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07-24-2012 City Council Study Session Packet City of Grand Island Tuesday, July 24, 2012 Study Session Packet City Council: Larry Carney Linna Dee Donaldson Scott Dugan John Gericke Peg Gilbert Chuck Haase Vaughn Minton Mitchell Nickerson Bob Niemann Kirk Ramsey Mayor: Jay Vavricek City Clerk: RaNae Edwards 7:00 PM Council Chambers - City Hall 100 East 1st Street, Grand Island, NE 68801 Grand Island Study Session - 7/24/2012 Page 1 / 49 City of Grand Island Tuesday, July 24, 2012 Call to Order This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state law. The City Council may vote to go into Closed Session on any agenda item as allowed by state law. Invocation Pledge of Allegiance Roll Call A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. Grand Island Study Session - 7/24/2012 Page 2 / 49 City of Grand Island Tuesday, July 24, 2012 Study Session Item -1 Presentation of 2013 Wastewater Budget Staff Contact: John Collins, Public Works Director Grand Island Study Session - 7/24/2012 Page 3 / 49 PUBLIC WORKS Wastewater Budget 2013 Enterprise Fund Grand Island Study Session - 7/24/2012 Page 4 / 49 PUBLIC WORKS WWTP Engineer WWTP Operations Engineer WWTP Superintendent WWTP Process Supervisor Biosolids Technician Lab Technician Accounting Technician Collection System Supervisor Collection System Employees = 4 (2 seasonal) Maintenance Supervisor Maintenance Employees = 7 (1 seasonal) Operators = 7 TOTAL EMPLOYEES = 27 FULL TIME (3 SEASONAL) *Average Length of Employment = 12.74 years **Greatest Length of Employment = 36 years Grand Island Study Session - 7/24/2012 Page 5 / 49 PUBLIC WORKS Funding Sources Operating Revenue: Sewer Assessments: $ 90,000 Sewer Revenue: $ 9,500,000 Sewer Tap Fee $ 3,000 Sewer Assessment Interest: $ 6,000 Other Revenue:$ 494,935 State Revolving Fund Loan $ 3,500,000 Bond Proceeds:$16,200,000 Total: $29,793,935 Grand Island Study Session - 7/24/2012 Page 6 / 49 PUBLIC WORKS General Operations Staff: $ 290,805 Operating: $1,293,248 Debt Service: $2,156,285 Total:$3,740,338 Grand Island Study Session - 7/24/2012 Page 7 / 49 PUBLIC WORKS Treatment Plant Treatment, Compost & Capital Staff: $ 1,691,164 Operating: $ 1,852,650 Capital:$ 4,066,494 Total:$ 7,610,308 Grand Island Study Session - 7/24/2012 Page 8 / 49 PUBLIC WORKS Collections Collection & Capital Staff: $ 493,999 Operating: $ 480,389 Capital: $14,461,458 Total: $15,435,846 Grand Island Study Session - 7/24/2012 Page 9 / 49 PUBLIC WORKS Expenditure Totals General: $ 3,740,338 Treatment: $ 7,610,308 Collections: $ 15,435,846 Total: $ 26,786,492 Grand Island Study Session - 7/24/2012 Page 10 / 49 PUBLIC WORKS Overview Beginning Cash Balance: $ 5,524,538 Revenue: $ 29,793,935 Expenditures: $ 26,786,492 Ending Cash Balance: $ 8,531,981 Grand Island Study Session - 7/24/2012 Page 11 / 49 PUBLIC WORKS 2013 Wastewater Capital Projects Total Project Cost City Share 2013 Budget Collection System Improvements Community Development Block Grant Funding (CDBG) Platte Valley Industrial Park - East $ 585,185 $ 158,000 $ 101,239 Lift Station 7 Repairs/Improvements $ 1,132,471 $ 328,971 $ 803,500 Total CDBG Funding $ 904,739 State Revolving Loan (SRF) Wildwood Subdivision $ 1,452,000 $ 1,452,000 $ 1,452,000 I-80 Interchange $ 2,048,000 $ 2,048,000 $ 2,048,000 Total SRF $ 3,500,000 Wastewater Funding Lift Station 7 Repairs/Improvements after CDBG funding Listed Above Listed Above $ 328,971 North Interceptor Phase 1A $ 2,376,000 $ 2,376,000 $ 2,376,000 North Interceptor Phase 1B $ 6,923,501 $ 6,923,501 $ 2,323,087 North Interceptor Phase 2 $ 16,955,677 $ 16,955,677 $ 300,000 South/West Interceptor Rehabilitation Phase 1 $ 4,139,045 $ 4,139,045 $ 935,000 4th - 5th Eddy - Vine after CDBG funding $ 1,898,400 $ 1,898,400 $ 1,898,400 Westwood Subdivision $ 700,000 $ 700,000 $ 700,000 Husker Highway $ 1,500,000 $ 1,500,000 $ 1,500,000 Sanitary Sewer Rehabilitation $ 350,000 $ 350,000 $ 350,000 Unknown Sewer Districts $ 250,000 $ 250,000 $ 250,000 $ 10,961,458 CDBG Funding $ (904,739) Total Collection Improvements $ 14,461,458 Plant Improvements Buildings, Vehicles, Machinery & Equipment $ 142,000 $ 142,000 $ 142,000 Aeration Basin $ 4,969,149 $ 4,969,149 $ 178,787 Headworks $ 17,762,000 $ 17,762,000 $ 1,957,457 Final Clarifier Repair $ 850,000 $ 850,000 $ 850,000 Third Primary Clarifier and Fourth Secondary Clarifier $ 663,250 $ 663,250 $ 663,250 Automation $ 100,000 $ 100,000 $ 100,000 RAS Pumps $ 175,000 $ 175,000 $ 175,000 Total Plant Improvements $ 4,066,494 Total Improvements $ 18,527,952 Grand Island Study Session - 7/24/2012 Page 12 / 49 PUBLIC WORKS 2013 Capital Projects State Revolving Funds (SRF) Funded Projects Wildwood Subdivision Sanitary Sewer District No. 528 [$1,452,000] Commercially Developed Subdivision on the South US Highway 281/I-80 Corridor. Sanitary Sewer Extension; US Hwy 281 to I-80 Sanitary Sewer Tap / SID District(s) [$2,048,000] Continued Development in Grand Island’s US Hwy-281 Interchange and Community Corridor. Grand Island Study Session - 7/24/2012 Page 13 / 49 PUBLIC WORKS Community Development Block Grant (CDBG) Funded Projects Platte Valley Industrial Park - East Sanitary Sewer District No. 527 [$101,239] Continued Development within Industrial Park on the South US Highway 281/I-80 Corridor. Grand Island Study Session - 7/24/2012 Page 14 / 49 PUBLIC WORKS Community Development Block Grant (CDBG) Funded Projects Lift Station No. 7 Repairs / Improvements Project(s) 2011-S-1, and 2011-S-1A [$1,132,471] Disaster Relief Project; Developed Community Flow Characteristic to a Systems Designed Pumping Station. $803,500 in CDBG funds have been approved Grand Island Study Session - 7/24/2012 Page 15 / 49 PUBLIC WORKS Gravity Sewer Interceptor Rehabilitation North Interceptor Phase 1A; Seedling Mile Rd. to WWTP [$2,376,000] Replacement; 3,630 Linear Feet in 54 inch Diameter Gravity Sewer Interceptor. (Bid, August 2012) Phase 1B; 7th St. to Seedling Mile Rd. [$2,323,087] Replacement; 4,520 Linear Feet in 54 inch Diameter Gravity Sewer Interceptor. (Bid, February 2013 ) Grand Island Study Session - 7/24/2012 Page 16 / 49 PUBLIC WORKS Gravity Sewer Interceptor Rehabilitation (Cont.) Phase 2; Diers Ave. (LS #19) to 7 th St. [$300,000] Routing Preliminary and Final Design documents Coordination with Capital Ave. Improvements (Bid, February 2015) South and West Interceptor Phase 1 ; Lining Systems. [$935,000 ] 2,287 Linear Feet in 30 Inch Diameter, and 1,384 Linear Feet in 27 Inch Diameter Gravity Sewer Interceptor.(Bid, February 2013) Grand Island Study Session - 7/24/2012 Page 17 / 49 PUBLIC WORKS Gravity Sanitary Sewer Collection System 4th St. to 5 th / Eddy to Vine Lining System and new Gravity Sewer. [$1,898,400] Lining System; 3,750 Linear Feet in 15 Inch Diameter Gravity Sewer Main. New Sewer Main; 3,920 Linear Feet in 18 Inch Diameter Gravity Sewer. Eliminates Lift Station No. 14 (Broadwell Park) (Bid, August 2012) A portion of this project may be eligible for CDBG funding. Grand Island Study Session - 7/24/2012 Page 18 / 49 PUBLIC WORKS Gravity Sanitary Sewer Collection System (Cont.) Westwood Subdivision