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11-23-2010 City Council Regular Meeting PacketCity of Grand Island Tuesday, November 23, 2010 Council Session Packet City Council:Mayor: Margaret Hornady City Administrator: Jeff Pederson City Clerk: RaNae Edwards T u 7:00:00 PM Council Chambers - City Hall 100 East First Street Larry Carney Scott Dugan John Gericke Peg Gilbert Chuck Haase Robert Meyer Mitchell Nickerson Bob Niemann Kirk Ramsey Jose Zapata Call to OrderCity of Grand Island City Council A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. MAYOR COMMUNICATION This is an opportunity for the Mayor to comment on current events, activities, and issues of interest to the community. Call to Order Pledge of Allegiance Roll Call This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state law. The City Council may vote to go into Closed Session on any agenda item as allowed by state law. City of Grand Island City Council Item C1 Presentation of National Citizen Survey Enhanced communication with the public should always be an objective of City government, and the City of Grand Island continues to pursue that objective through measures such as the new website and the citizen relationship management system that was added to our website. Soliciting feedback from the public is critical, but difficult to do in a practical and comprehensive way. For a couple of years, an effort has been underway to identify a tool and a process to conduct a survey of citizens to obtain feedback on the performance of City programs as well as with attitudes on strengths and weakness of the community. We have recently completed a research and review process that has resulted in the selection of the National Citizen Survey (NCS) as the process to use to launch this program. The NSC is affiliated with the International City/County Management Association, and it provides an affordable and scientific approach. The information obtained from the survey will be useful in many areas, including program performance measurement and the budget. Assistant to the City Administrator, Shannon Oster, will present an overview of the National Citizen Survey. Tuesday, November 23, 2010 Council Session City of Grand Island Staff Contact: Jeff Pederson City of Grand Island City Council Item D1 #2010-BE-6 - Consideration of Determining Benefits and Levy Special Assessments for Sidewalk District No. 1, 2007 Tuesday, November 23, 2010 Council Session City of Grand Island Staff Contact: Steven P. Riehle, Public Works Director City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: November 23, 2010 Subject: Consideration of Determining Benefits and Levy Special Assessments for Sidewalk District No. 1, 2007 Item #’s: D-1 & F-2 Presenter(s): Steven P. Riehle, Public Works Director Background The Certificate of Final Completion for Sidewalk District No. 1, 2007 was approved by the council on October 26, 2010, with November 23, 2010 set as the date for Council to sit as the Board of Equalization. The contract for Sidewalk District No. 1, 2007 was awarded to Galvan Construction, Inc. of Grand Island, Nebraska on December 2, 2008. Work on the project was completed at a construction price of $12,898.97. Total cost of the project, including engineering services of $1,289.90, was $14,188.87. All work has been completed and special assessments have been calculated for the District. Discussion The costs for this project will be assessed to the adjacent properties. The payments are spread over seven (7) years at 7% simple interest. The first payment of principle only at 1/7th of the assessment is due 10 days after filing of the ordinance from the Board of Equalization. The City has had multiple correspondences with the property owners and sent a reminder letter advising them that the BOE is scheduled for November 23, 2010 and the first payment will be due shortly after. The total assessed amount per property is dependent upon the amount of sidewalk installed by the City's contractor. The attached spreadsheet shows the assessment per property. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation Public Works Administration recommends that the Council meet as the Board of Equalization to determine benefits and pass an ordinance to levy Special Assessments to individual properties. Sample Motion (Sample Motion for the Board of Equalization) Move to approve the resolution establishing benefits for Sidewalk District No. 1, 2007. (Sample Motion for the Ordinance) Move to approve the ordinance levying the assessments for Sidewalk District No. 1, 2007. Sidewalk District No. 1, 2007-Final Assessments10/19/2010Owner & AddressLegal Mailing Address S.F. Construction Cost Total Assessment w/ 10% EngineeringTim C Plate359 S Plum StBurlington Northern & Santa Fe / The Railway Co.930 N Saint Paul RdPaul T & Peggy L Meyer507 E 13th StNoe Octavio Ayala & Ofelia Leticia Ayala511 E 13th StJBH Enterprises LLC504 E 14th StSharon Melsen507 E 14th StMartin & Rosa Alicia Bustamante2104 W North Front StTR Holdings LLC - Timothy R Harris250 N Darr AveDeborah A Butler667 E Bischeld StKozeny & McCubbin, L.C. - Erica Knapstein424 E 14th StTotal-Sidewalk District No. 1, 20074,229.17 14,188.87 The North Fifty-Four (54) Feet of Lot Twenty Two (22),in Block One (1), in Koehler Place an addition to theCity of Grand Island, Hall County, Nebraska and also acertain part of Lot Twenty Two (22) in Block One (1),Koehler Place as originally platted, more particularlydescribed in warranty deed recorded as Document No.97-104819225.80 757.56$ Lot 5, Nabob Subdivision977.60 3,279.85$ C/O Woods Bros. Realty620 N Webb RdGrand Island, NE 68803PO Box 961089Ft Worth, TX 76161688.69$ 2,981.68$ Lot 4, Block 65, Wheeler & Bennett's 2nd Addition146.40 491.17$ Lot 3, Block 65, Wheeler & Bennett's 2nd Addition126.60 424.74$ 7021 Wood River RdAlda, NE 68810same446.52$ 386.13$ Lot 6, Block 79, Wheeler & Bennett's 3rd Addition826.00 2,771.23$ Lot 4, Block 66, Wheeler & Bennett's 2nd Addition211.80 710.59$ PO Box 5551Grand Island, NE 68802same2,519.30$ 645.99$ Lot 1, Block 13, Packer & Barr's Addition469.00 1,573.50$ Lot 4, and the South Six (6) feet of Lot Five (5), Block20, Packer & Barr's 2nd Addition452.80 1,519.14$ same2508 Cottonwood RdGrand Island, NE 688011,430.45$ 1,381.04$ Lot 1, Block 9, Meves 1st Addition578.57 1,941.10$ Lot 10, Block 78, Wheeler & Bennett's 3rd Addition214.60 719.99$ same12400 Olive Blvd, Ste 555St Louis, MO 631411,764.64$ 654.53$ Approved as to Form ¤ ___________ November 18, 2010 ¤ City Attorney R E S O L U T I O N 2010-BE-6 BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, sitting as a Board of Equalization for Sidewalk District No. 1, 2007, after due notice having been given thereof, that we find and adjudge: That the benefits accruing to the real estate in such district to be the total sum of $14,188.87; and Such benefits are based on length of sidewalk installed at the adjacent property; and According to the actual frontage of sidewalk installed adjacent to the respective lots, tracts, and real estate within such Sidewalk District No. 1, 2007, such benefits are the sums set opposite the several descriptions as follows: Name Description Assessment Sidewalk District No. 1, 2007 Tim Plate The North Fifty-Four (54) Feet of Lot Twenty $757.56 Two (22), in Block One (1), In Koehler Place An addition to the City of Grand Island, Hall County, Nebraska and also a certain part of Lot Twenty Two (22) in Block One (1), Koehler Place as originally platted, more particularly described in warranty deed recorded as Document No. 97-104819 Burlington Northern & Santa Fe/ Lot 5, Nabob Subdivision $3,279.85 The Railway Co. Paul T & Peggy L Meyer Lot 4, Block 65, Wheeler & Bennett’s 2nd Addition $491.17 Noe Octavio Ayala & Lot 3, Block 65, Wheeler & Bennett’s 2nd Addition $424.74 Ofelia Leticia Ayala JBH Enterprises LLC Lot 6, Block 79, Wheeler & Bennett’s 3rd Addition $2,771.23 Sharon Melsen Lot 4, Block 66, Wheeler & Bennett’s 2nd Addition $710.59 Martin & Rosa Alicia Bustamante Lot 1, Block 13, Packer & Barr’s Addition $1,573.50 TR Holdings LLC – Timothy R Harris Lot 4, and the South Six (6) feet of Lot Five (5), $1,519.14 Block 20, Packer & Barr’s 2nd Addition Deborah A Butler Lot 1, Block 9, Meves 1st Addition $1,941.10 Kozeny & McCubbin, L.C. – Lot 10, Block 78, Wheeler & Bennett’s 3rd Addition $719.99 Erica Knapstein TOTAL $14,188.87 - - - - 2 - Adopted by the City Council of the City of Grand Island, Nebraska, November 23, 2010. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item E1 Public Hearing on Request from Paul Galles PR for a Conditional Use Permit for Off-Site Parking Lot for Grand Island Senior High School Located at 2104 North Custer Avenue Tuesday, November 23, 2010 Council Session City of Grand Island Staff Contact: Craig Lewis City of Grand Island City Council Council Agenda Memo From: Craig Lewis, Building Department Director Meeting: November 23, 2010 Subject: Request of Grand Island Public Schools for Approval of a Conditional Use Permit to Construct a Parking Lot at 2104 North Custer Street Item #’s: E-1 & H-1 Presenter(s): Craig Lewis , Building Department Director Background This request is for approval of a conditional use permit to allow for the construction of a parking lot at the above referenced address. The property is currently zoned R-2 Low Density Residential and as such a parking lot is a listed conditional use if associated with a school and located within 300 feet of the principal building. Conditional uses as listed in the zoning code must be approved by the city council after a finding that the proposed use promotes the health, safety, and general welfare of the community, protects property against blight and depreciation, and is generally harmonious with the surrounding neighborhood. Discussion This proposal is to construct a concrete parking lot on a residential zoned property west of Grand Island Senior High school. The property is located west of the school at the northwest corner of the intersection of Custer and College Streets. A dwelling is proposed to be removed to facilitate the construction and provide parking for the school. Because the property is zoned R-2 the landscaping regulations provided in the City code are not required. I would suggest that as this property is in a predominantly residential neighborhood and the Council has the opportunity to provide conditions with the approval, that the landscaping requirements provided in section 36-102 of the City code be applicable with the construction of this parking lot. The landscape provisions in the City code would require a ten foot landscape buffer adjacent to the street and plantings of two canopy trees, two understory trees, and six shrubs, within the landscape buffer. A second suggested condition is to restrict the vehicle ingress and egress to the parking lot from the alley adjacent to the west of the proposed parking lot, limiting potential traffic congestion at the intersection of Custer and College. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the request for a conditional Use Permit finding that the proposed use is a listed conditional use in the zoning code and that it will not be detrimental to public health, safety, and the general welfare of the community. 2. Disapprove or /Deny the request finding that the proposal does not conform to the purpose of the zoning regulations. 3. Modify the request to meet the wishes of the Council. 4. Refer the matter to a special committee for a determination of a finding of fact. 5. Table the issue Recommendation City Staff recommends that the Council approve the conditional use permit with the condition that landscaping is provided in compliance with section 36-102 of the zoning regulations and that vehicle access be restricted and accomplished from the adjacent alley, finding that the request does promote the health, safety, and general welfare of the community, protects property against blight and depreciation, and is generally harmonious with the surrounding neighborhood. Sample Motion Move to approve the requested conditional use permit as specified in the staff recommendation published in the Council packet and presented at the City Council meeting and finding that the application will conform with the purpose of the zoning regulations. Custer Ave NCollege StHoward Ave NWaugh St W 2611 2519 22242605 22212226 22222219 222022172222 221222092216 2212 220622052210 2203 2204 220422042204 2130 21282131 2126 2127 2116 2119 21122120 2114 2115 2108 240421042518252026082620 251525232032 2030 2028 202620252024 201820212020 2013 201420112016 2007 20062608 19312607 19302623 19241926 1923 191819171918 LOCATION MAP ¯ Item E2 Public Hearing Concerning Acquisition of Utility Easement - 3604 Faidley Avenue - Concord Development, LLC Tuesday, November 23, 2010 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Council Agenda Memo From: Robert H. Smith, Asst. Utilities Director Meeting: November 23, 2010 Subject: Acquisition of Utility Easement – 3604 Faidley Avenue Concord Development, LLC Item #’s: E-2 & G-5 Presenter(s): Gary R. Mader, Utilities Director Background Nebraska State Law requires that acquisition of property must be approved by City Council. The Utilities Department needs to acquire an easement relative to the property of Concord Development, LLC located through a part of Lot One (1), Crane Valley 7th Subdivision in the City of Grand Island, Hall County, Nebraska, in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. Discussion Concord Development is in the process of developing the area to provide eight apartment buildings. This easement will be used to provide a location for the primary electrical cable, conduit, and two pad-mounted transformers. Electrical service will come from those two locations within the easement described. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Make a motion to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the resolution for the acquisition of the easement for one dollar ($1.00). Sample Motion Move to approve acquisition of the Utility Easement. Item E3 Public Hearing Concerning Acquisition of Utility Easement - 3428 West Capital Avenue - Casey's Retail Company Tuesday, November 23, 2010 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Council Agenda Memo From: Robert H. Smith, Asst. Utilities Director Meeting: November 23, 2010 Subject: Acquisition of Utility Easement – 3428 West Capital Avenue - Casey’s Retail Company Item #’s: E-3 & G-6 Presenter(s): Gary R. Mader, Utilities Director Background Nebraska State Law requires that acquisition of property must be approved by City Council. The Utilities Department needs to acquire an easement relative to the property of Casey’s Retail Company, located along the north property line of the new Casey’s Store located at 3428 West Capital Avenue (Capital Avenue and U.S. Highway 281), in the City of Grand Island, Hall County, in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. Discussion Casey’s is in the process of constructing a new convenience store and gas station. This easement will be used to place primary electrical conduit, cable, and a pad-mounted transformer. This will provide electricity to the store. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Make a motion to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the resolution for the acquisition of the easement for one dollar ($1.00). Sample Motion Move to approve acquisition of the Utility Easement. Item E4 Public Hearing Concerning Acquisition of Utility Easement - 703 South Lincoln Avenue - Schulte, Ratliff & Plate Tuesday, November 23, 2010 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Council Agenda Memo From: Robert H. Smith, Asst. Utilities Director Meeting: November 23, 2010 Subject: Acquisition of Utility Easement – 703 S. Lincoln Avenue - Schulte, Ratliff, and Plate Item #’s: E-4 & G-7 Presenter(s): Gary R. Mader, Utilities Director Background Nebraska State Law requires that acquisition of property must be approved by City Council. The Utilities Department needs to acquire an easement relative to the property of John and Dianne Schulte, Curt Ratliff, and Tim Plate, located along the south property line at 703 South Lincoln Avenue (Anna & Lincoln Avenue), in the City Of Grand Island, Hall County, in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. Discussion This easement will be used to place single phase primary electrical cable and a pad- mounted transformer to provide service to a new four-plex apartment building. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Make a motion to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the resolution for the acquisition of the easement for one dollar ($1.00). Sample Motion Move to approve acquisition of the Utility Easement. Item E5 Public Hearing Concerning Acquisition of Utility Easement - 1912 N. Lafayette Avenue - Hall County School District No. 2 (School District of Grand Island) Tuesday, November 23, 2010 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Council Agenda Memo From: Robert H. Smith, Asst. Utilities Director Meeting: November 23, 2010 Subject: Acquisition of Utility Easement – 1912 N. Lafayette Avenue - Hall County School District #2 Item #’s: E-5 & G-8 Presenter(s): Gary R. Mader, Utilities Director Background Nebraska State Law requires that acquisition of property must be approved by City Council. The Utilities Department needs to acquire an easement relative to the property of Hall County School District No. 2, also known as School District of Grand Island, located from State Street north, along Lafayette Avenue to Waugh Street (1912 N. Lafayette Avenue), in the City Of Grand Island, Hall County, in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. Discussion Grand Island Senior High is constructing a new building for their Success Academy. This easement will be the location of new underground conduit, primary cable and a pad-mounted transformer to provide electrical service. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Make a motion to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the resolution for the acquisition of the easement for one dollar ($1.00). Sample Motion Move to approve acquisition of the Utility Easement. Item F1 #9279 - Creation of Water Main District 458T - Blaine Street from Schimmer to Wildwood, and Wildwood, from Blaine to Gold Core Drive Tuesday, November 23, 2010 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Council Agenda Memo From: Gary R. Mader, Utilities Director Meeting: November 23, 2010 Subject: Water Main District 458T – Ordinance #9279 Item #’s: F-1 Presenter(s): Gary R. Mader, Utilities Director Background The Utilities and Public Works Departments have been working with the Grand Island Area Economic Development Corporation (EDC) on a possible joint project to provide water and sanitary sewer infrastructure for the eastern portion of the Platte Valley Industrial Park. EDC is pursuing outside funding in the form of a Nebraska Community Development Block Grant and LB 840 funding. If the funding is secured, the proposed infrastructure expansion project would be constructed by the responsible City departments, Utilities and Public Works, in accordance with their standard practices. Completion of the proposed district would make City water service available along Blaine Street from Schimmer Drive to Wildwood Drive; and in Wildwood from Blaine Street to Gold Core Drive. Attached is a map of the municipal water system in the area with the proposed extension shown and a plat of the proposed district boundary. Discussion The project area is adjacent to EDC owned property at the Platte Valley Industrial Park. The 16” diameter water line would provide needed infrastructure for commercial/ industrial development in the area. It is a part of the Utilities Master Plan and would provide increased capacity to the existing area. Water Main District 458T would be constructed as a Connection District. This is the City’s standard method for installing large diameter “trunk” mains in areas currently having limited development. This administrative process allows the City to be reimbursed for the construction and related project costs when a property receives municipal service. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve Ordinance #9279, creation of Water Main District 458T, Blaine Street from Schimmer Drive to Wildwood Drive, and Wildwood Drive from Blaine Street to Gold Core Drive. Sample Motion Move to approve Ordinance #9279, creation of Water Main District 458T, Blaine Street from Schimmer Drive to Wildwood Drive, and Wildwood Drive from Blaine Street to Gold Core Drive. THIS SPACE RESERVED FOR REGISTER OF DEEDS ORDINANCE NO. 9279 An ordinance creating Water Main District No. 458T in the City of Grand Island, Hall County, Nebraska; defining the boundaries of the district; providing for the laying of water mains in said district; approving plans and specifications and securing bids; providing for the connection fee for connecting to such water main; providing for certification to the Register of Deeds; and providing the effective date hereof. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. Water Main District No. 458T in the City of Grand Island, Nebraska, is hereby created for the laying of sixteen (16.0) inch water mains with its appurtenances along Bla ine Street, Schimmer Drive to Wildwood Drive; and along Wildwood Drive from Blaine Street to Gold Core Drive. SECTION 2. The boundaries of such water main district shall be more particularly described as follows: Beginning at a southwest corner of Lot Nine (9), Platte Valley Industrial Park Third Subdivision; thence easterly on a line eighty (80.0) feet northerly and parallel with the Approved as to Form ¤ ___________ November 18, 2010 ¤ City Attorney ORDINANCE NO. 9279 (Cont.) 2 southerly line of said Platte Valley Industrial Park Third Subdivision and its extension, a distance of six hundred seventy and seventy two hundredths (670.72) feet to a point on the easterly right-of- way line of the St. Joseph Branch of the Union Pacific Railroad; thence northerly along the easterly right-of-way line of said St. Joseph Branch of the Union Pacific Railroad, to a point three hundred (300.0) feet northerly of the southerly line of the Southeast Quarter (SE 1/4), Section Five (5), Township Ten (10) North, Range Nine (9) West; thence easterly, three hundred (300.0) feet northerly and parallel with the southerly line of said Southeast Quarter (SE 1/4), Section Five (5), Township Ten (10) North, Range Nine (9) West, a distance of two thousand two hundred eighty seven and fifty six hundredths (2,287.56) feet; thence northerly and three hundred (300.0) feet parallel with the easterly line of said Southeast Quarter (SE 1/4), Section Five (5), Township Ten (10) North, Range Nine (9) West, a distance of two thousand two hundred and ninety three and fifty one hundredths (2,293.51) feet to a point on the southerly line of the Northeast Quarter (NE 1/4), Section Five (5), Township Ten (10) North, Range Nine (9) West; thence continuing northerly and three hundred (300.0) feet parallel with the easterly line of said Northeast Quarter (NE 1/4), Section Five (5), Township Ten (10) North, Range Nine (9) West, a distance of two thousand five hundred twenty seven and two hundredths (2,527.02) feet; thence easterly, one hundred fifty (150.0) feet southerly and parallel with the northerly line of said Northeast Quarter (NE 1/4), Section Five (5), Township Ten (10) North, Range Nine (9) West, a distance of three hundred and eight hundredths (300.08) feet to a point on the westerly line of the Northwest Quarter (NW 1/4), Section Four (4), Township Ten (10) North, Range Nine (9) West; thence northerly along the westerly line of said Northwest Quarter (NW 1/4), Section Four (4), Township Ten (10) North, Range Nine (9), a distance of one hundred fifty and four hundredths (150.04) feet to the northwest corner of the said Northwest Quarter (NW 1/4), Section Four (4), Township Ten (10) North, Range Nine (9) West; thence easterly along the northerly line of said Northwest Quarter (NW 1/4), Section Four (4), Township Ten (10) North, Range Nine (9) West, to a point three hundred (300.0) feet east of the westerly line of said Northwest Quarter (NW 1/4), Section Four (4), Township Ten (10) North, Range Nine (9) West; thence southerly and three hundred (300.0) feet parallel with the westerly line of said Northwest Quarter (NW 1/4), Section Four (4), Township Ten (10) North, Range Nine (9) West, a distance of two thousand six hundred seventy nine and nine hundredths (2,679.09) feet to a point on the northerly line of the Southwest Quarter (SW 1/4), Section Four (4), Township Ten (10) North, Range Nine (9) West; thence continuing southerly and three hundred (300.0) feet parallel with the westerly line of said Southwest Quarter (SW 1/4), Section Four (4), Township Ten (10) North, Range Nine (9) West, a distance of two thousand five hundred ninety four and twenty four hundredths (2,594.24) feet to a point on the southerly line of said Southwest Quarter (SW 1/4), Section Four (4), Township Ten (10) North, Range Nine (9) West; thence westerly along the southerly line of said Southwest Quarter (SW 1/4), Section Four (4), Township Ten (10) North, Range Nine (9) West, a distance of three hundred one and twenty hundredths (301.20) feet to the northeast corner of the Northeast Quarter (NE 1/4), Section Eight (8), Township Ten (10) North, Range Nine (9) West; thence southerly along the easterly line of said Northeast Quarter (NE 1/4), Section Eight (8), Township Ten (10) North, Range Nine (9) West, a distance of three hundred and five hundredths (300.05) feet; thence westerly and three hundred (300.0) feet parallel with the northerly line of said Northeast Quarter (NE1/4), Section Eight (8), Township Ten (10) North, Range Nine (9) ORDINANCE NO. 9279 (Cont.) 3 West, a distance of two thousand six hundred thirty one and forty six hundredths (2,631.46) feet to a point on the easterly line of the Northwest Quarter (NW 1/4), Section Eight (8), Township Ten (10) North, Range Nine (9) West; thence continuing westerly and three hundred (300.0) feet parallel with the northerly line of said Northwest Quarter (NW 1/4), Section Eight (8), Township Ten (10) North, Range Nine (9) West, a distance of fifty two and forty four hundredths (52.44) feet; thence northerly and parallel with the easterly line of said Northwest Quarter (NW 1/4), Section Eight (8), Township Ten (10) North, Range Nine (9) West, a distance of two hundred sixty seven and ten hundredths (267.10) feet to a point on the southerly right-of-way line of said Wildwood Drive; thence westerly along the southerly right-of-way line of said Wildwood Drive, a distance of five hundred seventy and fifty hundredths (570.50) feet; thence northerly along the extension of the westerly line of said Lot Nine (9), Platte Valley Industrial Park Third Subdivision, a distance of one hundred twelve and ninety four hundredths (112.94) feet to a said southwest corner of Lot Nine (9), Platte Valley Industrial Park Third Subdivision, being the said Point of Beginning. SECTION 3. Said improvement shall be made in accordance with plans and specifications approved by the Engineer for the City, who shall estimate the cost thereof. Bids for the construction of said water main shall be taken and contracts entered into in the manner provided by law. SECTION 4. The cost of construction of such water main connection district shall be reported to the City Council, and the Council, sitting as a Board of Equalization, shall determine benefits to abutting property by reason of such improvement pursuant to Section 16-6,103, R.R.S. 1943. The special benefits shall not be levied as special assessments but shall be certified by resolution of the City Council to the Hall County Register of Deeds. A connection fee in the amount of the special benefit accruing to each property in the district shall be paid to the City of Grand Island at such time as such property becomes connected to the water main in such district. No property thus benefited by water main improvements shall be connected to the water main until the connection fee is paid. ORDINANCE NO. 9279 (Cont.) 4 SECTION 5. This ordinance shall be in force and take effect from and after its passage, approval, and publication, without the plat, within fifteen days in one issue of the Grand Island Independent. SECTION 6. This ordinance, with the plat, is hereby directed to be filed in the office of the Register of Deeds of Hall County, Nebraska. SECTION 7. After passage, approval and publication of this ordinance, notice of the creation of said district shall be published in the Grand Island Independent, without the plat, as provided by law. Enacted November 23, 2010. Margaret Hornady, Mayor Attest: RaNae Edwards, City Clerk Item F2 #9280 - Consideration of Assessments for Sidewalk District No. 1, 2007 This item relates to the aforementioned Board of Equalization Item D-1. Tuesday, November 23, 2010 Council Session City of Grand Island Staff Contact: Steven P. Riehle, Public Works Director City of Grand Island City Council Approved as to Form ¤ ___________ November 18, 2010 ¤ City Attorney This Space Reserved for Register of Deeds ORDINANCE NO. 9280 An ordinance assessing and levying a special tax to pay the cost of construction of Sidewalk District No. 1, 2007 of the City of Grand Island, Nebraska; providing for the collection of such special tax; repealing any provisions of the Grand Island City Code, ordinances, and parts of ordinances in conflict herewith; and to provide for publication and the effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. There is hereby assessed upon the following described lots, tracts and parcels of land specially benefited, for the purpose of paying the cost of construction of said sidewalk in said Sidewalk District No. 1, 2007, as adjudged by the Mayor and Council of the City, to the extent of benefits thereto by reason of such improvement, after due notice having been given thereof as provided by law; and a special tax for such cost of construction is hereby levied at one time upon such lots, tracts and land as follows: Name Description Assessment Sidewalk District No. 1, 2007 Tim Plate The North Fifty-Four (54) Feet of Lot Twenty $757.56 Two (22), in Block One (1), In Koehler Place An addition to the City of Grand Island, Hall County, Nebraska and also a certain part of ORDINANCE NO. 9280 (Cont.) - 2 - Lot Twenty Two (22) in Block One (1), Koehler Place as originally platted, more particularly described in warranty deed recorded as Document No. 97-104819 Burlington Northern & Santa Fe/ Lot 5, Nabob Subdivision $3,279.85 The Railway Co. Paul T & Peggy L Meyer Lot 4, Block 65, Wheeler & Bennett’s 2nd Addition $491.17 Noe Octavio Ayala & Lot 3, Block 65, Wheeler & Bennett’s 2nd Addition $424.74 Ofelia Leticia Ayala JBH Enterprises LLC Lot 6, Block 79, Wheeler & Bennett’s 3rd Addition $2,771.23 Sharon Melsen Lot 4, Block 66, Wheeler & Bennett’s 2nd Addition $710.59 Martin & Rosa Alicia Bustamante Lot 1, Block 13, Packer & Barr’s Addition $1,573.50 TR Holdings LLC – Timothy R Harris Lot 4, and the South Six (6) feet of Lot Five (5), $1,519.14 Block 20, Packer & Barr’s 2nd Addition Deborah A Butler Lot 1, Block 9, Meves 1st Addition $1,941.10 Kozeny & McCubbin, L.C. – Lot 10, Block 78, Wheeler & Bennett’s 3rd Addition $719.99 Erica Knapstein TOTAL $14,188.87 SECTION 2. The special tax shall become delinquent as follows: One-seventh of the total amount shall become delinquent in ten days; one-seventh in one year; one-seventh in two years; one-seventh in three years; one-seventh in four years; one-seventh in five years; one- seventh in six years respectively, after the date of such levy; provided, however, the entire amount so assessed and levied against any lot, tract or parcel of land may be paid within ten days from the date of this levy without interest, and the lien of special tax thereby satisfied and released. Each of said installments, except the first, shall draw interest at the rate of not exceeding seven percent (7.0%) per annum from the time of such levy until they shall become delinquent. After the same become delinquent, interest at the rate of three-fourths of one percent per month shall be paid thereon as in the case of other special taxes, until the same is collected and paid. SECTION 3. The treasurer of the City of Grand Island, Nebraska is hereby directed to collect the amount of said taxes herein set forth as provided by law. SECTION 5. Any provision of the Grand Island City Code, and any provision of any ordinance, or part of ordinance, in conflict herewith is hereby repealed. ORDINANCE NO. 9280 (Cont.) - 3 - SECTION 6. This ordinance shall be in force and take effect from and after its passage and publication within fifteen days in one issue of the Grand Island Independent as provided by law. Enacted: November 23, 2010. ____________________________________ Margaret Hornady, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Item F3 #9281 - Consideration of Creating Sanitary Sewer Connection District No. 527T; Gravity Main, Force Main, and Lift Station for Platte Valley Industrial Park Tuesday, November 23, 2010 Council Session City of Grand Island Staff Contact: Steven P. Riehle, Public Works Director City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: November 23, 2010 Subject: Consideration of Creating Sanitary Sewer Connection District No. 527T for Platte Valley Industrial Park East Item #’s: F-3 Presenter(s): Steven P. Riehle, Public Works Director Background Council action is needed to create a sanitary sewer connection district. Platte Valley Industrial Park is being expanded east of the Union Pacific Railroad spur tracks that serve the Platte Generating Station power plant. The expanded park is commonly referred to as Platte Valley Industrial Park East (PVIP East). PVIP East is bounded by Wildwood Drive to the south, Schimmer Drive to the north, the UPRR Spur tracks to the west and Blaine Street to the east. Sanitary sewer and water lines are being extended to serve PVIP East as part of a development plan to encourage expansion of existing businesses and attract new businesses to Grand Island. Discussion The City is making arrangements to provide sanitary sewer service to the Platte Valley Industrial Park area. The district is a connection (tap) district. A tap fee will be due when connections are made to the sanitary sewer system. