12-28-2010 City Council Special Meeting PacketCity of Grand Island
Tuesday, December 28, 2010
Special Meeting Packet
City Council:Mayor:
Jay Vavricek
Interim City Administrator:
Mary Lou Brown
City Clerk:
RaNae Edwards
T
u
5:30:00 PM
Council Chambers - City Hall
100 East First Street
Larry Carney
Linna Dee Donaldson
Scott Dugan
Randy Gard
John Gericke
Peg Gilbert
Chuck Haase
Mitchell Nickerson
Bob Niemann
Kirk Ramsey
Call to OrderCity of Grand Island City Council
A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS
Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda
Items form located at the Information Booth. If the issue can be handled administratively without Council action,
notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given.
B - RESERVE TIME TO SPEAK ON AGENDA ITEMS
This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak.
Please come forward, state your name and address, and the Agenda topic on which you will be speaking.
MAYOR COMMUNICATION
This is an opportunity for the Mayor to comment on current events, activities, and issues of interest to the community.
Call to Order
Pledge of Allegiance
Roll Call
This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act
in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state
law.
The City Council may vote to go into Closed Session on any agenda item as allowed by state law.
City of Grand Island City Council
Item I1
#2010-374 -Approving Letter of Support for Essential Air Service
(EAS) to the Department of Transportation (DOT)
Tuesday, December 28, 2010
Special Meeting
City of Grand Island
Staff Contact: Mary Lou Brown
City of Grand Island City Council
Council Agenda Memo
From: Mary Lou Brown, Interim City Administrator
Meeting: December 28, 2010
Subject: Essential Air Service Recommendation
Item #’s: I-1
Presenter(s): Mike Olson, AAE Central Nebraska Regional Airport
Executive Director
Background
The Department of Transportation developed a program entitled Essential Air Service
(EAS) several years ago to assure that smaller rural communities would be provided with
passenger air service. The program provides subsidies to commercial air carriers to offset
the cost of offering such service in areas where ridership cannot be to the level to achieve
profitability. This program is intended to help small communities in economic
development, community development and population stabilization. Hall County has
benefited from this program over the last few years by assuring that the area continued
flight service for citizens and businesses.
Every two years the Department of Transportation asks for proposals from air carriers for
the various EAS communities for the continuation of air service. Five proposals from 4
airlines were submitted for the Central Nebraska Regional Airport. A summary of the
proposals is attached for City Council review.
Discussion
The Airport Authority Board, in a letter to Mayor Vavricek, is requesting concurrence
from the City for the formal request to the Department of Transportation for the change
in Essential Air Service. This is a requirement of the DOT on matters such as this.
On December 20, 2010 the Hall County Airport Authority conducted a public meeting to
discuss the bids for Essential Air Service to Grand Island, NE. The Hall County Airport
Authority is recommending American Eagle Airlines to DFW (Dallas/Fort Worth) Texas
to the Department of Transportation (DOT) for air service for the Central Nebraska
Regional Airport under the Essential Air Service Program.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1. Move to approve
2. Refer the issue to a Committee
3. Postpone the issue to future date
4. Take no action on the issue
Recommendation
City Administration recommends that the Council accept the recommendation of the Hall
County Airport Authority Board submitted by American Eagle Airlines to DFW
(Dallas/Fort Worth) Texas and pass Resolution #2010-374 to authorize the Mayor to send
a letter to the Department of Transportation expressing support of such proposal.
Sample Motion
Move to accept the recommendation of the Hall County Airport Authority Board
submitted by American Eagle Airlines and pass Resolution #2010-374 to authorize the
Mayor to send a letter to the Department of Transportation expressing support of such
proposal.
