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08-10-2010 City Council Regular Meeting PacketCity of Grand Island Tuesday, August 10, 2010 Council Session Packet City Council:Mayor: Margaret Hornady City Administrator: Jeff Pederson City Clerk: RaNae Edwards T u 7:00:00 PM Council Chambers - City Hall 100 East First Street Larry Carney Scott Dugan John Gericke Peg Gilbert Chuck Haase Robert Meyer Mitchell Nickerson Bob Niemann Kirk Ramsey Jose Zapata Call to OrderCity of Grand Island City Council A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. MAYOR COMMUNICATION This is an opportunity for the Mayor to comment on current events, activities, and issues of interest to the community. Call to Order Pledge of Allegiance Roll Call This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state law. The City Council may vote to go into Closed Session on any agenda item as allowed by state law. City of Grand Island City Council Item C1 Recognition of Pat Larson, GIS Specialist for Special Achievement Award at the Annual Esri International User Conference The Mayor and City Council would like to recognize Pat Larson, GIS Specialist for the Special Achievement in GIS (SAG) Award he received at the 30th annual Esri International User Conference. Grand Island was one of only 87 recipients from within the United States and 57 winners from outside the United States selected to receive the award from more than 300,000 eligible organizations worldwide. Mr. Larson has served the city for seven years as GIS Specialist. GIS combines computer hardware, software data and people to collect, manage and analyze geographic information. Mr. Larson met the goal of bringing GIS into the mainstream of decision making for the entire city making GIS more accessible to all users, by first implementing an ArcIMS website that gave all citizens access to data. The website was designed in a way that allowed non- technical users the ability to navigate around data with ease. Then, to go further, an enterprise license agreement was made with Esri, which resulted in desktop access to all users. We congratulate Mr. Larson for his outstanding work in the area of GIS. Tuesday, August 10, 2010 Council Session City of Grand Island Staff Contact: Mayor Hornady City of Grand Island City Council Item C2 Recognition of Life Saving Efforts Tuesday, August 10, 2010 Council Session City of Grand Island Staff Contact: Troy Hughes City of Grand Island City Council Council Agenda Memo From: Fire Chief Troy Hughes Meeting: August 10, 2010 Subject: Citizens Commendation Award Item #’s: C-2 Presenter(s): Russ Blackburn, Fire Division Chief Renae Foster of the American Red Cross Background Choking is the inability to breathe because the trachea is blocked, constricted, or swollen shut. Choking is a medical emergency. When a person is choking, air cannot reach the lungs. If the airways cannot be cleared, death follows within 4 to 6 minutes. Grand Island has 24/7 staffed fire stations that are strategically located in a fashion that allows emergency responders to beat this life and death deadline of 4-6 minutes. On May 10, 2010 Maycee Mazanec had a febrile seizure while she was eating, when the seizure finished the food she was eating had become a foreign body airway obstruction. Her daughter was not able to breath and turning blue. Ms. Mazanec called 911 and the Emergency Center dispatche r dispatched the Fire Department. Then Ms. Mazanec remembered her neighbor, who runs a daycare, was trained in CPR. She called her neighbor Stacia Rice for help. Ms. Rice came over, and used her training from the Red Cross, to clear the airway of the infant, saving her life. When GIFD emergency responders arrived Maycee's airway was clear and she was breathing on her own. This incident shows the importance of having as many people as possible in the community trained in CPR. Even though help from the Fire Department is usually less than five minutes away, immediate care provided by people already at the scene can have the greatest affect on the outcome of these medical emergencies, and increase survival rates. The Grand Island Fire Department would like to present Stacia Rice with the Citizen's Commendation Award for her display of heroism shown on May 10, 2010 in which her efforts saved the life of Maycee Mazanec. Recommendation It is recommended that Stacia Rice be presented with the Citizen Commendation Award for her life saving efforts on May 10, 2010. Item E1 Public Hearing on Request from GI Hospitality, Inc. dba GI Hospitality, 805 Allen Drive for a Class "I" Liquor License Tuesday, August 10, 2010 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council Council Agenda Memo From: RaNae Edwards, City Clerk Meeting: August 10, 2010 Subject: Public Hearing on Request from GI Hospitality, Inc. dba GI Hospitality, 805 Allen Drive for a Class “I” Liquor License Item #’s: E-1 & I-1 Presenter(s): RaNae Edwards, City Clerk Background Section 4-2 of the Grand Island City Code declares the intent of the City Council regarding liquor licenses and the sale of alcohol. Declared Legislative Intent It is hereby declared to be the intent and purpose of the city council in adopting and administering the provisions of this chapter: (A) To express the community sentiment that the control of availability of alcoholic liquor to the public in general and to minors in particular promotes the public health, safety, and welfare; (B) To encourage temperance in the consumption of alcoholic liquor by sound and careful control and regulation of the sale and distribution thereof; and (C) To ensure that the number of retail outlets and the manner in which they are operated is such that they can be adequately policed by local law enforcement agencies so that the abuse of alcohol and the occurrence of alcohol-related crimes and offenses is kept to a minimum. Discussion GI Hospitality, Inc. dba GI Hospitality, 805 Allen Drive has submitted an application for a Class “I” Liquor License. A Class “I” Liquor License allows for the sale of alcohol, on sale only inside the corporate limits of the city. City Council action is required and forwarded to the Nebraska Liquor Control Commission for is suance of all licenses. This application has been reviewed by the Clerk, Building, Fire, Health, and Police Departments. Also submitted with this application was a Liquor Manger Designation request from Demi Menke, Doniphan, Nebraska. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the application. 2. Forward to the Nebraska Liquor Control Commission with no recommendation. 3. Forward to the Nebraska Liquor Control Commission with recommendations. 4. Deny the application. Recommendation Based on the Nebraska Liquor Control Commission’s criteria for the approval of Liquor Licenses, City Administration recommends that the Council approve this application. Sample Motion Move to approve the application for GI Hospitality, Inc. dba GI Hospitality, 805 Allen Drive for a Class “I” Liquor License contingent upon final inspections and Liquor Manager designation for Demi Menke, Doniphan, Nebraska contingent upon Ms. Menke completing a state approved alcohol server/seller training program. 08/05/10 Grand Island Police Department 450 13:04 LAW INCIDENT TABLE Page: 1 City : Grand Island Occurred after : 10:20:51 07/22/2010 Occurred before : 10:20:51 07/22/2010 When reported : 10:20:51 07/22/2010 Date disposition declared : 07/22/2010 Incident number : L10073231 Primary incident number : Incident nature : Liquor Lic Inv Liquor License Investigation Incident address : 805 Allen Dr State abbreviation : NE ZIP Code : 68803 Contact or caller : Complainant name number : Area location code : PCID Police - CID Received by : Vitera D How received : T Telephone Agency code : GIPD Grand Island Police Department Responsible officer : Vitera D Offense as Taken : Offense as Observed : Disposition : ACT Active Misc. number : RaNae Geobase address ID : 483 Long-term call ID : Clearance Code : CL Case Closed Judicial Status : NCI Non-criminal Incident = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = INVOLVEMENTS: Px Record # Date Description Relationship ---------------------------------------------------------------------------- NM 31299 07/26/10 Menke, Demi A Manager NM 31300 07/26/10 Menke, Brad S Demi's Husband NM 158314 07/26/10 Younes, Paul J President NM 158315 07/26/10 Younes, Linda M Paul's Wife NM 158316 07/26/10 Fairfield Inn and Suites, Hotel LAW INCIDENT CIRCUMSTANCES: Se Circu Circumstance code Miscellaneous -- ----- ------------------------------ -------------------- 1 LT14 Hotel/Motel/Etc. LAW INCIDENT NARRATIVE: I Received a Copy of a Liquor License Application from GI Hospitality for a Class I(On Sale)License at the New Fairfield Inn & Suites. I also Received a Copy of a Liquor Manager Application from Demi Menke for the hotel. 08/05/10 Grand Island Police Department 450 13:04 LAW INCIDENT TABLE Page: 2 LAW INCIDENT RESPONDERS DETAIL: Se Responding offi Unit n Unit number -- --------------- ------ ------------------------------ 1 Vitera D 318 Vitera D LAW SUPPLEMENTAL NARRATIVE: Seq Name Date --- --------------- ------------------- 1 Vitera D 12:56:29 07/26/2010 Grand Island Police Department Supplemental Report Date, Time: Mon Jul 26 12:56:44 CDT 2010 Reporting Officer: Vitera Unit- CID In looking at GI Hospitality's application, the trade name is Marriott; and the actual name of the business at the location where the liquor license would be is the Fairfield Inn and Suites. Paul Younes is listed as the president of the corporation. His wife, Linda, signed a spousal affidavit of non-participation. I also noticed that besides Paul Younes, Tom Kruger is listed as a person who will be able to write checks and make withdrawals on the business account. I don't see Tom's name or corresponding information anywhere else on the application. Paul stated that he and his wife have lived in Kearney since 1990. One part of the application asks if anyone who is a party to the application has ever been convicted of any charge. The "no" box was checked. I checked Spillman for Paul and Linda Younes. Neither one of them are listed. I also checked NCJIS. Paul has been convicted of speeding in 2002 and 2004. He was also convicted of improper passing and a seat belt violation in 1995. Linda was convicted of speeding in 2006. On the application, it clearly asks "Has anyone who is a party to this application, or their spouse, ever been convicted of or plead guilty to any charge. Charge means any charge alleging a felony, misdemeanor, violation of a federal or state law, a violation of a local law, ordinance or resolution." Paul failed to disclose multiple convictions which technically makes the application false according to the Nebraska Liquor Control Act (Part II Chapter 2 Section 010.01). The undisclosed convictions would fall under state law or local ordinance. Either way, the convictions are an infraction or a misdemeanor that do not rise to the level of a Class I Misdemeanor in a specified crime under Nebraska State Statute Chapter 28 that would automatically nullify the liquor license. Linda's failure to disclose her speeding conviction has the same affect as Tom's failure to disclose his convictions even though she signed a non-participation agreement. On 7/26/10, I tried to contact Larry Butler by telephone. Larry works for Butler, Voigt, & Stewart law firm in Kearney. Larry is listed on the application as assisting with the completion of the application. I reached a receptionist and asked her to have Larry call me. I want to ask Larry about the discrepancy in the Trade Name. On one part of the application it is listed as Marriott, on another as GI Hospitality, yet the business is listed as the Fairfield Inn and Suites. I also want to get more information on Tom Kruger and 08/05/10 Grand Island Police Department 450 13:04 LAW INCIDENT TABLE Page: 4 figure out why is authorized to deposit and withdrawal money from the business account, but he is not mentioned anywhere else on the application. The last concern I want to address is the fact that Paul and Linda didn't disclose any convictions, yet convictions were found. I was able to speak with Larry Butler over the phone later in the afternoon on 7/26/10. Larry told me that GI Hospital is Paul's business corporation which has several hotels in various cities in Nebraska. He also advised that Tom Kruger is Paul's accountant. Larry knew that Tom writes a lot of checks for Paul's other businesses, so Larry thought he would include Tom on the application. Larry added that Tom has no ownership in the corporation. On the issue of the undisclosed convictions, Larry said that he had talked with the NLCC and was under the impression that they were just interested in liquor violations from the other businesses. He apologized for not reading the application closer. He said that while Paul had to sign the application, the misunderstanding was Larry's fault. Larry also told me that the Fairfield Inn and Suites does not plan on selling liquor. The hotel is just planning on having a "happy hour" or "manager's reception" for a couple of hours in the afternoon Monday through Thursday where hotel guests can get some free drinks. Larry also volunteered to fill out some additional paperwork with Paul and Linda's convictions. I told him that it was not necessary due to our phone conversation. Demi Menke is the proposed liquor manager for the Fairfield Inn & Suites. I looked Demi up in Spillman. She has some contacts but nothing that suggests any kin of convictions. I also looked Demi up in NCJIS. She has a conviction for a littering violation which occurred on 7/18/99. Demi had checked the "no" box on the application where it asks if she's ever been convicted of anything. Like I stated above, her failure to disclose her conviction technically makes the application false. However, this Class III misdemeanor does not automatically nullify the application. Demi listed on the application that she has resided in Doniphan, NE since 1993. One conviction for a minor offense in seventeen years is barely notable. The Grand Island Police Department has no objection to GI Hospitality doing business as the Fairfield Inn and Suites receiving a liquor license or to Demi Menke being the liquor manager. I D I BI D B CC I A IC D CC B 13th St W Webb Rd NDiers Ave NFaidley Ave WKennedy DrUS Highway 281 NAllen DrOld Potash Hwy W US H ig hway 30 W Hancock AveSagewood AvePiper StGold RdStonewood AveNorth Front St W 10th St W Wilmar Ave15th St W Claude Rd14th St W Fro nta ge Rd Webb Rd SOrleans DrKaufman Ave Old F ai r RdJohnson D r5th St W 4th St WWindridge AveFrostfire Ave Ridgewood AveIndustrial LnUS Highway 281 SDeerwood Ave Sheridan PlMidway Rd Sheridan AveWeis DrDixie Sq Memphis Pl 11th Ave WCedar Ridge CtStarwood Ave Silver Rd Magnolia Ct Arlington Cir Hancock PlIsle RdEisenhower DrKennedy Cir Concord Ave Plantation PlKennedy Way Faidley PlSunwood Ave Faidley CtUS Highway 281 NOrleans DrUS Highway 30 W Piper St¯ New Liquor Application805 Allen Dr. 1500' Rad. Legend railroad Street Centerline Liquor License Locations GI Limits 1500' from Application Site Item E2 Public Hearing on Acquisition of Sanitary Sewer Easement in Lot One (1) of McGovern Subdivision – 2530 N Diers Avenue (James E. & Carole M. Kimbrough) Tuesday, August 10, 2010 Council Session City of Grand Island Staff Contact: Steven P. Riehle, Public Works Director City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: August 10, 2010 Subject: Public Hearing on Acquisition of Sanitary Sewer Easement in Lot One (1) of McGovern Subdivision – 2530 N Diers Avenue (James E. & Carole M. Kimbrough) Item #’s: E-2 & G-8 Presenter(s): Steven P. Riehle, Public Works Director Background Nebraska State Statutes stipulate that the acquisition of property requires a public hearing be conducted with the acquisition approved by the City Council. A public Sanitary Sewer Easement is needed in Lot One (1) of McGovern Subdivision to accommodate a private sanitary sewer service. The easement will allow for the construction, operation, maintenance, extension, repair, replacement, and removal of the private sanitary sewer service within the easement. Discussion The new easement will be twenty (20') feet wide. The property at 2536 North Diers Avenue is currently served by a private septic tank and leach field system and would like to connect to the City's sanitary sewer system. This easement will allow the property at 2536 North Diers Avenue access to the public sanitary sewer system. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council cond uct a Public Hearing and approve acquisition of the Easement. Sample Motion Move to approve the acquisition of the Easement. Item E3 Public Hearing for Neighborhood Stabilization Program Property Purchase Located at 201 West 17th Street Tuesday, August 10, 2010 Council Session City of Grand Island Staff Contact: Joni Kuzma City of Grand Island City Council Council Agenda Memo From: Joni Kuzma, Community Development Administrator Meeting: August 10, 2010 Subject: Consideration of the Purchase of 201 W. 17th Street Item #’s: E-3 & G-4 Presenter(s): Joni Kuzma, Community Development Administrator Background In 2009, the City received a $993,000 grant from the Department of Economic Development to purchase and demolish six (6) vacant, blighted structures and to redevelop the lots with new housing. Additional grant funds of $190,000 were awarded to the City in June and will fund the purchase, demolition and construction of a seventh (7th) home. Community Development is proposing the purchase of the structures and property at 201 W. 17th Street as a part of the Neighborhood Stabilization Program using Community Development Block Grant funds. The structures were inspected, deemed to be blighted and are eligible for demolition. The Nebraska Department of Economic Development concurred with the blighted status of the structures and has given approval for the purchase and demolition of such. All structures on the properties are to be demolished and the lot redeveloped into a new single-family home to be sold to a low-to-middle income first-time homebuyer. Discussion A third-party appraisal of the structures and property was conducted by Alder Real Estate Appraisals who determined the market value of the properties as of July 24, 2010. Per Neighborhood Stabilization Guidelines, property must be purchased at or below 1% below fair market value based on the appraised value. The property owner has accepted the offer of the City and a signed Purchase Agreement is in place, contingent on council approval of the purchase. The structures will be demolished and the property redeveloped by a non-profit housing deve loper as was set forth in the grant contract between the City and the Department of Economic Development approved by Council. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve the purchase of the identified property and structures 2. Postpone the issue to a future date. 3. Take no action on the issue. Recommendation City Administration recommends that the Council approve the purchase of identified property and structures. Sample Motion Move to approve the purchase of identified property and structures. Item F1 #9266 - Consideration of Annexation Request of a Tract of Land Being Platted as Lake Heritage Second Subdivision located at the Southeast Corner of U.S. Highway 34 and Blaine Street (Second Reading) Tuesday, August 10, 2010 Council Session City of Grand Island Staff Contact: Chad Nabity City of Grand Island City Council Council Agenda Memo From: Regional Planning Commission Meeting: August 10, 2010 Subject: Lake Heritage Annexation (C-18-2010GI) Ordinance (Second Reading) Item #’s: F-1 Presenter(s): Chad Nabity AICP, Regional Planning Director Background Anne xation of land, located at the southeast corner of the intersection of Blaine Street and U.S. Highway 34, into the Grand Island City Limits see the attached map. The owner of this property has submitted Lake Heritage Second Subdivision as an addition to the City of Grand Island and by doing so asked Council to consider annexation of this property. Discussion On July 7, 2010 the Hall County Regional Planning Commission held a public hearing before considering this matter. O’Neill opened the Public Hearing. No members of the public testified at the hearing held by the Regional Planning Commission. Nabity explained this property is contiguous with the Grand Island City Limits. The owners have requested that Lake Heritage Subdivision be approved as an addition to the City so that they could receive subdivision approval. These properties are within the Grand Island Utilities Electrical Service District. These properties are all within the Cedar Hollow/Northwest School District. These annexations will not impact the two-mile extraterritorial jurisdiction of Grand Island. Water is available to the property. Sewer is available to the southern edge of property in Bass Road. Lots fronting onto Blaine Street and U.S. Highway 34 are estate sized lots 3+ acres and do not have sewer available. Septic systems will be permitted on these lots until such time as sewer can be extended. This property is within the Grand Island Utilities Electrical Service District. This property is within the Grand Island School District. Annexing this property will not impact the two mile extraterritorial jurisdiction of Grand Island. On July 27th, the Grand Island City Council held a public hearing on this action. No members of the public spoke at the hearing. Council passed the ordinance to annex on first reading and approved the preliminary plat for Lake Heritage Second Subdivision. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the annexation as presented 2. Modify the annexation to meet the wishes of the Council 3. Table the issue Recommendation A motion was made by Ruge to approve the annexation of property south of US Hwy 34 and east of Blaine also to approve the Preliminary and Final Plat of Lake Heritage 2nd Subdivision as submitted and seconded by Haskins. A roll call vote was taken and the motion passed with 9 members present voting in favor (Amick, O’Neill, Ruge, Hayes, Reynolds, Bredthauer, Connelly, Eriksen, Haskins) and no member present voting against. Sample Motion Approve the annexation as Submitted Approved as to Form ¤ ___________ August 6, 2010 ¤ City Attorney ORDINANCE NO. 9266 An ordinance to extend the boundaries and include within the corporate limits of, and to annex into the City of Grand Island, Nebraska, a tract of land at U.S. Highway 34 and Blaine Street being platted as Lake Heritage Second Subdivision an Addition to the City of Grand Island along with all adjoining public Right-of-Way in Hall County, Nebraska as more particularly described hereinafter and as shown on Exhibit “A” attached hereto; to provide service benefits thereto; to repeal any ordinance or resolutions or parts of thereof in conflict herewith; to provide for publication in pamphlet form; and to provide the effective date of this ordinance. WHEREAS, after public hearing on July 7, 2010, the Regional Planning Commission recommended the approval of annexing into the City of Grand Island, the following tract of land in Hall County, Nebraska: A tract of land comprised of Lots One (1), Two (2), Three (3), Four (4), Five (5) and Outlot A of Lake Heritage Second Subdivision an Addition to the City of Grand Island and all adjoining public Right-of-Way in Hall County, Nebraska, WHEREAS, after public hearing on July 27, 2010, the City Council of the City of Grand Island found and determined that such annexation be approved; and * This Space Reserved For Register of Deeds * ORDINANCE NO. 9266 (Cont.) - 2 - WHEREAS, on July 27, 2010, the City Council of the City of Grand Island approved such annexation on first reading. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. It is hereby found and determined that: (A) The above-described tracts of land are urban or suburban in character, and that the subject properties are contiguous or adjacent to the corporate limits of said City. (B) The subject lands will receive the material benefits and advantages currently provided to land within the City's corporate limits including, but not limited to police, fire, emergency services, street maintenance, and utilities services upon annexation to the City of Grand Island, Nebraska, and that City electric, water and sanitary sewer service is available, or will be made available, as provided by law. (C) The various zoning classifications of the land shown on the Official Zoning Map of the City of Grand Island, Nebraska, are hereby confirmed and that this annexation will have no impact on the extraterritorial zoning jurisdiction. (D) There is unity of interest in the use of the said tract of land, lots, tracts, highways and streets (lands) with the use of land in the City, and the community convenience and welfare and in the interests of the said City will be enhanced through incorporating the subject land within the corporate limits of the City of Grand Island. (E) The plan for extending City services is hereby approved and ratified as amended. ORDINANCE NO. 9266 (Cont.) - 3 - SECTION 2. The boundaries of the City of Grand Island, Nebraska, be and are hereby extended to include within the corporate limits of the said City the contiguous and adjacent tract of land located within the boundaries described above. SECTION 3. The subject tract of land is hereby annexed to the City of Grand Island, Hall County, Nebraska, and said land and the persons thereon shall thereafter be subject to all rules, regulations, ordinances, taxes and all other burdens and benefits of other persons and territory included within the City of Grand Island, Nebraska. SECTION 4. The owners of the land so brought within the corporate limits of the City of Grand Island, Nebraska, are hereby compelled to continue with the streets, alleys, easements, and public rights-of-way that are presently platted and laid out in and through said real estate in conformity with and continuous with the streets, alleys, easements and public rights-of-way of the City. SECTION 5. That a certified copy of this Ordinance shall be recorded in the office of the Register of Deeds of Hall County, Nebraska and indexed against the tracts of land. SECTION 6. Upon taking effect of this Ordinance, the services of said City shall be furnished to the lands and persons thereon as provided by law, in accordance with the Plan for Extension of City Services adopted herein. SECTION 7. That all ordinances and resolutions or parts thereof in conflict herewith are hereby repealed. SECTION 8. This ordinance shall be in full force and effect from and after its passage, approval and publication, in pamphlet form, as provided by law. ORDINANCE NO. 9266 (Cont.) - 4 - Enacted: August 10, 2010. ____________________________________ Margaret Hornady, Mayor Attest: ________________________________ RaNae Edwards, City Clerk ORDINANCE NO. 9266 (Cont.) - 5 - Item F2 #9267 - Consideration of the Conveyance of Property Located at 201 West 17th Street Tuesday, August 10, 2010 Council Session City of Grand Island Staff Contact: Joni Kuzma City of Grand Island City Council Council Agenda Memo From: Joni Kuzma, Community Development Administrator Meeting: August 10, 2010 Subject: Consideration of Conveyance of Property at 201 West 17th Street Item #’s: F-2 Presenter(s): Joni Kuzma, Community Development Administrator Background The City purchased the structures and property at 201 West 17th Street on August 10, 2010 for $33,660 as a part of the Neighborhood Stabilization Program (NSP) using Community Development Block Grant funds. All structures on the property are to be demolished and the lot redeveloped into a new single-family home for sale to a low-to- middle income first-time homebuyer. The Housing Development Corporation, in compliance with the contract between the City and the Nebraska Department of Economic Development, previously approved, will build a new single-family home according to NSP and City regulations. A Housing Development Agreement between the City and the Housing Development Corporation was approved by Council on December 15, 2009. Discussion Nebraska law requires Council to approve the conveyance of the property at 201 West 17th Street to the Housing Development Corporation by ordinance subject to remonstrance. After the ordinance is passed it must be published for three consecutive weeks in the Grand Island Independent. The terms of the conveyance are contained in the Housing Development agreement which is incorporated by reference into the ordinance. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to adopt the ordinance to convey the property. 2. Postpone the issue to a future date. 3. Take no action on the issue and retain the property. Recommendation City Administration recommends that the Council move to convey the property to the Housing Development Corporation and begin the 30 day remonstrance period. Sample Motion Move to adopt the ordinance to convey the property to the Housing Development Corporation and begin the 30 day remonstrance period. Approved as to Form ¤ ___________ August 6, 2010 ¤ City Attorney ORDINANCE NO. 9267 An ordinance directing and authorizing the sale of real estate to the Housing Development Corporation; providing for the giving of notice of such conveyance and the terms thereof; providing for the right to file a remonstrance against such conveyance; providing for publication and the effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. The City of Grand Island, Nebraska, will convey to the HOUSING DEVELOPMENT CORPORATION, a tract of land legally described as: Lot One (1), Block Eighty-seven (87), in Wheeler and Bennett’s Fourth Addition to the City of Grand Island, Hall County, Nebraska (201 W. 17th St.) SECTION 2. In consideration for such conveyance the Grantee shall develop the property and abide by the terms of the Neighborhood Stabilization Program guidelines and the Housing Development Agreement between the City and the Housing Development Corporation. Conveyance of the real estate above described shall be by warranty deed. SECTION 3. As provided by law, notice of such conveyance and the terms thereof shall be published for three consecutive weeks in the Grand Island Independent, a newspaper published for general circulation in the City of Grand Island. Immediately after the passage and publication of this ordinance, the City Clerk is hereby directed and instructed to prepare and publish said notice. SECTION 4. Authority is hereby granted to the electors of the City of Grand Island to file a remonstrance against the conveyance of such within described real estate; and if a remonstrance against such conveyance signed by registered voters of the City of Grand Island ORDINANCE NO. 9267 (Cont.) - 2 - Approved as to Form ‚ ___________ August 6, 2010 • City Attorney equal in number to thirty percent of the registered voters of the City of Grand Island voting at the last regular municipal election held in such City be filed with the City Council within thirty days of passage and publication of such ordinance, said property shall not then, nor within one year thereafter, be conveyed. SECTION 5. The conveyance of said real estate is hereby authorized, directed and confirmed; and if no remonstrance be filed against such conveyance, the Mayor shall