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation Public Works Administration recommends that the Council create Sanitary Sewer Connection District 527T. Sample Motion Move to approve the creation of Sanitary Sewer Connection District 527T. Approved as to Form ¤ ___________ November 18, 2010 ¤ City Attorney This Space Reserved for Register of Deeds ORDINANCE NO. 9281 An ordinance creating Sanitary Sewer District No. 527T of the City of Grand Island, Nebraska; defining the boundaries thereof; providing for the laying of sanitary sewer mains in said district; providing for plans and specifications and securing bids; providing for the connection fee for connecting to such sanitary sewer; providing for certification to the Register of Deeds of the connection fee; and providing for publication and the effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. Sanitary Sewer District No. 527T is hereby created for the construction of · an eight (8.0) inch gravity sanitary sewer main and appurtenances thereto along Wildwood Drive from Gold Core Drive east to Blaine Street · an eight (8) inch gravity sanitary sewer main and appurtances thereto along Schimmer Drive from Gold Core Drive east to Blaine Street · a sanitary sewer lift station and appurtances adjacent to Blaine Street between Wildwood Drive and Schimmer Drive ORDINANCE NO. 9281 (Cont.) - 2 - · a sanitary sewer force main and appurtances from the lift station along Blaine Street north to the gravity sanitary sewer main on Schimmer Drive all in the City of Grand Island, Hall County, Nebraska. SECTION 2. The boundaries of such sanitary sewer district shall be as follows: Beginning at a southwest corner of Lot Nine (9), Platte Valley Industrial Park Third Subdivision; thence easterly on a line eighty (80.0) feet northerly and parallel with the southerly line of said Platte Valley Industrial Park Third Subdivision and its extension, a distance of six hundred seventy and seventy two hundredths (670.72) feet to a point on the easterly right-of-way line of the St. Joseph Branch of the Union Pacific Railroad; thence northerly along the easterly right-of-way line of said St. Joseph Branch of the Union Pacific Railroad, to a point three hundred (300.0) feet northerly of the southerly line of the Southeast Quarter (SE ¼), Section Five (5), Township Ten (10) North, Range Nine (9) West; thence easterly, three hundred (300.0) feet northerly and parallel with the southerly line of said Southeast Quarter (SE ¼), Section Five (5), Township Ten (10) North, Range Nine (9) West, a distance of two thousand two hundred eighty seven and fifty six hundredths (2,287.56) feet; thence northerly and three hundred (300.0) feet parallel with the easterly line of said Southeast Quarter (SE ¼), Section Five (5), Township Ten (10) North, Range Nine (9) West, a distance of two thousand two hundred and ninety three and fifty one hundredths (2,293.51) feet to a point on the southerly line of the Northeast Quarter (NE ¼), Section Five (5), Township Ten (10) North, Range Nine (9) West; thence continuing northerly and three hundred (300.0) feet parallel with the easterly line of said Northeast Quarter (NE ¼), Section Five (5), Township Ten (10) North, Range Nine (9) West, a distance of two thousand three hundred seventy seven and two hundredths (2,377.02) feet; thence westerly and three hundred (300.00) feet parallel with the northerly line of the said Northeast Quarter (NE ¼) of Section Five (5), Township Ten (10) North, Range Nine (9) West, to a point on the east line of Gold Core Drive; thence northerly on the east line of Gold Core Drive and an extension thereof to the north line of Section Five (5), Township Ten (10) North, Range Nine (9) West, thence easterly on the north line of Section Five (5), Township Ten (10) North, Range Nine (9) West to the northeast corner of said Section Five (5), Township Ten (10) North, Range Nine (9) West, thence southerly on the easterly line of Section Five (5), Township Ten (10) North, Range Nine (9) West to the southeast corner of said Section Five (5), Township Ten (10) North, Range Nine (9) West; thence westerly on the south line of said Section Five (5), Township Ten (10) North, Range Nine (9) West; and the south line of Platte Valley Industrial Park Third Subdivision to a point five hundred seventy and fifty hundredths (570.50) feet west of the southeast corner of Platte Valley Industrial Park Third Subdivision; thence northerly on a line for a distance eighty (80) feet to the point of beginning. ORDINANCE NO. 9281 (Cont.) - 3 - SECTION 3. Said improvement shall be made in accordance with plans and specifications prepared by the Engineer for the City who shall estimate the costs thereof, and submit the same to the City Council, and thereafter, bids for the construction of such sanitary sewer shall be taken and contracts entered into in the manner provided by law. SECTION 4. The cost of construction of such sanitary sewer main connection district shall be reported to the City Council, and the Council, sitting as a Board of Equalization, shall determine benefits to abutting property by reason of such improvement pursuant to Section 16-6,103, R.R.S. 1943. The special benefits shall not be levied as special assessments but shall be certified by resolution of the City Council to the Hall County Register of Deeds. A connection fee in the amount of the specia l benefit accruing to each property in the district shall be paid to the City of Grand Island at such time as such property becomes connected to the sanitary sewer main in such district. No property thus benefited by sanitary sewer main improvements shall be connected to the sanitary sewer main until the connection fee is paid. SECTION 5. This ordinance shall be in force and take effect from and after its passage, approval and publication, without the plat, as provided by law. SECTION 6. This ordinance, with the plat, is hereby directed to be filed in the office of the Register of Deeds of Hall County, Nebraska. SECTION 7. After passage, approval and publication of this ordinance, notice of the creation of said district shall be published in the Grand Island Independent, a legal newspaper published and of general circulation in said City, as provided by law. ORDINANCE NO. 9281 (Cont.) - 4 - Enacted: November 23, 2010. ____________________________________ Margaret Hornady, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Item G1 Approving Minutes of November 9, 2010 City Council Regular Meeting Tuesday, November 23, 2010 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING November 9, 2010 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on November 9, 2010. Notice of the meeting was given in The Grand Island Independent on November 3, 2010. Mayor Hornady called the meeting to order at 7:00 p.m. The following City Council members were present: Meyer, Niemann, Gilbert, Haase, Dugan, Ramsey, Nickerson, Zapata and Gericke. Councilmember Carney was absent. The following City Officials were present: City Administrator Jeff Pederson, City Clerk RaNae Edwards, Finance Director Mary Lou Brown, City Attorney Dale Shotkoski, and Public Works Director Steve Riehle . INVOCATION was given by Mayor Hornady followed by the PLEDGE OF ALLEGIANCE. MAYOR COMMUNICATION: Mayor Hornady introduced Community Youth Council members Aaron Oswald and Josh Sugita. PUBLIC HEARINGS: Public Hearing on Request from Third City Christian Church for a Conditional Use Permit for Temporary Parking Extension Located at 4100 West 13th Street. Craig Lewis, Building Department Director reported that Third City Christian Church had submitted an application for a conditional use permit for temporary parking extension located at 4100 West 13th Street. Staff recommended approval with the following conditions: 1) a landscape buffer included within the required 25’ front yard setback along the south boundary adjacent to 13th Street needs to be provided to comply with setback requirements of the City Code and 2) the responsibility of controlling any dust created from the lot needs to be addressed by the applicants during any dry months throughout the duration of the use. Scott Jones representing Third City Christian Church was present to answer questions. No further public testimony was heard. Public Hearing on Acquisition of Utility Easement Located at Riverside Lodge, 404 Woodland Drive (Jan Thayer). Gary Mader, Utilities Director reported that acquisition of a utility easement located at Riverside Lodge, 404 Woodland Drive was needed in order to have legal access for maintenance and operation of the Riverside Lodge water system. Staff recommended approval. No public testimony was heard. Public Hearing on Acquisition of Utility Easement Located at the at the Southwest Corner of Swift Parking Lot at Stuhr and Swift Roads (Swift Beef Company). Gary Mader, Utilities Department Director reported that acquisition of a utility easement located at the southwest corner of Swift Parking Lot at Stuhr and Swift Roads was needed in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers for the purpose of new electrical service to the parking lot lighting, a new pad-mounted transformer and high voltage cable and conduit. Staff recommended approval. No Public testimony was heard. Public Hearing on Acquisition of Utility Easement Located at the East Side of Hornady Property, South of the Building and along the South Side of Hornady Property (County of Hall, Nebraska). Gary Mader, Utilities Department Director reported that acquisition of a utility easement located at Page 2, City Council Regular Meeting, November 9, 2010 the east side of Hornady property, south of the building and along the south side of Hornady Property was needed in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers for the purpose of placing a new transformer with underground primary cable and conduit. Staff recommended approval. No Public testimony was heard. CONSENT AGENDA: Motion by Zapata , second by Ramsey to approve the Consent Agenda. Upon roll call vote, all voted aye. Motion adopted. Approving Minutes of October 26, 2010 City Council Regular Meeting. #2010-308 – Approving Special City Council Meeting for December 28, 2010. #2010-309 – Approving Final Plat and Subdivision Agreement for ASMC Subdivision. It was noted that Audrey Rauert, owner had submitted the Final Plat and Subdivision Agreement for ASMC Subdivision for the purposes of creating 1 lot on a tract of land located north of Abbott Road and west of Engleman Road comprising approximately 5.194 acres. #2010-310 – Approving Final Plat and Subdivision Agreement for Panowic z Subdivision. It was noted that John A. and Sarita A. Panowicz, owners had submitted the Final Plat and Subdivision Agreement for Panowicz Subdivision for the purpose of creating 2 lots on a tract of land located north of Capital Avenue and west of Webb Road comprising approximately .9997 acres. #2010-311 – Approving Acquisition of Utility Easement Located at Riverside Lodge, 404 Woodland Drive (Jan Thayer). #2010-312 – Approving Acquisition of Utility Easement Located at the Southwest Corner of Swift Parking Lot at Stuhr and Swift Roads (Swift Beef Company). #2010-313 – Approving Acquisition of Utility Easement Located on the East Side of Hornady Property, South of the Building and Along the South Side of Hornady Property (County of Hall, Nebraska). #2010-314 – Approving Tree Trimming Contracts of 2011-TT-1 with: Leetch Tree Service of Grand Island, Nebraska in an Amount of $32,500.00 for Sections 6,22,24, and 26; Asplundh Tree Experts of Fairfax, Iowa in an Amount of $41,223.00 for Sections 1, 2, 5, 8, 9, and 19; and Sheffield Tree Service of Grand Island, Nebraska in an Amount of $82,500.00 for Sections 3, 4, 7, 10, 11, 12, 13, 14, 15, 16, 17, 18, 20, 21, 23, 25, 27, 28, and 29. #2010-315 – Approving Certificate of Final Completion for Purchasing and Installation of Athletic Equipment at the Fieldhouse with Sport Construction Midwest of Coralville, Iowa. #2010-316 – Approving Changes and Additions to the 2010-2011 Fee Schedule regarding Cemetery Division and Community Fieldhouse Fees. #2010-317 – Approving Certificate of Final Completion with Galvan Construction, Inc. of Grand Island, Nebraska and Scheduling the Board of Equalization of January 11, 2011 for Sidewalk Repair at 2025 N. Lafayette Avenue. Page 3, City Council Regular Meeting, November 9, 2010 #2010-318 – Approving Certificate of Final Comple tion with Galvan Construction, Inc. of Grand Island, Nebraska and Scheduling the Board of Equalization of January 11, 2011 for Sidewalk Repair at 503 E Yund Street. #2010-319 – Approving Amending the Contract with TASC for the City Cafeteria Plan by adding a FlexSystem Claim Card in an Amount of .50 cents per plan participant, per month. #2010-320 – Approving Agreement with Saint Francis Medical Center for Advanced EMS Training Experience. REQUEST S AND REFERRALS: Consideration of Request from Third Cit y Christian Church for a Conditional Use Permit for Temporary Parking Extension Located at 4100 West 13th Street. This item related to the aforementioned Public Hearing. Motion by Ramsey, second by Meyer to approve the request from Third City Christian Church for a Conditional Use Permit for Temporary Parking Extension Located at 4100 West 13th Street with the following conditions: 1) a landscape buffer included within the required 25’ front yard setback along the south boundary adjacent to 13th Street needs to be provided to comply with setback requirements of the City Code and 2) the responsibility of controlling any dust created from the lot needs to be addressed by the applicants during any dry months throughout the duration of the use. Upon roll call vote, all voted aye. Councilmember Dugan abstained. Motion adopted. Mayor Hornady introduced Jeremy Bachmann, City Recreation Coordinator for the Community Fieldhouse. Also mentioned was the Open House at the Community Fieldhouse on Sunday, November 14th. PAYMENT OF CLAIMS: Motion by Dugan, second by Gericke to approve the Claims for the period of October 27, 2010 through November 9, 2010, for a total amount of $2,627,683.33. Unanimously approved. Motion by Dugan, second by Gericke to approve the Claims for the Period of October 27, 2010 through November 9, 2010 for the Veterans Athletic Field Complex for a total amount of $103,732.94. Unanimously approved. Motion by Dugan, second by Gericke to approve the Claims for the Period of October 27, 2010 through November 9, 2010 for the State Fair Recreation Building for a total amount of $137,655.00. Unanimously approved. ADJOURNMENT: The meeting was adjourned at 7:10 p.m. RaNae Edwards City Clerk Item G2 Approving Minutes of November 16, 2010 City Council Study Session Tuesday, November 23, 2010 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL STUDY SESSION November 16, 2010 Pursuant to due call and notice thereof, a Study Session of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on November 16, 2010. Notice of the meeting was given in the Grand Island Independent on November 10, 2010. Mayor Hornady called the meeting to order at 7:00 p.m. The following Councilmember’s were present: Nickerson, Ramsey, Dugan, Carney, Gilbert, Haase, Niemann, and Meyer. Councilmember’s Zapata and Gericke were absent. The following City Officials were present: City Administrator Jeff Pederson, City Clerk RaNae Edwards, Finance Director Mary Lou Brown, City Attorney Dale Shotkoski, and Public Works Director Steve Riehle. INVOCATION was given by Mayor Hornady followed by the PLEDGE OF ALLEGIANCE. MAYOR COMMUNICATION: Mayor Hornady introduced Community Youth Council members Danielle Jim and Steven Bartz. Also mentioned was the CYC “Create Your Community” Art and Writing Contest this Saturday and Sunday at the Conestoga Mall. Mayor Hornady thanked the community for the successful Volleyball Tournament. Discussion Concerning Expanding Sale of Fireworks in December. Jeff Pederson, City Administrator reported that the Nebraska State Legislature passed LB 880 during the 2010 Legislative Session allowing the sale of fireworks from December 28 to January 1. A request had been made from one fireworks vendor requesting the City to consider amending the Grand Island City Code to allow for the sale of fireworks during the specified period in LB 880. The Fire Department was not in favor of allowing firework sales in December as it would add to the duties to already limited resources. Depending upon sales volume and the weather the Police Department didn’t think it would have a major impact on their department. A survey of 22 cities was conducted with four cities approving the sale of fireworks in December. Marvin Kohler, 1739 Ingalls spoke in support and explained the Consumer Products Safety Committee (CPSC) regulations and changes in the new law. Tom Towne, 1609 Meadow Road spoke in support. Discussion was held regarding the additional duties to the Fire Department. Fire Chief Troy Hughes stated they would be tasked with inspecting the stands, dealing with heating devises, and hazards due to dryness during that time of the year. Mentioned was a survey of 22 communities who had looked at this law and 4 who had approved it. Safety and quality of life issues were mentioned as a concern for not supporting the sale of fireworks in December. Seeing no strong support, City Administrator Jeff Pederson asked Council to get back to him by noon tomorrow if there was an interest in bringing this back to council for a vote. Page 2, City Council Study Session, November 16, 2010 Presentation of 2nd Year Program Prioritization Plan. Jeff Pederson, City Administrator reported that in 2009 the City of Grand Island implemented Program Prioritization for its budgeting process and format. Program Prioritization enhanced understanding and decision making to the process of allocating the City’s financial resources during the fiscal distress facing the City. Consultants Johnson & Fabian conducted the first year process in creating the new system along with the City Council, Administration, and Department Directors. Through Program Prioritization, the first year included the balancing of the General Fund budget without an increase in the property tax rate and without the drawdown of General Fund reserves. This brings a strong foundation for the 2011/2012 budget. Several objectives for improvement to the process for the second year included: opportunity for public validation of a key component of the model; increased definition and meaning of the program scoring process; and reduction to amount of staff time required in Year Two. A following detailed Plan for the 2nd Year Program Prioritization was presented by City Administrator Jeff Pederson: · Refine the definition of “Program” (Internal & Consultants) · Complete a total revenue/expenditure forecast for the General Fund (Internal) · Conduct a public-input process to weight the Sub-Result Areas to include Town Hall meeting(s) and visits to service clubs (Internal, Consultants, City Council & External) · Directors conduct program scoring using new sub-program weighting (Internal) · Peer Review of Program Scoring (Internal & Council) · Identify Tier Spending Adjustments (Internal && Consultants) · Present New Budget Targets to Directors (Internal) · Directors Determine Program Result Impacts from new targets (Internal) · Council Staff Budget Workshop (Internal & Council) - March - Program Impacts presented - Direction for follow-up retreat identified Finance Director Mary Lou Brown commented this was a general road map and there was a lot of work to be done in going forward. Several councilmember’s spoke in support of continuing this form of budgeting. Ranking programs, CIP funds, employee involvement, new councilmember’s and new mayor were mentioned in moving forward with this process. Discussio n concerning town hall meeting(s) and service clubs input was mentioned as an important part of this process along with transparency. Update on Waste Water Capital Improvement Plan (CIP). Steve Riehle, Public Works Director reported that Waste Water planning was used to develop a Capital Improvement Plan, multi-year rate projections, and annual budgets. The Plan analyzed collection system issues such as flow projections, system condition, and operation & maintenance plans. The Plan addressed treatment plant issues such as loading & hydraulic capacity, condition, operation & maintenance plans, and Page 3, City Council Study Session, November 16, 2010 future regulations. The Plan also recommends short and long range Capital Improvement Plan recommendations. CH2MHill Consulting Engineering was hired to develop an updated comprehensive plan for the waste water collection system and treatment plant. Black & Vetch was hired to conduct a rate analysis of the Master Plan including the need for capital investment and debt financing. With the decision by JBS to construct extensive pretreatment facilities, the Plan changed to include a more aggressive commitment to replace and upgrade collection facilities. A PowerPoint presentation was given outlining the impact on the 2009 rate analysis associated with the revised CIP and the JBS conversion. Presented were the following Waste Water 2011 CIP Projects: · Aeration Basin Improvements · North Interceptor · Sewer replacement between 4th & 5th Streets from Eddy Street to Vine Street · Head works - Bar Screen/Concrete Vault - Influent Pumps · Platte Valley industrial Park East · Miscellaneous Projects The following Rate Model was presented: · 6% overall revenue increase was needed to support 2009 rate model · Overall revenue increase was now projected at 7.5% · 2009 Rate Model design (allocation to customer classes) underway to reflect additional revenue requirement and reduced CIP spending Discussion was held regarding the 2012 CIP total of $11,490,000 which allocated $5,850,000 for the North Interceptor. JBS plans to build additional pre-treatment facilities and the loss of revenue to the City was discussed. Mr. Riehle stated operating expenses should be lower for the City with JBS implementing their facilities. Interceptor pipes were discussed at length. Mandates from DEQ and debt service for CIP projects were mentioned. ADJOURNMENT: The meeting was adjourned at 9:00 p.m. RaNae Edwards City Clerk Item G3 Approving Re-Appointments of Denzel Rasmussen and Jack Henry and New Appointment of Jolene Wojcik to the Grand Island Facilities Corporation Board The Mayor has submitted the Re-appointments of Denzel Rasmussen and Jack Henry to the Grand Island Facilities Corporation Board. These appointments would become effective December 1, 2010 upon approval by the City Council and would expire on November 30, 2013. Also submitted is a new appointment of Jolene Wojcik to replace Tom Graves to the Grand Island Facilities Corporation Board. This appointment would become effective immediately upon approval by the City Council and would expire on November 30, 2012. Approval is recommended. Tuesday, November 23, 2010 Council Session City of Grand Island Staff Contact: Mayor Hornady City of Grand Island City Council Item G4 #2010-321 - Approving Extending Agreement for Dedicated Parking Stalls in the Public Parking Lot at 3rd and Pine Streets Tuesday, November 23, 2010 Council Session City of Grand Island Staff Contact: Mary Lou Brown City of Grand Island City Council Council Agenda Memo From: Mary Lou Brown, Finance Director Meeting: November 23, 2010 Subject: Extending Agreement for Dedicated Parking Stalls in the Public Parking Lot at 3rd and Pine Street Item #’s: G-4 Presenter(s): Mary Lou Brown, Finance Director Background A Resolution, 2004-13, was approved at the January 13, 2004 City Council meeting. This Resolution approved dedicated parking stalls in the public parking lot at 3rd and Pine and at the Chamber Lot (South Front and Walnut Streets). The dedicated parking stalls in the public parking lot located at South Front and Walnut Streets were never implemented. Billing has occurred for 13 dedicated parking stalls in the public parking lot located at 3rd and Pine Street. These dedicated parking stalls have been billed at a rate of $10 per month and did not increase to the $15 per month for years two through five as specified in the Resolution. The Resolution also indicated that the stalls were to be dedicated for a five year period; the five years was up in January 2009. Discussion Since billing continues for the 13 dedicated parking stalls in the public parking lot at 3rd and Pine, it is appropriate to update the original Resolution. I spoke with KC Hehnke of ProCon Development Co., LLC who indicated a desire to continue with the arrangement for the 13 dedicated parking stalls. The dedicated parking stalls are used by the Nebraska Department of Health and Human Services. It is recommended that the monthly billing amount be increased to $20 per month per stall. Costs related to the maintenance of the lot have increased and the $20 monthly fee is in line with the parking ramp permit fees that are charged. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve the Resolution extending the agreement for dedicated parking stalls in the public parking lot at 3rd and Pine Street and increasing the fee to $20 per month per stall. 2. Move to discontinue the practice of dedicating and charging for parking stalls in the public parking lot at 3rd and Pine Street. If this is the action taken, the current signage would need to be removed. Recommendation City Administration recommends that Council approve the Resolution extending the agreement for dedicated parking stalls in the public parking lot at 3rd and Pine Street and increasing the fee to $20 per month per stall. Sample Motion Move to approve the Resolution extending the agreement for dedicated parking stalls in the public parking lot at 3rd and Pine Street and increasing the fee to $20 per month per stall. Approved as to Form ¤ ___________ November 18, 2010 ¤ City Attorney R E S O L U T I O N 2010-321 WHEREAS, the City Council, by authority of 22-77 of the Grand Island City Code, may by resolution, entirely prohibit, or fix a time limit for the parking and stopping of vehicles in or on any public street, public property, or portion thereof; and WHEREAS, ProCon Development would like to continue to provide 13 dedicated parking stalls in the public parking lot at 3rd and Pine Streets for a five year period; and WHEREAS, the current Resolution addressing these dedicated parking stalls expired in January 2009; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: 1. Thirteen (13) parking stalls in the public parking lot located at 3rd and Pine Street are hereby dedicated for use by the Nebraska Department of Health and Human Services for five years at a rate of $20 per month per stall for years one through five. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 23, 2010. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G5 #2010-322 - Approving Acquisition of Utility Easement - 3604 Faidley Avenue - Concord Development, LLC This item relates to the aforementioned Public Hearing Item E-2. Tuesday, November 23, 2010 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Approved as to Form ¤ ___________ November 18, 2010 ¤ City Attorney R E S O L U T I O N 2010-322 WHEREAS, a public utility easement is required by the City of Grand Island, from Concord Development, LLC, to survey, construct, inspect, maintain, repair, replace, relocate, extend, remove, and operate thereon, public utilities and appurtenances, including lines and transformers; and; WHEREAS, a public hearing was held on November 23, 2010, for the purpose of discussing the proposed acquisition of an easement located in the City of Grand, Hall County, Nebraska; and more particularly described as follows: Commencing at the southwest corner of Lot One (1), Crane Valley 7th Subdivision; thence easterly along the southerly line of said Lot One (1) on an assumed bearing of S89°41’46”E, a distance of one hundred thirty five and twenty three hundredths (135.23) feet; thence N0°34’22”W, a distance of twenty (20.0) feet to a point on the northerly line of an existing twenty (20.0) foot wide utility easement being the ACTUAL Point of Beginning; thence continuing N0°34’22”W. a distance of four hundred five and eighty hundredths (405.80) feet; thence S89°41’46”E, a distance of one hundred twelve (112.0) feet to a point on the westerly line of an existing twenty (20.0) foot wide utility easement; thence S0°34’22”E along the westerly line of a said existing twenty (20.0) foot wide utility easement, a distance of twenty (20.0) feet; thence N89°41’46”W, a distance of ninety two (92.0) feet; thence S0°34’22”E, a distance of three hundred eighty six and ten hundredths (386.10) feet to a point on the northerly line of a said existing twenty (20.0) foot wide utility easement; thence N89°41’46”W along the northerly line of a said existing twenty (20.0) foot wide utility easement, a distance of twenty (20.0) feet to the said Point of Beginning. The above-described easement and right-of-way containing a total of 0.225 acres, more or less, as shown on the plat dated 11/2/2010, marked Exhibit "A", attached hereto and incorporated herein by reference, NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to acquire a public utility easement from Concord Development, LLC, on the above-described tract of land. - - - - 2 - Adopted by the City Council of the City of Grand Island, Nebraska, November 23, 2010. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G6 #2010-323 - Approving Acquisition of Utility Easement - 3428 West Capital Avenue - Casey's Retail Company This item relates to the aforementioned Public Hearing Item E-3. Tuesday, November 23, 2010 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Approved as to Form ¤ ___________ November 18, 2010 ¤ City Attorney R E S O L U T I O N 2010-323 WHEREAS, a public utility easement is required by the City of Grand Island, from Casey’s Retail Company, to survey, construct, inspect, maintain, repair, replace, relocate, extend, remove, and operate thereon, public utilities and appurtenances, including lines and transformers; and; WHEREAS, a public hearing was held on November 23, 2010, for the purpose of discussing the proposed acquisition of an easement located in the City of Grand, Hall County, Nebraska; and more particularly described as follows: The northerly twenty (20.0) feet of Lot One (1), Block One (1), Dickey Subdivision. The above-described easement and right-of-way containing a total of 0.085 acres, more or less, as shown on the plat dated 10/28/2010, marked Exhibit "A", attached hereto and incorporated herein by reference, NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to acquire a public utility easement from Casey’s Retail Company, on the above-described tract of land. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 23, 2010. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G7 #2010-324 - Approving Acquisition of Utility Easement - 703 South Lincoln Avenue - Schulte, Ratliff & Plate This item relates to the aforementioned Public Hearing Item E-4. Tuesday, November 23, 2010 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Approved as to Form ¤ ___________ November 18, 2010 ¤ City Attorney R E S O L U T I O N 2010-324 WHEREAS, a public utility easement is required by the City of Grand Island, from John S. Schulte and Dianne L. Schulte, and Curt L. Ratliff, and Tim C. Plate, to survey, construct, inspect, maintain, repair, replace, relocate, extend, remove, and operate thereon, public utilities and appurtenances, including lines and transformers; and; WHEREAS, a public hearing was held on November 23, 2010, for the purpose of discussing the proposed acquisition of an easement located in the City of Grand, Hall County, Nebraska; and more particularly described as follows: Beginning at the southwest corner of Block Sixteen (16), Windolph’s Addition to the City of Grand Island; thence easterly along the southerly line of said Block Sixteen (16), Windolph’s Addition, a distance of sixty six (66.0) feet to the southeast corner of the tract of land described in Document 201007403 filed in the Register of Deeds Office, Hall County, Nebraska; thence northerly along the easterly line of the said tract of land described in Document 201007403, a distance of twenty (20.0) feet; thence westerly and parallel with the southerly line of said Block Sixteen (16), Windolph’s Addition, a distance of twenty (20.0) feet; thence southerly and parallel with the westerly line of said Block Sixteen (16), Windolph’s Addition, a distance of ten (10.0) feet; thence westerly and parallel with the southerly line of said Block Sixteen (16), Windolph’s Addition, a distance of forty six (46.0) feet to a point on the westerly line of said Block Sixteen (16), Windolph’s Addition; thence southerly along the westerly line of said Block Sixteen (16), Windolph’s Addition, a distance of ten (10.0) feet to the southwest corner of said Block Sixteen (16), Windolph’s Addition, said point being the Point of Beginning. The above-described easement and right-of-way containing 860 square feet, more or less, as shown on the plat dated 10/27/2010, marked Exhibit "A", attached hereto and incorporated herein by reference, NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to acquire a public utility easement from John S. Schulte, Dianne L. Schulte, Curt L. Ratliff, and Tim C. Plate, on the above-described tract of land. - - - - 2 - Adopted by the City Council of the City of Grand Island, Nebraska, November 23, 2010. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G8 #2010-325 - Approving Acquisition of Utility Easement - 1912 N. Lafayette Avenue - Hall County School District No. 2 (School District of Grand Island) This item relates to the aforementioned Public Hearing Item E-5. Tuesday, November 23, 2010 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Approved as to Form ¤ ___________ November 18, 2010 ¤ City Attorney R E S O L U T I O N 2010-325 WHEREAS, a public utility easement is required by the City of Grand Island, from Hall County School District No. 2, also known as School District of Grand Island, to survey, construct, inspect, maintain, repair, replace, relocate, extend, remove, and operate thereon, public utilities and appurtenances, including lines and transformers; and; WHEREAS, a public hearing was held on November 23, 2010, for the purpose of discussing the proposed acquisition of an easement located in the City of Grand, Hall County, Nebraska; and more particularly described as follows: Beginning at the southwest corner of Lot Thirteen (13), Block Ten (10), Scarff’s Addition to West Lawn Subdivision; thence northerly along the westerly line of said Block Ten (10), a distance of one hundred fifty six (156.0) feet to the northwest corner of Lot Nine (9), said Block Ten (10); thence easterly along the northerly line of said Lot Nine (9), a distance of one hundred thirty two (132.0) feet; thence northerly and parallel with the easterly line of said Block Ten (10), a distance of one hundred fifty (150.0) feet; thence westerly and parallel with the northerly line of Lot One (1), said Block Ten (10), a distance of ten (10.0) feet; thence northerly and parallel with the easterly line of said Block Ten (10.0), a distance of twenty (20.0) feet; thence easterly and parallel with the northerly line of said Lot One (1), a distance of ten (10.0) feet; thence northerly and parallel with the westerly line of Block Ten (10), a distance of thirty eight (38.0) feet to a point on the northerly line of said Lot One (1); thence easterly along the northerly line of said Lot One (1), a distance of ten (10.0) feet to the northeast corner of said Lot One (1); thence southerly along the easterly line of said Block Ten (10), also being the westerly right-of-way line of Lafayette Avenue, a distance of two hundred twenty eight (228.0) feet; thence westerly and parallel with the northerly line of said Lot Nine (9) a distance of one hundred thirty seven (137.0) feet; thence southerly and parallel with the westerly line of said Block Ten (10), a distance of one hundred thirty six (136.0) feet to a point on the southerly line of said Lot Thirteen (13), also being the northerly right-of- way line of State Street; thence westerly along the southerly line of said Lot Thirteen (13), a distance of five (5.0) feet to the southwest corner of said Lot Thirteen (13), being the said Point of Beginning. The above-described easement and right-of-way containing a total of 0.133 acres, more or less, as shown on the plat dated 11/1/2010, marked Exhibit "A", attached hereto and incorporated herein by reference, NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to acquire a public utility easement from Hall County School District No. 2, also known as School District of Grand Island, on the above-described tract of land. - 2 - - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 23, 2010. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G9 #2010-326 - Approving Bid Award for Coal Supply at Platte Generating Station for 2011 and 2012 Tuesday, November 23, 2010 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Council Agenda Memo From: Gary R. Mader, Utilities Director Dale Shotkoski, City Attorney Meeting: November 23, 2010 Subject: Bid Award – 2011 – 2012 Coal Supply, Platte Generating Station – Utilities Department Item #’s: G-9 Presenter(s): Gary R. Mader, Utilities Director Background The current two year contract for coal supply to Platte Generating Station expires December 31, 2010. Therefore, bids were solicited for continued supply for calendar years 2011 and 2012. Discussion The contract specifications for coal supply for calendar years 2011 and 2012 were advertised and published in accordance with the City Procurement Code. Bid documents were sent to five prospective bidders. Three bids were received for the 2011 coal supply, and three bids were received for the 2012 supply. Bid summary for the 2011 supply: Alpha Coal Sales: Declined to bid Arch Coal Sales: From the Coal Creek Mine DTE Coal Services: Declined to bid Cloud Peak Energy Resources: From the Cordero Roho Mine Peabody Energy: From the Caballo Mine Bid summary for the 2012 supply: Alpha Coal Sales: Declined to bid Arch Coal Sales: From the Coal Creek Mine DTE Coal Services: Declined to bid Cloud Peak Energy Resources: From the Cordero Roho Mine Peabody Energy: From the Caballo Mine The bids were evaluated for contract compliance and total delivered cost FOB at Platte Generating Station. The lowest cost, compliant bid for 2011 coal supply was received from Arch Coal Sales Company, Inc. And the lowest cost compliant bid for 2012 coal supply was also from Arch Coal Sales. It is recommended that the 2011 and 2012 coal supply contracts be awarded to secure fuel supply for a two year term. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council award the Coal Supply Contracts for 2011 and 2012 to Arch Coal Sales Company, Inc., of St. Louis, Missouri. Sample Motion Move to approve the 2011 and 2012 Coal Supply Contracts to Arch Coal Sales Company, Inc. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Jason Eley, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: November 10, 2010 FOR: 2011/2012 Coal Supply Agreement DEPARTMENT: Utilities FUND/ACCOUNT: 520 PUBLICATION DATE: October 21, 2010 NO. POTENTIAL BIDDERS: 5 SUMMARY OF BIDS RECEIVED Bidder: Arch Coal, Inc. Peabody Energy Corporation St. Louis, MO St. Louis, MO Bidder: Cloud Peak Energy Broomfield, CO cc: Gary Mader, Utilities Director Bob Smith, Assist. Utilities Director Dale Shotkoski, City Attorney Jason Eley, Purchasing Agent Jeff Pederson, City Administrator Pat Gericke, Utilities Admin. Assist. P1441 Approved as to Form ¤ ___________ November 18, 2010 ¤ City Attorney R E S O L U T I O N 2010-326 WHEREAS, the City Electric Department invited sealed bids for 2011 and 2012 Coal Supply Agreements for the Utilities Department, according to the contract specifications on file at the Utilities Department office; and WHEREAS, it was stipulated that bid prices and/or final award prices would not be publicly disclosed; and WHEREAS, on November 10, 2010, bids were received and opened; and WHEREAS, all bids received were evaluated for compliance with the specifications and for delivered cost; and WHEREAS, Arch Coal Sales Company, Inc., with sales offices in St. Louis, Missouri submitted bids in accordance with the terms of the advertisement of bids and the contract specifications and all other statutory requirements contained therein; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bids of Arch Coal Sales Company, Inc. , for the 2011 and 2012 Coal Supply Agreements are approved as the lowest responsive bids submitted. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such contracts on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 23, 2010. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G10 #2010-327 - Approving Acquisition of Utility Easement - Robin and Barbara Irvine - North Engleman Road for Water Main District 456T Tuesday, November 23, 2010 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Council Agenda Memo From: Gary R. Mader, Utilities Director Dale Shotkoski, City Attorney Meeting: November 23, 2010 Subject: Acquisition of Temporary Construction Easement and Permanent Utility Easement – Water Main District 456T – Robin and Barbara Irvine Item #’s: G-10 Presenter(s): Gary R. Mader, Utilities Director Background The Utilities Department periodically retains the services of a consultant to review the City’s water system for deficiencies and to assist in planning future requirements. The water system must meet certain operational standards to be suitable both for human consumption and for fire protection. These operational standards include analyzing chemical and microbiological components of the water, and hydraulic testing of the system for flow and pressure characteristics. The consultant also projected future system demands based on the City’s comprehensive plan and recommended improvements for both the supply and distribution components of the system. The last comprehensive study was conducted in 2001 by CH2MHill, which resulted in a Master Plan for the water system. Based on this Master Plan, areas of deficiency were noted, as well as a general timetable for completing corrective action. Some of the projects completed from the Master Plan recommendations over the last nine years include: addition of the corrosion control system, modifications to the Platte River Pumping Station, repairs to the Kimball Reservoir, installation of increased pumping capacity at the Rogers Pump ing Station for the west side of the City, and addition of a second storage reservoir at that location. The second storage reservoir was completed in the spring of 2009, and has been placed in service. Most of the major improvements made over the last nine years were associated with the City’s primary water source, the Platte River Wellfield, or reservoirs and pumping stations. It is the recommendation of the Utilities Department that the planning focus shift to the water distribution system. The 2010 – 2011 Budget includes funding for a major trunk line expansion on the west side of the City. A map of the trunk line route is attached for reference. The water line would be installed on the north side of Old Potash Highway and the east side of Engleman Road. The Proposed project is designated as Water Main District 456T. The proposed project would improve water flow from the recently expanded Rogers Reservoir and pumping station, increase supply redundancy for the northwest area of the City, and provide availability of City water to an area in the early stages of development. Discussion After consultation with Hall County Roads Department and Grand Island Public Works Department, Utility engineering proceeded with the survey, layout and design of the proposed system expansion. That line is designed to be located in the existing road right- of-way (R-O-W) over most of the route. However, in this area, the rural profile of the road construction leaves limited working room for the placement of excavated materials, staging and equipment operation. Additionally, both Old Potash Highway and Engleman Road are main thoroughfares in the area, without convenient routes for detours of traffic. Old Potash is designed to carry heavy truck traffic required to move a large percentage of the solid waste haul from the urban area, and serves as a main access for residents west of the City. Engleman is a main ingress/egress route from the northwest area of the City for points west and south. In order to keep these main roads opened during construction, it is proposed that a temporary construction easement be acquired adjacent to the existing R-O-W. The construction easement would be in place only for the duration of the construction project, and would allow all lanes of traffic on both Potash and Engleman to remain in service during the project. A plat of the proposed temporary construction easement is attached for reference. Additionally, because of the heavy traffic use of Old Potash Highway, there is a right turn lane installed for the west bound lane at the intersection with Engleman Road. In order to avoid having to remove and re-install that lane, and in order to minimize the impact to traffic flow at that busy intersection, the line route has been designed to avoid the right turn lane, by shifting the pipe route to the north of the existing Potash Highway R-O-W. The shift of the line route to avoid the turn lane would place it outside the existing R-O-W, thus requiring the acquisition of a 12’ wide permanent easement from the adjacent agricultural property. A plat of the proposed permanent easement is attached. Utilities Department staff initiated contact with the property owner in order to negotiate the proposed easements to proceed with the line installation as described. The property ownership is Robin and Barbara M. Irvine, 56520 310th Road, Ravenna, Nebraska. The Department commissioned a professional appraisal of the property from which the planned easements are to be secured. Department staff first met with the property owner, Robin Irvine, in February of 2010, at which time the proposed project was explained. Copies of the plats of the proposed easement were provided to Mr. Irvine along with a copy of the appraisal and a map of the water line route. Subsequent attempts to set up additional meetings were not successful until June 2, 2010, at which time agreement was not reached. A final phone conversation on August 23, 2010, confirmed that the difference in offered price based on the appraisal, of $1,590.00, and the owner’s requested price, of $18,300.00, would not be settled. Utility and Legal staff met to discuss what action to take in order to proceed with the water trunkline construction as budgeted for the 2010-2011 fiscal year, and agreed that proceeding with condemnation was appropriate. That recommendation was made to the City Council. The City Council authorized staff to proceed with the condemnation action at their regular meeting of September 14, 2010. With that authorization, the City Attorney’s office filed the appropriate court documents to proceed with the appointment of a Board of Appraisers and to proceed with a condemnation process to acquire the needed easements. The Board of Appraisers convened on Tuesday, November 9, 2010 at the Hall County Court House. After hearing testimony from the City and from the property owner, the hearing was re-convened at the location of the property in question where the appraisers viewed actual field conditions. The Board of Appraisers has issued their finding. Their ruling sets the value of the easements at $1,945.00. The Appraiser’s ruling is attached. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council authorize acquisition of the easements and accept the findings of the court appointed appraisers and authorize payment of $1,945.00 for the easement. Sample Motion Move to acquire the easements for construction of Water Main District 456T and to accept the findings of the court appointed appraisers and authorize payment of $1,945.00 for the easements. Approved as to Form ¤ ___________ November 18, 2010 ¤ City Attorney R E S O L U T I O N 2010-327 WHEREAS, on September 14, 2010, by Resolution #2010-241, the City Council of Grand Island, Nebraska, authorized City staff to acquire certain tracts of land for utility easements from Robin and Barbara Irvine for the construction of Water Main District 456T; and WHEREAS, a condemnation hearing was held in Hall County Court on November 9, 2010, wherein the Board of Appraisers issued their determination; for the acquisition of said utility easements; and WHEREAS, in order to acquire the easements for construction of Water Main District 456T, it is necessary that the City deposit with Hall County Court the amount of $1,945.00 as determined by the Board of Appraisers. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City acquire the easements for construction of Water Main District 456T and deposit with the Hall County Court the sum of $1,945.00 for the utility easements, in accordance with the laws of eminent domain. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 23, 2010. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G11 #2010-328 - Approving Bid Award - Water Main District 456T - Engleman Road & Potash Highway - 13th Street to Potash Highway Tuesday, November 23, 2010 Council Session City of Grand Island Staff Contact: Gary R.Mader City of Grand Island City Council Council Agenda Memo From: Gary R. Mader, Utilities Director Jason Eley, Assistant City Attorney/Purchasing Meeting: November 23, 2010 Subject: Water Main District 456T Engleman Road – Old Potash Highway to 13th Street Item #’s: G-11 Presenter(s): Gary R. Mader, Utilities Director Background The Utilities Department periodically retains the services of a consultant to review the City’s water system for deficiencies and to assist in planning future requirements. The water system must meet certain operational standards to be suitable both for human consumption and for fire protection. These operational standards include analyzing chemical and microbiological components of the water, and hydraulic testing of the system for flow and pressure characteristics. The consultant also projected future system demands based on the City’s comprehensive plan and recommended improvements for both the supply and distribution components of the system. The last comprehensive study was conducted in 2001 by CH2MHill, which resulted in a Master Plan for the water system. Based on this Master Plan, areas of deficiency were noted, as well as a general timetable for completing corrective action. Some of the projects completed from the Master Plan recommendations over the last nine years include: addition of the corrosion control system, modifications to the Platte River Pumping Station, repairs to the Kimball Reservoir, installation of increased pumping capacity at the Rogers Pumping Station for the west side of the City, and addition of a second storage reservoir at that location. The second storage reservoir was completed in the spring of 2009, and has been placed in service. Most of the major improvements made over the last nine years were associated with the City’s primary water source, the Platte River Wellfield, or reservoirs and pumping stations. It is the recommendation of the Utilities Department that the planning focus shift to the water distribution system. The 2010 – 2011 Budget includes funding for a major trunk line expansion on the west side of the City. A map of the trunk line route is attached for reference. The water line would be installed on the north side of Old Potash Highway and the east side of Engleman Road. The Proposed project is designated as Water Main District 456T. District 456T was created by the City Council in 2008, but the actual construction was postponed until the major supply and water storage projects described above were completed. The recommended project would improve water flow from the recently expanded Rogers Reservoir and pumping station, increase supply redundancy for the northwest area of the City, and provide availability of City water to an area in the early stages of development. Discussion Contract specifications and plans were prepared for the project and bidding documents were advertised in accordance with City Procurement Codes. Eleven construction firms received copies of the documents and eight bids were received. These were publicly opened at 2:15 p.m. on October 28, 2010. The “as read” bid information is tabulated below. Bidder Exceptions Bid Price 1) Diamond Engineering Company None $497,326.50 Grand Island, Nebraska 2) Van Kirk Brothers Contracting Noted $501,665.15 Sutton, Nebraska 3) Midland Contracting, Inc. None $528,820.07 Kearney, Nebraska 4) Merryman Excavation None $567,642.80 Woodstock, Illinois 5) K2 Real Estate dba K2 Construction None $590,891.55 Lincoln, Nebraska 6) Judds Brothers Construction Noted $597,246.10 Lincoln, Nebraska 7) H.R. Brookstrom Construction None $604,257.50 Lincoln, Nebraska 8) General Excavating None $664,031.90 Lincoln, Nebraska The received bids have been reviewed. Through that process, the following is noted: Evaluation of Van Kirk Brothers Contracting bid: 1) In the unit extension for Item C.1.18, “Salvage and reinstall fire hydrant”, the total price is $650.00, not $3,900 as listed. 2) The actual sum for all project units is $501,665.15, not $500,985.90 as listed for their bid. 3) Their bid noted an exception. This was actually a clarification on installation of line-stoppers. The exception does not affect the intent of the specifications. Evaluation of Judd Brothers Construction Company bid: 1) In the unit extension for item C.1.05, 20”x6” M.J. Tee, the actual total price is $4,620.00, not $660.00 as listed. 2) In the unit extension for item C.1.07, 20”x22.5o, M.J. Bend, the total price is $2,080.00, not $2,280.00 as listed. 3) The actual sum for all project units is $597,246.10, not $597,446.10 as listed for their bid. 4) Their bid noted an exception. This was actually a clarification on installation of line-stoppers. The exception does not affect the intent of the specifications. The bid from K2 Real Estate dba K2 Construction was incomplete in their required submittals. The other five bids were without errors or exceptions. