06-17-2008 City Council Study Session PacketCity of Grand Island
Tuesday, June 17, 2008
Study Session Packet
City Council:Mayor:
Margaret Hornady
City Administrator:
Jeff Pederson
City Clerk:
RaNae Edwards
T
u
7:00:00 PM
Council Chambers - City Hall
100 East First Street
Tom Brown
Larry Carney
John Gericke
Peg Gilbert
Joyce Haase
Robert Meyer
Mitchell Nickerson
Bob Niemann
Kirk Ramsey
Jose Zapata
Call to OrderCity of Grand Island City Council
A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS
Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda
Items form located at the Information Booth. If the issue can be handled administratively without Council action,
notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given.
B - RESERVE TIME TO SPEAK ON AGENDA ITEMS
This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak.
Please come forward, state your name and address, and the Agenda topic on which you will be speaking.
MAYOR COMMUNICATION
This is an opportunity for the Mayor to comment on current events, activities, and issues of interest to the community.
Call to Order
Pledge of Allegiance
Roll Call
Invocation - Pastor Keith Davis, New Life Community Church, 301 West 2nd Street
This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act
in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state
law.
The City Council may vote to go into Closed Session on any agenda item as allowed by state law.
City of Grand Island City Council
Item -1
Review 2008-2009 Fee Schedule
Tuesday, June 17, 2008
Study Session
City of Grand Island
Staff Contact: David Springer
City of Grand Island City Council
Council Agenda Memo
From: Dave Springer, Finance Director
Meeting: June 17, 2008
Subject: Review 2008-2009 Fee Schedule, FTE Requests and
Funding for Outside Agencies
Item #’s: 1
Presenter(s): Dave Springer, Finance Director
Background
As part of the City budget preparation, in May, Department Directors submitted their
budgets in detail for review by City Administration. As we continue to deal with the ever
upward spiral of operating expenses and payment for capital projects, it becomes even
more imperative that we make the best possible use of our resources. At this point, the
budget process has entailed:
* Departments reviewed their current year expenditures and submitted their
2008-2009 budget requests.
* Outside Agencies were contacted to submit their requests for next year.
* Requests were reviewed with each department by the City Administrator and
Finance Director.
* Budgets for next year were adjusted to promote efficiencies and capit al projects
were trimmed down to only those committed for or ones with a high priority.
· New FTE requests were pared to only those that were critical or were
economically justifiable. Requested are a net of 3.75 FTE’s and $113,000
in the General Fund. Two are part time and one a tradeoff with contract services.
The Finance Department is in the process of compiling all information to complete
the budget.
Discussion
The June 17th meeting commences the first steps in approving the City’s 2008-09 budget.
This evening, our intent is to review the following schedules and requests for future
approval:
· User fee schedule.
· Personnel FTE (Full Time Equivalent) request schedule.
· Outside Agency requests.
The Council is asked to review each of these and ask any questions that will clarify the
information. Outside Agencies have been notified of this meeting but no presentation has
been requested, as their submittals are fairly detailed. City Administration
recommendations for funding are included for guidance.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1. Approve the recommendation for requested FTEs, Outside Agency funding, and
Fee Schedule changes for future counc il action.
2. Modify the request to meet the policy direction of the Council.
3. Postpone the issue to a future date.
Recommendation
City Administration recommends that the City Council review all information and
discuss related issues to allow for changes, if so determined, to reach their approval and
incorporation into the final budget.
