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03-20-2012 City Council Study Session PacketCity of Grand Island Tuesday, March 20, 2012 Study Session Packet City Council:Mayor: Jay Vavricek City Administrator: Mary Lou Brown City Clerk: RaNae Edwards T u 7:00:00 PM Council Chambers - City Hall 100 East First Street Larry Carney Linna Dee Donaldson Scott Dugan Randy Gard John Gericke Peg Gilbert Chuck Haase Mitchell Nickerson Bob Niemann Kirk Ramsey Call to OrderCity of Grand Island City Council A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. MAYOR COMMUNICATION This is an opportunity for the Mayor to comment on current events, activities, and issues of interest to the community. Call to Order Pledge of Allegiance Roll Call Invocation This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state law. The City Council may vote to go into Closed Session on any agenda item as allowed by state law. City of Grand Island City Council Item -1 Update Concerning the US Highway 30 Drainage Improvement Project Tuesday, March 20, 2012 Study Session City of Grand Island Staff Contact: Terry Brown, Manager of Engineering Services City of Grand Island City Council Council Agenda Memo From: Scott Griepenstroh, Public Works Project Manager Meeting: March 20, 2012 Subject: Update Concerning the US Highway 30 Drainage Improvement Project Item #’s: 1 Presenter(s): Scott Griepenstroh, Public Works Project Manager Terry Brown, Public Works Manager of Engineering Services Background At the April 12, 2011 meeting, City Council approved entering into a program agreement with the Nebraska Department of Roads for the US Highway 30 Drainage Improvement Project. The total cost of the new “US-30 Drainage Improvements” project, including preliminary and construction engineering, was estimated to be $876,696.00. The estimated portion the City of Grand Island was to be responsible for was $327,985.00. Discussion The current project total estimate is $1,464,702, with the City’s share estimated at $534,431. Construction is not expected to begin before the spring of 2013. A presentation will be given to describe the project, provide a brief history of the Wasmer Detention Cell project, explain the increased project estimate, and provide an update of the schedule. Conclusion This item is presented to the City Council in a Study Session to allow for any questions to be answered and to create a greater understanding of the issue at hand. It is the intent of City Administration to bring this issue to a future council meeting for the approval of additional funds to complete the City’s responsibility on this project. After the project is complete, Administration will also bring forward to a future study session a topic addressing potential improvements to the detention property. PUBLICWORKSUS-30 Drainage ImprovementConstruction of new storm sewer to improve drainage of the recently reconstructed US-Highway 30 (Second Street) from Tilden Street to Jefferson StreetConnection points on Second Street at Logan Street, Broadwell Avenue and Madison StreetStorm water will be taken to the Wasmer Detention Cell at Broadwell Avenue and Division Street PUBLICWORKSCourtesy of the Independent PUBLICWORKSBrief HistoryMay 2003 – City entered into contract with Kirkham Michael to perform study for drainage improvement for the Second Street and Broadwell Avenue areaMarch 2005 –City approved agreement for acquisition of March 2005 –City approved agreement for acquisition of former Wasmer School propertyJuly 2006 – City entered into contract with Kirkham Michael to begin design for the Wasmer Detention Cell Project PUBLICWORKSBrief HistoryMarch 2007 – project programmed to receive Federal Transportation AidoEnvironmental Clearance – June 2007 through April 2008oNDOR review of plans and specificationsoNDOR review of plans and specificationsoCity submitted to NDOR July 2008oNDOR noted corrections and additional Federal requirements in September 2008March 2008 – start of Second Street Widening projectOctober 2008 – NDOR announced significant changes for Federally funded LPA projects PUBLICWORKSBrief HistoryApril 2009 – Council approved supplemental agreement with Kirkham Michael for additional engineering to acquire grading permits, address utility conflicts and update quantities and opinions of costsApril 2009 – City informed that the project is to go through the State’s bid letting system and oUtilize State Standard Specifications and ItemsoCity Standards would need to be included only as Special Plans PUBLICWORKSBrief HistoryJune 2009 – Council approved supplemental agreement with Kirkham Michael to address increased requirements for delivery of a Federal Aid Project oEnvironmental Clearance –July 2009 into 2010oEnvironmental Clearance –July 2009 into 2010oNDOR Review of plans and specifications – not doneJuly 2010 – Eligibility of project for Federal Aid questionedoDrainage basin includes areas outside one block each side of Second Street and Broadwell AvenueoDesign halted until study undertaken to determine percentage of participating and non-participating waters PUBLICWORKSBrief HistoryDecember 2010– Council approved supplemental agreement with Kirkham Michael for required studyFebruary 2010 – FHWA and NDOR determinationo77% waters eligible (61.6% / 38.4% funding split)o77% waters eligible (61.6% / 38.4% funding split)oWasmer Detention Cell project killedoNew Project to be programmedApril 2011– US-30 Drainage Improvement project agreement with NDOR fully executedAugust 2011 – Agreement with Kirkham Michael to perform engineering/environmental clearance fully executed PUBLICWORKSBenefitsImproved drainage on Second StreetImproved drainage in neighborhoodSome relief for drainage on Third