07-10-2012 City Council Study Session Packet
City of Grand Island
Tuesday, July 10, 2012
Study Session Packet
City Council:
Larry Carney
Linna Dee Donaldson
Scott Dugan
John Gericke
Peg Gilbert
Chuck Haase
Vaughn Minton
Mitchell Nickerson
Bob Niemann
Kirk Ramsey
Mayor:
Jay Vavricek
City Clerk:
RaNae Edwards
Immediately following the Council meeting
City Hall - Council Chambers
100 East 1st Street
Grand Island Study Session - 7/10/2012 Page 1 / 44
City of Grand Island Tuesday, July 10, 2012
Call to Order
This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open
Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room
as required by state law.
The City Council may vote to go into Closed Session on any agenda item as allowed by state law.
Invocation
Pledge of Allegiance
Roll Call
A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS
Individuals who have appropriate items for City Council consideration should complete the Request for
Future Agenda Items form located at the Information Booth. If the issue can be handled administratively
without Council action, notification will be provided. If the item is scheduled for a meeting or study
session, notification of the date will be given.
B - RESERVE TIME TO SPEAK ON AGENDA ITEMS
This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve
time to speak. Please come forward, state your name and address, and the Agenda topic on which you will
be speaking.
Grand Island Study Session - 7/10/2012 Page 2 / 44
City of Grand Island
Tuesday, July 10, 2012
Study Session
Item -1
Presentation on Fire Chief Recruitment Process
Staff Contact: Brenda Sutherland
Grand Island Study Session - 7/10/2012 Page 3 / 44
Council Agenda Memo
From:Brenda Sutherland, Human Resources Director
Meeting:July 10, 2012
Subject:Fire Chief Hiring Process
Item #’s:1
Presenter(s):Brenda Sutherland, Human Resources Director
Background
The City of Grand Island currently has an opening at the Fire Chief position. The position
is currently being advertised with a closing date for application of July 16, 2012.
Discussion
Outlined in the presentation is the process to be used for the Fire Chief recruitment. The
process will be inclusive of the City Council as well as the community with the goal of
yielding the best possible candidate to serve as the City’s next Fire Chief.
Conclusion
This item is presented to the City Council in a Study Session to allow for any questions to
be answered and to create a greater understanding of the issue at hand.
Grand Island Study Session - 7/10/2012 Page 4 / 44
Fire Chief Recruitment Process
2012
Working Together for a Better Tomorrow. Today.
Grand Island Study Session - 7/10/2012 Page 5 / 44
GOAL
§Hire the best possible candidate to be Grand
Island’s next Fire Chief
ü Community and Council Participation
ü Professional Expertise
ü Validated Process
ü Lead To A Successful Recommendation
The City of Grand Island is an equal opportunity employer
Grand Island Study Session - 7/10/2012 Page 6 / 44
Fire Chief Recruitment Process
Process
§Applications are being accepted until July 16, 2012
at 3:00 p.m.
§Applicants must submit required supporting
documents with an on-line application by
deadline
§CPS (company that the City has used for Fire
testing for many years) is supplying the
assessment center test. Civil Service rules require
a competitive testing process.
Grand Island Study Session - 7/10/2012 Page 7 / 44
Fire Chief Recruitment Process
Why use an assessment center testing process
rather than the paper and pencil test we have
used in the past?
§Increase the applicant pool
•Applicants had to purchase several books to prepare -
$$
•Spend a great deal of time studying to prepare
•Tests go up to a Battalion Chief level (technical skills)
§Validated, objective process
Grand Island Study Session - 7/10/2012 Page 8 / 44
Fire Chief Recruitment Process
§While applications are being accepted, a job analysis
along with the knowledge, skills and abilities
necessary are being evaluated by Subject Matter
Experts (SMEs) i.e. professional fire department
mgt.