Airline
Embraer Regional Jet
(37-50 Seat)
SkyWest Airlines ORD (Chicago O'Hare)$2,999,758.00
Canadair Regional Jet 200
(50-Seat)
12 roundtrips
/week
Beech 1900 D
(19-Seat)
Pilatus PC-12 Single
engine turbo prop
(9-Seat)
Pilatus PC-12 Single
engine turbo prop
(9-Seat)
2010 ESSENTIAL AIR SERVICE (EAS) BIDS
Seaport Airlines MCI (Kansas City)$1,472,375.00
12 roundtrips
/week
Great Lakes Aviation DEN (Denver)$1,999,827.00
18 roundtrips
/week
Seaport Airlines DEN (Denver)$2,521,726.00
18 roundtrips
/week
Destination Bid Aircraft Type Frequency
American Eagle Airlines DFW (Dallas/Fort Worth)$2,215,582.00
13 roundtrips
/week
Approved as to Form ¤ ___________
December 23, 2010 ¤ City Attorney
R E S O L U T I O N 2010-374
WHEREAS, the Central Nebraska Regional Airport has been working diligently to improve
the air service options available to central Nebraskans and to increase the number of enplanements from the
Central Nebraska Regional Airport; and
WHEREAS, on December 20, 2010, the Hall County Airport Authority Board approved a
resolution authorizing a recommendation to the Department of Transportation to allow American Eagle
Airlines to provide 13 weekly round trip nonstop flights to DFW (Dallas/Fort Worth) Texas; and
WHEREAS, the recommendation would serve more passengers in central Nebraska, and
would be the best use of federal Essential Air Service subsidies; and
WHEREAS, the City of Grand Island supports the efforts to increase affordable,
convenient options for air travel for central Nebraska; and
WHEREAS, increased air traffic to serve central Nebraska would be a valuable asset to the
community.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor and City Council of the City of Grand
Island hereby pledge their full support, endorsement, and cooperation with the efforts of the Hall County
Airport Authority in submitting a recommendation to the Department of Transportation seeking Essential Air
Service improvement funding to allow American Eagle Airlines to provide thirteen (13) weekly round trip
nonstop flights to DFW (Dallas/Fort Worth) Texas.
BE IT FURTHER RESOLVED, that the Mayor is hereby authorized to send a letter to the
Department of Transportation expressing support of such proposal.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, December 28, 2010.
_______________________________________
Jay Vavricek, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Item I2
#2010-375 - Approving Bid Award for Heavy Duty Rescue Pumper
Tuesday, December 28, 2010
Special Meeting
City of Grand Island
Staff Contact: Troy Hughes
City of Grand Island City Council
Council Agenda Memo
From: Troy Hughes, Fire Chief
Meeting: December 28, 2010
Subject: Purchase of Heavy Duty Rescue Pumper Truck
Item #’s: I-2
Presenter(s): Troy Hughes, Fire Chief
Background
The Fiscal Year 2010/2011 budget, as approved, included the purchase of a heavy duty
fire pumper truck. This truck will remove two trucks from front line duty at Fire Station
3, a 1990 Ford pumper and a 1997 Freightliner rescue truck. Neither of these trucks has
the capability to cover all the duties required of it; crews must jump back and forth
between the two trucks, or if out of the station on one call, return to the station to retrieve
the other truck depending upon the nature of the call. Several large industrial facilities are
located within Fire Station 3 first due district including, Case New Holland, Chief
Industries, and Standard Iron. Having a capable and reliable first due truck is essential to
protecting these large industrial facilities.
The General Fund Capital Budget included $69,000 related to the purchase of this truck.
The financing assumption for budget planning purposes was a 10 year lease purchase
with the purchase price estimated at $550,000.
Requests for Proposal (RFP) were issued, received and opened on November 17, 2010,
and evaluated related to the truck.
Discussion
Eight proposals were submitted by six different manufacturers. Fire Fox Rescue
Equipment submitted three proposals and single proposals were submitted by Smeal Fire
Apparatus, Toyne Fire Equipment, Pierce, Ferrara, and Ed M. Feld. The proposals were
scored by the use of a scoring matrix that covered six different evaluation categories. The
categories were price and delivery, cab/chassis, pump ing system, body configuration,
auxiliary equipment, and warranty and service. Scores ranged from a high of 112.92 to a
low of 45.34. All eight proposals were individually scored by Division Chief Hiemer, and
Captains T. Miller, Hale, Stutzman, Sevenker, and Laub. Individual scores were
combined to create an average score for each proposal. The top three scoring proposals
were scored a second time by Division Chief Hiemer and Captains Bond and Mayer to
insure accuracy. Smeal Fire Apparatus Company had the highest score, Toyne second,
and Pierce scoring third highest.
Since the opening of the proposals on November 17, 2010, the Toyne truck has been sold
and is no longer available. The Pierce truck may still be available, but scored lower and
had a base price ($488,310.000) before adjustments that was approximately $50,853.00
higher than the base price proposed by Smeal Fire Apparatus.
