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12-19-2006 City Council Regular Meeting PacketCity of Grand Island Tuesday, December 19, 2006 Council Session Packet City Council:Mayor: Margaret Hornady City Administrator: Gary Greer City Clerk: RaNae Edwards T u 7:00:00 PM Council Chambers - City Hall 100 East First Street Carole Cornelius John Gericke Peg Gilbert Joyce Haase Robert Meyer Mitchell Nickerson Jackie Pielstick Vacancy Scott Walker Fred Whitesides Call to Order City of Grand Island City Council A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. MAYOR COMMUNICATION This is an opportunity for the Mayor to comment on current events, activities, and issues of interest to the community. Call to Order Pledge of Allegiance Roll Call Invocation - Minister Scott Jones, Third City Christian Church, 4100 West 13th Street This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state law. The City Council may vote to go into Closed Session on any agenda item as allowed by state law. City of Grand Island City Council Item -1 Administration of Oath to Newly Elected Councilmember Mitch Nickerson City Clerk RaNae Edwards will administer the Oath of Office to newly Elected Councilmember Mitchell Nickerson - Ward 4. Tuesday, December 19, 2006 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council Item D1 #2006-BE-14 - Consideration of Determining Benefits for Street Improvement District 1258; Extending Faidley Avenue West of Diers Avenue an Additional Six Hundred Fifty Feet (650 Feet) Tuesday, December 19, 2006 Council Session City of Grand Island Staff Contact: Steven P. Riehle, Public Works Department City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: December 19, 2006 Subject: Board of Equalization Hearing to Determine Benefits and Consideration of an Ordinance Levying Assessments for Street Improvement District 1258; Extending Faidley Avenue West of Diers Avenue an Additional Six Hundred Fifty Feet (650 Feet) Item #’s: D-1 & F-1 Presenter(s): Steven P. Riehle, Public Works Director Background The Certificate of Final Completion for Street Improvement District 1258 was approved on November 28, 2006 with December 19, 2006 set as the date for Council to sit as the Board of Equalization. All work has been completed and special assessments have been calculated for the District. Discussion The contract for Street Improvement District 1258 was awarded to The Diamond Engineering Co., of Grand Island, NE on April 11, 2006. Work on the project was completed at a construction price of $179,224.90. Total cost of the project including contract administration is $197,147.92. Costs for the project break down as follows: Original Bid $ 157,886.40 Overruns $ 19,853.50 Change Order No. 1 $ 1,485.00 Sub Total (Construction Price) $ 179,224.90 Additional Costs: Contract Administration, Engineering, and Pub lication Costs $ 17,922.49 Total Cost $ 197,147.39 The estimated cost at the time of creation was $147,865.00. The bulk of the overruns were for the construction of the intersection for Irongate Avenue to serve LaRue Subdivision at the request of the developer and two (2) additional concrete letdown structures that were not shown on the plans and had to be removed. The Irongate intersection is a city cost in accordance with past practices for assessing Street Improvement Districts. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve a resolution to determine benefits and pass an ordinance levying the assessments. 2. Refer the issue to a Committee. 3. Postpone the issue to future date. 4. Take no action on the issue. Recommendation City Administration recommends that the Council sit as the Board of Equalization to determine benefits and pass an ordinance to levy Special Assessments to individual properties. Sample Motion (Sample Motion for the Board of Equalization) Move to approve the resolution determining benefits for Street Improvement District 1258. (Sample Motion for the Ordinance) Move to approve the ordinance levying the assessments for Street Improvement District 1258. Approved as to Form ¤ ___________ December 14, 2006 ¤ City Attorney R E S O L U T I O N 2006-BE-14 BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, sitting as a Board of Equalization for Street Improvement District No. 1258, after due notice having been given thereof, that we find and adjudge: That the benefits accruing to the real estate in such district to be the total sum of $132,300.28; and Such benefits are equal and uniform; and According to the equivalent frontage of the respective lots, tracts, and real estate within such Street Improvement District No. 1258, such benefits are the sums set opposite the several descriptions as follows: Name Description Assessment T&E Cattle Company Part of NE ¼ SW ¼ of Section 13-11-10 $31,681.98 City of Grand Island Utilities Department Part of NE ¼ SW ¼ Section 13-11-10 (200’x200’) Beginning at the NE corner of said SW ¼, thence S. 200’; thence West 200’; thence N 200’; thence #200’ to the point of beginning. $20,568.20 City of Grand Island Moores Creek Drain Part of the SE ¼ NW ¼ Section 13-11-10; Beginning on the East line of said NW ¼ and 160’ North of the SE corner of said SW ¼; thence north 300’; thence west 80’; thence south 300’; thence east 80’ to the point of beginning. $10,516.32 Housing Plus LLC Lot 40, Larue Subdivision $146.30 Housing Plus LLC Lot 41, Larue Subdivision $760.67 Housing Plus LLC Lot 42, Larue Subdivision $1,429.39 Housing Plus, LLC Lot 43, Larue Subdivision $2,724.83 Housing Plus LLC Lot 44, Larue Subdivision $5,228.17 Housing Plus LLC Lot 45, Larue Subdivision $8,181.17 Housing Plus LLC Lot 46, Larue Subdivision $4,552.46 Housing Plus LLC Lot 47, Larue Subdivision $2,272.28 Housing Plus LLC Lot 48, Larue Subdivision $1,168.35 Housing Plus LLC Lot 49, Larue Subdivision $608.32 Housing Plus LLC Lot 50, Larue Subdivision $59.04 Housing Plus LLC Lot 77, Larue Subdivision $104.50 Housing Plus LLC Lot 78, Larue Subdivision $389.98 Housing Plus LLC Lot 79, Larue Subdivision $742.56 Housing Plus LLC Lot 80, Larue Subdivision $1,315.08 Housing Plus LLC Lot 81, Larue Subdivision $3,381.62 Housing Plus LLC Outlot B, Larue Subdivision $11,291.15 Housing Plus LLC Lot 82, Larue Subdivision $2,941.53 Housing Plus LLC Lot 83, Larue Subdivision $1,256.99 Housing Plus LLC Lot 84, Larue Subdivision $743.62 Housing Plus LLC Lot 85, Larue Subdivision $224.02 Housing Plus LLC Lot 110, Larue Subdivision $26.98 Housing Plus LLC Lot 111, Larue Subdivision $735.06 Housing Plus LLC Lot 112, Larue Subdivision $1,002.90 Housing Plus LLC Outlot A, Larue Subdivision $18,246.81 Total Assessment $132,300.28 RESOLUTION 2006-BE-14 - 2 - ----- Adopted by the City Council of the City of Grand Island, Nebraska, on December 19, 2006. ____________________________________ Margaret Hornady, Mayor Attest: ___________________________________ RaNae Edwards, City Clerk Item E1 Public Hearing Concerning Acquisition of Utility Easement Located at 305 Wilmar Avenue (NE Colorado Cellular dba Viaero Wireless) Tuesday, December 19, 2006 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Council Agenda Memo From: Robert H. Smith, Asst. Utilities Director Meeting: December 19, 2006 Subject: Acquisition of Utility Easement – 305 Wilmar Avenue – NE Colorado Cellular, Inc. (dba Viaero Wireless) Item #’s: E-1 & G-18 Presenter(s): Gary R. Mader, Utilities Director Background Nebraska State Law requires that acquisition of property must be approved by City Council. The Utilities Department needs to acquire an easement relative to the property of NE Colorado Cellular, Inc., located at 305 Wilmar Avenue (south of West North Front Street between Wilmar Avenue and Webb Road), in the City of Grand Island, Hall County, in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. Discussion This easement will be used to place underground power cables and a pad-mounted transformer to provide electricity to a new Viaero Wireless office and tower. