07-28-2009 City Council Regular Meeting PacketCity of Grand Island
Tuesday, July 28, 2009
Council Session Packet
City Council:Mayor:
Margaret Hornady
City Administrator:
Jeff Pederson
City Clerk:
RaNae Edwards
T
u
7:00:00 PM
Council Chambers - City Hall
100 East First Street
Larry Carney
Scott Dugan
John Gericke
Peg Gilbert
Chuck Haase
Robert Meyer
Mitchell Nickerson
Bob Niemann
Kirk Ramsey
Jose Zapata
Call to OrderCity of Grand Island City Council
A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS
Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda
Items form located at the Information Booth. If the issue can be handled administratively without Council action,
notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given.
B - RESERVE TIME TO SPEAK ON AGENDA ITEMS
This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak.
Please come forward, state your name and address, and the Agenda topic on which you will be speaking.
MAYOR COMMUNICATION
This is an opportunity for the Mayor to comment on current events, activities, and issues of interest to the community.
Call to Order
Pledge of Allegiance
Roll Call
Invocation
This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act
in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state
law.
The City Council may vote to go into Closed Session on any agenda item as allowed by state law.
City of Grand Island City Council
Item C1
Recognition of 2008-2009 Community Youth Council
The Mayor and City Council will recognize the hard work and many hours contributed by the
Community Youth Council to the community of Grand Island through sponsored and
collaborative events. A short presentation will be given regarding the highlights of the 2008-
09 Community Youth Council year. All youth and adult members will be recognized with a
certificate and a special gift will be given to the seniors that just graduated. Congratulations
on a successful year.
Tuesday, July 28, 2009
Council Session
City of Grand Island
Staff Contact: Wendy Meyer-Jerke
City of Grand Island City Council
Item E1
Public Hearing on Request from Hornady FLP on Behalf of
Midland Telecom for a Conditional Use Permit for a
Communications Tower Located at 3625 West Old Potash Highway
Tuesday, July 28, 2009
Council Session
City of Grand Island
Staff Contact: Craig Lewis
City of Grand Island City Council
Council Agenda Memo
From: Craig A. Lewis, Building Department Director
Meeting: July 27, 2009
Subject: Request of Patrick Buettner, representing
Midland Telecom, Telephone Systems of NE, INC.,
for approval of a Condition Use Permit to construct a
telecommunication tower at 3625 W. Old Potash Hwy.
Grand Island, NE
Item #’s: E-1, H-1
Presenter(s): Craig Lewis
Background
This is a request to allow for the construction of a 190 foot lattice telecommunication tower at
3625 W. Old Potash Hwy. to facilitate radio, high speed internet communications, and business
band radio service areas.
The property is currently zoned M-2 Heavy Manufacturing. The Grand Island Zoning Code
requires that all telecommunication towers receive the approval of City Council in the form of a
conditional use permit prior to construction.
The intent of the tower and telecommunication facilities and antenna regulations are to protect
residential areas and land uses from the potential adverse impact of the installation of towers and
antennas through careful design, siting, and camouflaging, to promote and encourage shared
use/collocation of towers, and to ensure that towers and antennas are compatible with the
surrounding land uses.
Discussion
The City Code specifies eight items to be submitted with the application for a tower development
permit. All of those items have been submitted with the exception of;
1) The engineering of the tower and foundation design.
2) A building permit application for the proposed tower.
It appears reasonable to delay the submittal of these two items until after the City Council has
approved the location. At the time of a request for a building permit then the engineering for the
construction needs to be submitted before a building permit would be issued.
There are nine tower locations identified within the one mile radius of the proposed site. The
applicant has submitted documentation stating he has made diligent but unsuccessful efforts to
collocate on the identified towers. The applicant currently has an existing tower within the one
mile radius which is intended to remain; the proposal is to transfer some of the antennas from the
existing tower to this new tower and location.
The location of this proposal does not appear to create any negative impact on the neighboring
properties.
It does however appear that ten towers within a one mile radius could be reaching a saturation
point of adequate or abundant towers within a one mile area.
Section 36-173 allows for an exception to the setback requirements for towers located adjacent to
property owned or controlled by the City. As this property is adjacent to a drainage cell to the
east, the 140’ setback could be reduced by the City Council if it finds that the reduction will not
cause harm to the intended use of that public property. The use of the adjacent property as a
drainage cell does not appear to be adversely affected by the construction of this tower, but a 15’
setback is recommended to provide access and maintenance for the tower and property.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand. The
Council may:
1. Approve the request for a conditional use permit finding that the proposed use is a
listed conditional use in the zoning code and that it will not be detrimental to public
health, safety, and the general welfare of the community.
2. Disapprove or Deny the conditional use permit, finding that the proposal does not
conform to the purpose of the zoning regulations.
3. Modify the conditional use to meet the wishes of the Council
4. Refer the matter to a special committee for a determination of a finding of fact.
5. Table the issue.
Recommendation
City Staff recommends that the Council approve the request for a conditional use permit to
construct this telecommunication tower if it finds that the request does promote the health,
safety, and general welfare of the community, protects property against blight and depreciation,
and is generally harmonious with the surrounding neighborhood.
Sample Motion
A motion to approve the requested conditional use permit as specified in the staff
recommendation published in the Council packet and presented at the City Council meeting and
finding that the application will conform with the purpose of the zoning regulations.
13th St W
Locust St SSchimmer Dr WBlaine St SCapital Ave W
Monitor Rd SNorth Rd NWebb Rd NEngleman Rd SDiers Ave NState St W
North Rd SUS Highway 30 W
Old Potash Hwy W 3rd St W
US Highway 281 SEngleman Rd NO
ak St NBroadwell Ave NSt Paul RdMonitor Rd NCuster Ave NAnna St W
John St WUS Highway 281 N1st St W
El
m
St N
Koenig St W
Louise St W
E
d
dy St
N
Webb Rd SPin
e St N
Division St W7th St W
Capital Ave E
Husker Hwy Charles St W
Stolley Park Rd W Old Highway 30 W 9th St W
Faidley Ave W
S
yc
a
m
ore St N
6th St W
North Front St W 4th St EW
aln
ut St N Vin
e St N
Adams St SW
h
e
eler A
v
e N
Clark St N
4th St W
5th St W
College St Park Ave N2nd St W
US Highway 34 W
Forrest St
Old Highway 2 W
Vine St SClark St S
Claude RdOak St SStagecoach RdIndependence AveJames Rd7th St EKennedy Dr5th St EBeal StPioneer BlvdLariat Ln
Bass RdHancock AveMidaro Dr
Elm
St SRedwood RdWhite AveSylvan St11th St W10th St WNorthwest AveMansfield RdNebraska Highway 2 W
Stauss Rd
Harrison St SPark Dr
August St SBrentwood BlvdRiverside DrSouth St W
Mason Ave
Juergen RdBismark Rd E
Manchester Rd
Gold RdEddy St SJay StRainbow RdJan StGold Core DrHall St
Kent AveC
e
d
ar St N
Ada St14th St E
Roush Ln
Linc
oln A
ve SLillie DrArapahoe AveSchroeder AveDriftwood Dr
Craig Dr Piper StKay Ave
Edna Dr
Riverview DrGeorge St
N o rth L n
Lamar Ave Pine St SStonewood AveKimball
Ave SEbony Ln18th St E
Spur Ln
Cottonwood RdBla
in
e
S
t NRuby AveChanticleer StSycamore St SRoth Rd Kruse AveWilmar AveO Flannagan StGateway AveReuting Rd
Fr ont a ge Rd
Lake StAndo AveAngel LnSt Patrick Ave22nd St EHolland DrWindsor RdCle
burn St N
Windridge AveOverland DrVine St S5th St W
Husker HwyHusker Hwy
Kay Ave
Proposed NewTower Location3625 Old Potash HWY.
( 1 )
( 2 )
( 3 )
( 4 )
( 5 )
( 6 )
( 7 )
( 8 )
( 9 )
( 1 ) 3535 W 13th St. --------------- Verizon Wireless
( 2 ) 3560 Kufman Ave. ----------- Nebraska Cellular
( 3 ) 510 N North Rd. -------------- Pinpoint Communication
( 4 ) 3820 Arch Ave. --------------- PlatteValley Communication
( 5 ) 1624 S Webb Rd. ----------- IPCS Wireless
( 6 ) 3230 W Old HWY # 30 --------------- Midland Telecom
( 7 ) 305 Wilmar Ave ------------------------- Viaero Wireless
( 8 ) 3205 W.N. Front St. -------------- JRK Broadcasting
( 9 ) 518 N Webb Rd. ------------------- State of Nebraska
Item E2
Public Hearing on Acquisition of Detention Cell Land in Lots Two
(2) and Three (3) and Outlot A of Springdale Second Subdivision
(Springdale, LLC)
Tuesday, July 28, 2009
Council Session
City of Grand Island
Staff Contact: Steven P. Riehle, Public Works Director
City of Grand Island City Council
Council Agenda Memo
From: Steven P. Riehle, Public Works Director
Meeting: July 28, 2009
Subject: Public Hearing on Acquisition of Detention Cell Land in
Lots Two (2) and Three (3) and Outlot A of Springdale
Second Subdivision (Springdale, LLC)
Item #’s: E-2 & G-10
Presenter(s): Steven P. Riehle, Public Works Director
Background
Nebraska State Statutues stipulate that the acquisition of property requires a public
hearing to be conducted with the acquisition approved by the City Council. The city is
interested in acquiring property that is part of Springdale Second Subdivision for a
detention cell. The cell will be part of the public storm water drainage system.
The 1975 drainage plan for the Moores Creek Drainway shows ditches and detention
cells in a southwesterly direction from Grand Island. The ditch currently ends north of
Old Potash along the east side of North Road. The drainway eventually passes through
Springdale Subdivision. A copy of the drainage plan for this area that highlights the cell
is attached. Please note that the plan for the drainage in the area is upside down.
Discussion
Approximately 1/3rd of the detention cell is outlot “A” of Springdale Second Subdivision
as on the attached plat and aerial photo. A portion of the cell accommodates drainage
from Springdale Subdivision and the remainder of the cell is for other Moores Creek
drainage.
The contractor working for the developer of Springdale Subdivision excavated the cell
and used the material as fill for the subdivision as well as for other projects in the area.
Karen Bredthauer is the developer of Springdale Subdivision and is willing to donate the
detention cell land to the city of Grand Island.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1. Move to approve
2. Refer the issue to a Committee
3. Postpone the issue to future date
4. Take no actio n on the issue
Recommendation
City Administration recommends that the Council conduct a Public Hearing and approve
the acceptance of the detention cell land by donation from the landowner and the
ingress/egress easement s across Lots 2 & 3 for access to maintain the cell.
Sample Motion
Motion to approve the acceptance of the detention cell land and the ingress/egress
easements for access to the cell.
Detention Cell in
Springdale 2nd
Detention Cell
2.972 Acres
Item G1
Approving Minutes of July 13, 2009 Annual Joint Central District
Health Department Meeting
Tuesday, July 28, 2009
Council Session
City of Grand Island
Staff Contact: RaNae Edwards
City of Grand Island City Council
OFFICIAL PROCEEDINGS
CITY OF GRAND ISLAND, NEBRASKA
MINUTES OF JOINT HEALTH SPECIAL MEETING
July 13, 2009
Pursuant to due call and notice thereof, a Special Joint Meeting of the City Council of the City of Grand
Island, Nebraska, the Hall County Board of Supervisors, the Hamilton County Board of Commissioners,
the Merrick County Board of Commissioners, and the Central District Health Department was conducted
at the Grand Island Public Library, 211 North Washington Street, Grand Island, Nebraska on July 13,
2009. Notice of the meeting was given in the Grand Island Independent on July 8, 2009.
Central District Health Department Board President Laurie Andrews called the meeting to order at 6:00
p.m. The following Health Board members were present: President Laurie Andrews, Vice President Jim
Reed, Secretary Roxanne Mostek, Dr. Richard Fruehling, Anne Buettner, Bob Husmann (Merrick Co.),
Chuck Haase (City of Grand Island), Tim Bergen (Hamilton Co.), and Dan Purdy (Hall Co.). The
following Hall County Supervisors were present: Robert Rye, Daniel Purdy, Daniel Wagoner, Pamela
Lancaster, William (Bud) Jeffries, Gary Quandt, and Hall County Clerk Marla Conley. The following
Hamilton County Board of Commissioner was present: Tim Bergen. The following Merrick County
Supervisors was present: Bob Husmann, DL (Shorty) Hahn, Daniel Schneiderheinz, Roger Wiegert, and
Merrick County Clerk Marcia Wichmann. The following City Officials were present: Mayor Margaret
Hornady, Councilmember’s Mitch Nickerson, Chuck Haase, John Gericke, Peg Gilbert, Bob Niemann
and City Clerk RaNae Edwards. Health Department employees: Executive Director Teresa Anderson,
Assistant Director Ryan King, Shirley Bouska, Elnida Chandler, and Mike Darbro.
