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01-26-2008 City Council Special Meeting PacketCity of Grand Island Saturday, January 26, 2008 Council Retreat Packet City Council:Mayor: Margaret Hornady City Administrator: Jeff Pederson City Clerk: RaNae Edwards S a 8:30:00 AM Council Chambers - City Hall 100 East First Street Tom Brown Larry Carney John Gericke Peg Gilbert Joyce Haase Robert Meyer Mitchell Nickerson Bob Niemann Kirk Ramsey Jose Zapata Call to Order City of Grand Island City Council A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. MAYOR COMMUNICATION This is an opportunity for the Mayor to comment on current events, activities, and issues of interest to the community. Call to Order Pledge of Allegiance Roll Call This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state law. The City Council may vote to go into Closed Session on any agenda item as allowed by state law. City of Grand Island City Council Item -1 Agenda Saturday, January 26, 2008 Council Retreat City of Grand Island Staff Contact: Jeff Pederson City of Grand Island City Council City Council Special Study Session Retreat Saturday, January 26, 2008 8:30 a.m. – 4:15 p.m. Law Enforcement Center 111 Public Safety Drive Agenda 8:30 – 8:40 Welcome/Introduction Guidance and outline of the day’s activities and purpose 8:40 – 9:15 10 Habits of Highly Effective Councils What can we take from this? 9:15 – 10:15 Alligator River Story Values differences in decision making 10:15 – 10:30 Break 10:30 – 12:00 Discussion Topics Small group presentations on selected topics 12:00 – 1:15 Lunch and Tour with County Supervisors and City Department Directors 1:15 – 4:00 Top 3 Challenges/Opportunities for Departments in the Next Five Years Guidance (15 min. per department, 10 min. to present & 5 min. for discussion, many items will carry over to the budget planning retreat) Building Fire Library Public Works Emergency Management Human Resources Parks & Recreation Regional Planning Finance Legal Police Utilities 4:00 – 4:15 Wrap Up/Going Forward Goals Update Outline of the Follow Up Retreat (Role Clarification, Goals and Pre-budget) Media Opportunity Item -2 Welcome/Introduction Saturday, January 26, 2008 Council Retreat City of Grand Island Staff Contact: Mayor Margaret Hornady City of Grand Island City Council Grand Island Mayor and City Council Margaret Hornady, Mayor 2708 Arrowhead Road Grand Island, NE 68801 (308) 385-5444 Ext. 140 (308) 381-7726 (home) (308) 382-1390 (work) (308) 380-3542 (cell) mayorhornady@grand-island.com Term Expires 2010 Term Expires 2008 Ward One Ward One Jose Zapata Bob Niemann 1515 Warbler Circle 1501 West Louise Street Grand Island, NE 68803 Grand Island, NE 68801 (308) 382-6737 (home) (308) 382-1604 (home) (308) 383-1366 (cell) (308) 398-7430 (work) councilzapata@grand-island.com councilneimann@grand-island.com rniemann@ccneb.edu rneimann486772@charter.net Ward Two Ward Two Peg Gilbert Tom Brown 3121 Brentwood Drive 1524 Coventry Lane #47 Grand Island, NE 68801 Grand Island, NE 68801 (308) 381-0194 (home) (308) 390-2730 (cell) (308) 227-0709 (cell) councilbrown@grand-island.com councilgilbert@grand-island.com Ward Three Ward Three Robert (Bob) Meyer Kirk Ramsey 648 East Memorial Drive 813 East Sunset Grand Island, NE 68801 Grand Island, NE 68801 (308) 384-2832 (home) (308) 384-0639 (home) (308) 383-5516 (cell) (308) 385-5875 (work) councilmeyer@grand-island.com councilramsey@grand-island.com Ward Four Ward Four Mitchell Nickerson Larry Carney 811 West 9th Street 621 West 10th Street Grand Island, NE 68801 Grand Island, NE 68801 (308) 382-5489 (home) (308) 440-2731 (cell) (308) 381-9582 (work) councilnickeson@grand-island.com councilcarney@grand-island.com mitch.nickerson@mccain.com Ward Five Ward Five John Gericke Joyce Haase 2628 O’Flannagan Street 3024 Colonial Lane Grand Island, NE 68803 Grand Island, NE 68803 (308) 384-4097 (home) (308) 384-3264 (home) councilgericke@grand-island.com (308) 381-4829 (work) councilhaase@grand-island.com 1/22/2008 Ward 4 Ward 5 Haase Gericke Carney Nickerson Zapata Niemann Jose Zapata Bob Niemann Peg Gilbert Tom Brown Kirk Ramsey Robert Meyer Larry Carney Mitch Nickerson Joyce Haase John Gericke Ward 1 Ward 2 Ward 3 Ramsey Meyer Gilbert Brown Item -3 10 Habits of Highly Effective Councils Saturday, January 26, 2008 Council Retreat City of Grand Island Staff Contact: Jeff Pederson City of Grand Island City Council Item -4 Discussion Topics Saturday, January 26, 2008 Council Retreat City of Grand Island Staff Contact: Jeff Pederson City of Grand Island City Council Council Retreat Discussion Topics Please select the top three topics you would like to discuss at the council retreat. Once complete please return to Jeff by the end of the week. This discussion is only a portion of the retreat. 1. What is council’s role and responsibility to the community as a whole and to individual citizens? What does council expect from staff to help fulfill this responsibility? 2. Define “performance measurement” as it pertains to city operations. 3. What does quality of life mean for Grand Island and how do we maintain or foster its growth? 