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Make a motion to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the resolution for the acquisition of the easement for one dollar ($1.00). Sample Motion Motion to approve acquisition of the Utility Easement. Item F1 #9097 - Consideration of Assessments for Street Improvement District 1258; Extending Faidley Avenue West of Diers Avenue an Additional Six Hundred Fifty Feet (650 Feet) Tuesday, December 19, 2006 Council Session City of Grand Island Staff Contact: Steven P. Riehle, Public Works Director City of Grand Island City Council Approved as to Form ¤ ___________ December 14, 2006 ¤ City Attorney ORDINANCE NO. 9097 An ordinance to assess and levy a special tax to pay the cost of construction of Street Improvement District No. 1258 of the City of Grand Island, Nebraska; to provide for the collection of such special tax; to repeal any provision of the Grand Island City Code, ordinances, and parts of ordinances in conflict herewith; and to provide for publication and the effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. There is hereby assessed upon the following described lots, tracts and parcels of land specially benefited, for the purpose of paying the cost of construction of said Street Improvement District No. 1258 located on Faidley Avenue west of Diers Avenue, extending west for an additional six hundred fifty feet (650’) in the city of Grand Island, Nebraska, as adjudged by the Council of said City, sitting as a Board of Equalization, to the extent of benefits accruing thereto by reason of such improvement, after due notice having been given thereof as provided by law; and a special tax for such cost of construction is hereby levied at one time upon such lots, tracts and land as follows: * This Space Reserved for Register of Deeds * ORDINANCE NO. 9097 (Cont.) - 2 - Name Description Assessment T&E Cattle Company Part of NE ¼ SW ¼ of Section 13-11-10 $31,681.98 City of Grand Island Utilities Department Part of NE ¼ SW ¼ Section 13-11-10 (200’x200’) Beginning at the NE corner of said SW ¼, thence S. 200’; thence West 200’; thence N 200’; thence #200’ to the point of beginning. $20,568.20 City of Grand Island Moores Creek Drain Part of the SE ¼ NW ¼ Section 13-11-10; Beginning on the East line of said NW ¼ and 160’ North of the SE corner of said SW ¼; thence north 300’; thence west 80’; thence south 300’; thence east 80’ to the point of beginning. $10,516.32 Housing Plus LLC Lot 40, Larue Subdivision $146.30 Housing Plus LLC Lot 41, Larue Subdivision $760.67 Housing Plus LLC Lot 42, Larue Subdivision $1,429.39 Housing Plus, LLC Lot 43, Larue Subdivision $2,724.83 Housing Plus LLC Lot 44, Larue Subdivision $5,228.17 Housing Plus LLC Lot 45, Larue Subdivision $8,181.17 Housing Plus LLC Lot 46, Larue Subdivision $4,552.46 Housing Plus LLC Lot 47, Larue Subdivision $2,272.28 Housing Plus LLC Lot 48, Larue Subdivision $1,168.35 Housing Plus LLC Lot 49, Larue Subdivision $608.32 Housing Plus LLC Lot 50, Larue Subdivision $59.04 Housing Plus LLC Lot 77, Larue Subdivision $104.50 Housing Plus LLC Lot 78, Larue Subdivision $389.98 Housing Plus LLC Lot 79, Larue Subdivision $742.56 Housing Plus LLC Lot 80, Larue Subdivision $1,315.08 Housing Plus LLC Lot 81, Larue Subdivision $3,381.62 Housing Plus LLC Outlot B, Larue Subdivision $11,291.15 Housing Plus LLC Lot 82, Larue Subdivision $2,941.53 Housing Plus LLC Lot 83, Larue Subdivision $1,256.99 Housing Plus LLC Lot 84, Larue Subdivision $743.62 Housing Plus LLC Lot 85, Larue Subdivision $224.02 Housing Plus LLC Lot 110, Larue Subdivision $26.98 Housing Plus LLC Lot 111, Larue Subdivision $735.06 Housing Plus LLC Lot 112, Larue Subdivision $1,002.90 Housing Plus LLC Outlot A, Larue Subdivision $18,246.81 Total Assessment $132,300.28 SECTION 2. The special tax shall become delinquent as follows: One-tenth of the total amount shall become delinquent in fifty days; one-tenth in one year; one-tenth in two years; one-tenth in three years; one-tenth in four years, one-tenth in five years; one-tenth in six years; one-tenth in seven years; one-tenth in eight years; and one-tenth in nine years respectively, after the date of such levy; provided, however, the entire amount so assessed and levied against any lot, tract or parcel of land may be paid within fifty days from the date of this levy without ORDINANCE NO. 9097 (Cont.) - 3 - interest, and the lien of special tax thereby satisfied and released. Each of said installments, except the first, shall draw interest at the rate of seven percent (7.0%) per annum from the time of such levy until they shall become delinquent. After the same become delinquent, interest at the rate of fourteen percent (14.0%) per annum shall be paid thereon, until the same is collected and paid. SECTION 3. The treasurer of the City of Grand Island, Nebraska, is hereby directed to collect the amount of said taxes herein set forth as provided by law. SECTION 4. Such special assessments shall be paid into a fund to be designated as the “Paving District Assessment Fund” for Street Improvement District No. 1258. SECTION 5. Any provision of the Grand Island City Code, and any provision of any ordinance, or part of ordinance, in conflict herewith is hereby repealed. SECTION 6. This ordinance shall be in force and take effect from and after its passage and publication, within fifteen days in one issue of the Grand Island Independent as provided by law. Enacted: December 19, 2006. ____________________________________ Margaret Hornady, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Item F2 #9098 - Consideration of Amendments to Chapter 34 of the Grand Island City Code Relative to Telecommunications Occupation Tax Tuesday, December 19, 2006 Council Session City of Grand Island Staff Contact: City of Grand Island City Council Council Agenda Memo From: Gary D. Greer, City Administrator Meeting: December 19, 2006 Subject: Revision to Chapter 23 of the City Code Item #’s: F-2 Presenter: Gary D. Greer, City Administrator David Springer, Finance Director Background In 1958 the City of Grand Island adopted Ordinance number 3365 enacting the current 3% occupational tax on telephone landlines, appropriately named the Telegraph Companies Occupational Tax. Historically the revenue collected from this tax is allocated throughout the General Fund. According to the 1960 census Grand Island had a population of 25,742, and nearly all residents had a landline telephones. Today, Grand Island’s population is well over 45,000. In this day of technology, mobile phones are rapidly taking the place of traditional landline phones. According to the Federal Communications Commission the cellular telephone subscribers in America now exceeds 180 million. Data collected from the Grand Island/Hall County 911 call center verifies this growing trend. In 2002 the percentage of calls received in the 911 center from mobile phones was 14%. Within a few years this percentage has drastically increased to over half of the calls received in the 911 call center and will only continue to increase. Please see the attached graph detailing the percentage of landline vs. mobile phones received in the Grand Island/Hall County 911 call center. Collected telephone occupational tax dollars has decreased throughout the years confirming the number of landlines is decreasing. Mobile phones are not subject to this tax. Currently a $1 surcharge is collected monthly from every landline telephone user in Grand Island. This surcharge is utilized as a subsidy to offset expenses of the 911 call center. As landline numbers decrease the collected dollars have been unpredictable. Currently the fund is fighting to stay in the black. When this surcharge was originally created, only landlines utilized the 911 service and telecommunication specialists received one call per emergency incident. Today it is not uncommon to receive multiple phone calls per incident with the convenience of mobile phones. Although the more calls received creates greater knowledge and better response to an incident, it also creates a greater workload for 911 and first responders. The 911 call center and Emergency Management are in need of extensive software and equipment upgrades to meet the current and changing demands of technology. The current equipment doesn’t identify mobile phone location, a much needed service for Grand Island and Hall County rural areas. Discussion The amendment of the telephone occupational tax ordinance, to include mobile phones will generate revenue to further subsidize increased work created by mobile phones. The 911 department and first responders are constantly updating equipment as technology changes, this additional revenue will help with the costs of these modifications. Additionally, Deputy Emergency Manager, Larry Smith reported to the Civil Defense – Communication Center Joint City/County Committee that the department is requesting staff to keep up with demand. Please see the attachment report concerning this issue. Ordinance 9098 is presented for council consideration to level the playing field between landline phone companies and wireless companies. The ordinance simply adds mobile telecommunications services as subject to the occupational tax. In order to allow time for the implementation of this ordinance by wireless companies, the ordinance is drawn up to take effect March 1, 2007. The occupation fee would be changed to all wireless pones with billing addresses in the city limits. Multiple communities throughout Nebraska have enacted a similar tax at a higher percentage. Please refer to the attached chart concerning communities who have already enacted an occupation fee. Administration is recommending the same percentage for mobile phones as enacted in 1958 for landline phones, 3%. Revenues from the occupational fee are expected to be approximately $400,000. These funds will be placed in the general fund to offset costs concerning the 911 operation and other emergency related city costs. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve the revision of the City Code amending Chapter 23. 2. Disapprove or deny the ordinance which would revise the City Code concerning Chapter 23 in which event the current provisions of the code will remain in effect. 3. Modify the recommendations of city staff changing chapter 23 of the City Code. 4. Take no action on the issue. Recommendation City Administration recommends that the Council approve the amendment of Chapter 23 of the current City Code as recommended by city staff. Sample Motion Motion to approve the ordinance amending Chapter 23 of the City Code. Percentage of Landline vs Mobile Phone Calls Received in the 911 Call Center0.00%10.00%20.00%30.00%40.00%50.00%60.00%70.00%80.00%90.00%100.00%2002 2003 2004 2005 2006LandCell Landline Telephone Occupational Tax Collected$-$50,000$100,000$150,000$200,000$250,000$300,000$350,000$400,0002003 2004 2005 2006Series2General Fund Revenue Municipality Rate Annual Occ Tax Revenue Revenue @ 3% 2005 pop 3% Tax per Capita MonthlyBellevue 5.00% 911,671.00$ 547,003.00$ 45,955 11.90$ 0.99$ Columbus 3.00% 268,000.00$ 268,000.00$ 20,998 12.76$ 1.06$ Lincoln 5.50% 6,437,000.00$ 3,511,091.00$ 226,081 15.53$ 1.29$ Omaha 6.25% 13,700,000.00$ 6,576,000.00$ 392,127 16.77$ 1.40$ Norfolk 3.00%South Sioux $1 Per billSeward 4.00%Elkhorn 5.00%Monthly Bill Occ Tax Tax Charged30.00$ 3% 0.90$ 50.00$ 3% 1.50$ 75.00$ 3% 2.25$ 100.00$ 3% 3.00$ Cell rate enacted this yearCell Bill Tax @ 3%Nebraska Cities With a Mobile Occupational Tax Approved as to Form ¤ ___________ December 14, 2006 ¤ City Attorney ORDINANCE NO. 9098 An ordinance to calculate an occupation tax for telephone and telecommunications companies and creating an enforcement and reporting system for telephone company and telecommunications company occupation taxes and rates; provide for an effective date; and to repeal any ordinance or parts of ordinances in conflict herewith; and to provide for publication and the effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. That Chapter 23, Article III, Section 23-21 of the Grand Island City Code shall be added to read as follows: Article III. Telecommunication TaxTelephone Companies §23-21. Occupation Tax; Exemption (A) All telephone companies and mobile telecommunications services doing business in the City are required to pay an occupation tax to the City in an amount equal to three percent of the gross receipts from the legally established basic monthly charges collected for local exchange telephone service to subscribers within the City, intrastate message toll telephone service and mobile telecommunications services for revenue in the City. There shall be excepted from the provisions of this article all receipts for telephone service to the United States government or any of its departments, and all receipts from the state or any of its departments, and no part or portion of the tax provided for in this article shall be levied upon or assessed against or taken from the United States government, the government of the state, or any of either of their departments. (B) As used in this section, mobile telecommunications services shall mean a wireless communication service carried on between mobile stations or receivers and land stations, and by mobile stations communicating among themselves, and includes: (i) Both one-way and two-way wireless communications services; (ii) A mobile service which provides a regularly interacting group of base, mobile, portable and associated control and relay stations, whether on an individual, cooperative, or multiple basis for private one-way or two-way land mobile radio communications by eligible users over designated areas of operation; and (iii) Any personal communications service. SECTION 2. Any ordinances or parts of ordinances in conflict herewith be, and hereby are, repealed. SECTION 3. This ordinance shall be in force and take effect from and after its ORDINANCE NO. 9098 (Cont.) - 2 - passage and publication, within fifteen days in one issue of the Grand Island Independent as provided by law. Enacted: December 19, 2006. ____________________________________ Margaret Hornady, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Item F3 #9099 - Consideration of Amendment to Salary Ordinance Relative to GITV Position and City Administrator Contract Tuesday, December 19, 2006 Council Session City of Grand Island Staff Contact: Brenda Sutherland City of Grand Island City Council Council Agenda Memo From: Brenda Sutherland, Human Resources Director Meeting: December 19, 2006 Subject: Salary Ordinance Item #’s: F-3 Presenter(s): Brenda Sutherland, Human Resources Director Background The City of Grand Island uses a salary ordinance as a permissive document to govern its ability to pay wages and benefits to its employees. Last September the City Council passed Ordinance No. 9075. This document has provided the guidelines for current wages and benefits for City employees. Discussion There are two issues that are being addressed in the proposed salary ordinance. The first is the pay scale for the Audio-Video Technician. The City uses comparability as a guide to determine wages and benefits for its positions. The Audio-Video Technician position is one that has not had similar or like positions to compare to in the past. When the position was vacated recently, administration decided to look in local markets with similar or like positions to find wage comparability. It was discovered that the wages for this position were out of line with the market place. Administration is recommending that the wages be brought into a more comparable level to more accurately reflect wages appropriate for the position. The second item that is being addressed is to update the salary ordinance to reflect the terms and conditions that were set forth in the City Administrator’s contract that was approved by Council on December 5, 2006. The changes that are brought forth for approval are as follows; change the car allowance from $400 per month to $300 per pay period, add the section that allows for the total number of hours in the medical leave bank to be paid into the employee’s VEBA at termination, and add the section that addresses the additional ma ximum annual deferred compensation benefit of $15,500 to be paid over the course of 26 pay periods. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the proposed changes to the City Salary Ordinance. Sample Motion Motion to approve Salary Ordinance No. 9099. Approved as to Form ¤ ___________ December 15, 2006 ¤ City Attorney ORDINANCE NO. 9099 An ordinance to amend Ordinance No. 9075 known as the Salary Ordinance which lists the currently occupied classifications of officers and employees of the City of Grand Island, Nebraska and established the ranges of compensation of such officers and employees; to include the classification and salary ranges for Evidence Technician and Maintenance Worker I, Shooting Range; to amend the salary range for the Audio-Video Technician; to repeal Ordinance No. 9075, and any ordinance or parts of ordinances in conflict herewith; to amend the salary ranges for the general employees to reflect a cost of living adjustment; to amend the salary ranges for employees under the AFSCME labor union in accordance with the labor agreement; to amend the salary ranges for employees under the IBEW labor union in accordance with the labor agreement; to amend the salary ranges for the employees under the FOP labor union in accordance with the labor agreement; to provide for severability; to provide for the effective date thereof; and to provide for publication of this ordinance in pamphlet form. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. The currently occupied classifications of officers and general employees of the City of Grand Island, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain officers and general employees shall work prior to overtime eligibility are as follows: Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Accountant 1505.91/2119.64 Exempt Accounting Technician – Solid Waste, Streets, WWTP 1018.28/1432.90 40 hrs/week Administrative Assistant – Administration, Fire, 1099.42/1547.94 40 hrs/week ORDINANCE NO. (Cont.) - 2 - Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Public Works, Utilities Assistant to the City Administrator 1433.28/2017.83 Exempt Assistant Public Works Director 2086.00/2934.85 Exempt Assistant Utility Director – Administration 2798.73/3938.43 Exempt Assistant Utility Director – PGS & PCC 3031.68/4266.42 Exempt Attorney 2003.06/2818.62 Exempt Audio-Video Technician 1038.69/1461.54 1311.50/1845.46 40 hrs/week Biosolids Technician 1185.21/1668.38 40 hrs/week Building Department Director 2283.50/3211.95 Exempt Building Inspector 1318.18/1854.63 40 hrs/week Building Secretary 930.41/1308.76 40 hrs/week Cemetery Superintendent 1364.25/1920.65 Exempt City Administrator 3694.74/5199.60 Exempt City Attorney 2667.93/3754.87 Exempt City Cle rk 1533.36/2157.82 Exempt Civil Engineering Manager – Public Works Engineering 2032.23/2860.65 Exempt Civil Engineering Manager – Utility, PCC 2235.14/3146.78 Exempt Collection System Supervisor 1406.27/1979.02 40 hrs/week Communications Specialist/EMD 960.06/1354.25 40 hrs/week Community Development Administrator 1159.73/1631.88 Exempt Community Service Officer – Police Department 826.58 / 1162.73 40 hrs/week Custodian 826.10/1165.76 40 hrs/week Development/Grants Specialist 1159.73/1631.88 Exempt Electric Distribution Superintendent 2238.54/3149.39 Exempt Electric Distribution Supervisor 1891.18/2660.18 40 hrs/week Electric Underground Superintendent 1993.46/2804.93 Exempt Electrical Engineer I 1828.81/2574.69 Exempt Electrical Engineer II 2119.69/2983.49 Exempt Electrical Inspector 1318.18/1854.63 40 hrs/week Emergency Management Clerk 861.38/1211.86 40 hrs/week Emergency Management Deputy Director 1472.18/2071.60 Exempt Emergency Management Director 2095.21/2948.19 Exempt ORDINANCE NO. (Cont.) - 3 - Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility EMS Division Chief 1780.80/2505.67 Exempt Engineering Technician 1321.22/1858.91 40 hrs/week Engineering Technician Supervisor 1510.15/2125.74 Exempt Equipment Operator, Solid Waste 1126.58/1586.55 40 hrs/week Equipment Operator, WWTP 1115.42/1570.85 40 hrs/week Evidence Technician 826.58/1162.73 40 hrs/week Finance Director 2658.80/3741.50 Exempt Finance Secretary 930.41/1308.76 40 hrs/week Fire Chief 2422.44/3407.86 Exempt Fire Operations Division Chief 1916.76/2696.98 Exempt Fire Prevention Division Chief 1780.80/2505.67 Exempt Fire Training Division Chief 1780.80/2505.67 Exempt Fleet Services Superintendent 1518.48/2138.12 Exempt Fleet Services Supervisor 1265.20/1780.43 40 hrs/week Golf Course Superintendent 1699.29/2391.18 Exempt Grounds Management Crew Chief – Cemetery 1274.19/1793.14 40 hrs/week Grounds Management Crew Chief - Parks 1312.42/1846.93 40 hrs/week Human Resources Director 2337.34/3287.67 Exempt Human Resources Specialist 1211.46/1704.40 40 hrs/week Information Technology Manager 2157.10/3035.07 Exempt Information Technology Supervisor 1809.78/2546.93 Exempt Legal Secretary 1063.89/1498.93 40 hrs/week Librarian I 1193.05 / 1678.11 Exempt Librarian II 1312.53 / 1846.64 Exempt Library Assistant I 832.39/1170.95 40 hrs/week Library Assistant II 918.16/1291.93 40 hrs/week Library Assistant Director 1556.71/2190.42 Exempt Library Clerk 697.70/983.03 40 hrs/week Library Director 2106.85/2965.64 Exempt Library Page 528.02/743.20 40 hrs/week Library Secretary 930.41/1308.76 40 hrs/week Maintenance Mechanic I 1087.13/1533.71 40 hrs/week Maintenance Mechanic II 1220.54/1717.26 40 hrs/week ORDINANCE NO. (Cont.) - 4 - Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Maintenance Worker I – Building, , Library 957.65/1347.30 40 hrs/week Maintenance Worker I – Golf , Shooting Range 986.38/1387.72 40 hrs/week Maintenance Worker I – WWTP 1038.80/1461.49 40 hrs/week Maintenance Worker II – Building 1008.48/1422.21 40 hrs/week Maintenance Worker II – Golf 1038.74/1464.87 40 hrs/week Maintenance Worker II – WWTP 1093.94/1542.74 40 hrs/week Meter Reading Supervisor 1306.49/1839.94 Exempt Office Manager – Police Department 1113.70/1567.54 40 hrs/week Parking Monitor 553.72/780.02 40 hrs/week Parks and Recreation Director 2382.92/3351.66 Exempt Parks and Recreation Secretary 930.41/1308.76 40 hrs/week Parks Maintenance Superintendent 1589.78/2236.34 Exempt Payroll Specialist 1187.70/1670.98 40 hrs/week Planning Director 2362.77/3324.06 Exempt Planning Secretary 930.41/1308.76 40 hrs/week Planning Technician 1416.78/1993.34 40 hrs/week Plans Examiner 1318.18/1854.63 40 hrs/week Plumbing Inspector 1318.18/1854.63 40 hrs/week Police Captain 1807.51/2543.25 Exempt Police Chief 2537.12/3571.25 Exempt Police Records Clerk 871.29/1226.77 40 hrs/week Power Plant Maintenance Supervisor 2089.82/2939.61 Exempt Power Plant Operations Supervisor 2175.14/3060.41 Exempt Power Plant Superintendent – Burdick 2382.59/3352.74 Exempt Power Plant Superintendent – PGS 2746.76/3863.40 Exempt Public Information Officer 1369.46/1926.70 Exempt Public Works Director 2669.02/3755.90 Exempt Purchasing Technician 998.25/1404.18 40 hrs/week Recreation Superintendent 1507.29/2120.18 Exempt Regulatory and Environmental Specialist 2060.93/2898.97 Exempt Senior Accountant 1700.63/2392.34 Exempt Senior Communications Specialist/EMD 1116.24/1570.09 40 hrs/week Senior Electrical Engineer 2320.75/3265.33 Exempt ORDINANCE NO. (Cont.) - 5 - Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Senior Equipment Operator, Solid Waste 1182.93/1664.51 40 hrs/week Senior Equipment Operator, WWTP 1159.74/1631.87 40 hrs/week Senior Maintenance Worker 1206.77/1698.62 40 hrs/week Senior Utility Secretary 933.15/1316.05 40 hrs/week Shooting Range Superintendent 1507.29/2120.18 Exempt Solid Waste Division Clerk 836.78/1177.23 40 hrs/week Solid Waste Superintendent 1711.93/2409.00 Exempt Stormwater Technician 1321.22/1858.91 40 hrs/week Street Superintendent 1637.98/2307.06 Exempt Street Supervisor 1300.21/1828.62 40 hrs/week Turf Management Specialist 1317.93/1854.27 40 hrs/week Utility Director 3628.53/5104.31 Exempt Utility Production Engineer 2449.49/3447.23 Exempt Utility Secretary 930.41/1308.76 40 hrs/week Utility Services Manager 1917.91/2698.95 Exempt Utility Warehouse Supervisor 1491.57/2097.88 40 hrs/week Victim Assistance Unit Coordinator 871.29/1226.77 40 hrs/week Wastewater Clerk 820.37/1154.15 40 hrs/week Wastewater Engineering/Operations Superintendent 1843.96/2595.64 Exempt Wastewater Plant Maintenance Supervisor 1411.80/1986.92 40 hrs/week Wastewater Plant Operator I 1002.93/1411.43 40 hrs/week Wastewater Plant Operator II 1121.13/1578.63 40 hrs/week Wastewater Plant Process Supervisor 1464.03/2061.29 40 hrs/week Wastewater Plant Senior Operator 1185.21/1668.38 40 hrs/week Water Superintendent 1804.48/2538.25 Exempt Water Supervisor 1538.58/2166.80 40 hrs/week Worker / Seasonal 412.00/1600.00 Exempt Worker / Temporary 412.00 40 hrs/week SECTION 2. The currently occupied classifications of employees of the City of Grand Island included under the AFSCME labor agreement, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such ORDINANCE NO. (Cont.) - 6 - classifications, and the number of hours and work period which certain such employees included under the AFSCME labor agreement shall work prior to overtime eligibility are as follows: Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Equipment Operator – Streets 984.46/1384.40 40 hrs/week Fleet Services Attendant/Clerk 894.96/1262.27 40 hrs/week Fleet Services Inventory Specialist 981.67/1381.61 40 hrs/week Fleet Services Mechanic 1123.02/1579.46 40 hrs/week Horticulturist 1039.48/1464.57 40 hrs/week Maintenance Worker – Cemetery 977.01/1375.08 40 hrs/week Maintenance Worker – Parks 970.48/1366.69 40 hrs/week Maintenance Worker – Streets 949.97/1336.86 40 hrs/week Senior Equipment Operator – Streets 1078.62/1518.66 40 hrs/week Senior Maintenance Worker – Parks 1078.62/1518.66 40 hrs/week Senior Maintenance Worker – Streets 1078.62/1518.66 40 hrs/week Traffic Signal Technician 1078.62/1518.66 40 hrs/week SECTION 3. The currently occupied classifications of employees of the City of Grand Island included under the IBEW labor agreements, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the IBEW labor agreements shall work prior to overtime eligibility are as follows: Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Accounting Clerk 977.01/1377.08 40 hrs/week Computer Programmer 1513.68/2128.69 40 hrs/week Computer Technician 1180.80/1661.14 40 hrs/week Custodian 872.70/1228.05 40 hrs/week Electric Distribution Crew Chief 1737.62/2444.21 40 hrs/week Electric Underground Crew Chief 1737.62/2444.21 40 hrs/week Engineering Technician I 1240.47/1745.26 40 hrs/week Engineering Technician II 1511.46/2127.79 40 hrs/week ORDINANCE NO. (Cont.) - 7 - Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility GIS Technician 