Teresa Anderson gave a PowerPoint presentation on the History of the Health Department. Reviewed
were Assessment, Assurance, and Policy Development.
Ryan King updated those in attendance on enforcement, food regulations program, Kids Connection
program, essential services, H1N1 and West Nile viruses. A video was presented on what services the
Health Department provides. Discussion was held concerning food trailers. Mr. King stated these were
inspected and licensed and patrons could ask to see their license. Mentioned was the work already being
done on State Fair food vendors.
Discussion was held concerning the Planning Grant for a Community Health Center. Compliments from
those attending were given to the Health Department staff for the tremendous job they do. Ms. Anderson
commented on the needs of the minority population, how they are served, and language accessibility. Cost
effective measures for TB testing with the correction facility was being looked at.
ADJOURNMENT: The meeting was adjourned at 7:12 p.m.
Respectfully submitted,
RaNae Edwards
City Clerk
Item G2
Approving Minutes of July 14, 2009 City Council Regular Meeting
Tuesday, July 28, 2009
Council Session
City of Grand Island
Staff Contact: RaNae Edwards
City of Grand Island City Council
CITY OF GRAND ISLAND, NEBRASKA
MINUTES OF CITY COUNCIL REGULAR MEETING
July 14, 2009
Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of
Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First
Street, on July 14, 2009. Notice of the meeting was given in The Grand Island Independent on
July 8, 2009.
Mayor Hornady called the meeting to order at 7:00 p.m. The following City Council members
were present: Meyer, Niemann, Gilbert, Haase, Carney, Dugan, Ramsey, Nickerson, Zapata and
Gericke. The following City Officials were present: City Administrator Jeff Pederson, City Clerk
RaNae Edwards, Finance Director David Springer, City Attorney Dale Shotkoski, and Public
Works Director Steve Riehle.
INVOCATION was given by Mayor Hornady followed by the PLEDGE OF ALLEGIANCE.
MAYOR COMMUNICATION: Mayor Hornady introduced Community Youth Council
members Audie Aguilar and Katrina Molholm, along with Board Member Liz Mayfield. Also
mentioned was the Mid America Blood drive and the need for Type O negative blood.
ADJOURN TO GRAND ISLAND AREA SOLID WASTE AGENCY: Motion by Meyer,
second by Gericke, carried unanimously to adjourn to the Grand Island Area Solid Waste
Agency.
Public Hearing on Proposed Fiscal Year 2009-2010 Annual Budget for the Grand Island Area
Solid Waste Agency. Steve Riehle, Public Works Director reported that a separate hearing was
required for the Solid Waste Agency Budget. The Agency budget was the same as the City Solid
Waste Division budget (Fund 505) which appeared in the City’s Annual Budget Document for
Fiscal Year 2009-2010. A PowerPoint presentation was presented by Jeff Wattier, Solid Waste
Superintendent explained the services, work being done, revenues, expenses, and 2010 Budget
for the Solid Waste Landfill. No public testimony was heard.
#2009-SWA-1 – Approving Adoption of FY 2009-2010 Annual Budget for the Grand Island
Area Solid Waste Agency. Motion by Meyer, second by Ramsey, to approve Resolution #2009-
SWA-1.
Discussion was held concerning the “other items” in the budget. Jeff Wattier explained materials,
property services and professional services. Residential Clean-up Cards were discussed
regarding 1 punch versus 2 punches.
Motion by Gericke to amend the motio n to offer 1 punch versus 2 punches to the Residential
Clean-up Cards. Motion died due to lack of second.
Discussion was held concerning the 2010 budget regarding unrestricted and restricted funds, Mr.
Wattier and Mr. Riehle explained the discrepancies from the presentation and what was in the
council’s packet.
Page 2, City Council Regular Meeting, July 14, 2009
Upon roll call vote of the main motion, Councilmember’s Niemann, Gilbert, Carney, Ramsey,
Zapata, Nickerson, and Gericke voted aye. Councilmember’s Meyer, Haase, and Dugan voted
no. Motion adopted.
RETURN TO REGULAR SESSION: Motion by Meyer, second by Ramsey, carried
unanimously to return to Regular Session.
PUBLIC HEARINGS:
Public Hearing on Request from Firehouse Bar, LLC dba Firehouse Bar, 418 West 4th Street for
a Class “C” Liquor License. RaNae Edwards, City Clerk reported that an application for a Class
“C” Liquor License had been received from Firehouse Bar, LLC dba Firehouse Bar, 418 West
4th Street. Ms. Edwards presented the following exhibits for the record: application submitted to
the Liquor Control Commission and received by the City on June 25, 2009; notice to the general
public of date, time, and place of hearing published on July 4, 2009; notice to the applicant of
date, time, and place of hearing mailed on June 25, 2009; along with Chapter 4 of the City Code.
Staff recommended approval contingent upon final inspections. Ruby Cargill, 248 Arthur Road,
St. Libory, NE spoke in support. No further public testimony was heard.
Public Hearing Concerning Change of Zoning for Land Located at 3204 West 14th Street from
R2 Low Density Residential to R4 High Density Residential. Chad Nabity, Regional Planning
Director reported that Dan and Lisa Thayer had requested a zoning change for land located at
3204 West 14th Street from R2 Low Density Residential to R4 High Density Residential for the
purpose of construction eight condominium units. Rex Giesenhagen, 706 W. Angus, Gretna,
Nebraska spoke in support on behalf of Dan and Lisa Thayer. No further public testimony was
heard.
Public Hearing on Changes to the Future Land Use Map of the Grand Island Comprehensive
Plan to Shift the Boundaries of Property Planned for GC General Commercial and Properties
Planned for LM Low to Medium Density Residential in an Area East of South Locust and South
of the Wood River. Chad Nabity, Regional Planning Director reported that the Lyman Richey
Corporation had requested a zoning change on property located at 2819 South Locust (east of
South Locust Street and north of Midaro Drive) fromR2 Low Density Residential and LLR
Large Lot Residential to B2 General Business. The applicant proposes to continue to store
mining equipment and materials in the building on this property. An amendment to the Grand
Island Comprehensive Plan and Future Land Use map would change the proposed future use of
this property from low to medium density residential use to general commercial use as part of
this application. Carol White, 4315 Cummings Street, Omaha, Nebraska, Garry Williams, 610
Midaro Drive, and Don Razey, 520 Midaro Drive spoke in support. No further public testimony
was heard.
Public Hearing Concerning Change of Zoning for Land Located at 2819 South Locust Street
from R2 Low Density Residential and LLR Large Lot Residential to B2 General Business. Chad
Nabity, Regional Planning Director reported this item related to the aforementioned Public
Hearing.
Public Hearing on Acquisition of Utility Easement Located on the East Side of 589 Stuhr Road
(Nebraska Colorado Cellular, Inc. dba Viaero Wireless). Gary Mader, Utilities Director reported
Page 3, City Council Regular Meeting, July 14, 2009
that a utility easement was needed at 589 Stuhr Road in order to have access to install, upgrade,
maintain, and repair power appurtenances, including lines and transformers. The easement would
be used for a pad-mounted transformer and underground cable to provide electrical service to a
new antenna. Staff recommended approval. No public testimony was heard.
Public Hearing on Acquisition of Utility Easement Located at 1814 North Eddy Street – Five
Points Area (Casey’s Retail Company). Gary Mader, Utilities Director reported that a utility
easement was needed at 1814 North Eddy Street – Five Points Area in order to have access to
install, upgrade, maintain, and repair power appurtenances, including lines and transformers. The
easement would be used for a pad-mount transformer and underground cable to provide service
to the new Casey’s. Staff recommended approval. No public testimony was heard.
Public Hearing on Acquisition of Public Utility Easement in Lot 1 of Meadowlark West Sixth
Subdivision at 1204 North Webb Road (Village Development – Grand Island, LLC). Steve
Riehle, Public Works Director reported that a public utility easement was needed at 1204 North
Webb Road to accommodate public utilities and allow for construction, operation, maintenance,
extension, repair, replacement, and removal of public utilities within the easement. The easement
would provide for water service to the new Walgreens at 1230 North Webb Road. Staff
recommended approval. No public testimony was heard.
#2009-173 – Consideration of Changes to Future Land Use Map of Grand Island Comprehensive
Plan to Sift Boundaries of Property Planned for GC General Commercial and Properties Planned
for LM Low to Medium Density Residential in an Area East of South Locust Street and South of
the Wood River. This item related to the aforementioned Public Hearing.
Discussion was held concerning property owned by Lyman Richey and uses permitted. Building
Department Director Craig Lewis explained that sanitary sewer was not required if lots were 10
acres or larger.
Motion by Gilbert, second by Haase to approve Resolution #2009-173. Upon roll call vote,
Councilmember’s Meyer, Niemann, Gilbert, Haase, Carney, Dugan, Ramsey, Zapata, and
Nickerson voted aye. Councilmember Gericke voted no. Motion adopted.
ORDINANCES:
Councilmember Gilbert moved “that the statutory rules requiring ordinances to be read by title
on three different days be suspended and that ordinances numbered:
#9225 – Consideration of Change of Zoning for Land Located at 3204 West 14th Street
from R2 Low Density Residential to R4 High Density Residential
#9226 – Consideration of Change of Zoning for Land Located at 2819 South Locust
Street from R2 Low Density Residential and LLR Large Lot Residential to B2 General
Business
#9227 – Consideration of Amendments to Chapter 32 of the Grand Island City Code
Relative to Streets and Sidewalks
be considered for passage on the same day upon reading by number only and that the City Clerk
be permitted to call out the number of these ordinances on first reading and then upon final
Page 4, City Council Regular Meeting, July 14, 2009
passage and call for a roll call vote on each reading and then upon final passage.”
Councilmember Zapata second the motion. Upon roll call vote, all voted aye. Motion adopted.
Ordinances #9225 and #9226 related to the aforementioned Public Hearings.
Motion by Meyer, second by Ramsey to approve Ordinances #9225 and #9226.
City Clerk: Ordinances #9225 and #9226 on first reading. All those in favor of the passage of
these ordinances on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion
adopted.
City Clerk: Ordinances #9225 and #9226 on final passage. All those in favor of the passage of
these ordinances on final passage, answer roll call vote. Upon roll call vote, all voted aye.
Motion adopted.
Mayor Hornady: By reason of the roll call votes on first reading and then upon final passage,
Ordinances #9225 and #9226 are declared to be lawfully adopted upon publication as required by
law.
#9227 – Consideration of Amendments to Chapter 32 of the Grand Island City Code
Relative to Streets and Sidewalks
Public Works Director Steve Riehle reported that Ordinance #9227 was proposed to change the
Grand Island City Code Chapter 32 Sections 32-55 Sidewalks; 32-74 Spreading Snow in Streets;
and 32-74.2 Mailboxes.
Motion by Meyer, second by Ramsey to approve Ordinance #9227.
Discussion was held regarding snow on streets and time line for removal of snow on sidewalks.
Mr. Riehle stated big piles in the street caused problems especially if it does not melt.
Conventional sidewalks versus curb sidewalks were discussed. Damages to mail boxes by the
Public Works Department was discussed.
Motion was made by Nickerson, second by Gericke to amend Ordinance #9227 by striking
Section 32-74.2 Mailboxes paragraph (2). Upon roll call vote, Councilmember’s Meyer,
Niemann, Haase, Dugan, Ramsey, Zapata, Nickerson, and Gericke voted aye. Councilmember’s
Gilbert and Carney voted no. Motion adopted.
Motion was made by Gilbert, second by Haase to amend Section 32-55 Sidewalks in the last
sentence in the third paragraph by striking the words “Public Works Director” and inserting
“City Council”. A lengthy discussion was held regarding curb sidewalks versus conventional
sidewalks and who should make the decision to allow which type. Upon roll call vote,
Councilmember’s Gilbert, Haase, and Carney voted aye. Councilmember’s Meyer, Niemann,
Dugan, Ramsey, Zapata, Nickerson, and Gericke voted no. Motion failed.
City Clerk: Ordinance #9227 on first reading. All those in favor of the passage of this ordinance
on first reading, answer roll call vote. Upon roll call vote, Councilmember’s Meyer, Niemann,
Page 5, City Council Regular Meeting, July 14, 2009
Carney, Dugan, Ramsey, Zapata, Nickerson, and Gericke voted aye. Councilmember’s Gilbert
and Haase voted no. Motion adopted.
City Clerk: Ordinance #9227 on final passage. All those in favor of the passage of this ordinance
on final passage, answer roll call vote. Upon roll call vote, Councilmember’s Meyer, Niemann,
Dugan, Ramsey, Zapata, Nickerson, and Gericke voted aye. Councilmember’s Gilbert, Haase,
and Carney voted no. Motion adopted.
Mayor Hornady: By reason of the roll call votes on first reading and then upon final passage,
Ordinance #9227 is declared to be lawfully adopted upon publication as required by law.
CONSENT AGENDA: Consent Agenda items G-7, G-11, G-18 and G-19 were pulled for further
discussion. Motion by Zapata, second by Nickerson to approve the Consent Agenda excluding
items G-7, G-11, G-18, and G-19. Upon roll call vote, all voted aye. Motion adopted.