4. How can we improve communication between councilmember’s and staff to build a team that is aligned around common goals and objectives? 5. How do we continue to accomplish goals, improve infrastructure, and contribute to a progressive community with constraints of the budget? 6. What is the significance of Grand Island’s image, both locally and outside of Grand Island? 7. Should council govern more as a Board of Trustees, a Board of Directors, or as a Board of Activists? 8. Does the structure of the current city council meeting agenda meet the needs of councilmember’s and the general public? Councilmember’s will break up into three groups and discuss each question. Each group will present their findings. Item -5 Department Director's Presentations Saturday, January 26, 2008 Council Retreat City of Grand Island Staff Contact: City of Grand Island City Council DEPARTMENT DIRECTORS Administration.................................................. City Administrator...................................................Jeff Pederson 385-5444, ext 119 Building ....................................................Building Department Director ...........................................Craig Lewis 385-5444, ext 209 Clerk ...........................................................................City Clerk......................................................RaNae Edwards 385-5444, ext 111 Communications..................................Emergency Management Director....................................Jon Rosenlund 385-5444, ext 309 Finance.................................................................Finance Director ..................................................David Springer 385-5444, ext 169 Fire...............................................................................Fire Chief...............................................................Jim Rowell 385-5444, ext 229 Human Resources......................................Human Resources Director..................................Brenda Sutherland 385-5444, ext 199 Legal.........................................................................City Attorney.....................................................Dale Shotkoski 385-5444, ext 139 Library.................................................................Library Director ................................................Steve Fosselman 385-5333 Parks & Recreation..................................Parks & Recreation Director ........................................Steve Paustian 385-5444, ext 299 Police........................................................................Chief of Police......................................................Steve Lamken 385-5407 Public Works..................................................Public Works Director..................................................Steve Riehle 385-5444, ext 269 Regional Planning ..............................................Planning Director ......................................................Chad Nabity 3854-5444, ext 219 Utilities...................................................................Utilities Director .......................................................Gary Mader 385-5444, ext 289 Item -6 Wrap Up/Going Forward Saturday, January 26, 2008 Council Retreat City of Grand Island Staff Contact: Jeff Pederson City of Grand Island City Council Public Safety Seek and secure funding for the development of the Fire Training Facility No funding was budgeted in the 2007-08 fiscal year for the construction of the facility or the development of a business plan. The business plan is needed to determine the feasibility and scope of the project in order to identify potential participants and funding sources. Complete construction on Fire Station #1 Fire station one is complete and brought into service October. Complete construction of Police/Sheriff Law Enforcement Center The contractor was not able to meet previously set construction completion dates. The date for substantial completion and the transfer of operations to the new Center is now 1-14 - 08. Final completion will not be until later in 2008 as landscaping has been delayed due to the onset of winter and will not be done until spring Secure funding and begin upgrade of Emergency Communication Center Preliminary schedule for Communications Center renovation has been set for Feb-Apr. Radio equipment has been ordered and console workstations are in the RFP process. All radio and workstation expenses are funded by a grant and managed and funded through Hall County. Economic Development Assist in creating and retaining quality jobs through LB 840 program Administration and various departments continue to meet with EDC and potential companies as requested. Assist CRA in identifying and creating new business redevelopment projects CRA area 6 and 7 were approved by council. TIF projects can be considered in both of these areas. Infrastructure Support infrastructure for sustained housing/commercial development Utl - Completed 5-yr major overhaul of PGS, expanded 115/13.8 Substations E and F, 3-yr term contract for coal transport from Wyo. Coal fields to PGS, natural gas supply contract for CTs, Water Main Dist 455 (Park-view Subdivision), design and award WMD 453T ( helicopter base at the airport), Water infrastructure for new Subdivisions – La Rue, Meadowlark 4th, Westwood Park 10th, Westwood Park 10th, Woodland Park 6th, CNH fire line. Line construction – completed relocation of circuits for the Capital Ave. widening project, rebuilt 3-phase line along BNRR, east of Gunbarrel Rd., and onS. Locust from Fonner to Phoenix. Underground service installed at new Subdivisions – Copper Creek Estates, Pleasant View, Sun Valley, Summerfield Estates 7th, Air Guard Helicopter base. PW - 12 sanitary sewer projects/districts were assigned numbers in 2007 with 8 completed. 