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10-14-2008 City Council Regular Meeting PacketCity of Grand Island Tuesday, October 14, 2008 Council Session Packet City Council:Mayor: Margaret Hornady City Administrator: Jeff Pederson City Clerk: RaNae Edwards T u 7:00:00 PM Council Chambers - City Hall 100 East First Street Tom Brown Larry Carney John Gericke Peg Gilbert Joyce Haase Robert Meyer Mitchell Nickerson Bob Niemann Kirk Ramsey Jose Zapata Call to OrderCity of Grand Island City Council A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. MAYOR COMMUNICATION This is an opportunity for the Mayor to comment on current events, activities, and issues of interest to the community. Call to Order Pledge of Allegiance Roll Call Invocation - Pastor Caroline Price-Gibson, First Presbyterian Church, 2103 West Anna Street This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state law. The City Council may vote to go into Closed Session on any agenda item as allowed by state law. City of Grand Island City Council Item E1 Public Hearing on Request from Sluggers, Inc. dba Sluggers Sports Bar, 707 West Anna Street for an Addition to Class “C- 46334” Liquor License Tuesday, October 14, 2008 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council Council Agenda Memo From: RaNae Edwards, City Clerk Meeting: October 14, 2008 Subject: Public Hearing on Request from Sluggers, Inc. dba Sluggers Sports Bar, 707 West Anna Street for an Addition to Class “C-46334” Liquor License Item #’s: E-1 & I-1 Presenter(s): RaNae Edwards, City Clerk Background Sluggers, Inc. dba Sluggers Sports Bar, 707 West Anna Street has submitted an application for a Beer Garden, an addition to their Class “C-46334” Liquor License. The request includes an area of approximately 15’ x 40’ to be added to the west side of the existing building. (See attached drawing.) Discussion Chapter 2, Section 012.07 of the Nebraska Liquor Control Commission Rules and Regulations define “Beer garden” as “an outdoor area included in licensed premises, which is used for the service and consumption of alcoholic liquors, and which is contained by a fence or wall preventing the uncontrolled entrance or exit of persons from the premises, and preventing the passing of alcoholic liquors to persons outside the premises” City Council action is required and forwarded to the Nebraska Liquor Control Commission for issuance of all licenses. This application has been reviewed by the Clerk, Building, Fire, and Health Departments. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the application. 2. Forward to the Nebraska Liquor Control Commission with no recommendation. 3. Forward to the Nebraska Liquor Control Commission with recommendations. 4. Deny the application. Recommendation Based on the Nebraska Liquor Control Commission’s criteria for the approval of Liquor Licenses, City Administration recommends that the Council approve the application. Sample Motion Move to approve the request for a 15’ x 40’ Beer Garden addition to Sluggers, Inc. dba Sluggers Sports Bar, 707 West Anna Street, Liquor License “C-46334” contingent upon final inspections. Item G1 Approving Minutes of September 23, 2008 City Council Regular Meeting Tuesday, October 14, 2008 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING September 23, 2008 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on September 23, 2008. Notice of the meeting was given in The Grand Island Independent on September 17, 2008. Mayor Hornady called the meeting to order at 7:00 p.m. The following City Council members were present: Councilmember’s Haase, Zapata, Nickerson, Gericke, Carney, Gilbert, Ramsey, Niemann, and Meyer. Councilmember Brown was absent. The following City Officials were present: City Clerk RaNae Edwards, Finance Director David Springer, Attorney Wes Nespor, and Public Works Director Steve Riehle. INVOCATION was given by Pastor Mike Neely, Evangelical Free Church, 2609 South Blaine Street followed by the PLEDGE OF ALLEGIANCE. COMMUNICATION: Mayor Hornady introduced Community Youth Council member Sammy Saiyavongsa and board member Ed Jarosik. Mentioned was the Nebraska Diplomat award received by the City of Grand Island for Outstanding Community 2008 award. ADJOURN TO BOARD OF EQUALIZATION: Motion by Nickerson, second by Zapata, carried unanimously to adjourn to the Board of Equalization. #2008-BE-3 – Consideration of Determining Benefits for Business Improvement District #4, South Locust Street from Stolley Park Road to Fonner Park Road. David Springer, Finance Director reported that the City Council in its’ capacity as the Board of Equalization was required to determine the benefits for BID #4. Special assessments were for the amount of $24,748.75. #2008-BE-4 – Consideration of Determining Benefits for Business Improvement District #6, Second Street. David Springer, Finance Director reported that the City Council in its’ capacity as the Board of Equalization was required to determine the benefits for BID #6. Special assessments were for the amount of $42,865.56. #2008-BE-5 – Consideration of Determining Benefits for Business Improvement District #7, South Locust Street from Stolley Park Road to Highway 34. David Springer, Finance Director reported that the City Council in its’ capacity as the Board of Equalization was required to determine the benefits for BID #7. Special assessments were for the amount of $45,030.94. #2008-BE-6 – Consideration of Determining Benefits for Business Improvement District #8, Downtown. David Springer, Finance Director reported that the City Council in its’ capacity as the Board of Equalization was required to determine the benefits for BID #8. Special assessments were for the amount of $86,689.36. Motion by Meyer, second by Niemann to approve Resolutions #2008-BE-3, #2008-BE-4, #2008- BE-5 and #2008-BE-6. Upon roll call vote, all voted aye. Motion adopted. Page 2, City Council Regular Meeting, September 23, 2008 RETURN TO REGULAR SESSION: Motion by Nickerson, second by Zapata carried unanimously to return to Regular Session. PUBLIC HEARINGS: Public Hearing on Request from Balz Banquet & Reception Hall, Inc. dba Balz Banquet & Reception Hall, 213 North Sycamore Street for a Class “C” Liquor License. RaNae Edwards, City Clerk reported that an application for a Class “C” Liquor License had been received from Balz Banquet & Reception Hall, Inc. dba Balz Banquet & Reception Hall, 213 North Sycamore Street. Ms. Edwards presented the following exhibits for the record: application submitted to the Liquor Control Commission and received by the City on September 2, 2008; notice to the general public of date, time, and place of hearing published on September 13, 2008; notice to the applicant of date, time, and place of hearing mailed on September 2, 2008; along with Chapter 4 of the City Code. Staff recommended approval contingent upon final inspections. No public testimony was heard. Public Hearing on Request from Viaero Wireless for Conditional Use Permit for Wireless Telecommunication Tower Located at 595 S. Stuhr Road. Craig Lewis, Building Department Director reported that Viaero Wireless had applied for a Conditional Use Permit to construct a 90 foot lattice telecommunication tower at 595 S. Stuhr Road. Staff recommended approval with the following conditions: 1) tower height is limited to 85’ requiring a setback from adjacent property line of 40’; 2) landscaping is provided in compliance with Section 36-102 of the Grand Island City Code; and 3) the development of this site would be the subdivision of this property as an independent lot and would need to proceed through the Regional Planning Commission and later to the City Council for approval. Mike Olson, Executive Director for the Hall County Airport Authority requested the following stipulations be met before construction: 1) construction of tower contingent upon FAA approval; 2) FAA lighting standards be followed; and 3) tower constructed be only 85” in he ight. Chris Riha representing Viaero Wireless stated these stipulations were acceptable and would be met. No further public testimony was heard. Public Hearing on Request from USCOC Nebraska/Kansas LLC for Conditional Use Permit for Construction of a 150’ Communication Tower and Equipment Shelter Located at 440 2nd Road, Merrick County. Craig Lewis, Building Department Director reported that USCOC Nebraska/Kansas LLC had applied for a Conditional Use Permit to construct a 150’ monopole telecommunication tower at 440 2nd Road, Merrick County to facilitate their cellular service area. Staff recommended approval. Jesse Hernandez representing USCOC (US Cellular) spoke in support. Mike Olson, Executive Director for the Hall County Airport Authority spoke in opposition and requested the City Council to defer this matter until USCOC contacted the Central Nebraska Airport for approval from the FAA. No further public testimony was heard. Public Hearing on Acquisition of Approximately 6.8 Acres of Real Estate for Future Park Development Located Immediately North of the 3700 Block of Norseman Avenue (Niedfelt Property Management, LLC). Steve Paustian, Parks and Recreation Director reported that his department had been searching for land west of Highway 281 for park development for several years. Niedfelt Property Management LLC had started a housing development called Sterling Estates west of Highway 281 between Capital Avenue and State Street. Plans had been made to develop a neighborhood Park of approximately 6.8 acres. The negotiated price was $13,000.00 Page 3, City Council Regular Meeting, September 23, 2008 per acre. Staff recommended approval. Lewis Kent, 624 Meves Avenue spoke in opposition. No further public testimony was heard. Public Hearing Concerning Acquisition of Utility Easement Located at 1812 Mansfield Road (School District of Grand Island). Gary Mader, Utilities Director reported that a utility easement was needed at 1812 Mansfield Road in order to have access to install, upgrade, maintain, and repair public utilities and appurtenances, including water mains and fire hydrants. The easement would be used to place a water main and a fire hydrant on school property by the Grand Island School District. After completion of all required testing, the School District would turn the system over to the City of grand Island to maintain as part of the total water system.. Staff recommended approval. No public testimony was heard. Public Hearing Concerning Acquisition of Utility Easement Located at 1116 West Oklahoma Avenue (Thomas W. and Jill A. O’Neill). Gary Mader, Utilities Director reported that a utility easement was needed at 1116 West Oklahoma Avenue in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. The easement would be used to place underground electrical cable and a pad-mounted transformer on the lot line between 1104 and 1116 West Oklahoma Avenue to provide three phase electric service to both properties. Staff recommended approval. No public testimony was heard. Public Hearing Concerning Acquisition of Utility Easement Located at 1104 West Oklahoma Avenue (Thomas W. and Jill A. O’Neill). Gary Mader, Utilities Director reported that a utility easement was needed at 1104 West Oklahoma Avenue in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. The easement would be used to place underground electrical cable and a pad-mounted transformer on the lot line between 1104 and 1116 West Oklahoma Avenue to provide three phase electric service to both properties. Staff recommended approval. No public testimony was heard. ORDINANCES: Councilmember Gilbert moved “that the statutory rules requiring ordinances to be read by title on three different days be suspended and that ordinances numbered: #9190 – Consideration of Assessments for Business Improvement District #4, South Locust Street from Stolley Park Road to Fonner Park Road #9191 – Consideration of Assessments for Business Improvement District #6, Second Street ` #9192 – Consideration of Assessment for Business Improvement District #7, South Locust from Stolley Park Road to Highway 34 #9193 – Consideration of Assessments for Business Improvement District #8, Downtown #9194 – Consideration of Amendments to Chapter 15 of the Grand Island City Code Relative to Electrical Code Updates be considered for passage on the same day upon reading by number only and that the City Clerk be permitted to call out the number of these ordinances on first reading and then upon final passage and call for a roll call vote on each reading and then upon final passage.” Councilmember Ramsey second the motion. Upon roll call vote, all voted aye. Motion adopted. Page 4, City Council Regular Meeting, September 23, 2008 Ordinances #9190, #9191, #9192, and #9193 related to the aforementioned Board of Equalization. Craig Lewis, Building Department Director reported Ordinance #9194 would adopt the current 2208 Edition of the National Electric Code. Motion by Zapata, second by Haase to approve Ordinances #9190, #9191, #9192, #9193, and #9184. City Clerk: Ordinances #9190, #9191, #9192, #9193, and #9194 on first reading. All those in favor of the passage of these ordinances on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. City Clerk: Ordinance #9190, #9191, #9192, #9193, and #9194 on final passage. All those in favor of the passage of these ordinances on final passage, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor Hornady: By reason of the roll call votes on first reading and then upon final passage, Ordinances #9190, #9191, #9192, #9193, and #9194 are declared to be lawfully adopted upon publication as required by law. CONSENT AGENDA: Consent Agenda items G-4 and G-7 were pulled for further discussion. Motion by Zapata, second by Haase to approve the Consent Agenda excluding items G-4 and G- 7. Upon roll call vote, all voted aye. Motion adopted. Approving Minutes of September 9, 2008 City Council Regular Meeting. Approving Minutes of September 11, 2008 City Council Special Meeting. Approving Re-Appointment of Sue Pirnie to the Community Redevelopment Authority Board. Approving Request from Scott Schlatter, 3325 Longview Court, Lincoln, Nebraska for Liquor Manager Designation for Hy-Vee Gas #1221, 118 Wilmar Avenue and Hy-Vee Grand Island #1221, 115 Wilmar Avenue contingent upon Mr. Schlatter completing a state approved alcohol server/seller training program. Approving Request from Eagles Fraternal Order #378 dba Eagles Fraternal Order #378, 213 North Sycamore Street for a Deletion to Class “C-01462” Liquor License. #2008-260 – Approving Acquisition of Approximately 6.8 Acres of Real Estate for Future Park Development Located Immediately North of the 3600 Block of Norseman Avenue (Niedfelt Property Management, LLC) in the amount of $13,000.00 per acre. #2008-261 – Approving Agreement with NDEQ to Provide Assistance for Retaining Wall Construction at Sucks Lake in the Amount of a $43,140.00 Grant. #2008-262 – Approving Bid Award for Retaining Wall Construction at Sucks Lake with Greenworks Landscaping & Design from Grand Island, Nebraska in an Amount of $68,786.00. Page 5, City Council Regular Meeting, September 23, 2008 #2008-263 – Approving Acquisition of Utility Easement Located at 1812 Mansfield Road (School District of Grand Island). #2008-264 – Approving Acquisition of Utility Easement Located at 1116 W. Oklahoma Avenue (Thomas W. and Jill A. O’Neill). #2008-265 – Approving Acquisition of Utility Easement Located at 1104 W. Oklahoma Avenue (Thomas W. and Jill A. O’Neill). #2008-266 – Approving Bid Award for 2009 Truck Complete Unit with Articulating