08-07-2007 City Council Special Meeting PacketCity of Grand Island
Tuesday, August 07, 2007
Special Council Session Packet
City Council:Mayor:
Margaret Hornady
City Administrator:
Vacant
City Clerk:
RaNae Edwards
T
u
7:00:00 PM
Council Chambers - City Hall
100 East First Street
Tom Brown
Larry Carney
John Gericke
Peg Gilbert
Joyce Haase
Robert Meyer
Mitchell Nickerson
Bob Niemann
Fred Whitesides
Jose Zapata
Call to Order
City of Grand Island City Council
A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS
Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda
Items form located at the Information Booth. If the issue can be handled administratively without Council action,
notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given.
B - RESERVE TIME TO SPEAK ON AGENDA ITEMS
This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak.
Please come forward, state your name and address, and the Agenda topic on which you will be speaking.
MAYOR COMMUNICATION
This is an opportunity for the Mayor to comment on current events, activities, and issues of interest to the community.
Call to Order
Pledge of Allegiance
Roll Call
Invocation - Father Richard Piontkowski, St. Mary's Catholic Church, 204 South
Cedar Street
This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act
in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state
law.
The City Council may vote to go into Closed Session on any agenda item as allowed by state law.
City of Grand Island City Council
Item C1
Proclamation August 12-18, 2007 "The Week in Which the City
Will Posthumously Honor Jackie Pielstick"
In recognition of the dedicated work performed by Jackie Pielstick, Mayor Hornady has
proclaimed the week of August 12-18, 2007 as "The Week in Which the City Will
Posthumously Honor Jackie Pielstick". Jackie served on the city council from December
1996 until her death on April 8, 2007. Her involvement, enthusiasm and love for the City of
Grand Island can be seen in the many committees, activities and accomplishments
throughout the city. Gone but not forgotten, we miss you Jackie. See attached
PROCLAMATION.
Tuesday, August 07, 2007
Special Council Session
City of Grand Island
Staff Contact: Mayor Margaret Hornady
City of Grand Island City Council
Item E1
Public Hearing on Proposed FY 2006-2007 City Single Budget
Tuesday, August 07, 2007
Special Council Session
City of Grand Island
Staff Contact: David Springer
City of Grand Island City Council
Council Agenda Memo
From: Dave Springer, Finance Director
Meeting: August 7, 2007
Subject: Public Hearing for FY 2007-2008 Single City Budget
Item #’s: E-1
Presenter(s): Dave Springer, Finance Director
Background
The budget process for the City of Grand Island begins in April with internal budget
compilation and culminates with the submittal of the final budget to the State Auditor in
September. Following are accomplishments that have occurred:
* Departments reviewed their current budge ts and submitted 2007-2008 budget requests.
* Outside Agencies were contacted to submit their budget requests for next year.
* Requests were reviewed with each department by City Administration.
* 2007-2008 budgets were adjusted to promote efficiencies and effectiveness.
* Board review and approval took place for Business Improvement Districts, CRA, and
Solid Waste Agency. On June 12th, council approved the 2007-2008 Fee Schedule.
* On June 19th, the City Council conducted a Study Session to review the proposed FTE
requests and funding of Outside Agencies. Agency funding was approved on July 10.
* On July 24, the City Council conducted a public hearing and approved the Solid Waste
Agency Budget and the budgets for Business Improvement Districts #3, #4, and #5
Discussion
At the August 7th Council Meeting, the City Council is asked to conduct a public hearing
on the proposed budget to allow for public input. The public hearing will be followed up
by a Special Budget meeting on August 14th and 15th & 16th if needed, where council will
be able to ask questions and respond to information concerning the proposed budget and
public input. At the August 14th meeting, the Council will be asked to make
determination on the budget or set further meetings to move toward determination.
Future steps concerning the budget include:
August 14, 2007 Special Budget meeting
August 15, 2007 Special Budget meeting, if needed
August 16, 2007 Special Budget meeting, if needed
August 28, 2007 Approve Fee Schedule for Utilities
Adopt budget and approve lid limit increase
September 11, 2007 Board of Equalization for BID’s
Public hearing on General Property, Parking District #2, and
CRA tax requests
Set Business Improvement District Assessments
Establish Parking District #1 occupation tax request
Establish property tax requests for General Property, Parking
District #2, and CRA
September 21, 2007 Submit Budget to State Auditor
Recommendation
The Council is asked to conduct the public hearing and take information from the
citizens. After conducting the hearing, it is recommended that the City Council take the
information under advisement for further discussion at the August 14th Special Budget
Session
The budget transmittal letter, a Budget in Brief”, and a draft document of the budget have
been provided to Council on July 20th. If any further information is needed, please
contact City Administration.
Item F1
#9130 - Consideration of Repealing Ordinance No. 9090 Creating
Sewer Connection District #522T
Tuesday, August 07, 2007
Special Council Session
City of Grand Island
Staff Contact: Wes Nespor, Assistant City Attorney
City of Grand Island City Council
Council Agenda Memo
From: Wesley D. Nespor, Assistant City Attorney
Meeting: August 7, 2007
Subject: Approving Interlocal Agreement for Infrastructure
Item #’s: F-1, G-7 & G-8
Presenter(s): Wesley D. Nespor. Assistant City Attorney
Background
Hall County, the Hall County Airport Authority, and the City of Grand Island cooperated
to recruit a military helicopter facility on the Hall County Airport Authority’s property.
To serve that facility and other potential property in that area, tap districts were created to
construct water and sanitary sewer infrastructure from Skypark Road northeasterly to
Section 36, Township 12 North, Range 9 West of the 6th P.M., Hall County, Nebraska.
The sewer system was designed as a forced main and lift station system to save costs.
However, a tap district is now not feasible because of the inability to “tap” into this type
of main. Sewer Tap District No. 522T should be repealed and a resolution to authorize
the improvements should be passed instead. The Airport Authority will contribute the
cost of upgrading an existing segment of private sanitary sewer line located in Capital
Avenue and Skypark Road and grant the improved system to the City. A resolution is
also needed to authorize the construction of these upgrades. The Authority will also pay a
tap fee of approximately $120,000 to $125,000 to connect to the water line when it is
constructed. A summary of the various projects is contained in the interlocal agreement.
Passing the interlocal agreement allows the City to oversee the design, bidding, and
construction of all phases of the project to ensure compliance with City specifications.
Discussion
These actions are necessary to formalize the several agreements in principle reached by
the participating governmental agencies and embodied in the sewer and water tap
districts. Bidding and construction of the improvements in the tap district area were
already approved and authorized by the Ordinances creating the two districts. However,
the tap district for sanitary sewer should be revoked and replaced by a resolution to
authorize the project and commence the bidding process. In addition, the interlocal
agreement should be approved so that the improvements to the private sewer line in
Capital Avenue and Skypark Road can be incorporated into the overall project.
Alternatives
The Council has the following alternatives concerning the issue at hand. The Council
may:
1. Approve the resolutions which would create an interlocal agreement for the
upgrading of private sanitary sewer line and authorize the construction of new
sanitary sewer from Skypark Road to Sec 36-12-9, Hall County, Nebraska.
2. Disapprove or /Deny the resolutions which would result in the City not
building the infrastructure promised to the helicopter facility.
4. Table the issue to a time and date certain.
Recommendation
City Administration recommends that the Council:
1. Repeal Ordinance 9090 thus nullifying Tap District 522T,
2. Approve the resolution to bid and construct the improvements, and
3. Approve the resolution authorizing the interlocal agreement.
Sample Motion
After repealing Ordinance 9090, two motions are needed:
(G-7) Approve the resolution to bid and construct the improvements in Capital Avenue,
Skypark Road, and from Skypark Road northeasterly to Section 36, Township 12 North,
Range 9 West of the 6th P.M., Hall County, Nebraska.
(G-8) Approve the resolution for the interlocal agreement with the Hall County Airport
Authority.
INTERLOCAL AGREEMENT FOR INFRASTRUCTURE CONSTRUCTION
BY AND BETWEEN
THE HALL COUNTY AIRPORT AUTHORITY
AND THE
CITY OF GRAND ISLAND
THIS AGREEMENT, made and entered into this ___ day of ______________,
2007, by and between the Hall County Airport Authority, a body politic and corporate
and a political subdivision of the State of Nebraska, hereinafter referred to as the
“Airport,” and the City of Grand Island, a municipal corporation and a political
subdivision of the State of Nebraska, hereinafter referred to as the “City;”
WITNESSETH:
WHEREAS, the Airport owns, operates, and maintains an airport facility and
leases land to the Nebraska Army National Guard; and
WHEREAS, the Airport wishes to apply for City water and sewer services; and
WHEREAS, the Airport is willing to upgrade its own sewer infrastructure in
order to connect to the City’s sewer system; and
WHEREAS, the City desires to contract with the Airport for the above-described
services, to oversee the upgrade of the Airport’s infrastructure and acquire the upgraded
infrastructure upon completion.
NOW, THEREFORE, the parties mutually covenant and agree as follows:
1. Definitions. As used herein, definitions contained in the Nebraska Interlocal
Cooperation Act shall apply. Water lines and infrastructure refer to potable water
systems and sewer lines and infrastructure refer to sanitary sewer systems.
2. Duration. This agreement shall commence on the date last executed by the parties
hereto and shall continue until 90 days after the completion of the water and sewer
improvements contemplated by the parties and all payments for the same have been
tendered.
3. Airport Obligations. The Airport shall provide the following to the City during the
term of this agreement:
A. Pay to the City an amount equal to 115% of the actual cost of constructing
sewer upgrades to the Airport’s private sewer line which begins at the intersection
of Geddes Street and Capital Avenue and runs thence East in the Capital Avenue
right-of-way to Sky Park Road; thence Northerly in the Sky Park Road right-of-
way approximately 1150 feet to the point of termination. This amount is payable
at the time the City awards a construction contract based on the bid amount with
an adjustment for increases or decreases at the time construction is completed and
the final expenses are determined.
B. Transfer ownership of the above mentioned sewer line to the City upon
completion of all upgrades. This document will serve as an instrument of transfer
and no bill of sale is required.
C. Grant to the City all necessary easements for the surveying, inspection,
construction, replacement, relocation, extension, operation, and maintenance of
water and sewer infrastructure within the boundaries of Water Main District No.
453T created by Ordinance No. 9083 a copy of which is attached hereto.
D. Grant to the City a right of ingress and egress to repair and maintain existing
water lines upon Airport property, wherever located (see attached map of Airport
real estate).
E. Such access to Airport property shall be in compliance with FAA and Airport
safety and security guidelines.
F. Pay the connection (tap) fee prior to the Army Aviation Support Facility
connecting to the water system constructed under Water Main District No. 453T.
It is estimated that the equalized benefit to that portion of the Airport property
will be approximately $120,000.00 to $125,000.00. Future connection to the
water main at other locations within District 453T shall also require the payment
of a connection fee based on the equalized benefit to be established upon
completion of construction.
4. City Responsibilities. The City shall be solely responsible and liable for the
following:
G. Preparing bid plans and specifications to upgrade the Airport’s private sewer
line, manholes, and appurtenances to comply with City sewer system standards.
The private sewer line begins at the intersection of Geddes Street and Capital
Avenue and runs thence East in the Capital Avenue right-of-way to Sky Park
Road; thence Northerly in the Sky Park Road right-of-way approximately 1150
feet to the point of termination.
H. Advertise the project and award a contract for such upgrades.
I. Provide construction inspection and contractor supervision during the project.
J. Prepare as-built plans and a certificate of final completion.
K. Invoice Airport 115% of the contract bid amount upon award of the contract
for the sewer system upgrades with a final invoice making any adjustments for
increases or decreases in the amount actually expended for the project which shall
either be debited or credited at the rate of 115%.
L. Allow the Airport’s tenant (Army Aviation Support Facility) to connect to the
City’s sewer system without a connection fee at a point approximately 220 feet
East and 553 feet North of the Southwest corner of Section 36, Township 12
North, Range 9 West of the 6th P.M., Hall County, Nebraska.
M. Allow the Airport’s tenant (Army Aviation Support Facility) to connect to the
City’s water system, after Airport has paid the connection fee, at a point
approximately 220 feet East and 553 feet North of the Southwest corner of
Section 36, Township 12 North, Range 9 West of the 6th P.M., Hall County,
Nebraska.
N. Accept ownership and maintenance responsibility for the sewer system
described in paragraph 4(A) above.
O. Accept ownership of water lines wherever located on Airport property except
that portion constructed by the Army Aviation Support Facility.
P. Provide City water and sewer service to Airport and its tenants if Airport will
first perform all its obligations hereunder, pay all connection charges, and pay all
monthly or periodic user fees at such rates as the City establishes from time to
time.
5. Consideration. The mutual promises and obligations contained herein constitute
adequate consideration.
6. System Ownership. Ownership of water and sewer infrastructure is as follows:
The City will own:
Sewer from Geddes Street and Capital Avenue; thence East in the Capital Avenue right-
of-way to Sky Park Road; thence Northerly in the Sky Park Road right-of-way
approximately 1150 feet to the point of termination.
All water and sewer lines and mains in the new tap district boundaries except the water
and sewer service lines connecting to the mains at the Army Aviation Support Facility.
All water lines on airport property except the water lines being built on the Army
Aviation Support Facility grounds. The point of demarcation between the two systems
will be a valve on the east end of the City’s water main.
Airport retains:
All sewer line north of the termination point on Sky Park Road (1150 feet north of
Capital Ave.) and the sewer service line on the Army Aviation Support Facility.
Water and sewer service lines on the Army Aviation Support Facility.
7. Transfer Upon Termination. Ownership and maintenance responsibilities for water
and sewer systems as set forth herein shall continue after termination of this interlocal
agreement.
8. Implementation. Upon execution of this agreement, the parties shall take such actions
as necessary to implement this agreement within a reasonable time thereafter.
9. Modification. This agreement may be modified only by written agreement of the
parties.
10. Termination. This agreement may be immediately terminated by either party upon a
material default by the other which remains uncured within 90 days of notice.
11. Property. Unless specifically set forth elsewhere in this agreement, any property
acquired or made available by any party for the purposes of this agreement shall remain
the property of the party acquiring or making such property available and may be
disposed of by such party as provided by law, regulation, or ordinance governing the
same.
12. No Separate Entity. There shall be no separate legal entity created through this
interlocal cooperation agreement. Said agreement shall be jointly administered by the
Airport Authority Board acting through its Executive Director and the Grand Island City
Council acting through the City Administrator.
13. Assistance. Pursuant to the Interlocal Cooperation Act, any party to this agreement
may appropriate funds and may sell, lease, give, or otherwise provide assistance,
including personnel and services, as may be within the party’s legal power to furnish.
14. Funding. This agreement shall be financed by funds available to the parties hereto.
Executed by the parties hereto on the dates below written:
Dated ___________, 2007
City of Grand Island, Nebraska
Dated ___________, 2007
Hall County Airport Authority
by:______________________________ by:________________________________
Margaret Hornady, Mayor Chair
[attest] [attest]
______________________________ _________________________________
RaNae Edwards, City Clerk Airport Authority Secretary
Approved as to form: Approved as to form:
______________________________ __________________________________
Dale Shotkoski, City Attorney Ronald S. Depue, Airport Attorney
Approved as to Form ¤ ___________
August 2, 2007 ¤ City Attorney
ORDINANCE NO. 9130
An ordinance to repeal Ordinance No. 9090 as approved by the Grand Island City
Council on November 28, 2006 as now existing pertaining to the creation of Sanitary Sewer
District No. 522T; to repeal any ordinance or parts of ordinances in conflict herewith; and to
provide for publication and the effective date of this ordinance.
BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF
GRAND ISLAND, NEBRASKA:
SECTION 1. Ordinance No. 9090 as approved by the Grand Island City Council
on November 28, 2006 is hereby repealed. The boundaries of the repealed District are:
Commencing at the southwest corner of Section Thirty Six (36), Township
Twelve (12) North, Range Nine (9) West of the 6th P.M., Hall County, Nebraska;
thence S88°44’13”E along the southerly line of said Section Thirty Six (36),
Township Twelve (12) North, Range Nine (9) West, a distance of two hundred
twenty feet (220’); thence N1°17’28”W, a distance of five hundred fifty two and
forty-eight hundredths feet (552.48’); thence S88°17’30”W a distance of four
hundred ten and one hundredths feet (410.01’); thence S44º10’13”W, a distance
of three thousand eight hundred four and eighty four hundredths (3,804.84) feet;
thence S63º46’20”W, a distance of two thousand six hundred four and sixty one
hundredths (2,604.61) feet to a point on the westerly line of Section Two (2),
Township Eleven (11) North, Range Nine (9) West; thence N1º32’51”W along
the westerly line of said Section Two (2), a distance of four hundred eighty four
and twenty three hundredths (484.23) feet; thence N63º46’20”E, a distance of two
* This Space Reserved for Register of Deeds *
ORDINANCE NO. 9130
- 2 -
thousand three hundred twenty six and forty five hundredths (2,326.45) feet;
thence N44º10’13”E, a distance of three thousand six hundred sixty two and
eighty eight hundredths (3,662.88) feet; thence N88º17’20”E, a distance of seven
hundred sixty six and two hundredths (766.02) feet; thence S1º15’47”E, a
distance of two hundred seventy (270.0) feet; thence S88°44’13”W parallel with
the southerly line of said Section Thirty Six (36), a distance of two hundred
twenty (220.0) feet to the said Point of Beginning.
SECTION 2. Any ordinances or parts of ordinances in conflict herewith be, and
hereby are, repealed.
SECTION 3. This ordinance is directed to be filed in the office of the Register of
Deeds of Hall County, Nebraska.
SECTION 4. The validity of any section, subsection, sentence, clause, or phrase
of this ordinance shall not affect the validity or enforceability of any other section, subsection,
sentence, clause, or phrase thereof.
SECTION 5. That this ordinance shall be in force and take effect from and after
its passage and publication, within fifteen days in one issue of the Grand Island Independent as
provided by law.
Enacted: August 7, 2007.
____________________________________
Margaret Hornady, Mayor
Attest:
________________________________
RaNae Edwards, City Clerk
Item F2
#9131 -Consideration of Vacation of Easement at 3003 Frontage
Road
Tuesday, August 07, 2007
Special Council Session
City of Grand Island
Staff Contact: Steven P. Riehle, City Engineer/Public Works Direc
City of Grand Island City Council
Council Agenda Memo
From: Steven P. Riehle, Public Works Director
Meeting: August 7, 2007
Subject: Consideration of Vacation of Public Utility Easement at 3003
Frontage Road
Item #’s: F-2
Presenter(s): Steven P. Riehle, Public Works Director
Background
On July 23, 2007 Starostka Group Unlimited Inc. of Grand Island, NE submitted an application
for vacation of the easement at 3003 Frontage Road (Lot 1 Commercial Industrial Park Third
Subdivision). Council action is necessary to approve the vacation.
Discussion
The easement has never been occupied or used by a public utility and is not needed for the
property to develop as planned. This easement actually interferes with the proposed layout for a
building on the property.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand. The
Council may:
1. Move to approve
2. Refer the issue to a Committee
3. Postpone the issue to future date
4. Take no action on the issue
Recommendation
City Administration recommends that the Council approve the vacation of the easement at 3003
Frontage Road.
Sample Motion
Motion to approve the vacation of the easement at 3003 Frontage Road.
Approved as to Form ¤ ___________
August 2, 2007 ¤ City Attorney
ORDINANCE NO. 9131
An ordinance to vacate a portion of an existing public utility easement and to
provide for filing this ordinance in the office of the Register of Deeds of Hall County; and to
provide for publication and the effective date of this ordinance.
BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF
GRAND ISLAND, NEBRASKA:
SECTION 1. That a portion of an existing public utility easement of 3003
Frontage Road in Lot 2 of Commercial Industrial Park Third Subdivision in the City of Grand
Island, Hall County, Nebraska, more particularly described as follows:
Beginning at a point on the extension of the east line of Lot 1, Commercial
Industrial Park Third Subdivision; said point being ninety feet (90’) South of the
Southeast Corner, Lot 1, Commercial Industrial Park Third Subdivision; thence
continuing southerly on said line for a distance of twenty feet (20’); thence
westerly on a line perpendicular to said East line for a distance of fifty-two feet
(52’); thence northerly on a line parallel with said East line for a distance of
twenty feet (20’); thence easterly on a line perpendicular with said East line for a
distance of fifty-two feet (52’), to the point of beginning,
is hereby vacated. Such public utility easement to be vacated is shown and more particularly
described on Exhibit A attached hereto.
* This Space Reserved for Register of Deeds *
ORDINANCE NO. 9131
- 2 -
SECTION 2. This ordinance is directed to be filed in the office of the Register of
Deeds of Hall County, Nebraska.
SECTION 3. This ordinance shall be in force and take effe ct from and after its
passage and publication, without the plat, within fifteen days in one issue of the Grand Island
Independent as provided by law.
Enacted: August 7, 2007.
____________________________________
Margaret Hornady, Mayor
Attest:
________________________________
RaNae Edwards, City Clerk
Item G1
Approving Minutes of July 24, 2007 City Council Meeting
Tuesday, August 07, 2007
Special Council Session
City of Grand Island
Staff Contact: RaNae Edwards
City of Grand Island City Council
CITY OF GRAND ISLAND, NEBRASKA
MINUTES OF CITY COUNCIL REGULAR MEETING
July 24, 2007
Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of
Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First
Street, on July 24, 2007. Notice of the meeting was given in The Grand Island Independent on
July 18, 2007.
Mayor Margaret Hornady called the meeting to order at 7:00 p.m. The following City Council
members were present: Councilmember’s Brown, Haase, Zapata, Nickerson, Gericke, Carney,
Gilbert, Whitesides, Niemann, and Meyer. The following City Officials were present: City Clerk
RaNae Edwards, City Attorney Dale Shotkoski, Finance Director David Springer, and Public
Works Director Steve Riehle.
INVOCATION was given by Pastor Rene Lopez, Iglesia De Dios Eben-Ezer, 2525 West State
Street followed by the PLEDGE OF ALLEGIANCE.
MAYOR COMMUNICATION: Mayor Hornady acknowledged Community Youth Council
member Amanda Calhoon.
PRESENTATIONS AND PROCLAMATIONS:
Recognition of 2006-2007 Community Youth Council. The Mayor and City Council recognized
the following senior Community Youth Council (CYC) members: Kasey Grim, Taylor O’Boyle,
Jodie Meis, Theresa Swezey, Amber Moreno, and Jaclynn Thuernagle. Also recognized was
Laura Wirth for going above and beyond as a CYC member. A PowerPoint presentation of the
CYC activities for 2006/2007 was presented.
ADJOURN TO THE GRAND ISLAND AREA SOLID WASTE AGENCY. Motion by Meyer,
second by Whitesides, carried unanimously to adjourn to the Grand Island Area Solid Waste
Agency.
Public Hearing on Proposed Fiscal Year 2007-2008 Annual Budget for the Grand Island Area
Solid Waste Agency. Steve Riehle, Public Works Director reported that a separate hearing was
required for the Solid Waste Agency Budget. The Agency budget was the same as the City Solid
Waste Division budget (Fund 505) which appeared in the City’s Annual Budget Document for
Fiscal Year 2007-2008. A PowerPoint presentation was presented. No public testimony was
heard.
#2007-SWA-1 – Approving Adoption of FY 2006-2007 Annual Budget for the Grand Island
Solid Waste Agency. Discussion was held on over time hours, FTE requested, and hours of
operation. Motion by Meyer, second by Nickerson, to approve Resolution #2007-SWA-1. Upon
roll call, all voted aye. Motion adopted.
RETURN TO REGULAR SESSION: Motion by Meyer, second by Whitesides, carried
unanimously to return to Regular Session.
Page 2, City Council Regular Meeting, July 24, 2007
ADJOURN TO BOARD OF EQUALIZATION: Motion by Meyer, second by Haase, carried
una nimously to adjourn to the Board of Equalization.
#2007-BE-4 – Consideration of Determining Benefits for 2006 Weed Abatement Program. Wes
Nespor, Assistant City Attorney reported that under Chapter 17 of the Grand Island City Code,
the City had several properties which were not mowed of which the City contracted to have
taken care of. The City Council in its’ capacity as the Board of Equalization was required to
determine the benefits for the 2006 Weed Abatement Program.
Motion by Meyer, second by Gilbert to approve Resolutions #2007-BE-4. Upon roll call vote, all
voted aye. Motion adopted.
RETURN TO REGULAR SESSION: Motion by Meyer, second by Gilbert carried unanimously
to return to Regular Session.
PUBLIC HEARINGS:
Public Hearing on Acquisition of Utility Easement Located at 1203 Cedar Ridge Court
(4Evergreen I, LLC). Gary Mader, Utilities Director reported that acquisition of a utility
easement located at 1203 Cedar Ridge Court was needed in order to have access to install,
upgrade, maintain, and repair power appurtenances, including lines and transformers. This
easement would be used to expand the existing 10 foot easement to 20 feet due to the vacation of
part of the easement on property north of this property. No public testimony was heard.
Public Hearing on Acquisition of Utility Easement Located at 1204 Cedar Ridge Court
(4Evergreen II, LLC). Gary Mader, Utilities Director reported that acquisition of a utility
easement located at 1204 Cedar Ridge Court was needed in order to have access to install,
upgrade, maintain, and repair power appurtenances, including lines and transformers. This
easement would be used to expand the existing 10 foot easement to 20 feet due to the vacation of
part of the easement on property north of this property. No public testimony was heard.
Public Hearing on Change of Zoning for Land Located at 72 Ponderosa Drive from RD
Residential Development to Amended RD Residential Development. Chad Nabity, Regional
Planning Director reported the property located at 72 Ponderosa Drive north of Schimmer Drive
and west of U.S. Highway 281 was being considered for a zoning change to permit a subdivision
of a three acre estate lot into two similar size lots. Donald Dunn, 72 Ponderosa Drive spoke in
support. No further public testimony was heard.
Public Hearing on Change of Zoning for Land Located North of Highway 34 and East of
Highway 281 – College Park – from RO Residential Office to B2 General Business. Chad
Nabity, Regional Planning Director reported the property located north of Highway 34 and east
of Highway 281 – College Park – (Doane College) was being considered for a zoning change to
comply with the city comprehensive plan for future commercial development and for
consideration of constructing an electronically controlled digital display sign. Randy Blair, 1901
West Louise Street spoke in support. Gary Schulte, 2807 Lakewood Circle and Donna Kluck,
2829 Brentwood Bldvd. spoke in support of rezoning the west side of the property as presented.
No further public testimony was heard.
Page 3, City Council Regular Meeting, July 24, 2007
ORDINANCES:
Councilmember Whitesides moved “that the statutory rules requiring ordinances to be read by
title on three different days be suspended and that ordinances numbered:
#9127 – Consideration of Assessments for 2006 Weed Abatement Program
#9128 – Consideration of Change of Zoning for Land Located at 72 Ponderosa Drive
from RD Residential Development to Amended RD Residential Development
#9129 – Consideration of Change of Zoning for Land Located North of Highway 34 and
East of Highway 281 – College Park – from RO Residential Office to B2 General
Business (Modified as presented)
be considered for passage on the same day upon reading by number only and that the City Clerk
be permitted to call out the number of these ordinances on first reading and then upon final
passage and call for a roll call vote on each reading and then upon final passage.”
Councilmember Haase second the motion. Upon roll call vote, all voted aye. Motion adopted.
Ordinances #9127, #9128 and #9129 referred to the aforementio ned Public Hearings.
Motion by Whitesides, second by Haase to approve Ordinances #9127, #9128 and #9129.
City Clerk: Ordinances #9127, #9128 and #9129 on first reading. All those in favor of the
passage of these ordinances on first reading, answer roll call vote. Upon roll call vote, all voted
aye. Councilmember Gilbert abstained from voting on Ordinance #9129. Motion adopted.
City Clerk: Ordinances #9127, #9128 and #9129 on final passage. All those in favor of the
passage of these ordinances on final passage, answer roll call vote. Upon roll call vote, all voted
aye. Councilmember Gilbert abstained from voting on Ordinance #9129. Motion adopted.
Mayor Hornady: By reason of the roll call votes on first reading and then upon final passage,
Ordinances #9127, #9128 and #1929 are declared to be lawfully adopted upon publication as
required by law.
CONSENT AGENDA: Consent Agenda items G-13, G-23, and G-26 were removed for further
discussion. Motion by Gilbert, second by Whitesides to approve the Consent Agenda excluding
items G-13, G-23, and G-26. Upon roll call vote, all voted aye. Motion adopted.
Approving Minutes of July 7, 2007 City Council Regular Meeting.
Approving Minutes of July 9, 2007 City Council Joint Meeting.
Approving Minutes of July 10, 2007 City Council Regular Meeting.
Approving Appointment of Dale Shotkoski as Interim City Administrator.
Approving Appointment of Bob Niemann to the City/County Communications/Civil Defense
Board.
Page 4, City Council Regular Meeting, July 24, 2007
Approving Re-Appointments of Bob Loewenstein and Cindy Bennett to the Community
Development Advisory Board.
Approving Appointment of Lisa Heineman to the Regional Planning Commission.
Approving Appointment of Karen Bredthauer to the Interjurisdictional Planning Commission.
Approving Appointment of Lisa Norton to the Animal Advisory Board.
Approving Re-Appointment of Scott Zana to the Heartland Events Center Board.
Approving Preliminary Plat for Ponderosa Lake Estates Sixth Subdivision.
#2007-161 – Approving Final Plat and Subdivision Agreement for Ponderosa Lake Estates Sixth
Subdivision. It was noted that Marsha M. and Donald L. Dunn, owners had submitted a Final
Plat and Subdivision Agreement for Ponderosa Lake Estates Sixth Subdivision located on a tract
of land comprising all of Block Six (6), Ponderosa Lake Estates Subdivision consisting of
approximately 3.463 acres for the purpose of creating 2 residential lots, each comprising more
than 1.6 acres on the west side of the Ponderosa Subdivision.
#2007-163 – Approving Acquisition of Utility Easement Located at 1203 Cedar Ridge Court –
Cedar Ridge Apartments (4Evergreen I, LLC).
#2007-164 – Approving Acquisition of Utility Easement Located at 1204 Cedar Ridge Court –
Cedar Ridge Apartments (4Evergreen II, LLC).
#2007-165 – Approving Bid Award for Electric Underground Sho-Garage Storage Facility Fire
Protection with Nebraska Fire Sprinkler of Alda, Nebraska in an Amount of $78,033.00.
#2007-166 – Approving Authority to Sign Documents for Farm Service Agency (FS) Regarding
Farm Leases.
#2007-167 – Approving FY 2007-2008 Annual Budget for Business Improvement District #3,
South Locust Street from Stolley Park Road to Highway 34 and Setting Date for Board of
Equalization.
#2007-168 – Approving FY 2007-2008 Annual Budget for Business Improvement District #4,
South Locust Street from Stolley Park Road to Fonner Park Road and Setting Date for Board of
Equalization.
#2007-169 – Approving FY 2007-2008 Annual Budget for Business Improvement District #5,
Downtown and Setting Date for Board of Equalization.
#2007-170 – Approving Funding of Economic Development Corporation Request for Hall
County Airport Authority for the Air National Guard Facility (NWPS Rate Agreement Funds) in
the Amount of $26,000.00.
Page 5, City Council Regular Meeting, July 24, 2007
#2007-171 – Approving Amendment to the Interlocal Agreement with the Central Nebraska
Health Department.
#2007-173 – Approving Continuation of Sanitary Sewer District No. 525; Lots 8 & 9 of
Westwood Park Subdivision.
#2007-174 – Approving Bid Award for Installation of Final Clarifier Launder Covers, Project
2007-WWTP-2 with A & D Millwright, Inc. of Alda, Nebraska in an Amount of $58,313.00.
#2007-162 – Approving Final Plat and Subdivision Agreement for MJ Subdivision. It was noted
that Mud Jockies, L.L.C., Owner had submitted a Final Plat and Subdivision Agreement for MJ
Subdivision located on a tract of land comprising all of Lot 1, Grand Island Farmstead Project
Third Subdivision in the NE 1/4 NE 1/4 in Section 34-11-9 consisting of approximately 2.000
acres for the purpose of creating 2 lots.
Discussion was held concerning water and sewer availability. Chad Nabity, Regional Planning
Director reported water and sewer was approximately 1 mile away and would cost approximately
$2 million to extend to this property.
Motion by Whitesides, second by Haase to approve Resolution #2007-162. Upon roll call vote,
Councilmember’s Brown, Haase, Zapata, Nickerson, Gericke, Carney, and Whitesides voted aye.