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council award the contract for Water Main District 456T, Old Potash Highway and Engleman Road, to the low responsive bidder, The Diamond Engineering Company of Grand Island, Nebraska, in the amount of $497,326.50. Sample Motion Move to approve the contract for Water Main District 456T, Old Potash Highway and Engleman Road to Diamond Engineering Company of Grand Island, Nebraska in the amount of $497,326.50. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Jason Eley, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: October 28, 2010 at 2:15 p.m. FOR: Water Main District 456T – Old Potash Highway & Engleman Road DEPARTMENT: Utilities ESTIMATE: $670,000.00 FUND/ACCOUNT: 525 PUBLICATION DATE: October 1, 2010 NO. POTENTIAL BIDDERS: 8 SUMMARY Bidder: Diamond Engineering Co. K2 CONSTRUCTION Grand Island, NE Lincoln, NE Bid Security: Universal Surety Company International Fidelity Ins. Co. Exceptions: None None Bid Price: $497,326.50 $590,891.55 Bidder: General Excavating Van Kirk Bros. Contracting Lincoln, NE Sutton, NE Bid Security: Universal Surety Company Fidelity & Deposit Co. Exceptions: None Noted Bid Price: $664,031.90 $500,985.90 Bidder: Midlands Contracting, Inc. H.R. Bookstrom Construction, Inc. Kearney, NE Lincoln, NE Bid Security: Travelers Casualty & Surety Co. Universal Surety Co. Exceptions: None None Bid Price: $528,820.07 $604,257.50 Bidder: Judds Bros. Construction Co. Merryman Excavation, Inc. Lincoln, NE Woodstock, IL Bid Security: International Fidelity Ins. Co. Fidelity & Deposit Co. Exceptions: Noted None Bid Price: $597,446.10 $567,642.80 cc: Gary Mader, Utilities Director Bob Smith, Assist. Utilities Director Dale Shotkoski, City Attorney Jason Eley, Purchasing Agent Jeff Pederson, City Administrator Pat Gericke, Utilities Admin. Assist. Tom Barnes, Utilities Eng. Mgr. P1438 Approved as to Form ¤ ___________ November 18, 2010 ¤ City Attorney R E S O L U T I O N 2010-328 WHEREAS, the City Water Department invited sealed bids for construction of Water Main District 456T; and WHEREAS, on October 28, 2010, bids were received, opened and reviewed; and WHEREAS, the Diamond Engineering Company of Grand Island, Nebraska, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $497,326.50; and WHEREAS, the bid of the Diamond Engineering Company, is less than the estimate for Water Main District 456T. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of the Diamond Engineering Company of Grand Island, Nebraska, in the amount of $497,326.50 for Water Main District 456T, is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 23, 2010. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G12 #2010-329 - Approving Certificate of Final Completion for Sanitary Sewer Manhole Rehabilitation Project 2010-MH-REHAB- 1 Tuesday, November 23, 2010 Council Session City of Grand Island Staff Contact: Steven P. Riehle, Public Works Director City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: November 23, 2010 Subject: Approving Certificate of Final Completion for Sanitary Sewer Manhole Rehabilitation Project 2010-MH REHAB-1 Item #’s: G-12 Presenter(s): Steven P. Riehle, Public Works Director Background The project “Sanitary Sewer Manhole Rehabilitation” Project No. 2010-MH REHAB-1 was awarded to Midlands Contracting, Inc. of Kearney, Nebraska, on August 10, 2010 with a contract amount of $186,868.25. A change order to the contract for $9,360.00 was approved on October 26, 2010, making for a revised contract total of $196,228.25. Work commenced on August 25, 2010 and was completed on November 1, 2010. Discussion The City Engineer/Public Works Director has reviewed the completed work and has issued a certificate of substantial and final completion in accordance with the terms, conditions, and stipulations of the contract, the plans, and the specifications. The rehabilitation project was completed at a total cost of $176,700.47. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation Public Works Administration recommends that the Council approve the Certificate of Final Completion for the Sanitary Sewer Manhole Rehabilitation, Project No. 2010-MH REHAB-1. Sample Motion Move to approve the Certificate of Final Completion for the Sanitary Sewer Manhole Rehabilitation, Project No. 2010-MH REHAB-1. ENGINEER’S CERTIFICATE OF FINAL COMPLETION SANITARY SEWER MANHOLE REHABILITAITON, PROJECT NO. 2010-MH REHAB-1 CITY OF GRAND ISLAND, NEBRASKA November 23, 2010 TO THE MEMBERS OF THE COUNCIL CITY OF GRAND ISLAND GRAND ISLAND, NEBRASKA This is to certify that SANITARY SEWER MANHOLE REHABILITATION, PROJECT NO. 2010-MH REHAB-1, has been fully completed by Midlands Contracting, Inc, of Kearney, Nebraska under contract dated July 28, 2010. The work has been completed in accordance with the terms, conditions, and stipulations of said contract and complies with the contract, the plans, and the specifications. The work is hereby accepted for the City of Grand Island, Nebraska, by me as Director of Public Works in accordance with the provisions of Section 16-650 R.R.S., 1943. It is further certified that the improvements as constructed include the following items and costs and that this certificate shall constitute the Final Payment for this work. Sanitary Sewer Manhole Rehabilitation Project No. 2010-MH REHAB-1 SUMMARY OF COST ITEM # DESCRIPTION BID ESTIMATED QUANTITY BID UNIT PRICE BID ESTIMATED WORK QUANTITY COMPLETED TOTAL WORK COMPLETED BASE BID (UNITS) (DOLLARS) (DOLLARS) (UNITS) (DOLLARS) 1 Mobilization 1.00 1,600.00 1,600.00 1.00 1,600.00 2 Replace Manhole Riser Adjustment Ring 5.50 155.00 852.50 0.00 0.00 3 Replace MH Cast Iron Frame & Cover 4.00 435.00 1,740.00 0.00 0.00 4 Install Poly Ring Infiltration Barrier 4.00 375.00 1,500.00 0.00 0.00 5 Remove Step 174.00 7.00 1,218.00 174.00 1,218.00 6 Stop Infiltration Leak Manhole Sidewall 9.00 127.00 1,143.00 13.00 1,651.00 7 Stop Infiltration Leak Manhole Bench & Invert 1.00 250.00 250.00 4.00 1,000.00 8 Manhole Repair Patching 18.00 127.00 2,286.00 0.00 0.00 9 MH Rehab 4' Cementitious Lining 237.00 130.00 30,810.00 236.9 30,797.00 10 Cementitious Lining Additional 1/2" Thick 29.00 57.00 1,653.00 29.00 1,653.00 11 Cementitious Lining Additional 1" Thick 44.00 99.00 4,356.00 44.00 4,356.00 12 Cementitious Lining Additional 1.5" Thick 20.00 134.00 2,680.00 20.00 2,680.00 13 MH Rehab 4' Epoxy Lining 309.00 143.00 44,187.00 308.91 44,174.13 14 Remove & Replace Pavement 12.00 69.00 828.00 0.00 0.00 15 Traffic Control 1-Lane with Flagmen Crew 18.00 1,250.00 22,500.00 18.00 22,500.00 16 Remove & Replace Manhole Inside Drop Piping 6.00 1,100.00 6,600.00 0.00 0.00 Subtotal Base Bid $124,203.50 $111,629.13 SUMMARY OF COST (Cont.) ITEM # DESCRIPTION BID ESTIMATED QUANTITY BID UNIT PRICE BID ESTIMATED WORK QUANTITY COMPLETED TOTAL WORK COMPLETED (UNITS) (DOLLARS) (DOLLARS) (UNITS) (DOLLARS) Additive Bid 17A Mobilization 1.00 1,400.00 1,400.00 0.00 0.00 18A Remove Step 112.00 7.00 784.00 112.00 784.00 19A Stop Infiltration Leak Manhole Sidewall 1.00 127.00 127.00 0.00 0.00 20A Stop Infiltration Leak Manhole Bench & Invert 3.00 250.00 750.00 0.00 0.00 21A Manhole Repair Patching 10.25 215.00 2,203.75 4.00 860.00 22A MH Rehab 4' Cementitious Lining 189.10 117.00 22,124.70 189.10 22,124.70 23A Cementitious Lining Additional 1/2" Thick 30.00 57.00 1,710.00 30.00 1,710.00 24A Cementitious Lining Additional 1" Thick 39.00 99.00 3,861.00 39.00 3,861.00 25A Cementitious Lining Additional 1.5" Thick 1.00 154.00 154.00 0.00 0.00 26A MH Rehab 4' Epoxy Lining 189.10 133.00 25,150.30 189.10 25,150.30 27A Remove & Replace Manhole Inside Drop Piping 4.00 1,100.00 4,400.00 1.00 1,100.00 Subtotal Additive Bid 0.00 $62,664.75 $55,590.00 CO1 Change Order #1-MH Rehab 4' Cementitious Lining 130.00 72.00 $9,360.00 TOTAL CONSTRUCTION COST $186,868.25 $176,579.13 SUMMARY OF OTHER COST DESCRIPTION COST (DOLLARS) A. Advertising in Grand Island Daily Independent $121.34 TOTAL COST OF SANITARY SEWER MANHOLE REHABILITATION, PROJECT NO. 2010-MH REHAB-1 $176,700.47 Respectfully submitted, Steven P. Riehle, P.E. Director of Public Works - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - November 23, 2010 TO THE MEMBERS OF THE COUNCIL CITY OF GRAND ISLAND GRAND ISLAND, NEBRASKA I hereby recommend that the Engineer's Certificate of Final Completion for Sanitary Sewer Manhole Rehabilitation be approved. Respectfully submitted, Margaret Hornady Mayor Approved as to Form¤ ___________ November 18, 2010¤ City Attorney R E S O L U T I O N 2010-329 WHEREAS, the City Engineer/Public Works Director for the City of Grand Island issued a Certificate of Substantial and Final Completion for the Sanitary Sewer Manhole Rehabilitation Project 2010-MH REHAB-1 for the Wastewater Division of the Public Works Department for the City of Grand Island certifying that Midlands Contracting, Inc., of Kearney, Nebraska, completed such project according to the terms, conditions, and stipulations of the contract, plans and specifications for such improvements; and WHEREAS, the City Engineer/Public Works Director recommends the acceptance of the Engineer’s certificate of substantial and final completion; and WHEREAS, the Mayor concurs with the recommendation of the City Engineer/Public Works Director. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Certificate of Substantial and Final Completion for the Sanitary Sewer Manhole Rehabilitation Project 2010-MH REHAB-1 for Waste Water Division is hereby confirmed. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 23, 2010. Margaret Hornady, Mayor Attest: RaNae Edwards, City Clerk Item G13 #2010-330 - Approving the Adoption of the Resolution to Comply with Local Public Agency Guidelines Manual by Designating a Responsible Charge Tuesday, November 23, 2010 Council Session City of Grand Island Staff Contact: Steven P. Riehle, Public Works Director City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: November 23, 2010 Subject: Approving the Adoption of a Resolution Designating Responsible Charge Individuals for Federal Aid Transportation Projects Item #’s: G-13 Presenter(s): Steven P. Riehle, Public Works Director Background Grand Island is a Local Public Agency (LPA) in the State of Nebraska receiving federal transportation funding from the Federal Highway Administration (FHWA). FHWA federal transportation funds are limited to Roadway, Bridge, and Trail Projects. As a sub- recipient of federal transportation funding, the City of Grand Island is charged with the responsibility of spending these funds in accordance with Federal and State law. The Nebraska Department of Roads (NDOR) administers these funds under guidelines in the NDOR's Local Projects Agency (LPA) Manual. Discussion There are a number of requirements to comply with the NDOR’s LPA Manual, one of which is the designation of a Responsible Charge (RC) individual to oversee federal aid transportation projects. At the February 9, 2010 council meeting Public Works Director, Steven Riehle, was named the City’s RC for all projects receiving federal transportation funding. With the recent hire of Project Manager, Scott Griepenstroh, who is also certified as an RC, projects are being shifted to Scott as the RC. Passing the resolution will designate the RC for each of the current projects the City is working on. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation Public Works Administration recommends that the Council approve a resolution, designating the Responsible Charge individuals for all currently active federal aid transportation projects. Sample Motion Move to approve the resolution designating Responsible Charge individuals. R E S O L U T I O N 2010-330 DISCLAIMER APPLICABLE TO THE LPA RESOLUTION DESIGNATING RC The following is a resolution drafted by the Nebraska Department of Roads (NDOR) that includes definitions and substantive commitments required of a Local Public Agency (LPA) when designating a public employee to be in Responsible Charge (RC) of a Federal-aid transportation project. This sample resolution should only be used after the LPA has thoroughly reviewed all Federal-aid program requirements, investigated all issues related to the LPA’s statutory duties and responsibilities, and determined that it is in its best interest to designate a RC public employee and to undertake a Federal-aid project. NDOR has not made any effort to investigate, or include in this sample resolution, the other requirements that the LPA must meet in order to undertake a project of this type or to designate a RC. Any changes to the definitions or the substantive commitments of this sample resolution shall be approved in advance in writing by NDOR, or such changes will be considered null and void. The LPA is ultimately responsible for all language used in its actual resolution and in making sure that the resolution is accurate and complete and meets all requirements of Federal, State and local laws, rules, regulations, policies and guidelines, and the NDOR LPA Guidelines Manual for Federal-aid Projects. RESOLUTION (DESIGNATING RC) City of Grand Island ______ Resolution No. __2010-330________ Whereas: The CITY OF GRAND ISLAND has a full-time public employee on staff, or has obtained the services of a full-time public employee (an inter-local cooperation agreement, if applicable, is attached) who is fully qualified and has the time and interest in serving as a “Responsible Charge” (RC) for this project. The designated RC will be in day-to-day responsible charge of all aspects of the project, from planning through post-construction activities, with the express purpose of doing all things necessary for the project to remain eligible for federal-aid transportation project funding; and Whereas: the RC will ensure that, at a minimum, (1) the project receives independent and careful development, supervision and inspection, (2) the project is constructed in compliance with the plans and specifications, (3) all aspects of the project, from planning through construction activities, including all environmental commitments, remain eligible for federal funding, and (4) decisions made and actions taken for the project have adequate supporting documentation filed in an organized fashion. For purposes of this resolution, the following definitions will apply: Fully qualified means a person who has satisfactorily completed all applicable Nebraska Department of Roads (NDOR) training courses and who has met the other requirements necessary to be included on the NDOR list of qualified Local Public Agency (LPA) RCs. Full-time public employee means a public employee who meets all the requirements and is afforded all the benefits of full-time employees as that phrase is applied to other employees of the employing public entity. A person is not a full-time public employee if that person provides outside private consulting services, or is employed by any private entity, unless that person can prove to NDOR in advance, that employee’s non-public employment is in a field unrelated to any aspect of the project for which federal aid is sought. Public employee means a person who is employed solely by a county, a municipality, a political subdivision; a Native American tribe; a school district; another entity that is either designated by statute as public or quasi-public; or an entity included on the list of entities determined by the NDOR, and approved by the Federal Highway Administration (FHWA), as fulfilling public or quasi-public functions. Responsible charge means the public employee who is fully empowered by the LPA and has actual day-to-day working knowledge and responsibility for all decisions related to all aspects of the federal-aid project from planning through construction project activities, including all environmental commitments. The RC is the day-to-day project manager, and the LPA’s point-of-contact for the project. Responsible charge does not mean merely delegating the various tasks; it means active day-to-day involvement in identifying issues, investigating options, working directly with stakeholders, making decisions, and actively monitoring project construction. It is understood that the RC may delegate or contract certain technical tasks associated with the project so long as the RC actively manages and represents the owner’s interests in the delegated technical tasks. Be It Resolved: by the City Council of the CITY OF GRAND ISLAND that: STEVEN RIEHLE is hereby designated as Responsible Charge (RC) for pre-construction and construction phases, in accordance with the Project Program Agreement previously executed, the NDOR LPA Guidelines Manual for Federal-aid Projects, and all Federal, State and local laws , rules, regulations, policies and guidelines for the following Federal-aid transportation projects: NDOR Project Number [URB-2235(5)], NDOR Control Number [42519], Northbound Lanes of South Locust Street, North of Interstate 80 NDOR Project Number [SRTS-40(57)], NDOR Control Number [42521], Walk to Walnut Safe Routes to School Project at 15th Street and Custer Avenue NDOR Project Number [STPAA-5436(4)], NDOR Control Number [42427], Capital Avenue Widening from west of Carleton Avenue to Webb Road Be It Resolved: by the City Council of the CITY OF GRAND ISLAND that: SCOTT GRIEPENSTROH is hereby designated as Responsible Charge (RC) for pre-construction and construction phases, in accordance with the Project Program Agreement previously executed, the NDOR LPA Guidelines Manual for Federal-aid Projects, and all Federal, State and local laws, rules, regulations, policies and guidelines for the following Federal-aid transportation projects: NDOR Project Number [URB-30-4(151)], NDOR Control Number [42477], Storm Sewer from US Highway 30 to Wasmer Detention Cell NDOR Project Number [ENH-40(59)], NDOR Control Number [42650], Bike Trail along Moore’s Creek Drainway; State Street to Capital Avenue The City of Grand Island assures and agrees that: 1) It has authorized and fully empowered the RC to be in day-to-day responsible charge of the subject federal-aid project; this does not mean merely supervising, overseeing or delegating the various tasks, it means active day-to-day involvement in the project including identifying issues, investigating options, working directly with stakeholders, and decision-making. 