1628.85/2291.16 40 hrs/week Instrument Technician 1798.26/2529.78 40 hrs/week Lineworker Apprentice 1229.67/1730.06 40 hrs/week Lineworker First Class 1574.93/2215.29 40 hrs/week Materials Handler 1465.89/2061.87 40 hrs/week Meter Reader 992.30/1396.84 40 hrs/week Meter Technician 1235.44/1738.16 40 hrs/week Power Dispatcher I 1728.75/2431.52 40 hrs/week Power Dispatcher II 1815.74/2554.09 40 hrs/week Power Plant Maintenance Mechanic 1540.86/2167.37 40 hrs/week Power Plant Operator 1662.33/2338.11 40 hrs/week Senior Accounting Clerk 1026.27/1445.68 40 hrs/week Senior Engineering Technician 1628.85/2291.16 40 hrs/week Senior Materials Handler 1618.58/2276.58 40 hrs/week Senior Meter Reader 1068.55/1501.93 40 hrs/week Senior Power Dispatcher 2003.52/2817.99 40 hrs/week Senior Power Plant Operator 1834.38/2580.48 40 hrs/week Senior Substation Technician 1798.26/2529.78 40 hrs/week Senior Water Maintenance Worker 1330.48/1872.17 40 hrs/week Substation Technician 1670.29/2349.30 40 hrs/week Systems Technician 1798.26/2529.78 40 hrs/week Tree Trim Crew Chief 1574.93/2215.29 40 hrs/week Utilities Electrician 1670.29/2349.30 40 hrs/week Utility Technician 1745.98/2455.96 40 hrs/week Utility Warehouse Clerk 1114.27/1568.30 40 hrs/week Water Maintenance Worker 1175.57/1654.54 40 hrs/week Wireworker I 1357.38/1909.78 40 hrs/week Wireworker II 1574.93/2215.29 40 hrs/week SECTION 4. The currently occupied classifications of employees of the City of Grand Island included under the FOP labor agreement, and the ranges of compensation (salary ORDINANCE NO. (Cont.) - 8 - and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the FOP labor agreement shall work prior to overtime eligibility are as follows: Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Police Officer 1238.20/1730.92 40 hrs/week Police Sergeant 1520.42/2083.33 40 hrs/week SECTION 5. The currently occupied classifications of employees of the City of Grand Island included under the IAFF labor agreement, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the IAFF labor agreement shall work prior to overtime eligibility are as follows: Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Fire Captain 1472.52/2118.93 212 hrs/28 days Firefighter / EMT 1131.42/1627.96 212 hrs/28 days Firefighter / Paramedic 1276.52/1836.72 212 hrs/28 days SECTION 6. The classification of employees included under labor agreements with the City of Grand Island, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classification, and the number of hours and work period which certain such employees shall work prior to overtime eligibility area as stated above. All full-time fire fighters and police officers shall be paid a clothing and uniform allowance in addition to regular salary. All full-time fire fighters shall be paid a clothing and uniform allowance in addition to regular salary in the amount of $80.00 per month. All full-time police officers shall be paid a clothing and uniform allowance in addition to regular salary of $50.00 per month. Full-time police officers may also receive a reimbursement toward the ORDINANCE NO. (Cont.) - 9 - purchase of body armor, not to exceed $400. Full-time fire fighters and fire captains may receive a one-time uniform acquisition allowance of up to $850. Full-time fire fighters and fire captains, may receive an annual stipend for longevity not to exceed $520. If any such fire fighter or police officer shall resign, or his or her employment be terminated for any reason whatsoever, the clothing allowance shall be paid on a prorata basis, but no allowance shall be made for a fraction of a month. Non-union employees and employees covered by the AFSCME labor union, the FOP labor union, the IBEW labor union, and IAFF labor union may receive an annual stipend not to exceed $1,000 for bilingual pay. Utilities Department personnel in the IBEW bargaining unit and the classifications of Meter Reading Supervisor, Power Plant Superintendent, Power Plant Supervisor, Electric Distribution Superintendent, Electric Distribution Supervisor, Water Superintendent, Water Supervisor, Electric Underground and Substation Superintendent, Electric Underground and Substation Supervisor, and Engineering Technician Supervisor shall be eligible to participate in a voluntary uniform program provid ing an allowance up to $18.00 per month. When protective clothing is required for Utilities Department personnel in the IBEW, the City shall pay 60% of the cost of providing and cleaning said clothing and the employees 40% of said cost. Public Works Department personnel in the AFSCME bargaining unit shall be eligible to participate in a voluntary uniform program providing an allowance up to $18 per month. Full- time Fleet Services personnel shall receive a uniform allowance of $12 biweekly. Public Works Department personnel in the job classifications Fleet Services Supervisor, Fleet Services Superintendent, and Fleet Services Mechanic shall receive a tool allowance of $10 biweekly. SECTION 7. Employees shall be compensated for unused sick leave as follows: ORDINANCE NO. (Cont.) - 10 - (A) For all employees except those covered in the IAFF and AFSCME bargaining agreement, the City will include in the second paycheck in January of each year, payment for an employee’s unused sick leave in excess of 960 hours accrued in the preceding calendar year. The compensation will be at the rate of one-half day’s pay based on the employee’s current pay rate at the time of such compensation, for each day of unused sick leave which exceeds 960 hours accrual of the preceding year. For those employees covered in the AFSCME bargaining agreement, the City will include in the second paycheck in January of each year, payment for an employee's unused sick leave in excess of 968 hours accrued in the preceding calendar year. The compensation will be at the rate of one-half day's pay based on the employee's current pay rate at the time of such compensation, for each day of unused sick leave which exceeds 968 hours accrual of the preceding year. For those employees covered in the IAFF bargaining agreement, the City will make a contribution into a VEBA (Voluntary Employees’ Beneficiary Association) on behalf of the employee in lieu of payment for an employee’s unused sick leave in excess of 2,880 hours accrued in the preceding calendar year. The contribution will be at the rate of one-quarter day’s pay based on the employee’s current pay rate at the time of such contribution, for each day of unused sick leave which exceeds 2,880 hours accrual of the preceding year. (B) All employees except non-union and those covered in the fire department bargaining agreement shall be paid for one-half of their accumulated sick leave at the time of their retirement, the rate of compensation to be based on the employee’s salary at the time of retirement. Employees covered in the fire ORDINANCE NO. (Cont.) - 11 - department bargaining agreement shall have a contribution to a VEBA made on their behalf in lieu of payment for one quarter of their accumulated medicalsick leave at the time of their retirement, the amount of contribution will be based upon the employee’s salary at the time of retirement. Non-union employees shall have a contribution to a VEBA made on their behalf in lieu of payment for one- half of their accumulated medicalsick leave at the time of their retirement. The amount of contribution will be based upon the employee’s salary at the time of retirement. (C) Department heads shall have a contribution made to their VEBA for one- half of their accumulated medicalsick leave, not to exceed 30 days of pay, upon their resignation, the rate of compensation to be based upon the salary at the time of termination. Compensation for unused sick leave at retirement shall be as provided above. (D) The City Administrator shall have a contribution made to his VEBA for the total hours of accumulated medical leave upon termination, the rate of compensation to be based upon the salary at the time of termination. (ED) The death of an employee shall be treated the same as retirement, and payment shall be made to the employee’s beneficiary or estate for one-half of all unused medicalsick leave. SECTION 8. The city administrator shall receive a vehicle allowance of $300400 per pay periodmonth in lieu of mileage for use of personal vehicle travel within Hall County., payable monthly. ORDINANCE NO. (Cont.) - 12 - SECTION 9. The City Administrator shall receive the maximum annual deferral limit allowable by the Internal Revenue Service deposited in his ICMA-RC 457 Account. The amount will be paid over the course of 26 pay periods. SECTION 109. Reimbursed expenses which are authorized by Neb. Rev. Stat. §13-2201, et. seq., the Local