§Assessment center exercises and scoring are being
developed during the application period
§Candidates meeting the eligibility
requirements/minimum qualifications will be
contacted by CPS (testing company conducting
assessment center)
Grand Island Study Session - 7/10/2012 Page 9 / 44
Fire Chief Recruitment Process
§Phone interviews will be conducted by CPS with
candidates who meet qualifications
§Civil Service Commission will receive
recommendations on candidate eligibility
§The assessment center will consist of approximately
three exercises and two to three assessors per
exercise
Grand Island Study Session - 7/10/2012 Page 10 / 44
Fire Chief Recruitment Process
§Assessment center assessors will be identified
which will include a SME in each exercise along
with a combination of other individuals
§Assessment center will be August 21 – August 23,
2012 and will be held at the One-Stop building
§ Commitment from assessors: 2.5 days
§½ day of training held on August 21, 2012
§Two consecutive days of assessments (candidates will
round robin through the assessment exercises) with
approximately three to four candidates per day
Grand Island Study Session - 7/10/2012 Page 11 / 44
Fire Chief Recruitment Process
§Candidates’ scores will be based on their
responses to assessment center exercises
§Candidates will be ranked based on their score
§Civil Service Commission will certify scores
and form a certified eligibility list
§Civil Service Rules permit consideration for
the top three ranking candidates (finalists)
§Thorough background checks will be
conducted on the top candidates
Grand Island Study Session - 7/10/2012 Page 12 / 44
Fire Chief Recruitment Process
§An employment interview will be conducted
by an interview committee with the top
candidates
§Community opportunity to hear from top
candidates will be held
§Recommendation by Mayor and City Council
approval
Grand Island Study Session - 7/10/2012 Page 13 / 44
City of Grand Island
Tuesday, July 10, 2012
Study Session
Item -2
2013 Proposed Budget Presentation-General Fund and Capital
Improvement Projects Fund
Staff Contact:
Grand Island Study Session - 7/10/2012 Page 14 / 44
Council Agenda Memo
From: Jaye Monter, Finance Director
Meeting: July 10, 2012
Subject: 2013 Proposed Budget Presentation-General Fund and
Capital Improvement Projects Fund
Item #’s: 2
Presenter(s): Jaye Monter, Finance Director
Background
The budget is adopted by City Council each year as the financial plan for the City’s fiscal year
from October 1 to September 30. Budget presentations will lay the foundation for the 2013
Budget to ultimately set the City on the track to long-term financial sustainability. The 2013
Budget will continue to build on work accomplished in previous years which brought savings
over $1 million in the 2010 Budget and approximately $1.9 million of expense reductions in the
2011 Budget. Reductions were necessitated by decreasing slow growth in traditional revenues
streams. The 2012 Budget year also saw declining revenue and ultimately resulted with the
Council’s decision to increase the City’s property tax levy. The City continues to utilize the
program prioritization budgeting process for the 2013 Budget.
Discussion
Tonight’s presentation will allow council to start with an understanding of our estimate of the
2013 General Fund revenues and know the revenue needed for departments to incur increasing
payroll costs and continue to provide quality services to the citizens of Grand Island. Council
will be given information to understand our estimated payroll costs and how requests from
departments for FTE (Full-Time Equivalent) changes affect the City’s budget. Council will have
an opportunity to review department requests for General Fund capital. The final focus will be
reviewing Capital Improvement Project requests and understand the revenue sources and needs.
Conclusion
This item is presented to the City Council in a Study Session to allow for any questions to be
answered and to create a greater understanding of the issue at hand.
Grand Island Study Session - 7/10/2012 Page 15 / 44
2012-2013 DOLLAR SUMMARY OF FTE CHANGES
Dept
No.Department Name FTE Amount
Emergency Management
Sr Public Safety Dispatcher (0.50)(36,942)
Total Emergency Management (0.50)(36,942)
Library
FT Library Assistant I (1.00)(57,791)
2 PT Library Assistants 1.00 27,004
1 FT Library Assistant I (1.00)(51,985)
1 FT Library Assistant II 1.00 54,099
Total Library -(28,673)
Emergency Management
(Enchanced 911) 215 Fund Sr Public Safety Dispatcher 0.50 36,942
Public Safety Dispatcher (0.75)(53,526)
Total Emergency Management (0.25)(16,584)
Emergency Management
(PSC Wireless) 216 Fund Public Safety Dispatcher 0.75 53,526
Total Emergency Management 0.75 53,526
I.T. Department Fund 605
Computer Technician 1.00 57,681
Total IT Department 1.00 57,681
TOTAL CITY 1.00 29,008
BY FUND:FTE Amount
General Fund: (0.50)(65,615)
215 Fund: (0.25)(16,584)
216 Fund: 0.75 53,526
Internal Service Fund 605: 1.00 57,681
Total: 1.00 29,008
Grand Island Study Session - 7/10/2012 Page 16 / 44
2013 Budget FTE Requests/Changes
Emergency Management
The Emergency Management Department is requesting changes to our FTE structure. These changes include:
1.Assigning 50% of an FTE from the General Fund to the 215 E911 Special Revenue Fund to decrease the General Fund
budget to meet anticipated budgetary needs of the City and County.