Approving Minutes of June 30, 2009 City Council Regular Meeting.
Approving Appointments of Hugh Miner, Roy Neneman, and Byron Wheeler to Business
Improvements District #4 Board.
#2009-156 – Approving Final Plat and Subdivision Agreement for Voltaire Villas Subdivision. It
was noted that Daniel Thayer, owner had submitted the Final Plat and Subdivision Agreement
for Voltaire Villas Subdivision for the purpose of creating 2 lots in Island Acres comprising of
approximately .773 acres.
#2009-157 – Approving Final Plat and Subdivision Agreement for Journeys End Subdivision. It
was noted that Mae Hein O’Nele Trust, owners had submitted the Final Plat and Subdivision
Agreement for Journeys End Subdivision for the purpose of creating 1 lot north of Wildwood
Drive and east of Stuhr Road comprising of approximately 1.692 acres. Councilmember Gilbert
voted no.
#2009-158 – Approving Acquisition of Utility Easement Located on the East Side of 589 Stuhr
Road (Nebraska Colorado Cellular, Inc. dba Viaero Wireless).
#2009-159 – Approving Acquisition of Utility Easement Located at 1814 North Eddy Street –
Five Points Area (Casey’s Retail Company).
#2009-161 – Approving Bid Award for Water Main Project 2009-W-3 – Water Main Extension
– Husker Highway and 60th Road (Alda Water Line) with Van Kirk Brothers Contracting of
Sutton, Nebraska in an Amount of $795,409.95.
#2009-162 – Approving Bid Award for Liquid Ortho-Polyphosphate for Corrosion Control with
Carus Phosphates, Inc. of Belmont, North Carolina in an Amount not to exceed $24.624 per
million gallons of water treated and an annual estimated amount of $110,808.00.
#2009-163 – Approving Contract Agreement for Easement Appraisal Services for the 115 kV
Interconnection Line with NPPD at St. Libory with Johnson Appraisal, LLC of Lincoln,
Page 6, City Council Regular Meeting, July 14, 2009
Nebraska in an Amount not to exceed $13,800.00 for the 115 kV transmission line and $3,000
for the water main extension.
#2009-165 – Approving Contract Termination – Platte Generating Station for Mercury Control
System with SPE-Amerex of Batavia, Illinois.
#2009-166 – Approving Bid Award for One (1) Submersible Pump for the Wastewater Division
of the Public Works Department with Electric Pump of Des Moines, Iowa in an Amount of
$30,630.00.
#2009-167 – Approving Authorization for Emergency Sanitary Sewer Repairs North of Stolley
park Road, Between Arthur Street and Stolley Park Circle with The Diamond Engineering
Company of Grand Island, Nebraska in an Amount not to exceed $21,250.00.
#2009-168 – Approving State Bid Award for (1) 2010 ½ ton Ford F150 SC XLT 4x4 Pickup for
the Engineering Division of the Public Works Department with Anderson Ford Lincoln Mercury
of Lincoln, Nebraska in an Amount of $22,731.00.
#2009-169 – Approving Acquisition of Public Utility Easement in Lot 1 of Meadowlark West
Sixth Subdivision at 1204 North Webb Road (Village Development – Grand Island, LLC).
#2009-170 – Approving Bid Award for One (1) Positive Displacement Trailer Mounted Sewer
Vacuum for the Wastewater Division of the Public Works Department with Elliott Sanitation Co.
of Lincoln, Nebraska in an Amount of $103,960.00.
#2009-160 – Approving Bid Award for Boiler Draft Fan Motors – Platte Generating Station with
Hupp Electric, Inc. of Cedar Rapids, Iowa in an Amount of $349,230.15. Utilities Director Gary
Mader reported staff reviewed the bids and submitted the low bid to council for approval.
Motion by Nickerson, second by Meyer to approve Resolution #2009-160.
Gary Anwish, 907 S. Foster, Sioux Falls, South Dakota representing Malloy Electric spoke in
opposition of buying motors from overseas. A lengthy discussion was held regarding the bid
process, warranty, and overseas manufacturing. Mr. Mader stated many of the items bought by
the Utilities Department was made overseas and that the department was comfortable with their
recommendation.
Motion by Meyer, second by Nickerson to end debate and move directly to the vote. Upon roll
call, Councilmember’s Meyer, Haase, Dugan, Ramsey, Zapata, and Nickerson voted aye.
Councilmember’s Niemann, Gilbert, Carney, and Gericke voted no. Motion failed due to not
having a two-thirds vote in the affirmative.
Upon roll call vote of the main motion, Councilmember’s Meyer, Niemann, Gilbert, Dugan,
Ramsey, Zapata, Nickerson, and Gericke voted aye. Councilmember’s Haase and Carney voted
no. Motion adopted.
#2009-164 – Approving Public Right-of-Way Access Agreement with Environmental Protection
Agency (Parkview Superfund). Utilities Director Gary Mader explained the Right-of-Way
Page 7, City Council Regular Meeting, July 14, 2009
Access Agreement and answered questions regarding well locations and ground water
contamination.
Motion by Gilbert, second by Dugan to approve Resolution #2009-164. Upon roll call vote, all
voted aye. Motion adopted.
#2009-171 – Approving Bid Award for Grand Generation Center Kitchen Addition and
Reno vation with Chief Construction Company of Grand Island, Nebraska in an Amount of
$195,100.00. Assistant to the City Administrator Paul Briseno answered questions regarding cost
and funds raised by the Grand Generation Center to help pay for this project.
Motion by Meyer, second by Zapata to approve Resolution #2009-171. Upon roll call vote, all
voted aye. Motion adopted.
#2009-172 – Approving Amendment to Library Personnel FTE Budget Allocation. Library
Director Steve Fosselman answered questions regarding the position that was vacated which
would be changed from 1 full-time position to 2 part-time positions for cost savings. Also
mentioned was the Administrative timing and a 60 day waiting period.
Motion by Haase, second by Nickerson to deny Resolution #2009-172. Upon roll call vote,
Councilmember’s Haase and Gericke voted aye. Councilmember’s Meyer, Niemann, Gilbert,
Carney, Dugan, Ramsey, Zapata, and Nickerson voted no. Motion failed.
Motion by Carney, second by Dugan to approve Resolution #2009-172. Upon roll call vote,
Councilmember’s Meyer, Niemann, Gilbert, Carney, Dugan, Ramsey, Zapata, Nickerson, and
Gericke voted aye. Councilmember Haase voted no. Motion adopted.
RESOLUTIONS:
#2009-174 – Consideration of Request from Firehouse Bar, LLC dba Firehouse Bar, 418 West
4th Street for a Class “C” Liquor License and Liquor Manager Designation for Mitchelle
Sheehan, 317 South Plum Street. This item related to the aforementioned Public Hearing.
Motion by Nickerson, second by Zapata to approve Resolution #2009-174 contingent upon final
inspections and Mr. Sheehan completing a state approved alcohol server/seller training program..
Upon roll call vote, Councilmember’s Meyer, Niemann, Gilbert, Haase, Carney, Ramsey,
Zapata, Nickerson, and Gericke voted aye. Councilmember Dugan voted no. Motion adopted.
PAYMENT OF CLAIMS:
Motion by Dugan, second by Zapata to approve the Claims for the period of June 24, 2009
through July 14, 2009, for a total amount of $3,852,901.56. Unanimously approved.
ADJOURNMENT: The meeting was adjourned at 9:25 p.m.
RaNae Edwards
City Clerk
Item G3
Approving Minutes of July 21, 2009 City Council Study Session
Tuesday, July 28, 2009
Council Session
City of Grand Island
Staff Contact: RaNae Edwards
City of Grand Island City Council
CITY OF GRAND ISLAND, NEBRASKA
MINUTES OF CITY COUNCIL STUDY SESSION
July 21, 2009
Pursuant to due call and notice thereof, a Study Session of the City Council of the City of Grand
Island, Nebraska was conducted in the Community Meeting Room of City Hall, 100 East First
Street, on July 21, 2009. Notice of the meeting was given in the Grand Island Independent on
July 15, 2009.
Mayor Margaret Hornady called the meeting to order at 7:00 p.m. The following
Councilmember’s were present: Gericke, Nickerson, Zapata, Ramsey, Dugan, Haase, Gilbert,
Niemann, and Meyer. The following City Officials were present: City Administrator Jeff
Pederson, Deputy City Clerk Paul Briseno, City Attorney Dale Shotkoski, Public Works Director
Steve Riehle, and Finance Director David Springer.
INVOCATION was given by Mayor Margaret Hornady followed by the PLEDGE OF
ALLEGIANCE.
Presentation of Lincoln park Pool Study. Steve Paustian, Parks and Recreation Director reported
on the deteriorating condition of the pool that necessitated the study.
Kevin Prior of Olsson Associates presented the Lincoln Park Pool Facility Evaluation and
Recommendations. An analysis of existing facilities included filter system, recirculation system,
chemical treatment, deck area, pool, slide, water features, bathhouse, and site improvements.
Proposed improvement costs included:
Filter System and Chemical Treatment $254,000
Circulation System and Deck $485,000
Zero Depth Addition $153,000
New Pool $1,399,000
New Slide $263,000
Remodel Bathhouse $213,000
New Bathhouse $518,000
Site Improvements (Lions Club Park) $69,000
A number of options for renovation or replacement were outlined.
Renovate Existing Bathhouse and Pool Basin $1,368,000
Renovate Existing Basin with New Bathhouse $1,698,000
New Pool and Bathhouse $2,251,000
Wading Pool Integration $2,251,000
Lions Club Park Relocation $2,320,000
Councilmember’s Ramsey, Haase and Meyer questioned the need for a slide. Councilmember
Gilbert asked if the Parks Department could successfully complete three capital projects in one
year and what impact modifying the pool may have on staffing. She further asked of
competition swimming and community partnerships. Steve Paustian stated the Parks Department
Page 2, City Council Study Session, July 21, 2009
can successfully complete all projects. Kevin Prior stated a neighborhood pool and competitive
pool should be two separate facilities.
City Administrator Jeff Pederson noted that within the proposed city budget capital improvement
plan there is no allocation for the Lincoln Park Pool renovation or relocation. Jeff noted that a
bonding of a park facility would need to come from a referendum.
Councilmember Haase asked if a renovation or relocation would assist in the subsidy amount
currently used to operate Lincoln Park Pool. Steve stated the actual subsidy should stay close the
existing amount.
Councilmember’s Dugan, Niemann, Nickerson, and Gericke also commented on the
presentation.
Review of Final Draft Result Maps. Jeff Pederson, City Administrator presented previous work
conducted by International City/County Managers Association Consultants Chris Fabian and Jon
Johnson on the process of Achieving Fiscal health and Wellness. A Special Council Study
Session was held June 1 and 2 to develop idea cards through a retreat exercise that gave guidance
to the result and sub result Maps. The results and sub-results presented included:
Stewardship of the Environment
· Manages and mitigates factors that impact environmental quality and sustainability
· Encourages energy conservation and efficiency through education, incentives and the provision of
alternative solutions
· Controls and abates threats to the environment caused by nature
· Promotes and regulates a clean, orderly and ecologically balanced community
· Provides for the renewal of the environment through recycling and reuse
Safe Community
· Encourages a community that feels safe, accepting and connected
· Proactively prepares, promptly alerts and swiftly responds to emergencies
· Safeguards the physical and environmental health of the community
· Facilitates and enhances safe transportation and mobility options
· Protects its citizens, proactively prevents crime and enforces the law
Quality of Life
· Offers services that foster and sustain the personal health, safety, wellbeing of its citizens where they live,
work and play
· Supports and encourages access to quality employment and educational opportunities to sustain the
community
· Promotes and maintains an attractive place to live
· Provides opportunities and facilities for safe, inclusive and diverse recreational activities
· Promotes cultural enrichment and diversity, supports the arts, and encourages events and activities that
stimulate the community
· Develops and maintains safe, reliable and efficient roadway, storm water and public transit infrastructure
Strategic, Sustainable and Maintained Development
· Develops, expands and revitalizes a business community that recruits, retains and regenerates a skilled,
quality workforce
Page 3, City Council Study Session, July 21, 2009
· Encourages sustainable and affordable development supported by “first class” city services and
infrastructure
· Promotes well-regulated, strategically planned and future-focused development
· Leverages regional and community partnerships
· Enhances its identity as a regional trade center and encourages tourism opportunities
Governance
· Provides stewardship and manages sustainability over financial, human and physical assets
· Enhances and facilitates accountability, efficiencies, best practices and trust
· Provides assurance of regulatory and policy compliance
· Responsive to the needs of internal and external stakeholders
· Supports decision making with timely and accurate short term and long-range analysis
Quality Management
· Fosters an environment that is open, accessible and trustworthy
· Provides for an effective, efficient and sustainable organization
· Focuses on results and priorities
· Develops community-oriented, forward-focused leaders
· Cultivates community and regional partnerships that support the City’s mission
Councilmember’s Dugan, Gericke, Gilbert, Meyer, Ramsey and Mayor Hornady commented on
the proposed result and sub-result maps.
