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03-09-2010 City Council Regular Meeting PacketCity of Grand Island Tuesday, March 09, 2010 Council Session Packet City Council:Mayor: Margaret Hornady City Administrator: Jeff Pederson City Clerk: RaNae Edwards T u 7:00:00 PM Council Chambers - City Hall 100 East First Street Larry Carney Scott Dugan John Gericke Peg Gilbert Chuck Haase Robert Meyer Mitchell Nickerson Bob Niemann Kirk Ramsey Jose Zapata Call to OrderCity of Grand Island City Council A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. MAYOR COMMUNICATION This is an opportunity for the Mayor to comment on current events, activities, and issues of interest to the community. Call to Order Pledge of Allegiance Roll Call This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state law. The City Council may vote to go into Closed Session on any agenda item as allowed by state law. City of Grand Island City Council Item C1 Recognition of Robert Holmes, Computer Programmer with the Finance Department for 40 Years of Service with the City of Grand Island The Mayor and City Council will recognize Robert Holmes, Computer Programmer with the Finance Department for 40 Years of Service with the City of Grand Island. Mr. Holmes was hired on March 9, 1970 as an Accountant, was promoted to Business Manager on December 1, 1972; Data Processing Operations Manager on July 14, 1980; Director of Data Processing on August 1, 1990 and to his current position of Computer Programmer on October 6, 2003. We congratulate Mr. Holmes for his dedication and service to the City of Grand Island. Tuesday, March 09, 2010 Council Session City of Grand Island Staff Contact: Mayor Hornady City of Grand Island City Council Item E1 Public Hearing on Request from Julio Melesio dba Copas De Oro, 413 West 4th Street for a Class "C" Liquor License Tuesday, March 09, 2010 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council Council Agenda Memo From: RaNae Edwards, City Clerk Meeting: March 9, 2010 Subject: Public Hearing on Request from Julio Melesio dba Copas De Oro, 413 West 4th Street for a Class “C” Liquor License Item #’s: E-1 & I-1 Presenter(s): RaNae Edwards, City Clerk Background Section 4-2 of the Grand Island City Code declares the intent of the City Council regarding liquor licenses and the sale of alcohol. Declared Legislative Intent It is hereby declared to be the intent and purpose of the city council in adopting and administering the provisions of this chapter: (A) To express the community sentiment that the control of availability of alcoholic liquor to the public in general and to minors in particular promotes the public health, safety, and welfare; (B) To encourage temperance in the consumption of alcoholic liquor by sound and careful control and regulation of the sale and distribution thereof; and (C) To ensure that the number of retail outlets and the manner in which they are operated is such that they can be adequately policed by local law enforcement agencies so that the abuse of alcohol and the occurrence of alcohol-related crimes and offenses is kept to a minimum. Discussion Julio Melesio dba Copas De Oro, 413 West 4th Street has submitted an application for a Class “C” Liquor License. A Class “C” Liquor License allows for the sale of alcohol on and off sale inside the corporate limits of the city. City Council action is required and forwarded to the Nebraska Liquor Control Commission for issuance of all licenses. This application has been reviewed by the Clerk, Building, Fire, Health, and Police Departments. On November 10, 2009 City Council voted to forward this same application to the State Liquor Control Commission with no recommendation. The Liquor Control Commission denied Mr. Melesio’s request on February 2, 2010 because of the applicant’s character and reputation. The Police Department report (see attached) through its background investigation and interviews are giving no recommendation for this application. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the application. 2. Forward to the Nebraska Liquor Control Commission with no recommendation. 3. Forward to the Nebraska Liquor Control Commission with recommendations. 4. Deny the application. Recommendation Based on the Nebraska Liquor Control Commission’s criteria for the approval of Liquor Licenses, City Administration recommends that the Council make no recommendation for the application. Sample Motion Move to make no recommendation of the application for Julio Melesio dba Copas De Oro, 413 West 4th Street for a Class “C” Liquor License. Item E2 Public Hearing on Request from JBS Swift & Company for a Conditional Use Permit for a Temporary Parking Lot Located at 435 Stuhr Road Tuesday, March 09, 2010 Council Session City of Grand Island Staff Contact: Craig Lewis City of Grand Island City Council Council Agenda Memo From: Craig A. Lewis, Building Department Director Meeting: March 9, 2010 Subject: Conditional Use Permit for Temporary Parking Lot at 435 Stuhr Road Item #’s: E-2 & H-1 Presenter(s): Craig Lewis , Building Department Director Background This is a request of JBS Swift & Company to allow for the approval of a one year temporary parking lot at 435 Stuhr Road. This request is to facilitate the parking of employee vehicles during construction of a permanent parking lot on adjacent property and to facilitate future building additions to the existing facility. The property is currently zoned M-1, Light Manufacturing Zone. A request to modify the zoning classification to a M-2 Heavy Manufacturing Zone is currently being processed by the Regional Planning Commission, in either zone the request for a temporary parking lot with a unimproved surface of milled asphalt requires the approval of the City Council as a temporary use. The City Code does provide for City Council approval of temporary uses, not to exceed two years in undeveloped areas and six months in developed areas. Discussion The City code does identify temporary uses as an authorized conditional use. The placement of crushed milled asphalt for a surface as opposed to a permanent hard surface of asphalt or concrete would be allowed by code only as a temporary use approved by the City council. This requested item appears as a reasonable request to facilitate the current and proposed construction activity planned by JBS Swift. One condition suggested to be placed upon this request is the responsibility of controlling any dust created from the lot needs to be addressed by the applicants during any dry months throughout the duration of the use. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the request. 2. Disapprove or Deny the request. 3. Modify the request to meet the wishes of the Council 4. Table the issue Recommendation City Administration recommends that the Council approve the request with the conditions identified imposed. . Sample Motion Move to approve the request for a conditional use permit to provide for a temporary parking lot at 435 Stuhr Road for a one year period with the conditions as outlined in the staff recommendation. Item E3 Public Hearing on Request from Foth o/b/o Union Pacific Railroad for a Conditional Use Permit for Continued Use of Two (2) Skid- Mounted Sheds for Operation of a Blower and Compressor for Remediation Located at 1219 1/2 W. North Front Street Tuesday, March 09, 2010 Council Session City of Grand Island Staff Contact: Craig Lewis City of Grand Island City Council Council Agenda Memo From: Craig A. Lewis, Building Department Director Meeting: March 9, 2010 Subject: Request of Brain Symons of Foth Infrastructure & Environment on behalf of Union Pacific Railroad for Approval of a Renewal Request for a Conditional Use Permit to Allow a Temporary Building at 12191/2 W.N. Front Street Item #’s: E-3 & H-2 Presenter(s): Craig Lewis – Building Department Director Background This request is for Council approval to allow for the continued placement of two temporary buildings at 12191/2 W. N. Front Street to facilitate equipment for a remediation project. The original request was presented and approved by the City Council in September of 1999 and has received additional approvals every two years since that time. Discussion The City code allows for temporary buildings and uses if approved by the City Council in the form of a Conditional Use Permit. This request is to allow for the continued operation of equipment to facilitate cleanup efforts at the site. The site location is such that it does not appear it has had any negative impact on the neighboring properties during the operation since 1999. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the request. 2. Disapprove or /Deny the request. 3. Modify the request to meet the wishes of the Council 4. Table the issue Recommendation City Administration recommends that the Council approve the request for a conditional use permit for an additional two year period. Sample Motion Move to approve the request for a conditional use permit to allow for the continued placement of two temporary buildings for an additional two years. Item F1 #9252 - Consideration of Vacation of a Utility Easement Located at 435 S Stuhr Road (Swift Beef Company) Tuesday, March 09, 2010 Council Session City of Grand Island Staff Contact: Steven P. Riehle, Public Works Director City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: March 9, 2010 Subject: Consideration of Vacation of a Utility Easement Located at 435 S Stuhr Road (Swift Beef Company) Item #’s: F-1 Presenter(s): Steven P. Riehle, City Engineer/Public Works Director Background A Ten (10) foot wide utility easement, as well as a twenty (20) foot trail and utility easement were filed with Hall County on June 28, 2005 as part of the platting & filing of V & C Subdivision. These easement s do not have any utilities within it, nor is there a need anticipated in the future. Discussion The developer of the property is requesting that the existing 10’wide utility easement along the east side of the lo t be vacated. They are also requesting the existing 20’ wide utility & trail easement along the south side of the lot be vacated. This utility & trail easement will be replaced with the re-platting of the property. All work related to the vacation will be performed at the developers cost to allow for improve ment of the property as planned. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends the passing of an ordinance vacating the utility easements in Lot One (1) of V & C Subdivision. Sample Motion Move to pass an ordinance vacating the utility easements in Lot One (1) of V & C Subdivision. Approved as to Form ¤ ___________ March 4, 2010 ¤ City Attorney This Space Reserved for Register of Deeds ORDINANCE NO. 9252 An ordinance to vacate existing utility easements and to provide for filing this ordinance in the office of the Register of Deeds of Hall County, Nebraska; to repeal any ordinance or parts of ordinances in conflict herewith, and to provide for publication and the effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. That the existing utility easements at 435 S Stuhr Road in Grand Island, Hall County, Nebraska, more particularly described as follows: THE EAST TEN (10) FEET AND THE SOUTH TWENTY (20) OF LOT ONE (1), V & C SUBDIVISION, CITY OF GRAND ISLAND, HALL COUNTY, NEBRASKA. is hereby vacated. Such easements to be vacated are shown and more particularly described on Exhibit A attached hereto. SECTION 2. The title to the property vacated by Section 1 of this ordinance shall revert to the owner or owners of the real estate upon which the easement is located. SECTION 3. This ordinance is directed to be filed, with the drawing, in the office of the Register of Deeds of Hall County, Nebraska. ORDINANCE NO. 9252 (Cont.) - 2 - SECTION 3. This ordinance shall be in force and take effect from and after its passage and publication, within fifteen days in one issue of the Grand Island Independent as provided by law. Enacted: March 9, 2010. ____________________________________ Margaret Hornady, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Item F2 #9253 - Consideration of Amending the Grand Island City Code Chapter 12 Regarding Civil Service Tuesday, March 09, 2010 Council Session City of Grand Island Staff Contact: Brenda Sutherland City of Grand Island City Council Council Agenda Memo From: Brenda Sutherland, Human Resources Director Meeting: March 9, 2010 Subject: Ordinance #9253, Amend Chapter 12 of the City Code Item #’s: F-2 Presenter(s): Brenda Sutherland, Human Resources Director Background Chapter 12 of the City Code deals with Civil Service. The Civil Service Commission oversees the testing, hiring and disciplinary process at the City. This chapter in the City Code is aligned with State Statute in reference to the rules and regulations that are observed with positions covered by the Civil Service. Positions covered by Chapter 12 of the City Code are positions found in the Police and Fire Departments. Discussion An FTE amendment was approved by the City Council at the February 23, 2010 City Council meeting for the Fire Department. The Fire Operations Division Chief, Fire Prevention Division Chief, Fire Training Division Chief and EMS Division Chief were all reclassified and are now called Fire Division Chief. Chapter 12, section 5 of the City Code needs to be amended to correctly show the title changes. In addition to the aforementioned, the position Firefighter EMT-I needs to be replaced with Firefighter EMT-B. The City does not have the EMT-I position and has not for several years. This change is needed to accurately reflect the positions that the City currently has. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve Ordinance #9253 which amends Chapter 12 of the City Code to reflect the title changes in the Fire Department. Sample Motion Move to approve Ordinance #9253. Approved as to Form ¤ ___________ March 4, 2010 ¤ City Attorney ORDINANCE NO. 9253 An ordinance to amend Chapter 12 of the Grand Island City Code; to amend Section 5 pertaining to the positions listed for the Fire Department; to amend Section 5 as now existing, and any ordinance or parts of ordinances in conflict herewith; and to provide for publication and the effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. Section 12-5 of the Grand Island City Code is hereby amended to read as follows: §12-5. Civil Service Positions The following official job classification titles are designated for employment positions subject to the Civil Service Act: Police Department: Police Chief Police Captain Police Sergeant Police Officer Fire Department: Fire Chief Fire Division Chief Fire Operations Division Chief Fire Prevention Division Chief Fire Training Division Chief Fire Captain EMS Division Chief Fire Fighter EMT-P Fire Fighter EMT-IB The number of employment positions within each job classification shall be as from time to time determined by the Mayor. The Mayor shall have the authority to create additional employment positions and to eliminate any or all employment positions in each said job classification except Police Chief and Fire Chief. SECTION 2. Section 12-5 as now existing, and any ordinances or parts of ordinances in conflict herewith are repealed. ORDINANCE NO. 9253 (Cont.) - 2 - SECTION 3. The validity of any section, subsection, sentence, clause, or phrase of this ordinance shall not affect the validity or enforceability of any other section, subsection, sentence, clause, or phrase thereof. SECTION 4. That this ordinance shall be in force and take effect from and after its passage and publication, within fifteen days in one issue of the Grand Island Independent as provided by law. Enacted: March 9, 2010 ____________________________________ Margaret Hornady, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Item G1 Approving Minutes of February 23, 2010 City Council Regular Meeting Tuesday, March 09, 2010 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING February 23, 2010 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on February 23, 2010. Notice of the meeting was given in The Grand Island Independent on February 17, 2010. Mayor Hornady called the meeting to order at 7:00 p.m. The following City Councilmember’s were present: Meyer, Niemann, Gilbert, Haase, Dugan, Ramsey, Zapata, Nickerson, and Gericke. Councilmember Carney was absent. The following City Officials were present: City Administrator Jeff Pederson, City Clerk RaNae Edwards, Finance Director Mary Lou Brown, City Attorney Dale Shotkoski, and Public Works Director Steve Riehle. INVOCATION was given by Mayor Hornady followed by the PLEDGE OF ALLEGIANCE. COMMUNICATION: Mayor Hornady introduced CYC members Austin Witmer, Lauren Kruger, Steven Bartz and Miranda Baxter. Also mentioned was the PJ’s and Pages Drive that will wrap up this Saturday, February 27, 2010. Presentation by Almquist, Maltzahn, Galloway & Luth for Fiscal Year 2009 City Single Audit and General Purpose Financial Statements and Electric and Water Audit Reports. Terry Galloway from Almquist, Maltzahn, Galloway & Luth gave the 2009 City Single Audit and General Purpose financial statements and electric and water audit reports. A brief overview and review of each report was given, also presented was a score card for the City of Grand Island. Sales tax and property tax were discussed. Mr. Galloway stated positive cash balances were important before claims were paid for each fund. If no cash was available an inter-fund transfer needed to be made. PUBLIC HEARINGS: Public Hearing on Request from Sin City, LLC dba Sin City Grill, 410 West 3rd Street for a Class “C” Liquor License. RaNae Edwards, City Clerk reported that an application for a Class “C” Liquor License had been received from Sin City, LLC dba Sin City Grill, 410 West 3rd Street. Ms. Edwards presented the following exhibits for the record: application submitted to the Liquor Control Commission and received by the City on February 3, 2010; notice to the general public of date, time, and place of hearing published on February 13, 2010; notice to the applicant of date, time, and place of hearing mailed on February 3, 2010; along with Chapter 4 of the City Code. Staff recommended approval contingent upon final inspections. No public testimony was heard. Public Hearing on Acquisition of Public Utility Easement Located in an Unplatted Tract of Land Located in the West Half of the Southwest Quarter of Section 12, Township 11 North, Range 10 West (Little B’s Corporation). Steve Riehle, Public Works Director reported that a 20 foot wide drainage easement was needed to provide for storm sewer from Summerfield Estates to the Page 2, City Council Regular Meeting, February 23, 2010 City’s Highland Park drain. Staff recommended approval. Greg Baxter, 2121 North Fonner View Road spoke in support. No further public testimony was heard. ORDINANCES: Councilmember Gilbert moved “that the statutory rules requiring ordinances to be read by title on three different days be suspended and that ordinances numbered: #9249 – Consideration of Conveyance of Properties at 424 North Waldo Street, 503 West Louise Street, and 809 West Charles Street #9250 – Consideration of Transferring Special Revenue Fund 290 Backflow Expenses to the General Fund #9251 – Consideration of Salary Ordinance be considered for passage on the same day upon reading by number only and that the City Clerk be permitted to call out the number of these ordinances on first reading and then upon final passage and call for a roll call vote on each reading and then upon final passage.” Councilmember Ramsey second the motion. Upon roll call vote, all voted aye. Motion adopted. #9249 – Consideration of Conveyance of Properties at 424 North Waldo Street, 503 West Louise Street, and 809 West Charles Street Joni Kuzma, Community Development Administrator reported that Ordinance #9249 would allow the City to purchase the structures and properties at 424 N. Waldo Street, 503 W. Louise Street, and 809 W. Charles Street on February 9, 2010 for as a part of the Neighborhood Stabilization Program (NSP) using Community Development Block Grant funds. Motion by Meyer, second by Dugan to approve Ordinance #9249. City Clerk: Ordinance #9249 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote all voted