Councilmember’s Gilbert, Niemann, and Meyer voted no. Motion adopted.
#2007-172 – Approving City of Grand Island Affirmative Action Plan. Brenda Sutherland,
Human Resources Director reported there were several plans looked at and this plan modeled the
City of Lincoln’s plan. Discussion was held on classification and upward mobility.
Motion by Whitesides, second by Haase to approve Resolution #2007-172. Upon roll call vote,
all voted aye. Motion adopted.
#2007-175 – Approving Agreement with Olsson Associates of Grand Island, Nebraska for
Update to Groundwater Study in an Amount not to exceed $3,250.00. Steve Riehle, Public
Works Director gave a history of the groundwater study by Olsson Associates. Discussion was
held on funding and costs of the survey. Gary Mader, Utilities Director commented on water
contamination, treatment and discharge.
Motion by Whitesides, second by Haase to approve Resolution #2007-175. Upon roll call vote,
Councilmember’s Brown, Haase, Zapata, Nickerson, Carney, Gilbert, Whitesides, Niemann, and
Meyer voted yes. Councilmember Gericke voted no. Motion adopted.
Mayor Hornady welcomed Boy Scout Troop #14 to the meeting.
RESOLUTIONS:
#2007-176 – Consideration of Changes to the City Health Insurance Plan to Include Wellness
Package. Brenda Sutherland, Human Resources Director reported the idea of a wellness package
had been looked at for several years. Mentioned was the health insurance committee consisting
of representatives from all unions, non-union, and management personnel within the city. It was
Page 6, City Council Regular Meeting, July 24, 2007
the committee’s recommendation to include a wellness program and changes to the current
health plan. Ms. Sutherland reviewed the changes to the plan stating claims had increased over
the past year and that the city was self insured and increases were necessary.
Introduced were Brad Utoft with Mutual of Omaha and Cassandra Kats with Healthways.
Presented was a PowerPoint explaining the wellness program. A lengthy discussion was held on
the benefits of the program, cost to the city, employee premiums, and incentive for employees to
be a part of the plan.
Motion by Nickerson, second by Whitesides to approve Resolution #2007-176.
Motion by Gericke, second by Carney to table Resolution #2007-176 until the August 7, 2007
City Council meeting. Upon roll call vote, Councilmember’s Gericke, Carney, Gilbert, and
Meyer voted yes. Councilmember’s Brown, Haase, Zapata, Nickerson, Whitesides, and Niemann
voted no. Motion failed.
Motion by Whitsides, second by Niemann to call the question. Upon roll call vote,
Councilmember’s Brown, Haase, Zapata, Nickerson, Gericke, Carney, Gilbert, Whitesides, and
Niemann voted yes. Councilmember Meyer voted no. Motion adopted.
Upon roll call vote of the original motion to approve Resolution #2007-176, Councilmember’s
Brown, Haase, Zapata, Nicerkson, Carney, Gilbert, Whitesides, and Niemann voted yes.
Councilmember’s Gericke and Meyer voted no. Motion adopted.
PAYMENT OF CLAIMS:
Motion by Brown, second by Haase to approve the Claims for the period of July 11, 2007
through July 24, 2007, for a total amount of $3,170,537.94. Motion adopted unanimously.
ADJOURNMENT: The meeting was adjourned at 9:30 p.m.
RaNae Edwards
City Clerk
Item G2
Approving Request of Fonner Park Exposition and Events Center,
Inc. for Ratification of Election of Board of Directors
At the December 21, 1998 City Council Meeting, Resolution #98-332 was adopted supporting
the application of Fonner Park to the Internal Revenue Service for a 501(c)(3) exemption for
construction and operation of an Exposition and Events Center. This approval created the
formation of the Fonner Park Exposition and Events Center, Inc. The Internal Revenue
Service requires the election of the members of the Board of Directors of Fonner Park
Exposition and Events Center, Inc. be ratified by the Grand Island City Council. The
appointments of George Wanitschke, Vince Dowding, Jim Cannon, Barry Sandstrom, and
Scott Zana to the Board of Directors for the Fonner Park Exposition and Events Center, Inc.
are recommended.
Tuesday, August 07, 2007
Special Council Session
City of Grand Island
Staff Contact: RaNae Edwards
City of Grand Island City Council
Item G3
#2007-177 - Approving Bid Award for SCBA Equipment
Tuesday, August 07, 2007
Special Council Session
City of Grand Island
Staff Contact: Jim Rowell
City of Grand Island City Council
Council Agenda Memo
From: Troy Hughes, Training Division Chief
Meeting: August 7, 2007
Subject: SCBA Equipment
Item #’s: G-3
Presenter(s): Jim Rowell, Fire Chief
Background
The Hall County Mutual Aid Association is compromised of nine fire departments which
include; Grand Island Fire Department, Grand Island Rural Fire Department, St. Libory
Fire Department, Phillips Fire Department, Doniphan Fire Department, Alda Fire
Department, Cairo Fire Department, Wood River Fire Department, and Chapman Fire
Department.
In 2006 these nine departments exerted a great effort and effectively cooperated to
formulate and submit a grant application to the Department of Homeland Security. This
grant would replace, update and add to the existing supply of self-contained breathing
apparatus (SCBA) throughout the nine fire departments. In addition to new or updated
self-contained breathing apparatus, this grant also provides funding for equipment to
conduct required yearly flow testing of the apparatus and fit testing of the individual
department members required to wear the apparatus.
After receiving approval from the Department of Homeland Security, the Grand Island
Fire Department mailed out equipment specifications on May 3, 2007 and received bids
from four vendors on May 22, 2007.
Discussion
The intention of this grant request was to improve interoperability of self-contained
breathing apparatus among the nine fire departments. Ideally, we would have liked to
have had only one manufacturer of SCBA's to simplify training, fit testing, and flow
testing requirements. In preparing the grant request, an inventory of existing SCBA was
conducted and it was discovered that Doniphan had received new Scott self-contained
breathing apparatus and Alda had received new ISI self-contained breathing apparatus
within the last year. It was decided by the group to limit bids to these two brands to limit
interoperability problems. Interoperability is very important to these nine departments
because they all depend upon each other to provide mutual aid assistance at fires and
other emergency events.
This was a complicated bid as the various departments had unique needs according to the
equipment they already owned which made it necessary to have multiple suppliers and
equipment purchases. Of the two bids received for the ISI products; Heiman Fire
Equipment had the low bid for a total of $76,948.57. Municipal Emergency Services was
the only bidder for the Scott products and low bidder for the Posi-Check testing device
for a total of $441,077.00. There were three bids submitted for the Portacount fit testing
device. TSI and Avon submitted bids the supplied a Portacount device. MES submitted a
lower bid on an OHD brand device as an alternative to the Portacount. This device would
not interface with existing fit testing equipment and was therefore rejected. TSI was
chosen to supply the Portacount fit testing device for a total of $30,450.00.
This being a regional grant request required one entity to act as the point of contact for all
nine represented agencies. The City of Grand Island was designated to lead this project
which means that the City of Grand Island will purchase all of the equipment and be
reimbursed by the Department of Homeland Security and the other eight fire departments
for their share. This grant is funded by 80% federal funds and 20% local share. The sum
total of all equipment bid is $548,475.57. The federal share of this grant is $438,780.46
and the local share is $109,695.11 (see attachment for complete breakdown of cost per
department).
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1. Move to approve
2. Refer the issue to a Committee
3. Postpone the issue to future date
4. Take no action on the issue
Recommendation
City Administration recommends that the Council approve the bids as submitted.
Sample Motion
Motion to approve a resolution that awards the bid to Heiman Fire Equipment, Ashton,
IA for $76,948.57; Municipal Emergency Services, Inc., Fremont, NE for $441,077.00;
and to TSI Incorporated, St. Paul, MN for $30,450.00.for a grand total of $548,475.57.
2006 Assistance to Firefighters Act Grant
Department GIFD Phillips St. Libory Doniphan Alda Cairo GI Rural Wood River Chapman Total Cost Unit Cost
ISI 2002 SCBA 2 7 9 18 $50,966.82 2,831.49$
ISI 2007 SCBA w/bb 0 $0.00 3,536.39$
ISI spare facepieces 2002 7 6 13 $3,789.50 291.50$
ISI spare facepieces 2007 0 $0.00 291.50$
ISI spare bottles 12 9 21 $9,565.50 455.50$
ISI hard storage cases 2 5 9 16 $1,017.60 63.60$
ISI RIC bag 1 1 1 1 4 $6,304.24 1,576.06$
ISI Fit Test facepieces 1 1 1 3 $554.91 184.97$
Retrofit Cairo ISI SCBA 10 10 $4,750.00 475.00$
$76,948.57
Scott SCBA, bb, pt 50 12 14 16 92 $366,988.00 3,989.00$
Scott SCBA, ri, bb, pt 4 1 1 6 $27,834.00 4,639.00$
Scott spare bottles 54 12 15 17 98 $29,988.00 306.00$
Scott spare facepieces 14 6 3 15 38 $5,890.00 155.00$
Scott hard storage case 2 4 6 $330.00 55.00$
Scott RIC bag 1 1 1 1 4 $2,480.00 620.00$
Scott Fit Test adapters 1 1 1 1 1 5 $230.00 46.00$
Posi-Check 1/9 1/9 1/9 1/9 1/9 1/9 1/9 1/9 1/9 1 $7,337.00 7,337.00$
$441,077.00
Portacount fit test 0.33 0.33 0.33 0.33 0.33 0.33 0.33 0.33 0.33 3 $30,450.00 10,150.00$
$30,450.00
$548,475.57
Total by department 240,944.56 57,334.56 70,514.56 4,864.56 19,256.27 30,663.05 81,074.56 7,708.59 36,114.90 $548,475.57
Department share 48,188.91 11,466.91 14,102.91 972.91 3,851.25 6,132.61 16,214.91 1,541.72 7,222.98 $109,695.11
Federal share 192,755.64 45,867.64 56,411.64 3,891.64 15,405.01 24,530.44 64,859.64 6,166.87 28,891.92 $438,780.46
Total bid award
Heiman Fire Equipment - Total Bid Award
Municipal Emergency Services - Total Bid Award
TSI, Incorporated - Total Bid Award
Purchasing Division of Legal Department
INTEROFFICE MEMORANDUM
Dale M. Shotkoski, Assistant City Attorney
Working Together for a
Better Tomorrow, Today
BID OPENING
BID OPENING DATE: May 22, 2007 at 11:00 a.m.
FOR: SCBA Equipment
DEPARTMENT: Fire
ESTIMATE: $548,850.00 Federal Share $439,080
Department Share $109,770
FUND/ACCOUNT: 10022101-85540
PUBLICATION DATE: May 5, 2007
NO. POTENTIAL BIDDERS: 6
SUMMARY
Bidder: Municipal Emergency Services, Inc. Heiman Fire Equipment
Fremont, NE Ashton, IA
Exceptions: Noted Noted
Bid Prices Per Unit:
ISI Viking Z Seven No Bid $3,409.19
Scott Air Pak 75 3,596.00 No Bid
Spare Bottle 306.00 455.50
Storage Cases 55.00 63.60
Option #1 Radio Interface:
EZ Con II $404.00 $408.10
EPIC Wireless 650.00
Option #2 Buddy Breather System:
$257.00 $127.20
Option #3 Supplied Air Line Connection:
Hansen Coupler $306.00 $143.10 - Hansen H/C Airline
Option #4 Firefighter Tracking System:
Pack Tracker $136.00 $1,268.82
Receiver Unit 805.00 1,590.00 – Receiver unit
ISI Air Switch Facemask 2002 Standards: - No Bid $2,831.49
Extra Face Pieces, ISI 2007 Standard - No Bid 291.50
Extra Face Pieces, ISI 2002 Standard - No Bid 291.50
Extra Face Pieces, Scott Air Pack $155.00 No Bid
ISI RIC Pack: No Bid $1,576.06
Scott RIC Pack II $620.00 No Bid
Retrofit 10 Cairo Fire ISI – No Bid $475.00
ISI Fit Test Face Pieces – No Bid $184.97
Scott Fit Test Adapters $46.00 No Bid
Portacount Fit Testing Device $6,800.00 No Bid
Posi-Check 3 SCBA Testing Device $7,337.00 $9,530.00
357.75 – ISI Software
Bidder: AVON Protection TSI Incorporated
Lawrenceville, GA St. Paul, MN
Exceptions: Noted None
ISI Viking Z Seven $6,423.00 No Bid
Scott Air Pak 75 No Bid No Bid
Spare Bottle 850.00 No Bid
Storage Cases 120.00 No Bid
Option #1 Radio Interface:
$770.00 No Bid
Option #2 Buddy Breather System:
$240.00 No Bid
Option #3 Supplied Air Line Connection:
Hansen $270.00 No Bid
Option #4 Firefighter Tracking System:
Avon ISI $1,995.00 No Bid
Receiver Unit 2,500.00 No Bid
ISI Air Switch Facemask 2002 Standards: - $5,333.00 No Bid
Extra Face Pieces, ISI 2007 Standard – 938.00 No Bid
Extra Face Pieces, ISI 2002 Standard – 938.00 No Bid
Extra Face Pieces, Scott Air Pack No Bid No Bid
ISI RIC Pack: $2,973.70 No Bid
Scott RIC Pack II No Bid No Bid
Retrofit 10 Cairo Fire ISI – $795.00
ISI Fit Test Face Pieces – $349.00 No Bid
Scott Fit Test Adapters - No Bid $165.00
Portacount Fit Testing Device $10,150.00 $10,150.00
Posi-Check 3 SCBA Testing Device 9,445.00 No Bid
cc: Jim Rowell, Fire Chief Troy Hughes, Training Division Chief
Chris Hoffman, Fire Admin. Assist. Dale Shotkoski, Purchasing Agent
Sherry Peters, Legal Secretary
P1152
Approved as to Form ¤ ___________
August 3, 2007 ¤ City Attorney
R E S O L U T I O N 2007-177
WHEREAS, the Hall County Mutual Aid Association is comprised of nine area fire
departments; and
WHEREAS, in 2006 the nine fire departments effectively formulated and submitted a grant
application to the Department of Homeland Security to replace, update and add to the existing supply of
self-contained breathing apparatus (SCBA) equipment; and
WHEREAS, after receiving approval from the Department of Homeland Security, the City
of Grand Island was designated to act as the point of contact to purchase the SCBA equipment for the Hall
County Mutual Aid Association; and
WHEREAS, the grant will be funded by 80% federal funds and 20% locally; and
WHEREAS, the City of Grand Island invited sealed bids for SCBA Equipment, according
to plans and specifications on file with the Fire Department and on May 22, 2007, bids were received,
opened and reviewed; and
WHEREAS, the following were low bidders for their respective variety of equipment, to-
wit: Heiman Fire Equipment of Ashton, Iowa, for $76,948.57; Municipal Emergency Services, Inc. of
Fremont, Nebraska for $441,077.00; and TSI Incorporated of St. Paul, Minnesota for $30,450.00, for a
total of $548,475.57.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that the following bids are hereby approved as the
lowest responsible bids: Heiman Fire Equipment of Ashton, Iowa, for $76,948.57; Municipal Emergency
Services, Inc. of Fremont, Nebraska for $441,077.00; and TSI Incorporated of St. Paul, Minnesota for
$30,450.00, for a total of $548,475.57.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, August 7, 2007.
_______________________________________
Margaret Hornady, Mayor
Attest:
_______________________________________
- 2 -
RaNae Edwards, City Clerk
Item G4
#2007-178 - Approving Annual Agreements for Support, License,
Operating System and Database Administration with MUNIS
Tuesday, August 07, 2007
Special Council Session
City of Grand Island
Staff Contact: David Springer
City of Grand Island City Council
Council Agenda Memo
From: Dave Springer, Finance Director
Meeting: August 7, 2007
Subject: Approving Annual Agreement for Operating System &
Database Administration Support with MUNIS
Item #’s: G-4
Presenter(s): Dave Springer, Finance Director
Background
On July 10, 2001, Council approved the purchase and implementation of the MUNIS
integrated financial software system. In order to receive ne eded software upgrades and
technical assistance from the company, it is necessary to enter into an annua l Operating
System and Database Administration Support Agreement.