Mayor Hornady suggested changing the result Stewardship of the Environment sub-result to
Mitigates and abates threats to the environment caused by nature. Councilmember Dugan
suggested changing the result Safe Community sub-result to Participates in actions that
Encourages a community that feels safe, accepting and connected. Councilmember Gilbert
commented on a few grammatical errors within the Quality of Life result.
City Administrator Jeff Pederson gave an overview of the next steps following City Council
approval of the result maps. These steps include valuating the results and ranking programs
accordingly.
Councilmember’s Dugan and Gilbert commented on the need for technology within one of the
four main results if Governance and Quality Management are not scored by City Council.
Review of Interlocal Agreement Proposal by the Hall County Board. Jon Rosenlund, Emergency
Management Director gave a brief budget summary of the department’s four budget areas and
proposal recommended by the Hall County Board. Jon stated that properly budgeting
Emergency Management funds has allowed for increased grant eligibility, more predicable
expenses and growth of special revenue fund balance for larger purchases.
Jon noted the current Interlocal allowed for equal responsibility and expenses of Emergency
Management, Communications and Local Emergency Planning Committee. The County Board
proposed a cost share of 70% (City) 30% (County). The County Board recommended cost share
was calculated by Communications statistics from the Emergency Management Department and
included a time factor for response.
Page 4, City Council Study Session, July 21, 2009
Councilmember’s Haase and Dugan noted that Hall County receives a large majority of its taxe
revenue from Grand Island residents. Council Haase had concerns of section 8 and 11 of the
Interlocal.
Hall County Board Member’s Pam Lancaster and Bud Jeffries stated the county does not have
additional funding for needed additions to the department because of the lid limit.
Councilmember Meyer suggested a change in governance control in favor of the entity paying
the most.
Councilmember’s Gericke, Gilbert Niemann and Nickerson also commented on the Hall County
proposal.
ADJOURNMENT: The meeting was adjourned at 9:18 p.m.
Paul Briseno
Deputy City Clerk
Item G4
Approving Re-Appointments of Marv Webb, Mike Wenzl, Todd
Enck, and New Appointment of Brad Kissler to the Building Code
Advisory Board
The Mayor has submitted the re-appointments of Marv Webb, Mike Wenzl, and Todd Enck to
the Building Code Advisory Board. These appointments would become effective August 1,
2009 upon approval by the City Council and would expire on August 1, 2011.
The Mayor has also submitted the new appointment of Brad Kissler to replace Richard Willis
on the Building Code Advisory Board. This appointment would become effective August 1,
2009 upon approval by the City Council and would expire on August 1, 2011. Approval is
recommended.
Tuesday, July 28, 2009
Council Session
City of Grand Island
Staff Contact: Mayor Hornady
City of Grand Island City Council
Item G5
Approving Re-Appointments of Al Avery, Glen Murray, John
Schultz, Mike Nolan and Karen Bredthauer and New Appointment
of Deb Trosper and to the Zoning Board of Adjustment
The Mayor has submitted the re-appointments of Al Avery, Glen Murray, John Schultz, Mike
Nolan, and Karen Bredthauer to the Zoning Board of Adjustment. These appointments
would become effective September 1, 2009 upon approval by the City Council and would
expire on August 31, 2012.
The Mayor has also submitted the new appointment of Deb Trosper to replace Joanne Homes
on the Zoning Board of Adjustment. This appointment would become effective September 1,
2009 upon approval by the City Council and would expire on August 31, 2012. Approval is
recommended.
Tuesday, July 28, 2009
Council Session
City of Grand Island
Staff Contact: Mayor Hornady
City of Grand Island City Council
Item G6
#2009-175 - Approving FY 2009-2010 Annual Budget for Business
Improvement District #4, South Locust Street from Stolley Park
Road to Fonner Park Road, and Setting Date for Board of
Equalization
Tuesday, July 28, 2009
Council Session
City of Grand Island
Staff Contact: David Springer
City of Grand Island City Council
Council Agenda Memo
From: Dave Springer, Finance Director
Meeting: July 28, 2009
Subject: Approving FY 2009-2010 Annual Budget for Business
Improvement District #4, South Locust Street from
Stolley Park Road to Fonner Park Road, and setting Date
for Board of Equalization
Item #’s: G-6
Presenter(s): Dave Springer, Finance Director
Background
In July, 2002, the City Council adopted Ordinance #8751 creating Business Improvement
District (BID) #4, South Locust Street from Stolley Park Road to Fonner Park Road. The
ordinance established the purpose of the District, described the boundaries, and
established that real property in the area would be subject to a special assessment to
support the purposes of the District. The creating Ordinance requires that a proposed
budget for the District be approved by the BID Board and forwarded to the City Council
for consideration. On July 8, 2009, the BIB #4 Board met and approved the 2009-2010
Budget which provides for special assessments in the amount of $5.30 per front footage
for a total of $26,230 for the 4,949 front footage.
Discussion
The majority of the appropriations in the proposed budget of $32,100 are for the upkeep
of sprinkler systems, maintenance of green spaces, and snow removal along their portion
of the South Locust corridor. The appropriations for 2009-2010 also include a City fee of
$1,500 for accounting services. A copy of the proposed 2009-2010 budget is attached for
review.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1. Move to Approve the 2009-2010 Budget for BID #4 and set the date for the
Board of Equalization.
2. Modify the budget and/or reschedule the Board of Equalization.
Recommendation
City Administration recommends that the Council approve the 2008-2009 Budget for
BID #4 and set the date of September 8, 2009 for the Board of Equalization. Notice of
the Hearing and proposed assessments will be published according to State Statutes.
Sample Motion
Approve the 2009-2010 Budget for BID #4 and set the date of September 8, 2009 for the
Board of Equalization.
BUSINESS IMPROVEMENT BOARD #4
FY 2008-2009 BUDGET
2006 2007 2008 2009 2009 2010
Actual Actual Actual Budget Projected Budget
ASSESSMENT PER FRONT FOOTAGE $3.50 $3.50 $4.50 $5.00 $5.00 $5.30
Front Footage 4,949 4,949 4,949 4,949 4,949 4,949
REVENUE
Account
74140 Special Asessments 17,390 16,859 22,207 24,745 24,767 26,230
74787 Interest Revenue - - 12 - 75 -
74795 Other Revenue - -
TOTAL REVENUE 17,390 16,859 22,219 24,745 24,842 26,230
APPROPRIATIONS
Account
85213 Contract Services 13,432 12,447 15,320 13,500 14,500 21,500
85245 Printing & Binding Services 37 224 52 250 150 100
85249 Snow & Ice Removal - 425 1,277 - 831 1,500
85305 Utility Services 3,730 2,972 3,038 4,500 3,800 4,500
85319 Repair & Maint - Land Improve.978 3,094 585 2,000 1,000 2,000
85413 Postage 67 56 114 250 150 250
85416 Advertising - - - 1,000 500 -
85419 Legal Notices 260 240 303 500 350 500
85490 Other Expenditures - - - 500 250 500
85505 Office Supplies - - - 500 200 250
85560 Trees and Shrubs - 2,160 - - - -
85590 Other General Supplies 3,883 60 - 5,000 2,000 1,000
TOTAL OPERATING EXPENSE 22,387 21,678 20,689 28,000 23,731 32,100
ANNUAL EXCESS/(LOSS)(4,997) (4,819) 1,530 (3,255) 1,111 (5,870)
Beginning Cash Balance 27,921 22,924 18,105 19,635 19,635 20,746
Revenues 17,390 16,859 22,219 24,745 24,842 26,230
Expenditures 22,387 21,678 20,689 28,000 23,731 32,100
Ending Cash Balance 22,924 18,105 19,635 16,380 20,746 14,876
Approved as to Form ¤ ___________
July 24, 2009 ¤ City Attorney
R E S O L U T I O N 2009-175
WHEREAS, the City Council has considered the proposed budget of the Business
Improvement District No. 4 for the fiscal year 2009-2010; and
WHEREAS, the City has received the assessed values of the individual properties within
Business Improvement District No. 4 as shown in the office of the Hall County Assessor in effect on the first
day of January, 2009.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE
CITY OF GRAND ISLAND, NEBRASKA, that:
1. The budget for Business Improvement District No. 4 is hereby considered.
2. A proposed assessment schedule shall be prepared.
3. A hearing before the City Council sitting as a board of equalization on the proposed
assessments shall be held on September 8, 2009 at 7:00 p.m. in the City Council chambers of City
Hall, 100 East First Street, Grand Island, Nebraska.
4. Notice of hearing shall be published once each week for three consecutive weeks in accordance
with the Business Improvement District Act.
5. Notice of hearing shall be mailed to all property owners of Business Improvement District No. 4 by
U.S. mail, postage prepaid.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, July
28, 2009.
_______________________________________
Margaret Hornady, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Item G7
#2009-176 - Approving FY 2009-2010 Annual Budget for Business
Improvement District #6, Second Street, and Setting Date for
Board of Equalization
Tuesday, July 28, 2009
Council Session
City of Grand Island
Staff Contact: David Springer
City of Grand Island City Council
Council Agenda Memo
From: Dave Springer, Finance Director
Meeting: July 28, 2009
Subject: Approving FY 2009-2010 Annual Budget for Business
Improvement District #6, Second Street, and setting Date
For Board of Equalization
Item #’s: G-7
Presenter(s): Dave Springer, Finance Director
Background
On September 9, 2008, the City Council adopted Ordinance #9186 creating Business
Improvement District (BID) #6, Second Street. The creating ordinance established the
purpose of the District, described the boundaries, and established that real property in the
area that would be subject to a special assessment to support the purposes of the District.
The creating Ordinance requires that a proposed budget for the District be approved by
the BID Board and forwarded to the City Council for consideration. On June 9, 2009, the
BIB #6 Board met and approved the 2009-2010 Budget which provides for special
assessments in the amount of $5.50 per front footage for a total of $39,292 for the 7,144
front footage.
Discussion
The majority of the proposed budget of $38,800
is to be used for the installation of landscaping and beautification and the subsequent
maintenance of frontage areas along the Second Street portion of their district The
appropriations for 2009-2010 also include a City fee of $1,500 for accounting services.
A copy of the proposed 2009-2010 budget is attached for review.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1. Approve the 2009-2010 Budget for BID #6 and set the date for the Board of
Equalization.
2. Modify the budget and/or reschedule the Board of Equalization.
Recommendation
City Administration recommends that the Council approve the 2009-20109 Budget for
BID #6 and set the date of September 8, 2009 for the Board of Equalization. Notice of
the Hearing and proposed assessments will be published according to State Statutes.
Sample Motion
Approve the 2009-2010 Budget for BID #6 and set the date of September 8, 2009 for the
Board of Equalization.
BUISNESS IMPROVEMENT DISTRICT #6 - SECOND STREET
FY 2009-2010 BUDGET and FIVE YEAR PLAN
2009 2009 2010 2011 2012 2013 5 Year
Budget Projected Budget Budget Budget Budget Total
Front Footage 7,144 7,144 7,144 7,144 7,144 7,144
Levy (Per Foot)$6.00 $6.00 $5.50 $5.00 $4.50 $4.00 $5.00 Ave.
REVENUE
Account
74140 Special Asessments 42,864 40,500 39,292 35,720 32,148 28,576 219,100
74787 Interest Revenue - 50
74795 Other Revenue 1,000 - 1,000 1,000 1,000 1,000 5,000
TOTAL REVENUE 43,864 40,550 40,292 36,720 33,148 29,576 224,150
APPROPRIATIONS
Account
85213 Contract Services 15,000 14,000 15,000 15,000 15,000 15,000 89,000
85241 Computer Services -
85245 Printing & Binding Services 300 75 300 300 300 300 1,575
85249 Snow & Ice Removal - - - - - - -
85290 Other Professional Services 2,000 1,000 1,500 1,500 1,500 1,500 9,000
85305 Utility Services 1,500 500 2,000 2,100 2,200 2,300 10,600
85390 Other Property Services - - - - - - -
85413 Postage 250 250 250 250 250 250 1,500
85416 Advertising 1,500 1,500 1,500 1,500 1,500 1,500 9,000
85419 Legal Notices 500 850 1,000 500 500 500 3,850
85422 Dues & Subscriptions -
85428 Travel & Training -
85490 Other Expenditures 4,500 4,500 3,500 3,000 3,000 2,975 21,475
85505 Office Supplies 250 50 250 250 250 250 1,300
85560 Trees & Shrubs 3,500 2,000 3,000 2,500 2,000 1,500 14,500
85590 Other General Supplies 500 500 500 500 500 500 3,000
85608 Land Improvements 14,000 10,000 10,000 8,000 7,500 9,786 59,286
TOTAL OPERATING EXPENSE 43,800 35,225 38,800 35,400 34,500 36,361 224,086
-
ANNUAL EXCESS/(LOSS)64 5,325 1,492 1,320 (1,352) (6,785) -
-
Beginning Cash Balance - - 5,325 6,817 8,137 6,785 -
Revenues 43,864 40,550 40,292 36,720 33,148 29,576 180,286
Expenditures 43,800 35,225 38,800 35,400 34,500 36,361 180,286
Ending Cash Balance 64 5,325 6,817 8,137 6,785 - -
Approved as to Form ¤ ___________
July 24, 2009 ¤ City Attorney
R E S O L U T I O N 2009-176
WHEREAS, the City Council has considered the proposed budget of the Business
Improvement District No. 6 for the fiscal year 2009-2010; and
WHEREAS, the City has received the assessed values of the individual properties within
Business Improvement District No. 6 as shown in the office of the Hall County Assessor in effect on the first
day of January, 2009.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE
CITY OF GRAND ISLAND, NEBRASKA, that:
1. The budget for Business Improvement District No. 6 is hereby considered.
2. A proposed assessment schedule shall be prepared.
3. A hearing before the City Council sitting as a board of equalization on the proposed
assessments shall be held on September 8, 2009 at 7:00 p.m. in the City Council chambers of City
Hall, 100 East First Street, Grand Island, Nebraska.