11 paving projects/districts were assigned numbers in 2007 with 1 completed Begin incremental implementation of the Railroad Corridor Study CRA funding for the project is secured. The City can begin the proposal process and get horns and other improvements installed in the UPRR corridor from Broadwell Avenue through Oak Street. Prepare a master plan for infrastructure development south of Grand Island CRA - Completed area transmission/substation study. CRA area 7 includes the new industrial park property. TIF from development in this area could be used for infrastructure extensions. PW - Estimate to improve drainage from the Platte Valley Industrial Park, asphalt resurfacing and widening of Wildwood Drive from US Hwy 281 to Locust, and extend sanitary sewer east along Wildwood were prepared. The Comprehensive Sanitary Sewer Plan will need updated to reflect future sanitary sewer improvements toward Interstate 80. Government Efficiency Seek inter local partnerships that eliminates duplication and promotes efficiency The Public Works Department is preparing for an asphalt resurfacing project on Shady Bend Road as a joint project with the Hall County Surveyor’s office. The city is working with 9 other communities across the state on issues related to our stormwater permit regarding ordinances on Illicit Detection and Elimination, Construction Site Runoff Control and Post Construction Runoff Control. City Council Goals 2007-08 (Set by Council on January 20th, 2007) Complete a comprehensive City Code review and update This will be an ongoing process for some time. The chapter by chapter review slowed down due to several factors this year. Develop a budget with no increase in the property tax levy Council approved the budget August 28 with no increase in the tax levy. Develop criteria for outside agency funding Quality of Life Complete construction of the Library expansion project After the Grand Opening ceremony on October 14th, library services have returned to normal as the project started to wind down. The certificate of final completion for the design/build contract was issued in December 2007 and the final bill (which is outside the contract) will be paid in January 2008. Construct a children’s play area at Island Oasis The design plan of the children’s play area is complete. Approved funding through the budget process will be necessary to complete this goal. Continue to support development of the Heartland Public Shooting Park The development of all rifle and pistol ranges continue, all ranges are operational. The camp ground design is complete and construction of the first phase has begun. Update Parks and Recreation master plan An updated master plan is contingent upon approved funding through the budget process. Start construction of Aerated Static Pile facility Plans for an Aerated Static Pile composting system at the Waste Water Treatment Plant are complete. City staff is working with Swift on projects that will reduce the loading sent to the city’s WWTP before proceeding. Implement the Community Appearance Plan The PRT has demolished/resolved 8 proble m properties. Only 1 property was resolved using municipal funds. The legal department and CSO’s have met quarterly to foster a greater understanding of polices and procedures. The CAP web page construction will begin shortly and citizen request software is under review. Public Health Secure funding and begin construction of the Household Hazardous Waste facility Notification was given by the Environmental Trust that funding for the facility was denied in 2007 for lack of interlocals and collaboration with Keep Nebraska Beautiful state master plan. A 2nd construction grant request will be submitted with suggested changes from the ET in Sept. 2008 and a 5 yr operating grant will be made to the DEQ in Feb 09. Currently in process of obtaining interlocals, working with KNB, and in constant communication with ET and DEQ for a successful second grant request. Continue to aggressively address environmental issues and advocate for citizens Develop language for smoking restrictions to be considered to be placed on the ballot Language was submitted to administration which mirrored the language that the State was considering in 2007. It was put on hold pending to watch what the State would do. Legislation will be introduced during the 2008 legislature with more favorable language.