Sanitary Sewer District No. 529 [$700,000 ] Residential Developed Subdivision West of North Road, and South of 13 th Street, Serving Sweetwood Dr., Greenwood Dr., and Driftwood Dr . (Bid, July 2012 ) Husker Highway Sanitary Sewer Extension Sanitary Sewer Tap District No. 531 [$1,500,000] Residential Developed Subdivision(s) between North Rd. and Engleman Rd. on North Rd., Serving Fairway Crossing Subdivision, and 550 Acres in Potential Undeveloped Land. Grand Island Study Session - 7/24/2012 Page 19 / 49 PUBLIC WORKS Gravity Sanitary Sewer Collection System (Cont.) Annual Sewer Rehabilitation [$350,000] – Sewer Mains, and Manholes Life Cycle Reconditioning. Sewer Districts – [$250,000] – Construct Sewer Mains in Newly Established Sewer Districts. Grand Island Study Session - 7/24/2012 Page 20 / 49 PUBLIC WORKS Treatment Plant Capital Outlay ; Buildings, Vehicles, Machinery & Equipment [$142,000] Return Activated Pumps (RAS) [$175,000] Aeration Basin Project WWTP-2010-3 [$178,787] Continued Improvements in Facility Power Demand, Secondary Treatment Systems for Carbon Sourced, Ammonia, and Nitrate Removal. Grand Island Study Session - 7/24/2012 Page 21 / 49 PUBLIC WORKS Treatment Plant (Cont.) Headworks Project WWTP-2013-1 [$1,957,457] Facility Pumping Station, Screenings, and Grit Collections. Construction Over Four (4) Fiscal Years. Coordination with North Interceptor Construction. (Bid, March 2013) Grand Island Study Session - 7/24/2012 Page 22 / 49 PUBLIC WORKS Treatment Plant (Cont.) Final Clarifier Repair Corrosion Repair [$850,000] Galvanic Materials Replaced with Stainless Steel on Three (3) Secondary Clarifiers. Third Primary and Fourth Secondary Clarifier. Conceptual Facility Design [$663,250] Automation Facility and Collection System Assessments [$100,000] Grand Island Study Session - 7/24/2012 Page 23 / 49 PUBLIC WORKS Discussion Grand Island Study Session - 7/24/2012 Page 24 / 49 City of Grand Island Tuesday, July 24, 2012 Study Session Item -2 Discussion on Grand Generation Center Funding Staff Contact: Grand Island Study Session - 7/24/2012 Page 25 / 49 Council Agenda Memo From:Jaye Monter, Finance Director Meeting:July 24, 2012 Subject:Grand Generation Center Funding Item #’s:2 Presenter(s):Jaye Monter, Finance Director Background The Mayor has requested a study session to cover the topic of funding for the Grand Generation Center. In order to determine its relevance and to what extent, a detail of actual funding to the Grand Generation Center is included for discussion, along with archived files of the ½ cent sales tax vote passed in 2004. Discussion Additional funding for the Grand Generation Center will change the Capital Improvement Projects Fund total for the budget year 2012-2013 from $4,744,067 which was presented to Council on study sessions July 10th and July 17th, to $4,596,553. Along with the addition of $102,486 for the Grand Generation Center, there has been a decrease in the cost estimate of the City Hall HVAC system of $250,000. Conclusion This item is presented to the City Council in a Study Session to allow for any questions to be answered and to create a greater understanding of the issue at hand and how this will affect the 2012-2013 budget. Grand Island Study Session - 7/24/2012 Page 26 / 49 City of Grand Island Payments to Grand Generation Center Categories of Payments Invoice Inv Date Council Date Check #Amount Outside Agency Contributions Bldg Improvements Other Description Vendor Payments Retired Program General Fund & Senior Citizens 2002-2003 10/10/2002 102202 92540 10,000.00 