4. Notice of hearing shall be published once each week for three consecutive weeks in accordance
with the Business Improvement District Act.
5. Notice of hearing shall be mailed to all property owners of Business Improvement District No. 6 by
U.S. mail, postage prepaid.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, July 28, 2009
.
_______________________________________
Margaret Hornady, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Item G8
#2009-177 - Approving FY 2009-2010 Annual Budget for Business
Improvement District #7, South Locust Street from Highway 34 to
Stolley Park Road, and Setting Date for Board of Equalization
Tuesday, July 28, 2009
Council Session
City of Grand Island
Staff Contact: David Springer
City of Grand Island City Council
Council Agenda Memo
From: Dave Springer, Finance Director
Meeting: July 28, 2009
Subject: Approving FY 2009-2010 Annual Budget for Business
Improvement District #7, South Locust Street from
Stolley Park Road to Highway 34, and setting Date for
Board of Equalization
Item #’s: G-8
Presenter(s): Dave Springer, Finance Director
Background
On September 9, 2008, the City Council adopted Ordinance #9187 creating Business
Improvement District (BID) #7, South Locust Street from Stolley Park Road to Highway
34. The creating ordinance establishes the purpose of the District, describes the
boundaries, and establishes that real property in the area would be subject to a special
assessment to support the purposes of the District. The creating Ordinance requires that a
proposed budget for the District be approved by the BID Board and forwarded to the City
Council for consideration. On June 11, 2009, the BIB #7 Board met and approved the
2009-2010 Budget which provides for special assessments in the amount of $4.75 per
front footage for a total of $46,617 for the 9,814 front footage.
Discussion
The majority of the proposed budget of $47,000 is to be used for the maintenance of
frontage areas along the South Locust Street portion of their district The appropriations
for 2009-2010 also include a City fee of $875 for accounting services. A copy of the
proposed 2009-2010 budget is attached for review.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1. Approve the 2009-2010 Budget for BID #7 and set the date for the Board of
Equalization.
2. Modify the budget and/or reschedule the Board of Equalization.
Recommendation
City Administration recommends that the Council approve the 2009-2010 Budget for
BID #7 and set the date of September 8, 2009 for the Board of Equalization. Notice of
the Hearing and proposed assessments will be published according to State Statutes.
Sample Motion
Approve the 2008-2009 Budget for BID #7 and set the date of September 8, 2009 for the
Board of Equalization.
BUSINESS IMPROVEMENT BOARD #7 STOLLEY PARK ROAD TO HWY 34
FY 2009-2010 AND FIVE YEAR BUDGET (Old BID #3)
2008 2009 2009 2010 2011 2012 2013 5 Year
Actual Budget Projected Budget Budget Budget Budget Total
Front Footage 9,945 9,665 9,665 9,814 9,814 9,814 9,814
$4.25 $4.66 $4.43 $4.75 $5.09 $5.30 $5.60 $5.10 Ave
REVENUE
Account
74140 Special Asessments 40,453 45,000 42,862 46,617 50,000 52,000 55,000 246,479
74787 Interest Revenue 0 0 50
74795 Other Revenue 9 0 93 0 0 0 0 93
TOTAL REVENUE 40,462 45,000 43,005 46,617 50,000 52,000 55,000 291,622
APPROPRIATIONS
Account
85213 Contract Services 26,147 23,100 24,000 29,100 25,150 26,253 27,410 155,013
85245 Printing & Binding Services 90 0 74 0 0 0 0 74
85249 Snow & Ice Removal 988 2,000 1,138 2,000 2,000 2,000 2,000 11,138
85290 Other Professional & Tech.0
85305 Utility Services 4,153 6,000 5,500 6,300 6,615 6,945 7,295 38,655
85319 Repair & Maint - Land Improv 916 2,000 3,500 2,000 2,500 2,500 2,500 15,000
85325 Repair & Maint - M & E 0
85390 Other Property Services 0 0 0 0 0 0 0 0
85413 Postage 182 250 150 250 250 250 250 1,400
85416 Advertising 0 0 0 0 5,000 0 0 5,000
85419 Legal Notices 457 750 675 750 750 750 750 4,425
85490 Other Expenditures 0 4,000 12,903 3,000 3,000 4,100 3,992 30,995
85505 Office Supplies 0 100 20 100 130 145 196 691
85560 Trees & Shrubs 0 5,000 3,500 3,500 5,000 7,000 7,000 31,000
85590 Other General Supplies 0 0 0 0 0 0 0 0
85608 Land Improvements 0 3,100 3,100 0 1,500 3,000 3,000 13,700
TOTAL OPERATING EXPENSE 32,933 46,300 54,560 47,000 51,895 52,943 54,393 307,091
ANNUAL EXCESS/(LOSS)7,529 (1,300)(11,555)(384)(1,895)(943)607 (15,470)
Beginning Cash Balance 9,772 17,301 17,301 5,746 5,363 3,468 2,525
Revenues 40,462 45,000 43,005 46,617 50,000 52,000 55,000
Expenditures 32,933 46,300 54,560 47,000 51,895 52,943 54,393
Ending Cash Balance 17,301 16,001 5,746 5,363 3,468 2,525 3,132 0
Approved as to Form ¤ ___________
July 24, 2009 ¤ City Attorney
R E S O L U T I O N 2009-177
WHEREAS, the City Council has considered the proposed budget of the Business
Improvement District No. 7 for the fiscal year 2009-2010; and
WHEREAS, the City has received the assessed values of the individual properties within
Business Improvement District No. 7 as shown in the office of the Hall County Assessor in effect on the first
day of January, 2009.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE
CITY OF GRAND ISLAND, NEBRASKA, that:
1. The budget for Business Improvement District No. 7 is hereby considered.
2. A proposed assessment schedule shall be prepared.
3. A hearing before the City Council sitting as a board of equalization on the proposed
assessments shall be held on September 8, 2009 at 7:00 p.m. in the City Council chambers of City
Hall, 100 East First Street, Grand Island, Nebraska.
4. Notice of hearing shall be published once each week for three consecutive weeks in accordance
with the Business Improvement District Act.
5. Notice of hearing shall be mailed to all property owners of Business Improvement District No. 7 by
U.S. mail, postage prepaid.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, July 28, 2009.
_______________________________________
Margaret Hornady, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Item G9
#2009-178 - Approving FY 2009-2010 Annual Budget for Business
Improvement District #8, Downtown, and Setting Date for Board
of Equalization
Tuesday, July 28, 2009
Council Session
City of Grand Island
Staff Contact: David Springer
City of Grand Island City Council
Council Agenda Memo
From: Dave Springer, Finance Director
Meeting: July 28, 2009
Subject: Approving FY 2009-2010 Annual Budget for Business
Improvement District #8, Downtown, and setting Date
for Board of Equalization
Item #’s: G-9
Presenter(s): Dave Springer, Finance Director
Background
On August 26, 2009, the City Council adopted Ordinance #9180 creating Business
Improvement District (BID) #8, Downtown. The creating ordinance established the
purpose of the District, described the boundaries, and established that real property in the
area would be subject to a special assessment to support the purposes of the District. The
creating Ordinance requires that a proposed budget for the District be approved by the
BID Board and forwarded to the City Council for consideration. On July 16, 2009, the
BID #8 Board met and approved the 2009-2010 budget which provides for special
assessments in the amount of $90,000.
Discussion
In this district, assessments are paid by property owners based on the valuation of land
and real property in the district as of January 1 of the current year. No personal property
is figured into the assessment. Owners are billed for the assessment on October 1 of each
fiscal year. The total taxable value for the district as of January 1, 2009 was $30,309,572
which for budgeted assessments of $90,000 gives a levy of .296936 per $100 of real
property. Downtown Beautification, Retention and Recruitment, and Maintenance are
the areas of proposed work to performed by the BID. The appropriations for 2009-2010
also include a City fee of $4,000 for accounting services. A copy of the proposed 2009-
2010 budget is attached for review.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1. Approve the 2009-2010 Budget for BID #8 and set the date for the Board of
Equalization.
2. Modify the budget and/or reschedule the Board of Equalization.
Recommendation
City Administration recommends that the Council approve the 2009-2010 Budget for
BID #8 and set the date of September 8, 2009 for the Board of Equalization. Notice of
the Hearing and proposed assessments will be published according to State Statutes.
Sample Motion
Approve the 2009-2010 Budget for BID #8 and set the date of September 8, 2009 for the
Board of Equalization.
BUISNESS IMPROVEMENT DISTRICT #8
FY 2009-2010 and FIVE YEAR BUDGET (Old BID #5)
2008 2009 2009 2010 2011 2012 2013 5 Year
Actual Budget Projected Budget Budget Budget Budget Total
Valuation 29,326,665 29,326,665 30,309,572 30,309,572 30,309,572 30,309,572
Levy 0.287724 0.284570 0.296936 0.315019 0.324468 0.334205
REVENUE
Account
74140 Special Asessments 81,126 84,380 83,455 90,000 95,481 98,345 101,296 468,577
74795 Other Revenue 5,219 47,500 3,625 151,000 155,530 160,196 165,002 169,952
74787 Interest 13 140 100
TOTAL REVENUE 86,358 131,880 87,220 241,100 251,011 258,541 266,298 638,529
APPROPRIATIONS
Account
85213 Contract Services 49,390 41,500 40,000 38,500 45,000 48,000 50,000 221,500
85245 Printing & Binding Services 3,759 4,000 2,200 2,500 4,000 4,000 4,000 16,700
85249 Snow & Ice Removal - 500 450 500 500 500 442 2,392
85290 Other Professional Services 6,707 2,500 6,600 2,500 4,500 5,000 6,000 24,600
85305 Utility Services 1,178 1,700 1,200 1,200 1,900 2,000 2,100 8,400
85325 Repairs & Maint.- - - 1,200 - - - 1,200
85413 Postage 1,060 1,200 1,100 1,500 1,400 1,500 1,600 7,100
85416 Advertising 13,455 20,500 12,000 11,000 16,000 16,000 16,000 71,000
85419 Legal Notices 1,028 2,000 1,900 2,500 2,000 2,000 2,000 10,400
85422 Dues & Subscriptions 10 -
85428 Travel & Training 348 500 500 750 500 500 500 2,750
85490 Other Expenditures 219 26,750 5,500 18,000 32,724 38,399 39,766 134,389
85505 Office Supplies 220 600 250 600 600 600 600 2,650
85560 Trees & Shrubs - 3,000 11,000 6,000 1,000 1,000 1,000 20,000
85590 Other General Supplies 223 750 250 750 750 750 750 3,250
85608 Land Improvements - 32,000 2,000 173,000 35,000 30,000 30,000 270,000
TOTAL OPERATING EXPENSE 77,597 137,500 84,950 260,500 145,874 150,249 154,758 711,381
-
ANNUAL EXCESS/(LOSS)8,761 (5,620) 2,270 (19,400) 105,137 108,292 111,540 -
Beginning Cash Balance 8,885 17,646 17,646 19,916 516 105,653 213,945
Revenues 86,358 131,880 87,220 241,100 251,011 258,541 266,298
Expenditures 77,597 137,500 84,950 260,500 145,874 150,249 154,758
Ending Cash Balance 17,646 12,026 19,916 516 105,653 213,945 325,485
Approved as to Form ¤ ___________
July 24, 2009 ¤ City Attorney
R E S O L U T I O N 2009-178
WHEREAS, the City Council has considered the proposed budget of the Business
Improvement District No. 8 for the fiscal year 2008-2009; and
WHEREAS, the City has received the assessed values of the individual properties within
Business Improvement District No. 8 as shown in the office of the Hall County Assessor in effect on the first
day of January, 2008.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE
CITY OF GRAND ISLAND, NEBRASKA, that:
1. The budget for Business Improvement District No. 8 is hereby considered.
2. A proposed assessment schedule shall be prepared.
3. A hearing before the City Council sitting as a board of equalization on the proposed
assessments shall be held on September 23, 2008 at 7:00 p.m. in the City Council chambers of
City Hall, 100 East First Street, Grand Island, Nebraska.
