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04-10-2007 City Council Regular Meeting PacketCity of Grand Island Tuesday, April 10, 2007 Council Session Packet City Council:Mayor: Margaret Hornady City Administrator: Vacant City Clerk: RaNae Edwards T u 7:00:00 PM Council Chambers - City Hall 100 East First Street Tom Brown Carole Cornelius John Gericke Peg Gilbert Joyce Haase Robert Meyer Mitchell Nickerson Jackie Pielstick Scott Walker Fred Whitesides Call to Order City of Grand Island City Council A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. MAYOR COMMUNICATION This is an opportunity for the Mayor to comment on current events, activities, and issues of interest to the community. Call to Order Pledge of Allegiance Roll Call Invocation - Reverend Daniel Bremer, Grace Lutheran Church, 545 East Memorial Drive This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state law. The City Council may vote to go into Closed Session on any agenda item as allowed by state law. City of Grand Island City Council Item C1 Proclamation "Child Abuse Prevention Month" April 2007 Because all children deserve love, comfortable homes, and tender care from parents and adults who make them feel safe, happy and loved and because many children were involved in substantiated cases of abuse and neglect in 2006, and because the effects of child abuse are felt by whole communities and need to be addressed by the entire community, the Mayor has proclaimed the month of April, 2007 as "Child Abuse Prevention Month". See attached PROCLAMATION. Tuesday, April 10, 2007 Council Session City of Grand Island Staff Contact: City of Grand Island City Council THE OFFICE OF THE MAYOR City of Grand Island State of Nebraska PROCLAMATION WHEREAS, the effects of child abuse are felt by whole communities and must be addressed by the entire community; and WHEREAS, effective child abuse prevention programs succeed because of partnerships created among social service agencies, schools, religious organizations, law enforcement agencies, and the business community; and WHEREAS, all citizens should become more aware of child abuse and its prevention within the community and become involved in supporting parents to ensure their children are valued, safe, and healthy. NOW, THEREFORE, I, Margaret Hornady, Mayor of the City of Grand Island, Nebraska, do hereby proclaim the month of April 2007 as “CHILD ABUSE PREVENTION MONTH” in the City of Grand Island, and encourage all citizens to accept their responsibility for reporting and preventing child abuse and to wear a Blue Ribbon to show that it shouldn’t hurt to be a child. Remembering that, every child should be valued, safe, and healthy and deserves a Blue Ribbon. You have the power to protect a child. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of the City of Grand Island to be affixed this tenth day of April in the year of our Lord Two Thousand and Seven. ________________________________________ Margaret Hornady, Mayor Attest: ________________________________________ RaNae Edwards, City Clerk Item C2 Proclamation "National Library Week" April 15 - 21, 2007 Libraries are a part of the American Dream, transforming our communities with opportunity, education, self-help and lifelong learning. The Edith Abbott Memorial Library is a great place to visit with wonderful resources available. The Mayor has proclaimed the Week of April 15-21, 2007 as "National Library Week". See attached PROCLAMATION. Tuesday, April 10, 2007 Council Session City of Grand Island Staff Contact: Mayor Margaret Hornady City of Grand Island City Council THE OFFICE OF THE MAYOR City of Grand Island State of Nebraska PROCLAMATION WHEREAS, our nation's public, academic, school and specialized libraries transform their communities; and WHEREAS, libraries play a vital role in supporting the quality of life in their communities, particularly through our public library’s current building expansion/renovation substantially funded through the ½% sales tax; and WHEREAS, librarians are trained professionals, helping people of all ages and backgrounds find and interpret the information they need to live, learn and work in the 21st century; and WHEREAS, libraries are part of the American Dream – places for opportunity, education, self-help and lifelong learning; and WHEREAS, libraries bring you a world of knowledge both in person and online, and WHEREAS, libraries are a key player in the national discourse on intellectual freedom, equity of access, and narrowing the “digital divide;” and WHEREAS, libraries, librarians, library workers and supporters across Ame rica are celebrating National Library Week with The Campaign for America’s Libraries. NOW, THEREFORE, I, Margaret Hornady, Mayor of the City of Grand Island, Nebraska, do hereby proclaim the week of April 15-21, 2007 as “NATIONAL LIBRARY WEEK” in the City of Grand Island, and encourage all residents to visit the Edith Abbott Memorial Library this week to enjoy this new facility, take advantage of the wonderful library resources available and thank their librarians and library workers for making information accessible to all who walk through the library’s doors. Come see why now is the perfect time to come together @ your library. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of the City of Grand Island to be affixed this tenth day of April in the year of our Lord Two Thousand and Seven. ________________________________________ Margaret Hornady, Mayor Attest: ________________________________________ RaNae Edwards, City Clerk Item C3 Proclamation "Community Development Week" April 9 - 14, 1007 Tuesday, April 10, 2007 Council Session City of Grand Island Staff Contact: Mayor Margaret Hornady City of Grand Island City Council Council Agenda Memo From: Joni Kuzma, Development Specialist Council Meeting: April 10, 2005 Subject: Proclamation “Community Development Week” April 9-14, 2007 Item #’s: C-3 Presenter(s): Joni Kuzma, Development Specialist Background Since 1969, Community Development in Grand Island has worked to provide Nebraskans with safe, affordable and accessible housing and infrastructure, quality jobs and investment through financing of new and expanding business, and community programs that impact social, economic, and cultural norms. Community Development has accessed a variety of funds for program development including the Community Development Block Grant, Nebraska Investment Finance Authority, the Community Redevelopment Authority, federal and state agencies, state and local foundations, Economic Development and Non-economic Development Re-use funds, and community partners. In 1981, the Nebraska Department of Economic Development (DED) instituted a CDBG program and in1986, the National Community Development Association initiated National Community Development Week to remind Congress of the importance of the Community Development Block Grant (CDBG) program. This reminder is more important today than at any other time in history. CDBG funding has experienced federal budget cuts every year for the past five years, as well as proposed restructuring that will not benefit rural communities. As the CDBG program manager for the Department of Housing and Urban Development, the Nebraska Department of Economic Development encourages Nebraska communities to celebrate Community Development Week through a variety of activities to increase public awareness and educate residents about services and facilities provided in each community. In conjunction with other activities throughout the state, the City is proclaiming April 9-14 as Community Development Week in Grand Island. Discussion This proclamation represents acknowledgement of the value of the CDBG program to Grand Island. Significant Community Development Block Grants received by the City in the past three years include: · Community Revitalization grant for Down Payment Assistance and Owner- occupied Rehabilitation - $296,113 · Homelessness and Homeless Housing Planning Grant - Homeless Housing · Study and Hope Harbor Feasibility Study completed in 2006 - $39,530 · Speculative Building construction at Platte Valley Industrial Park - $254,000 · Standard Iron construction and job creation - $250,000 · Rehabilitation Grant - completed in 2005, rehabilitation grant which resulted in the rehabilitation of eleven (11) homes in Grand Island - $270,400 · Senior Center Rehabilitation & Expansion grant - completed in 2005 - $350,000 Down payment assistance, owner-occupied rehab programs, and economic development grants result in economically proven benefits to the community. CDBG programs increase the property tax base, improve property values, and create jobs for low-income residents. The CDBG program reports that for every $1.00 of CDBG money invested in a community, $6.85 is spent privately. Grand Island is fortunate to have received continued Block Grant funding. SEE ATTACHED PROCLAMATION THE OFFICE OF THE MAYOR City of Grand Island State of Nebraska PROCLAMATION WHEREAS, Nebraska’s communities are the foundation for providing a high quality of life for its residents; and WHEREAS, the City of Grand Island has demonstrated a dedication to the economic, social, and cultural growth in this community; and WHEREAS, the City of Grand Island has actively supported community development activities, including a first-time homebuyer down payment assistance program; owner-occupied rehabilitation program; public works projects, including the Grand Generation Center expansion and renovation; and partnering with community organizations in development of quality programs that serve children and families. NOW, THEREFORE, I, Margaret Hornady, Mayor of the City of Grand Island, Nebraska, do hereby proclaim the week of April 9-14, 2007 as “COMMUNITY DEVELOPMENT WEEK” in the City of Grand Island, and encourage all citizens of Grand Island to support community development activities this week and throughout the year. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of the City of Grand Island to be affixed this tenth day of April in the year of our Lord Two Thousand and Seven. ________________________________________ Margaret Hornady, Mayor Attest: ________________________________________ RaNae Edwards, City Clerk Item E1 Public Hearing Concerning Acquisition of Utility Easement - West Side of 1208 N. North Road - Hanover Tuesday, April 10, 2007 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Council Agenda Memo From: Robert H. Smith, Asst. Utilities Director Meeting: April 10, 2007 Subject: Acquisition of Utility Easement – West side of 1208 N. North Road - Hanover Item #’s: E-1 & G-8 Presenter(s): Gary R. Mader, Utilities Director Background Nebraska State Law requires that acquisition of property must be approved by City Council. The Utilities Department needs to acquire an easement relative to the property of Jacqueline Hanover, located on the southeast corner of 1208 N. North Road, in the City Of Grand Island, Hall County, in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. Discussion This easement will be used to locate a three phase pad-mounted transformer to provide electricity for the new irrigation well and service to an existing barn. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Make a motion to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the resolution for the acquisition of the easement for one dollar ($1.00). Sample Motion Motion to approve acquisition of the Utility Easement. Item E2 Public Hearing Concerning Acquisition of Utility Easement - West of Shady Bend Road, 1/4 Mile North of Schimmer Drive - Ballou Tuesday, April 10, 2007 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Council Agenda Memo From: Robert H. Smith, Asst. Utilities Director Meeting: April 10, 2007 Subject: Acquisition of Utility Easement – West of Shady Bend Road, ¼ mile north of Schimmer Drive - Ballou Item #’s: E-2 & G-9 Presenter(s): Gary R. Mader, Utilities Director Background Nebraska State Law requires that acquisition of property must be approved by City Council. The Utilities Department needs to acquire an easement relative to the property of Frances Ballou, located west of Shady Bend Road, ¼ mile north of Schimmer Drive, located in Hall County, in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. Discussion This easement will be used to provide the documentation for an existing three phase overhead line which feeds an irrigation well and will be the source for electrical service to a new home along Shady Bend Road. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Make a motion to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the resolution for the acquisition of the easement for one dollar ($1.00). Sample Motion Motion to approve acquisition of the Utility Easement. Item E3 Public Hearing Concerning Acquisition of Utility Easement - Northeast Corner of 939 S. Locust - Southeast Crossings, LLC Tuesday, April 10, 2007 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Council Agenda Memo From: Robert H. Smith, Asst. Utilities Director Meeting: April 10, 2007 Subject: Acquisition of Utility Easement – Northeast corner of 939 S. Locust – Southeast Crossings, LLC Item #’s: E-3 & G-10 Presenter(s): Gary R. Mader, Utilities Director Background Nebraska State Law requires that acquisition of property must be approved by City Council. The Utilities Department needs to acquire an easement relative to the property of Southeast Crossings, LLC, located at the northeast corner of 939 S. Locust Street, in the City of Grand Island, Hall County, in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. Discussion This easement will be used to provide a location for a new pad-mounted transformer to serve electricity to a new strip mall, Southeast Crossings. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Make a motion to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the resolution for the acquisition of the easement for one dollar ($1.00). Sample Motion Motion to approve acquisition of the Utility Easement. Item E4 Public Hearing Concerning Grant Status of Community Revitalization, Phase I Tuesday, April 10, 2007 Council Session City of Grand Island Staff Contact: Marsha Kashlon City of Grand Island City Council Council Agenda Memo From: Marsha Kaslon, Community Development Administrator Council Meeting: April 10, 2007 Subject: Public Hearing Concerning Community Revitalization Grant, Phase I Item #’s: E-4 & G-14 Presenter(s): Marsha Kaslon, Community Development Administrator Background The Nebraska Department of Economic Development (DED) awarded the City of Grand Island Community Development Block Grant (CDBG) funding to facilitate community revitalization. This is the first phase of a three-phase program. The City received $296,113 of CDBG funds to be used for direct rehabilitation assistance for homeowners or down payment assistance for first time homebuyers. A public hearing is required during the process of the grant to solicit public comment and input into the proposed project and grant application. Discussion Notice of the public hearing was given April 4, 2007 in the Grand Island Independent and public comment is solicited at this time. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to a future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the Community Revitalization Grant, Phase I. Sample Motion Move to approve the Community Revitalization Grant, Phase I. Item E5 Public Hearing Concerning Grant Application to Nebraska Department of Economic Development for Community Revitalization, Phase II Tuesday, April 10, 2007 Council Session City of Grand Island Staff Contact: Marsha Kaslon City of Grand Island City Council Council Agenda Memo From: Marsha Kaslon, Community Development Administrator Council Meeting: April 10, 2007 Subject: Public Hearing Concerning a Community Development Block Grant through the Nebraska Department of Economic Development Item #’s: E-5 & G-15 Presenter(s): Marsha Kaslon, Community Development Administrator Background The Nebraska Department of Economic Development (DED) has offered the City of Grand Island Community Development Block Grant (CDBG) funding to facilitate community revitalization. This will be the second phase of a three-part program. The City will be applying for CDBG funds in the amount of $261,010, in which $242,740 will be used for direct rehabilitation for homeowners or down payment assistance for first time homebuyers. Seven percent or $18,270 will be used by Community Development for General Administration and a percentage not to exceed 7% for Housing Administration. A public hearing is required prior to submission of an application to the Nebraska Department of Economic Development to solicit public comment input into the proposed project and grant application. Discussion Notice of the public hearing was given April 4, 2007 in the Grand Island Independent and public comment is solicited at this time. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the DED Grant application and give approval for the Mayor to sign all related documents. 2. Disapprove or /Deny the DED Grant application. 3. Modify the Economic Development Grant application to meet the wishes of the Council 4. Table the issue 5. Refer the issue to a Committee. 6. Postpone the issue to a later date. Recommendation City Administration recommends that the Council approve the DED Grant application and give approval for the Mayor to sign all related documents. Sample Motion Approve the Economic Development Grant application and authorize the Mayor to sign all related documents. Item F1 # - Consideration of Creating Sanitary Sewer District No. 524, Lots 1 -18 and 29-47 of Westwood Park Subdivision Tuesday, April 10, 2007 Council Session City of Grand Island Staff Contact: Steve Riehle, City Engineer/Public Works Director City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: April 10, 2007 Subject: Consideration of Creation of Sanitary Sewer No. 524, Lots 1- 18 & Lots 29-47 of Westwood Park Subdivision Item #’s: F-1 Presenter(s): Steven P. Riehle, Public Works Director Background A petition for sanitary sewer with the above district boundary was circulated in the area and signed by residents representing fourteen (14) properties. Council action is needed to create a sanitary sewer district. The homes in the proposed district would be served by a sanitary sewer main from the south on Sweetwood Drive. Discussion If the district is created, a notice will be mailed to all affected property owners, a 30-day protest period allowed and an open house meeting held to review the project with property owners. The public works department would recommend that the assessments for the district be spread equally across the lots in the district. A ten (10) year assessment period is recommended. Alternatives It appears that the Council has the following alternatives concerning this issue at hand. The Council may: 1. Approve the recommendation to create Sanitary Sewer District 524. 2. Refer the issue to a Committee. 3. Postpone the issue to a future date. 4. Take no action on the issue. Recommendation City Administration recommends that the Council approve the creation of Sanitary Sewer District 524. Sample Motion Move to approve the creation of Sanitary Sewer District # 524. Approved as to Form ¤ ___________ April 5, 2007 ¤ City Attorney ORDINANCE NO. 9113 An ordinance creating Sanitary Sewer District No. 524 of the City of Grand Island, Nebraska; defining the boundaries thereof; providing for the laying of sanitary sewer mains in said district; providing for plans and specifications and securing bids; providing for the assessment of special taxes for constructing such sewer and collection thereof; and providing for publication and the effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. Sanitary Sewer District No. 524 is hereby created for the construction of an eight (8.0) inch sanitary sewer main and appurtenances thereto for Lots One (1) through Eighteen (18) and Lots Twenty-Nine (29) through Forty-Seven (47), Westwood Park Subdivision in the City of Grand Island, Hall County, Nebraska. SECTION 2. The boundaries of such sanitary sewer district shall be as follows: Beginning at the Northeast Corner of Lot One (1), Westwood Park Subdivision; thence Southerly on the West Line of North Road to the Southeast Corner of Lot Forty-Seven (47), Westwood Park Subdivision; thence West on the South Line of Lots Forty-One (41), Forty-Two (42) and Forty-Seven (47) of Westwood Park Subdivision to the Southwest Corner of Lot Forty-One (41), Westwood Park * This Space Reserved for Register of Deeds * ORDINANCE NO. 9113 (Cont.) - 2 - Subdivision; thence South on the East Line of Lots Eighteen (18), Twenty-Nine (29), Thirty (30), Thirty-One (31), Thirty-Two (32), Thirty-Three (33), Thirty- Four (34), Thirty-Five (35), Thirty-Six (36), Westwood Park Subdivision to the Southeast Corner of Lot Eighteen (18), Westwood Park Subdivision; thence West on the South Line of Lot Eighteen (18), Westwood Park Subdivision, to the East Line of Sweetwood Drive; thence South on the East Line of Sweetwood Drive for a distance of Nineteen Feet (19’); thence West on a line being the South Line of Lot Seventeen (17), Westwood Park Subdivision and a prolongation thereof to the Southwest Corner, Lot Seventeen (17), Westwood Park Subdivision; thence North on the West Line of Lots Thirteen (13), Fourteen (14), Fifteen (15), Sixteen (16) and Seventeen (17) and a prolongation thereof to the North Line of Elmwood Drive; thence East on the North line of Elmwood Drive to the Southwest Corner of Lot Twelve (12), Westwood Park Subdivision; thence North on the West Line of Lot Twelve (12), Westwood Park Subdivision to the Northwest Corner of Lot 12, Westwood Park Subdivision; thence East on the North Line of Lot Twelve (12), Westwood Park Subdivision, to the Southwest Corner of Lot Eleven (11), Westwood Park Subdivision; thence North on the West Line of Lots Nine (9), Ten (10) and Eleven (11) of Westwood Park Subdivision and a prolongation thereof to the North Line of Driftwood Drive; thence East on the North Line of Driftwood Drive to the Southwest Corner of Lot Eight (8), Westwood Park Subdivision; thence North on the West Line of Lot Eight (8), Westwood Park Subdivision to the Northwest Corner of Lot Eight (8), Westwood Park Subdivision; thence East on the North Line of Lots One (1), Two (2), Three (3), Four (4), Five (5), Six (6), Seven (7) and Eight (8), Westwood Park Subdivision to the point of beginning. SECTION 3. Said improvement shall be made in accordance with plans and specifications prepared by the Engineer for the City who shall estimate the cost thereof, and submit the same to the City Council, and thereafter, bids for the construction of such sanitary sewer shall be taken and contracts entered into in the manner provided by law. SECTION 4. All improveme nts shall be made at public cost, but the cost thereof shall be assessed upon the lots and lands in the district specially benefited thereby as provided by law. SECTION 5. This ordinance shall be in force and take effect from and after its passage, approval and publication, without the plat, as provided by law. ORDINANCE NO. 9113 (Cont.) - 3 - SECTION 6. This ordinance, with the plat, is hereby directed to be filed in the office of the Register of Deeds of Hall County, Nebraska. SECTION 7. After passage, approval and publication of this ordinance, notice of the creation of said district shall be published in the Grand Island Independent, a legal newspaper published and of general circulation in said City, as provided by law. Enacted: April 10, 2007. ____________________________________ Margaret Hornady, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Item G1 Receipt of Official Documents - Pawnbroker's Official Bonds for Bronx Pawn, G.I. Loan Shop, and Wayne's Pawn Shop Tuesday, April 10, 2007 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council Council Agenda Memo From: RaNae Edwards, City Clerk Meeting: April 10, 2007 Subject: Approving Renewal of Pawnbroker’s Official Bonds Item #’s: G-1 Presenter(s): RaNae Edwards, City Clerk Background Chapter 25 of the Grand Island City Code requires that all persons who shall engage in the business of pawnbroker are required to make application to the Mayor and City Council. Along with the application and fee, a bond is required which is to be approved by the Mayor and City Council. Each license expires on April 30th of each year and must be renewed prior to that date. Discussion Bronx Pawn, 386 N. Pine; G.I. Loan Shop, 1004 West 2nd Street; and Wayne’s Pawn Shop, 203 West 3rd Street have submitted their application, fee, and bond for renewal of their a pawnbroker’s license. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve the renewals 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the applications and bonds for renewal pawnbroker’s licenses. Sample Motion Move to approve the renewal applications and bonds for Bronx Pawn, 386 North Pine Street; G.I. Loan Shop, 1004 West 2nd Street; and Wayne’s Pawn Shop, 203 West 3rd Street. Item G2 Approving Minutes of March 27, 2007 City Council Regular Meeting Tuesday, April 10, 2007 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING March 27, 2007 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on March 27, 2007. Notice of the meeting was given in The Grand Island Independent on March 21, 2007. Mayor Margaret Hornady called the meeting to order at 7:00 p.m. The following City Council members were present: Councilmember’s Walker, Cornelius, Nickerson, Gericke, Brown, Gilbert, Whitesides, Haase, and Meyer. Councilmember Pielstick was absent. The following City Officials were present: City Clerk RaNae Edwards, City Attorney Dale Shotkoski, Finance Director David Springer, and Public Works Director Steve Riehle. INVOCATION was given by Pastor Randy Fett, St. Paul’s Lutheran Church, 1515 South Harrison Street followed by the PLEDGE OF ALLEGIANCE. MAYOR COMMUNICATION: Mayor Hornady acknowledged Community Youth Council members Cait Schwehn, Jackie Thurnagle, and Andy Greer. The Mayor mentioned that Councilmember Jackie Pielstick suffered a stroke last night is at the St. Francis Hospital. PRESENTATIONS AND PROCLAMATIONS: Proclamation “Public Health Week” April 2-8, 2007. Mayor Hornady proclaimed the week of April 2-8, 2007 as “Public Health Week”. Deb Potratz representing the Central District Health Department was present to receive the proclamation. PUBLIC HEARINGS: Public Hearing on Request of Valentino’s of Lincoln, Inc. dba Valentino’s, 2245 North Webb Road for a Class “C” Liquor License. RaNae Edwards, City Clerk reported that an application had been received from Valentino’s of Lincoln, Inc. dba Valentino’s, 2245 North Webb Road for a Class “C” Liquor License. Ms. Edwards presented the following exhibits for the record: application submitted to the Liquor Control Commission and received by the City on February 26, 2007; notice to the general public of date, time, and place of hearing published on March 17, 2007; notice to the applicant of date, time, and place of hearing mailed on February 26, 2007; along with Chapter 4 of the City Code. Staff recommended approval contingent upon final inspections. No public testimony was heard. Public Hearing on Request of La Quscatleca Liquor, Inc. dba La Quscatleca Liquor, 411 North Vine Street for a Class “D” Liquor License. This item was pulled from the agenda at the request of Tom Wagoner – Attorney for the applicant. Public Hearing on Request of Corrasan, Inc. dba 2nd Street Family Market, 1710 West 2nd Street for a Class “D” Liquor License. RaNae Edwards, City Clerk reported that an application had been received from Corrasan, Inc. dba 2nd Street Family Market, 1710 West 2nd Street for a Class “D” Liquor License. Ms. Edwards presented the following exhibits for the record: application submitted Page 2, City Council Regular Meeting, March 27, 2007 to the Liquor Control Commission and received by the City on March 7, 2007; notice to the general public of date, time, and place of hearing published on March 17, 2007; notice to the applicant of date, time, and place of hearing mailed on March 7, 2007; along with Chapter 4 of the City Code. Staff recommended approval. No public testimony was heard. Public Hearing on Request of Bradley Shearer dba Bogey’s, 2848 South Locust Street for a Class “C” Liquor License. RaNae Edwards, City Clerk reported that an application had been received from Bradley Shearer dba Bogey’s, 2848 South Locust Street for a Class “C” Liquor License. Ms. Edwards presented the following exhibits for the record: application submitted to the Liquor Control Commission and received by the City on March 9, 2007; notice to the general public of date, time, and place of hearing published on March 17, 2007; notice to the applicant of date, time, and place of hearing mailed on March 9, 2007; along with Chapter 4 of the City Code. Staff recommended approval contingent upon final inspections. No public testimony was heard. Public Hearing on Change of Zoning for Land Proposed for Platting as Woodland Park Fifth Subdivision Located North of Capital Avenue and East of Independence Avenue. Chad Nabity, Regional Planning Director reported that this application proposed to change the zoning on approximately 9.28 acres for a tract of land proposed for platting as Woodla nd Park Fifth Subdivision from R2 Low Density Residential to R3 Medium Residential. No public testimony was heard. Public Hearing on Request from Lyman-Richey Corp. dba Central Sand and Gravel on Behalf of Garry Williams and Roger Luebbe for a conditional Use Permit for a Sand and Gravel Mining Operation Located at 1672 South Shady Bend Road and 3116 Stolley Park Road. Craig Lewis, Building Department Director reported that sand and gravel operations had been a part of Grand Island and the surrounding areas for a long time. Mr. Lewis explained this was a request for two tracts of land and recommended the following conditions if approved by council: 1). USE: The proposed uses are limited to those listed in the application, sand and gravel pumping processing, storage, stocking piling, distribution, and sales, both wholesale and retail. Retail sale may also include the sale of black dirt, river rock, and similar landscaping materials. The storage, recycling, or processing of other aggregate materials, such as asphalt or concrete is not allowable unless specifically listed, nor are the operation of concrete or asphalt batch plants. 2). CLOSURE: A drawing of the proposed development of the property after the closing of the sand and gravel operation has been provided along with the application. The finished width of developable property at the time the operation of mining is terminated shall be 300’ adjacent to public right of way and 200’ adjacent to neighboring property lines. 3). PRIMARY CONDITIONS: (a). The permit shall be granted for a period not to exceed 10 years with the possibility of renewal for an additional time at the end of the 10 year period. (b).Pumping of product shall not be allowed within 150 feet of any public road right of way and protected by a 6 foot earthen berm during pumping. The finished width of developable property adjacent to the public right of way shall be 300 feet at the time of termination of the operation. A setback of 100 feet from any adjacent property line shall be maintained between the pumping operation. (c).Pumping and other activities (including lighting) at the site shall be limited to daylight hours (15) minutes before sunrise and (15) minutes after sunset Mondays through Saturdays. No pumping or other processing activities shall be permitted on Sundays or from fifteen minutes after sunset to fifteen minutes before sunrise. Two exceptions to this condition shall be in the months of March, April, October, and November activities may operate from 6:00 a.m. to 10:00 p.m. to allow for Page 3, City Council Regular Meeting, March 27, 2007 winter condition. The second exception shall be that trucking of the product shall be allowed on Sundays from 7:00 a.m. to 12:00 noon to allow for contracted sales. (d). Any internal combustion pump motors utilized shall be equipped with a functioning “hospital grade muffler” designed to reduce exhaust noise by 32 to 40 decibels. (e). Materials and equipment shall not be stored on the property within any easements or the regulated floodway as determined by the Federal Emergency Management Agency or its successor and the entity with jurisdiction and authority to enforce floodplain regulations. No product, material or equipment shall be stored within any easement or in such a manor that it would violate any safety provisions of the National Electric Safety Code. (f). All dead trees, rubbish, and debris, if any must be cleared from the real estate as soon as practical and such real estate must, at all times, be kept in a clean and neat condition. (g). No trash, rubbish, debris, dead trees, lumber, bricks, refuse or junk material of any nature whatsoever shall be dumped, placed or located upon such real estate. (h). Applicant shall not use the real estate in any way so as to create or result in an unreasonable hazard or nuisance to adjacent land owners or to the general public. (i). Applicant shall maintain any and all drainage ditches that may be located upon the real property. (j). Applicant shall not permit the hauling of sand and gravel form the premises and over and across any public highway or road unless said sand and gravel is complete dry and free from water or is hauled in trucks which are designed and equipped so as to prevent water from leaking onto the traveled portion of the roadbed. (k). All water accumulated upon the premises by virtue of such mining and pumping operations shall be retained upon the premises and shall not flow upon or encroach upon any adjacent land. Only surface waters that have historically flowed from the premises shall be permitted to leave the same through historical natural drainage ways. (l). Applicant shall begin the mining operation within a period of 18 months from the issuance of this permit or if the applicant fail to begin operations within the 18 months the permit shall be considered null and void and subje ct to reapplication and rehearing. Additionally if at anytime during the life of the permit issued the operation shall cease for a period of a continuous 18 months the permit shall become void and a renewal shall be obtained before becoming once again operational. The following people spoke in opposition: Ben Murphy, 2309 East Stolley Park Road Michelle Setlik, 3008 Sunflower Drive George Bartenbach, 2703 East Stolley Park Road Dick Rezac, 1512 East Stolley Park Road Dick Russell, 1718 South Shady Bend Road Gordon Jensen, 1316 South Shady Bend Road Dan Mora, 3015 Sunflower Drive The following people spoke in support: Ryan Crouch, 541 Midaro Drive Don Razey, 520 Midaro Drive Carl Roberts representing Lyman-Richey Rick Johnson, 619 South Tilden Street No further public testimony was heard. Public Hearing Concerning Acquisition of Utility Easement Located at 1420 S. Ada Street (Sunrise Express). Gary Mader, Utilities Director reported that acquisition of a utility easement located at 1420 S. Ada Street was needed in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. This easement would be used to add underground Page 4, City Council Regular Meeting, March 27, 2007 power lines and a pad-mounted transformer to provide increased electrical capacity to the existing building to the west side of Sunrise Trucking property. No public testimony was heard. ORDINANCES: Councilmember Meyer moved “that the statutory rules requiring ordinances to be read by title on three different days be suspended and that ordinances numbered: #9110 – Consideration of Change of Zoning for Land Proposed for Platting as Woodland Park Fifth Subdivision Located North of Capital Avenue and East of Independence Avenue #9111 – Consideration of Amendment to Salary Ordinance #9112 – Consideration of Creation of Sanitary Sewer District No. 523, Lots 1-8 and Lots 22- 31 of Westwood Park 2nd Subdivision be considered for passage on the same day upon reading by number only and that the City Clerk be permitted to call out the number of these ordinances on first reading and then upon final passage and call for a roll call vote on each reading and then upon final passage.” Councilmember Cornelius second the motion. Upon roll call vote, all voted aye. Motion adopted. Chad Nabity, Regional Planning Director reported that Ordinance #9110 related to the aforementioned Public Hearing. Brenda Sutherland, Human Resources Director reported that Ordinance #9111 would change the duties and salary of the Administrative Assistant position. After evaluating the position of Administrative Assistant in the Administration department it was recommended that this position be changed to a Receptionist position, which was more in line with the duties performed and a cost savings of 23%. Steve Riehle, Public Works Director reported that Ordinance #9112 would create Sanitary Sewer District #523 located west of Driftwood Drive stopping just short of Sweetwood Drive. Motion by Nickerson, second by Cornelius to approve Ordinances #9110, #9111, and #9112. Motion by Gericke to delay action on Ordinance #9111. Motion died due to lack of a seond. City Clerk: Ordinances #9110, #9111, and #9112 on first reading. All those in favor of the passage of these ordinances on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. City Clerk: Ordinances #9110, #9111, and #9112 on final passage. All those in favor of the passage of these ordinances on final passage, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor Hornady: By reason of the roll call votes on first reading and then upon final passage, Ordinances #9110, #9111, and #9112 are declared to be lawfully adopted upon publication as required by law. CONSENT AGENDA: Motion by Gilbert, second by Whitesides to approve the Consent Agenda. Upon roll call vote, all voted aye. Motion adopted. Page 5, City Council Regular Meeting, March 27, 2007 Approving Minutes of March 13, 2007 City Council Regular Meeting. Councilmember Meyer abstained. Approving Appointment of Karen Bredthauer to the Regional Planning Commission. #2007-67 – Approving Renewal of Farm Leases for Jeff Johnson, Mike Lilienthal, Kenneth Clausen, Larry Knuth, Jack Webb, Mike Peters, Gerald Bremer, Quaring Farms, Robert Nunnenkamp, and Matt Turek. #2007-68 – Approving Acquisition of Utility Easement Located at 1420 S. Ada Street (Sunrise Express). #2007-69 – Approving Bid Award for Project 2007-WWTP-1 Final Clarifier Launder Covers with MFG Water Treatment Products Company of Union City, Pennsylvania in an Amount of $110,205.00. #2007-70 – Approving Funding in an Amount of $50,000.00 for Economic Development Corporation Request for CNH America, LLC (NWPS Rate Agreement Funds). #2007-71 – Approving Bid Award for Mercury Emissions Monitoring Equipment with Sick Maihak of Bloomington, Minnesota in an Amount of $49,900.00. #2007-72 – Approving Supplemental Agreement #2 with the Nebraska Department of Roads for the Grand Island River Way Trail. Mayor Hornady introduced Karen Bredthauer, new appointee to the Regional Planning Commission. REQUESTS AND REFERRALS: Consideration of Request from Lyman-Richey Corp. dba Central Sand and Gravel on Behalf of Garry Williams and Roger Luebbe for a Conditional Use Permit for a Sand and Gravel Mining Operation Located at 1672 South Shady Bend Road and 3116 Stolley Park Road. Craig Lewis , Building Department Director reported this item related to the aforementioned Public Hearing. Motion was made by Gilbert, second by Nickerson to approve the request with the following conditions: 1). USE: The proposed uses are limited to those listed in the application, sand and gravel pumping processing, storage, stocking piling, distribution, and sales, both wholesale and retail. Retail sale may also include the sale of black dirt, river rock, and similar landscaping materials. The storage, recycling, or processing of other aggregate materials, such as asphalt or concrete is not allowable unless specifically listed, nor are the operation of concrete or asphalt batch plants. 