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08-12-2008 City Council Regular Meeting PacketCity of Grand Island Tuesday, August 12, 2008 Council Session Packet City Council:Mayor: Margaret Hornady City Administrator: Jeff Pederson City Clerk: RaNae Edwards T u 7:00:00 PM Council Chambers - City Hall 100 East First Street Tom Brown Larry Carney John Gericke Peg Gilbert Joyce Haase Robert Meyer Mitchell Nickerson Bob Niemann Kirk Ramsey Jose Zapata Call to OrderCity of Grand Island City Council A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. MAYOR COMMUNICATION This is an opportunity for the Mayor to comment on current events, activities, and issues of interest to the community. Call to Order Pledge of Allegiance Roll Call Invocation - Father Richard Piontkowski, St. Mary's Catholic Church, 204 South Cedar Street This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state law. The City Council may vote to go into Closed Session on any agenda item as allowed by state law. City of Grand Island City Council Item E1 Public Hearing on Request from Roadhouse Garage, Inc. dba Roadhouse Garage & Grill, 2710 Diers Avenue, Suite B for a Class “C” Liquor License Tuesday, August 12, 2008 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council Council Agenda Memo From: RaNae Edwards, City Clerk Meeting: August 12, 2008 Subject: Public Hearing on Request from Roadhouse Garage, Inc. dba Roadhouse Garage & Grill, 2710 Diers Avenue, Suite B for a Class “C” Liquor License Item #’s: E-1 & I-1 Presenter(s): RaNae Edwards, City Clerk Background Section 4-2 of the Grand Island City Code declares the intent of the City Council regarding liquor licenses and the sale of alcohol. Declared Legislative Intent It is hereby declared to be the intent and purpose of the city council in adopting and administering the provisions of this chapter: (A) To express the community sentiment that the control of availability of alcoholic liquor to the public in general and to minors in particular promotes the public health, safety, and welfare; (B) To encourage temperance in the consumption of alcoholic liquor by sound and careful control and regulation of the sale and distribution thereof; and (C) To ensure that the number of retail outlets and the manner in which they are operated is such that they can be adequately policed by local law enforcement agencies so that the abuse of alcohol and the occurrence of alcohol-related crimes and offenses is kept to a minimum. Discussion Roadhouse Garage, Inc. dba Roadhouse Garage & Grill, 2710 Diers Avenue, Suite B has submitted an application for a Class “C” Liquor License. A Class “C” Liquor License allows for the sale of alcohol on and off sale inside the corporate limits of the city. City Council action is required and forwarded to the Nebraska Liquor Control Commission for issuance of all licenses. This application has been reviewed by the Clerk, Building, Fire, Health, and Police Departments. After review of the Police Department report (see attached) it is recommended that the City Council approve the application of Roadhouse Garage, Inc. with the restrictions that Sarah Tjaden and Jeff Leo have no involvement in the operation of the business. Also included with the application was a request from Thomas Schutte, 4227 Calvin Drive for a Liquor Manager designation. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the application. 2. Forward to the Nebraska Liquor Control Commission with no recommendation. 3. Forward to the Nebraska Liquor Control Commission with recommendations. 4. Deny the application. Recommendation Based on the Nebraska Liquor Control Commission’s criteria for the approval of Liquor Licenses, City Administration recommends that the Council approve the application. Sample Motion Move to approve the application of the Roadhouse Garage, Inc. dba Roadhouse Garage & Grill, 2710 Diers Avenue, Suite B for a Class “C” Liquor License contingent upon final inspection and with the restrictions that Sarah Tjaden and Jeff Leo have no involvement in the operation of the business. Also approve the request from Thomas Schutte, 4227 Calvin Drive for a Liquor Manager designation, contingent upon Mr. Schutte completing a state approved alcohol server/seller training program. Item E2 Public Hearing on Request from Consolidated Concrete Co. for a Conditional Use Permit for Use of Two Conex Containers to Store Concrete Admixtures Located at 3440 West Old Highway 30 Tuesday, August 12, 2008 Council Session City of Grand Island Staff Contact: Craig Lewis City of Grand Island City Council Council Agenda Memo From: Craig A. Lewis, Building Department Director Meeting: August 12, 2008 Subject: Request of Consolidated Concrete Company for Approval of a Conditional Use Permit to Allow for the Use of Two Shipping Containers as Temporary Buildings at 3440 West Old Highway #30, Grand Island, NE Item #’s: E-2 & H-1 Presenter(s): Craig Lewis , Building Department Director Background This request is for approval of a conditional use permit to allow for the use of two shipping containers fo r temporary buildings at the above referenced site. Section 36-89 of the Grand Island Zoning code provides for temporary buildings and uses not to exceed two years in undeveloped areas, if approved by the City Council. I believe the intent of this section is to allow for temporary buildings and uses while permanent facilities are under construction or in this case while a determination is made as to a process or location. Discussion This request is for approval to use two shipping containers to house admixtures and equipment (pumps and motors) to facilitate the mixing of concrete at the existing batch plant. The containers have been located on the site since June of 2007 at which time Consolidated Concrete was informed of the options of either converting the containers to meet building codes or applying for a conditional use permit from the City Council. These containers are different from typical shipping containers used for storage as these have electrical wiring supplying the equipment located within. The application states the proposed use is for two years with permanent facilities planned for construction in 2010 or 2011. As the containers have already been in place for a year I would recommend approval only until the end of 2009, which would accommodate their need and allow a 30 month time frame. The site location is such that it would not appear that this request will have any negative impact on the neighboring properties. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the request 2. Refer the issue to a Committee 3. Modify the request to meet the wishes of the Council 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the request of a conditional use permit fo r a 30 month period expiring December 31, 2009. Sample Motion Move to approve the request for a conditional use permit for two temporary shipping containers used as an equipment structure for a thirty month period, expiring December 31, 2009. Item E3 Public Hearing Concerning Acquisition of Utility Easement - 3625 Old Potash Hwy. - County of Hall, Hornady Family Limited Partnership and Hornady Manufacturing Tuesday, August 12, 2008 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Council Agenda Memo From: Robert H. Smith, Asst. Utilities Director Meeting: August 12, 2008 Subject: Acquisition of Utility Easement – County of Hall, Hornady Family Limited Partnership and Hornady Manufacturing, 3625 Old Potash Hwy. Item #’s: E-3 & G-13 Presenter(s): Gary R. Mader, Utilities Director Background Nebraska State Law requires that acquisition of property must be approved by City Council. The Utilities Department needs to acquire an easement relative to the property of Hall County located on the west side of Hornady Mfg. at 3625 Old Potash Hwy., in Hall County, in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. Discussion This easement will be used to place underground cable and a pad-mounted transformer to provide service to the new expansion of Hornady Manufacturing. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Make a motion to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the resolution for the acquisition of the easement for one dollar ($1.00). Sample Motion Move to approve acquisition of the Utility Easement. Item E4 Public Hearing on Proposed FY 2008-2009 City Single Budget Tuesday, August 12, 2008 Council Session City of Grand Island Staff Contact: David Springer City of Grand Island City Council Council Agenda Memo From: Dave Springer, Finance Director Meeting: August 12, 2008 Subject: Public Hearing for FY 2008-2009 Single City Budget Item #’s: E-4 Presenter(s): Dave Springer, Finance Director Background The budget process for the City of Grand Island begins in April with internal budget compilation and culminates with the submittal of the final budget to the State Auditor in September. Following are accomplishments that have occurred: * Departments reviewed their current budgets and submitted 2008-2009 budget requests. * Outside Agencies were contacted to submit their budget requests for next year. * Requests were reviewed with each department by City Administration. * 2008-2009 preliminary budget was adjusted to promote efficiencies and effectiveness. * Individual Board review and approval took place for CRA and Solid Waste Agency. * On June 17th, the City Council conducted a Study Session to review the proposed FTE requests, funding of Outside Agencies, and Fee Schedule changes. These were approved on June 24th. * On July 22, the City Council conducted a public hearing and approved the Solid Waste Agency Budget. Discussion At the August 12th council meeting, the City Council is asked to conduct a public hearing on the proposed budget to allow for public input. The public hearing will be followed up by a Special Budget meeting on August 19th and 20th & 21st if needed, where council will be able to ask questions and respond to information concerning the proposed budget and public input. At the August 19th meeting, the Council will be asked to make determination on the budget or set further meetings to move toward determination. Future steps concerning the budget include: August 19, 2008 Special Budget meeting and approval of salary ordinance. August 20, 2008 Special Budget meeting, if needed. County certifies taxable values. August 21, 2008 Special Budget meeting, if needed August 26, 2008 Adopt budget and approve lid limit increase Council approves BID budgets & assessments and sets date for Board of Equalization. September 9, 2008 Public hearing on General Property, Parking District #2, and CRA tax requests Establish Parking District #1 occupation tax request Establish property tax requests for General Property, Parking District #2, and CRA. Public hearing and amend ment to current year budget, if needed. September 21, 2007 Submit Budget to State Auditor September 23, 2008 Board of Equalization for BIDs and ordinance for assessments. Recommendation The Council is asked to conduct the public hearing and take information from the citizens. After conducting the hearing, it is recommended that the City Council take the information under advisement for further discussion at the August 19th Special Budget Session. The budget transmittal letter, a “Budget in Brief”, and a draft document of the budget have been provided to Council in mid-July. If any further information is needed, please contact City Administration. Item E5 Public Hearing on Community Redevelopment Authority (CRA) Budget Tuesday, August 12, 2008 Council Session City of Grand Island Staff Contact: Chad Nabity City of Grand Island City Council COMMUNITY REDEVELOPMENT AUTHORITY 2008-2009 ANNUAL BUDGET It is my privilege to present to you the budget for the Community Redevelopment Authority for 2008-2009. This plan and budget continues the high-quality services that have enabled the CRA to partner with the City of Grand Island, private developers and businesses, and with property owners in the blighted and substandard areas to make Grand Island vibrant, clean, safe, and attractive. The CRA budget for 2008-2009 is offered to you with a review of the responsibilities of the CRA. Those responsibilities and abilities are outlined in State Statutes and are summarized, in part, as follows: The creation of Redevelopment Authorities was authorized by the Nebraska Legislature in order to provide communities with the ability to address certain areas of a city in need of improvement and development. Powers granted to Community Redevelopment Authorities are outlined in Chapter l8 of the Statutes and include the ability to expend funds to acquire substandard or blighted areas, make public improvements, and assist with development and redevelopment projects in specified areas. The Authority has virtually the same powers as any political subdivision, including borrowing money, issuing bonds, undertaking surveys and appraisals and asking for a levy of taxes. A five-member board, appointed by the Mayor with the approval of the City Council, governs the CRA. The CRA is administered by a Director and devotes the overwhelming share of its resources to highly visible and effective programs. The CRA funds its programs primarily through assessments on taxable properties within the Grand Island city limits. BLIGHTED AND SUBSTANDARD AREAS There are five (7) designated Blighted and Substandard Areas within the Grand Island City Limits. The City Of Grand Island has the authority to designate up to 35% of the community a blighted and substandard. At present 16.66% of the City has been designated blighted and substandard. CRA MISSION The CRA’s mission is to reduce, slow or eliminate blighting influences on property in those areas that have been designated as blighted and substandard. They do this by encouraging new investment and improved infrastructure in older areas of the community through the use of tax increment financing. They also take an active role in purchasing and demolishing properties that need to be cleared. This property is then made available for redevelopment. FISCAL RESOURCES General Revenues For 2008-2009, The CRA is requesting property tax revenues of $475,000 down from $500,000 in 2007-08. Historically, the levies and tax askings have been: 2007-2008 2006-2007 2005-2006 2004-2005 2003-2004 2002-2003 $0.0225655 $0.022824 $0.023625 $0.024287 $0.025325 $0.024721 $500,000 $477,204 $456,540 $457,391 $402,431 $388,713 At the July 7, 2008 meeting, the Community Redevelopment Authority approved the proposed budget establishing a preliminary request of $0.020935 for each hundred dollars of valuation for an anticipated $475,000 based on an estimated taxable valuation of $2,268,944,277. Program Funding The Community Redevelopment Authority has the ability to assist private developers and governmental entities with the commercial, residential or mixed-use redevelopment projects throughout the City. Specific detail on projects is as follows: · Purchase of Dilapidated Properties/Infrastructure. The 2008-2009 budget includes $100,000 for the acquisition of substandard properties in the blighted and substandard areas and for the provision of infrastructure. The Authority will consider any property within a designated area. · Facade Development $200,000 has been budgeted for the façade development program, including grants and interest buy down these projects are unidentified at this time. This program has been used extensively in the Downtown area but is available to all blighted and substandard areas. · Train Horns: A total amount of $240,000 has been reserved for participation in the way side horn project in Downtown Grand Island. This project is a joint project funded by the City and the CRA through an interlocal agreement. $140,000 was reserved from the 2007-08 other projects funds for this project. · Other Projects: $500,000 has been reserved for other projects in the blights and substandard areas. This funding can be assigned to specific projects including but not limited to infrastructure improvements in the blighted and substandard areas that would support larger redevelopment plans. CONCLUSION A continued aggressive approach toward redevelopment will be the focus for the CRA in 2008- 2009. The investments this community has made in housing, redevelopment efforts, infrastructure and economic development, bode well for the future of the community. This budget reflects the continued and changing needs of the community. The Community Redevelopment Authority is to be commended for the difference their dedication and vision is making in this community. 