4. Notice of hearing shall be published once each week for three consecutive weeks in accordance
with the Business Improvement District Act.
5. Notice of hearing shall be mailed to all property owners of Business Improvement District No. 8 by
U.S. mail, postage prepaid.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, August 26, 2008.
_______________________________________
Margaret Hornady, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Item G10
#2009-179 - Approving Acquisition of Detention Cell Land in Lots
Two (2) and Three (3) and Outlot A of Springdale Second
Subdivision (Springdale, LLC)
Tuesday, July 28, 2009
Council Session
City of Grand Island
Staff Contact: Steven P. Riehle, Public Works Director
City of Grand Island City Council
Approved as to Form ¤ ___________
July 24, 2009 ¤ City Attorney
R E S O L U T I O N 2009-179
WHEREAS, detention cell land is needed by the City of Grand Island, from Springdale,
LLC, for public storm water drainage as detailed in a 1975 drainage plan for the Moores Creek Drainway;
and
WHEREAS, a public hearing was held on July 28, 2009, for the purpose of discussing the
proposed acquisition of the detention cell land consisting of all of Outlot A and for acquisition of
ingress/egress easements on Lots Two (2) and Three (3) of Springdale Second Subdivision, in the City of
Grand Island, Hall County, Nebraska, more particularly described as follows:
Detention Cell
Outlot A of Springdale Second Subdivision, in the City of Grand Island, Hall County, Nebraska
Lot 2 ingress/egress easement
Beginning at the northeast corner of Lot 2 of Springdale Second Subdivision in the City of
Grand Island, Hall County, Nebraska, thence south on the east line of said Lot 2 a distance of
fifteen feet, thence in a northwesterly direction to a point ten feet south of the north line of said
Lot 2 and five feet west of the east line of said Lot 2, thence westerly on a line ten feet south of
and parallel to the north line of said Lot 2 to a point ten feet south of the north line of said lot 2
and five feet east of the west line of said lot two, thence southwesterly to a point on the west line
of said Lot 2 which is fifteen feet south of the northwest corner of said Lot 2, thence northerly
upon the west line of said Lot 2 to the northwest corner of said Lot 2, thence easterly on the
north line of said Lot 2 to the point of beginning.
Lot 3 ingress/egress easement
South 10 feet of lot 3 in Springdale Second Subdivision, in the City of Grand Island, Hall
County, Nebraska
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island, be and hereby is,
authorized to acquire detention cell land and ingress/egress easements from Springdale, LLC, on the above
described tracts of land.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, July 28, 2009.
_______________________________________
Margaret Hornady, Mayor
- 2 -
Attest:
_______________________________________
RaNae Edwards, City Clerk
Item G11
#2009-180 - Approving Supplemental Agreement No. 1 with NDOR
for South Locust Street Phase 2 (Northbound) Roadway
Construction
Tuesday, July 28, 2009
Council Session
City of Grand Island
Staff Contact: Steven P. Riehle, Public Works Director
City of Grand Island City Council
Council Agenda Memo
From: Steven P. Riehle, Public Works Director
Meeting: July 28, 2009
Subject: Approving Supplemental Agreement No. 1 with NDOR
for South Locust Street Phase 2 (Northbound) Roadway
Construction
Item #’s: G-11
Presenter(s): Steven P. Riehle, Public Works Director
Background
All agreements must be approved by the City Council.
The Nebraska Department of Roads and the City of Grand Island entered into a program
agreement for the above project. The agreement was executed by the City on June 14,
2007 and by the State on June 19, 2007 and provided for the paving of the northbound
lanes on South Locust Street with concrete.
The completion of the concrete paving for the northbound lanes is one of the last
remaining phases of the Locust Street Interchange project that was started over 10 years
ago. The only remaining phases are the completion of the 2 trail bridges over the Platte
River channels north of Interstate 80 and the paving of the trail from the Wood River
Floodway to just north of Interstate 80. A future trail is planned between the Locust
Street trail and Mormon Island State Park.
Discussion
It is now necessary to amend the original agreement to allow Federal Stimulus Funds to
be used toward the construction phase of the project, to modify the estimated project cost
and to update the bid letting responsibilities. The estimated construction cost of
$4,012,600.00 will be covered by American Recovery and Reinvestment Act (ARRA)
Funds. The ARRA funds are capped at this dollar amount with any design changes or
overruns coming from Grand Island’s regular federal fund balance.
The City’s share of the project is to be 100% of the design and preliminary engineering
costs. The Engineering Division of the Public Works Department is preparing plans for
the widening of South Locust Street saving the city an estimated $237,400.00.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1. Move to approve
2. Refer the issue to a Committee
3. Postpone the issue to future date
4. Take no action on the issue
Recommendation
Public Works Administration recommends that the Council approve a resolution
authorizing the Mayor to sign the agreement.
Sample Motion
Motion to approve authorization for the Mayor to sign the agreement.
Approved as to Form ¤ ___________
July 24, 2009 ¤ City Attorney
R E S O L U T I O N 2009-180
WHEREAS, the City of Grand Island is widening South Locust Street using American
Recovery and Reinvestment Act (ARRA) Funds; and
WHEREAS, for such work the State and City entered into an agreement; and
WHEREAS, it is now necessary to amend the original agreement to allow Federal Stimulus
Funds to be used toward the construction phase of the project, modify the estimated project cost and
update the bid letting responsibilities; and
WHEREAS, the construction cost is estimated to be $4,012,600.00, all of which is
proposed to be ARRA Funds; and
WHEREAS, the City’s share of the project is to be 100% of the design and preliminary
engineering, and all other costs over the capped construction and construction engineering amounts, and
WHEREAS, Supplemental Agreement No. 1 with the Nebraska Department of Roads is
required to proceed with this project.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that the supplemental agreement number 1 with the
Nebraska Department of Roads to amend the original agreement for the widening of South Locust Street is
hereby approved.
BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to
execute such agreement on behalf of the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, July 28, 2009.
_______________________________________
Margaret Hornady, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Item G12
#2009-181 - Approving Change Order No. 1 for Asphalt
Maintenance Project 2009-AC-1
Tuesday, July 28, 2009
Council Session
City of Grand Island
Staff Contact: Steven P. Riehle, Public Works Director
City of Grand Island City Council
Council Agenda Memo
From: Steven P. Riehle, Public Works Director
Meeting: July 28, 2009
Subject: Approving Change Order No. 1 for Asphalt Maintenance
Project 2009-AC-1
Item #’s: G-12
Presenter(s): Steven P. Riehle, Public Works Director
Background
J.I.L. Asphalt Paving Company of Grand Island, Nebraska was awarded a $676,758.50
contract on March 24, 2009. The contract was for the yearly asphalt maintenance within
the City.
Discussion
The Streets Division of the Public Works Department is requesting to change the four
blocks of asphalt overlay on 1st Street between Eddy Street & Walnut Street to be full
width of the street instead of only the south lane. The south lane of this section of 1st
Street is failing. The center and north lanes along this section of 1st Street are not failing,
but the asphalt is rutted and shoving because of the loading from heavy truck traffic.
Paving the full width of this section will make for a better finished product. The cost of
such additional work is $46,939.98 as detailed on the attached change order.
The cost for the additional work will come from funds in the Contracted Concrete Repair
Fund, Account No. 10033506.85351 so there will be no budgetary impact..
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1. Move to approve
2. Refer the issue to a Committee
3. Postpone the issue to future date
4. Take no action on the issue
Recommendation
Public Works Administration recommends that the Council approve Change Order No. 1
for Asphalt Maintenance Project 2009-AC-1.
Sample Motion
Motion to Approve Change Order No. 1 for Asphalt Maintenance Project No. 2009-AC-
1.
City of Grand Island CHANGE ORDER NUMBER 1
100 East 1st Street
Grand Island, Nebraska 68801 Date of Issuance: July 28, 2009
PROJECT: Asphalt Maintenance Project 2009-AC-1
CONTRACTOR: J.I.L. Asphalt Paving Company
CONTRACT DATE: March 24, 2009
To change the four blocks of asphalt overlay on 1st Street between Eddy Street & Walnut Street to be full width of
the street instead of only the south lane. Paving the full width of this section will make for a better finished
product.
Quantity Unit Price Total Price
1. Type “A” Asphalt 669 tons $26.50/ton $17,728.50
2. Asphalt Cement 8,362 gal $ 2.34/gal $19,567.08
3. Tack Coat 606 gal $ .90/gal $ 545.40
4. Milling 6,066 s.y. $ 1.50/s.y. $ 9,099.00
TOTAL OF CHANGE ORDER NO. 1 $46,939.98
The changes result in the following adjustment to the Contract Amount:
Contract Price Prior to This Change Order ......................................................................................$676,758.50
Net Increase/Decrease Resulting from this Change Order..............................................................$ 46,939.98
Revised Contract Price Including this Change Order ................................................................$723,698.48
Approval Recommended:
By_______________________________________
Steven P. Riehle, Public Works Director
Date
The Above Change Order Accepted: Approved for the City of Grand Island:
J.I.L. Asphalt Paving Company By_________________________________
Contractor Margaret Hornady, Mayor
By Attest:
RaNae Edwards, City Clerk
Date Date_______________________________
Approved as to Form ¤ ___________
July 24, 2009 ¤ City Attorney
R E S O L U T I O N 2009-181
WHEREAS, on March 24, 2009, by Resolution 2009-64, the City of Grand Island
awarded J.I.L. Asphalt Paving Company of Grand Island, Nebraska the bid in the amount of $676,758.50
for Asphalt Resurfacing Project Number 2009-AC-1; and
WHEREAS, it has been determined that modifications to the work to be performed by
J.I.L. Asphalt Paving Company are necessary; and
WHEREAS, such modifications have been incorporated into Change Order No. 1; and
WHEREAS, it is recommended that modifications to the work to be done by J.I.L. Asphalt
Paving Company are necessary; and
WHEREAS, the result of such modifications will increase the contract amount by
$46,939.98 for a revised contract price of $723,698.48.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is, authorized and
directed to execute Change Order No. 1 between the City of Grand Island and J.I.L. Asphalt Paving
Company of Grand Island, Nebraska to provide the modifications.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, July 28, 2009.
_______________________________________
Margaret Hornady, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Item G13
#2009-182 - Approving Change Order No. 1 for Sanitary Sewer
District No. 76 Replacement; Vine Street, Between Ashton Avenue
and Koenig Street
Tuesday, July 28, 2009
Council Session
City of Grand Island
Staff Contact: Steven P. Riehle, Public Works Director
City of Grand Island City Council
Council Agenda Memo
From: Steven P. Riehle, Public Works Director
Meeting: July 28, 2009
Subject: Approving Change Order Number 1 for Sanitary Sewer
District Number 76 Replacement; Vine Street, Between
Ashton Avenue and Koenig Street
Item #’s: G-13
Presenter(s): Steven P. Riehle, Public Works Director
Background
The Diamond Engineering Company of Grand Island, Nebraska was awarded a
$211,322.19 contract on June 23, 2009 for the above district. The district provides for
replacing the sanitary sewer main due to the deterioration of the main that serves this
area. The main failed and a portion of Vine Street collapsed into the hole created by the
failure.
Discussion
The Wastewater Division of the Public Works Department is requesting to add a manhole
on Vine Street midway between Ashton Avenue and Koenig Street. There is 527 feet of
sanitary sewer main between the manhole at Ashton Avenue and the manhole at Koenig
Street. Manholes are typically placed every 350 to 400 feet to provide for easier assess to
the sanitary sewer main to perform necessary maintenance work.
The cost for the manhole installation is $4,000 lump sum with no separate payment for
vertical depth of mahole. The price was compared to other bid unit prices for manholes to
ensure the quoted price was fair and reasonable.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1. Move to approve
2. Refer the issue to a Committee
3. Postpone the issue to future date
4. Take no action on the issue
Recommendation
Public Works Administration recommends that the Council approve Change Order
Number 1 for Sanitary Sewer District No. 76 Replacement on Vine Street, between
Ashton Avenue and Koenig Street.
Sample Motion
Motion to Approve Change Order Number 1.
City of Grand Island CHANGE ORDER NUMBER 1
100 East 1st Street
Grand Island, Nebraska 68801 Date of Issuance: July 28, 2009
PROJECT : Sanitary Sewer District No. 76 Replacement; Vine Street, between Ashton Avenue
and Koenig Street
CONTRACTOR: The Diamond Engineering Company
CONTRACT DATE: June 23, 2009
To install a sanitary sewer manhole on Vine Street midway between Ashton Avenue and Koenig Street.