make, execute and deliver to the Housing Development Corporation. a warranty deed for said real estate, and the execution of such deed is hereby authorized without further action on behalf of the City Council. SECTION 6. This ordinance shall be in force and take effect from and after its passage and publication, within fifteen days in one issue of the Grand Island Independent as provided by law. Enacted: August 10, 2010. ____________________________________ Margaret Hornady, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Item G1 Approving Minutes of July 27, 2010 City Council Regular Meeting Tuesday, August 10, 2010 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING July 27, 2010 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on July 27, 2010. Notice of the meeting was given in The Grand Island Independent on July 21, 2010. Mayor Hornady called the meeting to order at 7:00 p.m. The following City Councilmember’s were present: Meyer, Niemann, Gilbert, Haase, Carney, Ramsey, Zapata, Nickerson, and Gericke. Councilmember Dugan was absent. The following City Officials were present: City Administrator Jeff Pederson, City Clerk RaNae Edwards, City Attorney Dale Shotkoski, Finance Director Mary Lou Brown, and Public Works Director Steve Riehle. INVOCATION was given by Mayor Hornady followed by the PLEDGE OF ALLEGIANCE. MAYOR COMMUNICATION: Mayor Hornady introduced CYC members Garrett Coble and Brock Schmidt. Mayor Hornady stated, on behalf of the City of Grand Island we would like to extend our condolences to Kearney Mayor Stan Clause whose wife LeAnn passed away on Sunday. PRESENTATIONS AND PROCLAMATIONS: Proclamation “Blue Ribbon Roll Out Week” August 2-8, 2010. Mayor Hornady proclaimed the week of August 2-8, 2010 as “Blue Ribbon Roll Out Week”. Lindsey Koepke, Executive Director of the Nebraska State Fair 1868 Foundation was present to receive the proclamation. PUBLIC HEARINGS: Public Hearing on Acquisition of Utility Easement located between One R and White Could Roads and between North and Engleman Roads (George and Sherril Albin). Gary Mader, Utilities Director reported that acquisition of a utility easement located between One R and White Cloud Roads, and between North and Engleman Roads was needed in order to construction a 115 kV transmission interconnection to the north of the City. The negotiated price of the easement was $2,458.63. Staff recommended approval. No Public testimony was heard. Public Hearing on Acquisition of Utility Easement located between One R and White Cloud Roads, and between North and Engleman Roads (Michael and Heidi Isley). Gary Mader, Utilities Director reported that acquisition of a utility easement located between One R and White Cloud Roads, and between North and Engleman Roads was needed in order to construction a 115 kV transmission interconnection to the north of the City. The negotiated price of the easement was $1,500.00. Staff recommended approval. No Public testimony was heard. Public Hearing on Acquisition of Utility Easement located between Abbott and White Cloud Roads, and between North and Engleman Roads (Robert and Reburta Wenzl – Tract #1). Gary Mader, Utilities Director reported that acquisition of a utility easement located between Abbott and White Cloud Roads, and between North and Engleman Roads was needed in order to Page 2, City Council Regular Meeting, July 27, 2010 construction a 115 kV transmission interconnection to the north of the City. The negotiated price of the easement was $12,903.00. Staff recommended approval. No Public testimony was heard. Pub lic Hearing on Acquisition of Utility Easement located between One R and Chapman Roads, and between North and Engleman Roads (Robert and Reburta Wenzl – Tract #2). Gary Mader, Utilities Director reported that acquisition of a utility easement located between One R and Chapman Roads, and between North and Engleman Roads was needed in order to construction a 115 kV transmission interconnection to the north of the City. The negotiated price of the easement was $24,442.36. Staff recommended approval. No Public testimony was heard. Public Hearing on Acquisition of Utility Easement located between One R and White Cloud Roads, and between North and Engleman Roads (Robert and Dianna Mettenbrink). Gary Mader, Utilities Director reported that acquisition of a utility easement located between One R and White Cloud Roads, and between North and Engleman Roads was needed in order to construction a 115 kV transmission interconnection to the north of the City. The negotiated price of the easement was $23,949.90. Staff recommended approval. No Public testimony was heard. Public Hearing on Annexation Request of a Tract of Land Being Platted as Lake Heritage Second Subdivision located at the Southeast Corner of U.S. Highway 34 and Blaine Street. Chad Nabity, Regional Planning Director reported that the owner of land located at the southeast corner of U.S. Highway 34 and Blaine Street being platted as Lake Heritage Second Subdivision had submitted Lake Heritage Second Subdivision as an addition to the City and requested annexation of this property. Staff recommended approval. No public testimony was heard. ORDINANCES: Councilmember Gilbert moved “that the statutory rules requiring ordinances to be read by title on three different days are suspended and that ordinance numbered: #9265 – Consideration of Amending Chapters 8, 15, 17, 18, 26, and 31 of the Grand Island City Code Relative to Insurance and Sign Hanger’s Licenses be considered for passage on the same day upon reading by number only and that the City Clerk be permitted to call out the number of this ordinance on second reading and then upon final passage and call for a roll call vote on each reading and then upon final passage.” Councilmember Ramsey second the motion. Upon roll call vote, all voted aye. Motion adopted. Craig Lewis, Building Department Director reported that City Code required insurance to be provided as part of licensing or registration. The insurance industry had revised existing requirements as they related to the Grand Island City Code. The proposed ordinance would amend City Code sections to provide uniform language and modify the requirements of insurance coverage to meet current industry standards. Motion by Meyer, second by Nickerson to approve Ordinance #9265. City Clerk: Ordinance #9265 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Page 3, City Council Regular Meeting, July 27, 2010 City Clerk: Ordinance #9265 on final passage. All those in favor of the passage of this ordinance on final passage, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor Hornady: By reason of the roll call votes on first reading and then upon final passage, Ordinance #9265 is declared to be lawfully adopted upon publication as required by law. #9266 – Consideration of Annexation Request of a Tract of Land Being Platted as Lake Heritage Second Subdivision Located at the Southeast Corner of U.S. Highway 34 and Blaine Street (First Reading) This item related to the aforementioned Public Hearing. This was the first of three readings. Discussion was held regarding sanitary sewer and water access. Mr. Nabity explained the layout of the lots and access to the property. Motion by Meyer, second by Niemann to approve Ordinance #9266 on first reading. Upon roll call vote, all voted aye. Motion adopted. CONSENT AGENDA: Consent agenda items G-20, G-21, G-22 and G-23 were pulled for further discussion. Motion by Zapata, second by Ramsey to approve the Consent Agenda excluding items G-20, G-21, G-22 and G-23. Upon roll call vote, all voted aye. Motion adopted. Approving Minutes of July 12, 2010 Annual Joint Central District Health Department Meeting. Approving Minutes of July 13, 2010 City Council Regular Meeting. Approving Minutes of July 20, 2010 City Council Study Session. Approving Re-Appointments of Donald Skeen and Steve Grubbs and New Appointment of Mike Spilinek to the Building Code Advisory Board. Approving Re-Appointment of Bob Loewenstein and New Appointment of Lori Wilson to the Community Development Advisory Board. Approving Re-Appointment of Scott Zana to the Heartland Events Center Board. Approving Preliminary Plat for Lake Heritage 2nd Subdivision. #2010-191 – Approving Final Plat and Subdivision Agreement for Northview Eighth Subdivision. It was noted that Pinnacle Bank, owner had submitted the Final Plat and Subdivision Agreement for Northview Eighth Subdivision for the purpose of creating 20 lots located east of Idaho Avenue and south of NE Highway 2 comprising of approximately 7.25 acres. #2010-192 – Approving Acquisition of Utility Easement Located Between One R and White Cloud Roads, and Between North and Engleman Roads (George and Sherril Albin). #2010-193 – Approving Acquisition of Utility Easement Located Between One R and White Cloud Roads, and Between North and Engleman Roads (Michael and Heidi Isley). Page 4, City Council Regular Meeting, July 27, 2010 #2010-194 – Approving Acquisition of Utility Easement Located Between Abbott and White Cloud Roads, and Between North and Engleman Roads (Robert and Reburta Wenzl – Tract #1). #2010-195 – Approving Acquisition of Utility Easement Located Between One R and Chapman Roads, and Between North and Engleman Roads (Robert and Reburta Wenzl – Tract #2). #2010-196 – Approving Acquisition of Utility Easement Located Between One R and White Cloud Roads, and Between North and Engleman Roads (Robert and Dianna Mettenbrink). #2010-197 – Approving Bid Award for Liquid Ortho-Polyphosphate for Corrosion Control with Carus Phosphates, Inc. of Belmont, North Carolina in an Annual Estimated Amount of $91,185.75. #2010-198 – Approving Consent to Assignment of Pole Attachment Agreement from Galaxy Cable to Zito Midwest, LLC. #2010-199 – Approving Interlocal Agreement for Cooperative Public Safety Services Relating to Interoperable Radio System. #2010-200 – Approving Purchase of a Skid Steer Loader for Use in the Concrete Repair Operations at the Street Division with Central Nebraska Bobcat of Grand Island, Nebraska in a Replacement Amount of $2,700.00. #2010-201 – Approving Revision to Commercial Electric Deposit Interest Rate. #2010-202 – Approving Peter Keiwit Grant Agreement. #2010-203 – Approving FY 2010-2011 Annual Budget for Business Improvement District #4, South Locust Street from Stolley Park Road to Fonner Park Road, and Setting Date for Board of Equalization for September 14, 2010. Discussion was held regarding cash balances and deficits for this budget. Cindy Johnson, Chamber of Commerce President, 309 West 2nd Street explained BID #4 had a cash balance as of June 30, 2010 of $21,615.00. The Board wanted to keep assessments as low as possible. Motion by Gilbert, second by Ramsey to approve Resolution #2010-203. Upon roll call vote, all voted aye. Motion adopted. #2010-204 – Approving FY 2010-2011 Annual Budget for Business Improvement District #6, Second Street, and Setting Date for Board of Equalization for September 14, 2010. Discussion was held regarding cash balances and deficits for this budget. Cindy Johnson, Chamber President, 309 West 2nd Street explained BID #6 had a cash balance as of June 30, 2010 of $60,774.00. Motion by Gilbert, second by Ramsey to approve Resolution #2010-204. Upon roll call vote, all voted aye. Motion adopted. Page 5, City Council Regular Meeting, July 27, 2010 #2010-205 – Approving FY 2010-2011 Annual Budget for Business Improvement District #7, South Locust Street from Highway 34 to Stolley Park Road, and Setting Date for Board of Equalization for September 14, 2010. Mary Lou Brown, Finance Director reported that the council memo needed to be corrected on the following: Special assessments should be $5.15 for front footage for a total of $48,325.00. Cindy Johnson, Chamber President, 309 West 2nd Street explained BID #7 had a cash balance as of June 30, 2010 of $16,348.10. Motion by Ramsey, second by Gericke to approve Resolution #2010-205. Upon roll call vote, all voted aye. Motion adopted. #2010-206 – Approving FY 2010-2011 Annual Budget for Business Improvement District #8, Downtown, and Setting Date for Board of Equalization for September 14, 2010. Mary Lou Brown, Finance Director reported that the council memo needed to corrected on the following: total taxable value of $31,790,717 with an assessment request of $90,000 for a tax levy of .283101. Mark Stelk, 3117 Brentwood Drive commented on the town hall meetings that were held. Motion by Ramsey, second by Gericke to approve Resolution #2010-206. Upon roll call vote, all voted aye. Motion adopted. REQUESTS AND REFERRALS: Consideration of Request from Matthew Casey, 1309 West Stolley Park Road for Liquor Manager Designation for Godfather’s Pizza, 1916 South Locust Street. City Clerk RaNae Edwards reported that Matthew Casey, 1309 West Stolley Park Road had submitted an application for a Liquor Manager Designation in conjunction with the Class “A-12626” Liquor License for Godfather’s Pizza, 1916 South Locust Street. The Police Department investigation showed several undisclosed convictions on the application making it a false application. Staff recommended denial. Discussion was held concerning the violations. Matthew Casey, 1309 West Stolley Park Road commented he had submitted a list of violations to the Liquor Control Commission. City Clerk RaNae Edwards stated there was no list attached to the application that was received from the Liquor Control Commission. Motion by Gericke, second by Nickerson to deny the application from Matthew Casey, 1309 West Stolley Park Road for Liquor Manager Designation for Godfather’s Pizza, 1916 South Locust Street. Upon roll call vote, Councilmember’s Meyer, Niemann, Gilbert, Ramsey, Zapata, Nickerson, and Gericke voted aye. Councilmember’s Carney and Haase voted no. Motion adopted. RESOLUTIONS: #2010-207 – Consideration of Economic Development Incentive Agreement with Grand Island Area Economic Development Corporation. City Administrator Jeff Pederson reported that Grand Island Area Economic Development Corporation had submitted an application for LB840 Page 6, City Council Regular Meeting, July 27, 2010 funding to be used exclusively for Public Works Improvements a the Platte Valley Industrial park East. Requested was $575,000. Discussion was held on how this would be financed. Mr. Pederson stated tap and assessment districts would be used. There were provisions available through the Utilities and Public Works Departments. Train traffic was mentioned. The City contribution of $700,000 was discussed relating to rate increases. Mr. Pederson stated there would be no rate increase to water and further study of the sanitary sewer rates needed to be done but did not anticipate an increase. Mentioned was that Block Grants were being looked into. Marlan Ferguson, 2808 Apache Road, EDC President explained that the $1,000,000 infrastructure grant from the NE EDC would be available and this was good use of the LB 840 funds. Also mentioned was that state and LB 840 funds would be used first before any City funds were used for the $2.2 million project. Motion by Meyer, second by Niemann to approve Resolution #2010-207. Upon roll call vote, all voted aye. Motion adopted. Mayor Hornady recused herself from the meeting due to a conflict of interest regarding Resolution #2010-208. President Gilbert presided at the meeting. #2010-208 – Consideration of Economic Development Incentive Agreement with Hornady Manufacturing, Inc. City Administrator Jeff Pederson reported that Hornady Manufacturing, Inc. had submitted an application for LB840 funding for building expansion and an additional 50 employees. Requested was $200,000. Jason Hornady, 2517 Apache Road; Pat Langer, 2208 Woodridge