2006 2007 2008 2008 2009 Actual Actual Budget Projected Budget CONSOLIDATED Beginning Cash 1,139,803 1,309,485 952,497 952,497 937,422 REVENUE: Property Taxes 635,183 699,422 722,796 722,796 697,796 Loan Proceeds 8,785 - Interest Income 30,243 45,272 10,000 30,000 10,000 Land Sales - 14,837 50,000 - 50,000 Other Revenue 1,938 6,506 - - - TOTAL REVENUE 676,149 766,037 782,796 752,796 757,796 TOTAL RESOURCES 1,815,952 2,075,522 1,735,293 1,705,293 1,695,218 EXPENSES Auditing & Accounting 6,263 4,900 8,000 6,500 8,000 Legal Services 3,530 5,500 10,000 5,000 10,000 Consulting Services - 999 10,000 5,000 10,000 Contract Services 49,804 48,430 40,000 40,000 40,000 Printing & Binding - - 1,000 800 1,000 Other Professional Services - 3,429 6,000 5,500 6,000 General Liability Insurance - - 250 250 250 Postage - 125 200 Legal Notices 908 303 800 900 800 Licenses & Fees - - - - - Travel & Training - 70 1,500 500 1,000 Other Expenditures (50) 14 500 200 500 Office Supplies 114 32 500 200 500 Supplies - - 300 100 300 Land 160,608 15,137 100,000 50,000 100,000 Façade Improvement 100,020 127,300 200,000 180,000 200,000 South Locust 3,900 - - - - 2nd Street BID 55,000 Outstanding Façade Improvement Grants 218,000 Horns 240,000 Other Committed Projects 45,750 Other Projects - 706,680 500,000 250,000 500,000 Property Taxes BID Fees - Property Management - Bond Principal 96,736 112,739 128,002 128,002 128,002 Bond Interest 84,634 97,492 94,794 94,794 94,794 TOTAL EXPENSES 506,467 1,123,025 1,101,646 767,871 1,660,096 INCREASE(DECREASE) IN CASH 169,682 (356,988) (318,850) (15,075) (902,300) ENDING CASH 1,309,485 952,497 633,647 937,422 35,122 LESS COMMITMENTS - - - AVAILABLE CASH 1,309,485 952,497 633,647 937,422 35,122 CHECKING 607,077 481,867 183,647 487,422 (264,878) INVESTMENTS 702,405 470,630 450,000 450,000 300,000 Total Cash 1,309,482 952,497 633,647 937,422 35,122 COMMUNITY REDEVELOPMENT AUTHORITY FY 2008 - 2009 BUDGET 2006 2007 2008 2008 2009 Actual Actual Budget Projected Budget COMMUNITY REDEVELOPMENT AUTHORITY FY 2008 - 2009 BUDGET CRA GENERAL OPERATIONS: Property Taxes 475,338 491,210 500,000 500 475,000 Interest Income 29,873 44,921 10,000 30,000 10,000 Land Sales - 14,837 50,000 - 50,000 Other Revenue 1,938 4,251 - TOTAL 507,149 555,219 560,000 30,500 535,000 GILI TRUST Property Taxes 64,088 64,571 65,780 65,780 65,780 Interest Income - 600 Other Revenue 324 560 TOTAL 64,088 64,895 65,780 66,940 65,780 CHERRY PARK LTD II Property Taxes 60,549 61,006 59,180 59,180 59,180 Interest Income 228 237 160 - Other Revenue 68 - TOTAL 60,777 61,311 59,180 59,340 59,180 GENTLE DENTAL Property Taxes 3,307 3,251 4,202 4,202 4,202 Interest Income 6 4 3 - Other Revenue - 846 447 TOTAL 3,313 4,101 4,202 4,652 4,202 PROCON TIF Property Taxes 8,785 17,631 19,162 19,162 19,162 Interest Income 87 27 65 Other Revenue - 931 734 TOTAL 8,872 18,589 19,162 19,961 19,162 WALNUT HOUSING PROJECT Property Taxes 31,901 61,753 74,472 74,472 74,472 Interest Income 83 100 Other Revenue 86 6,289 TOTAL 31,901 61,922 74,472 80,861 74,472 TOTAL REVENUE 676,100 766,037 782,796 262,254 757,796 2006 2007 2008 2008 2009 Actual Actual Budget Projected Budget COMMUNITY REDEVELOPMENT AUTHORITY FY 2008 - 2009 BUDGET EXPENSES CRA GENERAL OPERATIONS: Auditing & Accounting 6,263 4,900 8,000 6,500 8,000 Legal Services 3,523 5,500 10,000 5,000 10,000 Consulting Services - 999 10,000 5,000 10,000 Contract Services 49,804 48,430 40,000 40,000 40,000 Printing & Binding - - 1,000 800 1,000 Other Professional Services - 3,429 6,000 5,500 6,000 General Liability Insurance - - 250 250 250 Postage 0 125 200 Legal Notices 908 303 800 900 800 Licenses & Fees 0 Travel & Training - 70 1,500 500 1,000 Other Expenditures (50) - 500 200 500 Office Supplies 114 32 500 200 500 Supplies - - 300 100 300 Land 160,608 15,137 100,000 50,000 100,000 PROJECTS Façade Improvement 100,020 127,300 200,000 180,000 200,000 South Locust 3,900 - 0 - - 2nd Street BID 55,000 Outstanding Façade Improvement Grants 218,000 Horns 240,000 Other Committed Projects 45,750 Other Projects - 706,680 500,000 250,000 500,000 Property Taxes BID Fees - Property Management - TOTAL CRA OPERATING EXPENSES 325,090 912,780 878,850 545,075 1,437,300 GILI TRUST Bond Principal 40,318 43,604 47,158 47,158 51,001 Bond Interest 25,462 22,176 18,622 18,622 14,779 Other Expenditures 4 TOTAL GILI EXPENSES 65,780 65,784 65,780 65,780 65,780 CHERRY PARK LTD II Bond Principal 31,635 34,131 36,824 36,824 39,729 Bond Interest 27,545 25,049 22,356 22,356 19,451 TOTAL CHERRY PARK EXPENSES 59,180 59,180 59,180 59,180 59,180 GENTLE DENTAL Bond Principal 1,820 1,949 2,127 2,127 2,276 Bond Interest 2,382 2,253 2,075 2,075 1,926 TOTAL GENTLE DENTAL 4,202 4,202 4,202 4,202 4,202 PROCON TIF Bond Principal 8,249 8,333 8,838 8,838 9,467 Bond Interest 10,912 10,829 10,324 10,324 9,695 TOTAL PROCON TIF 19,161 19,162 19,162 19,162 19,162 WALNUT HOUSING PROJECT Other Expenditures 10 10 Bond Principal 14,714 24,722 33,055 33,055 39,151 Bond Interest 18,332 37,185 41,417 41,417 35,321 TOTAL WALNUT HOUSING PROJECT 33,056 61,917 74,472 74,472 74,472 TOTAL EXPENSES 506,469 1,123,025 1,101,646 767,871 1,660,096 Item G1 Approving Minutes of July 22, 2008 City Council Regular Meeting Tuesday, August 12, 2008 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING July 22, 2008 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on July 22, 2008. Notice of the meeting was given in The Grand Island Independent on July 16, 2008. Mayor Margaret Hornady called the meeting to order at 7:00 p.m. The following City Council members were present: Councilmember’s Brown, Haase, Zapata, Nickerson, Gericke, Carney, Gilbert, Ramsey, Niemann, and Meyer. The following City Officials were present: City Administrator Jeff Pederson, City Clerk RaNae Edwards, Finance Director David Springer, City Attorney Dale Shotkoski, and Public Works Director Steve Riehle. INVOCATION was given by Pastor Rene Lopez, Iglesia de Dio Eben-Ezer, 2325 West State Street followed by the PLEDGE OF ALLEGIANCE. PRESENTATIONS AND PROCLAMATIONS: Recognition of Grand Island Nationals Baseball Team State Championship Winners – 10 Year Old Division. Mayor Hornady and the City Council recognized the following Grand Island baseball team members and coaches for their State Championship win in Chadron the weekend of July 11-13, 2008 in the 10 year old division: Casey Brown “Brownie”; Joe Wilson “Willy Jr.”; Ryan Krolikowski “Rhino”; Preston Sundermeier; Keenan Ketteler; Matthew Lamb; Alec Lee; Chase Wenzl; “Great” Dayne Jaros; “Tricky” Trey Kissack; Tucker “Truck” Krzycki; and Dylan Cain. Also introduced were coaches: Steve Lamb, Tom Brown and Allan Ketteler. Recognition of 2007-2008 Community Youth Council: Wendy Myer-Jerke, Public Information Officer gave a short presentation and video of activities of the CYC students over the past year. The Mayor and City Council recognized the following Community Youth Council (CYC) members: Sophomores – MaKayla Kort, Zach Stauffer, and Austin Witmer: Juniors – Karen Buettner, Kayla Harris, Paige Liess, Claire Mackey, Malorie Meier, Emily Michael, Sammy Saiyavongsa, Sam Schneider, Cait Schwehn, and Zach Shultz: Seniors – Allen Buck, Amanda Calhoon, Megan Bombeck, Ashley Chalupa, Sarah Kuta, and Ben Robbins. Board Members – Paul Briseno, Butch Hurst, Carole Ostdiek, Randy See, Celine Stahlnecker and Adrian Velez. Those not present were: CYC students: Alysia Strong, Mikayla Walsh, Jeffrey Seim, Lauren Shoemaker and Board Members – Ed Jarosik and Darren Sanchez. Also recognized was Ashley Chalupa for going above and beyond as a CYC member. ADJOURN TO THE GRAND ISLAND AREA SOLID WASTE AGENCY. Motion by Nickerson, second by Gilbert, carried unanimously to adjourn to the Grand Island Area Solid Waste Agency. Public Hearing on Proposed Fiscal Year 2008-2009 Annual Budget for the Grand Island Area Solid Waste Agency. Steve Riehle, Public Works Director reported that a separate hearing was required for the Solid Waste Agency Budget. The Agency budget was the same as the City Solid Page 2, City Council Regular Meeting, Ju ly 22, 2008 Waste Division budget (Fund 505) which appeared in the City’s Annual Budget Document for Fiscal Year 2008-2009. A PowerPoint presentation was presented by Jeff Wattier, Solid Waste Superintendent. Lewis Kent, 624 E. Meves spoke in support. Dan Wagoner, Hall County Supervisor requested a meeting with representatives from the City to fund upkeep on Husker Highway from Solid Waste funds. No further public testimony was heard. #2008-SWA-1 – Approving Adoption of FY 2008-2009 Annual Budget for the Grand Island Area Solid Waste Agency. Motion by Meyer, second by Haase, to approve Resolution #2008- SWA-1. Upon roll call, all voted aye. Motion adopted. RETURN TO REGULAR SESSION: Motion by Nickerson, second by Brown, carried unanimously to return to Regular Session. PUBLIC HEARINGS: Public Hearing on Request from Harold E. and Kathy Carmichael, Jr. dba OK Liquor, 305 West Koenig Street for a Class “D” Liquor License. This item was pulled from the agenda at the request of Harold E. Carmichael, Jr. ORDINANCES: Councilmember Gilbert moved “that the statutory rules requiring ordinances to be read by title on three different days be suspended and that ordinance numbered: #9177 – Consideration of Amending Chapter 31 of the Grand Island City Code Regarding Signs be considered for passage on the same day upon reading by number only and that the City Clerk be permitted to call out the number of this ordinance on first reading and then upon final passage and call for a roll call vote on each reading and then upon final passage.” Councilmember Haase second the motion. Upon roll call vote, all voted aye. Motion adopted. Craig Lewis, Building Department Director reported Ordinance #9177 would allow for an exception to the side yard setback from adjacent property for a sign along South Locust Street requested by Midtown Holiday Inn. This ordinance would also restrict the number of off-premise or billboard signs within the AC area bounded between Stolley Park Road on the north and Highway #34 on the south, a request received from Business Improvement District #3. Motion by Gilbert, second by Nickerson to approve Ordinance #9177. Discussion was held concerning the placement of the sign. Mr. Lewis stated the sign would be on the Holiday Inn property. City Clerk: Ordinance #9177 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. City Clerk: Ordinance #9177 on final passage. All those in favor of the passage of this ordinance on final passage, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Page 3, City Council Regular Meeting, Ju ly 22, 2008 Mayor Hornady: By reason of the roll call votes on first reading and then upon final passage, Ordinance #9177 is declared to be lawfully adopted upon publication as required by law. CONSENT AGENDA: Motion by Zapata, second by Carney to approve the Consent Agenda. Upon roll call vote, all voted aye. Motion adopted. Approving Minutes of July 8, 2008 City Council Regular Meeting. Approving Minutes of July 14, 2008 Annual Joint Central District Health Department Meeting. Approving Re-Appointments of Donald Skeen, John O’Meara, and Steve Grubbs to the Building Code Advisory Board. Approving Re-Appointment of Melissa Rae Girard D.V.M. to the Animal Advisory Board. #2008-192 – Approving Bid Award for Liquid Ortho-Polyphosphate for Corrosion Control with Carus Phosphates, Inc. of Belmont, North Carolina in an Amount of $139,536.00. Lewis Kent, 624 E. Meves questioned the reason for adding phosphate to the water. Gary Mader, Utilities Director explained the EPA Regulations regarding corrosiveness in the water and the benefits of Ortho-polyphosphate. #2008-193 – Approving Bid Award for Platte River Pumping Station Motor Control Center with Kriz-Davis Company of Grand Island, Nebraska in an Amount of $25,529.82. #2008-194 – Approving Bid Award for Rogers Reservoir Tank Improvements Project with Natgun Corporation of Wakefield, Massechutes in an Amount of $1,772,300.00. #2008-195 – Approving Award of Proposal for Consulting Services for Major Permit Modifications at the Solid Waste Landfill with AquaTerra Environmental Solutions, Inc. of Omaha, Nebraska in an Amount not-to-exceed $39,736.00. #2008-196 – Approving Time Extension to the Contract with The Diamond Engineering Company of Grand Island, Nebraska for Construction of Sanitary Sewer Districts 523 and 525 to August 1, 2008. RESOLUTIONS: #2008-197 – Consideration of Request from Harold E. and Kathy Carmichael, Jr. dba OK Liquor, 305 West Koenig Street for a Class “D” Liquor License. This item was pulled from the agenda at the request of Harold E. Carmichael, Jr. #2008-198 – Approving Budget Authority Request for the Grand Generation Center Remodel and Expansion Project. Paul Briseno, Assistant to the City Administrator explained the Grand Generation Center was requesting financial support from the City of Grand Island in the amount of $162,500.00 for the proposed kitchen renovation and expansion of a walk in cooler and freezer, storage, preparation area, safer loading and increased efficiency of the food processing area. Page 4, City Council Regular Meeting, Ju ly 22, 2008 Motion by Meyer, second by Haase to approve Resolution #2008-198. Upon roll call vote, all voted aye. Motion adopted. PAYMENT OF CLAIMS: Motion by Brown, second by Haase to approve the Claims for the period of July 9, 2008 through July 22, 2008, for a total amount of $2,922,956.30. Motion adopted unanimously. ADJOURNMENT: The meeting was adjourned at 8:05 p.m. RaNae Edwards City Clerk Item G2 Approving Request of Fonner Park Exposition and Events Center, Inc. for Ratification of Election of Board of Directors At the December 21, 1998 City Council Meeting, Resolution #98-332 was adopted supporting the application of Fonner Park to the Internal Revenue Service for a 501(c)(3) exemption for construction and operation of an Exposition and Events Center. This approval created the formation of the Fonner Park Exposition and Events Center, Inc. The Internal Revenue Service requires the election of the members of the Board of Directors of Fonner Park Exposition and Events Center, Inc. be ratified by the Grand Island City Council. The appointments of George Wanitschke, Vince Dowding, Jim Cannon, Barry Sandstrom, and Scott Zana to the Board of Directors for the Fonner Park Exposition and Events Center, Inc. are recommended. Tuesday, August 12, 2008 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council Item G3 Approving Refuse Hauler Permit for O’Neill Transportation and Equipment, LLC. Tuesday, August 12, 2008 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council Council Agenda Memo From: RaNae Edwards, City Clerk Meeting: August 12, 2008 Subject: Approving Garbage Haulers License for O’Neill Transportation and Equipment, LLC, 558 S. Stuhr Road Item #’s: G-3 Presenter(s): RaNae Edwards, City Clerk Background Grand Island City Code Section 17-15 allows for the Collection, Transportation, and Disposal of Garbage and/or Refuse. These permits are effective October 1 through September 30 of each calendar year. Discussion Pat O’Neill, owner of O’Neill Transportation and Equipment, LLC, 558 S. Stuhr Road has submitted an application for a garbage haulers license. All City Code requirements have been met. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve the garbage hauler license for O’Neill Transportation and Equipment, LLC 2. Refer the issue to a Committee 3. Postpone the issue to a future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the garbage hauler license for O’Neill Transportation and Equipment, LLC, 558 S. Stuhr Road. Sample Motion Move to approve the garbage hauler license for O’Neill Transportation and Equipment, LLC, 558 S. Stuhr Road. Item G4 #2008-199 - Approving Change Order No. 22 with Chief Construction for Law Enforcement Center Tuesday, August 12, 2008 Council Session City of Grand Island Staff Contact: Steve Lamken City of Grand Island City Council Council Agenda Memo From: Steven Lamken, Police Chief Meeting: August 12, 2008 Subject: Change Order #22, Law Enforcement Center Item #’s: G-4 Presenter(s): Steven Lamken, Police Chief Background The City awarded Chief Construction the contract in the summer of 2006 to construct the new law enforcement center for a cost of $7,406,080. $150,000 of contingency funds were provided in the contract to allow for needed change orders during the project. The Council approved substantial completion of the construction project at which time the contingency allowance was reduced to $24,926.45. Change Order #21 reduced the contingency fund to $21,165.14. Change Order #22 is a request to close out the contingency allowance. Discussion Change Order #22 provides for the closing out of the contingency allowance in preparation for final completion of the construction project. Closing out the contingency allowance account will reduce the cost of the project to the City by $21,165.14 and leave no funds in the contingency allowance. A summary of the costs of Change Order #22 are: Closing the contingency allowance - + 21,165.14 Total Cost + 21,165.14 Amount remaining in the contingency allowance- 0.00 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve Change Order #22. Sample Motion Move to approve Change Order #22 with Chief Construction for the closing of the contingency allowance for a reduction in the cost of the construction project of $21,165.14. R E S O L U T I O N 2008–199 WHEREAS, on May 2, 2006, by Resolution 2006-151, the City of Grand Island awarded a bid in the total amount of $7,406,080.00 (including alternate bids 2 and 3) for the construction of a Law Enforcement Center to Chief Construction Company of Grand Island, Nebraska; and WHEREAS, included in the $7,406,080 bid was a construction contingency of $150,000; and WHEREAS, on February 12, 2008 by Resolution 2008-45 the City of Grand Island approved substantial completion of the Law Enforcement Center with Chief Construction changing the cost of the project to a total of $7,316,080 and reducing the contingency allowance for the project to $24,926.45, and WHEREAS, such changes have been incorporated into Change Order No. 21, and will reduce the contingency fund to $21,165.14. WHEREAS, such changes have been incorporated into Change Order No. 22 and will close the contingency fund and reduce the cost of the construction project by at total of $21,165.14 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is, authorized and directed to execute Change Order No. 21 for the construction of the Law Enforcement Center to provide the modification set out as follows: Close the contingency fund . . . . . . . . . . . . . . . . . + $21,165.14 Total . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . + $21,165.14 Adopted by the City Council of the City of Grand Island, Nebraska, August 12, 2008. Margaret Hornady, Mayor Attest: Paul Briseno, Deputy City Clerk Approved as to Form¤ ___________ August 7, 2008¤ City Attorney Item G5 #2008-200 - Approving Contract for Equipment Services Related to Fully Integrated Global Navigation Satellite System for the Public Works Department Tuesday, August 12, 2008 Council Session City of Grand Island Staff Contact: Steven P. Riehle, City Engineer/Public Works Direc City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: August 12, 2008 Subject: Approving Award of Proposal for Equipment and Services Related to Fully Integrated Global Navigation Satellite System for the Public Works Department Item #’s: G-5 Presenter(s): Steven P. Riehle, Public Works Director Background On June 4, 2008 a Request for Proposals (RFP) for equipment services related to Fully Integrated Global Navigation Satellite System for the Public Works Department was advertised in the Grand Island Independent and sent to two (2) potential proposers by the Engineering Division of the Public Works Department. Discussion One proposal was opened on June 18, 2008 and reviewed by Pub lic Works Department and the Purchasing Division of the City. Seiler Instrument and Manufacturing Company, Inc. of Omaha, Nebraska submitted the sole proposal in accordance with the required criteria listed in the RFP. The work is to be performed at actual costs with a maximum of $57,309.50. Nebraska Department of Environmental Quality has approved purchase of such equipment. · Price of equipment (50%) · Technical support, experience and capability (30%) · References (10%) · On Site Demo (10%) Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the award of proposal to Seiler Instrument and Manufacturing Company, Inc. of Omaha, Nebraska. Sample Motion Move to approve the award of proposal. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Dale M. Shotkoski, Assistant City Attorney Working Together for a Better Tomorrow, Today REQUEST FOR PROPOSAL FOR FULLY INTEGRATED GLOBAL NAVIGATION SATELLITE SYSTEM RFP DUE DATE: June 18, 2008 at 4:00 p.m. DEPARTMENT: Public Works PUBLICATION DATE: June 4, 2008 NO. POTENTIAL BIDDERS: 2 SUMMARY OF PROPOSALS RECEIVED Seiler Instrument & Mfg. Company Inc. Omaha, NE cc: Steve Riehle, Public Works Director Catrina Delosh, PW Admin. Assist. Jeff Pederson, City Administrator David Springer, Finance Director Dale Shotkoski, City Attorney Wes Nespor, Assist. City Attorney Milt Loeb, Eng. Technician P1258 Approved as to Form ¤ ___________ August 7, 2008 ¤ City Attorney R E S O L U T I O N 2008-200 WHEREAS, the City of Grand Island invited proposals for equipment and services for Fully Integrated Global Navigation Satellite System, according to Request for Proposals on file with the Engineering Division of the Public Works Department; and WHEREAS, on June 18, 2008 proposals were received, reviewed, and evaluated in accordance with established criteria; and WHEREAS, Seiler Instrument and Manufacturing Company, Inc. of Omaha, Nebraska submitted a proposal in accordance with the terms of the Request for Proposals and all statutory requirements contained therein and the City Procurement Code with the work performed at actual costs with a maximum of $57,309.50; and WHEREAS, Seiler Instrument and Manufacturing Company, Inc. of Omaha, Nebraska is the sole source provider for such equipment; and WHEREAS, the Nebraska Department of Environmental Quality has approved such purchase. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the proposal of Seiler Instrument and Manufacturing Company, Inc. of Omaha, Nebraska for equipment and services for Fully Integrated Global Navigation Satellite System is hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such contract on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 12, 2008. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ Paul Briseno, Deputy City Clerk Item G6 #2008-201 - Approving Repairs and Rental of Electrical Switch Gear from Electrical Reliability for the Waste Water Division Tuesday, August 12, 2008 Council Session City of Grand Island Staff Contact: Steven P. Riehle, City Engineer/Public Works Direc City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: August 12, 2008 Subject: Approving Repairs and Rental of Electrical Switch Gear from Electrical Reliability for the Waste Water Division Item #’s: G-6 Presenter(s): Steven P. Riehle, Public Works Director Background Informal bids were received for testing the electrical switch gears for the Waste Water Treatment Plant. Electrical Reliability quoted the lowest responsible price of $9,453.80 for the testing, and a few minor repairs, and a purchase order was issued. Upon completion of the testing it was found that major repairs are needed on the switch gear that push the total over $20,000.00, therefore City Council approval is necessary for the cost of such repairs. Discussion Electrical Reliability quoted the following repairs to the switch gear: · Repair M52-2 4000 amp main breaker - $4,500 · Rent 4000 amp main breaker - $4,000 per month ($500.00 shipping each way) (This is the repair for 52M2 main breaker that has damaged parts inside and cannot be repaired in the field) · Main Breaker 52M1 needs repairs that can be done in place - $1,650 · (2) 800 amp feeder circuit breakers that feed MCC-4 in building 10 and MCC-5 building 9 with bad trip units that will be repaired in place - $3,325/each Two firms that provided quotes for the initial testing were unwilling to quote the repairs without doing their own testing on the equipment, thus adding more expense. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the repairs and rental of electrical switch gear from Electrical Reliability. Sample Motion Move to approve the repairs and rental. Approved as to Form ¤ ___________ August 7, 2008 ¤ City Attorney R E S O L U T I O N 2008-201 WHEREAS, on July 11, 2008 informal bids were received for testing the electrical switch gear for the Waste Water Division; and WHEREAS, Electrical Reliability submitted the lowest responsible quote for the testing; and WHEREAS, it has been determined major repairs are needed to the electrical switch gear and to be cost effective it is recommended Electrical Reliability perform the necessary repairs. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the necessary repairs are hereby approved to be performed by Electrical Reliability for a total cost of $17,800.00, which includes repairs, rental and freight. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 12, 2008. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ Paul Briseno, Deputy City Clerk Item G7 #2008-202 - Approving Amendment to Resolution 2008-146; Trucking of Sewage Sludge for the Waste Water Division Tuesday, August 12, 2008 Council Session City of Grand Island Staff Contact: Steven P. Riehle, City Engineer/Public Works Direc City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: August 12, 2008 Subject: Approving Amendment to Resolution 2008-146; Trucking of Sewage Sludge for the Waste Water Division Item #’s: G-7 Presenter(s): Steven P. Riehle, Public Works Director Background The City Council approved Resolution 2008-146 for the Trucking of Sewage Sludge bid award to the Butler County Landfill at the May 27, 2008 council meeting. The bid specifications included provisions for a fuel cost adjustment. Discussion The fuel cost adjustment was inadvertently omitted from Resolution 2008-146. The calculation for such adjustment was included in the bid specifications and also with the signed contract. The calculation is attached for reference. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the amendment to Resolution 2008-146 reflecting the fuel cost adjustment. Sample Motion Move to approve the amendment to Resolution 2008-146. Approved as to Form ¤ ___________ August 7, 2008 ¤ City Attorney R E S O L U T I O N 2008-202 WHEREAS, the City of Grand Island invited sealed bids for Trucking of Sewage Sludge for the Waste Water Division of the Public Works Department, according to specifications on file with the City Engineer; and WHEREAS, on May 20, 2008 bids were received, opened, and reviewed; and WHEREAS, Butler County Landfill submitted a bid in accordance with the terms of the advertisement and bid specifications and al other statutory requirements contained therein, such bid being in the amount of $10.60 per ton; and WHERAS, Butler County landfill’s bid is less than the estimate for such project; and WHEREAS, Resolution 2008-146 did not include mention of the Fuel Cost Adjustment, this Resolution will amend Resolution 2008-146 to include the Fuel Cost Adjustment; and WHEREAS, Butler County Landfill shall start work June 2, 2008 hauling sludge for a minimum period of one (1) year, and the contract shall automatically renew unless discontinued by either party with at least a 30 day written notice; and WHEREAS, the bid specifications for the work included a Fuel Cost Adjustment to account for increases or decreases in the price of fuel as documented on the Nebraska Department of Roads website; and WHERAS, the calculation of monthly payment for Fuel Cost Adjustment shall be Monthly Total Tonnage scaled receipts x Increase or Decrease in Diesel Fuel Price per gallon (only if greater than or equal to $0.05) x Gallons of Diesel Fuel per ton of Sludge ($1.061). NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of $10.60 per ton and the monthly payment for Fuel Cost Adjustment to the Butler County Landfill of David City, Nebraska is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 12, 2008. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ Paul Briseno, Deputy City Clerk Item G8 #2008-203 - Approving Designating Portions of the East Side of Custer Avenue, North of Faidley Avenue, as No Parking Tuesday, August 12, 2008 Council Session City of Grand Island Staff Contact: Steven P. Riehle, City Engineer/Public Works Direc City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: August 12, 2008 Subject: Approving Designating Portions of the East Side of Custer Avenue, North of Faidley Avenue, as No Parking Item #’s: G-8 Presenter(s): Steven P. Riehle, Public Works Director Background Council action is required to designate No Parking on any public street. A request was submitted, by a concerned citizen, to eliminate parking on the east side of Custer Avenue between the two driveways to the Grand Island Clinic/Internal Medical Associates. When cars are parked in this section of Custer Avenue it is difficult to see southbound traffic coming from the north side of this area, making a left turn out of this driveway dangerous. Discussion The Public Works Department reviewed traffic flows and safety in the area. 1. Custer Avenue north of Faidley Avenue is a 3-lane section at the intersection, curves to the west and the Grand Island Clinic driveway is at approximately 430’ north of the north curb of Faidley Avenue. 2. The driveways onto Custer Avenue that serve the medical facilities in the northeast corner of the Faidley & Custer Avenue intersection are busy driveways. Parked cars on the east side of Custer Avenue that are close to the driveway are a safety concern. Public Works Engineering Staff has reviewed the driveway and street widths for sight distance in conformance with American Association of State Highway Transportation Officials (AASHTO) and recommends that no parking be permitted 40’ on either side of the driveway. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the resolution designating portions of the east side of Custer Avenue, north of Faidley Avenue, as No Parking. · No Parking on the east side of Custer Avenue from the north curb of Faidley Avenue north for 430’. · No Parking on the east side of Custer Avenue from 500’ to 540’ north of Custer Avenue (40’ north of the driveway to 727 N Custer Avenue) · No Parking on the east side of Custer Avenue from 780’ to 820’ and from 845’ to 885’ north of Custer Avenue (40’ north and south of the driveway to 729 N Custer Avenue) Sample Motion Motion to approve the resolution. P:\DWG\PHOTOS\FCUSTER.dwg, 8/7/2008 8:09:56 AM, Acrobat PDFWriter P:\DWG\PHOTOS\FCUSTER.dwg, 8/7/2008 8:08:54 AM, Acrobat PDFWriter Approved as to Form ¤ ___________ August 8, 2008 ¤ City Attorney R E S O L U T I O N 2008 - 203 WHEREAS, the City Council, by authority of §22-77 of the Grand Island City Code, may by resolution, entirely prohibit or fix a time limit for the parking and stopping of vehicles in or on any public street, public property, or portion thereof; and WHEREAS, due to safety issues, the Public Works Department is requesting No Parking be allowed along the east side of Custer Avenue from the north curb of Faidley Avenue north for 430 feet, along the east side of Custer Avenue from 500 feet to 540 feet north of Custer Avenue (40 feet north of the driveway to 727 N Custer Avenue, and on the east side of Custer Avenue from 780 feet to 820 feet and 845 feet to 885 feet north of Custer Avenue (40 feet north and south of the driveway to 729 N Custer Avenue); and WHEREAS, it is recommended that such restricted parking request be approved. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: 1. A No Parking Zone is hereby designated along the east side of Custer Avenue as follows: Section Distance East side of Custer Avenue from the north curb of Faidley Avenue north 430’ from north curb of Faidley Avenue East side of Custer Avenue - 40’ north of the driveway to 727 N Custer Avenue 500’ to 540’ East side of Custer Avenue – 40’ north and south of the driveway to 729 N Custer Avenue 780’ to 820’ and 845’ to 885’ 2. The City’s Street Division of the Public Works Department shall erect and maintain the signs and pavement markings as necessary to effect the above regulation. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 12, 2008. _______________________________________ Margaret Hornady, Mayor Attest: - 2 - _______________________________________ RaNae Edwards, City Clerk Item G9 #2008-204 - Approving Bid Award for One (1) Compost Turner for the Solid Waste Division Tuesday, August 12, 2008 Council Session City of Grand Island Staff Contact: Steven P. Riehle, City Engineer/Public Works Direc City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: August 12, 2008 Subject: Approving Bid Award for One (1) Compost Turner for the Solid Waste Division Item #’s: G-9 Presenter(s): Steven P. Riehle, Public Works Director Background At the January 22, 2008 council meeting City Council approved submission of a grant application by the Solid Waste Division of the Public Works Department for the purchase of a Compost Turner. The City was notified of the grant award, in the amount of $100,800.00, on June 18, 2008. On July 29, 2008 the Solid Waste Division advertised for bids for the Compost Turner. Discussion Three (3) bids were received and opened on Tuesday, August 5, 2008. The bids were submitted in compliance with the plans and specifications. A summary of the bids is shown below. Bidder Exceptions Bid Price Vermeer Equipment of Nebraska, Inc. of Lincoln, NE None $69,557.00 Vermeer Great Plains of Olathe, KS None $75,000.00 Murphy Tractor of Grand Island, NE None $92,727.00 There are sufficient funds in Account No. 50530040-74365 for this purchase. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the bid award to Vermeer Equipment of Nebraska, Inc. of Lincoln, NE in the amount of $69,557.00. Sample Motion Move to approve the bid award. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Dale M. Shotkoski, Assistant City Attorney Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: August 5, 2008 at 11:00 a.m. FOR: (1) 2008 Model Towable Compost Turner DEPARTMENT: Public Works ESTIMATE: $75,000.00 FUND/ACCOUNT: 50530040-74365 PUBLICATION DATE: July 26, 2008 NO. POTENTIAL BIDDERS: 4 SUMMARY Bidder: Vermeer Great Plains Vermeer Equipment of Nebraska, Inc. Olathe, KS Lincoln, NE Bid Security: Federated Mutual Ins. Co. $3,477.85 Exceptions: None None Bid Price: $75,000.00 $69,557.00 Bidder: Murphy Tractor Grand Island NE Bid Security: Sentry Select Ins. Co. Exceptions: None Bid Price: $92,727.00 cc: Steve Riehle, Public Works Director Catrina Delosh, PW Admin. Assist. Dale Shotkoski, City Attorney Wes Nespor, Assist. City Attorney Jeff Pederson, City Administrator Jeff Wattier, Solid Waste Supt. P1270 Approved as to Form ¤ ___________ August 7, 2008 ¤ City Attorney R E S O L U T I O N 2008-204 WHEREAS, the City of Grand Island invited sealed bids for the purchase of One (1) Compost Turner, according to specifications on file with the Solid Waste Division of the Public Works Department; and WHEREAS, on August 5, 2008 bids were received, opened, and reviewed; and WHEREAS, Vermeer Equipment of Nebraska, Inc. of Lincoln, Nebraska submitted a bid in accordance with the terms of the advertisement of bids and specifications and all other statutory requirements contained therein, such bid being in the amount of $69,557.00; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Vermeer Equipment of Nebraska, Inc. of Lincoln, Nebraska in the amount of $69,557.00 for the purchase of One (1) Compost Turner is hereby approved as the lowest responsible bid. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute a contract with such vendor for such purchase on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 12, 2008. