstead Road - Oseka Homes, LLC
Staff Contact: Tim Luchsinger, Utilities Director
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Council Agenda Memo
From:Robert H. Smith, Asst. Utilities Director
Meeting:April 9, 2013
Subject:Acquisition of Utility Easement – 3524 Farmstead Road
– Oseka Homes
Item #’s:E-1 & G-3
Presenter(s):Timothy Luchsinger, Utilities Director
Background
Nebraska State Law requires that acquisition of property must be approved by City
Council. The Utilities Department needs to acquire an easement relative to the property
of Oseka Homes, LLC, located at 3524 Farmstead Road, in Hall County, in order to have
access to install, upgrade, maintain, and repair power appurtenances, including lines and
transformers.
Discussion
This easement will be used to place a single phase pad-mounted transformer to provide
electrical service to a new home being constructed on the property.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Make a motion to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4. Take no action on the issue
Recommendation
City Administration recommends that the Council approve the resolution for the
acquisition of the easement for one dollar ($1.00).
Sample Motion
Move to approve acquisition of the Utility Easement.
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City of Grand Island
Tuesday, April 9, 2013
Council Session
Item F-1
#9424 - Consideration of Amending Salary Ordinance
Staff Contact: Brenda Sutherland
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Council Agenda Memo
From:Brenda Sutherland, Human Resources Director
Meeting:April 9, 2013
Subject:Consideration of Approving Salary Ordinance No. 9424
Item #’s:F-1
Presenter(s):Brenda Sutherland, Human Resources Director
Background
Wages for City employees are presented to the City Council for approval in the form of a
salary ordinance.
Discussion
An ordinance is being brought forward for Council consideration to support the
recommendations made by Public Works to add the positions of Wastewater Plant Project
Manager with a salary range of $29.5060 - $41.5140 and Wastewater Plant Regulatory
Compliance Manager with a salary range of $25.2356 - $35.5355. Public Works is also
recommending the deletion of the positions of Wastewater Plant Process Supervisor and
Wastewater Engineering/Operations Superintendent.
Additionally this salary ordinance will support the recommendations made by the Fire
Department to add the positions of Life Safety Inspector with a salary range of $19.5217
- $27.6989 and Shift Commander with a salary range of $20.0200 - $26.7093.
The last recommended change is the removal of the reference to the voluntary uniform
allowance in Section 8 for Engineering Technician Supervisor as this position was
removed in Ordinance 9268.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
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4.Take no action on the issue
Recommendation
Recommend approval of Salary Ordinance No. 9424.
Sample Motion
Move to approve Salary Ordinance No. 9424.
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Approved as to Form ¤ ___________
April 8, 2013 ¤ City Attorney
ORDINANCE NO. 9424 An ordinance to amend Ordinance 9413 known as the Salary Ordinance which
lists the currently occupied classifications of officers and employees of the City of Grand Island,
Nebraska and established the ranges of compensation of such officers and employees; to add the
non-union positions and salary ranges of forCrime Analyst Life Safety Inspector, Shift
Commander, Wastewater Plant Project Manager, Wastewater Plant Regulatory Compliance
Manager; to remove the positions and salary ranges of Wastewater Engineering/Operations
Superintendent and the Wastewater Plant Process Supervisor; to remove the reference to the
voluntary uniform allowance in Section 8 for Engineering Technician Supervisor– a position that
was removed in Ordinance 9268; and to repeal those portions of Ordinance No. 9413 and any
parts of other ordinances in conflict herewith; to provide for severability; to provide for the
effective date thereof; and to provide for publication of this ordinance in pamphlet form.
BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF
GRAND ISLAND, NEBRASKA:
SECTION 1. The currently occupied classifications of officers and general
employees of the City of Grand Island, and the ranges of compensation (salary and wages,
excluding shift differential as provided by Personnel Rules & Regulations) to be paid for such
classifications, and the number of hours and work period which certain officers and general
employees shall work prior to overtime eligibility are as follows:
Classification Hourly Pay Range Min/Max
Overtime Eligibility
Accountant 22.4279/31.6234 Exempt
Accounting Technician – Solid Waste 15.5678/20.4664 40 hrs/week
Assistant to the City Administrator 21.8156/30.7100 Exempt
Assistant Utilities Director – Distribution 42.3235/59.5726 Exempt
Assistant Utilities Director – Production 45.8314/64.5335 Exempt
Formatted Table
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ORDINANCE NO. 9424(Cont.)
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Classification
Hourly Pay Range Min/Max
Overtime
Eligibility
Assistant Utilities Director – Transmission 45.8314/64.5335 Exempt
Attorney 27.9079/43.0605 Exempt
Biosolids Technician 17.6851/24.8946 40 hrs/week
Building Department Director 32.6923/46.5165 Exempt
CADD Operator 20.0830/28.3238 40 hrs/week
Cemetery Superintendent 19.0049/26.7560 Exempt
City Administrator 55.9204/78.6858 Exempt
City Attorney 38.6391/54.3834 Exempt
City Clerk 23.3413/32.8583 Exempt
Civil Engineering Manager – Utility PCC 33.2113/47.4194 Exempt
Collection System Supervisor 22.4072/31.8516 40 hrs/week
Community Service Officer 12.5580/17.0727 40 hrs/week
Crime Analyst 16.9250/23.9146 40 hrs/week
Custodian – Library, Police 11.5082/16.2398 40 hrs/week
Customer Service Representative – Part time 8.3028/12.4542 40 hrs/week
Electric Distribution Superintendent 32.4329/44.4511 Exempt
Electric Distribution Supervisor 27.3888/37.5598 40 hrs/week
Electric Underground Superintendent 28.8834/39.5940 Exempt
Electrical Engineer I 26.2888/36.2831 Exempt
Electrical Engineer II 30.4920/42.0433 Exempt
Emergency Management Deputy Director 22.1684/30.3155 Exempt
Emergency Management Director 31.5506/43.1330 Exempt
Engineering Technician - WWTP 19.5842/27.6691 40 hrs/week
Equipment Operator - Solid Waste 15.6941/22.1018 40 hrs/week
Finance Director 37.0389/52.1218 Exempt
Fire Chief 35.3388/50.0763 Exempt
Fire Division Chief 28.9011/41.7174 Exempt
Fleet Services Shop Foreman 19.9371/27.7729 40 hrs/week
Golf Course Superintendent 23.6733/34.1660 Exempt
Grounds Management Crew Chief – Cemetery 17.7504/24.9797 40 hrs/week
Grounds Management Crew Chief – Parks 18.2829/25.7289 40 hrs/week
Formatted Table
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ORDINANCE NO. 9424(Cont.)
- 3 -
Classification
Hourly Pay Range Min/Max
Overtime
Eligibility
Human Resources Director 33.4291/47.6270 Exempt
Human Resources Benefits & Risk Management Coordinator 17.9029/26.3095 40 hrs/week
Human Resources Recruiter 17.9029/26.3095 40 hrs/week
Human Resources Specialist 16.5454/23.2779 40 hrs/week
Information Technology Manager 30.0500/42.2806 Exempt
Legal Secretary 19.6880/26.4755 40 hrs/week
Librarian I 17.1973/23.9225 Exempt
Librarian II 19.0445/26.8284 Exempt
Library Assistant I 12.0495/16.5849 40 hrs/week
Library Assistant II 13.2741/18.2973 40 hrs/week
Library Assistant Director 21.6911/30.9176 Exempt
Library Director 29.3500/41.3135 Exempt
Library Page 7.7112/10.6691 40 hrs/week
Library Secretary 14.4158/20.4872 40 hrs/week
Life Safety Inspector 19.5217/27.6989 40 hrs/week
Maintenance Worker – Golf 14.4702/20.4067 40 hrs/week
Manager of Engineering Services 31.9969/45.9249 Exempt
Meter Reader Supervisor 18.2004/25.6316 Exempt
Office Manager – Police Department 15.7649/21.8370 40 hrs/week
Parks and Recreation Director 33.1958/46.6910 Exempt
Parks Superintendent 23.1960/32.8064 Exempt
Payroll Specialist 16.5454/23.2779 40 hrs/week
Planning Director 32.9151/46.3066 Exempt
Police Captain 27.7936/39.0959 Exempt
Police Chief 35.3388/50.0763 Exempt
Power Plant Maintenance Supervisor 29.1128/40.9509 Exempt
Power Plant Operations Supervisor 30.3053/43.6313 Exempt
Power Plant Superintendent – Burdick 33.1911/46.7060 Exempt
Power Plant Superintendent – PGS 38.2643/53.8199 Exempt
Project Manager – Public Works 29.5060/41.5140 Exempt
Formatted Table
Formatted: Font: 11 pt
Formatted: Font: 11 pt
Formatted: Font: 11 pt
Formatted Table
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ORDINANCE NO. 9424(Cont.)
- 4 -
Classification
Hourly Pay Range Min/Max
Overtime
Eligibility
Public Information Officer 20.8400/29.3296 Exempt
Public Works Director 37.1814/52.3223 Exempt
Public Works Engineer 30.8040/43.3500 Exempt
Receptionist 12.8693/18.6191 40 hrs/week
Recreation Coordinator 16.8131/23.4554 Exempt
Recreation Superintendent 21.7221/31.1666 Exempt
Regulatory and Environmental Manager 28.7103/40.3848 Exempt
Senior Accountant 27.3163/38.0269 Exempt
Senior Electrical Engineer 33.3669/46.0079 Exempt
Senior Public Safety Dispatcher 16.8132/22.9781 40 hrs/week
Senior Utility Secretary 14.8672/21.2293 40 hrs/week
Shift Commander 20.0200/26.7093 212 hrs/28 days
Shooting Range Superintendent 21.7221/31.1666 Exempt
Solid Waste Division Clerk - Full Time 14.8309/19.8645 40 hrs/week
Solid Waste Division Clerk - Part Time 13.2052/18.0379 40 hrs/week
Solid Waste Foreman 16.4790/23.1878 40 hrs/week
Solid Waste Superintendent 23.8484/33.5591 Exempt
Street Superintendent 24.3895/35.5048 Exempt
Street Foreman 19.1795/27.2539 40 hrs/week
Turf Management Specialist 21.2760/30.1185 40 hrs/week
Utilities Director 53.9371/77.2888 Exempt
Utility Production Engineer 34.1231/48.0224 Exempt
Utility Services Manager 27.7625/38.6391 Exempt
Utility Warehouse Supervisor 22.6459/31.6337 40 hrs/week
Victim Assistance Unit Coordinator 13.0250/18.3388 40 hrs/week
Wastewater Engineering/Operations Superintendent 26.6209/37.6636 Exempt
Wastewater Plant Chief Operator 19.6672/27.7209 40 hrs/week
Wastewater Plant Engineer 31.9969/45.9249 Exempt
Wastewater Plant Operations Engineer 30.8040/43.3500 Exempt
Wastewater Plant Maintenance Supervisor 23.7771/32.0177 40 hrs/week
Wastewater Plant Process Supervisor 24.6489/33.2320 40 hrs/week
Formatted Table
Formatted: Font: 9 pt
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ORDINANCE NO. 9424(Cont.)
- 5 -
Classification
Hourly Pay Range Min/Max
Overtime
Eligibility
Water Superintendent 25.1378/35.5048 Exempt
Wastewater Plant Project Manager 29.5060/41.5140 Exempt
Wastewater Plant Regulatory Compliance Manager 25.2356/35.5355 Exempt
Water Supervisor 21.7014/31.2704 40 hrs/week
Worker / Seasonal 7.2500/20.0000 Exempt
Worker / Temporary 7.2500/20.0000 40 hrs/week
A shift differential of $0.10 per hour shall be added to the base hourly wage for persons
in the employee classification Senior Public Safety Dispatcher who work a complete shift that
begins between 3:00 p.m. and 11:00 p.m. This does not include persons who work the day shift.
Shift differential will only be paid for actual hours worked. Paid leave will not qualify for the
shift differential pay.
SECTION 2. The currently occupied classifications of employees of the City of
Grand Island included under the AFSCME labor agreement, and the ranges of compensation
(salary and wages, excluding shift differential as provided by contract) to be paid for such
classifications, and the number of hours and work period which certain such employees included
under the AFSCME labor agreement shall work prior to overtime eligibility are as follows:
Classification Hourly Pay Range Min/Max Overtime Eligibility
Equipment Operator – Streets 14.5767/21.5934 40 hrs/week
Fleet Services Mechanic 16.6282/24.6359 40 hrs/week
Horticulturist 15.3913/22.8439 40 hrs/week
Maintenance Worker – Cemetery 14.4663/21.4480 40 hrs/week
Maintenance Worker – Parks 14.3698/21.3172 40 hrs/week
Maintenance Worker – Streets 14.0660/20.8518 40 hrs/week
Senior Equipment Operator – Streets 15.9708/23.6876 40 hrs/week
Senior Maintenance Worker – Streets 15.9708/23.6876 40 hrs/week
Formatted Table
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ORDINANCE NO. 9424(Cont.)
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Classification Hourly Pay Range
Min/Max
Overtime
Eligibility
Traffic Signal Technician 15.9708/23.6876 40 hrs/week
SECTION 3. The currently occupied classifications of employees of the City of
Grand Island included under the IBEW labor agreements, and the ranges of compensation (salary
and wages, excluding shift differential as provided by contract) to be paid for such
classifications, and the number of hours and work period which certain such employees included
under the IBEW labor agreements shall work prior to overtime eligibility are as follows:
Classification Hourly Pay Range Min/Max Overtime Eligibility
Accounting Clerk 14.9673/19.8062 40 hrs/week
Cashier 13.7374/18.7196 40 hrs/week
Custodian 16.0413/18.9426 40 hrs/week
Electric Distribution Crew Chief 29.3015/37.2660 40 hrs/week
Electric Underground Crew Chief 29.3015/37.2660 40 hrs/week
Engineering Technician I 18.4653/26.4203 40 hrs/week
Engineering Technician II 22.8267/31.2985 40 hrs/week
GIS Coordinator 23.4851/32.9545 40 hrs/week
Instrument Technician 27.5431/36.3866 40 hrs/week
Lineworker Apprentice 17.8613/26.1902 40 hrs/week
Lineworker First Class 27.0737/32.0204 40 hrs/week
Materials Handler 22.2927/29.8827 40 hrs/week
Meter Reader 16.0618/20.9450 40 hrs/week
Meter Technician 21.5951/26.6894 40 hrs/week
Power Dispatcher I 27.0437/37.6013 40 hrs/week
Power Dispatcher II 28.4043/39.4869 40 hrs/week
Power Plant Maintenance Mechanic 25.5997/31.8764 40 hrs/week
Power Plant Operator 30.2423/35.2271 40 hrs/week
Senior Accounting Clerk 16.8236/22.0375 40 hrs/week
Senior Engineering Technician 28.8821/35.3452 40 hrs/week
Senior Materials Handler 25.6677/33.4801 40 hrs/week
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ORDINANCE NO. 9424(Cont.)
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Classification Hourly Pay Range
Min/Max
Overtime
Eligibility
Senior Meter Reader 19.0229/22.5779 40 hrs/week
Senior Power Dispatcher 32.8576/45.0898 40 hrs/week
Senior Power Plant Operator 29.8174/38.2249 40 hrs/week
Senior Substation Technician 35.1077/36.3866 40 hrs/week
Senior Water Maintenance Worker 20.8590/27.4666 40 hrs/week
Substation Technician 32.5005/33.7907 40 hrs/week
Systems Technician 28.6421/36.3866 40 hrs/week
Tree Trim Crew Chief 25.6577/31.8632 40 hrs/week
Utility Electrician 25.7121/33.7907 40 hrs/week
Utility Technician 25.1128/35.3247 40 hrs/week
Utility Warehouse Clerk 18.5559/22.8936 40 hrs/week
Water Maintenance Worker 17.3788/24.0331 40 hrs/week
Wireworker I 19.5235/27.6062 40 hrs/week
Wireworker II 27.0737/32.0204 40 hrs/week
SECTION 4. The currently occupied classifications of employees of the City of
Grand Island included under the FOP labor agreement, and the ranges of compensation (salary
and wages, excluding shift differential as provided by contract) to be paid for such
classifications, and the number of hours and work period which certain such employees included
under the FOP labor agreement shall work prior to overtime eligibility are as follows:
Classification
Hourly Pay Range Min/Max
Police Officer 18.1153/25.3239
Police Sergeant 22.6731/31.0673
OVERTIME ELIGIBILITY
The City has reserved its right to the utilization of the 207(k) FLSA exemption and will
implement this as the hours of work effective the first full pay period following the execution of
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ORDINANCE NO. 9424(Cont.)
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the labor agreement. The pay period for purposes of calculating overtime shall consist of a
fourteen (14) day cycle that runs concurrent with the City’s current payroll cycle. For purposes
of calculating eligibility for overtime, “hours worked” shall include actual hours worked,
vacation, personal leave and holiday hours. Employees shall be eligible for overtime when they
exceed their hours scheduled for work in the fourteen (14) day pay cycle with a minimum of
eighty (80) hours. There shall also be established for each employee in the bargaining unit a
Training and Special Events bank of fifty (50) hours per individual per contract year. Each
employee may be scheduled for training or special event duty with a minimum of seven (7) days
notice prior to the commencement of the pay period and the training and special events bank
hours may be added to the eighty (80) hour, two (2) week pay period up to eighty-six (86) hours
and these hours shall not be eligible for overtime. Training and special events hours worked in
excess of eighty-six (86) hours in a two week pay period will be eligible for overtime, but will
not be subtracted from the training and special events bank. All work completed after eighty (80)
hours in a pay period that is performed for work that is funded by grants from parties outside or
other than the City of Grand Island, shall be paid overtime for the time worked after eighty (80)
hours, if the time is funded at overtime rates by the grant. Any such grant hours are not deducted
from the training and special events bank.
SECTION 5. The currently occupied classifications of employees of the City of
Grand Island included under the IAFF labor agreement, and the ranges of compensation (salary
and wages, excluding shift differential as provided by contract) to be paid for such
classifications, and the number of hours and work period which certain such employees included
under the IAFF labor agreement shall work prior to overtime eligibility are as follows:
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ORDINANCE NO. 9424(Cont.)
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Classification Hourly Pay Range
Min/Max
Overtime
Eligibility
Fire Captain 17.3016/23.9899 212 hrs/28 days
Firefighter / EMT 12.8542/18.6543 212 hrs/28 days
Firefighter / Paramedic 14.3516/20.2692 212 hrs/28 days
IAFF employees will be eligible for overtime pay for hours worked in excess of 212 hours in
each 28-day pay period, unless recall or mandatory overtime is required as specified in the IAFF
labor agreement.
SECTION 6. The currently occupied classifications of the employees of the City
of Grand Island included under the IBEW-WWTP labor agreement, and the ranges of
compensation salary and wages, excluding shift differential as provided by contract, to be paid
for such classifications, and the number of hours and work period which certain such employees
included under the IBEW-WWTP labor agreement shall work prior to overtime eligibility are as
follows:
Classification Hourly Pay Range Min/Max Overtime Eligibility
Accounting Technician – WWTP 14.7941/20.8166 40 hrs/week
Equipment Operator – WWTP 16.7956/23.6332 40 hrs/week
Maintenance Mechanic I 16.7956/23.6332 40 hrs/week
Maintenance Mechanic II 18.8056/26.4615 40 hrs/week
Maintenance Worker – WWTP 16.7956/23.6332 40 hrs/week
Senior Equipment Operator – WWTP 18.1547/25.5454 40 hrs/week
Wastewater Clerk 12.6376/17.7821 40 hrs/week
Wastewater Plant Laboratory Technician 17.8292/25.0874 40 hrs/week
Wastewater Plant Operator I 15.0216/21.1372 40 hrs/week
Wastewater Plant Operator II 16.7956/23.6332 40 hrs/week
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ORDINANCE NO. 9424(Cont.)
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SECTION 7. The currently occupied classifications of the employees of the City
of Grand Island included under the IBEW-Service/Clerical labor agreement, and the ranges of
compensation salary and wages to be paid for such classifications, and the number of hours and
work period which certain such employees included under the IBEW-Service/Clerical labor
agreement shall work prior to overtime eligibility are as follows:
Classification Hourly Pay Range Min/Max Overtime Eligibility
Accounting Technician – Streets 15.8461/21.1529 40 hrs/week
Accounts Payable Clerk 15.0304/21.7460 40 hrs/week
Administrative Assistant 15.6343/22.4239 40 hrs/week
Audio Video Technician 15.7825/22.2650 40 hrs/week
Building Inspector 19.5217/27.6989 40 hrs/week
Building Secretary 14.7127/20.9092 40 hrs/week
Community Development Administrator 17.0325/24.4895 40 hrs/week
Community Development Specialist 15.6343/22.4239 40 hrs/week
Computer Operator 18.9920/24.9662 40 hrs/week
Computer Programmer 21.6612/31.7452 40 hrs/week
Computer Technician 19.5618/25.7156 40 hrs/week
Electrical Inspector 19.5217/27.6989 40 hrs/week
Emergency Management Coordinator 14.7127/20.9092 40 hrs/week
Engineering Technician – Public Works 20.0830/28.3238 40 hrs/week
Evidence Technician 14.6068/21.3752 40 hrs/week
Finance Secretary 14.7127/20.9092 40 hrs/week
GIS Coordinator 22.2676/31.2460 40 hrs/week
Maintenance Worker I – Building, Library 15.3482/20.7715 40 hrs/week
Maintenance Worker II – Building, Police 16.1744/21.9260 40 hrs/week
Parks and Recreation Secretary 14.7127/20.9092 40 hrs/week
Planning Secretary 14.7127/20.9092 40 hrs/week
Planning Technician 20.1433/28.3407 40/hrs/week
Plans Examiner 19.5217/27.6989 40 hrs/week
Plumbing Inspector 19.5217/27.6989 40 hrs/week
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ORDINANCE NO. 9424(Cont.)
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Police Records Clerk – Full Time 13.1344/18.2824 40 hrs/week
Public Safety Dispatcher 14.8292/21.6612 40 hrs/week
Shooting Range Operator 20.3795/27.6247 40 hrs/week
Stormwater Technician 20.0830/28.3238 40 hrs/week
Utility Secretary 14.7127/20.9092 40 hrs/week
A shift differential of $0.10 per hour shall be added to the base hourly wage for persons
in the employee classification Public Safety Dispatcher who work a complete shift that begins
between 3:00 p.m. and 11:00 p.m. This does not include persons who work the day shift. Shift
differential will only be paid for actual hours worked. Paid leave will not qualify for the shift
differential pay.
SECTION 8. The classification of employees included under labor agreements
with the City of Grand Island, and the ranges of compensation (salary and wages, excluding shift
differential as provided by contract) to be paid for such classifications, and the number of hours
and work period which certain such employees shall work prior to overtime eligibility are as
stated above. All employees covered by the IAFF labor agreement and Shift Commanders shall
be paid a clothing and uniform allowance in addition to regular salary in the amount of $529.92
per year, divided into twenty-four (24) pay periods. All employees of the FOP labor agreement
shall be paid a clothing and uniform allowance in addition to regular salary of $25.00 per pay
period. If any such employee covered by the IAFF or FOP labor agreements shall resign, or his
or her employment be terminated for any reason whatsoever, the clothing allowance shall be paid
on a prorata basis, but no allowance shall be made for a fraction of a month. Employees covered
by the IBEW – Utilities, the IBEW – Finance labor agreements, and the non-union position of
Meter Reader Supervisor who are required to wear full fire retardant clothing will be eligible for
an annual stipend of $600 to purchase or rent required uniforms. Those employees who are
Grand Island Council Session - 4/9/2013 Page 27 / 190
ORDINANCE NO. 9424(Cont.)
- 12 -
required to wear partial fire retardant clothing will be eligible for an annual stipend of $350.
Employees will be reimbursed for said purchases with a receipt showing proof of purchase.
