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11-06-2012 City Council Study Session Packet City of Grand Island Tuesday, November 6, 2012 Study Session Packet City Council: Larry Carney Linna Dee Donaldson Scott Dugan Vaughn Minton John Gericke Peg Gilbert Chuck Haase Mitchell Nickerson Bob Niemann Kirk Ramsey Mayor: Jay Vavricek City Administrator: Mary Lou Brown City Clerk: RaNae Edwards 7:00 PM Council Chambers - City Hall 100 East 1st Street Grand Island Study Session - 11/6/2012 Page 1 / 26 City of Grand Island Tuesday, November 6, 2012 Call to Order This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state law. The City Council may vote to go into Closed Session on any agenda item as allowed by state law. Invocation Pledge of Allegiance Roll Call A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. Grand Island Study Session - 11/6/2012 Page 2 / 26 City of Grand Island Tuesday, November 6, 2012 Study Session Item -1 Presentation on Metropolitan Planning Organization (MPO) Staff Contact: Chad Nabity & Terry Brown Grand Island Study Session - 11/6/2012 Page 3 / 26 Council Agenda Memo From:Chad Nabity, AICP Meeting:November 6, 2012 Subject:What the Heck is an MPO? Item #’s:1 Presenter(s):Chad Nabity, AICP and Terry Brown P.E Background In March of 2012 the U.S. Census Department published the new list of urbanized areas for the United States, based on the decennial Census of Population and Housing from 2010. Near the bottom of that list with a population of 50,440 was Grand Island, Nebraska. The Census Department made the determination that Grand Island along with the surrounding urbanized area including the east lakes, the subdivisions across Gunbarrel Road into Merrick County and the Village of Alda have a population of more than 50,000 people. As a result of that determination many things will be changing for the City of Grand Island. One of the most immediate of those changes is the requirement to form a Metropolitan Planning Organization (MPO) to coordinate transportation planning in the Grand Island Urbanized area and its 20 year growth boundary. The Grand Island MPO must be formed and approved by the Governor of Nebraska no later than March 26, 2013. Discussion City staff, including representatives from the City Public Works Department, Regional Planning Department and City Finance Department has been meeting with representatives from the Federal Highways and Federal Transit along with representatives from the Nebraska Department of Roads since July of this year regarding the formation of an MPO for the area. The Nebraska Department of Roads has reserved planning dollars that are available to the City of Grand Island for the formation of the MPO. A contract for those dollars is expected to be presented to Council at the November 13, 2012 meeting. Grand Island Study Session - 11/6/2012 Page 4 / 26 The presentation on “What the Heck is an MPO?” was created by AMPO (the Association of Metropolitan Planning Organizations) and was presented at their Fall 2012 Conference. City Staff has been given permission to use the presentation to inform Council and the community about the purpose of and reasoning behind having an MPO. City staff will continue to make timely presentations to Council and the public regarding the changes that will or are likely to occur based on reaching a population of 50,000 and being declared an urbanized area. Conclusion This item is presented to the City Council in a Study Session to allow for any questions to be answered and to create a greater understanding of the issue at hand. It is the intent of City Administration to bring this issue to a future council meeting for approval of the planning contract with the Nebraska Department of Roads and eventually for approval of the MPO structure and designation. Grand Island Study Session - 11/6/2012 Page 5 / 26 © 2010 AMPO • 1029 Vermont Ave., NW, Suite 710 • Washington, DC 20005 • tel: 202.296.7051 • fax: 202.296.7054 What the Heck IS an MPO? An Introduction to the Purpose and Function of a Metropolitan Planning Organization DeLania L. Hardy The Association of MPOs Steven Gayle RSG, Inc, and New York State AMPO Grand Island Study Session - 11/6/2012 Page 6 / 26 Purpose •What is an MPO? •MPO requirements •Relationship of MPOs to the larger picture of transportation planning •Federal law Grand Island Study Session - 11/6/2012 Page 7 / 26 What is an MPO? •A transportation policy-making and planning body with representatives of local, state & federal government and transportation authorities •A forum for cooperative decision making involving key stakeholders •Federal requirement in Census urbanized areas of 50,000 or more •At >200,000, designated a Transportation Management Area (TMA) •After the 2010 Census, as many as 420 MPOs •The Policy Committee or Board is the designated MPO, not the staff Grand Island Study Session - 11/6/2012 Page 8 / 26 What is an MPO? •Back when Congress was smart… –In 1964, they said metropolitan areas had to have a transportation planning process that was comprehensive, cooperative, continuing (3C) –In 1973, they created a home for the 3C process, the Metropolitan Planning Organization, which was required to bring local officials into decision making –In 1991, ISTEA gave MPOs more authority and changed the way we do planning Grand Island Study Session - 11/6/2012 Page 9 / 26 What About MPO staff? •Federal law is silent on staffing the MPO •Great flexibility in staff arrangements, often depends on state law •Typically have a “host agency” as fiscal/ administrative agent •FHWA and FTA have funding programs to support MPO work; provide a maximum 80% Federal share •Required work may be performed by staff, member agencies, consultants Grand Island Study Session - 11/6/2012 Page 10 / 26 MPO Elected Officials Private Sector Municipalities Counties & Regional Agencies Public Interest Groups Federal Agencies State Agencies Transit Operators Who is the MPO? Grand Island Study Session - 11/6/2012 Page 11 / 26 “Typical” MPO Structure MPO Policy Board Citizens Advisory Committee Other Special Standing and ad hoc Committees MPO Professional Staff Executive/ Management Committee