Discussion
The cost for the period of 9/14/2007 to 9/13/2008 of the Operating System Support is
$21,069.74, for the MUNIS licensing and Support is $90,052.20, for Data Base Server
Support is $4,468, and for User Interface Support is $3,000, for a total annual cost of
$118,589.94. The need for annual support and their related costs were presented to
Council at the time of the initial purchase. We have 50 client seats or licenses.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1. Approve the 2007-2008 contracts with MUNIS for software support.
2. Disapprove or deny the contract.
3. Modify the Resolution to meet the wishes of the Council
4. Table the issue
Recommendation
City Administration recommends that the Council approve the 2007-2008 software
support contract with MUNIS.
Sample Motion
Approve the annual licensing and support agreements with MUNIS as presented.
Approved as to Form ¤ ___________
August 3, 2007 ¤ City Attorney
R E S O L U T I O N 2007-178
WHEREAS, on July 10, 2001, by Resolution 2001-180, the City of Grand Island
approved the proposal of Process, Inc., d/b/a Munis to implement new accounting software with an
integrated financial program; and
WHEREAS, in order to receive continued upgrades and technical assistance from the
company, it is necessary to enter into an annual Operating System and Database Administration Support
Agreement; and
WHEREAS, the cost for the period of September 14, 2007 to September 13, 2008 for
operating system support is $21,069.74; and
WHEREAS, the cost for the period of September 14, 2007, to September 13, 2008 for
Munis licensing and support is $90,052.20; and
WHEREAS, the cost for the period of September 14, 2007, to September 13, 2008 for
Data Base Service Support is $4,468.00 and for User Interface Support is $3,000.00; and
WHEREAS, the proposed agreements have been reviewed and approved by the City
Attorney's office.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that the Annual Agreement for Operating System and
Database Administration Support by and between the City and Munis, Inc. for the amount of $118,589.94
is hereby approved.
BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to
execute such agreements on behalf of the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, August 7, 2007.
_______________________________________
Margaret Hornady, Mayor
Attest:
- 2 -
_______________________________________
RaNae Edwards, City Clerk
Item G5
#2007-179 - Approving Expansion of Police Department Telephone
System
Tuesday, August 07, 2007
Special Council Session
City of Grand Island
Staff Contact: Steve Lamken
City of Grand Island City Council
Council Agenda Memo
From: Steven Lamken, Police Chief
Meeting: August 7, 2007
Subject: Expansion of Police Department Telephone System
Item #’s: G-5
Presenter(s): Steven Lamken, Police Chief
Background
The Police Department and Sheriff's Office are preparing for moving to the new Law
Enforcement Center in late 2007. The move requires an expansion of the telephone
system. The Police Department currently owns an Iwatsu telephone system. The Police
Department is recommending purchasing the equipment and services through Business
Tele communications Systems Inc. as a sole source vendor for expansion of the current
system at a maximum cost of $32,095.00.
Discussion
Currently the Police Department has an Iwatsu telephone system in the Public Safety
Center. The Sheriff's Office is on a separate system owned by the County. Operations in
the new Law Enforcement Center will require and expansion of the current system to
support the Police Department and the Sheriff's Office, as well as the larger facility. The
expansion will update equipment in the current system, support the increased number of
extensions and phones, and allow for tracking of long distance calls by agency for billing
purposes at a cost considerably less that purchasing a new system.
The cost of expanding the Police Department's current system is $32,095.00. We are
recommending the purchase of equipment and services for expanding the current Iwatsu
system be awarded to Business Telecommunications Systems Inc. as a sole source vendor
for the expansion of the system. The reasons for this recommendation are:
1. The cost of upgrading and expanding the current system is less than purchasing a new
system.
2. We will not need to purchase as many new phones because we will be able to use our
existing phones with the system in the new facility.
3. Business Telecommunications Systems Inc. is the only vendor in the area selling and
supporting Iwatsu systems.
Expansion of the telephone system was allowed for in the planning of the new Center and
funding is available for the project.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1. Move to approve
2. Refer the issue to a Committee
3. Postpone the issue to future date
4. Take no action on the issue
Recommendation
City Administration recommends that the Council approve the purchase of equipment
and services to expand the Police Department Iwatsu telephone system with Business
Telecommunications Systems Inc. as a sole source vendor for a maximum cost of
$32,095.00.
Sample Motion
Motion to approve the purchase of equipment and services to expand the Police
Department Iwatsu telephone system with Business Telecommunications Sys tems Inc. as
a sole source vendor for a maximum cost of $32,095.00.
Approved as to Form ¤ ___________
August 2, 2007 ¤ City Attorney
R E S O L U T I O N 2007-179
WHEREAS, on May 2, 2006, by Resolution No. 2006-151, the City of Grand Island
awarded a bid for the construction of a Law Enforcement Center; and
WHEREAS, construction of the Law Enforcement Center requires an expansion of the
current Iwatsu telephone system used by the Grand Island Police Department; and
WHEREAS, Business Telecommunication Systems, Inc., is the only vendor in the area
selling and supporting the Iwatsu telephone system; and
WHEREAS, to upgrade and expand the Police Department’s current telephone system for
the Law Enforcement Center, it is requested that Business Telecommunication Systems, Inc., be designated
as the sole source provider for such telephone expansion; and
WHEREAS, the cost of expanding the current telephone system of the Police Department
through Business Telecommunication Systems, Inc., shall not exceed $32,095.00.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that Business Telecommunication Systems, Inc., of
Grand Island, Nebraska, is hereby designated as the sole source provider for the expansion of the
telephone system for the Grand Island Police Department at a cost not to exceed $32,095.00.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, August 7, 2007.
_______________________________________
Margaret Hornady, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Item G6
#2007-180 - Approving Change Order No. 13 with Chief
Construction for Law Enforcement Center
Tuesday, August 07, 2007
Special Council Session
City of Grand Island
Staff Contact: Steve Lamken
City of Grand Island City Council
Council Agenda Memo
From: Steven Lamken, Police Chief
Meeting: August 7, 2007
Subject: Change Order #13, Law Enforcement Center
Item #’s: G-6
Presenter(s): Steven Lamken, Police Chief
Background
The City awarded Chief Construction the contract in the summer of 2006 to construct the
new law enforcement center for a cost of $7,406,080. $150,000 of contingency funds
were provided in the contract to allow for needed change orders during the project. To
date there is $126,308.50 remaining in contingency funds.
Discussion
Change Order #13 includes three changes in the construction project. The changes have a
cost of $37,980.90. Accepting the changes will leave the contingency funds balance at
$88,327.60.
A roof drain needs to be relocated in the multipurpose room. This creates an additional
cost of $482.90.
The service wiring to the HVAC units on the roof of the Center require copper wire
instead of the aluminum wire that was being specified for the project. This creates an
additional cost of $37,333.00. This is a large cost but is necessary and required to ensure
safety, avoid additional maintenance, and provide for the long term serviceability of the
facility.
We are requesting a change in the glazing of the windows in the motorcycle garage. We
are requesting that the glass panes be etched which does not allow vision into the room
from the outside. This creates an additional cost of $165.00. This is less expensive than
providing window dressings.
A summary of the costs of Change Order #13 are:
Relocation of Roof Drain - + $ 482.90
Replacing Aluminum Wire With Copper- + $ 37,333.00
Change Glazing in Garage - + $ 165.00
Total Cost - + $37,980.90
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1. Move to approve
2. Refer the issue to a Committee
3. Postpone the issue to future date
4. Take no action on the issue
Recommendation
City Administration recommends that the Council move to approve Change Order #13.
Sample Motion
Motion to approve Change Order #13 with Chief Construction for the sum of $37,980.90
for: relocation of a roof drain, replacing aluminum wire with copper and changing
glazing in one window.
Approved as to Form ¤ ___________
August 2, 2007 ¤ City Attorney
R E S O L U T I O N 2007-180
WHEREAS, on May 2, 2006, by Resolution 2006-151, the City of Grand Island awarded
a bid in the total amount of $7,406,080.00 (including alternate bids 2 and 3) for the construction of a Law
Enforcement Center to Chief Construction Company of Grand Island, Nebraska; and
WHEREAS, included in the $7,406,080 bid was a construction contingency of $150,000;
and
WHEREAS, on June 12, 2007, by Resolution 2007-135, the City of Grand Island
approved Change Order No. 12 to modify the door hardware, add concrete for a corridor wall; remove
the suspended ceiling in the evidence storage area; modify the IT server room; install steel lintels for the
sallyport overhead doors; and, change the furnishing in the courtyard patio; and
WHEREAS, it is necessary to locate a roof drain in the multipurpose room; replace
aluminum wire with copper wire to the HVAC units on the roof; and, replace glass window panes in the
motorcycle garage with etched window panes; and
WHEREAS, such changes have been incorporated into Change Order No. 13, and will
decrease the contingency fund to $88,327.60.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is, authorized and
directed to execute Change Order No.13 for the construction of the Law Enforcement Center to provide
the modification set out as follows:
Relocation of Roof Drain…………………………………………………………………….$ 482.90
Replacement of Aluminum Wire with Copper……………………………………………….$ 37,333.00
Change Glazing in Motorcycle Garage………………………………………………………$ 165.00
Total Cost…………………………………………………………………………………….$ 37,980.90
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, August 7, 2007.
_______________________________________
Margaret Hornady, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Item G7
#2007-181 - Approving Construction of Sanitary Main, Lift
Station, Forced Main, and Appurtenances Located East of Sky
Park Road to the Army Aviation Support Facility and to Improve
Sewer Line for New Construction on Sky Park Road
This item relates to the aforementioned Ordinance Item F-1.
Tuesday, August 07, 2007
Special Council Session
City of Grand Island
Staff Contact: Wes Nespor, Assistant City Attorney
City of Grand Island City Council
Approved as to Form ¤ ___________
August 2, 2007 ¤ City Attorney
R E S O L U T I O N 2007-181
WHEREAS, The City of Grand Island and the Hall County Airport Authority have
previously reached an agreement in principle for infrastructure improvements; and
WHEREAS, the construction of such improvements is a proper governmental function; and
WHEREAS, an interlocal agreement will have been adopted regarding sharing the cost of
such improvements
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that the following improvements be made in accordance
with plans and specifications approved by the engineer for the City, who shall estimate the cost thereof.
Bids for the construction of said improvements shall be taken and contracts entered into in the manner
provided by law, to wit:
A. Upgrade the sewer line, manholes, and appurtenances beginning at the intersection of Geddes
Street and Capital Avenue and running thence East in the Capital Avenue right-of-way to Sky Park
Road; thence Northerly in the Sky Park Road right-of-way approximately 1150 feet to the point of
termination.
B. Sanitary sewer main, forced main, lift station and appurtenances from the point of termination in
paragraph A Northeasterly to a point approximately 220 feet East and 553 feet North of the
Southwest corner of Section 36, Township 12 North, Range 9 West of the 6th P.M., Hall County,
Nebraska.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, August 7, 2007.
_______________________________________
Margaret Hornady, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Item G8
#2007-182 - Approving Interlocal Agreement with Hall County
Airport Authority
This item relates to the aforementioned Ordinance Item F-1.
Tuesday, August 07, 2007
Special Council Session
City of Grand Island
Staff Contact: Wes Nespor, Assistant City Attorney
City of Grand Island City Council
Approved as to Form ¤ ___________
August 2, 2007 ¤ City Attorney
R E S O L U T I O N 2007-182
WHEREAS, the City of Grand Island and the Hall County Airport Authority have reached
an agreement in principle for the construction of infrastructure of a helicopter facility for the Army Aviation
Support Facility; and
WHEREAS, the construction of this infrastructure is best accomplished through an interlocal
agreement; and
WHEREAS, the interlocal agreement between the City of Grand Island and the Hall Count
Airport Authority has been reviewed by the City Attorney’s office.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that the Interlocal Cooperative Agreement by and
between the City of Grand Island and the Hall County Airport Authority is hereby approved according to
the terms set out in the agreement.
BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to
execute such Interlocal Cooperative Agreement on behalf of the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, August 7, 2007.
_______________________________________
Margaret Hornady, Mayor
Attest:
__________________________________
RaNae Edwards, City Clerk
Item G9
#2007-183 - Approving Setting Board of Equalization Date for
Annual Mowing Assessments
Tuesday, August 07, 2007
Special Council Session
City of Grand Island
Staff Contact: Wes Nespor, Assistant City Attorney
City of Grand Island City Council
Council Agenda Memo
From: Dave Springer, Finance Director
Meeting: August 7, 2007
Subject: Approving Setting the Board of Equalization Date for
Annual Mowing Assessments
Item #’s: G-9
Presenter(s): Dave Springer, Finance Director
Background
State Statutes required that First Class Cities shall meet in June annually to address any
special assessments that have not otherwise been provided for by setting a date for a
Board of Equalization and subsequent levies.
Discussion
The only assessments we are aware of that need action are for mowing and weed control
on properties wherein the owners, after proper notification, failed to act and the City was
forced to have mowing and weed control services done at the City’s expense. The
Council, meeting as a Board of Equalization, on July 24, 2007 voted to assess those
expenses back to the property owners. Unfortunately, City administration had not
published a public notice as is required. Thus, the Council is again asked to sit as a Board
of Equalization to determine the benefits of these actions on August 28, 2007.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1. Move to approve
2. Refer the issue to a Committee
3. Postpone the issue to future date
4. Take no action on the issue
Recommendation
City Administration recommends that the Council sit as a Board of Equalization on
August 28, 2007 to determine the benefits of mowing and weed control actions
undertaken by the City. .
Sample Motion
Motion to approve August 28, 2007 for Council to sit as a Board of Equalization for
mowing and weed control assessments.
Approved as to Form ¤ ___________
August 2, 2007 ¤ City Attorney
R E S O L U T I O N 2007-183
WHEREAS, pursuant to Article III of Chapter 17 of the Grand Island City Code, for reason
of the failure of the owners, agents, occupants, or persons in possession, charge, or control of lots, tracts, or
parcels of land in the City to comply with the notices of the City Council in regard to the cutting and removing
of weeds and other rank growth of vegetation, such weeds and other rank growth of vegetation were caused
to be removed by the City, and the actual expenses thereof have been audited and paid by the City; and
WHEREAS, the owners, agents, occupants, or persons in possession, charge or control of
lots, tracts or parcels of land whereon such weeds and other rank growth of vegetation were caused to be cut
by the City and are in default of payment of the expenses and costs incurred by the City therefore; and
WHEREAS, the Finance Department for the City has reported the expenses and costs of
such weed cutting to the City Council and recommends that the City Council sit as a Board of Equalization to
assess the expenses and costs thereof to the respective lots, tracts, or parcels of land.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE
CITY OF GRAND ISLAND, NEBRASKA, that:
1. The report of the Finance Department for the City pertaining to the cutting of weeds and other
rank growth of vegetation is hereby accepted.
2. The City Council shall sit as a Board of Equalization to determine the benefits of such weed
cutting on August 28, 2007 at 7:00 p.m.
3. The City Cle rk shall give notice, as required by Section 16-707, R.R.S. 1943, as amended, by one
publication in the Grand Island Independent that the City Council will sit as a Board of
Equalization on the date and time set forth above, at least ten (10) days prior thereto; and further,
that the City Clerk, within five (5) days after the date of publication of the above notice and 10
days prior to the meeting, shall send by U.S. mail, a copy of the published notice to each and
every party appearing to have a direct legal interest in such proceeding whose name and post
office addresses are known, in accordance with the provisions of Section 25-520.01, R.R.S. 1943,
as amended.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, August 7, 2007.
_______________________________________
Margaret Hornady, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Item G10
#2007-184 - Approving Contract with Internal Medical Associates
for Fire Department Physical Exams
Tuesday, August 07, 2007
Special Council Session
City of Grand Island
Staff Contact: Wes Nespor, Assistant City Attorney
City of Grand Island City Council
Council Agenda Memo
From: Wesley D. Nespor, Assistant City Attorney
Meeting: August 7, 2007
Subject: Physical Fitness Testing Contract
Item #’s: G-10
Presenter(s): Wesley D. Nespor, Assistant City Attorney
Background
Last year a request for bids for physical fitness testing for the Grand Island Fire
Department was published on April 29, 2006. Closing date was May 17, 2006. Only one
response was received. The sole proposal was from Internal Medical Associates.
Discussion
The quote is from the previous provider of this testing and we have been satisfied with
their performance in past years. The fees are only slightly more than last year per
category. Rather that incurring the cost of publication, negotiations were made directly
with the previous provider.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1. Move to approve
2. Postpone the issue to future date
3. Take no action on the issue
Recommendation
City Administration recommends that the Council approve a contract to Internal Medical
Associates of Grand Island as a sole source vendor.