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ Paul Briseno, Deputy City Clerk Item G10 #2008-205 - Approving Bid Award for One (1) Semi Tractor to Dump Truck Conversion and New Pup Trailer for the Waste Water Division Tuesday, August 12, 2008 Council Session City of Grand Island Staff Contact: Steven P. Riehle, City Engineer/Public Works Direc City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: August 12, 2008 Subject: Approving Bid Award For One (1) Semi Tractor to Dump Truck Conversion and New Pup Trailer for the Waste Water Division Item #’s: G-10 Presenter(s): Steven P. Riehle, Public Works Director Background On July 11, 2008 the Waste Water Division of the Public Works Department advertised for bids for one (1) semi tractor to dump truck conversion and new pup trailer. Discussion One (1) bid was received and opened on July 22, 2008. The sole bid submitted by Truck Equipment Service Co. of Lincoln, Nebraska is in compliance with the specifications. The bid price of $72,204.17 is above the estimated amount of $70,000.00 and is due to the cost of aluminum, as this is what the box is made of. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council ma y: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the awarding the bid to Truck Equipment Service Company of Lincoln, Nebraska in the amount of $72,204.17. Sample Motion Move to approve the bid award. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Dale M. Shotkoski, Assistant City Attorney Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: July 22, 2008 at 11:00 a.m. FOR: (1) Semi Tractor to Dump Truck Conversion and New Pup Trailer DEPARTMENT: Public Works ESTIMATE: $70,000.00 FUND/ACCOUNT: 530030054-85625 PUBLICATION DATE: July 11, 2008 NO. POTENTIAL BIDDERS: 3 SUMMARY Bidder: Truck Equipment Service Co. Lincoln, NE Exceptions: Noted Bid Price: $72,204.17 cc: Steve Riehle, Public Works Director Catrina Delosh, PW Admin. Assist. Dale Shotkoski, City Attorney Wes Nespor, Assist. City Attorney Jeff Pederson, City Administrator Don Rowley, WWTP P1267 Approved as to Form ¤ ___________ August 7, 2008 ¤ City Attorney R E S O L U T I O N 2008-205 WHEREAS, the City of Grand Island invited sealed bids for One (1) Semi Tractor to Dump Truck Conversion and New Pup Trailer, according to specifications on file with the Public Works Department; and WHEREAS, on July 22, 2008 bids were received, opened, and reviewed; and WHEREAS, Truck Equipment Service Company of Lincoln, Nebraska submitted a bid in accordance with the terms of the advertisement of bids and specifications and all other statutory requirements contained therein, such bid being in the amount of $72,204.17; and WHEREAS, Truck Equipment Service Company’s bid is higher than the estimate for such item, but deemed acceptable due to the cost increase for aluminum. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Truck Equipment Service Company of Lincoln, Nebraska in the amount of $72,204.17 for One (1) Semi Tractor to Dump Truck Conversion and New Pup Trailer is hereby approved as the lowest responsible bid. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute a contract with such vendor for such item on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 12, 2008. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ Paul Briseno, Deputy City Clerk Item G11 #2008-206 - Approving Change Order #1 for Capital Avenue Widening, Street Improvement District Number 1256 Tuesday, August 12, 2008 Council Session City of Grand Island Staff Contact: Steven P. Riehle, City Engineer/Public Works Direc City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: August 12, 2008 Subject: Approving Change Order #1 for Capital Avenue Widening, Street Improvement District Number 1256 Item #’s: G-11 Presenter(s): Steven P. Riehle, Public Works Director Background Bids were opened for the Capital Avenue Widening Project on March 27, 2008. The council awarded the bid on May 13, 2008 and the contract was fully executed on May 20, 2008. Approximately 80% of the Capital Avenue Widening Project is being paid for using Federal and Surface Transportation Program dollars. The project to widen Capital Avenue from the Moores Creek Drainway to Webb Road has storm drain improvements that conflict with the sanitary sewer force main between Diers Avenue and Webb Road. Engineers at Olsson Associates in Grand Island worked with engineers at CH2MHill in Omaha to relocate the sanitary sewer force main. The existing 12" diameter cast iron pipe (CIP) force main will be relocated and upsized to a new 24" diameter polyvinyl chloride (PVC) force main from Lift Station #19 (at the southwest corner of Diers Avenue and Capital Avenue) to east of Webb Road. The Capital Avenue Project is paying for the cost to relocate the sanitary sewer force main which is estimated at 50% of the total. The Wastewater Division is paying for the cost to upsize the sanitary sewer force main from 12" to 24" which is estimated at 50% of the total. The increase in force main size to east of Webb Road will improve the performance of Lift Station #19 by reducing the effective head pressure the pumps have to work against. Lift Station #19 is shown in fiscal years 2010 & 2011 as being replaced with Lift Station #21 in the proposed 2009 budget book on page 219. The upgrade to the Capital Avenue sanitary sewer force main from east of Webb Road to Oak Street is shown in fiscal year 2012 in the proposed 2009 budget book on page 219. Discussion Design of new Lift Station #21 is being performed by engineers at CH2MHill. Preliminary plans were recevied in May 2008 for the piping and manhole work near existing Lift Station #19. The lift station plans overlaid onto the plans for the Capital Avenue Widening Project to look for conflicts. There is a lot of sanitary sewer pipe and manhole work that needs to be completed in conjunction with the Capital Avenue Widening Project to prevent future utility conflicts and avoid tearing out new storm sewer, traffic signals, and an estimated $71,000.00 of new pavement on Capital and Diers Avenues. City Engineering & Wastewater Staff collaborated with engineers at Olsson Associates and CH2MHill to determine what sanitary sewer piping and manhole work was necessary. The sanitary sewer piping and manhole work was part of the future Lift Station #21 work, but should be completed as part of the Capital Avenue Project to avoid unnecessary future conflicts and expenses. Olsson Associates is providing services during construction including surveying, traffic control design, construction inspection, and materials testing for the Capital Avenue Widening Project. If this change order is approved an amendment to the existing agreement with Olsson Associates for services during construction will be brought forward for council consideration. Funds are available in the Wastewater budget for this change order with The Diamond Engineering Company and a future amendment to the agreement with Olsson Associates. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council proceed with the sanitary sewer piping and manhole work as a change order to the Capital Avenue Widening Project. Performing the work now will save dollars for the future Lift Station #21 project and avoid unnecessarily tearing up new pavement on Capital and Diers Avenues. Administration recommends against referring the issue to a committee, postponing the item to a future date or no action because the work must be done and adding the work to the Capital Avenue Widening Project reduces the costs on the future Lift Station #21 project. Sample Motion Motion to approve Change Order #1. City of Grand Island CHANGE ORDER NUMBER 1 100 East 1st Street Grand Island, Nebraska 68801 Date of Issuance: August 1, 2008 PROJECT: Capital Avenue Widening, Street Improvement District 1256 CONTRACTOR: The Diamond Engineering Company CONTRACT DATE: May 20, 2008 There is a lot of sanitary sewer pipe & manhole work for future Lift Station #21 that needs to be completed in conjunction with this project. The scope of work for Change Order Number 1 shall include prepared construction drawing and specification listed as follows: 1. Yard Piping Plan, Drawing 5-C-2 2. Gravity Sewer Profiles, Drawing 5-C-4 3. 24” Forcemain Plan and Profile, Drawing 5-C-5 4. Civil Details Sheet 1, Drawing 5-C-7 5. Plan and Section Manhole No. 1, Drawing CS-1 6. Plan and Section Manhole No. 2, Drawing CS-2 7. Plan and Section Manhole No. 3, Drawing CS-3 8. Plan and Section Manhole No. 4, Drawing CS-4 9. Details, Drawing G-1 10. Details, Drawing G-2 11. City of Grand Island Division V Storm and Sanitary Sewer Specification Bypass pumping The City of Grand Island will be responsible for all bypass pumping during the construction of Manholes #2, #3, & #4. The live lines in the bottom of these manholes shall have the flow diverted during the construction of the manhole base, the manhole walls, and the cradle supports for the existing lines. The City shall furnish and install all pumps, plugs, piping and other appurtenances and monitor and operate all equipment necessary for bypass pumping. The Diamond Engineering Company will be on site to assist the City if needed. Testing The Diamond Engineering Company will perform all work in accordance with City of Grand Island Specifications. This proposal does not include costs for infiltration, exfiltration, or air testing of pipe and manholes. The City of Grand Island is responsible for televising the sewer lines and visual inspection of the pipe and manholes. Working Days This additional work relating to LS #19 will add 90 calendar days to the substantial and final completion dates for this project. The list of quanitiy’s in Change Order No. 1 are: Unit Total Description Qty Unit Bid Bid Bypass Connection Manhole 1.00 each 8099.15 8099.15 Construct 24” dia. PVC C-905 70.00 l.f. 243.50 17045.00 Build 24” dia. Plug Valve & Box 1.00 each 16644.02 16644.02 Build 24” x 24” x 12” Tee, M.Jt. 1.00 each 4365.00 4365.00 Build 24” x 24” 45-degree Bend, M.Jt. 1.00 each 3648.30 3648.30 Dewater Site 1.00 lump 16252.14 16252.14 Steel Sheeting 1.00 lump 24469.52 24469.52 24” dia. Pipe Restraints for Pipe Bell Joints 1.00 each 845.07 845.07 24” dia. Pipe Restraints for Fittings 6.00 each 483.80 2902.80 Construct 15” dia. Sanitary Sewer Main SDR #26 62.42 l.f. 211.91 13227.42 Construct 27” dia. Sanitary Sewer Main SDR #26 30.32 l.f. 322.09 9765.77 Construct 36” dia. Sanitary Sewer Main SDR #26 95.00 l.f. 357.44 33956.80 Build 36” dia. PVC S.W. Cap Plug 1.00 each 2965.38 2965.38 Build 2” dia. Corporation Stop w/ Saddle 1.00 each 740.59 740.59 Build 2” dia. Curb Stop & Box w/ enlarged Base 1.00 each 784.81 784.81 Construct 2” dia. Type “K” Soft Copper Serv. Line 60.00 l.f. 52.42 3145.20 Build Special Manhole #1 Approx. 25.67 vft 1.00 each 43599.52 43599.52 Build Special Manhole #2 Approx. 22.43 vft 1.00 each 62771.06 62771.06 Build Special Manhole #3 Approx. 21.58 vft 1.00 each 59812.81 59812.81 Build Special Manhole #4 Approx. 23.59 vft 1.00 each 26178.88 26178.88 $351,219.24 The changes result in the following adjustment to the Contract Amount: Contract Price Prior to This Change Order ......................................................................................$3,365,842.25 Net Increase/Decrease Resulting from this Change Order ..............................................................$ 351,219.24 Revised Contract Price Including this Change Order .......................................................................$3,717,061.49 Approval Recommended: By_______________________________________ Steven P. Riehle, Public Works Director Date The Above Change Order Accepted: Approved for the City of Grand Island: The Diamond Engineering Company_____ By_________________________________ Contractor Margaret Hornady, Mayor By Attest: RaNae Edwards, City Clerk Date Date_______________________________ Approved as to Form ¤ ___________ August 8, 2008 ¤ City Attorney R E S O L U T I O N 2008 - 206 WHEREAS, on May 13, 2008, by Resolution 2008-122, the City Council of the City of Grand Island awarded The Diamond Engineering Company of Grand Island, Nebraska, the bid in the amount of $3,365,842.25 for Street Improvement District 1256 for widening of Capital Avenue from the Moores Creek Drain to Webb Road; and WHEREAS, Street Improvement District 1256 for widening of Capital Avenue from the Moores Creek Drain to Webb Road will cause conflict with new and existing sanitary sewer infrastructure; and WHEREAS, the Diamond Engineering Company of Grand Island, Nebraska is the general contractor for such Street Improvement District 1256; and WHEREAS, Change Order No. 1 to the Street Improvement District 1256 has been reviewed and negotiated for such work by the general contractor; and WHEREAS, the agreed price for such reviewed and negotiated work to be completed in Change Order No. 1 to Street Improvement District 1256 is acceptable when compared to the engineers estimate; and WHEREAS, Change Order No. 1 to Street Improvement District 1256 will provide tie-in connections to the existing gravity sanitary sewer infrastructure in preparation of construction of a new lift station #21; and WHEREAS, Change Order No. 1 to Street Improvement District 1256 will provide new gravity sanitary sewer infrastructure below the new roadway, buried utilities and storm sewers; and WHEREAS, Change Order No. 1 to Street Improvement District 1256 will provide new water service under Diers Avenue in preparation of construction of a new lift station #21; and WHEREAS, Change Order No. 1 to Street Improvement District 1256 will provide cost savings by avoiding future removal and replacement of roadway, utilities and storm sewers that are above and near the city’s gravity sanitary sewer system; and WHEREAS, the work for Change Order No. 1 to Street Improvement District 1256 is necessary to complete in conjunction with the Capital Avenue Widening Project, Street Improvement District 1256; and WHEREAS, it is recommended that Change Order No. 1 to the work for Street Improvement District 1256 be completed by the general contractor, The Diamond Engineering Company of Grand Island, Nebraska; and - 2 - WHEREAS, such work is incorporated into Change Order No. 1; and WHEREAS, the result of Change Order No. 1 will increase the contract amount by $351,219.24 for a revised contract price of $3,717,061.49; and WHEREAS, the result of Change Order No. 1 will increase the contract completion date by 90 calendar days; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is, authorized and directed to execute Change Order No. 1 between the City of Grand Island and The Diamond Engineering Company of Grand Island, Nebraska on Street Improvement District 1256. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 12, 2008. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G12 #2008-207 - Approving Designating No Parking Zone on the West Side of Greenwich Street from Second Street to the Alley One Half Block North Tuesday, August 12, 2008 Council Session City of Grand Island Staff Contact: Steven P. Riehle, City Engineer/Public Works Direc City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: August 12, 2008 Subject: Approving Designating No Parking Zone on the West Side of Greenwich Street from Second Street to the Alley One Half Block Block North Item #’s: G-12 Presenter(s): Steven P. Riehle, Public Works Director Background Council action is require to designate No Parking on any public street. The Nebraska Department of Roads (NDOR) is working with the City of Grand Island Public Works Department on a joint project to widen US Highway 30 (2nd Street) from a 4-lane to a 5- lane roadway. The existing road is 50' wide and the roadway will be 64' wide. Discussion The second phase of this project is scheduled to begin mid to late August. Traffic will be directed to the new lanes of US Highway 30 along the south side. At the start of the second phase, westbound traffic on 2nd Street will turn north on Greenwich Street to the detour on 3rd Street. This is being done so that the water main work can occur on the north side of Second Street at Clark Street. It will take about two weeks to complete the water main work, then westbound 2nd Street traffic will again be detoured north at Clark Street. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the No Parking Zone on the west side of Greenwich Street from Second Street to the alley one half block north. Sample Motion Move to approve the No Parking Zone. Approved as to Form ¤ ___________ August 7, 2008 ¤ City Attorney R E S O L U T I O N 2008-207 WHEREAS, the City Council, by authority of §22-77 of the Grand Island City Code, may by resolution, entirely prohibit, or fix a time limit for the parking and stopping of vehicles in or on any public street, public property, or portion thereof; and WHEREAS, due to the second phase of the US Highway 30 (2nd Street) widening project and water main work associated with the project the Public Work Department is requesting that No Parking be allowed on the west side of Greenwich Street from Second Street to the alley one half block north; and WHEREAS, it is recommended that such restricted parking request be approved. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: 1. A No Parking Zone is hereby designated on the west side of Greenwich Street from Second Street to the alley one half block north. 2. The City’s Street Division shall erect and maintain the signs necessary to effect the above regulation. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 12, 2008. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ Paul Briseno, Deputy City Clerk Item G13 #2008-208 - Approving Acquisition of Utility Easement - 3625 Old Potash Hwy. - County of Hall, Hornady Family Limited Partnership and Hornady Manufacturing This item relates to the aforementioned Public Hearing Item E-3. Tuesday, August 12, 2008 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Approved as to Form ¤ ___________ August 7, 2008 ¤ City Attorney R E S O L U T I O N 2008-208 WHEREAS, a public utility easement is required by the City of Grand Island, from County of Hall, Hornady Family Limited Partnership and Hornady Manufacturing, to install, upgrade, maintain and repair public utilities and appurtenances, including lines and transformers; and; WHEREAS, a public hearing was held on August 12, 2008, for the purpose of discussing the proposed acquisition of an easement located in the City of Grand Island, Hall County, Nebraska; and more particularly described as follows: Commencing at the northwest corner of the Northwest Quarter of the Northeast Quarter (NW1/4, NE1/4) of Section Twenty Four (24), Township Eleven (11) North, Range Ten (10) West; thence southerly along the westerly line of said Northwest Quarter of the Northeast Quarter (NW1/4, NE1/4), a distance of two hundred twenty five and five tenths (225.5) feet; thence easterly and parallel with the northerly line of said Northwest Quarter of the Northeast Quarter (NW1/4, NE1/4), a distance of thirty three (33.0) feet to a point on the easterly right-of-way line of Claude Road, said point also being the Actual Point of Beginning; thence southerly along the easterly right-of- way line of Claude Road a distance of ten (10.00) feet; thence easterly and parallel with the northerly line of the said Northwest Quarter of the Northeast Quarter (NW1/4, NE1/4), a distance of one hundred twenty (120.0) feet; thence northerly and parallel with the easterly Right-of-way of Claude Road a distance of twenty (20.00) feet; thence westerly and parallel with the northerly line of said Northwest Quarter of the Northeast Quarter (NW1/4NE1/4), a distance of one hundred twenty (120.00) feet more or less to the easterly right-of-way line of Claude Road; thence southerly along the easterly right-of-way line of Claude Road a distance of ten (10.00) feet to the point of beginning. The above-described easement and right-of-way containing a total of 0.055 acres, more or less, as shown on the plat dated 7/18/2008, marked Exhibit "A", attached hereto and incorporated herein by reference, NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to acquire a public utility easement from the County of Hall, Hornady Family Limited Partnership and Hornady Manufacturing on the above-described tract of land. - - - - 2 - Adopted by the City Council of the City of Grand Island, Nebraska, August 12, 2008. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ Paul Briseno, Deputy City Clerk Item G14 #2008-209 - Approving Bid Award for Elevator Modernization - Platte Generating Station Tuesday, August 12, 2008 Council Session City of Grand Island Staff Contact: Gary R. Mader; Wesley Nespor City of Grand Island City Council Council Agenda Memo From: Gary R. Mader, Utilities Director Wesley Nespor, Asst. City Attorney/Purchasing Meeting: August 12, 2008 Subject: Elevator Modernization – Platte Generating Station Item #’s: G-14 Presenter(s): Gary R. Mader, Utilities Director Background The service elevator at the Platte Generating Station has been in continuous service since the plant’s commissioning in 1982. It serves all eight operating levels of the plant to include both indoor and outdoor hoist-way entrances. This geared traction elevator has the original set of analog controls, the original hoisting machine, and the original door safety interlocks. Within the last few years, the elevator has required numerous repairs and emergency maintenance. Recommendations from the State Elevator Inspector and our contracted elevator maintenance company suggest that an elevator modernization would increase the elevator’s reliability and decrease the frequent need for emergency repairs. Specifications were developed, by the plant staff, to include the following major modernization items: · New geared hoisting machine with AC motor · Microprocessor based controller · Closed loop door operator · New traction steel hoist ropes · Overspeed governor · Secondary braking device Discussion The specifications for the Elevator Modernization were advertised and issued for bid in accordance with the City Purchasing Code. Bids were publicly opened on July 31, 2008. Responses were received from the bidders listed below. The engineer’s estimate for this project was $250,000. Bidder Bid Price O’Keefe Elevator Company, Inc., Omaha, NE $ 175,604.00 Eletech, Inc., Omaha, NE $ 177,975.00 Kone Elevators Escalators, Moline, IL $ 198,800.00 Department Staff reviewed the bids for compliance with the City’s detailed specifications. The specifications required that the elevator be out of service for no more than eight weeks, and not during scheduled plant maintenance outages. The low bidder, O’Keefe Elevator Company, Inc., and Kone Elevators did not meet the specified elevator outage requirement of no more than eight weeks. The next highest bidder, Eletech, Inc. is compliant with the bid specifications. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council award the Contract for Elevator Modernization to Eletech, Inc. from Omaha, Nebraska, as the low responsive bidder, with the bid price of $177,975. Sample Motion Move to approve award of the bid of $177,975.00 from Eletech, Inc. for the Elevator Modernization as submitted. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Dale M. Shotkoski, Assistant City Attorney Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: July 31, 2008 at 11:15 a.m. FOR: Elevator Modernization DEPARTMENT: Utilities ESTIMATE: $250,000.00 FUND/ACCOUNT: 520 PUBLICATION DATE: July 23, 2008 NO. POTENTIAL BIDDERS: 4 SUMMARY Bidder: Eletech, Inc. KONE Elevators Escalators Omaha, NE Moline, IL Bid Security: Universal Surety Company Fidelity & Deposit Co. (Reviewed) Exceptions: None Noted Material: $ 69,071.00 $117,960.00 Labor: $104,069.00 $ 78,640.00 Sales Tax: $ 4,835.00 $ 2,200.00 Total Bid: $177,975.00 $198,800.00 Bidder: O’Keefe Elevator Company, Inc. Omaha, NE Bid Security: Universal Surety Company Material: $ 75,937.00 Labor: $ 95,610.00 Sales Tax: $ 4,057.00 Total Bid: $175,604.00 cc: Gary Mader, Utilities Director Karen Nagel, Utilities Secretary Dale Shotkoski, City Attorney Wes Nespor, Assist. City Attorney Jeff Pederson, City Administrator P1264 Approved as to Form ¤ ___________ August 7, 2008 ¤ City Attorney R E S O L U T I O N 2008-209 WHEREAS, the City Electric Department invited sealed bids for Elevator Modernization at the Platte Generating Station; and WHEREAS, on July 31, 2008, bids were received, opened and reviewed; and: WHEREAS, Eletech, Inc., of Omaha, Nebraska submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $177,975.00; and; WHEREAS, the bid of Eletech Inc., is less than the estimate for the Elevator Modernization. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Eletech, Inc., of Omaha, Nebraska, in the amount of $177,975.00 for Elevator Modernization at Platte Generating Station is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 12, 2008. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ Paul Briseno, Deputy City Clerk Item G15 #2008-210 - Approving Bid Award for Substation Transformer Maintenance Services Tuesday, August 12, 2008 Council Session City of Grand Island Staff Contact: Gary R. Mader; Wesley Nespor City of Grand Island City Council Council Agenda Memo From: Gary R. Mader, Utilities Director Wesley Nespor, Asst. City Attorney/Purchasing Meeting: August 12, 2008 Subject: Approving Substation Transformer Maintenance Services Item #’s: G-15 Presenter(s): Gary R. Mader, Utilities Director Background The Grand Island Electric System utilizes distribution substations interconnected with a transmission loop. Each substation contains large distribution transformers to lower the voltage from the transmission level of 115,000 vo lts (115 kV) to the distribution level of 13,800 volts (13.8 kV). These transformers are the most expensive single component within a substation. The older substations contain General Electric transformers manufactured in the late 1960’s. In that era, General Electric used transformer bushings referred to as “Type U” in their high voltage equipment. The bushing is an insulated device that sticks above the transformer to receive line or bus bar connections at the appropriate voltage. Over the past forty years, operational experience has revealed a design flaw with this particular type of bushing. Over time, the oil that fills the bushings causes deterioration of the internal layers of insulation, which can lead to severe failure. The Utilities Department has monitored this potential failure for years and routine testing shows the progression of the flaw and the need for replacement of bushings in five transformers. The required replacement bushings were purchased earlier this year and are in stock, ready for installation. The Utility Department engineering staff developed specifications for replacement of the transformer bushings, and included additional known repair needs to be done while these older units are out of service for the bushing replacements. The contract for Substation Transformer Maintenance Services includes bushing replacement as well as repairs of several minor oil leaks and valve replacements. Discussion The request was advertised in accordance with City procurement requirements. Specifications were sent to six regional contractors specializing in this type of work. Bids were publicly opened at 11:00 a.m. on July 29, 2008. Five bids were received. The following table summarizes the bid results: Company Exceptions Best Case Labor Full Price Labor Solomon Corporation Yes $ 51,873.60 $102,752.10 Electro-Test & Maintenance, Inc. Clarifications Only $ 64,183.95* $133,134.75* R.B. Watkins, Inc. No $ 98,975.00 $133,750.00** Waukesha Electric Systems Yes $154,240.50 $217,424.00 Siemens Energy & Automation, Inc. Yes $307,185.00 $316,387.00 *Evaluated bid price – Original bid price did not include Nebraska Sales Tax or electrical tests. **Watkins did not include testing in their bid price. The transformer maintenance activities can vary greatly in price depending on whether or not the oil in the transformer must be completely drained. Many times, this is unknown until the work is actually performed. Bidders were required to submit a price for best case labor assuming no transformers require draining and full price labor assuming all transformers require draining. The contract is proposed for award based upon the full price labor bid with invoicing reflecting the actual labor required. Bids were evaluated based upon three primary factors; minimum bid price, maximum bid price and responsiveness to specifications. Four of the bids were under the engineer’s estimate of $300,000. The highest bid was not considered further. Of the four bids under the estimate, Solomon’s bid of $102,752.10 took exception to mobilization charges and did not contain any supporting documentation. The bid did not include the required information regarding the experience and qualifications of the personnel intended for the job. Their bid did not include any documentation regarding the proposed work and is evaluated as not responsive to the specifications. The bid submitted by Electro-Test and Maintenance, Inc., contained adequate documentation as well as recommended electrical tests to be performed before and after bushing installation. Their original bid did not include Nebraska Sales Tax. The evaluated bid price including the recommended electrical tests and all applicable Nebraska Sales Tax is $133,134.75. The bid is evaluated as compliant with the specifications. The bid submitted by R.B. Watkins for $133,750.00 contained adequate documentation regarding the proposed work and is evaluated as compliant with the specifications. The bid submitted by Waukesha Electric Systems for $217,424.00 contained detailed information and was evaluated as compliant with the specifications. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council award the contract to Electro-Test and Maintenance, Inc., of Rapid City, SD for a total of $133,134.75 which includes the recommended electrical tests before and after bushing installation and all applicable sales tax. Electro-Test and Maintenance, Inc. submitted the lowest bid meeting the specifications. Sample Motion Move to approve the contract for Substation Transformer Maintenance Services to Electro-Test and Maintenance, Inc., for $133,134.75. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Dale M. Shotkoski, Assistant City Attorney Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: July 29, 2008 at 11:00 a.m. FOR: Substation Transformer Maintenance Services DEPARTMENT: Utilities ESTIMATE: $300,000.00 FUND/ACCOUNT: 520 PUBLICATION DATE: June 25, 2008 NO. POTENTIAL BIDDERS: 6 SUMMARY Bidder: R.B. Watkins , Inc. Siemens Energy & Automation, Inc. Stow, OH Grimes, IA Bid Security: $6,687.50 Federal Insurance Company Exceptions: None Noted Bid Price: Best Case Labor Full Price Labor Best Case Labor Full Price Labor Substation G: $13,687.25 $15,489.50 NA $39,037.00 Substation H North: $13,687.25 $15,489.50 NA $38,914.00 Substation H South: $13,687.25 $15,489.50 NA $39,703.00 Unit #3 Res Supply: $ 2,505.50 $11,311.50 $7,673.00 $16,875.00 Unit #2 GSU: $10,519.25 $13,481.50 NA $29,297.00 Substation A: $13,692.25 $15,494.50 NA $38,957.00 PGS Unit #1 GSU: $14,361.25 $15,004.00 NA $40,637.00 Materials (all trans): $ 6,360.00 $ 7,245.00 $ 9,295.00 Mobilization – Qty 4:$ 4,000.00 $16,000.00 $63,021.00 Sales Tax: $ 6,475.00 $ 8,750.00 $ 651.00 Total: $98,975.00 $133,750.00 $307,185.00 $316,387.00 Bidder: Solomon Corporation Electro-Test & Maintenance, Inc. Solomon, KS Rapid City, SD Bid Security: Travelers Casualty Merchants Bonding Company Exceptions: Noted Noted Bid Price: Best Case Labor Full Price Labor Best Case Labor Full Price Labor Substation G: $5,907.00 $13,085.00 $4,610.00 $10,640.00 Substation H North: $5,907.00 $13,809.00 $4,610.00 $10,640.00 Substation H South: $5,907.00 $13,809.00 $4,610.00 $10,640.00 Unit #3 Res Supply: $3,380.00 N/A $3,425.00 $ 8,575.00 Unit #2 GSU: $5,177.00 $10,912.00 $4,090.00 $ 9,890.00 Substation A: $5,907.00 $13,809.00 $4,610.00 $10,640.00 PGS Unit #1 GSU: $8,072.00 $18,832.00 $4,090.00 $11,940.00 Materials (all trans): Included Included $4,800.00 $ 8,480.00 Mobilization – Qty 4:$8,223.00 $11,774.00 $11,800.00 $29,640.00 Sales Tax: $3,393.60 $ 6,722.10 - - Total: $51,873.60 $102,752.10 $46,645.00 $111,085.00 Bidder: Waukesha Electric Systems Waukesha, WI Bid Security: Liberty Mutual Insurance Co. Exceptions: Noted Bid Price: Best Case Labor Full Price Labor Substation G: $16,650.00 $27,500.00 Substation H North: $16,650.00 $27,500.00 Substation H South: $16,650.00 $27,500.00 Unit #3 Res Supply: $ 5,900.00 $16,750.00 Unit #2 GSU: $12,925.00 $23,775.00 Substation A: $16,650.00 $27,500.00 PGS Unit #1 GSU: $12,925.00 $28,275.00 Materials (all trans): $ 4,800.00 $ 4,800.00 Mobilization – Qty 4:$41,000.00 $41,000.00 Sales Tax: $10,090.50 $14,224.00 Total: $154,240.50 $217,424.00 cc: Gary Mader, Utilities Director Bob Smith, Assist. Utilities Director Dale Shotkoski, City Attorney Wes Nespor, Assist. City Attorney Jeff Pederson, City Administrator Pat Gericke, Utilities Admin. Assist. Travis Burdett, Assist. Utilities Director P1263 Approved as to Form ¤ ___________ August 7, 2008 ¤ City Attorney R E S O L U T I O N 2008-210 WHEREAS, the City Electric Department invited sealed bids for Substation Transformer Maintenance Services; and WHEREAS, on July 29, 2008, bids were received, opened and reviewed; and: WHEREAS, Electro-Test and Maintenance, Inc., of Rapid City, South Dakota submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $133,134.75; and; WHEREAS, the bid of Electro-Test and Maintenance, Inc., is less than the estimate for the Substation Transformer Maintenance Services. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Electro-Test and Maintenance, Inc., of Rapid City, South Dakota, in the amount of $133,134.75 for Substation Transformer Maintenance Services is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 12, 2008. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ Paul Briseno, Deputy City Clerk Item G16 #2008-211 - Approving Resolution of Intent to Create Business Improvement District #8, Downtown Tuesday, August 12, 2008 Council Session City of Grand Island Staff Contact: Wes Nespor City of Grand Island City Council Council Agenda Memo From: Legal Department Meeting: August 12, 2008 Subject: Resolution of Intention to Establish Business Improvement District #8 Item #’s: G-16 Presenter(s): Dale Shotkoski, City Attorney Wesley D. Nespor, Attorney Background The Mayor and Council set preliminary boundaries and appointed an initial Board of Directors to Business Improvement District (BID) #8. The Board has recommended formal creation of a new district and the Regional Planning Commission concurs in that recommendation. Discussion Pursuant to the authority given in Neb Rev Stats 19-4015 through 19-4038, cities may create Business Improvement Districts to facilitate improvements and to develop and promote a variety of beneficial activities. The next stage in the process for BID #8 is the adoption of a Resolution of Intention to Establish the District. The resolution must contain: a description of the boundaries; the time and place of a hearing to establish the District by Ordinance; the proposed projects, facilities, and improvements for the District; the proposed or estimated costs of the improvements and facilities; and the method of raising revenue. Upon passage of the Resolution of intent, it will be published once in the newspaper and a copy mailed to owners of taxable property in the District giving them notice of the hearing to be held on August 26, 2008. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to adopt the Resolution of Intent to Establish the District. 2. Take no action on the issue. Recommendation City Administration recommends that the Council adopt the Resolution of Intent to Establish District #8 setting this matter for hearing on August 26, 2008 at 7:00 p.m. Sample Motion Move to adopt the Resolution of Intent to Establish Business Improvement District #8. Approved as to Form ¤ ___________ August 7, 2008 ¤ City Attorney R E S O L U T I O N 2008-211 WHEREAS, the Downtown Business Improvement Board has recommended that the City of Grand Island create a business improvement district with amended boundaries in the form hereinafter set forth; and WHEREAS, on June 5, 2008, the Regional Planning Commission recommended approval of the creation of such business improvement district; and WHEREAS, the City Council has determined that a public hearing should be held on the proposed business improvement district. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that 1. The proposed district shall be considered in public hearing before the City Council on August 26, at 7:00 p.m. in the Council Chambers at City Hall in Grand Island, Nebraska. 2. District Boundaries. The proposed boundaries of Business Improvement District No. 5 are described as follows: Beginning at a point being the intersection of the South line of Third Street and the West line of Kimball Avenue; thence South on the West line of Kimball Avenue to a point One Hundred Thirty-Two Feet (132’) South of the South line of First Street; thence West on a line One Hundred Thirty-Two Feet (132’) South of and parallel to the South line of First Street to the West line of Sycamore Street; thence Southerly on the Westerly line of Sycamore Street to the North line of Court Street; thence Westerly on the North line of Court Street to the West line of Pine Street; thence Southerly on the West line of Pine Street to the North line of Charles Street; thence Westerly on the North line of Charles Street and an extension thereof to the East line of Walnut Street; thence Northerly on the East line of Walnut Street to a point One Hundred Thirty-Two Feet (132’) North of the North line of Division Street; thence West on a line One Hundred Thirty-Two Feet (132’) North of and parallel to the North line of Division Street and an extension thereof to the East line of Cedar Street; thence Northerly on the East line of Cedar Street to the South line of First Street; thence West on the South line of First Street to the West line of Elm Street; thence Southerly on the West line of Elm Street for a distance of One Hundred Thirty-Two Feet (132’); thence Westerly on a line One Hundred Thirty-Two Feet (132’) South of and parallel to the South line of First Street to the East line of Eddy Street; thence Northerly on the East line of Eddy Street to the South line of South Front Street; thence Easterly on the South line of South Front Street to the West line of Oak Street; thence Southerly on the West line of Oak Street to the South line of Third Street; thence Westerly on the South line of Third Street and an extension thereof to the point of beginning. - 2 - 3. Creation of District: Improvements. The proposed work to be performed and specific improvements to be made or maintained within the proposed district shall include: (A) Retention and Recruitment. Business Improvement District No. 8 will encourage business retention and recruitment through the planning and implementation of Downtown promotions, continued Main Street commitments and downtown investments to attract the attention of people looking for vibrant and welcoming places to dine, shop, live, work and play. Funds have been allocated for each of the five years for Retention and Recruitment, Main Street Promotions, the Grand Theatre, Main Street Contract; and funding in years 1-3 for the research and development of a Revolving Loan Fund. (i) Creation and implementation of a plan for improving the general architectural design of public areas in the district; (ii) The development of any public activities and promotion of public events, including the management and promotion and advocacy of retail trade activities or other promotional activities, in the district area, including, but not limited to, plans, creation, development, equipment, supplies, materials, services, management, staff, maintenance and improvement of communication and image building events and activities, such as holiday events, community events, media activities, newsletters, seasonal and special events and parades and other activities for the benefit of the district. (B) Downtown Beautification. The beautification component of the Business Improvement District #8 budget is comprised of physical improvements to the District. The Board, through a series of informal and formal discussion with downtown property owners, identified a need to augment the existing physical elements in the downtown. By increasing artistic elements, it is believed the personality of the downtown will be strengthened and a sense of place developed. A consistent approach to adding these artistic elements will enhance the uniqueness of downtown and, at the same time, create a pleasant setting to complement the various activities held in the downtown. These physical improvements include, but are not limited to, Kaufmann Cummings Park, planters, murals, sculptures, trees and grates, signs and banners, benches, streetscape, and trash containers. (i) Improvement of any public place or facility in the district area, including landscaping, physical improvements for decoration or security purposes, and plantings, including but not limited to, plans, creation, development, equipment, supplies, materials, services, management, staff, maintenance, improvement and associated activities of streetscape and alleyway improvement (ii) Construction or installation of sidewalks, parks, meeting and display facilities, lighting, benches or other seating furniture, sculptures, trash receptacles, - 3 - shelters, fountains, and any useful or necessary public improvements, including, but not limited to plans, creation, development, equipment, supplies, materials, services, management, staff, maintenance, improvement, and associated activities of streetside and other public area projects; (iii) Maintenance, repair, and reconstruction of any improvement's or facilities authorized by the Business Improvement District Act (C) Implementation and Maintenance: The talent and resources vested in this district rely upon the successful completion of each project and careful maintenance of the downtown area to ensure the best possible results from the investments of downtown stakeholders, including this District. To accomplish the duties incumbent upon this District in all areas of work described herein, the district may recruit volunteers or secure labor and services for hire: (i) The district may employ or contract for personnel for any improvement program under the act, and providing for any service as may be necessary or proper to carry out the purposes of the act, including, but not limited to, activities, projects, staff, consulting services, materials, equipment, supplies, and services necessary or convenient for the management of the affairs of the business improvement district, to include budget development and supervision, representation of the interests of the district to public and private entities, research, development, travel, training, development and implementation of business and residential recruitment and retention projects, downtown beautification projects and activities which contribute to regaining, sustaining or improving the economic health and viability of the district and the implementation of the goals and objectives of the Business Improvement Board. (ii) Any other project or undertaking for the betterment of the public facilities in the district area, whether the project be capital or noncapital in nature. 4. Term, Annual Budget and Limitations. The proposed district shall become effective on October 1, 2008 for a period of five years to terminate on September 30, 2013. The estimated total annual budget for costs and expenses of the work to be performed within such district during the first year totals $137,500; provided that the maximum amount of the first year’s annual assessment for the district shall not exceed $90,000. The estimated total first-year budget by area of work is as follows: Retention and Recruitment $41,500 Downtown Beautification $53,500 Implementation and Maintenance $42,500 In the subsequent four years, the maximum amount of annual assessment and annual budget for the district will not exceed the first year maximum assessment and budget amounts plus an annual increase equal to the amount of the Consumer Price Index or 3%, whichever is - 4 - less. The assessments levied for the first year shall not exceed $90,000. The district may pursue additional funding (without increasing the district assessments) to complete the amounts for costs and expenses included in the budget. The specific improvements for the first year are listed for purposes of estimating the costs and expenses of performing the proposed work and improvements. Although the district is proposed for a five-year period, the City council, after public hearing, shall approve an annual budget for specific improvements in each succeeding year consistent with the ordinance creating the district. The City Council retains the authority to change, modify and remove proposed improvements; however, the proposed improvements cannot exceed the scope of improvements and the annual assessment cannot exceed the maximum amounts of the annual assessment as provided by the ordinance creating the district. 5. Method of Assessment. The proposed district shall receive funding from special assessments based upon the special benefits to the property as fairly and equitably assessed by the City Council. The assessments shall be levied annually as a percentage of assessed valuation of taxable property within the district. Based upon the recommendation of the Business Improvement District Board, owner-occupied residential properties within the district will be assessed at 70% of assessed valuation based on their primary benefit from the downtown beautification and maintenance programs. Owners of property exempt from ad valorem taxes are encouraged to support District activities, promotions, and improvements but property exempt from ad valorem taxes will not be subject to special assessment for this Business Improvement District. Property owned by the Federal Government, the State of Nebraska and political subdivisions thereof shall not be subject to special assessment for this Business Improvement District. For mixed use properties that combine owner-occupied residential and other uses, the property owner may submit evidence supporting a pro-rated split of the assessed value (between owner-occupied residential and other uses) for the City Council to consider when sitting as a board of equalization. 6. Notice. A copy of this resolution of intention shall be published one time in the Grand Island Independent, and a copy shall be mailed to each owner of taxable property as shown by the latest tax rolls of the Hall County Treasurer. 7. Boundary Lines. Commonly owned properties that are intersected by a boundary line establishing the district shall be considered as entirely within the district unless otherwise determined by the City Council when sitting as a Board of Equalization. 8. Enforcement. The special assessments provided herein shall be a lien on the property assessed superior and prior to all other liens except general taxes and other special assessments which shall be of equal priority. Liens for special assessments may be foreclosed and are subject to interest at the statutory rate when payment of the assessment is delinquent as provided by law. No special assessment made hereunder shall be void for any irregularity, defect, error or informality in procedure, in levy or equalization thereof. Adopted by the City Council of the City of Grand Island, Nebraska, August 12, 2008. - 5 - _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ Paul Briseno, Deputy City Clerk Item G17 #2008-212 - Approving Purchase of Playground Equipment Play Structure Tuesday, August 12, 2008 Council Session City of Grand Island Staff Contact: Steve Paustian City of Grand Island City Council Council Agenda Memo From: Steve Paustian, Parks and Recreation Director Meeting: August 12, 2008 Subject: Bid Award Playground Equipment Play Structure Item #’s: G-17 Presenter(s): Steve Paustian, Parks and Recreation Director Background The City of Grand Island is in the process of replacing old playground equipment as funding allows. The equipment being purchased will be placed in Sothman Park. Discussion Proposals were requested to supply playground equipment designs. Six proposals were received. All designs were provided at a cost of around $30,000.00. The design provided by Fry and Associates, Inc. was determined to provide the best play value. The price for their design was $29,840.00. Funds to pay for this purchase will come from account number 1004440385615, Machinery and Equipment. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the bid award to Fry and Associates, Inc in the amount of $29,840.00. Sample Motion Move to award the bid to Fry and Associates, Inc. of North Kansas City, Missouri for the purchase of playground equipment for Sothman Park in the amount of $29,840.00. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Dale M. Shotkoski, Assistant City Attorney Working Together for a Better Tomorrow, Today REQUEST FOR PROPOSAL FOR PLAYGROUND EQUIPMENT PLAY STRUCTURE RFP DUE DATE: July 14, 2008 at 4:00 p.m. DEPARTMENT: Parks and Recreation PUBLICATION DATE: June 18, 2008 NO. POTENTIAL BIDDERS: 11 SUMMARY OF PROPOSALS RECEIVED Outdoor Recreation Products ABCreative, Inc. Alternative Designs, LLC Omaha, NE Desoto, KS Tulsa, OK Sterling West Crouch Recreation Fry & Associates, Inc. Gothenburg, NE Omaha, NE North Kansas City, MO cc: Steve Paustian, Parks & Recreation Director Patti Buettner, Parks & Rec. Sec. Jeff Pederson, City Administrator David Springer, Finance Director Dale Shotkoski, City Attorney Wes Nespor, Assist. City Attorney Gregg Bostelman, Park Main. Supervisor P1261 Approved as to Form ¤ ___________ August 7, 2008 ¤ City Attorney R E S O L U T I O N 2008 - 212 WHEREAS, the City of Grand Island invited sealed proposals for (1) Playground Equipment Play Structure, in accordance with a Request for Proposal on file with the Parks and Recreation Department; and WHEREAS, on July 14, 2008, proposals were received, reviewed and evaluated in accordance with established criteria; and WHEREAS, the Fry and Associates, Inc. of North Kansas City, Missouri, submitted a proposal in accordance with the terms of the request for proposals and all statutory requirements contained therein and the City Procurement Code, such proposal being in the amount of $29,840.00 for one playground equipment play structure at Sothman Park; and WHEREAS, the Fry and Associates, Inc. proposal is less than the estimate for such project. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the proposal of the Fry and Associates, Inc. of North Kansas City, Missouri, for one playground equipment play structure at Sothman Park in the amount of $29,840.00 is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 12, 2008. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G18 #2008-213 - Approving Contract with the USDA Natural Resources Conservation Service for Wildlife Habitat Incentives Program (WHIP) at the Heartland Public Shooting Park Tuesday, August 12, 2008 Council Session City of Grand Island Staff Contact: Steve Paustian City of Grand Island City Council Council Agenda Memo From: Steve Paustian Meeting: December 5, 2006 Subject: Approving Contract with USDA Natural Resource Conservation Service Item #’s: G-18 Presenter(s): Steve Paustian Background The Loup Platte Chapter of Pheasants Forever approched the Heartland Public Shooting Park asking to be involved in habitat development on certain undeveloped areas of the Park. One of the options was to work with the USDA and sign up for a conservation program called the WHIP Program (see attached agreement). This five year commitment provides for the majority of funding, plannning and technical assistance to create optimal habitat for pheasant and quail production. Discussion Staff has determined that enrollment in the program would be of significant value to the Park and would not conflict with existing uses of the facility. Additional pheasant and quail production could work hand in hand with our youth/mentor hunts and other opportunities that may arise from the increased bird density the programn should help develop. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council enter into an agreement with the USDA to enroll in the WHIP Program. Sample Motion Motion to enter into a contract with the USDA for participation in the WHIP program. 