2). CLOSURE: A drawing of the proposed development of the property after the closing of the sand and gravel operation has been provided along with the application. The finished width of developable property at the time the operation of mining is terminated shall be 300’ adjacent to public right of way and 200’ adjacent to neighboring property lines. 3). PRIMARY CONDITIONS: (a). The permit shall be granted for a period not to exceed 10 years with the possibility of renewal for an additional time at the end of the 10 year period. (b).Pumping of product shall not be allowed within 150 feet of any public road right of way and protected by a 6 foot earthen berm during pumping. The finished width of developable property adjacent to the public right of way shall be 300 feet at the time of termination of the operation. A Page 6, City Council Regular Meeting, March 27, 2007 setback of 100 feet from any adjacent property line shall be maintained between the pumping operation. (c).Pumping and other activities (including lighting) at the site shall be limited to daylight hours (15) minutes before sunrise and (15) minutes after sunset Mondays through Saturdays. No pumping or other processing activities shall be permitted on Sundays or from fifteen minutes after sunset to fifteen minutes before sunrise. Two exceptions to this condition shall be in the months of March, April, October, and November activities may operate from 6:00 a.m. to 10:00 p.m. to allow for winter condition. The second exception shall be that trucking of the product shall be allowed on Sundays from 7:00 a.m. to 12:00 noon to allow for contracted sales. (d). Any internal combustion pump motors utilized shall be equipped with a functioning “hospital grade muffler” designed to reduce exhaust noise by 32 to 40 decibels. (e). Materials and equipment shall not be stored on the property within any easements or the regulated floodway as determined by the Federal Emergency Management Agency or its successor and the entity with jurisdiction and authority to enforce floodplain regulations. No product, material or equipment shall be stored within any easement or in such a manor that it would violate any safety provisions of the National Electric Safety Code. (f). All dead trees, rubbish, and debris, if any must be cleared from the real estate as soon as practical and such real estate must, at all times, be kept in a clean and neat condition. (g). No trash, rubbish, debris, dead trees, lumber, bricks, refuse or junk material of any nature whatsoever shall be dumped, placed or located upon such real estate. (h). Applicant shall not use the real estate in any way so as to create or result in an unreasonable hazard or nuisance to adjacent land owners or to the general public. (i). Applicant shall maintain any and all drainage ditches that may be located upon the real property. (j). Applicant shall not permit the hauling of sand and gravel form the premises and over and across any public highway or road unless said sand and gravel is complete dry and free from water or is hauled in trucks which are designed and equipped so as to prevent water from leaking onto the traveled portion of the roadbed. (k). All water accumulated upon the premises by virtue of such mining and pumping operations shall be retained upon the premises and shall not flow upon or encroach upon any adjacent land. Only surface waters that have historically flowed from the premises shall be permitted to leave the same through historical natural drainage ways. (l). Applicant shall begin the mining operation within a period of 18 months from the issuance of this permit or if the applicant fail to begin operations within the 18 months the permit shall be considered null and void and subject to reapplication and rehearing. Additionally if at anytime during the life of the permit issued the operation shall cease for a period of a continuous 18 months the permit shall become void and a renewal shall be obtained before becoming once again operational. Discussion was held on environmental impacts to the surrounding area, septic tanks, and wells. City Clerk RaNae Edwards explained the process of notifying the surrounding property owners. Setbacks were discussed. Carl Roberts representing Lyman-Richey mentioned they do not pump on Sunday’s and only half days on Saturday. Discussion was held concerning the recommended 10 year time limit of the permit to 7 years to mine the north half of the property or Tract A. Motion was by Meyer, second by Nickerson to amend the motion that pumping operations would cease at noon on Saturdays and no pumping or hauling would be allowed on Sundays and that the time limit on the permit would be 7 years instead of 10 years with pumping to begin on the north side of the property. Upon roll call vote, Councilmember’s Meyer, Haase, Brown, Gericke, Nickerson, Page 7, City Council Regular Meeting, March 27, 2007 and Cornelius voted aye. Councilmember’s Walker, Gilbert, and Whitesides voted no. Motion adopted. Upon roll call vote on the main motion with the amendment, all voted aye. Motion adopted. Consideration of Request from Jerry & Teresa Sinner for Non-Conforming Use and Building Permit Located at 1822 East 7th Street. Craig Lewis, Building Department Director reported that this request was to allow for the 24’ x 34’ addition to the existing single family dwelling located at 1822 East 7th Street. Motion was made by Cornelius, second by Whitesides to approve the request from Jerry & Teresa Sinner. Upon roll call vote, all voted aye. Motion adopted. Consideration of Request from Wile E. Investment LLC, 210 East Stolley Park Road for Extension of Conditional Use Permit. Craig Lewis, Building Department Director reported that on March 28, 2006 the City Council approved a conditional use permit for Wile E. Investment LLC for a 12 month period to allow for the temporary use of an existing single family dwelling located at 210 East Stolley Park Road while constructing a permanent veterinary clinic. Due to a delay in construction this request was for a six month extension. Motion was made by Nickerson, second by Gilbert to approve the request of Wile E. Investment LLC for a six month extension to their conditional use permit. Upon roll call vote, all voted aye. Motion adopted. RESOLUTION: #2007-73 – Consideration of Request of Valentino’s of Lincoln, Inc. dba Valentino’s, 2245 North Webb Road for a Class “C” Liquor License and Liquor Manager Designation for James Scott, 3720 State Street Apt H9. RaNae Edwards, City Clerk reported this item related to the aforementioned Public Hearing. Motion by Gilbert, second by Whitesides to approve Resolution #2007-73. Discussion was held concerning the off sale of alcohol, game area, servers under 21, and the number of restaurants in Grand Island who had a Class “C” Liquor License. Motion was made by Whitesides, second by Nickerson to postpone a decision until the April 10, 2007 meeting. Upon roll call vote, Councilmember’s Haase, Whitesides, Gilbert, Brown, Nickerson, Cornelius, and Walker voted aye. Councilmember’s Gericke and Meyer voted no. Motion adopted. #2007-74 – Consideration of Request of La Quscatleca Liquor, Inc. dba La Quscatleca Liquor, 411 North Vine Street for a Class “D” Liquor Lic ense and Liquor Manager Designation for Jose C. Cruz Mejicano, 1726 Hanover Lane. This item was pulled from the agenda at the request of Tom Wagoner – Attorney for the applicant. #2007-75 – Consideration of Request of Corrasan, Inc. dba 2nd Street Family Market, 1710 West 2nd Street for a Class “D” Liquor License and Liquor Manager Designation for Jacinto Corona Jiminez, 119 East 18th Street. RaNae Edwards, City Clerk reported this item related to the aforementioned Public Hearing and recommended approval with the stipulation that Mr. Jiminez complete a state approved alcohol server/seller training program. Page 8, City Council Regular Meeting, March 27, 2007 Motion was made by Cornelius, second by Gericke to approve Resolution #2007-75 with the recommended stipulation. Upon roll call vote, all voted aye. Motion adopted. #2007-76 – Consideration of Request of Bradley Shearer dba Bogey’s, 2848 South Locust Street for a Class “C” Liquor License. RaNae Edwards, City Clerk reported this item related to the aforementioned Public Hearing and recommended approval contingent upon final inspections and with the stipulation that Mr. Shearer complete a state approved alcohol server/seller training program. Motion was made by Cornelius, second by Nickerson to approve Resolution #2007-76 with the recommended stipulations. Upon roll call vote, all voted aye. Motion adopted. PAYMENT OF CLAIMS: Motion by Cornelius , second by Gilbert to approve the Claims for the period of March 14, 2007 through March 27, 2007, for a total amount of $3,509,109.95. Motion adopted unanimously. Motion by Cornelius , second by Gilbert to approve the following Claim for the Library Expansion for the period of March 14, 2007 through March 27, 2007: #63 $589.48 Motion adopted unanimously. ADJOURNMENT: There being no future business the meeting was adjourned at 8:40 p.m. RaNae Edwards City Clerk Item G3 Approving Minutes of April 3, 2007 City Council Study Session Tuesday, April 10, 2007 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL STUDY SESSION April 3, 2007 Pursuant to due call and notice thereof, a Study Session of the City Council of the City of Grand Island, Nebraska was conducted in the Community Meeting Room of City Hall, 100 East First Street, on April 3, 2007. Notice of the meeting was given in the Grand Island Independent on March 29, 2007. Mayor Margaret Hornady called the meeting to order at 7:00 p.m. The following members were present: Councilmember’s Walker, Cornelius, Nickerson, Gericke, Brown, Gilbert, Whitesides, Haase, and Meyer. Councilmember Pielstick was absent. The following City Officials were present: City Clerk RaNae Edwards, Finance Director David Springer, and City Attorney Dale Shotkoski. INVOCATION was given by Reverend Royce Rinehart, Trinity Lutheran Church, 212 West 12th Street followed by the PLEDGE OF ALLEGIANCE. Community Appearance Plan Presentation. Paul Briseno, Assistant to the City Administrator reported that City Council had requested the development of a Community Appearance Plan as one of their Council Retreat goals. This plan would strategically address issues that cause negative appearances of properties throughout the community, primarily residential properties. Presented were preliminary goals and objectives for the following categories: Problem Resolution Team, Residential, Commercial, Code Enforcement Program, Repeat Code Violators, Cleanup Budget, Funding, and Residential Resources. Problem Resolution Team (PRT): Mission – address situations of immediate concern as well as long term recurring problems, targeting properties and situations that need a multi-resource approach. Goals – pursue abatement/condemnation/rehabilitation of abandoned and dilapidated properties that meet the PRT requirements; establish funding sources to address PRT properties; develop an efficient process for