· Installation of Sanitary Sewer Manhole 1.00 each lump sum $ 4,000.00
The changes result in the following adjustment to the Contract Amount:
Contract Price Prior to This Change Order ......................................................................................$211,322.19
Net Increase/Decrease Resulting from this Change Order ..............................................................$ 4,000.00
Revised Contract Price Including this Change Order.................................................................$215,322.19
Approval Recommended:
By_______________________________________
Steven P. Riehle, Public Works Director
Date
The Above Change Order Accepted: Approved for the City of Grand Island:
The Diamond Engineering Company By_________________________________
Contractor Margaret Hornady, Mayor
By Attest:
RaNae Edwards, City Clerk
Date Date_______________________________
Approved as to Form ¤ ___________
July 24, 2009 ¤ City Attorney
R E S O L U T I O N 2009-182
WHEREAS, on June 23, 2009, by Resolution 2009-142, the City of Grand Island
awarded The Diamond Engineering Company of Grand Island, Nebraska the bid in the amount of
$211,322.19 for Sanitary Sewer District No. 76 Replacement; Vine Street, between Ashton Avenue and
Koenig Street; and
WHEREAS, it has been determined that modifications to the work to be performed by The
Diamond Engineering Company are necessary; and
WHEREAS, such modifications have been incorporated into Change Order No. 1; and
WHEREAS, it is recommended that modifications to the work to be done by The Diamond
Engineering Company are necessary; and
WHEREAS, the result of such modifications will increase the contract amount by
$4,000.00 for a revised contract price of $215,322.19.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is, authorized and
directed to execute Change Order No. 1 between the City Of Grand Island and The Diamond Engineering
Company of Grand Island, Nebraska to provide the modifications.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, July 28, 2009.
_______________________________________
Margaret Hornady, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Item G14
#2009-183 - Approving Purchase of a Skid Steer Loader for Use in
Concrete Repair Operations at the Streets Division of the Public
Works Department
Tuesday, July 28, 2009
Council Session
City of Grand Island
Staff Contact: Steven P. Riehle, Public Works Director
City of Grand Island City Council
Council Agenda Memo
From: Steven P. Riehle, Public Works Director
Meeting: July 28, 2009
Subject: Approving Purchase of a Skid Steer Loader for use in
Concrete Repair Operations at the Street Division
Item #’s: G-14
Presenter(s): Steven P. Riehle, Public Works Director
Background
The Bobcat Skid Steer Loader at the Street Division was last replaced by Central
Nebraska Bobcat in the 2007/2008 budget and has a replacement agreement in the
original bid package. The City has utilized such a replacement agreement in the past.
The replacement agreement is based on $7.50 per operating hour. At 350 hours of use,
the replacement price is $2,625.
Discussion
It is to the advantage of the City of Grand Island to continue using a Bobcat Skid Steer
Loader from Central Nebraska Bobcat of Grand Island, Nebraska. Each unit remains
constantly under warranty so that the only cost to the City is for fuel and routine service.
A summary of the cost follows:
Total Cost = $24,730.59
Trade In Value = $22,105.59
Cost After Trade = $2,625.00
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1. Move to approve
2. Refer the issue to a Committee
3. Postpone the issue to future date
4. Take no action on the issue
Recommendation
Public Works Administration recommends that the Council approve a Resolution
awarding the purchase of the Skid Steer Loader under the replacement agreement with
Central Nebraska Bobcat of Grand Island, Nebraska.
Sample Motion
Motion to approve awarding the purchase of the Skid Steer Loader under the replacement
agreement.
Approved as to Form ¤ ___________
July 24, 2009 ¤ City Attorney
R E S O L U T I O N 2009-183
WHEREAS, the City of Grand Island has a replacement agreement in the original bid
package for the skid steer loader with Central Nebraska Bobcat of Grand Island, Nebraska; and
WHEREAS, the total cost of the skid steer is $24,730.59; and
WHEREAS, the trade-in value is $22,105.59; and
WHEREAS, such buyback is based on $7.50 per operating hour; and
WHEREAS, the current skid steer loader has 350 hours of use for a replacement price of
$2,625.00.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that the skid steer replacement in the amount of
$2,625.00, plus trade in of $22,105.59, from Central Nebraska Bobcat of Grand Island, Nebraska is
hereby approved.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, July 28, 2009.
_______________________________________
Margaret Hornady, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Item G15
#2009-184 - Approving Deed of Reconveyance of Property at Lot 1
Platte Valley Industrial Park
Tuesday, July 28, 2009
Council Session
City of Grand Island
Staff Contact: Joni Kuzma
City of Grand Island City Council
Council Agenda Memo
From: Joni Kuzma, Community Development
Meeting: July 28, 2009
Subject: Approving Deed of Reconveyance of property at Lot 1,
Platte Valley Industrial Park
Item #’s: G-15
Presenter(s): Joni Kuzma, Community Development Administrator
Background
The City Of Grand Island has a Deed of Trust filed on property in the Platte Valley
Industrial Park (Spec Building Site) in the amount of $250,000. On October 5, 2007 a
lien was filed against this property to secure Community Development Block Grant funds
and agreements in the amount of $250,000.00 that were loaned to the Grand Island
Economic Area Development Corporation to assist in the construction of a shell building
for the purposes of economic development as part of the Community Development
Block Grant program. The legal description is:
Lot 7, Platte Valley Industrial Park Third Subdivision, Hall County, Nebraska.
Now a part of Lot 1, Platte Valley Industrial Park Sixth Subdivision, in Grand
Island, Hall County, Nebraska
The Grand Island Area Economic Development Corporation is requesting to have the
City forgive the loan and request the trustee to issue a Deed of Reconveyance on this
property based on the terms of the Memorandum of Understanding with the City of
Grand Island and the Nebraska Department of Economic Development. Nova-Tech, Inc.
purchased the property in November 2008 and the company has met the job requirements
as set forth in the Memorandum of Understanding.
Discussion
Section §4.03 of the Memorandum of Understanding states the following conditions for
lien release:
“Up to 100% of the conditional grant provided by CDBG funds will be declared
unconditionally granted by the Department in favor of the City, and thus the City will be
in a position to forgive some or all (the amount of forgiveness, if any, of the Loan is at
the discretion of the City) of the Loan obligation of the Grand Island Area Economic
Development Corporation, if certain conditions are fully satisfied.”
The benefiting business (Nova-Tech, Inc.) was required within 12 months of purchase to
create 13 full-time equivalent positions, of which positions at least 51%, or seven (7),
whichever was greater were to be held or made available to, low – to – moderate income
(LMI) persons. Such positions were to be maintained for 12 months. Nova-Tech, Inc. has
met all of the Community Development Block Grant objectives for job creation.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1. Move to forgive the loan and approve Deed of Reconveyance
2. Refer the issue to a Committee
3. Postpone the issue to future date
4. Take no action on the issue
Recommendation
City Administration recommends that the Council forgive the loan and approve Deed of
Reconveyance.
Sample Motion
Move to forgive the loan to GIAEDC and approve Deed of Reconveyance on Lot 7,
Platte Valley Industrial Park Third Subdivision, Hall County, Nebraska. Now a part of
Lot 1, Platte Valley Industrial Park Sixth Subdivision, in Grand Island, Hall County,
Nebraska
Approved as to Form ¤ ___________
July 24, 2009 ¤ City Attorney
R E S O L U T I O N 2009-184
WHEREAS, the City has a Deed of Trust filed on property in the Platte Valley
Industrial Park in the amount of $250,000 to secure Community Development Block Grant funds
that were loaned to the Grand Island Area Economic Development Corporation; and
WHEREAS, the GIAEDC is requesting the City forgive the loan dated October 4,
2007 in the amount of $250,000 and release the Deed of Trust filed for record on the 5th day of
October, 2007 and recorded as Instrument No. 0200708621 in the office of the Register of Deeds
of Hall County, Nebraska, ; and
WHEREAS, the terms set forth in a July 2005 Memorandum of Understanding
between the City of Grand Island, the Nebraska Department of Economic Development, and the
Economic Development Corporation have been met;
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island does hereby
forgive the loan to Grand Island Area Economic Development Corporation dated October 4,
2007 in the amount of $250,000 and releases the Deed of Trust dated October 4, 2007 and
recorded as Instrument No. 0200708621 in the office of the Register of Deeds, Hall County,
Nebraska. The Mayor is authorized and directed to sign the request for reconveyance to the
trustee.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, July 28, 2009.
_______________________________________
Margaret Hornady, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Item G16
#2009-185 - Approving Extension Request for Community
Development Block Grant #08-CR-002 Phase 3
Tuesday, July 28, 2009
Council Session
City of Grand Island
Staff Contact: jonik
City of Grand Island City Council
Council Agenda Memo
From: Joni Kuzma, Community Development Administrator
Meeting: July 28, 2009
Subject: Approving Extension Request for Community
Development Block Grant #08-CR-002 Phase 3
Item #’s: G-16
Presenter(s): Joni Kuzma, Community Development Administrator
Background
In January, 2009 the State of Nebraska Department of Economic Development awarded a
$254,230 Community Development Block Grant to the City of Grand Island for Phase III
of a community revitalization project. The Phase III contract end date is currently
August, 31, 2009, but proposed projects will not be completed by that date. Phases I and
II were delayed due to a variety of reasons which moved the Phase III award date back
and shortened the amount of time allotted to complete grant projects.
Discussion
Community Development is requesting Council approval for an extension request that
would establish a contract end date of December 31, 2009. The proposed water main
replacement project began on July 20, 2009 and is expected to be completed by the end
of October. The grant also provides funds for two owner-occupied rehabilitation projects
and two down payment assistance for first-time homebuyer projects. At this time, no
applicants have been fully approved for these funds. .
The Department of Economic Development requires Council approval of an extension
request in the form of a resolution to accept an amendment request.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1. Move to approve the extension request
2. Refer the issue to a Committee
3. Postpone the issue to future date
4. Take no action on the issue
Recommendation
City Administration recommends that the Council approve the extension request.
Sample Motion
Move to approve the extension request for Community Revitalization Block Grant
08-CR-002 and authorize the Mayor to sign all appropriate documents.
Approved as to Form ¤ ___________
July 24, 2009 ¤ City Attorney
R E S O L U T I O N 2009-185
WHEREAS, in January, 2009, the State of Nebraska Department of Economic
Development awarded the City of Grand Island a Community Development Block Grant in the amount of
$254,230 for Phase III of a community revitalization project; and
WHEREAS, the grant contract will expire August 31, 2009, and completion of Phase III
will be delayed due to circumstances that occurred during Phases I and II of the grant cycle; and
WHEREAS, additional time is needed for grant completion and the Department of
Economic Development requires a written request and Council resolution to extend the contract; and
WHEREAS, Council approval is required in order to submit the amended request to the
Department of Economic Development.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that the request for extension of the contract of the
grant from the Department of Economic Development is approved and that the Mayor is hereby authorized
and directed to execute any related documents on behalf of the City of Grand Island for such grant
programs.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, July 28, 2009.
_______________________________________
Margaret Hornady, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Item G17
#2009-186 - Approving Bid Award for Ambulance Remount
Tuesday, July 28, 2009
Council Session
City of Grand Island
Staff Contact: Troy Hughes
City of Grand Island City Council
Council Agenda Memo
From: Troy Hughes, Fire Chief
Meeting: July 28, 2009
Subject: Ambulance Remount
Item #’s: G–17
Presenter(s): Troy Shubert, EMS Division Chief
Background
Specifications were developed and a bid opening was held July 23, 2009 to remount the modular
ambulance body on a new chassis. The department went for a remount vs. a new ambulance
because of the cost of a new unit and the time delay to purchase a new ambulance. Bids were
mailed to fourteen providers on July 8, 2009 but only two submitted a bid. The department’s
estimate for this remount was $80,000.
Discussion
The bid from Life Star Rescue, Inc of Van Wert, OH was over the estimate while the bid from
Arrow Manufacturing, Inc of Rock Rapids, IA was within the estimate and without exceptions to
the specifications. This work is for a 2009 or 2010 GM G4500 chassis, 6.6 liter Duramax diesel
engine with customer supplied Medtec Type 3 modular ambulance body remounted and
refurbished to our specifications for a cost of $84,414. The bid also includes a $4,500 credit for
trading in the 2006 Ford E450 chassis which leaves a balance of $79,814; with an expected
completion date of six months after receipt of delivery of the ambulance provided for remount.
The specifications include the successful bidder supplying Grand Island Fire Department with a
loaner ambulance during the remount process.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand. The
Council may:
1. Move to approve
2. Postpone the issue to future date
3. Take no action on the issue
Recommendation
City Administration recommends that the Council approve the ambulance remount from Arrow
Manufacturing, Inc or Rock Rapids, Iowa for $79,914.00 which includes a 20% deposit due
when proposal is accepted and chassis balance due upon receipt of chassis for manufacture.
Sample Motion
Motion to approve.
Purchasing Division of Legal Department
INTEROFFICE MEMORANDUM
Wes Nespor, Purchasing Agent
Working Together for a
Better Tomorrow, Today
BID OPENING
BID OPENING DATE: July 23, 2009 at 11:00 a.m.
FOR: Ambulance Remount
DEPARTMENT: Fire
ESTIMATE: $80,000.00
FUND/ACCOUNT: 10022102-85625
PUBLICATION DATE:
NO. POTENTIAL BIDDERS: 13
SUMMARY
Bidder: Arrow Manufacturing Life Star Rescue Inc.