2.Dividing out 75% of an FTE currently in the 215 Fund into the 216 PSC Wireless Fund. This ratio is equivalent to
wireless/wireline ratio restrictions placed on the Wireless Fund by the Public Service Commission for shared costs of 911
services. This will also ensure that the 215 E911 Fund is not expending more revenue than it brings in annually.
Jon Rosenlund, Emergency Management Director
Library
Library Assistant changes
A vacancy occurred with the resignation of a full time Library Assistant I (Grade 0325). In order to realize a budget savings to our
organization, this 1.00 FTE Library Assistant I will be replaced with two Library Assistant I PT’s (Grade 0326). There will be no increase
or decrease in the library’s FTE allotment.
Reclassification from Library Assistant I to Library Assistant II
A few years ago, a retiring Library Assistant II was replaced with a lower class Library Assistant I for a small budget savings.
This has turned out to be detrimental to the efficiency of our organization for scheduling in our 7 day a week school year
operations and for assignment of duties. This action corrects that error with a very minor net increase. No increase in total FTE
is necessary as this will increase the Library Assistant II classification by 1 FTE and decrease the Library Assistant I classification
by the same amount. Steve Fosselman, Library Director
Grand Island Study Session - 7/10/2012 Page 17 / 44
2013 Budget FTE Requests/Changes
Information Technology
Computer Technician
The technology needs for the City of Grand Island have grown significantly in the past 2 years.
The City IT division serves all 13 City Departments, including 480 full time employees and elected officials. With 6 full time
staff members, we support approximately 906 devices spread throughout the City at many different locations.
Our current Support ticket system averages 70 new and unfinished requests on any given day. Some requests are resolved
quickly by entering written instructions or accessing a device remotely, and others require on-site visits. City IT staff can
potentially be dispatched to 18 different site locations in an 8 hour day including a visit to the landfill which is a 40 mile round
trip.
We have one technician that currently dedicates approximately 30 hours per week to the Police Department and E911
Center, working with hardware, law enforcement software, reporting end user technical support as a certified Spillman
Administrator. The second technician spends approximately 10 hours per week working on equipment in police cars, desktop
computers and printers. Additional hours of support are needed at the Police Department and also in the E911 Center, but we
do not have the resources to be pro-active, only reactive.
The Public Library is another City department that requires a great deal of time and expertise, due to the technology of
equipment and needs essential of a learning environment that serves the public. We have only one technician that spends one
full day per week onsite at the Library, which is not enough time to adequately implement the processes and equipment
purchases at the Library. I am sorry to admit that we show low priority requests unfinished from one year ago.
As a division manager, I have a difficult time providing adequate coverage in the Computer Center during vacations or
medical leave absences. We have not been able to participate in many training opportunities this past year and the limited
staffing eliminates adequate cross training opportunities within the division.
Essential documentation is falling behind. This past year, PC’s have only been upgraded when a user reports a problem
that cannot be resolved quickly. It is easier to rebuild the PC, than to spend time finding the problem.
Occasionally, departments require emergency support before and after our normal work day. At times I have to dispatch a
technician to resolve an issue with the Police Department, E911 dispatch, Fire Department, Library or Island Oasis on a weekend
or holiday that cannot wait. The two technicians’ do not have a required on call status so it can be difficult to locate one of them
after hours or in town when the need arises. An additional staff member would help with these situations.
I have recently had discussions with directors inquiring about new technology changes proposed in their 2013 budget
requests. These technology changes are being proposed to make departments more efficient but the changes will impact the
City IT division to support them. I have concerns with our current workload and do not think we can continue to add additional
support hours to our day under the current staffing level.
I am requesting that the Information Technology Division be allowed to add an additional Computer Technician FTE in the
2013 budget, to continue serving departments with their ongoing technology needs.