Fire Chief and Fire Division Chiefs shall be paid a clothing allowance of $484.08
per year, divided into 24 pay periods. Police Chief and Police Captains shall be paid a clothing
allowance of $650.00 per year, divided into 26 pay periods.
Non-union employees and employees covered by the FOP labor agreement, the
IBEW Utilities, Finance, Service/Clerical and Wastewater Treatment Plant labor agreements
may receive an annual stipend not to exceed $1,000 for bilingual pay.
Employees covered by the AFSCME labor agreement shall be granted a meal
allowance of $4.50 if they are required to work two (2) hours overtime consecutively with their
normal working hours during an emergency situation, and if such overtime would normally
interfere with and disrupt the employee’s normal meal schedule. Employees covered by the
IBEW - Utilities and IBEW – Finance labor agreements shall be allowed a meal allowance for
actual cost, or up to $7.00 per meal, if they are required to work two (2) hours overtime
consecutively with their normal working hours and if such overtime would normally interfere
with and disrupt the employee’s normal meal schedule. Direct supervisors of employees who are
covered by labor agreements which allow overtime meal allowance shall be entitled to the same
meal allowance benefit.
Non-exempt direct supervisors of employees who are covered by labor
agreements which allow stand-by pay shall be entitled to the same stand-by pay benefit.
Utilities Department personnel in the IBEW bargaining unit and the
classifications of Meter Reader Supervisor, Power Plant Superintendent, Power Plant Supervisor,
Electric Distribution Superintendent, Electric Distribution Supervisor, Water Superintendent,
Grand Island Council Session - 4/9/2013 Page 28 / 190
ORDINANCE NO. 9424(Cont.)
- 13 -
Water Supervisor, and Electric Underground Superintendent, and Engineering Technician
Supervisor shall be eligible to participate in a voluntary uniform program providing an allowance
up to $18.00 per month. When protective clothing is required for Utilities Department and
Wastewater Treatment Plant personnel covered by the IBEW labor agreement and employees
covered by the AFSCME labor agreement, except the Fleet Services Division of the Public
Works Department, the City shall pay 60% of the cost of providing and cleaning said clothing
and the employees 40% of said cost. Full-time Fleet Services personnel shall receive a uniform
allowance of $12 biweekly. Public Works Department personnel in the job classifications of
Fleet Services Shop Foreman and Fleet Services Mechanic shall receive a tool allowance of $10
biweekly.
SECTION 9. Employees shall be compensated for unused medical leave as
follows:
(A) All employees covered in the IBEW Utilities and IBEW Finance labor
agreements shall be paid for forty-seven percent (47%) of their accumulated
medical leave at the time of their retirement, early retirement, or death, not to
exceed four hundred eighty-eight and one third hours (calculated at 47% x 1039
hours = 488.33 hours), the rate of compensation to be based on the employee’s
salary at the time of retirement or death. Employees covered in the IAFF labor
agreement and the Shift Commanders shall have a contribution to a VEBA made
on their behalf in lieu of payment for thirty-eight percent (38%) of their
accumulated medical leave at the time of their retirement, not to exceed five
hundred ninety-eight and eighty-eight hundredths hours (calculated at 38% x
1,576 hours = 598.88 hours). The amount of contribution will be based upon the
Grand Island Council Session - 4/9/2013 Page 29 / 190
ORDINANCE NO. 9424(Cont.)
- 14 -
employee’s salary at the time of retirement. Employees covered by the IBEW
Wastewater labor agreement shall be paid 37.5% of their accumulated medical
leave at the time of retirement or death, based on the employee’s salary at the time
of retirement not to exceed three hundred ninety-nine hours (calculated at 37.5%
x 1064 hours = 399 hours). Employees covered by the IBEW Service/Clerical
labor agreement shall have a contribution to a VEBA made on their behalf in lieu
of payment for forty percent (40%) of their accumulated medical leave at the time
of retirement or death, based on the employee’s salary at the time of retirement
not to exceed 433.60 hours (calculated at 40% x 1084 hours = 433.60 hours.)
Non-union employees shall have a contribution to a VEBA made on their behalf
in lieu of payment for fifty percent (50%) of their accumulated medical leave at
the time of their retirement, not to exceed five hundred forty-two hours
(calculated at 50% x 1084 = 542). The amount of contribution will be based upon
the employee’s salary at the time of retirement. All employees covered by the
AFSCME labor agreement shall be paid forty-five (45%) of their accumulated
medical leave bank at the time of their retirement, based on the employee’s salary
at the time of retirement not to exceed four hundred seventy-eight and eighty
hundredths hours (calculated at 45% x 1064 hours = 478.80 hours). All
employees covered under the FOP labor agreement shall be paid thirty-seven and
one-half percent (37.5%) of their accumulated medical leave bank at the time of
their retirement, not to exceed four hundred five hours (calculated at 37.5% x
1,080 hours = 405 hrs.), based on the employee’s salary at the time of retirement.
If death occurs while in the line of duty, employees covered under the FOP labor
Grand Island Council Session - 4/9/2013 Page 30 / 190
ORDINANCE NO. 9424(Cont.)
- 15 -
agreement shall be paid fifty percent (50%) of their accumulated medical leave
bank at the time of their death, not to exceed five hundred forty hours (50% x
1,080 hours = 540 hrs.), based on the employee’s salary at the time of their death.
(B) The City Administrator and department heads shall have a contribution
made to their VEBA for one-half of their accumulated medical leave, not to
exceed 30 days of pay, upon their resignation, the rate of compensation to be
based upon the salary at the time of termination. Compensation for unused
medical leave at retirement shall be as provided for non-union employees.
(C) The death of an employee shall be treated the same as retirement, and
payment shall be made to the employee’s beneficiary or estate for one-half of all
unused medical leave for non-union employees and as defined in labor
agreements for all other employees.
SECTION 10. Non-union employees shall have a contribution made on their
behalf to their VEBA account in the amount of $30.00 per pay period. Employees represented by
the IBEW Service/Clerical labor agreement shall have a contribution made on their behalf to the
VEBA account of $15 per pay period. Employees represented by the IAFF labor agreement shall
have a contribution made on their behalf to the VEBA account of $10 per pay period.
SECTION 11. The validity of any section, subsection, sentence, clause, or phrase
of this ordinance shall not affect the validity or enforceability of any other section, subsection,
sentence, clause, or phrase thereof.
SECTION 12. The adjustments identified herein shall be effective on the date of
passage and publication in pamphlet form in one issue of the Grand Island Independent as
provided by law.
Grand Island Council Session - 4/9/2013 Page 31 / 190
ORDINANCE NO. 9424(Cont.)
- 16 -
SECTION 13. Those portions of Ordinance No. 9413 and all other parts of
ordinances in conflict herewith be, and the same are, hereby repealed.
Enacted: April 9, 2013.
____________________________________ Jay Vavricek, Mayor Attest:
________________________________ RaNae Edwards, City Clerk
Grand Island Council Session - 4/9/2013 Page 32 / 190
City of Grand Island
Tuesday, April 9, 2013
Council Session
Item G-1
Approving Minutes of March 26, 2013 City Council Regular
Meeting
Staff Contact: RaNae Edwards
Grand Island Council Session - 4/9/2013 Page 33 / 190
CITY OF GRAND ISLAND, NEBRASKA
MINUTES OF CITY COUNCIL REGULAR MEETING
March 26, 2013
Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of
Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First
Street, on March 26, 2013. Notice of the meeting was given in The Grand Island Independent on
March 20, 2013.
Mayor Jay Vavricek called the meeting to order at 7:00 p.m. The following City Council
members were present: Bob Niemann, Linna Dee Donaldson, Chuck Haase, Julie Hehnke, Mitch
Nickerson, Peg Gilbert, John Gericke, Scott Dugan, Mike Paulick, and Vaughn Minton. The
following City Officials were present: City Administrator Mary Lou Brown, City Clerk RaNae
Edwards, City Attorney Robert Sivick, Public Works Director John Collins and Finance Director
Jaye Monter.
INVOCATION was given by Pastor Bill Pavuk, St. Paul’s Lutheran Church, 1515 South
Harrison Street followed by the PLEDGE OF ALLEGIANCE.
Mayor Vavricek introduced Community Youth Council member Kerrigan Anspauch.
PRESENTATIONS AND PROCLAMATIONS:
Recognition of the Donald Jelinek, Senior Engineering Technician with the Utilities Department
for 40 Years with the City of Grand Island. This item was rescheduled to the April 9, 2013 City
Council meeting.
Proclamation “Sexual Assault Awareness Month” April 2013. Mayor Vavricek proclaimed the
month of April 2013 as “Sexual Assault Awareness Month”. Lex Ann Roach, PR & Marketing
Coordinator and Amy Phillips with the Crisis Center were present to receive the Proclamation.
PUBLIC HEARINGS:
Public Hearing on Request to Rezone Property Located North of Fonner Park Road, South of
Nebraska Avenue, East of Pleasant View Drive, and West of Sun Valley Drive from R1
Suburban Residential to R2 Low Density Residential. Regional Planning Director Chad Nabity
reported that a request to rezone properties of 4.399 acres had been received to allow the
subdivision of this property be rezoned that was consistent with the current market conditions.
Staff recommended approval. No public testimony was heard.
Public Hearing on Acquisition of Permanent Easement Located in the State Street/Capital
Avenue Connector Trail Area (Niedfelt Property Management Preferred, LLC). Public Works
Director John Collins reported that a permanent easement was needed adjacent to 3703 West
Capital Avenue to accommodate the State Street/Capital Avenue Connector Trail Improvement
Project. Staff recommended approval. No public testimony was heard.
Public Hearing on Acquisition of Permanent Easement Located in the State Street/Capital
Avenue Connector Trail Area (SB Worldwide, LLC). Public Works Director John Collins
Grand Island Council Session - 4/9/2013 Page 34 / 190
Page 2, City Council Regular Meeting, March 26, 2013
reported that a permanent easement was needed adjacent to 3721 West Capital Avenue to
accommodate the State Street/Capital Avenue Connector Trail Improvement Project. Staff
recommended approval. No public testimony was heard.
Public Hearing on Phase II Downtown Revitalization Community Development Block Grant
Application. Community Development Administrator Marco Floreani reported that the City of
Grand Island was eligible for a $350,000 grant to implement a Phase II Downtown Revitalization
Initiative. The grant application was to implement the revitalization/redevelopment plan for
downtown infrastructure and growth. Staff recommended approval. No public testimony was
heard.
ORDINANCE:
Councilmember Gilbert moved “that the statutory rules requiring ordinances to be read by title
on three different days are suspended and that ordinances numbered:
#9423 – Consideration of Request to Rezone Property Located North of Fonner Park
Road, South of Nebraska Avenue, East of Pleasant View Drive, and West of Sun Valley
Drive from R1 Suburban Residential to R2 Low Density Residential
be considered for passage on the same day upon reading by number only and that the City Clerk
be permitted to call out the number of this ordinance on second reading and then upon final
passage and call for a roll call vote on each reading and then upon final passage.”
Councilmember Dugan seconded the motion. Upon roll call vote, all voted aye. Motion adopted.
This item related to the aforementioned Public Hearing.
Motion by Gilbert, second by Donaldson to approve Ordinance #9423.
City Clerk: Ordinance #9423 on first reading. All those in favor of the passage of this ordinance
on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted.
City Clerk: Ordinance #9423 on final passage. All those in favor of the passage of this ordinance
on final passage, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted.
Mayor Vavricek: By reason of the roll call votes on first reading and then upon final passage,
Ordinance #9423 is declared to be lawfully adopted upon publication as required by law.
CONSENT AGENDA: Consent Agenda items G-6, G-9, and G-15 were removed for further
discussion. Motion by Donaldson, second by Gericke to approve the Consent Agenda excluding
items G-6, G-9 and G-15. Upon roll call vote, all voted aye. Motion adopted.
Approving Minutes of March, 12, 2013 City Council Regular Meeting.
Approving Minutes of March 19, 2013 City Council Study Session.
#2013-73 – Approving Final Plat and Subdivision Agreement for Pleasant View 16th
Subdivision. It was noted that Janet Bosselman, Developer/Owner had submitted the Final Plat
Grand Island Council Session - 4/9/2013 Page 35 / 190
Page 3, City Council Regular Meeting, March 26, 2013
and Subdivision Agreement for Pleasant View 16th Subdivision for the purpose of creating 31
lots located north of Fonner Park Road and east of Pleasant View Drive containing 8.809 acres.
#2013-74 – Approving Bid Award for Precipitator, Conveyor #4 and Berm Painting at Platte
Generating Station with W.S. Bunch Company of Omaha, NE in an Amount of $158,480.00.
#2013-75 – Approving State Bid Award for a 2013 Ford F250 Truck with Utility Body for the
Water Shop with Anderson Auto Group of Lincoln, NE in an Amount of $42,675.00.
#2013-76 – Approving License Agreement and Pole Attachment Agreement with NebraskaLink,
LLC. Utilities Director Tim Luchsinger reported that NebraskaLink requested the use of utility
poles for hanging fiber which required a license agreement. Discussion was held regarding the
application process, capacity issues and franchise fees. City Attorney Robert Sivick stated they
were providing internet access. Mr. Luchsinger stated any modifications to poles would be paid
by the company requesting them.
Motion by Haase, second by Gericke to approve Resolution #2013-76. Upon roll call vote, all
voted aye. Motion adopted.
#2013-77 – Approving the Southwest Power Pool Appendix “B” Credit and Security Agreement.
#2013-78 – Approving Interlocal Agreement for Joint Aerial Photo Project between the City of
Grand Island and Hall County, Nebraska.
#2013-79 – Approving Amending the Fee Schedule Relative to the Fire Department. Fire Chief
Cory Schmidt explained three additional fees for the Fire Department to recoup their costs: 1)
Lift assist, 2) EMS stand-by, and 3) Transport fee for fixed wing aircraft.
Paul Wicht, 1708 Jerry Drive spoke in opposition to the lift assist fee. Chief Schmidt stated in
the past 12 months there were a total of 121 lift assists with approximately 3 to 8 times to
nursing homes. The lift assist fee would be charged to the nursing home and not the patient. The
EMS stand-by fee was explained. Some events were outside the city limits, such as Husker
Harvest Days. These employees were not on-duty personnel, were covered by the City’s medical
director, and paid by the City.
Motion by Haase, second by Gilbert to approve Resolution #2013-79. Upon roll call vote, all
voted aye. Motion adopted.
#2013-80 – Approving Acquisition of Permanent Easement Located in the State Street/Capital
Avenue Connector Trail Area (Niedfelt Property Management Preferred, LLC).
#2013-81 – Approving Acquisition of Permanent Easement Located in the State Street/Capital
Avenue Connector Trail Area (SB Worldwide, LLC).
#203-82 – Approving Award of Proposal for Consulting Services for Geospatial Data Collection
of Grand Island’s Public Stormwater Conveyance System with EA Engineering, Science, and
Technology, Inc. of Lincoln, NE in an Amount of $49,984.00.
Grand Island Council Session - 4/9/2013 Page 36 / 190
Page 4, City Council Regular Meeting, March 26, 2013
#2013-83 – Approving Bid Award for the 2013 Asphalt Resurfacing Project No. 2013-AC-1
with Gary Smith Construction Co., Inc. of Grand Island, NE in an Amount of $439,184.16.
#2013-84 – Approving Phase II Downtown Revitalization Community Development Block
Grant Application.
#2013-85 – Approving Bid Award for Furnishing and Planting Trees at the Veteran’s Athletic
Field Complex with Cloudburst Lawn & Sprinkler Company of Grand Island, NE in an Amount
of $33,766.00. Parks & Recreation Director Todd McCoy reported that this item was funded by a
Greener Community Grant with a 50% match. Six bids were received with Cloudburst
submitting the low bid.
Paul Wicht, 1708 Jerry Drive commented on donated trees planted by the Boy Scouts and
Veterans. Mr. McCoy stated the trees they were purchasing were more mature trees at 6’ to 8’.
Motion by Gilbert, second by Minton to approve Resolution #2013-85. Upon roll call vote, all
voted aye. Motion adopted.
#2013-86 – Approving FEMA Hazard Mitigation Grant for Mitigation Planning Update.
RESOLUTIONS:
#2013-87 – Consideration of Approving Letter of Support for Essential Air Service (EAS) to the
Department of Transportation (DOT). City Administrator Mary Lou Brown stated a request for a
letter of support from the Mayor and City Council to the U.S. Department of Transportation was
needed in order to seek Essential Air Service (EAS) funding. EAS was a program providing
subsidy to rural areas for commercial airlines flights that would otherwise not be able to support
air service. This was a two year agreement. Introduced was Central Nebraska Executive Director
Mike Olson. Mr. Olson reported that the Hall County Airport Authority was recommending
American Eagle Airlines to the Department of Transportation (DOT) for air service for the
Central Nebraska Regional Airport under the Essential Air Service (EAS) program. American
Eagle Airlines would provide thirteen (13) weekly round trip nonstop flights to DFW
(Dallas/Fort Worth) Texas.
Mr. Olson stated 2 bids were received from 2 airlines, but one bid was not a certified carrier. The
Hall County Airport Authority voted unanimously on March 13, 2013 in favor of American
Eagle Airlines to Dallas/Fort Worth.
Motion by Dugan, second by Haase to approve Resolution #2013-87. Upon roll call vote, all
voted aye. Motion adopted.
#2013-88 – Approving Final Plat and Subdivision Agreement for Summerfield Estates 8th
Subdivision. Regional Planning Director Chad Nabity reported that Little B’s Corporation,
Developer/Owner had submitted the Final Plat and Subdivision Agreement for Summerfield
Estates 8th Subdivision located west of US Hwy 281 and south of State Street for the purpose of
creating 27 lots on 12.22 acres to finish the final development.
Grand Island Council Session - 4/9/2013 Page 37 / 190
Page 5, City Council Regular Meeting, March 26, 2013
Greg Baxter, 2121 No. Moniter Road gave a PowerPoint presentation on the Summerfield
Estates design and future plans. A lengthy discussion was held regarding drainage into the
Moores Creek, standing water, overflow, and maintenance of Moores Creek by the City. Matt
Rief representing Olsson Associates commented on the reasons for standing water.
Motion by Gilbert, second by Dugan to approve Resolution #2013-88. Upon roll call vote,
Councilmembers Minton, Paulick, Dugan, Gericke, Gilbert, Nickerson, Haase, Donaldson, and
Niemann voted aye. Councilmember Hehnke voted no. Motion adopted.
#2013-89 – Approving Preliminary Plat and Final Plat and Subdivision Agreement for
Summerfield Estates 9th Subdivision. Regional Planning Director Chad Nabity reported that
Little B’s Corporation, Developer/Owner had submitted the Preliminary Plat and Final Plat and
Subdivision Agreement for Summerfield Estates 9th Subdivision located west of US Hwy 281
and south of State Street for the purpose of creating 5 lots on 2.75 acres.
Motion by Haase, second by Minton to approve Resolution #2013-89. Upon roll call vote,
Councilmembers Minton, Paulick, Dugan, Gericke, Gilbert, Nickerson, Haase, Donaldson, and
Niemann voted aye. Councilmember Hehnke voted no. Motion adopted.
#2013-90 – Consideration of Approving Legislative Assistance. City Administrator Mary Lou
Brown reported that Greater Nebraska Cities (GNC) – Grand Island, Hastings, Kearney,
Holdrege, Lexington & North Platte were considering a proposal from O’Hara, Lindsay &
Associates for legislative lobbying services to be distributed by the six cities on the basis of
population. Grand Island’s cost would be $12,000 with an option to hire the firm for individual
representation not to exceed $20,000.
Discussion was held regarding the reason for the immediate need to approve at this time instead
of during the budget process. Ms. Brown stated the time spent in Lincoln and the time it takes to
prepare for the next legislative session which would begin this summer was the reasons. This
was an annual contract and the City could opt out if not satisfied. Comments were made
concerning the City of Grand Island being a Metropolitan Statistical Area (MSA) and the need
for a lobbyist being different than the other GNC cities. Mr. Sivick answered questions regarding
1st Class cities in a MSA.
Motion by Haase, second by Gericke to deny Resolution #2013-90. Upon roll call vote,
Councilmembers Paulick, Gericke, Hehnke, and Haase voted aye. Councilmembers Minton,
Dugan, Gilbert, Nickerson, Donaldson, and Niemann voted no. Motion failed.
Discussion was held regarding the condition of all six cities joining GNC, the process of
deciding legislation, if Council had any input, and budget authority.
Motion by Dugan, second by Nickerson to approve Resolution #2013-90 contingent upon all
cities joining GNC and that there be written guidelines regarding the process. Upon roll call vote,
Councilmembers Minton, Dugan, Gilbert, Nickerson, Hehnke, Donaldson, and Niemann voted
aye. Councilmembers Paulick, Gericke, and Haase voted no. Motion adopted.
#2013-91 – Consideration of Approving Bonding for the Platte Generating Station Mercury Air
Toxic Standards – Air Quality Control System. Utilities Director Tim Luchsinger reported that
Grand Island Council Session - 4/9/2013 Page 38 / 190
Page 6, City Council Regular Meeting, March 26, 2013
on December 21, 2011, EPA released the mercury and Air Toxics Standards (MATS), requiring
the maximum achievable control technology for mercury and other hazardous pollutants from
electric generating units, with a compliance date of March, 2015, although an additional one year
for compliance may be granted by individual states.
As proposed by Council, the capital cost of approximately $41.2 million for this project would
be funded by bonding. Court-imposed stays or reversals are possible with the MATS rule, so to
allow more insight as to any litigation that may be pursued, the recommendation by the
Department was that initial costs for this project be funded using electric system cash reserves
until a level is reached that begins to impact reserve minimum levels, possibly by the third or
fourth quarter of 2013.
Ameritas had advised that the City should declare their intention to use bond revenue to fund the
capital improvements for the project. This would allow bond proceeds to be used for costs of the
project prior to the bonds being issued and the funds received.
Motion by Dugan, second by Minton to approve Resolution #2013-91. Upon roll call vote, all
voted aye. Motion adopted.
PAYMENT OF CLAIMS:
Motion by Dugan, second by Gericke to approve the Claims for the period of March 13, 2013
through March 26, 2013, for a total amount of $4,895,480.99. Unanimously approved.
ADJOURN TO EXECUTIVE SESSION: Motion by Niemann, second by Nickerson to adjourn
to Executive Session at 9:16 p.m. for the purpose of a strategy session with respect to FOP
negotiations and threatened litigation. Unanimously approved.
RETURN TO REGULAR SESSION: Motion by Gilbert, second by Dugan to return to Regular
Session at 10:20 p.m. Unanimously approved.
ADJOURNMENT: The meeting was adjourned at 10:20 p.m.
RaNae Edwards
City Clerk
Grand Island Council Session - 4/9/2013 Page 39 / 190
City of Grand Island
Tuesday, April 9, 2013
Council Session
Item G-2
Approving Appointment of Mitchell Stehlik to the Community
Development Advisory Board
Mayor Vavricek has submitted the appointment of Mitchell Stehlik to the Community Development
Advisory Board to replace Melissa DeLaet who resigned. The appointment would become effective
immediately upon approval by the City Council and would expire on June 30, 2015.
Staff Contact: Mayor Vavricek
Grand Island Council Session - 4/9/2013 Page 40 / 190
City of Grand Island
Tuesday, April 9, 2013
Council Session
Item G-3
#2013-92 - Approving Acquisition of Utility Easement - 3524
Farmstead Road - Oseka Homes, LLC
This item relates to the aforementioned Public Hearing item E-1.
