04-19-2011 City Council Study Session PacketCity of Grand Island
Tuesday, April 19, 2011
Study Session Packet
City Council:Mayor:
Jay Vavricek
City Administrator:
Mary Lou Brown
City Clerk:
RaNae Edwards
T
u
6:00:00 PM
Council Chambers - City Hall
100 East First Street
Larry Carney
Linna Dee Donaldson
Scott Dugan
Randy Gard
John Gericke
Peg Gilbert
Chuck Haase
Mitchell Nickerson
Bob Niemann
Kirk Ramsey
Call to OrderCity of Grand Island City Council
A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS
Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda
Items form located at the Information Booth. If the issue can be handled administratively without Council action,
notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given.
B - RESERVE TIME TO SPEAK ON AGENDA ITEMS
This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak.
Please come forward, state your name and address, and the Agenda topic on which you will be speaking.
MAYOR COMMUNICATION
This is an opportunity for the Mayor to comment on current events, activities, and issues of interest to the community.
Call to Order
Pledge of Allegiance
Roll Call
Invocation
This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act
in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state
law.
The City Council may vote to go into Closed Session on any agenda item as allowed by state law.
City of Grand Island City Council
Item -1
Presentation of Program Prioritization
Tuesday, April 19, 2011
Study Session
City of Grand Island
Staff Contact: Mary Lou Brown
City of Grand Island City Council
Council Agenda Memo
From: Mary Lou Brown, Finance Director
Meeting: April 19, 2011
Subject: Program Prioritization
Item #’s: 1
Presenter(s): Mary Lou Brown, City Administrator
Background
The City of Grand Island adopted a budget development methodology referred to as
“Program Prioritization” for the fiscal year 2010/2011. The City Council has expressed
its desire that this same strategic approach to the budget be utilized for the fiscal year
2011/2012. The foundation of the process is reliant on the development of what is
referred to as “Result Maps” and “Sub-Results/Definitions.” The four Result Maps
utilized for City operations in the FY 2010/2011 budget were as follows: Quality of Life,
Safe Community, Stewardship of the Environment, and Strategic, Sustainable and
Maintained Development. It is through the development of these Result Maps and the
corresponding Sub-Result Definitions that Council provides the strategic direction for the
budget.
Discussion
At the study session, Jon Johnson and Chris Fabian, from the Center for Priority Based
Budgeting, will present an overview of Program Prioritization. This will re-familiarize
both the Council and the public with the principles of the process. Prior to the session,
Council members will have completed what is referred to as the $500 Results Validation
Exercise. In this exercise, Council members will “spend” $500 on the Sub-
Results/Definitions related to each of the Result Maps. The results of this “spending” will
validate whether or not the existing Result Maps and corresponding Sub-
Results/Definitions continue to be appropriate for the next fiscal year. Jon and Chris will
review the results of this exercise and identify any revisions that should be made.
Allocate $500 to the City's Results April, 2011
Directions:Political Bank Account
Money You Started With:
$500
Money You Have Already Invested:
$0
Money You Have Left to Spend:
$500
Please Continue to Spend Your $500
Program Examples
Building Inspection & Permitting; Central District Health; Code Enforcement; Community Fieldhouse;
Economic Development Council; Island Oasis Water Park; Landscape & Forestry; Library Materials
Circulation; Manufactured Home Parks Regulations; Housing Inspections; Pavement Repair; Public
Computer Access; Right of Way Maintenance: Sign Permits; Sports Field Management; Teen Library
Programs; Swimming Lessons
Program Examples
911 Communications; Animal Control; Central District Health; City Code Prosecution; Child Abuse Unit;
Commercial Plan Review; Crime Investigations; Drug Enforcement Unit; Electrical Inspections; Emergency