Robyn Splattstoesser, Information Technology Manager
Grand Island Study Session - 7/10/2012 Page 18 / 44
OVERVIEW
REVENUE, EXPENSES,
CAPITAL
FTE’S
2012/2013
Budget Foundation
General Fund
Grand Island Study Session - 7/10/2012 Page 19 / 44
Goal – Financial sustainability of
City policies and services to best
serve the people of Grand Island.
January 22, 2011
BUDGET
FOUNDATION
Grand Island Study Session - 7/10/2012 Page 20 / 44
Meet service expectations based on prioritization
Identify the financial needs for the next 12 months
Lay the groundwork for long-term financial
sustainability
Purpose of the Budget
GENERAL FUND
The Budget is driven by prioritization, backed by
citizen awareness, and approved by Council.
Grand Island Study Session - 7/10/2012 Page 21 / 44
Revenue Projection
2011/2012
Forecast
2013
Budget Growth
Sales Tax $ 13,254,519 $ 13,917,245 5.0%
Property Tax $ 6,396,746 $ 6,588,648 3.0%
Occupation Taxes $ 1,132,502 $ 1,133,932 --
Municipal Equalization 0 $ 258,000 100.00%
Gas Tax Transfer $ 2,774,000 $ 2,700,000 (2.7)%
Food & Beverage Tax $ 1,321,907 $ 1,354,955 2.5%
All Other $ 12,415,962 $ 12,448,220 --
Total $ 37,295,636 $ 38,401,000 2.9%
GENERAL FUND
2012/2013 PROPOSED
BUDGET
Grand Island Study Session - 7/10/2012 Page 22 / 44
Revenue Estimate 2013 $ 38,401,000
Expenditures Excluded from Program
Prioritization
Mayor & Council $ ( 98,000 )
Non-Departmental $ ( 781,000 )
Debt $ (2,075,000 )
General Fund Capital $ (1,835,000 )
Transfers Out to other Funds $ (1,775,000 )
Contingency $ ( 300,000 )
General Fund Revenue Shortage $ 353,000
Revenue Needed for General Fund
Department Expenditures $ 31,890,000
Program Expenditure Development
GENERAL FUND
2012/2013 PROPOSED
BUDGET
Grand Island Study Session - 7/10/2012 Page 23 / 44
2013 Budget
w/2013 Payroll
Costs
& 2012 Op Exp
Program
Prioritization
Operating
Exp Increase 2013 Budget
Police Services $ 8,101,420 $ 29,086 $ 8,130,506
Fire & Ambulance $ 6,597,844 $ 17,421 $ 6,615,265
Public Works $ 5,897,237 $ 89,567 $ 5,986,804
Administrative Services $ 3,678,116 $ 18,932 $ 3,697,048
Parks & Recreation $ 3,244,441 $ 22,556 $ 3,266,997
Library $ 1,718,555 $ 10,591 $ 1,729,146
Building & City Hall $ 1,113,775 $ 5,056 $ 1,118,831
Emergency Management $ 1,094,568 $ 2,682 $ 1,097,250
Planning $ 247,707 $ 565 $ 248,272
$31,693,663 $196,456 $31,890,119
Departmental Budgets
GENERAL FUND
2012/2013 PROPOSED
BUDGET
Grand Island Study Session - 7/10/2012 Page 24 / 44
Operating Expenses by Programs
Grand Island Study Session - 7/10/2012 Page 25 / 44
Non-
Department
Debt-Lease
Payments Transfer to Amount
League Dues $ 40,000
Economic
Development $ 750,000
Outside Agency
Funding-Final Year $ 11,000
Community
Development $ 75,000
State Fair Lottery
Match $ 375,000
Capital
Projects $ 838,000
Humane Society
Contracts $ 355,000 Pension Trust $ 12,000
Debt-Heartland Event
Center $ 520,500 Police Reserve $ 100,000
Debt-Library $ 801,000
Debt-State Fair
Fieldhouse Bldg $ 753,500
$ 781,000 $2,075,000 $1,775,000
Expenditures Excluded from Programs
GENERAL FUND
2012/2013 PROPOSED
BUDGET
Grand Island Study Session - 7/10/2012 Page 26 / 44
1.75% salary increase FOP union
- Fraternal Order of Police
1.50% salary increase AFSCME union
- American Federation of State, City, and Municipal Employees
2.00% salary increase all other unions
2.00% salary increase non-union
15.00% increase health insurance premium
2013 FTE changes-See detailed sheet
2013 Payroll Budget Calculations Include
GENERAL FUND
BUDGET
FOUNDATION
Grand Island Study Session - 7/10/2012 Page 27 / 44
2012-2013 DOLLAR SUMMARY OF FTE CHANGES
Department Department Name FTE Amount
Emergency Management Sr Public Safety Dispatcher (0.50) (36,942)
Total Emergency Management (0.50) (36,942)
Library
1 Full-Time T Library Assistant I (1.00) (57,791)
2 Part-Time Library Assistants 1.00 27,004