Planning Committee Subcommittees Grand Island Study Session - 11/6/2012 Page 12 / 26 Typical MPO Structure Policy Committee or Board •For TMAs, the MPO shall consist of local elected officials; officials of public agencies that administer or operate major modes of transportation in the metropolitan area, including representation by providers of public transportation; and appropriate State officials. •For all MPOs, designation occurs by agreement between the Governor and local governments representing at least 75% of the population including the largest incorporated city •Policy Committees determine their own representation and decision making procedures; some require consensus, others majority or super- majority •Some MPOs have an Executive or Management Committee to handle agendas and routine matters Grand Island Study Session - 11/6/2012 Page 13 / 26 Typical MPO Structure Planning (or Technical) Committee •An advisory body to the MPO Board for transportation issues, primarily technical in nature •Oversees MPO technical work and develops recommendations on projects and programs for Board consideration •Usually composed of staff-level officials of local, state & federal agencies •May have standing sub-committees, for example TIP, Transit, Program Administration •May create ad hoc sub-committees Grand Island Study Session - 11/6/2012 Page 14 / 26 Typical MPO Structure Citizen Advisory Committee •Acts in an advisory capacity to MPO Board as liaison to the public •Advises on public involvement strategies •May assist in organizing and managing public meetings and comments •Composed of members of the public –Often appointed by localities and MPO policy board –Sometimes elected –May include representatives of stakeholder and advocacy groups like neighborhood, environmental, bicycle and pedestrian, or transit users Grand Island Study Session - 11/6/2012 Page 15 / 26 Why an MPO? If you don’t know where you’re going, any plan will do. Grand Island Study Session - 11/6/2012 Page 16 / 26 Why an MPO? •Planning’s job is to elicit the region’s shared vision for the future •Requires a comprehensive examination of the region’s future and investment alternatives –Technical and qualitative forecasts •Transportation investment means allocating scarce transportation funding resources that achieve outcomes that move toward the vision •MPO facilitates collaboration of governments, interested parties, and residents Grand Island Study Session - 11/6/2012 Page 17 / 26 MPO Federally Required Products •Long Range Transportation Plan (LRTP) –Goals, objectives, actions •Unified Planning Work Program (UPWP) –Tasks to accomplish planning activities •Transportation Improvement Program (TIP) –Projects to implement the LRTP •Participation Plan –Communication with the public(s)and key affected groups –Environmental Justice –Limited English Proficiency Plan Grand Island Study Session - 11/6/2012 Page 18 / 26 MPO Federally Required Products •Coordinated Public Transit-Human Services Transportation Plan –How to make best use of transit operations •Congestion Management Process (CMP) –Required only in TMAs –Identifies congestion in all modes, and mitigation strategies •Air Quality planning in non-attainment areas –The LRTP and TIP are subject to conformity analysis Grand Island Study Session - 11/6/2012 Page 19 / 26 MPO Products Time Horizon Contents Update Requirements Unified Planning Work Program 1-2 years Planning Studies Grant Budgets Annual Long Range Transportation Plan 20 years (minimum) Future Goals Strategies and Products 4 years for air quality nonattainment and maintenance areas; 5 years for air quality attainment areas Transportation Improvement Program 4 years (minimum) FHWA and FTA Projects and Strategies 4 years (or less) Grand Island Study Session - 11/6/2012 Page 20 / 26 Subjects for MPO Long Range Plans MAP-21 required planning factors •Economic vitality •Safety •Security •Accessibility and mobility •Environmental areas, promote energy conservation, improve the quality of life •Integration and connectivity •Management & operations •Preservation Grand Island Study Session - 11/6/2012 Page 21 / 26 MAP-21: What’s New for MPOs? Moving Ahead for Progress in the 21st Century •End of the “TEA” era •Does not change MPO designation or structure •Consolidates capital programs in both FHWA and FTA •New focus on performance-based planning –MPOs need to be cognizant of the outcomes of their investments in terms of actual impact on transportation operations and community goals –The old model Forecast-Plan-Program-Build [and don’t look back] is no longer appropriate Grand Island Study Session - 11/6/2012 Page 22 / 26 MAP-21 Performance Measures •Infrastructure condition: state of good repair •Congestion reduction: reduce congestion on NHS •Safety: reduce fatalities and serious injuries on public roads •System Reliability: improve efficiency of travel •Freight Movement and Economic Vitality: improve freight networks, rural access, and regional economic development •Environmental Sustainability: protect and enhance the environment •Project Delivery: reduce delays in project development and delivery •TARGETS to be determined by MPOs and states Grand Island Study Session - 11/6/2012 Page 23 / 26 Resources •Transportation Planning Capacity Building Program – www.planning.dot.gov/metro.asp –The Metropolitan Transportation Planning Process: Key Issues – A Briefing Notebook for MPO Board Members •Association of Metropolitan Planning Organizations (AMPO) www.ampo.org •National Highway Institute www.nhi.fhwa.dot.gov –Metropolitan Transportation Planning, Course #152069 Grand Island Study Session - 11/6/2012 Page 24 / 26 Resources •Federal Highway Administration (www.fhwa.dot.gov) •FHWA Resource Centers (www.fhwa.dot.gov/resoucecenter) •Federal Transit Administration (www.fta.dot.gov) Grand Island Study Session - 11/6/2012 Page 25 / 26 © 2010 AMPO • 1029 Vermont Ave., NW, Suite 710 • Washington, DC 20005 • tel: 202.296.7051 • fax: 202.296.7054 Want More Information? DeLania L. Hardy Executive Director Association of MPOs 202.296.7051 dhardy@ampo.org www.ampo.org Grand Island Study Session - 11/6/2012 Page 26 / 26