10,000.00 2002-2003 10/10/2002 102202 92558 15,000.00 15,000.00 2203-2004 10/22/2003 102803 101650 10,000.00 10,000.00 2003-2004 10/22/2003 102803 101669 15,000.00 15,000.00 2004-2005 10/04/2004 101204 110010 10,000.00 10,000.00 2004-2005 10/04/2004 101204 110025 15,000.00 15,000.00 10-13-04 10/18/2004 102604 110369 210,000.00 210,000.00 Bldg. maintenance 111904 12/10/2004 120904 1186 80.00 80.00 BID check-xmas 011705 02/08/2005 021005 604 27,550.00 27,550.00 CRA check-Façade Improvements 2005-2006 10/06/2005 101105 118695 10,000.00 10,000.00 2005-2006 10/06/2005 101105 118708 15,000.00 15,000.00 11-17-05 11/22/2005 120605 120094 4,514.29 4,514.29 Landscape 120705 12/12/2005 121305 1337 80.00 80.00 Business Improvement District check-xmas 2006-2007 10/09/2006 102406 127663 10,000.00 10,000.00 2006-2007 10/09/2006 102406 127680 15,000.00 15,000.00 2007 11/07/2006 111406 128134 25,000.00 25,000.00 Annual capital contribution 2007-2008 10/16/2007 102307 136130 10,000.00 10,000.00 2007-2008 10/16/2007 102307 136149 15,000.00 15,000.00 MAR 2088 03/17/2008 032508 139514 6,435.00 6,435.00 Project Jan-Feb 08 01/04/08 04/16/2008 042208 140174 3,120.00 3,120.00 Architect fees MAY 2008 08/01/2008 081208 142580 6,248.91 6,248.91 Architect fees APRIL 2008 08/01/2008 081208 142580 1,840.00 1,840.00 Architect fees JULY 2008 08/26/2008 090908 143114 356.09 356.09 Architect fees 2009 10/08/2008 101408 143860 15,000.00 15,000.00 2008-2009 10/08/2008 101408 143859 10,000.00 10,000.00 2009-2010 11/06/2009 112409 152810 12,000.00 12,000.00 MAY 2010 05/13/2010 052510 156475 3,934.50 3,934.50 Reimb to Grand Generation for 400 Fund Share Contribution 2011 10/26/2010 110910 160012 9,600.00 9,600.00 2012 FY 10/06/2011 101111 166927 6,000.00 6,000.00 Vendor Totals 491,758.79 202,600.00 257,514.29 31,644.50 Community Grant Fund-251 2003 CDBG grant-Expansion and Renovation project 332,500.00 332,500.00 Grand Generation contributed $120,256 additional dollars Capital Improvement Projects Fund-400 400 Fund expenses Paid to Chief Industries 140,000.00 140,000.00 Grand Generation contributed $51,065 additional dollars Resolution 2009-171-Kitchen Addition and Renovation Totals 964,258.79 202,600.00 397,514.29 364,144.50 Additional Funding Request 2012-2013 Budget 102,485.71 500,000.00 Grand Island Study Session - 7/24/2012 Page 27 / 49 Grand Island Study Session - 7/24/2012 Page 28 / 49 Grand Island Study Session - 7/24/2012 Page 29 / 49 Grand Island Study Session - 7/24/2012 Page 30 / 49 Grand Island Study Session - 7/24/2012 Page 31 / 49 Grand Island Study Session - 7/24/2012 Page 32 / 49 Grand Island Study Session - 7/24/2012 Page 33 / 49 Grand Island Study Session - 7/24/2012 Page 34 / 49 Grand Island Study Session - 7/24/2012 Page 35 / 49 Grand Island Study Session - 7/24/2012 Page 36 / 49 Grand Island Study Session - 7/24/2012 Page 37 / 49 Grand Island Study Session - 7/24/2012 Page 38 / 49 Grand Island Study Session - 7/24/2012 Page 39 / 49 Grand Island Study Session - 7/24/2012 Page 40 / 49 Grand Island Study Session - 7/24/2012 Page 41 / 49 Grand Island Study Session - 7/24/2012 Page 42 / 49 Grand Island Study Session - 7/24/2012 Page 43 / 49 Grand Island Study Session - 7/24/2012 Page 44 / 49 OVERVIEW CAPITAL IMPROVEMENT REQUESTS 2012/2013 Budget Foundation Capital Improvement Projects 400 Fund Grand Island Study Session - 7/24/2012 Page 45 / 49 CAPITAL IMPROVEMENT PROJECTS 400 FUND 2012-2013 BUDGET PROJECTS FUNDED BY GENERAL FUND-KENO-SPECIAL ASSESSMENTS 2012 Budget 2012 Forecast 2013 Budget Annual Handicap Ramp Installation $ - $ - $ 165,000 Digital