Aerial Platform & Chassis with Nebraska Truck Center, Inc. of Grand Island, Nebraska in an Amount of $130,705.00 including trade-in. #2008-267 – Approving Bid Award for Storm Drainage Project No. 2008-D-3; Driveway Culvert Replacement at Capital Avenue Outfall Ditch with The Diamond Engineering Company of Grand Island, Nebraska in an Amount of $44,230.34. #2008-268 – Approving Bid Award for Handicap Ramp Project No. 2008-2 with Galvan Construction, Inc. of Grand Island, Nebraska in an Amount of $98,787.60. #2008-269 – Approving Contract for Medical Services Director for the EMS Division of the Fire Department with The Physicians Network in an Amount of $13,439.00 from October 1, 2008 through September 30, 2013 with a 3% increase each subsequent year. #2008-270 – Approving Transfer of Funds from Business Improvement District No. 3 to Business Improvement District No. 7. #2008-271 – Approving Transfer of Funds from Business Improvement District No. 5 to Business Improvement District No. 8. #2008-272 – Approving 2008 Victim’s Of Crime Act (VOCA) Grant Award in an Amount of $27,907.00. Approving Garbage Permits for Central Waste Disposal, Clark Brothers Sanitation, Heartland Disposal, Mid-Nebraska Disposal and Refuse Permits for Full Circle, O’Neill Transportation and Equipment, and Scott’s Hauling. Jeremy Collinson representing the Central District Health Department explained the inspection process for garbage trucks before a permit could be issued. Mr. Collinson mentioned half of Central Waste Disposal trucks were not in compliance and did not meet City Code requirements. Tom Carter, 11604 Rebel Ridge Road, Omaha, Nebraska representing Central Waste Disposal requested 30 days to make corrections and come into compliance with the City Code. Wes Nespor, Attorney for the City commented that City Code does not allow a temporary permit. Bobby Wiles, District Manager for Central Waste Disposal, 147 East Roberts Avenue answered questions concerning the number of trucks used in Grand Island and the surrounding areas. Page 6, City Council Regular Meeting, September 23, 2008 Discussion was held regarding the signage on the trucks as required by City Code. Central Waste agreed to use trucks in Grand Island with the proper signage. Motion by Haase, second by Zapata to approve the Garbage Haulers and Refuse Permits. Upon roll call vote, all voted aye. Motion adopted. #2008-259 – Approving All-Hazard Mitigation Plan for the City of Grand Island. Chad Nabity, Regional Planning Director reported the All-Hazards Mitigation Plan was required by FEMA in order to be eligible for funding for mitigation activities after a disaster. Discussion was held concerning the importance of this plan. Questions were raised as to the action of this plan and the continued implementation of replacing sirens. Jon Rosenlund, Emergency Management Director commented on the importance of sirens, but stated there was no money in the budget for this. Motion by Gilbert, second by Niemann to approve Resolution #2008-259. Upon roll call vote, all voted aye. Motion adopted. REQUESTS AND REFERRALS: Consideration of Request from Viaero Wireless for a Conditional Use Permit for Construction of a Wireless Telecommunication Tower Located at 595 S. Stuhr Road. This item related to the aforementioned Public Hearing. Discussion was held concerning the time-line for approval by the FAA which would take approximately 30-60 days. Chris Riha representing Viaero Wireless supported the stipulations. Motion by Nickerson, second by Haase to approve the request pending FAA approval. Upon roll call vote, all voted aye. Motion adopted. Consideration of Request from USCOC Nebraska/Kansas LLC for Conditional Use Permit for Construction of a 150’ Communication Tower and Equipment Shelter Located at 440 2nd Road, Merrick County. This item related to the aforementioned Public Hearing. Discussion was held concerning the FAA requirements regarding lighting. Mike Olson representing the Central Nebraska Regional Airport commented on concerns of the FAA regulations regarding this tower. Craig Lewis, Building Department Director stated concerns of requiring applicants to get FAA approval before Council action was taken, which could cost the applicant a lot of money needlessly. All applications within 5 miles of the airport would require FAA approval regardless. Motion by Haase, second by Ramsey to approve the request pending FAA approval and notification of intent to the Central Nebraska Regional Airport. Upon roll call vote, Councilmember’s Meyer, Niemann, Ramsey, Gilbert, Carney, Gericke, Zapata and Haase voted aye. Councilmember Nickerson voted no. Motion adopted. RESOLUTIONS: #2008-273 – Consideration of Request from Balz Banquet & Reception Hall, Inc. dba Balz Banquet & Reception Hall, 213 North Sycamore Street for a Class “C” Liquor License and Liquor Manager designation for James K. Jeffries, 40 Kuester Lake. This item related to the aforementioned Public Hearing. Page 7, City Council Regular Meeting, September 23, 2008 Motion by Haase, second by Zapata to approve Resolution #2008-273 contingent upon final inspections and with the stipulation Mr. Jeffries complete a state approved alcohol server/seller training program. Upon roll call vote, all voted aye. Motion adopted. #2008-274 – Consideration of Intent to Annex Property Located at 908 East Capital avenue, North of Capital Avenue East of St. Paul Road. Chad Nabity, Regional Planning Director reported a request had been received to annex the property located in the SW 1/4 of Section 3- 11-9 known as 908 East Capital Avenue. The Regional Planning Commission approved the annexation request. Motion by Nickerson, second by Meyer to approve Resolution #2008-274. Upon roll call vote, all voted aye. Motion adopted. #2008-275 – Consideration of Approving Funding of Economic Development Request. David Springer, Finance Director reported this was the annual funding request from the Economic Development Corporation in the amount of $750,000.00 which was budgeted. Marlan Ferguson, EDC President gave a Power Point presentation updating the Mayor and Council on job growth in Grand Island, projects completed, 2008-2009 budget, and future plans for CAAP land. Motion by Gilbert, second by Niemann to approve Resolution #2008-275. Upon roll call vote, all voted aye. Motion adopted. PAYMENT OF CLAIMS: Motion by Haase, second by Zapata to approve the Claims for the period of September 10, 2008 through September 23, 2008, for a total amount of $4,179,068.39. Motion adopted unanimously. ADJOURNMENT: The meeting was adjourned at 8:35 p.m. RaNae Edwards City Clerk Item G2 Approving Minutes of October 7, 2008 City Council Study Session Tuesday, October 14, 2008 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL STUDY SESSION October 7, 2008 Pursuant to due call and notice thereof, a Study Session of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on October 7, 2008. Notice of the meeting was given in the Grand Island Independent on October 1, 2008. Mayor Margaret Hornady called the meeting to order at 7:00 p.m. The following Councilmember’s were present: Brown, Haase, Zapata, Nickerson, Gericke, Carney, Gilbert, Ramsey, Niemann, and Meyer. The following City Officials were present: City Administrator Jeff Pederson, City Clerk RaNae Edwards, City Attorney Dale Shotkoski, and Finance Director David Springer. INVOCATION was given by Pastor Harvey Johnson, Messiah Lutheran Church, 708 North Locust Street fo llowed by the PLEDGE OF ALLEGIANCE. MAYOR COMMUNICATION: Mayor Hornady introduced Community Youth Council member Caitlynn Schwehn. PRESENTATIONS AND PROCLAMATIONS: Proclamation “Public Power Week” October 5-11, 2008. Mayor Hornady proclaimed the week of October 5-11, 2008 as “Public Power Week”. Utilities Director, Gary Mader was present to receive the proclamation. Update on Jackrabbit Run Golf Course. Steve Paustian, Parks and Recreation Director introduced Don Kruse, Golf Professional at Jackrabbit Run Golf Course; Char Kruse; Doug Sweeney, Golf Course Superintendent; Gregg Bostelman, Parks Superintendent; and Todd McCoy, Recreation Superintendent. A PowerPoint presentation on the survey results of Jackrabbit Run Golf Course conducted by NGF Consulting firm of Jupiter, Florida was presented. Mr. Paustian reported Jackrabbit Run Golf Course was constructed in 1977 as a joint effort between the Grand Island Chamber of Commerce and the City of Grand Island. Mr. Paustian presented the following top ranking categories from the survey: · Importance Affordability - 48% · Improvement Amenities (clubhouse, pro shop, locker room) - 49% · Competition Jackrabbit Run Golf Course – 70% · Customer Origin – 81% from Grand Island · Customer Profile – 59% over 50 years of age · Number of rounds 2008 – 30,460 Page 2, City Council Study Session, October 7, 2008 Mr. Paustian stated Jackrabbit Run was able to generate enough revenue to fund all operational costs for many operational years, but five out of the last six years had not been profitable. Mentioned was that several golf courses opened in the area over the years and the loss of rounds to Jackrabbit Run reflected the loss of rounds during those years. Also mentioned was the new contract for the Golf Professional which was based on performance and a substantial cost savings to the City. Greg Sweeney commented on concerns of the Scotch Pine trees at the course that were under attack with the Dutch Elm disease. Replacement of the trees would be necessary in the future. Mr. Paustian stated the irrigation system would need to be replaced in the near future because of the age. Cost could well be over $1 million. The clubhouse was also mentioned as needing updated. Discussion was held concerning the parking lot. Mr. Paustian stated the course was built on a former landfill site which prevented a concrete or asphalt parking lot due to the movement of the ground which would buckle the hard surface. Grant funding was discussed and would be looked at to help with funding the improvements. The irrigation system was discussed and would take several years to replace. Mr. Paustian stated the golf course would probably never raise enough revenue to cover all the costs of improvements needed. David Springer, Finance Director commented that eventually the City would have to subsidize the golf course through the general fund to pay for the needed improvements. Recreation facilities throughout the City generally were not money makers. Discussion was held concerning relocating the parking lot and/or clubhouse. Mr. Paustian stated this would be cost prohibitive. Jeff Pederson, City Administrator commented on the increase of golf rounds over the last year. Mr. Pederson stated he would like to see the golf course stay an enterprise fund. Don Kruse commented on the youth programs. Also mentioned was that Jackrabbit Run was very busy compared to many courses in the area. Discussion on Status of Lincoln Park Pool: Steve Paustian, Parks and Recreation Director reported that Lincoln pool was built in 1975 and had served as an affordable neighborhood pool in Grand Island. The following Lincoln Pool Facts were presented: · Attendance Rages from 8,000 – 11,000 swimmers each summer · Expenses annually exceed revenues at Lincoln pool on average $22,000 each summer · Amenities include: bathhouse, slide, and two diving boards · Swimming lessons are offered in AM and PM · Pool rentals primarily on weekend evenings Challenges for Lincoln Pool were: · The pool is 33 years old · The water recirculation system is functioning at 45% of capacity · The water slide has passed it’s life expectancy · The size of the mechanical room does not allow for an ideal sanitizing system to be used Page 3, City Council Study Session, October 7, 2008 · Because of operational problems, ADA issues and lack of amenities associated with modern pool design standards, the pool is not very inviting for public use · Virginia Baker Pool and Spa Safety Act: some modifications to the single main drain will need to be made prior to opening this summer Mr. Paustian stated the pool was plagued with water clarity problems that impacted the operational hours 27 out of 83 days this last summer. Thirteen of 25 pool parties had to be cancelled. Maps of both the Lincoln Pool and Lyons Club Park areas were presented along with population density for each area. The Lyons Club Park had a high population density. Mr. Paustian stated it was important to maintain a facility in this demographic area. Discussion was held on the cost of a new pool. Mr. Paustian stated that depended on what type of a new pool you went with. To replace Lincoln Pool with a modern design would be approximately $1.75 million. Fixing the current pool would cost approximately $500,000.00 depending on what was done. A competitive pool would cost approximately $3 to $4.5 million. Comments were made about the continued cost of fixing up the Lincoln Pool. Location of the pool was also discussed. Mentioned was Lincoln Pool should be closed because of health hazards and conditions of the pool. Also mentioned was the responsibilities put on staff at a facility that was inadequate. Closing Lincoln Pool would affect swimming lessons. Comments were made concerning transportation issues. Todd McCoy commented on the age of patrons, out-of-town visitors, and destination spot for Island Oasis. Lincoln Pool had diving boards which were used during swimming lessons, whereas Island Oasis did not. Mayor Hornady stated Lincoln Pool needed to be replaced as soon as possible. Ashley Park was mentioned as an attractive area and should be looked at. Also this might be the time to look at a competitive pool. ADJOURNMENT: The meeting was adjourned at 8:55 p.m. RaNae Edwards City Clerk Item G3 Approving Re-Appointment Bob Loewenstein to the Animal Advisory Board The Mayor has submitted the re-appointments of Bob Loewenstein to the Animal Advisory Board. This appointment would become effective October 9, 2008 upon approval by City Council and would expire on October 8, 2011. Approval is recommended. Tuesday, October 14, 2008 Council Session City of Grand Island Staff Contact: Mayor Hornady City of Grand Island City Council Item G4 Approving Preliminary Plat for Hornady Subdivision Tuesday, October 14, 2008 Council Session City of Grand Island Staff Contact: Chad Nabity City of Grand Island City Council Council Agenda Memo From: Regional Planning Commission Meeting: October 14, 2008 Subject: Hornady Subdivision – Final Plat Item #’s: G-4 & G-5 Presenter(s): Chad Nabity AICP, Regional Planning Director Background This final plat proposes to create 5 lots East of Arthur Street and North of Stolley Park Road. City Sewer and Water are available to these lots. All of the lots front onto existing public right-of-way. The property is zoned R2 - Low Density Residential Zone. This land consists of approximately 7.822 acres. Discussion The final plat for Hornady Subdivision was considered by the Regional Planning Commission at the October 1, 2008 meeting. A motion was made by Brethauer, and seconded by Heineman, to approve the plat as presented. A roll call vote was taken and the motion carried with 9 members present voting in favor (Miller, O’Neill, Reynolds, Haskins, Ruge, Hayes, Bredthauer, Heineman, and Snodgrass). Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the final plat as presented. Sample Motion Move to approve as recommended. Hornady Subdivision Final Plat Summary Developer/Owner Michael McCarty 2310 W Stolley Park Road Grand Island, NE 68801 5 Lots West of Arthur Street North of Stolley Park Road. Size: 7.822 Acres Zoning R2 – Low Density Residential Zone. Road Access: Public City Streets, no new streets Water Public: City Water is available to all lots. Sewer Public: City Sewer is available to all lots. Item G5 #2008-276 - Approving Final Plat and Subdivision Agreement for Hornady Subdivision Tuesday, October 14, 2008 Council Session City of Grand Island Staff Contact: Chad Nabity City of Grand Island City Council Approved as to Form ¤ ___________ October 9, 2008 ¤ City Attorney R E S O L U T I O N 2008-276 WHEREAS, Michael Lee McArty, being the owner of the land described hereon, have caused to be laid out into five (5) lots, inpart the Southeast Quarter of the Southeast Quarter (SE1/4, SE1/4) of Section Twenty (20), Township Eleven (11) North, Range Nine (9) West of the 6th P.M., in the City of Grand Island, Hall County, Nebraska, under the name of HORNADY SUBDIVISION, and has caused a plat thereof to be acknowledged by it; and WHEREAS, a copy of the plat of such subdivision has been presented to the Boards of Education of the various school districts in Grand Island, Hall County, Nebraska, as required by Section 19-923, R.R.S. 1943; and WHEREAS, a form of subdivision agreement has been agreed to between the owner of the property and the City of Grand Island. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the form of subdivision agreement hereinbefore described is hereby approved, and the Mayor is hereby authorized to execute such agreement on behalf of the City of Grand Island. BE IT FURTHER RESOLVED that the final plat of HORNADY SUBDIVISION, as made out, acknowledged, and certified, is hereby approved by the City Council of the City of Grand Island, Nebraska, and the Mayor is hereby authorized to execute the approval and acceptance of such plat by the City of Grand Island, Nebraska. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 14, 2008. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G6 #2008-277 - Approving Final Plat and Subdivision Agreement for HW Subdivision Tuesday, October 14, 2008 Council Session City of Grand Island Staff Contact: Chad Nabity City of Grand Island City Council Council Agenda Memo From: Regional Planning Commission Meeting: October 14, 2008 Subject: HW Subdivision – Final Plat Item #’s: G-6 Presenter(s): Chad Nabity AICP, Regional Planning Director Background This final plat proposes to create 2 lots South of Nebraska Hwy. 2 and East of Independence Avenue. City Sewer and Water are available to these lots. This land consists of approximately 16.067 acres. Discussion The final plat for HW Subdivision was considered by the Regional Planning Commission at the October 1, 2008 meeting. A motion was made by Hayes, and seconded by Haskins, to approve the plat as presented. A roll call vote was taken and the motion carried with 9 members present voting in favor (Miller, O’Neill, Reynolds, Haskins, Ruge, Hayes, Bredthauer, Heineman, and Snodgrass). Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the final plat as presented. Sample Motion Move to approve as recommended. HW Subdivision Final Plat Summary Developer/Owner Northridge Assembly of God, Michael Schaaf, Chairman of the Board 3025 Independence Avenue Grand Island, NE 68803 2 Lots South of Nebraska Hwy. 2 and East of Independence Avenue. Size: 16.067 Acres Zoning: RO (Residential Office Zone) Road Access: Public City Streets, no new streets Water Public: City Water is available to all lots. Sewer Public: City Sewer is available to all lots. Approved as to Form ¤ ___________ October 9, 2008 ¤ City Attorney R E S O L U T I O N 2008-277 WHEREAS, Northridge Assembly of God, a Non-Profit Corporation, being the owner of the land described hereon, have caused to be laid out into two (2) lots, a tract of land comprising a part of the West Half of the Northeast Quarter (W1/2NE1/4) of Section Two (2), Township Eleven (11) North, Range Ten (10) West of the 6th P.M., in the City of Grand Island, Hall County, Nebraska, under the name of HW SUBDIVISION, and has caused a plat thereof to be acknowledged by it; and WHEREAS, a copy of the plat of such subdivision has been presented to the Boards of Education of the various school districts in Grand Island, Hall County, Nebraska, as required by Section 19-923, R.R.S. 1943; and WHEREAS, a form of subdivision agreement has been agreed to between the owner of the property and the City of Grand Island. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the form of subdivision agreement hereinbefore described is hereby approved, and the Mayor is hereby authorized to execute such agreement on behalf of the City of Grand Island. BE IT FURTHER RESOLVED that the final plat of HW SUBDIVISION, as made out, acknowledged, and certified, is hereby approved by the City Council of the City of Grand Island, Nebraska, and the Mayor is hereby authorized to execute the approval and acceptance of such plat by the City of Grand Island, Nebraska. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 14, 2008. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G7 #2008-278 - Approving Final Plat and Subdivision Agreement for Vanosdall Subdivision Tuesday, October 14, 2008 Council Session City of Grand Island Staff Contact: Chad Nabity City of Grand Island City Council Council Agenda Memo From: Regional Planning Commission Meeting: October 14, 2008 Subject: Vanosdall Subdivision – Final Plat Item #’s: G-7 Presenter(s): Chad Nabity AICP, Regional Planning Director Background This final plat proposes to create 2 lots West of South Locust Street and North of U.S. Hwy. 34. City Sewer and Water are available to these lots. This land consists of approximately 3.1606 acres. Discussion The final plat for Vanosdall Subdivision was considered by the Regional Planning Commission at the October 1, 2008 meeting. A motion was made by Heineman, and seconded by Reynolds, to approve the plat as presented. A roll call vote was taken and the motion carried with 9 members present voting in favor (Miller, O’Neill, Reynolds, Haskins, Ruge, Hayes, Bredthauer, Heineman, and Snodgrass). Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the final plat as presented. Sample Motion Move to approve as recommended. Vanosdall Subdivision Final Plat Summary Developer/Owner Wayne Vanosdall 3201 S Locust Street Grand Island, NE 68801 2 Lots east of Locust Street North of U.S. Hwy. 34. Size: 3.1606 Acres Zoning: B2-AC (General Business Zone, with Arterial Commercial Overlay Zone) Road Access: Public City Streets, no new streets Water Public: City Water is available to all lots. Sewer Public: City Sewer is available to all lots. Approved as to Form ¤ ___________ October 9, 2008 ¤ City Attorney R E S O L U T I O N 2008-278 WHEREAS, Wayne Vanosdall Sanitation Service, INC., a Nebraska Corporation, being the owner of the land described hereon, have caused to be laid out into two (2) lots, a tract of land comprising a part of the South Half of the Southwest Quarter (SW1/2 SW 1/4) of Section Twenty Seven (27), Township Eleven (11) North, Range Nine (9) West of the 6th P.M., in the City of Grand Island, Hall County, Nebraska, under the name of VANOSDALL SUBDIVISION, and has caused a plat thereof to be acknowledged by it; and WHEREAS, a copy of the plat of such subdivision has been presented to the Boards of Education of the various school districts in Grand Island, Hall County, Nebraska, as required by Section 19-923, R.R.S. 1943; and WHEREAS, a form of subdivision agreement has been agreed to between the owner of the property and the City of Grand Island. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the form of subdivision agreement hereinbefore described is hereby approved, and the Mayor is hereby authorized to execute such agreement on behalf of the City of Grand Island. BE IT FURTHER RESOLVED that the final plat of VANOSDALL SUBDIVISION, as made out, acknowledged, and certified, is hereby approved by the City Council of the City of Grand Island, Nebraska, and the Mayor is hereby authorized to execute the approval and acceptance of such plat by the City of Grand Island, Nebraska. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 14, 2008. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G8 #2008-279 - Approving Storm Water Management Plan Program Grant Application Tuesday, October 14, 2008 Council Session City of Grand Island Staff Contact: Steven P. Riehle, City Engineer/Public Works Direc City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: October 14, 2008 Subject: Approving Storm Water Management Plan Program Grant Application Item #’s: G-8 Presenter(s): Steven P. Riehle, Public Works Director Background In 2005, the EPA expanded the "pollutant discharge" portion of the Clean Water Act of 1977 to include storm water runoff from all Nebraska communities with a population over 10,000. Subsequently, the City of Grand Island was designated as a National Pollutant Discharge Elimination System (NPDES) Phase II Storm Water Community. The City applied for and received a storm water permit from the Nebraska Department of Environmental Quality and adopted a Storm Water Management Plant. As a result of the passage of LB1226 in the 2006 Nebraska Legislative Session, $2.5 million in funding was allocated for cities and counties with Storm Water permits to implement their local Storm Water Management Plans (SWMPs). Metropolitan Communities: · Lincoln/Lancaster County · Omaha/Douglas and Sarpy Counties Non-Metropolitan Communities: · Grand Island · South Sioux City · Beatrice · Columbus · Fremont · Hastings · Kearney · Lexington · Norfolk · North Platte · Scottsbluff The City of Grand Island is coordinating NPDES & SWMP activities among the permitted non-metropolitan communities. Grant awards will be distributed to applicants according to population size. The Public Works Department is working with Community Development in preparation of the attached grant application to the Department of Environmental Quality for these funds. Discussion The grant application is due Wednesday, October 22, 2008. A 20% match for the project is required and will be provided by the City Of Grand Island Public Works Department. Grant awards will be announced prior to November 28, 2008 and projects completed by June 30, 2010. The City is eligible for no less than $94,849, but no more than $497,469.00. If all eligible non-metropolitan communities across the state apply, the City will receive $94,849. If Grand Island is the only non-metropolitan community to apply, the City could receive up to $497,469.00. Grant activities are restricted to the Best Management Practices (BMP's) and seven Minimum Control Measures (MCM's) identified in the City storm water permit. The seven MCM's are: 1) Education and Outreach 2) Public Involvement/Participation 3) Illicit Discharge Detection and Elimination 4) Construction Site Storm Water Runoff Control 5) Post-Construction Storm Water Management in new development and redevelopment 6) Pollution Prevention good housekeeping for municipal operations 7) Wet Weather Monitoring Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation Public Works Administration recommends that the Council approve submission of the grant application and authorize the Mayor to sign all related documents. Sample Motion Move to approve submission of the grant application and authorize the Mayor to sign all related documents. Approved as to Form ¤ ___________ October 9, 2008 ¤ City Attorney R E S O L U T I O N 2008-279 WHEREAS, in 2005, the Environmental Protection Agency expanded the “pollutant discharge” portion of the Clean Water Act of 1977 to include storm water runoff from Nebraska communities with a population over 10,000; and WHEREAS, the City Of Grand Island was designated as a National Pollutant Discharge Elimination System (NPDES) Phase II Storm Water Community and was required to apply for a storm water permit from the Nebraska Department of Environmental Quality and adopt a Storm Water Management Plan (SWMP); and WHEREAS, the State of Nebraska allocated $2,500,000.00 in funding for three metropolitan cities and counties and ten non-metropolitan cities and counties with Storm Water permits; and WHEREAS, the City Of Grand Island, Nebraska is an eligible unit of a general local government authorized to file an application through the Nebraska Department of Environmental Quality for a grant to implement the Storm Water Management Plans (SWMPs) and is entitled to a minimum of $94,849 and no more than $497,469 from the State of Nebraska; and WHERAS, the City is requesting $497,469 with the required twenty percent (20%) match for the project will be provided by the City of Grand Island, Public Works Department; and WHEREAS, the Nebraska Department of Environmental Quality is taking applications until October 22, 2008. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island, Nebraska, is hereby authorized to apply for funding from the Nebraska Department of Environmental Quality, for the Storm Water Management Plan Project. BE IT FURTHER RESOLVED that the Mayor is hereby authorized and directed to execute such grant application and other documentation on behalf of the City Of Grand Island for such grant purposes. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 14, 2008. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G9 #2008-280 - Approving Bid Award for One (1) 81,000 Pound Landfill Compactor for the Solid Waste Division of the Public Works Department Tuesday, October 14, 2008 Council Session City of Grand Island Staff Contact: Steven P. Riehle, City Engineer/Public Works Direc City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: October 14, 2008 Subject: Approving Bid Award for One (1) 81,000 Pound Landfill Compactor for the Solid Waste Division of the Public Works Department Item #’s: G-9 Presenter(s): Steven P. Riehle, Public Works Director Background On September 16, 2008 the Solid Waste Division of the Public Works Department advertised for bids for one (1) 81,000 pound landfill compactor. Discussion Three (3) bids were received and opened on October 6, 2008. The Solid Waste Division of the Public Works Department and the Purchasing Division of the City Attorney's Office have reviewed the bids that were received. The compactor bid by Al-Jon Manufacturing of Ottumwa, Iowa meets all of the specifications and based on an anticiapted 4-year ownership, is the machine with the lowest net cost of ownership. A summary of the bids is shown below. Bidder Base Price Trade-In Price Repurchase Price Net Cost of Ownership Al-Jon Manufacturing LLC of Ottumwa, IA $556,922.00 $113,750.00 4 Years/9250 hours = $119,660.00 $323,512.00 Nebraska Machinery Co. of Doniphan, NE $590,312.00 $55,000.00 4 Years/9250 hours = $200,000.00 $335,312.00 Roadbuilders Machinery & Supply of Grand Island, NE $556,000.00 $85,000.00 4 Years/9250 hours = $108,000.00 $363,000.00 Funds were budgeted for Fiscal Year 2009 and are available in Account No. 50530043- 85615. Alternatives It appears tha t the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation Public Works Administration recommends that the Council approve the purchase of the Landfill Compactor from Al-Jon Manufacturing LLC of Ottumwa, Iowa. Sample Motion Move to approve the purchase of the Lanfill Compactor from Al-Jon Manufacturing LLC of Ottumwa, Iowa. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Dale M. Shotkoski, Assistant City Attorney Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: October 6, 2008 at 11:00 a.m. FOR: (1) 81,000 Pound Landfill Compactor DEPARTMENT: Public Works ESTIMATE: $630,000.00 FUND/ACCOUNT: 50530043-85615 PUBLICATION DATE: September 16, 2008 NO. POTENTIAL BIDDERS: 3 SUMMARY Bidder: Nebraska Machinery Co. Roadbuilders Machinery & Supply Doniphan, NE Grand Island NE Bid Security: Travelers Casualty & Surety Fidelity & Deposit Co. Exceptions: None Noted Base Price: $590,312.00 $556,000.00 Trade -In: $ 55,000.00 $ 85,000.00 Repurchase: 2 years/4500 hours $272,716.00 $136,000.00 3 years/6750 hours $238,650.00 $122,000.00 4 years/9250 hours $200,000.00 $108,000.00 Delivery Date: 19 weeks 90-120 Days Bidder: Al-jon Manufacturing LLC Ottumwa, IA Bid Security: Arch Insurance Co. Exceptions: Noted Base Price: $556,922.00 Trade -In: $113,750.00 Repurchase: 2 years/4500 hours $186,968.00 3 years/6750 hours $157,053.00 4 years/9250 hours $119,660.00 Delivery Date: 60 Days from Order Date P1287 Approved as to Form ¤ ___________ October 9, 2008 ¤ City Attorney R E S O L U T I O N 2008-280 WHEREAS, the City Of Grand Island invited sealed bids for one (1) 81,000 pound landfill compactor, according to plans and specifications on file with the Public Works Department; and WHEREAS, on October 6, 2008 bids were received, opened and reviewed; and WHEREAS, Al-Jon Manufacturing LLC of Ottumwa, Iowa submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, at a base price of $556,922.00, with a trade-in of $113,750.00 and a guaranteed Repurchase Price at 4 years in the amount of $119,660.00, for a net cost of ownership being $323,512.00; and WHEREAS, the bid of Al-Jon Manufacturing LLC is less than the estimate for such equipment. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Al-Jon Manufacturing LLC of Ottumwa, Iowa at a base price of $556,922.00, with a trade-in of $113,750.00 and a guaranteed Repurchase Price at 4 years in the amount of $119,660.00, for a net cost of ownership of $323,512.00 for a 81,0000 Pound Landfill Compactor is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 14, 2008. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G10 #2008-281 - Approving Bid Award for Snow Removal Services for the 2008/2009 Winter Season for the Streets Division of the Public Works Department Tuesday, October 14, 2008 Council Session City of Grand Island Staff Contact: Steven P. Riehle, City Engineer/Public Works Direc City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: October 14, 2008 Subject: Approving Bid Award for Snow Removal Services for the 2008/2009 Winter Season Item #’s: G-10 Presenter(s): Steven P. Riehle, Public Works Director Background On September 12, 2008 the Streets Division of the Public Works Department advertised for bids for equipment (fully operated) for Snow Removal Services for the 2008/2009 winter season. Discussion One bid was received and opened on September 24, 2008. The Streets Division of the Public Works Department and the Purchasing Division of the City Attorney’s Office reviewed the single bid that was received. The bid is shown below. Bidder Exceptions Total Bid The Diamond Engineering Co. Grand Island, NE None Trucks for Hauling - $115.00/HR Front End Loaders - $135.00/HR Motor Graders - $155.00/HR The estimates for the services were as follows: A. Truck Plows for Hauling $150.00/HR B. Front End Loaders $180.00/HR C. Motor Graders $200.00/HR There are sufficient funds in Account No. 10033502-85213 for these services. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation Public Works Administration recommends that the Council approve awarding the contract for snow removal services to The Diamond Engineering Company, of Grand Island, Nebraska. Sample Motion Move to approve awarding contract to The Diamond Engineering Company. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Dale M. Shotkoski, Assistant City Attorney Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: September 24, 2008 at 11:00 a.m. FOR: Snow Removal Services DEPARTMENT: Public Works ESTIMATE: a. Trucks for Hauling Snow $150.00 per hour each b. Front End Loaders $180.00 per hour each c. Motor Graders $200.00 per hour each FUND/ACCOUNT: 10033502-85213 PUBLICATION DATE: September 12, 2008 NO. POTENTIAL BIDDERS: 5 SUMMARY Bidder: The Diamond Engineering Co. Grand Island NE Exceptions: None Bid Price: Trucks for Hauling Snow: $115.00 per hour each Front End Loaders: $135.00 per hour each Motor Graders: $155.00 per hour each cc: Steve Riehle, Public Works Director Catrina DeLosh, PW Admin. Assist. Dale Shotkoski, City Attorney Wes Nespor, Assist. City Attorney Jeff Pederson, City Administrator Scott Johnson, Street Supt. P1286 Approved as to Form ¤ ___________ October 9, 2008 ¤ City Attorney R E S O L U T I O N 2008-281 WHEREAS, the City Of Grand Island invited sealed bids for Snow Removal Services, according to specifications on file in the office of the Public Works Department; and WHEREAS, on September 24, 2008, one bid was received, opened and reviewed; and WHEREAS, The Diamond Engineering Company of Grand Island, Nebraska, submitted a bid in accordance with terms of the advertisement of the specifications and all other statutory requirements contained therein, such bid being as follows: Cost Per Hour Front End Loaders $135.00 per hour Motor Graders $155.00 per hour Hauling Snow $115.00 per hour NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of The Diamond Engineering Company of Grand Island, Nebraska for snow removal services in the amounts identified above is hereby approved as the lowest responsible bid submitted. BE IT FURTHER RESOLVED, that a contract between the City and such contractor for such snow removal services be entered into, and the Mayor is hereby authorized and directed to execute such contract on behalf of the City Of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 14, 2008. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G11 #2008-282 - Approving Bid Award for Downtown Parking Lots Snow Removal Operations for the 2008/2009 Winter Season Tuesday, October 14, 2008 Council Session City of Grand Island Staff Contact: Steven P. Riehle, City Engineer/Public Works Direc City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: October 14, 2008 Subject: Approving Bid Award for Downtown Parking Lot Snow Removal Operations for the 2008/2009 Winter Season Item #’s: G-11 Presenter(s): Steven P. Riehle, Public Works Director Background On September 19, 2008 the Engineering Division of the Public Works Department advertised for bids for Downtown Parking Lot Snow Removal Operations for the 2008/2009 winter season including equipment and labor. Discussion One bid was received and opened on October 7, 2008. The Engineering Division of the Public Works Department and the Purchasing Division of the City Attorney's Office reviewed the bid that was received. The bid is shown below. Bidder Description Unit Estimate Trucks for hauling snow $ 50.00 per load $160.00 per load Front End Loaders/Tractors $132.00 per hour $190.00 per hour A-1 Snow Removal Tractor with Pull Blade (minimum 12' width) $330.00 per hour $150.00 per hour Exceptions: *Loader is a Case 580 with a Box Blade **Front Wheel Assist Tractor with 24’ Mounted Box Blade The bid specifications and estimate for a tractor with pull blade were prepared based on a minimum 12 feet width. A-1 Snow Removal bid a front wheel assist tractor with a 24’ mounted box bland. The front wheel assist and 24’ width will allow more snow to be moved in less time, which should balance out the difference in the estimate and the bid price. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation Public Works Administration recommends that the Council approve awarding the contract for Downtown Parking Lot Snow Removal Operations to A-1 Snow Removal of Grand Island, Nebraska. Sample Motion Move to approve awarding the contract for Downtown Parking Lot Snow Removal Operations to A-1 Snow Removal of Grand Island, Nebraska. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Wes Nespor, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: October 7, 2008 at 11:00 a.m. FOR: Downtown Parking Lots Snow Removal Operations DEPARTMENT: Public Works ESTIMATE: Trucks for Hauling Snow $160.00 per hour Front End Loaders/Tractors $190.00 per hour Tractor with Pull Blade $150.00 per hour FUND/ACCOUNT: 27010001-85249 PUBLICATION DATE: September 18, 2008 NO. POTENTIAL BIDDERS: 4 SUMMARY Bidder: A-1 Snow Removal Grand Island NE Exceptions: Noted Bid Price: Trucks for Hauling Snow $ 50.00 per load Front End Loaders/Tractors $132.00 per hour Tractor with Pull Blade $330.00 per hour cc: Steve Riehle, Public Works Director Catrina DeLosh, PW Admin. Assist. Dale Shotkoski, City Attorney Wes Nespor, Purchasing Agent Jeff Pederson, City Administrator Tom Carlson, PW Engineer P1288 Approved as to Form ¤ ___________ October 9, 2008 ¤ City Attorney R E S O L U T I O N 2008-282 WHEREAS, the City of Grand Island invited sealed bids for Snow Removal Operations, according to specifications on file in the office of the Public Works Department; and WHEREAS, on October 7, 2008, one bid was received, opened and reviewed; and WHEREAS, A-1 Snow Removal of Grand Island, Nebraska, submitted a bid in accordance with terms of the advertisement of the specifications and all other statutory requirements contained therein, such bid being as follows: Cost Per Hour Trucks $ 50.00 per load Front End Loaders/Tractors $132.00 per hour Tractor w/ Pull Blade $330.00 per hour NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of A-1 Snow Removal of Grand Island, Nebraska for snow removal operations in the amounts identified above is hereby approved as the lowest responsible bid submitted. BE IT FURTHER RESOLVED, that a contract between the City and such contractor for such snow removal operations be entered into, and the Mayor is hereby authorized and directed to execute such contract on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 14, 2008. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G12 #2008-283 - Approving Bid Award for Downtown Land/Landscape Maintenance and Snow Removal Tuesday, October 14, 2008 Council Session City of Grand Island Staff Contact: Steven P. Riehle, City Engineer/Public Works Direc City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: October 14, 2008 Subject: Approving Bid Award for Downtown Lawn/Landscape Maintenance and Snow Services Adjacent to Public Parking Lots Item #’s: G-12 Presenter(s): Steven P. Riehle, Public Works Director Background On September 19, 2008 the Engineering Division of the Public Works Department advertised for bids for Downtown Lawn/Landscape Maintenance and Snow Remova l adjacent to public parking lots, including equipment and labor. Discussion One bid was received and opened on October 7, 2008. The Engineering Division of the Public Works Department and the Purchasing Division of the City Attorney's Office reviewed the bid that was received. The bid is shown below. Bidder Description Unit Estimate Mowing $30.00 each $50.00 each Maintenance $8,890.00 yearly lump sum $6,000.00 yearly lump sum Rick's Lawn Care Co. o f Grand Island, NE Snow Removal $125.00 per hour $160.00 per hour Funds are available in Account Numbers 27010001-85213 & 27110010-85213 for this maintenance. The cost for this work is paid for through assessments to downtown businesses. The bid specifications were prepared with furnishing and placing wood mulch as part of the work. The estimate did not include this work as it was done and paid for as extra work in previous years. The 2008 cost for furnishing and placing mulch was $1,540.00. The balance of the increase is caused by increasing material, fuel and labor costs. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation Public Works Administration recommends that the Council approve awarding the contract for Downtown Lawn/Landscape Maintenance & Snow Removal to Rick’s Lawn Care Company of Grand Island, Nebraska. Sample Motion Move to approve awarding the contract for Downtown Lawn/Landscape Maintenance & Snow Removal to Rick’s Lawn Care Company of Grand Island, Nebraska. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Wes Nespor, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: October 7, 2008 at 11:15 a.m. FOR: Lawn/Landscape Maintenance & Snow Removal in Downtown DEPARTMENT: Public Works ESTIMATE: Mowing $50 each Maintenance $6,000 (yearly lump sum) Snow Removal $160 Bobcat -- $50.00 per man/shovel FUND/ACCOUNT: 27010001-85213 & 27110010-85213 PUBLICATION DATE: September 18, 2008 NO. POTENTIAL BIDDERS: 3 SUMMARY Bidder: Rick’s Lawn Care Co. Grand Island NE Exceptions: None Bid Price: Mowing: $30.00 each x 28 = $ 840.00 Maintenance: $8,890.00 Bid Grand Total: $9,730.00 Snow Removal: $125.00 per hour cc: Steve Riehle, Public Works Director Catrina DeLosh, PW Admin. Assist. Dale Shotkoski, City Attorney Wes Nespor, Purchasing Agent Jeff Pederson, City Administrator P1289 Approved as to Form ¤ ___________ October 9, 2008 ¤ City Attorney R E S O L U T I O N 2008-283 WHEREAS, the City of Grand Island invited sealed bids for Downtown Lawn/Landscape Maintenance and Snow Removal adjacent to public parking lots, according to specifications on file in the office of the Public Works Department; and WHEREAS, on October 7, 2008, one bid was received, opened and reviewed; and WHEREAS, Rick’s Lawn Care Company of Grand Island, Nebraska, submitted a bid in accordance with terms of the advertisement of the specifications and all other statutory requirements contained therein, such bid being as follows: Mowing $30.00 each Maintenance $8,890.00 yearly lump sum Snow Removal $125.00 per hour NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Rick’s Lawn Care Company of Grand Island, Nebraska for Lawn/Landscape Maintenance and Snow Removal in the amounts identified above is hereby approved as the lowest responsible bid submitted. BE IT FURTHER RESOLVED, that a contract between the City and such contractor for such Lawn/Landscape Maintenance and Snow Removal be entered into, and the Mayor is hereby authorized and directed to execute such contract on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 14, 2008. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G13 #2008-284 - Approving Bid Award for Sanitary Sewer District No. 16 Partial Replacement, Between 5th Street and 6th Street, from Wheeler Avenue to Locust Street Tuesday, October 14, 2008 Council Session City of Grand Island Staff Contact: Steven P. Riehle, City Engineer/Public Works Direc City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: October 14, 2008 Subject: Approving Bid Award for Partial Replacement of Sanitary Sewer District No. 16, Between 5th Street and 6th Street, from Wheeler Avenue to Locust Street Item #’s: G-13 Presenter(s): Steven P. Riehle, Public Works Director Background On September 6, 2008 the Wastewater Division of the Public Works Department advertised for bids for the partial replacement of Sanitary Sewer District No. 16, between 5th Street and 6th Street, from Wheeler Avenue to Locust Street. On September 16, 2008 bids were opened and reviewed. All bids received were rejected on September 22, 2008 and the project was readvertised on September 24, 2008. The bid rejection allowed for clarification of the correct procedure necessary to protect the improvements from cave in and the same parties were given the opportunity to re-bid the project. This partial replacement is necessary due to the deterioration of the sanitary sewer line that serves this area. Discussion One (1) bid was received and opened on October 2, 2008. The Wastewater Division of the Public Works Department and the Purchashing Division of the City Attorney's Office reviewed the single bid that was received. The bid is shown below. Bidder Exceptions Bid Price The Diamond Engineering Co. of Grand Island, NE None $37,470.00 Funds are available in Account No. 53030050-85213. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation Public Works Administration recommends that the Council approve the bid award to The Diamond Engineering Company of Grand Island, Nebraska in the amount of $37,470.00. Sample Motion Move to approve the bid award. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Dale M. Shotkoski, Assistant City Attorney Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: October 2, 2008 at 11:00 a.m. FOR: Partial Replacement of Sanitary Sewer District #16 DEPARTMENT: Public Works ESTIMATE: $72,000.00 FUND/ACCOUNT: 53030055-85213 PUBLICATION DATE: September 24, 2008 NO. POTENTIAL BIDDERS: 7 SUMMARY Bidder: General Excavating Diamond Engineering Co. Lincoln, NE Grand Island NE Bid Security: Universal Surety Company Universal Surety Company Exceptions: None Bid Price: No Bid $37,470.00 cc: Steve Riehle, Public Works Director Catrina DeLosh, PW Admin. Assist. Dale Shotkoski, City Attorney Wes Nespor, Assist. City Attorney Jeff Pederson, City Administrator Fred Tustin, WWTP P1291 Approved as to Form ¤ ___________ October 9, 2008 ¤ City Attorney R E S O L U T I O N 2008-284 WHEREAS, the City of Grand Island invited sealed bids for partial replacement of Sanitary Sewer District No. 16, between 5th Street and 6th Street, from Wheeler Avenue to Locust Street, according to plans and specifications on file with the Public Works Department; and WHEREAS, on October 2, 2008 bids were received, opened, and reviewed; and WHEREAS, The Diamond Engineering Company of Grand Island, Nebraska submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $37,470.00; and WHEREAS, The Diamond Engineering Company’s bid is less than the estimate for such project. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of The Diamond Engineering Company of Grand Island, Nebraska in the amount of $37,470.00 for partial replacement of Sanitary Sewer District No. 16, between 5th Street and 6th Street, from Wheeler Avenue to Locust Street is hereby approved as the lowest responsible bid. BE IT FURTHER RESOLVED, that a contract between the city and such contractor for such sanitary sewer replacement services be entered into, and the Mayor is hereby authorized and directed to execute such contract on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 14, 2008. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G14 #2008-285 - Approving Agreement for Funding with the Central Nebraska Ethnic Festival Tuesday, October 14, 2008 Council Session City of Grand Island Staff Contact: David Springer City of Grand Island City Council Council Agenda Memo From: David Springer, Finance Director Meeting: October 14, 2008 Subject: Approving Funding Contracts for Outside Agencies Item #’s: G-14 through G-23 Presenter(s): David Springer, Finance Director Background As part of the City’s budget process, Outside Agencies were asked to and submitted their budget requests. These were detailed in the Budget in Brief for 2008-2009 and reviewed with Council at the June 17, 2008 Study Session. Resolution #2008-171 approved the funding for the Outside Agencies. Discussion Resolutions #2008-285 through #2008-294 are agreements with these agencies to provide their services. No agreement is needed with the Central District Health Department, as there is a current inter-local agreement in place with them which details their services. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve the contracts with the Outside Agencies 2. Postpone the issue to future date 3. Modify the Resolution to meet the wishes of the Council Recommendation City Administration recommends that the Council approve the Outside Agency agreements. Sample Motion Move to approve the Funding Agreements for the Outside Agencies. Approved as to Form ¤ ___________ October 9, 2008 ¤ City Attorney R E S O L U T I O N 2008-285 WHEREAS, the Central Nebraska Ethnic Festival has planned, coordinated, and conducted an ethnic festival each year for the past ten years to celebrate and support the various ethnic cultures throughout the community; and WHEREAS, the City of Grand Island has provided office space, supplies, and the use of office equipment to the Central Nebraska Ethnic Festival in support of this annual event; and WHEREAS, the value of providing such office space, supplies and equipment is approximately $900; and WHEREAS, it has been recommended that a contract between the Central Nebraska Ethnic Festival and the City of Grand Island be entered into which outlines the obligations of each party. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that a contract be entered into between the City and the Central Nebraska Ethnic Festival to provide office space and supplies, and the use of office equipment to the Central Nebraska Ethnic Festival through September 30, 2009 to plan, coordinate, and conduct the annual Central Nebraska Ethnic Festival. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such contract with the Central Nebraska Ethnic Festival on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 14, 2008. _______________________________________ Margaret Hornady, Mayor Attest: __________________________________ RaNae Edwards, City Clerk Item G15 #2008-286 - Approving Agreement for Funding with the Crisis Center, Inc. This item relates to Consent Agenda Item G-14. Tuesday, October 14, 2008 Council Session City of Grand Island Staff Contact: David Springer City of Grand Island City Council Approved as to Form ¤ ___________ October 9, 2008 ¤ City Attorney R E S O L U T I O N 2008-286 WHEREAS, the City is authorized by state law to contract with The Crisis Center, Inc., a non-profit agency, to provide services to victims of family violence and sexual assault; and WHEREAS, the City desires to enter into a contract with the Crisis Center to provide such services to victims of family violence and sexual assault; and WHEREAS, the City shall provide funding to the Crisis Center in the amount of $12,000 during fiscal year 2008-2009 for performing agreed upon services as outlined in the agreement; and WHEREAS, such funding was approved by the Mayor and City Council pursuant to adopted budget statements and annual appropriation ordinance. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor is hereby authorized and directed to sign on behalf of the City of Grand Island, an agreement by and between the City and The Crisis Center, Inc. to provide services to victims of family violence and sexual assault. - - - Adopted by the City Council of the City of Grand Island, Nebraska on October 14, 2008. _____________________________________ Margaret Hornady, Mayor Attest: _______________________________ RaNae Edwards, City Clerk Item G16 #2008-287 - Approving Agreement for Funding with the Clean Community System This item relates to Consent Agenda Item G-14. Tuesday, October 14, 2008 Council Session City of Grand Island Staff Contact: David Springer City of Grand Island City Council Approved as to Form ¤ ___________ October 9, 2008 ¤ City Attorney R E S O L U T I O N 2008-287 WHEREAS, the City is authorized to establish and provide for the support of any service, facility, or system required by the Integrated Solid Waste Management Act; and WHEREAS, the City desires to contract with Grand Island Area - Clean Community System to perform certain services associated with environmental education which are required by the Integrated Solid Waste Management Act; and WHEREAS, the City agrees to pay Grand Island Area - Clean Community System $20,000 for performing agreed upon services during the 2008-2009 fiscal year as outlined in the agreement. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor is hereby authorized and directed to sign on behalf of the City of Grand Island, the agreement by and between the City and Grand Island Area - Clean Community System to perform services associated with environmental education. - - - Adopted by the City Council of the City of Grand Island, Nebraska on October 14, 2008. _____________________________________ Margaret Hornady, Mayor Attest: _______________________________ RaNae Edwards, City Clerk Item G17 #2008-288 - Approving Agreement for Funding with the Grand Island Area Council for International Visitors This item relates to Consent Agenda Item G-14. Tuesday, October 14, 2008 Council Session City of Grand Island Staff Contact: David Springer City of Grand Island City Council Approved as to Form ¤ ___________ October 9, 2008 ¤ City Attorney R E S O L U T I O N 2008-288 WHEREAS, the City is authorized by state law to contract with the Grand Island Area Council For International Visitors, a non-profit agency, to provide cultural activities and home hospitality opportunities for foreign leaders, specialists and international scholars in promoting the various aspects of the Grand Island community; and WHEREAS, the City desires to enter into a contract with the Grand Island Area Council for International Visitors to provide such services; and WHEREAS, it is recommended that the City provide funding to the Grand Island Area Council for International Visitors in the amount of $1,000 during fiscal year 2008-2009 for performing agreed upon services as outlined in the agreement. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor is hereby authorized and directed to sign on behalf of the City of Grand Island, an agreement by and between the City and the Grand Island Area Council for International Visitors to provide funding in the amount of $1,000 in support of cultural activities and home hospitality opportunities for foreign leaders, specialists and international scholars in promoting the various aspects of the Grand Island community. - - - Adopted by the City Council of the City of Grand Island, Nebraska on October 14, 2008. _____________________________________ Margaret Hornady, Mayor Attest: _________________________________ RaNae Edwards, City Clerk Item G18 #2008-289 - Approving Agreement for Funding with the Convention & Visitors Bureau This item relates to Consent Agenda Item G-14. Tuesday, October 14, 2008 Council Session City of Grand Island Staff Contact: David Springer City of Grand Island City Council Approved as to Form ¤ ___________ October 9, 2008 ¤ City Attorney R E S O L U T I O N 2008-289 WHEREAS, the City is authorized by state law to contract with the Grand Island Hall County Convention and Visitors Bureau, a non-profit agency, to market and promote tourism and convention activities in the area; and WHEREAS, the City desires to enter into a contract with the Grand Island Hall County Convention and Visitors Bureau to provide such services; and WHEREAS, it is recommended that the City provide funding to the Grand Island Hall County Convention and Visitors Bureau in the amount of $10,000 during fiscal year 2008-2009 for performing agreed upon services as outlined in the agreement. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor is hereby authorized and directed to sign on behalf of the City of Grand Island, an agreement by and between the City and the Grand Island Hall County Convention and Visitors Bureau to provide funding in the amount of $10,000 in support of tourism and convention activities in the Grand Island area. - - - Adopted by the City Council of the City of Grand Island, Nebraska on October 14, 2008. _____________________________________ Margaret Hornady, Mayor Attest: __________________________________ RaNae Edwards, City Clerk Item G19 #2008-290 - Approving Agreement for Funding with Izaak Walton Kids Fishing Derby This item relates to Consent Agenda Item G-14. Tuesday, October 14, 2008 Council Session City of Grand Island Staff Contact: David Springer City of Grand Island City Council Approved as to Form ¤ _______________ October 9, 2008 ¤ City Attorney R E S O L U T I O N 200-290 WHEREAS, in June, 2008, the eleventh annual “Izaak Walton Kids Fishing Derby” was held at the Nebraska Veterans Home Lake in Grand Island; and WHEREAS, the goal of this event is to increase public awareness of fishing, to encourage youth to experience the sport first hand, and to advocate an alternative activity to drugs and alcohol; and WHEREAS, the City agrees to pay the Fishing Derby $2,000 for performing agreed upon services during the 2008-2009 fiscal year as outlined in the agreement. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor is hereby authorized and directed to sign on behalf of the City of Grand Island, the agreement by and between the City and the Fishing Derby to perform services to increase public awareness of fishing, to encourage youth to experience the sport first hand, and to advocate an alternative activity to drugs and alcohol. - - - Adopted by the City Council of the City of Grand Island, Nebraska on October 14, 2008. _____________________________________ Margaret Hornady, Mayor Attest: ____________________________ RaNae Edwards, City Clerk Item G20 #2008-291 - Approving Agreement for Funding with Hope Harbor This item relates to Consent Agenda Item G-14. Tuesday, October 14, 2008 Council Session City of Grand Island Staff Contact: David Springer City of Grand Island City Council Approved as to Form ¤ ___________ October 9, 2008 ¤ City Attorney R E S O L U T I O N 2008-291 WHEREAS, the City is authorized by state law to contract with Hope Harbor, formerly known as Community Humanitarian Resource Center, a non-profit agency, to assist in the operation of a transitional homeless shelter, emergency services and referrals to the needy and other service providers in the Grand Island area; and WHEREAS, the City desires to enter into a contract with Hope Harbor to provide such services; and WHEREAS, the City shall provide funding to Hope Harbor in the amount of $4,500 during fiscal year 2008-2009 for performing agreed upon services as outlined in the agreement; and WHEREAS, such funding was approved by the Mayor and City Council pursuant to adopted budget statements and annual appropriation ordinance. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor is hereby authorized and directed to sign on behalf of the City of Grand Island, an agreement by and between the City and Hope Harbor to assist in the operation of the transitional homeless shelter in Grand Island, and to offer emergency services and referrals to the needy and other service providers in the Grand Island area. - - - Adopted by the City Council of the City of Grand Island, Nebraska on October 14, 2008. _____________________________________ Margaret Hornady, Mayor Attest: _______________________________ RaNae Edwards, City Clerk Item G21 #2008-292 - Approving Agreement for Funding with the Grand Island Multicultural Coalition This item relates to Consent Agenda Item G-14. Tuesday, October 14, 2008 Council Session City of Grand Island Staff Contact: David Springer City of Grand Island City Council Approved as to Form ¤ ___________ October 9, 2008 ¤ City Attorney R E S O L U T I O N 2008-292 WHEREAS, the City is authorized by state law to contract with The Multicultural Coalition, a non-profit agency, to provide for the needs of the increasingly culturally diverse city of Grand Island; and WHEREAS, the City desires to enter into a contract with The Multicultural Coalition to provide a comprehensive service delivery center that serves new immigrants, reduces duplication of services, better utilizes the time of clients and service providers, eliminates barriers to services and stretches limited financial resources of service providers; and WHEREAS, the City shall provide funding to The Multicultural Coalition in the amount of $10,000 during fiscal year 2008-2009 for performing agreed upon services as outlined in the agreement; and WHEREAS, such funding was approved by the Mayor and City Council pursuant to adopted budget statements and annual appropriation ordinance. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor is hereby authorized and directed to sign on behalf of the City of Grand Island, an agreement by and between the City and The Multicultural Coalition to provide services to the increasingly culturally diverse City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska on October 14, 2008. _____________________________________ Margaret Hornady, Mayor Attest: _______________________________ RaNae Edwards, City Clerk Item G22 #2008-293 - Approving Agreement for Funding with the Retired Senior Volunteer Program This item relates to Consent Agenda Item G-14. Tuesday, October 14, 2008 Council Session City of Grand Island Staff Contact: David Springer City of Grand Island City Council Approved as to Form ¤ ___________ October 9, 2008 ¤ City Attorney R E S O L U T I O N 2008-293 WHEREAS, the City is authorized by state law to contract with Retired Senior Volunteer Program, a non-profit agency, to provide volunteer services of persons 55 years of age and older to various non-profit agencies and groups that provide needed services to our community; and WHEREAS, the City desires to enter into a contract with Retired Senior Volunteer Program to provide such services; and WHEREAS, the City shall provide funding to Retired Senior Volunteer Program in the amount of $10,000 during fiscal year 2008-2009 for performing agreed upon services as outlined in the agreement; and WHEREAS, such funding was approved by the Mayor and City Council pursuant to adopted budget statements and annual appropriation ordinance. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor is hereby authorized and directed to sign on behalf of the City of Grand Island, an agreement by and between the City and Retired Senior Volunteer Program to provide volunteer services of persons 55 years of age and older to various non-profit agencies and groups in response to community needs. - - - Adopted by the City Council of the City of Grand Island, Nebraska on October 14, 2008. _____________________________________ Margaret Hornady, Mayor Attest: _______________________________ RaNae Edwards, City Clerk Item G23 #2008-294 - Approving Agreement for Funding with Senior Citizens Industries, Inc. This item relates to Consent Agenda Item G-14. Tuesday, October 14, 2008 Council Session City of Grand Island Staff Contact: David Springer City of Grand Island City Council Approved as to Form ¤ ___________ October 9, 2008 ¤ City Attorney R E S O L U T I O N 2008-294 WHEREAS, the City is authorized by state law to contract with Senior Citizens Industries, Inc., a Nebraska non-profit corporation, to provide the equipment, buildings, utilities and goods including food to provide services to elderly and handicapped individuals; and WHEREAS, the City desires to enter into a contract with Senior Citizens Industries, Inc. to provide such services; and WHEREAS, the City shall provide funding to Senior Citizens Industries in the amount of $15,000 during fiscal year 2008-2009 for performing agreed upon services as outlined in the agreement; and WHEREAS, such funding was approved by the Mayor and City Council pursuant to adopted budget statements and annual appropriation ordinance. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor is hereby authorized and directed to sign on behalf of the City of Grand Island, an agreement by and between the City and Senior Citizen Industries, Inc. to provide the equipment, buildings, utilities and goods including food to provide services to elderly and handicapped individuals. - - - Adopted by the City Council of the City of Grand Island, Nebraska on October 14, 2008. _____________________________________ Margaret Hornady, Mayor Attest: ___________________________________ RaNae Edwards, City Clerk Item G24 #2008-295 - Approving Contract with Central Nebraska Humane Society for Animal Control Tuesday, October 14, 2008 Council Session City of Grand Island Staff Contact: Jeff Pederson City of Grand Island City Council Council Agenda Memo From: Jeff Pederson, City Administrator Meeting: October 14, 2008 Subject: Agreement with Central Nebraska Humane Society for Animal Control Services Item #’s: G-24 Presenter(s): Jeff Pederson, City Administrator Background Submitted for your consideration is an Agreement between the City of Grand Island and the Central Nebraska Humane Society for animal control services. The Agreement is an annual agreement renewable for four additional terms. The Agreement outlines the services to be performed by the CNHS for an annual payment of $314,500. The Agreement contains a price escalator for subsequent renewal(s). Discussion The current Agreement between the City and CNHS expired September 30. The new Agreement is brought forward along with the several other agreements for Agency Funding. The previous Agreement included an annual compensation of $238,000 plus retention of an estimated $58,000 in annual pet license fees by the CNHS. Under the new Agreement, the City will retain pet license revenues. The new annual payment of $314,500 is arrived at by taking the combined payment to the CNHS and fee retention of the previous Agreement, and adding 6%. A list of significant changes to terms of the previous Agreement is attached to the proposed Agreement. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administrator recommends that the Council approve the Agreement between the City and CNHS for Animal Control Services. Sample Motion Move to approve the Agreement between the City and CNHS for Animal Control Services for the period of October 1, 2008-September 30, 2009. SIGNIFICANT CHANGES TO AGREEMENT WITH CNHS FOR ANIMAL CONTROL SERVICES 1. (f) The previous agreement had a 200 lb. limit on the requirement for collection and disposal of dead animals. The practice has been for the City Street Department to assist in removal of animals that are beyond the capability of the CNHS to handle. The new Agreement identifies a weight limit that reflects the CNHS capacity, and formalizes the current practice of City assistance. (g). The previous agreement had a weight limitation of 200 lbs. for collection and removal of animals running at large. The new agreement has no weight limitation. (o) The previous requirement for the CNHS to file an annual activity report has been changed to require the filing of a quarterly activity report. The new agreement sets forth specific requirements for the report in Exhibit C. 3. (c) The new agreement identifies a price escalator for annual renewal terms. The escalator is the combined average of the consumer price index and the municipal cost index for the Midwest region. The municipal cost index typically runs higher than CPI, as it reflects a bit more on the cost of municipal service delivery in areas such as labor and fuel. The combined average of the two from August 2007 to August 2008 is 6.7%. This would be expected to be a high year, with increased costs of fuel for vehicles and heat having a major impact. (d) The new Agreement requires the CNHS to return all pet license fees to the City on a quarterly basis. Under the previous agreement, the CNHS retained license fees as part of it’s compensation. It is my intention to work with the CNHS and animal service providers in the area to increase pet license sales (compliance) as well as to increase the revenue to the City associated with that fee. (f) The new agreement contains a requirement for the CNHS and the City to conduct performance review meetings a minimum of three times per year. There was no such meeting requirement under the previous agreement. AGREEMENT THIS AGREEMENT is made on __________________, 2008 by and between the CITY OF GRAND ISLAND, NEBRASKA, a Municipal Corporation, hereinafter referred to as the “City” and CENTRAL NEBRASKA HUMANE SOCIETY, INC., a Non-Profit Corporation, hereinafter referred to as the “CNHS”. 1. STATEMENT OF PURPOSE. The purpose of this Agreement is to set forth the terms and conditions under which the “CNHS” shall administer and enforce the ordinances of the City pertaining to animals in accordance with the parties mutual objectives and principles. It is agreed that humane treatment of animals, protection of the public, and compliance with the law are the primary objective s of enforcement. 2. “CNHS” DUTIES. In the performance of this Agreement, the “CNHS” shall have the following duties: a) The “CNHS” shall furnish, maintain and operate an animal control shelter with equipment, supplies and facilities to be utilized in connection with the “CNHS’s” performance of this Agreement. b) The animal control shall remain open during all normal business hours of the “CNHS” which are hereby defined as Tuesday through Friday from 10:00 a.m. to 6:00 p.m., Saturday, Sunday and Monday from 1:00 to 5:00 pm excluding holidays as observed by the City of Grand Island except those which shall fall on a weekend at which time the shelter shall also be closed on the day of observation by the City as well as the holiday itself. The “CNHS” shall maintain its business telephone and records at the animal control shelter and shall provide all services in the ordinary course of business in a courteous and efficient manner. c) The “CNHS” shall employ at least three full time officers and such additional personnel as is necessary to fulfill the requirements of this contract, and provide at least one truck for the purpose of staffing the animal control shelter and providing services in the administration and enforcement of City Ordinances pertaining to animals within the city limits of Grand Island. At least one Animal Control Officer shall be on duty during all business hours of the “CNHS”. Animal Control Officer hours shall be from April 1 through October 31 (in coordination with daylight saving time change) of each year, Monday through Friday from 7:00 a.m. until 7:00 p.m., and on Saturday and on Sunday from 8:00am to 5:00pm. Duty hours from November 1 through March 31 shall be Monday through Friday from 7:00 a.m. to 6:00 p.m. and Saturdays from 8:00 a.m. to 2:00 p.m. and Sundays from 8:00 a.m. to 12:00 noon. An Animal Control officer shall be on-call for emergency purposes at all times that the Animal Control officer is not regularly scheduled. The name and telephone number of said on-call Animal Control officers shall be maintained with the Communication Center. “CNHS” will notify the City of changes of scheduled Animal Control Officer hours at least 10 days prior to any change. No reduction in the number of scheduled hours will be made without the consent of the City. d) “CNHS” will provide employees and equipment on standby for emergency services such as bite cases, ill/injured animal cases, potentially dangerous or dangerous animals as defined by the Grand Island City Code, picking up and transporting animals that have been confined, and bite/rabies investigation. e) Animal Control Officer shall investigate during normal business hours complaints concerning violations of the City’s Animal Ordinances and shall take such steps as are necessary to administer and enforce said ordinances. f) During business hours, the “CNHS” shall collect and dispose of all 75 pounds and under deceased animals except domestic livestock found upon City streets, alleys, avenues or other property owned by or controlled by the City. “CNHS” will coordinate with City Street Department for the removal of deceased animals larger then “CNHS” equipment capacity. g) During regular business hours and during daylight savings time on-call hours, “CNHS” shall collect and remove domestic animals and other animals found running at large within the corporate limits of the City and return such animals to their owners or impound and care for such animals in a humane manner. h) The “CNHS” shall coordinate receipt of pet license taxes and issue annual pet licenses at the animal shelter “CNHS” pursuant to the City Animal Code or as they may be able to arrange, and shall maintain animal records. The City shall pay the supply expenses in connection with pet licensing. i) The “CNHS” shall retain all fees collected from the impounding, boarding, observation, adoption, redemption or sale of animals found within the corporate limits of the City. Animals held by the “CNHS”, in its capacity of Animal Control, for City litigation purposes for a period in excess of thirty (20) calendar days, shall incur a fee of $16.05 per day, which the “CNHS” shall bill monthly to the City, and the City shall remit payment therefore within fourteen (14) days until legal proceedings have been determined or surrender on the animal. It is agreed that this fee will not apply to instances where an animal is being held for rabies observation. j) The “CNHS” shall provide adoption services pursuant to its published policies, procedures and mission statement, and in compliance with any applicable holding requirement contained within City Code. k) The Animal Control Officers shall be empowered to issue warning citations in connection with the performance of their duties and refer complaints and requests for prosecution for violations of the City Animal Code to the City Attorney. l) The “CNHS” shall maintain written policies and procedures with respect to its performance of this Agreement, a current copy of which shall be maintained on file with the City Clerk. A current set of written policies and procedures is attached hereto as Exhibit “A” and made a part hereof by reference. All future amendments to the written policies and procedures shall be submitted to the Grand Island Mayor for his/her comment and input at least thirty (30) days prior to implementation except in instances of an emergency. m) The “CNHS” shall maintain a published list of charges for all its services and products; a current copy of which shall be maintained with the City Clerk. A current copy of charges for services and products is attached hereto as Exhibit “B” and made a part hereof by reference. All future amendments to the list of charges shall be submitted to the Mayor for his/her comment and recommendations at least twenty (20) days prior to their institution except in instances of an emergency. n) The “CNHS” shall collect all fees in connection with its performance of this Agreement, and maintain complete financial records concerning its receipts and expenditures in connection with the performance of this Agreement and shall provide copies of current financial statements upon request. o) The “CNHS” shall file a quarterly activity report with the City Clerk concerning its activity in connection with its performance of this Agreement. Specific requirements for the quarterly report are set forth in Exhibit C. p) The “CNHS” and the “City” shall maintain written records of all citizen complaints of significant nature relating to animals and the operations of Animal Control within the corporate limits of the City. Copies of complaints shall be sent to the City Administrator when received at “CNHS”. Complaints received by the City will be reviewed by the City Administrator and brought to the attention of the CNHS when deemed appropriate. q) The “CNHS” shall impound all animals which have bitten or are suspected of biting any person for the number of days required by the City’s ordinances and State Statutes in order that such animal may be observed for rabies. The “CNHS” shall report all bites to the Central District Health Department within five (5) days and shall file copies of any medical reports it receives in connection with suspected bites with the said department. The Central District Health Department shall be the ultimate responsible agency for rabies control. r) The “CNHS” shall purchase and maintain during the term of this Agreement or its renewals, insurance providing the following coverage and shall file certificates of insurance with the City Clerk: (1) Employee’s liability and Workmen’s Compensation Insurance if required by laws of the State of Nebraska. (2) Automobile public liability and property damage insurance with minimum limits of $1,000,000 single limit. (3) Public liability insurance, inc luding premises insurance for the animal shelter, with minimum limits of $1,000,000 single limit and the City shall be listed as an additional named insured. Said certificates of insurance shall state that thirty (30) days written notice shall be given to the City before any policy covered thereby is changed or canceled. 