1 Full-Time Library Assistant I (1.00) (51,985)
1 Full Time Library Assistant II 1.00 54,099
Total Library - (28,673)
Emergency Management
(Enhanced 911) 215 Fund Sr Public Safety Dispatcher 0.50 36,942
Public Safety Dispatcher (0.75) (53,526)
Total Emergency Management (0.25) (16,584)
Emergency Management
(PSC Wireless) 216 Fund Public Safety Dispatcher 0.75 53,526
Total Emergency Management 0.75 53,526
I.T. Department 605 Fund Computer Technician 1.00 57,681
Total IT Department 1.00 57,681
TOTAL CITY 1.00 29,008
SUMMARY BY FUND FTE Amount
General Fund: (0.50) (65,615)
215 Fund: (0.25) (16,584)
216 Fund: 0.75 53,526
Internal Service Fund: 1.00 57,681
Total: 1.00 29,008
GENERAL FUND
2012/2013 PROPOSED
BUDGET
Grand Island Study Session - 7/10/2012 Page 28 / 44
2013 Budget FTE Requests/Changes
Emergency Management
The Emergency Management Department is requesting changes to
our FTE structure. These changes include:
Assigning 50% of an FTE from the General Fund to the 215 E911
Special Revenue Fund to decrease the General Fund budget to
meet anticipated budgetary needs of the City and County.
Dividing out 75% of an FTE currently in the 215 Fund into the 216
PSC Wireless Fund. This ratio is equivalent to wireless/wireline ratio
restrictions placed on the Wireless Fund by the Public Service
Commission for shared costs of 911 services. This will also ensure
that the 215 E911 Fund is not expending more revenue than it brings
in annually.
Jon Rosenlund, Emergency Management Director
Grand Island Study Session - 7/10/2012 Page 29 / 44
Library
Library Assistant changes
A vacancy occurred with the resignation of a full time Library
Assistant I (Grade 0325). In order to realize a budget savings to our
organization, this 1.00 FTE Library Assistant I will be replaced with two
Library Assistant I PT’s (Grade 0326). There will be no increase or
decrease in the library’s FTE allotment.
Reclassification from Library Assistant I to Library Assistant II
A few years ago, a retiring Library Assistant II was replaced
with a lower class Library Assistant I for a small budget savings. This
has turned out to be detrimental to the efficiency of our organization for
scheduling in our 7 day a week school year operations and for
assignment of duties. This action corrects that error with a very minor
net increase. No increase in total FTE is necessary as this will
increase the Library Assistant II classification by 1 FTE and decrease
the Library Assistant I classification by the same amount.
Steve Fosselman, Library Director
Grand Island Study Session - 7/10/2012 Page 30 / 44
Information Technology
Computer Technician
The technology needs for the City of Grand Island have grown
significantly in the past 2 years.
The City IT division serves all 13 City Departments, including 480 full
time employees and elected officials. With 6 full time staff members, we
support approximately 906 devices spread throughout the City at many
different locations.
Our current Support ticket system averages 70 new and unfinished
requests on any given day. Some requests are resolved quickly by entering
written instructions or accessing a device remotely, and others require on-site
visits. City IT staff can potentially be dispatched to 18 different site locations in
an 8 hour day including a visit to the landfill which is a 40 mile round trip.
Grand Island Study Session - 7/10/2012 Page 31 / 44
Computer Technician (continued)
We have one technician that currently dedicates approximately 30 hours per
week to the Police Department and E911 Center, working with hardware, law
enforcement software, reporting end user technical support as a certified
Spillman Administrator. The second technician spends approximately 10 hours
per week working on equipment in police cars, desktop computers and printers.