resolution of properties that streamline and expedite the process; and report successful resolution of properties. Residential: Mission – reduce the number of dilapidated/dangerous properties that cause a nuisance or blemish neighborhoods by utilizing available resources. Goals – perfect the PRT Established Community Standard; create a list of counter actions/resources available for major problems for staff and residents; and create a sytem of communication for collaborative efforts. Page 2, City Council Study Session, April 3, 2007 Commercial: Goals – promote Business Improvement Districts and Neighborhood districts Code Enforcement: Goals – continue a no bias re-active approach to code enforcement, and work toward a proactive approach; outline code enforcement process and procedure to be followed; research technology – research and study the cost/benefit of utilizing software and mobile hardware; communication – Community Service Officer’s (CSO’s) and Legal Department meeting every 2 months to increase communication/ relationship and effectiveness of cases going to court, dismisses, concerns, etc.; update/review city codes; conduct an in-house study to evaluate the number of CSO’s needed, service areas, and work schedule to create the most efficient CSO program. Repeat Code Violates: Mission – expedite the abatement process and identify a procedure for reoccurring problem properties. Goals – create a process that speeds up the resolution process and eliminates repeat offenders. Cleanup Budget: Mission – identify funding for immediate demolition and cleanup of properties. Goals – 1st year – identify local, state, and federal funding available, identify resources within community; 2nd year – reevaluate budget for future years. Residential Resources: Mission – create a single place for residents to find multiple resources available from the city and other agencies. Goals – empower residents to help neighborhoods/community appearance by utilizing resources available, and help facilitate a clean appearance plan for neighborhoods; education of residents is key in the success of the Community Appearance Plan; create a Clean Neighborhood Award/Certificate for owners who go above and beyond to work with SCO’s and other neighbors/organizations to clean their property and neighborhood and promote current programs including the Regional Planning Commission and the Community Beautification Award. Mr. Briseno stated anyone who had questions concerning the Community Appearance Plan could contact him at 385-5444 Ext. 149. If it was a code compliance issue they should contact the Police Department of 385-5400, building issues should contact the Building Department. Craig Lewis, Building Department Director explained the process of building permits. Steve Riehle, Public Works Director explained Adopt a Street Program. Police Sgt. Dennis Osterman explained trash, garbage, and health hazards are dealt with by the Police Department daily. February 2007 statistics: 307 calls, 229 cleared. Enforcement was discussed regarding time, legal issues, etc. Lewis Kent, 624 East Meves commented on the process and lack of enforcement. Page 3, City Council Study Session, April 3, 2007 Downtown Main Street Presentation: Cindy Johnson, President of the Chamber of Commerce reported that in its efforts to improve the health of the downtown, the Business Improvement District Board became a “Nebraska Lied Main Street Community” effective January 1, 2007. The Main Street philosophy encouraged a four pronged approach to downtown redevelopment: 1) organization; 2) economic restructuring; 3) design and 4) promotions. K.C. Hehnke, representing the downtown Business Improvement District commented on train noise in the downtown area. Requested was that the city budget for directional horns for eight railroad crossings. Steve Riehle, Public Works Director reported an estimated cost of $365,000 for quiet zones and wayside horns in the downtown area. Victor Aufdemberge, 403 East 17th Street and Mark Stelk, 3117 Brentwood Drive spoke in support of funding for directional horns along the Union Pacific Railroad tracks. Craig Hand, 4220 Calvin Drive requested that council consider the return on the investment of a vibrant downtown. ADJOURNMENT: The meeting was adjourned at 8:20 p.m. RaNae Edwards City Clerk Item G4 Approving Request of Michelle Martinez, 1420 N. Wheeler Avenue for liquor Manager Designation for Holiday Station Store #210, 1420 South Locust Street Tuesday, April 10, 2007 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council Council Agenda Memo From: RaNae Edwards, City Clerk Meeting: April 10, 2007 Subject: Request of Michelle Martinez, 1420 N. Wheeler Avenue for Liquor Manager Designation for Holiday Station Store #210, 1420 South Locust Street Item #’s: G-4 Presenter(s): RaNae Edwards, City Clerk Background Michelle Martinez, 1420 N. Wheeler Avenue has submitted an application with the City Clerk’s Office for a Liquor Manager Designation in conjunction with the Class “B- 27798” Liquor License for Holiday Station Store #210, 1420 South Locust Street. This application has been reviewed by the Police Department and City Clerk’s Office. Discussion City Council action is required and forwarded to the Nebraska Liquor Control Commission for issuance of all liquor manager designations. All departmental reports have been received. See attached Police Department report. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the request. 2. Forward the request with no recommendation. 3. Take no action on the request. Recommendation City Administration recommends that the Council approve this request for Liquor Manager Designation. Sample Motion Move to approve the request of Michelle Martinez, 1420 N. Wheeler Avenue for Liquor Manager Designation in conjunction with the Class “B-27798” Liquor License for Holiday Station Store #210, 1420 South Locust Street with the stipulation that Ms. Martinez complete a state approved alcohol server/seller training program. Item G5 Approving Request of Susana Steele, 612 E. Ashton for Liquor Manager Designation for Holiday Station Store #114, 1404 West 2nd Street Tuesday, April 10, 2007 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council Council Agenda Memo From: RaNae Edwards, City Clerk Meeting: April 10, 2007 Subject: Request of Susana Steele, 612 E. Ashton for Liquor Manager Designation for Holiday Station Store #114, 1404 West 2nd Street Item #’s: G-5 Presenter(s): RaNae Edwards, City Clerk Background Susana Steele, 612 E. Ashton has submitted an application with the City Clerk’s Office for a Liquor Manager Designation in conjunction with the Class “B-27796” Liquor License for Holiday Station Store #114, 1404 West 2nd Street. This application has been reviewed by the Police Department and City Clerk’s Office. Discussion City Council action is required and forwarded to the Nebraska Liquor Control Commission for issuance of all liquor manager designations. All departmental reports have been received. See attached Police Department report. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the request. 2. Forward the request with no recommendation. 3. Take no action on the request. Recommendation City Administration recommends that the Council approve this request for Liquor Manager Designation. Sample Motion Move to approve the request of Susana Steele, 612 E. Ashton for Liquor Manager Designation in conjunction with the Class “B-27796” Liquor License for Holiday Station Store #114, 1404 West 2nd Street with the stipulation that Ms. Steele complete a state approved alcohol server/seller training program. Item G6 #2007-77 - Approving Final Plat and Subdivision Agreement for Commonwealth Business Park Sixth Subdivision Tuesday, April 10, 2007 Council Session City of Grand Island Staff Contact: Chad Nabity City of Grand Island City Council Council Agenda Memo From: Regional Planning Commission Meeting: April 10, 2007 Subject: Commonwealth Business Park Subdivision – Final Plat Item #’s: G6 Presenter(s): Chad Nabity AICP, Regional Planning Director Background This final plat proposes to create 2 lots on a tract of land comprising all of Lo t One (1), Commonwealth Business Park Second Subdivision, in the City of Grand Island, Nebraska. This land consists of approximately 2.770 acres. Discussion The final plat for Commonwealth Business Park Sixth Subdivision was considered under the Consent Agenda by the Regional Planning Commission at the April 4, 2007 meeting. A motion was made by Haskins and seconded by Hayes to approve the plat as presented. A roll call vote was taken and the motion carried with 8 members present voting in favor (Miller, O’Neill, Ruge, Reynolds, Niemann, Hayes, Haskins, Bredthauer). Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the final plat as presented Sample Motion Motion to approve as recommended. Commonwealth Business Park 6th Subdivision Summary Developer/Owner Southeast Crossings LLC Raymond J. O’Connor P.O. Box 139 Grand Island, NE 68502 2 Lots east of Kaufman Ave. and north of Old Potash Hwy Size: 2.770 Acres Zoning B2 General Commercial Road Access: Public along existing City Streets Water Public: City Water Sewer Public: City Sewer Approved as to Form ¤ ___________ April 6, 2007 ¤ City Attorney R E S O L U T I O N 2007-77 WHEREAS, Southeast Crossings, L.L.C., as owner, have caused to be laid out into lots, a tract of land comprising all of Lot One (1), Commonwealth Business Park Second Subdivision, in the City of Grand Island, Hall County, Nebraska, under the name of COMMONWEALTH BUSINESS PARK SIXTH SUBDIVISION, and have caused a plat thereof to be acknowledged by it; and WHEREAS, a copy of the plat of such subdivision has been presented to the Boards of Education of the various school districts in Grand Island, Hall County, Nebraska, as required by Section 19-923, R.R.S. 1943; and WHEREAS, a form of subdivision agreement has been agreed to between the owner of the property and the City of Grand Island. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the form of subdivision agreement hereinbefore described is hereby approved, and the Mayor is hereby authorized to execute such agreement on behalf of the City of Grand Island. BE IT FURTHER RESOLVED that the final plat of COMMONWEALTH BUSINESS PARK SIXTH SUBDIVISION, as made out, acknowledged, and certified, is hereby approved by the City Council of the City of Grand Island, Nebraska, and the Mayor is hereby authorized to execute the approval and acceptance of such plat by the City of Grand Island, Nebraska. - - - Adopted by the City Council of the City of Grand Island, Nebraska, April 10, 2007. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G7 #2007-78 - Approving Final Plat and Subdivision Agreement for Woodland Park Fifth Subdivision Tuesday, April 10, 2007 Council Session City of Grand Island Staff Contact: Chad Nabity City of Grand Island City Council Council Agenda Memo From: Regional Planning Commission Meeting: April 10, 2007 Subject: Woodland Park Fifth Subdivision – Final Plat Item #’s: G-7 Presenter(s): Chad Nabity AICP, Regional Planning Director Background This final plat proposes to create 15 lots and one outlot on a tract of land located in the West Half (W 1/2) of the Southeast Quarter (SE 1/4) of Section Two, Township Eleven North, Range Ten West of the 6th P.M., in the City of Grand Island, Hall County, Nebraska. This tract of land consists of approximately 9.28 acres. Discussion The final plat for Woodland Park Fifth Subdivision was considered under the Consent Agenda by the Regional Planning Commission at the April 4, 2007 meeting. A motion was made by Haskins and seconded by Hayes to approve the plat as presented. A roll call vote was taken and the motion carried with 8 members present voting in favor (Miller, O’Neill, Ruge, Reynolds, Niemann, Haskins, Hayes, Bredthauer). Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the final plat as presented Sample Motion Motion to approve as recommended. Woodland Park 5th Subdivision Summary Developer/Owner Woodland Park Townhomes LLC and Hastings Ventures LLC 5101 Central Park Dr Lincoln, NE 68506 15 Lots 1 Outlot for future development, east of Independence Ave. north of Capital Ave Size: 9.28 Acres Zoning R3 Medium Density Residential Road Access: Public with new 37’ City Streets Water Public: City Water Sewer Public: City Sewer Approved as to Form ¤ ___________ April 6, 2007 ¤ City Attorney R E S O L U T I O N 2007-78 WHEREAS, Woodland Park Townhomes, LLC and Hastings Venture, LLC, as owners, have caused to be laid out into lots, a tract of land comprising the Southeast Quarter of Section Two (2), Township Eleven (11) North, Range Ten (10) West of the 6th P.M., in the City of Grand Island, Hall County, Nebraska, under the name of WOODLAND PARK FIFTH SUBDIVISION, and have caused a plat thereof to be acknowledged by it; and WHEREAS, a copy of the plat of such subdivision has been presented to the Boards of Education of the various school districts in Grand Island, Hall County, Nebraska, as required by Section 19-923, R.R.S. 1943; and WHEREAS, a form of subdivision agreement has been agreed to between the owner of the property and the City of Grand Island. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the form of subdivision agreement hereinbefore described is hereby approved, and the Mayor is hereby authorized to execute such agreement on behalf of the City of Grand Island. BE IT FURTHER RESOLVED that the final plat of WOODLAND PARK FIFTH SUBDIVISION, as made out, acknowledged, and certified, is hereby approved by the City Council of the City of Grand Island, Nebraska, and the Mayor is hereby authorized to execute the approval and acceptance of such plat by the City of Grand Island, Nebraska. - - - Adopted by the City Council of the City of Grand Island, Nebraska, April 10, 2007. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G8 #2007- - Approving Acquisition of Utility Easement - West Side of 1208 N. North Road - Hanover This item relates to the aforementioned Public Hearing Item E-1. Tuesday, April 10, 2007 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Approved as to Form ¤ ___________ April 5, 2007 ¤ City Attorney R E S O L U T I O N 2007-79 WHEREAS, a public utility easement is required by the City of Grand Island, from Jacqueline Hanover, an individual, to install, upgrade, maintain, and repair public utilities and appurtenances; and WHEREAS, a public hearing was held on April 10, 2007, for the purpose of discussing the proposed acquisition of an easement located in a part of the Northeast Quarter of the Northeast Quarter (NE¼ NE¼) of Section Fourteen (14), Township Eleven (11) North, Range Ten (10) West of the 6th P.M., in the City of Grand Island, Hall County, Nebraska, the southerly line of the twenty (20.0) foot wide utility easement, being more particularly described as follows: Commencing at the Northeast corner of the Northeast Quarter (NE1/4) of Section Fourteen (14), Township Eleven (11) North, Range Ten (10) West; thence southerly, along the easterly line of said Northeast Quarter (NE1/4), a distance of four hundred ninety two (492.0) feet, to the Northeast corner of Hanover Subdivision; thence westerly, along the northerly line of said Hanover Subdivision, a distance of thirty three (33.0) feet, to a point on the westerly right-of-way line of North Road, being the Actual point of beginning; thence continuing westerly, along the northerly line of said Hanover Subdivision, a distance of twenty seven (27.0) feet. The above-described easement and right-of-way containing a total of 540 square feet, more or less, as shown on the plat dated 4/2/2007, marked Exhibit "A", attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to acquire a public utility easement from Jacqueline Hanover, an individual, on the above-described tract of land. - - - Adopted by the City Council of the City of Grand Island, Nebraska, April 10, 2007. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G9 #2007- - Approving Acquisition of Utility Easement - West of Shady Bend Road, 1/4 Mile North of Schimmer Drive - Ballou This item relates to the aforementioned Public Hearing Item E-2. Tuesday, April 10, 2007 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Approved as to Form ¤ ___________ April 5, 2007 ¤ City Attorney R E S O L U T I O N 2007-80 WHEREAS, a public utility easement is required by the City of Grand Island, from Frances L. Ballou, an individual, to install, upgrade, maintain, and repair public utilities and appurtenances; and WHEREAS, a public hearing was held on April 10, 2007, for the purpose of discussing the proposed acquisition of an easement located in a part of the Southeast Quarter (SE ¼) of Section Thirty Five (35), Township Eleven (11) North, Range Nine (9), West of the 6th P.M., Hall County, Nebraska, the twenty (20.0) foot wide utility easement, being more particularly described as follows: TRACT NO. 1 The northerly line of a twenty (20.0) foot wide utility easement and right-of-way being more particularly described as follows: Commencing at the southeast corner of the Southeast Quarter (SE1/4) of Section Thirty Five (35), Township Eleven (11) North, Range Nine (9) West; thence N01°35’00”W, along the easterly line of the Southeast Quarter of the Southeast Quarter (SE1/4, SE1/4) said Section Thirty Five (35), a distance of one thousand three hundred twenty four and twenty one hundredths (1,324.21) feet, to the northwest corner of the Southeast Quarter of the Southeast Quarter (SE1/4, SE1/4) said Section Thirty Five (35); thence S89°07’24”W, along the northerly line of the Southeast Quarter of the Southeast Quarter (SE1/4, SE1/4) said Section Thirty Five (35), a distance of thirty three (33.0) feet, to a point on the westerly right-of-way line of Shady Bend Road, being the Actual point of beginning of Tract No. 1; thence continuing S89°07’24”W, along the northerly line of the Southeast Quarter of the Southeast Quarter (SE1/4, SE1/4) said Section Thirty Five (35), a distance of one thousand two hundred eighty five and twenty one hundredths (1,285.21) feet, to the northwest corner of the Southeast Quarter of the Southeast Quarter (SE1/4, SE1/4) said Section Thirty Five (35); thence S90°21’20”W, a distance of two hundred fifty three and ninety five hundredths (253.95) feet, to a point on the easterly line of Lot One (1) Gilbert Acres Subdivision, being fifty three (53.0) feet south of the northeast corner of said Lot One (1) Gilbert Acres Subdivision. The side lines of the above described tract shall be prolonged or shortened as required to terminate on the boundary of Grantor’s property. TRACT NO. 2 The easterly line of a twenty (20.0) foot wide utility easement and right-of-way being more particularly described as follows: Commencing at the southeast corner of the Southeast Quarter (SE1/4) of Section Thirty Five (35), Township Eleven (11) North, Range Nine (9) West; thence N01°35’00”W, along the easterly line of the Southeast Quarter of the Southeast Quarter (SE1/4, SE1/4) said Section Thirty Five (35), a distance of one thousand three hundred twenty four and twenty one hundredths (1,324.21) feet, to the northwest corner of the Southeast Quarter of the Southeast Quarter (SE1/4, SE1/4) said Thirty Five (35); thence S89°07’24”W, along the northerly line of the Southeast Quarter of the Southeast Quarter (SE1/4, SE1/4) said Section Thirty - 2 - Five, a distance of one thousand three hundred eighteen and twenty one hundredths (1,318.21) feet, to the northwest corner of the Southeast Quarter of the Southeast Quarter (SE1/4, SE1/4) said Section Thirty Five (35), being the Actual point of beginning of Tract No. 2; thence N01°42’51”W, along the easterly line of the West Half of the Southeast Quarter (W1/2, SE1/4) said Section Thirty Five (35); a distance of seven hundred forty three and forty nine hundredths (743.49) feet. The side lines of the above described tract shall be prolonged or shortened as required to terminate on the boundary of Grantor’s property. The above-described easement and right-of-way containing a combined total of 1.05 acres, more or less, as shown on the plat dated 3/20/2007, marked Exhibit "A", attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to acquire a public utility easement from Frances L. Ballou, an individual, on the above-described tract of land. - - - Adopted by the City Council of the City of Grand Island, Nebraska, April 10, 2007. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G10 #2007- - Approving Acquisition of Utility Easement - Northeast Corner of 939 S. Locust - Southeast Crossings, LLC This item relates to the aforementioned Public Hearing Item E-3. Tuesday, April 10, 2007 Council Session City of Grand Island Staff Contact: Gary Mader City of Grand Island City Council Approved as to Form ¤ ___________ April 5, 2007 ¤ City Attorney R E S O L U T I O N 2007-81 WHEREAS, a public utility easement is required by the City of Grand Island, from Southeast Crossings, LLC, , a Nebraska Limited Liability Company, to install, upgrade, maintain, and repair public utilities and appurtenances; and WHEREAS, a public hearing was held on April 10, 2007, for the purpose of discussing the proposed acquisition of an easement located in a part of Lot Eight (8), South Grand Island, an addition to the City of Grand Island, Hall County, Nebraska, the twenty (20.0) foot wide utility easement, being more particularly described as follows: The Northerly Twenty Feet (20’) of the Easterly Twenty Feet (20’) of Lot Eight (8), South Grand Island, an Addition to the City of Grand Island, Hall County, Nebraska. The above-described easement and right-of-way containing a total of 400 square feet, more or less, as shown on the plat dated March 23, 2007, marked Exhibit “A”, attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to acquire a public utility easement from Southeast Crossings, LLC, , a Nebraska Limited Liability Company, on the above-described tract of land. - - - Adopted by the City Council of the City of Grand Island, Nebraska, April 10, 2007. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G11 #2007- - Approving Integrated Resources Plan - 2007, Utilities Department Tuesday, April 10, 2007 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Council Agenda Memo From: Gary R. Mader, Utilities Director Meeting: April 10, 2007 Subject: Integrated Resources Plan, 2007 Item #’s: G-11 Presenter(s): Gary R. Mader, Utilities Director Background The Utilities Department receives a portion of its power supply from the hydro projects on the Missouri River. The operation and administration of the hydro power is done by an agency of the Federal Government, the Western Area Power Administration (WAPA). In order to maintain this power contract with a federal agency, the Department is required to comply with applicable federal regulation. Part of that regulation requires the periodic submittal of an “Integrated Resources Plan” (IRP). The regulation includes specific formatting and topics. Discussion The “Integrated Resource Plan” is, in essence, what is normally referred to as a future power supply study by utilities. The Plan is currently due. It contains analyses of the City’s current load growth, recent past power supply decisions, option evaluations, and planned future actions to meet continued load growth and to optimize generation mix for the most economical power supply. IRP 2007 reviews the affects of past load growth and power supply analyses done in IRP 2001 and IRP 2003, and looks to the future as Grand Island’s electric demand continues to grow with the City. The Executive Summary and Introduction sections of the report are attached. The complete report is available in the offices of the Utilities Department and the City Clerk. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the Integrated Resources Plan, 2007 for submittal to the Western Area Power Administration. Sample Motion Motion to approve the Integrated Resources Plan, 2007 for submittal to the Western Area Power Administration. Approved as to Form ¤ ___________ April 5, 2007 ¤ City Attorney R E S O L U T I O N 2007-82 WHEREAS, Grand Island Utilities Department receives an allocation of electric power from the federal hydro-power projects on the Missouri River WHEREAS, this power allocation is administered by the federal Western Area Power Administration (WAPA) WHEREAS, by implementation of the Federal Energy Policy Act of 1992, the federal government prescribed methods and procedures which utilities must use for future power supply analysis; and WHEREAS, such process is termed the “Integrated Resource Planning” process; and WHEREAS, since 1996 the City of Grand Island has periodically prepared and submitted the required Integrated Resource Plans to the Western Area Power Administration in accordance with federal requirements; and WHEREAS, Utilities Department continues to be required to periodically submit an Integrated Resources Plan to the Western Area Power Administration; and WHEREAS, the Integrated Resource Plan 2007 reviews the effects of past load growth and power supply analyses and looks to the future as the City of Grand Island’s electrical demand continues to grow. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Integrated Resource Plan is accepted and approved; and the Utilities Department is authorized to submit such plan to the Western Area Power Administration (WAPA) in accordance with federal requirements. BE IT FURTHER RESOLVED that the Utilities Department is hereby authorized to proceed with the implementation of the Integrated Resource Plan. - - - Adopted by the City Council of the City of Grand Island, Nebraska, April 10, 2007. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G12 #2007-83 - Approving Bid Award - Tapping and Line-Stopping Systems - Water Division, Utilities Department Tuesday, April 10, 2007 Council Session City of Grand Island Staff Contact: Gary R. Mader;DaleShotkoski City of Grand Island City Council Council Agenda Memo From: Gary R. Mader, Utilities Director Dale Shotkoski, City Attorney Meeting: April 10, 2007 Subject: Tapping & Line-Stopping Systems Item #’s: G-12 Presenter(s): Gary R. Mader, Utilities Director Background In order to improve customer service and system reliability, the Water Department has been making use of a technology to plug water lines for repair, maintenance, contractor taps, and emergencies. The ability to isolate a small section of water main reduces the number of customers who are out of service, lessens the need to drain and dispose of “in- pipe” water, often reduces the time to complete a project, and greatly lessens the exposure of the City water system to the possible introduction of contamination. The water-stop technology allows the precise isolation of a trouble spot. The line is tapped by the water-stop machine and an expanding rubber seal is used to shut off water flow. The device has been rented from area suppliers. These rental devices may also have been used on gas mains, sewer mains, fuel lines, and other industrial locations. Over the last two years, the Water Department has spent over $35,000 on rental of this equipment for such projects as the St. Francis Hospital expansion, repair of the 30” Wellfield transmission line, system extension construction for contractors, and line replacements. Because of the continued use and cost, the purchase of a water-stop unit was included in the ’06-’07 Water Department Budget. Discussion The Water Departme nt wrote specifications and advertised the specifications in accordance with the City Purchasing Code. Copies of the specifications were also sent to four potential bidders. Bids were opened and publicly read on March 27, 2007 at 11:00 a.m. by the City Clerk. Two bids were received with the following results: As Read Bidder Bid Price Tax Total Municipal Pipe Services, Inc. $57,662.30 Included $57,662.30 Hastings, NE Hydra-Stop Alsip, IL $54,900.00 $3,843.00 $58,743.00 Both bids meet the specifications with minor exceptions. The exceptions are acceptable and will not adversely effect the final operation of the device. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve the bid 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the bid award to the lowest bidder, Municipal Pipe Services Inc., of Hastings, NE in the amount of $57,662.30. Sample Motion Motion to approve the purchase of Tapping and Line-Stopping Systems from Municipal Pipe Services, Inc. of Hastings, NE. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Dale M. Shotkoski, Assistant City Attorney Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: March 27, 2007 at 11:00 a.m. FOR: Tapping & Line-Stopping Systems DEPARTMENT: Utilities ENGINEER’S ESTIMATE: $50,000.00 FUND/ACCOUNT: 525 PUBLICATION DATE: March 12, 2007 NO. POTENTIAL BIDDERS: 4 SUMMARY Bidder: Municipal Pipe Services, Inc. Hydra-Stop Hastings, NE Alsip, IL Exceptions: Noted Noted Bid Price: $57,662.30 $54,900.00 cc: Gary Mader, Utilities Director Robert Smith, Assist. Utilities Director Pat Gericke, Utilities Admin. Assist. Dave Goosic, Water Superintendent Dale Shotkoski, Purchasing Agent Sherry Peters, Legal Secretary P1153 Approved as to Form ¤ ___________ April 6, 2007 ¤ City Attorney R E S O L U T I O N 2007-83 WHEREAS, the City of Grand Island invited sealed bids for Tapping and Line-Stopping Systems, according to plans and specifications on file with the Utilities Department; and WHEREAS, on March 27, 2007, bids were received, opened and reviewed; and WHEREAS, Municipal Pipe Services, Inc., of Hastings, Nebraska, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $57,662.30. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Municipal Pipe Services, Inc., of Hastings, Nebraska, in the amount of $57,662.30 for Tapping and Line-Stopping Systems is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, April 10, 2007. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G13 #2007-84 - Approving Purchase of Two (2) Data911 Mobile Data Systems and Mobile Digital Video Systems Tuesday, April 10, 2007 Council Session City of Grand Island Staff Contact: Steve Lamken City of Grand Island City Council Council Agenda Memo From: Captain Robert Falldorf, Police Department Meeting: April 10, 2007 Subject: Approving Purchase of Two (2) Data911 Mobile Data Systems and Mobile Digital Video Systems Item #’s: G-13 Presenter(s): Steve Lamken, Chief of Police Background Data 911 systems of Chesterfield, Missouri was recently designated by City Council Resolution 2007-45 as the sole source provider for the future purchase of mobile data systems and mobile digital video systems. The police department recently participated in a bid process to purchase four Data911 mobile data and mobile digital video systems. The police department secured some additional funding through a grant with the Nebraska Office of Highway Safety to cover the majority of the cost to purchase two additional mobile data and mobile digital video systems ($20,797.52 supplied by the Nebraska Office of Highway Safety and $551.56 from the city police general fund, for a total purchase price of $21,349.08). Discussion The police department is requesting council approval to purchase two (2) Data911 mobile data and mobile digital video systems. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the purchase of the two (2) systems from Data911. 2. Send to committee for further discussion. 3. Table for more discussion. 4. Take no action. Recommendation City Administration recommends that the Council approve the purchase of two (2) Mobile Video Systems and Mobile Digital Video Systems from Data911. Sample Motion Approve the purchase of two (2) Mobile Video Systems and Mobile Digital Video Systems from Data911. Approved as to Form ¤ ___________ April 5, 2007 ¤ City Attorney R E S O L U T I O N 2007-84 WHEREAS, on February 27, 2007, by Resolution No. 2007-45, the City of Grand Island approved the bid of Data911 Mobile Computer Systems as the sole source provider for the purchase of 11 mobile data and digital video systems; and WHEREAS, the Grand Island Police Department has the opportunity to purchase two additional mobile data and mobile digital video systems from Data911 Mobile Computer Systems, with a cost of $21,349.08, after securing a grant with the Nebraska Office of Highway Safety in the amount of $20,797.52; and WHEREAS, there are sufficient funds in the general fund account to compensate the remaining balance of $551.56 for the two mobile data and mobile digital video systems. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the purchase of two additional mobile data and mobile digital video systems from Data911 Mobile Computer Systems through a grant with the Nebraska Office of Highway Safety in the amount of $20,797.52 is hereby approved. BE IT FURTHER RESOLVED that sufficient funds are available in the general fund to compensate the remaining balance of $551.56 for the mobile data systems and the purchase is hereby approved. BE IT FURTHER RESOLVED that the Mayor is hereby authorized and directed to execute such grant on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, April 10, 2007. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G14 #2007-85 - Approving Phase I of Grant Application for Community Revitalization This item relates to the aforementioned Public Hearing Item E-4. Tuesday, April 10, 2007 Council Session City of Grand Island Staff Contact: Marsha Kaslon City of Grand Island City Council Approved as to Form ¤ ___________ April 5, 2007 ¤ City Attorney R E S O L U T I O N 2007-85 WHEREAS, the City of Grand Island, Nebraska, is an eligible unit of a general local government authorized to receive Community Development Block Grant funds through the Nebraska Department of Economic Development; and WHEREAS, the Nebraska Department of Economic Development presently requires a public hearing to accept comments and inform the public on the status of the grant for Community Revitalization; and WHEREAS, the public hearing on April 10, 2007, offers the public opportunity to make such comments to the City Council about the program of Community Revitalization. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor is hereby authorized and directed to execute such proceedings on behalf of the City of Grand Island for such grant programs. - - - Adopted by the City Council of the City of Grand Island, Nebraska, April 10, 2007. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________ RaNae Edwards, City Clerk Item G15 #2007-86 - Approving Grant Application to Nebraska Department of Economic Development for Community Revitalization, Phase II This item relates to the aforementioned Public Hearing Item E-5. Tuesday, April 10, 2007 Council Session City of Grand Island Staff Contact: Marsha Kaslon City of Grand Island City Council Approved as to Form ¤ ___________ April 5, 2007 ¤ City Attorney R E S O L U T I O N 2007-86 WHEREAS, the City of Grand Island, Nebraska, is an eligible unit of a general local government authorized to file an application through the Nebraska Department of Economic Development for a Community Development Block Grant; and WHEREAS, the Nebraska Department of Economic Development is presently accepting grant applications for community revitalization; and WHEREAS, a grant application has been prepared to request funding for direct rehabilitation for homeowners and down payment assistance for first time homebuyers; and WHEREAS, a $261,010.00 grant is being requested to fund such programs, 7% ($18,270.00) of which will be used by Community Development for General Administration, and a percentage not to exceed 7% for Housing Administration. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: 1. The City of Grand Island, Nebraska is hereby authorized to apply for financial assistance from the Nebraska Department of Economic Development for the purpose of funding Owner Occupied Rehabilitation and Down Payment Assistance for First Time Homebuyers for the City of Grand Island. 2. The Mayor is hereby authorized and directed to execute such grant application and other documentation on behalf of the City of Grand Island for such grant process. - - - Adopted by the City Council of the City of Grand Island, Nebraska, April 10, 2007. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________ RaNae Edwards, City Clerk Item G16 #2007-87 - Approving Bid Award for Fiber Optic Cable Installation - Contract 2006-OPGW-III Tuesday, April 10, 2007 Council Session City of Grand Island Staff Contact: Carl Hurd, IT Manager City of Grand Island City Council Council Agenda Memo From: Carl Hurd, Information Technology Manager Meeting: April 10, 2007 Subject: Approving Bid Award for Fiber Optic Cable Installation – Contract 2006-OPGW-III Item #’s: G-16 Presenter(s): David Springer, Finance Director Carl Hurd, Information Technology Manager Background On March 24, 2007 the City Information Technology department advertised for bids for the installation of 48 fiber ADSS from Phelps Control Center to the New Safety Center. This is a continuation of last year’s project that connected City Hall to the Waste Water Treatment Plant. Other sites using the existing fiber are Phelps Control Center, Platte Generating Station, and Burdick Station. Funds for this project were in the 2006/2007 approved budget. Discussion This project is intended to increase network bandwidth between City Hall and remote sites. County Offices will also use this for network communications to the new sites. This is a prerequisite for the fiber connections to the Jail and Fire Training Center. The Fiber will allow bandwidth of 10gb (10,000mb) with the use of only 2 of the 48 fibers. Five project bid books were sent to potential bidders. One bid was received and opened on April 3, 2007. Kayton Electric, Inc. from Holdrege, Nebraska submitted a bid in the amount of $59,733.00. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve Kayton Electrics’ bid in the amount of $59,733.00 to complete the project. 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve Kayton Electrics’ bid of $59,733.00 to complete the project. Sample Motion Move to approve the bid of Kayton Electric, Inc. of Holdrege, Nebraska in the amount of $59,733.00 for Fiber Optic Cable Installation – Contract 2006-OPGW-III. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Dale M. Shotkoski, Assistant City Attorney Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: April 3, 2007 at 11:00 a.m. FOR: Fiber Optic Cable Installation – Contract 2006-OPGW-III DEPARTMENT: Information Technology/Finance ESTIMATE: $75,000.00 FUND/ACCOUNT: 40015025-90002 PUBLICATION DATE: March 24, 2007 NO. POTENTIAL BIDDERS: 5 SUMMARY Bidder: Kayton Electric, Inc. Holdrege, NE Bid Security: Federal Insurance Company Exceptions: Noted Bid Price: $59,733.00 cc: Carl Hurd, IT Manager David Springer, Finance Director Dale Shotkoski, Purchasing Agent Sherry Peters, Legal Secretary Wes Nespor, Assistant City Attorney P1158 Approved as to Form ¤ ___________ April 5, 2007 ¤ City Attorney R E S O L U T I O N 2007-87 WHEREAS, the City of Grand Island invited sealed bids for Fiber Optic Cable Installation, Contract 2006-OPGW-III, , according to plans and specifications on file with the Finance Department, Information Technology; and WHEREAS, on April 3, 2007, bids were received, opened and reviewed; and WHEREAS, Kayton Electric, Inc., of Holdrege, Nebraska, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $59,733.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Kayton Electric, Inc., of Holdrege, Nebraska, in the amount of $59,733.00 for Fiber Optic Cable Installation, Contract 2006-OPGW-III is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, April 10, 2007. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G17 #2007-88 - Approving Bid Award for Backhoe/Loader for Cemetery Division Tuesday, April 10, 2007 Council Session City of Grand Island Staff Contact: Steve Paustian City of Grand Island City Council Council Agenda Memo From: Steve Paustian, Park and Recreation Director Meeting: April 10, 2007 Subject: Approving Bid Award for Backhoe/Loader for Cemetery Division Item #’s: G-17 Presenter(s): Steve Paustian, Park and Recreation Director Background The Cemetery Division of the Park and Recreation Department advertised for bids on March 17, 2007 for the purchase of a backhoe/loader replacing a 28 year old unit. See attached memo for details of the bid process. Discussion The current unit is becoming less dependable and replacement parts are no longer available. The new equipment will provide many years of service and meets the requirements of the Cemetery operation. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends Council approve the purchase of a backhoe/loader from Nebraska Machinery Company-Cat Rental Store in the amount of $51,490.00 after trade. Sample Motion Motion to purchase a backhoe/loader from Nebraska Machinery Company-Cat Rental Store of Doniphan, Nebraska in the amount of $51,490.00 after trade. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Dale M. Shotkoski, Assistant City Attorney Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: March 28, 2007 at 11:00 a.m. FOR: Backhoe/Loader DEPARTMENT: Park and Recreation ESTIMATE: $68,000.00 FUND/ACCOUNT: 10044405-85615 PUBLICATION DATE: March 17, 2007 NO. POTENTIAL BIDDERS: 8 SUMMARY Bidder: Mid Land Equipment Mid Land Equipment Lincoln, NE Lincoln, NE Exceptions: Noted Noted Model: Case CX 50B Case 580M Base Bid Price: $44,233.00 $56,083.78 Trade -In: 8,500.00 8,500.00 Total: $35,733.00 $47,583.78 Bidder: NMC The Cat Rental Store Murphy Tractor Doniphan, NE Grand Island, NE Exceptions: None Noted Model: Ditch Witch XT1600 John Deere 110 Base Bid Price: $59,990.00 $45,170.00 Trade -In: 8,500.00 8,250.00 Total: $51,490.00 $36,920.00 Bidder: Ditch Witch of Nebraska Rueter’s Grand Island, NE Johnston, IA Exceptions: None Model: Ditch Witch XT1600 No Bid Base Bid Price: $67,248.69 Trade -In: 7,888.08 Total: $59,360.61 cc: Steve Paustian, Park and Recreation Director Mick Leth, Cemetery Supervisor Patti Buettner, Park and Recreation Secretary Dale Shotkoski, Purchasing Agent Sherry Peters, Legal Secretary P1155 INTEROFFICE MEMORANDUM From the Parks & Recreation Department Working Together for a Better Tomorrow, Today. DATE: March 12, 2007 TO: Steve Paustian, Parks & Recreation Director Dale Shotkoski, City Attorney FROM: Mick Leth, Cemetery Supervisor RE: Backhoe/Loader bid purchase -------------------------------------------------------------------------------------------------------------------- In researching a new backhoe/loader to replace our 1982 unit we have discovered that the “Class” of equipment we have now is no longer made. In February of 1983 we had six bidders that met our specs. Today, it is a different story. The weight of the backhoe/loader is by far the number one criteria for our cemetery’s operation. (This unit must be operated on and over graves constantly, often in very wet turf conditions.) Size is a secondary factor, as our shop door must be enlarged to allow room for any machine purchased. Also, the bigger sized units may not fit in our shop even with door height modifications. (See photos) Here is a recap of our research: Weight Height Our unit - 1982 Case 480D 9670 lbs 8’6” New units - 2007 New Holland B95 15,223 lbs 9’6” ** 2007 CAT 420 17,196 lbs 9’3” ** 2007 CASE 580M 14,996 lbs 8’11” * 2007 John Deere 310SJ 15,495 lbs 9’2” ** 2007 Komatsu WB146 16,090 lbs 9’8” ** 2007 JCB 2CX 14,008 lbs 8’11” * 2007 TEREX 760B 15,151 lbs 9’6” ** 2007 Ditch Witch XT1600 9420 lbs 8’11” * *Requires $3,300 door ** Requires $9,000 door The Ditch Witch is the only unit we can realistically consider. The next lightest machine weighs over two tons more that our current unit. As for smaller or “mini” units, none meet our criteria in digging depth, horse power, reach, loader capability etc. In summary, we feel a 10,000 lb maximum weight specification is justified. We hope a new unit will last 25+ years as the last one did, and we do not want to constantly deal with repairing turf and fixing crushed graves that a heavier unit would cause. Also, we don’t want to have to move stones to allow room for the backhoe on almost every grave dug. This summary is based on researching and viewing other cemeteries units all across the Midwest. ML:pb Approved as to Form ¤ ___________ April 6, 2007 ¤ City Attorney R E S O L U T I O N 2007-88 WHEREAS, the City of Grand Island invited sealed bids for a Backhoe/Loader, according to plans and specifications on file with the Parks and Recreation Department; and WHEREAS, on March 28, 2007, bids were received, opened and reviewed; and WHEREAS, Nebraska Machinery Co., The Cat Rental Store, of Doniphan, Nebraska, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $59,990.00, less trade-in of $8,500.00, for a total bid of $51,490.00; and WHEREAS, Nebraska Machinery Co., The Cat Rental Store's bid is less than the estimate for such project. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Nebraska Machinery Co., The Cat Rental Store of Doniphan, Nebraska, in the amount of $51,490.00 for a Backhoe/Loader is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, April 10, 2007. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item I1 #2007- 73 - Consideration of Request of Valentino's of Lincoln, Inc. dba Valentino's, 2245 North Webb Road for a Class "I" Liquor License and Liquor Manager Designation for James Scott, 3720 State Street Apt. H9 Tuesday, April 10, 2007 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council Council Agenda Memo From: RaNae Edwards, City Clerk Meeting: April 10, 2007 Subject: Public Hearing on Request of Valentino’s of Lincoln, Inc. dba Valentino’s, 2245 North Webb Rod for a Class “I” Liquor License Item #’s: I-1 Presenter(s): RaNae Edwards, City Clerk Background Section 4-2 of the Grand Island City Code declares the intent of the City Council regarding liquor licenses and the sale of alcohol. Declared Legislative Intent It is hereby declared to be the intent and purpose of the city council in adopting and administering the provisions of this chapter: (A) To express the community sentiment that the control of availability of alcoholic liquor to the public in general and to minors in particular promotes the public health, safety, and welfare; (B) To encourage temperance in the consumption of alcoholic liquor by sound and careful control and regulation of the sale and distribution thereof; and (C) To ensure that the number of retail outlets and the manner in which they are operated is such that they can be adequately policed by local law enforcement agencies so that the abuse of alcohol and the occurrence of alcohol-related crimes and offenses is kept to a minimum. Discussion Valentino’s of Lincoln, Inc. dba Valentino’s, 2245 North Webb Road had submitted an application for a Class “C” Liquor License. A Class “C” Liquor License allows for the sale of alcohol on and off sale inside the corporate limits of the city. The City Council held a public hearing at their March 27, 2007 regular meeting. The council postponed a decision on this application and scheduled this request for the April 10, 2007 regular meeting. On April 3, 2007 the City Clerk received a copy of a letter from Valentine’s sent by the Liquor Control Commission requesting a change to the application for a Class “I” Liquor License instead of a Class “C” Liquor License. (See attached) A Class “I” Liquor License allows for the sale of alcohol on sale only inside the corporate limits of the city. City Council action is required and forwarded to the Nebraska Liquor Control Commission for issuance of all licenses. This application has been reviewed by the Clerk, Building, Fire, Health, and Police Departments. Also included with this application is a request from James Scott, 3720 State Street Apt. H9 for a Liquor Manager Designation. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the application. 2. Forward to the Nebraska Liquor Control Commission with no recommendation. 3. Forward to the Nebraska Liquor Control Commission with recommendations. 4. Deny the application. Recommendation Based on the Nebraska Liquor Control Commission’s criteria for the approval of Liquor Licenses, City Administration recommends that the Council approve the application. Sample Motion Move to approve the application of Valentino’s of Lincoln, Inc. dba Valentino’s, 2245 North Webb Road for a Class “I” Liquor License and Liquor Manager Designation for James Scott, 3720 State Street Apt. H9 with the stipulation that Mr. Scott complete a state approved alcohol server/seller training program. Approved as to Form ¤ ___________ April 6, 2007 ¤ City Attorney R E S O L U T I O N 2007-73 WHEREAS, an application was filed by Valentino’s of Lincoln, Inc., doing business as Valentino’s at 2245 North Webb Road for a Class "I" Liquor License; and WHEREAS, a public hearing notice was published in the Grand Island Independent as required by state law on March 17, 2007; such publication cost being $13.60; and WHEREAS, James Scott has applied for a liquor manager designation for the business; and WHEREAS, a public hearing was held on March 27, 2007, for the purpose of discussing such liquor license application. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: ____ The City of Grand Island hereby recommends approval of the above-identified liquor license application. ____ The City of Grand Island hereby makes no recommendation as to the above- identified liquor license application. ____ The City of Grand Island hereby makes no recommendation as to the above- identified liquor license application with the following stipulations: _________ __________________________________________________________ ____ The City of Grand Island hereby recommends denial of the above-identified liquor license application for the following reasons: ________________________ __________________________________________________________ ____ The City of Grand Island hereby recommends the application of James Scott as liquor manager of such business upon the completion of a state approved alcohol server / seller training program. - - - Adopted by the City Council of the City of Grand Island, Nebraska, April 10, 2007. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item J1 Approving Payment of Claims for the Period of March 28, 2007 through April 10, 2007 The Claims for the period of March 28, 2007 through April 10, 2007 for a total amount of $2,741,501.94. A MOTION is in order. Tuesday, April 10, 2007 Council Session City of Grand Island Staff Contact: David Springer City of Grand Island City Council Item J2 Approving Payment of Claims for the Library Expansion for the Period of March 28, 2007 through April 10, 2007 The Claims for the Library Expansion for the period of March 28, 2007 through April 10, 2007 for the following requisitions: #64 $1,000.00 #65 37.17 #66 $4,225.00 A MOTION is in order. Tuesday, April 10, 2007 Council Session City of Grand Island Staff Contact: Steve Fosselman City of Grand Island City Council Item -1 Discussion Concerning IBEW, FOP, IAFF, and AFSCME Union Contract Negotiations Discussion Concerning IBEW, FOP, IAFF, and AFSCME Union Contract Negotiations. Tuesday, April 10, 2007 Council Session City of Grand Island Staff Contact: Dale Shotkoski City of Grand Island City Council