08-17-2010 City Council Study Session PacketCity of Grand Island
Tuesday, August 17, 2010
Budget Meeting Packet
City Council:Mayor:
Margaret Hornady
City Administrator:
Jeff Pederson
City Clerk:
RaNae Edwards
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7:00:00 PM
Council Chambers - City Hall
100 East First Street
Larry Carney
Scott Dugan
John Gericke
Peg Gilbert
Chuck Haase
Robert Meyer
Mitchell Nickerson
Bob Niemann
Kirk Ramsey
Jose Zapata
City of Grand Island City Council
A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS
Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda
Items form located at the Information Booth. If the issue can be handled administratively without Council action,
notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given.
B - RESERVE TIME TO SPEAK ON AGENDA ITEMS
This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak.
Please come forward, state your name and address, and the Agenda topic on which you will be speaking.
MAYOR COMMUNICATION
This is an opportunity for the Mayor to comment on current events, activities, and issues of interest to the community.
Call to Order
Pledge of Allegiance
Roll Call
This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act
in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state
law.
The City Council may vote to go into Closed Session on any agenda item as allowed by state law.
City of Grand Island City Council
Item E1
Public Hearing on Proposed FY 2010-2011 City Single Budget
(Continued)
Tuesday, August 17, 2010
Budget Meeting
City of Grand Island
Staff Contact: Mary Lou Brown
City of Grand Island City Council
Council Agenda Memo
From: Mary Lou Brown, Finance Director
Meeting: August 17, 2010
Subject: Public Hearing for FY 2010-2011 Single City Budget
Item #’s: E-1
Presenter(s): Mary Lou Brown, Finance Director
Background
The budget process for the City of Grand Island begins early in the year with the internal
budget compilation and culminates with the submittal of the final budget to the State
Auditor in September. This year marked the formal implementation of Program
Prioritization which provided a framework within which budget allocations were driven
and decisions made. Following are accomplishments that have occurred:
· Departments received target appropriation amounts and submitted proposed 2010-
2011 budgets that reflected both the program prioritizations and appropriation
targets.
· Proposed budgets were reviewed with each department by City Administration.
· City Council conducted a public hearing and approved the Solid Waste Agency
Budget on July 13, 2010.
In the past, other budget related items such as FTE requests and Fee Schedule changes
would have been studied and approved prior to the Budget review and approval. With
Program Prioritization, all of the budget items are interrelated and will be reviewed and
approved along with the 2010-2011 Bud get.
Discussion
At the Special Council meeting on August 3, 2010, the City Council is asked to conduct a
public hearing on the proposed budget to allow for public input. Budget discussions will
begin following the public hearing on August 3, 2010 and continue on August 5, 2010.
On August 10, 2010, the Council will be asked to make determination on the budget or
set further meetings to move toward determination.
In order to meet the State filing regulations and to have a 15 day window between the
budget approval and the effective date, the latest the budget approval can take place is
September 7, 2010.
Recommendation
The Council is asked to conduct the public hearing and take information from the
citizens. After conducting the hearing, it is recommended that the City Council take the
information under advisement and begin deliberations regarding the City’s 2010-2011
fiscal year budget.
The budget transmittal letter, a “Budget in Brief”, and draft documents of the budget
were provided to Council in early July. If any further information is needed, please
contact City Administration.
Item X1
Review and Approval of Proposed FY 2010/2011 City Single
Budget (Continued)
The City Council will continue the discussion and review of the Proposed FY 2010/2011 City
Single Budget from the Special (Budget) Meeting held on August 3rd, 5th, 10th and 12th.
Additional Budget meetings will be held as needed.
Tuesday, August 17, 2010
Budget Meeting
City of Grand Island
Staff Contact: Jeff Pederson
City of Grand Island City Council