Staff Contact: Tim Luchsinger, Utilities Director
Grand Island Council Session - 4/9/2013 Page 41 / 190
Approved as to Form ¤ ___________
April 5, 2013 ¤ City Attorney
R E S O L U T I O N 2013-92
WHEREAS, a public utility easement is required by the City of Grand Island,
from Oseka Homes, LLC, to survey, construct, inspect, maintain, repair, replace, relocate,
extend, remove, and operate thereon, public utilities and appurtenances, including lines and
transformers; and;
WHEREAS, a public hearing was held on April 9, 2013, for the purpose of
discussing the proposed acquisition of an easement located in Hall County, Nebraska; and more
particularly described as follows:
The easterly ten (10.0) feet of the northerly ten (10.0) feet of the southerly one
hundred thirty two (132.0) feet of Plot Number Four (4) Grand Island Farmstead
Project.
The above-described easement and right-of-way containing 100 square feet, more
or less, as shown on the plat dated 3/28/2013, marked Exhibit “A” attached hereto
and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and
hereby is, authorized to acquire a public utility easement from Oseka Homes, LLC, on the
above-described tract of land.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, April 9, 2013.
_______________________________________
Jay Vavricek, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 4/9/2013 Page 42 / 190
Grand Island Council Session - 4/9/2013 Page 43 / 190
City of Grand Island
Tuesday, April 9, 2013
Council Session
Item G-4
#2013-93 - Approving Bid Award - Burdick Units 1 & 3 Battery
System Replacements
Staff Contact: Tim Luchsinger, Stacy Nonhof
Grand Island Council Session - 4/9/2013 Page 44 / 190
Council Agenda Memo
From:Tim Luchsinger, Utilities Director
Stacy Nonhof, Assistant City Attorney
Meeting:April 9, 2013
Subject:Burdick Station Units 1 & 3 Battery Replacement
Item #’s:G-4
Presenter(s):Tim Luchsinger, Utilities Director
Background
Battery banks on Steam Units 1 & 3 at Burdick Station provide a backup source of power
in the event that the units were to trip and auxiliary power is lost. This backup source is
used for oil pumps that safely allow the turbine to coast down, emergency lighting, and in
the case of Unit #1, they provide a power source to “blackstart” Gas Turbine 1. The
current batteries have been in service for 30 years, expected normal battery life is 20
years. Through diligent maintenance, the life of the batteries has been extended, but they
are now in need of replacement. An engineering firm was hired to evaluate the current
system, including determining if combining the two battery banks was economical. It was
determined that the additional electrical work would exceed the cost of the second battery
bank, however, other recommendations to bring the emergency power system into
compliance with modern standards were made and are being implemented, and
specifications were developed to replace the batteries on Units 1 & 3.
Discussion
Specifications for the replacement of Burdick Station Units 1 & 3 batteries were issued
for bid and responses were opened on March 26, 2013, from the following bidders. The
engineer’s estimate for this project was $140,000.00.
Bidder Bid Price, w/tax
Action Battery Wholesalers, Inc., Somerset, WI $79,999.99
Storage Battery Systems, Inc., Menomonee Falls, WI $61,076.00
The bids were reviewed for conformance with the specifications and found to be
compliant. The bid from Storage Battery Systems did not include sale/use tax. Adding the
7% sales/use tax of $3,433.64 to their bid would make their final bid be $64,509.64.
Grand Island Council Session - 4/9/2013 Page 45 / 190
Plant engineering staff found the bid to be otherwise compliant and recommends award
of the Burdick Units 1 & 3 Battery Replacement contract to Storage Battery Systems,
Inc., of Menomonee Falls, Wisconsin, as the low compliant bid.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Make a motion to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue presented in this motion
Recommendation
The Utilities Department recommends that the Council award the contract for Burdick
Unit 1 & 3 Battery System Replacement, to Storage Battery Systems of Menomonee
Falls, Wisconsin, as the low bidder, in the amount of $61,509.64.
Sample Motion
Move to approve the bid of Storage Battery Systems, Inc., in the amount of $64,509.64,
for the Burdick Unit 1 & 3 Battery Systems Replacement Project.
Grand Island Council Session - 4/9/2013 Page 46 / 190
Purchasing Division of Legal Department
INTEROFFICE MEMORANDUM
Stacy Nonhof, Purchasing Agent
Working Together for a
Better Tomorrow, Today
BID OPENING
BID OPENING DATE:March 26, 2013 at 2:30 p.m.
FOR:Burdick Unit 1 & 3 Battery System Replacement (Re-Bid)
DEPARTMENT:Utilities
ESTIMATE:$140,000.00
FUND/ACCOUNT:520
PUBLICATION DATE:March 15, 2013
NO. POTENTIAL BIDDERS:9
SUMMARY
Bidder:Storage Battery Systems Action Battery Wholesalers, Inc.
Menomonee Falls, WI Somerset, WI
Bid Security:Old Republic Surety Co.Auto-Owners Ins. Co.
Exceptions:None Noted
Bid Price:
Battery Bank: $41,213.00 $34,716.00
Chargers – Unit 1:$ 7,839.00 $17,941.00
Labor:$12,024.00 $23,657.00
Sales Tax: - -____$ 3,685.99
Total Bid:$61,076.00 $79,999.99
cc:Tim Luchsinger, Utilities Director Bob Smith, Assist. Utilities Director
Mary Lou Brown, City Administrator Pat Gericke, Utilities Admin. Assist.
Stacey Nonhof, Purchasing Agent Karen Nagel, Utilities Secretary
Lynn Mayhew, Assist. Utilities Director
P1634
Grand Island Council Session - 4/9/2013 Page 47 / 190
Approved as to Form ¤ ___________
April 5, 2013 ¤ City Attorney
R E S O L U T I O N 2013-93
WHEREAS, the City of Grand Island invited sealed bids for Burdick Station
Units 1 & 3 Battery Replacement, according to plans and specifications on file with the Utilities
Department; and
WHEREAS, on March 26, 2013, bids were received, opened and reviewed; and
WHEREAS, Storage Battery Systems, Inc., of Menomonee Falls, Wisconsin,
submitted a bid in accordance with the terms of the advertisement of bids and plans and
specifications and all other statutory requirements contained therein, such bid being in the
amount of $64,509.64; and
WHEREAS, the bid of Storage Battery Systems, Inc., is less than the estimate for
the Burdick Station Units 1 & 3 Battery Replacement.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Storage Battery Systems,
Inc., of Menomonee Falls, Wisconsin, in the amount of $64,509.64, for Burdick Station Units 1
& 3 Battery Replacement, is hereby approved as the lowest responsible bid and that and the
Mayor is hereby authorized to execute the contract on behalf of the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, April 9, 2013.
_______________________________________
Jay Vavricek, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 4/9/2013 Page 48 / 190
City of Grand Island
Tuesday, April 9, 2013
Council Session
Item G-5
#2013-94 - Approving Bid Award - Feedwater Heater #5
Installation at Platte Generating Station
Staff Contact: Tim Luchsinger, Stacy Nonhof
Grand Island Council Session - 4/9/2013 Page 49 / 190
Council Agenda Memo
From:Timothy G. Luchsinger, Utilities Director
Stacy Nonhof, Assistant City Attorney
Meeting Date:April 9, 2013
Subject: Feedwater Heater #5 Installation
Item #’s:G-5
Presenter(s):Timothy G. Luchsinger, Utilities Director
Background
The Platte Generating Station utilizes five stages of boiler feedwater heaters in its steam
cycle. These feedwater heaters are specialized heat exchangers that use steam from the
main turbine-generator to preheat the boiler feedwater and improve the overall plant
steam cycle efficiency. One of the feedwater heaters has internal leakage problems which
make control of its operation difficult and wall thinning of the feedwater heater tubes is
occurring. The present heater is original to the plant and weighs approximately 18 tons.
On December 4, 2012 a contract for a replacement heater was awarded to Thermal
Engineering International for $376,500. Specifications for the installation of this heater
were developed by plant engineering staff.
Discussion
The specifications for the Feedwater Heater #5 Installation were advertised and issued for
bid in accordance with the City Purchasing Code. Bids were publicly opened on March
26, 2013. Specifications were sent to five potential bidders and responses were received
as listed below. The engineer’s estimate for this project was $150,000.00.
Bidder Bid Price
Hayes Mechanical, Omaha, NE $ 84,150.00
Thermal Engineering Services, Royersford, PA $112,743.00
8760 Energy Services, Sedalia, MO $132,315.00
Associated Mechanical, Inc., Shawnee Mission, KS $160,867.00
The bids were reviewed by plant engineering staff. The bid from Hayes Mechanical is
compliant with specifications and less than the engineer’s estimate.
Grand Island Council Session - 4/9/2013 Page 50 / 190
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council award the Contract for Feedwater
Heater #5 Installation to Hayes Mechanical of Omaha, Nebraska, as the low responsive
bidder, with the bid price of $84,150.00.
Sample Motion
Move to approve the bid from Hayes Mechanical for the Feedwater Heater #5 Installation
in the amount of $84,150.00.
Grand Island Council Session - 4/9/2013 Page 51 / 190
Purchasing Division of Legal Department
INTEROFFICE MEMORANDUM
Stacy Nonhof, Purchasing Agent
Working Together for a
Better Tomorrow, Today
BID OPENING
BID OPENING DATE:March 26, 2013 at 2:00 p.m.
FOR:Feedwater Heater #5 Installation
DEPARTMENT:Utilities
ESTIMATE:$150,000.00
FUND/ACCOUNT:520
PUBLICATION DATE:March 6, 2013
NO. POTENTIAL BIDDERS:5
SUMMARY
Bidder:8760 Energy Services Associated Mechanical, Inc.
Sedalia, MO Shawnee Mission, KS
Bid Security:International Fidelity Ins. Co.International Fidelity Ins. Co.
Exceptions:Noted None
Bid Price:
Material:$ 12, 600.00 $ 13,990.00
Labor:$118,833.00 $145,897.00
Sales Tax:$ 882.00 $ 980.00
Total:$132,315.00 $160,867.00
Bidder:Thermal Engineering Services Hayes Mechanical
Royersford, PA Omaha, NE
Bid Security:Atlantic Specialty Ins. Co.Great American Ins. Co.
Exceptions:Noted None
Bid Price:
Material:$ 36,592.00 $ 2,245.00
Labor:$ 73,590.00 $82,505.00
Sales Tax:$ 2,561.00 $ 400.00
Total:$112,743.00 $84,150.00
cc:Tim Luchsinger, Utilities Director Bob Smith, Assist. Utilities Director
Grand Island Council Session - 4/9/2013 Page 52 / 190
Mary Lou Brown, City Administrator Pat Gericke, Utilities Admin. Assist.
Stacy Nonhof, Purchasing Agent Ryan Schmitz, Utilities Dept.
P1626
Grand Island Council Session - 4/9/2013 Page 53 / 190
Approved as to Form ¤ ___________
April 5, 2013 ¤ City Attorney
R E S O L U T I O N 2013-94
WHEREAS, the City of Grand Island invited sealed bids for Feedwater Heater #5
Installation at Platte Generating Station, according to plans and specifications on file with the
Utilities Department; and
WHEREAS, on March 26, 2013, bids were received, opened and reviewed; and
WHEREAS, Hayes Mechanical of Omaha, Nebraska, submitted a bid in
accordance with the terms of the advertisement of bids and plans and specifications and all other
statutory requirements contained therein, such bid being in the amount of $84,150.00; and
WHEREAS, the bid of Hayes Mechanical is less than the estimate for the
Feedwater Heater #5 Installation.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Hayes Mechanical, in the
amount of $84,150.00, for Feedwater Heater #5 Installation at Platte Generating Station, is
hereby approved as the lowest responsible bid and that the Mayor is hereby authorized to, on
behalf of the City, execute the contract between the City of Grand Island and Hayes Mechanical.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, April 9, 2013.
_______________________________________
Jay Vavricek, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 4/9/2013 Page 54 / 190
City of Grand Island
Tuesday, April 9, 2013
Council Session
Item G-6
#2013-95 - Approving Purchase of Dell Tablets for Patrol Fleet
Staff Contact: Steven Lamken
Grand Island Council Session - 4/9/2013 Page 55 / 190
Council Agenda Memo
From:Steven Lamken, Police Chief
Meeting:April 9, 2013
Subject:Purchase of Patrol Fleet Computers
Item #’s:G-6
Presenter(s):Steven Lamken, Police Chief
Background
The Police Department received budget approval for the purchase of new computers for
the Patrol fleet to allow for the implementation of Mobile Field Reporting software in the
2012/2013 fiscal year. The Department is recommending the purchase of twenty six Dell
Latitude XT3 tablets at a unit price of $1460.00 and twenty four FM-D-YT3 vehicle
docking stations for the Dell Latitude tablets at a unit price of $402.92. The cost of the
twenty six XT3 tablets is $37,960 and the cost of the twenty four FM-D-YT3 docking
stations is $11,831.76 for a total cost of $49,791.76. The purchase is being made under
the State of Nebraska contract number 12551 OC. The cost of the tablets and docking
stations is within the estimated budget cost for the project of $70,200.
Discussion
The Police Department received funding for the purchase of new computers for the Patrol
Division fleet in preparation for implementing new field reporting software. The
Department needed to determine which computing device to purchase and also how to
configure the devices in our vehicles. At the same time we are receiving several new
patrol fleet cars that are a new model and require changing out the equipment used in the
cars. The Department has determined the best equipment configuration for the cars and
has determined the use of Dell Latitude XT3 tablets to be the best computers.
The Department has purchased four of the Dell tablets and docking stations that were
used to test their functionality and determine equipment configuration. The Department is
requesting to purchase twenty six Dell Latitude XT3 tablets at a unit price of $1460.00
and twenty four FM-D-YT3 vehicle docking stations for the Dell Latitude tablets at a unit
price of $402.92. The cost of the twenty six XT3 tablets is $37,960 and the cost of the
twenty four FM-D-YT3 docking stations is $11,831.76 for a total cost of $49,791.76. The
extra tablets will be used as backup replacement units and also for IT programming work.
Grand Island Council Session - 4/9/2013 Page 56 / 190
The purchase is being made under the State of Nebraska contract number 12551 OC. The
cost of the tablets and docking stations is within the estimated project budget cost of
$70,200.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the purchase of twenty six
Dell Latitude XT3 tablets and twenty four FM-D-YT3 docking stations for $$49,791.76
under State contract number 12551 OC.
Sample Motion
Move to approve the purchase of twenty six Dell Latitude XT3 tablets and twenty four
FM-D-YT3 docking stations for $$49,791.76 under State contract number 12551 OC.
Grand Island Council Session - 4/9/2013 Page 57 / 190
Grand Island Council Session - 4/9/2013 Page 58 / 190
Grand Island Council Session - 4/9/2013 Page 59 / 190
Grand Island Council Session - 4/9/2013 Page 60 / 190
Approved as to Form ¤ ___________
April 5, 2013 ¤ City Attorney
R E S O L U T I O N 2013-95
WHEREAS, the Police Department budgeted for the purchase of new computers
for the Patrol Division vehicle fleet: and
WHEREAS, The Police Department has determined that the Dell Latitude XT3
tablet and FM-D-YT3 vehicle docking stations are the product that best meets the Department’s
needs; and
WHEREAS, The State of Nebraska has a contract, 12551 OC, for the purchase of
the Dell tablets and docking stations; and
WHEREAS, the cost of twenty six Dell Latitude XT3 tablets is $37,960 and the
cost of twenty four FM-D-YT3 docking stations is $11,831.76 for a total cost of $49,791.76
which is within the estimated amount budgeted, and
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA,
approve the purchase of twenty six Dell Latitude XT3 tablets at a unit price of $1460.00 and
twenty four FM-D-YT3 vehicle docking stations for the Dell Latitude tablets at a unit price of
$402.92 for a total cost of $49,791.76 for the Police Department Patrol Division vehicle fleet.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, April 9, 2013.
_______________________________________
Jay Vavricek, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 4/9/2013 Page 61 / 190
City of Grand Island
Tuesday, April 9, 2013
Council Session
Item G-7
#2013-96 - Approving 2013 VOCA Victim/Witness Grant
Application
Staff Contact: Steven Lamken
Grand Island Council Session - 4/9/2013 Page 62 / 190
Council Agenda Memo
From:Steven Lamken, Police Chief
Meeting:April 9, 2013
Subject:Approval of Victim/Witness VOCA Grant Application
Item #’s:G-7
Presenter(s):Steven Lamken, Police Chief
Background
The Police Department has prepared our application for the 2013 Victims of Crime Act,
VOCA, grant that funds our Victim/Witness Unit. The Victim/Witness Unit provides a
valuable service to the victims of crime. The 2013 grant request is for $67,805.00 of
which eighty percent is Federally funded. The grant will allow the Department to
continue to provide this valuable service. We request approval to submit the application
for grant funding.
Discussion
The criminal justice system can be intimidating and impersonal to victims of crime. The
Victim/Witness reaches out to crime victims by addressing their concerns and questions,
helping them understand and navigate through the criminal justice system and preparing
them for court testimony if necessary. These are important services that would go unmet
with a loss of justice to many people without the operation of the Unit.
The Police Department has prepared the 2013 VOCA grant requesting funding for the
Victim/Witness Unit. The total grant request is $67,805.00 of which eighty percent is
Federally funded. The City’s match would be $13,561.00. The grant provides for the paid
full time coordinator and support costs of the Unit. The Department is requesting
approval to submit the application for VOCA grant funding.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
Grand Island Council Session - 4/9/2013 Page 63 / 190
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the 2013 Victim/Witness Unit
VOCA grant application.
Sample Motion
Move to approve the 2013 Victim/Witness Unit VOCA grant application.
Grand Island Council Session - 4/9/2013 Page 64 / 190
Page 1 of 23
state Use Only
Grant #
NEBRASKA CRIME COMMISSION
2013 VICTIM ASSISTANCE
Victims of Crime Act (VOCA) & State Victim Assistance
GRANT APPLICATION
1. Applicant Name: Must be the
agency/organization that will receive
and disburse the grant funds.City of Grand Island
Phone (308 )385-5444
Fax (308)385-5486
2. Applicant Federal Employer ID #:
(must be 9 digits)
47-6006205
3. Applicant DUNS #:040919607
4. Applicant Address:P.O. Box 1968, Grand Island, Nebraska 68802-1968
5. Project Title: Grand Island/Hall County Victim Assistance Program
Name: Steve Lamken
Title: Chief
Phone(308) 385-5400
Fax (308) 385-5398
Email: slamken@gipolice.org
6. Project Director:
(Receives all correspondence)
Address:111 Public Safety Drive
Grand Island, NE 68801-8410
Name: Kerry Garza Phone(308) 385-5400
Fax (308) 385-5398
Email: kgarza@gipolice.org
7. Project Coordinator:
(Contact Person)
Address: 111 Public Safety Drive
Grand Island, NE 68801-8410
Name: Kristina Waggerman Phone (308) 385-5400
Fax (308) 385-5398
Email: kevans@gipolice.org
8. Fiscal Officer:
(Cannot be Project Director)
Address: 111 Public Safety Drive
Grand Island, NE 68801-8410
Name: Jay Vavricek Phone (308)385-5444,Ext 140
Fax (308)385-5486
Email: mayorvavricek@grand-island.com
9. Authorized Official:
(NOTE: The authorized official would
include county board chair, mayor, city
administrator, state agency director,
chair or vice-chair of non-profit agency.)
Address: P.O. Box 1968
Grand Island, NE 68802-1968
Grand Island Council Session - 4/9/2013 Page 65 / 190
Page 2 of 23
10. Proposed Project Period (month/day/year): From 10-01-2013 To 09-30-2014
11. Previous 5-Years of Crime Commission funding for this project:
Grant #Amount Area Served by Project (Counties/Cities)
Grant #:08-VA-225 Amount$27,907.00 Grand Island/Hall County
Grant #:09-VA-230 Amount$45,116.00 Grand Island/Hall County
Grant #:10-VA-229 Amount$46,110.00 Grand Island/Hall County
Grant #:11-VA-212 Amount$46,110.00 Grand Island/Hall County
Grant #:12-VA-213 Amount$46,110.00 Grand Island/Hall County
12. Type of Agency:
State Agency
Unit of Local Government
Private Non-Profit
Native American Tribe or Organization
Other:
13. Funds will be used primarily to: (check only one)
Expand services into a new geographic area
Offer new types of services
Serve additional victim populations
Continue existing services to crime victims
Other:
14. If awarded, these funds will:
Start a New Victim Services Program
Expand or Enhance Existing Program not funded by VOCA in previous years
Continue Existing Program funded by VOCA in previous years
Technology
15. Identify types of victims to be served with requested Victim Assistance funds and Match funds:
Child Abuse/Physical
Child Abuse/Sexual
DUI/DWI Victims
Domestic Violence Victims
Adult Victims/Sexual Assault
Other – Burglary, Arson, Protection Order Violations,
Hate Crimes, Stalking, Terroristic Threats, Vulnerable Adult
Abuse, Criminal Mischief, Intimidation by Phone, Witness
Tampering, Strangulation, Identity Theft, Human Trafficking
Elder Abuse
Adult Survivors of Incest or Child Sexual Abuse
Survivors of Homicide Victims
Robbery
Assault
16. Agency Staff / Volunteers # Part Time # Full Time# Part Time # Full Time
Total # of agency volunteers (excluding board members)5 0
Total # of paid agency staff 0 1
# of volunteers that support this project only 5 0
# of paid staff for this project only 0 1
17. Check the services to be provided by the Victim Assistance Funds and match funds.
Crisis Counseling
Follow-up Contact
Therapy
Group Treatment
Crisis Hotline
Shelter/Safe Home
Personal Advocacy
Information/Referral
Criminal Justice Advocacy
Emergency Financial Assistance
Emergency Legal Advocacy
Assist with Filing Compensation Claims
VINE assistance to victims
Telephone Contacts (Information & Referral)
Other: Victim Impact Statement and
Restitution Assistance, Court Accompaniment,
Protection/Harassment Order Assistance,
Transportation
Grand Island Council Session - 4/9/2013 Page 66 / 190
Page 3 of 23
NEBRASKA CRIME COMMISSION
BUDGET SUMMARY
Category Requested Federal
Amount
Match Share Total Project
A. Personnel $54,244.00 $6,418.00 $60,662.00
B. Consultants/Contracts
C. Travel
D. Supplies/Operating Expenses $7,143.00 $7,143.00
E. Equipment
F. Other Costs
TOTAL AMOUNT $54,244.00 $13,561.00 $67,805.00
% Contribution 80%20%100%
CERTIFICATION: I hereby certify the information in this application is accurate and, as the
authorized official for the project, hereby agree to comply with all provisions of the grant program
and all other applicable state and federal laws.
Name of Authorized Official: Jay Vavricek
Title: Mayor
Address: P.O. Box 1968
City, State, Zip: Grand Island, NE 68802-1968
Telephone: (308) 385-5444, Ext. 140
Signature of Authorized Official:
Date:
NOTE: Authorized official includes county board chair, mayor, city administrator, state agency director, chair or vice-chair of
non-profit agency.
Grand Island Council Session - 4/9/2013 Page 67 / 190
Page 4 of 23
CATEGORY A - PERSONNEL
Position Annual
Salary
% Time
Devoted
Amount
Requested Match Subtotal Requested
Fringe
Match
Fringe
TOTAL
COSTS
Project
Coordinator
$40,819.00 100%$40,819.00 $ $40,819.00 $13,414.00 $1,217.00 $55,450.00
Volunteer (s)
(250 hours @ $9.00
per hr)
$ 2,250.00 100%$ $2,250.00 $ 2,250.00 $ $ $ 2,250.00
Project Director $66,000.00 2%$ $1,320.00 $ 1,320.00 $ $ $ 1,320.00
Fiscal Officer $ 38,000.00 2%$ $ 760.00 $ 760.00 $ $ $ 760.00
GIPD Support Staff
(50 hours @
$17.42 per hr)
$ 871.00 100%$ $ 871.00 $ 871.00 $ $ $ 871.00
$ %$ $ $ $ $ $
$ %$ $ $ $ $ $
$ %$ $ $ $ $ $
$ %$ $ $ $ $ $
$ %$ $ $ $ $ $
Amount
Requested Match Subtotal Fringe
Requested
Fringe
Match
TOTAL
COSTS Total Personnel Budget $40,819.00 $5,201.00 $46,020.00 $13,414.00 $1,217.00 $60,651.00
Grand Island Council Session - 4/9/2013 Page 68 / 190
Page 5 of 23
Grand Island Council Session - 4/9/2013 Page 69 / 190
Page 6 of 23
CATEGORY A – PERSONNEL NARRATIVE:
1.Direct Salaries.