Following the scoring process, Smeal Fire Apparatus Company was contacted and
arrangements were made to bring the proposed apparatus to Grand Island Fire Station 1
for a physical inspection. This inspection was conducted by Chief Hughes, Division
Chief Hiemer, Captains Laub, Stutzman, Hale, Iversen, Sevenker, and all on duty crew
members from all four fire stations. The proposed unit has been in demo service at
various fire equipment shows across the United States, therefore was not built
specifically for Grand Island Fire’s needs. The committee of inspectors formulated a list
of adjustments needed to make the demo truck fit GIFD’s needs. This list was then given
to Smeal apparatus representative Mike Semerad for a cost calculation.
On December 3, 2010, Chief Hughes and Captains Hale and Stutzman traveled to the
Smeal Fire Apparatus manufacturing facility in Snyder, Nebraska. A final adjustments
list was formulated and final pricing was negotiated to finish the unit in a fashion to meet
GIFD’s needs. The final negotiated price for the truck, adjustments, and loose equipment
is $516,978.00. It was projected this unit would cost $550,000.00; this final price is
$33,089.00 under the budget projection.
Alte rnatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1. Approve the recommendation of City staff for purchase of the truck from
Smeal Fire Apparatus, pending the approval of financing options.
2. Postpone any decision regarding the purchase.
3. Deny the request to purchase the truck.
Recommendation
City Administration recommends that Council approve the Resolution to recommend the
purchase of the truck including adjustments and loose equipment from Smeal Fire
Apparatus for $516,978.00, pending council approval of financing at the January 25,
2011 council meeting..
Sample Motion
Move to approve the Resolution to recommend the purchase of one rescue/pumper truck
from Smeal Fire Apparatus Company for $516,978.00, pending council approval of
financing at the January 25, 2011 council meeting.
High Scoring Rescue/Pumper Proposal Received from Smeal Fire Apparatus
Base Unit Proposal Price $437,457.00
Adjustments to Base Unit
Communications $5,567.00
Install dealer supplied radio and antenna ($328), Signtronics 4-postion intercom and
pump panel jack ($4,393), Motorola CDM1550 radio ($846)
Compartment Configuration $12,251.00
EMS Compartment in rear of cab - 12 volt power point and 120 volt power points ($397);
L1 - 2nd tier shelf to transverse shelf, shelf to be 18” off lower shelf matting ($394); L1A
(rearward) adjustable roll out/tilt down tray to ($1,522); L2 - adjustable shelf ($197); L3 -
rollout tray to floor ($1,421); L3 - adjustable roll out/tilt down tray ($1,522); R1 - storage
box added to transverse tray tool board ($400); R2 - adjustable roll out/tilt down tray
($1,522); R3 - cargo net over hose storage area ($133); hose bed - stokes basket
compartment added to divider ($1,047); L-1 rear bulkhead - shorten left side hard suction
storage tube ($117); hose bed – add one (1) divider, abraded finish ($618); cab – remove
right rear facing seat and add EMS compartment, compartment drawing to be provided
for approval ($2,200); R1b - sawzall storage slots, priced for each tool ([$85each x 2]
$170), DriDek tiling to add shelves/trays ($264); L4 pumper compartment - spanner
wrench sets one (1) Redhead 148-3 one (1) Redhead S146-2, installed ($260); add 2 ½” x
1 ½” adapter on bumper discharge ($67).
Hydraulic Extrication Equipment Pump and Reels $19,989.00
Danko supplied Hurst Equipment - one (1) Simo electric pump, two (2) Hurst hydraulic
reels, streamline couplers, two (2) lead hoses, Hurst fluid for pump & reels ($14,199);
Hurst dump valves ($2,756); Streamline coupler set installed ($553); dealer provided
custom hydraulic tool mounts for a cutter, a spreader, and two rams ($1,000); install
dealer supplied Hurst tools above compartment R1 in dunnage compartments ($1,030);
240 volt outlet and switch in compartment R1 ($451).
Command Lighting and Siren $15,137.00
Command Light on chassis cab, KL-450-BL ($12,908); Q2B siren, bumper apron, right
side ($2,229).
Chassis Adjustments $4,693.00
4 receiver tubes with 12 vo lt power leads ($2,467), Tire Chain Deployment System
($2,226)
Lettering and Striping $2,817.00
Add non reflective blue striping on paint break line ($193); lettering as specified -
“GRAND ISLAND FIRE” both side of the body, upper area12” reflective letters, white
with blue outline, 18” Stars of life with “FIRE MEDIC” below on each crew door, “R-3”
on L3/R3 compartments-18” reflective letters, white with blue outline, install customer
supplied door decals x 2, “RESCUE 3” Front bumper, 6” reflective letters, white with
blue outline, “DIAL 911” lower rearward area of L1/R 18” reflective letters, white with
blue outline, “Serving Since 1874” script letters, solid blue installed above the windows
on the crew doors ($2624).