2) The RC is a full-time public employee. 3) The RC is fully qualified and has successfully completed required training to serve as a RC. 4) It will allow the RC to spend all time reasonably necessary to properly discharge all duties associated with the project, including ensuring that all aspects of the project, from planning through post-construction activities, remain eligible for federal-aid highway project funding. 5) It will not assign other duties to the RC that would affect his or her ability to properly carry out the duties set out in this agreement. 6) It will provide necessary office space, materials and administrative support for the RC. 7) It will fully cooperate with, support and not unreasonably interfere with the day-to-day control of the RC concerning the acts necessary for making the project eligible for federal funding. 8) It will take all necessary actions and make its best good faith efforts to comply and assist the RC in complying with all federal and state requirements and policies applicable to federal-aid transportation projects, including, but not limited to, all applicable requirements of 23 CFR 635.105. 9) It will take all necessary actions and make its best good faith efforts to ensure that the RC’s work on the project would be deemed to meet the same standards that the Nebraska Department of Roads must meet under 23 CFR 635.105. 10) It will comply with the conflict-of-interest requirements of 23 CFR 1.33. 11) It will notify NDOR immediately in the event the designated RC(s) will no longer be assigned to the project. A supplemental agreement designating a replacement RC may be required by NDOR. 12) It is ultimately responsible for complying with all federal and state requirements and policies applicable to federal-aid highway projects. This includes meeting all post- construction environmental commitments. The LPA understands that failure to meet any eligibility requirements for federal funding may result in the loss of all Federal funding for the project. In the event that the acts or omissions of RC, the LPA or its agents or representatives result in a finding that a project is ineligible for Federal funding, the LPA will be required to repay NDOR some or all previously paid Federal funds and any costs or expenses NDOR has incurred for the project, including but not limited to, those costs for the RC. The CITY OF GRAND ISLAND understands that the following are the duties of the RC: a) Serve as the LPA’s contact for issues or inquiries for Federal-aid projects assigned by the LPA; b) Ensure that all applicable Federal, State and local laws, rules, regulations, policies and guidelines are followed during the development and construction of the project; c) Know and follow the NDOR LPA Guidelines Manual for Federal-aid Projects; d) Have active day-to-day involvement in identifying issues, investigating options, working directly with stakeholders, and decision-making; e) Ensure that the project plans and specifications are sealed, signed and dated by a professional engineer licensed in the State of Nebraska, and that estimates have been prepared and the construction has been observed by a professional engineer licensed in the State of Nebraska or a person under the direct supervision of a professional engineer licensed in the State of Nebraska (reference Neb. Rev. Stat. § 81-3445); f) Competently manage and coordinate the project day-to-day operations, including all project-related decisions, on behalf of the LPA, which includes the LPA’s governing body, staff and any extended staff dedicated to the project such as consulting engineers; g) Ensure that project documents are thoroughly checked, reviewed and have had quality control measures applied, prior to submitting to NDOR and/or FHWA; h) Monitor the progress and schedule of the project and be responsible for ensuring that the project is completed on time in accordance with established milestone dates; i) Properly serve as the owner’s representative, and to visit the project site during construction on a frequency commensurate with the magnitude and complexity of the project; j) Ensure that proper construction management processes have been developed and implemented for the project; k) Serve as a steward of the public funds, i.e. ensure that the public gets what it is paying for; l) Attend all required training including the annual workshop; and m) Fulfill continuing education requirements as specified in the NDOR LPA Guidelines Manual for Federal-aid Projects. Adopted by the City Council of the City of Grand Island, Nebraska, November 23, 2010. The City Council of the CITY OF GRAND ISLAND Jose Zapata Robert Niemann Peg Gilbert Scott Dugan Kirk Ramsey Robert Meyer Larry Carney Mitch Nickerson Chuck Haase John Gericke Council Member_______________________________ Moved the adoption of said resolution Member ___________________ Seconded the motion Roll Call: ___Yes ___No ___Abstained ___Absent Resolution adopted, signed and billed as adopted ____________________________________ Margaret Hornady, Mayor Attest: _________________________________________ RaNae Edwards, City Clerk Item G14 #2010-331 - Approving Authorization for Emergency Sanitary Sewer Repairs on Bismark Road, Between Sycamore Street and Kimball Street Tuesday, November 23, 2010 Council Session City of Grand Island Staff Contact: Steven P. Riehle, Public Works Director City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: November 23, 2010 Subject: Approving Authorization for Emergency Sanitary Sewer Repairs on Bismark Road, Between Sycamore Street and Kimball Street Item #’s: G-14 Presenter(s): Steven P. Riehle, Public Works Director Background Due to a broken 15" sanitary sewer main on Bismark Road, between Sycamore Street and Kimball Street emergency sanitary sewer repairs are needed. Once enough sand around the pipe and manhole washed into the sewer pipe and was carried away, a void formed around the manhole and the manhole started to sink. To repair the break Bismark Road will need to be closed, up to half of the street removed and replaced, sewer pipe removed and replaced back to a good piece of pipe, and a new manhole built. A dewatering well will be dropped in about 15 to 20 feet north of the Bismark sidewalk on parks property. During the repair, Wastewater staff will set up a bypass pump to pump around the repair. Discussion Contact was made with three contractors, Starostka Group, O'Hara Plumbing, and The Diamond Engineering Company. Starostka Group does not have a crew in the area and O'Hara Plumbing is not available due to other projects. The Diamond Engineering Company of Grand Island, Nebraska is able to make the necessary repairs and estimated the cost at $27,000.00. The Diamond Engineering Company will be paid based on time and materials actually incorporated into the repair work, with a maximum of $27,000.00. We are requesting permission to use the emergency procurement procedures as outlined in Section 27-13 of the City Code. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation Public Works Administration recommends that the Council approve usage of the City’s Emergency Procurement Procedures and pass a resolution authorizing The Diamond Engineering Company to perform the repairs. Sample Motion Move to approve the use of the City’s Emergency Procurement Procedures and authorize The Diamond Engineering Company to perform the repairs. Approved as to Form ¤ ___________ November 18, 2010 ¤ City Attorney R E S O L U T I O N 2010-331 WHEREAS, the Wastewater Division of the Public Works Department needed to perform and emergency sanitary sewer repair on Bismark Road, between Sycamore Street and Kimball Street; and WHEREAS, the estimated cost is $27,000 (actual cost and payment will be based on time and materials); and WHEREAS, The Diamond Engineering Company of Grand Island, Nebraska has been requisitioned to do said repairs, and WHEREAS, two other contractors were contacted to provide quotes for the work but they don’t have crews available or time to perform the work. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the sanitary sewer repair on Bismark Road, between Sycamore Street and Kimball Street by The Diamond Engineering Company of Grand Island, Nebraska, at a maximum cost of $27,000 is hereby approved. BE IT FURTHER RESOLVED that the Mayor is hereby authorized and directed to execute a purchase order for such project on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 23, 2010. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G15 #2010-332 - Approving Bid Award for Hybrid 4-Door Sedan Tuesday, November 23, 2010 Council Session City of Grand Island Staff Contact: Troy Hughes City of Grand Island City Council Council Agenda Memo From: Troy Hughes, Fire Chief Meeting: November 23, 2010 Subject: RFP for Hybrid Sedan Item #’s: G-15 Presenter(s): Troy Hughes, Fire Chief Background The Grand Island Fire Department currently utilizes a 1993 Ford Bronco to transport the Life Safety Division Chief during the course of his duties. This unit is powered by a large V-8 motor that consumes a great deal of fuel. Driving the unit under city driving conditions results in very poor fuel economy. This unit is also used as a department snow plow during the winter season. The department is seeking to replace this vehicle with a more economical vehicle. The department sent a request for proposal to 16 potential suppliers for a replacement vehicle. Discussion Only two suppliers submitted proposals. Cornhusker Toyota of Grand Island and Performance Toyota of Lincoln were the two suppliers that submitted proposals. Proposals were scored in five areas, price and delivery, fuel efficiency, interior capacities, warranty and service, and auxiliary equipment. Both proposals were for identical cars (2010 Toyota Prius) which caused them to score equally except in pricing in which Performance Toyota was lower and therefore received a higher score. Performance Toyota’s price was $21,525 and Cornhusker Toyota’s price was $22,455 for a difference of $930. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the Performance Toyota proposal at a price of $21,525 to supply one 2010 Toyota Prius. Sample Motion Move to approve. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Jason Eley, Purchasing Agent Working Together for a Better Tomorrow, Today REQUEST FOR PROPOSAL FOR HYBRID 4-DOOR SEDAN RFP DUE DATE: November 15, 2010 at 4:15 p.m. DEPARTMENT: Fire PUBLICATION DATE: October 28, 2010 NO. POTENTIAL BIDDERS: 16 SUMMARY OF PROPOSALS RECEIVED Performance Toyota of Lincoln Cornhusker Toyota Lincoln, NE Grand Island, NE cc: Troy Hughes, Fire Chief Jeff Pederson, City Administrator Mary Lou Brown, Finance Director Dale Shotkoski, City Attorney Jason Eley, Purchasing Agent Chris Hoffman, Fire Admin. Assist. P1442 Approved as to Form ¤ ___________ November 18, 2010 ¤ City Attorney R E S O L U T I O N 2010-332 WHEREAS, the City Of Grand Island sent out requests for proposals to sixteen potential venders to supply a new hybrid 4-door sedan vehicle meeting five areas of criteria for the Grand Island Fire Department. Two proposals were received and evaluated; a copy is on file with the City Clerk; and WHEREAS, on November 15, 2010 requests for proposals were received, opened and reviewed; and WHEREAS, the proposal from Performance Toyota of Lincoln, Nebraska scored the highest in these areas: price and delivery, fuel efficiency, interior capacities, warranty and service and auxiliary equipment for a price of $21,525. This proposal was for $930 less than the other supplier; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the proposal of Performance Toyota of Lincoln, Nebraska in the amount of $21,525 for one 2010 Toyota Prius is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, on November 23, 2010. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G16 #2010-333 - Approving Bid Award for Outdoor Warning Sirens Tuesday, November 23, 2010 Council Session City of Grand Island Staff Contact: Jon Rosenlund City of Grand Island City Council Council Agenda Memo From: Jon Rosenlund, Emergency Management Director Meeting: November 23, 2010 Subject: Hazard Mitigation Grant - Sirens Item #’s: G-16 Presenter(s): Jon Rosenlund, Emergency Management Director Background Hall County-Grand Island Emergency Management operates and maintains 38 outdoor warning sirens to alert the public of dangerous weather and other hazards. The vast majority of these devices (27 remaining) were installed between 1979 and 1981. These devices have an anticipated life span of 30 years, and existing sirens are already failing at a rate of almost 1-2 annually over the past few years. Unfortunately, many repair parts are no longer available for these older models. Sirens which fail are replaced at significant cost on a case-by-case basis. In the past, the Emergency Management Department has planned to replace two sirens a year, as necessary. However, the department anticipates a windfall of future siren failures as these devices reach and exceed their 30-year life-span. Local funds are not likely to be sufficient to keep up with the anticipated number of replacements needed. Council approved a grant application by Resolution 2010-8. This grant was awarded for a $60,000 project to replace four (4) sirens. The City budgeted the 25% match ($15,000) in the Emergency Management Capital Improvement budget. Discussion The FEMA Hazard Mitigation Grant Program (HMGP) provides grants to States and local governments to implement long-term hazard mitigation measures after a major disaster declaration. The purpose of the HMGP is to reduce the loss of life and property due to natural disasters and to enable mitigation measures to be implemented during the immediate recovery from a disaster.The HMGP is authorized under Section 404 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act. The HMGP Grant funds up to 75% of approved projects with a local match of 25%. The Department has funds budgeted for one siren in Capital Outlay and plans to use these funds as the 25% matching funds. The Emergency Management Department recently completed a formal bid process for the purchase and installation of four (4) sirens. DANKO Emergency Equipment provided the lowest bid of $48,929.12 for the purchase and installation of these sirens. The Department recommends that Council award this bid to DANKO Emergency Equipment. Each of these new sirens has a considerably larger effective radius of 70dB estimated at 6200 feet in all directions. Sirens listed to be replaced have much smaller radii, such as 1600 feet. This will allow fewer sirens serve the community and can lead to lower utility costs over the long term (see attached pdf map). Hall County Siren Installation List (Year One) Siren # Description Installed Year Latitude / Longitude Current 70dB Radius (ft) New 70dB Radius (ft) 3 Cairo, Village of - 300 South High St.- Behind Senior Citizen Center 1981 N41 00.023 W98 36.474 1600 6200 16 3436 South Locust - Across from Walmart 1981 N40 53.138 W98 20.398 1600 6200 19 1800 Block of N Hancock (Just North of Kingston & Hancock) 1981 N40 56.238 W98 22.409 3200 6200 New US 281 & Wood River Road (I-80 Interchange/Mormon Island Campground) N/A TBD N/A 6200 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve this bid award to DANKO Emergency Equipment. Sample Motion Move to approve the bid award for outdoor warning sirens to DANKO Emergency Equipment of Snyder, Nebraska in the amount of $48,929.12. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Jason Eley, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: November 16, 2010 at 2:00 p.m. FOR: Outdoor Warning Sirens DEPARTMENT: Emergency Management ESTIMATE: $ FUND/ACCOUNT: 25111601-85213 25111601-25104 PUBLICATION DATE: November 2, 2010 NO. POTENTIAL BIDDERS: 5 SUMMARY Bidder: Acoustic Technology, Inc. Front Line Plus Fire & Rescue East Boston, MA Monticello, MN Bid Security: Travelers Casualty & Surety $4,167.50 Exceptions: None Noted Bid Price: Sirens Only: $46,368.00 $57,700.00 Installation Only: $14,700.00 $23,800.00 Sirens & Install.: $61,068.00 $83,350.00 Bidder: American Signal Corporation Federal Signal Corporation Milwaukee, WI University Park, IL Bid Security: North American Specialty Ins. Co. Safeco Insurance Co. Exceptions: None None Bid Price: Sirens Only: $41,100.00 $32,425.12 Installation Only: $15,980.00 No Bid Sirens & Install.: $57,080.00 $48,929.12 cc: Jon Rosenlund, Emergency Management Director Dale Shotkoski, City Attorney Jason Eley, Purchasing Agent Jeff Pederson, City Administrator P1444 Approved as to Form ¤ ___________ November 18, 2010 ¤ City Attorney R E S O L U T I O N 2010-333 WHEREAS, the City of Grand Island, Nebraska, is an eligible unit of a general local government authorized to file an application through the Federal Emergency Management Agency and Nebraska Emergency Management Agency for a Hazard Mitigation Program Grant; and WHEREAS, the Federal Emergency Management Agency and Nebraska Emergency Management Agency are presently accepting grant applications for hazard mitigation; and WHEREAS, a grant has been awarded to conduct an Outdoor Warning Siren Replacement and Installation Project for the City of Grand Island and other Hall County Communities; and WHEREAS, Council previously adopted resolution 2010-8 authorizing a grant application with a grant total of $45,000 and a 25% local match of $15,000, (project total of $60,000) and WHEREAS, a recently completed bid process produced a successful bid below budget, from DANKO Emergency Equipment (Snyder, NE) for a total of $48,929.12, and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor is hereby authorized and directed to award this bid to DANKO Emergency Equipment on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 23, 2010. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________ RaNae Edwards, City Clerk Item G17 #2010-334 - Approving Contract for Crime Mapping Services Tuesday, November 23, 2010 Council Session City of Grand Island Staff Contact: Steve Lamken City of Grand Island City Council Council Agenda Memo From: Steven Lamken, Police Chief Meeting: November 23. 2010 Subject: Contract for Crime Mapping Services Item #’s: G-17 Presenter(s): Steven Lamken, Police Chief Background The Police Department would like to provide the citizens of our community a crime mapping service on our web site. Crime mapping services provide a software package that allows the community to observe where selected crimes occur in the City over a specific period of time. The Omega Group is offering to implement their “CrimeMapping” software program with the Police Department for one year at no cost for the service. The annual cost for the service would be $100 per month or $1200 a year after the first year if the Police Department would continue the service. The Police Department is not obligated to maintain the service after the first year if funding is not available. Discussion The Omega Group is a software company that provides the City’s GIS software. They offer a crime mapping software package called “CrimeMapping.” CrimeMapping software takes basic information from selected police offenses and then displays them on a map of the City using symbols to designate the different types of offenses. The Omega Group also establishes a link to access the CrimeMapping software from the Police Department web page. This allows anyone to access the crime information from the Police Department web site. Each selected category of crime is displayed with a unique symbol. Basic information about the crime such as type of crime, case number, date, and location will appear when a user clicks on a symbol. The Police Department will select the types of crimes and the reporting period, that will be displayed on the CrimeMapping site. Once the initial setup is achieved, the CrimeMapping software retrieves the crime data from our records management software without additional Police Department personnel resources being needed to serve the site. The Omega Group will install and provide CrimeMapping to the Police Department for one year free of costs. The Police Department has ability to decide to maintain the service or cancel the service after the first year. There would be no costs if the Department decided to cancel the service after the first year. The annual fee to maintain the service after the first year is $1200 per year. This is competitive with another similar company that would charge $99 per month for their service. The Police Department can cancel the contract any year with notice. The Cities of Lincoln and Omaha Police Departments provide CrimeMapping to their communities on their web sites if you would like to see how the service works. We are not proposing to provide narratives as provided on the Lincoln site as it would require our staff time to post and enter the narratives. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Postpone the issue to future date 3. Take no action on the issue Recommendation City Administration recommends that the Council approve the contract with The Omega Group Inc. to provide “CrimeMapping” software services to the Police Department at no cost for the first year of service and an annual cost of $1,200 per year for additional service. Sample Motion Move to approve the contract with The Omega Group Inc. to provide “CrimeMapping” software services to the Police Department at no cost for the first year of service and an annual cost of $1,200 per year for additional service and authorize the Mayor to sign all related documents. Approved as to Form ¤ ___________ November 18, 2010 ¤ City Attorney R E S O L U T I O N 2010-334 WHEREAS, The Grand Island Police Department’s goal is to provide more information to citizens about crime in Grand Island, and WHEREAS, The Omega Group provides CrimeMapping software services that allow law enforcement agencies to provide crime data information on their web site, and WHEREAS, CrimeMapping software works with the City’s GIS software and the Police Department’s records management software, and WHEREAS, The Omega Group will install and provide the CrimeMapping program free for one year with competitive costs for additional years of service NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is, authorized and directed to execute the contract for the CrimeMapping program with The Omega Group. --- Adopted by the City Council of the City of Grand Island, Nebraska, November 23, 2010. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G18 #2010-335 - Approving MOU with the Federal Bureau of Investigations for Safe Streets Task Force Tuesday, November 23, 2010 Council Session City of Grand Island Staff Contact: Steve Lamken City of Grand Island City Council Council Agenda Memo From: Steven Lamken, Police Chief Meeting: November 23, 1010 Subject: Federal Safe Streets Task Force Item #’s: G-18 Presenter(s): Steven Lamken, Police Chief Background The Tri City Federal Drug Task Force has received U.S. Department of Justice approval for designation as a Safe Streets Task Force. The Safe Streets designation expands the scope of the Task Force to include violent crime and gang activity in addition to drug enforcement. The Grand Island Police Department becomes eligible for equipment and overtime funding for officers that we would designate as working with the Safe Streets Task Force. Discussion The U.S. Department of Justice has approved a Safe Streets Task Force designation for the Tri City Drug Task Force. The Safe Streets designation expands the scope of task force investigations to include violent crimes, criminal gangs, and dangerous fugitives in conjunction with drug enforcement. The Safe Streets designation provides the task force with additional Federal resources. Agencies with officers assigned to work with the Safe Streets Task Force are eligible to receive equipment and overtime reimbursements. The Police Department is designating at least one officer as a member of the Safe Streets Task Force. This investigator will work closely with the other Task Force members, the Police Department Criminal Investigations Division, and the Department’s Gang Operations Unit in conducting investigation into violent crimes and gang related crimes. The Department had realigned our staffing under Program Prioritization to direct more resources towards gang investigations prior to the Safe Streets designation. We assigned an investigator who would be responsible for coordinating all gang related investigations in the Department. It is a natural fit that this investigator will be designated as a Task Force Officer, TFO. A TFO is provided a vehicle that includes fuel and services, and a cell phone as part of being a member of the Task Force. TFOs are also eligible for overtime reimbursement for time spent on Safe Street cases. The City is required to agree to and sign a memorandum with the Federal Bureau of Investigation to be eligible to receive Federal support funding. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Postpone the issue to future date 3. Take no action on the issue Recommendation City Administration recommends that the Council approve the Safe Streets Task Force Memorandum of Understanding with the Federal Bureau of Investigations. Sample Motion Move to approve the Safe Streets Task Force Memorandum of Understanding with the Federal Bureau of Investigations and authorize the Mayor to sign all related documents. Approved as to Form¤ ___________ November 18, 2010¤ City Attorney R E S O L U T I O N 2010–335 WHEREAS, The Grand Island Police Department is a member of the Federal Tri City Drug Task Force, and WHEREAS, The Tri City Drug Task Force has been designated as a U.S. Department of Justice Safe Streets Task Force, and WHEREAS, The Safe Streets Task Force provides additional resources to combat violent crimes and criminal gangs which will benefit the City of Grand Island, and WHEREAS, The Grand Island Police Department desires to be a participating agency in the Safe Streets Task Force NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is, authorized and directed to execute the U.S. Department of Justice Memorandum of Understanding with the Federal Bureau of Investigation to designate the Grand Island Police Department as a participating agency in the Safe Streets Task Force. --- Adopted by the City Council of the City of Grand Island, Nebraska, November 23, 2010. Margaret Hornady, Mayor Attest: RaNae Edwards, City Clerk Item G19 #2010-336 - Approving Financing for Heavy Duty Rescue Pumper Truck Tuesday, November 23, 2010 Council Session City of Grand Island Staff Contact: Troy Hughes City of Grand Island City Council Council Agenda Memo From: Troy Hughes, Fire Chief Mary Lou Brown, Finance Director Meeting: November 23, 2010 Subject: Financing for Heavy Duty Rescue Pumper Truck Item #’s: G-19 Presenter(s): Troy Hughes, Fire Chief Background The Fiscal Year 2010/2011 budget, as approved, included the purchase of a heavy duty fire pumper truck. This truck will remove two trucks from front line duty at Fire Station 3, a 1990 Ford pumper and a 1997 Freightliner rescue truck. Neither of these trucks has the capability to cover all the duties required of it; crews must jump back and forth between the two trucks depending upon the nature of the call. The General Fund Capital Budget included $69,000 related to the purchase of this truck. The financing assumption for budget planning purposes was a 10 year lease purchase with the purchase price estimated at $550,000. A Request for Proposal (RFP) has been issued related to the truck. Also included in the RFP is a request for financing. The City has identified that either a capital lease or a tax exempt loan will be considered. Discussion Council action is necessary prior to moving forward with the analysis of and determination of the best financing option. Either the capital lease or the tax free loan will be recorded in the City’s financial statements as debt. If a capital lease is agreed upon, the value of the lease payments will be recorded as debt. If a loan agreement is entered into, the amount borrowed will be recorded as debt. Once the truck and its price have been determined, the financing options will be evaluated and the best option determined. The recommended financing option will be brought forward, most likely in December. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the financing for the truck and resulting incremental debt that will be recorded on the City’s financials. 2. Postpone any decision regarding the financing. 3. Deny the request to incur debt related to the purchase of the truck. Recommendation City Administration recommends that Council approve the Resolution to incur debt related to the purchase of the heavy duty pumper truck. Sample Motion Move to approve the Resolution to incur debt related to the purchase of the heavy duty pumper truck. Approved as to Form ¤ ___________ November 18, 2010 ¤ City Attorney R E S O L U T I O N 2010-336 WHEREAS, the Fire Department plans to purchase a heavy duty rescue pumper truck as included in the approved Fiscal Year 2010/2011 budget; and WHEREAS, the purchase requires the issuance of debt, either through a capital lease or a tax free loan; and WHEREAS, Council approval is required prior to proceeding with debt issuance; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: The consideration of either a capital lease or a tax exempt loan related to the purchase of a heavy duty rescue pumper truck is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 23, 2010. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G20 #2010-337 - Approving HVAC Energy Efficiency Improvement Upgrades Tuesday, November 23, 2010 Council Session City of Grand Island Staff Contact: Joni Kuzma City of Grand Island City Council Council Agenda Memo From: Joni Kuzma, Community Development Meeting: November 23, 2010 Subject: Approving HVAC Energy Efficiency Improvement Upgrades Item #’s: G-20 Presenter(s): Joni Kuzma, Community Development Administrator Background In June 2009, the City of Grand Island was awarded a $199,000 Energy Efficiency and Conservation Block Grant (EECBG) from the Department of Energy and The American Recovery and Reinvestment Act of 2009 appropriation. The purpose of the EECBG program is to assist eligible entities in creating and implementing strategies to: · Reduce fossil fuel emissions in a manner that is environmentally sustainable and, to the maximum extent practical, maximizes benefits for local and regional communities; · Reduce the total energy use of the eligible entities; and · Improve energy efficiency in the building sector, the transportation sector, and other appropriate sectors. Discussion One of the three projects selected by the City was to improve energy efficiency at three Fire Station locations: Fire Station 2 – 1720 N. Broadwell Ave nue, Fire Station 3 – 2310 S. Webb Road., and Fire Station 4 – 3690 W. State Street. Fire Station 2 was built in 1957, the existing boiler installed in 1976 and the air conditioning unit installed in 1990. Fire Station 3 was built in 1987 at which time the existing heating air conditioning units were installed. Fire Station 4 was built in 1996 and is operating with the original heating and air conditioning units. A Request for Proposals was published in the October 29, 2010 Grand Island Independent with a deadline of 4:00 p.m. Monday, November 15, 2010. Proposals were received and rated according to the specifications outlined in the Request for Proposals. Project awards recommendations are provided as an attachment to this memo. No matching funds are required. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the energy efficiency upgrade awards as recommended. Sample Motion Move to approve the energy efficiency upgrade awards as recommended. TOTAL COST: $44,993.40 American Recovery and Reinvestment Act of 2009 Energy Efficency and Conservation Block Grant Fire Station 2 Fire Station 3 Fire Station 4 1. Heating & Air Myers Heating & A/C Inc.$7,500 $16,500 24.5 SEER, 95% efficiency 24.5 SEER, 95% efficiency, change to single phase Midwest Sheet Metal Co Inc.$18,450 ($19,950-$1,500) *1.1 - bid 9.0 HSPF 16.49 SEER *1.1 -bid 9.0HSPF 16.00 SEER *Alt bid use existing curbs deduct $1500 3. Overhead Doors/Seals Overhead Door Co of GI $2,255 $144.20 $144.20 ATTACHMENT A Approved as to Form ¤ ___________ November 18, 2010 ¤ City Attorney R E S O L U T I O N 2010-337 WHEREAS, in June 2009, the City of Grand Island was awarded a $199,000 Energy Efficiency and Conservation Block Grant (EECBG) from the Department of Energy and The American Recovery and Reinvestment Act of 2009 appropriation; and WHEREAS, energy efficiency projects were approved by the Department of Energy that would reduce the total energy use of the eligible entities and improve energy efficiency in the building sector, the transportation sector, and other appropriate sectors; and WHEREAS, energy efficiency upgrades at three Fire Station locations is an eligible grant activity; and WHEREAS, a formal Request for Proposal process was utilized in procuring for qualified project proposals; and WHEREAS, proposals were received and rated according to the specifications outlined in a Request for Proposals as follows: Myers Heating and Air: Fire Station 3 - $7,500; Fire Station 4 - $16,500 Midwest Sheet Metal Co Inc.: Fire Station 2 - $18,450 Overhead Door: Fire Stations 2 - $2,255, Fire Station 3 - $144.20, And Fire Station 4 - $144.20 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that The Grand Island City Council approves the energy efficiency upgrade awards as recommended in Attachment A. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 23, 2010. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ - 2 - RaNae Edwards, City Clerk Item H1 Consideration of Request from Paul Galles PR for a Conditional Use Permit for Off-Site Parking Lot for Grand Island Senior High School Located at 2104 North Custer Avenue This item relates to the aforementioned Public Hearing Item E-1. Tuesday, November 23, 2010 Council Session City of Grand Island Staff Contact: Craig Lewis City of Grand Island City Council Item J1 Approving Payment of Claims for the Period of November 10, 2010 through November 23, 2010 The Claims for the period of November 10, 2010 through November 23, 2010 for a total amount of $3,294,935.75. A MOTION is in order. Tuesday, November 23, 2010 Council Session City of Grand Island Staff Contact: Mary Lou Brown City of Grand Island City Council Item J2 Approving Payment of Claims for the Period of November 10, 2010 through November 23, 2010 for the Veterans Athletic Field Complex The Claims for the Veterans Athletic Field Complex for the period of November 10, 2010 through November 23, 2010 for the following requisition. #30 $12,419.40 A MOTION is in order. Tuesday, November 23, 2010 Council Session City of Grand Island Staff Contact: Mary Lou Brown City of Grand Island City Council Item J3 Approving Payment of Claims for the Period of November 10, 2010 through November 23, 2010 for the State Fair Recreation Building The Claims for the Period of November 10, 2010 through November 23, 2010 for the State Fair Recreational Building for the following requisition: #34 $48,291.00 A MOTION is in order. Tuesday, November 23, 2010 Council Session City of Grand Island Staff Contact: Mary Lou Brown City of Grand Island City Council