StreetSome relief for drainage on Third StreetNew Concrete Pavement and DrivewaysADA Accessible Sidewalks PUBLICWORKSDesign Changes Reduced impact to Water UtilitiesReduced impact to neighborhood treesTemporary easements required for water services and Temporary easements required for water services and some ADA Sidewalk Ramps PUBLICWORKSCurrent Estimate (City Costs)Engineering & Environmental = $137,254 ($27,451)Construction Costs = $1,092,448 ($419,500)ROW Costs = $15,000 ($3,000)ROW Costs = $15,000 ($3,000)Utility Relocation = $80,000 ($30,720)Construction Oversight = $140,000 ($53,760)Project Total = $1,464,702 ($534,431) PUBLICWORKSEstimated Construction Costs increase since March 2011Inflation and Mobilization: +$72,000Pavement Reconstruction: +$132,000Storm Sewer items: +$110,000Storm Sewer items: +$110,000Water Main items: +$31,000Miscellaneous (erosion control, property pins, contractor staking): +$29,000 PUBLICWORKSScheduleKirkham Michael is currently completing plans and acquiring Environmental ClearanceCity of Grand Island will develop documents and City of Grand Island will develop documents and perform acquisitions for temporary easementsConstruction to begin no sooner than spring of 2013 6 months to complete Item -2 Request to Lease City Owned Property Tuesday, March 20, 2012 Study Session City of Grand Island Staff Contact: Steve Paustian City of Grand Island City Council Council Agenda Memo From: Steve Paustian, Parks & Recreation Director Meeting: March 20, 2012 Subject: Request to Lease City Owned Property Item #’s: 2 Presenter(s): Steve Paustian, Parks & Recreation Director Background A request has been made by the G. I. Riverdogs Baseball Program to lease the ball field located at Ashton and Oak Streets. A similar request was made by the Grand Island Tennis Association to lease the Grand Island Racquet Center two years ago. Council elected to enter into a lease with the Grand Island Tennis Association and to date the outcome has proven positive. Discussion The Riverdog Program is interested in providing a proposal to lease the field. Currently the field is primarily used by the Riverdogs and Grand Island Senior High for practice. Representatives of the Riverdog program have been in contact with Grand Island Senior High and have stated any proposal they would submit would include allowances for the G.I. Senior High team. Park and Recreation staff has discussed the idea of leasing the field and feels such an arrangement could be beneficial to both parties. If Council is agreeable to leasing the property, City staff will prepare a request for proposals allowing all interested parties to provide a proposal. Staff will review the proposals and make a recommendation to Council. Conclusion This item is presented to the City Council in a Study Session to allow for any questions to be answered and to create a greater understanding of the issue at hand. Item -3 Update Concerning Lincoln Swimming Pool Construction Tuesday, March 20, 2012 Study Session City of Grand Island Staff Contact: Steve Paustian City of Grand Island City Council Council Agenda Memo From: Steve Paustian, Parks & Recreation Director Meeting: March 20, 2012 Subject: Lincoln Swimming Pool Construction Update Item #’s: 3 Presenter(s): Steve Paustian, Parks & Recreation Director Background Council has authorized the construction of a new swimming pool to replace the existing pool at Lincoln Park. Through previous Council action, JEO Consulting was hired to develop the design and construction documents for the new swimming pool . Discussion The design has been completed and construction documents are taking shape. Staff will provide several power point images to update Council regarding the progress of the project. Conclusion This item is presented to the City Council in a Study Session to allow for any questions to be answered and to create a greater understanding of the issue at hand. Item -4 Update Concerning Park and Recreation Department Financial Tuesday, March 20, 2012 Study Session City of Grand Island Staff Contact: Steve Paustian City of Grand Island City Council Council Agenda Memo From: Steve Paustian, Parks & Recreation Director Meeting: March 20, 2012 Subject: Park and Recreation Department Financial Update Item #’s: 4 Presenter(s): Steve Paustian, Parks & Recreation Director Background A request has been made by Council to provide a financial update on Park and Recreation Department facilities and programming. Discussion A power point that updates the previous presentation in August 2011 has been developed to provide Council with this update. The update includes actual 2011 financials and the 2012 adopted budget. Conclusion This item is presented to the City Council in a Study Session to allow for any questions to be answered and to create a greater understanding of the issue at hand. Community Fieldhouse LEAGUES High School Soccer: 26 teams Youth Soccer: 300 boys and girls Youth Flag Football: 200 boys Indoor Select Teams Softball: 13 teams Youth Baseball League: 100 boys and girls Adult: VB -64 teams, BB -11 teams, Flag FB -15 teamsMONTHLY AVERAGES 2,000 drop-in patrons 66 hours of turf rentals 19 birthday parties 33 hours of court rental 0 10,000 20,000 30,000 40,000 50,000 60,000Opened in July -1977 1978 1979 1980 1981 1982 1983 1984 1985 1986 1987 1988 Indianhead - 1989 1990 1991 1992 Meadow Lark Hills -1993 1994 Pasture Course - 1995 Centura Hills/Cairo -1996 1997 1998 1999 2000 2001 Alda - 2002 2003 2004 2005 2006 2007 Centura Hills 2nd 9-2008 2009 2010 2011 Rounds Year Number of Rounds 0 100,000 200,000 300,000400,000 500,000 600,000 700,000 800,000 900,000 1,000,000 Dollars Year Jackrabbit Run - Revenue vs Expenses and Cash Balances Revenue Expenses