aye. Motion adopted. City Clerk: Ordinance #9249 on final passage. All those in favor of the passage of this ordinance on final passage, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor Hornady: By reason of the roll call votes on first reading and then upon final passage, Ordinances #9249 is declared to be lawfully adopted upon publication as required by law. #9250 – Consideration of Transferring Special Revenue Fund 290 Backflow Expenses to the General Fund Craig Lewis, Building Department Director reported that Ordinance #9250 Backflow Protection Program would be changed so that the surcharge monies would be receipted directly into the Water Fund with the result that the Backflow Fund be eliminated. Motion by Haase, second by Nickerson to approve Ordinance #9250. Page 3, City Council Regular Meeting, February 23, 2010 City Clerk: Ordinance #9250 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote all voted aye. Motion adopted. City Clerk: Ordinance #9250 on final passage. All those in favor of the passage of this ordinance on final passage, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor Hornady: By reason of the roll call votes on first reading and then upon final passage, Ordinances #9250 is declared to be lawfully adopted upon publication as required by law. #2010-58 – Approving FTE Title Changes for Fire Division Chiefs. Troy Hughes, Fire Chief reported that this Ordinance would eliminate FTE titles of Fire Operations Chief, Fire Training Division Chief, EMS Division Chief, and Fire Prevention Division Chief and consolidate them into one FTE title of Fire Division Chief. Motion by Gilbert, second by Meyer to approve Resolution #2010-58. Upon roll call vote, all voted aye. Motion adopted. #9251 – Consideration of Salary Ordinance Brenda Sutherland, Human Resources Director reported that Ordinance #9251 would make the necessary changes to the Salary Ordinance for the FTE positions for the Fire Department. Motion by Ramsey, second by Zapata to approve Ordinance #9251. City Clerk: Ordinance #9251 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote all voted aye. Motion adopted. City Clerk: Ordinance #9251 on final passage. All those in favor of the passage of this ordinance on final passage, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor Hornady: By reason of the roll call votes on first reading and then upon final passage, Ordinances #9251 is declared to be lawfully adopted upon publication as required by law. CONSENT AGENDA: Motion by Zapata, second by Gilbert to approve the Consent Agenda. Upon roll call vote, all voted aye. Motion adopted. Approving Minutes of February 9, 2010 City Council Regular Meeting. #2010-50 – Approving FTE Amendment – System Technician to Power Plant Maintenance Mechanic. #2010-51 – Approving Program Prioritization Consultants Jon Jonson and Chris Fabian. #2010-52 – Approving Acquisition of Public Utility Easement Located in an Unplatted Tract of Land Located in the West Half of the Southwest Quarter of Section 12, Township 11 North, Range 10 West (Little B’s Corporation). Page 4, City Council Regular Meeting, February 23, 2010 #2010-53 – Approving Storm Drainage Agreement with Little B’s Corporation to Serve the Original Summerfield Subdivision. #2010-54 – Approving State Bid Award for (1) 2010 3/4 Ton Extended Cab 4x4 Pickup for the Wastewater Division of the Public Works Department with Sid Dillon Chevrolet-Buick-Pontiac of Wahoo, Nebraska in an Amount of $24,791.00. #2010-55 – Approving Nebraska Children and Families Foundation Contract for a Parent Child Interaction Grant. #2010-56 – Approving Amended HIPPA Business Associate Agreement with Golden Living. #2010-57 – Approving Amended HIPPA Business Associate Agreement with RCI and TASC. RESOLUTIONS: #2010-59 – Consideration of Request from Sin City, LLC dba Sin City Grill, 410 West 3rd Street for a Class “C” Liquor License and Liquor Manager Designation for Brent Lindner, 1322 West John Street. This item related to the aforementioned Public Hearing. Motion by Haase, second by Nickerson to approve Resolution #2010-59 contingent upon final inspections. Upon roll call vote, all voted aye. Motion adopted. PAYMENT OF CLAIMS: Motion by Dugan, second by Nickerson to approve the Claims for the period of February 10, 2010 through February 23, 2010, for a total amount of $. Unanimously approved. Motion by Dugan, second by Nickerson to approve the Claims for the period of February 10, 2010 through February 23, 2010 for the Veterans Athletic Field Complex for a total amount of $79,723.72. Unanimously approved. Motion by Dugan, second by Nickerson to approve the Claims for the period of February 10, 2010 through February 23, 2010 for the State Fair Recreation Building for a total amount of $234,000.00. Unanimously approved. ADJOURNMENT: The meeting was adjourned at 7:50 p.m. RaNae Edwards City Clerk Item G2 #2010-60 - Approving Bid Award for Cooling Tower Fire Protection - Platte Generating Station Tuesday, March 09, 2010 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Council Agenda Memo From: Gary R. Mader, Utilities Director Dale Shotkoski, City Attorney Meeting: March 9, 2010 Subject: Cooling Tower Fire Protection – Platte Generating Station Item #’s: G-2 Presenter(s): Gary R. Mader, Utilities Director Background In the fall of last year, a contract was awarded for the replacement of major structural components of the cooling tower at the Platte Generating Station. The rebuild of the cooling tower is completed, with performance testing to be completed during the upcoming summer. The insurance carrier for the Department, Factory Mutual, strongly recommends fire protection sprinkler systems for cooling towers and this recommendation is concurred in by plant management staff. Replacement cost of the cooling tower is estimated to be over $3,000,000. Specifications for a fire protection sprinkler system for this newly rebuilt tower were prepared and issued for bids. The design of the fire protection system was done by plant engineering staff and reviewed by Factory Mutual. The system design is in accordance with Factory Mutual requirements. Discussion The specifications for the Cooling Tower Fire Protection at Platte were advertised and issued for bid in accordance with the City Purchasing Code. Bids were publicly opened on February 25, 2010. Specifications were sent to seven potential bidders and responses were received as listed below. The engineer’s estimate for this project was $80,000.00. Bidder Bid Price Nebraska Fire Sprinkler $ 55,500.00 Continental Fire Sprinkler Co. $ 62,287.00 Viking Automatic Sprinkler co. $ 99,500.00 Summit Fire Protection $ 169,000.00 All bidders took an exception to providing underground electrical conduit from the coal handling control building (the closest power supply for alarm and control functions) to the cooling tower. That exception is acceptable. The installation of conduit will be done by the Electric Department. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council award the Contract for Cooling Tower Fire Protection at Platte Generating Station to Nebraska Fire Sprinkler of Alda, Nebraska, as the low responsive bidder, with the bid price of $55,500.00. Sample Motion Move to approve the bid award of $55,500.00 from Nebraska Fire Sprinkler for Cooling Tower Fire Protection at Platte Generating Station as submitted. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Wes Nespor, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: February 25, 2010 at 11:00 a.m. FOR: PGS COOLING TOWER FIRE PROTECTION DEPARTMENT: Utilities ESTIMATE: $80,000.00 FUND/ACCOUNT: 520 PUBLICATION DATE: February 4, 2010 NO. POTENTIAL BIDDERS: 7 SUMMARY Bidder: Summit Fire Protection Viking Automatic Sprinkler Co. St. Paul, MN St. Paul, MN Bid Security: Granite RE, Inc. Arch Insurance Co. Exceptions: Noted Noted Bid Price: Material: $83,089.00 $76,000.00 Labor: $81,476.00 $22,000.00 Sales Tax: $ 4,435.00 $ 1,500.00 Total Base Bid: $169,000.00 $99,500.00 Bidder: Continental Fire Sprinkler Co. Nebraska Fire Sprinkler Omaha, NE Alda, NE Bid Security: Travelers Casualty & Surety Co. Universal Surety Co. Exceptions: Noted Noted Bid Price: Material: $25,500.00 $22,366.00 Labor: $35,002.00 $32,078.00 Sales Tax: $ 1,785.00 $ 1,056.00 Total Base Bid: $62,287.00 $55,500.00 P1392 Approved as to Form ¤ ___________ March 4, 2010 ¤ City Attorney R E S O L U T I O N 2010-60 WHEREAS, the City Electric Department invited sealed bids for Cooling Tower Fire Protection at the Platte Generating Station; and WHEREAS, on February 25, 2010, bids were received, opened and reviewed; and WHEREAS, Nebraska Fire Sprinkler of Alda, Nebraska, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $55,500.00; and WHEREAS, the bid of Nebraska Fire Sprinkler of Alda, Nebraska, is less than the estimate for Cooling Tower Fire Protection at the Platte Generating Station. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Nebraska Fire Sprinkler of Alda, Nebraska, in the amount of $55,500.00 for Cooling Tower Fire Protection at Platte Generating Station is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, March 9, 2010. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G3 #2010-61 - Approving Bid Award for Transfer House Fire Protection Upgrade - Platte Generating Station Tuesday, March 09, 2010 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Council Agenda Memo From: Gary R. Mader, Utilities Director Dale Shotkoski, City Attorney Meeting: March 9, 2010 Subject: Transfer House Fire Protection Upgrade at Platte Generating Station Item #’s: G-3 Presenter(s): Gary R. Mader, Utilities Director Background The coal conveyors at the Platte Generating Station are used to unload coal from rail cars and transfer the coal to either on-site storage areas or plant storage silos. The conveyors are essential to plant operation and are protected from fire by automatic sprinkler systems. These systems were part of the original design scope when the plant was constructed in 1982. Included in the systems are automatic water supply valves and electronic fire detection and electronic activation systems. The original automatic valves are obsolete and parts used to repair the fire valves in the transfer house are no longer available from the manufacturer. The protection control fire panels have electronic circuit boards that have failed and been repaired by plant technical staff, but these circuit boards are also obsolete and replacement boards are no longer available. These components are vital for the proper operation of the fire protection for the coal handling system. Specifications to replace the old, obsolete valves and electronic systems were developed by plant engineering staff. The specifications were reviewed and approved by Factory Mutual, the Department’s insurance carrier. Discussion The specifications for the Transfer House Fire Protection Upgrade at Platte Generating Station were advertised and issued for bid in accordance with the City Purchasing Code. Bids were publicly opened on February 25, 2010. Specifications were sent to seven potential bidders and responses were received as listed below. The engineer’s estimate for this project was $106,000.00. Bidder Bid Price Nebraska Fire Sprinkler $ 79,800.00 Summit Fire Protection $ 119,000.00 Continental Fire Sprinkler Co. $ 120,517.00 Viking Automatic Sprinkler co. $ 167,800.00 All bidders took an exception to providing underground electrical conduit for the new yard area wiring required for the project. That exception is acceptable. The installation of conduit will be done by the Electric Department. The bid from Nebraska Fire Sprinkler is otherwise compliant with specifications and less than the engineer’s estimate. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council award the Contract for Transfer House Fire Protection Upgrade at Platte Generating Station to Nebraska Fire Sprinkler of Alda, Nebraska, as the low responsive bidder, with the bid price of $79,800.00. Sample Motion Move to approve the contract with Nebraska Fire Sprinkler for the Transfer House Fire Protection Upgrade at Platte Generating Station in the amount of $79,800.00. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Wes Nespor, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: February 25, 2010 at 11:15 a.m. FOR: PGS Transfer House Fire Protection Upgrade DEPARTMENT: Utilities ESTIMATE: $106,000.00 FUND/ACCOUNT: 520 PUBLICATION DATE: February 19, 2010 NO. POTENTIAL BIDDERS: 7 SUMMARY Bidder: Summit Fire Protection Viking Automatic Sprinkler Co. St. Paul, MN St. Paul, MN Bid Security: Granite RE, Inc. Arch Insurance Co. Exceptions: None Noted Bid Price: Material: $67,622.00 $95,000.00 Labor: $47,601.00 $68,000.00 Sales Tax: $ 3,777.00 $ 4,800.00 Total Base Bid: $119,000.00 $167,800.00 Bidder: Continental Fire Sprinkler Co. Nebraska Fire Sprinkler Omaha, NE Alda, NE Bid Security: Travelers Casualty & Surety Co. Universal Surety Co. Exceptions: Noted Noted Bid Price: Material: $72,500.00 $30,669.00 Labor: $42,942.00 $47,869.00 Sales Tax: $ 5.075.00 $ 1,262.00 Total Base Bid: $120,517.00 $79,800.00 P1393 Approved as to Form ¤ ___________ March 4, 2010 ¤ City Attorney R E S O L U T I O N 2010-61 WHEREAS, the City Electric Department invited sealed bids for Transfer House Fire Protection Upgrade at the Platte Generating Station; and WHEREAS, on February 25, 2010, bids were received, opened and reviewed; and WHEREAS, Nebraska Fire Sprinkler of Alda, Nebraska, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $79,800.00; and WHEREAS, the bid of Nebraska Fire Sprinkler of Alda, Nebraska, is less than the estimate for Transfer House Fire Protection Upgrade at the Platte Generating Station. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Nebraska Fire Sprinkler of Alda, Nebraska, in the amount of $79,800.00 for Transfer House Fire Protection Upgrade at Platte Generating Station is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, March 9, 2010. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G4 #2010-62 - Approving Bid Award for Precipitator and Duct Cleaning - Platte Generating Station Tuesday, March 09, 2010 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Council Agenda Memo From: Gary R. Mader, Utilities Director Dale Shotkoski, City Attorney Meeting: March 9, 2010 Subject: Precipitator and Duct Cleaning – Platte Generating Station Item #’s: G-4 Presenter(s): Gary R. Mader, Utilities Director Background The electrostatic precipitator at the Platte Generating Station is the air quality control equipment used to remove coal ash particulates from the plant’s boiler flue gas stream. Proper performance of this equipment is required as part of the plant’s operating permit. Due to volume and characteristics of the coal ash, the precipitator must be grit blasted twice a year to remove ash build-up to allow the plant to remain below permitted emission levels. In addition to maintaining performance, removal of the ash deposits also allows an inspection of the precipitator internal surfaces and components. The next outage is scheduled for April of this year. Specifications were developed by the plant maintenance staff to include grit blasting of the electrostatic precipitator and bulk vacuuming of the associated ductwork. Discussion The specifications for the Precipitator and Duct Cleaning were issued for bid and responses were received from the following bidders. The engineer’s estimate for this project was $80,000.00. Bidder Bid Price W-S Industrial Services, Inc. $ 52,087.00 FH Coatings, LLC $ 61,610.94 Plant staff reviewed the bids for compliance with the City’s detailed specifications. The low bid provided by W-S Industrial Services is compliant with the specifications. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council award the Bid to W-S Industrial Services from Council Bluffs, Iowa, as the low responsive bidder, with the bid price of $52,087.00. Sample Motion Move to approve the bid of $52,087.00 from W-S Industrial Services, Inc. for Precipitator and Duct Cleaning as submitted. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Wes Nespor, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: February 25, 2010 at 11:30 a.m. FOR: Pre cipitator and Duct Cleaning DEPARTMENT: Utilities ESTIMATE: $80,000.00 FUND/ACCOUNT: 520 PUBLICATION DATE: February 16, 2010 NO. POTENTIAL BIDDERS: 4 SUMMARY Bidder: W-S Industrial Services, Inc. FH Coatings, LLC Council Bluffs, IA Kechi, KS Bid Security: Merchants Bonding Co. $3,012.30 Exceptions: None None Bid Price: Material: $21,860.00 $19,500.00 Labor: $26,820.00 $40,745.94 Sales Tax: $ 3,407.00 -- . Total Base Bid: $52,087.00 $60,245.94 cc: Gary Mader, Utilities Director Bob Smith, Assist. Utilities Director Dale Shotkoski, City Attorney Pat Gericke, Utilities Admin. Assist. Jeff Pederson, City Administrator Rodger Zawodniak, PGS Karen Nagel, Utilities Secretary P1399 Approved as to Form ¤ ___________ March 4, 2010 ¤ City Attorney R E S O L U T I O N 2010-62 WHEREAS, the City Electric Department invited sealed bids for Precipitator and Duct Cleaning at the Platte Generating Station; and WHEREAS, on February 25, 2010, bids were received, opened and reviewed; and WHEREAS, W-S Industrial Services of Council Bluffs, Iowa, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $52,087.00; and WHEREAS, the bid of W-S Industrial Services of Council Bluffs, Iowa, is less than the estimate for Precipitator and Duct Cleaning at the Platte Generating Station. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of W-S Industrial Services, Inc., in the amount of $52,087.00 for Precipitator and Duct Cleaning at Platte Generating Station is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, March 9, 2010. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G5 #2010-63 - Approving Bid Award for Hot-Mix Asphalt for 2010 Tuesday, March 09, 2010 Council Session City of Grand Island Staff Contact: Steven P. Riehle, Public Works Director City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: March 9, 2010 Subject: Approving Bid Award for Hot-Mix Asphalt for 2010 Item #’s: G-5 Presenter(s): Steven P. Riehle, Public Works Director Background On February 12, 2010 the Streets Division of the Public Works Department advertised for bids for the purchase of hot-mix asphalt to be used in conjunction with in-house asphalt work throughout the calendar year 2010. The hot-mix asphalt is used by the City’s asphalt patching crew. Discussion Two (2) bids were received and opened on March 2, 2009. Each bid was submitted in compliance with the contract, plans, and specifications with no exceptions. A summary of the bids is shown below. Vendor Exceptions Unit Prices Gary Smith Construction Co., Inc. of Grand Island, NE None Type "A" - $46.35/ton Type "B" - $44.56/ton Type "C" - $46.95/ton SuperPave - No Bid J.I.L. Asphalt Paving Co. of Grand Island, NE None Type "A" - $50.00/ton Type "B" - $46.00/ton Type "C" - $49.00/ton SuperPave - $51.00/ton The type of asphalt we get each day from the plant will be the type they are making for that particular day. Averaging all three types of asphalt bid at $45.96 and an estimated amount of asphalt to be used of 1,600 tons that equates to an estimated total cost of $73,536.00. Type "A", Type "B" and Type "C" are the primary asphalt types used by the Street Division. The SuperPave hot-mix asphalt that was not bid by Gary Smith Construction Co. is not a patching mix and is not needed. There are sufficient funds in Account No. 10033503-85547 to purchase this material. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation Public Works Administration recommends that the Council approve awarding the purchase of the hot-mix asphalt to Gary Smith Construction Co. of Grand Island, Nebraska. Sample Motion Move to approve the award of the contract to Gary Smith Construction Co. of Grand Island, Nebraska. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Wes Nespor, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: March 2, 2010 at 2:15 p.m. FOR: Asphalt Hot-Mix for 2010 DEPARTMENT: Public Works ESTIMATE: $55.00 per ton FUND/ACCOUNT: 10033503-85547 PUBLICATION DATE: February 12, 2010 NO. POTENTIAL BIDDERS: 2 SUMMARY Bidder: J.I.L. Asphalt Paving Co. Gary Smith Construction Co. Grand Island, NE Grand Island, NE Bid Price: Type “A” $50.00 per ton $46.35 per ton Type “B” $46.00 per ton $44.56 per ton Type “C” $49.00 per ton $46.95 per ton SuperPave: $51.00 per ton No Bid cc: Steve Riehle, Public Works Director Catrina DeLosh, PW Admin. Assist. Dale Shotkoski, City Attorney Scott Johnson, Street Supt. Jeff Pederson, City Administrator P1396 Approved as to Form ¤ ___________ March 4, 2010 ¤ City Attorney R E S O L U T I O N 2010-63 WHEREAS, the City of Grand Island invited sealed bids for furnishing Hot-Mix Asphalt for 2010, according to plans and specifications on file with the Streets Division of the Public Works Department ; and WHEREAS, on March 2, 2009 bids were received, opened and reviewed; and WHEREAS, Gary Smith Construction Co. of Grand Island, Nebraska submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $46.35 per ton for Type “A” asphaltic concrete, $44.56 per ton for Type “B” asphaltic concrete and $46.95 per ton for Type “C” asphaltic concrete. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, the bid of Gary Smith Construction Co. of Grand Island, Nebraska in the amount of $46.35 per ton for Type “A” asphaltic concrete, $44.56 per ton for Type “B” asphaltic concrete and $46.95 per ton for Type “C” asphaltic concrete is hereby approved as the lowest responsible bid. BE IT FURTHER RESOLVED, that a contract for such project between the City and such contractor be entered into, and the Mayor is hereby authorized and directed to execute such contract on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, March 9, 2010. ____________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G6 #2010-64 - Approving Bid Award for Concrete Ready-Mix for 2010 Tuesday, March 09, 2010 Council Session City of Grand Island Staff Contact: Steven P. Riehle, Public Works Director City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: March 9, 2010 Subject: Approving Bid Award for Concrete Ready-Mix for 2010 Item #’s: G-6 Presenter(s): Steven P. Riehle, Public Works Director Background On February 12, 2010 the Streets Division of the Public Works Department advertised for bids for the purchase of portland cement concrete ready-mix to be used in conjunction with in-house concrete repairs throughout the calendar year 2010. The concrete ready mix is used by the City’s concrete patching crew. Discussion Two (2) bids were received and opened on March 2, 2010. Each bid was submitted in compliance with the contract and specifications with no exceptions. A summary of the bids is shown below. Vendor Exceptions Unit Prices Gerhold Concrete Co., Inc. of Grand Island, NE None $70.00 per cubic yard Consolidated Concrete of Grand Island, NE None $76.00 per cubic yard The estimated quantity of portland cement concrete ready-mix is 1,500 cubic yards; for an estimated total of $105,000.00. There are sufficient funds in Account No. 10033503-85547 to purchase this material. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation Public Works Administration recommends that the Council approve awarding the contract for the purchase of the Portland cement concrete ready-mix to Gerhold Concrete Co., Inc. of Grand Island, Nebraska in the amount of $70.00 per cubic yard. Sample Motion Move to approve the award of the contract to Gerhold Concrete Co., Inc. of Grand Island, Nebraska. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Wes Nespor, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: March 2, 2010 at 2:00 p.m. FOR: Concrete Ready-Mix for 2010 DEPARTMENT: Public Works ESTIMATE: $80.00 per cubic yard FUND/ACCOUNT: 10033503-85547 PUBLICATION DATE: February 12, 2010 NO. POTENTIAL BIDDERS: 2 SUMMARY Bidder: Gerhold Concrete Co., Inc. Consolidated Concrete Grand Island, NE Grand Island, NE Bid Price: $70.00 per cubic yard $76.00 per cubic yard cc: Steve Riehle, Public Works Director Catrina DeLosh, PW Admin. Assist. Dale Shotkoski, City Attorney Scott Johnson, Street Supt. Jeff Pederson, City Administrator P1395 Approved as to Form ¤ ___________ March 4, 2010 ¤ City Attorney R E S O L U T I O N 2010-64 WHEREAS, the City of Grand Island invited sealed bids for furnishing Portland Cement Concrete Ready-Mix for 2010 for the Streets Division of the Public Works Department, according to specifications on file with the Streets Division of the Public Works Department; and WHEREAS, on March 2, 2009, bids were received, opened and reviewed; and WHEREAS, Gerhold Concrete Co., Inc. of Grand Island, Nebraska, submitted a bid in accordance with the terms of the advertisement of bids and specifications and all other statutory requirements contained therein, such bid being in the amount of $70.00 per cub ic yard; and WHEREAS, the total cost based on the estimated usage of 1, 500 cubic yards for the 2010 construction season at the above-identified price, is estimated at $105,000.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Gerhold Concrete Co., Inc. of Grand Island, Nebraska, in the amount of $70.00 per cubic yard for Portland cement concrete ready-mix is hereby approved as the lowest responsible bid. BE IT FURTHER RESOLVED, that the contract for such project between the City and such contractor be entered into, and the Mayor is hereby authorized and directed to execute such contract on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, March 9, 2010. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G7 #2010-65 - Approving Bid Award for Concrete Pavement & Storm Sewer Repairs 2010 Tuesday, March 09, 2010 Council Session City of Grand Island Staff Contact: Steven P. Riehle, Public Works Director City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: March 9, 2010 Subject: Approving Bid Award for Concrete Pavement and Storm Sewer Repairs for 2010 Item #’s: G-7 Presenter(s): Steven P. Riehle, Public Works Director Background On February 18, 2010 the Streets Division of the Public Works Department advertised for bids for concrete pavement and storm sewer repairs for the calendar year 2010. The contracted concrete pavement and storm sewer work supplements the repair work that is performed by the City’s patching crews. Discussion Two (2) bids were received and opened on March 2, 2010. All bids were submitted in compliance with the contract, plans, and specifications with no exceptions. A summary of the bids is shown below. Vendor Exceptions Total Bid O.K. Paving of Hordville, NE None $745,809.60 The Diamond Engineering Co. of Grand Island, NE None $778,237.00 There are sufficient funds in Account No. 10033506-85351 (Concrete Repair), 10033504-85318 (Storm Sewer Repair), 10033503-85318 (Curb & Gutter), and 10033503-85547 (Materials) to fund this contract. This is a calendar year contract that extends beyond the current fiscal year. In the event that funds become unavailable in the fiscal year 2009/2010, the scope of work for this contract will be scaled down accordingly. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation Public Works Administration recommends that the Council approve awarding the contract to O.K. Paving, Inc. of Hordville, Nebraska for the amount of $745,809.60. Sample Motion Move to approve the bid award. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Wes Nespor, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: March 2, 2010 at 2:30 p.m. FOR: Concrete Pavement & Storm Sewer Repair 2010 DEPARTMENT: Public Works ESTIMATE: $850,000.00 FUND/ACCOUNT: 10033506-85351 10033504-85318 10033503-85318 10033503-85547 PUBLICATION DATE: February 18, 2010 NO. POTENTIAL BIDDERS: 6 SUMMARY Bidder: Diamond Engineering Co. OK Paving, Inc. Grand Island, NE Grand Island, NE Bid Security: Universal Surety Co. $37,290.48 Exceptions: None None Bid Price: $778,237.00 $745,809.60 cc: Steve Riehle, Public Works Director Catrina DeLosh, PW Admin. Assist. Dale Shotkoski, City Attorney Scott Johnson, Street Supt. Jeff Pederson, City Administrator P1401 Approved as to Form ¤ ___________ March 4, 2010 ¤ City Attorney R E S O L U T I O N 2010-65 WHEREAS, the City of Grand Island invited sealed bids for Concrete Pavement and Storm Sewer Repairs 2010, according to plans and specifications on file with the Streets Division of the Public Works Department; and WHEREAS, on March 2, 2010, bids were received, opened and reviewed; and WHEREAS, OK Paving of Hordville, Nebraska submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $745,809.60; and WHEREAS, OK Paving’s bid is less than the estimate for such project. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of OK Paving of Hordville, Nebraska, in the amount of $745,809.60 for Concrete Pavement and Storm Sewer Repairs 2010 is hereby approved as the lowest responsible bid. BE IT FURTHER RESOLVED, that a contract for such project between the City and such contractor be entered into, and the Mayor is hereby authorized and directed to execute such contract on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, March 9, 2010. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G8 #2010-66 - Approving Agreement for a Foster Youth Advisor and Council Development Grant Tuesday, March 09, 2010 Council Session City of Grand Island Staff Contact: Joni Kuzma City of Grand Island City Council Council Agenda Memo From: Joni Kuzma, Community Development Meeting: March 9, 2010 Subject: Approve Foster Youth Advisor and Council Development grant agreement with Nebraska Children and Families Foundation Item #’s: G-8 Presenter(s): Joni Kuzma, Community Development Administrator Background The Nebraska Children and Families Foundation (NCFF) is offering the City of Grand Island an opportunity to enhance resources and support for youth with foster care experience in our community and in Nebraska through a assessment and planning process. NCFF has funded a variety of programs and collaboration building activities in Grand Island for almost 15 years. For the past 3 years, the Coalition for Children has been building mutual community partnerships, with guidance from NCFF, in preparation for this and other projects that enhance the Child Well-being Prevention System of Care. The Foster Youth Advisor and Council Development offer generally includes: · Financial support of up to $10,000 to select and provide funding for a part-time staff person to enhance and support a local Nebraska Foster Youth Council (NFYC) Chapter. · Additional financial support of up to $2,000 for facilitating monthly Nebraska Foster Youth Council meetings in Central Nebraska · Technical support to assist in creating a strategic plan for foster youth by September 30, 2010 · $1,000 for community partner meeting expenses Discussion The Nebraska Children and Families Foundation (NCFF) is investing in local communities to enhance child well-being throughout the state. The anticipated outcome of this community planning process around youth with foster care experience is to establish connections to local support and build lifelong relationships to help successfully transition foster youth to adulthood. With acceptance of the offer, a grant in the amount of $10,000 will be awarded to the City. No matching funds are required. A written strategic plan for enhanced resources and support of foster youth must be completed and submitted to the Nebraska Children and Families Foundation by September 30, 2010. The City will act as fiscal agent. The Coalition for Children in collaboration with Community Development will carry out the scope of offer as outlined in the offer letter. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the grant agreement 2. Refer the issue to a Committee 3. Postpone the issue to future date Recommendation City administration recommends that Council approve the grant agreement with the Nebraska Children and Families Foundation and authorize the Mayor to sign all related documents. Sample Motion Move to approve the grant agreement with the Nebraska Children and Families Foundation and authorize the Mayor to sign all related documents. Approved as to Form ¤ ___________ March 4, 2010 ¤ City Attorney R E S O L U T I O N 2010-66 WHEREAS, the Nebraska Children and Families Foundation is offering a Foster Youth Advisory and Council Development grant to the City of Grand Island; and WHEREAS, the grant includes financial support of up to $10,000 to complete a community assessment and strategic plan for foster youth; WHEREAS, a written plan must be completed and submitted to the Nebraska Children and Families Foundation by September 30, 2010; and WHEREAS, the Coalition for Children will work with Community Development to carry out the scope of offer as outlined in the agreement; and WHEREAS, the City of Grand Island will serve as fiscal agent for the grant; and WHEREAS, an agreement letter has been received by the City and must be signed by the Mayor in order to accept the grant award. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the agreement for the Nebraska Children and Families Foundation is approved and that the Mayor is hereby authorized and directed to execute any related documents on behalf of the City of Grand Island for such grant program. - - - Adopted by the City Council of the City of Grand Island, Nebraska, March 9, 2010. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G9 #2010-67 - Approving Application and Memorandum of Understanding for Safe Havens: Office on Violence Against Women Grant Tuesday, March 09, 2010 Council Session City of Grand Island Staff Contact: Joni Kuzma City of Grand Island City Council Council Agenda Memo From: Joni Kuzma, Community Development Council Meeting: March 9, 2010 Subject: Approving application and Memorandum of Understanding for Safe Havens: Office on Violence Against Women Grant Item #’s: G-9 Presenter(s): Joni Kuzma, Community Development Administrator Background The Department of Justice, Office on Violence Against Women, offers grant funding for Safe Havens Supervised Visitation and Exchange Programs that enable communities to provide supervised visitation and safe exchange of children, by and between parents, for families with a history of domestic violence, child abuse, sexual assault, or stalking The City of Grand Island received Safe Haven Supervised Visitation and Safe Exchange Program Grants from the U.S. Department of Justice in 2003, 2005, and 2006 for visitation and exchange services through the Heartland Family Visitation Center. The grant requires that eligible applicants must fall into one of three categories: Units of Local Government, Indian Tribe, or Faith-Based or Community Organizations. The grant further requires that the eligible entity enter into a collaborative agreement with state and local courts and a non-profit, non-governmental entity in the local community that provides local shelters and programs for domestic violence and sexual assault victims (i.e. The Crisis Center, Inc.) In December 2009, the Crisis Center, Inc. took over services from the Visitation Center and is asking the City to apply for another grant to fund visitation and exchange services through their agency. A Memorandum of Understanding between the City of Grand Island, the Crisis Center, and the courts is required for submission of the grant application. Discussion A three-year grant is available to the City for 2010 - 2013 funding for supervised visits and safe exchanges. The amount of grant funding will decrease annually for three years. A signed Memorandum of Understanding between the City, the Crisis Center, Inc and the Hall County court is required for the grant application. This Memorandum will not be binding if the grant is not received. The City will act as fiscal agent and pass-through for grant funds. Community Development will provide grant management, review invoices and submit claims for payment. Invoices will be paid to the Crisis Center on a reimbursement basis and the City will request reimbursement from the Office on Violence Against Women. Alternatives It appears that the Council has the following alternatives concerning the issue at ha nd. The Council may: 1. Approve the Memorandum of Understanding and authorize the Mayor to sign related documents 2. Refer the issue to a committee. 3. Postpone the issue to a later date. Recommendation City Administration recommends that the Council approve the Memorandum of Understanding and authorize the Mayor to sign related documents. Sample Motion Move to approve the Memorandum of Understanding and authorize the Mayor to sign related documents. Approved as to Form ¤ ___________ March 4, 2010 ¤ City Attorney R E S O L U T I O N 2010-67 WHEREAS, the Office on Violence Against Women offers grant funding for Safe Havens Supervised Visitation and Exchange Programs that enable communities to provide supervised visitation and safe exchange of children, by and between parents, for families with a history of domestic violence, child abuse, sexual assault, or stalking; and WHEREAS, grant funding for such program is available to local governments that propose to enter into a collaborative working relationship with state and local courts and a nonprofit, nongovernmental entity in the local community that provides local shelters and programs for domestic violence and sexual assault victims; and WHEREAS, grant funding received to date allowed the Heartland Family Visitation Center to provide safe exchanges and monitored visits for families with a history of domestic violence, child abuse, sexual assault, or stalking between May 2006 and November 2009; and WHEREAS, the Crisis Center, Inc. assumed visitation and exchange services in December 2009 and need additional funding to provide these services; and WHEREAS, a Memorandum of Understanding between the City, the Crisis Center, Inc., and the Hall County Court is required to set out the responsibilities of each party to support visitation and safe exchange programming and meet grant goals and objectives; and WHEREAS, the Memorandum of Understanding will only be binding if the grant is approved and the City elects to enter into a contract with the Department of Justice; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: 1. The City of Grand Island is hereby authorized to submit a grant application and related documentation to request funding from the Office of Justice Programs through the OJP Grants Management System for the Safe Havens Supervised Visitation and Safe Exchange Grant Program, Office on Violence Against Women. 2. The Memorandum of Understanding between the parties identified above is hereby approved for the use of Safe Havens grant funds to implement and operate a supervised visitation and safe exchange center as outlined in the document. 3. That the Mayor is hereby authorized and directed to execute the grant application and the Memorandum of Understanding on behalf of the City of Grand Island. - 2 - - - - Adopted by the City Council of the City of Grand Island, Nebraska, March 9, 2010. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G10 #2010-68 - Approving Broker Contract Contract and Business Associate Agreement with Cal Strong to Provide Broker Services for Health and Dental Plan Tuesday, March 09, 2010 Council Session City of Grand Island Staff Contact: Brenda Sutherland City of Grand Island City Council Council Agenda Memo From: Brenda Sutherland, Human Resources Director Meeting: March 9, 2010 Subject: Business Associate Agreement with Strong Financial Item #’s: G-10 Presenter(s): Brenda Sutherland, Human Resources Director Background Last August the City Council approved a new contract for the City’s health and dental insurance which was to take effect on October 1, 2009. The memo to the City Council referred to Strong Financial Services as the broker for the insurance package. The business associate agreement and broker contract was not included with the other contracts on file at the Clerk’s office and the price was not on RCI’s Administrative Service Agreement. The original resolution approving the health and dental package is attached. Discussion Cal Strong, with Strong Financial Services was the broker for the package that the Health Insurance committee recommended be brought forward for approval by the City Council. While Strong Financial Services was listed in the memo for approval, the business associate agreement and broker contract was not on file at the Clerk’s office and the amount for the broker’s fee was not listed on RCI’ s Administrative Service Agreement. The amount that was proposed through the RFP process was $18,000 per year paid at the rate of $1,500 per month, billed through RCI. The City has been paying Strong Financial Services through RCI. The omission was caught when reviewing the business associate agreements that needed to be updated due to the change in HIPAA known as the HITECH Act. The intent was indeed to have Strong Financial Services represent the City as its broker. It is therefore appropriate for the business associate agreement and broker contract to be signed. The business associate agreement that is being presented is updated to reflect HIPAA compliance with the language being added to reflect the HITECH Act. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the Business Associate Agreement and Broker Contract with Strong Financial Services. Sample Motion Move to approve the Business Associate Agreement and Broker Contract with Strong Financial Services. RESOLUTION 2009-200 Whereas, the City subscribes to health and dental insurance for its employees and other eligible participants, as authorized by the City of Grand Island Personnel Rules and federal regulation; and WHEREAS, the City of Grand Island invited proposals for a Health and Dental Plan, according to the City’s Request for Proposal on file with the City Clerk; and WHEREAS, an Insurance Committee consisting of union and non-union, management, and non-management employees, along with the Human Resources Director, the Finance Director, and the Attorney/Purchasing Agent to review and evaluate the proposals, interview vendors and select the most favorable vendor; and WHEREAS, Phares Financial Services, Inc. of North Platte was retained by the City in a consulting capacity to assis t City staff with specialized knowledge in this area; and WHEREAS, Regional Care, Inc. of Scottsbluff, Nebraska submitted a proposal for Administration of the Health and Dental Insurance Coverage in accordance with the terms of the advertisement for proposals and the plans and specifications and all other statutory requirements contained therein, such proposals being in the amount of $21.65 per employee per month from October 1, 2009 through September 30, 2012 or administrative fees; and WHEREAS, The reinsurance coverage is provided under a contract with American National Life Insurance Company of Texas and the transplant coverage is provided under a contract with National Union Fire Insurance Company of Pittsburgh, PA, and the broker is Strong Financial Services, however all contracts would be administered by Regional Care, Inc; and WHEREAS, contracts necessary for the provision of such services and associated stop loss and transplant coverage; and WHEREAS, a Business Associate Agreement and a Administrative Service Agreement will be entered into with Regional Care, Inc. in addition to the aforementioned contracts for other insurance services; and WHEREAS, such contracts also require the City of Grand Island to designate a plan administrator to provide routine administration of the plan documents; and WHEREAS, it is recommended that the Human Resources Director be designated as such plan administrator; and NOW, THEREFORE BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the proposal of Regional Care, Inc. for the administration of health and dental insurance as set out by the contracts is hereby approved. Approved as to Form ¤ ___________ March 5, 2010 ¤ City Attorney R E S O L U T I O N 2010-68 WHEREAS, the City of Grand Island has an administrative service and business associate agreement with Regional Care, Inc. (RCI) to provide TPA services for the City’s health and dental plan; and WHEREAS, the City of Grand intended to have a business associate agreement and broker contract with Strong Financial Services; and WHEREAS, Strong Financial Services will be compensated at a rate of $18,000 per year, paid in equal monthly installments of $1,500 paid through the Third Party Administrator, RCI, to provide insurance broker services for the City’s health and dental plan; and WHEREAS, Congress enacted the Health Information Technology for Economic and Clinical Health (“HITECH”) Act in 2009 which amended the HIPAA provisions of 1996; and WHEREAS, the business associate agreement with Strong Financial Services complies with HIPPA; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, to enter into a business associate agreement and broker contract with Strong Financial to act as the broker for the City’s health and dental plan. - - - Adopted by the City Council of the City of Grand Island, Nebraska, March 9, 2010. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G11 #2010-69 - Approving Setting Public Hearing Date for Annexation of Property Located at 3609 E US Highway 30 and 803 N. Shady Bend Road and Refer to the Regional Planning Commission Tuesday, March 09, 2010 Council Session City of Grand Island Staff Contact: Chad Nabity City of Grand Island City Council Council Agenda Memo From: Hall County Regional Planning Department Meeting: March 9, 2010 Subject: Annexation of Property Proposed for Platting as Shady Bend Subdivision an Addition to the City of Grand Island Item #’s: G-11 Presenter(s): Chad Nabity, AICP Hall County Regional Planning Director Background A request has been received to consider annexation of property located south of U.S. Highway 30 between Shady Bend Road and the relocated Shady Bend Road south of U.S. 30. This is the old Shady Bend Motel property and the house immediately south o it. City sewer and water are available. Discussion Nebraska Revised Statute §16-117 provides for the process of annexation. The owners of the property have submitted a subdivision plat requesting that this property be included within the City Limits as an addition to the City. Planning Commission has held a public hearing and recommended approval of the addition. The second action in this process is for Council is to pass a resolution stating their intent to annex, approve an annexation plan and set public hearing for comment on the annexation request before council. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the resolution of intent to annex, the attached annexation plan, and set public hearings on annexation for 2. Choose not to approve the resolution of intent to annex, the attached annexation plan, and set public hearings on annexation for. 3. Modify the resolution of intent to annex, the attached annexation plan, and/or the public hearing date. 4. Postpone the issue Recommendation At the March 3, 2010 meeting of the Hall County Regional Planning Commission a public hearing was held to take comment on this request for annexation and no members of the public presented testimony. A motion was made by Haskins to approve the annexation request and seconded by Eriksen. A roll call vote was taken and the motion passed with 8 members present (Amick, O’Neill, Ruge, Haskins, Bredthauer, Snodgrass, Connelly, Eriksen) all voting in favor. City staff also recommends that the Council approve the resolution of intent to annex, the attached annexation plan, and set a public hearing on annexation for March 23, 2010. Sample Motion Move to approve the resolution of intent to annex, the attached annexation plan, and set a public hearing on annexation request for March 23, 2010. Agenda Item #4 PLANNING DIRECTOR RECOMMENDATION TO REGIONAL PLANNING COMMISSION: February 20, 2010 SUBJECT: Annexation of Properties (C-10-2010GI) PROPOSAL: To annex property as shown on the attached annexation plan. OVERVIEW: This property is contiguous with the Grand Island City Limits. The owners have requested that Shady Bend Subdivision be approved as an addition to the City. These properties are within the Grand Island Utilities Electrical Service District. These properties are all within the Cedar Hollow/Northwest School District. These annexations will not impact the two-mile extraterritorial jurisdiction of Grand Island. RECOMMENDATION: That the Regional Planning Commission recommend that the Grand Island City Council annex these properties as presented. ___________________ Chad Nabity AICP, Planning Director Approved as to Form ¤ ___________ March 5, 2010 ¤ City Attorney R E S O L U T I O N 2010-69 WHEREAS, the City of Grand Island, in accordance with Neb. Rev. Stat. §16-117, et seq., is considering the annexation of the land and a plan for extending city services to the adjacent and contiguous land which is urban or suburban in character and legally described as follows and shown on Exhibit "A" attached hereto and incorporated herein by this reference: Lots 1and 2 of Shady Bend Subdivision an Addition to the City of Grand Island and the adjoining public Right of Way NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that a plan outlining the city services available to the above-described land and showing or including: (a) the estimated cost impact of providing the services to such land, (b) the method by which the city is financing the extension of services to the land and how services already provided will be maintained, (c) a map drawn to scale clearly delineating the land proposed for annexation, (d) a map showing the current boundaries of the city, (e) a map showing the proposed boundaries of the City after the annexation, and (f) a map showing the general land-use pattern in the land proposed for annexation is hereby adopted and approved and shall be available for inspection during regular business hours in the office of the City Clerk. BE IT FURTHER RESOLVED, that a public hearing before the Mayor and City Council on the proposed annexation shall be held at 7:00 p.m. on March 23, 2010, or as soon thereafter as the matter may be heard, in the Council Chambers at City Hall, 100 East First Street, Grand Island, Nebraska, to receive testimony from interested persons. BE IT FURTHER RESOLVED, that the City Clerk be, and hereby is, authorized and directed to publish in the Grand Island Independent at least once, not less than ten days preceding the date of the public hearing, a copy of this Resolution and a map drawn to scale delineating the