Additional hours of support are needed at the Police Department and also in the
E911 Center, but we do not have the resources to be pro-active, only reactive.
The Public Library is another City department that requires a great deal
of time and expertise, due to the technology of equipment and needs essential
of a learning environment that serves the public. We have only one technician
that spends one full day per week onsite at the Library, which is not enough time
to adequately implement the processes and equipment purchases at the
Library. I am sorry to admit that we show low priority requests unfinished from
one year ago.
As a division manager, I have a difficult time providing adequate
coverage in the Computer Center during vacations or medical leave absences.
We have not been able to participate in many training opportunities this past
year and the limited staffing eliminates adequate cross training opportunities
within the division.
Grand Island Study Session - 7/10/2012 Page 32 / 44
Computer Technician (continued)
Occasionally, departments require emergency support before
and after our normal work day. At times I have to dispatch a
technician to resolve an issue with the Police Department,
E911 dispatch, Fire Department, Library or Island Oasis on a
weekend or holiday that cannot wait. The two technicians’ do
not have a required on call status so it can be difficult to locate
one of them after hours or in town when the need arises. An
additional staff member would help with these situations.
I have recently had discussions with directors inquiring
about new technology changes proposed in their 2013 budget
requests. These technology changes are being proposed to
make departments more efficient but the changes will impact
the City IT division to support them. I have concerns with our
current workload and do not think we can continue to add
additional support hours to our day under the current staffing
level.
I am requesting that the Information Technology
Division be allowed to add an additional Computer Technician
FTE in the 2013 budget, to continue serving departments with
their ongoing technology needs.
Robyn Splattstoesser, Information Technology Manager
Grand Island Study Session - 7/10/2012 Page 33 / 44
General Fund Capital Dept Requests
2012-2013 Budget
Fire & Police
2012 Budget 2012 Forecast 2013 Budget
Concrete at Stations 3 $ 70,000 $ 70,000 $ -
Addition to St. 3- Dormitory, exercise $ - $ - $ 200,000
Concrete at Stations 4 $ - $ - $ 75,000
Energy efficiency upgrades-grant funded $ - $ - $ 100,000
Back up power generator for Station 2 $ 80,000 $ 80,000 $ -
Ambulance Cot replacement $ 13,000 $ 13,000 $ 13,000
Back up power generator for Station 4 $ - $ - $ 50,000
Staff vehicle-hybrid sedan $ 26,000 $ 18,900 $ -
Rechasis Ambulance 5 $ 135,000 $ 135,000 $ -
Rescue pumper $ 550,000 $ 550,000 $ -
Pumper Truck-90% grant funded/10% match $ 350,000 $ - $ -
Pumper Truck $ - $ - $ 400,000
Staff vehicle $ - $ - $ 32,000
Ambulance $ - $ - $ 222,500
FIRE & AMBULANCE TOTALS $ 1,224,000 $ 866,900 $ 1,092,500
Capital Lease-Copy Machines $ 5,445 $ 5,445 $ 5,445
CSO Vehicle $ 17,000 $ 17,361 $ -
Police Cars $ 134,000 $ 106,096 $ 265,240
POLICE TOTALS $ 156,445 $ 128,902 $ 270,685
GENERAL FUND
2012/2013 PROPOSED
BUDGET
Grand Island Study Session - 7/10/2012 Page 34 / 44
General Fund Capital Dept Requests
2012-2013 Budget
Street & Alley