Government Miscellaneous Expenditure Act and/or which the Internal Revenue Service requires to be reflected on an employee IRS Form W-2 at year end, are hereby authorized as a payroll entry. SECTION 1110. The validity of any section, subsection, sentence, clause, or phrase of this ordinance shall not affect the validity or enforceability of any other section, subsection, sentence, clause, or phrase thereof. SECTION 1211. The salary adjustments identified herein shall be effective with the pay period beginning on October 2, 2006. SECTION 1312. Ordinance No. 9017 and all other ordinances and parts of ordinances in conflict herewith be, and the same are, hereby repealed. SECTION 1413. This ordinance shall be in full force and take effect from and after its passage and publication in pamphlet form in one issue of the Grand Island Independent as provided by law. Enacted: December 19, 2006. ____________________________________ Margaret Hornady, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Item G1 Receipt of Official Document - Tort Claim Filed by Jamey A. Plejdrup Tuesday, December 19, 2006 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council Council Agenda Memo From: RaNae Edwards, City Clerk Meeting: February 14, 2006 Subject: Receipt of Official Document – Tort Claim filed by Jamey A. Plejdrup Item #’s: G-1 Presenter(s): RaNae Edwards, City Clerk Background The City of Grand Island has received a Tort Claim on December 8, 2006 from Jamey A. Plejdrup alleging certain claims which took place on or about December 10, 2005 in connection with an arrest. A copy of this claim is attached to comply with the Nebraska Political Subdivision Tort Claims Act. Discussion This is not an item for council action other than to simply acknowledge that the claim has been received. Recommendation City Administration recommends that the Council take no action other than acknowledge receipt of the claim. Sample Motion Motion to approve acknowledgement of the Tort Claim filed by Jamey A. Plejdrup. Item G2 Approving Minutes of December 5, 2006 City Council Regular Meeting Tuesday, December 19, 2006 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING December 5, 2006 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on December 5, 2006. Notice of the meeting was given in The Grand Island Independent on November 29, 2006. Mayor Jay Vavricek called the meeting to order at 7:00 p.m. The following members were present: Councilmember’s Meyer, Whitesides, Pielstick, Gilbert, Cornelius, Pauly, Hornady, Walker, and Haase. Councilmember Nickerson was absent. The following City Officials were present: City Administrator Gary Greer, City Clerk RaNae Edwards, Finance Director David Springer, Public Works Director Steve Riehle, and Interim City Attorney Dale Shotkoski. INVOCATION was given by Pastor Jay Vetter, Trinity United Methodist Church, 511 North Elm Street followed by the PLEDGE OF ALLEGIANCE. MAYOR COMMUNICATION: Mayor Vavricek acknowledged Community Youth Council member’s Malorie Meier and Kasey Grim. STATE OF THE CITY ADDRESS: Mayor Vavricek commented on the accomplishments over the last four years. Mentioned were: increased jobs and record employment, economic activity, interstate access, redeveloped neighborhoods, opening an events center, protected homes and businesses from flooding, water contamination issues, helicopter base, ballot issues, odor reduction at the Waste Water Treatment Plant, recruited professional leaders in key city positions, and new city facilities. Mayor Vavricek thanked his family and the citizen’s of Grand Island for their support. CITY COUNCIL REORGANIZATION: APPROVING MINUTES OF NOVEMBER 28, 2006 CITY COUNCIL MEETING. Motion by Hornady, second by Cornelius, to approve the minutes of the November 28, 2006 City Council meeting. Upon roll call vote, all voted aye. Motion adopted. ACCEPTANCE OF ELECTION CERTIFICATE: Motion by Gilbert, second by Walker, to accept the Election Certificate. Upon roll call vote, all voted aye. Motion adopted. COMMENTS BY OUTGOING OFFICIALS: Councilmember Don Pauly thanked the citizen’s, administration, and fellow council members for their support during the last four years in office. RECESS: The meeting recessed at 7:20 p.m. for the transition to the new governing body. The meeting reconvened at 7:35 p.m. ADMINISTRATION OF OATH TO NEWLY ELECTED MAYOR AND COUNCIL MEMBER’S: City Clerk RaNae Edwards administered the Oath of Office to newly elected Mayor Margaret Hornady. Ms. Edwards then administered the Oath of Office to newly elected Councilmember John Gericke and returning Councilmember’s Carole Cornelius, Peg Gilbert, and Robert (Bob) Meyer. Page 2, City Council Regular Meeting, December 5, 2006 SEATING OF NEWLY ELECTED MAYOR AND COUNCILMEMBER’S FOLLOWED BY ROLL CALL: The following members were present: Mayor Hornady, Councilmember’s Meyer, Haase, Whitesides, Gilbert, Gericke, Cornelius, Walker, and Pielsick. Councilmember Nickerson was absent. COMMENTS BY NEWLY ELECTED OFFICIALS: Mayor Hornady introduced her family and thanked Mayor Vavricek for his service. She then thanked the citizen’s of Grand Island for giving her the opportunity to serve as Mayor for the next four years. Mentioned were her goals to promote fiscal responsibility and to manage safety opportunities. Councilmember’s John Gericke, Carole Cornelius, Peg Gilbert, and Bob Meyer each thanked the citizen’s of Grand Island for the opportunity to represent them. ELECTION OF CITY COUNCIL PRESIDENT: City Clerk RaNae Edwards reported that the City Council was required to elect one Councilmember to the office of Council President for a term of one year and that the Council President automatically assumed the duties of the Mayor in the event that the Mayor was absent or otherwise unable to fulfill her duties. Councilmember Cornelius nominated Councilmember Peg Gilbert. Councilmember Walker nominated Councilmember Carole Cornelius. Councilmember Pielstick nominated Councilmember Bob Meyer. City Clerk RaNae Edwards called for the first ballot. It was reported that Councilmember Meyer had received 4 votes, Councilmember Cornelius had received 2 votes, and Councilmember Gilbert had received 2 votes. A second round of ballots was conducted. Ms. Edwards reported that Councilmember Meyer had received 4 votes, Councilmember Cornelius had received 2 votes, and Councilmember Gilbert had received 2 votes. A third round of ballots was conducted. Ms. Edwards reported that Councilmember Meyer had received 7 votes and Councilmember Gilbert had received 1 vote. Mayor Hornady decla red Councilmember Bob Meyer the new Council President for 2007. Motion by Whaitesides, second by Pielstick, carried unanimously to make the vote a unanimous one for Councilmember Meyer as City Council President. Upon roll call vote, all voted aye. Motion adopted. ORDINANCES: Councilmember Pielstick moved “that the statutory rules requiring ordinances to be read by title on three different days , be suspended and ordinance numbered: #9096 – Consideration of Vacating a 60’ Utility and Ingress/Egress Easement along Lots Five (5) and Six (6) of Cedar Ridge Second Subdivision (GILD Investments, LLC) be considered for passage on the same day upon reading by number only and that the City Clerk be permitted to call out the number of this ordinance on first reading and then upon final passage and call for a roll call vote on each reading and then upon final passage.” Councilmember Cornelius seconded the motion. Upon roll call vote, all voted aye. Motion adopted. Steve Riehle , Public Works Director reported that Ordinance #9096 would vacate a 60’ easement along Lots Five (5) and Six (6) of Cedar Ridge Second Subdivision. The developer reconfigured the lots as platted in Cedar Ridge Second Subdivision with the platting of Cedar Ridge Third Page 3, City Council Regular Meeting, December 5, 2006 Subdivision. There were no utilities on these lots and the City did not need the easement for ingress/egress. City Clerk: Ordinance #9096 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. City Clerk: Ordinance #9096 on final passage. All those in favor of the passage of this ordinance on final passage, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor Hornady: By reason of the roll call votes on first reading and then upon final passage, Ordinance #9096 is declared to be lawfully adopted upon publication as required by law. REQUESTS AND REFERRALS: Consideration of Request from Mark Galvan to Contest the Contract for Softball Fields at Ryder Park: Mark Galvan, President of the Central Nebraska Girls Softball Association contested the contract with the ABCD Girls Softball Association for softball fields used at Ryder Park. Mr. Galvan requested the use