3. CITY’S DUTIES. In the performance of this Agreement, the City shall have the following duties: a. The City shall cooperate with the “CNHS” whenever necessary to aid in the enforcement and administration of the City’s Animal Ordinances. b. The Communication Center will receive telephone calls concerning violations of the City’s Animal Ordinances at all times. The Animal Control Officer will only respond to after- hours calls if they are defined as “Priority One calls”. The term “Priority One” calls are further defined on Exhibit D. c. During the term of this Agreement or its renewal terms, the City shall pay to the “CNHS” the amounts authorized by the Mayor and City Council as shown in its adopted budgeted statements and annual appropriation ordinances. The amount of $314,500 shall be paid annually in twelve (12) equal monthly installments of $26,208.33 beginning in October of each year. Renewal terms of this agreement shall contain a price escalator that shall be based on the combined average of the Municipal Cost Index and the Consumer Price Index for the Midwest Region of the US. d. The “CNHS” and the City shall cooperate in the issuance of annual pet licenses. “CNHS shall sell pet licenses and shall remit to the “City” a quarterly record .of licenses issued along with the full amount of license fees collected for the period. The “City” shall sell and receive pet license taxes through its Finance Department, shall transmit to the “CNHS” a quarterly record of annual pets licenses issued. e. The City shall inform the “CNHS” of any revisions or amendments to the City’s Animal Ordinance. f. During the period that this Agreement is in effect, the City and the CNHS shall conduct meetings a minimum of three times per year for the purpose of reviewing the performance of the CNHS in connection with the Agreement. For the purposes of such meetings, the representatives shall be the Executive Director (or his/her designee) and the City Administrator (or his/her designee). 4. FORTHWITH, CONTRACTS WITH OTHER ENTITIES. The “CNHS” agrees to refrain from performing the function of animal control or performing the duties set forth in this Agreement for any other jurisdiction or political subdivision until such time as the “CNHS” has written agreements with such other entity. The “CNHS” shall maintain on file with the Grand Island City Clerk current copies of its written Agreements with other jurisdictions or political subdivisions. 5. TERM OF AGREEMENT. This Agreement shall take effect upon its approval by the City Council and execution by the Mayor and shall continue in full force and effect through September 30, 2009. This Agreement shall be automatically renewable annually for not more that four (4) additional one-year terms. It is specifically agreed and understood that either party shall have the right to terminate this Agreement at any time by giving the other party sixty (60) days written notice in advance of the termination date. 6. ANNUAL PET LICENSE TAXES. The annual pet license taxes shall be established by the City Council. All other fees and charges in connection with the performance of this Agreement shall be established by the “City” subject to comment and input by the “CNHS” as set forth herein except in instances of an emergency. 7. PUBLIC EDUCATION AND CONDUCT. The “CNHS” shall respond and investigate complaints of violations of the Grand Island Animal Ordinance in a courteous and efficient manner and shall endeavor to educate citizens regarding the City’s Animal Ordinance, the humane treatment of animals, and the reasons for the applicable policies and actions in the course of daily contact with the public. 8. CHOICE OF LAWS. This Agreement shall be construed in accordance with the Grand Island City Code and the laws of the State of Nebraska. 9. INDEMNIFICATION. The “CNHS” will indemnify and save harmless the City from all demands, claims, causes of action or judgments, and from all expenses that may be incurred in investigating or resisting the same, arising from, or growing out of, any act or neglect of the “CNHS”, its contractors, age nts or servants in connection with the operation of the shelter or in the performance of related duties. “CNHS” shall inform all persons using or being upon the said premises, or dealing thereat, of the non-liability of the City of any act or neglect of the “CNHS” by posting and adequate number of notices to that effect in, about, or on said premises. 10. ASSIGNMENT. The “CNHS” shall not assign its rights under this Agreement without the expressed prior written consent of the City. The “City” shall not assign its rights under this Agreement without the expressed prior written consent of the City. 11. INDEPENDENCE OF “CNHS”. The “CNHS”, its officers, employees, agents, and volunteers, shall act in an independent capacity during the term of this agreement and not as officers, employees, agents or volunteers of the City. 12. EQUAL EMPLOYMENT AND NON-DISCRIMINATION. The “CNHS” is an Equal Opportunity Employer. It is the intent of the “CNHS” to provide equal employment opportunity in its employment practices for all persons and will not discriminate on the basis of race, color religion, sex, sexual orientation, age or national origin, or against any qualified handicapped/disable individual 13. ENTIRE AGREEMENT. This Agreement constitutes the entire agreement between the “CNHS” and City notwithstanding any other oral agreements or understandings to the contrary and may be amended only in writing, approved and executed as required by law. Attest: CITY OF GRAND ISLAND, NEBRASKA Municipal Corporation, ____________________________ By:________________________________ RaNae Edwards, City Clerk Margaret Hornady, Mayor Approved as to form by City Attorney ___________ Approved by Resolution 2008-_____________ Attest: CENTRAL NEBRASKA HUMANE SOCIETY, INC., A Non-Profit Corporation _____________________________ ___________________________________ President APPROVED IN FORM Attest: CENTRAL DISTRICT HEALTH DEPARTMENT ____________________ By:____________________________________ Approved as to Form ¤ ___________ October 10, 2008 ¤ City Attorney R E S O L U T I O N 2008-285 WHEREAS, the City is authorized by state law to contract with the Central Nebraska Humane Society, Inc., a non-profit corporation (“Humane Society”), to provide animal code enforcement services; and WHEREAS, the Humane Society currently provides the City with animal code enforcement services; and WHEREAS, the parties desire to enter into a contract to continue to perform such animal code enforcement services, and WHEREAS, the City shall provide funding to the Humane Society in an amount of $314,500 during fiscal year 2008-2009 for performing agreed upon services as outlined in the contract; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Contract between the City and the Central Nebraska Humane Society, Inc., a non-profit corporation, is hereby approved to provide animal code enforcement services within the city limits; and the Mayor is hereby authorized and directed to execute such contract on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 14, 2008. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G25 #2008-296 - Approving City Council Meeting Schedule for 2009 Tuesday, October 14, 2008 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council Council Agenda Memo From: RaNae Edwards, City Clerk Meeting: October 14, 2008 Subject: City Council Meeting Schedule for 2009 Item #’s: G-25 Presenter(s): RaNae Edwards, City Clerk Background Grand Island City Code Chapter 2 specifies that Regular Meetings of the City Council shall be held in the Council Chambers of City Hall on the second and fourth Tuesdays of each month beginning at 7:00 p.m. City Council approved Ordinance No. 9009 on September 27, 2005 amending Chapter 2 of the Grand Island City Code allowing Study Sessions to be held at the discretion of the City Council. Discussion The City Clerk has prepared the proposed 2009 meeting schedule. This provides for the first City Council meeting to be a Regular Meeting on Tuesday, January 13, 2009. See attached proposed meeting dates. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve the 2009 meeting schedule as presented 2. Refer the issue to a Committee 3. Modify the 2009 meeting schedule to meet the wishes of the Council 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the proposed 2009 City Council meeting schedule. Sample Motion Move to approve the 2009 City Council meeting schedule as proposed. PROPOSED 2009 CITY COUNCIL MEETING DATES January 13, 2009 July 14, 2009 January 27, 2009 July 28, 2009 February 10, 2009 August 11, 2009 February 24, 2009 August 25, 2009 March 10, 2009 September 8, 2009 March 24, 2009 September 22, 2009 April 14, 2009 October 13, 2009 April 28, 2009 October 27, 2009 May 12, 2009 November 10, 2009 May 26, 2009 November 24, 2009 June 9, 2009 December 1, 2009 June 23, 2009 December 15, 2009 Approved as to Form ¤ ___________ October 9, 2008 ¤ City Attorney R E S O L U T I O N 2008-296 BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City Council of the City of Grand Island, Nebraska will meet in the Council Chambers, 100 East First Street at 7:00 p.m. on the below-mentioned dates: 2009 City Council Meetings: January 13, 2009 January 27, 2009 February 10, 2009 February 24, 2009 March 10, 2009 March 24, 2009 April 14, 2009 April 28, 2009 May 12, 2009 May 26, 2009 June 9, 2009 June 23, 2009 July 14, 2009 July 28, 2009 August 11, 2009 August 25, 2009 September 8, 2009 September 22, 2009 October 13, 2009 October 27, 2009 November 10, 2009 November 24, 2009 December 1, 2009 December 15, 2009 - - - Adopted by the City Council of the City of Grand Island, Nebraska on October 14, 2008. _____________________________________ Margaret Hornady, Mayor Attest: Approved as to Form ¤ ___________ October 9, 2008 ¤ City Attorney _______________________________ RaNae Edwards, City Clerk Item G26 #2008-297 - Approving Change Order #2 with The Diamond Engineering Company for Riverway Hike/Bike Trail Engineering Tuesday, October 14, 2008 Council Session City of Grand Island Staff Contact: Steve Paustian City of Grand Island City Council Council Agenda Memo From: Steve Paustian, Park and Recreation Director Meeting: October 14, 2008 Subject: Change Order #2 for Riverway Trail with Diamond Engineering Item #’s: G-26 Presenter(s): Steve Paustian, Park and Recreation Director Background The Park and Recreation Department has received a grant with the State of Nebraska Department of Roads to construct a hike/bike trail from Hall County Park to Wal-Mart South. Three items constitute this 2nd and final change order for the project. Two involve overruns of square foot quantities and one involves a modification to the original design. Discussion The three changes include the addition of 1.45 acres of seeded area for $4,675.25, an additional 160 sq. yards of erosion control matting and $1,000.00 to modify the trail crossing across an existing island on South Locust Street. The total change order amount is $6,636.25. Eighty per cent of this amount, $5,309.00 will be reimbursed by the State per the original grant agreement. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve change order #2 in the amount of $6,636.25 to Diamond Engineering to pay for the required additions to the project. This would increase the total contract price to $347,770.10. Sample Motion Move to approve change order #2 to Diamond Engineering in the amount of $6,636.25. Approved as to Form ¤ ___________ October 9, 2008 ¤ City Attorney R E S O L U T I O N 2008-297 WHEREAS, on August 28, 2007 by Resolution 2007-209, the City Council of the City of Grand Island awarded the Diamond Engineering Company, of Grand Island, Nebraska, the bid in the amount of $339,423.85, plus change order #1 in the amount of $1,710.00, by resolution 2008-64 for the installation of the Riverway Hike/Bike Trail; and WHEREAS, it has been determined that modifications to the work to be performed by Diamond Engineering are necessary; and WHEREAS, such modifications have been incorporated into Change Order No. 2; and WHEREAS, the result of such modifications will increase the contract amount by $6,636.25 for a revised contract price of $347,770.10. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is, authorized and directed to execute Change Order No. 2 between the City of Grand Island and the Diamond Engineering Company of Grand Island, Nebraska to provide the modifications set out as follows: Additional seeding ……….……………………………………..………………………..$4,676.25 Additional erosion control ………………………………………………………………..$ 960.00 Modification to median on South Locust St..…………………………………………….$1,000.00 - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 14, 2008. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G27 #2008-298 - Approving Certificate of Final Completion with The Diamond Engineering Company for Riverway Hike/Bike Trail Engineering Tuesday, October 14, 2008 Council Session City of Grand Island Staff Contact: Steve Paustian City of Grand Island City Council Council Agenda Memo From: Steve Paustian, Parks and Recreation Director Meeting: October 14, 2008 Subject: Certificate of Final Completion-Riverway Hike/Bike Trail Item #’s: G-27 Presenter(s): Steve Paustian, Parks and Recreation Director Background A contract was entered into with Diamond Engineering on October 15, 2007 to construct the Riverway Hike/Bike Trail. Discussion All work associated with this contract has been completed and it is appropriate at this time to close out the contract. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the certificate of final completion and make final payment to Diamond Engineering in the amount of $38,611.27. Sample Motion Move to close out the contract with Diamond Engineering and make final payment in the amount of $38,611.27 to Diamond Engineering for the construction of the Riverway Hike/Bike Trail. Approved as to Form ¤ ___________ October 9, 2008 ¤ City Attorney R E S O L U T I O N 2008-298 WHEREAS, the Parks and Recreation Director of the City of Grand Island has issued his Certificate of Final Completion for the Riverway Hike/Bike Trail, certifying that Diamond Engineering of Grand Island, Nebraska, under contract dated October 15, 2007, has completed such project according to the terms, conditions, and stipulations for such improvements; and WHEREAS, the Parks and Recreation Director recommends the acceptance of the final completion; and WHEREAS, the Mayor concurs in the Parks and Recreation Director’s recommendation. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: 1. The Parks and Recreation Director’s Certificate of Final Completion for Riverway Hike/Bike Trail is hereby confirmed. 2. That a warrant be issued from Account No. 40044450-90031 in the total amount of $38,611.27 payable to Diamond Engineering for the final amount due the contractor. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 14, 2008. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G28 #2008-299 - Approving Certificate of Final Completion and Scheduling the Board of Equalization for Sanitary Sewer District 523; Lots 1-8 & Lots 22-31 of Westwood Park 2nd Subdivision and Sanitary Sewer District 525; Lot 8 & 9 of Westwood Park Subdivision Tuesday, October 14, 2008 Council Session City of Grand Island Staff Contact: Steven P. Riehle, City Engineer/Public Works Direc City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: October 14, 2008 Subject: Approving Certificate of Final Completion and Scheduling the Board of Equalization for Sanitary Sewer District 523; Lots 1-8 & Lots 22-31 of Westwood Park 2nd Subdivision and Sanitary Sewer District 525; Lot 8 & 9 of Westwood Park Subdivision Item #’s: G-28 Presenter(s): Steven P. Riehle, Public Works Director Background The contract for Sanitary Sewer District 523/525 was awarded to The Diamond Engineering Company of Grand Island, Nebraska on August 14, 2007. Work commenced on April 29, 2008 and was completed on September 29, 2008. Discussion Sanitary Sewer District 523/525 was completed in accordance with the terms, conditions, and stipulations of the contract, plans, and the specifications. The project was completed at a construction price of $295,637.85. Total cost of the project is $328,228.95. Costs for the project break down as follows: Original Bid $292,970.62 Overruns $ 2,667.23 SUBTOTAL (Construction Price) $295,637.85 Other Costs (See Completion Certificate) $ 32,591.10 TOTAL COST $328,228.95 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation Public Works Administration recommends that the Council approve the Certificate of Final Completion for Sanitary Sewer District 523/525 and set the Board of Equalization date of November 18, 2008. Sample Motion Move to approve the Certificate of Final Completion and set the Board of Equalization Hearing for Sanitary Sewer District 523/525. ENGINEER’S CERTIFICATE OF FINAL COMPLETION SANITARY SEWER DISTRICT 523/525 LOTS 1-8 & LOTS 22-31 OF WESTWOOD PARK SUBDIVISION LOT 8 & 9 OF WESTWOOD PARK SUBDIVISION CITY OF GRAND ISLAND, NEBRASKA October 14, 2008 TO THE MEMBERS OF THE COUNCIL CITY OF GRAND ISLAND GRAND ISLAND, NEBRASKA This is to certify that Sanitary Sewer District 523/525 has been fully completed by The Diamond Engineering Company of Grand Island, Nebraska under the contract dated August 22, 2007. The work has been completed in accordance with the terms, conditions, and stipulations of said contract and complies with the contract, the plans and specifications. The work is hereby accepted for the City of Grand Island, Nebraska, by me as City Engineer/Public Works Director in accordance with the provisions of Section 16-650 R.R.S., 1943. If is further certified that the improvements as constructed include the following items and costs and that this certificate shall constitute the final payment for this work. Sanitary Sewer District 523/525 Unit Total Total No. Description Price Unit Quantity Cost 1. Construct 8” P.V.C. Sanitary Sewer $ 46.95 l.f. 1,200.00 $ 56,340.00 2. Construct 4’ Diameter STD. Manhole $ 2,865.00 each 4.00 $ 11,460.00 3. Construct 4’ Diameter M.H. Extra Depth $ 270.00 v.f. 21.47 $ 5,796.90 4. Construct Sewer Service Line $ 2,320.00 each 20.00 $ 46,400.00 5. Build 8” P.V.C. Sanitary Sewer/Watermain Crossings per STD Plan No. 138 $ 590.00 each ---- $ 0.00 6. Build 4” P.V.C. Sanitary Sewer/Watermain Crossings per STD Plan No. 138 $ 375.00 each 4.00 $ 1,500.00 7. Remove & Replace Asphalt/Concrete Pavement $ 39.30 s.y. 3,232.03 $127,018.78 8. Remove P.C. Concrete Driveway $ 4.00 s.y. 246.96 $ 987.84 9. Replace P.C. Concrete Driveway $ 34.15 s.y. 240.46 $ 8,211.71 10. Remove & Replace P.C. Sidewalk $ 4.45 s.f. 1243.88 $ 5,535.27 11. Construction Dewatering $29,018.92 l.s. 1.00 $ 29,018.92 12. Pavement Sawcut $ 4.60 l.f. 431.40 $ 1,984.44 13. Perimeter Control Boundary $ 5,120.00 l.s. .20 $ 1,024.00 14. Remove & Replace Culvert $ 18.00 l.f. 20.00 $ 360.00 --------------- TOTAL – CONSTRUCTION COST $295,637.86 SUMMARY OF OTHER COSTS Grand Island Daily Independent – Advertising $ 212.23 Platte Valley Laboratories $ 300.00 City of Grand Island Wastewater Division – TV Inspection $ 715.08 Fairview Landscape – Landscaping $ 300.00 Denny’s Lawns Inc. – Grade & Sod $ 1,500.00 City of Grand Island – Engineering $29,563.79 ---------------- TOTAL – OTHER COSTS $32,591.10 TOTAL COST OF SANITARY SEWER DISTRICT 523/525 $328,228.96 Respectfully submitted, Steven P. Riehle City Engineer/Public Works Director TO MEMEBERS OF THE COUNCIL CITY OF GRAND ISLAND GRAND ISLAND, NEBRASKA I hereby recommend that the Engineer’s Certificate of Final Completion for Sanitary Sewer District 523/525 be approved. I further recommend that the Costs of Engineering be credited to Account No. 10033001-74516 from Account No. 53030055-85213 in the amount of $29,563.79. I further recommend that the City Council sit as a Board of Equalization on November 18, 2008 to determine benefits and levy special assessments. Respectfully submitted, Margaret Hornady Mayor I hereby recommend that the Engineer’s Certificate of Final Completion for Handicap Ramp Project No. 2008-1 be approved. ____________________________________________ ___________________________________ Steven P. Riehle – City Engineer/Public Works Director Margaret Hornady – Mayor Approved as to Form ¤ ___________ October 9, 2008 ¤ City Attorney R E S O L U T I O N 2008-299 WHEREAS, the City Engineer/Public Works Director for the City of Grand Island has issued a Certificate of Final Completion for Sanitary Sewer District No. 523 located on lots 1-8 and 22-31 of Westwood Park Second Subdivision; and Sanitary Sewer District No. 525 located on Lot 8 & 9 of Westwood Park Subdivision, certifying that The Diamond Engineering Company of Grand Island, Nebraska, under contract awarded August 14, 2007, has completed such project according to the terms, conditions, and stipulations for such improvements; and WHEREAS, the City Engineer/Public Works Director recommends the acceptance of the district; and WHEREAS, the Mayor concurs with the City Engineer/Public Works Director’s recommendations.. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: 1. The City Engineer/Public Works Director’s Certificate of Final Completion for Sanitary Sewer District No. 523 and Sanitary Sewer District No. 525 is hereby confirmed. 2. The City Council will sit as a Board of Equalization on November 18, 2008 at 7:00 p.m. to determine benefits and set assessments for Sanitary Sewer District No. 523 and Sanitary Sewer District No. 525. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 14, 2008. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G29 #2008-300 - Approving Bid Award for One (1) 2009 Ambulance Tuesday, October 14, 2008 Council Session City of Grand Island Staff Contact: Troy Shubert; Jim Rowell City of Grand Island City Council Council Agenda Memo From: Troy Shubert, EMS Division Chief Meeting: October 14, 2008 Subject: Purchase of 2009 Ambulance Item #’s: G–29 Presenter(s): Troy Shubert, EMS Division Chief Jim Rowell, Fire Chief Background Following an accident in April 2008 which left our 2001 Ford ambulance a total loss; specifications were developed and a bid opening was held September 30, 2008 to replace this unit. Bids were mailed to seven providers on September 5, 2008 but only one submitted a bid. The department’s estimate for this unit was $210,000. The bid received from Medtec Ambulance Corporation was for $215,308 for a 2008 unit and an optional bid of $216,824 for a 2009 unit and listed possible deductions. Discussion The bid from Medtec Ambulance Corporation met all requirements in the specifications and offered deductions for the following: prepayment of chassis - $900; eliminating a preconstruction meeting at the factory - $2,000; elimination of the performance bond - $825; and eliminating a suspension option - $875. This brings the total deductions to $4,600 which reduces the cost of the ambulance to $212,224 for the 2009 unit or $210,708 for the 2008 unit. The total budget allowed for the purchase of the vehicle is $210,000 on line number 10022102- 85625. During the six months that have transpired since the accident that eliminated one ambulance from our fleet the cost of building materials has dramatically increased. This accounts for the 2% increase from the original estimate set before you. This increase would also allow for the purchase of a newer model. Fire Administration would recommend purchasing the 2009 chassis due in part to purchasing the newest model available to date; allows for the resolution of any problematic areas that were encountered by the chassis builders in 2008; and will extend this apparatus’ service life by an additional year. In August 2008 we received an insurance settlement from the accident in April which amounted to $30,000 which also helps to offset the cost of the 2009 unit. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the purchase of the 2009 unit from Medtec Ambulance Corporation of Goshen, IN for $212,224 which includes prepayment of the chassis, canceling the preconstruction meeting at the factory, eliminating a suspension option and eliminating the need for a performance bond. Sample Motion Move to approve. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Dale M. Shotkoski, Assistant City Attorney Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: September 30, 2008 at 11:00 a.m. FOR: 2008 or Newer, Ford F-650 Type I, Class I Ambulance DEPARTMENT: Fire ESTIMATE: $210,000.00 FUND/ACCOUNT: 10022102-85625 PUBLICATION DATE: September 9, 2008 NO. POTENTIAL BIDDERS: 7 SUMMARY Bidder: Medtec Ambulance Corporation Goshen, IN Bid Security: Safeco Insurance Co. Exceptions: None Bid Price: $215,308.00 2008 Alternate Bid: $216,824.00 2009 cc: Jim Rowell, Fire Chief Chris Hoffman, Fire Admin. Assist. Dale Shotkoski, City Attorney Wes Nespor, Assist. City Attorney Jeff Pederson, City Administrator P1283 Approved as to Form ¤ ___________ October 9, 2008 ¤ City Attorney R E S O L U T I O N 2008-300 WHEREAS, the City Of Grand Island invited sealed bids for one 2008 or newer, Ford F- 650 Type I, Class I Ambulance, according to plans and specifications on file with the City Clerk; and WHEREAS, on September 30, 2008 bids were received, opened and reviewed; and WHEREAS, Medtec Ambulance Corporation of Goshen, Indiana submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $216,824 for a 2009 unit and offered deductions of $4,600 bringing the bid total to $212,224; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Medtec Ambulance Corporation of Goshen, Indiana in the amount of $212,224 for one 2009, Ford F-650 Type I, Class I Ambulance is hereby approved . - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 14, 2008. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item H1 Adoption of 2008-2009 City Council Goals Tuesday, October 14, 2008 Council Session City of Grand Island Staff Contact: Jeff Pederson City of Grand Island City Council Council Agenda Memo From: Jeff Pederson, City Administrator Meeting: October 14, 2008 Subject: City Council Goals Item #’s: H-1 Presenter(s): Jeff Pederson, City Administrator Background The City Council annually formulates a set of Goals that serves as the basis for the organization’s work plan for the budget year. On June 3rd, the City Council reviewed the 2007-2008 Goals and formulated a revised set of Goals for 2008-2009. I recommend formal adoption of the Goals in order that they be given the highest standing as we proceed into the new budget year. Discussion The Goals that were formulated on June 3 were used to develop budget priorities and guide some of the major decisions in the budget process this year. Goals that received funding necessary to advance include the Broadwell Grade Separation Project, Wastewater Treatment Plant Digester design, and relocation of State Fair to Grand Island. I do not believe that decisions made in the budget adversely affect potential progress with any of the goals. The Goal associated with the Heartland Shooting park development is broadly-stated, and can be regarded to cover all forms of development of the facility and not just capital development. I have refined the wording in Goals # 1, 12, 16, and 17 in order to more accurately state the intention of the Goals and the direction that they are expected to take in the current budget year. An earlier draft of the Goals (previously provided) is attached for comparative purposes. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee for further study and recommendation. 3. Postpone the issue to future date 4. Take no action on the issue Recommendation The City Administrator recommends that the Council Adopt the City Council Goals for 2008-2009. Sample Motion Move to adopt the City Council Goals for fiscal year 2008-2009. Item I1 #2008-301 - Consideration of Request from Sluggers, Inc. dba Sluggers Sports Bar, 707 West Anna Street for an Addition to Class “C-46334” Liquor License This item relates to the aforementioned Public Hearing Item E-1. Tuesday, October 14, 2008 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council Approved as to Form ¤ ___________ October 9, 2008 ¤ City Attorney R E S O L U T I O N 2008-301 WHEREAS, an application was filed by Sluggers, Inc., doing business as Sluggers Sports Bar, 707 West Anna Street for an addition to their Class "C-46334" Liquor License; and WHEREAS, a public hearing notice was published in the Grand Island Independent as required by state law on October 4, 2008; such publication cost being $15.34; and WHEREAS, a public hearing was held on October 14, 2008, for the purpose of discussing such liquor license application. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: ____ The City of Grand Island hereby recommends approval of the above-identified liquor license application contingent upon final inspections. ____ The City of Grand Island hereby makes no recommendation as to the above- identified liquor license application. ____ The City of Grand Island hereby makes no recommendation as to the above- identified liquor license application with the following stipulations: _________ __________________________________________________________ ____ The City of Grand Island hereby recommends denial of the above-identified liquor license application for the following reasons: ________________________ __________________________________________________________ - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 14, 2008. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item J1 Approving Payment of Claims for September 24, 2008 through October 14, 2008 The Claims for the period of September 24, 2008 through October 14, 2008 for a total amount of $6,284,113.74. A MOTION is in order. Tuesday, October 14, 2008 Council Session City of Grand Island Staff Contact: David Springer City of Grand Island City Council