1 WHIP and the Heartland Public Shooting Park What is the Wildlife Habitat Incentives Program? The Wildlife Habitat Incentives Program, or WHIP, is a program administered by the Natural Resources Conservation Service (NRCS) of the USDA. This program provides cost-share reimbursement to landowners for many wildlife practices that create or enhance wildlife habitat. Many practices are covered, such as planting of native grasses and wildflowers/forbs, killing non-wildlife friendly invasive grass species, prescribed burning, removing invasive tree species, and installing wildlife friendly shrubs and trees (among many other practices). Many large wildlife projects, and especially the installation of certain practices, can be very expensive. Most landowners can not complete these types of projects and intensive follow-up management without some type of assistance. By entering into a WHIP contract, landowners can receive technical assistance on how to manage their property and what practices should be installed. They also receive financial assistance through cost-share reimbursement. Landowners enter into 5 to 10 year contracts with the NRCS that outline what practices will be implemented, how many acres they will be applied on, and how much cost-share reimbursement will be awarded for each practice. Since this program is focused on wildlife habitat, usually a wildlife biologist is involved with the contract writing process, and also formulates a wildlife management plan that the NRCS contract and conservation plan is based on, which requires a lot of pre-planning. The Nebraska NRCS only receives a limited amount of funding each year for WHIP contracts. To receive funding for cost-share, landowners must first sign an application. Their project must then go through a ranking process. After a draft wildlife management plan is written outlining the practices to be implemented on a piece of property, the project will then be ranked according to the practices in the plan. The highest ranking projects in Nebraska are then funded and moved to contracts. A NRCS contract (Form NRCS-CPA-1202) and a conservation plan (Form NRCS-CPA-1155) based on the wildlife management plan are written and must be signed by the landowner before the funds are obligated to that contract. The ranking sheet must also be signed, and a direct deposit form for the cost-share reimbursement must be filled out. What is WHIP Contract Funding Based On? Cost-share reimbursements are based on the type of practice being implemented, and range from approximately 50% to 75% of the installation costs. Most practices that provide exceptional wildlife benefits, such as a new native grass planting, receive approximately 75% cost-share. A few practices, which are more associated with projects that help agricultural operations but also have good wildlife benefits, only provide about 50% cost-share reimbursement. One example is brush management, which is the 2 removal of invasive tree species such as cedar and locust, usually occurring on grazing lands. The amount of money paid for each practice is based on the NRCS cost docket. Each year, as landowners who have contracts with NRCS install practices, they turn in receipts for cost-share reimbursement. These receipts are used to calculate the average amount it costs to install each practice, and sets how much contract holders will be reimbursed for that same practice the next year. For example, for contracts written in 2008, NRCS reimburses landowners $66.50 per acre for what they refer to as a complex grass mixture for Upland Wildlife Habitat Management. When seeding a grass mix, landowners have to buy the grass and wildflower seed mix, rent a grassland no-till drill to plant the mix, and possibly prepare the seedbed by disking or spraying herbicide. According to receipts received in 2007, it cost an average of $88.67 per acre to do all these things in Nebraska. 75% of $88.67 is $66.50, so landowners are reimbursed a set amount of $66.50 per acre for installing a complex wildlife grass mix, no matter what it actually costs. This payment usually doesn’t include the added expense if the landowner has to hire a contractor to complete the work, and also doesn’t account for an increase in prices (such as grass seed) from the year the contract was written. The landowner will only get $66.50 per acre back, so the actual percent that the landowner receives depends on how much they actually spend. Planting a more expensive grass mix than what most people plant, but has better wildlife benefits, means more out-of-pocket expense. To receive cost-share, the practice must be in the WHIP contract. The landowner or their agent, completes all work associated with that practice and pays for all the costs upfront. The landowner then turns in all receipts, along with other required documentation, to the NRCS office administering the contract. The office completes a cost-share reimbursement form that the landowner must sign, which is then faxed into the state NRCS office for payment. Payment is direct deposited into the customer’s checking account that they designated with the direct deposit form, which usually takes 4 to 6 weeks. The Heartland Public Shooting Park Project In winter 2003 / spring 2004, approximately 115 acres of cropland on the Heartland Public Shooting Park was seeded to wildlife friendly grass/wildflower mixtures. All seeding was paid for by Pheasants Forever, a total of $7,406.60. This seeding has already had a positive impact for a number of wildlife species, especially upland game birds such as Northern bobwhite quail and ring-necked pheasant. In November of 2007, Jason Sykes (Pheasants Forever Farm Bill Wildlife Biologist) met with Steve Paustian (City of Grand Island Parks and Recreation Director) to discuss possible options of converting the remaining crop fields and managing the habitat already established. The local chapter of Pheasants Forever in Hall County, the Loup/Platte Ringnecks chapter, was also eager to participate in a habitat improvement program. Heartland Public Shooting Park presents a unique opportunity to demonstrate 3 the very best wildlife management on an area that receives a high volume of traffic, with many of those people involved in hunting or interested in wildlife management. Since public hunting is not allowed on Heartland, the main benefit of the project to the chapter would be to demonstrate the best wildlife management practices, and the results that can come from it, especially in an area that is very agriculture intensive. By entering into a WHIP contract, the City of Grand Island will have the majority of the costs for implementing the wildlife management plan repaid through cost-share. The remainder of the costs will be paid by the Loup / Platte Ringnecks Chapter of PF. To accomplish an intensive wildlife management plan, it would cost approximately $43,000. About $30,000 of this would by paid by the WHIP contract, leaving about $13,000 to be paid by the chapter. It would be very difficult for the Loup / Platte Ringnecks chapter to pay for the all costs associated with the project without the WHIP contract, and this also allows them to save money to be spent on other Hall County and state projects. The contract will last 5 years, and the practices will be spread out over the first 4 years of the contract (most will be completed in the first 3 years). By spreading the practices over several years, this decreases the amount of funds that each party has to budget during each fiscal year to fully pay for practice installation. At the end of the WHIP contract, the City of Grand Island will have spent no net funds (because they will be reimbursed fully by either WHIP cost-share or the PF chapter), and will have completed a $43,000 project. Approved as to Form ¤ ___________ August 7, 2008 ¤ City Attorney R E S O L U T I O N 2008 - 213 WHEREAS, the City of Grand Island desires to develop habitat at the Heartland Public Shooting Park; and WHEREAS, it is anticipated that 224.6 acres will be managed as wildlife habitat; and WHEREAS, the City applied for and received a grant to develop this property into wildlife habitat; and WHEREAS, an agreement with the Natural Resources Conservation Service is required to proceed with this project, known as WHIP 72652608381K; and WHEREAS, federal funds will cover project costs up to a maximum of $29,669.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the agreement with the Natural Resources Conservation Service is hereby approved for the development of wildlife habitat at the Heartland Public Shooting Park. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such agreement on behalf of the City of Grand Island - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 12, 2008. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G19 #20089-214 – Approving Agreement with Pheasant Forever for Reimbursement of Expenses Associated with the Wildlife Habitat Incentives Program (WHIP) Tuesday, August 12, 2008 Council Session City of Grand Island Staff Contact: Steve Paustian City of Grand Island City Council Council Agenda Memo From: Steve Paustian Meeting: December 5, 2006 Subject: Approving Contract with Loup/Platte Ringnecks Chapter Pheasants Forever Item #’s: G-19 Presenter(s): Steve Paustian Background Pheasants Forever has been involved in habitat development at the Heartland Public Shooting Park for several years. If the City agrees to enter into the WHIP Program, Pheasants Forever has offered to pay all expenses associated with the WHIP Program that are not covered by the program itself (see attached agreement). Discussion It is the concensus of staff that the enrollment in the WHIP Program will benefit the HPSP. With the agreement of Pheasants Forever to cover all costs of the program not covered by the WHIP Program the cost to the City to participate in the program will be nothing. The HPSP will benefit because of the improved habitat and the potentially increased populations of both Pheasants and Quail. These increased populations will allow for improved and potentially increased programming at the Park. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council enter into the agreement with Pheasants Forever. Sample Motion Motion to enter into an agreement with the Loup/Platte Ringneck Chapter of Pheasants Forever to provide funding for the WHIP Program. Page 1 of 5 AGREEMENT BETWEEN THE CITY OF GRAND ISLAND AND THE LOUP / PLATTE RINGNECKS CHAPTER OF PHEASANTS FOREVER, INC. I. INTRODUCTION AND PURPOSE The City of Grand Island, Nebraska and the Loup / Platte Ringnecks Chapter (chapter #221) of Pheasants Forever, Inc (PF) have interests in managing and improving wildlife resources and habitats on the Heartland Public Shooting Park complex. This Agreement will deliver wildlife management activities such as enhancement and development of nesting and brood rearing cover, planting of wildlife friendly shrubs, removal of invasive plant species, and establishment of winter cover on the complex (located in section 9, Township11 North, Range 10 West of Hall County, Nebraska). This Agreement will also attempt to educate the public on the best and proper wildlife management activities in an agriculture intensive landscape. This Agreement will identify a specific program and list details and specific responsibilities of each party. The purpose of this Agreement is to provide an instrument for cooperative administration, implementation, management, and evaluation of the Heartland Public Shooting Park wildlife management plan. II. SCOPE OF THE AGREEMENT ITEM A. The City of Grand Island, Nebraska and the Loup / Platte Ringnecks Chapter of Pheasants Forever mutually agree: 1. That every provision of this Agreement is subject to the laws of the State of Nebraska and the City of Grand Island and the bylaws of Pheasants Forever. 2. To develop, deliver, implement, administer and evaluate this Agreement on an annual basis. This report will provide a review of activities and progress of the program. 3. To cooperate in the recognition of each parties’ participation in the Agreement. 4. Each party will be mutually responsible for any contractual debts incurred. Any variance will be specified in ITEM D. Provided, however, that Pheasants Forever may not unilaterally obligate the City to any debt. The expenditure of funds is subject to City Council approval in accordance with State law and Municipal Code. Page 2 of 5 5. That each party will be responsible for its own acts and the results thereof and shall not be responsible for the acts of the other party and the results thereof. Each party, therefore, agrees that it will assume all risk and liability to itself, its agents or employees, for any injury to persons or property resulting in any manner from the conduct of its own operations, and the operation of its agents or employees under this agreement, for any loss, cost, damage or expense resulting at any time from any and all causes due to any act or acts, negligence, or the failure to exercise proper precautions, of or by itself of its own agents or its own employees, while occupying or visiting the premises under and pursuant to the Agreement. Nothing in this Agreement shall be construed to be a waiver of the sovereign immunity of the City or qualified immunity of any of its employees or agents. ITEM B. The City of Grand Island agrees to: 1. Enter into contract #7265260838K of the Wildlife Habitat Incentives Program (WHIP) administered by the Natural Resources Conservation Service (NRCS) which provides cost- share reimbursement for installation and/or enhancement of certain wildlife practices. 2. Follow provisions of the WHIP conservation plan (based on the wildlife management plan) in the installation of the outlined wildlife practices in a timely manner. 3. Help provide coordination in the implementation of the wildlife management practices outlined in the WHIP conservation plan on the Heartland Public Shooting Park complex. 4. Provide PF reasonable access to the Heartland Public Shooting Park complex to conduct practice installation and wildlife management activities. 5. Allow PF opportunities for public education of the wildlife management activities taking place on the Heartland Public Shooting Park complex through signage, pamphlets, landowner tours, newspaper/magazine articles, youth mentor hunts, and work days with local school or youth groups, etc. if not in conflict with ITEM C, 4. 6. Allow that all facets of this Agreement and the WHIP contract can be made public for the purpose of public relations and promotion of wildlife habitat management. 7. Provide original receipts for material expenses accrued by the City of Grand Island to NRCS for reimbursement through the provisions of the WHIP contract. 8. Provide copies of original receipts for material expenses accrued by the City of Grand Island, and copies of records for reimbursements received from NRCS, to Pheasants Forever for reimbursement. Page 3 of 5 ITEM C. The Loup / Platte Ringnecks Chapter of Pheasants Forever agrees to: 1. Enter into this Agreement with the City of Grand Island for the purpose of promoting and cost-sharing the wildlife management plan on Heartland Public Shooting Park, and educate the public on the best wildlife management practices in an agriculture intensive landscape. 2. Provide the majority of coordination in the implementation of the wildlife management practices and maintenance of the wildlife habitat on the Heartland Public Shooting Park complex. 3. Not implement any management practice without the oral or written consent of the City of Grand Island Parks and Recreation Supervisor and/or Heartland Public Shooting Park Superintendent. 4. Not interfere with the daily activities or business of Heartland Public Shooting Park complex without prior approval of the Grand Island Parks and Recreation Supervisor and/or Heartland Public Shooting Park Superintendent. 5. Provide technical assistance to the City of Grand Island for implementation of the WHIP conservation plan and wildlife habitat management plan through use of Pheasants Forever, Inc. employee(s). 6. Promote this Agreement and the wildlife management activities taking place on the Heartland Public Shooting Park complex to the public through signage, pamphlets, landowner tours, banquets, newspaper/magazine articles, and work days with local school or youth groups, etc. 7. Manage approximately 10 acres of the Heartland Public Shooting Park complex in shorter native grasses and forbs to be used as a dog training area for local dog trialing enthusiasts and residents. ITEM D. Funding 1. The City of Grand Island agrees to: a) Budget funds during each fiscal year of the WHIP contract (see Item B, 1.) to fully pay for the installation costs of the WHIP contract and the wildlife habitat management plan. b) Maintain a bank account that cost-share reimbursements provided through the WHIP Page 4 of 5 contract may be direct deposited into. 2. The Loup / Platte Ringnecks Chapter of PF agrees to: a) Budget funds during each fiscal year of the WHIP contract to fully cover all expenses incurred by the City of Grand Island that are not reimbursed through the provisions of the WHIP contract so that net cost to the City of Grand Island for implementing the wildlife management plan is zero. b) Provide checks to the City of Grand Island for expenses not reimbursed through the provisions of the WHIP contract in a reasonable and timely manner. III. EXECUTION, MODIFICATION AND DURATION OF THE AGREEMENT This Agreement will become effective upon the date subscribed by the last signatory, and shall continue in force for five years (the length of the WHIP contract) following the date. The Agreement may be cancelled or terminated by any partner party upon thirty (30) days written notice. If desired by all parties of the Agreement, the Agreement may be extended for another specified period of time for continued management of the wildlife habitat on the Heartland Public Shooting Park complex, but without further funding provided by the WHIP contract. Amendments to this Agreement may be proposed by any party and shall become effective upon written approval by all parties. CITY OF GRAND ISLAND DATE___________________ BY_______________________________________________ LOUP / PLATTE RINGNECKS CHAPTER OF PHEASANTS FOREVER (CHAPTER #221) DATE____________________ BY_______________________________________________ EMPLOYEE OF PHEASANTS FOREVER, INC. Page 5 of 5 DATE____________________ BY_______________________________________________ Approved as to Form ¤ ___________ August 7, 2008 ¤ City Attorney R E S O L U T I O N 2008 - 214 WHEREAS, the City of Grand Island desires to develop habitat at the Heartland Public Shooting Park; and WHEREAS, it is anticipated that 224.6 acres will be managed as wildlife habitat; and WHEREAS, the City applied for and received a grant to develop this property into wildlife habitat; and WHEREAS, an agreement with the Loup/Platte Ringnecks Chapter of Pheasants Forever, Inc. is required to proceed with this project; and WHEREAS, Loup/Platte Ringnecks Chapter of Pheasants Forever, Inc. will cover all expenses not covered by the WHIP Contract. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the agreement with the Loup/Platte Ringnecks Chapter of Pheasants Forever, Inc. is hereby approved for the development of wildlife habitat at the Heartland Public Shooting Park. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such agreement on behalf of the City of Grand Island - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 12, 2008. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G20 #2008-215 - Approving Amendment to Wellness Program with Coventry Health and Life Insurance Company Tuesday, August 12, 2008 Council Session City of Grand Island Staff Contact: Brenda Sutherland City of Grand Island City Council Council Agenda Memo From: Brenda Sutherland, Human Resources Director Meeting: August 12, 2008 Subject: Amendment to Administrative Services Agreement with Coventry Health and Life Insurance Company Item #’s: G - 20 Presenter(s): Brenda Sutherland, Human Resources Director Background The City entered into an agreement this past fiscal year with Healthways, Inc. through our health insurance provider to administer the City’s wellness plan as an addition to our health insurance program. The employee participation was outstanding with 87% of the employees on the City’s health insurance plan participating. The cost for the service was $100 per participating employee. Healthways administered on-site physicals for participating employees and followed up with extensive reports with not only the test results but also information about the test and what an employee might do to improve their test results, thus arming employees with the ammunition to improve their overall health. Discussion In September it will be time for the annual physical in which employees will be able to see if they have maintained a score of more than 71 points or if they have improved their score by 5 points over the last year. The goal with the wellness program is to give emplo yees information about their health so that they may choose to make lifestyle adjustments that will enhance their well-being. The overall City goal is to improve the health of our employee base which should in turn reduce the City’s and the employees’ cost for health care coverage. It is too early to make a correlation between claims and the City’s wellness plan although the City is experiencing a good claims year. National averages show a return on wellness investments any where from 2 to 1, to 7 to 1, meaning for every dollar spent on preventative wellness measures two dollars are saved and so on. Various groups around the City are getting on the band wagon and the program is really starting to pick up momentum. Statistics will need to be monitored for three to five years before anyone can say with great certainty what kind of impact the wellness program has had on City employees. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council ma y: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the amendment to the administrative services agreement with Coventry Health and Life Insurance Company. Sample Motion Motion to approve the amendment to the administrative services agreement with Coventry Health and Life Insurance Company. Approved as to Form ¤ ___________ August 7, 2008 ¤ City Attorney R E S O L U T I O N 2008 - 215 WHEREAS, the City subscribes to a wellness program for its employees as authorized by the City of Grand Island ; and WHEREAS, these sevices are provided through Coventry Life and Health Insurance Company and the contract will be amended to reflect a cost of $110 per participant. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the contract with Coventry Life and Health Insurance be amended to reflect the new price for services as set forth above. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such amendment on behalf of the City Of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, _____, 2008. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item H1 Consideration of Request from Consolidated Concrete Co. for a Conditional Use Permit for Use of Two Conex Containers to Store Concrete Admixtures Located at 3440 West Old Highway 30 This item relates to the aforementioned Public Hearing Item E-2. Tuesday, August 12, 2008 Council Session City of Grand Island Staff Contact: Craig Lewis City of Grand Island City Council Item H2 Consideration of Referring Business Improvement Districts #6 and #7 Formation and Proposal to the Regional Planning Commission Tuesday, August 12, 2008 Council Session City of Grand Island Staff Contact: Wes Nespor City of Grand Island City Council Council Agenda Memo From: Wesley D. Nespor, Attorney Meeting: August 12, 2008 Subject: Referral of Business Improvement District #6 and #7 to the Regional Planning Commission. Item #’s: H-2 Presenter(s): Wesley D. Nespor Background The Mayor and Council appointed an initial Board of Directors to Business Improvement District (BID) #6 and #7. There are a number of sequential steps in the process of creating a district. After being appointed, the BID Board submits recommendations to the City Council. Prior to acting on those recommendations, the Council refers the matter to the Regional Planning Commission for its recommendations. The immediate step required is to refer the Business District #6 and #7 formation and proposal to the Regional Planning Commission for review and recommendation according to law. Discussion Pursuant to the authority given in Neb Rev Stats 19-4015 through 19-4038, cities may create Business Improvement Districts to facilitate improvements and to develop and promote a variety of beneficial activities. The appointed BID Board has submitted an initial proposed budget for activities and improvements and revised boundaries for the District. This Council must refer the matter to the Regional Planning Commission for recommendation before the next step may be taken. After receiving the Planning Commission’s recommendations, the Council will be asked to adopt a resolution of intent to establish the district. That resolution will be more comprehensive and will: contain a description of the boundaries; describe in detail the proposed improvements and purposes of the district; estimate the costs of projects; set forth the manner of raising revenue and assessments; and set a time for a hearing on the establishment of the district. After notice, hearing, and opportunity to protest, the Council will be asked to pass an ordinance to formally establish the district. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to refer the matter to the Regional Planning Commission 2. Take no action on the issue Recommendation City Administration recommends that the Council refer the Business Improvement District #6 and #7 proposal to the Regional Planning Commission. Sample Motion Move to refer the Business Improvement District #6 and #7 formation and proposal to the Regional Planning Commission. Budget Proposal Business Improvement District No. 6 Grand Island, Nebraska Submitted to the Honorable Mayor and City Council of Grand Island July 25, 2008 By Business Improvement District No. 6 Board: Bob Dodendorf, Chair Cheryl Nietfeldt John Folsom Bill Raile Phil Maltzahn Mike Wanek Dallas Kime Proposed Budget and Purposes for Business Improvement District No. 6 The board members of Business Improvement District No. 6 have completed a thorough and disciplined process to identify their mission and prioritize the work to be accomplished over the next five years – the life of Business Improvement District No. 6 along U.S. Highway 30 (Second Street) in Grand Island. While many resources will be employed in the achievement of our mission, including the talent and efforts of stakeholders, this proposal requests a total of $183,600 for the five year life of the District. The Board is asking for $43,864 in year one with a proposed $0.50 per foot decrease. The average assessment over the 5 year period would be $5.00 per foot. Beautification and Maintenance of the Public Areas Creating a unified landscaping along Second Street is essential to the improvement of the properties. To accomplish this goal the Board has a vision for improvements of the streetscape including landscaping, trees, shrubs and grass. The developed nature of this street and the width of the roadway severely limit the amount of landscaping that can be done. Creation of the District will allow coordination of both the installation and maintenance of the landscaping. A coordinated effort will enhance the looks of the whole area and visually tie the properties together even if ownership remains separate. The District will have to seek other sources of funds for the majority of the landscaping. These sources include but are not limited to: the State of Nebraska Department of Roads and the Grand Island Community Redevelopment Authority. Both have demonstrated support for this District and have indicated that they are willing to continue and expand that support. Table 1. Business Improvement District #6 Five-Year Financial Plan Fiscal years beginning October 1, 2008 2009 2010 2011 2012 Total BID #6 Revenue 43,800 38,800 35,400 34,500 31,100 183,600 100.00% Landscaping 38,500 34,000 30,600 29,700 26,300 159,100 87% Improvements, Trees, Shrubs, Hardscaping, Maintenance and Utilities Administration of BID Board 5,300 4,800 4,800 4,800 4,800 24,500 13% Legal Notices, Advertising, Publications, Management of Contracts, Board Support Budget Proposal Business Improvement District No. 7 Grand Island, Nebraska Submitted to the Honorable Mayor and City Council of Grand Island June 18, 2008 By Business Improvement District No. 7 Board of Directors: Jeff Reed, Chair Bud Rasmussen Gene McCloud Dave Bartz Bill Lawrey Rhonda Saalfeld Dan Naranjo Proposed Budget and Purposes for Business Improvement District No. 7 The board members of Business Improvement District No. 7 have completed a thorough and disciplined process to identify their mission and prioritize the work to be accomplished over the next five years – the life of Business Improvement District No. 7 along South Locust in Grand Island. While many resources will be employed in the achievement of our mission, including the talent and efforts of stakeholders, this proposal requests a total of $45,000 for year one with a 5% increase for each consecutive year for a total of $250,000 over the life of this Business Improvement District, to complete essential work determined by the Board of Directors: Beautification and Maintenance of the Public Areas Creating an atmosphere that is bright, beautiful and safe is essential to the South Locust corridor. To accomplish this goal the Board has a vision for continued improvements of the streetscape, with ideas such as trash receptacles, benches, replacement of or new trees and shrubs, and a welcome sign near the corner of Highway 34 and South Locust Street. Finally, all the resources and talent vested in Business District No. 7 rely upon the successful completion of each project and careful maintenance of the area to ensure the best possible results from the careful planning and investments of the stakeholders. To accomplish many of the duties inherent in this proposal, we must secure the necessary human resources to implement the work and maintenance pursuant to the mission of the Business District No. 7. Table 1. Business Improvement District #7 Five-Year Financial Plan Fiscal years beginning October 1, 2008 2009 2010 2011 2012 Total BID #7 Revenue 45,000 48,000 50,000 52,000 55,000 250,000 100.00% Beautification 4,100 6,500 5,600 6,500 7,500 30,200 12% Trash receptacles, benches, trees and shrubs, signage Implementation and Maintenance 40,900 41,500 44,400 45,500 47,500 219,800 88% Landscaping, lighting, snow removal, sidewalks, trees and shrubs, irrigation and irrigation system Item H3 Consideration of Referring Request from Bernard H. Borer, Jr. to Annex Property Located Adjacent to and North of Capital Avenue to the Regional Planning Commission Tuesday, August 12, 2008 Council Session City of Grand Island Staff Contact: Chad Nabity City of Grand Island City Council Council Agenda Memo From: Chad Nabity, AICP Meeting: August 12, 2008 Subject: Annexation of Property Located at 908 East Capital Avenue, North of Capital Avenue East of the St. Paul Road Item #’s: H-3 Presenter(s): Chad Nabity, AICP Hall County Regional Planning Director Background A request has been received to consider annexation of property located at 908 E. Capital Avenue north of Capital Avenue and east of the St. Paul Road. The owners of this property are anticipating development of the property and requesting that the city bring it into the corporate limits. This property is contiguous with the Grand Island Municipal limits. Discussion Nebraska Revised Statute §16-117 provides for the process of annexation the first step of which is for the Mayor and City Council to refer the matter to the Regional Planning Commission for a recommendation. This will be followed by the annexation process as defined by Statute. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council refer this item to the Hall County Regional Planning Commission. Sample Motion Move to refer this annexation request to the Regional Planning Commission for consideration and recommendation. Item I1 #2008-216 - Consideration of Request from Roadhouse Garage, Inc. dba Roadhouse Garage & Grill, 2710 Diers Avenue, Suite B for a Class “C” Liquor License and Liquor Manager Designation for Thomas Schutte, 4227 Calvin Drive This item relates to the aforementioned Public Hearing Item E-1. Tuesday, August 12, 2008 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council Approved as to Form ¤ ___________ August 7, 2008 ¤ City Attorney R E S O L U T I O N 2008-216 WHEREAS, an application was filed by Roadhouse Garage, Inc. doing business as Roadhouse Garage & Gill, 2710 Diers Avenue, Suite B for a Class "C" Liquor License; and WHEREAS, a public hearing notice was published in the Grand Island Independent as required by state law on August 2, 2008; such publication cost being $15.34; and WHEREAS, a public hearing was held on August 12, 2008, for the purpose of discussing such liquor license application. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: ____ The City of Grand Island hereby recommends approval of the above-identified liquor license application contingent upon final inspections and with the restriction that Sarah Tjaden and Jeff Leo have no involvement in the operation of the business. ____ The City of Grand Island hereby makes no recommendation as to the above- identified liquor license application. ____ The City of Grand Island hereby makes no recommendation as to the above- identified liquor license application with the following stipulations: _________ __________________________________________________________ ____ The City of Grand Island hereby recommends denial of the above-identified liquor license application for the following reasons: ________________________ __________________________________________________________ ____ The City of Grand Island hereby recommends approval of Thomas Schutte, 4227 Calvin Drive, as liquor manager of such business upon the completion of a state approved alcohol server/seller training program. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 12, 2008. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ Paul Briseno, Deputy City Clerk Item J1 Approving Payment of Claims for the Period of July 23, 2008 through August 12, 2008 The Claims for the period of July 23, 2008 through August 12, 2008 for a total amount of $3,571,426.76. A MOTION is in order. Tuesday, August 12, 2008 Council Session City of Grand Island Staff Contact: David Springer City of Grand Island City Council Item X1 Update Concerning IBEW Union Negotiations The City Council may vote to go into Executive Session as required by State law to discuss the IBEW Union negotiations. Tuesday, August 12, 2008 Council Session City of Grand Island Staff Contact: Brenda Sutherland City of Grand Island City Council Item X2 Strategy Session with Respect to Potential Real Estate Purchase under LB1116 (State Fair Relocation) The City Council may vote to go into Executive Session as required by State law for Strategy Session with respect to potential real estate purchase under LB1116 (State Fair Relocation). Tuesday, August 12, 2008 Council Session City of Grand Island Staff Contact: Dale Shotkoski City of Grand Island City Council