land proposed for annexation. BE IT FURTHER RESOLVED, that the City Clerk be, and hereby is, authorized and directed to send by first-class mail, a copy of the resolution providing for the public hearing to the school boards of the school districts including the lands proposed for annexation. --- Adopted by the City Council of the City of Grand Island, Nebraska, March 9, 2010. __________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G12 #2010-70 - Approving Purchase of Leased Copy Machines Tuesday, March 09, 2010 Council Session City of Grand Island Staff Contact: Mary Lou Brown City of Grand Island City Council Council Agenda Memo From: Mary Lou Brown, Finance Director Meeting: March 9, 2010 Subject: Approving Agreement for City Hall Copier Maintenance & Supplies with Capital Business Systems Inc./Modern Methods Item #’s: G-12 Presenter(s): Mary Lou Brown, Finance Director Background On February 27, 2007, Council approved a 36 month Lease Agreement with Modern Methods for five Copier/Printer/Scanners in City Hall for $48,792.00 with a $1 buyout at the end of the term. In addition, the City would pay a per copy/print cost which amounted to approximately $10,000 per year. Discussion As the 36 month lease term ends, the City of Grand Island has two options to consider. · Option 1: Retain the existing copiers and purchase a one year Maintenance Agreement for $4,908.00 plus a per copy/print cost based on volume usage. · Option 2: Replace the existing 5 copiers in City Hall for $51,000 over a three year term plus a per copy/print cost based on volume usage. Considering the current usage counts and lifetime exp ectancy of each copier, it has been deemed adequate to “buy out” the existing copiers for $1 and enter into a 12 month agreement to pay maintenance totaling $4,908.00 for the 12 months plus a per copy/print amount. The Maintenance Agreement covers all parts, labor, and supplies (excluding paper and staples). Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the 1 year Maintenance Agreement with Capital Business Systems Inc./Modern Methods. 2. Request Bids to replace Copiers in City Hall 3. Take no action. Recommendation City Administration recommends that the Council approve the 1 year Maintenance Agreement with Capital Business Systems Inc./Modern Methods for $4,908.00 plus per copy/print charges. Sample Motion Move to approve the 1 year Maintenance Agreement with Capital Business Systems Inc./Modern Methods. Approved as to Form ¤ ___________ March 4, 2010 ¤ City Attorney R E S O L U T I O N 2010-70 WHEREAS, on February 27, 2007, by Resolution 2007-50, the City of Grand Island entered into a three year lease for the use of copy machines within City Hall; and WHEREAS, the current three year lease is about to expire with a $1 buyout option for all 5 copiers; and WHEREAS, the cost for 12 months of maintenance to cover all parts, labor, and supplies (excluding paper and staples) is $4,908.00 plus the copy/print per page cost; and WHEREAS, the Maintenance agreements have been reviewed and approved by the City Attorney’s office; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the 12 month Maintenance agreement by and between the City and Capital Business Systems, Inc./Modern Methods, for the amount of $4,908.00 plus per copy/print costs per page is hereby approved. BE IT FURTHER RESOLVED, that the mayor is hereby authorized and directed to execute such agreements on behalf of the City Of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, March 9, 2010. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G13 #2010-71 - Approving Grand Generation Center Kitchen Addition & Renovation Change Order #6 Tuesday, March 09, 2010 Council Session City of Grand Island Staff Contact: Craig Lewis City of Grand Island City Council Council Agenda Memo From: Craig Lewis, Building Inspection Director Meeting: March 9, 2010 Subject: Grand Generation Center Kitchen Addition & Renovation Change Order 6 Item #’s: G-13 Presenter(s): Craig Lewis, Building Inspection Director Background On July 14, 2009 City Council Approved a $195,100 bid award to Chief Consturction Company. It was noted the City of Grand Island will provide $140,000 and the Grand Generation Center will fund the remainder of the project cost. The Grand Generation Center gave the City $40,000 toward this project July 31, 2009. City Staff is overseeing and administering the project management with guidance from the Grand Generation Center Board. The proposed change order #6 has been forewarded to the Grand Generation Center Boad and we have received their recommendation requesting the City approve the change orders as received from the general Contractor. Discussion Change Order #6 Add for materials, and shippping to re-order the correct size door slap for office door #139. This change order is for $382.50 The change order cost will increase the total cost of the contract in the amount of $382.50. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve Grand Generation center Kitchen Addition & Renovation Change Order #6. Sample Motion Move to approve the Grand Generation Center Kitchen Renovation and Remodel Change Order #6. Approved as to Form ¤ ___________ March 4, 2010 ¤ City Attorney R E S O L U T I O N 2010-71 WHEREAS, on July 14, 2009 by Resolution 2009-171, the City of Grand Island awarded the bid for the Grand Generation Center kitchen addition and renovation at 304 East Third Street to Chef Construction Company of Grand Island, Nebraska; and WHEREAS, Chief Construction Company is recommending the work as described in Change Order No. 6; and WHEREAS, the Grand Generation board has approved the work described in Change Order No. 6; and WHEREAS, the original bid of $195,100 did not include the work described in Change Order No. 6; and WHEREAS, the City of Grand Island will provide only $140,000 for the Kitchen Addition and Renovation; and WHEREAS, the Grand Generation Center will provide the remaining construction cost for the Kitchen Addition and Renovation; and Whereas, Change Order No. 6 increase the contracted price by $382.50. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is, authorized and directed to execute Change Order No 6 between the City of Grand Island and Chief Construction company of Grand Island, Nebraska - - - Adopted by the City Council of the City of Grand Island, Nebraska, March 9, 2010. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item H1 Consideration of Request from JBS Swift & Company for a Conditional Use Permit for a Temporary Parking Lot Located at 435 Stuhr Road This item relates to the aforementioned Public Hearing Item E-2. Tuesday, March 09, 2010 Council Session City of Grand Island Staff Contact: Craig Lewis City of Grand Island City Council Item H2 Consideration of Request from Foth Infrastructure & Environment, LLC o/b/o Union Pacific Railroad for a Conditional Use Permit for Continued Use of Two (2) Skid-Mounted Sheds for Operation of a Blower and Compressor for Remediation Located at 1219 1/2 Wes This item relates to the aforementioned Public Hearing Item E-3. Tuesday, March 09, 2010 Council Session City of Grand Island Staff Contact: Craig Lewis City of Grand Island City Council Item I1 #2010-72 - Consideration of Request from Julio Melesio dba Copas De Oro, 413 West 4th Street for a Class "C" Liquor License and Liquor Manager Designation This item relates to the aforementioned Public Hearing Item E-1. Tuesday, March 09, 2010 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council Approved as to Form ¤ ___________ March 4, 2010 ¤ City Attorney R E S O L U T I O N 2010-72 WHEREAS, an application was filed by Julio Melesio, doing business as Copas De Oro, 413 West 4th Street for a Class "C" Liquor License; and WHEREAS, a public hearing notice was published in the Grand Island Independent as required by state law on February 27, 2010; such publication cost being $14.73; and WHEREAS, a public hearing was held on March 9, 2010 for the purpose of discussing such liquor license application. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: ____ The City of Grand Island hereby recommends approval of the above-identified liquor license application contingent upon final inspections. ____ The City of Grand Island hereby makes no recommendation as to the above- identified liquor license application. ____ The City of Grand Island hereby makes no recommendation as to the above- identified liquor license application with the following stipulations: _________ _________________________________________________________ ____ The City of Grand Island hereby recommends denial of the above-identified liquor license application for the following reasons: ________________________ _________________________________________________________ - - - Adopted by the City Council of the City of Grand Island, Nebraska, March 9, 2010. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item J1 Approving Payment of Claims for the Period of February 24, 2010 through March 9, 2010 The Claims for the period of February 24, 2010 through March 9, 2010 for a total amount of $2,018,203.98. A MOTION is in order. Tuesday, March 09, 2010 Council Session City of Grand Island Staff Contact: Mary Lou Brown City of Grand Island City Council Item J2 Approving Payment of Claims for the Period of February 24, 2010 through March 9, 2010 for the State Fair Recreation Building The Claims for the Period of February 24, 2010 through March 9, 2010 for the State Fair Recreational Building for the following requisitions: #13 $3,230.68 A MOTION is in order. Tuesday, March 09, 2010 Council Session City of Grand Island Staff Contact: Mary Lou Brown City of Grand Island City Council Item X1 Discussion Concerning AFSCME, IBEW - Utilities, IBEW - Finance, IBEW - WWTP, IBEW - Service/Clerical, FOP, and IAFF Labor Agreements The City Council may vote to go into Executive Session as required by State law to discuss AFSCME, IBEW - Utilities, IBEW - Finance, IBEW - WWTP, IBEW - Service/Clerical, FOP, and IAFF Labor Agreements.. Tuesday, March 09, 2010 Council Session City of Grand Island Staff Contact: Jeff Pederson City of Grand Island City Council