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01-22-2008 City Council Regular Meeting PacketCity of Grand Island Tuesday, January 22, 2008 Council Session Packet City Council:Mayor: Margaret Hornady City Administrator: Jeff Pederson City Clerk: RaNae Edwards T u 7:00:00 PM Council Chambers - City Hall 100 East First Street Tom Brown Larry Carney John Gericke Peg Gilbert Joyce Haase Robert Meyer Mitchell Nickerson Bob Niemann Kirk Ramsey Jose Zapata Call to Order City of Grand Island City Council A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. MAYOR COMMUNICATION This is an opportunity for the Mayor to comment on current events, activities, and issues of interest to the community. Call to Order Pledge of Allegiance Roll Call Invocation - Pastor Steve Warriner, Abundant Life Christian Center, 3409 West Faidley Avenue This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state law. The City Council may vote to go into Closed Session on any agenda item as allowed by state law. City of Grand Island City Council Item C1 Recognition of Ed Maslonka, Planning Technician with the Regional Planning Department for 40 Years of Service with the City The Mayor and City Council will recognize Edwin Maslonka, Planning Technician for 40 Years of Service with the City of Grand Island. Mr. Maslonka was hired on January 29, 1968 as a Planning Technician and has continued to work in that capacity but has also been time sharing with the Construction and Engineering Department's. We Congratulate Mr. Maslonka for his dedication and service to the City of Grand Island. Tuesday, January 22, 2008 Council Session City of Grand Island Staff Contact: Mayor Margaret Hornady City of Grand Island City Council Item E1 Public Hearing on Request from Union Pacific Railroad for a Conditional Use Permit for Two (2) Skid-Mounted Sheds Located at 1219 1/2 West North Front Street Tuesday, January 22, 2008 Council Session City of Grand Island Staff Contact: Craig Lewis City of Grand Island City Council Council Agenda Memo From: Craig A. Lewis, Building Department Director Meeting: January 22, 2008 Subject: Request of Forrester Group on behalf of Union Pacific Railroad for Approval of a Conditional Use Permit to Allow for the Continued Use of a Temporary Building Located at 1219½ W.N. Front Street Item #’s: E-1 & H-2 Presenter(s): Craig Lewis , Building Department Director Background This request is for additional approval of a conditional use permit for a temporary building at 1219½ W.N. Front Street to facilitate equipment for a remediation project. The original request was presented and approved by the City Council in September of 1999 and has received additional approvals every two years since that time. Discussion The City code allows for temporary uses if approved by the City Council in the form of a conditional use permit. As the buildings and use have been in operation for the past several years and no apparent negative impact appears to have occurred in the surrounding neighborhood approval is recommended. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the conditional use permit. 2. Disapprove or /Deny the conditional use permit. 3. Modify the conditional use to meet the wishes of the Council 4. Table the issue Recommendation City Administration recommends that the Council approve the requested conditional use permit for an additional two year period. Sample Motion Move to approve the reque st for a conditional use permit to allow for the continue placement of two temporary buildings for an additional two years. Item E2 Public Hearing on Acquisition of Public Utility/Drainage Easement Located at 731 Allen Drive in Meadowlark West Third and West Fourth Subdivision (Allen Phase III, LLC) Tuesday, January 22, 2008 Council Session City of Grand Island Staff Contact: Steven P. Riehle, City Engineer/Public Works Direc City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: January 22, 2008 Subject: Public Hearing on Acquisition of Public Utility and Drainage Easement in Lot 10 of Meadowlark West Third Subdivision and Lot 15 of Meadowlark West Fourth Subdivision Item #’s: E-2 & G-13 Presenter(s): Steven P. Riehle, Public Works Director Background Nebraska State Statutes stipulate that the acquisition of property requires a public hearing to be conducted with the acquisition approved by the City Council. A public utility and drainage easement is needed on Lot 10 of Meadowlark West Third Subdivision and Lot 15 of Meadowlark West Fourth Subdivision to accommodate public utilities and drainage. The easement will allow for the construction, operation, maintenance, extension, repair, replacement, and removal of public utilities and drainage within the easement. The public utility and drainage easement will replace a drainage easement being vacated at tonight's council meeting. Discussion The developer will build storm sewer in the new easement to replace the storm sewer that will be removed in the easement being vacated. The new easement and storm sewer will be along the south side of Lot 10 and the east side of Lot 10 & 15. The sixty foot that was originally dedicated for the drainage easement is more width then what is now needed. The new and relocated easement will be twenty five foot (25’) wide and will serve as both a drainage and a utility easement. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council conduct a Public Hearing and approve acquisition of the Easement. Sample Motion Move to approve the acquisition of the Easement. Item F1 #9157 - Consideration of Vacation of a Drainage Easement Located at 731 Allen Drive in Meadowlark West Third and West Fourth Subdivision (Allen Phase III, LLC) Tuesday, January 22, 2008 Council Session City of Grand Island Staff Contact: Steven P. Riehle, City Engineer/Public Works Direc City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: January 22, 2008 Subject: Consideration of Vacation of a Drainage Easement in Meadowlark West Third and West Fourth Subdivision Item #’s: F-1 Presenter(s): Steven P. Riehle, City Engineer/Public Works Director Background A sixty foot (60’) wide drainage easement was filed with Hall County on July 31, 1974. The easement is currently used for storm sewer between 2 detention cells. Subsequently the property was subdivided as Meadowlark West Third Subdivision and Meadowlark West Fourth Subdivision. The easement cuts through the middle of Lot 10 of Meadowlark West Third Subdivision and Lot 15 of Meadowlark West Fourth Subdivision. The easement and storm sewer restrict the potential for the property to develop. Discussion The developer of the property is requesting that the existing 60‘wide drainage easement be vacated and the storm sewer relocated to a new easement. All work will be performed at the developers cost to allow for development of the property as planned. The new easement and storm sewer will be along the south side of Lot 10 and the east side of lot 10 & 15. The new easement is being considered for dedication at tonight’s council meeting. The sixty foot that was originally dedicated for the drainage easement is more than needed. The relocation will be twenty five foot (25’) wide and will serve as both a drainage and a utility easement. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends the passing of an ordinance vacating the drainage easement in Lot 10 of Meadowlark West Third Subdivision and Lot 15 of Meadowlark West Fourth Subdivision. Sample Motion Move to approve an ordinance vacating the drainage easement in Lot 10 of Meadowlark West Third Subdivision and Lot 15 of Meadowlark West Fourth Subdivision. Approved as to Form ¤ ___________ January 17, 2008 ¤ City Attorney ORDINANCE NO. 9157 An ordinance to vacate a portion of an existing drainage right of way and to provide for filing this ordinance in the office of the Register of Deeds of Hall County; to repeal any ordinance or parts of ordinances in conflict herewith, and to provide for publication and the effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. That a portion of an existing drainage right of way of Midaro Drive, more particularly described as follows: A sixty foot wide drainage easement as recorded in Book 27, Page 113 and filed July 31, 1974 in Hall County Register of Deeds, located in Lot 10, Meadowlark West Third Subdivision and in Lot 15, Meadowlark West Fourth Subdivision, all in the City of Grand Island, Nebraska and more particularly described as follows: Commencing at the Southwest Corner of Lot 10, Meadowlark West Third Subdivision, in the City of Grand Island, Nebraska; thence on an assumed bearing of S89°14'26"E on the South Line of said Lot 10, also being on the North Right of Way (R.O.W.) line of Faidley Avenue a distance of 179.61 feet to the point of beginning; thence N00°00'00"E a distance of 182.67 feet; thence N11°39'47"E a distance of 392.31 feet to the North Line of said Lot 15, Meadowlark West Fourth Subdivision, also being the south line of Outlot "A", Meadowlark West Fourth Subdivision; thence S89°52'44"E on said line a distance of 61.24 feet; thence * This Space Reserved for Register of Deeds * ORDINANCE NO. 9157 - 2 - S11°39'47"W a distance of 398.44 feet; thence S00°00'00"E a distance of 177.33 feet to the South line of Lot 10, Meadowlark West Third Subdivision, also being on the North R.O.W. line of Faidley Avenue; thence N89°14'26"W along said line a distance of 60.01 feet to the point of beginning. said drainage easement tract contains a calculated area of 34,522 square feet or 0.792 acres more or less. is hereby vacated. Such right-of-way to be vacated is shown and more particularly described on Exhibit A attached hereto. SECTION 2. This ordinance is directed to be filed in the office of the Register of Deeds of Hall County, Nebraska. SECTION 3. This ordinance shall be in force and take effect from and after its passage and publication, without the plat, within fifteen days in one issue of the Grand Island Independent as provided by law. Enacted: January 22, 2008. ____________________________________ Margaret Hornady, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Item G1 Approving Minutes of January 8, 2008 City Council Regular Meeting Tuesday, January 22, 2008 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING January 8, 2008 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on January 8, 2008. Notice of the meeting was given in The Grand Island Independent on January 2, 2008. Mayor Margaret Hornady called the meeting to order at 7:00 p.m. The following City Council members were present: Councilmember’s Brown, Haase, Zapata, Nickerson, Gericke, Carney, Gilbert, Ramsey, Niemann, and Meyer. The following City Officials were present: City Administrator Jeff Pederson, City Clerk RaNae Edwards, Finance Director David Springer, City Attorney Dale Shotkoski, and Public Works Director Steve Riehle. INVOCATION was given by Pastor Bev Lanzendorf, First Methodist Church, 4190 West Capital Avenue followed by the PLEDGE OF ALLEGIANCE. MAYOR COMMUNICATION: Mayor Hornady acknowledged Community Youth Council members Ben Robbins, Karen Buettner and Amanda Calhoon. PRESENTATIONS AND PROCLAMATIONS: Presentation Electric Transmission Study by Advantage Engineering. Gary Mader, Utilities Director reported that since early 2006, Advantage Engineering, Inc. had been engaged in the analysis of the City’s electric system, evaluating methods to meet continued City grown in a coordinated manner over time, with focus on improving overall system reliability as improvements were required. Mr. Mader introduced Steve Spencer representing Advantage Engineering, Inc. to give an update on the study. Mr. Spencer gave a PowerPoint presentation covering the history of the Electric Transmission Study. The system was studied for the period of 2006-2016 with several recommendations and options for additional substations. The total cost for the recommended upgrades was $19,405,000.00. Discussion was held concerning the costs. The council complimented the line crew on the maintenance of lines. PUBLIC HEARINGS: Public Hearing on Generalized Redevelopment Plan for CRA Area #6. Chad Nabity, Regional Planning Director reported that Area #6 was known as the Five Points area in the north central portion of Grand Island and the neighborhoods around the Broadwell, Eddy, and 2nd Street corridors. The generalized plan sets the parameters for TIF projects in the redevelopment area, but does not specifically approve any TIF projects. Staff recommended approval. No public testimony was heard. Public Hearing on Amendment to the Generalized Redevelopment Plans for CRA Areas #1, #4, and #6. Chad Nabity, Regional Planning Director reported that Areas #1, #4, and #6 were in the Downtown area of Grand Island. Approval of these amendments would allow the CRA to help Page 2, City Council Regular Meeting, January 8, 2008 fund the Rail Road Quiet Zone improvements. Staff recommended approval. No public testimony was heard. Public Hearing on Request from Tom Ummel, Sr. and Tom Ummel, Jr. for a Conditional Use Permit for a Recycling Center Located at 2403 W. Old Lincoln Highway. Craig Lewis , Building Department Director reported that Tom Ummel, Sr. and Tom Ummel, Jr. requested a Conditional Use Permit to allow for the operation of a recycling center in conjunction with the current operation of Heartland Disposal located at 2403 W. Old Lincoln Highway. Staff