of the Ryder Park softball fields for his girl’s softball program. Explained was their use of the Senior High softball fields but were limited to time of play due to no lights on the field. Also explained were the other fields within the city and the number of kids versus the number of fields. The following people spoke in support of not changing the contract with the ABCDD Girl’s Softball Association: · Jan Sorensen, 312 West 17th Street · Bill Scott, 904 West Louise Street · Susan Graf, 2220 West Division Street · Vernon Engel, 528 Wyandotte Street · Jerry Robinson, 2703 Riverview Drive · Steve Rempe, 1028 N. Hancock Avenue · Bob Sorensen, 312 West 17th Street · Frank Zavala, 2529 West 5th Street · Todd Arnett, 2303 Sherman Blvd. · Lonnie Dixon, 3220 West 18th Street · Lois Stienike, 103 West Ashton Avenue Steve Paustian, Parks and Recreation Director commented on the background of the George Park fields and contracts. Discussed was the limited number of fields for the amount of girls wanting to play. Discussion was held concerning allowing Mark Galvan’s league the ability to use the Ryder Park softball fields when not being used by the ABCDD league. Bob Sorensen stated the fields were used 7 days a week. Motion was made by Pielstick, second by Haase to continue the current contract with ABCDD Girl’s Softball Association for one year. Upon roll call vote, all voted aye. Motion adopted. RESOLUTIONS: Page 4, City Council Regular Meeting, December 5, 2006 #2006-352 – Approving Appointment of City Administrator Gary Greer and Employment Contract: Mayor Hornady reported that City Administrator Gary Greer’s initial appointment term expired with the close of Mayor Jay Vavricek’s term of office. Mayor Hornady recommended Gary Greer be reappointed to the position of Grand Island City Administrator with renewal of his contract. His term would run with the term of the Mayor. Discussion was held regarding Section 11 – Retirement in the contract allowing the employee to receive the maximum annual deferral limit allowed by the Internal Revenue Service to be deposited in the employees ICMA-RC 457 account. Councilmember Gilbert questioned what the amount would be. David Springer, Finance Director stated the amount would be approximately $15,000 annually. Motion by Meyer, second by Pielstick to approve Resolution #2006-352. Upon roll call vote, all voted aye. Motion adopted. #2006-353 – Approving Appointment of Interim City Attorney Dale Shotkoski: #2006-354 – Approving Appointment of City Clerk RaNae Edwards: #2006-355 – Approving Appointment of Public Works Director Steve Riehle: #2006-356 – Approving Appointment of Finance Director David Springer: Motion by Pielstick, second by Whitesides to approve Resolutions #2006-353, #2006-354, #2006- 355, and #2006-356. Upon roll call vote, all voted aye. Motion adopted. PAYMENT OF CLAIMS: Motion by Cornelius, second by Haase to approve the Claims for the period of November 29, 2006 through December 5, 2006, for a total amount of $1,819,041.92. Motion adopted unanimously. Motion by Cornelius , second by Haase to approve the following Claims for the Library Expansion for the Period of November 29, 2006 through December 5, 2006: #45 $235,981.76 #46 $ 5,250.00 #47 $ 350.00 Motion adopted unanimously. ADJOURNMENT: The meeting was adjourned at 9:00 p.m. RaNae Edwards City Clerk Item G3 Approving Councilmember Appointments to Boards and Commissions Tuesday, December 19, 2006 Council Session City of Grand Island Staff Contact: Mayor Hornady City of Grand Island City Council Council Agenda Memo From: Mayor Margaret Hornady Meeting: December 19, 2006 Subject: Approving Councilmember Appointments to Boards and Commissions Item #’s: G-3 Presenter(s): Mayor Margaret Hornady Background It is customary in December of each year for the Mayor to recommend appointments of Councilmember’s to represent the City on various Boards and Commissions. Discussion The following appointments have been submitted by the Mayor for approval. These appointments will become effective on January 1, 2007 and will expire on December 31, 2007: Building Code Advisory Board: Bob Meyer Business Improvement District #3: John Gericke Business Improvement District #4: Bob Meyer Business Improvement District #5: Jackie Pielstick City/County Communications/Civil Scott Walker, John Gericke, Defense Committee: Bob Meyer City/County Efficiency Effectiveness: Fred Whitesides & Committee Mitch Nickerson Community Development Advisory Board: Jackie Pielstick Community Redevelopment Authority: Peg Gilbert Fire Station #1/Training: Bob Meyer GI Area Economic Development Corp. Peg Gilbert Humane Society: Carole Cornelius Library Board: Fred Whitesides Library Facility Committee: Fred Whitesides Multi-Cultural Coalition: Carole Cornelius Problem Resolution Team: Jackie Pielstick Regional Planning Commission: Joyce Haase & Mitch Nickerson Systems Information Advisory Committee (City/County) Mitch Nickerson Transportation Committee: John Gericke & Jackie Pielstick Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve the appointments of Councilmember’s to Board and Commissions 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the recommendation of the Mayor. Sample Motion Motion to approve the appointments of Councilmember’s to the Boards and Commissions for 2007 as recommended by the Mayor. Item G4 Approving Appointments to the Electrical Board The following individuals have expressed their willingness to serve on the City of Grand Island Electrical Board for the year 2007. Larry Seney, Master Electrician; Elio Castillo, Journeyman Electrician; Bob Bennett, Utility Department Representative; Bob Ranard, General Public Representative; and Craig Lewis and Dean Mathis, Building Department as Ex-Officio members. The above recommendations are made in compliance with the Grand Island City Code and approval is requested. Tuesday, December 19, 2006 Council Session City of Grand Island Staff Contact: Craig Lewis City of Grand Island City Council Item G5 Approving Appointments to the Gas Fitters & Appliance Installers Board The following individuals have expressed their willingness to serve on the City of Grand Island Gas Fitters & Appliance Installers Board for the year 2007. Mike McElroy, Master Gas Fitter; Loren Peterson, Gas Company Representative; Scott Hilligas, Contracting Master Gas Fitter; Mike Myers, Master Gas Fitter; Todd Bredthauer, Journeyman Gas Fitter; Armando Perez, Community Member; and Russ Shaw, Plumbing Inspector for the Building Department. The above recommendation is made in compliance with the Grand Island City Code and approval is requested. Tuesday, December 19, 2006 Council Session City of Grand Island Staff Contact: Craig Lewis City of Grand Island City Council Item G6 Approving Appointments to the Plumbers Examining Board The following individuals have express their willingness to serve on the City of Grand Island Plumbing Board for a two year term 2007/2008. Doug Hough and Eric Rose, Master Plumbers; Jeremy Collinson, Health Department; and Craig Lewis and David Scoggins, Building Department as Ex-Officio member. The above recommendations are made in compliance with the Grand Island City code and approval is requested. Tuesday, December 19, 2006 Council Session City of Grand Island Staff Contact: Craig Lewis City of Grand Island City Council Item G7 Approving Request of Verna Rae Clampill, 412 West 3rd Street for Liquor Manager Designation for Howard Johnson Riverside inn, 3333 Ramada Road Tuesday, December 19, 2006 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council Council Agenda Memo From: RaNae Edwards, City Clerk Meeting: December 19, 2006 Subject: Request of Verna Rae Clampill, 412 West 3rd Street for Liquor Manager Designation for Howard Johnson Riverside Inn, 3333 Ramada Road Item #’s: G-7 Presenter(s): RaNae Edwards, City Clerk Background Verna Rae Clampill, 412 West 3rd Street has submitted an application with the City Clerk’s Office for a Liquor Manager Designation in conjunction with the Class “C- 65949” Liquor License for Howard Johnson Riverside Inn, 3333 Ramada Road. This application has been reviewed by the Police Department and City Clerk’s Office. Discussion City Council action is required and forwarded to the Nebraska Liquor Control Commission for issuance of all liquor manager designatio ns. All departmental reports have been received. See attached Police Department report. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the request. 2. Forward the request with no recommendation. 