Total Rescue Pumper Price with Adjustments $497,911.00
Loose Equipment Budget (hose, tools, nozzles, adapters) $19,067.00
Six (6) 5” x 100’ LDH, Six (6) 2 ½” x 100’ double jacket hose, red, Six (6) 2 ½” x 100’
double jacket hose, blue, three (3) 1 ¾” x 100’ double jacket hose, red, two (2) 1 ¾” x
100’ double jacket hose, yellow; three (3) 1 ¾” x 50’ double jacket hose, blue; one (1)
TFT HMD-VPGI nozzle 1 ½”; two (2) TFT 6’NHFSW x 5” storz elbow; two (2) TFT 5”
storz cap and chain, flag mount, ISG camera and mounted truck charger,
**Additional loose equipment quotes were received from Chief Supply$27,260.01 and
The Fire Store $24,258.68**
Total Lease Purchase need for truck and loose equipment $516,978.00
Original budget projection was $550,000 – final recommendation is $33,089.00 under
projection
Proposed Smeal Fire Apparatus Rescue/Pumper
Purchasing Division of Legal Department
INTEROFFICE MEMORANDUM
Jason Eley, Purchasing Agent
Working Together for a
Better Tomorrow, Today
REQUEST FOR PROPOSAL
FOR
HEAVY DUTY RESCUE PUMPER
RFP DUE DATE: November 17, 2010 at 4:00 p.m.
DEPARTMENT: Fire
PUBLICATION DATE: November 1, 2010
NO. POTENTIAL BIDDERS: 7
SUMMARY OF PROPOSALS RECEIVED
DANKO Emergency Equipment Ferrara Fire Apparatus, Inc.
Snyder, NE Holden, LA
Toyne, Inc. FireFox Rescue Equipment
Breda, IA Parkville, MO
Pierce Manufacturing, Inc. Ed M. Feld Equipment Co., Inc.
York, NE Carroll, IA
cc: Troy Hughes, Fire Chief Chris Hoffman, Fire Admin. Assist.
Jeff Pederson, City Administrator Mary Lou Brown, Finance Director
Dale Shotkoski, City Attorney Jason Eley, Purchasing Agent
Tim Hiemer, Fire Division Chief
P1443
Approved as to Form ¤ ___________
December 23, 2010 ¤ City Attorney
R E S O L U T I O N 2010-375
WHEREAS, the City of Grand Island sent out requests for proposals to 17 potential suppliers
of a heavy rescue/pumper truck for the Grand Island Fire Department; and
WHEREAS, on November 17, 2010 eight requests for proposals were received, opened and
reviewed; and
WHEREAS, the proposal from Smeal Fire Apparatus of Snyder, Nebraska received the
highest overall score using a scoring matrix that evaluated six areas: price, cab/chassis, pumping system,
body configuration, auxiliary equipment, and warranty and service at a purchase price of $516,978.00
including adjustments and loose equipment; and
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE
CITY OF GRAND ISLAND, NEBRASKA, that the recommendation of City staff to accept the proposal
of Smeal Fire Apparatus of Snyder, Nebraska in the amount of $516,978.00 for one Smeal Fire Apparatus
Heavy Rescue/Pumper is hereby approved, pending council approval of financing at January 25, 2011 City
council meeting.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, on December 28, 2010.
_______________________________________
Jay Vavricek, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Item J1
Approving Payment of Claims for the Period of December 22, 2010
through December 28, 2010
The Claims for the period of December 22, 2010 through December 28, 2010 for a total
amount of $399,402.70. A MOTION is in order.
Tuesday, December 28, 2010
Special Meeting
City of Grand Island
Staff Contact: Mary Lou Brown
City of Grand Island City Council
Item J2
Approving Payment of Claims for the Period of December 22, 2010
through December 28, 2010 for the Veterans Athletic Field
Complex
The Claims for the Veterans Athletic Field Complex for the period of December 22, 2010
through December 28, 2010 for the following requisition.
#33 $43,985.39
A MOTION is in order.
Tuesday, December 28, 2010
Special Meeting
City of Grand Island
Staff Contact: Mary Lou Brown
City of Grand Island City Council