recommended approval with conditions as set out in City Code 36-101 and 36-106. Liz Gerberding, 404 West 14th Street spoke in support. No further public testimony was heard. Public Hearing on Request from Pablo Zuniga Lucero dba Copas D’Oro, 413 West 4th Street for a Class “C” Liquor License. RaNae Edwards, City Clerk reported that an application had been received from Pablo Zuniga Lucero dba Copas D’Oro, 413 West 4th Street for a Class “C” Liquor License. Ms. Edwards presented the following exhibits for the record: application submitted to the Liquor Control Commission and received by the City on December 13, 2007; notice to the general public of date, time, and place of hearing published on December 29, 2007; notice to the applicant of date, time, and place of hearing mailed on December 13, 2007; along with Chapter 4 of the City Code. Staff recommended approval contingent upon final inspections. No public testimony was heard. RESOLUTION: #2008-12 – Consideration of Approving Contract with IBEW Wastewater Treatment Plant Employees. Brenda Sutherland, Human Resources Director reported that a labor agreement between the City of Grand Island and the IBEW, Local 1597 had been negotiated. The contract would be retroactive to October 1, 2007 and run through September 30, 2011. Discussion was held concerning the carry over of vacation hours. Ms. Sutherland reported the hours would be carried over to the new contract. Motion by Nickerson, second by Zapata to approve Resolution #2008-12. Upon roll call vote, all voted aye. Motion adopted. ORDINANCES: Councilmember Gilbert moved “that the statutory rules requiring ordinances to be read by title on three different days are suspended and that ordinances numbered: #9155 – Consideration of Disposal of Old Fire Station No. 1 #9156 – Consideration of Amending Salary Ordinance be considered for passage on the same day upon reading by number only and that the City Clerk be permitted to call out the number of this ordinance on first reading and then upon final passage and call for a roll call vote on each reading and then upon final passage.” Councilmember Haase second the motion. Upon roll call vote, all voted aye. Motion adopted. Jim Rowell, Fire Chief reported Ordinance #9155 if approved would allow the process to continue for the disposal of Old Fire Station No. 1 located at 302 South Pine Street. It was Page 3, City Council Regular Meeting, January 8, 2008 recommended that a Request for Proposal be issued with the following criteria to be evaluated and scored: 1. Business plan a. Anticipated assessed value at completion b. Fiscal responsibility c. Investment/cost of renovation 2. Schedule of development 3. Aesthetics preservation 4. Benefit to the neighborhood or community 5. Intended use 6. Experience 7. Ability to obtain performance bond 8. Disposition of the training tower 9. Purchase price Paul Warshauer, 217 N. Locust Street, Suite 202 & 500 expressed interest in the fire station. Discussion was held concerning the outcome of the property once it was sold. Wes Nespor, Attorney for the City commented that the Request for Proposal process would allow council to approve a new owner with the council’s intentions in mind. This process would also be subject to a 30 day remonstrance period as provided by law. Brenda Sutherland, Human Resources Director reported Ordinance #9156 would amend the salary ordinance to include the contract approved by council for the IBEW Wastewater Treatment Plant employees. Also included in this ordinance were the deletion of the Shooting Park Maintenance Worker position, which had not been filled, and the addition of a Shooting Range Operator. Steve Paustian, Parks & Recreation Director explained the reason for the change. Discussion was held concerning the work to be performed, the hours of operation, and marketing the Heartland Public Shooting Park. Motion by Gericke to postpone a decision on Ordinance #9156 until the February 12, 2007 Council meeting. Motion died due to lack of a second. Motion by Nickerson, second by Brown to approve Ordinances #9155 and #9156. City Clerk: Ordinances #9155 and #9156 on first reading. All those in favor of the passage of these ordinances on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. City Clerk: Ordinances #9155 and #9156 on final passage. All those in favor of the passage of these ordinances on final passage, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor Hornady: By reason of the roll call votes on first reading and then upon final passage, Ordinances #9155 and #9156 are declared to be lawfully adopted upon publication as required by law. Page 4, City Council Regular Meeting, January 8, 2008 CONSENT AGENDA: Consent agenda item G-15 was pulled from the agenda at the request of the Community Development Specialist. Consent agenda item G-7 was removed for further discussion. Motion by Zapata, second by Ramsey to approve the Consent Agenda excluding items G-7 & G-15. Upon roll call vote, all voted aye. Motion adopted. Receipt of Official Document – Tort Claim Filed by Laura Nelson. Approving Minutes of December 18, 2007 City Council Regular Meeting. Approving Appointments of Lisa Heineman and Steven Beck to the Community Development Advisory Board. Approving Appointments of Terry Loschen and Scott Dugan to the Grand Island Facilities Corporation Board. Approving Appointment of Jim Williams to the Law Enforcement Co-Location Committee. #2008-1 – Approving Generalized Redevelopment Plan for CRA Area #6. #2008-3 – Approving Purchase of (2) 2008 Ford 2-Wheel Drive Half-Ton Pickups for Park and Recreation Department with Anderson Ford of Lincoln, Nebraska in an Amount of $14,310.00 each. #2008-4 – Approving Request for Contract Extension for Earthwork for Wells #1, #4, and #8 – Platte River Wellfield with Hooker Brothers Construction of Grand Island, Nebraska. #2008-5 – Approving Change Order #3 for Water Main District #455 – Park-View Subdivision with Starostka Group Unlimited, Inc. of Grand Island, Nebraska for a decrease of $1,906.83 and a Revised Contract Amount of $226,025.95. #2008-6 – Approving Award of Proposal for Engineering Services Related to Semi-Annual Topographic Surveys at the Landfill with Miller & Associates Consulting Engineers, P.C. of Kearney, Nebraska. #2008-7 – Approving Certificate of Final Completion for Traffic Signal Project No. 2006-TS-1; US Highway 30 and Public Safety Drive with Ensley Electrical Services, Inc. of Grand Island, Nebraska. #2008-8 – Approving Certificate of Final Completion for Final Clarifier Launder Covers Project No. 2007-WWTP-1 with MFG Water Treatment Products Company of Union City, Pennsylvania. #2008-9 – Approving Certificate of Final Completion for Installation of Final Clarifier Launder Covers Project No. 2007-WWTP-2 with A & D Millwright of Alda, Nebraska. #2008-10 – Approving Subordination Agreement for Doug and Angie Boersen, 3324 N. Homestead Drive. This item was pulled from the agenda at the request of Joni Kuzma, Community Development Specialist. Page 5, City Council Regular Meeting, January 8, 2008 #2008-2 – Approving Amendment to the Generalized Redevelopment Plans for CRA Areas #1, #4, and #6. Chad Nabity, Regional Planning Director answered questions concerning the timeline for the train horns. Oak, Pine, Elm and Walnut Streets would be done in the first year with Broadwell Avenue, Lincoln Street and Custer Street to follow in the second year. Motion by Gilbert, second by Haase to approve Resolution #2008-2. Upon roll call vote, all voted aye. Motion adopted. REQUEST AND REFERRALS: Consideration of Request from Tom Ummel, Sr. and Tom Ummel, Jr. for a Conditional Use Permit for a Recycling Center Located at 2403 W. Old Lincoln Highway. This item related to the aforementioned Public Hearing. Motion by Meyer, second by Haase to approve the request for a Conditional Use Permit. Upon roll call vote, all voted aye. Motion adopted. RESOLUTIONS: #2008-11 – Consideration of Request from Pablo Zuniga Lucero dba Copas D’Oro, 413 West 4th Street for a Class “C” Liquor License . This item related to the aforementioned Public Hearing. Motion by Nickerson, second by Ramsey to approve Resolution #2008-11 contingent upon final inspections and Mr. Lucero completing a state approved alcohol server/seller training program. Upon roll call vote, all voted aye. Motion adopted. #2008-13 – Consideration of Approving Amendment to the Humane Society Contract of November 4, 2003. Dale Shotkoski, City Attorney reported that Council approved Resolution #2003-332 on November 4, 2003 whereby the City entered into an agreement with the Central Nebraska Humane Society (CNHS) to provide animal code enforcement services. The Humane Society requested an increase in funding from the City from $167,500 to $248,000 for the final year of the Agreement which would expire in September 2008. The addendum would increase the current monthly payment of $13,958.33 to $22,770.83 for the period of October 2007 through September 2008. The following people spoke in support of the amendment to the Humane Society Contract: Laurie Dethloff, Humane Society Executive Director Gail Yenny, 1716 Rainbow Road Galen Stehlik, 3004 Brentwood Place Sharla Miller, 1523 Stagecoach Road Jane Kuehn, 1915 West 1st Street Discussion was held concerning the cost of services to the City and the budget for CNHS. It was mentioned that the Central Nebraska Humane Society does not trap feral cats. A few years back there was a $2,500 grant that allowed the CNHS to perform those services. CNCS would provide those services again for a fee. It was mentioned that the City would be bidding these services out Page 6, City Council Regular Meeting, January 8, 2008 and that it would not be treated as an outside agency. City Administrator Jeff Pederson stated the City was not in a position at this time to perform those services. Motion by Gericke, second by Brown to approve Resolution #2008-13. Upon roll call vote, Councilmember’s Brown, Zapata, Nickerson, Gericke, Carney, Gilbert, Ramsey, Niemann and Meyer voted aye. Councilmember Haase voted no. Motion adopted. PAYMENT OF CLAIMS: Motion by Brown, second by Haase to approve the Claims for the period of December 19, 2007 through January 8, 2008, for a total amount of $3,218,527.60. Motion adopted unanimously. ADJOURNMENT: The meeting was adjourned at 8:55 p.m. RaNae Edwards City Clerk Item G2 #2008-14 - Approving Final Plat and Subdivision Agreement for Springdale Second Subdivision Tuesday, January 22, 2008 Council Session City of Grand Island Staff Contact: Chad Nabity City of Grand Island City Council Council Agenda Memo From: Regional Planning Commission Meeting: January 22, 2008 Subject: Springdale Second Subdivision – Final Plat Item #’s: G-2 Presenter(s): Chad Nabity AICP, Regional Planning Director Background This final plat proposes to create 12 lots, and 1 Outlot, on a tract of land comprising all of Outlot "A", Springdale Subdivision, and part of the Southeast Quarter of the Northeast Quarter (SE 1/4 NE 1/4) of Section Twenty Three (23), Township Eleven (11) North, Range Ten (10) West of the 6th P.M., in the City of Grand Island, Hall County, Nebraska. This land consists of approximately 6.434 acres. This property is located south of Lillie Drive, and west of North Road. Discussion The final plat for Springdale Second Subdivision was considered by the Regional Planning Commission at the January 9, 2008 meeting. Karen Bredthauer left the room, excus ing herself from the discussion and voting process, citing a conflict of interest. A motion was made by Amick, and seconded by Heineman to approve the plat as presented. A roll call vote was taken and the motion carried with 9 members present voting in favor (Amick, O’Neill, Ruge, Reynolds, Monter, Haskins, Eriksen, Heineman, Snodgrass). Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the final plat as presented. Sample Motion Move to approve as recommended. Springdale Second Subdivision Final Plat Summary Developer/Owner Karen J. Bredthauer 940 S. North Road. Grand Island, NE 68803 12 Lots and 1 Outlot south of Lillie Drive and west North Road. Size: 6.434 Acres Zoning R1-Suburban Density Residential Zone Road Access: Public City Streets, new streets will be 37’ concrete curb and gutter Water Public: City Water is available and will be extended to all lots. Sewer Public: City Sewer is available and will be extended to all lots. Approved as to Form ¤ ___________ January 17, 2008 ¤ City Attorney R E S O L U T I O N 2008-14 WHEREAS, Karen Bredthauer, a single person, as owner, has caused to be laid out into lots, a tract of land comprising all of Outlot “A”, Springdale Subdivision, and a part of the Southeast Quarter of the Northeast Quarter (SE¼ NE¼) of Section Twenty Three (23), Township Eleven (11) North, Range Ten (10 West of the 6th P.M., in the City of Grand Island, Hall County, Nebraska, under the name of SPRINGDALE SECOND SUBDIVISION, and has caused a plat thereof to be acknowledged by it; and WHEREAS, a copy of the plat of such subdivision has been presented to the Boards of Education of the various school districts in Grand Island, Hall County, Nebraska, as required by Section 19-923, R.R.S. 1943; and WHEREAS, a form of subdivision agreement has been agreed to between the owner of the property and the City of Grand Island. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the form of subdivision agreement hereinbefore described is hereby approved, and the Mayor is hereby authorized to execute such agreement on behalf of the City of Grand Island. BE IT FURTHER RESOLVED that the final plat of SPRINGDALE SECOND SUBDIVISION, as made out, acknowledged, and certified, is hereby approved by the City Council of the City of Grand Island, Nebraska, and the Mayor is hereby authorized to execute the approval and acceptance of such plat by the City of Grand Island, Nebraska. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 22, 2008. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G3 #2008-15 - Approving Purchase of (6) Six Mobile Data Systems and Mobile Digital Video Systems and (1) One Backup Monitor from Data911 Tuesday, January 22, 2008 Council Session City of Grand Island Staff Contact: Steve Lamken City of Grand Island City Council Council Agenda Memo From: Captain Robert Falldorf, Police Department Meeting: January 22, 2008 Subject: Approving Purchase of Six (6) Data911 Mobile Data Systems and Mobile Digital Video Systems and one (1) Backup Monitor for Systems Item #’s: G-3 Presenter(s): Steve Lamken, Chief of Police Background On February 27, 2007 Data 911 Systems of Chesterfield, Missouri was designated by City Council Resolution 2007-45 as the sole source provider for the future purchase of mobile data systems and mobile digital video systems. The police department has received a quote from Data911 for the purchase of six (6) additional mobile data and digital video systems and one (1) additional back up monitor. The quote is for the amount of $65,286.66. This amount will be split between two different accounts, one being a capital outlay account in the general police budget ($44,305.38) and the other being a mini-grant account ($20,981.28) which will be reimbursed after the purchase through the Nebraska Office of Highway Safety. Discussion The police department is requesting council approval to purchase six (6) Data911 mobile data and mobile digital video systems and one (1) additional back up monitor for the systems. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the purchase of the six (6) systems and one (1) monitor from Data911. 2. Send to committee for further discussion. 3. Table for more discussion. 4. Take no action. Recommendation City Administration recommends that the Council approve the purchase of six (6) Mobile Data Systems and Mobile Digital Video Systems and one (1) back up monitor from Data911. Sample Motion Move to approve the purchase of six (6) Mobile Data Systems and Mobile Digital Video Systems and one (1) back up monitor from Data911 in the amount of $65,286.66. A Quotation Prepared For; Grand Island Police Captain Falldorf 111 Public Safety Drive Grand Island, NE 6880 1 308-385-540 0 rfalIdorf al nipolice .orn Quote Date:December27, 2007 .2021 .;hallener Dr_Alameda,GA 9450 1 Bill Voss Regional Sales Manage r Cell : 636 399 786 5 Fax : 636 532 491 6 E-mail : bill .voss@data911 .co m Lisa Genoves e Inside Sales Representative Office : 636-532-4911 x10 9 Cell : 636 484 368 1 Fax : 636 532 491 6 E -mail : lisa .genovese@data9 l 1 .co m Qty 'Part #Description 1'46 Mobile Data System 6 SV12DM6 Processor Upgrade: Data911 M6 Mobile Data Syste m 12 .1" Color Touchscreen display, 800x600 resolutio n Internal stereo audio speaker s Intel Celeron M 1 .5 GHz processor, 1 GB RAM, 40 GB Hard Driv e 3 Serial Ports (DB9), 4 USB Ports, 1 FireWire (IEEE 1394) Ports 1 Type I/II Card Bus slot 1 ExpressCard slot 1 Internal PCI Express Mini Card slot Digital Audio (SoundBlaster Compatible) Analog Video Out (DB15 ) Ethernet 10/100/1000 BaseT (RJ45 ) Windows XP Professional, Operating System Keyboard, back-lit, liquid resistant, w/ touch pad (USB ) Integrated Automotive Power Suppl y Power Control Module (includes on demand hard drive heater ) 4 General Purpose I/O Ports Component Thermal Management Cable Kit Warranty : Thirty-nine months from date of shipment $4,975 .85 $29,855 .1 0 6 BA-01-6002-U Intel Pentium M 2.0 GHz $331 .17 $1.,987 .0 2 BA-01-6012-U Memory Upgrade: Intel Core 2 Duo 2 .2 Ghz $372 .67 Option BA-01-6009-U Display Upgrade : 1 GB to 2 GB RAM $206 .67 Option 6 D9-02-2010-U Hard Drive Upgrades: 12.1" Color Touchscreen Display, XGA $206 .67 $1,240.02 6 HD-01-0027-U 'Other Options : 60 .0 GB Hard Drive (SATA)$107 .07 $642 .42 6 D9-05-6001-U Extended Cable Kit $140 .27 $841 .62 Pricing for Additional Items available upon request. Spare Components 1 D9-02-2009 Display, 12 .1"Color Touchscreen, 800x600 resolution $1,950 .75 $1,950 .75 1 D9-02-2010-U 12.1" Color Touchscreen Display, XGA $206 .67 $206 .6 7 Mobile Digital Video 6 D9-12-1000 Data9ll MDV package $2,904 .17 $17,425 .02 6 D9-12-0003-U Data911 MDV Camera/Client Upgrade $414 .17 $2,485 .02 6 D9-12-CMS Central Management Software (license per user)$829 .17 $4,975 .02 6 FR-210 FR-210 Cardbus 4 .9 GHz w/ software $295 .00 $1,770 .0 0 6 N/A 4 .9 GHz 6 dBi Omni Mobile Antenna w/ 3' cable $220 .00 $1,320 .0 0 D9-12-DVBSC Digital Video Rear Seat Camera package (rear seat camera and cable kit)$299 .00 Option + -= Subtotal $64,698 .6 6 Shippinglhandling $588 .0 0 Ta x Total $65,286 .66 . Terms : 1.Prices quoted are valid for thirty (30) days . 2.FOB Shipping Point. Shipping costs, including insurance, will be prepaid and billed, unless otherwise specified . 3.50% Down, 50% NET 30 with 1 .5% finance fee for past due payments . Details: 1.Estimated delivery begins forty-five (45) days or less from receipt of Purchase Order . 2.Third-Party hardware and software components are subject to manufacturers' written warranties . 3.All orders are subject to Data911 standard cancellation/return policy that may be subject to a 20% restocking fee . i Purchase Order Submittal : 1.Please generate all purchase orders to: Data91 1 1819 Clarkson Rd . Suite 30 6 Chesterfield, MO 6301 7 2.Fax all purchase orders to (636) 532-4916 Approved as to Form ¤ ___________ January 17, 2008 ¤ City Attorney R E S O L U T I O N 2008-15 WHEREAS, on February 27, 2007, by Resolution No. 2007-45, Data911 Mobile Computer Systems was designated as the sole source provider for the future purchase of mobile data systems and mobile digital video systems; and WHEREAS, a quote was received from Data911 Mobile Computer Systems, of Chesterfield, Missouri, in the amount of $65,286.66 for the purchase of six (6) mobile data systems and mobile digital video systems and one back up monitor. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the quote in the amount of $65,286.66 for the purchase of six (6) mobile data systems and mobile digital video systems and one back up monitor from for the Grand Island Police Department from Data911 Mobile Computer Systems, of Chesterfield, Missouri, as sole source provider, is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 22, 2008. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G4 #2008-16 - Approving Amendment #2 to NPPD/GI Transformer Replacement Agreement Tuesday, January 22, 2008 Council Session City of Grand Island Staff Contact: Gary R. Mader;Dale Shotkoski City of Grand Island City Council Council Agenda Memo From: Gary R. Mader, Utilities Director Dale Shotkoski, City Attorney Meeting: January 22, 2008 Subject: Amendment No. 2 to NPPD/GI Transformer Replacement Agreement Item #’s: G-4 Presenter(s): Gary R. Mader, Utilities Director Background In 1999, the City entered into the 230/115 kV Transformer Replacement Agreement with Nebraska Public Power District (NPPD). Under this agreement, Grand Island advanced funds to NPPD to be used to replace two, older substation 230/115 kV power transformers in the NPPD/WAPA (Western Area Power Administration) substation east of the City. This replacement was completed to increase the import/export capacity from the City’s electric system to the regional grid in accordance with the 1988 Joint Transmission Study. The old transformers were undersized to provide industry standard service for a growing City electric demand. In exchange for financing the transformer replacement, Grand Island received a transmission service credit account to be used by Grand Island for transmission service received from NPPD. That transmission service account was in the full amount of the cost of the transformers replacement, and is interest bearing. Grand Island continues to be repaid in the form of transmission service from NPPD. The agreement will expire on December 31, 2014, or when the funds are fully depleted. Grand Island continues to receive interest on the balance of the account. There has been one previous amendment to this agreement; Amendment No. 1 was approved by Council in January, 2000 to change the interest rate on the account from the lowest prime rate to the interest rate of U.S. Treasuries. Discussion The agreement expiration date was established based upon projected need to receive electric power from the Whelan Energy Center Unit #2 (WEC2) power plant participation. That plant is south of Grand Island about 30 miles, requiring use of the regional electric transmission grid to move power from the plant to the City. WEC2 was originally planned for construction with an in service date of summer, 2007. Grand Island has a 15 MW participation level in this unit. The projected expense of transmission service on NPPD’s system to receive the 15 MW from WEC2 would have fully depleted the transformer replacement account prior to the December 31, 2014 contract expiration. However, this project was delayed four years, with a new in service date of summer, 2011. Current projections of the account balance depletion, taking this delay into consideration, result in a remaining balance of approximately $1,000,000 at the agreement’s current expiration date. Discussions were held with NPPD in an effort to resolve this issue. Amendment No. 2 is the result of those discussions. The amendment provides for an extension of the expiration date from December 31, 2014 to December 31, 2020, and the amendment ceases interest payments on the account as of December 31, 2009. With the WEC2 power plant currently under construction, and the subsequent participation in a second power plant project, OPPD’s Nebraska City Unit #2, revised projections of account balance depletion show the account funds to be used prior to the revised expiration date. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve Amendment No. 2 to the NPPD/GI Transformer Replacement Agreement. Sample Motion Move to approve Amendment No. 2 to the 230/115 kV Transformer Agreement with NPPD. Approved as to Form – ___________ January 17, 2008 • City Attorney R E S O L U T I O N 2008-16 WHEREAS, on November 22, 1999, by Resolution 99-372, the City of Grand Island approved a 230/115 KV Transformer Replacement Agreement by and between the City of Grand Island and Nebraska Public Power District (NPPD) to ensure compliance with MAPP regulations and to have adequate resources to provide sound electrical service to the City; and WHEREAS, on January 24, 2000, by Resolution No. 27, Amendment No. 1 to the Transformer Replacement Agreement reflecting a change in interest rate computation was approved; and WHEREAS, the cost of the transformer replacement project cost was paid by Grand Island, with such amount of payment being credited for use by Grand Island for transmission service from NPPD, to receive electric power and energy from a power plant being built at Hastings Nebraska. WHEREAS That power plant construction project was delayed requiring an extension of the expiration date of the Transformer Replacement Agreement from December 31, 2014 to December 31, 2020; and WHEREAS, Amendment No. 2 to the Transformer Replacement Agreement which reflects an extension of the contract expiration date to December 31, 2020, has been reviewed and approved by the City Attorney’s Office. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that Amendment No. 2 to the Transformer Replacement Agreement by and between the City and Nebraska Public Power District is hereby approved; and the Mayor is hereby authorized and directed to execute such amendment on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 22, 2008. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________ RaNae Edwards, City Clerk Item G5 #2008-17 - Approving Bid Award - Mercury Control System - Platte Generating Station Tuesday, January 22, 2008 Council Session City of Grand Island Staff Contact: Gary R. Mader; Wesley Nespor City of Grand Island City Council Council Agenda Memo From: Gary R. Mader, Utilities Director Wesley Nespor, Asst. City Attorney/Purchasing Meeting: January 22, 2008 Subject: Bid Award - PGS Mercury Control System Item #’s: G-5 Presenter(s): Gary R. Mader, Utilities Director Background The federally issued Clean Air Mercury Rule (CAMR) caps mercury emissions of all of the nation’s power plants by mandating states to implement plans to meet a specified national budget limit of emissions. The City is required by this rule to reduce the annual mercury emissions from the Platte Generating Station in 2010 and make further reductions in 2018, by either installing mercury emission control equipment or purchasing mercury emission allowances. In September 2006, the City authorized Black & Veatch to perform consulting services for this mercury rule. These services include engineering and economic evaluations, detailed system design, equipment and contractor selection, and environmental permitting. As a result of the evaluations, Black & Veatch recommended the addition of mercury control equipment to Platte. The recommended system will inject a carbon powder into the boiler exhaust gas, which combines with mercury in the gas stream. The carbon, holding the mercury, is then collected in a large fabric filter, or baghouse. The collected carbon can then be conveyed and mixed with other boiler ash products and disposed of in a conventional manner. Black & Veatch prepared bid specifications for the mercury removal system equipment. In addition to the carbon injection system and fabric filter, these specifications included the additional ductwork for tying the system into the existing plant exhaust gas system and a 2000-horsepower booster fan to overcome the additional flow resistance of the added equipment. Additional future contracts will be required for the ash removal system, electrical switchgear, and the installation of the equipment. The cost of the total mercury removal project is currently estimated at $35,000,000. The Electric Department ’07 – ’08 Budget includes $8,000,000 for this project. Discussion The specifications for the Mercury Control System were advertised and issued for bid in accordance with the City Purchasing Code. Responses were received from the following bidders. The engineer’s estimate for this phase of the project was $9,700,000.00. Bidder Bid Price SPE-Amerex, Batavia, IL $6,135,379.00 Hamon Research-Cottrell, Inc., Somerville, NY $7,734,200.00 Clyde Bergemann US, Inc., Hanover, MD $7,594,115.00 The bid from SPE-Amerex does not include sales tax, but is otherwise compliant with specifications and less than the engineer’s estimate. The addition of sales tax to the SPE- Amerex puts the total contract bid amount at $6,262,839.00. The consulting engineer for this project, Black & Veatch, conducted a detailed evaluation of the bids for compliance with the technical and performance specifications, for compliance with the specified contract terms and conditions, and for life of equipment operating and maintenance expense. The engineer’s evaluation report is attached. The complete contract is a 460 page document; available in the offices of the Utilities Department, Legal Department and City Clerk. Black & Veatch recommends that the bid from SPE-Amerex be accepted as the lowest compliant bid. The Utilities Department concurs in that recommendation Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council award the contract for PGS Mercury Control System to SPE-Amerex from Batavia, IL, as the low responsive bidder, in a contract amount of $6,262,839.00; which includes sales tax. Sample Motion Move to approve award of the PGS Mercury Control System contract to SPE-Amerex in the amount of $6,262,839.00. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Wes Nespor, Assistant City Attorney Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: December 6, 2007 at 11:00 a.m. FOR: PGS Mercury Control System DEPARTMENT: Utilities ESTIMATE: $9,700,000.00 FUND/ACCOUNT: 520 PUBLICATION DATE: October 12, 2007 NO. POTENTIAL BIDDERS: 7 SUMMARY Bidder: SPE-Amerex Hamon Research-Cottrell, Inc. Batavia, IL Somerville, NY Bid Security: 307,000.00 Federal Insurance Company Exceptions: None None Bid Price: Material: $4,836,845.00 $7,228,224.00 Labor: 1,016,276.00 -0- Sales Tax: 282,258.00 505,976.00 Total Base Bid: $6,135,379.00 $7,734,200.00 Bidder: Clyde Bergemann US, Inc. Hanover, MD Bid Security: $375,000.00 Exceptions: None Bid Price: Material: $6,289,224.00 Labor: 941,691.00 Sales Tax: 435,205.00 Total Base Bid: $7,594,115.00 cc: Gary Mader, Utilities Director Bob Smith, Assist. Utilities Director Tim Luchsinger, Assist. Utilties Director Pat Gericke, Utilities Admin. Assist. Karen Nagel, Utilities Secretary Dale Shotkoski, City Attorney Wes Nespor, Assist. City Attorney Sherry Peters, Legal Secretary P1196 Approved as to Form ¤ ___________ January 17, 2008 ¤ City Attorney R E S O L U T I O N 2008-17 WHEREAS, the City of Grand Island invited sealed bids for Mercury Control System for the Platte Generating Station, according to plans and specifications on file with the Utilities Department; and WHEREAS, on December 6, 2007, bids were received, opened and reviewed; and WHEREAS, SPE-Amerex of Batavia, Illinois, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $6,262,839.00, including tax; and WHEREAS, the bid of SPE-Amerex is less than the estimate for the Mercury Control System. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of SPE-Amerex of Batavia, Illinois in the amount of $6,262,839.00, including tax for Mercury Control System for the Platte Generating Station is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 22, 2008. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G6 #2008-18 - Approving Bid Award - Raw Water and Fire Tank Painting - Platte Generating Station Tuesday, January 22, 2008 Council Session City of Grand Island Staff Contact: Gary R. Mader; Wesley Nespor City of Grand Island City Council Council Agenda Memo From: Gary R. Mader, Utilities Director Wesley Nespor, Asst. City Attorney/Purchasing Meeting: January 22, 2008 Subject: Bid Award - Raw Water and Fire Tank Painting Item #’s: G-6 Presenter(s): Gary R. Mader, Utilities Director Background The Platte Generating Station utilizes two water storage tanks for its operation. The Raw Water Tank is a 50,000 gallon steel reservoir used for potable water and for makeup for the boiler water treatment system. The Fire Tank is a 1,000,000 gallon steel reservoir used for plant cooling water and fire protection system water storage. The tanks are coated with specialized painting systems to prevent corrosion of the steel shells and support structures. Inspection of the tanks indicates that the interior and exterior of the Raw Water Tank and the exterior of the Fire Water Tank are in a deteriorated condition that requires repainting. Plant staff developed specifications for repainting of the tanks. This project was included in the ’07 – ’08 Electric Department Budget. Discussion The specifications for the Raw Water and Fire Tank Painting were advertised and issued for bid in accordance with the City Purchasing Code. Responses were received from the following bidders. The engineer’s estimate for this project was $68,000.00. Bidder Bid Price Tri-Brothers Contracting, Inc., Southgate, MI $ 67,000.00 Mongan Painting Co., Inc., Cherokee, IA $ 44,113.67 J.R. Stelzer Co., Lincoln, NE $ 67,287.00 Pittsburg Tank & Tower Co., Inc., Henderson, KY $ 99,472.55 HEG Painting Company, Inc., Cherokee, IA $ 76,272.00 Lindner Painting, Inc., Lincoln, NE $ 59,700.00 TMI Coatings, Inc., St. Paul, MN $199,400.00 L.F.W. Sandblasting & Painting, Inc., Plattsmouth, NE $ 60,150.00 Hartman Walsh Painting Co., St. Louis, MO $108,591.00 Abhe & Svoboda, Inc., Prior Lake, MN $175,310.00 Maguire Iron, Inc., Sioux Falls, SD $ 68,890.00 Thomas Industrial Coatings, Inc., Pevely, MO $ 74,707.00 Utility Service Co., Inc., Perry, GA $150,000.00 M&M Tank coating Co., Inc., Greeley, CO $ 79,652.00 The bids were reviewed by plant engineering staff. Mongan Painting Co., Inc. did not provide the specified information to evaluate the bid or the specified bid security. Therefore, the bid is incomplete and not in compliance with the specifications. The rest of the bids were compliant with specifications. The low compliant bid is from Lindner Painting and is less than the engineer’s estimate. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council award the Contract for Raw Water and Fire Tank Painting to Linder Painting, Inc. from Lincoln, Nebraska, as the low responsive bidder, with the bid price of $59,700.00. Sample Motion Move to approve award of the bid of $59,700.00 from Linder Painting, Inc. for the Raw Water and Fire Tank Painting as submitted. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Dale M. Shotkoski, Assistant City Attorney Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: January 8, 2008 at 11:15 a.m. FOR: Raw Water and Fire Tank Painting DEPARTMENT: Utilities ESTIMATE: $68,000.00 FUND/ACCOUNT: 520 PUBLICATION DATE: December 5, 2007 NO. POTENTIAL BIDDERS: 21 SUMMARY Bidder: Tri-Brothers Contracting, Inc. Pittsburg Tank & Tower Co., Inc. Southgate, MI Henderson, KY Bid Security: Western Surety Company Old Republic Surety Company Exceptions: None None Bid Price: $67,000.00 $99,472.55 Bidder: Mongan Painting Co., Inc. HEG Painting Company, Inc. Cherokee, IA Cherokee, IA Bid Security: Western Surety Co. (FAX Copy) Merchants Bonding Company Exceptions: None None Bid Price: $44,113.67 $76,272.00 Bidder: J.R. Stelzer Co. Lindner Painting, Inc. Lincoln, NE Lincoln, NE Bid Security: Merchants Bonding Company Merchants Bonding Company Exceptions: None None Bid Price: $67,287.00 $59,700.00 Bidder: TMI Coatings, Inc. Maguire Iron, Inc. St. Paul, MN Sioux Falls, SD Bid Security: International Fidelity Ins. Co. Great American Ins. Co. Exceptions: None None Bid Price: $199,400.00 $68,890.00 Bidder: L.F.W. Sandblasting & Painting, Inc. Thomas Industrial Coatings, Inc. Plattsmouth, NE Pevely, MO Bid Security: Developers Surety & Indemnity Co. The Hanover Insurance Co. Exceptions: Noted None Bid Price: $60,150.00 $74,707.00 Bidder: Hartman Walsh Painting Co. Utility Service Co., Inc. St. Louis, MO Perry, GA Bid Security: Travelers Casualty & Surety Co. Travelers Casualty & Surety Exceptions: None None Bid Price: $108,591.00 $150,000.00 Bidder: Abhe & Svoboda, Inc. M & M Tank Coating Co., Inc. Prior Lake, MN Greeley, CO Bid Security: Western Surety Company (Bond not received from Fed Ex) Exceptions: None None Bid Price: $175,310.00 $79,652.00 cc: Gary Mader, Utilities Director Bob Smith, Assist. Utilities Director Lynn Mayhew, PGS Karen Nagel, Utilities Secretary Pat Gericke, Utilities Admin. Assist. Dale Shotkoski, City Attorney Wes Nespor, Assist. City Attorney Sherry Peters, Legal Secretary Jeff Pederson, City Administrator P1214 Approved as to Form ¤ ___________ January 17, 2008 ¤ City Attorney R E S O L U T I O N 2008-18 WHEREAS, the City of Grand Island invited sealed bids for Raw Water and Fire Tank Painting for the Platte Generating Station, according to plans and specifications on file with the Utilities Department; and WHEREAS, on January 8, 2008, bids were received, opened and reviewed; and WHEREAS, Linder Painting, Inc. of Lincoln, Nebraska, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $59,700.00; and WHEREAS, the bid of Linder Painting, Inc., is less than the estimate for the Raw Water and Fire Tank Painting for the Platte Generating Station. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Linder Painting, Inc., of Lincoln, Nebraska in the amount of $59,700.00 for Raw Water and Fire Tank Painting for the Platte Generating Station is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 22, 2008. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G7 #2008-19 - Approving Bid Award - Office, Shop and Locker Room Roof Replacement at Platte Generating Station Tuesday, January 22, 2008 Council Session City of Grand Island Staff Contact: Gary R. Mader; Wesley Nespor City of Grand Island City Council Council Agenda Memo From: Gary R. Mader, Utilities Director Wesley Nespor, Asst. City Attorney/Purchasing Meeting: January 22, 2008 Subject: Bid Award - Office, Shop and Locker Room Roof Replacement – Platte Generating Station Item #’s: G-7 Presenter(s): Gary R. Mader, Utilities Director Background Recent inspections of the Office, Shop and Locker Room area roofs at the Platte Generating Station have indicated leakage and general degradation. These are the original roofing systems from the plant construction in 1982 and contain asbestos materials. Because of the age and condition of the roofs, replacement is recommended. Specifications were drafted by plant staff. Discussion The specifications for the Office, Shop and Locker Room Roof Replacement were advertised and issued for bid in accordance with the City Purchasing Code. Responses were received from the following bidders. The engineer’s estimate for this project was $100,000.00. Bidder Bid Price Ziemba Roofing Company, Hastings, NE $118,299.00 Weathercraft Co., Grand Island, NE $ 73,021.00 Tri-Cities Group, Inc., Grand Island, NE $109,640.22 The bids were reviewed by plant staff. All bids are compliant with specifications. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council award the Contract for Office, Shop and Locker Room Roof Replacement to Weathercraft Co. from Grand Island, Nebraska, as the low responsive bidder, with the bid price of $73,021.00. Sample Motion Move to approve award of the bid of $73,021.00 from Weathercraft Co. for the Office, Shop and Locker Room Roof Replacement as submitted. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Dale M. Shotkoski, Assistant City Attorney Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: January 8, 2008 at 11:00 a.m. FOR: Office, Shop & Locker Room Roof Replacement DEPARTMENT: Utilities ESTIMATE: $100,000.00 FUND/ACCOUNT: 520 PUBLICATION DATE: November 20, 2007 NO. POTENTIAL BIDDERS: 5 SUMMARY Bidder: Ziemba Roofing Company Weathercraft Co. Hastings, NE Grand Island NE Bid Security: Universal Surety Company Universal Surety Company Exceptions: None None Bid Price: $118,299.00 $73,021.00 Bidder: Tri-Cities Group, Inc. Grand Island NE Bid Security: Inland Insurance Company Exceptions: None Bid Price: $109,640.22 cc: Gary Mader, Utilities Director Bob Smith, Assist. Utilities Director Lynn Mayhew, PGS Karen Nagel, Utilities Secretary Pat Gericke, Utilities Admin. Assist. Dale Shotkoski, City Attorney Wes Nespor, Assist. City Attorney Sherry Peters, Legal Secretary Jeff Pederson, City Administrator P1211 Approved as to Form ¤ ___________ January 17, 2008 ¤ City Attorney R E S O L U T I O N 2008-19 WHEREAS, the City of Grand Island invited sealed bids for Office, Shop and Locker Room Roof Replacement for the Utilities Department, Platte Generating Station, according to plans and specifications on file with the Utilities Department; and WHEREAS, on January 8, 2008, bids were received, opened and reviewed; and WHEREAS, Weathercraft Co. of Grand Island, Nebraska, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $73,021.00; and WHEREAS, the bid of Weathercraft Co. is less than the estimate for the Office, Shop and Locker Room Roof Replacement for the Platte Generating Station. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Weathercraft Co. of Grand Island, Nebraska in the amount of $73,021.00 for Office, Shop and Locker Room Roof Replacement for the Platte Generating Station is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 22, 2008. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G8 #2008-20 - Approving Agreement for Consulting Services Related to the Fleet Services Facility Tuesday, January 22, 2008 Council Session City of Grand Island Staff Contact: Steven P. Riehle, City Engineer/Public Works Direc City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: January 22, 2008 Subject: Approving Agreement for Consulting Services Related to the Fleet Services Facility Item #’s: G-8 Presenter(s): Steven P. Riehle, Public Works Director Background The Fleet Services Division of the Public Works Department is responsible for the mechanical maintenance and repair of city vehicles and equipment. The current facility has no air exchange system and isn't adequate for the size of vehicles that are often worked on. This consultation will help Fleet Services plan for the future and make better use of employees’ time. Currently time is being spent moving equipment and vehicles around to increase work space. On November 29, 2007 a Request for Proposals (RFP) for consulting services related to the Fleet Services Facility was advertised in the Grand Island Independent and sent to eight (8) potential proposers. Discussion Four (4) proposals were received on January 7, 2008. The proposals were reviewed by Fleet Services Superintendent, Allen Hoffman: Public Works Director, Steve Riehle; and Assistant City Attorney, Wes Nespor. Nielsen, Mayne Architecture of Omaha, Nebraska submitted the proposal that was chosen using evaluation criteria listed in the RFP. Firm experience on similar work (30%) Experience with City of Grand Island (10%) Approach (20%) Proposed schedule (10%) Proposed fees and Agreement (30%) Nielsen, Mayne Architecture will provide consulting services, for a lump sum amount of $27,500.00, to analyze the current Fleet Services Facility. The analysis will determine the type, size and a location of a facility that will best serve all city departments. The current facility is located at 1111 W. North Front Street Grand Island, Nebraska. The Team will consist of Prime Architect Gary W. Nielsen, AIA (Principal in Charge), Michael G. Mayne (Project Manager) and the Collaborating Architect will be Marvin Webb, AIA (Principal) of Webb & Company Architects, Inc. of Grand Island, Nebraska. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the proposal by Nielsen, Mayne Architecture of Omaha, Nebraska, for a lump sum amount of $27,500.00. Sample Motion Move to approve the proposal by Nielsen, Mayne Architecture of Omaha, Nebraska, for a lump sum amount of $27,500.00. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Dale M. Shotkoski, Assistant City Attorney Working Together for a Better Tomorrow, Today REQUEST FOR PROPOSAL FOR CONSULTING SERVICES FOR FLEET SERVICES FACILITY RFP DUE DATE: January 7, 2008 at 4:00 P.M. DEPARTMENT: Public Works PUBLICATION DATE: November 29, 2007 NO. POTENTIAL BIDDERS: 8 SUMMARY OF PROPOSALS RECEIVED Nielsen, Mayne Architecture /Webb & Company Architects Schemmer Omaha, NE Omaha, NE TranSystems Victor Aufdemberge Architecture Kansas City, MO Grand Island NE cc: Steve Riehle, Public Works Director Bud Buettner, Assist. PW Director Allen Hoffman, Fleet Services Supt. Catrina Delosh, PW Admin. Assist. Jeff Pederson, City Administrator David Springer, Finance Director Dale Shotkoski, City Attorney Wes Nespor, Assist. City Attorney Sherry Peters, Legal Secretary P1213 Approved as to Form ¤ _______________ January 17, 2008 ¤ City Attorney R E S O L U T I O N 2008-20 WHEREAS, the City of Grand Island invited proposals for Consulting Services for the Fleet Services Facility of the Public Works Department, according to the Request for Proposals on file with the Public Works Department; and WHEREAS, on January 7, 2008, proposals were received, reviewed and evaluated in accordance with established criteria; and WHEREAS, Nielsen, Mayne Architecture, Inc. of Omaha, Nebraska, with Webb & Company Architects of Grand Island, Nebraska, as a sub-consultant, submitted a proposal in accordance with the terms of the Request for Proposals and all statutory requirements contained therein and the City Procurement Code, such proposal not to exceed the amount of $27,500.00; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the proposal of Nielsen, Mayne Architecture, Inc. of Omaha, Nebraska, for a lump sum amount of $27,500.00 for Consulting Services for the Fleet Services Facility is hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such contract on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska on January 22, 2008. _____________________________________ Margaret Hornady, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Item G9 #2008-21 - Approving State Bid Award for (1) 2008 Chevrolet 1/2 Ton 4x4 Pickup for the Solid Waste Division of the Public Works Department Tuesday, January 22, 2008 Council Session City of Grand Island Staff Contact: Steven P. Riehle, City Engineer/Public Works Direc City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: January 22, 2008 Subject: Approving State Bid Award for (1) 2008 Chevrolet 1/2 Ton 4x4 Pickup for the Solid Waste Division of the Public Works Department Item #’s: G-9 Presenter(s): Steven P. Riehle, Public Works Director Background The Solid Waste Division of the Public Works Department budgeted for a pickup to be used in the daily operations of the division. Discussion The vehicle specifications awarded under State of Nebraska contract # 12052 OC meet all of the requirements for the Solid Waste Division vehicle. Sid Dillon Wahoo, Inc., DBA Sid Dillon Chevrolet-Buick-Pontiac of Wahoo, Nebraska submitted a bid for a pickup with an 8 foot box in the amount of $22,755.00. There are sufficient funds for this purchase in Account No. 50530040-85625. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the State Bid Award to Sid Dillon, Inc. of Wahoo, Nebraska in the amount of $22,755.00 for the 2008 Chevrolet ½ Ton 4x4 pickup for the Solid Waste Division of the Public Works Department. Sample Motion Move to approve the State Bid Award to Sid Dillon, Inc. of Wahoo, Nebraska in the amount of $22,755.00 for the 2008 Chevrolet ½ Ton 4x4 pickup for the Solid Waste Division of the Public Works Department. Approved as to Form ¤ ___________ January 17, 2008 ¤ City Attorney R E S O L U T I O N 2008-21 WHEREAS, the Public Works Department, Solid Waste Division for the City of Grand Island, budgeted for a vehicle in the 2007/2008 fiscal year; and WHEREAS, said vehicle, a 2008 Chevrolet ½ Ton 4x4 Pickup, can be obtained from the State contract holder; and WHEREAS, purchasing the vehicle from the State contract holder meets all statutory bidding requirements; and WHEREAS, the funding for such vehicle is provided in the 2007/2008 budget. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the purchase of a 2008 Chevrolet ½ Ton 4x4 Pickup in the amount of $22,755.00 from the State contract holder, Sid Dillon Chevrolet-Buick-Pontiac of Wahoo, Nebraska, is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 22, 2008. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G10 #2008-22 - Approving NDEQ Recycling Grant - Compost Turner Tuesday, January 22, 2008 Council Session City of Grand Island Staff Contact: Joni Kuzma City of Grand Island City Council Council Agenda Memo From: Steve Riehle, Public Works Department Meeting: January 22, 2008 Subject: Compost Turner Grant Request to the Nebraska Department of Environmental Quality Item #’s: G-10 Presenter(s): Steve Riehle, Public Works Director Background The City of Grand Island has operated a composting operation at the Solid Waste Division “Transfer Station since 1992.” In 1993, a Department of Environmental Quality grant funded the purchase of a wheel-loader front-mounted compost turner. The front- mounted turner puts a large amount of strain on the wheel-loader coupler, which results in costly repairs. Based on increasing maintenance and repair costs to the compost turner and the wheel-loader, the decision was made to apply for funding to purchase a new pull- type compost turner. A pull-type compost turner will reduce the amount of stress placed on the wheel-loader, cost less to maintain, and free the wheel-loader for other sanitation services. Discussion The Solid Waste Division of the Public Works Department would like to submit a grant application to the Nebraska Department of Environmental Quality to purchase a pull-type compost turner. The purchase price of a pull-type compost turner is estimated to be between $69,000 and $102,000, depending on the final bid specifications. There are two sources from which this type of turner can be purchased. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve the grant application and authorize the Mayor to sign all related documents 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City administration recommends that Council approve a grant application for the purchase of Compost Turning Equipment from the Nebraska Department of Environmental Quality and authorize the Mayor to sign all related documents. Sample Motion Move to approve a grant application for the purchase of Compost Turning Equipment from the Nebraska Department of Environmental Quality and authorize the Mayor to sign all related documents. Approved as to Form ¤ ___________ January 17, 2008 ¤ City Attorney R E S O L U T I O N 2008-22 WHEREAS, The City of Grand Island has operated a composting station at the Solid Waste Division of the Public Works Department since 1992; and WHEREAS, in 1993, a grant funded by the Department of Environmental Quality purchased a wheel loader, front mounted compost turner; and WHEREAS, because of increased maintenance and repair costs to the compost turner and wheel loader, the Solid Waste Division of the Public Works Department wishes to submit a grant application to the Nebraska Department of Environmental Quality to purchase a pull-type compost turner. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island, Nebraska, is hereby authorized to apply for a grant for the purchase of Compost Turning Equipment from the Nebraska Department of Environmental Quality. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such grant application and other documentation on behalf of the City of Grand Island for such grant purposes. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 22, 2008. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G11 #2008-23 - Approving State Bid Award for (1) 2008 Chevrolet 3/4 Ton 4x4 Pickup for the Wastewater Division of the Public Works Department Tuesday, January 22, 2008 Council Session City of Grand Island Staff Contact: Steven P. Riehle, City Engineer/Public Works Direc City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: January 22, 2008 Subject: Approving State Bid Award for (1) 2008 Chevrolet 3/4 Ton 4x4 Crew Cab Pickup with Service Body for the Wastewater Division of the Public Works Department Item #’s: G-11 Presenter(s): Steven P. Riehle, Public Works Director Background The Wastewater Division of the Public Works Department budgeted for a pickup to be used in the daily operations of the division. Discussion The vehicle specifications awarded under State of Nebraska contract # 12025 OC meet all of the requirements for the Wastewater Division vehicle. Sid Dillon Wahoo, Inc., DBA Sid Dillon Chevrolet-Buick-Pontiac of Wahoo, Nebraska submitted a bid for a pickup in the amount of $23,759.77 and a service body for the pickup in the amount of $4,500.00 for a total amount of $28,259.77. There are sufficient funds for this purchase in Account No. 53030054-85625. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the State Bid Award to Sid Dillon, Inc. of Wahoo, Nebraska in the amount of $28,259.77 for the 2008 Chevrolet ¾ Ton 4x4 Crew Cab Pickup with service body for the Wastewater Division of the Public Works Department. Sample Motion Move to approve the State Bid Award to Sid Dillon, Inc. of Wahoo, Nebraska in the amount of $28,259.77 for the 2008 Chevrolet ¾ Ton 4x4 Crew Cab Pickup with service body for the Wastewater Division of the Public Works Department. Approved as to Form ¤ ___________ January 17, 2008 ¤ City Attorney R E S O L U T I O N 2008-23 WHEREAS, the Public Works Department, Wastewater Division for the City of Grand Island, budgeted for a vehicle in the 2007/2008 fiscal year; and WHEREAS, said vehicle, a 2008 Chevrolet ¾ Ton 4x4 Crew Cab Pickup with Service Body, can be obtained from the State contract holder; and WHEREAS, purchasing the vehicle from the State contract holder meets all statutory bidding requirements; and WHEREAS, the funding for such vehicle is provided in the 2007/2008 budget. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the purchase of a 2008 Chevrolet ¾ Ton 4x4 Crew Cab Pickup with Service Body in the amount of $28,259.77 from the State contract holder, Sid Dillon Chevrolet-Buick-Pontiac of Wahoo, Nebraska, is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 22, 2008. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G12 #2008-24 - Approving Amendment Number 4 to the Agreement with Olsson Associates for the Project to Widen Capital Avenue Tuesday, January 22, 2008 Council Session City of Grand Island Staff Contact: Steven P. Riehle, City Engineer/Public Works Direc City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: January 22, 2008 Subject: Approving Amendment Number 4 to the Agreement with Olsson Associates for the Project to Widen Capital Avenue Item #’s: G-12 Presenter(s): Steven P. Riehle, Public Works Director Background Any amendments to the agreement must be approved by council. On November 9, 2004 an agreement with Olsson Associates was approved by the council. The agreement provided for Engineering Consulting Services to widen Capital Avenue from the Moores Creek Drainway to the east. The project is approximately 80% funded with federal Surface Transportation Funds administered by the Nebraska Department of Roads (NDOR). Discussion Agreements with leaseholder tenants are a new requirement on federal aid projects. The additional work is beyond the scope of the original agreement. The files on the unsigned tenants will be reopened, contacts made and an attempt made to reach an agreement. If a satisfactory agreement is not reached with all tenants, the related files will be turned over to the City for consideration for proceeding with condemnation. On November 9, 2004 the City of Grand Island entered into an agreement with Olsson Associates for Engineering Consulting Services to widen Capital Avenue from Moores Creek ditch to just east of Webb Road. The majority of this project will be funded with Federal funds administered by the Nebraska Department of Roads (NDOR). Olsson & Associates contracted with Midwest Right-of-Way services for the negotiation and acquisition of right-of-way and easements from the property owners. Most of the acquisitions were commercial properties with numerous tenants or leaseholders on the premises. Initially NDOR did not require Leasehold Agreements to be negotiated with the tenants. Due to federal requirements it is now necessary to contact and negotiate Leasehold Agreements with the affected tenants. This will involve considerable time and is the basis for this amendment to the original agreement. Additional work beyond the scope of the original agreement is needed to complete Right- of-Way acquisitions. This additional work is not to exceed $4,400.00. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the amendment to the agreement with Olsson Associates, in an amount not to exceed $4,400.00. Sample Motion Move to approve the amendment to the agreement with Olsson Associates, in an amount not to exceed $4,400.00. Page 1 of 2 4th AMENDMENT TO LETTER AGREEMENT FOR ENGINEERING SERVICES THIS AMENDMENT TO LETTER AGREEMENT, made as of the 22nd day of January 2008, by and between the City of Grand Island, Nebraska (“Client”) and Olsson Associates (“Olsson”), WITNESSETH, That whereas the Client intends to acquire leaseholder agreements from tenants located along the project, for which services are considered additional services under the agreement between the City of Grand Island and Olsson Associates dated November 3, 2004, a fee for these services for the Project are hereby added to the agreement in accordance with paragraph 2, Letter of Agreement. Said Additional Services shall be provided as set forth hereafter. Scope of Services A. Additional Right of Way Negotiations: Per Exhibit A, Section E, Olsson will obtain the services of Midwest Right of Way Services to negotiate leaseholder agreements with tenants on Tracts 6, 7, 14, 23, and 24. NDOR has given a directive to reach reasonable settlements with these tenants or file condemnation. This is required in order to complete the federal requirements for Right of Way process on this project. This includes the following: · Reopen files on all unsigned tenants on above tracts. · Contact all remaining tenants to see if they will sign the leasehold agreement or submit reasonable counter offers to be presented to City for consideration. · Provide any signed Leasehold Agreements to the City for payment and delivery to NDOR. · Turn in for condemnation all tenant files with whom an agreement was not reached. · Work with NDOR to provide any additional information on any other tracts in order to meet the requirements for the R.O.W. Certificate process. Midwest Right of Way Services Fee: $4,000 Right of Way Negotiation Coordination: $ 400 Fees for testimony in condemnation proceedings, if needed, would be considered additional services, including travel and preparation time, and will be billed at our current hourly rates. 4th Amendment Total $4,400 Fees are based on our current hourly rates rendered by our principals, and employees engaged directly on the Project, plus the subconsultant fee. Billings will be submitted and payable monthly in accordance with the original agreement. Page 2 of 2 Termination Provisions A. The termination provisions of Paragraph 5.3 of the General Provisions of the original agreement apply to this contact amendment. OLSSON ASSOCIATES By Matthew M. Rief, PE By Kevin P. Prior, PE Accepted this day of , 2008 CITY OF GRAND ISLAND “Client” ATTEST: By Margaret Hornady Title Mayor Dated: If different from above, Attest: RaNae Edwards, City Clerk Approved as to Form: Wes Nespor, Assistant City Attorney G:\Office\PROPOSAL\Grand Island\Capital Ave\amendment 4\Amend 4 Leasehold Agreements.doc Approved as to Form ¤ ___________ January 17, 2008 ¤ City Attorney R E S O L U T I O N 2008-24 WHEREAS, on November 9, 2004, by Resolution No. 2004-285, the City Council of the City of Grand Island approved an agreement with Olsson Associates of Grand Island, Nebraska, to perform preliminary design services to widen Capital Avenue from the Moores Creek Drainway to Webb Road ; and WHEREAS, on April 26, 2005, by Resolution No. 2005-131, the City Council of the City of Grand Island approved Amendment #1 to the agreement with Olsson Associates to extend the final design to Webb Road; and WHEREAS, on April 24, 2007, by Resolution No. 2007-97, the City Council of the City of Grand Island approved Amendment #2 to the agreement with Olsson Associates for additional services related to right-of-way acquisition; and WHEREAS, on May 22, 2007, by Resolution No. 2007-123, the City Council of the City of Grand Island approved Amendment #3 to the agreement with Olsson Associates for additional appraisal services; and WHEREAS, additional work beyond the scope of the original agreement related to appraisal services is needed to complete right-of-way acquisition; and WHEREAS, costs of the additional shall not exceed $4,400.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the amendment to the agreement with Olsson Associates of Grand Island, Nebraska, is hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute the amendment to the agreement for such services on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 22, 2008. _______________________________________ Margaret Hornady, Mayor Attest: - 2 - _______________________________________ RaNae Edwards, City Clerk Item G13 #2008-25 - Approving Acquisition of Public Utility/Drainage Easement Located at 731 Allen Drive in Meadowlark West Third and West Fourth Subdivision (Allen Phase III, LLC) Tuesday, January 22, 2008 Council Session City of Grand Island Staff Contact: Steven P. Riehle, City Engineer/Public Works Direc City of Grand Island City Council Approved as to Form ¤ ___________ January 17, 2008 ¤ City Attorney R E S O L U T I O N 2008-25 WHEREAS, a drainage and utility easement is required by the City of Grand Island, from Allen Phase III, LLC, , to construct and maintain the utilities and drainage at 731 Allen Drive in Meadowlark West Third and West Fourth Subdivision; and WHEREAS, a public hearing was held on January 22, 2008, for the purpose of discussing the proposed acquisition of an easement through Lot 10, Meadowlark West Third Subdivision and in Lot 15, Meadowlark West Fourth Subdivision, all in the City of Grand Island, Nebraska and more particularly described as follows: Commencing at the Southeast Corner of said Lot 10, Meadowlark West Third Subdivision, said point also being the point of beginning; thence on an assumed bearing of N89°14'26"W on the South Line of said Lot 10, also being on the North Right of Way (R.O.W.) line of Faidley Avenue a distance of 250.58 feet; thence N00°05'53"E a distance of 20.00 feet; thence S89°14'26"E and parallel with the South Line of said Lot 10 a distance of 225.58 feet; thence N00°05'53"E and parallel with the East Line of said Lot 10 a distance of 299.96 feet; thence N00°00'00"E and parallel with the East Line of said Lot 15, Meadowlark West Fourth Subdivision a distance of 249.71 feet to the North Line of said Lot 15, also being the south line of Outlot "A", Meadowlark West Fourth Subdivision; thence S89°52'44"E on said line a distance of 25.00 feet to the Northeast Corner of said Lot 15, Meadowlark West Fourth Subdivision; thence S00°00'00"W on the East Line of said Lot 15 a distance of 249.99 feet; thence S00°05'53"W continuing on the East Line of said Lot 15 a distance of 11.33 feet to the Northeast Corner of said Lot 10, Meadowlark West Third Subdivision; thence continuing S00°05'53"W on the East Line of said Lot 10 a distance of 308.63 feet to the point of beginning. said drainage and utility easement tract contains a calculated area of 18,757 square feet or 0.431 acres more or less. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to acquire a drainage and utility easement from Allen Phase III, LLC, on the above-described tract of land. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 22, 2008. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ - 2 - RaNae Edwards, City Clerk Item G14 #2008-26 - Approving Lease Agreement with Hall County School District 2 for Police Department Substation Tuesday, January 22, 2008 Council Session City of Grand Island Staff Contact: Steve Lamken City of Grand Island City Council Council Agenda Memo From: Steven Lamken, Police Chief Meeting: January 22, 2008 Subject: Police Department Substation Item #’s: G-14 Presenter(s): Steven Lamken, Police Chief Background The Police Department has maintained a substation in the Plum Creek Station. We are no longer leasing space at the Station. The Department wishes to enter into a contract with the Grand Island Public Schools for space for a substation in the warehouse portio n of the School Administration Building at 123 S. Webb Road. Discussion The Police Department leased office space in the Plum Creek Station for several years. The office space was used as an off site for officers to process reports and conduct investigations. In addition, the space was used as the office of one investigator due to there being no room in the Public Safety Center. The Police Department ended the lease at Plum Creek Station this year. The station is too close to the Police Department to serve as an effective off site station. The station is less than a mile from the old Police Department site and the new site. Officers working in the west side of the City were required to travel back to the Police Department or to Plum Street Station to do report processing. There is now adequate room in the new Law Enforcement Center for the investigator work station. The Police Department has been seeking a site in the western part of the City for a substation for officers to process reports and conduct investigations. Such a site can reduce the amount of time an officer needs to travel and increase efficiency. The Grand Island Public Schools has agreed to lease an office in the warehouse portion of the School Administration Building at 123 S. Webb Road to the Police Department for one dollar per year for use as an off site substation. This site meets the requirements the Police Department is looking for in a new substation. It is further west and located in a busy area of the City. There is excellent ingress and egress to the site on Highway 30, Old Potash, or Webb Roads. The office space and restrooms are adequate for our needs. We recommend acceptance of the lease contract. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the lease agreement to lease office space at 123 S. Webb Road from the Hall County School District 2, Grand Island Public Schools for a Police Department substation. Sample Motion Move to approve the contract for the lease of office space at 123 S. Webb Road from Hall County School District 2 for a Police Department substation. Approved as to Form ? _______________ January 17, 2008 ? City Attorney R E S O L U T I O N 2008-26 WHEREAS, the Police Department is in need of a substation located in the west side of the City to increase efficiency by reducing officer travel time to prepare reports and conduct investigations; and WHEREAS, space is available at 123 South Webb Road, in the warehouse portion of the School Administration Building for a satellite office for the Grand Island Police Department; and WHEREAS, a lease is necessary setting out the terms and conditions for utilizing such office space for a period of one year; and WHEREAS, the proposed lease has been reviewed and approved by the City Attorney's office. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Lease by and between the Grand Island Police Department and the Hall County School District No. 2 for the use of the School Administration Building as a satellite police station is hereby approved; and the Mayor is hereby authorized and directed to execute such lease on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska on January 22, 2008. _____________________________________ Margaret Hornady, Mayor Attest: ______________________________ RaNae Edwards, City Clerk Item G15 #2008-27 - Approving Grant Funding and Related Appropriation for Hike/Bike Trail Construction Tuesday, January 22, 2008 Council Session City of Grand Island Staff Contact: Steve Paustian City of Grand Island City Council Council Agenda Memo From: Steve Paustian, Parks & Rec reation Director Meeting: January 22, 2008 Subject: Approving Grant Funding and Related Appropriation for Hiker/Biker Trail Construction Item #’s: G-15 Presenter(s): Steve Paustian, Parks & Rec reation Director Background Before fiscal 2007 ended, the City had been informed of its award of a grant for hike/bike trail development. At the end of fiscal year 2007, The Parks and Recreation Department and City Finance encumbered $62,000 in the Capital Projects Fund to provide for the required city match. As the U.S. Corp of Engineers had not approved the final disposition of the grant, we were reluctant to put figures in the 2008 budget. Discussion The grant award is for funds of $347,907. Some design work was incurred in 2007, leaving a projected cost to complete of $374,600 and a remaining encumbrance for this project of $27,515. Thus, there is no financial impact on the Capital Projects budget, as the grant revenues and encumbrance offset the costs. However, neither the revenue nor appropriation for the trails is in the 2008 budget. At the same time, we have encountered a significant delay in the property acquisition for the Capital Avenue Widening project, which makes it extremely unlikely that anywhere near the $3.9 million budgeted for that project will be spent in this fiscal year. Therefore, council is asked to approve the appropriation for hike/bike trails of $348,000 to be funded from unbudgeted grant monies and carryover encumbrance. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the Resolution to provide the appropriation to spend new grant monies for hike/bike trails, without increasing total project spending. Sample Motion Move to approve the Resolution to increase budgeted spending for the Hike/Bike Trails by $374,600, with no total budget increase for the Capital Projects Fund. Approved as to Form ¤ ___________ January 17, 2008 ¤ City Attorney R E S O L U T I O N 2008-27 WHEREAS, prior to the end of fiscal year 2007, the City of Grand Island was awarded a grant in the amount of $347,907.00 for further development of the Hike/Bike Trail; and WHEREAS, the Parks and Recreation Department encumbered the required match of $62,000.00 at the end of fiscal year 2007 out of the Capital Projects budget; and WHEREAS, projected costs to complete work for the Hike/Bike trail are in the amount of $374,600.00, and neither these costs or the grant revenue was budgeted for. An encumbrance in the amount of $27,515.00 remains, which will leave no financial impact on the Capital Projects budget. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the appropriation of grant monies for the Hike/Bike Trail in the amount of $374,600.00, with the encumbrance, will not cause a budget increase for the Capital Projects Fund, and is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 22, 2008. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G16 #2008-28 - Approving Payment to Bones Trucking for Red Diamond Agrilime Tuesday, January 22, 2008 Council Session City of Grand Island Staff Contact: Steve Paustian City of Grand Island City Council Council Agenda Memo From: Steve Paustian, Parks and Recreation Director Meeting: January 22, 2008 Subject: Approve Payment to Bones Trucking for Red Diamond Agrilime Item #’s: G-16 Presenter(s): Steve Paustian, Parks and Recreation Director Background Three prices for the purchase and delivery of Red Diamond Agrilime, a sportsfield conditioner, were secured by the Park Maintenance Division of the Park and Recreation Department. The low bid was provided by Bones Trucking, of Ottawa, Kansas and a purchase order was issued for $19,695.00 for 325 tons of product. Discussion A total of 15 loads were delivered to the Webb Road Athletic Complex. The final two loads were received and spread on the fields in December. The final two loads put the total amount of product over the original purchase order by $1,803.94. As this over-run exceeded the $20,000.00 purchase order threshold, it is necessary for Council to authorize the payment of the additional $1,803.94. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council allow for a purchase order to be issued to Bones Trucking in the amount of $1,803.94. Sample Motion Move to approve payment of an additional $1,803.94 to Bo nes Trucking. Approved as to Form ¤ ___________ January 17, 2008 ¤ City Attorney R E S O L U T I O N 2008-28 WHEREAS, quotes were secured by the Parks Maintenance Division of the Parks and Recreation Department for the purchase and delivery of a sportsfield conditioner, Red Diamond Agrilime; and WHEREAS, Bones Trucking of Ottawa, Kansas submitted the low quote at a price of $19,695.00 for 325 tons of product; and WHEREAS, cost of the product exceeded the original purchase price of $19,695.00 by $1,803.94 and therefore, council approval is needed to authorize payment. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that payment of the remaining balance of $1,803.94 to Bones Trucking of Ottawa, Kansas for the purchase and delivery of Red Diamond Agrilime is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 22, 2008. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G17 #2008-29 - Approving Extension of Interlocal Agreement with Hall County for Keno Games Tuesday, January 22, 2008 Council Session City of Grand Island Staff Contact: Dale Shotkoski City of Grand Island City Council Council Agenda Memo From: Dale M. Shotkoski, City Attorney Meeting: January 22, 2008 Subject: Extension of Interlocal Agreement with Hall County for Keno Games Item #’s: G-17 Presenter(s): Dale M. Shotkoski, City Attorney Background Fonner Keno, Inc., is the operator of the Keno lottery authorized by the City of Grand Island/Hall County Interlocal Cooperation Agreement. The Interlocal Agreement and Operator Agreement have been in place for a number of years. In 2002, the City Council extended both agreements for five years from December 31, 2003, to December 31, 2008. The action at that time included renewal provisions for an additional five years. Discussion The existing Interlocal Cooperation Agreement and Agreement with Fonner Keno, Inc., provides that the term of the Interlocal Cooperation Agreement shall automatically renew for an additional five year term unless either party gave notice twelve months prior to the renewal to Fonner Keno. The Fonner Keno Agreement automatically renewed as of January 1, 2008, for five years from December 31, 2008 to December 13, 2013. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to ratify the extension of the Fonner Keno Agreement to December 31, 2013. 2. Refer the issue to a Committee. 3. Postpone the issue to future date. 4. Take no action on the issue. Recommendation City Administration recommends Council adopt a resolution and ratify the five year extension of the Fonner Keno, Inc. Agreement. Sample Motion Move to ratify the five year extension of the Fonner Keno, Inc. Agreement. Approved as to Form ¤ ___________ January 17, 2008 ¤ City Attorney R E S O L U T I O N 2008-29 WHEREAS, the City of Grand Island entered into an Interlocal Cooperation Agreement with the County of Hall on March 23, 1993, for the operation and control by the County of a lottery game or games within Hall County; and WHEREAS, the term of the Interlocal Agreement expires on December 31, 2008; and WHEREAS, the County has requested that such agreement be amended and extended to December 31, 2013, with an option for an additional five year term. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the modification and extension of the Interlocal Cooperation Agreement by and between the County of Hall and the City of Grand Island to extend and amend the expiration date of the contract to December 31, 2013, with an option for an additional five year term. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 22, 2008. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G18 #2008-30 - Approving Response to the Nebraska Public Service Commission Regarding Wireless Cost Recovery to Carriers for Phase II E911 Service Tuesday, January 22, 2008 Council Session City of Grand Island Staff Contact: Jon Rosenlund City of Grand Island City Council Council Agenda Memo From: Jon Rosenlund, Emergency Management Director Meeting: January 22, 2008 Subject: Response to Public Safety Commission Request for Comment on Cost Recovery for Phase II Enhanced 911 Item #’s: G-18 Presenter(s): Jon Rosenlund, Emergency Management Director Background The Public Safety Commission has requested public safety answering points (PSAPs) to comment regarding cost recovery to wireless carriers for the impleme ntation of Phase II Enhanced 911 service. Phase II Enhanced 911 is the ability to identify the location of a 911 caller, transmit that location to a PSAP, and the PSAP's ability to map it. Nebraska's Enhanced Wireless 911 Fund consists of surcharges collected from wireless carriers to be used by the state for costs incurred or to be incurred for the implementation of Phase II capabilities. It is this fund that has purchased the technological upgrades for the Grand Island Emergency Communications (GIEC) to prepare itself for receiving Phase II data from wireless carriers. Recently, following these upgrades, the GIEC sent a formal request to wireless carriers to implement Phase II. Carriers have 6 months to comply. PSAPs have expressed concern to the Commission that wireless carriers may invoice PSAPs directly for certain costs necessary to implement Phase II 911 service. The Commission is seeking comment on the following issues: 1. Whether the Commission has jurisdiction with respect to cost recovery for wireless carriers for implementation of enhanced wireless 911 service in Nebraska. 2. Whether cost recovery by wireless carriers directly from PSAPs, municipalities or counties requesting Phase II service is permissible under federal and state law. 3. Whether receipt for funding by wireless carriers from the state's Enhanced Wireless 911 Fund should preclude cost recovery directly from PSAPs if it is determined that such cost recovery is permissible. 4. Whether receipt of cost recovery by wireless carriers from sources other than the Fund, including but not limited to wireless users, municipalities, counties, other state or federal funds, should be a factor used in determining the level of funding received by wireless carriers from the Fund. Comments are due to the PSC by January 31, 2008 Discussion As you may know, PSAPs may collect surcharges from landline phone companies to fund 911 services. In Hall County, surcharges on landlines are collected and managed by the County exclusively for the provision of 911 services in this county through the E911 Special Revenue Fund located in the City of Grand Island budget. However, in the State of Nebraska, the Public Service Commission collects all surcharges from wireless carriers into the aforement ioned Enhanced Wireless 911 Fund. In turn, this money is used by the State to make purchases of software and equipment, and even pay certain maintenance costs on behalf of PSAPs with regards to providing wireless 911 services. Following discussions with both the City and County, we have drafted a letter that expresses the following: We agree that the Public Service Commission (PSC) has jurisdiction regarding issues of wireless cost recovery. We agree that wireless carriers must not turn to local PSAPs, municipalities or counties for wireless cost recovery because the method of funding such recovery is not collected at the local level. We recommend that any request for cost recovery by wireless carriers be issued to the PSC for their deliberation and possible funding through the Enhanced Wireless 911 Fund, according to all applicable laws and FCC rules and regulations. We recognize that cost recovery is intended to upgrade older equipment and resources to appropriate capabilities and recommend that if any cost recovery is provided by the PSC to wireless carriers, it should fund upgrades only to pre-existing resources, and not to resources constructed, expanded, or purchased after a formal request for Phase II service by the PSAP. Following the update of this pre-existing equipment, cost recovery should cease and these funds should not be applied to future resources due to normal replacement, expansion, etc. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council adopt this resolution and forward these comme nts to the Public Safety Commission. Sample Motion Move to approve Resolution #2008-30 and forward to the Public Safety Commission. Approved as to Form ¤ ___________ January 17, 2008 ¤ City Attorney R E S O L U T I O N 2008-30 WHEREAS, the Public Service Commission for the State of Nebraska collects all surcharges from wireless carriers into an Enhanced Wireless 911 Fund; and WHEREAS, wireless surcharges collected are used by the State of Nebraska to purchase software and equipment and to pay certain costs of behalf of Public Safety Answering Points (PSAPs) to provide wireless 911 services; and WHEREAS, the Public Service Commission has jurisdiction regarding cost recovery to wireless carriers for the implementation of Phase II Enhanced 911 service; and WHEREAS, the City of Grand Island is recommending to the Public Service Commission that all FCC Rules and Nebraska Revised Statutes be taken into account in defining and limiting the amount of cost recovery; and WHEREAS, the City of Grand Island recommends that any costs recovered should only apply to equipment and software that was in place before the Phase II Enhanced 911 service was requested by the PSAP and that any cost recovery that is allowed only be allowed from the funds collected by the State of Nebraska. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that this Resolution be adopted by the City Council and the Mayor of Grand Island, Nebraska, and that the Resolution be forwarded to the Public Safety Commission. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 22, 2008. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item H1 Approving Referral of the One & Six Year Street Improvement Program to the Regional Planning Commission Tuesday, January 22, 2008 Council Session City of Grand Island Staff Contact: Steven P. Riehle, City Engineer/Public Works Direc City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: January 22, 2008 Subject: Approving Referral of the One & Six Year Street Improvement Program to the Regional Planning Commission Item #’s: H-1 Presenter(s): Steven P. Riehle, Public Works Director Background Attached is staff's recommended One and Six Year Street Improvement Program. Adoption of a One and Six Year Street Improvement Program is required by State law as part of the requirements to receive approximately three million dollars of gas tax funds each year. Discussion The attached draft 1 & 6 year Street Improvement Program will be reviewed by the RPC and come back to the City Council for discussion, modification, and adoption in February. Administration recommends that the draft be referred to the Regional Planning Commission. Our recommendation for the review of the proposed plan is as follows: · Tuesday, January 22, 2008 - City council refers the plan to the Regional Planning Commission · Wednesday, February 6, 2008 – Regional Planning Commission conducts a Public Hearing and forwards a recommendation to the City Council · Tuesday, February 12, 2008 – City Council hears a presentation from staff, conducts a Public Hearing, and passes a Resolution adopting the plan · Prepare and submit the report to the Nebraska Department of Roads by March 1, 2008 Alternatives It appears that the Council has the following alternatives concerning the issue at ha nd. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council refer the One and Six Year Street Improvement Program to the Regional Planning Commission. Sample Motion Move to approve referral of the One and Six Year Street Improvement Program. 2008 Construction Season (All costs in $1,000s) No.Project Description Total Project State Federal Other City STP City G.O. Bond City Cap. Impr. Fund Street Construction M310-490 Annual Paving Petition Program (2008)$200 $200 M310-500 Widen Capital Avenue - Moores Creek Drainway to Webb Road - Construction $4,500 $3,375 $1,125 M310-351 Hwy 30 - Grant to Greenwich - NDOR Project (FY 2007)$5,322 $4,258 $1,064 M310-508 Wasmer Cell Construction $735 $588 $147 M310-537 Realign Walnut Middle School entrance with 15th St. & install traffic signal $270 $270 M310-407 S. Locust - HWY 34 to I-80 - Additional Landscaping $60 $48 $12 Street Resurfacing M310-491 Annual Resurfacing Program (2008)$750 $750 Drainage & Flood Control M310-493 Concrete Lining of Drainage Ditches(2008)$50 $50 M310-461 Moores,Prairie, & Silver Creek Flood Control - Construction for Northwest Grand Island $825 $450 $375 M310-514 Detention Cell/Ditch Restoration $50 $50 M310-382 Moores Creek Drainage - along North Road from Rogers Well to S. of Old Potash HWY $209 $209 Other M310-385 Geographic Information System (Continued development and maintenance)$25 $25 M310-515 Railroad Quiet Zone $150 $150 M310-389 Hike/Bike Trail Const. along Floodway - Hall County Park to S. Locust $435 $348 $87 TOTALS $13,581 $9,337 $1,064 $200 $2,980 1/17/2008 Page 1 of 6 2009 Construction Season (All costs in $1,000s) No.Project Description Total Project State Federal Other City STP City G.O. Bond City Cap. Impr. Fund Street Construction M310-501 Annual Paving Petition Program (2009)$750 $750 M310-409 S. Locust Grading and Median Drains for New Lanes $875 $700 $175 M310-341 S. Locust I-80 to Floodway, Surfacing New Lanes $3,314 $2,651 $663 M310- Construct Left Turn Lane on North Road @ NW High School $56 $56 M310-535 Realign Barr Mid. School entrance with Riverside Dr & signal @ Stolley/Adams $360 $306 $54 M310-487A Stolley Park Rd widening, Locust to Fonner Park Ent. (Eng Design & ROW)$150 $150 M310-545 Traffic Signal @ Rae Road/HWY 281 $135 $135 M310-353 Faidley Ave. - Moores Creek Ditch to North Rd.$1,250 $1,250 M310-538 Round-a-bout - Capital Ave/North Rd Intersection $360 $360 M310-458 Traffic Signal - HWY 281/Wildwood Dr.$170 $85 $85 Street Resurfacing M310-503 Annual Resurfacing Program (2009)$500 $500 Drainage & Flood Control M310-485 PVIP Cells & Drainage $127 $127 M310-507 Independence Avenue Drainage(Design/ROW)$80 $80 M310-505 Concrete Lining of Drainage Ditches(2009)$50 $50 M310-461 Moores,Prairie, & Silver Creek Flood Control - Construction $825 $450 $375 M310-516 Detention Cell/Ditch Restoration $50 $50 Other M310-385 Geographic Information System (Continued development and maintenance)$25 $25 M310-408 Hike/Bike Bridge Superstructure over two Platte River Channels $390 $312 $78 M310-518 Railroad Quiet Zone $150 $150 M310-447 Hike/Bike Trail Construction - State St. to Veterans Home $600 $480 $120 TOTALS $10,217 $1,633 $3,351 $2,000 $3,233 1/17/2008 Page 2 of 6 2010 Construction Season (All costs in $1,000s) No.Project Description Total Project State Federal Other City STP City G.O. Bond City Cap. Impr. Fund Street Construction M310-519 Annual Paving Petition Program (2010)$750 $750 M310-533 Husker Highway Widening - from 1/4 Mi. west of HWY 281 easterly to Highway 281 $1,200 $900 $300 M310- Intersection Improvements @ North Rd & Stolley Park Rd near UPRR $146 $146 M310-487 Stolley Park Rd widening, Locust to Fonner Park Entrance (Construction)$1,200 $1,200 M310-267 Two Bridge Replacements - Blaine @ Wood River (Construction)$250 $120 $130 M310-540 Intersection Improvements @ 13th & North Road $300 $300 Street Resurfacing M310-522 Annual Resurfacing Program (2010)$500 $500 Drainage & Flood Control M310-523 Annual Major Drainage Development (2010)$300 $300 M310-524 Concrete Lining of Drainage Ditches(2010)$50 $50 M310-461 Moores,Prairie, & Silver Creek Flood Control - Construction $825 $450 $375 M310-525 Detention Cell/Ditch Restoration $50 $50 M310-485 PVIP Cells & Drainage $272 $272 M310-507 Independence Ave. Drainage (Construction)$350 $350 Other M310-385 Geographic Information System (Continued development and maintenance)$25 $25 M310-527 Misc. Safety Enhancements $150 $150 M310-431 Hike/Bike Trail Construction, S. Locust - Floodway to I-80 $600 $480 $120 TOTALS:$6,968 $1,050 $900 $1,950 $3,068 1/17/2008 Page 3 of 6 2011 Construction Season (All costs in $1,000s) No.Project Description Total Project State Federal Other City STP City G.O. Bond City Cap. Impr. Fund Street Construction M310-541 Annual Paving Petition Program (2011)$750 $750 M310-89 Capital Ave - Webb to Broadwell Ave $1,000 $1,000 M310-498 S. Locust - Illumination Lighting S. City Limits to I-80 $1,000 $800 $200 M310-521 Swift Road - WWTP to Shady Bend Rd $450 $450 Street Resurfacing M310-542 Annual Resurfacing Program (2011)$500 $500 Drainage & Flood Control M310-543 Annual Major Drainage Development (2011)$300 $300 M310-544 Concrete Lining of Drainage Ditches(2011)$50 $50 M310-461 Moores,Prairie, & Silver Creek Flood Control - Construction $825 $450 $375 M310-525 Detention Cell/Ditch Restoration $50 $50 Other M310-385 Geographic Information System (Continued development and maintenance)$25 $25 M310-414 Hike/Bike Trail Construction, S. Locust to Morman Island. (Parallel to I-80)$600 $600 M310-527 Misc. Safety Enhancements $150 $150 M310-517 Hike/Bike Trail Const. - Veterans Home to Eagle Scout Park $600 $480 $120 TOTALS $6,300 $1,530 $800 $750 $3,220 1/17/2008 Page 4 of 6 2012 Construction Season (All costs in $1,000s) No.Project Description Total Project State Federal Other City STP City G.O. Bond City Cap. Impr. Fund Street Construction M310-546 Annual Paving Petition Program (2012)$750 $750 M310-520 Capital Ave - Broadwell to St. Paul Road $1,000 $1,000 M310-528 State St/Diers Ave - Intersection Improvements $390 $390 M310-539 3rd Street Widening - Adams to Eddy St.$90 $90 M310-411 Highway 34 - Highway 281 to Locust - NDOR Project $1,125 $900 $225 M310-267 Two Bridge Replacements - Blaine @ Wood River (Engineering Design)$45 $45 M310- Left Turn Lane on Husker HWY @ Heartland Luthern High School $62 $62 M310- 13th Street - Intersection Improvements @ Mansfield Rd/Redwood Rd $62 $62 M310- Resurface Wildwood Rd - U.S. HWY 281 to Locust St.$876 $701 $175 M310-334 Widen Eddy Street Underpass to 5-lanes on south end $175 $175 Street Resurfacing M310-547 Annual Resurfacing Program (2012)$500 $500 Drainage & Flood Control M310-548 Annual Major Drainage Development (2012)$500 $500 M310-549 Concrete Lining of Drainage Ditches(2012)$50 $50 M310-461 Moores,Prairie, & Silver Creek Flood Control - Construction (Due remainder of Project)$825 $450 $375 M310-525 Detention Cell/Ditch Restoration $50 $50 M310-511 Moores Creek Drainage - along North Road from Old Potash HWY to Edna Dr.$150 $150 Other M310-517 Hike/Bike Trail Const. - Veterans Home to Eagle Scout Park $600 $480 $120 M310-385 Geographic Information System (Continued development and maintenance)$25 $25 M310-527 Misc. Safety Enhancements $150 $150 TOTALS $7,425 $2,531 $225 $1,750 $2,919 1/17/2008 Page 5 of 6 2013 and After Construction (All costs in $1,000s) No.Project Description Total Project State Federal Other City STP City G.O. Bond City Cap. Impr. Fund Street Construction M310-352 Hwy 30 - Hwy 281 to west City Limits - NDOR Project $20,068 $16,054 $4,014 M310-Annual Paving Petition Program (2013)$750 $750 M310-499 Grade Separation Broadwell @ UPRR $12,000 $10,800 $1,200 M310-502 Grade Separation Shady Bend Road @ UPRR $16,000 $14,400 $1,600 M310-536 Traffic Signal - Locust St./Fonner Park Heartland Event Center Center Entrance $150 $150 M310-Grade Separation North Road @ UPRR $7,600 $6,840 $760 M310-480 Independence Avenue Paving - Shanna St. to Manchester Ave. $1,050 $1,050 Street Resurfacing M310-Annual Resurfacing Program (2013)$500 $500 Drainage & Flood Control M310- Annual Major Drainage Development (2013)$500 $500 M310-Concrete Lining of Drainage Ditches(2013)$50 $50 M310-461 Moores,Prairie, & Silver Creek Flood Control - Construction (Due remainder of Project)$3,300 $1,800 $1,500 M310-525 Detention Cell/Ditch Restoration $50 $50 M310-459 Construct Drainway from CCC area to Wood River $425 $425 Other M310-526 Hike/Bike Trail Const. along Floodway - S. Locust to Platte River $600 $480 $120 M310-385 Geographic Information System (Continued development and maintenance)$25 $25 M310-416 BLDG Improvements at West Yard $375 $375 M310-527 Misc. Safety Enhancements $150 $150 M310-497 Illuminating Lighting - HWY 281, Stolley to Old Potash $250 $250 TOTALS $63,843 $50,374 $7,574 $1,800 $4,095 1/17/2008 Page 6 of 6 Item H2 Consideration of Request from Union Pacific Railroad for a Conditional Use Permit for Two (2) Skid-Mounted Sheds Located at 1219 1/2 West North Front Street This item relates to the aforementioned Public Hearing Item E-1. Tuesday, January 22, 2008 Council Session City of Grand Island Staff Contact: Craig Lewis City of Grand Island City Council Item J1 Approving Payment of Claims for the Period of January 9, 2008 through January 22, 2008 The Claims for the period of January 9, 2008 through January 22, 2008 for a total amount of $2,982,292.71. A MOTION is in order. Tuesday, January 22, 2008 Council Session City of Grand Island Staff Contact: David Springer City of Grand Island City Council