The City of Grand Island has a 16-step pay plan for non-union employees based on merit. The existing position
of Coordinator will receive a Step 15 salary of $40,819 which includes a 10-01-2013 3% COLA. This is a full-
time position based on 2080 hours per year with 100% of that time devoted to the project. The amount of federal
funds requested for that position is $40,819. The Director is currently the only paid staff. A list of duties
includes: provide direct service to victims of crime; recruit, train, and supervise volunteers; maintain proper
records of all activities; public awareness of victim assistance services; grant management activities.
Volunteers for the program will provide conservatively 250 hours of service annually, assisting the Coordinator
with victim advocacy and public awareness of victim assistance services. 100% of that time will be devoted to
the project and will amount to a local match of $2,250.00 (250 hours x $9.00).
The existing position of Project Director will contribute 2% of his time, equal to $1,320.00 (41.6 hours x
$31.73 per hour), to the project. The Director of the program will consult with the Coordinator regarding the
program’s activities. He will maintain weekly Coordinator contact, conduct a quarterly staffing, and prepare an
annual written employee evaluation. Regarding direct victim service and specific cases, Director will continue to
provide support, direction and guidance to Coordinator as needed. The existing Fiscal Officer will devote 2% of
her time, equal to $760.00 (41.6 hours x $18.28 per hour) to the project. The Officer will oversee the finances of
the project. Grand Island Police Department Support Staff will continue to provide conservatively 50 hours of
service to the program. Support personnel will assist the coordinator by answering the telephone, reviewing
reports, setting up victim files, filing, inputting data and maintaining records. 100% of that time will be devoted
to the project and will amount to $871.00 (50 hours x average $17.42 per hour). The Project Director’s, Fiscal
Officer’s, and Support Staff’s hours ($2,951.00 total) are factored into the match portion of the grant.
2. Fringe Benefits.
The total fringe benefits for the Coordinator are estimated at $14,631.00 and include the following: individual
health insurance (employer’s share $7,127.00), Social Security ($2,531.00), Medicare ($592.00), Pension
($2,449.00), Bilingual Pay ($1,000.00), Health Retirement Account ($780.00), life insurance ($78.00), and
disability ($74.00). We are requesting federal funds in the amount of $13,414.00 and the remaining $1,217.00
will be paid by the City of Grand Island and included in our local match.
The total personnel budget for fiscal year 2013-14 is $54,233.00 ($40,819.00 salary + $13,414.00 benefits) in
federal request with a local match of $6,418.00 ($2,250.00 volunteer hours + $2,080.00 Director/Fiscal Officer
hours + $871.00 GIPD Support Staff + $1,217.00 Coordinator Fringe Benefits) for a total cost of $60,651.00.
Grand Island Council Session - 4/9/2013 Page 70 / 190
Page 7 of 23
CATEGORY D – SUPPLIES AND OPERATING EXPENSES
1. SUPPLIES:
Item Quantity Unit Price Amount
Requested
Applicant’s
Match
TOTAL
COSTS
$ $ $ $
$ $ $ $
$ $ $ $
$ $ $ $
$ $ $ $
Supplies SUBTOTAL $ $ $
1.OPERATING EXPENSES – (Note Special Instructions):
Rate (per
month)
Amount
Requested
Applicant’s
Match
TOTAL
COSTS
Rent – Equipment $ $ $ $
Rent – Facilities $463.00 $ 5,558.00 $ 5,558.00
Telephone $ 50.00 $ 600.00 $ 600.00
Utilities $ $ $ $
Auto Lease $ $ $ $
Photo Copying $ $ $ $
Printing $ $ $ $
Non-consultant Contract Help $ $ $ $
Bookkeeping/Audit $ $ $ $
Other: Computer User Fees (Coordinator)$ 82.00 $ $ 985.00 $ 985.00
$ $ $ $
Operating Expenses SUBTOTAL $ $ 7,143.00 $ 7,143.00
SUPPLIES / OPERATING
EXPENSES TOTAL $ $ 7,143.00 $ 7,143.00
Grand Island Council Session - 4/9/2013 Page 71 / 190
Page 8 of 23
CATEGORY D - SUPPLIES AND OPERATING EXPENSES NARRATIVE:
1.Supplies
No federal funds are being requested for supplies, nor are supplies figured into the match portion of the grant.
2.Operating Expenses
No federal funds are being requested for operating expenses, but they will be included in the match portion of
our grant.
The Victim Assistance Program office is located in Grand Island’s Law Enforcement Center. The City provides
this space as an in-kind match. The 306 square foot office is appraised at a fair market value of $14 per square
foot, as is the adjoining 91 square foot office. Utilities, custodial services, and receptionists are included with the
facility. Monthly rent is figured at $463.00 per month, or $5,558.00 annually. Telephone service, also provided
by the City, is estimated at $50.00 per month, or $600.00 annually, and is included in the match portion of our
grant.
The County operates a Spillman software criminal justice program. Included on the system of shared data are
the Hall County Sheriff, Hall County Attorney, Hall County Corrections, Hall County Court, and the Grand
Island Police Department. The user fee for this system, including Internet, email, and support service is
approximately $82.00 per month, or $985.00 per year, and will be provided for 1 user by Hall County as local
match.
The City Of Grand Island has made a vehicle available to the Victim Assistance Program staff and volunteers.
Grand Island Police Department training funds have been and will be used to send the Program Coordinator to
the annual Crime Victims Rights Week Conference in Omaha and to other relevant trainings. However, neither
expense is figured into the grant.
3.Total Supplies and Operating Expenses
Total supplies and operating expenses budget provided by Hall County and the City of Grand Island as a local
match is $7,143.00 ($5,558 rent + $600 telephone + $985 computer user fees).
Grand Island Council Session - 4/9/2013 Page 72 / 190
Page 9 of 23
Sustainability
The Grand Island/Victim Assistance Program first received funding from the Nebraska Crime
Commission in October 2003 and officially opened for business on April 1, 2004. The program functions under
the Administrative Department of the Grand Island Police Department on a total annual operating budget of
approximately $61,000. Our primary source of funding is the $46,000 Victims of Crime Act (VOCA) grant, with
the additional $15,000 match provided by Hall County and the City of Grand Island. Our program, staffed with
one full-time bilingual (Spanish/English) coordinator and 5 part-time volunteers, serves over 2000 unduplicated
clients each year. Police Department Support Staff contribute 4-5 hours per month to that accomplishment. It is
our mission to assist victims throughout their cases in order to prevent any further victimization, to reduce the
trauma of the crime experience and to aid in the rebuilding of the victim to a state of well being. In addition, it is
our hope to improve the attitude of the victim/witness, and the community in general, towards the criminal
justice system.
Since its inception, Victim Assistance Program staff has done, and continues to do, several presentations
to community organizations. Those presentations always include information about our funding and the need for
community support.
We inform our elected representatives on the status of funding for the Victim/Witness Unit. We are
scheduled to present information regarding the 2013 application and estimated funding budget at the April 9th,
2013 Grand Island City Council meeting. Also, we present after the grant award with specific funding
requirements for the City.
Award funding has varied each year. On every occasion, the City of Grand Island has met any financial
shortfall as it relates to the program needs. While we cannot speak for future councils, the City of Grand Island
and Hall County are committed partners to the effort and funding for the Victim/Witness Unit.
Activities related to long term funding are as follows:
1.Presentations to the Grand Island City Council.
2.Provision of police personnel hours to the Victim/Witness Unit.
3.Presentations to public civic organizations.
During 2 of the last 5 grant periods, the VAP and Child Advocacy Center (CAC) attempted to fund a new
shared part-time child advocate. This new position would have provided “seamless” services to our child
victims, but also would have cost-effectively increased our manpower while giving us access to outside funding.
The CAC, currently without a director, was unable to consider the position last year and is unable to consider it
again this year. However, we have discussed with their Board the possibility of doing so next year.
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Community Description
1.
Grand Island, Nebraska is located in Hall County in Central Nebraska where Interstate 80 and Highways 30
and 34 intersect Highway 281. The total county population is 60,345 according to U.S. census data. The
estimated population of Grand Island is 49,239. Other communities in Hall County are Doniphan, Wood River,
Cairo, Boelus and Alda. Grand Island is a major retail sales location with other major industry being light
manufacturing, medical and health services, and a large beef packing plant which employs approximately 3,500
people (80% of them Hispanic, a majority of which speak Spanish). We have a rich blend of cultural influences
in our community with significant immigrant populations from South and Central America (Mexico, El
Salvador, Guatemala primarily), Sudan, Somalia, Bosnia, Laos, and Vietnam. Because of our close proximity to
the Interstate and highways, we do have many drug-related crimes and gang-related activities in our community.
Grand Island Police Department has 6 Patrol Officers, 1 Investigator, and 1 Supervisor assigned to the Gang
Operations Unit tasked to gather intelligence and work on increasingly effective methods of tracking gang-
related crimes. Prevention efforts provided by Police School Resource Officers include Gang Resistance
Education and Training to all Grand Island Public Schools’ 5th grade and middle school students.
Fortunately, Hall County has a variety of helping agencies which actively participate in this project. The
Central Nebraska Child Advocacy Center, which is a fully accredited center by the National Children’s Alliance
since 2005, covers an 11-county area providing outreach and support to the child victims and non-offending
family members. All of their services are provided at no cost to victims and/or their families. If referrals are
made for mental health services and the family does not have insurance or resources to pay for these services
then the CAC has made arrangements with various providers to pay these fees at a reduced cost. The basic
components of their advocacy include the following elements: providing crisis response to children and non-
offending family members seen in hospital emergency rooms following a sexual assault and to those who present
to CAC for SANE Exams, forensic interviews, ongoing support and personal advocacy to the child victim and
non-offending family members, assisting victim and family in locating and obtaining services needed to help and
protect them, attending court hearings not covered by victim assistance program (usually civil), monitoring case
progress and informing family of case status. However, each case is different and they will adapt their services to
address the specific needs of child victim and non-offending family member(s). Hope Harbor provides a
transitional shelter and other services to families who are temporarily displaced from their homes and to our
refugee community. We make referrals to them, and to: Central Health Center, Child Advocacy Center (CAC),
Nebraska Legal Services, Crisis Center, DHHS, WIC, Community Food Pantry, Heartland Share, Voc. Rehab.,
and numerous counseling agencies and churches. Agencies that actively participate in this project include:
Grand Island Police Department, Hall County Sheriff’s Office, Crisis Center, CAC, Hall County Attorney’s
Office and District 9 Probation Office.
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2.
Race Number % of Total Population
White 56,242 93.2
Black/African American 1,328 2.2
American Indian/ Alaska Native 966 1.6
Asian 664 1.1
Native Hawaiian/Other Pacific
Islander
302 .5
Other 843 1.4
*Total Population 60,345 100%
Hispanic or Latino
*Total Population 60,345 100%
Hispanic or Latino 14,483 24
Not Hispanic or Latino 45,862 76
*Total Population – these are the same number
List the counties included in above table: Hall County Nebraska
Source of Data: http://quickfacts.census.gov/gfd/index.html (Source U.S. Census Bureau: State and County
QuickFacts. Data derived from Population Estimates, American Community Survey, Census of Population and
Housing, State and County Housing Unit Estimates, County Business Patterns, Nonemployer Statistics, Economic
Census, Survey of Business Owners, Building Permits, Consolidated Federal Funds Report
Last Revised: Monday, 11-Mar-2013 14:16:08 EDT)
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Problem Statement
1.State the Problem
The problem to be addressed by this proposed project is crime and its devastating effect on individuals
and families in the community of Grand Island and Hall County, Nebraska.
2.Describe the Problem
There is a high number of felony and serious misdemeanor crime in Hall County that has a direct impact
on the victims of that crime.
The FBI Report of Offenses Known to Law Enforcement in 2012 indicates an overall downward trend in crime
in Grand Island with violent crime increasing and property crime decreasing. In Grand Island, there were 42
reports of forcible rapes, 6 attempted rapes and 37 other sex offenses. An additional 4 sexual assaults were
investigated by the Hall County Sheriff’s Office. The Victim Assistance Program (VAP) assisted 58 adult
victims of sexual assaults and sex offenses in 2012. The reported incidents of assault also remain high in Hall
County. Grand Island Police Department investigated 102 reports of felony assault, 598 incidents of simple
assault and 244 domestic assaults, while Hall County Sheriff’s Office investigated an additional 14 assaults and
10 domestic assaults. The VAP provided services to 309 victims of assault and 379 victims of domestic violence
crimes. Law Enforcement agencies investigated a total of 392 reports of child abuse/neglect, and although the
CAC is working with child victims of the more serious crimes, the VAP still served 427 children, victims of
serious crimes as well as victims of assault, threats, phone harassment, and theft. Other incidents of crime in the
county include 21 robberies and 456 burglaries, many of them residential. The VAP served 46 robbery and 303
burglary victims.
Because of our close proximity to the Interstate and highways, we do have many drug-related crimes in
Grand Island. In 2012 there were 523 total reports of drug violations with 114 resulting in adult arrest, citation or
referral. Gang-related activities are also on the rise in our community, with the most visible signs being: graffiti,
drive-by shootings, felony assaults, property damage, self-reported increase in recruitment, and local alignment
with out-of-state gangs.
There is a large population of elderly, 8086 in Hall County according to the 2012 Census estimates, in
our community. The VAP provided assistance to 260 last year. We know that offenders prey on the elderly
because of stereotypical vulnerabilities related to age and we want to remain vigilant in providing these services
to the elderly.
The underreporting of crime is an issue in all communities. However, within the Hispanic community
there is the potential for the incidence of underreporting to be much higher. The perception of the lack of access,
information, and a voice in the criminal justice system exacerbates this problem. The Hispanic population reported
by U.S. census data is 24% in Hall County. Hispanic crime victims make up approximately 37% of the VAP’s
clientele. Since we do not assume we are reaching every Hispanic crime victim, we believe the figures indicate a
need for concern that there is a proportionately higher rate of victimization within the Hispanic community,
suggesting a greater need for services.
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3.Provide Statistical Documentation of the Problem
Number of Victims Served (face to face & telephone)2010 2011 2012 % of change
from 2010
to 2012
Total Unduplicated # Victims Provided Direct Services:2220 2044 2195 -1.1
(unduplicated) Face to Face N/A N/A N/A N/A
(unduplicated) Telephone N/A N/A N/A N/A
Total # of children served (0-17 years)385 298 427 +10.9
Total # of elderly victims served (65+)237 174 260 +9.7
Total # minority victims served 968 927 1040 +7.4
Number of Victims Served by Type of Crime:
Homicide Survivors 8 9 8 0
Sexual Assault / Adult 39 49 58 +48.7
Child Abuse / Physical 64 44 46 -28.1
Child Abuse / Sexual 105 49 83 -20.9
Domestic Violence 318 319 379 +19.2
Adult Survivor of Incest / Child Sexual Assault 3 4 2 -33.3
Assault 392 337 309 -21.1
DWI / DUI Crashes 3 6 22 +633
Robbery 45 42 46 +2.2
Elder Abuse 1 0 2 +100
Burglary 247 290 303 +22.6
Other:993 895 936 -5.7
Total # adult victims provided shelter N/R N/R N/R N/R
Total # child victims provided shelter N/R N/R N/R N/R
Source of data: Analyst International’s Victim Case Management System (VCMS) Provided by
Nebraska Crime Commission.
Face to Face and Telephone Contact statistics are available. A technical problem,
however, prevents us from accessing the unduplicated numbers served.
Provided below is the total number of F/F, telephone, and e-mail contacts.
Additional Statistics 2010 2011 2012 %Change from
2010 to 2012
Number of e-mail contacts 438 405 704 +60.7
Number of telephone services 3695 3471 5402 +46.2
Number of face to face services 616 793 855 +38.8
Number of follow up contacts 1589 1188 1115 -29.8
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Solution
1.Project Operations
The Grand Island/Hall County Victim Assistance Program (“VAP”) has a cooperative relationship with
several community-based agencies. The goal is to provide for continuity of comprehensive victim services,
without duplication. The agencies currently include: law enforcement (the Hall County Sheriff’s Department;
the Grand Island Police Department; District #9 Probation, and Howard County Attorney and Nebraska State
Patrol on a more limited basis.); and also include: the Crisis Center; the Children’s Advocacy Center (CAC), and
the Hall County Attorney’s Office. The VAP coordinator also attends the local Community Response Team
(CRT) and the child abuse treatment and investigative team meetings required by LB 1184 to monitor and
coordinate the investigation and treatment of families where child abuse or neglect has been found, and interacts
with other organizations including: Central Health Center, Saint Francis Hospital, and Hall County School
System.
Every morning, the VAP coordinator and/or the volunteer review all reports generated by the Grand
Island Police Department (GIPD) and the Hall County Sheriff’s Office (HCSO) in the 24-hour period
immediately preceding arrival at the office. We screen the reports for victims of domestic violence, sexual
assault, child abuse, and other high priority crimes to determine the immediacy of need for victim services. It is
our view that many crimes involving family violence are reported as “other” crimes, such as: criminal mischief,
theft, trespassing, etc. With domestic violence, for instance, as a batterer’s abusive conduct escalates, a batterer
will act out violently against the personal property of the victim (including pets) as a way to instill fear and gain
control over the victim. For this reason, the VAP reads all reports to determine if the facts—not just the reported
charge—fall within the criteria for VAP intervention. If the case involves domestic violence or sexual assault,
we call the Crisis Center (in accordance with our CRT protocols) to allow them to make immediate initial
contact with the victim. The VAP will follow-up that afternoon or the next day unless otherwise contacted by the
Crisis Center or the victim. If the case involves child neglect, endangerment, or abuse, we contact the Child
Advocacy Center (CAC) who will make initial immediate contact with the victims. VAP will follow-up unless
otherwise contacted by the CAC or victim.
Many times, cases are determined to be open/not workable or closed by the investigating officers. Often,
it’s because there is a crime that occurred against a victim, but the evidence does not lead to a clear suspect.
Since the case may not go further in the system without more evidence, the VAP contacts these victims as soon
as possible. At that time, we offer support, referrals to community resources and Crime Victims Reparations,
safety planning, and explanations for why the case cannot move forward. When applicable, we also help them to
document further activity in the hopes that they will continue to turn to law enforcement, and that they will have
a better case next time. Occasionally, victims have additional pertinent information, so we refer them back to law
enforcement, and accompany them or assist them if they desire. If/when there was an error or misunderstanding
on the part of law enforcement, we contact the officer or a superior to correct that error.
Many of our cases are referred to the County Attorney before an actual arrest is made. In these instances,
the VAP also makes contact with the victim. The purpose is to offer aforementioned services and: to help the
victim determine if follow-up is needed within the system; answer whatever questions the victim(s) may have,
explain the process and how it will affect them, and establish a link between the victim, law enforcement, and
other helping agencies. We find that victims often feel more comfortable communicating their wishes/concerns
etc. to someone who is not a member of “law enforcement.” Once a qualifying case comes to the VAP
coordinator’s attention, initial contact is made either by telephone or face to face, along with a letter. The VAP
will continue to assist the victim throughout the process, as long as the victim desires, and will facilitate
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continued communication between the victim and the other agencies. In those cases where there was a custodial
arrest, we provide all the same services, but we contact victims immediately so we can help them access the
VINE system before the inmate is released from jail and to find out if they have information or requests for the
prosecutor regarding bond.
Some cases referred to the County Attorney are declined or dismissed. In this instance, we contact
victims to inform them, and then proceed as with the previously mentioned victims. Fortunately, many cases are
charged by the Hall County Attorney and will be prosecuted. In addition to the previously explained services, the
VAP, which has access to the County Attorney’s case management system, checks the status of the victim’s case
and then notifies them of the status, name of the prosecutor, location of the courthouse/courtroom, and court
dates/times. Once we have made initial contact with that victim and done the preliminary work, we encourage
them to call us within a certain period of time relevant to that case (2 weeks before the trial, for instance). We
continue to check on the status of that case until it is closed, and we continue to contact that victim when we note
changes, but we do let them know that they should call us anytime with questions, etc. It is during this time that
we help prepare the victims to testify in court. To make them more comfortable, we set up meetings with the
prosecutors, we accompany them to the courthouse/courtroom for an “orientation,” and we answer numerous
questions they usually have about everything from what to wear to what to expect from the defense attorney. It is
also during this time that victims are given the opportunity to talk about what they want to see happen with the
case. To facilitate the victims having a “voice” within the system, we communicate their wishes to the
prosecutors. Many cases are settled with plea agreements. For those that are not, we accompany victims (per
their request) to court.
Once a court case is disposed of, we continue to follow-up with victims according to their needs. If the
case is set for sentencing, we assist the victim in doing a Victim Impact Statement. We either contact the
probation officer (who is responsible for the pre-sentence investigation) for them, or give them information on
how to contact the responsible officer. We explain to them the reason for the statement, how it will be used, who
will read it, etc. so they can make an informed decision on whether to execute their rights. We often attend
sentencings with or for our victims, and then inform and explain to them what happened and what will happen
next. In cases where the defendant is sentenced to prison, we provide the victims with handbooks, Parole Board
information and telephone numbers, VINE instructions, etc. We have also accompanied victims to Parole
Hearings.
There is an air of easy cooperation between the Victim Assistance Program personnel and the various
Criminal Justice System agencies. Nonetheless, it is made clear to the victims that the VAP is advocating for the
victim and advancing his or her desires only. VAP files are not shared with the attorneys, nor are our computer
records accessible to the other agencies. For the most part, the goal of the Criminal Justice System and the VAP
are similar, to create an environment in which a victim will return to the system, while holding the defendant as
accountable as possible. On occasions where each agency takes an opposing position, each agency has respected
the position of the other.
To all persons who are victims of crime in Hall County (or a victim of a serious felony in Howard
County), the VAP is committed to providing the same services. Now, because of the VAP caseload and limited
manpower, victims of violent physical crimes receive the highest priority. Elderly or minority victims of
otherwise “low-priority” crimes are also contacted promptly. In order to reach out to our growing Hispanic
population, our voicemail and victim letters are done in both English and Spanish, and we leave telephone
messages in both languages.
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2.Coordination
Agency Name How your program specifically coordinates with this program.
Law Enforcement (Grand Island
Police Department and Hall
County Sheriff)
Law Enforcement allows us access to their reports via computer.
Officers/Deputies refer victims to us, and frequently contact us with
additional information regarding victims who need services. We contact
officers for follow-up on cases, with victim questions, or for help with
safety and other issues. We regularly arrange for victims to meet with
officers.
Crisis Center Mutual referrals and coordination of services. We contact each other
when working with victims, so victims have access to both agencies
without having to travel across town.
Child Advocacy Center Mutual referrals and coordination of services. We refer every child
victim to them for follow-up. We maintain contact regarding cases to
ensure children (and their families) have access to all available resources
with the least amount of inconvenience.
Hall County Attorney’s Office Hall County Attorney allows us access to their case management system.
We serve as a liaison between the victim and deputies regarding cases.
We contact the deputies with requests/questions from victims, and
deputies contact us with case information so that we may offer services to
the victims. We arrange for victims to meet with the deputies, and when
we accompany victims to court, deputies keep us informed of the
proceedings so we can best support the victims.
District 9 Probation Office Coordination of services with regard to victim impact statements.
Probation officers contact us when they are doing certain PSI’s to
determine the best way to contact the victim. We advise victims of their
right to do the statement, and how/where to do that.