Management; Fire & EMS Response; Fire Inspection; Gang Unit; Hydrant Maintenance; Liquor Licensing;
Police Patrol; Public Nuisance Inspections; School Resource Officers; Snow Removal & Ice Control; Traffic
Control; Traffic Signs & Signals
-$ SUPPORTS and ENCOURAGES ACCESS TO QUALITY EMPLOYMENT and EDUCATIONAL
OPPORTUNITIES TO SUSTAIN THE COMMUNITY -$ ENCOURAGES A COMMUNITY THAT FEELS SAFE, ACCEPTING and CONNECTED
-$ PROMOTES and MAINTAINS AN ATTRACTIVE PLACE TO LIVE -$ PROACTIVELY PREPARES, PROMPTLY ALERTS and SWIFTLY RESPONDS TO EMERGENCIES
-$ PROVIDES OPPORTUNITIES and FACILITIES FOR SAFE, INCLUSIVE and DIVERSE RECREATIONAL
ACTIVITIES -$ PROTECTS THE PHYSICAL and ENVIRONMENTAL HEALTH OF THE COMMUNITY
-$ PROMOTES CULTURAL ENRICHMENT and DIVERSITY, SUPPORTS THE ARTS, and ENCOURAGES
EVENTS and ACTIVITIES THAT STIMULATE THE COMMUNITY -$ FACILITATES and ENHANCES TRANSPORTATION and MOBILITY OPTIONS
-$ DEVELOPS and MAINTAINS SAFE, RELIABLE and EFFICIENT ROADWAY, STORM WATER and PUBLIC
TRANSIT INFRASTRUCTURE -$ PROTECTS ITS CITIZENS, PROACTIVELY PREVENTS CRIME and ENFORCES THE LAW
-$ PROVIDES OPPORTUNITIES and ACCESS TO SERVICES THAT PROMOTE THE HEALTH, SAFETY, WELL-
BEING and BASIC NEEDS OF ITS CITIZENS -$ _________________________________________________________________
-$ _________________________________________________________________-$ _________________________________________________________________
-$ _________________________________________________________________
The results that the City of Grand Island strives to achieve are identified below. As the elected leadership of this organization, your role is to put a "value" on
the results that are most important to you and your constituents. For this exercise, you are to imagine having $500 to invest in achieving Grand Island's
results. Where would you invest your money to achieve what is most important? You can distribute the funds evenly to all of the sub-result or you can invest
your money toward the achievement of various sub-results emphasizing those which are most important to you. Spend the $500 until it's gone by typing the
amount you intend to invest in the space with the "$" symbol, next to the sub-result you're supporting. For each result, you may also indicate in the blank
space, a "definition" that you feel is not listed. At the end of the worksheet, you may also list any "Result" that you feel is missing from the City's overall
results.
SCROLL DOWN SCROLL DOWN SCROLL DOWN SCROLL DOWN SCROLL DOWN SCROLL DOWN SCROLL DOWN SCROLL DOWN SCROLL DOWN
QUALITY of LIFE SAFE COMMUNITY
-$ QUALITY OF LIFE SUB-TOTAL -$ SAFE COMMUNITY SUB-TOTAL
Program Examples
Flood Plain Management; Landfill Operations; One-Call Locates; Plumbing Permits; Sanitary Sewer
Operations & Maintenance; Storm Water Management; Storm Drainage; Storm Water Quality; Street
Sweeping
Program Examples Civil Engineering; Conditional Use Permits; Development Review; Economic Development Council; Land Use
Planning & Zoning; Maintenance of Wells; Subdivision Review & Regulation; Sewer Taps; Traffic Engineering
-$ MANAGES and MITIGATES FACTORS THAT IMPACT ENVIRONMENTAL QUALITY and
SUSTAINABILITY -$ RECRUITS, RETAINS and REVITALIZES A BUSINESS COMMUNITY THAT PROVIDES OPPORTUNITIES
FOR A SKILLED, QUALITY WORKFORCE
-$ ENCOURAGES ENERGY CONSERVATION and EFFICIENCY THROUGH EDUCATION, INCENTIVES and
THE PROVISION OF ALTERNATIVE SOLUTIONS -$ ENCOURAGES SUSTAINABLE and AFFORDABLE DEVELOPMENT SUPPORTED BY SUFFICIENT CITY
SERVICES and INFRASTRUCTURE
-$ CONTROLS and ABATES THREATS TO THE ENVIRONMENT CAUSED BY NATURE -$ PROMOTES WELL-REGULATED, STRATEGICALLY PLANNED and FUTURE-FOCUSED DEVELOPMENT
-$ PROMOTES and REGULATES A CLEAN, ORDERLY and ECOLOGICALLY BALANCED COMMUNITY -$ LEVERAGES REGIONAL and COMMUNITY PARTNERSHIPS-$ `
-$ PROVIDES FOR THE RENEWAL OF THE ENVIRONMENT THROUGH RECYCLING and REUSE -$ ENHANCES ITS IDENTITY AS A REGIONAL TRADE CENTER and ENCOURAGES TOURISM
OPPORTUNITIES
-$ -$
-$ -$
-$ STEWARDSHIP of the ENVIRONMENT SUB-TOTAL -$ STRATEGIC, SUSTAINABLE DEVELOPMENT SUB-TOTAL
-$ -$ -$
-$ -$
-$
-$ -$ ADDITIONAL RESULTS SUB-TOTAL
ADDITIONAL RESULTS
STEWARDSHIP of the ENVIRONMENT STRATEGIC, SUSTAINABLE and MAINTAINED DEVELOPMENT