01-22-2011 City Council Special Meeting PacketCity of Grand Island
Saturday, January 22, 2011
Council Retreat Packet
City Council:Mayor:
Jay Vavricek
Interim City Administrator:
Mary Lou Brown
City Clerk:
RaNae Edwards
S
a
7:47:00 AM
Council Chambers - City Hall
100 East First Street
Larry Carney
Linna Dee Donaldson
Scott Dugan
Randy Gard
John Gericke
Peg Gilbert
Chuck Haase
Mitchell Nickerson
Bob Niemann
Kirk Ramsey
Call to OrderCity of Grand Island City Council
A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS
Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda
Items form located at the Information Booth. If the issue can be handled administratively without Council action,
notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given.
B - RESERVE TIME TO SPEAK ON AGENDA ITEMS
This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak.
Please come forward, state your name and address, and the Agenda topic on which you will be speaking.
MAYOR COMMUNICATION
This is an opportunity for the Mayor to comment on current events, activities, and issues of interest to the community.
Call to Order
Pledge of Allegiance
Roll Call
Invocation - Dan Naranjo
This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act
in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state
law.
The City Council may vote to go into Closed Session on any agenda item as allowed by state law.
City of Grand Island City Council
Item -1
City Council Special Study Session Retreat
Saturday, January 22, 2011
Council Retreat
City of Grand Island
Staff Contact: Mary Lou Brown
City of Grand Island City Council
Council Agenda Memo
From: Mary Lou Brown, Interim City Administrator
Meeting: January 22, 2011
Subject: Council Retreat, January 22, 2011
Background
An annual winter retreat has typically been held by the Mayor, Council and Department
Directors. Topics vary from year to year; however, the focus has usually been on issues
impacting the current fiscal year and a preliminary discussion regarding the upcoming
budget preparation. The retreat also has served as a way in which to introduce new
Council members to Council operations, i.e., communications, Roberts Rules of Order.
Discussion
The 2011 retreat is scheduled for Saturday, January 22, 2011 at City Hall. The theme of
this year’s retreat is “Taking Flight”. The primary purpose of the day is a discussion of
items that will assist the Council in setting a strategic direction for the City and a
framework within which to make strategic decisions.
We find that more of the items brought forth to Council are of a multi-year nature. Since
one Council is potentially making decisions that impact future Councils, it is necessary
that the policies that Council sets be able to stand the test of time. Without a better
understanding of some of the City’s broad environmental factors, it is difficult, if not
impossible, to have decisions seem reasonable in future years.
The day will focus on high level issues and not daily operations. We will plan to have a
second retreat, most likely in early March; that retreat will focus on a financial discussion
and planning for the fiscal year 2011/2012.
Copies of the presentations will not be provided in advance. We are taking this approach
because we will be visiting each topic at a 30,000 foot level and several of the topics will
be followed up with specific stud y sessions. A notebook with the presentations and
additional resource information will be provided Saturday morning.
We challenge you to take this strategic flight with us and to keep that flight imagery in
your mind as the day progresses. Internally, we have engaged in some very meaningful
and controversial discussions as we have prepared for Saturday; we trust that you will
find the presentations thought provoking and insightful.
We thank everyone for their participation at the Retreat – whether in person at the
meeting or all citizens at home.
FLIGHT INSTRUCTIONS/BOARDING
Introduction Mary Lou Brown 7:47 AM
Opening Comments Mayor Jay Vavricek 7:57 AM
2011 Goals
FLIGHT #2015
Strategic Planning
Capital Plans 8:30 - 10:00 AM
Process for federally funded projects Terry Brown, Scott G
1 in 6 plan (streets, drainage, trails)Gary Mader
Other Public Works and Utilities Gary Mader
Break 10:00 - 10:15 AM
Stewardship of City owned property Craig Lewis, Steve P 10:15 - 10:45 AM
Privatization Brenda Sutherland 10:45 - 11:15 AM
Annexation Chad Nabity 11:15 - 11:45 AM
Technology Mary Lou Brown 11:45 - 12:00 PM
REFUELING
Lunch with Hall County Board 12:00 - 1:00 PM
State Fair Overview and Update Joseph McDermott
Emergency Management Strategic Planning Jon Rosenlund
CONTINUATION OF FLIGHT #2015
Barnstorming Mary Lou Brown 1:15 - 1:45 PM
CONNECTING FLIGHT #2011
Council Rules of Engagement 1:45 - 3:30 PM
Roberts Rules of Order Sandy Olson
Break
Role of Council Jason Eley
Open meeting law Jason Eley
Executive sessions - confidentiality Jason Eley
Conflict of interest Jason Eley
Census redistricting Jason Eley
Committee liaisons Mayor Jay Vavricek
Council/staff communications Mayor Jay Vavricek
Study sessions/Council meetings
General requests
DISEMBARKATION 3:30 - 4:00 PM
Summarization Mary Lou Brown
Concluding Comments Mayor Jay Vavricek
Agenda
City Council Special Study Session Retreat
Saturday, January 22, 2011
7:47 AM
Council Chambers
Taking Flight