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Activities / Timetable
ACTIVITY POSITION
RESPONSIBLE
1ST
Quarter
1st-3rd
2nd
Quarter
4th-6th
3rd
Quarter
7th-9th
4th
Quarter
10th-12th
Assist with filing compensation claims Coordinator and
Volunteer (s)
Attend Annual Victims’ Rights
Conference Coordinator
Recruit and train volunteers Coordinator
Provide direct services to crime
victims by phone, e-mail, or in person Coordinator and
Volunteer (s)
Prioritize need for service to Hispanic
and elderly victims of crime
Coordinator and
Volunteer (s)
Prepare quarterly reports in a timely
manner
Coordinator, Fiscal
Officer, Project
Director
Community Presentations on Victim
Assistance Program
Coordinator and
volunteer (s)
Distribute Victim Assistance Program
Brochures
Coordinator and
volunteer (s)
Prepare grant application to request
VOCA funds
Coordinator, Fiscal
Officer, Project
Director
Goals, Objectives & Performance Indicators
Goal, Objectives & Performance Indicators
Goal: Victim assistance services will be available for all victims of crime in Hall County.
Objective # Maintain Number of Crime Victims Receiving Needed Services Within 12 Month Period.
Performance Indicators:Baseline
Statistics
Projected
Results
(Outcomes)
Number of Victims Served Within 12 Months 2189 2189
Number of Elderly Victims Served Within 12 Months 263 263
Number of Hispanic Victims Served Within 12 Months 790 790
Number of Children Served Within 12 Months 395 395
Objective # Maintain overall public awareness by distributing 715 brochures and conducting 5 community
presentations.
Performance Indicators:Baseline
Statistics
Projected
Results
(Outcomes)
Number of brochures distributed 715 715
Grand Island Council Session - 4/9/2013 Page 81 / 190
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Number of presentations conducted 5 5
Continuation Information
1. Briefly describe the most recent (past year) funded grant project’s accomplishments, milestones,
goals and objectives.
Recruited and trained 3 new part-time volunteers while retaining 2 previous volunteers
Completed written Limited English Proficiency (LEP) plan for our program
Updated program brochures and website
Continues to provide comprehensive services to crime victims in Hall County
Continues to provide bilingual services to Spanish-speaking victims
Increases public awareness of services by distributing brochures and conducting presentations
Continues to coordinate service with community agencies
Continues to meet goal objectives
Continues to attend LB 1184 Investigative Team Meetings and LB 1184 Treatment Team Meetings
Continues to attend Coordinated Community Response Meetings
Continues to volunteer for NLETC to do sexual assault and domestic violence role plays and panel
discussions
2. Clearly state how continuation funding is vital to the ongoing success of the program.
The VOCA grant pays the salary and a majority of the benefits of the Grand Island/Hall County Victim
Assistance Program’s only paid staff member, the Coordinator, who is a full-time bilingual advocate. The
City of Grand Island and Hall County are committed partners to this project and provide the match for
VOCA funding. They’ve seen especially difficult budgets over the last few years, however, and were forced
to cut positions and impose furloughs and wage freezes. While the most recent budget includes the Victim
Assistance Program and balances current expenditures with current revenues in a manner that seems sustainable, the
future remains uncertain. It is reasonable to assume the City and County would jointly fund a victim/witness unit, but
without VOCA funding it is possible the program would experience a reduction in service hours, services provided
and, thus, in the number of victims served.
3. Explain any problems, barriers or challenges during the previously funded grant project. Discuss
how these were addressed and the end results.
The majority of our “problems” are typically routine in nature and related to victims’ individual cases as is
par for the course with victim advocacy. In these instances we network very closely with our partner
agencies and utilize community resources. Our ongoing struggle has been maintaining volunteers/volunteer
hours and, thus, numbers of victims served. This last few grant years were especially challenging due to City
budget cuts and, more specifically, the elimination of GIPD support staff positions. Since GIPD support staff
provides volunteer hours to our program as a local match, these cuts directly affect our ability to function. In
preparing for the cut, then, we adjusted the hours and duties assigned to support staff personnel so they could
fulfill their volunteer responsibilities in smaller and more frequent blocks of time, lessening the resulting
recovery time in both areas. In further preparation for the cuts, we more aggressively, and successfully,
recruited and trained new volunteers. Although it has been strenuous at times, we’ve remained disciplined
and structured, and have achieved our goals.
4. Provide any other relevant information here.
Ideally, Law Enforcement, Victim/Witness Units, Safe Centers, and Child Advocacy Centers are
interdependent and complementary to each other, but statewide they are frequently known to be at odds. In
spite of our obvious lack of personnel, our program maintains statistics comparable to VAP programs with
more staff than ours and in similarly-sized communities. We credit the Grand Island Police Department and
the other criminal justice system agencies for the strong support they give us. We also attribute it to the solid,
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healthy working relationships developed between our program and the Crisis Center and the Child Advocacy
Center.
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CERTIFIED ASSURANCES
1.The applicant assures that federal or state grant funds made available under the Victims of Crime Act (VOCA)
and state victim assistance funds will not be used to supplant existing funds, but will be used to enhance or
expand direct services to victims of crime.
2.The applicant assures that fund accounting, auditing, monitoring, and such evaluation procedures as may be
necessary to keep such records as the Nebraska Commission on Law Enforcement and Criminal Justice (Crime
Commission) shall prescribe will be provided to assure fiscal control, proper management, and efficient
disbursement of funds received under the victim assistance grant program.
3.The applicant assures that it shall maintain such data and information and submit such reports, in such form, at
such times, and containing such information as the Crime Commission may require.
4.The applicant certifies that the program contained in its application will meet requirements as stated in the
Victim Assistance Grant Application Kit; that all information presented is correct; that there has been and will
be throughout the life of the grant, appropriate coordination with affected agencies; and, that the applicant will
comply with all provisions of the Victims of Crime Act and all other applicable federal and state laws.
5.The applicant assures that it will comply and all of its contractors will comply, with the non-discrimination
requirements of the Victims of Crime Act; Title VI of the Civil Rights Act of 1964; Section 504 of the
Rehabilitation Act of 1973 as amended; Title IX of the Education Amendments of 1972; the Age Discrimination
Act of 1975; and the Department of Justice Non-Discrimination Regulations 28 CFR Part 42, Subparts C, D, E,
and G and, Executive Order 11246, as amended by Executive Order 11375, and their implementing regulations.
6.The applicant assures that programs will maintain information on victim services provided by race, national
origin, sex, age, and handicap.
7.The applicant assures that in the event a federal or state court, or federal or state administrative agency makes a
finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin or
sex against a recipient of funds, the recipient will forward a copy of the finding to the Crime Commission and
the Office of Civil Rights Compliance (OCRC) of the Office of Justice Programs.
8.The applicant assures that, if required, it will formulate an equal employment opportunity program (EEOP) in
accordance with 28 CFR 42.301 et. seq., and submit a certification to the state that it has a current EEOP on file
which meets the requirements therein.
9.The applicant assures that it will comply and contractors will comply, with the provisions of the Office of
Justice Programs "Financial and Administrative Guide for Grants," M 7100.01.
10.Pursuant to the Office of Management and Budget (OMB) Circular A-133, non-Federal entities expending $500,000 or more a year from all federal sources shall have a single organization-wide audit conducted in accordance with the provisions of OMB Circular A-133. Non-federal entities that expend less than $500,000 a year in Federal dollars from all sources are exempt from Federal audit requirements for that year. However, financial records must be maintained in an acceptable accounting system and be available for review or audit by appropriate officials of Federal, state or local agencies.
11.Confidentially of Research Information. No recipient of monies under the Victims of Crime Act shall use or reveal any research or statistical information furnished under this program by any person and identifiable to any specific private person for any purpose other than the purpose for which such information was obtained in accordance with the Act.12.Confidentiality of Victim Information - At no time shall a victim’s name, address, phone number or other identifying information be divulged to another individual or agency unless they are a part of the criminal justice
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system or Health and Human Services system unless the victim has given prior voluntary written consent for such release of information. 13.The applicant agrees to submit all required reports in a timely manner.
14.The applicant agrees not to utilize federal or state victim assistance funds for crime prevention, community education, services to perpetrators, conference attendance by individual crime victims, lobbying, victim re-location or services to witnesses other than the victim.
15.The applicant agrees to establish and maintain a Drug Free Workplace Policy.
16. The applicant will comply, and all its contractors will comply with the Equal Treatment for Faith Based Organizations Title 28 C.F.R. part 38.
CERTIFICATION
I certify that I have read and reviewed the above assurances, that the applicant will comply with all provisions of the Victims of Crime Act and all other applicable federal and state laws, and, that the applicant will implement the project as written, if approved by the Crime Commission.
(SIGNATURE OF AUTHORIZED OFFICIAL) (DATE)
P.O. Box 1968, Grand Island, Nebraska 68802-1968
(ADDRESS)
Jay Vavricek Mayor
(TYPED NAME)(TITLE)
(308)385-5444, Ext 140
(TELEPHONE NUMBER)
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CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTER; AND DRUG-
FREE WORPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the
instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance with certification
requirements under 28 CFR Part 69, “New Restrictions on Lobbying” and 28 CFR Part 67, “Government-wide Debarment and Suspension (Nonpro-
curement) and Government-wide Requirements for Drug-Free Workplace (Grants).” The certifications shall be treated as a material representation of fact
upon which reliance will be placed when the Department of Justice determines to award the covered transaction, grant, or cooperative agreement.
1. LOBBYING
As required by Section 1352, Title 31 of the U.S. Code, and implemented
at 28 CFR Part 69, for persons entering into a grant or cooperative
agreement over $100,000, as defined at 28 CFR Part 69, the applicant
certifies that:
(a) No Federal appropriated funds have been paid or will be paid, by or
on behalf of the undersigned, to any person for influencing or attempting
to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with the making of any Federal grant,
the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal grant
or cooperative agreement;
(b) If any funds other than Federal appropriated funds have been paid or
will be paid to any person for influencing or attempting to influence an
officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in
connection with this Federal grant or cooperative agreement, the
undersigned shall complete and submit Standard Form – LLL,
“Disclosure of Lobbying Activities,” in accordance with its instructions;
(c) The undersigned shall require that the language of this certification
be included in the award documents for all subawards at all tiers
(including subgrants, contracts under grants and cooperative agreements,
and subcontracts) and that all subrecipients shall certify and disclose
accordingly.
2. DEBARTMENT, SUSPENSION, AND OTHER
RESPONSIBILITY MATTERS (DIRECT RECIPIENT)
As required by Executive Order 12549, Debarment and Suspension, and
implemented at 28 CFR Part 67, for prospective participants in primary
covered transaction, as defined at 28 CFR Part 67, Section 67.510-
A. The applicant certifies that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment,
declared ineligible, sentenced to a denial of Federal benefits by a State of
Federal court, or voluntarily excluded from covered transactions by any
Federal department of agency;
(b) Have not within a three-year period preceding this application been
convicted of or had a civil judgment rendered against them for
commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, State, or local)
transaction or contract under a public transaction; violation of Federal or
State antitrust statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements,
or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly
charged by a governmental entity (Federal, State, or local) with
commission of any of the offenses enumerated in paragraph (1)(b) of this
certification; and
(d) Have not within a three-year period preceding this application had
one or more public transactions (Federal, State or local) terminated for
cause or default; and
B. Where the applicant is unable to certify to any of the statements in
this certification, he or she shall attach an explanation to this application.
3. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN
INDIVIUALS)
The applicant certifies that it will or will continue to provide a drug-free
workplace by:
A. Publishing a statement notifying employees that the unlawful
manufacture, distribution, dispensing, possession, or use of a controlled
substance is prohibited in the grantee’s workplace and specifying the
actions that will be taken against employees for violation of such
prohibition:
B. Establishing an on-going drug-free awareness program to inform
employees about—
(a) The dangers of drug abuse in the workplace;
(b) The grantee’s policy of maintaining a drug-free workplace;
(c) Any available drug counseling, rehabilitation, and employee
assistance programs; and
(d) The penalties that may be imposed upon employees for drug abuse
violation occurring in the workplace;
C. Notifying the employee in the statement that the employee will:
(a) Abide by the terms of the statement; and
(b) Notify the employer in writing of his or her conviction of a criminal
drug statute occurring in the workplace no later than five calendar days
after such convictions;
The subgrantee shall notify the Crime Commission in writing of any
conviction for a violation of a criminal drug statute occurring in the
workplace no later than five calendar days after such conviction.
The subgrantee certifies that it will take one or more of the following
actions within 30 calendar days of receiving notice of the conviction:
A. Taking appropriate personnel action against such an employee, up to
and including termination, consistent with the requirements of the
Rehabilitation Act of 1973, as amended; or
B. Requiring such employee to participate satisfactorily in a drug abuse
assistance of rehabilitation program approved for such purpose by a
Federal, State or local health, law enforcement, or other appropriate
agency;
The subgrantee certifies that it will make a good faith effort to continue to
maintain a drug-free workplace.
City of Grand Island
Organization Name and Address: P.O. Box 1968
Grand Island, NE 68802-1968
Mayor Jay Vavricek _
Typed Name and Title of Authorized Representative
_________________________________________________
Signature Date
Grand Island Council Session - 4/9/2013 Page 86 / 190
Page 23 of 23
Grand Island Council Session - 4/9/2013 Page 87 / 190
Approved as to Form ¤ ___________
April 5, 2013 ¤ City Attorney
R E S O L U T I O N 2013-96
WHEREAS, the Police Department Victim/Witness Unit provides a valuable
service to the victims of crime in our community; and
WHEREAS, the Police Department Victim/Witness Unit is eligible for continued
Federal funding under the Victims of Crime Act; VOCA, and
WHEREAS, the Police Department has prepared a 2013 application for a VOCA
grant of $67,805.00 to fund the Victim/Witness Unit, and
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA,
Approves the Police Department 2013 VOCA grant application for the Victim/Witness Unit.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, April 9, 2013.
_______________________________________
Jay Vavricek, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 4/9/2013 Page 88 / 190
City of Grand Island
Tuesday, April 9, 2013
Council Session
Item G-8
#2013-97 - Approving Bid Award for Root Foaming Chemical for
Sewer Infrastructure within the Public Works Department
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 4/9/2013 Page 89 / 190
Council Agenda Memo
From:Marvin Strong, P.E. - Wastewater Plant Engineer
Meeting:April 9, 2013
Subject:Approving Bid Award for Root Foaming Chemical for
Sewer Infrastructure within the Public Works
Department
Item #’s:G-8
Presenter(s):John Collins, P.E. - Public Works Director
Background
On March 19, 2013 an Advertisement to Bidders for the furnishing of Root Roaming
Chemical was published in the Grand Island Daily Independent. There were four (4)
potential bidders.
Discussion
Bids were received and opened at City Hall March 28, 2013 and the following bidder
responded:
Nebraska Environmental Products of Lincoln, Nebraska - $290.00 Unit Price
Nebraska Environmental Products submitted a bid in accordance with the terms of the
advertisement to bidders, the specifications, and all other statutory requirements
contained therein.
The estimate for such chemical was based on last year’s unit price of $290.00, with a
maximum of $25,000.00 being spent this fiscal year.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
Grand Island Council Session - 4/9/2013 Page 90 / 190
1.Move to approve the bid award to Nebraska Environmental Products Lincoln,
NE
2.Refer the issue to a Committee.
3.Postpone the issue to future date.
4.Take no action on the issue.
Recommendation
City Administration recommends that the Council approve the bid award to Nebraska
Environmental for a unit price of $290.00, up to a maximum dollar amount of
$25,000.00.
Sample Motion
Move to approve the bid award.
Grand Island Council Session - 4/9/2013 Page 91 / 190
Purchasing Division of Legal Department
INTEROFFICE MEMORANDUM
Stacy Nonhof, Purchasing Agent
Working Together for a
Better Tomorrow, Today
BID OPENING
BID OPENING DATE:March 28, 2013 at 2:15 p.m.
FOR:Foaming Root Control Chemical
DEPARTMENT:Public Works
ESTIMATE:$25,000.00
FUND/ACCOUNT:53030050-85535
PUBLICATION DATE:March 18, 2013
NO. POTENTIAL BIDDERS:5
SUMMARY
Bidder:Nebraska Environmental Products
Lincoln, NE
Exceptions:None
Bid Price:$290.00 per unit
cc:John Collins, Public Works Director Catrina DeLosh, PW Admin. Assist.
Mary Lou Brown, City Administrator Fred Tustin, Collection Supervisor
Stacy Nonhof, Purchasing Agent
P1635
Grand Island Council Session - 4/9/2013 Page 92 / 190
RESOLUTION 2013-97
WHEREAS, an Advertisement to Bidders for Root Foaming Chemical was
published in the Grand Island Daily Independent on March 19, 2012; and
WHEREAS, the City of Grand Island invited sealed bids according to
specifications on file with the City Clerk; and
WHEREAS, on March 28, 2012, bids were received, opened and reviewed; and
WHEREAS, Nebraska Environmental Products of Lincoln, Nebraska submitted a
bid in accordance with the terms of the advertisement to bidders, the specifications, and
all other statutory requirements contained therein, such bid being in the amount of
$290.00 Unit Price; and
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Nebraska
Environmental Products of Nebraska, in the amount of $290.00 Unit Price, not to exceed
a total dollar amount of $25,000.00, for furnishing Root Foaming Chemical is hereby
approved as the lowest responsible bid.
BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed
to execute a contract for furnishing such product on behalf of the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, April 9, 2013.
Jay Vavrieck, Mayor
Attest:
RaNae Edwards, City Clerk
Approved as to Form
April 8, 2013 City Attorney
Grand Island Council Session - 4/9/2013 Page 93 / 190
City of Grand Island
Tuesday, April 9, 2013
Council Session
Item G-9
#2013-98 - Approving Bid Award for Concrete Pavement and
Storm Sewer Repairs for 2013
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 4/9/2013 Page 94 / 190
Council Agenda Memo
From:Shannon Callahan, Street Superintendent
Meeting:April 9, 2013
Subject:Approving Bid Award for Concrete Pavement and Storm
Sewer Repairs for 2013
Item #’s:G-9
Presenter(s):John Collins, P.E. - Public Works Director
Background
On March 13, 2013 the Streets Division of the Public Works Department advertised for
bids for concrete pavement and storm sewer repairs for the calendar year 2013. The
contracted concrete pavement and storm sewer work supplements the repair work that is
performed by the City’s crews.
Discussion
Two (2) bids were received and opened on March 27, 2013. All bids were submitted in
compliance with the contract, plans, and specifications with no exceptions. A summary of
the bids is shown below.
Vendor Exceptions Total Bid
Bid Price $834,960.00
Labor (per hour)$45.00
Skid Steer Loader (per hour)$45.00
Front End Loader (per hour)$110.00
Backhoe (per hour)$110.00
O.K. Paving of Hordville, NE None
Dump Truck-10 c.y. (per hour)$125.00
Bid Price $843,367.50
Labor (per hour)$45.00
Skid Steer Loader (per hour)$40.00
Front End Loader (per hour)$85.00
Backhoe (per hour)$85.00
The Diamond Engineering
Co. of Grand Island, NE
None
Dump Truck-10 c.y. (per hour)$120.00
Grand Island Council Session - 4/9/2013 Page 95 / 190
There are sufficient funds in Account No. 10033506-85351 (Concrete Repair),
10033504-85318 (Storm Sewer Repair), 10033503-85318 (Curb & Gutter), and
10033503-85547 (Street Repair Materials) to fund this contract. This is a calendar year
contract that extends beyond the current fiscal year. In the event that funds become
unavailable in the fiscal year 2012/2013, the scope of work for this contract will be scaled
down accordingly.
It should be noted that the estimate on the Bid Opening summary is a typo, the estimate is
$850,000.00.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve awarding the contract to O.K.
Paving, Inc. of Hordville, Nebraska for the amount of $834,960.00.
Sample Motion
Move to approve the bid award.
Grand Island Council Session - 4/9/2013 Page 96 / 190
Purchasing Division of Legal Department
INTEROFFICE MEMORANDUM
Stacy Nonhof, Purchasing Agent
Working Together for a
Better Tomorrow, Today
BID OPENING
BID OPENING DATE:March 27, 2013 at 2:00 p.m.
FOR:Concrete Pavement & Storm Sewer Repair 2013
DEPARTMENT:Public Works
ESTIMATE:$650,000.00
FUND/ACCOUNT:10033506-85351 10033504-85318
10033503-85318 10033503-85547
PUBLICATION DATE:March 13, 2013
NO. POTENTIAL BIDDERS:7
SUMMARY
Bidder:The Diamond Engineering Co.OK Paving, Inc.
Grand Island, NE Hordville, NE
Bid Security:Universal Surety Co.Cashier’s Check
Exceptions:None None
Bid Price:$843,367.50 $834,960.00
Labor:$45.00 per hour $45.00 per hour
Sid Steer Loader:$40.00 per hour $45.00 per hour
Front End Loader:$85.00 per hour $110.00 per hour
Backhoe:$85.00 per hour $110.00 per hour
Dump Truck-10 CY:$120.00 per hour $125.00 per hour
cc:John Collins, Public Works Director Catrina DeLosh, PW Admin. Assist.
Stacy Nonhof, Purchasing Agent Shannon Callahan, Street Superintendent
Mary Lou Brown, City Administrator
P1630
Grand Island Council Session - 4/9/2013 Page 97 / 190
Approved as to Form ¤ ___________
April 5, 2013 ¤ City Attorney
R E S O L U T I O N 2013-98
WHEREAS, the City of Grand Island invited sealed bids for Concrete Pavement
and Storm Sewer Repairs 2013, according to plans and specifications on file with the Streets
Division of the Public Works Department; and
WHEREAS, on March 27, 2013, bids were received, opened and reviewed; and
WHEREAS, OK Paving of Hordville, Nebraska submitted a bid in accordance
with the terms of the advertisement of bids and plans and specifications and all other statutory
requirements contained therein, such bid being in the amount of $834,960.00; and
WHEREAS, OK Paving’s bid is less than the estimate for such project.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of OK Paving of Hordville,
Nebraska, in the amount of $834,960.00 for Concrete Pavement and Storm Sewer Repairs 2013
is hereby approved as the lowest responsible bid.
BE IT FURTHER RESOLVED, that a contract for such project between the City
and such contractor be entered into, and the Mayor is hereby authorized and directed to execute
such contract on behalf of the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, April 9, 2013.
_______________________________________
Jay Vavricek, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 4/9/2013 Page 98 / 190
City of Grand Island
Tuesday, April 9, 2013
Council Session
Item G-10
#2013-99 - Approving Bid Award for One (1) New Asphalt
Reclaiming/Trenching Machine for the Streets Division of the
Public Works Department
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 4/9/2013 Page 99 / 190
Council Agenda Memo
From:Shannon Callahan, Street Superintendent
Meeting:April 9, 2013
Subject:Approving Bid Award for One (1) New Asphalt
Reclaiming/Trenching Machine for the Streets Division
of the Public Works Department
Item #’s:G-10
Presenter(s):John Collins, P.E. - Public Works Director
Background
On March 11, 2013 the Streets Division of the Public Works Department advertised for
bids for one (1) new asphalt reclaiming/trenching machine.
Discussion
One (1) capital lease purchase bid was received and opened on March 26, 2013. The
Streets Division of Public Works Department and the Purchasing Division of the City
Attorney’s Office have reviewed the bids that were received. The bid by Asphalt Zipper,
Inc. of American Fork, Utah meets all of the specifications. A summary of the bid is
shown below.
Company Name Asphalt Zipper, Inc.
Base Price $103,490.00
Amount to be Financed $103,490.00
Fixed Annual Interest Rate 3.68%
Annual Payment Amount $23,038.08
Payment Period Annual
Number of Terms 60 months
Grand Island Council Session - 4/9/2013 Page 100 / 190
Total Purchase Price at End of
Lease $115,190.40
The bid received by Asphalt Zipper, Inc. stated the five annual payments of $23,038.08
were to be paid in arrears. The terms were negotiated by our Street Superintendent,
Shannon Callahan, to consist of a $23,000.00 payment in advance the first year, followed
by four annual payments of $22,414.65. With this payment schedule the total repayment
amount will be $112,658.60, resulting in an overall savings of $2,531.80.