Antenna/Transmission Line Install $ - $ - $ 65,000 Drainage Improvement Districts $ - $ - $ 100,000 Underpass Bridge Engineering $ - $ - $ 60,000 Cannon Ditch Lining $ - $ - $ 250,000 Lincoln Park Pool $ 80,000 $ - $ - Integrated/Comprehensive Drainage Plan $ 125,000 $ - $ - Infrastructure Emergency Funds - Disaster Recovery $ 100,000 $ 100,000 $ 60,000 Fiber Wireless Connections $ 100,000 $ - $ 125,000 City Hall Phone System $ 100,000 $ - $ 125,000 City Hall HVAC $ 450,000 $ - $ 325,000 Grand Generation Center Building Improvements $ - $ - $ 102,486 Miscellaneous Park Projects $ 150,000 $ 320,659 $ 150,000 Hiker/Biker Trails $ - $ - $ 20,000 Hiker/Biker Trails - State and Capital Connector $ 59,600 $ - $ 83,310 Hiker/Biker Trails-Broadwell-Capital to Eagle Scout $ 56,000 $ - $ - Hiker/Biker Trails- St. Joe $ - $ 192,107 $ - Hiker/Biker Trails-Mormon Island Bridges $ 9,000 $ - $ - Hiker/Biker Trails-Mormon Island Phase 1 & Phase 2 $ 25,000 $ - $ - Annual Sidewalk Projects $ 25,000 $ 25,000 $ 25,000 Line Drainage Concrete Ditch $ 50,000 $ 58,413 $ 50,000 Athletic Complex Development - Vets Home $ - $ 7,200 $ - Northwest Drainage Project - Feasibility & Design $ 375,500 $ 375,000 $ 529,816 Moores Creek, Faidley, Edna Construction $ - $ 210,365 $ - Construct Drainway - CCC to Wood River $ 226,441 $ 250,000 $ 226,441 TOTALS $ 1,931,541 $ 1,538,744 $ 2,462,053 Grand Island Study Session - 7/24/2012 Page 46 / 49 CAPITAL IMPROVEMENT PROJECTS 400 FUND 2012-2013 BUDGET PROJECTS FUNDED WITH GAS TAX MONEY 2012 Budget 2012 Forecast 2013 Budget BNSF Shoulder Improvements $ - $ - $ 40,000 Stagecoach Detention Cell Completion $ - $ - $ 400,000 Independence Avenue Drainage $ 70,000 $ - $ - Replace Wood River Bridge @ Blaine $ 30,000 $ - $ - Resurfacing Various Locations - Fed Aid Project $ 6,000 $ 125,300 $ 677,300 Capital Ave; Webb to Broadwell (includes trail) $ 15,000 $ 66,000 $ 433,000 Husker Hwy (US Hwy 34) 281 to Locust $ 20,000 $ 157,477 $ - Hwy 30 - Grant to W end of concrete (NDOR Project) $ 550,000 $ 571,424 $ - Realign Walnut Ent. & Custer/15th Signal $ 86,000 $ 22,400 $ 11,000 Misc. Safety Enhancements - Railroad Quiet Zone $ 226,000 $ 290,000 $ - Wasmer Detention Cell $ 320,000 $ 94,600 $ 573,200 Capital Ave; Drainway to Webb Road $ - $ 115,249 $ - TOTALS $ 1,323,000 $ 1,442,450 $ 2,134,500 Total Capital Improvement Requests $ 3,254,541 $ 2,981,194 $ 4,596,553 GENERAL FUND 2012/2013 PROPOSED BUDGET Grand Island Study Session - 7/24/2012 Page 47 / 49 Funding Sources 2013 Capital Improvements General Fund 2013 Transfers : $ 838,000 State Gas Tax: $ 2,134,500 Keno: $ 450,000 Special Assessments: $ 710,000 Total Revenue Sources: $ 4,132,500 Total Capital Requests: $ 4,596,553 Additional Funding Needed: $ (464,053) Grand Island Study Session - 7/24/2012 Page 48 / 49 2012 BOARDS AND COMMISSIONS Larry Carney Library Board Linna Dee Donaldson Community Development Advisory Board Problem Resolution Team Scott Dugan Business Improvement District #7 (So. Locust – Hwy 34 to Stolley) Systems Information Advisory Committee (Spillman) Randy Gard Community Redevelopment Authority John Gericke Emergency Management/Communications Odor Committee Problem Resolution Team Peg Gilbert GI Area Economic Development Heartland Events Center Board Chuck Haase Central District Health Board Mitch Nickerson Central NE Humane Society Regional Planning Commission Bob Niemann Central NE Humane Society Emergency Management/Communications Kirk Ramsey Business Improvement District #4 (Downtown) Odor Committee Grand Island Study Session - 7/24/2012 Page 49 / 49