Sample Motion
Motion to approve contract with Internal Medical Associates of Grand Island.
Approved as to Form ¤ ___________
August 2, 2007 ¤ City Attorney
R E S O L U T I O N 2007-184
WHEREAS, a request for bids for physical fitness testing for the Grand Island Fire
Department was published on April 29, 2006 and the sole proposal was from Internal Medical Associates;
and
WHEREAS, a contract may be awarded without competition when after advertising for
bids the city council determines that there is only one source for the required supply, service, or
construction; and
WHEREAS, the purchasing agent conducted negotiations, as appropriate, as to price,
delivery, and terms for physicals
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that Internal Medical Associates be awarded a contract
to provide physical evaluations for the fire department to be performed and invoiced by September 7, 2007
not to exceed $17,711.00.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, August 7, 2007.
_______________________________________
Margaret Hornady, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Item G11
#2007-185 - Approving Bid Award for Street Improvement Project
2007-P-5, Intersection of 10th Street and Adams Street/Broadwell
Avenue
Tuesday, August 07, 2007
Special Council Session
City of Grand Island
Staff Contact: Steven P. Riehle, City Engineer/Public Works Direc
City of Grand Island City Council
Council Agenda Memo
From: Steven P. Riehle, Public Works Director
Meeting: August 7, 2007
Subject: Approving Bid Award for Street Improvement Project
2007-P-5, Intersection of 10th Street and Adams
Street/Broadwell Avenue
Item #’s: G-11
Presenter(s): Steven P. Riehle, Public Works Director
Background
The intersection of 10th Street and Adams Street/Broadwell Avenue has appeared a few
times in the Public Works Annual Traffic Summary. The current intersection is
triangular; formed by “T” and “Y” intersections at the same location. The result is a
sometimes confusing and accident prone intersection. This project will turn Adams Street
into a cul-de-sac and eliminate the triangular intersection of 10th Street & Adams
Street/Broadwell Avenue with 10th Street intersecting at Broadwell Avenue as a “T”
intersection.
On July 11, 2007 the Engineering Division of the Public Works Department advertised
for bids for Street Improvement Project 2007-P-5, Intersection of 10th Street and Adams
Street/Broadwell Avenue.
Discussion
Two (2) bids were received and opened on July 25, 2007. All bids were submitted in
compliance with the contract, plans and specifications. The bid estimate for the project
was $73,236.32. A summary of the bids is shown below.
Bidder Exceptions Bid Security Bid Price
The Diamond
Engineering Co.
Grand Island, NE
Completion date of
April 1, 2008
Universal Surety
Company
$73,102.72
Galvan
Construction, Inc.
Grand Island, NE
Completion date of
December 15, 2007
RLI Insurance
Company
$84,279.13
There are sufficient funds in Account No.40033535-90078 and 10033506-85353 to fund
this contract.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1. Move to approve
2. Refer the issue to a Committee
3. Postpone the issue to future date
4. Take no action on the issue
Recommendation
City Administration recommends that the Council approve awarding the contract and
pass a resolution authorizing the Mayor to sign a contract with The Diamond Engineering
Co. of Grand Island, Nebraska.
Sample Motion
Motion to approve the award of the contract to The Diamond Engineering Co. of Grand
Island, Nebraska for Street Improvement Project 2007-P-5.
Purchasing Division of Legal Department
INTEROFFICE MEMORANDUM
Dale M. Shotkoski, Assistant City Attorney
Working Together for a
Better Tomorrow, Today
BID OPENING
BID OPENING DATE: July 25, 2007 at 11:00 a.m.
FOR: Street Improvement Project 2007-P-5
DEPARTMENT: Public Works
ESTIMATE: $73,236.32
FUND/ACCOUNT: 40033535-90078
10033506-85353
PUBLICATION DATE: July 11, 2007
NO. POTENTIAL BIDDERS: 8
SUMMARY
Bidder: Galvan Construction, Inc. Diamond Engineering Company
Grand Island, NE Grand Island, NE
Bid Security: RLI Insurance Company Universal Surety Company
Exceptions: Noted Noted
Bid Price: 84,279.13 73,102.72
cc: Steve Riehle, Public Works Director Bud Buettner, Assist. PW Director
Catrina DeLosh, PW Admin. Assist. Dale Shotkoski, City Attorney
Wes Nespor, Assist. City Attorney Sherry Peters, Legal Secretary
P1179
Approved as to Form ¤ ___________
August 2, 2007 ¤ City Attorney
R E S O L U T I O N 2007-185
WHEREAS, the City of Grand Island invited sealed bids for Street Improvement Project
2007-P-5, according to plans and specifications on file with the City Engineer; and
WHEREAS, on July 25, 2007, bids were received, opened and reviewed; and
WHEREAS, The Diamond Engineering Company of Grand Island, Nebraska, submitted a
bid in accordance with the terms of the advertisement of bids and plans and specifications and all other
statutory requirements contained therein, such bid being in the amount of $73,102.72; and
WHEREAS, The Diamond Engineering Company's bid is less than the estimate for such
project.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of The Diamond Engineering Company of
Grand Island, Nebraska, in the amount of $73,102.72 for Street Improvement Project 2007-P-5 is hereby
approved as the lowest responsible bid.
BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to
execute a contract with such contractor for such project on behalf of the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, August 7, 2007.
_______________________________________
Margaret Hornady, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Item G12
#2007-186 - Approving Storm Water Management Plan Program
Grant Application
Tuesday, August 07, 2007
Special Council Session
City of Grand Island
Staff Contact: Steven P. Riehle, City Engineer/Public Works Direc
City of Grand Island City Council
Council Agenda Memo
From: Steven P. Riehle, Public Works Director
Meeting: August 7, 2007
Subject: Approving Storm Water Management Plan Program
Grant Application
Item #’s: G-12
Presenter(s): Steven P. Riehle, Public Works Director
Background
In 2005, the EPA expanded the "pollutant discharge" portion of the Clean Water Act of
1977 to include storm water runoff from all Nebraska communities with a population
over 10,000. Subsequently, the City Of Grand Island was designated as a National
Pollutant Discharge Elimination System (NPDES) Phase II Storm Water community. The
City applied for and received a storm water permit from the Nebraska Department of
Environmental Quality and adopted a Storm Water Management Plan (see "Forecast"
attachment.)
As a result of the passage of LB1226 in the 2006 Nebraska Legislative Session, $2.5
million in funding was allocated for cities and counties with Storm Water permits to
implement their local Storm Water Management Plans (SWMPs). Eligible communities
include Omaha/Douglas County, Lincoln/Lancaster County, South Sioux City, Beatrice,
Columbus, Fremont, Grand Island, Hastings, Kearney, Lexington, Norfolk, North Platte
and Scottsbluff. Grant awards will be distributed to applicants according to population
size.
The City of Grand Island is coordinating SWMP activities among the 10 permitted non-
metropolitan communities. The required storm water permit was submitted to the NDEQ
in June 2005 and the SWMP was submitted in July 2006. Both are required for eligibility
to apply for the grant. Public works is working with Community Development in
preparation of the attached grant application to the Department of Environmental Quality
for these funds.
Discussion
The grant application is due Wednesday, August 22, 2007. A 20% match for the project
is required and will be provided by the City Of Grand Island Public Works Department.
Grant awards will be announced prior to October 19, 2007 and projects completed by
June 20, 2009.
The City is eligible under Permit #NE200010 for no less than $93,807, but no more than
$492,000. If all eligible non-metropolitan communities across the state apply, the City
will receive $93,807. If Grand Island is the only non-metropolitan community to apply,
the City could receive up to $492,000. The grant amount to be requested is $395,847,
which is 1/3 of the estimated annual cost for a fully functional SWMP ($1,199,537).
Grant activities are restricted to the Best Management Practices (BMP's) and six
Minimum Control Measures (MCM's) identified in the City storm water permit. The six
MCM's are: 1) education and outreach, 2) public involvement/participation, 3) illicit
discharge detection and elimination, 4) construction site storm water runoff control, 5)
post-construction storm water management in new development and redevelopment, and
6) pollution prevention good housekeeping for municipal operations.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1. Move to approve
2. Refer the issue to a Committee
3. Postpone the issue to future date
4. Take no action on the issue
Recommendation
City Administration recommends that the Council approve submission of the grant
application and authorize the mayor to sign all related documents.
Sample Motion
Motion to approve submission of the grant application and authorize the mayor to sign all
related documents.
Approved as to Form ¤ ___________
August 2, 2007 ¤ City Attorney
R E S O L U T I O N 2007-186
WHEREAS, in 2005, the Environmental Protection Agency expanded the “pollutant
discharge” portion of the Clean Water Act of 1977 to include storm water runoff from Nebraska communities
with a population over 10,000; and
WHEREAS, the City of Grand Island was designated as a National Pollutant Discharge
Elimination System (NPDES) Phase II Storm Water community and was required to apply for a storm water
permit from the Nebraska Department of Environmental Quality and adopt a Storm Water Management Plan;
and
WHEREAS, the State of Nebraska allocated $2,500,000.00 in funding for three metropolitan
cities and ten non-metropolitan cities and counties with Storm Water permits; and
WHEREAS, the City of Grand Island, Nebraska, is an eligible unit of a general local
government authorized to file an application through the Nebraska Department of Environmental Quality for a
grant to implement the Storm Water Management Plans (SWMPs) and is entitled to a minimum of $93,807.00
and no more than $492,000.00 from the State of Nebraska; and
WHEREAS, the City is requesting $395,847.00 and the required twenty percent (20%) match
for the project will be provided by the City of Grand Island, Public Works Department; and
WHEREAS, the Nebraska Department of Environmental Quality is taking applications until
August 22, 2007.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE
CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island, Nebraska, is hereby authorized to
apply for funding from the Nebraska Department of Environmental Quality, for the Storm Water Management
Plan Project.
BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute
such grant application and other documentation on behalf of the City of Grand Island for such grant purposes.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, August 7, 2007.
_______________________________________
Margaret Hornady, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Item I1
#2007-187 - Approving Full Time Equivalents (FTE's) for Fiscal
Year 2007-2008
Tuesday, August 07, 2007
Special Council Session
City of Grand Island
Staff Contact: David Springer
City of Grand Island City Council
Council Agenda Memo
From: Dave Springer, Finance Director
Meeting: August 7, 2007
Subject: Approve 2007-2008 FTE Requests
Item #’s: I-1
Presenter(s): Dave Springer, Finance Director
Background
At the June 19 council study session, staff presented departmental requests for additional
personnel or Full Time Equivalent (FTE) employees supported by justification memos
from appropriate directors detailing their needs. Last year saw a net reduction in FTE’s,
but with the city’s growth and the expansion of the City’s services and operations, some
additional staffing becomes necessary. Cost concerns were expressed by council and
administration has responded by scaling back that request by five FTEs and $198,405.
The revised request is for 4.77 FTE’s and $155,613 in the General Fund and 7.27 FTE’s
and $260,844 city-wide.
Discussion
Administration feels that a further reduction in FTE requests will begin to compromise
the delivery of services performed by these departments and that these are appropriate
staffing changes for incorporation into the 2007-2008 budget.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1. Approve the recommendation for requested FTEs.
2. Modify the request to meet the policy direction of the Council.
3. Postpone the issue to a future date.
Recommendation
City Administration recommends that the City Council approve the FTE requests as
presented for incorporation into the final budget.
Sample Motion
Move to approve the FTE requests for incorporation into the 2007-2008 budget.
SUMMARY OF REQUESTED FTE'S, FISCAL YEAR 2007-2008
( Five Year Financial Impact )
PERSONAL COST
Dept FTE Changes 2008-9 2009-10 2010-11 2011-12
No.Department Name Recommended Estimate Estimate Estimate Estimate
GENERAL GOVERNMENT
114 Finance
Less: Accounting Clerk (0.580)($16,377)($16,868)($17,374)($17,896)($18,432)
PUBLIC SAFETY
223 Police
Custodian 1.000 $36,307 $37,396 $38,518 $39,674 $40,864
School Crossing Guard 0.350 $5,242 $5,399 $5,561 $5,728 $5,900
Total Police Services 1.350 $41,549 $42,795 $44,079 $45,402 $46,764
226 Emergency Management
Emergency Management Coordinator 1.000 $31,556 $32,503 $33,478 $34,482 $35,517
Emergency Management Clerk (1.000)($30,459)($31,373)($32,314)($33,283)($34,282)
Communications Specialist 1.000 $43,648 $44,957 $46,306 $47,695 $49,126
Total Emergency Management 1.000 $44,745 $46,087 $47,470 $48,894 $50,361
COMMUNITY ENVIRONMENT & LEISURE
443 Library
Library Assistant - Full Time 1.000 $40,914 $42,141 $43,406 $44,708 $46,049
448 Heartland Shooting Park
Seasonal Worker 2.000 $44,782 $46,125 $47,509 $48,935 $50,403
PROPERTY TAX REQUIREMENT
GENERAL GOVERNMENT (0.580)($16,377)($16,868)($17,374)($17,896)($18,432)
PUBLIC SAFETY 2.350 $86,294 $88,883 $91,549 $94,296 $97,125
COMMUNITY ENVIRONMENT & LEISURE 3.000 85696.000 88266.880 90914.886 93642.333 96451.603
GENERAL FUND PROPERTY TAX REQUIREMENT 4.770 $155,613 $160,281 $165,090 $170,043 $175,144
===============================================
ENTERPRISE FUNDS
505 Sanitary Landfill
Equipment Operator 1.000 $33,686 $34,697 $35,737 $36,810 $37,914
510 Golf Course
Seasonal Part-Time 0.500 $10,140 $10,444 $10,758 $11,080 $11,413
Maintenance Worker II (1.000)($58,881)($60,647)($62,467)($64,341)($66,271)
Total Golf Course (0.500)($48,741)($50,203)($51,709)($53,261)($54,858)
520 Electric Utility
Electrical Engineer 1.000 $61,393 $63,235 $65,132 $67,086 $69,098
Wireworker II 1.000 $58,893 $60,660 $62,480 $64,354 $66,285
Total Electrical Utility 2.000 $120,286 $123,895 $127,611 $131,440 $135,383
TOTAL ENTERPRISE FUNDS 2.500 $105,231 $108,388 $111,640 $114,989 $118,438
TOTAL CITY 7.270 $260,844 $268,669 $276,729 $285,031 $293,582
Council Agenda Memo
From: Steve Paustian, Park and Recreation Director
Meeting: May 2, 2006
Subject: Approving Full Time Equivalents (FTE) for Fiscal
2007/2008
Item #’s: I-1
Presenter(s): David Springer, Finance Director
Background
Over the past four years many components of the Heartland Public Shooting Park (HPSP)
have been completed or are nearing completion. As more venues are or are near
completion the park is drawing increasing numbers of shooting enthusiasts. The shotgun
venues, skeet, trap and sporting clays have been available to the public for approximately
three years. The rifle and pistol ranges, while not totally finished have been put into
limited service as well. This fall, campground construction will begin with the facility
available for camping this fall or early next spring.
Discussion
With new venues becoming operational, staffing requirements need to be addressed (see
business plan). In order to provide SAFE operations, additional programming, and proper
maintenance, increased levels of staffing are required. Staff is requesting the addition of
two FTE's to aid in the operation of the HPSP. These FTE's will be part-time and will not
be eligible for benefits, maximizing the number of hours the two FTE's can provide at the
minimum cost to the City.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1. Move to approve
2. Refer the issue to a Committee
3. Postpone the issue to future date
4. Take no action on the issue
Recommendation
City Administration recommends that the Council allow for the additional two FTE's in
the 2007/2008 Heartland Public Shooting Park budget.
Sample Motion
Motion to approve FTE request.
Heartland Public Shooting Park
Business Plan
1
Executive Summary
The Grand Island City Council has set the goal of continued support for the development of the
Heartland Public Shooting Park since 2005. The completion of the final phase of development
for larger venues will create a new goal for the Park, establishing a stable and predictable
operating expenses and revenues.
In establishing this financial stability, management must formulate the most operable level of
revenues verses expenses. To complete this peak efficiency, management and staff must
calculate each venue and total operation to determine the most revenue producing venues and
most attended activities. The equation for determining these targeted revenue sources for each
venue should be calculated as followed:
Increased attendees/shooters => (increased revenues per venue – related increased costs of
operation per venue) = Net revenue per venue.