Funds were budgeted for Fiscal Year 2013 and are available in Account No. 10033501-
85615.
The estimate of $100,000.00 is within 4% of the actual bid price, which is considered fair
and reasonable.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the capital lease purchase of
One (1) new asphalt reclaiming/trenching machine from Asphalt Zipper, Inc. of
American Fork, Utah.
Sample Motion
Move to approve the capital lease purchase of One (1) new asphalt reclaiming/trenching
machine from Asphalt Zipper, Inc. of American Fork, Utah.
Grand Island Council Session - 4/9/2013 Page 101 / 190
Purchasing Division of Legal Department
INTEROFFICE MEMORANDUM
Stacy Nonhof, Purchasing Agent
Working Together for a
Better Tomorrow, Today
BID OPENING
BID OPENING DATE:March 26, 2013 at 2:15 p.m.
FOR:(1) New Asphalt Reclaiming/Trenching Machine
DEPARTMENT:Public Works
ESTIMATE:$100,000.00
FUND/ACCOUNT:10033501-85615
PUBLICATION DATE:March 10, 2013
NO. POTENTIAL BIDDERS:4
SUMMARY
Bidder:Asphalt Zipper
American Fork, UT
Bid Security:Travelers Casualty & Surety Co.
Exceptions:Noted
Bid Price:
Make:Asphalt Zipper
Model:AZ360B
Year:2013
Base Price:$103,490.00
Containment System:$ 8,500.00
Transport Trailer:$ 9,000.00
Water System:$ 2,000.00
Bucket Mounting: -0-
cc:John Collins, Public Works Director Catrina DeLosh, PW Admin. Assist.
Mary Lou Brown, City Administrator Shannon Callahan, Streets Supt.
Stacy Nonhof, Purchasing Agent
P1629
Grand Island Council Session - 4/9/2013 Page 102 / 190
Approved as to Form ¤ ___________
April 5, 2013 ¤ City Attorney
R E S O L U T I O N 2013-99
WHEREAS, the City of Grand Island invited sealed bids for one (1) new asphalt
reclaiming/trenching machine for the Streets Division of the Public Works Department, according to
specifications on file with the Public Works Department; and
WHEREAS, on March 26, 2013 bids were received, opened and reviewed; and
WHEREAS, Asphalt Zipper, Inc. of American Fork, Utah submitted a capital lease
purchase bid in accordance with the terms of the advertisement of bids and specifications and all other
statutory requirements contained therein, such bid being in the total amount of $103,490.00; and
WHEREAS, such amount will be financed by Capital Innovations of Warminster,
Pennsylvania; and
WHEREAS, the first annual payment of $23,000.00 will be paid in advance; and
WHEREAS, the remaining four annual payments will be in the amount of $22,414.65;
and
WHEREAS, the total repayment amount will be $112,658.60 for such piece of
equipment; and
WHEREAS, the capital lease purchase bid from Asphalt Zipper, Inc. of American Fork,
Utah is considered fair and reasonable for such item.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that the capital lease purchase bid of Aspahlt Zipper,
Inc. of American Fork, Utah in the total amount of $103,490.00 for one (1) new asphalt
reclaiming/trenching machine is hereby approved as the lowest responsive and responsible bid.
BE IT FURTHER RESOLVED, that the Mayor is hereby authorized to sign the lease
agreement for the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, April 9, 2013.
_______________________________________
Jay Vavricek, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 4/9/2013 Page 103 / 190
City of Grand Island
Tuesday, April 9, 2013
Council Session
Item G-11
#2013-100 - Approving Bid Award for Hot-Mix Asphalt for 2013
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 4/9/2013 Page 104 / 190
Council Agenda Memo
From:Shannon Callahan, Streets Superintendent
Meeting:April 9, 2013
Subject:Approving Bid Award for Hot-Mix Asphalt for 2013
Item #’s:G-11
Presenter(s):John Collins, P.E. - Public Works Director
Background
On March 13, 2013 the Streets Division of the Public Works Department advertised for
bids for the purchase of hot-mix asphalt to be used in conjunction with in-house asphalt
work throughout the calendar year 2013. The hot-mix asphalt is used by the City’s
asphalt patching crew.
Discussion
Two (2) bids were received and opened on March 27, 2013. Each bid was submitted in
compliance with the contract, plans, and specifications with no exceptions. A summary of
the bids is shown below.
Vendor Exceptions Unit Prices
J.I.L. Asphalt Paving Co.,
of Grand Island, NE
None Type "A" - $48.20/ton
Type "B" - $38.55/ton
Type "C" - $48.40/ton
Type "SPL-A" - $50.40/ton
Type "SPL-B" - $51.15/ton
Type "SPR" - $45.65/ton
Gary Smith Construction Co.,
Inc. of Grand Island, NE
None Type "A" - $51.00/ton
Type "B" - $43.00/ton
Type "C" - $51.40/ton
Type "SPL-A" - $53.50/ton
Type "SPL-B" - $56.80/ton
Type "SPR" - $52.50/ton
J.I.L. Asphalt Paving Co. provided the lowest bid.
Grand Island Council Session - 4/9/2013 Page 105 / 190
The type of asphalt used for patching each day from the plant will be the type they are
making for that particular day. The average cost of the four types of asphalt bid is $47.06.
The estimated amount of asphalt to be used is 1,600 tons which equates to an estimated
total cost of $75,296.00 for the 2013 year.
There are sufficient funds in Account No. 10033503.85547 to purchase this material.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve awarding the purchase of the
hot-mix asphalt to J.I.L. Asphalt Paving Co. of Grand Island, Nebraska.
Sample Motion
Move to approve the award of the contract to J.I.L. Asphalt Paving Co. of Grand Island,
Nebraska.
Grand Island Council Session - 4/9/2013 Page 106 / 190
Purchasing Division of Legal Department
INTEROFFICE MEMORANDUM
Stacy Nonhof, Purchasing Agent
Working Together for a
Better Tomorrow, Today
BID OPENING
BID OPENING DATE:March 27, 2013 at 2:15 p.m.
FOR:Asphalt Hot-Mix for 2013
DEPARTMENT:Public Works
ESTIMATE:$92,800.00
FUND/ACCOUNT:10033503-85547
PUBLICATION DATE:March 13, 2013
NO. POTENTIAL BIDDERS:3
SUMMARY
Bidder:JIL Asphalt Paving Co.Gary Smith Const. Co., Inc.
Grand Island, NE Grand Island, NE
Exceptions:Noted Noted
Bid Price:
Type “A”:$48.20 $51.00
Type “B”:$38.55 $43.00
Type “C”:$48.40 $51.40
Type “SPL-A”:$50.40 $53.50
Type “SPL-B”:$51.15 $56.80
Type “SPR”:$45.65 $52.50
cc:John Collins, Public Works Director Catrina DeLosh, PW Admin. Assist.
Stacy Nonhof, Purchasing Agent Shannon Callahan, Street Supt.
Mary Lou Brown, City Administrator
P1631
Grand Island Council Session - 4/9/2013 Page 107 / 190
Approved as to Form ¤ ___________
April 5, 2013 ¤ City Attorney
R E S O L U T I O N 2013-100
WHEREAS, the City of Grand Island invited sealed bids for furnishing Hot-Mix
Asphalt for 2013, according to plans and specifications on file with the Streets Division of the
Public Works Department; and
WHEREAS, on March 27, 2013 bids were received, opened and reviewed; and
WHEREAS, J.I.L. Asphalt Paving Co. of Grand Island, Nebraska submitted a bid
in accordance with the terms of the advertisement of bids and plans and specifications and all
other statutory requirements contained therein, such bid being in the amount of $48.20 per ton
for Type “A” asphaltic concrete, $38.55 per ton for Type “B” asphaltic concrete, $48.40 per ton
for Type “C” asphaltic concrete, $50.40 per ton for Type “SPL-A” asphaltic concrete, $51.15 per
ton for Type “SPL-B” asphaltic concrete, and $45.65 per ton for Type “SPR” asphaltic concrete.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, the bid of J.I.L. Asphalt Paving Co. of
Grand Island, Nebraska in the amount of $48.20 per ton for Type “A” asphaltic concrete, $38.55
per ton for Type “B” asphaltic concrete, $48.40 per ton for Type “C” asphaltic concrete, $50.40
per ton for Type “SPL-A” asphaltic concrete, $51.15 per ton for Type “SPL-B” asphaltic
concrete, and $45.65 per ton for Type “SPR” asphaltic concrete is hereby approved as the lowest
responsible bid.
BE IT FURTHER RESOLVED, that a contract for such project between the City
and such contractor be entered into, and the Mayor is hereby authorized and directed to execute
such contract on behalf of the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, April 9, 2013.
____________________________________
Jay Vavricek, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 4/9/2013 Page 108 / 190
City of Grand Island
Tuesday, April 9, 2013
Council Session
Item G-12
#2013-101 - Approving Bid Award for Concrete Ready-Mix for
2013
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 4/9/2013 Page 109 / 190
Council Agenda Memo
From:Shannon Callahan, Streets Superintendent
Meeting:April 9, 2013
Subject:Approving Bid Award for Concrete Ready-Mix for 2013
Item #’s:G-12
Presenter(s):John Collins, P.E. - Public Works Director
Background
On March 15, 2013 the Streets Division of the Public Works Department advertised for
bids for the purchase of Portland Cement Concrete Ready-Mix to be used in conjunction
with in-house concrete repairs throughout the calendar year 2013. The concrete ready
mix is used by the City’s concrete patching crew.
Discussion
Two (2) bids was received and opened on March 27, 2013. The bids were submitted in
accordance with the terms of the advertisement of bids and specifications and all other
statutory requirements contained therein with no exceptions. A summary of the bids are
shown below.
Vendor Exceptions Unit Prices
Gerhold Concrete Co., Inc.
of Grand Island, NE
None $81.00 per cubic yard
Consolidated Concrete,
Grand Island, NE
None $81.50 per cubic yard
The estimated quantity of Portland Cement Concrete Ready-Mix required for 2013 is
1,500 cubic yards; for an estimated total cost of $121,500.00 for the 2013 year.
There are sufficient funds in Account No. 10033503-85547 to purchase this material.
The submitted bids are within 1% of each other, therefore both bids are considered fair
and reasonable. The estimate was based on a 3% increase over last year’s contract price
of $77.00 per cubic yard.
Grand Island Council Session - 4/9/2013 Page 110 / 190
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve awarding the contract for the
purchase of the Portland cement concrete ready-mix to Gerhold Concrete Co., Inc. of
Grand Island, Nebraska in the amount of $81.00 per cubic yard.
Sample Motion
Move to approve the award of the contract to Gerhold Concrete Co., Inc. of Grand Island,
Nebraska.
Grand Island Council Session - 4/9/2013 Page 111 / 190
Purchasing Division of Legal Department
INTEROFFICE MEMORANDUM
Jason Eley, Purchasing Agent
Working Together for a
Better Tomorrow, Today
BID OPENING
BID OPENING DATE:March 27, 2013 at 2:30 p.m.
FOR:Concrete Ready-Mix for 2013
DEPARTMENT:Public Works
ESTIMATE:$80.00 per cubic yard
FUND/ACCOUNT:10033503-85547
PUBLICATION DATE:March 15, 2013
NO. POTENTIAL BIDDERS:2
SUMMARY
Bidder:Consolidated Concrete Gerhold Concrete Co., Inc.
Grand Island, NE Grand Island, NE
Exceptions:None None
Bid Price:$81.50 $81.00
cc:John Collins, Public Works Director Catrina DeLosh, PW Admin. Assist.
Stacy Nunhof, Purchasing Agent Shannon Callahan, Street Supt.
Mary Lou Brown, City Administrator
P1633
Grand Island Council Session - 4/9/2013 Page 112 / 190
Approved as to Form ¤ ___________
April 5, 2013 ¤ City Attorney
R E S O L U T I O N 2013-101
WHEREAS, the City of Grand Island invited sealed bids for furnishing Portland
Cement Concrete Ready-Mix for 2013 for the Streets Division of the Public Works Department,
according to specifications on file with the Streets Division of the Public Works Department; and
WHEREAS, on March 27, 2013, bids were received, opened and reviewed; and
WHEREAS, Gerhold Concrete Co., Inc. of Grand Island, Nebraska,
submitted a bid in accordance with the terms of the advertisement of bids and
specifications and all other statutory requirements contained therein, such bid being in the
amount of $81.00 per cubic yard; and
WHEREAS, the total cost based on the estimated usage of 1,500 cubic
yards for the 2013 construction season at the above-identified price, is estimated at
$121,500.00.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Gerhold Concrete
Co., Inc. of Grand Island, Nebraska, in the amount of $81.00 per cubic yard for Portland
Cement Concrete Ready-Mix is hereby approved as the lowest responsible bid.
BE IT FURTHER RESOLVED, that the contract for such project between the City and
such contractor be entered into, and the Mayor is hereby authorized and directed to execute such
contract on behalf of the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, April 9, 2013.
_______________________________________
Jay Vavricek, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 4/9/2013 Page 113 / 190
City of Grand Island
Tuesday, April 9, 2013
Council Session
Item G-13
#2013-102 - Approving Bid Award for One (1) 70' Heavy Duty
Truck Scale for the Solid Waste Division of the Public Works
Department
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 4/9/2013 Page 114 / 190
Council Agenda Memo
From:Jeff Wattier, Solid Waste Superintendent
Meeting:April 9, 2013
Subject:Approving Bid Award for One (1) 70' Heavy Duty Truck
Scale (Solid Waste Division)
Item #’s:G-13
Presenter(s):John Collins, P.E - Public Works Director
Background
On March 14, 2013 the Solid Waste Division of the Public Works Department advertised
the request for bids for a 70' heavy duty truck scale for the Landfill. Funds for the truck
scale are in the approved 2012/2013 budget.
Discussion
Four (4) bids were received and opened on March 28, 2013. The Solid Waste Division of
the Public Works Department and the Purchasing Division reviewed the bids that were
received. The truck scale bid by Central Scale & Material Handling of Omaha, NE meets
all of the specifications. This truck scale is an essential piece of equipment that is utilized
on a daily basis for weighing all incoming and outgoing trucks at the Landfill so that fees
can be assessed to the customers based on the net weight unloaded.
This truck scale will simply replace the existing truck scale, which has been in service
since 1993. The current truck scale that is being replaced is twenty years old and is in
extremely poor condition.
Bidder Exceptions Price
Central Scale & Material Handling of Omaha, NE None $40,300
J.A. King & Company, Inc. of Whitsett, NC None $45,050
Scales, Sales, & Service of Omaha, NE Noted $52,964
Fairbanks Scales of Omaha, NE Noted $54,242
Grand Island Council Session - 4/9/2013 Page 115 / 190
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the purchase of the 70’ heavy
duty truck scale from Central Scale & Material Handling of Omaha, NE in the amount of
$40,300.
Sample Motion
Move to approve the purchase of the 70’ heavy duty truck scale from Central Scale &
Material Handling of Omaha, NE in the amount of $40,300.
Grand Island Council Session - 4/9/2013 Page 116 / 190
Purchasing Division of Legal Department
INTEROFFICE MEMORANDUM
Stacy Nonhof, Purchasing Agent
Working Together for a
Better Tomorrow, Today
BID OPENING
BID OPENING DATE:March 28, 2013 at 2:00 p.m.
FOR:(1) 70’ Heavy Duty Truck Scale
DEPARTMENT:Public Works
ESTIMATE:$60,000.00
FUND/ACCOUNT:50530043-85625
PUBLICATION DATE:March 14, 2013
NO. POTENTIAL BIDDERS:5
SUMMARY
Bidder:Fairbanks Scales Scales Sales & Service
Omaha, NE Omaha, NE
Bid Security:Travelers Casualty & Surety Co.Cashier’s Check
Exceptions:Noted Noted
Bid Price:$54,242.00 $52,964.00
Bidder:J.A. King & Company, Inc.Central Scale & Material Handling
Whitsett, NC Omaha, NE
Bid Security:Liberty Mutual Ins. Co.Cashier’s Check
Exceptions:None None
Bid Price:$45,050.00 $40,300.00
cc:John Collins, Public Works Director Catrina DeLosh, PW Admin. Assist.
Mary Lou Brown, City Administrator Jeff Wattier, Solid Waste Supt.
Stacy Nonhof, Purchasing Agent
P1632
Grand Island Council Session - 4/9/2013 Page 117 / 190
Approved as to Form ¤ ___________
April 5, 2013 ¤ City Attorney
R E S O L U T I O N 2013-102
WHEREAS, the City of Grand Island invited sealed bids for one (1) 70’ Heavy
Duty Truck Scale for the Solid Waste Division of the Public Works Department, according to
specifications on file with the Public Works Department; and
WHEREAS, on March 28, 2013 bids were received, opened and reviewed; and
WHEREAS, Central Scale & Material Handling of Omaha, NE submitted a bid in
accordance with the terms of the advertisement of bids and specifications and all other statutory
requirements contained therein, such bid being in the net amount of $40,300; and
WHEREAS, Central Scale & Material Handling’s bid is fair and reasonable for
such item.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Central Scale & Material
Handling of Omaha, NE in the amount of $40,300 for one (1) 70’ Heavy Duty Truck Scale is
hereby approved as the lowest responsive and responsible bid.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, April 9, 2013.
_______________________________________
Jay Vavricek, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 4/9/2013 Page 118 / 190
City of Grand Island
Tuesday, April 9, 2013
Council Session
Item G-14
#2013-103 - Approving Amendment No. 3 for Engineering Services
for Aeration Basin Improvements at the Wastewater Treatment
Plant
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 4/9/2013 Page 119 / 190
Council Agenda Memo
From:Marvin Strong, P.E. - Wastewater Treatment Plant Engineer
Meeting:April 9, 2013
Subject:Approving Amendment No. 3 for Engineering Services for
Aeration Basin Improvements at the Wastewater Treatment Plant
Item #’s:G-14
Presenter(s):John Collins, P.E. - Public Works Director
Background
A plant improvement project entitled “Aeration Basin” was initiated in the Fiscal Year 1995. The
Aeration Basin comprises of four (4) biological trains in the activated sludge process, recycle
channel, blower building, and three (3) spiral lift screw pumps.
On August 5, 2009, the City of Grand Island invited proposals for engineering services for
Aeration Basin Improvements at the Wastewater Treatment Plant. The engineering services scope
would review the current system condition, and process methodology in calculating assessments
for expanded industrial loading.
On September 1, 2009 proposals were received, reviewed and evaluated in accordance with
established criteria. Black & Veatch Corporation of Kansas City, Missouri submitted a proposal in
accordance with the terms of the Request for Proposals with a maximum amount of $384,000.00
which the City Council approved on October 13, 2009.
On August 24, 2010, the City Council approved Amendment No. 1 to the agreement for consulting
services on the Aeration Basin Project. Amendment No. 1 included blower capacity evaluations
and design memorandum resubmittal to the NDEQ based on JBS’s construction of expanded
industrial waste treatment facilities, inclusion of mixer capacity in ongoing improvements in
nitrate treatment, allowance for alternate blower manufactures to the bidding documents, and the
addition of standard operation procedure manual, bidding phase services, construction phase
services, resident inspection, start-up warranty commissioning to the scope of work. Amendment
No. 1 added $611,000.00 in consulting services for a maximum not to exceed amount of
$995,000.00.
Grand Island Council Session - 4/9/2013 Page 120 / 190
On February 24, 2011, a mechanical gearbox bearing failure on Spiral Lift Pump No. 3 resulted in
damage to the gearbox housing, including associated mechanical drive couplings, and structural
anchor bolts.
On March 16, 2011, the wastewater staff presented to administration repair, replacement, and
alternate pumping options.
On May 3, 2011, proposals were received by consulting firms Black & Veatch of Kansas City
Missouri, and HDR Engineering of Omaha Nebraska to evaluate options to repair, replace, or use
an alternative pumping option.
On May 12, 2011, a workshop was concluded with Black & Veatch of Kansas City, Missouri to
overview planning with staff and administration.
On May 31, 2011, Black & Veatch of Kansas City Missouri prepared a technical memorandum
titled “Screw Pump Replacement Evaluation”. In this evaluation, consideration was given to future
hydraulic capacity, replacement options, constructability, construction costs, energy consumption,
and overall life cycle costs. The engineer’s recommendation was to repair the existing spiral lift
pump and provide similar repair in others for a continued useful life cycle of ten (10) to twenty
(20) years. At the end of the life cycle, it was recommended that the present spiral lift pumps be
replaced with smaller units of the same type.
On June 28, 2011, the City Council approved Amendment No. 2 to the agreement for consulting
services on the Aeration Basin Project. Amendment No. 2 included services required to repair the
existing spiral lift pumps. The scope of work included, finalized scope of repair, preparing
technical documents, conduct structural inspections, preform design, prepare conceptual internal
recycle layout design, prepare construction change order documents, construction phase services,
and project administration and management. The estimated services of $35,770.25 was available
within the current contract maximum not to exceed as a result of previous tasks being completed
under the allowable billing limits, therefore, no increase in the contract amount was required to
implement the amendment.
Discussion
This Amendment No. 3 includes supplemental design and construction phase services for
additional screw pump rehabilitation and associated contract time extensions granted by Change
Order No. 4 and 5 to the General Construction Contractor.
The Engineer is requesting compensation for the performance of additional services rendered
that will not absorb into the original agreement. Change Orders to the General Construction
Contractor altered the project construction from seventeen (17) to twenty four (24) months, that
involved an additional two hundred seventy eight (278) hours of onsite observations to the
general progress in the work. Technical guidance, additional drawing specifications were
produced in repair for welding cracks within the screw pump flights, repairing the screw
deflector plates, replacement of existing grout beneath the screw pumps, and for structural
development in spiral screw pump bearing plates.
Grand Island Council Session - 4/9/2013 Page 121 / 190
City staff has negotiated with the Engineer, Black & Veatch for services rendered in the amount
of $27,830.00 for Construction Phase Services, and $21,686.00 for Resident Inspection Services
as fair and reasonable. Amendment No. 3 will add $49,516.00 in consulting services for a
maximum not to exceed amount of $1,044,516.00.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand. The
Council may:
1.Move to approve a resolution authorizing the Mayor to execute Amendment No. 3
with Black and Veatch of Kansas City, Missouri.
2.Refer the issue to a Committee.
3.Postpone the issue to future date.
4.Take no action on the issue.
Recommendation
The City Administration recommends that the Council approve Amendment No. 3 to the
professional services agreement with Black & Veatch for the consulting engineering services on
the Aeration Basin Project.
Sample Motion
Move to approve Amendment No. 3 with Black & Veatch for engineering services associated
with performance to additional services in repair and reconditioning of spiral lift pumps
associated to the Aeration Basins.
Grand Island Council Session - 4/9/2013 Page 122 / 190
Grand Island, Nebraska
Amendment No. 2 A3-1
3/11/2013
AMENDMENT NO. 3
TO
AGREEMENT FOR ENGINEERING SERVICES BETWEEN
THE CITY OF GRAND ISLAND, NEBRASKA
AND BLACK & VEATCH CORPORATION
THIS AMENDMENT NO. 3 modifies the Agreement between the City of Grand Island,
Nebraska (OWNER) and Black & Veatch Corporation (ENGINEER) dated November
30, 2009 (Agreement), Amendment No.1 dated September, 9, 2010, and Amendment No.
2 dated July 13, 2011.
