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10-04-2011 City Council Study Session PacketCity of Grand Island Tuesday, October 04, 2011 Study Session Packet City Council:Mayor: Jay Vavricek City Administrator: Mary Lou Brown City Clerk: RaNae Edwards T u 7:00:00 PM Council Chambers - City Hall 100 East First Street Larry Carney Linna Dee Donaldson Scott Dugan Randy Gard John Gericke Peg Gilbert Chuck Haase Mitchell Nickerson Bob Niemann Kirk Ramsey Call to OrderCity of Grand Island City Council A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. MAYOR COMMUNICATION This is an opportunity for the Mayor to comment on current events, activities, and issues of interest to the community. Call to Order Pledge of Allegiance Roll Call This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state law. The City Council may vote to go into Closed Session on any agenda item as allowed by state law. City of Grand Island City Council Item -1 Granicus Demonstration To raise awareness of new features to the City of Grand Island web page (www.grand- island.com), Pat Larsen, GIS Coordinator will present a Granicus demonstration outlining the benefits of this program. . Pat will show how to access and navigate the many online streaming programming available to the public. In addition to Granicus, Pat will also give a brief demonstration of the Pictometry aerial photos that will also be available online. Tuesday, October 04, 2011 Study Session City of Grand Island Staff Contact: Pat Larson City of Grand Island City Council Item -2 Discussion of Agreement for Professional Engineering Services Entitled "Wastewater Treatment Plant and Collection System Rehabilitation" Tuesday, October 04, 2011 Study Session City of Grand Island Staff Contact: Terry Brown, Manager of Engienering Services City of Grand Island City Council Council Agenda Memo From: Terry Brown, Manager of Engineering Services Meeting: October 4, 2011 Subject: Discussion of Agreement for Professional Engineering Services entitled “Wastewater Treatment Plant and Collection System Rehabilitation” Item #’s: 2 Presenter(s): Terry Brown, Manager of Engineering Services Background On May 23, 2011 a public advertisement was published in the Grand Island Daily Independent for Request for Qualifications for professional engineering firms’ submission. The project, planned thru comprehensive, and cost of service planning to provide rehabilitation within the Wastewater collection and treatment facilities systems, based on the Wastewater rate study. On June 7, 2011 three (3) professional engineering firms submitted performance and qualification submittals; Black & Veatch, Kansas City Missouri; CH2M Hill, Denver Colorado; and HDR Engineering, Omaha Nebraska. On June 30, 2011 the selection committee received formal presentation by all responding engineering firms. Discussion The purpose of this study session presentation is to provide background on the need of the rehabilitation and the contractual process for this project. The initial negotiated contractual agreement with Black & Veatch of Kansas City, Missouri will provide services in Project Management, Collection System Master Panning, and Conceptual Designs in Northeast Interceptor sewer, Collection System Rehabilitation, and Wastewater Treatment Rehabilitation. In planning stages throughout a multi-year project other amendments to the initial agreement shall come forward to council. These future amendments are derived from alternative evaluation, supplemental services, specific levels of preliminary design timing, final design, bidding services, construction administration, and resident inspection services. The consultant has proposed a sixty (60) week timeline for system planning, conceptual, and preliminary planning in the initial tasked outline agreement. The specifics of the contract will be discussed. The following table outlines the estimated hours per task and the not to exceed fee. Table 1 Estimated Not to Exceed Task Work Billing Hours Dollars Project Management 660 103,360 Collection System Master Planning 2,571 407,000 Conceptual Design - Northeast Interceptor Sewer 1,099 169,960 Conceptual Design - Collection System Rehabilitation 710 90,800 Preliminary Design - Collection System Rehabilitation 705 75,240 Conceptual Design - WWTP Improvements 515 87,460 Preliminary Design - WWTP Improvements 1,386 187,340 7,646 1,121,200 The following is an overview of the project tasks for the Wastewater Treatment Plant and Collection System Rehabilitation. Project Management · Coordinate Project Meetings and Workshops · Coordinate External Coordination Meetings with Permitting Agencies / Utilities · Progress Reporting · Trend Management · Project Procedures Collection System Master Planning · Meeting · Model Existing Sanitary Sewer System · Capacity Planning Study · Hydraulic Model Analysis and CIP Development · Northeast Interceptor Corridor Study · Projected Master Collection System Plan · Staff / Administration / Council Update Conceptual Design - Northeast Interceptor Sewer · Meeting · Identify and Evaluate Alternatives for Sewer Segment from 7th St. to WWTP · Public Information Meetings · Technical Memorandum · Staff / Administration / Council Update Conceptual Design - Collection System Rehabilitation · Workshop · Review Video Inspections · Evaluate In Situ Rehabilitation Technologies · Design Memorandum / Plan Review Lift Station No. 7 · Opinion of Probable Costs · Prioritize Pipeline Segments · Public Information Meetings · Staff / Administration / Council Update Preliminary Design - Collection System Rehabilitation · Site Survey · Geotechnical Services · Preliminary Design · Opinion of Probable Costs · Design Memorandum · Project Permitting Conceptual Design - WWTP Improvements · Workshop · Alternatives / Technical Memorandum · Alternatives Screening · Staff / Administration / Council Update Preliminary Design - WWTP Improvements · Civil Design · Site Survey · Geotechnical Services · Architectural Design · Structural Design · Process and Mechanical Design · Instrumentation and Control Design · Electrical Design · Opinion of Probable Costs · Design Memorandum Conclusion This item is presented to the City Council in a Study Session to allow for questions to be answered and to create a greater understanding of the issue at hand. It is the intent of City Administration to bring this issue to a future council meeting for the contract approval between the City of Grand Island and Black & Veatch of Kansas City, Missouri for Professional Engineering Services entitled “Wastewater Treatment Plant and Collection System Rehabilitation”.