Item -2
Review 2008/2009 Full Time Equivalent's (FTE) Requests
Tuesday, June 17, 2008
Study Session
City of Grand Island
Staff Contact: David Springer
City of Grand Island City Council
SUMMARY OF REQUESTED FTE'S, FISCAL YEAR 2008-2009
( Five Year Financial Impact )
PERSONAL COST
Dept FTE Changes 2009-10 20010-11 2011-12 2012-13
No.Department Name Requested Estimate Estimate Estimate Estimate
GENERAL GOVERNMENT
114 Finance
Less: Meter Reader - Part Time (0.500)($15,475)($15,939)($16,417)($16,910)($17,417)
PUBLIC SAFETY
223 Police
Evidence Technician - Old rate & scale (1.000)($41,861)($43,117)($44,410)($45,743)($47,115)
Evidence Technician - New rate & scale 1.000 $44,989 $46,339 $47,729 $49,161 $50,636
Custodian 1.250 $28,292 $29,141 $30,015 $30,915 $31,843
Total Police Services 1.250 $31,420 $32,363 $33,333 $34,333 $35,363
226 Emergency Management
Communications Specialist 1.000 $48,657 $50,117 $51,620 $53,169 $54,764
COMMUNITY ENVIRONMENT & LEISURE
443 Library
Assistant Library Director 1.000 $81,590 $84,038 $86,559 $89,156 $91,830
Librarian II (1.000)($76,094)($78,377)($80,728)($83,150)($85,644)
Library Assistant I - Part Time 1.000 $25,641 $26,410 $27,203 $28,019 $28,859
Library Page - Part Time 1.000 $17,261 $17,779 $18,312 $18,862 $19,427
Total Library Services 2.000 $48,398 $49,850 $51,345 $52,886 $54,472
PROPERTY TAX REQUIREMENT
GENERAL GOVERNMENT (0.500)($15,475)($15,939)($16,417)($16,910)($17,417)
PUBLIC SAFETY 2.250 $80,077 $82,479 $84,954 $87,502 $90,127
COMMUNITY ENVIRONMENT & LEISURE 2.000 $48,398 $49,850 $51,345 $52,886 $54,472
GENERAL FUND PROPERTY TAX REQUIREMENT3.750 $113,000 $116,390 $119,882 $123,478 $127,182
===============================================
TOTAL CITY 3.750 $113,000 $116,390 $119,882 $123,478 $127,182
Item -3
Review 2008/2009 Outside Agencies Funding Requests
Tuesday, June 17, 2008
Study Session
City of Grand Island
Staff Contact: David Springer
City of Grand Island City Council
2006 2007 2008 2009 STAFF
ORGANIZATION FUNDED FUNDED FUNDED REQUESTED RECOMMEND
Hope Harbor 4,500$ 4,500$ 4,500$ 5,000$ 4,500$
Convention and Visitors Bureau 10,000$ 10,000$ 10,000$ 15,000$ 10,000$
Council for International Visitors 1,000$ 1,000$ 1,000$ 1,000$ 1,000$
Crisis Center 12,000$ 12,000$ 12,000$ 13,000$ 12,000$
G. I. Dive and Rescue Team - Trailer 2,000$ 2,000$ -$ -$ -$
Retired and Senior Volunteer Program (RSVP)10,000$ 10,000$ 10,000$ 10,000$ 10,000$
Senior Citizens Industries, Inc.15,000$ 15,000$ 15,000$ 15,000$ 15,000$
Multicultural Coalition 10,000$ 10,000$ 10,000$ 10,000$ 10,000$
Fishing Derby 2,000$ 2,000$ 2,000$ 2,000$ 2,000$
Central Nebraska Ethnic Festival (Some in kind, postage, etc.)900$ 450$ 900$
Totals 66,500$ 66,500$ 65,400$ 71,000$ 65,400$
AGENCIES WITH WORKING RELATIONSHIPS WITH CITY DEPARTMENTS
2006 2007 2008 2009 STAFF
ORGANIZATION FUNDED FUNDED FUNDED REQUESTED RECOMMEND
Central Nebraska Health Department 135,000$ 125,000$ 120,000$ 120,000$ 120,000$
Clean Community Systems 20,000$ 20,000$ 20,000$ 20,000$ 20,000$
Totals 155,000$ 145,000$ 140,000$ 140,000$ 140,000$
TOTAL OUTSIDE AGENCIES 221,500$ 211,500$ 205,400$ 211,000$ 205,400$