WHEREAS, the Agreement authorized ENGINEER to provide engineering services in
connection with the Aeration Basin Improvements at the OWNER’s Wastewater
Treatment Facility; and,
WHEREAS, OWNER wishes to authorize ENGINEER to perform additional services as
provided in ATTACHMENT “A” of AMENDMENT NO. 3;
WHEREAS, OWNER and ENGINEER agree that such changes to scope of services and
project schedule will result in a net increase in the maximum not to exceed cost to the
OWNER, as provided in ATTACHMENT “B” of AMENDMENT NO. 3;
NOW THEREFORE, the terms and conditions of the Agreement are modified as
specifically set forth herein. All other provisions of the Agreement, to the extent not
inconsistent with this Amendment, remain in full force and effect.
EFFECTIVE DATE
The effective date of this Amendment No. 3 shall be ____________________, 2013.
MODIFICATIONS
1.Amendment No. 3 Attachment “A”, Scope of Services shall supplement
Attachment “A” in the original agreement and previous amendments.
2.Replace Attachment “B”, Compensation with Amendment No. 3 Attachment “B”,
Compensation of Hourly Billing Rates.
Grand Island Council Session - 4/9/2013 Page 123 / 190
Grand Island, Nebraska
Amendment No. 2 A3-2
4/5/2013
IN WITNESS WHEREOF, OWNER and ENGINEER have executed this Amendment
No. 2.
City of Grand Island, Nebraska Black & Veatch Corporation
OWNER ENGINEER
By: __________________________By: __________________
Printed Name: _Jay Vavricek_______Printed Name: Michael G. Orth __
Title: _Mayor_______________ ____Title: Senior Vice President __ __
Date: __________________________Date: 3/29/13
Grand Island Council Session - 4/9/2013 Page 124 / 190
Grand Island, Nebraska
Attachment “A”A-1
03/11/2013
AMENDMENT NO. 3
ATTACHMENT A – TO STANDARD AGREEMENT FOR PROFESSIONAL SERVICES
City of Grand Island – Consulting Engineering Services for Aeration Basin Improvements
Scope of Services – Aeration Basin
Improvements
General
This scope of work describes the services to be rendered by Black & Veatch (the
“ENGINEER”) to the CITY of Grand Island (the “CITY”) for the design of the aeration
basin improvements project at the Grand Island Wastewater Treatment Plant (WWTP). The
original scope of services included schematic design, final design, and bid phase services.
The original scope also anticipated combining the Aeration Basin Improvements with the
anaerobic digestion improvements project to be bid on a lumps sum basis by general
contractors. Amendment No.1 included supplemental design services and construction phase
services for the aeration basin improvements, and separated the Aeration Basin Improvement
project from the Anaerobic Digestion Improvements project. Amendment No. 2 includes
supplemental construction phase services for the aeration basin improvements. This
Amendment No. 3 includes supplemental design and construction phase services for
additional screw pump rehabilitation and associated Contract Time extensions grant to the
Contractor as described herein.
Project Information
Project Title: Aeration Basin Improvements for the Grand Island WWTP (the
“PROJECT”)
Objective: The main objective of the project remains unchanged. The CITY requires the
replacement of two (2) existing multi-stage aeration blowers with two (2) new single-stage
aeration blowers, associated modifications within the blower building, and replacement of
existing ceramic diffusers with membrane diffusers. The controls for the new single-stage
blowers will be integrated with the controls for the two (2) remaining multi-stage units, and
all four blowers will work as a system.
The supplemental services to be added to the scope of services with this amendment include:
supplemental design services required for rehabilitation of the existing screw pumps, the
associated construction phase services required to for this Work both in the field and office,
and project administration associated with the Contract Time extensions granted by Change
Order No. 4 and 5 to the General Contractor.
The CITY system goals for the PROJECT continue to be proven technology, noise reduction,
flexible output, reliable/low maintenance, sustainable life cycle cost, utilization of existing
structures, cost effective equipment, and control of odors will be achieved by ENGINEER as
described below:
Grand Island Council Session - 4/9/2013 Page 125 / 190
Grand Island, Nebraska
Attachment “A”A-2
03/11/2013
Project Administration and Controls: Project administration and controls will be
extended based on the Contract Time extension of 215 days granted to the Contractor for
completion of the Work.
Project Location: (No changes)
Work Tasks
ENGINEER will perform the following specific tasks as part of this Scope of Services:
Task 1 – Schematic Design Phase – (As included in the original Agreement and
Amendment No. 1)
Task 2 – 50% Contract Document Development – (As included in the original
agreement)
Task 3 – 90% Contract Document Development – (As included in the original
agreement)
Task 4 – Final Contract Documents – (As included in the original Agreement,
Amendment No. 1, and Amendment No. 2.)
Task 5 – Bidding Phase Services – (As included in the original Agreement, Amendment
No. 1, and Amendment No. 2.)
Task 6 – Construction Phase Services (As included in Amendment No. 1, Amendment
No. 2, and supplemented herein.)
Construction Phase Services Compensation: $342,500 $378,270.25 $406,100.25
Objective: Provide construction phase services to the CITY through the duration of
construction. Construction is anticipated to require seventeen (17) twenty four (24) months to
complete from Notice to Proceed to Final Completion.
Subtasks:
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Grand Island, Nebraska
Attachment “A”A-3
03/11/2013
1.Project Administration and Control. Provide supplemental project administration and
controls for the contract time extension of 215 days.
2.Preconstruction Conference. (No changes.)
3.Redesign and Review for Howden Blowers. (No changes.)
4.Shop Drawings Review. (No changes.)
5.Operation and Maintenance Manual (O&M) Review. (No changes.)
6.General Construction Phase Services. (As included in Amendment No. 1,
Amendment No. 2, and supplemented herein.)
d.Provide documentation and administer the processing of change orders, including
applications for extension of construction time. Evaluate the cost and scheduling
aspects of all change orders and, where necessary, negotiate with the Contractor to
obtain a fair price for the work. Said negotiation shall be subject to the approval of
CITY. Specifically for work associated with this amendment, provide the following
services:
i.Finalize Scope of Repair. Provide technical guidance and finalize the
scope of repair for welding cracks within the screw pump flights,
repairing the screw deflector plates, and for replacement of existing
grout beneath the screw pumps. Confirm scope of repair with CITY.
Prepare scope documents for procurement and installation of the pump
repairs.
ii.Prepare Change Order Documents. Prepare change order text, prepare
PDF file of the documents, submit to CITY, and conduct a review via
conference call. ENGINEER shall conduct quality control review in
conjunction with CITY review.
iii.Finalize Change Order Documents. Incorporate CITY review
comments, prepare final documents, and submit to Contractor for
pricing.
iv.Construction Phase Services. Review Contractor’s proposed cost,
review associated shop drawings and O&M manuals, and responses to
questions.
7.Configuration Services. (No changes.)
8.Project Completion. (No changes.)
9.Record Drawings. (No changes)
10.Standard Operating Procedure Manual. (No changes.)
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Grand Island, Nebraska
Attachment “A”A-4
03/11/2013
Task 7 – Resident Services During Construction (As included in Amendment No. 1,
and supplemented here in.)
Resident Services During Construction Compensation: $ 158,430.00 $ 180,166.00
Objective: Provide supplemental on-site resident inspection services during construction to
observe construction activities on behalf of the CITY.
Subtasks:
1.Site Observation and Liaison with CITY and CONTRACTOR.
a.Provide an additional two hundred seventy eight (278) hours of onsite
observations of the general progress of the work to assist ENGINEER in
determining if the work is proceeding in accordance with the Construction
Contract Documents for the Contract Time extensions granted for completion of
the screw pump rehabilitation.
SUPPLEMENTAL SERVICES
(No changes)
Grand Island Council Session - 4/9/2013 Page 128 / 190
Grand Island, Nebraska
Attachment “B”B-1
03/11/2013
AMENDMENT NO. 3
ATTACHMENT B – TO STANDARD AGREEMENT FOR PROFESSIONAL SERVICES
City of Grand Island – Consulting Engineering Services for Aeration Basin Improvements
Compensation – Aeration Basin
Improvements
For the services covered by this Agreement, the CITY agrees to pay the ENGINEER as
follows:
1.For services described in Attachment A, Scope of Services, an amount equal to the
ENGINEER’s salary billings plus reimbursable expenses and subcontract billings.
The maximum billed for these services shall not exceed Three Hundred and Eighty
Four Thousand Dollars and no cents ($384,000.00) Nine Hundred and Ninety Five
Thousand Dollars and no cents ($995,000.00) One Million Forty Four Thousand
Five Hundred and Sixteen and no cents ($1,044,516) without further authorization.
The maximum billed for each task shall not exceed the following amounts without
further authorization:
Task 1 – Schematic Design Phase $96,800 $131,100
Task 2 – 50% Contract Document Development $ 100,300
Task 3 – 90% Contract Document Development $104,700
Task 4 – Final Contract Documents $49,300 116,200 107,554.34
Task 5 – Bidding Phase Services $32,900 41,770 14,645.41
Task 6 – Construction Phase Services - $342,500 378,270.25 406,100.25
Task 7 – Resident Inspection Services - $158,430 180,116
2.The schedule of hourly billing rates and charges by job classification is shown in
Attachment C.
3.For supplemental services, an amount equal to the ENGINEER’s salary billings plus
reimbursable expenses and subcontract billings. Each item of supplemental services
shall be specifically authorized by the CITY, and a maximum billing limit shall be
established before the work is started. The amount billed for each item of
supplemental services shall not exceed the amount established for it without further
authorization. Additional amounts for supplemental services may be authorized, if
necessary, as the work progresses. The schedule of hourly billing rates and charges
by job classification is shown in Attachment C.
4.The ENGINEER agrees to use its best efforts to perform the services within the
billing limit stated above and in accordance with the agreed upon performance
schedules. If, at any time, the ENGINEER has reason to believe that the cost of the
Grand Island Council Session - 4/9/2013 Page 129 / 190
Grand Island, Nebraska
Attachment “B”B-2
03/11/2013
services will be greater than the billing limit, the ENGINEER shall promptly notify
the CITY to that effect, giving a revised billing limit for performance of the services.
5.Monthly payments shall be made to the ENGINEER by the CITY based on the
ENGINEER's statement. The statement shall indicate the name of the individuals
working on the project and the hours associated with each of their efforts.
Each invoice shall be accompanied by a progress report prepared by ENGINEER's
Project Manager. The report shall describe, in narrative form, the work
accomplished during the period covered by the invoice and present a summary of
the status of the project to-date. The summary shall address the project schedule,
budget, and any significant changes in the scope of the work.
In the event CITY disputes any invoice item, CITY shall give ENGINEER written
notice of such disputed item within ten (10) days after receipt of such invoice and
shall pay to ENGINEER the undisputed portion of the invoice according to the
provisions hereof.
6.It is understood and agreed that the maximum billings is based on the start of the
services being authorized not later than November 30, 2009. If start of services is
not authorized by the date given, it is understood and agreed that the maximum
billing limit will be adjusted accordingly by a supplement to this Agreement.
7.It is understood and agreed:
That the ENGINEER shall start the performance of services listed in Attachment A
within ten days of receipt of notice to proceed.
That the ENGINEER shall keep records on the basis of generally accepted
accounting practice of costs and expenses and which records shall be available to
inspection at reasonable times.
Grand Island Council Session - 4/9/2013 Page 130 / 190
- 1 -
Approved as to Form ¤ ___________
April 5, 2013 ¤ City Attorney
R E S O L U T I O N 2013-103
WHEREAS, on August 5, 2009 City of Grand Island invited proposals for
engineering services for Aeration Basin Improvements at the Wastewater Treatment Plant,
according to Request for Proposals on file with the Engineering Division of the Public Works
Department; and
WHEREAS, on September 1, 2009 proposals were received, reviewed and
evaluated in accordance with established criteria; and
WHEREAS, on October 13, 2009 members of City Council awarded agreement
for engineering services to Black & Veatch Corporation of Kansas City, Missouri; with the work
performed at actual costs with a maximum amount of $656,000.00, and
WHEREAS, on August 24, 2010 City Council approved Amendment No. 1 to the
agreement for engineering services to Black & Veatch Corporation of Kansas City, Missouri;
with the work performed at actual costs with a maximum amount of $995,000.00; and
WHEREAS, on June 28, 2011 City Council approved Amendment No. 2 to the
agreement for engineering services to Black & Veatch Corporation of Kansas City, Missouri; a
no cost adjustment to the work performed at actual costs with a maximum amount of
$995,000.00; and
WHEREAS, City Staff is recommending compensation for performance in
additional engineering tasks within the construction, and resident inspection services in Spiral
Lift Screw Pump reconditioning; and
WHEREAS, City Staff has negotiated such additional engineering tasks within
the construction, and resident inspection services in the amount of $49,516.00 as fair and
reasonable; and
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that Amendment No. 3 to the agreement
with Black & Veatch Corporation of Kansas City, Missouri for engineering services for Aeration
Basin Improvements at the Wastewater Treatment Plant is hereby approved; and
BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed
to execute Amendment No. 3 on behalf of the City of Grand Island.
- - -
Grand Island Council Session - 4/9/2013 Page 131 / 190
Adopted by the City Council of the City of Grand Island, Nebraska, April 9, 2013.
_______________________________________
Jay Vavricek, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 4/9/2013 Page 132 / 190
City of Grand Island
Tuesday, April 9, 2013
Council Session
Item G-15
#2013-104 - Approving Renewal of Leases at Former Cornhusker
Army Ammunition Plant for Storage Buildings
Staff Contact: Todd McCoy
Grand Island Council Session - 4/9/2013 Page 133 / 190
Council Agenda Memo
From:Todd McCoy, Parks and Recreation Director
Meeting:April 9, 2013
Subject:Approving Renewal of Leases at Former Cornhusker
Army Ammunition Plant for Storage Buildings
Item #’s:G-15
Presenter(s):Todd McCoy, Parks and Recreation Director
Background
On May 22, 2001 City Council approved the leasing of several buildings at the former
Cornhusker Army Ammunition Plant pursuant to the provisions of Resolution 2001-132.
The resolution that is present for Council consideration would authorize the City to renew
the lease of Building's No. A-30 and A-12 located on City property at the former CAAP
for two years.
Discussion
The City purchased property at the former CAAP that had several buildings on it. The
City has been leasing two of these buildings to Nebraska State Patrol and Jerry Harders to
obtain revenue and utilize these assets. There have not been any problems with damage to
the property or with nonpayment of rent.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Grand Island Council Session - 4/9/2013 Page 134 / 190
Recommendation
City Administration recommends that City Council approve the resolution authorizing the
extension of the leases for an additional two year period.
Sample Motion
Move to approve the resolution authorizing the City to extend the leases for an additional
two years to Nebraska State Patrol in the amount of $765.00 and Jerry Harders in the
amount of $925.00 annually.
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Approved as to Form ¤ ___________
April 5, 2013 ¤ City Attorney
R E S O L U T I O N 2013-104
WHEREAS, the City of Grand Island is the owner of an approximately 420 acre
tract of land at the former Cornhusker Army Ammunition Plant, which has several buildings
which were leased by the US Army Corp of Engineers during their ownership of the property;
and
WHEREAS, on May 22, 2001, by Resolution 2001-132, the City approved
Building Leases with the tenants of the buildings pending development of the property; and,
WHEREAS, the leases will terminate on May 1, 2013; and
WHEREAS, two of the Lessee’s of the storage buildings have requested that their
lease be renewed.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Building Leases at the former
Cornhusker Army Ammunition Plant are hereby authorized to be renewed for an additional two
years to the following Lessees in accordance with the Building Leases:
Lessee Description Rental
Jerry Harders Fire/guard building $925/yr.
Nebraska State Patrol Storage building $765/yr.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, April 9, 2013.
_______________________________________
Jay Vavricek, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 4/9/2013 Page 143 / 190
City of Grand Island
Tuesday, April 9, 2013
Council Session
Item I-1
#2013-105 - Consideration of Approving FTE Amendment for the
Wastewater Treatment Plant
Staff Contact: John Collins
Grand Island Council Session - 4/9/2013 Page 144 / 190
Council Agenda Memo
From:John Collins, P.E. - Public Works Director
Brenda Sutherland, Human Resources Director
Meeting:April 9, 2013
Subject:Consideration of FTE Amendment for the Wastewater
Treatment Plant
Item #’s:I-1
Presenter(s):John Collins, P.E. - Public Works Director
Brenda Sutherland, Human Resources Director
Background
On February 14, 2012 City Council approved Resolution No. 2012-41(B), which
established an internal improvement initiative for the Wastewater Division of the Public
Works Department. The resolution also approved the addition of a Wastewater Plant
Engineer and Wastewater Operations Engineer. This decision was reached by City
Council after review and evaluation of the Wastewater Treatment Plant’s operations.
On January 29, 2013 Marvin Strong, P.E., Wastewater Plant Engineer, gave a
Wastewater update to the City Council. Three proposed positions were listed under Staff
Utilization; Regulatory Compliance Position, Lab Tech/Clerical Management Position,
and Project Manager/Construction Manager.
An FTE (full time equivalent) schedule is presented each year during the budget
preparation presentations. An FTE schedule was approved by the City Council as part of
the 2012/2013 budget and is printed in the budget book.
Discussion
As promised, the Wastewater Plant Engineer has performed staffing and skill set analysis
and is recommending several changes to meet the Wastewater’s current and projected
needs. As described in the presentation that preceded approval of Resolution No. 2012-
41(B), the needs of Wastewater will change as the facilities and procedures are
modernized. At this time we are requesting the establishment of two positions:
Wastewater Project Manager with suggested salary range of $29.5060 per hour to
$41.5140 per hour. This would be a position similar to that currently held by Mr.
Grand Island Council Session - 4/9/2013 Page 145 / 190
Scott Griepenstroh, but dedicated to ensuring the successful completion of
Wastewater projects. Current projects include:
Headwork estimated at $19,307,864
North Interceptor – Phase I $11,726,278
North Interceptor – Phase II $17,475,896
South and West Interceptor - $917,380
5th Street Improvements - $1,973,540
Lift Station No. 7 – $1,173,380
Wildwood Subdivision - $1,452,000
US Highway 281 to Interstate 80 - $2,410,000
The Wastewater Project Manager will be responsible for managing the consulting
engineers performing the design and construction work. This position will also be
responsible for the myriad of activities that accompany projects such as easement
acquisition, cost control, plan review, etc.
Delays in Wastewater projects can cause problems such as the December 2012
collapse of the Northeast Interceptor that cost $63,192.94 to repair. Unidentified
or poorly addressed issues during construction can increase cost and cause
problems throughout the life of the asset. With the large cost of Wastewater
projects $56,436,338 an increase of a small percentage can add significant cost. I
expect the Project Manager will handle the many different issues that accompany
a project to keep it on track. These issues can be very time consuming and
difficult for someone with a day job to handle in addition to their normal
responsibilities. Whereas the Project Manager can be used to reduce the cost of
inspection I don’t expect his or her presence will substantially reduce the cost of
inspection, particularly with the amount of construction activity that will be going
on.
Wastewater Regulatory Compliance Manager with suggested salary range of
$23.7771 per hour - $32.0177 per hour. The addition of this position will help
ensure that the City is not violating any environmental rules and regulations and
or safety rules and regulations and aid in avoiding violations going forward. The
City of Grand Island received three enforcement actions during the fall of 2013.
All of the enforcement actions carried potential fines. Those enforcement actions
are:
o Administrative Order issued by the USEPA for failure to submit 503
Sludge Reports;
o Notice of Violation issued by the USEPA for failure to assess Hazardous
Materials; and
o Notice of Violation by the NDEQ for failure to submit a Storm Water
Pollution Prevention Plan (SWPPP).
A checklist was developed to eliminate future violations. All enforcement actions
have been resolved. A safety report issued by an independent safety consultant
hired by Human Resources in 2010 was discovered in January 2013. The safety
deficiencies listed in that report do not appear to have been addressed. A game
plan is being developed to resolve the safety deficiencies. There have been a
Grand Island Council Session - 4/9/2013 Page 146 / 190
number of permit and safety violations over the years including the most recent
which could have resulted in a fine of $10,000/day.
Additionally, the Wastewater Treatment Plant currently has three (3) vacant positions we
do not anticipate filling. Therefore we request that the following positions be eliminated.
Wastewater Engineering/Operations Superintendent (1 FTE position) with a
salary range of $26.6209 per hour to $37.6636 per hour
Wastewater Process Supervisor (1 FTE position) with a salary range of $24.6489
per hour to $33.2320 per hour
Wastewater Equipment Operator II (1 FTE position) with a salary range of
$16.7956 per hour to $23.6332 per hour
These positions are not currently needed for the Wastewater Treatment Plant; however as
improvements continue, other positions may become necessary and will be requested as
needed.
The net effect of these changes is a decrease of 1 FTE and more than $43,000.00 in
wages. The elimination of an FTE not only saves the hourly wages associated with the
FTE but also the expenses associated with benefits such as health insurance and
retirement.
An FTE Amendment is needed to approve the changes in the 2012/2013 budget FTE
schedule.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve amending the City’s current
FTE schedule to reflect the addition of the Wastewater Project Manager and the
Wastewater Regulatory Compliance Manager, as well as the elimination of the
Wastewater Engineering/Operations Superintendent, Wastewater Process Supervisor, and
Wastewater Equipment Operator.
Sample Motion
Move to approve amending the City’s current FTE schedule to reflect the addition of the
Wastewater Project Manager and the Wastewater Regulatory Compliance Manager.
Grand Island Council Session - 4/9/2013 Page 147 / 190
PUBLIC WORKS
Wastewater Update
Grand Island Council Session - 4/9/2013 Page 148 / 190
PUBLIC WORKS
Resolution 2012-41B
approved February 14, 2012
Adopted an Internal Cost Efficiency Improvement Plan
Created Two Positions:
Wastewater Plant Engineer and Operations Engineer
Identify Asset Management Software and Services
Identify additional Monitoring Locations and Devices
Asset Management & Monitoring/Automation study
Grand Island Council Session - 4/9/2013 Page 149 / 190
PUBLIC WORKS
Goal
Provide the Ratepayers with the most efficient cost
effective wastewater treatment possible.
Grand Island Council Session - 4/9/2013 Page 150 / 190
PUBLIC WORKS
Opportunities for Improvement
Technical Skills
Asset Management
Process Review / Monitoring and Automation
Staff Utilization
Grand Island Council Session - 4/9/2013 Page 151 / 190
PUBLIC WORKS
Current vs. Proposed Organizational Chart
Grand Island Council Session - 4/9/2013 Page 152 / 190
PUBLIC WORKS
Wastewater Project Manager
Serve as the project manager on projects such as Wastewater Treatment
Facility upgrades, new and rehabilitation of sanitary sewer lift stations,
including forcemains, and new and rehabilitation of sanitary sewer
collection systems. Perform para-professional engineering work in the
design, investigation and construction of wastewater project and other
related projects; perform a variety of technical tasks relative to the
wastewater engineering function
Identify opportunities for improving service delivery methods and
procedures;
Direct and organize engineering activities including survey, design
estimation, drafting, specification, mapping and inspection activities
Stay abreast of new trends and innovations in the field of civil
engineering
Grand Island Council Session - 4/9/2013 Page 153 / 190
PUBLIC WORKS
Wastewater Regulatory Compliance Manager
Ensure regulatory compliance with all applicable Federal, State and
Local – Environmental and Safety Rules and Regulations, and with
the OSHA equivalent for governmental entities in the State of
Nebraska.