Calculating this formula will allow management to target greater revenue producing venues
while continuing to market more popular venues such as skeet and trap. This formula will
furthermore assist in establishing a more concise strategic plan to increase attendance/shooters in
more specific venues.
An example of these high revenue producing venues would be the RV Park. The RV Park will
produce a grater ratio of revenue to expenses as operational expenses are minimal. Skeet and
trap venues will have a much smaller revenue ratio as operational expenses are higher when
compared to revenue. The reason for this is that every target has a much higher cost associated
with it, while cowboy action or the targets of rifle and pistol venues are much less expensive and
could be used various times.
An additional tool that will increase accuracy of budgeting revenues and expenditures would be a
point of sale software. Over the past few years the Heartland Public Shooting Park has worked
with City IT staff to write a program for the park. However with a large workload, change over
in staff, the priority of the project, and the intense complexity of point of sale software that was
requested caused the completion of the software in-house to stall.
Purchasing the point of sale software would be recommended and implementation by the
beginning of the 2007/08 fiscal year. The software should obtain basic information such as:
ü First and Last Name of the Shooter
ü Email
ü Date of Sale
ü Zip Code
ü Venues Shot
ü Number of Rounds
ü Revenue
ü The software must also include the complexity of the rate structure
2
This software would calculate the number of shooters per venue annually, revenues verses
expenses per venue, as well as needed marking information. Trends would be more accurate and
operations of venues would be more efficient, by using this software.
Furthermore this park has a significant economical impact on Hall County and Grand Island as it
is and will continue to be an area attraction for all types of shooting enthusiast as more venue
options open.
Volunteers play an essential role in the operations of the park. The original engineers estimate
for the development of the park at this point was $8,227,194. However the parks capital cost to
date is $3,810,000. The savings of $4,417,194 can be contributed to the volunteer sweat equity.
An attached list describes potential volunteer job opportunities for volunteers to meet their 50
hour requirement to obtain the discount as approved by City Council. The only problem utilizing
volunteers pose is that they do not have a consistent work schedule or hours. Having a regular
maintenance schedule for the upkeep of the park requires a stable wo rkforce.
Currently the Heartland Public Shooting Park has 1.5 full-time equivalents which accounts for
one Park Superintendent and 0.5 full time equivalent of a seasonal worker to operate the 412.5
acre park. The addition of 2 full time equivalents as requested to Council would optimize the
operation of the facility creating a more efficient and effective park.
The addition of these requested positions would allow the Park Superintendent the ability to
oversee procurement, provide necessary reports, more efficient supervision of staff and
volunteers, increased hours of operations, and ultimately grow the park into a national attraction.
The following business plan for the Heartland Public Shooting Park is a report of
operations and capital expense to date, as well as estimated projections for the next five
years. As each year brings the opening of a new venue till 2009 it is recommended that
fees, expenses, and revenues continue to be calculated with the most current figures to
produce the most accurate budgeting. Therefore , it is recommended that this business plan
be updated annually and presented to council.
3
History
In 1794 the Grand Island Parks and Recreation Department developed Skeet Ranges located at
the City well field site on South Locust Street four miles south of Grand Island. The Grand
Island Skeet and Sporting Clay Club, Inc. was formed during this same time to provide the
management needed to operate the facility.
In 2001 the Grand Island Skeet and Sporting Clays Club was required to move from the South
Locust site with the arrival of the South Locust/Interstate 80 interchange project. The
Environmental Impact Statement for the interchange project contained a condition requirement
that the existing Grand Island Skeet and Sporting Clays Club move from the well field owned
and operated by the City of Grand Island adjacent to the planned highway improvement site.
The existing club site was too close to the intended right-of-way to allow an adequate shotfall
zone and was not considered an acceptable long term use for the property on the well field.
City officials and representatives of the Club considered multiple relocation sites. In 2001 the
Unit ed States Army Corps. of Engineers transferred the Cornhusker Army Ammunitions Plant to
Hall County, a Re-Use Committee was formed. This committee was tasked with the job of
determining how the property would be handled and the proper designation of the la nd.
Realizing the potential development for a broad range of recreational uses, the City purchased
412 acres of ground for $350,000 with the financial assistance of the Grand Island Skeet and
Sporting Clay Club. The Club raised $175,000 from the Reynolds Foundation and Kaufmann-
Cummings Foundation.
A committee of citizens and city officials was established from 1997 to 2001 to determine a
recreational use with an emphasis on shooting sports for the new location. Through experience,
knowledge, and marketing information obtained, a plan was created to encompass a variety of
outdoor venues. Various meetings were held in the community over the course of five years to
explain the project and acquire support from necessary entities that would play an important role
in the success of the proposed park. The ultimate vision of the park is to establish a destination
for outdoor recreation and tourism in the central United States.
The completion of a five year study presented a three phase plan for the developme nt of the
shooting park over six years as well as the hiring of a full-time shooting Park Superintendent to
manage the facility.
Phase I
§ Trap
§ Skeet
§ Sporting Clay Ranges
§ Support Facilities
Phase II
§ Pistol Range
§ Cowboy Action Range
§ Rifle Range
§ 7.5-acre Lake
4
Phase III
§ Campground
§ Picnic Shelters
*Definitions of each venue start on page 9, costs and % of completed venues can be found on page 5.
In 2004 the City of Grand Island entered into an agreement with the Grand Island Skeet and
Sporting Clays Club. The agreement granted permission to utilize and manage the facility for
skeet, trap and sporting clays and changed the name of the club to the Heartland Public Shooting
Park. The agreement furthermore required the City of Grand Island and the Club to contribute
funding for the development of the facility. The Club was required to contribute over $200,000
and the City assisted in obtaining funding from various sources, including local foundations and
businesses, and loaned the Club $100,000, which was repayable to the City over a period of five
years. Once the improvements to the facility were completed the property would belong to the
City of Grand Island. *This document can be found on page 28.
In 2005 The City entered into a second agreement which amended the previous agreement with
the Heartland Public Shooting Park to create the current structure of the park. This amendment
created the position of Shooting Park Superintendent and made the responsibility of management
by the City of Grand Island. The agreement also established a volunteer discount. An advisory
board comprised of active members was also created to offer support and guidance to the City
Parks and Recreation Department Director and Shooting Park Superintendent regarding the
needs and future operation of the facility. This agreement is to be reviewed every two years
from October 1, 2005 and amended as needed for the continued success and operation of the
facility. * This document can be found on page 30.
Location
The Heartland Public Shooting Park is located at 6788 West Husker Highway or two miles west
of Highway 30 on Husker Highway. The 412.5 acres of land offers multiple venues for outdoor
enthusiasts.
Hours of Operation
Sunday Noon - 5:00 p.m.
Monday Closed
Tuesday Closed
Wednesday 5:00 - 10:00 p.m.
Thursday 5:00 - 10:00 p.m.
Friday Closed
Saturday 9:00 a.m. - 5:00 p.m.
Park Hours
Saturday Noon - 4:30 p.m.
Sunday Noon - 4:30 p.m.
Rifle Range Hours
League shooting, registered shooting, special events
and corporate events are conducted outside of these
regularly scheduled hours of operation.
*Please refer to our website for the most current park
hours and possible cancellations.
5
Operating Expenses vs. Revenue
*The complete calculation of operational expenses and revenues can be found on pages 14 and 15.
It is important to note that the 2006, 2007, and 2008 years are irregular with the additions of
many venues that directly increase the operational expenses and revenues. An example of this is
the addition of the rifle and pistol ranges in 2007. This venue increased revenue with increased
shooters. However the venue also increased expenses through additional maintenance and
additional personal needed to operate the venue. With the completion of Phase III in 2009, the
Heartland Public Shooting Park will see a more stable increase of operating expense to revenue
ratio develop.
A decrease in 2007’s revenues reflects the loss of the State Sporting Clays Championship event
that realized over $30,000 in revenue during the 2006 season. Also operational expenses
increased dramatically in 2008 with the proposed increase of two full time equivalents.
In the years 2009 to 2013 it is estimated that operating expenses will level out while an
aggressive marketing campaign will increase revenues. Potential revenues percentages have
been set by the Heartland Public Shooting Park Advisory Board and the Parks Department
Director.
All figures reported are subject to change as the fluctuation of shooters can be unpredictable as
venues are added. The addition of full time equivalents will assist in providing stability through
increased hours of operation, completion of scheduled maintenance and overall efficiency.
It is suggested after 2008, numbers should be adjusted accordingly.
Fees
The Parks & Recreational Director shall establish fees for
miscellaneous merchandise sales, tournament and league
play, and special events and promotions.
2006 2007 2008 Proposed
Adult Skeet/Trap per round (25 targets/round)$5.00 $5.00 $5.00
Skeet/Trap Punch Card rate - 12 rounds @ 4.34/round $55.00 $55.00 $55.00
Skeet/Trap - Youth Rate (age 18 & under)$2.50 $3.50 $3.50
Adult Sporting Clays per round (50 targets/round)$15.00 $15.00 $15.00
Sporting Clays - Punch Card rate - 5 rounds @ 13.27/round $70.00 $70.00 $70.00
Sporting Clays - Youth Rate (age 18 & under)$7.50 $7.50 $7.50
Counters - trap, skeet and sporting clays .22 per target .22 per target
5 Stand Sporting Adult $6.00 $6.00
5 Stand Sporting Youth $4.00 $4.00
Daily fee Rifle/Handgun Adult $10.00 $10.00
Daily fee Rifle/Handgun Youth $5.00 $5.00
Punch Cards (6 days at $7.50)$45.00 $45.00
Family Pass (12 months)$150.00 $150.00
Heartland Public Shooting Park Fees
Fiscal Year Operating Expenses % Change Revenues % Change Ending Balance
2006 Actual 226,093.19$ 164,976.41$ (61,116.78)$
2007 Projected 261,266.00$ 15.56%125,204.76$ -24.11%(136,061.24)$
2008 Budgeted 411,950.00$ 57.67%277,312.00$ 121.49%(134,638.00)$
2009 Budgeted 436,667.00$ 6.00%332,774.40$ 20.00%(103,892.60)$
2010 Budgeted 462,867.02$ 6.00%392,673.79$ 18.00%(70,193.23)$
2011 Budgeted 490,639.04$ 6.00%455,501.60$ 16.00%(35,137.44)$
2012Budgeted 520,077.38$ 6.00%519,271.82$ 14.00%(805.56)$
2013 Budgeted 551,282.03$ 6.00%584,180.80$ 12.50%32,898.77$
6
*The calculation of fees for trap and skeet can be found on page 16.
Fees have stayed constant for the past three years. Additional fees have been added as new
venues open. Formulation of skeet and trap fees includes capital purchases, operational
expenses, and personnel costs. It is suggested that all venues with fees include a written formula
that encompasses these costs to the user. Furthermore, the fees should be compared locally and
nationally with comparable venues as not to overprice the fees. Number of shooters must also be
factored into this formula. This process should be completed annually.
Capital Projects
The capital projects of the Heartland Public Shooting Park will be completed in 2009 with the
completion of the RV Park, picnic shelters, and archery venues.
Phase I
Percentage
Completed
Venue Engineers Estimated
Cost
Actual Cost
100%CAAP Purchase (421 Acres)$350,000 $350,000
100%Trap/Skeet/5 Stand $1,200,000 $800,000
100%Sporting Clay Ranges $800,000 $400,000
100%Support Facilities $600,000 $240,000
100%Roads/Other $110,000 $40,000
100%Demolition $100,000 $30,000
$3,160,000 $1,860,000
Phase II
100%Housing Facility $150,000 $150,000
95%Pistol Range/Cowboy Action
95%Rifle Range
95%7.5-acre Lake
$4,567,194 $1,950,000
Phase III
10%Campground (2007/08 ¼ Budgeted)$300,000 $0
0%Picnic Shelters (2007/08 ¼ Budgeted)$150,000 $0
0%Archery $50,000 $0
$500,000 $0
$8,227,194 $3,810,000
$4,417,194 $1,800,000
Total Heartland Public Shooting Park Capital Purchases
Total Phase I
Total Phase II
Total Phase II
7
Heartland Public Shooting Park Cash Contributions Received to Date
Park cash contributions have primarily been obtained through the Heartland Public Shooting
Club for the purchase of various venues. The clubs ability to obtain volunteers and cash
contributions to the park is essential.
Shooters
2007 # of Events Participating Average Per Event
Special Events 27 3,000 111.11
Leagues 8 450 56.25
Open Shooting 6,000
9,450
2008 # of Events Participating Average Per Event %Change
Special Events 50 5,000 100 66.67%
Leagues 16 1,000 62.5 122.22%
Open Shooting 10,000 66.67%
16,000
Shooters
Shooters
Marketing Plan
The marketing plan for the Heartland Public Shooting Park will account for all potential novice
and experienced shooters located locally, state, or nationally through events, advertising, and
collaborations with other marketing entities. All venues will be marketed through various tools
as stated in the Marketing strategy.
*The marketing strategy can be found on page 18.
Virgil Eihusen Foundation, Inc.$300,000
Nebraska Game and Parks $288,000
Hornady Family $262,000
Grand Island Skeet and Sporting Clay Club, Inc.$260,000
Edgar and Frances Reynolds Foundation $245,000
Kaufmann-Cummings Foundation $70,000
Douthit Realty Company $50,000
Pheasants Forever $15,000
Vern and Esther Taylor Charitable Trust $7,500
Earl and Maxine Claussen Charitable Trust $6,000
Platte Valley State Bank and Trust Company $40,000
National Rifle Association $2,000
Total Contributions Received to Date $1,545,500
8
Volunteers
The Heartland Public Shooting Park has had a number of volunteers throughout the years. The
Heartland Public Shooting Park had 1 full time equivalent (Park Superintendent) in 2005 and an
additional .5 full time equivalent (Seasonal Worker) in 2006. The 412.5 acre park depends on
volunteers to operate the facility. Although park management depends on the volunteer hours,
the volunteers do not have a routine work schedule. This leaves the job of maintenance for the
day to day operations to the park management.
*Special Events are estimated
In 2005, area high school youth volunteered to obtain a discounted rate for shooting. In 2006 the
youth opted to pay the regular price.
According to the 2005 agreement between the City and Club, volunteers who work (50) hours of
service per calendar year shall be provided a discounted rate per round. The discounted rate as
approved by Council is $1.50 per round.
The volunteers of the park have the following mission statement:
Our mission is to support the Heartland Public Shooting Park and it’s programs. A
place where outdoorsmen come together as a community to have fun and enjoy our sport,
but MORE than that it is a “safe” environment where we can bring our families, our
children and our guests to enjoy, teach and educate…..to share the wonderful gift of the
Heartland Public Shooting Park facility.
*Current jobs available for volunteers can be found on page19.
2005 Volunteers
Volunteer Number Hours
Adult 54 3,984
*Special Event 20 1,500
Youth 159 1,908
Total 2005 Volunteers 233 7,392
2006 Volunteers
Volunteer Number Hours
Adult 59 4,404
*Special Events 20 1,500
Total 2006 Volunteers 79 5,904
9
Venues/Other Amenities
Park Map
Trap Range
The Heartland Public Shooting Park has four northeast
facing trap fields equipped with “PAT” TRAPS.
All fields are equipped with vent riloquist operated
throwers and each trap can be set as wobble traps. The
trap fields are well lit for night shooting and all
walkways are concrete and are ADA compliant.
Trap is a clay pigeon shooting sport, one of the
International Shooting Sport Federation shooting
events. It is a recreational and competitive activity
where participants use a shotgun to attempt to break a
clay disk flung away from the shooter at high speed.
The layout of modern trap shooting is different from skeet shooting in that there is only one
house that releases targets and the shooters only move through 5 different positions. There are
two basic forms of trap: International and American.
Park Activities
1. Sporting Clays Range
2. Virgil Eihusen Skeet Fields
3. Trap Range
4. Campground/RV Park
5. Activity Center
6. Fishing & Retriever Training Lake
7. Pistol Range
8. Rifle Range
9. 100 Yard Range
10. Cowboy Action
11. Archery
12. Radio Controlled Airplanes
13. Five Stand
14. Paintball
10
In International Trap competitions, the course of fire is 125 shots for men and 75 shots for
women. There is also a 25 shot final for the top six competitors.
American Trap is popular in the United States. Official events and rules are governed by the
Amateur Trap Shooting Association or ATA. American trap is broken down into three
categories: 16 yard singles, 16 yard doubles and, handicap which is shot between 19 and 27
yards.