Court; and Mark Kroeker, 2009 15th Road, Hampton, Nebraska, employees of Hornady Manufacturing spoke in support. Gary Quandt, 421 East 3rd Street requested the Council make Hornady Manufacturing annex into the City before funds were given to them. A lengthy discussion was held regarding Hornady Manufacturing not being in the City limits. County Industrial Parks within the City and the process of annexing them was explained. Motion by Gericke, second by Ramsey to approve Resolution #2010-208. Upon roll call vote, Councilmember’s Niemann, Carney, Ramsey, Zapata, Nickerson, and Gericke voted aye. Councilmember’s Meyer and Haase voted no. Motion adopted. Mayor Hornady returned to conduct the meeting. PAYMENT OF CLAIMS: Motion by Meyer, second by Niemann to approve the Claims for the period of July 14, 2010 through July 27, 2010, for a total amount of $3,661,255.12. Unanimously approved. Motion by Meyer, second by Niemann to approve the Claims for the Period of July 14, 2010 through July 27, 2010 for the Veterans Athletic Field Complex for a total amount of $14,192.45. Unanimously approved. Page 7, City Council Regular Meeting, July 27, 2010 ADJOURNMENT: The meeting was adjourned at 8:25 p.m. RaNae Edwards City Clerk Item G2 Approving Minutes of August 3 and 5, 2010 City Council Special (Budget) Meetings Tuesday, August 10, 2010 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL BUDGET MEETING August 3, 2010 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on August 3, 2010. Notice of the meeting was given in The Grand Island Independent on July 28, 2010. Mayor Hornady called the meeting to order at 7:00 p.m. The following City Council members were present: Councilmember’s Meyer, Niemann, Gilbert, Haase, Carney, Dugan, Ramsey, Zapata, Nickerson, and Gericke. The following City Officials were present: City Administrator Jeff Pederson, City Clerk RaNae Edwards, Finance Director Mary Lou Brown, City Attorney Dale Shotkoski, and Public Works Director Steve Riehle. INVOCATION was given by Mayor Hornady fo llowed by the PLEDGE OF ALLEGIANCE. MAYOR COMMUNICATION: Mayor Hornady introduced Community Youth Council members Ava Mackey and Tyler Barrientos. The Mayor mentioned that we would go until 9:30 p.m. unless the council wanted to go longer. Motion by Nickerson, second by Dugan to reverse the order as presented on the agenda and move the CRA Public Hearing before the Public Hearing for the City Budget. Upon roll call vote, all voted aye. Motion adopted. PUBLIC HEARINGS : Public Hearing on Community Redevelopment Authority (CRA) Budget. Chad Nabity, Regional Planning Director presented the CRA 2010-2011 Annual Budget. Presented was a PowerPoint presentation explaining the CRA programs and functions. The following budget highlights were presented: 1) $100,000 to purchase dilapidated properties/infrastructure 2) $150,000 for façade development and 3) $800,000 for other projects. Total CRA request was $425,000 for 2009-2010 which was down from $475,000 requested in 2008-2009. Motion by Carney, second by Niemann to approve the Community Redevelopment Authority (CRA) Budget. Motion was withdrawn. Discussion was held regarding the action to be taken on this item. It was decided that no action could be taken as only the Public Hearing was on the agenda. Motion by Haase, second Carney to add this item to tonight’s agenda. Upon roll call vote, Councilmember’s Niemann, Haase, and Carney voted aye. Councilmember’s Meyer, Gilbert, Dugan, Ramsey, Zapata, Nickerson, and Gericke voted no. Motion failed. Motion by Gilbert, second by Nickerson to move Item E-2 to Thursday, August 5, 2010 at 7:00 p.m. Upon roll call vote, all voted aye. Motion adopted. Page 2, City Council Budget Meeting, August 3, & 5, 2010 Public Hearing on Proposed FY 2010-2011 City Single Budge t. Mary Lou Brown, Finance Director reported that Council needed to conduct a public hearing to take information from the citizens of Grand Island on the proposed FY 2010-2011 City Single Budget. Adoption of the budget and lid limit increase was needed by Council no later than September 7, 2010. This year marked the formal implementation of Program Prioritization which provided the framework within which budget allocations were driven and decisions made. The following people spoke with regards to the Proposed FY 2010-2011 City Single Budget: · David McCarthy, 1812 West John Street – supported maintenance and garbage pick up in the alleys · Paul Wicht, 936 So. Kimball – suggested keeping the 30 employees scheduled for cutting and getting rid of the newly hired assistant city attorney, engineer, and city administrator · Jerry Lueth, 4252 Nevada Avenue – suggested doing away with the 5 code inspectors and community service officers. Also mentioned going to a volunteer Fire Department · Lewis Kent, 624 E. Meves – supported garbage pick up in the allies No further public testimony was heard. Review of Proposed FY 2010/2011 City Single Budget. Jeff Pederson, City Administrator commented on the city budget with a change to Program Prioritization. Mr. Pederson stated the budget brought forward for Council’s approval was a balanced budget with no increase in the tax levy. The process of Program Prioritization was explained. Mentioned was that the Department Director’s were directed to cut $1.8 million for the 2010/2011 Budget from the previous years budget. Finance Director Mary Lou Brown commented on the background of the 2010 approved budget and how the numbers fit. The new process was a learning experience. The budget submitted would show the personnel services and operating expenses which was different from last year. Discussion was held on the process of the budget discussion which was different than last year. Mayor Hornady stated she would like to have motions for any changes so staff would have direction on how to proceed with the final budget. Councilmember Haase suggested that all changes be written down and brought back to Council for a final vote. The following questions were brought forward in each quartile: QUARTILE 1 PROGRAMS: Responsive Patrol: Q: Is there any study or data that suggest optimum number of officers for a given population size? Is there data that demonstrated the impact that officers have on crime rates (e.g. for each officer added to a police force the crime rate typically drops by XX%)? I wo uld like to see the basic crime data for previous year compared to current year, such as # of violent crimes last year vs. this year. A: The Department has realigned and reassigned resources from other programs to enhance our ability to address needs in the Responsive Patrol program. We are planning additional realignment and scheduling changes that will provide additional resources to this program. Page 3, City Council Budget Meeting, August 3, & 5, 2010 Police Chief Steve Lamken answered questions concerning the number of officers, proactive policing, and dealing with problem areas with the number of officers on the street. Mr. Pederson answered questions concerning the four Police Officer’s positions open from last years budget. The total number of FTE reduction in the Police Department budget for 2010/2011 was 11. Discussion was held regarding the importance of Public Safety. Motion by Haase, second by Carney to add back the four Police Officer’s positions in the budget and offset it with a reduction of two employees in the Human Resources Department and two employees in the Finance Department. Upon roll call, Councilmember Haase voted aye. Councilmember’s Gericke, Nickerson, Zapata, Ramsey, Dugan, Carney, Gilbert, Niemann, and Meyer voted no. Motion failed. Chief Lamken answered questions concerning the support staff and work load. Plumbing Inspections – all plumbing: Q: Why do demolition costs impact the plumbing inspection program? A: No material impact. Emergency Communications/911: Q: The original question was regarding an increase in personnel servic es dollar and a decrease in FTE. The personnel services number has been corrected. A: One FTE has been moved from the General Fund to the E911 Landline Fund to maintain this program. Operational expense reductions should have no material impact on the program. Emergency Management Director Jon Rosenlund answered questions regarding the operating expense funds and FTE’s. Collections: Q: Why is there an increase in the personnel services cost? A: No material impact. Union contract increases, step increases and healthcare costs were mentioned. Collection activity was discussed as it related to outsourcing this program. Emergency Response to Medical Emergencies: Q: What changes will occur in this program with the proposed union contract change? A: Two firefighter Emt-B positions are being eliminated. A slight increase in this program cost is due to a 2% wage increase factor being built in to account for the unknown financial impact of union negotiations. If union negotiations result in a zero financial impact, no FTE reductions would need to occur. State Fire Marshal Delegated Authority: Q: Why are the FTE declining and the personnel services costs increasing? A: Minimal impact to this program. This program is primarily supported only by the efforts of the Fire Division Chief in charge of our Life Safety Division. Rarely do other GIFD employees outside the division chief and administrative assistant work within this program. Page 4, City Council Budget Meeting, August 3, & 5, 2010 Fire Chief Troy Hughes explained the FTE numbers and grant funds. Prosecution of City Code Violations: Q: What drives the increase in operating expense? A: The increase of Police activity increases the cost of prosecution. Review of Proposed Developments: Q: Are expenses decreasing in addition to increases in the fee schedule? Is there a recommendation on the towers? A: FTE reductions are due to more accurately billing time for the planning secretary’s time to CRA. Operating expenses have been adjusted downward where possible and new equipment will not be purchased. There are no fees associated with this stage of the process. This activity occurs on an as needed basis and often does not result in anything other than providing answers to a citizen’s what if questions. Regional Planning Director Chad Nabity answered questions concerning increases to the fee schedule. Mentioned were time frames for applications and staff time to complete them. Tower fees and regulations were discussed. Mr. Nabity stated this item would come before Council sometime in October. Council recessed at 8:50 p.m. Council resumed at 9:00 p.m. Snow Removal & Ice Control (both City and contractor provided) Q: Discuss the impacts of this program change more thoroughly. A: Contracted snow removal is eliminated. Ice control and emergency snow route plowing are not affected. Residential snow removal will take an estimated 4 to 5 hours longer. The $50,000 snow removal contingency fund is still available only if needed. Discussion was held concerning the $50,000 contingency fund. Public Works Director Steve Riehle commented on the numbers in the proposed budget. Comments were made by Council with regards to the change in service and personnel costs. QUARTILE 2 PROGRAMS: Daily Administration of Benefit Plans: Q: Discuss the shift in EAP dollars. A: The most significant reason for change in this area is due to moving the expense for EAP services to the general insurance fund. This is a citywide benefit and it is more appropriately handled there. The General Fund reserve was mentioned to cover this cost. This was a reallocation within the budget. Personnel services were discussed along with automation. Human Resources Director Brenda Sutherland commented on the services provided by the HR Department which required a personal touch and probably should not be automated. Page 5, City Council Budget Meeting, August 3, & 5, 2010 Maintenance for Four Wading Pools: Q: Wading pools must be clean – describe the impact of this program change more thoroughly. A: Reduced FTE will increase the percentage of time dedicated to maintenance and impact the number of hours the pools are available to the public. Park and Recreation Director Steve Paustian explained the maintenance process for each of the wading pools. Two of the four pools would be in operation at any one time. The pool hours would be reduced. Mr. Paustian explained the cuts in FTE’s of 4.93 in the current Parks programs to make up the proposed 3.79 FTE’s for the new Fieldhouse. Discussion was held regarding the hours of operation for each pool. Comments were made from Council to continue the current service of the wading pools. Sports Field Management/Maintenance: Q: Explain where FTE is moving from to create the staffing for the new fieldhouse. A: No visible impact. Community Fieldhouse: Q: Explain where FTE is moving from to create the staffing for the new fieldhouse. A: New operation. Shotgun Sports: Q: What can we do to offset the dollar loss at the shooting park and should we make this an enterprise fund? A: No visible impact. Discussion was held on statistics and donated funds to the shooting park. Motion by Meyer, second by Dugan to schedule a Study Session for setting a policy on subsidy for Heartland Public Shooting Park projects. Upon roll call vote, Councilmember’s Gericke, Nickerson, Ramsey, Dugan, Carney, Haase, Gilbert, Niemann, and Meyer voted aye. Councilmember Zapata voted no. Motion Proactive Patrol: Q: Is there any study or data that suggest optimum number of officers for a given population size? Is there data that demonstrated the impact that officers have on crime rates (e.g. for each officer added to a police force the crime rate typically drops by XX%)? I would like to see the basic crime data for previous year compared to current year, such as # of violent crimes last year vs. this year. A: There will be no significant changes to the resources dedicated to proactive patrol. The additional resources shown in this program are offset by the elimination of the Patrol Support Program. The resources of the Patrol Support program were vested in proactive patrol. The Department will be implementing changes in assignments and scheduling in the Patrol Division which we hope will enhance the Proactive Patrol program. Traffic Control – Signals, Signs and Pavement Markings: Q: The program impacts identified would appear to drive more cost savings than what has been identified. Page 6, City Council Budget Meeting, August 3, & 5, 2010 A: Three traffic signal controller cabinets now over 25 years old will not be replaced. With no summer hires available, pavement markings that are now painted twice per year will only be painted once. Public Works Director Steve Riehle commented on the reduction in painting pavement markings. Traffic signal controller cabinets were discussed. Motion by Gilbert, second by Ramsey to fix the time to which to adjourn to Thursday, August 5, 2010 at 7:00 p.m. Upon roll call vote, all voted aye. Motion adopted. ADJOURNMENT: The meeting was adjourned at 10:10 p.m. RaNae Edwards City Clerk Page 7, City Council Budget Meeting, August 3, & 5, 2010 City Council Budget Meeting – Cont. August 5, 2010 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on August 5, 2010. Notice of the meeting was given in The Grand Island Independent on July 28, 2010. Mayor Hornady called the meeting to order at 7:00 p.m. The following City Council members were present: Councilmember’s Meyer, Niemann, Gilbert, Haase, Carney, Dugan, Ramsey, Zapata, Nickerson, and Gericke. The following City Officials were present: City Administrator Jeff Pederson, City Clerk RaNae Edwards, Finance Director Mary Lou Brown, City Attorney Dale Shotkoski, and Public Works Director Steve Riehle. INVOCATION was given by Mayor