Maintain Quality Assurance/Quality Control (QA/QC) laboratory
procedures
Compliance with Clean Water Act, USEPA 503 Sludge Regulations,
Storm Water Pollution Prevention Plan (SWPPP)
Maintain and keep current, permits such as National Pollutant Discharge
Elimination System (NPDES), Permit for Wastewater Treatment Plant
Discharge, Storm Water Pollution Prevention Plan (SWPPP), Pre-
Treatment Permits for Industrial Discharges, Composting Permit and
other wastewater permits
Grand Island Council Session - 4/9/2013 Page 154 / 190
PUBLIC WORKS
Questions
Grand Island Council Session - 4/9/2013 Page 155 / 190
Approved as to Form ¤ ___________
April 5, 2013 ¤ City Attorney
R E S O L U T I O N 2013-105
WHEREAS, the City Council approves a schedule of full time equivalent
positions as part of the City’s annual budget process; and
WHEREAS, the Wastewater Division of the Public Works Department has
requested the addition of a Wastewater Project Manager and Wastewater Regulatory Compliance
Manager at the Wastewater Treatment Plant; and
WHEREAS, the Wastewater Division of the Public Works Department will
reduce its current FTE schedule by 3, which will consist of the elimination of the Wastewater
Engineering/Operations Superintendent, Wastewater Process Supervisor, and Wastewater
Equipment Operator, and
WHEREAS, the Wastewater Division will add one (1) Wastewater Project
Manager and one (1) Wastewater Regulatory Compliance Manager; and
WHEREAS, the Wastewater Project Manager salary range will be set at $29.5060
per hour - $41.5140 per hour; and
WHEREAS, the Wastewater Regulatory Compliance Manager salary range will
be set at $23.7771 per hour - $32.0177 per hour.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor is hereby authorized to
execute the aforementioned changes to the City FTE Schedule.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, April 9, 2013.
_______________________________________
Jay Vavricek, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 4/9/2013 Page 156 / 190
City of Grand Island
Tuesday, April 9, 2013
Council Session
Item I-2
#2013-106 - Consideration of Approving FTE Amendment for the
Fire Department
Staff Contact: Cory Schmidt, Fire Chief
Grand Island Council Session - 4/9/2013 Page 157 / 190
Council Agenda Memo
From:Cory Schmidt, Fire Chief
Meeting:April 9, 2013
Subject:Amend FTE classifications for fire department
Item #’s:I-2
Presenter(s):Cory Schmidt, Fire Chief
Background
At the February 19, 2013 study session, a presentation was brought before City Council
to help create a better understanding of desired changes needed in the fire department
organizational structure. The current structure has remained relatively unchanged since
the 1980s. The City commissioned a study by ICMA to review the public safety
departments and make recommendations based upon their findings. The police
department came forward with their recommendations last summer during the budget
process. The fire department was still involved at that time with the recruitment for the
new fire chief.
As the new Fire Chief, I’ve had a chance to review the ICMA findings and put together a
recommendation that integrates those recommendations as well as my own. This is the
first step in the implementation process. The next phase will include equipment
recommendations.
Discussion
My goal, as well as that of the ICMA study was to identify the most cost effective,
efficient way to use our current budget authority to deliver the services that the citizens of
Grand Island have come to rely on. As stated earlier, the structure of the department has
been relatively the same for the last thirty years. As our community has grown, our
demographics have changed and it is prudent that we make sure our department is
correctly aligned with the changes we’ve experienced. The recommended changes in
organizational structure are to reclassify three captain positions to shift commander, add a
life safety inspector position, and eliminate one of the four division chief positions. These
proposed changes should enable the department to better utilize its personnel and provide
more consistent management. Total FTEs for fire department would remain the same at
69 and the budget authority needed to provide the service will remain relatively the same.
Grand Island Council Session - 4/9/2013 Page 158 / 190
The addition of the life safety inspector position will ensure that needed inspections that
the fire department hasn’t been able to accomplish will happen on an annual basis. As
stated in the ICMA study, a strong fire prevention program is the most effective method
for increasing community safety and reducing the number of fires.
The proposed changes will take effect over the next few months. The reduction in the
number of captains and the addition of shift commanders will follow the Civil Service
testing process and therefore will not be fully implemented before summer. The life
safety inspector will be a civilian position and if approved by Council, recruitment will
begin shortly.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve to amend FTE classifications
for the fire department to include reclassification of three captain positions to three shift
commander positions, eliminate one division chief position, and add one life safety
inspector position.
Sample Motion
Move to approve FTE amendments for the fire department.
Grand Island Council Session - 4/9/2013 Page 159 / 190
FIRE
Proposal to Restructure Fire Department
Command Structure
Presented by Cory Schmidt, Fire Chief
1
Grand Island Council Session - 4/9/2013 Page 160 / 190
FIRE
Promote three captains to shift commander
Hire one certified life safety inspector
Recommendations made at February 19 th
Study Session
2
Grand Island Council Session - 4/9/2013 Page 161 / 190
FIRE
Level of education needed for shift commander
Union or non-union position
Effectiveness of current inspection program
Estimated cost of positions
February 19 th Study Session
Questions
3
Grand Island Council Session - 4/9/2013 Page 162 / 190
FIRE
North Platte – Six years in career department
including three as company officer
Salina – Ten years firefighting experience, including
three as company officer, 12 college credits
Council Bluffs – Eight years experience, 2 years as
engineer
Rapid City – Associate degree and four years as
company officer, plan on Bachelor’s in 2014
Education/experience needed for Shift
Commander
4
Grand Island Council Session - 4/9/2013 Page 163 / 190
FIRE
At least ten years experience in Grand Island Fire
Department including three years as a company
officer
The ability to obtain an associate degree in fire
technology, public administration, business, or
closely related field within 2 years
In the future, associate degree will be required prior
to promotion. Bachelor’s will be preferred
GIFD proposed education and experience
5
Grand Island Council Session - 4/9/2013 Page 164 / 190
FIRE
Eligible for the union
Union must petition to allow membership
Union or non-union position
6
Grand Island Council Session - 4/9/2013 Page 165 / 190
FIRE
Plan on utilizing fill-in personnel to cover for officer
absences
Minimum manning will be changed from 16 to 17 per
shift
Currently allow and schedule up to five employee to
be gone, will allow only four in the future -limit OT
Only one officer will be allowed a scheduled absence
at any given time (current policy)
Proposed staffing
7
Grand Island Council Session - 4/9/2013 Page 166 / 190
FIRE
In 2011, out of 42,120 hours , captains were absent
7970.5 hours
18.9% of the time a captain was absent
332 days out of the year a captain was absent
In 2011, a single captain was absent 1041 hours due to injury
How often will a fill-in person be utilized
8
Grand Island Council Session - 4/9/2013 Page 167 / 190
FIRE
In 2012, out of 42,120 hours, captains were absent
5998.5 hours
14.2% of the time, a captain was absent
250 days out of the year, a captain was absent
How often will a fill -in person be utilized?
9
Grand Island Council Session - 4/9/2013 Page 168 / 190
FIRE
City of Grand Island / IAFF contract states:
“When an employee is asked to work out of class
for more than five full consecutive shifts, they
shall be temporarily appointed to the position and
received compensation in the class for which they
are working at the beginning of the sixth day.”
Guaranteed at least a 3% increase
Working out of class
10
Grand Island Council Session - 4/9/2013 Page 169 / 190
FIRE
Compensation for working out of class
11
Covered in contract, starts on day six
Most comparable cities have similar policy as Grand
Island or do not compensate at all
Rapid City pays $1 per hour extra to work out of
class
Grand Island Council Session - 4/9/2013 Page 170 / 190
FIRE
Will be negotiated in future contracts, currently not a
standard practice among comparable cities
Should similar plan as Rapid City’s be negotiated
and accepted, will cost $24 per shift when an
officer is absent
If an officer is absent every day (365 days) has the
potential to cost an additional $8760 per year in
wages
Compensation for working out of class
12
Grand Island Council Session - 4/9/2013 Page 171 / 190
FIRE
In 2012 only 465 inspections were completed
Current goal is 779 (1/3 of 2337)
Future goal with fire inspector position is 1169
(1/2 of 2337)
Difficult to take on special programs
(home inspections)
Effectiveness of current inspection program
13
Grand Island Council Session - 4/9/2013 Page 172 / 190
FIRE
Crews are responding to more calls
Paperwork drives our industry
Licensure requirements are increasing
Training is required to ensure professional response
Limited window of inspection time (business hours,
weather, and other time requirements
Why are inspection numbers so low?
14
Grand Island Council Session - 4/9/2013 Page 173 / 190
FIRE
Goal of 1169 inspections per year will be attainable
Provides ability to schedule inspections
Uniformity of inspection process
More efficient use of resources
Better customer service
Life Safety Inspector
15
Grand Island Council Session - 4/9/2013 Page 174 / 190
FIRE
$27,090 to promote captains to shift commanders
$85,117 to hire life safety inspector
$112,097 additional costs
$122,665 savings due to Division Chief elimination
$112,097
$10,568 in savings
Total cost of reorganization
16
Grand Island Council Session - 4/9/2013 Page 175 / 190
FIRE
Overtime frequency should remain relatively steady
due to change in manning policy, most likely will
increase but not substantially
Currently, no provisions are in place to compensate
working out of class, not a standard practice
If out of class pay is adopted in future, price is fairly
low based on current numbers
Total cost of reorganization
17
Grand Island Council Session - 4/9/2013 Page 176 / 190
FIRE
Will meet ICMA recommendations
Better managed/more efficient department
Mentoring and succession planning
Strengthen fire prevention program
Summary
18
Grand Island Council Session - 4/9/2013 Page 177 / 190
Approved as to Form ¤ ___________
April 5, 2013 ¤ City Attorney
R E S O L U T I O N 2013-106
WHEREAS, in April 2012, a study was presented by ICMA for the City of Grand
Island outlining recommendations for the Grand Island Fire Department; and
WHEREAS, on February 19, 2013 a study session was presented to City Council
in regards to restructuring the fire department; and
WHEREAS, a request has been made to approve the FTE plan for the fire
department to reflect a reduction of three fire captains and one division chief and an addition of
three shift commanders and one life safety inspector.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the proposed FTE plan for the fire
department is hereby approved.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, on April 9, 2013.
_______________________________________
Jay Vavricek, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 4/9/2013 Page 178 / 190
City of Grand Island
Tuesday, April 9, 2013
Council Session
Item I-3
#2013-107 - Consideration of Approving Continuation of Street
Improvement District No. 1260; South Webb Road Extending
North from Stolley Park Road to Union Pacific Railroad Tracks
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 4/9/2013 Page 179 / 190
Council Agenda Memo
From:Terry Brown, P.E. – Manager of Engineering Services
Meeting:April 9, 2013
Subject:Approving Continuation of Street Improvement District
No. 1260; South Webb Road Extending North from
Stolley Park Road to Union Pacific Railroad Tracks
Item #’s:I-3
Presenter(s):John Collins, Public Works Director
Background
Street Improvement District No. 1260 was created by the City Council on February 12,
2013. Legal notice of the creation of the District was published in the Grand Island
Independent on February 18, 2013. A notification letter of the district creation was also
mailed to all affected property owners.
The District consists of South Webb Road extending north from Stolley Park Road to the
Union Pacific Railroad tracks. The project will consist of widening the roadway from 24”
to 41” for a 3-lane section with improved drainage and elimination of the ditch section.
This project is currently estimated at $1.7 million and would be assessed to adjacent
property owners. Depending on the method of assessments, City owned property is
estimated to range from $962,159 to $1,188,000. A majority of property owners signed
the district creation petition form. The Engineering Division of the Public Works
Department is being responsive to the timeline for construction on the redevelopment of
this area.
Discussion
The district completed the 20-day protest period at 5:00 p.m., Monday, March 11, 2013.
Protests representing over 50% of the frontage excluding City owned property were not
filed against this District.
The construction of this Street Improvement District was not budgeted in the 2012-2013
fiscal year Capital Improvement Projects 400 Fund budget, however, construction costs
will be assessed to the properties abutting the improved roadway at the completion of
construction expected in the 2013-2014 fiscal year. Funding needs before 9/30/13 are
estimated to be $850,000.
Grand Island Council Session - 4/9/2013 Page 180 / 190
If March 31, 2013 forecasts hold for the Capital Improvement Projects 400 Fund,
bonding or using cash reserves would be the only source of funding for this project.
Types of funding/bonding options discussed by staff and administration:
1)Preliminary estimates or actual costs (bids in hand) may be used to issue Bond
Anticipation Notes (BANs), typically for a two year maturity with a call option
any time after 12 months. After construction, the assessment process and 50 day
pay-in period is complete, 10 year General Obligation Bonds will be issued to
redeem the BANs and be repaid by the assessment payments collected. The 10
year bonds would be callable after 5 years.
2)Fund construction with 2012-2013 Capital Improvement Projects 400 Fund
budget dollars from projects delayed in 2012-2013 fiscal year. After construction,
the assessment process and 50 day pay-in period is complete, 10 year General
Obligation Bonds will be issued to be repaid by the assessments collected over the
10 year period. The 10 year bonds would be callable after 5 years.
3)Fund construction costs with cash reserves from the State Gas Tax Fund or
General Fund. After construction, the assessment process and 50 day pay-in
period is complete, 10 year General Obligation Bonds will be issued to be repaid
by the assessments collected over the 10 year period. The 10 year bonds would be
callable after 5 years.
Attached for Council review is the six month actuals and year end forecast for the
2012-2013 Capital Improvement Projects 400 Fund.
Alternatives
The Council has the following alternatives concerning the issue at hand. The Council
may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the continuation of Street
Improvement District No. 1260 with the intent of bonding the total project.
Sample Motion
Move to approve the continuation of Street Improvement District No. 1260.
Grand Island Council Session - 4/9/2013 Page 181 / 190
CITY OF GRAND ISLAND
400 FUND - CAPITAL PROJECTS
AS OF MARCH 31, 2013
Forecasted
2013 Actual as of Forecasted Over/(Under)
Dept Budget 3/31/2013 9/30/2013 Budget
PROJECTS FUNDED WITH GAS TAX MONEY
Resurfacing various locations PW 677,300 8,503 31,262 (646,038)
Stagecoach Detention Cell Completion PW 400,000 - - (400,000)
Capital Ave; Webb to Broadwell (includes trail)PW 433,000 - 30,300 (402,700)
Realign Walnut Entrance and Custer/15th Signal PW 11,000 10,868 28,375 17,375
Wasmer Detention Cell - US HWY 30 Drainage Improvements PW 573,200 30,662 513,035 (60,165)
BNSF Shoulder Improvements PW 40,000 20,000 40,000 -
Subtotal 2,134,500$ 70,033$ 642,972$ (1,491,528)$
REMAINING CAPITAL PROJECTS
Infrastructure Emergency Funds - Disaster Recovery IT 60,000 - 60,000 -
Fiber Wireless Connections IT 125,000 98,678 125,000 -
City Hall Phone System IT 125,000 74,432 85,000 (40,000)
City Hall HVAC BLDG 325,000 71,997 325,000 -
Northwest Drainage Project - Feasibility and Design PW 529,816 26,762 529,816 -
Construct Drainway - CCC to Wood River PW 226,441 446,044 508,742 282,301
Miscellaneous Parks Projects PW 150,000 2,490 150,000 -
Hiker/Biker Trails PW 20,000 - 20,000 -
Hiker/Biker Trails - State & Capital Connector PW 83,310 6,130 89,160 5,850
Cannon Ditch Lining PW 250,000 - 250,000 -
Drainage Improvement District (assessment)PW 100,000 - 100,000 -
Grand Generation Center Building PW 100,000 - 100,000 -
Underpass Bridges (Assessment $117K & Engineering $40k)PW 60,000 - 157,000 97,000
Husker Hwy; Hwy 281 to Locust St *PW - 129,205 129,204 129,204
Annual Sidewalk Projects PW 25,000 7,723 25,000 -
Miscellaneous Safety Enhancements - Quite Zone *PW - 12,492 12,492 12,492
Line Drainage Concrete Ditch (Stagecoach Cell)PW 50,000 - 50,000 -
Moores Creek Drain Continuation PW - 82,418 82,418 82,418
Annual Handicap Ramp Installation Project PW 165,000 - 99,480 (65,520)
Pavement Management (Assessments & Budget)PW - - 150,000 150,000
Stuhr Road Concrete Overlay PW - - 280,000 280,000
Digital Antenna/Tranmission Line Install GITV 65,000 - 65,000 -
Highway 281 Safety Study PW - - 150,000 150,000
Systematic Preventive Maintenance - Bridge Inspections PW - - 80,000 80,000
Subtotal 2,459,567$ 958,371$ 3,623,312$ 1,163,745$
Grand Total 4,594,067$ 1,028,404$ 4,266,284$ (327,783)$
* Cash Reserve
FUNDING SOURCES 2012 Projects
General Fund 708,000 12,492 720,492 12,492
State Gas Tax Fund 2,134,500 129,205 2,263,705 129,205
Keno Fund 450,000 450,000 -
Special Assessments Fund 710,000 710,000 -
Reimbursements from Department of Roads 591,860 115,244 (476,616)
4,594,360$ 4,259,441$ (334,919)$
Forecasted Funding Shortfall - (Surplus)7,136$
Grand Island Council Session - 4/9/2013 Page 182 / 190
2010 2011 2012 2012 2012 2013
Actual Actual Budget Forecast Actual Budget
Beginning Cash Balance 2,393,139 1,636,888 603,879 1,216,886 1,216,886 1,040,820
Revenue 3,424,619 3,805,828 3,570,000 4,040,383 4,258,245 3,996,118
Transfers In - 19,858 - - -
Total Resources Available 5,817,758 5,462,574 4,173,879 5,257,270 5,475,131 5,036,938
Expenditures - - - - -
Transfers Out 4,180,870 4,245,687 4,097,000 4,216,450 3,333,812 4,834,500
Total Requirements 4,180,870 4,245,687 4,097,000 4,216,450 3,333,812 4,834,500
Ending Cash Balance 1,636,888 1,216,886 76,879 1,040,820 2,141,319 202,438
Actual 2012 ending Cash Balance in excess of Forecast 1,100,499
2012 - 400 Fund Project paid for in 2013
Hwy 281 to Locust Street (129,205)
2013 Budget Ending Cash Balance 1,173,732
Budget book page 14
STATE GAS TAX FUND
Grand Island Council Session - 4/9/2013 Page 183 / 190
The following projects are planned to be completed as
funds become available and needs arise
Hwy 30 Relocation - US 281 West
Signal @ US Highway 34/281 and Wildwood Rd
Lighting on US Highway 281 from Stolley Park Rd to Old Potash Hwy
Broadwell Ave/UPRR - Construction
Shady Bend Rd @ UPRR -E Bypass
Quiet Zone - UPRR Corridor - Lincoln, Broadwell & Blaine/Custer
Capital Ave - Broadwell Ave to St Paul Rd
Swift Rd - WWTP to Stuhr Rd
Misc. Safety Projects - TBD
State/Diers Intersection Improvements
Husker Hwy W of US Hwy 34/281 Intersection
Barr Middle School Traffic Circulation Improvements
Capital Ave & North Rd Intersection Improvement
3rd St Widening - Adams to Eddy
North Rd & 13th St Intersection Improvements
Signal @ US Hwy 34/281 and Rae Rd
Annual Paving Program (Assessment Districts) - W Stolley Park Rd & Westwood Park Sub
Left Turn Lane - North Rd @ NWHS
Stolley Park Rd & North Rd Intersection
Left Turn Lane on Husker Hwy @ HLHS
Left Turn Lane on 13th @ Redwood/Mansfield
Resurface Wildwood from US Hwy 281 to Locust St
North Rd over UPRR
Stolley - Fonner/HEC/Fair Entrance to Stuhr Rd
Misc. Signals - TBD
Highway 281 Southbound Repair
North Rd & Old Potash Intersection Improvements
State Street - Webb Rd to Broadwell Ave Safety Improvement
Broadwell Ave - Capital to Airport Rd
Webb Rd - UPRR to south of Stolley Park Rd
Sky Park Improvements - Airport Rd to Abbott Rd
Highway 281 Safety Enhancement Improvement Project
Webb Rd & State St Intersection (Geometrics)
Diers Ave & State Street / US Hwy 281 - Design (Geometrics)
Locust St & Anna St (Geometrics)
Sycamore St Underpass - Complete Rebuild/Rehab (drainage/pavement) - Phase I
Eddy Street Underpass Complete Rebuild/Rehab (drainage/pavement) - Phase I
Barr Middle School Traffic Circulation Improvements (Design)
Grand Island Council Session - 4/9/2013 Page 184 / 190
Approved as to Form ¤ ___________
April 5, 2013 ¤ City Attorney
R E S O L U T I O N 2013-107
WHEREAS, Street Improvement District No. 1260, South Webb Road Extending
North from Stolley Park Road to Union Pacific Railroad Tracks, was created by Ordinance No.
9420 on February 12, 2013; and
WHEREAS, notice of the creation of such street improvement district was
published in the Grand Island Independent, in accordance with the provisions of Section 16-
667.01, R.R.S. 1943; and
WHEREAS, Section 16-667.01 R.R.S. 1943, provides that if the owners of record
title representing more than 50% of the front footage of the property abutting upon the streets,
avenues, or alleys, or parts thereof which are within such proposed district shall file with the City
Clerk within twenty days from the first publication of said notice written objections to such
district, said work shall not be done and the ordinance shall be repealed, and
WHEREAS, the protest period ended on March 11, 2013, and protests more than
50% of the total District frontage were not received.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that insufficient protests have been filed
with the City Clerk against the creation of Street Improvement District No. 1260, therefore such
district shall be continued and constructed according to law.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, April 9, 2013.
_______________________________________
Jay Vavricek, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 4/9/2013 Page 185 / 190
City of Grand Island
Tuesday, April 9, 2013
Council Session
Item I-4
#2013-108 – Consideration of Setting Hearing Date for Removal of
Elected Official Pursuant to Code Section 2-24
Staff Contact: Councilmember MIke Paulick
Grand Island Council Session - 4/9/2013 Page 186 / 190
Grand Island Council Session - 4/9/2013 Page 187 / 190
Approved as to Form ¤ ___________
April 5, 2013 ¤ City Attorney
R E S O L U T I O N 2013-108
WHEREAS, the Grand Island, Nebraska City Code, provides in Chapter 2,
Article 24 Authority and procedures for removal of an Elected Official for misconduct or
malfeasance pursuant to state statute; and
WHEREAS, any Elected Official of the City may be removed from office for
misconduct, in the manner set forth by Chapter 2, Section 24 of the Grand Island, Nebraska City
Code; and
WHEREAS, Chapter 2, Section 24 of the Grand Island, Nebraska City Code
states that, “Upon the filing of written charges signed and verified, charging any such officer
with misconduct, the council shall by resolution set a time for hearing not less than five days nor
more than ten days subsequent to the passage of such resolution for a hearing on such charges.”,
and
WHEREAS, written charges, signed and verified, charging Mayor Jay Vavricek,
with misconduct have been filed as directed by Chapter 2, Section 24 of the Grand Island,
Nebraska City Code.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
GRAND ISLAND, NEBRASKA, that a hearing date of April 19, 2013, to be held at Grand
Island City Hall, Council Chambers, beginning at 7:00 p.m. is hereby set.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, April 9, 2013.
_______________________________________
Council President
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 4/9/2013 Page 188 / 190
City of Grand Island
Tuesday, April 9, 2013
Council Session
Item J-1
Approving Payment of Claims for the Period of March 27, 2013
through April 9, 2013
The Claims for the period of March 27, 2013 through April 9, 2013 for a total amount of $2,346,079.09.
A MOTION is in order.
Staff Contact: Jaye Monter
Grand Island Council Session - 4/9/2013 Page 189 / 190
City of Grand Island
Tuesday, April 9, 2013
Council Session
Item X-1
Strategy Session with Respect to Pending and Threatened
Litigation
The City Council may hold a closed or Executive Session as permitted by Neb. Rev. Stat. Sec. 84-1410.
Closed sessions may be held for, but shall not be limited to such reasons as:
1. Protection of the public interest.
2. Needless injury to the reputation of an individual.
3. Strategy sessions with respect to
a. collective bargaining,
b. real estate purchases,
c. pending litigation, or
d. imminent or threatened litigation.
4. Discussion regarding deployment of security personnel or devices.
5. For the Community Trust created under Sec. 81-1801.02, discussion regarding the amounts to be
paid to individuals who have suffered from a tragedy of violence or natural disaster.
Staff Contact: Robert Sivick
Grand Island Council Session - 4/9/2013 Page 190 / 190