Rock Rapids, IA Van Wert, OH
Bid Security: Cashiers Check Bond
Exceptions: None Noted
Bid Price: $79,914 $81,485
Heiman Fire Equipment – No Bid
Approved as to Form ¤ ___________
July 24, 2009 ¤ City Attorney
R E S O L U T I O N 2009-186
WHEREAS, the City Of Grand Island invited sealed bids for ambulance remount of a 2006
Ford E450 chassis, according to plans and specifications on file with the City Clerk; and
WHEREAS, on July 23, 2009 bids were received, opened and reviewed; and
WHEREAS, Arrow Manufacturing, Inc of Rock Rapids, IA submitted a bid in accordance
with the terms of the advertisement of bids and plans and specifications and all other statutory requirements
contained therein, such bid being in the amount of $84,414 for a 2009 or 2010 GM G4500 chassis, 6.6
liter Duramax diesel engine with customer supplied Medtec Type 3 modular ambulance body remounted
and refurbished with a trade in of a 2006 Ford E450 chassis deductions of $4,500 bringing the bid total to
$79,914; and
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE
CITY OF GRAND ISLAND, NEBRASKA, that the bid of Arrow Manufacturing, Inc of Rock Rapids,
Iowa in the amount of $79,914 plus trade-in for one 2009 or 2010 GM G4500 chassis is hereby approved
.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, July 28, 2009.
_______________________________________
Margaret Hornady, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Item G18
#2009-187 -Approval of Engineering Services for the Veterans
Home Complex
Tuesday, July 28, 2009
Council Session
City of Grand Island
Staff Contact: Steve Paustian
City of Grand Island City Council
Council Agenda Memo
From: Steve Paustian, Park and Recreation Director
Meeting: July 28, 2009
Subject: Approval of Engineering Services for the Veterans Home
Complex
Item #’s: G-18
Presenter(s): Steve Paustian, Parks and Recreation Director
Background
At the direction of the State Fair Board, Olsson Associates was instructed to provide up
to $20,000.00 worth of engineering services for the Athletic Complex. Olsson Associates
developed the master plan and some preliminary engineering for the Veterans Athletic
Complex under their agreement with the State Fair.
The Parks and Recreation Department has solicited proposals for final engineering design
services for the Veterans Home Athletic Complex. Two proposals were received.
Discussion
The two proposals received met all of the requirements as they related to the proposal
request. Olsson Associates of Grand Island submitted a proposal in the amount of
$29,800.00. JEO Engineering also of Grand Island submitted a proposal for $30,500.00.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1. Move to approve
2. Refer the issue to a Committee
3. Postpone the issue to future date
4. Take no action on the issue
Recommendation
Because of their involvement with the development of the Veterans Athletic Complex
Master Plan and because of the lower fee, City Administration recommends that Council
award an engineering contract to Olsson Associates for engineering services related to the
development of the Veterans Athletic Complex in the amount of $29,800.00.
Sample Motion
Motion to approve the contract to Olsson Associates for engineering services for the
development of the Veterans Athletic Complex.
Purchasing Division of Legal Department
INTEROFFICE MEMORANDUM
Wes Nespor, Purchasing Agent
Working Together for a
Better Tomorrow, Today
REQUEST FOR PROPOSAL
FOR
ENGINEERING SERVICES FOR
PHASE ONE – SPORTS COMPLEX
RFP DUE DATE: July 21, 2009 at 4:00 p.m.
DEPARTMENT: Parks & Recreation
PUBLICATION DATE: July 2, 2009
NO. POTENTIAL BIDDERS: 7
SUMMARY OF PROPOSALS RECEIVED
Olsson Associates JEO
Grand Island Grand Island
CONTRACT AGREEMENT
THIS AGREEMENT made and entered into this ______ day of __________, 2009, by and between Olsson
Associates., hereinafter called the Contractor, and the City of Grand Island, Nebraska, hereinafter called the
City.
WITNESSETH:
THAT, WHEREAS, in accordance with law, the City has caused contract documents to be prepared and an
advertisement of a Request for Proposals for Engineering Services for Phase 1 – Sports Complex for
the City of Grand Island; and
WHEREAS, the City, in the manner prescribed by law, has publicly opened, examined, and canvassed the
proposals submitted, and has determined the aforesaid Contractor submitted the best proposal based on the
evaluation criteria listed in the Request for Proposals, and has duly awarded to the said Contractor a contract
therefore, for the sum or sums named in the Engineering Services Proposal Form submitted by the
Contractor, a copy thereof being attached to and made a part of this contract;
NOW, THEREFORE, in consideration of the compensation to be paid to the Contractor and of the mutual
agreements herein contained, the parties have agreed and hereby agree, the City for itself and its successors, and
the Contractor for itself or themselves, and its or their successors, as follows:
ARTICLE I. That the Contractor shall (a) furnish all tools, equipment, superintendence, transportation, and other
construction materials, services and facilities; (b) furnish, as agent for the City, all materials, supplies and
equipment specified and required to be incorporated in and form a permanent part of the completed work; (c)
provide and perform all necessary labor; and (d) in a good substantial and workmanlike manner and in
accordance with the requirements, stipulations, provisions, and conditions of the contract documents as listed in
the attached Request for Proposals for Engineering Services for Phase 1 – Sports Complex for the
City of Grand Island and in the attached Description of Basic Professional Services and Related
Matters as submitted by the Contractor; said documents forming the contract and being as fully a part thereof
as if repeated verbatim herein, perform, execute, construct and complete all work included in and covered by the
City's official award of this contract to the said Contractor, such award being based on the acceptance by the
City of the Contractor's proposal;
ARTICLE II. That the City shall pay to the contractor for the performance of the work embraced in this
contract and the contractor will accept as full compensation therefore the sum (subject to adjustment as provided
by the contract) of Twenty nine thousand eight hundred dollars and 00/100 ($29,800.00) for all services,
materials, and work covered by and included in the contract award and designated in the foregoing Article I;
payments thereof to be made in cash or its equivalent in the manner provided in the General Specifications. The
City of Grand Island, Nebraska operates on a fiscal year beginning October 1st and ending on the following
September 30th. It is understood and agreed that any portion of this agreement which will be performed in a
future fiscal year is contingent upon the City Council adopting budget statements and appropriations sufficient to
fund such performance.
ARTICLE III. The contractor hereby agrees to act as agent for the City in purchasing materials and supplies
for the City for this project. The City shall be obligated to the vendor of the materials and supplies for the
purchase price, but the contractor shall handle all payments hereunder on behalf of the City. The vendor shall
make demand or claim for payment of the purchase price from the City by submitting an invoice to the
contractor. Title to all materials and supplies purchased hereunder shall vest in the City directly from the vendor.
Regardless of the method of payment, title shall vest immediately in the City. The contractor shall not acquire
title to any materials and supplies incorporated into the project. All invoices shall bear the contractor's name as
agent for the City. This paragraph will apply only to these materials and supplies actually incorporated into and
becoming a part of the finished product of Engineering Services for Phase 1 – Sports Complex for the
City of Grand Island, Nebraska.
CONTRACT AGREEMENT (Continued)
ARTICLE IV. That the contractor shall start work as soon as possible after the contract is signed.
ARTICLE V. The Contractor agrees to comply with all applicable State fair labor standards in the execution of
this contract as required by Section 73-102, R.R.S. 1943. The Contractor further agrees to comply with the
provisions of Section 48-657, R.R.S. 1943, pertaining to contributions to the Unemployment Compensation Fund
of the State of Nebraska. During the performance of this contract, the contractor and all subcontractors agree
not to discriminate in hiring or any other employment practice on the basis of race, color, religion, gender, national
origin, age or disability. The Contractor agrees to comply with all applicable Local, State and Federal rules and
regulations. Every public contractor and his, her or its subcontractors who are awarded a contract by the City
for the physical performance of services within the State of Nebraska shall register with and use a federal
immigration verification system to determine the work eligibility status of new employees physically performing
services within the State of Nebraska.
ARTICLE VI. City Code states that it is unethical for any person to offer, give or agree to give any City
employee or former City employee, or for any City employee or former City employee to solicit, demand, accept,
or agree to accept from another person, a gratuity or an offer of employment in connection with any decision,
approval, disapproval, recommendation, or preparation of any part of a program requirement or a purchase
request, influencing the content of any specification or procurement standard, rendering of advice, investigation,
auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination,
claim or controversy, or other particular matter, pertaining to any program requirement or a contract or
subcontract, or to any solicitation or proposal therefore. It shall be unethical for any payment, gratuity, or offer of
employment to be made by or on behalf of a subcontractor under a contract to the prime contractor or higher tier
subcontractor or any person associated therewith, as an inducement for the award of a subcontract or order.
IN WITNESS WHEREOF, the parties hereto have executed this Contract Agreement as of the date and year
first above written.
Contractor : Olsson Associates
By Date
Title
CITY OF GRAND ISLAND, NEBRASKA,
By Date
Mayor
Attest:
City Clerk
The contract and bond are in due form according to law and are hereby approved.
Date
Attorney for the City
CA - 2
Approved as to Form ¤ ___________
July 24, 2009 ¤ City Attorney
R E S O L U T I O N 2009 - 187
WHEREAS, the City of Grand Island is in the process of developing a new athletic
complex; and
WHEREAS, such project will require an engineering consultant to prepare plans and
specifications for the construction of the athletic complex; and
WHEREAS, the City of Grand Island issued a Request for Proposals (RFP) for
engineering services for such project; and
WHEREAS, two proposals were received and the proposal from Olsson Associates
ranked the highest; and
WHEREAS, Olsson Associates of Grand Island, Nebraska, submitted a proposal for
such project in accordance with the Request for Proposals in the amount of $29,800.00; and
WHEREAS, a Consultant Agreement with Olsson Associates to perform engineering work
for such project has been reviewed and approved by the City Attorney.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that the Consultant Agreement with Olsson Associates
of Grand Island and Lincoln, Nebraska for engineering consulting work for the design of an athletic complex
is hereby approved at a cost of $29,800.00.
BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to
execute such agreement on behalf of the City of Grand Island
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, July 28, 2009.
_______________________________________
Margaret Hornady, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Item G19
Consideration of City Council Result Maps
Tuesday, July 28, 2009
Council Session
City of Grand Island
Staff Contact: RaNae Edwards
City of Grand Island City Council
Council Agenda Memo
From: Jeff Pederson, City Administrator
Meeting: July 28, 2008
Subject: Consideration of City Council Result Maps
Item #’s: G-19
Presenter(s): Jeff Pederson, City Administrator
Background
A City Council Special Study Session Retreat was held June 1 and 2 to initiate the
process of Achieving Fiscal Health & Wellness with specific emphasis on the
Prioritization process.
International City/County Manager Association Consultants Chris Fabian and Jon
Johnson facilitated a strategic retreat through a mapping exercise that identified six major
result areas for Grand Island City Government. The exercise defined overall strategic
results, set by City Council, utilizing idea cards to suggest specific objectives as well as
define results for staff direction.
Discussion
Draft Goal Maps with defined results were presented for Council discussion at the July
21, 2009 Council Study Session. Staff made requested changes to the proposed City
Council Result Maps. These changes are reflected in the attached result and sub-result
maps.
Once approved the results and sub-results will set direction for City management to
develop and undertake specific strategies, initiatives and projects in support of these
broad, high-level objectives.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1. Move to approve
2. Refer the issue to a Committee
3. Postpone the issue to future date
4. Take no action on the issue
Recommendation
City Administration recommends approval of the Result Maps.
Sample Motion
Move to approve City Council Result Maps.
Item H1
Consideration of Request from Hornady FLP on Behalf of
Midland Telecom for a Conditional Use Permit for a
Communications Tower Located at 3625 West Old Potash Highway
This item relates to the aforementioned Public Hearing Item E-1.
Tuesday, July 28, 2009
Council Session
City of Grand Island
Staff Contact: Craig Lewis
City of Grand Island City Council
Item J1
Approving Payment of Claims for the Period of July 15 2009
through July 28, 2009
The Claims for the period of July 15, 2009 through July 28, 2009 for a total amount of
$2,648,032.78. A MOTION is in order.
Tuesday, July 28, 2009
Council Session
City of Grand Island
Staff Contact: David Springer
City of Grand Island City Council
Item J2
Approving Payment of Claims for the Veterans Athletic Complex
for the Period of June 29, 2009 through July 28, 2009
The Claims for the Veterans Athletic Complex for the period of June 29, 2009 through July
28, 2009 for the following requisitions.
#1 $750.00
A MOTION is in order.
Tuesday, July 28, 2009
Council Session
City of Grand Island
Staff Contact: David Springer
City of Grand Island City Council
Item J3
Approving Payment of Claims for the Recreational Building
The Claims for the Recreational Building for the following requisitions.
#1 $30,235.94
A MOTION is in order.
Tuesday, July 28, 2009
Council Session
City of Grand Island
Staff Contact: David Springer
City of Grand Island City Council