In singles each shooter takes one shot at five targets in each of the five positions in sequence and
which is shot while standing 16 yards back from the trap house. The trap rotates back and forth
so it is impossible to know which way the target is going to come out.
Handicap is the same as singles but shot from further away. You start at the 20 yard line and
work your way back as your average improves over time. Extra yardages may be given if you
win a championship or other major event. No two shooters on the same squad should have a
difference of more than three yards between them.
Doubles is shot from 16 yards and the trap is fixed to fire straight away. Two targets are thrown
at the same time and you get one shot per target. There is no second shot on any target in
American Trap singles or handicap.
International events require a shooter to shoot at 125 targets with a 25 bird run-off in the event of
a tie. When shooting American Trap for practice or fun a squad of five will shoot 25 targets each
for a total of 125. Registered ATA shoots require shooters to shoot 100 targets per squad and
they are allowed to shoot as many squads as they wish during non event shoots. Most of these
shoots are for your personal average or handicap yardage. In order to qualify for the Grand a
shooter must shoot 2000 singles, 1500 doubles, and 2000 handicap targets.
Skeet Range
There are six skeet fields each equipped with “PAT”
TRAPS. These fields are strategically positioned
northeast which offers great visibility for shooting
anytime of the day. The skeet fields are well lit for
night shooting. All walkways are concrete and are
ADA compliant.
Skeet is a clay target shooting sport. There are two
types of Skeet, American Skeet which is administered
by the NSSA (National Skeet Shooting Association)
and Olympic Skeet which is also one of the ISSF
shooting events.
Skeet is a recreational and competitive activity where participants attempt to break clay disks
flung into the air at high speed from a variety of angles.
11
The shooter shoots from seven positions on a semi-circle and an eight position halfway between
stations one and seven. There are two houses that hold throwers that launch the targets, one at
each corner of the semi-circle. The throwers launch the targets to a point 15 feet above ground
and 18 feet outside of station 8. One house launches targets from 10 feet above the ground
("high" house) and the other launches it from 3 feet above ground ("low" house). At stations 1
and 2 the shooter shoots at single targets launched from the high house and then the low house,
then shoots a double where the two targets are launched simultaneously. At stations three
through five the shooter shoots at single targets launched from the high house and then the low
house. At stations six and seven the shooter shoots at single targets launched from the high house
and then the low house then shoots a double. At station eight the shooter shoots one high target
and one low target. The shooter must re-shoot his first missed target, or if no targets are missed,
must shoot his 25th shell at the low house station eight.
Skeet shooting has been an Olympic event since 1968. Olympic Skeet differs from ordinary
skeet in that the targets are shot in a different order, are faster and will appear with a delay of
between zero and three seconds after the shooter has called for them. In addition, whereas in
American Skeet the shooter may call for the target with the gun held "up" ie. pre-mounted on the
shoulder, in Olympic Skeet the shooter must call for the target with the gun held so that the gun
butt is at mid-torso level.
Sporting Clays Range
The sporting clays area encompasses 75 acres. This
venue was seeded with a special habitat mixture as well
as ha ving over 120 trees planted.
The 10 station course is set in a circular design where
shooters shoot toward the center of the circle. There is
a gravel cart road around the course and fenced
entrances to each station. Two of the stations are shot
while standing on a raised platform. One of these
platforms has a wobble trap. Towers vary in size,
including one 40 foot and one 60 foot. Each tower has
a platform that holds two traps with the capability to throw overhead targets long distances to
challenge the shooter even more.
Each station is supplied with two PRO-MATIC traps
so there are two varied targets thrown for each
presentation. The traps are repositioned regularly to
provide an endless variety of target presentations.
Traps are run with automatic counters so you can
shoot as many targets as you desire and pay for only
the ones shot. The control boxes also allow a shooter
to delay the release of the target three seconds after
the push of a button, thereby enabling the person to
shoot alone.
12
Pistol/Rifle Range
The 200, 300, and 600 yard center fire ranges contain 24 covered firing points which are fully
baffled with 60 foot long shooting tubes. These tubes are engineered to allow for no "blue sky"
and will not allow a bullet to escape the grounds. All of these safeguards are in place to keep the
shooter safe and eliminate potential stray bullets from leaving the site.
Each of the benches for the 200, 300, and 600 yard ranges are constructed of heavy concrete and
steel, making them extremely steady for the long range shooter. The 100 yard range boasts 30
individual rifle benches with adjustable seats that allow for both right and left handed
shooters. Currently, we have moveable target stands that may be positioned at any distance on
the range. Both rifle and pistol targets are provided. This range is only open when a Range
Safety Officer is present.
Cowboy Action
Heartland Public Shooting Park’s Cowboy Action
venue is home to the Platte Valley Gunslingers. This
is Single Action Shooting Society (SASS) affiliated
club with members coming from Grand Island and
surrounding communities. The Cowboy Action is
comprised of 12 individual ranges with three-sided berms. The club also hold’s monthly shoots
including the annual SASS Nebraska State Blackpowder Shootout "Smoke 'n' Steel.”
Plans have been developed and construction has started on the "Cowboy Town." These western
facades will cover several of the existing tri-bermed action pistol venues. The Cowboy Action
committee started construction on this project in 2007. Chief Industries have donated their
professional services in the design and drafting of the individual buildings as outlined by the
Cowboy Action committee.
Lake
The 7.5 acre retriever training lake is primarily used for retriever trials. The lake is also open to
the public for fishing. Stocked with bluegill and multiple species of pan fish the wildlife habitat
can accommodate youth fishing education and training programs.
Activity Center
Centrally located in the park, the entire activity
facility is heated and air-conditioned. The upper
level contains the customer service counter where
all shooters check in. This level also has a 16’ x
60’ deck which provides ample seating.
The lower level contains a meeting facility room which can accommodate up to 60 people and
can be used for various events. This level is fully equipped with audio visual equipment needed
to make classroom time a pleasure.
13
RV Park/Picnic Area
Plans for a 60 full service pad RV Park and picnic shelters have been developed and have
tentatively has a completion date in the fall of 2008. A camping area will allow the traveling
shooting sportsman the opportunity to join in many of the parks competitive and non-competitive
shooting venues, while staying at the Heartland Public Shooting Park.
14
2005 Actual2006 Actual2007 Projection*2008 Budgeted2009 Estimated*2010 Estimated*2011 Estimated*2012 Estimated*2013 EstimatedPersonnel ServicesSalaries - Regular9,351.06$ 42,077.99$ 64,623.00$ 122,271.00$ 129,607.26$ 137,383.70$ 145,626.72$ 154,364.32$ 163,626.18$ Other3,506.04$ 15,287.72$ 23,330.00$ 49,729.00$ 52,712.74$ 55,875.50$ 59,228.03$ 62,781.72$ 66,548.62$ Total Personnel Services 12,857.10$ 57,365.71$ 87,953.00$ 172,000.00$ 182,320.00$ 193,259.20$ 204,854.75$ 217,146.04$ 230,174.80$ Operating ExpensesConsulting Services-$ 2,101.50$ 5,000.00$ 6,000.00$ 6,360.00$ 6,741.60$ 7,146.10$ 7,574.86$ 8,029.35$ Shells2,713.45$ 7,500.00$ 8,000.00$ 8,480.00$ 8,988.80$ 9,528.13$ 10,099.82$ 10,705.80$ Targets49,626.98$ 60,000.00$ 65,000.00$ 68,900.00$ 73,034.00$ 77,416.04$ 82,061.00$ 86,984.66$ Event Merchandise-Expenses20,118.37$ 5,000.00$ 5,000.00$ 5,300.00$ 5,618.00$ 5,955.08$ 6,312.38$ 6,691.13$ Miscellaneous Merchandise84.00$ 1,000.00$ 1,500.00$ 1,590.00$ 1,685.40$ 1,786.52$ 1,893.72$ 2,007.34$ Computer Services1,500.00$ 2,000.00$ 2,500.00$ 2,650.00$ 2,809.00$ 2,977.54$ 3,156.19$ 3,345.56$ Printing & Binding Services711.13$ 2,400.00$ 2,500.00$ 2,650.00$ 2,809.00$ 2,977.54$ 3,156.19$ 3,345.56$ Donation Expenditures4,679.59$ 1,832.76$ 84.00$ 50,000.00$ 53,000.00$ 56,180.00$ 59,550.80$ 63,123.85$ 66,911.28$ Utility Services9,028.07$ 10,000.00$ 12,000.00$ 12,720.00$ 13,483.20$ 14,292.19$ 15,149.72$ 16,058.71$ Propane3,552.65$ 6,400.00$ 7,000.00$ 7,420.00$ 7,865.20$ 8,337.11$ 8,837.34$ 9,367.58$ Repair & Main-Land Imp/Irri399.92$ 400.00$ 500.00$ 530.00$ 561.80$ 595.51$ 631.24$ 669.11$ Repair & Maint - Building1,761.42$ 4,000.00$ 4,000.00$ 4,240.00$ 4,494.40$ 4,764.06$ 5,049.91$ 5,352.90$ Repair & Maint Machine & Equ3,128.15$ 5,000.00$ 5,000.00$ 5,300.00$ 5,618.00$ 5,955.08$ 6,312.38$ 6,691.13$ Repair & Main - Off Furn-$ 300.00$ 500.00$ 530.00$ 561.80$ 595.51$ 631.24$ 669.11$ Repair & Main - Vehicles178.67$ 60.00$ -$ -$ -$ -$ -$ -$ Sanitation Service3,451.65$ 5,000.00$ 5,500.00$ 5,830.00$ 6,179.80$ 6,550.59$ 6,943.62$ 7,360.24$ Street Resurfacing479.51$ 123.00$ 200.00$ 212.00$ 224.72$ 238.20$ 252.50$ 267.65$ Insurance Premiums2,100.00$ 1,938.00$ 2,200.00$ 2,332.00$ 2,471.92$ 2,620.24$ 2,777.45$ 2,944.10$ Telephone Expense317.91$ 1,935.73$ 2,500.00$ 2,700.00$ 2,862.00$ 3,033.72$ 3,215.74$ 3,408.69$ 3,613.21$ Advertising719.01$ 8,800.00$ 8,800.00$ 9,328.00$ 9,887.68$ 10,480.94$ 11,109.80$ 11,776.39$ Legal Notices-$ -$ -$ -$ -$ -$ -$ -$ Dues & Subscriptions143.50$ 500.00$ 500.00$ 530.00$ 561.80$ 595.51$ 631.24$ 669.11$ License & Fees120.00$ 200.00$ 300.00$ 318.00$ 337.08$ 357.30$ 378.74$ 401.47$ Travel & Training-$ 1,500.00$ 2,000.00$ 2,120.00$ 2,247.20$ 2,382.03$ 2,524.95$ 2,676.45$ Cash Over & Short211.19$ (42.00)$ -$ -$ -$ -$ -$ -$ Other Expenditures8,482.92$ 10,000.00$ 12,000.00$ 12,720.00$ 13,483.20$ 14,292.19$ 15,149.72$ 16,058.71$ Office Supplies515.88$ 1,000.00$ 1,000.00$ 1,060.00$ 1,123.60$ 1,191.02$ 1,262.48$ 1,338.23$ Gasoline2,237.62$ 3,500.00$ 4,000.00$ 4,240.00$ 4,494.40$ 4,764.06$ 5,049.91$ 5,352.90$ Diesel Fuel313.37$ 150.00$ 250.00$ 265.00$ 280.90$ 297.75$ 315.62$ 334.56$ Misc Operating Equipment19,898.18$ 12,000.00$ 12,000.00$ 12,720.00$ 13,483.20$ 14,292.19$ 15,149.72$ 16,058.71$ Materials332.28$ 5,000.00$ 5,000.00$ 5,300.00$ 5,618.00$ 5,955.08$ 6,312.38$ 6,691.13$ Other General Supplies7,054.03$ 12,000.00$ 14,000.00$ 14,840.00$ 15,730.40$ 16,674.22$ 17,674.68$ 18,735.16$ Total Operating Expenses 4,997.50$ 144,731.94$ 173,313.00$ 239,950.00$ 254,347.00$ 269,607.82$ 285,784.29$ 302,931.35$ 321,107.23$ Capital OutlayMachinery and Equipment0-$ -$ -$ -$ -$ -$ -$ -$ Vehicles023995.54-$ -$ -$ -$ -$ -$ -$ Total Capital Outlay 023995.54-$ -$ -$ -$ -$ -$ -$ Total Heartland Public Shooting Park17,854.60$ 226,093.19$ 261,266.00$ 411,950.00$ 436,667.00$ 462,867.02$ 490,639.04$ 520,077.38$ 551,282.03$
15
Revenues2006 Actual2007 Projected2008 Budgeted 2009 Budgeted 2010 Budgeted2011 Budgeted2012 Budgeted2013 BudgetedOther Fees and Services01,174.80$ -$ -$ -$ -$ -$ -$ Special Events Revenue69,014.69$ 38,018.34$ 80,000.00$ 96,000.00$ 113,280.00$ 131,404.80$ 149,801.47$ 168,526.66$ Sporting Clay Revenue20,100.01$ 13,281.82$ 25,000.00$ 30,000.00$ 35,400.00$ 41,064.00$ 46,812.96$ 52,664.58$ Sporting Clay Reve - Punch Car3,728.25$ 1,257.00$ 6,000.00$ 7,200.00$ 8,496.00$ 9,855.36$ 11,235.11$ 12,639.50$ Sorting Clay Revenue-Youth1,622.03$ 2,408.65$ 2,000.00$ 2,400.00$ 2,832.00$ 3,285.12$ 3,745.04$ 4,213.17$ Sporting Clay League985.79$ 4,537.90$ 3,000.00$ 3,600.00$ 4,248.00$ 4,927.68$ 5,617.56$ 6,319.75$ Trap Revenue11,554.91$ 10,048.25$ 14,000.00$ 16,800.00$ 19,824.00$ 22,995.84$ 26,215.26$ 29,492.16$ Trap Revenue - Punch Cards1,928.88$ 605.06$ 3,000.00$ 3,600.00$ 4,248.00$ 4,927.68$ 5,617.56$ 6,319.75$ Trap Revenue - Youth 9,544.73$ 6,602.10$ 7,000.00$ 8,400.00$ 9,912.00$ 11,497.92$ 13,107.63$ 14,746.08$ Trap League1,251.18$ 113.75$ 2,000.00$ 2,400.00$ 2,832.00$ 3,285.12$ 3,745.04$ 4,213.17$ Skeet Revenue11,581.59$ 11,513.04$ 11,000.00$ 13,200.00$ 15,576.00$ 18,068.16$ 20,597.70$ 23,172.42$ Skeet Revenue - Punch Cards4,978.11$ 5,928.25$ 6,000.00$ 7,200.00$ 8,496.00$ 9,855.36$ 11,235.11$ 12,639.50$ Skeet Revenue - Youth1,520.17$ 428.77$ 2,000.00$ 2,400.00$ 2,832.00$ 3,285.12$ 3,745.04$ 4,213.17$ Skeet League767.77$ 447.00$ 1,500.00$ 1,800.00$ 2,124.00$ 2,463.84$ 2,808.78$ 3,159.87$ 5 Stand Revenue-$ 3,268.15$ 5,000.00$ 6,000.00$ 7,080.00$ 8,212.80$ 9,362.59$ 10,532.92$ 5 Stand Revenue-Youth-$ 407.53$ 1,000.00$ 1,200.00$ 1,416.00$ 1,642.56$ 1,872.52$ 2,106.58$ Shotgun Shell Revenue3,220.45$ 3,593.15$ 4,500.00$ 5,400.00$ 6,372.00$ 7,391.52$ 8,426.33$ 9,479.62$ Misc Revenue Shotgun-$ -$ 5,000.00$ 6,000.00$ 7,080.00$ 8,212.80$ 9,362.59$ 10,532.92$ Misc Revenue - Handgun-$ 81.89$ -$ -$ -$ -$ -$ -$ Mis Revenue - Pistol/Rifle-$ -$ 25,000.00$ 30,000.00$ 35,400.00$ 41,064.00$ 46,812.96$ 52,664.58$ Misc Revenue - Pistol-$ 1,480.96$ -$ -$ -$ -$ -$ -$ Misc Merchandise Sales400.38$ 3,204.52$ 2,500.00$ 3,000.00$ 3,540.00$ 4,106.40$ 4,681.30$ 5,266.46$ Equipment Rental-$ 1,297.80$ 1,000.00$ 1,200.00$ 1,416.00$ 1,642.56$ 1,872.52$ 2,106.58$ Cart Rental Fee674.90$ -$ -$ -$ -$ -$ -$ -$ Other Rental5,130.00$ 4,680.00$ 2,000.00$ 2,400.00$ 2,832.00$ 3,285.12$ 3,745.04$ 4,213.17$ Donations & Contributions2,129.05$ 421.20$ 50,000.00$ 60,000.00$ 70,800.00$ 82,128.00$ 93,625.92$ 105,329.16$ Co-Pay Health Insurance 1,108.52$ 1,793.76$ 3,812.00$ 4,574.40$ 5,397.79$ 6,261.44$ 7,138.04$ 8,030.30$ Other Revenue13,735.00$ 8,611.08$ 15,000.00$ 18,000.00$ 21,240.00$ 24,638.40$ 28,087.78$ 31,598.75$ Total Revenues 164,976.41$ 125,204.76$ 277,312.00$ 332,774.40$ 392,673.79$ 455,501.60$ 519,271.82$ 584,180.80$
16
Cost Break-Down Per
100 Targets
Discription
$1.50 NTA State Fees Per 100 Targets
$1.00 ATA National Day Fee
$1.75 Event Labor Per 100 Targets (Score/Fill)
$5.40 Clay Target Per 100 (Includes 8 Targets Breakage Per 100)
$0.08 Pat-Trap Machine (15 Year Schedule - $8,500 Capital Investment)
$0.02 Trap House & Concrete (30 Year Schedule - $5,000 Capital Investment)
$0.03 Lights & Electrical (30 Year Schedule - $7,000 Capital Investment)