2012 Budget 2012 Forecast 2013 Budget
Right-of-way Acquisition $ 5,000 $ 5,000 $ 5,000
Equipment Storage Building $ - $ - $ 25,000
Truck Towed Attenuator $ - $ - $ 15,000
8' Offset Rotary Mower $ - $ - $ 15,000
Pavement Marking Remover/Groover $ - $ - $ 17,500
Snow Blower, Front-End Loader Mounted $ - $ - $ 18,500
Folding "V" Plow (1) $ - $ - $ 18,000
Folding "V" Plow (2) $ - $ - $ 18,000
11' Snow Plow and Frame (1) $ - $ - $ 11,000
11' Snow Plow and Frame (2) $ - $ - $ 11,000
Asphalt Reclaiming/Trenching Machine $ - $ - $ 23,000
Rubber Asphalt Applicator $ 32,750 $ - $ -
Skid Steer Loader (buy back program) $ 29,100 $ 29,100 $ 29,100
Front End Loader $ - $ 144,900 $ -
Sewer Combo Unit $ - $ - $ 73,000
3/4 Ton Pick-up with Snow Plow (1) $ - $ - $ 36,000
3/4 Ton Pick-up with Snow Plow (2) $ - $ - $ 36,000
Bucket truck for traffic signal maintenance $ - $ 17,000 $ -
Dump Truck (10 cy) $ 91,600 $ 83,621 $ -
Storm Cell Improvements $ 10,000 $ 20,000 $ 20,000
STREET & ALLEY TOTALS $ 168,450 $ 299,621 $ 371,100
GENERAL FUND
2012/2013 PROPOSED
BUDGET
Grand Island Study Session - 7/10/2012 Page 35 / 44
General Fund Capital Dept Requests
2012-2013 Budget
2012 Budget 2012 Forecast 2013 Budget
CITY HALL
Drive thru-window drop box relocate $ - $ - $ 15,000
Inspection Vehicle $ 19,000 $ 15,671 $ -
Truck $ - $ - $ 20,000
CITY HALL TOTALS $ 19,000 $ 15,671 $ 35,000
Emergency Management $ - $ - $ -
Outdoor Warning Sirens $ 15,000 $ 14,685 $ 15,000
LIBRARY $ - $ - $ -
3M Self-Check Machine $ 35,000 $ 26,508 $ -
Fiber connection between Library & City Hall $ - $ - $ 35,000
PARKS & RECREATION $ - $ - $ -
Mower for Cemetery $ - $ - $ 16,000
GENERAL FUND TOTALS $ 1,617,895 $ 1,352,287 $ 1,835,285
GENERAL FUND
2012/2013 PROPOSED
BUDGET
Grand Island Study Session - 7/10/2012 Page 36 / 44
OVERVIEW
CAPITAL IMPROVEMENT
REQUESTS
2012/2013
Budget Foundation
Capital Improvement Projects
400 Fund
Grand Island Study Session - 7/10/2012 Page 37 / 44
CAPITAL IMPROVEMENT PROJECTS 400 FUND
2012-2013 BUDGET
PROJECTS FUNDED BY GENERAL FUND-KENO-SPECIAL ASSESSMENTS
2012 Budget 2012 Forecast 2013 Budget
Annual Handicap Ramp Installation $ - $ - $ 165,000
Digital Antenna/Transmission Line Install $ - $ - $ 65,000
Drainage Improvement Districts $ - $ - $ 100,000
Underpass Bridge Engineering $ - $ - $ 60,000
Cannon Ditch Lining $ - $ - $ 250,000
Lincoln Park Pool $ 80,000 $ - $ -
Integrated/Comprehensive Drainage Plan $ 125,000 $ - $ -
Infrastructure Emergency Funds - Disaster Recovery $ 100,000 $ 100,000 $ 60,000
Fiber Wireless Connections $ 100,000 $ - $ 125,000
City Hall Phone System $ 100,000 $ - $ 125,000
City Hall HVAC $ 450,000 $ - $ 575,000
Miscellaneous Park Projects $ 150,000 $ 320,659 $ 150,000
Hiker/Biker Trails $ - $ - $ 20,000
Hiker/Biker Trails - State and Capital Connector $ 59,600 $ - $ 83,310
Hiker/Biker Trails-Broadwell-Capital to Eagle Scout $ 56,000 $ - $ -
Hiker/Biker Trails- St. Joe $ - $ 192,107 $ -
Hiker/Biker Trails-Mormon Island Bridges $ 9,000 $ - $ -
Hiker/Biker Trails-Mormon Island Phase 1 & Phase 2 $ 25,000 $ - $ -
Annual Sidewalk Projects $ 25,000 $ 25,000 $ 25,000
Line Drainage Concrete Ditch $ 50,000 $ 58,413 $ 50,000
Athletic Complex Development - Vets Home $ - $ 7,200 $ -
Northwest Drainage Project - Feasibility & Design $ 375,500 $ 375,000 $ 529,816
Moores Creek, Faidley, Edna Construction $ - $ 210,365 $ -
