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10-13-2009 City Council Regular Meeting PacketCity of Grand Island Tuesday, October 13, 2009 Council Session Packet City Council:Mayor: Margaret Hornady City Administrator: Jeff Pederson City Clerk: RaNae Edwards T u 7:00:00 PM Council Chambers - City Hall 100 East First Street Larry Carney Scott Dugan John Gericke Peg Gilbert Chuck Haase Robert Meyer Mitchell Nickerson Bob Niemann Kirk Ramsey Jose Zapata Call to OrderCity of Grand Island City Council A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. MAYOR COMMUNICATION This is an opportunity for the Mayor to comment on current events, activities, and issues of interest to the community. Call to Order Pledge of Allegiance Roll Call Invocation This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state law. The City Council may vote to go into Closed Session on any agenda item as allowed by state law. City of Grand Island City Council Item C1 Recognition of Jeremy Watson, Audio/Visual Technician for Work Performed on Receiving the "Savvy Award" The City of Grand Island Public Information Division received the City-County Communications and Marketing Association’s (3CMA) 2009 Savvy Award in the category of TV Promotional Video for a population size of 16,000 to 60,000 people. The first place national award was presented to the City of Grand Island at the 3CMA National Conference recently held in Scottsdale, AZ. The City of Grand Island entry was a Fire Recruitment Video produced and edited by Jeremy Watson, GITV audio technician and videographer, along with a five-page application process. This is the first time the City of Grand Island Public Information division has received national recognition for the work completed in their division. 3CMA received over 650 entries this year in 12 categories with 43 subcategories. Savvy Award entries are judged on overall accomplishments, with measurable outcomes being heavily weighted. In addition, entries are judged on overall creativity, quality of content, design and production, and budget. The Savvy Award salutes skilled and effective city, county, agency or district professionals who have creatively planned and carried out successful innovations in communications and marketing. Tuesday, October 13, 2009 Council Session City of Grand Island Staff Contact: Wendy Meyer-Jerke City of Grand Island City Council Item C2 Proclamation "Disability Awareness Month" October, 2009 The month of October is dedicated to raising awareness of the contributions disabled citizens make to our city and the workforce. Mayor Hornady has proclaimed the month of October 2009 as "Disability Awareness Month". See attached PROCLAMATION. Tuesday, October 13, 2009 Council Session City of Grand Island Staff Contact: Mayor Hornady City of Grand Island City Council Item C3 Proclamation "National Arts & Humanities Month" October, 2009 The National Arts and Humanities have been recognized by many organizations in the month of October for more than two decades. The arts and humanities enhance and enrich the lives of every American and strengthens our economy. The Mayor has proclaimed the month of October as "National Arts and Humanities Month". See attached PROCLAMATION. Tuesday, October 13, 2009 Council Session City of Grand Island Staff Contact: Mayor Hornady City of Grand Island City Council Item E1 Public Hearing Concerning Acquisition of Utility Easement - 3815 Arch Avenue - Preferred Pump & Equipment, LP Tuesday, October 13, 2009 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Council Agenda Memo From: Robert H. Smith, Asst. Utilities Director Meeting: October 13, 2009 Subject: Acquisition of Utility Easement – 3815 Arch Avenue – Preferred Pump & Equipment, LP Item #’s: E-1 & G-13 Presenter(s): Gary R. Mader, Utilities Director Background Nebraska State Law requires that acquisition of property must be approved by City Council. The Utilities Department needs to acquire an easement relative to the property of Preferred Pump & Equipment, LP, located on the southwest corner of 3815 Arch Avenue, in the City of Grand Island, Hall County, in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. Preferred Pump is expanding the building that they currently occupy, and plan to construct a new building. The expansion will require a larger electrical service. Discussion This easement will be used to locate underground primary cable and a pad-mounted transformer to provide for increased electrical load. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Make a motion to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the resolution for the acquisition of the easement for one dollar ($1.00). Sample Motion Move to approve acquisition of the Utility Easement. Item E2 Public Hearing Concerning Acquisition of Utility Easement - Timberline & Good Samaritan Place - Evangelical Lutheran Good Samaritan Society Tuesday, October 13, 2009 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Council Agenda Memo From: Robert H. Smith, Asst. Utilities Director Meeting: October 13, 2009 Subject: Acquisition of Utility Easement – Good Samaritan Village -Timberline & Good Samaritan Place – Evangelical Lutheran Good Samaritan Society Item #’s: E-2 & G-14 Presenter(s): Gary R. Mader, Utilities Director Background Nebraska State Law requires that acquisition of property must be approved by City Council. The Utilities Department needs to acquire four tracts of easements relative to the property of Evangelical Lutheran Good Samaritan Society, located on Timberline Street and Good Samaritan Place, in the City of Grand Island, Hall County, in order to have access to install, upgrade, and maintain water lines and fire hydrants; to repair power appurtenances, including high voltage cables and transformers. Discussion Tracts One (1), Three (3), and Four (4) are for underground primary cable and transformers to supply electrical power to the Good Samaritan Complex. Tract Two (2) will be used for a public water line and fire hydrant. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Make a motion to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the resolution for the acquisition of the easement for one dollar ($1.00). Sample Motion Move to approve acquisition of the Utility Easement. Item E3 Public Hearing Concerning Acquisition of Utility Easement - West Side of 3515 Old Potash Hwy. (KIA Dealership) - Anderson Tuesday, October 13, 2009 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Council Agenda Memo From: Robert H. Smith, Asst. Utilities Director Meeting: October 13, 2009 Subject: Acquisition of Utility Easement – West side of 3515 Old Potash Highway – KIA Dealership - Anderson Item #’s: E-3 & G-15 Presenter(s): Gary R. Mader, Utilities Director Background Nebraska State Law requires that acquisition of property must be approved by City Council. The Utilities Department needs to acquire an easement relative to the property of Melodee A. Anderson located on the west side of 3515 Old Potash Highway – KIA Dealership, in the City of Grand Island, Hall County, in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. Discussion A new cellular phone tower is under construction at the southeast corner of the property that is under lease from Hall County to Hornady Manufacturing. New underground high voltage cable needs to be placed along the property line between the east building of the Hornady property, and the west storage building of the KIA dealership. The distance between the two buildings will only allow a 16’ easement, eight (8) feet from each side, instead of the standard 20’ wide easement. At the south end of the KIA property, the easement widens to 20’, and is entirely on Hornady property. The transformer to serve the tower will be located within this easement. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Make a motion to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the resolution for the acquisition of the easement for one dollar ($1.00). Sample Motion Move to approve acquisition of the Utility Easement. Item E4 Public Hearing Concerning Acquisition of Utility Easement - East Side of 3625 Old Potash Hwy. - County of Hall, Nebraska/ Hornady Tuesday, October 13, 2009 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Council Agenda Memo From: Robert H. Smith, Asst. Utilities Director Meeting: October 13, 2009 Subject: Acquisition of Utility Easement – County of Hall, Nebraska, East Side of 3625 Old Potash Highway – Hornady Manufacturing Item #’s: E-4 & G-16 Presenter(s): Gary R. Mader, Utilities Director Background Nebraska State Law requires that acquisition of property must be approved by City Council. The Utilities Department needs to acquire an easement relative to the property of The County of Hall, Nebraska, (Hornady Manufacturing property) located on the east side of 3625 Old Potash Highway, in Hall County, in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. Discussion A new cellular phone tower is under construction at the southeast corner of the property that is under lease from Hall County to Hornady Manufacturing. New underground high voltage cable needs to be placed along the property line between the east building of the Hornady property, and the west storage building of the KIA dealership. The distance between the two buildings will only allow a 16’ easement, eight (8) feet from each side, instead of the standard 20’ wide easement. At the south end of the KIA property, the easement widens to 20’, and is entirely on Hornady property. The transformer to serve the tower will be located within this easement. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Make a motion to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the resolution for the acquisition of the easement for one dollar ($1.00). Sample Motion Move to approve acquisition of the Utility Easement. Item G1 Approving Minutes of September 22, 2009 City Council Regular Meeting Tuesday, October 13, 2009 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING September 22, 2009 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on September 8, 2009. Notice of the meeting was given in The Grand Island Independent on September 2, 2009. Mayor Hornady called the meeting to order at 7:00 p.m. The following City Councilmember’s were present: Meyer, Niemann, Gilbert, Haase, Carney, Dugan, Ramsey, Nickerson, and Zapata. Councilmember Gericke was absent. The following City Officials were present: City Administrator Jeff Pederson, City Clerk RaNae Edwards, Finance Director Mary Lou Brown, City Attorney Dale Shotkoski, and Public Works Director Steve Riehle. INVOCATION was given by Mayor Hornady followed by the PLEDGE OF ALLEGIANCE. MAYOR COMMUNICATION: Mayor Hornady introduced Community Youth Council members Miranda Baxter and Andres Bamboa along with Board Member Randy See. Mayor Hornady mentioned a fund Raiser scheduled for Thursday, September 24th for Juvenile Diabetes and events taking place at the Nebraska Nature & Visitors Center on Saturday, September 26th. PRESENTATIONS AND PROCLAMATIONS: Recognition of Gary Mader, Utilities Department Director for 35 Years of Service with the City of Grand Island. The Mayor and City Council recognized Utilities Department Director Gary Mader for 25 years of service with the City of Grand Island. Mr. Mader was present for the recognition and thanked the council and utility employees for their support. Proclamation “Public Power Week” October 4-10, 2009. Mayor Hornady proclaimed the week of October 4-10, 2009 as “Public Power Week” Gary Mader, Utilities Department Director was present to receive the proclamation. Proclamation “Community Planning Month” October 2009. Mayor Hornady proclaimed the month of October 2009 as “Community Planning Month”. Chad Nabity, Regional Planning Director was present to receive the proclama tion. PUBLIC HEARINGS: Public Hearing on the Semi-Annual Report by the Citizens’ Review Committee (CRC). Dehn Renter, CRC Chairman, 1820 N. Sherman Court gave the semi-annual report for the Citizens’ Review Committee. Mentioned was the intent of CRC to bring new businesses and jobs to Grand Island for future growth. No public testimony was heard. Public Hearing for Program Income Reuse Funds Guidelines for Housing. Joni Kuzma, Community Development Administrator reported that the Community Development Division administers Program Income Reuse Funds for activities that rehabilitate or support housing within Community Development Block Grand (CDBG) project area boundaries. The proposed Page 2, City Council Regular Meeting, September 22, 2009 Reuse Plan had been updated to reflect compliance with the Nebraska Department of Economic Development. Staff recommended approval. No public testimony was heard. ORDINANCES: Councilmember Gilbert moved “that the statutory rules requiring ordinances to be read by title on three different days be suspended and that ordinances numbered: #9239 – Consideration of Approving Salary Ordinance #9240 – Consideration of Amendment to Ordinance No. 9232; Vacation of a Portion of the Public Alley Located in Rollins Second Subdivision be considered for passage on the same day upon reading by number only and that the City Clerk be permitted to call out the number of these ordinances on first reading and then upon final passage and call for a roll call vote on each reading and then upon final passage.” Councilmember Ramsey second the motion. Upon roll call vote, all voted aye. Motion adopted. Brenda Sutherland, Human Resources Director reported that Ordinance #9239 was the salary ordinance that was discussed at the September 8, 2009 City Council meeting setting the wages for the upcoming fiscal year. Explained was the salary survey results and implementation for non-union employees. Discussion was held on step movements, budget authority, cities included in the array, and comparability of work duties. Motion by Meyer, second by Dugan to approve Ordinance #9239. City Clerk: Ordinance #9239 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, Councilmember’s Meyer, Niemann, Gilbert, Carney, Dugan, Ramsey, Zapata, and Nickerson voted aye. Councilmember Haase voted no. Motion adopted. City Clerk: Ordinance #9239 on final passage. All those in favor of the passage of this ordinance on final passage, answer roll call vote. Upon roll call vote, Councilmember’s Meyer, Niemann, Gilbert, Carney, Dugan, Ramsey, Zapata, and Nickerson voted aye. Councilmember Haase voted no. voted aye. Motion adopted. Mayor Hornady: By reason of the roll call votes on first reading and then upon final passage, Ordinance #9239 is declared to be lawfully adopted upon publication as required by law. #9240 – Consideration of Amendment to Ordinance No. 9232; Vacation of a Portion of the Public Alley Located in Rollins Second Subdivision Steve Riehle, Public Works Director reported that on September 8, 2009 City Council approved Ordinance No. 9232 which vacated the public alley between Lot One (1), Block Nine (9) and Lot Ten (10), Block Nine (9) in Rollins Addition had an incorrect legal description for the alley vacation due to the area being resubdivided. Page 3, City Council Regular Meeting, September 22, 2009 Motion by Dugan, second by Zapata to approve Ordinance #9240. City Clerk: Ordinance #9240 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. City Clerk: Ordinance #9240 on final passage. All those in favor of the passage of this ordinance on final passage, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor Hornady: By reason of the roll call votes on first reading and then upon final passage, Ordinance #9240 is declared to be lawfully adopted upon publication as required by law. CONSENT AGENDA: Consent Agenda item G-4 was removed for further discussion. Motion by Zapata, second by Ramsey to approve the Consent Agenda excluding item G-4. Upon roll call vote, all voted aye. Motion adopted. Approving Minutes of September 8, 2009 City Council Regular Meeting. Approving Garbage Permits for Central Waste Disposal, Clark Brothers Sanitation, Heartland Disposal, Mid-Nebraska Disposal and Refuse Permits for Full Circle, O’Neill Transportation and Equipment, and Scott’s Hauling. Approving Request from Bobby L. Washington, 214 North Custer for Liquor Manager Designation for Pizza Hut, 1608 South Locust Street. #2009-230 – Approving Program Income Reuse Funds Guidelines for Housing. #2009-231 – Approving Neighborhood Stabilization Community Development Block Grant Program Guidelines. #2009-232 – Approving Bid Award for Bottom and Fly Ash Structure Painting – Platte Generating Station with F & H Companies of Wichita, Kansas in an Amount of $117,446.00. #2009-233 – Approving Bid Award for Natural Gas Supply to Burdick Station with Seminole Energy Services of Holdrege, Nebraska. #2009-234 – Approving Termination of Contract for Mercury Monitor Emissions with Sick Maihak, Inc. of Bloomington, Minnesota. #2009-235 – Approving Negotiated Bid Amount for Burdick Controls Computer Upgrade – 2009 with Metso Automation of Lansdale, Pennsylvania in an Amount of $195,265.00. #2009-236 – Approving Demolition and Disposal of Concrete for the Anaerobic Digestion Site at the Waste Water Treatment Plant with Hooker Brothers Construction Co. of Grand Island, Nebraska in an Amount of $31,500.00. #2009-237 – Approving Amend ment to Resolution #2009-217; Change Order Number 3 for Capital Avenue Widening, Street Improvement District #1256 with The Diamond Engineering Page 4, City Council Regular Meeting, September 22, 2009 Company of Grand Island, Nebraska for an Increase of $141,330.31 and a Revised Contract Amount of $3,903,955.74. #2009-238 – Approving Amendment to the One & Six Year Street Improvement Plan. #2009-239 – Approving Purchase Agreement for SelfCheck Machine Self Pay Components with SirsiDynix in an Amount of $26,508.00. #2009-229 – Approving Semi-Annual Report by the Citizens’ Review Committee on the Economic Development Program Plan. Motion by Haase, second by Carney to approve Resolution #2009-229 with the addition of the EDC Report and Financial Document. Upon roll call vote, all voted aye. Motion adopted. REQUEST S AND REFERRALS: Consideration of Request from Jeanie Bartz to Amend the Park Plan for Kingswood Estates Mobile Park Located at 2323 Bellwood Drive. Craig Lewis, Building Department Director reported that this request would modify the park plan for Kingswood Estates Mobile Home Park to allow for the conversion of ten existing manufactured home sites into recreational vehicle sites. Discussion was held regarding restrictions and setbacks, connections to water, sewer and utility. Mr. Lewis explained these lots had water, sewer, and utility as they were for manufactured homes and all regulations regarding the City Code would apply. Motion by Meyer, second by Niemann to approve the request from Jeanie Bartz to amend the Park Plan for Kingswood Estates Mobile Home Park located at 2323 Bellwood Drive. Upon roll call vote, all voted aye. Motion adopted. RESOLUTIONS: #2009-240 – Consideration of Approving Funding of Economic Development Request. Mary Lou Brown, Finance Director reported this was the annual funding request from the Economic Development Corporation in the amount of $350,000.00 which was budgeted. Marlan Ferguson, EDC President updated the Mayor and Council on the commitment of EDC to promote job growth in Grand Island. The 2009-2010 budget was discussed. Motion by Haase, second by Carney to approve Resolution #2009-240 with the addition of the Financial Report. Upon roll call vote, all voted aye. Motion adopted. PAYMENT OF CLAIMS: Motion by Dugan, second by Ramsey to approve the Claims for the period of September 9, 2009 through September 22, 2009, for a total amount of $4,442.551.74. Unanimously approved. Page 5, City Council Regular Meeting, September 22, 2009 Motion by Dugan, second by Ramsey to approve the Claims for the Period of September 9, 2009 through September 22, 2009 for the Veterans Athletic Field Complex for a total amount of $2,100.00. Unanimously approved. Motion by Dugan, second by Ramsey to approve the Claims for the Period of August 12, 2009 through September 22, 2009 for the State Fair Recreation Building for a total amount of $4,000.00. Unanimously approved. ADJOURN TO EXECUTIVE SESSION: Motion by Meyer, second by Nickerson to adjourn to Executive Session at 7:55 p.m. for the purpose of an update concerning IBEW Union Negotiations. Upon roll call vote, all voted aye. Motion adopted. RETURN TO REGULAR SESSION: Motion by Gilbert, second by Ramsey to return to Regular Session at 8:35 p.m. Upon roll call vote, all voted aye. Motion adopted. ADJOURNMENT: The meeting was adjourned at 8:35 p.m. RaNae Edwards City Clerk Item G2 Approving Appointments of Mindy Gilbertson and Melissa DeLaet to the Community Development Advisory Board The Mayor has submitted the appointments of Melissa DeLaet and Mindy Gilbertson to the Community Development Advisory board to replace Jacalyn Ayoub and Roy Anderson. These appointments would become effective immediately upon approval by the City Council and would expire on June 30, 2012. Approval is recommended. Tuesday, October 13, 2009 Council Session City of Grand Island Staff Contact: Mayor Hornady City of Grand Island City Council Item G3 #2009-241 - Approving City Council Meeting Schedule for 2010 Tuesday, October 13, 2009 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council Council Agenda Memo From: RaNae Edwards, City Clerk Meeting: October 13, 2009 Subject: City Council Meeting Schedule for 2010 Item #’s: G-3 Presenter(s): RaNae Edwards, City Clerk Background Grand Island City Code Chapter 2 specifies that Regular Meetings of the City Council shall be held in the Council Chambers of City Hall on the second and fourth Tuesdays of each month beginning at 7:00 p.m. City Council approved Ordinance No. 9009 on September 27, 2005 amending Chapter 2 of the Grand Island City Code allowing Study Sessions to be held at the discretion of the City Council. Discussion The City Clerk has prepared the proposed 2010 meeting schedule. This provides for the first City Council meeting to be a Regular Meeting on Tuesday, January 12, 2010. See attached proposed meeting dates. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve the 2007 meeting schedule as presented 2. Refer the issue to a Committee 3. Modify the 2007 meeting schedule to meet the wishes of the Council 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the proposed 2010 City Council meeting schedule. Sample Motion Move to approve the 2010 City Council meeting schedule as proposed. PROPOSED 2010 CITY COUNCIL MEETING DATES January 12, 2010 July 13, 2010 January 26, 2010 July 27, 2010 February 9, 2010 August 10, 2010 February 23, 2010 August 24, 2010 March 9, 2010 September 14, 2010 March 23, 2010 September 28, 2010 April 13, 2010 October 12, 2010 April 27, 2010 October 26, 2010 May 11, 2010 November 9, 2010 May 25, 2010 November 23, 2010 June 8, 2010 December 7, 2010 June 22, 2010 December 21, 2010 Approved as to Form ¤ ___________ October 8, 2009 ¤ City Attorney R E S O L U T I O N 2009-241 BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City Council of the City of Grand Island, Nebraska will meet in the Council Chambers, 100 East First Street at 7:00 p.m. on the below-mentioned dates: 2010 City Council Meetings: January 12, 2010 January 26, 2010 February 9, 2010 February 23, 2010 March 9, 2010 March 23, 2010 April 13, 2010 April 27, 2010 May 11, 2010 May 25, 2010 June 8, 2010 June 22, 2010 July 13, 2010 July 27, 2010 August 10, 2010 August 24, 2010 September 14, 2010 September 28, 2010 October 12, 2010 October 26, 2010 November 9, 2010 November 23, 2010 December 7, 2010 December 21, 2010 - - - Adopted by the City Council of the City of Grand Island, Nebraska on October 13, 2009. _____________________________________ Margaret Hornady, Mayor Attest: _______________________________ RaNae Edwards, City Clerk Item G4 #2009-242 - Approving Agreement for Funding with the Central Nebraska Ethnic Festival Tuesday, October 13, 2009 Council Session City of Grand Island Staff Contact: Mary Lou Brown City of Grand Island City Council Council Agenda Memo From: Mary Lou Brown, Finance Director Meeting: October 13, 2009 Subject: Approving Funding Contracts for Outside Agencies Item #’s: G-4 thru G-12 Presenter(s): Mary Lou Brown, Finance Director Background As part of the City’s budget process, Outside Agencies were asked to and submitted their budget requests. These were reviewed with Council and Resolution #2009-147 approved the funding for the Outside Agencies. Discussion Resolutions #2009-242 through #2009-250 are agreements with these agencies to provide their services. No agreement is needed with the Central District Health Department, as there is a current inter-local agreement in place with them which details their services. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve the contracts with the Outside Agencies 2. Postpone the issue to a future date 3. Modify the Resolution to meet the wishes of the Council Recommendation City Administration recommends that the Council approve the Outside Agency agreements. Sample Motion Move to approve the Funding Agreements for the Outside Agencies. Approved as to Form ¤ ___________ October 8, 2009 ¤ City Attorney R E S O L U T I O N 2009-242 WHEREAS, the Central Nebraska Ethnic Festival has planned, coordinated, and conducted an ethnic festival each year for the past ten years to celebrate and support the various ethnic cultures throughout the community; and WHEREAS, the City of Grand Island has provided office space, supplies and the use of office equipment to the Central Nebraska Ethnic Festival in support of this annual event; and WHEREAS, the value of providing such office space, supplies and equipment is approximately $300; and WHEREAS, it has been recommended that a contract between the Central Nebraska Ethnic Festival and the City of Grand Island be entered into which outlines the obligations of each party, and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that a contract be entered into between the City and the Central Nebraska Ethnic Festival to provide office space and supplies and the use of office equipment to the Central Nebraska Ethnic Festival through September 30, 2010 to plan, coordinate and conduct the annual Central Nebraska Ethnic Festival. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such contract with the Central Nebraska Ethnic Festival on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 13, 2009. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G5 #2009-243 - Approving Agreement for Funding with the Crisis Center, Inc. This item relates to Consent Agenda Item G-4. Tuesday, October 13, 2009 Council Session City of Grand Island Staff Contact: Mary Lou Brown City of Grand Island City Council Approved as to Form ¤ ___________ October 8, 2009 ¤ City Attorney R E S O L U T I O N 2009-243 WHEREAS, the City is authorized by state law to contract with The Crisis Center, Inc., a non-profit agency, to provide services to victims of family violence and sexual assault; and WHEREAS, the City desires to enter into a contract with The Crisis Center to provide such services to victims of family violence and sexual assault; and WHEREAS, the City shall provide funding to The Crisis Center in the amount of $9,600 during fiscal year 2009-2010 for performing agreed upon services as outlined in the agreement; and WHEREAS, such funding was approved by the Mayor and City Council pursuant to adopted budget statements and annual appropriation ordinance. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor is hereby authorized and directed to sign on behalf of the City of Grand Island, an agreement by and between the City and The Crisis Center, Inc. to provide services to victims of family violence and sexual assault. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such contract with The Crisis Center on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 13, 2009. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G6 #2009-244 - Approving Agreement for Funding with the Grand Island Area Council for International Visitors This item relates to Consent Agenda Item G-4. Tuesday, October 13, 2009 Council Session City of Grand Island Staff Contact: Mary Lou Brown City of Grand Island City Council Approved as to Form ¤ ___________ October 8, 2009 ¤ City Attorney R E S O L U T I O N 2009-244 WHEREAS, the City is authorized by state law to contract with the Grand Island Area Council For International Visitors, a non-profit agency, to provide cultural activities and home hospitality opportunities for foreign leaders, specialists and international scholars in promoting the various aspects of the Grand Island community; and WHEREAS, the City desires to enter into a contract with the Grand Island Area Council for International Visitors to provide such services; and WHEREAS, it is recommended that the City provide funding to the Grand Island Area Council for International Visitors in the amount of $800 during fiscal year 2009-2010 for performing agreed upon services as outlined in the agreement; and WHEREAS, such funding was approved by the Mayor and City Council pursuant to adopted budget statements and annual appropriation ordinance. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor is hereby authorized and directed to sign on behalf of the City of Grand Island, an agreement by and between the City and the Grand Island Area Council for International Visitors to provide funding in the amount of $800 in support of cultural activities and home hospitality opportunities for foreign leaders, specialists and international scholars in promoting the various aspects of the Grand Island community. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such contract with the Grand Island Area Council for International Visitors on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 13, 2009. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G7 #2009-245 - Approving Agreement for Funding with the Convention & Visitors Bureau This item relates to Consent Agenda Item G-4. Tuesday, October 13, 2009 Council Session City of Grand Island Staff Contact: Mary Lou Brown City of Grand Island City Council Approved as to Form ¤ ___________ October 8, 2009 ¤ City Attorney R E S O L U T I O N 2009-245 WHEREAS, the City is authorized by state law to contract with the Grand Island Hall County Convention and Visitors Bureau, a non-profit agency, to market and promote tourism and convention activities in the area; and WHEREAS, the City desires to enter into a contract with the Grand Island Hall County Convention and Visitors Bureau to provide such services; and WHEREAS, it is recommended that the City provide funding to the Grand Island Hall County Convention and Visitors Bureau in the amount of $8,000 during the fiscal year 2009-2010 for performing agreed upon services as outlined in the agreement; and WHEREAS, such funding was approved by the Mayor and City Council pursuant to adopted budget statements and annual appropriation ordinance. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor is hereby authorized and directed to sign on behalf of the City of Grand Island, an agreement by and between the City and the Grand Island Hall County Convention and Visitors Bureau to provide funding in the amount of $8,000 in support of tourism and convention activities in the Grand Island area. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such contract with the Grand Island Hall County Convention and Visitors Bureau on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 13, 2009. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G8 #2009-246 - Approving Agreement for Funding with Izaak Walton Kids Fishing Derby This item relates to Consent Agenda Item G-4. Tuesday, October 13, 2009 Council Session City of Grand Island Staff Contact: Mary Lou Brown City of Grand Island City Council Approved as to Form ¤ ___________ October 8, 2009 ¤ City Attorney R E S O L U T I O N 2009-246 WHEREAS, in June, 2009, the twelfth annual “Izaak Walton Kids Fishing Derby” was held at the Nebraska Veterans Home Lake in Grand Island; and WHEREAS, the goal of this event is to increase public awareness of fishing, to encourage youth to experience the sport first hand and to advocate an alternative activity to drugs and alcohol; and WHEREAS, the City agrees to pay the Fishing Derby $1,600 for performing agreed upon services during the 2009-2010 fiscal year as outlined in the agreement; and WHEREAS, such funding was approved by the Mayor and City Council pursuant to adopted budget statements and annual appropriation ordinance. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor is hereby authorized and directed to sign on behalf of the City of Grand Island, an agreement by and between the City and the Fishing Derby to perform services to increase public awareness of fishing, to encourage youth to experience the sport first hand and to advocate an alternative activity to drugs and alcohol. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such contract with the Fishing Derby on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 13, 2009. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G9 #2009-247 - Approving Agreement for Funding with Hope Harbor This item relates to Consent Agenda Item G-4. Tuesday, October 13, 2009 Council Session City of Grand Island Staff Contact: Mary Lou Brown City of Grand Island City Council Approved as to Form ¤ ___________ October 8, 2009 ¤ City Attorney R E S O L U T I O N 2009-247 WHEREAS, the City is authorized by state law to contract with Hope Harbor, formerly known as Community Humanitarian Resource Center, a non-profit agency, to assist in the operation of a transitional homeless shelter, emergency services and referrals to the needy and other service providers in the Grand Island area; and WHEREAS, the City desires to enter into a contract with Hope Harbor to provide such services; and WHEREAS, the City shall provide funding to Hope Harbor in the amount of $3,600 during fiscal year 2009-2010 for performing agreed upon services as outlined in the agreement; and WHEREAS, such funding was approved by the Mayor and City Council pursuant to adopted budget statements and annual appropriation ordinance. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor is hereby authorized and directed to sign on behalf of the City of Grand Island, an agreement by and between the City and Hope Harbor to assist in the operation of the transitional homeless shelter in Grand Island and to offer emergency services and referrals to the needy and other service providers in the Grand Island area. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such contract with Hope Harbor on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 13, 2009. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G10 #2009-248 - Approving Agreement for Funding with the Grand Island Multicultural Coalition This item relates to Consent Agenda Item G-4. Tuesday, October 13, 2009 Council Session City of Grand Island Staff Contact: Mary Lou Brown City of Grand Island City Council Approved as to Form ¤ ___________ October 8, 2009 ¤ City Attorney R E S O L U T I O N 2009-248 WHEREAS, the City is authorized by state law to contract with The Multicultural Coalition, a non-profit agency, to provide for the needs of the increasingly culturally diverse city of Grand Island; and WHEREAS, the City desires to enter into a contract with The Multicultural Coalition to provide a comprehensive service delivery center that serves new immigrants, reduces duplication of services, better utilizes the time of clients and service providers, eliminates barriers to services and stretches limited financial resources of service providers; and WHEREAS, the City shall provide funding to The Multicultural Coalition in the amount of $8,000 during fiscal year 2009-2010 for performing agreed upon services as outlined in the agreement; and WHEREAS, such funding was approved by the Mayor and City Council pursuant to adopted budget statements and annual appropriation ordinance. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor is hereby authorized and directed to sign on behalf of the City of Grand Island, an agreement by and between the City and The Multicultural Coalition to provide services to the increasingly culturally diverse City of Grand Island. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such contract with The Multicultural Coalition on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 13, 2009. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G11 #2009-249 - Approving Agreement for Funding with Senior Citizens Industries, Inc. This item relates to Consent Agenda Item G-4. Tuesday, October 13, 2009 Council Session City of Grand Island Staff Contact: Mary Lou Brown City of Grand Island City Council Approved as to Form ¤ ___________ October 8, 2009 ¤ City Attorney R E S O L U T I O N 2009-249 WHEREAS, the City is authorized by state law to contract with Senior Citizens Industries, Inc., a Nebraska non-profit corporation, to provide the equipment, buildings, utilities and goods including food to provide services to elderly and handicapped individuals; and WHEREAS, the City desires to enter into a contract with Senior Citizens Industries, Inc. to provide such services; and WHEREAS, the City shall provide funding to Senior Citizens Industries in the amount of $12,000 during fiscal year 2009-2010 for performing agreed upon services as outlined in the agreement; and WHEREAS, such funding was approved by the Mayor and City Council pursuant to adopted budget statements and annual appropriation ordinance. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor is hereby authorized and directed to sign on behalf of the City of Grand Island, an agreement by and between the City and Senior Citizen Industries, Inc. to provide the equipment, buildings, utilities and goods including food to provide services to elderly and physically challenged individuals. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such contract with Senior Citizens Industries, Inc. on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 13, 2009. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G12 #2009-250 - Approving Agreement for Funding with Clean Community System This item relates to Consent Agenda Item G-4. Tuesday, October 13, 2009 Council Session City of Grand Island Staff Contact: Mary Lou Brown City of Grand Island City Council Approved as to Form ¤ ___________ October 8, 2009 ¤ City Attorney R E S O L U T I O N 2009-250 WHEREAS, the City is authorized to establish and provide for the support of any service, facility or system required by the Integrated Solid Waste Management Act; and WHEREAS, the City desires to contract with Grand Island Area – Clean Community System to perform certain services associated with environmental education which are required by the Integrated Solid Waste Management Act; and WHEREAS, the City agrees to pay Grand Island Area – Clean Community System $20,000 for performing agreed upon services during the 2009-2010 fiscal year as outlined in the agreement; and WHEREAS, such funding was approved by the Mayor and City Council pursuant to adopted budget statements and annual appropriation ordinance. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor is hereby authorized and directed to sign on behalf of the City of Grand Island, an agreement by and between the City and Grand Island Area – Clean Community System to perform services associated with environmental education. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such contract with Grand Island Area – Clean Community System on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 13, 2009. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G13 #2009-251 - Approving Acquisition of Utility Easement - 3815 Arch Avenue - Preferred Pump & Equipment LP This item relates to the aforementioned Public Hearing Item E-1. Tuesday, October 13, 2009 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Approved as to Form ¤ ___________ October 8, 2009 ¤ City Attorney R E S O L U T I O N 2009-251 WHEREAS, a public utility easement is required by the City of Grand Island, from Preferred Pump & Equipment, LP, to survey, construct, inspect, maintain, repair, replace, relocate, extend, remove, and operate thereon, public utilities and appurtenances, including lines and transformers; and; WHEREAS, a public hearing was held on October 13, 2009, for the purpose of discussing the proposed acquisition of an easement located in Hall County, Nebraska; and more particularly described as follows: Commencing at the northwest corner of Lot Five (5) Deadwood Subdivision in the City of Grand Island, Hall County, Nebraska; thence southeasterly along the westerly line of said Lot Five (5), a distance of eight (8.0) feet; thence northeasterly, parallel with the northerly line of said Lot Five (5), a distance of two hundred thirty one (231.0) feet to the ACTUAL Point of Beginning; thence continuing northeasterly along the last described course, a distance of twenty (20.0) feet; thence southeasterly, parallel with the westerly line of said Lot Five (5), a distance of twenty (20.0) feet; thence southwesterly, parallel with the northerly line of said Lot Five (5), a distance of twenty (20.0) feet; thence northwesterly, parallel with the westerly line of said Lot Five (5), a distance of twenty (20.0) feet to the said Point of Beginning. The above-described easement and right-of-way containing a total of 400 square feet, more or less, as shown on the plat dated 9/16/2009, marked Exhibit "A", attached hereto and incorporated herein by reference, NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to acquire a public utility easement from Preferred Pump & Equipment, LP, on the above- described tract of land. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 13, 2009. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G14 #2009-252 - Approving Acquisition of Utility Easement - Timberline & Good Samaritan Place - Evangelical Lutheran Good Samaritan Society This item relates to the aforementioned Public Hearing Item E-2. Tuesday, October 13, 2009 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Approved as to Form ¤ ___________ October 8, 2009 ¤ City Attorney R E S O L U T I O N 2009-252 WHEREAS, a public utility easement is required by the City of Grand Island, from Evangelical Lutheran Good Samaritan Society, to survey, construct, inspect, maintain, repair, replace, relocate, extend, remove, and operate thereon, public utilities and appurtenances, including lines and transformers; and; WHEREAS, a public hearing was held on October 13, 2009, for the purpose of discussing the proposed acquisition of an easement located in the City of Grand Island, Hall County, Nebraska; and more particularly described as follows: TRACT # 1 Commencing at the southeast corner of Lot Two (2) Block One (1), Good Samaritan Subdivision in the City of Grand Island, Hall County, Nebraska; thence westerly along the southerly line of said Lot Two (2) Block One (1), a distance of thirty four and forty three hundredths (34.43) feet to the ACTUAL Point of Beginning; thence continuing along the southerly line of said Lot Two (2) Block One (1), a distance of twenty and thirty one hundredths (20.31) feet; thence N10°03’02”W, a distance of two hundred three and fifty one hundredths (203.51) feet; thence N79°56’58”E, a distance of twenty (20.0) feet; thence S10°03’02”E, a distance of two hundred seven (207.0) feet to a point on the southerly line of said Lot Two (2) Block One (1) being the said Point of Beginning. The above-described easement and right-of-way containing 0.094 acres, more or less, as shown on the plat dated 9/21/2009, marked Exhibit "A", Sheet 1 of 4, attached hereto and incorporated herein by reference, TRACT # 2 Commencing at the southwest corner of Lot Three (3) Block One (1), Good Samaritan Subdivision in the City of Grand Island, Hall County, Nebraska; thence northerly along the westerly line of said Lot Three (3) Block One (1), a distance of three hundred sixty six and twelve hundredths (366.12) feet; thence N88°52’24”E, a distance of one hundred sixty and twenty three hundredths (160.23) feet to the ACTUAL Point of Beginning; thence N00°10’01”W, a distance of one hundred fifty six and forty three hundredths (156.43) feet; thence S90°00’00”E, a distance of one hundred ninety two and fifty one hundredths (192.51) feet to a point on an easterly line of said Lot Three (3) Block One (1); thence S00°27’57”E along an easterly line of said Lot Three (3) Block One (1), a distance of twenty (20.0) feet; thence N90°00’00”W, a distance of one hundred seventy two and sixty two hundredths (172.62) feet; thence S00°10’01”E, a distance of one hundred thirty six and four hundredths (136.04) feet; thence S88°52’24”W, a distance of twenty (20.0) feet to the said Point of Beginning. The above-described easement and right-of-way containing 0.151 acres, more or less, - 2 - as shown on the plat dated 9/21/2009, marked Exhibit "A", Sheet 2 of 4, attached hereto and incorporated herein by reference, TRACT # 3 Beginning at a point being twenty (20.0) feet easterly and ten (10.0) feet northerly of the Southwest corner of Lot Three (3) Block One (1), Good Samaritan Subdivision in the City of Grand Island, Hall County, Nebraska; thence N00°27’57”W along the easterly line of an existing twenty (20.0) foot wide platted easement, a distance of three hundred seventy six and forty seven hundredths (376.47) feet; thence N88°52’24”E, a distance of one hundred fifty four and eighty nine hundredths (154.89) feet; thence N60°21’46”E, a distance of seventy seven and ninety three hundredths (77.93) feet; thence N00°35’07”W, a distance of seventy two and ninety four hundredths (72.94) feet; thence N58°42’49”E, a distance of one hundred twenty eight and ninety five hundredths (128.95) feet to a point on an easterly line of said Lot Three (3) Block One (1); thence S00°27’57”E along an easterly line of said Lot Three (3) Block One (1), a distance of twenty three and twenty nine hundredths (23.29) feet; thence S58°42’49”W, a distance of one hundred five and sixty four hundredths (105.64) feet; thence S00°35’07”E, a distance of seventy three and thirty three hundredths (73.33) feet; thence S60°21’46”W, a distance of ninety four and seventy eight hundredths (94.78) feet; thence S88°52’24”W, a distance of one hundred fifty and twenty hundredths (150.20) feet; thence S00°27’57”E, a distance of three hundred fifty six and fifty eight (356.58) feet; thence S89°50’59”W along the northerly line of an existing ten (10.0) foot wide platted easement, a distance of ten (10.0) feet to the said Point of Beginning. The above-described easement and right-of-way containing 0.281 acres, more or less, as shown on the plat dated 9/21/2009, marked Exhibit "A", Sheet 3 of 4, attached hereto and incorporated herein by reference, TRACT # 4 Beginning at the southeast corner of Lot Twenty Five (25) Block One (1), Good Samaritan Subdivision in the City of Grand Island, Hall County, Nebraska; thence westerly along the southerly line of said Lot Twenty Five (25) Block One (1), a distance of seventy four and ninety two hundredths (74.92) feet; thence northeasterly, a distance of eighty eight and thirty six hundredths (88.36) feet to a point on the easterly line of said Lot Twenty Five (25) Block One (1); thence southerly along the easterly line of said Lot Twenty Five (25) Block One (1), a distance of forty eight and eight hundredths (48.08) feet to the southeast corner of said Lot Twenty Five (25) Block One (1) being the said Point of Beginning. The above-described easement and right-of-way containing 0.041 acres, more or less, as shown on the plat dated 9/21/2009, marked Exhibit "A", Sheet 4 of 4, attached hereto and incorporated herein by reference, - 3 - NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to acquire a public utility easement from Evangelical Lutheran Good Samaritan Society, on the above-described tracts of land. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 13, 2009. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G15 #2009-253 - Approving Acquisition of Utility Easement - West Side of 3515 Old Potash Hwy. (KIA Dealership) - Anderson This item relates to the aforementioned Public Hearing Item E-3. Tuesday, October 13, 2009 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Approved as to Form ¤ ___________ October 8, 2009 ¤ City Attorney R E S O L U T I O N 2009-253 WHEREAS, a public utility easement is required by the City of Grand Island, from Melodee A. Anderson, to survey, construct, inspect, maintain, repair, replace, relocate, extend, remove, and operate thereon, public utilities and appurtenances, including lines and transformers; and; WHEREAS, a public hearing was held on October 13, 2009, for the purpose of discussing the proposed acquisition of an easement located in Hall County, Nebraska; and more particularly described as follows: Commencing at the northwest corner of the North Half of the Northeast Quarter (N1/2, NE1/4) Section Twenty Four (24), Township Eleven (11) North, Range Ten (10) West of the 6th PM, Grand Island, Hall County, Nebraska; thence easterly along the northerly line of said North Half of the Northeast Quarter (N1/2, NE1/4), a distance of six hundred seventy three and four tenths (673.4) feet to the northwest corner of a tract of land described in Document 98-105081 recorded in the Hall County Register of Deeds Office, Hall County, Nebraska; thence S00°57’52”E along the westerly line of said tract of land described in Document 98-105081, a distance of thirty three (33.0) feet to a point on the southerly right-of-way line of Old Potash Highway being the ACTUAL Point of Beginning; thence continuing S00°57’52”E along the westerly line of said tract of land described in Document 98-105081, a distance of six hundred fifty three and four tenths (653.4) feet to the southwest corner of said tract of land described in Document 98-105081; thence N89°28’31”E along the southerly line of said tract of land described in Document 98- 105081, a distance of eight (8.0) feet; thence N00°57’52”W, a distance of six hundred fifty three and four tenths (653.4) feet to a point on the southerly right-of-way line of said Old Potash Highway; thence S89°28’31”W along the southerly right-of-way line of said Old Potash Highway, a distance of eight (8.0) feet to the said Point of Beginning. The above-described easement and right-of-way containing 0.120 acres, more or less, as shown on the plat dated 9/24/2009, marked Exhibit "A", attached hereto and incorporated herein by reference, NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to acquire a public utility easement from Melodee A. Anderson on the above-described tract of land. - - - - 2 - Adopted by the City Council of the City of Grand Island, Nebraska, October 13, 2009. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G16 #2009-254 - Approving Acquisition of Utility Easement - East Side of 3625 Old Potash Hwy. - County of Hall, Nebraska/Hornady This item relates to the aforementioned Public Hearing Item E-4. Tuesday, October 13, 2009 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Approved as to Form ¤ ___________ October 8, 2009 ¤ City Attorney R E S O L U T I O N 2009-254 WHEREAS, a public utility easement is required by the City of Grand Island, from County of Hall, Nebraska, to survey, construct, inspect, maintain, repair, replace, relocate, extend, remove, and operate thereon, public utilities and appurtenances, including lines and transformers; and; WHEREAS, a public hearing was held on October 13, 2009, for the purpose of discussing the proposed acquisition of an easement located in Hall County, Nebraska; and more particularly described as follows: Commencing at the northwest corner of the North Half of the Northeast Quarter (N1/2, NE1/4) Section Twenty Four (24), Township Eleven (11) North, Range Ten (10) West of the 6th PM, Hall County, Nebraska; thence easterly along the northerly line of said North Half of the Northeast Quarter (N1/2, NE1/4) Section Twenty Four (24), a distance of six hundred seventy three and four tenths (673.4) feet; thence S00°57’52”E along the easterly line of a tract of land described in Document 200709866 recorded in the Register of Deeds Office, Hall County, Nebraska, a distance of one hundred forty nine (149.0) feet to the ACTUAL Point of Beginning; thence continuing S00°57’52”E along the easterly line of said tract of land described in Document 200709866, a distance of one thousand sixty seven and five hundredths (1,067.05) feet to a point on a northerly right-of-way line of U.S. Highway 30; thence S41°21’18”W along a said northerly right-of-way line of U.S. Highway 30, a distance of twenty nine and seventy one hundredths (29.71) feet; thence N00°57’52”W, a distance of five hundred seventy one and seventy seven hundredths (571.77) feet; thence N89°28’31”E, a distance of twelve (12.0) feet; thence N00°57’52”W, a distance of five hundred seventeen and forty hundredths (517.40) feet to a point on the southerly line of an existing twenty (20.0) foot wide easement as described in Document 200900899 recorded in the Register of Deeds Office, Hall County, Nebraska; thence N89°28’31”E along the said southerly line of an existing twenty (20.0) foot wide easement described in Document 200900899, a distance of eight (8.0) feet to the said Point of Beginning. The above-described easement and right-of-way containing a total of 0.352 acres, more or less, as shown on the plat dated 9/24/2009, marked Exhibit "A", attached hereto and incorporated herein by reference, NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to acquire a public utility easement from County of Hall, Nebraska, on the above-described tract of land. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 13, 2009. - 2 - _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G17 #2009-255 - Approving Award of Engineering Services Contract for Burdick Unit 2 Generator Breaker Tuesday, October 13, 2009 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Council Agenda Memo From: Gary R. Mader, Utilities Director Wesley Nespor, Asst. City Attorney/Purchasing Meeting: October 13, 2009 Subject: Burdick Unit 2 Generator Breaker – Engineering Services Item #’s: G-17 Presenter(s): Gary R. Mader, Utilities Director Background The City electric system utilizes a 115,000 volt (115kV) transmission line loop to provide the backbone of the electric distribution system. Feeder circuits emanate from each of seven 115kV electric substations located across the City. Additionally, the Electric Department Power Plants and regional grid interconnections also connect to the Grand Island system at three of the 115kV electric substations. The largest of these substations is Substation H located on the eastern portion of the system. At this substation are the three older steam electric generator units, three combustion turbines and two 115 kV loop transmission line interconnections. Feeder circuits from this station serve approximately 10,000 customers. Department engineering staff routinely reviews relaying and system configurations to ensure maximum redundancy in order to provide uninterrupted service to our customers. A recent review of Substation H revealed a single contingency situation that could result in the failure of the entire substation. The failure of breaker H-4-3, one of 19 breakers on the 115kV side of that substation, would cause the entire substation to trip. Three schematic drawings of the substation are attached to illustrate the failure mechanism. The breaker at issue is shown enlarged for easy identification on the attached schematics. The “Normal Configuration” (Figure #1) schematic illustrates the normal condition of the substation. Red color indicates a breaker is closed and the adjacent lines are energized. You will note that four breakers in the substation are shown green, which indicates opened and the lines between them are shown in black indicating a de-energized condition. The open breakers are associated with the #2 and #3 Burdick Station Power Plant units. These older generators are run for emergency and reserve requirements. The “Before Burdick Modification” (Figure #2) schematic illustrates the condition of a failure of breaker H-4-3. At 115,000 volts, failure of equipment is a major concern and protective relaying provides immediate isolation of the failed component by tripping all adjacent equipment through which power might be fed to the failed component. The breakers shown within the dashed green line on the #2 schematic would be tripped on H- 4-3 failure, resulting in the entire substation being de-energized. While some of the breakers remain closed, the relaying trip isolates all power supplies to the feeder circuits in the substation, which would be located off the page to the left of the schematic. The “After Burdick Modification” (Figure #3) schematic illustrates the condition where the breakers associated with the Burdick Station Unit #2 generator (H-1-1 and H-1-2) can be configured in a normally closed condition, so that even with a failure of breaker H-4- 3, Substation H remains energized and service to customers is maintained. Since breakers H-1-1 and H-1-2 are directly connected to a power generator, isolation of the unit when it is not on-line must be maintained. That can be accomplished by adding a single breaker at the #2 Generator as shown circled at the upper right of this schematic. In order to enhance the reliability of the electric distribution system by adding redundancy to Substation H, department engineering staff developed a Request for Proposals for Engineering Services for modification of Substation H to add a breaker and required auxiliary equipment for the #2 generating unit. Discussion The request for proposal for engineering services for the procurement and installation of the generator breaker, and associated auxiliary equipment at Burdick Station was publicly advertised in accordance with the City Purchasing Code. Proposals from the following firms were received: Company Black & Veatch, Overland Park, KS Sargent & Lundy, Chicago, IL Advantage Engineering, Inc., Chesterfield, MO Sega, Inc., Stilwell, KS Using a matrix of the Department’s established evaluation criteria, which included Company Experience, Personnel Experience, Proposal Responsiveness, Pricing and Commercial Terms, the proposals were reviewed by the department’s division managers. A tabulation of the evaluations factors indicated a consensus for Black & Veatch. That firm’s proposal was ranked either #1 or #2 by each evaluator. A copy of the evaluation tabulation is attached. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council award the Proposal for the Burdick Unit 2 Generator Breaker-Engineering Services to Black & Veatch of Kansas City, Missouri. Sample Motion Move to approve the proposal from Black & Veatch of Kansas City, Missouri, for the Burdick Unit 2 Generator Breaker-Engineering Services as submitted. City of Grand Island, NebraskaUtilities DepartmentGenerator Breaker EngineeringAdvantage Black & Veatch Sargent & Lundy SegaEvaluation CategoryChesterfield, MO Kansas City, MO Chicago, IL Stilwell, KSCompany Experience (x2) 28 46 44 38Personnel Experience (x2) 30 46 44 32Proposal Responsiveness 18 23 20 20Pricing 26 17 7 23Commercial Terms 22 19 20 23Total124 151 135 13610 = Excellent5 = Average1 = PoorBob:43 (1) 40 (2) 38 (4) 39 (3)Travis:44 (4) 63 (1) 53 (2) 46 (3)Tim:37 (4) 48 (2) 44 (3) 53 (1)9597 LINE 1060 TOSUB "D" LINE 1064A TO SUB "E" 13.8 KV 115 KV 13.8 KV 115 KV 2.4 KV 115 KV 13.8 KV 115 KV #6710 Sub “G” Tie22.5/30/33.6 MVA PCC Supply H-23 225KVA Padmount at PCC #2082 Emergency Supply 225KVA Padmount at PCC #5239 Normal Supply TransferSwitch P.T.S (UG) N/C - #872 #6712Grounding Trans.1.6 MVA Continuous740 FT. - (UG) Tieto Sub “G”NORTH BUS SOUTH BUS Burdick Station Unit No. 2 22 MW Oil/Gas Steam Burdick Station Unit No. 3 54 MW Oil/Gas Steam H-6-1 H-5-1 H-3-1 H-2-1 H-1-1 H-6-2 H-5-2 H-4-2 H-3-2 H-2-2 H-1-2 H-6-3 H-4-3 H-3-3 H-1-3 H-0-1 H-0-2 H-0-3 Burdick StationGT-234 MW Oil/Gas 13.8 KV115 KV 13.8 KV115 KV Burdick StationGT-3 34 MW Oil/Gas H-2-3 Substation H Normal Configuration FIGURE #1 LINE 1060TO SUB "D" LINE 1064A TOSUB "E" 13.8 KV 115 KV 13.8 KV 115 KV 2.4 KV 115 KV 13.8 KV 115 KV #6710Sub “G” Tie 22.5/30/33.6 MVA PCC Supply H-23 225KVA Padmount at PCC #2082 Emergency Supply 225KVA Padmount at PCC #5239 Normal Supply TransferSwitch P.T.S (UG) N/C - #872 #6712Grounding Trans. 1.6 MVA Continuous740 FT. - (UG) Tieto Sub “G”NORTH BUS SOUTH BUS Burdick Station Unit No. 2 22 MW Oil/Gas Steam Burdick Station Unit No. 3 54 MW Oil/Gas Steam H-6-1 H-5-1 H-3-1 H-2-1 H-1-1 H-6-2 H-5-2 H-4-2 H-3-2 H-2-2 H-1-2 H-6-3 H-4-3 H-3-3 H-1-3 H-0-1 H-0-2 H-0-3 Burdick Station GT-2 34 MW Oil/Gas 13.8 KV115 KV 13.8 KV115 KV Burdick Station GT-3 34 MW Oil/Gas H-2-3 H-4-3 Breaker Failure Scheme Before Burdick Modification FIGURE #2 LINE 1060TO SUB "D" LINE 1064A TOSUB "E" 13.8 KV 115 KV 13.8 KV 115 KV 2.4 KV 115 KV 13.8 KV 115 KV #6710Sub “G” Tie 22.5/30/33.6 MVA PCC Supply H-23 225KVA Padmount at PCC #2082 Emergency Supply 225KVA Padmount at PCC #5239 Normal Supply TransferSwitch P.T.S (UG) N/C - #872 #6712Grounding Trans. 1.6 MVA Continuous740 FT. - (UG) Tieto Sub “G”NORTH BUS SOUTH BUS Burdick Station Unit No. 2 22 MW Oil/Gas Steam Burdick Station Unit No. 3 54 MW Oil/Gas Steam H-6-1 H-5-1 H-3-1 H-2-1 H-1-1 H-6-2 H-5-2 H-4-2 H-3-2 H-2-2 H-1-2 H-6-3 H-4-3 H-3-3 H-1-3 H-0-1 H-0-2 H-0-3 Burdick Station GT-2 34 MW Oil/Gas 13.8 KV115 KV 13.8 KV115 KV Burdick Station GT-3 34 MW Oil/Gas H-2-3 H-4-3 Breaker Failure Scheme After Burdick Modification FIGURE #3 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Wes Nespor, Purchasing Agent Working Together for a Better Tomorrow, Today REQUEST FOR PROPOSAL FOR BURDICK UNIT 2 GENERATOR BREAKER ENGINEERING SERVICES RFP DUE DATE: September 17, 2009 at 4:00 p.m. DEPARTMENT: Utilities PUBLICATION DATE: September 3, 2009 NO. POTENTIAL BIDDERS: 3 SUMMARY OF PROPOSALS RECEIVED Sega, Inc. Sargent & Lundy Stilwell, KS Chicago, IL Advantage Engineering Black & Veatch Chesterfield, MO Overland Park, KS cc: Gary Mader, Utilities Director Bob Smith, Assist. Utilities Director Jeff Pederson, City Administrator David Springer, Finance Director Dale Shotkoski, City Attorney Wes Nespor, Purchasing Agent Pat Gericke, Utilities Admin. Assist. Karen Nagel, Utilities Secretary Tim Luchsinger, Assist. Utilities Director P1367 Approved as to Form ¤ ___________ October 8, 2009 ¤ City Attorney R E S O L U T I O N 2009-255 WHEREAS, the Utilities Department engineering staff routinely reviews relaying and system configurations to ensure maximum redundancy in order to provide uninterrupted service to our customers; and WHEREAS, a recent review of Substation H revealed a single contingency situation that could result in the failure of the entire substation; and WHEREAS, the Utilities Department wishes to enhance the reliability of the electric distribution system by adding redundancy to Substation H; and WHEREAS, the department engineering staff developed a Request for Proposals for Engineering Services for modification of Substation H to add a breaker and required auxiliary equipment for the #2 generating unit; and WHEREAS, a Request for Proposal for engineering services was publicly advertised in accordance with the City Purchasing Code, and four firms responded to the Request for Proposal; and WHEREAS, the proposal of Black and Veatch of Kansas City, Missouri for the Burdick Unit #2 Generator Breaker Engineering Services was submitted in accordance with the terms and the specifications and all other statutory requirements contained therein at a not to exceed cost of $84,600.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the proposal of Black and Veatch of Kansas City, Missouri, is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 13, 2009 _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G18 #2009-256 - Approving Change Order #1 - Diamond Engineering - Coal Storage Expansion Project at PGS - 2009 Tuesday, October 13, 2009 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Council Agenda Memo From: Gary R. Mader, Utilities Director Wesley Nespor, Asst. City Attorney/Purchasing Meeting: October 13, 2009 Subject: Coal Storage Expansion at PGS – 2009 Change Order #1 Item #’s: G-18 Presenter(s): Gary R. Mader, Utilities Director Background The coal storage area at Platte Generating Station (PGS) is comprised of two storage areas, active and long-term. The active storage pile is for short-term storage of coal before it is conveyed into the plant for use as boiler fuel. The long-term storage area provides a fuel reserve for disruptions in coal deliveries. To prevent spontaneous combustion of the coal, long-term storage requires the coal to be compacted in order to reduce air cavities. This compaction is performed by systematically placing the coal in shallow lifts in a specific pattern so that the action of the heavy dozers driving over the coal achieves sufficient compaction to prevent spontaneous combustion. The geometry of the pile should not exceed a 4 to 1 (horizontal to vertical) slope to allow safe operation on the side slopes. Slopes exceeding this ratio increase the hazard of coal dozer roll over. Since plant start-up in 1982, PGS has experienced several interruptions in coal delivery. In two of those instances, coal inventory was severely reduced; to a couple of weeks. Coal-fueled plants normally plan for 45 to 60 days of long-term coal storage. As the City has grown, so has its electric usage and so has the volume of coal required in long-term storage. Because of the currently undersized storage area footprint at Platte, maintaining this inventory level requires a very steep side slope ratio of 1 to 2. As a result, the current coal storage area is filled substantially above design capacity. To correct this issue, plant engineering staff developed plans and specifications to increase the size of the long term coal storage area. Bids were solicited and awarded in accordance with the City Procurement Code. The contract for the work was awarded to Diamond Engineering, of Grand Island, at the March 24, 2009 City Council meeting in the amount of $219,679.81. Discussion The coal storage area requires an impermeable liner to be installed at the bottom of the storage pile to prevent any leaching of minerals from the coal into the underlying natural soils. The earth moving subcontractor for the project, Hooker Brothers Construction of Grand Island, operates gravel mining operations in the area and as a result has access to local clay materials. The contractor proposed us ing the local clays in lieu of the specified Bentonite clay for the seal of the base of the storage area. Utility engineering staff commissioned testing of the local materials to ensure that clay would meet the density and permeability requirements for the seal. The local material meets the requirements of the Specifications. Use of the local material results in a reduction in the contract amount of $20,000. Also, during the course of the work, engineering staff determined that some grade changes needed to be made to properly drain coal conveyor wash down water across the sealed area of the storage yard. This change resulted in excavation and backfill in excess of what was included in the original specifications. The addition to the contract for the additional excavation is $2,576.73. The net amount of the changes made during the course of the contract work is a reduction to the original contract amount of $17,423.27, for a final contract amount of $202,256.54. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends approval of Change Order #1 to the Coal Storage Expansion Project contract at the Platte Generating Station in the amount of a $17,423.27 reduction for a final contract cost of $202,256.54. Sample Motion Move to approve contract Change Order #1 to the Coal Storage Expansion contract with Diamond Engineering, in the amount of a $17,423.27 reduction to the contract amount, for a final contract amount of $202,256.54. TO:The Diamond Engineering Co. P.O. Box 1327 1521 West Anna Grand Island. NE 68802 PROJECT:Contract for "Coal Storage Expansion 2009" You are hereby directed to make the following change in your contract: 1 Additional payment per the attached spreadsheet. DEDUCT: The original Contract Sum 219,679.81$ Previous Change Order Amounts -$ The Contract Sum is increased by this Change Order (17,423.27)$ The Contract Sum is decreased by this Change Order $ The total modified Contract Sum to date 202,256.54$ Approval and acceptance of this Change Order acknowledges understanding and agreement that the cost and time adjustments included represent the complete values arising out of and/or incidental to the work described therein. APPROVED:CITY OF GRAND ISLAND By:_________________________________Date ________________________ Attest: ___________________________________________________________ Approved as to Form, City Attorney ACCEPTED:THE DIAMOND ENGINEERING CO. By: _________________________________Date _________________________ -$17,423.27 Approved as to Form ¤ ___________ October 8, 2009 ¤ City Attorney R E S O L U T I O N 2009-256 WHEREAS, the Diamond Engineering Company of Grand Island, Nebraska was awarded a contract for Coal Storage Area Expansion at PGS, such bid being in the amount of $219,679.81; and WHEREAS, the coal storage area requires an impermeable liner to be installed at the bottom of the storage pile to prevent any leaching of minerals from the coal into the underlying natural soils; and WHEREAS, the contractor proposed using local clays in lieu of the specified Bentonite clay for the seal of the base of the storage area at a price of $20,000 reduction to the contract amount; and WHEREAS, local clay materials were tested to ensure that the clay would meet the density and permeability requirements needed for the seals; and WHEREAS, it was determined during the course of construction that changes were required to the excavation and placement of materials; and WHEREAS, the change in materials placement was not included in the original contract award and the contractor provided a price quote for the additional work of $2,576.73; and WHEREAS, the net cost of the changes to the original contract is $17,423.27 for a final contract amount of $202,256.54. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that Change Order #1 with the Diamond Engineering Company of Grand Island, Nebraska resulting in a reduction of $17,423.27 to the original contract amount of $219,679.81 for a final contract amount of $202,256.54 for Coal Storage Expansion at Platte Generating Station is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 13, 2009. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ - 2 - RaNae Edwards, City Clerk Item G19 #2009-257 - Approving Bid Award for Snow Removal Services for the 2009/2010 Winter Season Tuesday, October 13, 2009 Council Session City of Grand Island Staff Contact: Steven P. Riehle, Public Works Director City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: October 13, 2009 Subject: Approving Bid Award for Snow Removal Services for the 2009/2010 Winter Season (Streets Division of the Public Works Department) Item #’s: G-19 Presenter(s): Steven P. Riehle, Public Works Director Background On September 1, 2009 the Streets Division of the Public Works Department advertised for bids for Snow Removal Services for the 2009/2010 winter season including equipment and labor. Discussion Two bids were received and opened on September 16, 2009. The bid submitted by O'Neill Transportation and Equipment was not complete in that a bid price was not submitted for a motor grader. The Streets Division of the Public Works Department and the Purchasing Division of the City Attorney’s Office reviewed the bids that were received. The bids are shown below. Bidder Exceptions Total Bid The Diamond Engineering Co. Grand Island, NE None Trucks for Hauling - $115.00/HR Front End Loaders - $135.00/HR Motor Graders - $155.00/HR O'Neill Transportation and Equipment No Motor Graders Trucks for Hauling - $80.00/HR Front End Loaders - $100.00/HR Motor Graders - No Bid The estimates for the services were as follows: A. Truck Plows for Hauling $130.00/HR B. Front End Loaders $155.00/HR C. Motor Graders $175.00/HR There are sufficient funds in Account No. 10033502-85213 for these services. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation Public Works Administration recommends that the Council approve awarding the contract for snow removal services to The Diamond Engineering Company, of Grand Island, Nebraska. If at any time, The Diamond Engineering Company does not have sufficient equipment available to perform needed snow remova l services or if a snowfall occurs where additional equipment is needed, O’Neill Transportation and Equipment will be contacted to assist. Sample Motion Move to approve awarding contract to The Diamond Engineering Company. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Wes Nespor, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: September 16, 2009 at 11:00 a.m. FOR: Snow Removal Services DEPARTMENT: Public Works ESTIMATE: a. Trucks for Hauling Snow $130.00 per hour each b. Front End Loaders $155.00 per hour each c. Motor Graders $175.00 per hour each FUND/ACCOUNT: 10033502-85213 PUBLICATION DATE: September 1, 2009 NO. POTENTIAL BIDDERS: 4 SUMMARY Bidder: The Diamond Engineering Co. O’Neill Transportation and Equipment Grand Island, NE Grand Island, NE Exceptions: None Noted Bid Price: Trucks: $115.00 per hour each $ 80.00 per hour each Front End Loaders: $135.00 per hour each $100.00 per hour each Motor Graders: $155.00 per hour each No Bid cc: Steve Riehle, Public Works Director Catrina DeLosh, PW Admin. Assist. Dale Shotkoski, City Attorney Wes Nespor, Purchasing Agent Jeff Pederson, City Administrator Scott Johnson, Street Superintendent P1366 Approved as to Form ¤ ___________ October 8, 2009 ¤ City Attorney R E S O L U T I O N 2009-257 WHEREAS, the City Of Grand Island invited sealed bids for Snow Removal Services, according to specifications on file in the office of the Public Works Department; and WHEREAS, on September 16, 2009, two bids were received, opened and reviewed; and WHEREAS, The Diamond Engineering Company of Grand Island, Nebraska, submitted a bid in accordance with terms of the advertisement of the specifications and all other statutory requirements contained therein, such bid being as follows: Cost Per Hour Front End Loaders $135.00 per hour Motor Graders $155.00 per hour Hauling Snow $115.00 per hour NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of The Diamond Engineering Company of Grand Island, Nebraska for snow removal services in the amounts identified above is hereby approved as the lowest responsible bid submitted. BE IT FURTHER RESOLVED, that a contract between the City and such contractor for such snow removal services be entered into, and the Mayor is hereby authorized and directed to execute such contract on behalf of the City Of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 13, 2009. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G20 #2009-258 - Approving Bid Award for Street Improvement Project No. 2009-P-3; First Street from Clark Street to Eddy Street (Eastbound US Highway 30) Tuesday, October 13, 2009 Council Session City of Grand Island Staff Contact: Steven P. Riehle, Public Works Director City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: October 13, 2009 Subject: Approving Bid Award for Street Improvement Project No. 2009-P-3; First Street from Clark Street to Eddy Street (Eastbound US Highway 30) Item #’s: G-20 Presenter(s): Steven P. Riehle, Public Works Director Background On September 24, 2009 the Engineering Division of the Public Works Department advertised for bids for the concrete pavement replacement on First Street from Clark Street to Eddy Street (eastbound US Highway 30). There were nine (9) potential bidders for this project. The new street will be 10" thick portland cement concrete and 37' wide with dowel bars. The concrete base course underneath the asphalt surfacing on 1st Street, from Clark Street to Eddy Street is failing. The stresses on the roadway are significant because of the braking force of trucks approaching the Eddy Street traffic signal. Discussion One (1) bid was received and opened on October 7, 2009. The Engineering Division of the Public Works Department and the Purchasing Division of the City's Attorney's Office have reviewed the bid that was received. A summary of the bids is shown below. Because of the small quantities on the project and the concern that bad weather could be encountered, the unit prices were higher than expected. Bidder Exceptions Bid Price The Diamond Engineering Company of Grand Island, NE None $95,206.60 Funds are available in Account No. 10033506-85213 & 10033506.85353. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation Public Works Administration recommends that the Council approve the bid award to The Diamond Engineering Company of Grand Island, Nebraska in the amount of $95,206.60. Sample Motion Move to approve the bid award. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Wes Nespor, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: October 7, 2009 at 11:00 a.m. FOR: Concrete Pavement Replacement Project 2009-P-3 First Street; Clark Street to Eddy Street DEPARTMENT: Public Works ESTIMATE: $76,801.75 FUND/ACCOUNT: 10033506-85213 PUBLICATION DATE: September 24, 2009 NO. POTENTIAL BIDDERS: 9 SUMMARY Bidder: Diamond Engineering Co. Grand Island, NE Bid Security: Universal Surety Company Exceptions: None Bid Price: $95,206.60 cc: Steve Riehle, Public Works Director Catrina DeLosh, PW Admin. Assist. Dale Shotkoski, City Attorney Wes Nespor, Purchasing Agent Jeff Pederson, City Administrator P1374 Approved as to Form ¤ ___________ October 9, 2009 ¤ City Attorney R E S O L U T I O N 2009-258 WHEREAS, the City of Grand Island invited sealed bids for Street Improvement Project No. 2009-P-3; First Street from Clark Street to Eddy Street, according to plans and specifications on file with the Public Works Department; and WHEREAS, on October 7, 2009 bids were received, opened, and reviewed; and WHEREAS, The Diamond Engineering Company of Grand Island, Nebraska submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $95,206.60; and WHEREAS, The Diamond Engineering Company’s bid is considered to be fair and reasonable for such project. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of The Diamond Engineering Company of Grand Island, Nebraska in the amount of $95,206.60 for Street Improvement Project No. 2009-P-3; First Street from Clark Street to Eddy Street is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 13, 2009. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G21 #2009-259 - Approving Bid Award for 47,000 GVW Dump Truck - Streets Division of the Public Works Department Tuesday, October 13, 2009 Council Session City of Grand Island Staff Contact: Steven P. Riehle, Public Works Director City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: October 13, 2009 Subject: Approving Bid Award for 47,000 GVW Dump Truck - Streets Division of the Public Works Department Item #’s: G-21 Presenter(s): Steven P. Riehle, Public Works Director Background On September 16, 2009 the Streets Division of the Public Works Department advertised for bids for the purchase of one (1) minimum 47,000 GVW Dump Truck. Funds for the truck were in the approved 2009/2010 budget. The estimate was $84,950.00. Discussion Five (5) bids were received and opened on October 6, 2009. The Streets Division of the Public Works Department and the Purchasing Division reviewed the bids that were received. The Streets Division has several dump trucks with the Crysteel body, all of which have performed very well. The last dump truck we purchased had a Galion body and it's been at the dealers for repairs 3 times. The Henderson is a unibody that has worked on one of the Division's five-yard dump trucks, but doesn't meet the specifications for this dump truck and isn't appropriate for Streets Division use. A summary of the bids received is shown below. Bidder Manufacturer Total Bid w/o Extended Warranty Exceptions Crysteel Body $82,820.00 Noted Galion Body $82,045.00 Noted Hansen International Truck, Inc. of Grand Island, NE Henderson Body $81,410.00 Noted Sioux City Truck & Trailer of Sioux City, IA Henderson Body $104,062.00 Noted Galion Body $83,160.00 Noted Henderson Body $83,525.00 Noted Cornhusker International Trucks of Lincoln, NE Crysteel Body $83,935.00 Noted Galion Body $90,119.00 Noted Henderson Body $89,484.00 Noted Nebraska Peterbilt of Grand Island, NE Crysteel Body $90,894.00 Noted Galion Body $82,653.00 Noted Henderson Body $82,018.00 Noted Nebraska Truck Center, Inc. of Grand Island, NE Crysteel Body $83,428.00 Noted There are sufficient funds for this purchase in Account No. 10033501.85625. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation Public Works Administration recommends that the Council approve awarding the bid for one (1) 47,000 GVW Crysteel Body Dump Truck to Hansen International Truck, Inc. of Grand Island, Nebraska in the amount of $82,820.00. Sample Motion Move to approve bid award to Hansen International Truck, Inc. of Grand Island, Nebraska. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Wes Nespor, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: October 6, 2009 at 11:15 a.m. FOR: (1) Minimum 47,000 GVW Dump Truck DEPARTMENT: Public Works ESTIMATE: $84,950.00 FUND/ACCOUNT: 10033501-85625 PUBLICATION DATE: September 16, 2009 NO. POTENTIAL BIDDERS: 4 SUMMARY Bidder: Hansen International Truck, Inc. Sioux City Truck & Trailer Grand Island, NE Sioux City, IA Exceptions: Noted Noted Bid Price: $82,045.00 (Galion Body) $104,062.00 (Henderson Body) Alternative Bid: $82,820.00 (Crysteel Body) Alternative Bid: $81,410.00 (Henderson Body) Bidder: Cornhusker Int’l Trucks Nebraska Peterbilt Lincoln, NE Grand Island, NE Exceptions: Noted Noted Bid Price: $83,160.00 (Galion Body) $90,119.00 (Galion Body) Alternative Bid: $83,525.00 (Henderson Body) $89,484.00 (Henderson Body) Alternative Bid: $83,935.00 (Crysteel Body) $90,894.00 (Crysteel Body) Bidder: Nebraska Truck Center, Inc. Grand Island, NE Exceptions: Noted Bid Price: $82,653.00 (Galion Body) Alternative Bid: $82,018.00 (Henderson Body) Alternative Bid: $83,428.00 (Crysteel Body) P1371 Approved as to Form ¤ ___________ October 8, 2009 ¤ City Attorney R E S O L U T I O N 2009-259 WHEREAS, the City of Grand Island invited sealed bids for One (1) 47,000 GVW Dump Truck, according to specifications on file with the City Engineer; and WHEREAS, on October 6, 2009, bids were received, opened and reviewed; and WHEREAS, Hansen International Truck, Inc. of Grand Island, Nebraska, submitted a bid in accordance with the terms of the advertisement of bids and specifications and all other statutory requirements contained therein, such bid being in the amount of $82,820.00, and WHEREAS, Hansen International Truck, Inc’s bid is less than the estimate for such vehicle. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Hansen International Truck, Inc. of Grand Island, Nebraska, in the amount of $82,820.00 for one 47,000 GVW Dump Truck with a Crysteel Body, is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 13, 2009. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G22 #2009-260 - Approving Bid Award for Street Sweeper for the Streets Division of the Public Works Department Tuesday, October 13, 2009 Council Session City of Grand Island Staff Contact: Steven P. Riehle, Public Works Director City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: October 13, 2009 Subject: Approving Bid Award for Street Sweeper for the Streets Division of the Public Works Department Item #’s: G-22 Presenter(s): Steven P. Riehle, Public Works Director Background On September 16, 2009 the Streets Division of the Public Works Department advertised for bids for one (1) street sweeper. There were three (3) potential bidders for the sweeper. Discussion Two (2) bids were received and opened on October 6, 2009. Nebraska Environmental Products of Lincoln, Nebraska submitted the only compliant bid in the amount of $168,345.00. The bid was submitted in compliance with the contract and specifications. The bid submitted by Rose Equipment, Inc. of Lincoln, Nebraska did not conform with the bid specifications, as the sweeper is rear dump, has a 1/3 less cab glass area for visibility, only one side steering wheel and the broom is one foot narrower. A summary of the bids is shown below: Bidder Exceptions Bid Price Nebraska Environmental Products of Lincoln, NE None $168,345.00 Rose Equipment, Inc. of Lincoln, NE Noted $141,810.00 Funds are available in account number 10033501.85615. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation Public Works Administration recommends that the Council approve the bid award to Nebraska Environmental Products of Lincoln, Nebraska in the amount of $168,345.00 for one (1) street sweeper. Sample Motion Move to approve the bid award Nebraska Environmental Products of Lincoln, Nebraska in the amount of $168,345.00 for one (1) street sweeper. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Wes Nespor, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: October 6, 2009 at 11:00 a.m. FOR: (1) Street Sweeper DEPARTMENT: Public Works ESTIMATE: $168,350.00 FUND/ACCOUNT: 10033501-85615 PUBLICATION DATE: September 16, 2009 NO. POTENTIAL BIDDERS: 3 SUMMARY Bidder: Rose Equipment, Inc. Nebraska Environmental Products Lincoln, NE Lincoln, NE Bid Security: Berkley Regional Ins. Co. Travelers Casualty & Surety Co. Exceptions: Noted None Bid Price: $141,810.00 $168,345.00 cc: Steve Riehle, Public Works Director Catrina DeLosh, PW Admin. Assist. Dale Shotkoski, City Attorney Wes Nespor, Purchasing Agent Jeff Pederson, City Administrator Scott Johnson, Street Supt. P1370 Approved as to Form ¤ ___________ October 8, 2009 ¤ City Attorney R E S O L U T I O N 2009-260 WHEREAS, the City of Grand Island invited sealed bids for One (1) Street Sweeper, according to specifications on file with the Streets Division of the Public Works Department; and WHEREAS, on October 6, 2009 bids were received, opened and reviewed; and WHEREAS, Nebraska Environmental Products of Lincoln, Nebraska submitted a bid in accordance with the terms of the advertisement of bids and specifications and all other statutory requirements contained therein, such bid being in the amount of $168,345.00; and WHEREAS, Nebraska Environmental Products’ bid is lower than the estimate for such vehicle. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Nebraska Environmental Products of Lincoln, Nebraska in the amount of $168,345.00 for one (1) street sweeper is hereby approved as the lowest responsive and responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 13, 2009. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G23 #2009-261 - Approving Storm Water Management Plan Program Grant Application Tuesday, October 13, 2009 Council Session City of Grand Island Staff Contact: Steven P. Riehle, Public Works Director City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: October 13, 2009 Subject: Approving Storm Water Management Plan Program Grant Application Item #’s: G-23 Presenter(s): Steven P. Riehle, Public Works Director Background In 2005, the EPA expanded the "pollutant discharge" portion of the Clean Water Act of 1977 to include storm water runoff from all Nebraska communities with a population over 10,000. Subsequently, the City of Grand Island was designated as a National Pollutant Discharge Elimination System (NPDES) Phase II Storm Water Community in 2005. The City was issued a storm water permit by the Nebraska Department of Environmental Quality that includes a Storm Water Management Plan. As a result of the passage of LB1226 in the 2006 Nebraska Legislative Session, $2.5 million in funding was allocated for cities and counties with Storm Water permits to implement their local Storm Water Management Plans (SWMPs). Grant awards will be distributed to applicants according to population size. The Public Works Department is working with Community Development in preparation of the attached grant application to the Department of Environmental Quality for these funds. Discussion The grant application is due Wednesday, October 15, 2009. A 20% match for the project is required and will be provided by the Public Works Department through salaries. Grant work under this program must be completed by June 30, 2011. The City is eligible for no less than $95,127.00, but no more than $498,924.00. Grant awards will be distributed to applicants according to population size. If all eligible non- metropolitan communities across the state apply, the City will receive $95,127.00. If Grand Island is the only non-metropolitan community to apply, the City could receive up to $498,924.00. The City has seven (7) Minimum Control Measures (MCM's) that are identified in the storm water permit. Each MCM has a number of Best Management Practicies (BMP's) that are used to carry out the MCM's. An example BMP is marking curb inlets that remind the public not to dump into the inlet because it drains to a stream or river. Grant activities are restricted to the Best Management Practices (BMP's) and seven Minimum Control Measures (MCM's) identified in the City storm water permit. The seven MCM's are: 1) Education and Outreach 2) Public Involvement/Participation 3) Illicit Discharge Detection and Elimination 4) Construction Site Storm Water Runoff Control 5) Post-Construction Storm Water Management in new development and redevelopment 6) Pollution Prevention good housekeeping for municipal operations 7) Wet Weather Monitoring Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation Public Works Administration recommends that the Council approve submission of the storm water grant application and authorize the Mayor to sign all related documents. Sample Motion Move to approve submission of the storm water grant application and authorize the Mayor to sign all related documents. Approved as to Form ¤ ___________ October 9, 2009 ¤ City Attorney R E S O L U T I O N 2009-261 WHEREAS, in 2005, the Environmental Protection Agency expanded the “pollutant discharge” portion of the Clean Water Act of 1977 to include storm water runoff from Nebraska communities with a population over 10,000; and WHEREAS, the City Of Grand Island was designated as a National Pollutant Discharge Elimination System (NPDES) Phase II Storm Water Community and was issued a storm water permit from the Nebraska Department of Environmental Quality; and WHEREAS, the City Of Grand Island has developed a Storm Water Management Plan (SWMP) in conformance with the storm water permit; and WHEREAS, the State of Nebraska allocated $2,500,000.00 in funding for metropolitan cities and counties and ten non-metropolitan cities with Storm Water permits; and WHEREAS, the City Of Grand Island, Nebraska is an eligible unit of a general local government authorized to file an application through the Nebraska Department of Environmental Quality for a grant to implement the Storm Water Management Plans (SWMPs) and is entitled to a minimum of $95,127.00 and no more than $498,924.00 from the State of Nebraska; and WHERAS, the City is requesting $498,924.00 with the required twenty percent (20%) match for the project provided by the City of Grand Island, Public Works Department; and WHEREAS, the Nebraska Department of Environmental Quality is taking applications until October 15, 2009. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island, Nebraska, is hereby authorized to apply for funding from the Nebraska Department of Environmental Quality, for the Storm Water Management Plan Program Grant. BE IT FURTHER RESOLVED that the Mayor is hereby authorized and directed to execute such grant application and other documentation on behalf of the City Of Grand Island for such grant purposes. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 13, 2009. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G24 #2009-262 - Approving Amendment No. 1 to the Agreement with Felsburg, Holt & Ullevig for Quiet Zone Improvements Tuesday, October 13, 2009 Council Session City of Grand Island Staff Contact: Steven P. Riehle, Public Works Director City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: October 13, 2009 Subject: Approving Amendment Number 1 to the Agreement with Felsburg, Holt & Ullevig for Quiet Zone Improvements Item #’s: G-24 Presenter(s): Steven P. Riehle, Public Works Director Background On May 13, 2008 the City Council approved an agreement with Felsburg, Holt & Ullevig (FHU) for engineering services related to Phase 1 of the Quiet Zone Improvements in the Downtown area. The crossings in phase 1 include Oak, Pine, Walnut and Elm Streets. Any amendments to the agreement must be approved by council. At the second on-site diagnostic team meeting, the Union Pacific Railroad (UPRR) requested that the quiet zone project at Walnut and Elm Streets upgrade the sidewalk crossing panels on the siding tracks that serve the Peavey Elevator. The UPRR also requested that the project at Walnut and Elm Streets fill in the area between the existing street surfacing and the sidewalks with crossing panels. The additional crossing panels would increase the Phase 1 Quiet Zone cost by over $250,000. Discussion FHU suggested that the pavement be narrowed at the Walnut Street and Elm Street crossings similar to the currently designed pavement narrowing at the Oak and Pine Street crossings. The pavement would be narrowed from the existing width of 50 feet to approximately 30 feet. This will provide a safe, traversable and accessible crossing for pedestrians without incurring the significant costs of adding crossing panels. The revision of the design to narrow the crossings is the most cost effective solution for establishing a quiet zone. The crossing revisions will involve additional design effort, consultation with City staff and further negotiations with the UPRR. The additional design work was incorporated into amendment number 1 with work to be performed at actual costs with a maximum of $12,000. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation Public Works Administration recommends that the Council approve amendment number 1 to the agreement with Felsburg, Holt & Ullevig for engineering services related to Quiet Zone Improvements in the Downtown area. Sample Motion Move to approve the amendment to the agreement. City of Grand Island AGREEMENT AMENDMENT NUMBER 1 100 East 1st Street Grand Island, Nebraska 68801 Date of Issuance: October 13, 2009 PROJECT : Engineering Services Related to Quiet Zone Improvements CONSULTANT: Felsburg, Holt & Ullevig AGREEMENT DATE: May 13, 2008 Provide engineering services in order to modify the project work on the Walnut Street and Elm Street crossings to include the narrowing of the pavement in the area of the Union Pacific Railroad and Peavey siding crossings. This design will maintain reasonable travel lanes and street widths through the crossing area. The changes result in the following adjustment to the Agreement Amount: Agreement Price Prior to This Amendment ………………………………………………………$28,600.00 Net Increase/Decrease Resulting from this Amendment………………………………………..$12,600.00 Revised Contract Price Including this Change Order……………………………………………$41,200.00 Approval Recommended: By_______________________________________ Steven P. Riehle, Public Works Director Date The Above Amendment Accepted: Approved for the City of Grand Island: Felsburg, Holt & Ullevig By_________________________________ Consultant Margaret Hornady, Mayor By Attest: ____ Kyle A. Anderson RaNae Edwards, City Clerk Date Date_______________________________ Approved as to Form: By_______________________________________ Attorney for the City Approved as to Form ¤ ___________ October 8, 2009 ¤ City Attorney R E S O L U T I O N 2009-262 WHEREAS, on May 13, 2008, by Resolution 2008-132, the City Council of the City of Grand Island approved the proposal of Felsburg, Holt & Ullevig to provide engineering services for Quiet Zone Improvements in the Downtown area; and WHEREAS, it is now necessary to modify the project work on the Walnut Street and Elm Street crossings to include the narrowing of the pavement in the area of the Union Pacific Railroad and Peavey siding crossings; and WHEREAS, Felsburg, Holt & Ullevig has agreed to perform these services under Amendment Number 1 at actual costs not to exceed $12,600.00, for a revised agreement total of $41,200.00; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Amendment Number 1 to the Agreement for Engineering Services by and between the City and Felsburg, Holt & Ullevig is hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such amendment on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 13, 2009. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G25 #2009-263 - Approving Certificate of Final Completion for the 2009 Asphalt Resurfacing Project No. 2009-AC-1 Tuesday, October 13, 2009 Council Session City of Grand Island Staff Contact: Steven P. Riehle, Public Works Director City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: October 13, 2009 Subject: Approving Certificate of Final Completion for the 2009 Asphalt Resurfacing Project No. 2009-AC-1 Item #’s: G-25 Presenter(s): Steven P. Riehle, Public Works Director Background J.I.L. Asphalt Paving Company of Grand Island, Nebraska was awarded a $676,758.50 contract on March 24, 2009. Work on the project commenced on July 6, 2009 and was completed on August 18, 2009. Council approved Change Order Number 1 on July 28, 2009 to expand the asphalt resurfacing work on 1st Street between Eddy Street & Walnut Street. Change Order Number 1 was for $46,939.98 resulting in a revised contract amount of $723,698.48. First Street between Greenwich Street and Walnut Street was part of the 2009 Asphalt Resurfacing Project. The section of 1st Street between Clark Street and Eddy Street is failing. Public Works Administration wanted to delay acceptance of the 2009 Asphalt Resurfacing Project until the cause of this failure was determined. The failure is related to the concrete base course and is not the responsibility of J.I.L. Asphalt Paving Company; therefore the 2009 Asphalt Resurfacing Project can be accepted. Discussion On concrete curb and gutter streets the project plans include removal of the existing asphalt by milling down to the existing concrete, then new asphalt surfacing is placed. The thickness of the old asphalt varies considerably, making it difficult to provide a reasonable quantity estimate for new asphalt. Since a few of the sections of asphalt resurfacing were overrunning, a decision was made to eliminate a section of roadway scheduled for resurfacing from the 2009 project to stay under budget. A section of Shady Bend Road was eliminated, saving approximately $90,000. Public Works Administration recommends that the section of Shady Bend Road that was eliminated in 2009 be scheduled for resurfacing in 2010. The net overruns on the concrete curb & gutter streets upon project completion was $15,343.50. The project was completed in accordance with the terms, conditions and stipulations of the contract, plans and specifications. Work was completed at a total cost of $649,041.98. Breakdown of Costs Description Change Total Original Contract $676,758.50 Change Order Number 1 Plus $46,939.98 $723,698.48 Shady Bend Road Minus $90,000.00 $633.698.48 Overruns on Curb & Gutter Streets Plus $15,343.50 $649,041.98 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the Certificate of Final Completion for Asphalt Resurfacing Project No. 2009-AC-1. Sample Motion Move to approve the Certificate of Final Completion for Asphalt Resurfacing Project No. 2009-AC-1. ENGINEER’S CERTIFICATE OF FINAL COMPLETION Asphalt Resurfacing Project No. 2009-AC-1 CITY OF GRAND ISLAND, NEBRASKA October 13, 2009 TO THE MEMBERS OF THE COUNCIL CITY OF GRAND ISLAND GRAND ISLAND, NEBRASKA This is to certify that Asphalt Resurfacing Project No. 2009-AC-1 has been fully completed by J.I.L. Asphalt Paving Company of Grand Island, Nebraska under the contract dated March 24, 2009. The work has been completed in accordance with the terms, conditions, and stipulations of said contract and complies with the contract, the plans and specifications. The work is hereby accepted for the City of Grand Island, Nebraska, by me as Public Works Director in accordance with the provisions of Section 16-650 R.R.S., 1943. Asphalt Resurfacing Project No. 2009-AC-1 Unit Total Total No. Description Price Unit Quantity Cost 1. Type “A” $26.50 ton 4,642.82 $123,034.73 2. Type “BC” $21.85 ton 5,873.05 $128,326.15 3. Asphalt Cement $ 2.34 gal 115,801.11 $270,974.60 4. Tack Coat $ .90 gal 7,575.00 $ 6,817.50 5. Milling $ 1.50 s.y. 79,926.00 $119,889.00 --------------- Original Project Total $649,041.98 I hereby recommend that the Engineer’s Certificate of Final Completion for Asphalt Resurfacing Project No. 2009-AC-1 be approved. ____________________________________________ ___________________________________ Steven P. Riehle – City Engineer/Public Works Director Margaret Hornady – Mayor Approved as to Form ¤ ___________ October 8, 2009 ¤ City Attorney R E S O L U T I O N 2009-263 WHEREAS, the City Engineer/Public Works Director for the City Of Grand Island has issued a Certificate of Completion for Project No. 2009-AC-1, Asphalt Resurfacing, certifying that J.I.L. Asphalt Paving Company, of Grand Island, Nebraska, under contract, has completed the asphalt resurfacing; and WHEREAS, the City Engineer/Public Works Director recommends the acceptance of the project; and WHEREAS, the Mayor concurs with the recommendation of the City Engineer/Public Works Director; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Certificate of Final Completion for Project No. 2009-AC-1, Asphalt Resurfacing, is hereby confirmed. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 13, 2009. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G26 #2009-264 - Approving Award of Proposal for Engineering Services Related to Aeration Basin Improvements Tuesday, October 13, 2009 Council Session City of Grand Island Staff Contact: Steven P. Riehle, Public Works Director City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: October 13, 2009 Subject: Approving Award of Proposal for Engineering Services Related to Aeration Basin Improvements at the Waste Water Treatment Plant Item #’s: G-26 Presenter(s): Steven P. Riehle, Public Works Director Background On August 5, 2009 a Request for Proposals (RFP) for engineering services related to Aeration Basin Improvements at the Wastewater Treatment Plant was advertised in the Grand Island Independent and sent to fourteen (14) potential proposers by the Wastewater Division of the Public Works Department Discussion Three (3) proposals were opened on September 1, 2009 and reviewed by Wastewater Staff. Black & Veatch Corporation of Kansas City, Missouri submitted the proposal that was chosen using evaluation criteria listed in the RFP. · Experience and qualifications of the team: o Knowledge of wastewater treatment facilities o Knowledge of condition assessment methodologies o Firm's experience, efficiency, judgment and integrity o Knowledge of aeration basin operation · Work plan and understanding of the project · Level of effort relative to services provided · Past performance/references · Ability to complete the work on time and budget · Proposed Cost The work is to be performed at actual costs with a maximum amount of $384,000. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation Public Works Administration recommends that the Council approve the award of proposal to Black & Veatch Corporation of Kansas City, Missouri. Sample Motion Move to approve the award of proposal. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Wes Nespor, Purchasing Agent Working Together for a Better Tomorrow, Today REQUEST FOR PROPOSAL FOR ENGINEERING DESIGN SERVICES FOR AERATION BASIN IMPROVEMENTS RFP DUE DATE: September 1, 2009 at 4:00 p.m. DEPARTMENT: Public Works PUBLICATION DATE: August 5, 2009 NO. POTENTIAL BIDDERS: 10 SUMMARY OF PROPOSALS RECEIVED CH2M Hill Black & Veatch HDR, Inc. Omaha, NE Kansas City, MO Omaha, NE cc: Steve Riehle, Public Works Director Catrina DeLosh, PW Admin. Assist. Jeff Pederson, City Administrator Mary Lou Brown, Finance Director Dale Shotkoski, City Attorney Wes Nespor, Purchasing Agent P1357 Approved as to Form ¤ ___________ October 9, 2009 ¤ City Attorney R E S O L U T I O N 2009-264 WHEREAS, the City of Grand Island invited proposals for engineering services for Aeration Basin Improvements at the Wastewater Treatment Plant, according to Request for Proposals on file with the Engineering Division of the Public Works Department; and WHEREAS, on September 1, 2009 proposals were received, reviewed and evaluated in accordance with established criteria; and WHEREAS, Black & Veatch Corporation of Kansas City, Missouri submitted a proposal in accordance with the terms of the Request for Proposals and all statutory requirements contained therein and the City Procurement Code with the work performed at actual costs with a maximum amount of $384,000.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the proposal of Black & Veatch Corporation of Kansas City, Missouri for engineering services for Aeration Basin Improvements at the Wastewater Treatment Plant is hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such contract on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 13, 2009. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G27 #2009-265 - Approving Bid Award for Improvement Project 2010- WWTP-1 for Construction of Sludge Storage Facility at the Waste Water Treatment Plant Tuesday, October 13, 2009 Council Session City of Grand Island Staff Contact: Steven P. Riehle, Public Works Director City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: October 13, 2009 Subject: Approving Bid for Improvement Project 2010-WWTP-1 for Construction of a Sludge Storage Facility at the Waste Water Treatment Plant Item #’s: G-27 Presenter(s): Steven P. Riehle, Public Works Director Background An advertisement to bidders for improvement project 2010-WWTP-1 was published in the Grand Island Daily Independent on September 11, 2009. There were 20 potential bidders for the project. The 8,000 square feet building will be used to store sludge in the event we are unable to haul sludge to area landfills because of inclement weather or conditions at the landfills that would not allow them to accept sludge. The building will also be used once the anaerobic digesters are in operation. Digested sludge will be stored in the building if we have inclement weather or conditions that do not allow us to haul to farm fields for land application. Sludge has very little odor and the building will be ventilated. The bid included an add alternative for 2,733 square feet of additional building space to house equipment for treating hydrogen sulfide in the JBS discharge line. The cost of the addition will be part of the hydrogen sulfide charge to JBS. Discussion Bids were received and opened on September 22, 2009 with the following bidders respond ing: Bidder Exceptions Bid Chief Construction Company, Grand Island, NE Exceptions Base - $324,612.31 Add - $70,017.42 Total -$395,483.31 The Diamond Engineering Company, Grand Island, NE None Base - $346,161.12 Add - $78,252.20 Total - $424,413.32 Tri-Valley Builders, Inc., Grand Island, NE None Base - $458,208.00 Add - $109,005.00 Total - $567,213.00 Judds Brothers Construction Co., Lincoln, NE None Base - $527,389.00 Add - $113,825.50 Total - $641,214.50 While the low bid of $395,783.31 is higher then the $370,000 estimate at the time of the bid opening, the bid is deemed fair and reasonable when compared to the other bids. Public Works Engineering Staff also reviewed the unit bid prices and finds the unit bid prices submitted by Chief Construction Company as far and reasonable. The City has reviewed Exceptions to the Bid and found them acceptable as to the means and methods outlined for building footing construction. Chief Construction Company of Grand Island, Nebraska submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve a resolution authorizing the Mayor to approve and execute the contract with Chief Construction Company of Grand Island, Nebraska on behalf of the City of Grand Island. 2. Refer the issue to a Committee. 3. Postpone the issue to future date. 4. Take no action on the issue. Recommendation Public Works Administration recommends that the Council approve the bid award including the add alternative to Chief Construction Company of Grand Island, Nebraska in the amount of $395,483.31. Sample Motion Move to approve the bid award for the sludge storage facility. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Wes Nespor, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: September 22, 2009 at 11:00 a.m. FOR: Sludge Storage Facility – Project 2010-WWTP-1 DEPARTMENT: Public Works ESTIMATE: $370,000.00 FUND/ACCOUNT: 53030054-85612 PUBLICATION DATE: September 11, 2009 NO. POTENTIAL BIDDERS: 20 SUMMARY Bidder: Judds Brothers Construction Co. The Diamond Engineering Co. Lincoln, NE Grand Island, NE Bid Security: Inland Insurance Company Universal Surety Company Exceptions: None None Bid Price: $527,389.00 $346,161.12 Additive Alternatives: $113,825.50 $ 78,252.20 Total: $641,214.50 $424,413.32 Bidder: Tri Valley Builders, Inc. Chief Construction Company Grand Island, NE Kearney, NE Bid Security: Universal Surety Company Fidelity & Deposit Company Exceptions: None Noted Bid Price: $458,208.00 $324,612.31 Additive Alternatives: $109,005.00 $ 70,017.42 Total: $567,213.00 $395,483.31 cc: Steve Riehle, Public Works Director Catrina DeLosh, PW Admin. Assist. Dale Shotkoski, City Attorney Wes Nespor, Purchasing Agent Jeff Pederson, City Administrator John Henderson, Waste Water Division P1368 RESOLUTION 2009-265 WHEREAS, an Advertisement to Bidders for Improvement Project 2010-WWTP- 1 for Construction of Sludge Storage Facility was published in the Grand Island Daily Independent on September 11, 2009; and WHEREAS, the City of Grand Island invited sealed bids according to plans and specifications on file with the City Clerk; and WHEREAS, on September 22, 2009, bids were received, opened and reviewed; and WHEREAS, Chief Construction Company of Grand Island, Nebraska, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such total bid including the add alternative being in the amount of $395,483.31; and WHEREAS, the bid for project is above the estimate of $370,000 for such project; and WHEREAS, the bid is considered fair and reasonable when compared to other bids that were received and based on a unit bid price comparison; and. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Chief Construction Co. of Grand Island, in the amount of $395,483.31 for Improvement Project 2010- WWTP-1 Construction of Sludge Storage Facility is hereby approved as the lowest responsible bid. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute a contract for such project on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 13, 2009. Margaret Hornady, Mayor Attest: RaNae Edwards, City Clerk Approved as to Form October 12, 2009 City Attorney Item G28 #2009-266 - Approving Contract with PoliceReports. US for On Line Accident Reports Tuesday, October 13, 2009 Council Session City of Grand Island Staff Contact: Steve Lamken City of Grand Island City Council Council Agenda Memo From: Steven Lamken, Police Chief Meeting: October 13, 2009 Subject: Contract with PoliceReports. US for On Line Accident Reports Item #’s: G-28 Presenter(s): Steven Lamken, Police Chief Background The Police Department desires to provide on line public access for acquiring accident reports. This is a feature provided by many law enforcement agencies through their web sites. Many customers request this service. PoliceReports. US is a company that contracts with law enforcement agencies to provides the software, administration and technical support needed to provide this service to the public. PoliceReports. US charges fees for users of the service and there is no cost to the Police Department. Discussion The Police Department has wanted to offer on line access to Department accident reports for some time. The Police Department does not have personnel with the technical skills to develop, maintain, and administer such a program. PoliceReports. US is a private vendor that contracts with law enforcement agencies to provide on line access to reports. PoliceReports. US provides for the development, maintenance, and administration of an on line report program. They index each report received from the Department so that individuals and businesses can search for an accident based upon four criteria: Department case number, drivers names, date of accident and location of accident. PoliceReports. US developes a page on the Police Department web site which is used to access the on line purchase of accident reports. PoliceReports provides these services at no cost to the Police Department. The cost of purchasing an accident report on line will be $4.50. PoliceReports. US cha rges an administrative fee and an indexing fee to persons purchasing an on line accident report. They also collect the Department's $1.00 fee for the reports and remit these fees to the Department on a monthly basis Persons or businesses obtaining an accident report at the Service Desk of the Police Department will be charged the Department $1.00 fee as is current practice. The Police Department recommends entering into a three year agreement with PoliceReports. US for the contract. The three year contract fixes the administrative costs charged by PoliceReports. US for the life of the contract. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the contract with PoliceReports. US 2. Not approve the contract with PoliceReports. US 3. 4. Recommendation City Administration recommends that the Council approve a three year contract with PoliceReports. US, LLC. for providing on line accident report access to Police Department accident reports. Sample Motion Move to approve a three year contract with PoliceReports. US, LLC for providing on line accident report access to Police Department accident reports. MEMORANDUM OF AGREEMENT This Agreement is made and entered into between POLICEREPORTS.US, LLC, with an office located at 219 Williamson Rd. Suite 2201, Mooresville, North Carolina 28117; and the Grand Island Police Department (“Agenc y”) with an office located at 111 Public Safety Drive, Grand Island, Nebraska 68801. PoliceReports.US Agrees: 1. To license the software for use by the Agency. 2. To provide all upgrades, modifications, and other enhancements that are routine and necessary to maintain functioning of the online report distribution system. 3. To provide no-cost customer service to the Agency and to purchasers of reports. 4. To abide by all applicable laws and regulations relating in any way to the distribution of reports. 5. That the Agency may terminate this agreement at any time upon providing written notice. 6. To not increase the cost of service or reports during the defined “Term of Agreement” period indicated below. Agency Agrees: 1. To not disclose any information to a third party that is considered confidential, including: strategies and technologies, product or service development information, business plans and models, commercial and marketing information, technical information, computer source and object code, memoranda, correspondence, data, documents, or analyses unless compelled by law to do so. 1. To upload the data (reports) in a timely manner. 2. To allow PoliceReports.US to provide vehicular information to third parties (e.g., CarFax). This does not include personally identifying information of driver or passengers. 3. That PoliceReports.US has no control over the content of reports submitted by the Agency and bears no liability from claims based on content. 4. That it may terminate this agreement at any time upon giving written notice. Terms of Agreement: Effective Date of Agreement: ____________________________ Term of Agreement: 1 2 3 Years Cost of Service Options: Charge Per Report Fee (e-commerce) e-commerce Fees: Accident Report Incident Report The fee collected for each report distributed is: $ 4.50 N/A PoliceReports.US fee per report is: $ 3.00 N/A Report Indexing fee per report $ .50 N/A Credit Card processing fee is: Included N/A Amount returned to the agency per report is: $ 1.00 N/A Payment Terms: PoliceReports.US will collect the fees for all reports distributed through our system. Within 10 days of the end of each month, PoliceReports.US will provide a report of the number of reports distributed and a check or electronic funds transfer for the appropriate amount to be returned to the agency. Ancillary Services: NONE The parties each hereby cause this Agreement to be executed by their duly authorized representative effective as of November 1, 2009. Agency: City of Grand Island By: Name Printed: Title: Mayor ======================================== FOR HOME OFFICE USE ONLY: =========================================== PoliceReports.US: PoliceReports.US, LLC By: Name Printed: H. C. Huneycutt Title: President ============================================ AGREEMENT NUMBER: NE002 ============================================ R E S O L U T I O N 2009–266 WHEREAS, The Police Department desires to provide on line access to accident reports, and WHEREAS, The Police Department does not have the resources to provide this service, and, WHEREAS, PoliceReports. US, LLC provides technical and administrative support to law enforcement agencies to provide on line access to reports, and WHEREAS, PoliceReports. US, LLC will contract with the City to provide this service without cost to the City. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is, authorized and directed to authorize and sign the contract with PoliceReports. US, LLC to provide on line access for Police Department accident reports. --- Adopted by the City Council of the City of Grand Island, Nebraska, October 13, 2009. Margaret Hornady, Mayor Attest: RaNae Edwards, City Clerk Item G29 #2009-267 - Approving Bid Award for Furnishing and Installation of Ball Field Lighting at Veterans Athletic Field Complex Tuesday, October 13, 2009 Council Session City of Grand Island Staff Contact: Steve Paustian City of Grand Island City Council Council Agenda Memo From: Steve Paustian, Park and Recreation Director Meeting: October 13, 2009 Subject: Approving Bid Award for Furnishing and Installation of Ball Field Lighting at Veterans Athletic Field Complex Item #’s: G-29 Presenter(s): Steve Paustian, Park and Recreation Director Background On August 16, 2009 the Park and Recreation Department, advertised for bids for the Furnishing and Installation of Ball Field Lighting at the Veterans Athletic Complex. Six firms provided bids for this work. The low responsible bid was provided by Ensley Electrical Service Inc. of Grand Island, NE in the amount of $231,277.00. Discussion Because of the relocation of the State Fair to Grand Island it is necessary to move the athletic complex currently located at Fonner Park to a new site. The new site is located just south of Eagle Scout Park. Ball Field lighting is necessary to allow for night games. Fund number 40044450 90122 Soccer/Bball Fields-Vets Home has funds budgeted for this purpose. Because of the favorable bid it is the intention of the Park and Recreation Department to have the lights currently located at Fonner Park erected at the new site to aid in the development of "Phase 2". Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the award of a contract to Ensley Electrical Services in the amount of $231,277.00 Sample Motion Move to award contract to Ensley Electrical Services to Furnish and Install Ball Field Lighting at the Veterans Athletic Field Complex. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Wes Nespor, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: September 15, 2009 at 11:00 a.m. FOR: Furnishing & Installation of Ball Field Lighting at Veterans Athletic Field Complex DEPARTMENT: Parks & Recreation ESTIMATE: $400,000.00 FUND/ACCOUNT: 40044450-90122 PUBLICATION DATE: August 16, 2009 NO. POTENTIAL BIDDERS: 9 SUMMARY Bidder: Jon Schwartz Electric IES Industrial, Inc. Omaha, NE Grand Island, NE Exceptions: Noted Noted Bid Price: $147,000.00 $123,038.00 Alternate: Metal Poles: $329,145.00 $309,151.00 Wood Poles: No Bid $274,405.00 Concrete Poles: No Bid No Bid Bidder: Middleton Electric, Inc. Ensley Electrical Services, Inc. Grand Island, NE Grand Island, NE Exceptions: None Noted Bid Price: $132,615.00 $121,575.00 Alternate: Metal Poles: $327,800.00 $333,277.00 Wood Poles: $238,040.00 $231,277.00 Concrete Poles: No Bid No Bid Bidder: Ardent Lighting Group Heartland Electric Company Knoxville, IA Grand Island, NE Exceptions: None None Bid Price: $170,146.00 $140,976.00 Alternate: Metal Poles: $328,188.00 $482,290.00 Wood Poles: $296,604.00 $286,970.00 Concrete Poles: $306,166.00 No Bid cc: Steve Paustian, Parks & Rec. Director Patti Buettner, Parks & Rec. Secretary Dale Shotkoski, City Attorney Wes Nespor, Purchasing Agent Jeff Pederson, City Administrator P1363 Approved as to Form ¤ ___________ October 8, 2009 ¤ City Attorney R E S O L U T I O N 2009-267 WHEREAS, the City of Grand Island invited sealed bids for Furnishing and Installation of Ball Field Lighting at the new Veterans Athletic Field Complex, according to plans and specifications on file with the Parks and Recreation Department; and WHEREAS, on September 15, 2009, bids were received, opened and reviewed; and WHEREAS, Ensley Electrical Services, Inc. from Grand Island, Nebraska, submitted a bid in accordance with the terms of the advertisement of bids, plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $231,277.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Ensley Electrical Services, Inc. from Grand Island, Nebraska in the amount of $231,277.00 for Furnishing and Installation of Ball Field Lighting at the new Veterans Athletic Field Complex is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 13, 2009. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G30 #2009-268 - Approving Financial Institutions List for Public Funds Tuesday, October 13, 2009 Council Session City of Grand Island Staff Contact: Mary Lou Brown City of Grand Island City Council Council Agenda Memo From: Mary Lou Brown, Finance Director Meeting: October 13, 2009 Subject: Approving Designated Depositories and City Treasurer Authorizations Item #s: G-30 Presenter(s): Mary Lou Brown, Finance Director Background The last update of this document occurred in 2005. It is necessary to update the comprehensive list of depositories to reflect name changes, the addition/elimination of certain depository accounts over the past five years and the list of public funds for which the city treasurer maintains responsibility. Discussion The document updates several depository names that have changed due to mergers with other depositories. Several depositories have been added by separate resolution and others have been eliminated from the document as the need for the respective accounts has been eliminated. The list as included in the Resolution is comprehensive. Also updated is the list of deposits of public funds for which the Finance Director/City Treasurer maintains responsibility. These changes are concentrated in paragraphs numbered 1 and 3. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the Resolution as presented. 2. Postpone the issue to a future meeting. 3. Take no action. Recommendation City Administration recommends that the Council approve the changes to the depository institutions and to the City Treasurer authorizations. Sample Motion Move to approve the designated depositories and the City Treasurer authorizations. Approved as to Form ¤ ___________ October 8, 2009 ¤ City Attorney R E S O L U T I O N 2009-268 WHEREAS, in Section 16-712, R.R.S. 1943, the city treasurer shall deposit, and at all times keep on deposit, for safekeeping, in banks or capital stock financial institutions of approved and responsible standing all money collected, received or held by him/her as city treasurer; and WHEREAS, in Section 16-713, R.R.S.1943, the city treasurer may purchase certificates of deposit from and make time deposits in banks or capital stock financial institutions selected as depositories of city funds; and WHEREAS, in Section 16-714 R.R.S. 1943, for the security of the fund so deposited, the city treasurer shall require each depository to give bond for the safekeeping and payment of such deposits and the accretions thereof, which bond shall run to th city and be approved by the mayor. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that 1. Wells Fargo Bank Nebraska, N.A.; U. S. Bank; TierOne; Union Bank and Trust Co.; Nebraska Public Agency Investment Trust (NPAIT); Smith Hayes Financial Services Corporation; ICMA Retirement Corp.; A.G. Edwards & Sons, Inc.; Ameritas Investment Corp.; Home Federal/Grand Island; The Equitable Building and Loan Association; Platte Valley State Bank & Trust Company; Five Points; Bank of New York Mellon; Cornerstone; and Exchange Bank be and hereby are, designated and approved as depositories for all money collected, received or held by the City of Grand Island, Nebraska. 2. The Finance Director or his/her designee, in his/her official capacity of the office, is directed and authorized to deposit such funds in said banks and capital stock financial institutions. 3. This authorization shall include the deposits of public funds in the hands of the Finance Director or his/her designee belonging to the City of Grand Island, Nebraska; the Tri-City Task Force; and the Grand Island Community Redevelopment Authority (CRA). 4. The Finance Director or his/her designee is hereby authorized to purchase certificates of deposit, treasury notes, treasury bills, treasury bond and or strips from the above named banks and capital stock financial institutions selected as depositories. 5. The Finance Director or his/her designee is hereby authorized by the mayor to require the depositories designated by this resolution to give security for the safekeeping and payment of City deposits and the accretion thereof, such security - 2 - to be in the form and amounts as required by Nebraska statute and the Public Funds Deposit Security Act. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 13, 2009. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G31 #2009-269 - Approving Amendment #1 to the Professional Services Agreement for Professional Services for the Evaluation and Recommendation, Design, Installation and Integration of a Supervisory Control Data Acquisition (SCADA) System at WWTP Tuesday, October 13, 2009 Council Session City of Grand Island Staff Contact: Steven P. Riehle, Public Works Director City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: October 13, 2009 Subject: Approving Amendment Number 1 to the Professional Services Agreement for Professional Services for the Evaluation and Recommendation, Design, Installation and Integration of a Supervisory Control Data Acquisition (SCADA) System at the Wastewater Treatment Plant Item #’s: G-31 Presenter(s): Steven P. Riehle, Public Works Director Background On June 24, 2008, by Resolution No. 2008-168, the city council approved an agreement with the consulting engineering firm, Huffman Engineering of Lincoln, Nebraska. The agreement is for the professional services associated with the design, installation and integration of the replacement to components in the Supervisory Control Data Acquisition (SCADA) System. The SCADA System comprises of a wide range of integrated electronic components reporting to a central point for data base collection, reporting, monitoring, and alarming of treatment system operation. The SCADA system controls and monitors most of the plant. Discussion City staff negotiated Amendment Number 1 with Huffman Engineering to modify the scope of the original contract tasks with appropriation of additional funds. The fee for such professional consulting engineering services is considered fair and reasonable with work to be performed with a set maximum dollar amount of $7,800.00. Amendment number 1 provides the following services: 1. The scope shall include documents in “General Conditions” element of a construction contract covering the requirements of a three party contract exclusive to city, engineer and contractor. Identifying the parties of the contract and define the specific obligations, rights, roles and responsibilities of the contracting parties to a construction project. 2. These documents in the finished product shall provide “General Conditions” that are accepted as “Standard” to the city, engineering firms and cont ractors for multiple contracts. The general conditions will also be used on future wastewater construction projects. Alternative Motions It appears that the council has the following alternatives concerning the issue at hand. The council may: 1. Move to approve Amendment Number 1 and authorize the mayor to sign the amendment to the agreement. 2. Refer the issue to a committee. 3. Postpone the issue to future date. 4. Take no action on the issue. Recommendation Public Works Administration recommends that the council approve the amendment to the agreement with Huffman Engineering of Lincoln, Nebraska for services in development of construction contract specific “General Conditions ”. Sample Motion Move to approve the amendment with Huffman Engineering of Lincoln, Nebraska. AMENDMENT NUMBER 1 TO AGREEMENT FOR PROFESSIONAL SERVICES FOR THE EVALUATION AND RECOMMENDATION, DESIGN, INSTALLATION AND INTERGRATION OF A SUPERVISORY CONTROL DATA ACQUISITION (SCADA) SYSTEM General Provisions A. This Document Controlling. To the exte nt that there are conflicting provisions between this document and the agreement between The City of Grand Island and Huffman Engineering Inc , this document controls. B. Modifications and Deletions. The following provisions are deleted or modified from original agreement for Professional Services for the Evaluation and Recommendation, Design, Installation and Integration of a Supervisory Control Data Acquisition (SCADA) System; Dated June 24, 2008 as follows: (i) Technical Qualifications; Task 10 – General Conditions of the Contract; Page 15 of 18; Add new paragraph and title ; as stated: Task 10 General Conditions of the Contract The ENGINEER shall complete the services described as “General Conditions of the Contract”, which document shall provide to the CITY the governing articles that will identify the parties of the contract and define the specific roles and respons ibilities of each respective party. The General Conditions of the Contract shall incorporate in scope the standards of the industry, and City of Grand Island’s standard contract terms and conditions that define the rights and obligations of the contracting parties, when a contract is awarded or entered into that will apply to a construction project. The combining of standards described herein shall provide a singular document with the omission of supplementary conditions, in which it describes the changes in the governing articles from either the industry standard or the City’s standard contract language. The Industry Standard shall be defined as “Engineers Joint Contract Documents Committee C-700” (EJCDC). The City of Grand Island Standard shall be defined as the standard contract language and requirements of the “City Code”. (ii) Technical Qualifications; Table – Level of Effort by Services Provided; Page 15 of 18; Insert new line item 6, under Design; as stated: Hours Description Management Engineering Technical CAD Support Total Design 6 General Conditions of the Contract 25 40 65 (iii) Professional Services Compensation; Table – Compensation; Page 2 of 3; Insert new line item 6, under Design; as stated: Hours Description Cost Mgt Engineering Tech CAD Support Total $ 54,470 Design $ 46,670 6 General Condit ions of the Contract $ 7,800 25 40 65 (iv) Agreement Form; Contract Agreement; Page CA-2; ARTICLE II; as stated: ARTICLE II. That the City shall pay to the consultant for the performance of the work embraced in this agreement and the consultant will accept as full compensation therefore the sum (subject to; not to exceed line items limits as provided by the agreement) of Two hundred forty one thousand eight hundred eighty dollars & zero cents Dollars $ 241,880.00 Two hundred forty nine thousand six hundred eighty dollars & zero cents Dollars $ 249,680.00 for all services, materials, and work covered by and included in the agreement award and designated in the foregoing Article I; payments thereof to be made in cash or its equivalent in the manner provided in the agreement. IN WITNESS WHEREOF, owner and engineer have executed this Addendum Number 1. City of Grand Island, Nebraska Huffman Engineering OWNER ENGINEER By: __________________________ By: _________________________ Name: Margaret Hornady Name: Howard Huffman Title: Mayor Title: President Date: _________________________ Date: _________________________ Attest: _________________________ RaNae Edwards, City Clerk Approved as to Form __________ October 13, 2009 City Attorney Approved as to Form ¤ ___________ October 8, 2009 ¤ City Attorney R E S O L U T I O N 2009-269 WHEREAS, on June 24, 2008, by Resolution Number 2008-168, the City Council of the City of Grand Island approved an agreement with the consulting engineering firm, Huffman Engineering of Lincoln, Nebraska for the professional services associated with the design, installation and integration of the replacement to components in the Supervisory Control Data Acquisition (SCADA) System; and WHEREAS, city staff has negotiated Amendment Number 1 with the consulting engineering firm, Huffman Engineering to modify the scope of the original contract tasks with appropriation of additional funds; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that amendment number 1 with the consulting engineering firm, Huffman Engineering of Lincoln, Nebraska, is hereby approved; and BE IT FURTHER RESOLVED, that such fee to professional service for Amendment Number 1, shall add to the original fee in the amount of $7,800; and BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such amendment to the contract agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 13, 2009. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G32 #2009-270 - Approving Contract for Third Party Administrative Services for Section 125 Plan Tuesday, October 13, 2009 Council Session City of Grand Island Staff Contact: Brenda Sutherland City of Grand Island City Council Council Agenda Memo From: Brenda Sutherland, Human Resources Director Meeting: October 13, 2009 Subject: Cafeteria Plan Item #’s: G-32 Presenter(s): Brenda Sutherland, Human Resources Director Background The City of Grand Island provides a Section 125 Cafeteria Plan for its employees. This plan allows employees the ability to set aside pre-tax dollars for qualifying medical and dependent care reimbursements. The City currently has a contract with Process Works that will expire at the end of this calendar year. Discussion The City advertised a request for proposals in July 2009. We received proposals from seven vendors. Interviews were held with finalists and the vendor that was chosen who satisfied the requirements and provided the best overall package and price was brought to us by a local agent, Mr. J.J. Green of North Central Marketing. The Company he proposed as the third party administrator of this benefit is TASC, a company located in Madison, Wisconsin. TASC specializes in the administration of cafeteria plans as well as other benefits administration. The City is currently paying an administration fee of $4.00 per plan participant. TASC will be charging $3.50 per plan participant. This rate has been guaranteed for three years. There will be no set up fee. There will be a renewal fee in the second and third year of $200. Employees will enjoy many of the same benefits that they currently have with online filing and direct deposits. In addition we will now have a local agent to help with administrative questions. TASC has also submitted a contract to handle the run out of the current plan that will extend into 2010 for a fee of $1.50 per plan participant. Process Works offered to administer the contract run out for $4.00 per plan participant. TASC’S offer makes better financial sense for the City. A copy of the service agreement is on file in the Clerk’s office. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the contract(s) with TASC of Madison Wisconsin to act as third party administrator for the City’s Section 125 Cafeteria Plan. Sample Motion Move to approve the contract with TASC as the third party administrator for the City’s Section 125 Cafeteria Plan and to approve the contract with TASC to handle the run out for the current plan in that will end in 2010. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Wes Nespor, Purchasing Agent Working Together for a Better Tomorrow, Today REQUEST FOR PROPOSAL FOR THIRD PARTY ADMINISTRATIVE SERVICES FOR SECTION 125 PLAN RFP DUE DATE: August 7, 2009 at 4:00 p.m. DEPARTMENT: Human Resources PUBLICATION DATE: July 13, 2009 NO. POTENTIAL BIDDERS: 10 SUMMARY OF PROPOSALS RECEIVED Payflex Systems USA, Inc. Regional Care, Inc. Omaha, NE Scottsbluff, NE ASIFlex North Central Marketing, Inc. Columbia, MO Grand Island, NE Shonsey & Associates Almquist, Maltzahn, Galloway & Luth Grand Island, NE Grand Island, NE McDermott & Miller Grand Island, NE cc: Brenda Sutherland, Human Resources Director Tami Herald, HR Specialist Jeff Pederson, City Administrator David Springer, Finance Director Dale Shotkoski, City Attorney Wes Nespor, Purchasing Agent P1354 Approved as to Form ¤ ___________ October 8, 2009 ¤ City Attorney R E S O L U T I O N 2009-270 WHEREAS, the City of Grand Island invited proposals for TPA Services to assist in administration of a Section 125 Cafeteria Plan in accordance with a Request for Proposal on file with the Human Resources Department; and WHEREAS, proposals were due on August 7, 2009; and WHEREAS, proposals were received and evaluated in accordance with established criteria; and WHEREAS, J.J. Green of North Central Marketing submitted a proposal with TASC of Madison Wisconsin as a third party administrator that is in accordance with the terms of the request for proposals and all statutory requirements contained therein and the City Procurement Code, such proposal being in the amount of $3.50 per participant per month and an annual renewal fee of $200 in years two and three for the term of the three year contract: and WHEREAS, TASC submitted a proposal to administer the run out claims for the current plan year in the amount of $1.50 per participant per month. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the proposal of TASC, of Madison Wisconsin submitted by J.J. Green of North Central Marketing is hereby approved for TPA services to assist in the administration of a section 125 Cafeteria Plan in the amount of $3.50 per plan participant per month with an annual renewal fee of $200 in years two and three and also for the administration of the run out services for the current plan in the amount of $1.50 per plan participant per month. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute an agreement for such services on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 13, 2009. _______________________________________ Margaret Hornady, Mayor Attest: - 2 - _______________________________________ RaNae Edwards, City Clerk Item I1 #2009-271 - Approving Change Order #1 for Grand Generation Center Kitchen Remodel Tuesday, October 13, 2009 Council Session City of Grand Island Staff Contact: Paul Briseno City of Grand Island City Council Council Agenda Memo From: Paul M. Briseno, Assistant to the City Administrator Meeting: October 8, 2009 Subject: Grand Generation Center Kitchen Addition & Renovation Change Order #1 Item #’s: I-1 Presenter(s): Paul M. Briseno, Assistant to the City Administrator Background On July 22, 2008 City Council gave the Grand Generation Center Kitchen Remodel and Expansion Project budget authority. This project will benefit the meals on wheels and in- house lunch program. The expansion will allow for walk in cooler and freezer, storage, preparation area, safer loading and increased efficiency of the food processing area. City staff estimated $140,000 for the construction/remodel and kitchen equipment. The estimate was obtained from architect and engineering documents. On July 14, 2009 City Council approved a $195,100 bid award to Chief Construction Company. It was noted the City of Grand Island will provide $140,000 and the Grand Generation Center will fund the remainder of the project cost. The Grand Generation Center gave the City $40,000 toward this project July 31, 2009. City staff is overseeing and administering the project management with guidance from the Grand Generation Center Board. Discussion The Grand Generation Center kitchen remodel and renovation project has the following alterations associated with Change Order No. 1. § The Grand Generation Center has requested the relocation of handicap accessible doors located on the Northwest set of entry doors to the Northeast set of entry doors to better accommodate clients and avoid construction. This is an additional cost of $1,297. § The existing gas line is shown on the plans as being located outside the building addition. The gas lines true location is on the interior of the new addition. The scope of the work is to relocate the existing gas line to the exterior of the new addition. Price includes materials, equipment, and labor to perform the scope of work at $847.00. § The proposed (2) roof drains on the new addition are shown as 4” drain piping. These (2) 4”drain lines combine to a 4” pipe that runs to the exterior storm water drain. The line after the combining of the (2) 4” lines is recommended to be changed to a 6” line in order to improve the performance of the drain system. Price includes the additional material cost from 4” to 6” materials at $85.00 Change Order No. 1 total is $2,229. This request is outside the awarded contract of $195,100. Staff seeks City council approval as the contract for the remodel and expansion is through the City. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends Council approve Grand Generation Center Kitchen Addition & Renovation Change Order #1. Sample Motion Move to approve the Grand Generation Center Kitchen Renovation and Remodel Change Order #1. City of Grand Island CHANGE ORDER NUMBER 1 100 East 1st Street Grand Island, Nebraska 68801 Date of Issuance: October 13, 2009 PROJECT: Grand Generation Center Addition and Renovation CONTRACTOR: Chief Construction Company CONTRACT DATE: July 14, 2009 The Grand Generation Center has requested the relocation of handicap accessible doors located on the Northwest set of entry doors to the Northeast set of entry doors to better accommodate clients and avoid construction. Chief Construction is recommending the relocation of an existing gas line and alteration to the drainage system. The scope of work for Change Order Number 1 shall include the following: § Relocation of the handicap door buttons to the Northeast doors and power to the operations. Total cost for this relocation is $1,297.00. § Relocation of existing gas line to the exterior of the new addition. Price includes materials, equipment, and labor to perform the scope of work at $847.00. § Altering the line after the combining of the (2) 4” lines to recommended 6” line in order to improve the performance of the drain system. Price includes the additional material cost from 4” to 6” materials at $85.00 Change Order No. 1 total is $2,229. This request is outside the awarded contract of $195,100. Staff seeks City Council approval as the contract for the remodel and expansion is through the City. The changes result in the following adjustment to the Contract Amount: Contract Price Prior to This Change Order ............................................................................................$195,100.00 Net Increase/Decrease Resulting from this Change Order........................................................................$ 2,229.00 Revised Contract Price Including this Change Order...............................................................................$197,329.00 It should be noted the City of Grand Island will provide $140,000 for this construction project and the Grand Generation Center will fund the remainder of the project costs. Approval Recommended: By__________________________________________ Paul Briseno, Assistant to the City Administrator Date ___ The Above Change Order Accepted: Approved for the City of Grand Island: Chief Construction Company _____ By____________________________________ Contractor Margaret Hornady, Mayor By Attest: RaNae Edwards, City Clerk Date Date___________________________________ Approved as to Form ¤ ___________ October 8, 2009 ¤ City Attorney R E S O L U T I O N 2009-271 WHEREAS, On July 14, 2009, by Resolution 2009-171, the City of Grand Island awarded the bid for the Grand Generation Center kitchen addition and renovation at 304 East Third Street to Chief Construction Company of Grand Island, Nebraska; and WHEREAS, the Grand Generation Center Board and Director is requesting the move of handicap accessible doors to allow for safer entry of customers; and WHEREAS, Chief Construction Company is recommending the relocation of gas lines and improvement of drainage; and WHEREAS, the original bid of $195,100 did not include movement of the Northwest handicap accessible doors to the Northeast entrance doors, relocation of gas lines and improved drainage; and WHEREAS, the City of Grand Island will provide only $140,000 for the Kitchen Addition and Renovation; and WHEREAS, the Grand Generation Center will provide the remaining construction cost for the Kitchen Addition and Renovation; and WHEREAS, Change Order No. 1 increases the contracted price by $2,229.00 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is, authorized and directed to execute Change Order No. 1 between the City of Grand Island and Chief Construction Company of Grand Island, Nebraska. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 13, 2009. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item I2 #2009-272 - Approving Request for Service Pattern Change for Great Lakes Airlines Tuesday, October 13, 2009 Council Session City of Grand Island Staff Contact: Michael Olson City of Grand Island City Council Council Agenda Memo From: Jeff Pederson, City Administrator Meeting: October 13, 2009 Subject: Service Pattern Change Request for Airport Item #’s: I-2 Presenter(s): Jeff Pederson, City Administrator Background The Hall County Airport Authority Board has determined that the current service pattern for Great Lakes Aviation that connects Grand Island with Kansas City, Missouri is deficient and that air passengers from the area would be better served by changing the connection to Denver, Colorado. This determination stems from a decrease in enplanements and a growing concern about the future of Essential Air Service subsidy for the Airport with the present Kansas City connection. Discussion The Airport Authority Board, in a letter to Mayor Hornady, is requesting concurrence from the City for the formal request to the Department of Transportation for the change in the Service Pattern. This is a requirement of the DOT on matters such as this. Unexpectedly, Great Lakes Aviation announced on October 7 that in fact the service pattern change would occur beginning on December 1 of this year. While this is very encouraging, the DOT has not yet officially sanctioned the move and in fact is awaiting the concurrence of the City prior to doing so. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the request for Service Pattern Change for Great Lakes Airlines to Denver, Colorado. Sample Motion Move to approve the request for Service Pattern Change for great Lakes Airlines from Kansas City, Missouri to Denver, Colorado. Approved as to Form ¤ ___________ October 8, 2009 ¤ City Attorney R E S O L U T I O N 2009-272 WHEREAS, the Central Nebraska Regional Airport has been working diligently to improve the air service options available to central Nebraskans and to increase the number of enplanements from the Central Nebraska Regional Airport; and WHEREAS, the Hall County Airport Authority Board has determined that air passengers are underserved by the current Service Pattern as has been documented by a dramatic decrease in service connections between Grand Island and Kansas City over the past three and one half years; and WHEREAS, on September 9, 2009, the Hall County Airport Authority Board approved a resolution making a request to the Department of Transportation for a Service Pattern Change from Kansas City, MO to Denver, CO with Great Lakes Aviation; and WHEREAS, the recommendation would serve more passengers in central Nebraska, and would be the best use of federal Essential Air Service subsidies; and WHEREAS, the City of Grand Island supports the efforts to increase affordable, convenient options for air travel for central Nebraska; and WHEREAS, increased air traffic to serve central Nebraska would be a valuable asset to the community. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor and City Council of the City of Grand Island hereby pledge their full support, endorsement, and cooperation with the efforts of the Hall County Airport Authority in submitting a request to the Department of Transportation seeking a Service pattern Change with Great Lakes Aviation from Kansas City, Missouri to Denver, Colorado. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized to send a letter to the Department of Transportation expressing support of such proposal. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 13, 2009. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item J1 Approving Payment of Claims for the Period of September 23, 2009 through October 13, 2009 The Claims for the period of September 23, 2009 through October 13, 2009 for a total amount of $5,111,211.40. A MOTION is in order. Tuesday, October 13, 2009 Council Session City of Grand Island Staff Contact: Mary Lou Brown City of Grand Island City Council Item J2 Approving Payment of Claims for the Period of September 23, 2009 through October 13, 2009 for the Veterans Athletic Field Complex The Claims for the Veterans Athletic Field Complex for the period of September 23, 2009 through October 13, 2009 for the following requisitions. #4 $5,571.51 A MOTION is in order. Tuesday, October 13, 2009 Council Session City of Grand Island Staff Contact: Mary Lou Brown City of Grand Island City Council Item J3 Approving Payment of Claims for the Period of September 23, 2009 through October 13, 2009 for the State Fair Recreation Building The Claims for the Period of September 23, 2009 through October 13, 2009 for the Recreational Building for the following requisitions. #4 $8,754.80 A MOTION is in order. Tuesday, October 13, 2009 Council Session City of Grand Island Staff Contact: Mary Lou Brown City of Grand Island City Council