$0.09 Volunteer Labor Factor (1/3 - 3120 Hrs Per Year @ $7.00 Per Hour =$7,200)
$2.22 Range Manager (1/3 - Salary Per Discipline Per Year $16666.67)
$12.09 Total cost Per 100 Registered ATA Targets
$3.02 Total Cost Per 25 Registered ATA Targets
$0.12 Total Cost Per Registered Target
$1.75 Event Labor Per 100 Targets (Score/Fill)
$5.40 Clay Target Per 100 (Includes 8 Targets Breakage Per 100)
$0.08 Pat-Trap Machine (15 Year Schedule - $8,500 Capital Investment)
$0.02 Trap House & Concrete (30 Year Schedule - $5,000 Capital Investment)
$0.03 Lights & Electrical (30 Year Schedule - $7,500 Capital Investment)
$0.09 Volunteer Labor Factor (1/3 - 3120 Hrs Per Year @ $7.00 Per Hour = $7,200)
$2.22 Range Manager (1/3 - Salary Per Discipline Per Year $16,666.67
$9.59 Total cost Per 100 Public Targets
$2.40 Total Cost Per 25 Public Targets
$0.10 Total Cost Per Public Target
TRAP
TRAP FIGURES ARE BASED ON THROWING 750,000 TARGETS PER YEAR 2005
Cost Break-Down Per
100 Targets
Discription
$1.00 State Fees Per 100 Targets
$3.00 National Day Fee
$2.45 Event Labor Per 100 Targets (Score/Fill)
$5.40 Clay Targets Per 100 (Includes 8 Targets Breakage Per 100)
$0.19 2 Pat-Trap Machines (15 Year Schedule - $7,000 Capital Investment)
$0.07 Skeet House (30 Year Schedule - $5,000 Capital Investment)
$0.03 Concrete (30 Year Schedule - $2,500 Capital Investment)
$0.10 Lights & Electrical (30 Year Schedule - $7,500 Capital Investment)
$2.88 Volunteer Labor Factor (1/3 - 3120 Hrs Per Year @ $7.00 Per Hour = $7,200)
$6.67 Range Manager (1/3 Salary Per Discipline Per Year $16,666.67
$21.79 Total Cost Per 100 Registered Skeet Targets
$5.45 Total Cost Per 25 Registered Skeet Targets
$0.22 Total Cost Per Registered Skeet Target
$2.45 Event Labor Per 100 Targets (Score/Fill)
$5.40 Clay Target Per 100 (Includes 8 Targets Breakage Per 100)
$0.19 2 Pat-Trap Machines (15 Year Schedual - $7,000 Capital Investment)
$0.07 Skeet Houses (30 Year Schedule - $5,000 Capital Investment)
$0.03 Concrete (30 Year Schedule - $2,500 Capital Investment
$0.10 lights & Electrical (30 Year Schedule - $7,500 Capital Investment)
$2.88 Volunteer Labor Factor (1/3 - 3120 Hrs Per Year @ $7.00 Per Hour = $7,200)
$6.67 Range Manager (1/3 Salary Per Discipline Per Yer $16,666.67
$17.79 Total Cost Per 100 Public Skeet Targets
$4.45 Total Cost Per 25 Skeet Targets
$0.18 Total Cost Per Public Skeet Target
SKEET
SKEET FIGURES ARE BASED ON THROWING 250,000 TARGETS PER YEAR
17
In Kind Donations
Kalkowski Construction, Inc. of Grand Island
Sherwin-Williams Company of Grand Island
Luth Construction of Grand Island
Chief Construction of Grand Island
G & T Construction of Grand Island
Dr. John Allen of Marquette
Timothy Jones, DDS of Aurora
Michael Jones DDS of Aurora
Darwin Knecht of Wood River
Hooker Brothers Construction of Grand Island
Middleton Electric of Grand Island
David Zlomke of Grand Island
Nebraska Truck Center of Grand Island, Hastings, and North Platte
Baasch Welding, Inc. of Cairo
O'Connor & Associates, Inc. of Grand Island
Dr. M.D. Mathews of St. Paul
Doglas Krueger of Lincoln
Dr. Terence Foote of Hastings
Harders Land Leveling of Cairo
Abacus Business Systems of Grand Island
Pheasants Forever of Nebraska
MRL Crane Service & Equipment Rental of Grand Island
Carlson Systems, LLC of Grand Island
Larry Badura of Grand Island
Associated Staffing, Inc. of Grand Island
Toner's Inc. of Grand Island
18
Marketing Strategy
All Venues
§ Evaluate working “shows” at the local, state, and national level to provide exposure for
the Heartland Public Shooting Park
Rifle and Pistol
§ Local Efforts – 4-H BB gun and .22 rifle, GI Rifle and Pistol Cowboy Action Shooters,
Kids rifle leagues, Women’s handgun classes
§ State – Evaluate hosting the shooting venues of the Cornhusker Games, Evaluate starting
a Nebraska Hunter Education Challenge
§ Regional – Identify national level “traveling” events where the Heartland Public Shooting
Park could be marketed
§ National – Identify national level “traveling events where the Heartland Public Shooting
Park could be marketed
Shotgun
§ Skeet, Trap, Sporting Clays, Beginners League, Women’s League
Identify area users
§ Committed shooters, casual shooters, non shooters, volunteers, youth, dog trainers, dog
trailers, campers
Corporate Events
§ Husker Harvest Days, corporate leagues (off days or hours), customer appreciation,
employee recognition, fund raising/charities
§ Pheasants Forever – Leagues, sponsor shoots, state sporting clays shoot, youth mentor
hunt
§ Ducks Unlimited – Sponsor shoots, fund raising shoots, Greenwing (youth) Day
§ National Turkey federation/Jakes Day
Hunter Education Classes
Other
ü Produce a brochure, power point presentation, and webpage that promotes the Heartland
Public Shooting Park
ü Develop a product line with Heartland Public Shooting Park logos, web site name, etc. to
sell at the activity center.
ü Work with the Grand Island Convention and Visitor’s Bureau to identify groups of
interest that will be visiting Grand Island
ü Consider having groups use the meeting room facilities to promote the Park
ü Consider hosting the Nebraska Outdoor Education Meeting
ü Promote the park as a field trip destination for schools. The lake and the natural habitats
can provide learning opportunities for outdoor education.
ü Develop multi-channel communications with area users via
o Electronic mail
o Utility Inserts
o Brochure placement at area attractions displays
19
Volunteer Work Available
HPSP LIST OF JOBS 7/19/07
Sporting clays range:
-Remove all posts and wire from transplanted trees
-Clean up and organize posts & wire stored between equipment sheds
-Mow around all transplanted trees and bushes
-Tighten bolts on all signs and sign posts. Repair any signs. Sporting Clays sign, across from
Skeet Range is bent. Straighten Pheasants Forever sign
-Straighten (move) patterning board
-Straighten the Sporting Clays rules sign and replace the broken post
-Create an aluminum round sign, with logo to put on each station with phone number of Activity
Center and/or Bill Starkey
-Mow and then spray weeds on all stations, paths, roads, around shelter (under porch), parking
lot and shotgun pattern board range
-Fill potholes on paths
-Mow field south of clays shelter
-Cut down dead trees near clays shelter
-Paint steps and door trim on clays shelter
-Small weed sprayer to spray weeds in gravel and sidewalks
-Remove old Caution Tape from areas that will not be used…fences, trees, etc
-Haul wood chips to all Stations and paths
-Create Holders for menu cards & a system of laminated cards for SC Stations
-Station one and Station Two benches need refinished or rebuilt
-Station Two Rabbit Trap needs to repaired – no tires
-Remove flag pole from platform at Station Two
-Repair gun rack at Station Three
-Incomer Station by out house – repair trap – between Stations Four and Five
-Station Five - table and the Ear & Eye sign needs to be repaired
-Station Seven – fill hole
-Sign between Stations Six and Seven needs to be reset straight
-Station Nine – fix fence rail and fill badger holes
-Station Ten – remove old shooting cage
-Pick up hoops from the Small Bore Shoot
-Clean area all around 60’ tower and change out battery holders on the towers
Activity Center:
-Remove old sod by Activity Center and trim weeds
-Put the swing back up in the picnic shelter
-Take the scoreboard in the class room and install it on the wall outside
-Fix the ceiling tiles in the basement
-Organize the Kitchen area and clean
20
Back Access Road:
-Mow the back access road then spray
-Spray the thistles in the Fall
Main parking lot:
-Spray weeds in rock beds along trap & skeet
-Sand and paint the parking lot light poles silver
Target Shed area:
-Move tree spade to between sheds
-Remove weeds around target shed and along trees; spray as necessary
Trap:
-Weed eater areas around all trap and Skeet houses
-Move the dirt and fill in around Trap houses on Ranges 5-6-7-8
-Rip rap the culverts on all the property
Rifle Range:
-Spray weeds on brumes then hydro seed
-Fix outhouse door
-Spray wasps
-Create fences for the Land Bridges
-Get range closed/open signs & chains
-Re-work drainage ditches on the Rifle range
-Something needs to be done with the culvert tubes by the lake
-Corners of driveway need rip rap.
-Arrange to get 20 yards of crushed concrete to use everywhere on site
-Figure out a management program for the target stands
-Need Range Closed signs for each rifle and pistol venue
-Baffle on the 50 yard range needs to be repaired
-Need to install gutters on the Range roofs (over rifle firing line)
-Clean weeds and stuff from around the work sheds
-Need to get eight trash cans and tie them down
-Need to trim the ranges. Need to trim so that it is possib le to see thru the tubes
-Repair target frames and set up a place to store them out of sight
Approved as to Form ¤ ___________
August 3, 2007 ¤ City Attorney
R E S O L U T I O N 2007-187
WHEREAS, the 2007/2008 budget process requires a projection of the personnel costs;
and
WHEREAS, because of the city’s growth and expansion of city services and operations,
additional staffing is necessary; and
WHEREAS, the net result would be an increase of 4.77 Full Time Equivalent Employees
(FTE) and $155,613.00 in the general fund and 7.27 FTE’S and $260,844.00 city wide.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that the 2007/2008 proposed budget be prepared to
include the 4.77 FTE’s and $155,613.00 in the general fund and 7.27 FTE’S and $260,844.00 city wide.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, August 7, 2007.
_______________________________________
Margaret Hornady, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Item I2
#2007-188 - Approving Settlement Agreement Relative to the
Howard Maxon Litigation
Tuesday, August 07, 2007
Special Council Session
City of Grand Island
Staff Contact: Dale Shotkoski
City of Grand Island City Council
Council Agenda Memo
From: Dale M. Shotkoski, City Attorney
Meeting: August 7, 2007
Subject: Howard Maxon Settlement Agreement
Item #’s: I-2 & J-2
Presenter(s): Dale M. Shotkoski, City Attorney
Background
In February, 2005, Howard Maxon, former Emergency Management Director, was
terminated by the Mayor from city employment on the charges of misconduct. On March
29, 2005, a hearing was held before the City Council to determine whether the
termination should be upheld. Council voted to affirm the charges of misconduct and the
termination of Maxon’s employment. Maxon then filed a petition in error with the Hall
County District Court seeking review of the council’s determination. The District Court
affirmed the decision of the City Council. Maxon then appealed the District Court’s
decision to the Supreme Court. The decision of the Hall County District Court and the
Grand Island City Council to uphold the termination of Mr. Maxon was reversed by the
Supreme Court.
Discussion
On July 23, 2007, the City of Grand Island and Mr. Maxon participated in a mediated
settlement conference involving the claims made by Mr. Maxon arising out of his
termination by the City Council on March 29, 2005. At the conclusion of the mediation,
both parties expressed their desire to end all disputes concerning the termination of Mr.
Maxon and both parties have agreed to settle the matter in the amount of $325,000,
payable to Mr. Maxon, with the first payment of $95,000 due October 1, 2007, and eight
remaining semi-annual payments of $28,750 on January 1st and July 1st of each year until
paid in full.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1. Move to approve the settlement agreement in the amount of $325,000.
2. Deny the claim of $325,000.
3. Postpone the issue to future date.
4. Take no action on the issue.
Recommendation
City administration recommends that the Council approve the settlement agreement
between the City of Grand Island and Howard Maxon in the amount of $325,000.
Sample Motion
Move to approve the settlement agreement between the City of Grand Island and Howard
Maxon in the amount of $325,000.
Approved as to Form ¤ ___________
August 2, 2007 ¤ City Attorney
R E S O L U T I O N 2007-188
WHEREAS, in February, 2005, former Emergency Management Director, Howard
Maxon, was terminated from city employment on the charges of misconduct; and
WHEREAS, on March 29, 2005, at a hearing before the Grand Island City Council, the
termination of Howard Maxon was upheld; and
WHEREAS, Mr. Maxon appealed this decision to the Hall County District Court where the
termination was upheld, but was then reversed by the Supreme Court of the State of Nebraska; and
WHEREAS, in an effort to resolve this dispute both parties agreed to mediation and a
potential settlement agreement in the amount of $325,000 has been negotiated between the parties; and
WHEREAS, it is recommended that the City approve the terms to such negotiated
settlement; and
WHEREAS, the proposed Settlement Agreement has been reviewed and approved by the
City Attorney.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that the Settlement Agreement in the amount of
$325,000 between the City of Grand Island and Howard Maxon is hereby approved for the settlement of
all employment issues to be paid in the manner mediated.
BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to
execute such settlement agreement on behalf of the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, August 7, 2007.
_______________________________________
Margaret Hornady, Mayor
Attest:
__________________________________
RaNae Edwards, City Clerk
Item J1
Approving Payment of Claims for the Period of July 25, 2007
through August 7, 2007
The Claims for the period of July 25, 2007 through August 7, 2007 for a total amount of
$1,295,339.53. A MOTION is in order.
Tuesday, August 07, 2007
Special Council Session
City of Grand Island
Staff Contact: David Springer
City of Grand Island City Council
Item J2
Approving Payment of Claim Submitted by Howard Maxon
This item relates to the aforementioned Resolution Item I-2.
Tuesday, August 07, 2007
Special Council Session
City of Grand Island
Staff Contact: Dale Shotkoski
City of Grand Island City Council
Item X1
Discussion Concerning Rod Thomas Litigation
City Attorney Dale Shotkoski will update the Mayor and Council on the Rod Thomas
litigation.
Tuesday, August 07, 2007
Special Council Session
City of Grand Island
Staff Contact: Dale Shotkoski
City of Grand Island City Council
Item X2
Update Concerning AFSCME Union Negotiations
City Attorney Dale Shotkoski will update the Mayor and Council on the AFSCME Union
Negotiations.
Tuesday, August 07, 2007
Special Council Session
City of Grand Island
Staff Contact: Dale Shotkoski
City of Grand Island City Council