Hornady followed by the PLEDGE OF ALLEGIANCE. MAYOR COMMUNICATION: Mayor Hornady introduced Community Youth Council members Katrina Molholm and Kaitlin Hehnke. Mayor Hornady read a letter from Lisa Katsburg representative of the Grand Island Community Foundation stating the City was being awarded $3,210.00 for three portable bleachers to be used at the Fieldhouse. It was the consensus of Council to go until 10:00 p.m. tonight. The City Council resumed review of the 2010/2011 proposed budget. Public Hearing on Community Redevelopment Authority (CRA) Budget. This Public Hearing was continued from the August 3, 2010 City Council Special (Budget) meeting. Planning Department Director Chad Nabity stated $425,000 was requested from the CRA for FY 2010/2011 the same as last fiscal year. Barry Sandstrom, 2117 West Charles Street spoke in support of the CRA budget and thanked the Council for their support of the CRA. Motion by Gilbert, second by Ramsey to approve the Community Redevelopment Authority (CRA) Budget. Motion by Carney, second by Haase to amend the main motion to reallocate $400,000, $250,000, $240,000 and reduce Land to $50,000 for a total of $890,000 to the Lincoln Park Pool. Discussion was held regarding reallocating some of these funds to other areas. Discussion was held on the legalities of this process. Mr. Nabity stated the Redevelopment Plan for the City would have to be changed which would take 90 days. Comments were made concerning the short use of the Lincoln Pool Park and the projects planned to be done by the CRA. Concerns were raised about the future of the CRA. Other options regarding Lincoln Pool were mentioned. Mr. Nabity answered questions concerning CRA monies being used for the Lincoln Park Pool renovation. Page 8, City Council Budget Meeting, August 3, & 5, 2010 Parks & Recreation Director Steve Paustian stated the amount to upgrade the pool was between $1.1 and $2.4 million. The time to complete an upgrade would probably take up to two years to complete depending on the State Health Departments and other approvals. Upon roll call vote to reallocate monies, Councilmember’s Niemann, Haase, and Carney voted aye. Councilmember’s Meyer, Gilbert, Dugan, Ramsey, Zapata, Nickerson, and Gericke voted no. Motion failed. Motion by Haase, second by Carney to amend the main motion to reduce the property tax request by $425,000 and expenses by $425.00. Discussion was held concerning the cash balance on hand. Reviewed were the decreases in the CRA budget Councilmember Haase suggested. Mr. Nabity explained each of the line items requested and how CRA arrived at those amounts. Explained was that CRA was a taxing entity of its own and if this motion was approved this money would not be collected. Mr. Nabity stated if the cash is not on hand CRA would not be able to do the projects like the demolition on South Locust Street which would be used for parking during the State Fair. Mentioned was the tax rate request for CRA for FY 2010/2011 would be less than last year. Comments were made about the CRA not being part of the Program Prioritization. Motion by Gericke to postpone this item until after further review of the budget. Motion died due to lack of a second. Upon roll call vote to reduce property tax and expenses, Councilmember’s Niemann, Haase, and Carney voted yes. Councilmember’s Meyer, Gilbert, Dugan, Ramsey, Zapata, Nickerson, and Gericke voted no. Motion failed. Upon roll call upon the main motion, Councilmember’s Niemann, Gilbert, Haase, Carney, Gericke, Nickerson, Zapata, Ramsey, and Dugan voted aye. Councilmember Meyer voted no. Motion adopted. Review of Proposed FY 2010/2011 City Single Budget. The following people spoke: · Kent Coen, 2604 South Stuhr Road spoke in support of the Heartland Public Shooting Park and all parks within the City · Timothy O’Conner, 2112 West John Street spoke in support of public/private partnership with regards to the Heartland Public Shooting Park · Steve Hornady, 2323 West John Street spoke in support of parks and recreation areas in a community · Ralph Naber, 4017 West Capital Avenue wanted to speak about the Capital Improvement Projects Council took a recess at 8:35 p.m. Council reconvened at 8:50 p.m. Page 9, City Council Budget Meeting, August 3, & 5, 2010 QUARTILE 3 PROGRAMS: City Administrator Jeff Pederson explained the reductions and efficiencies throughout the process of Program Prioritization. Finance Director Mary Lou Brown gave an in-depth overview of the reductions in the Finance Department, Human Resources Department, and PW – Traffic Control Signals, Signs, Pavement Markings. Discussion was held concerning the Finance budget cuts in the General Fund and reduction in the IT Allocation. Finance Director Mary Lou Brown continued the review of the FY 2010/2011. Accounts Payable Processing: Q. Explain the increase in personnel services costs. A. Reduction in computer services change – no material impact. Utility Cashier Services: Q. Does the utilities department in the long run pay for the window clerk or is it totally supported by the General fund? Have we taken any precautions on protecting the employees behind the window up front from dissatisfied customers, other than just adding locks to the doors? A. FTE reduction will lead to the closing of the drive up window. Customers will still be able to drop their payment in the drop box, but we will not staff the position. With the implementation of online payments, we anticipate a reduction in the number of face-to-face payments. Discussion was held concerning closing the drive-thru window. Comments were made concerning where the reduction was made, utilities fund or general fund. Safety Training Option Program (STOP): Q. Operating expense in total for legal increased from a projected 2010 amount of $37,966 to a 2011 proposed budget of $45,780. What is the driver of the overall increase? A. Increased expenses in payroll and increased volume of traffic tickets. Juvenile Diversion Program: Q. This program is run by the County. What is the City spending money on? A. Personnel time and expenses to review juveniles in the diversion program. Park Maintenance Community Parks – (restrooms etc.) Q. Describe the impacts of this program change more thoroughly. A. Less day to day maintenance and turf inputs. Detention Cell Maintenance – Irrigated and Non Irrigated Areas and Boulevards: Q. How will this program change impact the drainage of the detention cells? A. Less watering, less mowing, less inputs. Discussion was held concerning conditions in the detention cells and problems related to less maintenance. Page 10, City Council Budget Meeting, August 3, & 5, 2010 Lincoln Pool: Q. The proposed 2011 budgeted FTE number has been corrected. Why is there an operational budget when this is the last year we can operate it? A. Correction was made. No visible impact. Summer Adult/Family Programs – Grand Island Games, Summer Concert Series: Q. The proposed 2011 budgeted FTE number has been corrected. A. Correction was made. No visible impact. GITV City and Other Government Segments: Q. The FTE has dropped slightly; why does the personnel services increase? What does the graphics template package do that makes it so costly? A. The Public Information budget has moved .15 FTE to the Community Youth Council budget to cover the costs of salary and benefits for the Community Youth Council coordinator. This change allowed the Public Information budget to include a graphics template package for GITV. Discussion was held concerning GITV Channels 6 and 12. Public Information Officer Wendy Meyer-Jerke stated Channel 12 was a public information channel and Channel 6 was video. City Attorney Dale Shotkoski stated the cable franchise agreement with Charter made the channels available to the City. There would be no cost savings to have just one channel. GITV Educational: Q. Same questions regarding the graphics template package. A. Same answer as above. Pavement Maintenance – Grade Alleys: Q. How will traffic flow and safety be affected if there is a ban on alley garbage service, especially on streets that typically have cars parked at curb most times of day or on busy streets like Broadwell and Eddy that have only 1 traffic lane? A. This cut can only be made if garbage collection is changed to curb service only. Discussion was held regarding garbage service in the alleys. Public Works Director Steve Riehle reported the cost savings to not grade the alleys was estimated at $25,000. Motion by Niemann, second by Meyer to leave the garbage collection in the alleys. Upon roll call vote, all voted aye. Motion adopted. ADJOURNMENT: The meeting was adjourned at 9:50 p.m. RaNae Edwards City Clerk Item G3 Approving Request of Fonner Park Exposition and Events Center, Inc. for Ratification of Election of Board of Directors At the December 21, 1998 City Council Meeting, Resolution #98-332 was adopted supporting the application of Fonner Park to the Internal Revenue Service for a 501(c)(3) exemption for construction and operation of an Exposition and Events Center. This approval created the formation of the Fonner Park Exposition and Events Center, Inc. The Internal Revenue Service requires the election of the members of the Board of Directors of Fonner Park Exposition and Events Center, Inc. be ratified by the Grand Island City Council. The appointments of George Wanitschke, Steve Dowding, Jim Cannon, Barry Sandstrom, and Scott Zana to the Board of Directors for the Fonner Park Exposition and Events Center, Inc. are recommended. Tuesday, August 10, 2010 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council Item G4 #2010-209 - Approving Neighborhood Stabilization Program Purchase of Property Located at 201 West 17th Street This item relates to the aforementioned Public Hearing Item E-3. Tuesday, August 10, 2010 Council Session City of Grand Island Staff Contact: Joni Kuzma City of Grand Island City Council Approved as to Form ¤ ___________ August 6, 2010 ¤ City Attorney R E S O L U T I O N 2010-209 WHEREAS, the City of Grand Island, Nebraska was awarded $993,000 and an additional $190,000 in Neighborhood Stabilization Program (NSP) grants from the Nebraska Department of Economic Development; and WHEREAS, the grant has enabled the city to purchase and demolish six (6) vacant, blighted structures and redevelop the lots into six (6) new homes, WHEREAS, the City has been granted permission to purchase and demolish an additional vacant, blighted structure for redevelopment into a new home for a middle-income first-time homebuyer; WHEREAS, the property and structures at 201 W. 17th Street meets the blighted criteria as set by the Neighborhood Stabilization Program and the Nebraska Department of Economic Development; WHEREAS, a public hearing was held on August 10, 2010 for the purpose of discussing the proposed acquisition of the following real estate: Lot 1 (1), Block Eighty-seven (87) in Wheeler and Bennett’s Fourth Addition to the City of Grand Island, Hall County, Nebraska (201 W. 17th St.) NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: The City of Grand Island, Nebraska is hereby authorized to acquire the property and structures at 201 W. 17th Street and the Mayor is hereby authorized and directed to execute such contracts. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 10, 2010. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________ RaNae Edwards, City Clerk Item G5 #2010-210 - Approving the Discontinuation of the Joint Marketing Agreement between the City of Grand Island and Nebraska Public Power District (NPPD) Tuesday, August 10, 2010 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Council Agenda Memo From: Gary Mader, Utilities Director Dale Shotkoski, City Attorney Meeting: August 10, 2010 Subject: Discontinuing the Joint Marketing Agreement between Grand Island and Nebraska Public Power District Item #’s: G-5 Presenter(s): Gary Mader, Utilities Director Background In 2000, Grand Island Utilities entered into an agreement with Nebraska Public Power District (NPPD) designating NPPD as the sole marketer and seller of excess power produced by Grand Island power plants. Due to the fact that Grand Island’s electric system is entirely surrounded by and connected with NPPD, it was logical to utilize NPPD to market any excess power. In May, 2009, Omaha Public Power District’s (OPPD) Nebraska City #2 (NC2) power plant began commercial operation. Grand Island is a participant in this plant with a maximum share of 34 MW. The Participation Power Agreement between Grand Island and OPPD allows for power to be marketed and sold directly from the plant without needing to bring it to Grand Island first. In order to take advantage of this flexibility, provisions need to be made regarding Grand Island’s Joint Marketing Agreement with NPPD. In addition, an agreement with OPPD is needed to allow them to market excess power directly from NC2. Discussion On January 26, 2010, City Council approved a marketing agreement with OPPD to allow them to market and sell any excess of Grand Island’s share of power produced by NC2 directly from NC2. Concurrently, a temporary operational procedure was created between Grand Island and NPPD allowing the use of OPPD to market that power. This created a trial period with OPPD to determine and evaluate any long-term benefits of marketing NC2 power directly through OPPD. That trial period has expired with a desire to continue the arrangement. NPPD has determined that the Joint Marketing Agreement between Grand Island and NPPD is no longer necessary and has submitted a letter requesting termination (see attached). Grand Island will continue to utilize NPPD to market excess power generated locally. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to a future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the discontinuation of the Joint Marketing Agreement between Grand Island and Nebraska Public Power District. Sample Motion Move to approve the discontinuation of the Joint Marketing Agreement between Grand Island and Nebraska Public Power District. Approved as to Form ¤ ___________ August 6, 2010 ¤ City Attorney R E S O L U T I O N 2010-210 WHEREAS, in 2000, Grand Island Utilities entered into an agreement with Nebraska Public Power District (NPPD) designating NPPD as the sole marketer and seller of excess power produced by Grand Island Power Plants; and WHEREAS, in May, 2009, Omaha Public Power District’s (OPPD) Nebraska City #2 (NC2) power plant began commercial operation; and WHEREAS, Grand Island is a participant in this plant with a maximum share of 34 MW; and WHEREAS, the Participation Power Agreement between Grand Island and OPPD allows for power to be marketed and sold directly from the plant without needing to bring it to Grand Island first; and WHEREAS, on January 26, 2010, Council approved a marketing agreement with OPPD to allow them to market and sell any excess of Grand Island’s share of power produced by NC2 directly from NC2; and WHEREAS, a trial period with OPPD has expired with a desire to continue the arrangement; and WHEREAS; NPPD has determined that the Joint Marketing Agreement between Grand Island and NPPD is no longer necessary and has submitted a letter requesting termination. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the discontinuation of the Joint Marketing Agreement between Grand Island and NPPD is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 10, 2010. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ - 2 - RaNae Edwards, City Clerk Item G6 #2010-211 - Approving Contract with HDR for Uranium Removal System Design and Specifications Tuesday, August 10, 2010 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Council Agenda Memo From: Gary R. Mader, Utilities Director Dale Shotkoski, City Attorney Meeting: August 10, 2010 Subject: Uranium Removal Equipment Procurement Engineering Services Item #’s: G-6 Presenter(s): Gary R. Mader, Utilities Director Background The City’s municipal water system is supplied primarily from its Platte River Well Field. This well field is comprised of 21 wells and a pumping station. Recent testing for State regulatory requirements has indicated composite uranium levels to be approaching the Maximum Containment Level (MCL) established by the EPA. Testing of individual wells for uranium has indicated some wells exceed this MCL. To allow use of these wells during high water system demand periods, additional piping was installed in the past year for blending with lower uranium concentration wells. As a proactive measure, in case uranium levels cannot be controlled below the new MCL by well blending, the Department recommended that more detailed investigation be undertaken to determine uranium removal methods and evaluate those best suited for the Grand Island system. Factors in the evaluation included; the review of available technologies; amount of uranium removal; capital costs; operational costs; and waste disposal. This type of evaluation is best performed by engineering consultants with wide ranging experience in the design of water treatment systems and with expertise in treatment economics and water chemistry. A Request for Proposal was developed and advertised in accordance with City Purchasing Policy. The Request for Proposal was based on firms providing a “not to exceed” price for a preliminary evaluation of uranium removal processes. Should further evaluation of treatment processes, such as pilot testing, or actual implementation of treatment processes be required, billing rates were required as part of the proposals to allow the City to negotiate subsequent phases of the project should that be deemed necessary. Company and personnel experience in the field of water treatment were requested for evaluation of the proposal, including detailed design and construction management experience in water treatment facilities. On October 27, 2009, Council awarded the contract for the uranium treatment system engineering evaluation to HDR Engineering, Inc. of Lincoln, NE. HDR recently completed the evaluation of treatment options. The evaluation screened known water treatment methods and focused on coagulation/filtration, ion exchange, and adsorptive media as the most viable optio ns for radionuclide removal. The recommendation from the screening study was an adsorptive media system. Recognizing that state regulatory agencies may not be familiar with the details of this technology which might be used to address treatment for the relatively new uranium regulations, HDR’s design approach was presented at a meeting with Nebraska Health and Human Services, and Nebraska Department of Environmental Quality. The use of this type of technology has been shown to be very effective in radionuclide removal, but it has not been used in an application as large as would be required to treat Grand Island’s water demand. The consensus at the meeting was that it may be useful to perform a large scale pilot program on selected wells at the Platte River Well Field. It is anticipated that a full capacity treatment system would be comprised of several modules the size of a pilot plant, therefore, utilization of the pilot plant could be incorporated into the final design solution. Based on the multiple phase structure of the uranium engineering services RFP, HDR was requested to provide a proposal for preparing specifications to issue for bids for an adsorptive media pilot plant. These specifications are for the components and accessories of an integrated treatment system. The suppliers for these systems are very specialized and details for the systems are not standard, therefore, the bidders may be required as part of the bidding process to perform small pilot demonstrations of their system’s effectiveness in radionuclide removal from Grand Island’s water. It is anticipated that the next phase would be to design facilities and infrastructure modifications for installing the removal system and prepare specifications to issue for bids for installation contractors. History: In 2003, the new regulation placing a MCL on uranium in drinking water became effective. Uranium is a naturally occurring element in the aquifers of Nebraska and other states across the nation. Implementation of the new MCL began with the sampling of the state’s municipal water systems in accordance with the EPA specified testing protocol. Samples of the Grand Island water supply for regulatory compliance were first taken in 2004. The sampling protocol requires testing for four consecutive qua rters, with the average of the year long sampling results being the level by which system compliance is established. Sampling and testing of the Grand Island water system thus far show full compliance with the EPA regulation. Uranium is naturally occurring in the aquifer in central Nebraska. Uranium is not an acute concern but rather is a concern over a lifetime of exposure. According to the Neb-Guide from the University of Nebraska, “....uranium in water supplies produces very little radioactivity, the health effects from exposure to uranium are primarily thought to be associated with the chemical properties of soluble uranium. Studies suggest that ingestion of high levels of uranium may be associated with an increased risk of kidney damage…Exposure to soluble uranium in drinking water has not been shown to increase the risk of developing cancer.” Discussion As required in the RFP for uranium removal engineering services, HDR provided a proposal to perform the next phase in the uranium removal project fo r the Utilities Department. This phase is to develop specifications for procurement of uranium removal equipment for a large scale pilot plant and to assist in the bidding process. The proposal is based on a multiple phase project agreement with task orders to be specified as the project progresses and phase scopes can be defined and includes Task Order No. 1 for procurement of uranium removal equipment. Engineering fees will be billed as costs are incurred. The Task Order includes personnel billing rates with a not to exceed price of $34,900. Utilities staff has reviewed the scope and fees for Task Order No. 1 and recommends acceptance. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve. 2. Refer the issue to a Committee. 3. Postpone the issue to future date. 4. Take no action on the issue. Recommendation City Administration recommends that the Council approve the Multiple Phase Project Agreement for Professional Services, Exhib it A - Task Order No. 1 with HDR Engineering, Inc. of Lincoln, Nebraska, in an amount not to exceed $34,900. Sample Motion Move to approve the Multiple Phase Project Agreement for Professional Services, Exhibit A - Task Order No. 1 with HDR Engineering, Inc. of Lincoln, NE as submitted. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Wes Nespor, Purchasing Agent Working Together for a Better Tomorrow, Today REQUEST FOR PROPOSAL FOR URANIUM REMOVAL METHODS EVALUATION ENGINEERING SERVICES RFP DUE DATE: October 8, 2009 at 4:00 p.m. DEPARTMENT: Utilities PUBLICATION DATE: September 22, 2009 NO. POTENTIAL BIDDERS: 4 SUMMARY OF PROPOSALS RECEIVED CH2M Hill Olsson Associates HDR Engineering, Inc. Omaha, NE Lincoln, NE Lincoln, NE cc: Gary Mader, Utilities Director Bob Smith, Assist. Utilities Director Jeff Pederson, City Administrator Mary Lou Brown, Finance Director Dale Shotkoski, City Attorney Wes Nespor, Purchasing Agent Pat Gericke, Utilities Admin. Assist. Karen Nagel, Utilities Secretary Tim Luchsinger, Utilities Assist. Director P1372 Approved as to Form ¤ ___________ August 6, 2010 ¤ City Attorney R E S O L U T I O N 2010-211 WHEREAS, the City’s municipal water system is supplied primarily from its Platte River Well Field; and WHEREAS, uranium is naturally occurring in the aquifer in central Nebraska; and WHEREAS, testing of individual wells for uranium has indicated some wells exceed the Maximum Containment Level (MCL) established by the EPA; and WHEREAS, to allow use of these wells during high water system demand periods, additional piping was installed in the past year for blending with lower uranium concentration wells; and WHEREAS, as a proactive measure, in case uranium removal is necessary in the future, a Request for Proposal for uranium treatment system engineering services was awarded to HDR Engineering, Inc., of Lincoln, Nebraska on October 27, 2009; and WHEREAS, HDR is familiar with the details of the Uranium Removal Water Treatment technology; and WHEREAS, the Request for Proposal included provisions for additional engineering services; and WHEREAS, HDR has provided a price quotation to provide engineering services for procurement of uranium removal equipment for a large scale pilot treatment plant. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Multiple Phase Project Agreement for Professional Services, Task Order No. 1, between the City of Grand Island, and HDR Engineering, Inc., of Lincoln, Nebraska, is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 10, 2010. _______________________________________ Margaret Hornady, Mayor Attest: - 2 - _______________________________________ RaNae Edwards, City Clerk Item G7 #2010-212 - Approving Nebraska Power Association Mutual Aid Agreement Among Nebraska Utilities Tuesday, August 10, 2010 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Council Agenda Memo From: Gary R. Mader, Utilities Director Dale Shotkoski, City Attorney Meeting: August 10, 2010 Subject: Nebraska Power Association (NPA) Mutual Aid Agreement Item #’s: G-7 Presenter(s): Gary R. Mader, Utilities Director Background For decades, there was an unwritten rule in the electric business that required each utility to assist others in the event that other utility was severely damaged as a result of storms. In our region, ice storms and tornadoes are the primary causes of the type of widespread destruction that would require outside assistance to accomplish electric system restorations in a timely manner. Of particular note for Grand Island, were the 1980 tornados. At that time, electric utilities from across the region responded with personnel, equipment and materials to assist in the rebuilding of the City’s electric system. Over the years, Grand Island Electric too has responded to requests for assistance from several other utilities in the region to repair severe storm damage. Discussion As the electric business and society as a whole have become more complex, and at times more litigious, Nebraska’s public power utilities deemed it prudent to set the previously unwritten rules for emergency assistance into a formal written agreement. The intent of the agreement is to avoid any disputes as to the responsibilities of the various parties in addressing requests for emergency assistance and storm repair activities. To that end, the Nebraska Power Association (NPA) has developed the attached Mutual Aid Agreement. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the NPA Mutual Aid Agreement and that the Utilities Director be authorized to execute that agreement on behalf of the City. Sample Motion Move to approve the NPA Mutual Aid Agreement. Approved as to Form ¤ ___________ August 6, 2010 ¤ City Attorney R E S O L U T I O N 2010-212 WHEREAS, area electric utilities provide emergency assistance to one another; and WHEREAS, Grand Island Utilities has assisted with emergencies in the past, and has responded to requests for emergency assistance in the past; and WHEREAS, Nebraska’s public power utilities deem it prudent to set the previously unwritten rules for emergency assistance into a formal written agreement, and have developed a Mutual Aid Agreement. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the NPA Mutual Aid Agreement between the City of Grand Island and other area electric utilities, is hereby approved, and the Utilities Director is authorized to sign the agreement on behalf of the City of Grand Island.. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 10, 2010. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G8 #2010-213 - Approving Acquisition of Sanitary Sewer Utilities Easement in Lot One (1) of McGovern Subdivision - 2530 N. Diers Avenue (James E. & Carole M. Kimbrough) This item relates to the aforementioned Public Hearing Item E-2. Tuesday, August 10, 2010 Council Session City of Grand Island Staff Contact: Steven P. Riehle, Public Works Director City of Grand Island City Council Approved as to Form ¤ ___________ August 6, 2010 ¤ City Attorney R E S O L U T I O N 2010-213 WHEREAS, a public sanitary sewer easement is required by the City of Grand Island, from James E. & Carole M. Kimbrough, to construct and maintain the utilities within McGovern Subdivision; and WHEREAS, a public hearing was held on August 10, 2010, for the purpose of discussing the proposed acquisition of an easement comprised of a part of Lot One (1) McGovern Subdivision, in the City of Grand Island, Nebraska, more particularly described as follows: BEGINNING AT THE SOUTHWEST CORNER OF LOT ONE (1) McGOVERN SUBDIVISION, THENCE EASTERLY OF THE SOUTH LINE OF SAID LOT ONE (1) FOR A DISTANCE OF 145’, THENCE NORTHERLY ON A LINE TO A POINT ON THE SOUTH LINE OF LOT TWO (2) McGOVERN SUBDIVISION, THENCE WEST ON THE SOUTH LINE OF LOT TWO (2) McGOVERN SUBDIVISION FOR A DISTANCE OF 20’ TO THE SOUTHWEST CORNER OF LOT TWO (2) McGOVERN SUBDIVISION, THENCE SOUTHERLY ON A LINE BEING AN EXTENSION OF THE WEST LINE OF LOT TWO (2) McGOVERN SUBDIVISION TO A POINT 20’ NORTH OF THE SOUTH LINE OF LOT ONE (1) McGOVERN SUBDIVISION, THENCE WEST ON A LINE 20’ NORTH OF AND PARALLEL TO THE SOUTH LINE OF LOT ONE (1) McGOVERN SUBDIVISION TO THE WEST LINE OF LOT ONE (1) McGOVERN SUBDIVISION, THENCE SOUTHERLY ON THE WEST LINE OF McGOVERN SUBDIVISION FOR A DISTANCE OF 20’ TO THE POINT OF BEGINNING. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to acquire a public sanitary sewer easement from James E. & Carole M. Kimbrough, on the above-described tract of land. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 10, 2010. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G9 #2010-214 - Approving Restricted Parking on College Street, from Custer Street to Lafayette Avenue Tuesday, August 10, 2010 Council Session City of Grand Island Staff Contact: Steven P. Riehle, Public Works Director City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: August 10, 2010 Subject: Approving Restricted Parking on College Street between Custer Avenue and Lafayette Avenue. Item #’s: G-9 Presenter(s): Steven P. Riehle, Public Works Director Background Council action is required to designate parking restrictions on any public street. On street parking is allowed along the south side of College extending 285’ east of Custer Avenue. The remainder of College Street between Custer and Lafayette Avenues has a parking restriction from 7:00 a.m. to 4:00 p.m. Discussion Grand Island Public School administration, has requested restricted parking along the south side of College Street from the east back of curb line on Custer Avenue 285’ east, to help maintain a safe environment for students and ease congestion in the area. This request would complete a parking restriction between Custer and Lafayette Avenues along College Street. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the resolution restricting parking on College Street from Custer Avenue to Lafayette Avenue between the hours of 7:00 a.m. and 4:00 p.m.. Sample Motion Move to approve the restricted parking on College Street. Approved as to Form ¤ ___________ August 6, 2010 ¤ City Attorney R E S O L U T I O N 2010-214 WHEREAS, the City Council, by authority of §22-77 of the Grand Island City Code, may by resolution, entirely prohibit or fix a time limit for the parking and stopping of vehicles in or on any public street, public property, or portion thereof; and WHEREAS, the Grand Island Public School System has requested to create a restricted parking zone between the hours of 7:00 a.m. and 4:00 p.m. along College Street from Custer Avenue to Lafayette Avenue ; and WHEREAS, it is recommended that such restricted parking request be approved. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: 1. A No Parking Zone is hereby designated along the following section between the hours of 7:00 a.m. and 4:00 p.m.: · Along College Street from Custer Avenue to Lafayette Avenue; 2. The City’s Street Division of the Public Works Department shall erect and maintain the signs and/or pavement markings necessary to effect the above regulation. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 10, 2010. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G10 #2010-215 - Approving Change Order No. 1 for Asphalt Maintenance Project 2010-AC-1 Tuesday, August 10, 2010 Council Session City of Grand Island Staff Contact: Steven P. Riehle, Public Works Director City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: August 10, 2010 Subject: Approving Change Order Number 1 for Asphalt Maintenance Project 2010-AC-1 Item #’s: G-10 Presenter(s): Steven P. Riehle, Public Works Director Background Gary Smith Construction Co., Inc. of Grand Island, Nebraska was awarded an $804,818.68 contract by the council on May 11, 2010 for the annual asphalt overlay project. The estimate for the 2010 asphalt resurfacing project was $901,539 with a total of $950,000 in funds budgeted. Discussion The Streets Division of the Public Works Department is requesting to add an additional block to the asphalt overlay on Locust Street between Charles Street and Koenig Street. The section of roadway is failing and not believed to last through another winter season. Sections 9 & 10 of the 2010 asphalt resurfacing program were on Stolley Park Road between South Locust Street and Stuhr Road. The budgeted amount for the two (2) sections was $200,000.00 with the bid for the two (2) sections coming in at $141,335.61. The plans were prepared for the section of Stolley Park Road south of the new State Fair buildings to re resurfaced without milling. The roadway was in poor shape because of the tough winter and State Fair construction traffic, so a decision was made to mill this section of Stolley Park Road before placing the asphalt overlay. The plans were prepared to widen Stolley Park Road at Stuhr Road without resurfacing the existing roadway. A decision was made to overlay the existing roadway to provide for a more uniform surface for the new 3-lane roadway at Stuhr Road. The estimated cost for the additional work on Locust Street is $22,210.28. The estimated cost for the additional work on Stolley Park Road was $16,841.61. There are adequate funds in the line item budget for the 2010 asphalt street resurfacing program. The cost for the additional work will come from funds in the Sreet Resurfacing Fund, Account No. 10033506.85354. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation Public Works Administration recommends that the Council approve Change Order No. 1 for Asphalt Maintenance Project 2010-AC-1. Sample Motion Move to Approve Change Order Number1 for Asphalt Maintenance Project 2010-AC-1. City of Grand Island CHANGE ORDER NUMBER 1 100 East 1st Street Grand Island, Nebraska 68801 Date of Issuance: August 10, 2010 PROJECT: Asphalt Maintenance Project 2010-AC-1 CONTRACTOR: Gary Smith Construction Co., Inc. CONTRACT DATE: May 11, 2010 To add an additional block to the asphalt overlay on Locust Street between Charles Street and Koenig Street, to mill the section of Stolley Park Road east of Locust, and to overlay Stolley Park Road west of Stuhr Road. Quantity Unit Price Total Price 1. Type “A” Asphalt 499 tons $22.50/ton $ 11,227.50 2. Asphalt Cement 5,938 gal $ 2.30/gal $ 13,657.40 3. Tack Coat 267 gal $ 1.90/gal $ 507.30 4. Milling 8,591 s.y. $ 1.59/s.y. $13,659.69 TOTAL OF CHANGE ORDER NO. 1 $39,051.89 The changes result in the following adjustment to the Contract Amount: Contract Price Prior to This Change Order ......................................................................................$804,818.68 Net Increase/Decrease Resulting from this Change Order..............................................................$ 39,051.89 Revised Contract Price Including this Change Order ................................................................$843,870.57 Approval Recommended: By_______________________________________ Steven P. Riehle, Public Works Director Date The Above Change Order Accepted: Approved for the City of Grand Island: Gary Smith Construction Co., Inc. By_________________________________ Contractor Margaret Hornady, Mayor By Attest: RaNae Edwards, City Clerk Date Date_______________________________ Approved as to Form ¤ ___________ August 6, 2010 ¤ City Attorney R E S O L U T I O N 2010-215 WHEREAS, on May 11, 2010, by Resolution 2010-128, the City of Grand Island awarded Gary Smith Construction Co., Inc. of Grand Island, Nebraska the bid in the amount of $804,818.68 for Asphalt Resurfacing Project Number 2010-AC-1; and WHEREAS, it has been determined that modifications to the work to be performed by Gary Smith Construction Co., Inc. are necessary; and WHEREAS, such modifications have been incorporated into Change Order No. 1; and WHEREAS, it is recommended that modifications to the work to be done by Gary Smith Construction Co., Inc. are necessary; and WHEREAS, the result of such modifications will increase the contract amount by $39,051.89 for a revised contract price of $843,870.57. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is, authorized and directed to execute Change Order No. 1 between the City of Grand Island and Gary Smith Construction Co., Inc. of Grand Island, Nebraska to provide the modifications. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 10, 2010. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G11 #2010-216 - Approving Bid Award for 2010-MH REHAB-1 Sanitary Sewer Manhole Rehabilitation Project Tuesday, August 10, 2010 Council Session City of Grand Island Staff Contact: Steven P. Riehle, Public Works Director City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: August 10, 2010 Subject: Approving Bid Award for 2010-MH REHAB-1 Sanitary Sewer Manhole Rehabilitation Project Item #’s: G-11 Presenter(s): Steven P. Riehle, Public Works Director Background On June 30, 2010 the Waste Water Treatment Division of the Public Works Department advertised for bids for 2010-MH REHAB-1 Sanitary Sewer Manhole Rehabilitation Project. The manholes are on a 24” or 27” vitrified clay pipe (VCP) sanitary sewer interceptor. The manholes need rehabilitated to maintain the integrity of the system. The project area is as follows: 1. Capital Avenue from the Burlington Northern SantaFe Railroad Tracks (BNSF) to Geddes Street; 2. Geddes Street from Capital Avenue to 7th Street; 3. 7th Street from Geddes Street to approximately 300’ west of Sky Park Road. Discussion Two bids were received and opened on July 27, 2010. The Wastewater Division of the Public Works Department and the Purchasing Division of the City Attorney’s Office reviewed the two bids: Midlands Contracting, Inc. The Diamond Engineering Co. $186,868.25 $278,349.64 The bid of $186,868.25 from Midlands Contracting, Inc. of Kearney, Nebraska, is under the Engineer’s estimate of $350,000. Funds are available in account number 53030055-85213. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the bid award to Midlands Contracting, Inc. of Kearney, Nebraska in the amount of $186,868.25. Sample Motion Move to award the bid to Midlands Contracting, Inc. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Dale Shotkoski, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: July 27, 2010 at 2:00 p.m. FOR: 2010 MH-REHAB – 1 SANITARY SEWER MANHOLE REHABILITATION PROJECT DEPARTMENT: Public Works ESTIMATE: $350,000.00 FUND/ACCOUNT: 53030055-85213-53009 PUBLICATION DATE: June 30, 2010 NO. POTENTIAL BIDDERS: 10 SUMMARY Bidder: Midlands Contracting, Inc. The Diamond Engineering Co. Kearney, NE Grand Island, NE Bid Security: Travelers Casualty & Surety Co. Universal Surety Co. Exceptions: None None Bid Price: $124,203.50 $178,180.64 Additive Bid: $ 62,664.75 $100,169.00 Total Bid: $186,868.25 $278,349.64 cc: Steve Riehle, Public Works Director Fred Tustin, Collections Manager Dale Shotkoski, City Attorney Catrina DeLosh, Administrative Assistant Jeff Pederson, City Administrator P1424 Approved as to Form ¤ ___________ August 6, 2010 ¤ City Attorney R E S O L U T I O N 2010-216 WHEREAS, the advertisement to bidders for 2010-MH REHAB-1 Sanitary Sewer Manhole Rehabilitation Project was published in the Grand Island Daily Independent on June 30, 2010; and WHEREAS, the City of Grand Island invited sealed bids for the furnishing of materials and services for the 2010-MH REHAB-1 Sanitary Sewer Manhole Rehabilitation Project, according to plans and specifications on file with the City Engineer; and WHEREAS, on July 27, 2010 bids were received, opened and reviewed; and WHEREAS, Midlands Contracting, Inc. of Kearney, Nebraska, submitted the lowest responsible and responsive bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $186,868.25; and WHEREAS, the bid for this project is below the engineer’s estimate. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Midlands Contracting, Inc. of Kearney, Nebraska, in the amount of $186,868.25 for 2010-MH REHAB-1 Sanitary Sewer Manhole Rehabilitation Project, is hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute a contract for such project on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 10, 2010. ____________________________________ Margaret Hornady, Mayor Attest: ____________________________________________ RaNae Edwards, City Clerk Item G12 #2010-217 - Approving Certificate of Final Completion for Engineering Services for the Wastewater Collection and Treatment Systems Comprehensive Plan Update for the City of Grand Island Tuesday, August 10, 2010 Council Session City of Grand Island Staff Contact: Steven P. Riehle, Public Works Director City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: August 10, 2010 Subject: Approving Certificate of Final Completion for Engineering Services for the Wastewater Collection and Treatment Systems Comprehensive Plan Update for City of Grand Island Item #’s: G-12 Presenter(s): Steven P. Riehle, Public Works Director Background The Completion for Engineering services for the Wastewater Collection and Treatment Systems Comprehensive Plan Update for Wastewater Division City of Grand Island was awarded to CH2M Hill, Inc. of Englewood, Colorado by Resolution No. 2005-293, on October 11, 2005. On September 11, 2007, by Resolution 2007-217, the City Council approved Amendment Number 1, with CH2M Hill which accounts for scope and schedule modifications. On April 28, 2009 by Resolution 2009-100 the City Council approved Amendment Number 2 which modified the scope of the original contract without the appropriation of additional funds. On August 25, 2009 by Resolution 2009-203 City Council approved Amendment Number 3, which represents scope, budget and schedule modifications to perform additional analysis in order to minimize capital improvement program project needs. Work was completed on June 15, 2010. Discussion The project has been reviewed and the work completed in accordance with the terms, conditions, and stipulations of the contract. The Engineering Services contract was completed at a total cost of $406,118.00. An update to the city of Grand Island’s (City’s) Wastewater Collection and Treatment Systems Comprehensive Plan has been prepared to provide a prioritized list of capital improvement program (CIP) recommendations for the City to address anticipated regulatory requirements as well as capacity and condition concerns through the year 2029 planning horizon. Alternative strategies to alleviate existing deficiencies and comply with anticipated future regulatory requirements were evaluated. A rate study update is being prepared by Black & Veatch that will use this plan. The prioritized CIP includes both sanitary sewer collection system and wastewater treatment plant (WWTP) improvement recommendations as summarized below. Collection System - Condition Assessment of Concrete Sewers - Update Costs for hydraulic capacity based improvements identified in the 2000 Sanitary Sewer Comprehensive Plan Update WWTP - Aerated Static Pile and Biofilter Odor Control Pilot and Odor Analysis Summary - Comparison of Industrial Wastewater Rates - Comparison of Residential Wastewater Rates - Staffing Analysis for Public Works Department, Wastewater Division - Regulatory Analysis - Flows and Loadings Analysis - Capacity Analysis 1. Hydraulic Capacity 2. Process (Loading) Capacity 3. Condition Assessment 4. Alternatives Analysis Prioritized CIP - Capital Improvement Program report for 2010 - 2029 planning horizon Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation Public Works Administration recommends that the Council approve the Certificate of Final Completion for the Comprehensive Plan Update for the Waste water Division. Sample Motion Move to approve the Certificate of Final Completion of the Wastewater Comprehensive Plan Update. ENGINEER’S CERTIFICATE OF FINAL COMPLETION Engineering Services for the Wastewater Collection and Treatment Systems Comprehensive Plan Update CITY OF GRAND ISLAND, NEBRASKA August 10, 2010 TO THE MEMBERS OF THE COUNCIL CITY OF GRAND ISLAND GRAND ISLAND, NEBRASKA This is to certify that Engineering Services for the Wastewater Collection and Treatment Systems Comprehensive Plan Update, has been fully completed by CH2M Hill, Inc. of Englewood, Colorado under contract dated October 18, 2005. The work was completed in accordance with the terms, conditions, and stipulations of said agreement and complies with the agreement. The work is hereby accepted for the City of Grand Island, Nebraska, by me as Director of Public Works in accordance with the provisions of Section 16-650 R.R.S., 1943. It is further certified that the engineering services include the following items and costs and that this certificate shall constitute the Final Payment for this work. ENGINEERING SERVICES FOR THE WASTEWATER COLLECTION AND TREATMENT SYSTEMS COMPREHENSIVE PLAN UPDATE Contract Agreement 2005-293 $ 346,200.00 Amendment Number 1 $ 0.00 Amendment Number 2 $ 35,038.00 Amendment Number 3 $ 24,880.00 TOTAL COST $ 406,118.00 TOTAL COST OF ENGINEERING SERVICES FOR THE WASTEWATER COLLECTION AND TREATMENT SYSTEMS COMPREHENSIVE PLAN UPDATE $ 406,118.00 Respectfully submitted, Steven P. Riehle, P.E. Director of Public Works - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - August 10, 2010 TO THE MEMBERS OF THE COUNCIL CITY OF GRAND ISLAND GRAND ISLAND, NEBRASKA I hereby recommend that the Engineer's Certificate of Final Completion for ENGINEERING SERVICES FOR THE WASTEWATER COLLECTION AND TREATMENT SYSTEMS COMPREHENSIVE PLAN UPDATE be approved Respectfully submitted, Margaret Hornady Mayor R E S O L U T I O N 2010-217 WHEREAS, the City Engineer/Public Works Director for the City of Grand Island issued a Certificate of Final Completion for the Engineering Services for the Wastewater Collection and Treatment Systems Comprehensive Plan Update certifying that CH2M Hill, Inc. of Englewood, Colorado completed the work according to the terms, conditions, and stipulations of the agreement for such engineering services; and WHEREAS, the City Engineer/Public Works Director recommends the acceptance of the Engineer’s certificate of final completion; and WHEREAS, the Mayor concurs with the recommendation of the City Engineer/Public Works Director. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Certificate of Final Completion for the Engineering Services for the Wastewater Collection and Treatment Systems Comprehensive Plan Update is hereby confirmed. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 10, 2010. Margaret Hornady, Mayor Attest: RaNae Edwards, City Clerk Approved as to Form August 9, 2010 City Attorney Item G13 #2010-218 - Approving Renewal of Contract with MUNIS Tuesday, August 10, 2010 Council Session City of Grand Island Staff Contact: Mary Lou Brown City of Grand Island City Council Council Agenda Memo From: Mary Lou Brown, Finance Director Meeting: August 10, 2010 Subject: Approving Annual Agreement for Financial Software Licensing and Support Item #’s: G-13 Presenter(s): Mary Lou Brown, Finance Director Background On July 10, 2001, Council approved the purchase and implementation of the MUNIS integrated financial software system. In order to receive needed software upgrades and technical assistance from the company, it is necessary to enter into an annual Support Agreement. Discussion The total cost for the period of 9/14/2010 to 9/13/2011 is $119,946 which includes: Operating System Database Administrative Support of $22,369.20, MUNIS Module Support and Update Licensing of $89,476.80, GUI Support of $3,000 and IBM (Informix) IDS Support of $5,100.00. The need for annual support and their related costs were presented to Council at the time of the initial purchase. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the 2010-2011 Contract with Tyler Technologies, Inc for software support and licensing. 2. Postpone the issue to a future meeting. 3. Take no action. Recommendation City Administration recommends that the Council approve the 2010-2011 Annual Financial Support Agreement with Tyler Technologies, Inc. Sample Motion Move to approve the Annual Financial Support Agreement with Tyler Technologies, Inc. Approved as to Form ¤ ___________ August 6, 2010 ¤ City Attorney R E S O L U T I O N 2010-218 WHEREAS, on July 10, 2001, by Resolution 2001-180, the City of Grand Island approved the proposal of Process, Inc., d/b/a Munis, to implement new accounting software with an integrated financial program; and WHEREAS, in order to receive continued upgrades and technical assistance from the company, it is necessary to enter into an annual Financial Support Agreement; and WHEREAS, the cost for the period of September 14, 2010 to September 13, 2011 for Operating System Database Administrative support is $22,369.20; and WHEREAS, the cost for the period of September 14, 2010 to September 13, 2011 for Munis Module support and update licensing is $89,476.80; and WHEREAS, the cost for the period of September 14, 2010 to September 13, 2011 for GUI support is $3,000.00; and WHEREAS, the cost for the period of September 14, 2010 to September 13, 2011 for IBM (Informix) IDS Support is $5,100.00; and WHEREAS, the proposed agreements have been reviewed and approved by the City Attorney’s office NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the annual Financial Support Agreement by and between the City and Tyler Technologies, Inc. for the amount of $119,946.00 is hereby approved. BE IT FURTHER RESOLVED, that the mayor is hereby authorized and directed to execute such agreements on behalf of the City Of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 10, 2010. _______________________________________ Margaret Hornady, Mayor Attest: - 2 - _______________________________________ RaNae Edwards, City Clerk Item G14 #2010-219 - Approving Employee Assistance Plan EAP Contract Tuesday, August 10, 2010 Council Session City of Grand Island Staff Contact: Brenda Sutherland City of Grand Island City Council Council Agenda Memo From: Brenda Sutherland, Human Resources Director Meeting: August 10, 2010 Subject: Approval of Employee Assistance Plan (EAP) Contract Item #’s: G-14 Presenter(s): Brenda Sutherland, Human Resources Director Background The City Of Grand Island has provided its employees with an Employee Assistance Program (EAP) benefit for the past thirteen years. This benefit is designed to provide employees with mental health or substance abuse counseling by qualified mental health professionals. The services provided assist employees with matters of a personal nature. The City has also benefited from management training and in-house employee training on various issues dealing with things like sexual harassment, parenting, stress management, budgeting, etc. The City currently has a contract with Family Resources of Greater Nebraska that will expire September 30, 2010. Discussion The City advertised a request for proposals for interested parties to provide EAP services to the employees at the City of Grand Island. Six proposals were submitted by vendors. Finalists that best met the criteria advertised were interviewed. Family Resources of Greater Nebraska PC is the vendor being brought forward for consideration to provide EAP services. Currently the City pays $14,475 per year to Family Resources to provide EAP services to City employees. The contract being recommended for approval is for $10,000 per year to provide these same services. During Family Resource’s presentation, they expressed a desire to be a strong community partner and understand the belt tightening that is occurring through the budget process. Through the negotiation process annual fees were reduced by $4,475 per year. This represents a 30% reduction over previous years. They have guaranteed this price for the three year duration of the contract. The services provided by Family Resources are outlined in the attached contract. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the contract with Family Resources of Greater Nebraska PC to provide EAP services to City employees. Sample Motion Move to approve the contract with Family Resources of Greater Nebraska to provide EAP services to City employees. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Dale Shotkoski, Purchasing Agent Working Together for a Better Tomorrow, Today REQUEST FOR PROPOSAL FOR EMPLOYEE ASSISTANCE PROGRAM RFP DUE DATE: July 6, 2010 at 4:00 p.m. DEPARTMENT: Human Resources PUBLICATION DATE: June 14, 2010 NO. POTENTIAL BIDDERS: SUMMARY OF PROPOSALS RECEIVED Primark, Inc People Resources, Inc Grand Island, NE St. Louis, MO Anne Buettner, MA Family Resources of Greater Nebraska P.C. Grand Island, NE Grand Island, NE Directions Employee Assistance Program, LLC EMPAC, Inc. Lincoln, NE Wichita, KS cc: Brenda Sutherland, Human Resources Director Terri Svoboda, HR Specialist Jeff Pederson, City Administrator Mary Lou Brown, Finance Director Dale Shotkoski, City Attorney P1423 Approved as to Form ¤ ___________ August 6, 2010 ¤ City Attorney R E S O L U T I O N 2010-219 WHEREAS, the City of Grand Island advertised a request for proposal for its Employee Assistance Plan (EAP); and WHEREAS, the City received and reviewed proposals from vendors; and WHEREAS, Family Resources of Greater Nebraska PC is the vendor recommended to provide services for the EAP; and WHEREAS, the proposed contract is for $10,000 per year for the contract duration of three years; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, to approve a contract with Family Resources of Greater Nebraska PC for the City’s Employee Assistance Plan (EAP). - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 10, 2010. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item H1 Consideration of Amendment to Fonner Park Conditional Use Permit for Primitive Pads at the Fonner R.V. Park for the 2010 State Fair Tuesday, August 10, 2010 Council Session City of Grand Island Staff Contact: Craig Lewis City of Grand Island City Council Council Agenda Memo From: Craig A. Lewis, Building Department Director Meeting: August 10, 2010 Subject: Request of Sallie Atkins, Chairman, Nebraska State Fair Board to Amend the Conditions of the Approved Conditional Use Permit for the Recreational Vehicle Camper Site at 915 E. Fonner Park Road Item #’s: H-1 Presenter(s): Craig Lewis, Building Department Director Background This is a request for approval to allow for modification to the construction of a recreational vehicle camper site at Fonner Park, in the northeast corner adjacent to Fonner Road and Stuhr Road. The current zoning classification of the site is B-2, a general business zone , which requires campgrounds to come before the City Council and receive approval in the form of a conditional use permit. The original request was approved by the City Council on June 8, 2010. Discussion The City code provides for campgrounds with the following conditions specified in the code; 36-69 (B) 2. (a) Developer shall submit a diagram of the proposed camp ground including a plot plan of the pads, landscaping plan, utility plan and interior street plan with the application for a conditional use permit. (b) A minimum of one toilet and one lavatory for each sex shall be provided for the exclusive use of the park occupants. An additional toilet and lavatory for each sex shall be provided for each fifteen (15) sites or fraction thereof. (c) All RV pads shall be provided with a landscape buffer yard as identified in the landscaping section of this code. (d) Pads shall not be accessible from any public way. Additionally section 36-6 Definitions, require Recreational Vehicle Pads: a space for parking a recreational vehicle within a campground or other allowed place consisting of no less than 800 square feet with a minimum width of 12 feet. Improvements included within the pad space include 1 hard surfaced improved parking space of not less than 180 square feet (20x9 or 18x10) and 2 hard surfaced improved parallel tire pads of not less than 2.5 feet by 24 feet. The applicant is requesting at this time to be allowed to provide primitive sites for any sites they are not able because of time constraints to provide services for at the time of the state fair event. It appears that of the 211 spaces proposed only about 50 to 100 will have utility connections. The remaining sites will not have any electric, water or sewer connects. This is contrary to the original proposal requiring the city council to amend the original approval. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the request, finding that the proposed application is and will continue to be in conformance with the purpose of the zoning regulations. 2. Disapprove or /Deny the request, finding that the proposed application does not conform to the purpose of the zoning regulations. 3. Approve the request with additional or revised conditions and a finding of fact. 4. Refer the matter to a special committee for a determination of a finding of fact. Recommendation Approve the request to modify the conditional use permit for a camper site with the condition that sites without utility services will only be utilized during the 2010 State Fair event from August 27, 2010 to September 6, 2010. Finding that the proposed use and application promotes the health, safety, and general welfare of the community, protect property against blight and depreciation, and is generally harmonious with the surrounding neighborhood. After the first year of operation the park shall provide all the required improvement for each subsequent year based on the number of improved parking pads in the identified schedule of the original approval. The restroom facilities shall be provided for the number of improved pads in each subsequent year. All of the required landscaping and road improvement shall be provided within the first year prior to operation. Sample Motion Move to approve the request for modifications to the conditional use permit to allow for primitive camper sites during the 2010 State Fair from August 27th through September 6th, 2010 as identified in the staff memorandum and presented at the City Council meeting and finding that the application conforms to the pur pose of the zoning regulations. Item I1 #2010-220 - Consideration of Request from GI Hospitality, Inc. dba GI Hospitality, 805 Allen Drive for a Class "I" Liquor License and Liquor Manager Designation for Demi Menke, Doniphan, Nebraska This item relates to the aforementioned Public Hearing Item E-1. Tuesday, August 10, 2010 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council Approved as to Form ¤ ___________ August 6, 2010 ¤ City Attorney R E S O L U T I O N 2010-220 WHEREAS, an application was filed by GI Hospitality, Inc. doing business as GI Hospitality, 805 Allen Drive for a Class "I" Liquor License; and WHEREAS, a public hearing notice was published in the Grand Island Independent as required by state law on July 31, 2010; such publication cost being $14.73; and WHEREAS, a public hearing was held on August 10, 2010 for the purpose of discussing such liquor license application. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: ____ The City of Grand Island hereby recommends approval of the above-identified liquor license application contingent upon final inspections. ____ The City of Grand Island hereby makes no recommendation as to the above- identified liquor license application. ____ The City of Grand Island hereby makes no recommendation as to the above- identified liquor license application with the following stipulations: _________ _________________________________________________________ ____ The City of Grand Island hereby recommends denial of the above-identified liquor license application for the following reasons: ________________________ _________________________________________________________ ____ The City of Grand Island hereby recommends approval of Demi Menke, Doniphan, Nebraska as liquor manager of such business upon the completion of a state approved alcohol server/seller training program. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 10, 2010. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item J1 Approving Payment of Claims for the Period of July 28, 2010 through August 10, 2010 The Claims for the period of July 28, 2010 through August 10, 2010 for a total amount of $2,395,898.00. A MOTION is in order. Tuesday, August 10, 2010 Council Session City of Grand Island Staff Contact: Mary Lou Brown City of Grand Island City Council Item J2 Approving Payment of Claims for the Period of July 28, 2010 through August 10, 2010 for the Veterans Athletic Field Complex The Claims for the Veterans Athletic Field Complex for the period of July 28, 2010 through August 10, 2010 for the following requisitions. #23 $19,513.80 A MOTION is in order. Tuesday, August 10, 2010 Council Session City of Grand Island Staff Contact: Mary Lou Brown City of Grand Island City Council Item J3 Approving Payment of Claims for the Period of July 14, 2010 through August 10, 2010 for the State Fair Recreation Building The Claims for the Period of July 14, 2010 through August 10, 2010 for the State Fair Recreational Building for the following requisition: #24 $852.78 A MOTION is in order. Tuesday, August 10, 2010 Council Session City of Grand Island Staff Contact: Mary Lou Brown City of Grand Island City Council Item X1 Continuation of Discussion and Review of Proposed FY 2010/2011 City Single Budget The Mayor and City Council will continue the discussion of the Proposed FY 2010/2011 City Single Budget. Tuesday, August 10, 2010 Council Session City of Grand Island Staff Contact: Jeff Pederson City of Grand Island City Council