Construct Drainway - CCC to Wood River $ 226,441 $ 250,000 $ 226,441
TOTALS $ 1,931,541 $ 1,538,744 $ 2,609,567
GENERAL FUND
2012/2013 PROPOSED
BUDGET
Grand Island Study Session - 7/10/2012 Page 38 / 44
CAPITAL IMPROVEMENT PROJECTS 400 FUND
2012-2013 BUDGET
PROJECTS FUNDED WITH GAS TAX MONEY
2012 Budget 2012 Forecast 2013 Budget
BNSF Shoulder Improvements $ - $ - $ 40,000
Stagecoach Detention Cell Completion $ - $ - $ 400,000
Independence Avenue Drainage $ 70,000 $ - $ -
Replace Wood River Bridge @ Blaine $ 30,000 $ - $ -
Resurfacing Various Locations - Fed Aid Project $ 6,000 $ 125,300 $ 677,300
Capital Ave; Webb to Broadwell (includes trail) $ 15,000 $ 66,000 $ 433,000
Husker Hwy (US Hwy 34) 281 to Locust $ 20,000 $ 157,477 $ -
Hwy 30 - Grant to W end of concrete (NDOR Project) $ 550,000 $ 571,424 $ -
Realign Walnut Ent. & Custer/15th Signal $ 86,000 $ 22,400 $ 11,000
Misc. Safety Enhancements - Railroad Quiet Zone $ 226,000 $ 290,000 $ -
Wasmer Detention Cell $ 320,000 $ 94,600 $ 573,200
Capital Ave; Drainway to Webb Road $ - $ 115,249 $ -
TOTALS $ 1,323,000 $ 1,442,450 $ 2,134,500
Total Capital Improvement Requests $ 3,254,541 $ 2,981,194 $ 4,744,067
GENERAL FUND
2012/2013 PROPOSED
BUDGET
Grand Island Study Session - 7/10/2012 Page 39 / 44
Funding Sources 2013 Capital Improvements
General Fund 2013 Transfers : $ 838,000
State Gas Tax: $ 2,134,500
Keno: $ 450,000
Special Assessments: $ 710,000
Total Revenue Sources: $ 4,132,500
Total Capital Requests: $ 4,744,067
Additional Funding Needed: $ (611,567)
Grand Island Study Session - 7/10/2012 Page 40 / 44
Cell Phone Occupation Tax Increase
3% increase – approximately $486,000
Property Tax Increase
Current Mill Levy - .3241
$324 annual, $27 per month, on $100,000 home
.01 mill levy generates approximately $250,000
And would add an additional .83 cents per month for
owner of $100,000 home.
Allocate portion of Cash Reserves
General Fund Revenue Options
GENERAL FUND
2012/2013 PROPOSED
BUDGET
Grand Island Study Session - 7/10/2012 Page 41 / 44
To maintain the current level of services to the citizens of
Grand Island, additional General Fund Revenue is needed of
$353,000.
Current requests for Capital Improvement Projects will require
additional funding sources of $611,567.
Financial impacts to lower crime and strengthen the Grand
Island Police and Fire Departments have not been calculated
in this presentation.
Summary
GENERAL FUND
2012/2013 PROPOSED
BUDGET
Grand Island Study Session - 7/10/2012 Page 42 / 44
Proposed 2012-2013 Budget Meeting Schedule
July 10-Study Session-General Fund-Capital
Improvements Fund
July 17-Study Session-Strengthen Law Enforcement
July 24-Study Session-Wastewater Treatment Plant
July 31-Study Session-Enterprise Fund Budgets
Electric/Water Funds and 2012 Budget Amendment
for Electric Bond refinancing-April 2012
Solid Waste Fund & Golf Fund
August 7-Study Session-Continued Budget
Discussion
Grand Island Study Session - 7/10/2012 Page 43 / 44
Proposed 2012-2013 Budget Meeting Schedule
August 14-Regular Council Meeting
Approval of BID budgets and assessments
Set date for Board of Equalization
Approval of CRA budget
August 21-Study Session
Last Study Session regarding 2013 Budget
August 28-Regular Council Meeting
Approval of Fee Schedule
Approval of Salary Ordinance
September 11-Regular Council Meeting
Approval of 2013 Budget
Grand Island Study Session - 7/10/2012 Page 44 / 44