3. Take no action on the request. Recommendation City Administration recommends that the Council approve this request for Liquor Manager Designation. Sample Motion Move to approve the request of Verna Rae Clampill, 412 West 3rd Street for Liquor Manager Designation in conjunction with the Class “C-65949” Liquor License for Howard Johnson Riverside Inn, 3333 Ramada Road with the stipulation that Ms. Clampill complete a state approved alcohol server/seller training program. Item G8 #2006-357 - Approving Change Order No. 9 with Chief Construction for Law Enforcement Center Tuesday, December 19, 2006 Council Session City of Grand Island Staff Contact: Steve Lamken City of Grand Island City Council Council Agenda Memo From: Steven Lamken, Police Chief Meeting: December 19, 2006 Subject: Change Order #9, Law Enforcement Center Item #’s: G-8 Presenter(s): Steven Lamken, Police Chief Background The City awarded Chief Construction the contract in the summer of 2006 to construct the new law enforcement center for a cost of $7,406,080. $150,000 of contingency funds were provided in the contract to allow for needed change orders during the project. To date there is $146,893.24 remaining in contingency funds. Discussion The Police Department and Sheriff's Office have identified additional sites where electrical, phone, and data outlets are needed in the new law enforcement center. The cost of installing the additional services is $6,007.49. The architects have approved the use of an alternate brand of electronic lock hardware on an entrance door in the building that reduces costs by $553.47. Accepting the added costs of the service sites in the center and deducting the savings from the hardware create a net cost of $5,398.67. Accepting change order #9 reduces the contingency funds to $141,494.57. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve Change Order #9 for additional services for the law enforcement center with Chief Constrution at a cost of $5,398.67 Sample Motion Motion to approve Change Order #9 with Chief Construction for the sum of $5,398.67 for installation of additional electrical, phone, and data outlets and the use of alternative electronic locking hardware as specified in the construction of the law enforcement center. Approved as to Form ¤ ___________ December 14, 2006 ¤ City Attorney R E S O L U T I O N 2006-357 WHEREAS, on May 2, 2006, by Resolution 2006-151, the City of Grand Island awarded a bid in the total amount of $7,406,080.00 (including alternate bids 2 and 3) for the construction of a Law Enforcement Center to Chief Construction Company of Grand Island, Nebraska; and WHEREAS, included in the $7,406,080 bid was a construction contingency of $150,000; and WHEREAS, on November 28, 2006, by Resolution 2006-346, the City of Grand Island approved Change Order No. 8 to install alternate materials in the construction of the blood drying room; and WHEREAS, at this time it is necessary to use an alternate brand of electronic lock hardware on an entrance door of the Law Enforcement Center and to install additional electrical, telephone and data outlets in the building; and WHEREAS, such changes have been incorporated into Change Order No. 9, and will result in a decrease the contingency fund by $5,398.67. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is, authorized and directed to execute Change Order No.9 for the construction of the Law Enforcement Center to provide the modification set out as follows: Install Alternate Brand of Electronic Lock Hardware on Entrance Door (reduction of original cost) ……..$ -553.47 Install Additional Electrical, Telephone and Data Outlets………………………………………….$6,007.49 - - - Adopted by the City Council of the City of Grand Island, Nebraska, December 19, 2006. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G9 #2006-358 - Approving Contract with Crime and Protection Solutions LLC for Services Relating to High Intensity Drug Trafficking Area (HIDTA) Grant Tuesday, December 19, 2006 Council Session City of Grand Island Staff Contact: Steve Lamken City of Grand Island City Council Council Agenda Memo From: Captain Robert Falldorf, Police Department Meeting: December 19, 2006 Subject: Approval of Contract Between the City of Grand Island and Crime and Protection Solutions L.L.C. Item #’s: G-9 Presenter(s): Steve Lamken, Chief of Police Background The Office of National Drug Control Policy (ONDCP) has awarded a High Intensity Drug Trafficking Area (HIDTA) grant to the state of Nebraska for utilization by various state and local law enforcement agencies. The City of Grand Island by and through the Grand Island Police Department and Tri-Cities Federal Drug Task Force has participated in a variety of activities in connection with the HIDTA grant and other coordinated activities to fight drug trafficking. The City of Grand Island has agreed to act as the fiduciary for the HIDTA grant, and as such, it is necessary to renew contracts with independent contractors who will be providing professional services for the HIDTA program for the year 2007. Discussion This is a renewal contract between the City of Grand Island and Crime and Protection Solutions, an independent contractor. The City of Grand Island acts as the fiduciary for the HIDTA grant and pays for the services of independent contractors out of the grant funds, in this case, the services of Crime and Protection Solutions L.L.C. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the contract between the City of Grand Island and Crime and Protection Solutions L.L.C. 2. Send to committee for further discussion. 3. Table for more discussion. 4. Take no action. Recommendation City Administration recommends that the Council approve the contract between the City of Grand Island and Crime and Protection Solutions L.L.C. Sample Motion Move to approve the contract between the City of Grand Island and Crime and Protection Solutions L.L.C. Approved as to Form ¤ ___________ December 14, 2006 ¤ City Attorney R E S O L U T I O N 2006-358 WHEREAS, the Office of National Drug Control Policy (ONDCP) has awarded a High Intensity Drug Trafficking Area (HIDTA) grant to the state of Nebraska for utilization by various state and local law enforcement agencies; and WHEREAS, the City of Grand Island has participated in a variety of activities in connection with the HIDTA grant and other coordinated activities to fight drug trafficking; and WHEREAS, it is in the interests of the City of Grand Island and its citizens to participate in the Midwest HIDTA program; and WHEREAS, it is necessary to renew contracts with independent contractors who will be providing professional services for the HIDTA program for the year 2007. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island shall participate in the Midwest HIDTA independent contractor program, coordinating its activities with those of other federal, state and local law enforcement agencies. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized to execute such documents and take such action as is necessary and appropriate to accomplish these purposes. - - - Adopted by the City Council of the City of Grand Island, Nebraska, December 19, 2006. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G10 #2006-359 - Approving Purchase of One (1) 2007 Police Department Motorcycle Tuesday, December 19, 2006 Council Session City of Grand Island Staff Contact: Steve Lamken City of Grand Island City Council Council Agenda Memo From: Steven Lamken, Police Chief Meeting: December 19, 2006 Subject: Purchase of 2007 Police Department Motorcycle Item #’s: G-10 Presenter(s): Steven Lamken, Police Chief Background The Police Department budgeted $17,000 for one new motorcycle for the Police patrol fleet in the 2006/2007 budget. The Department solicited bids from three dealers for one Harley Davidson police package motorcycle and received one bid of $17,799.75 from Harley Central of Grand Island. Discussion The Police Depratment 2006/2007 budget provides for the purchase of one new motorcycle for the marked patrol fleet. The Department budgeted $17,000 for the purchase of one motorcycle with the intent of trading in a 2004 motorcycle from the fleet. The Department solicited bids from three Harley Davidson dealers and received on bid from Harley Central of Grand Island for $17,779.75 with a trade in allowance of $11,500.00 for the 2004 motorcycle, leaving a balance of $6,299.75. The purchase price includes the labor of changing out equipment from the 2004 motorcycle to the 2007 motorcycle. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the purchase of one 2007 Harley Davidson motorcycle from Harley Central of Grand Island for a purchase price of $17,779.75 and trade in one 2004 Harley Davidson motorcycle for a trade in value of $11,500.00 Sample Motion Motion to approve the purchase of one 2007 Harley Davidson motorcycle from Harley Central of Grand Island for a purchase price of $17,779.75 and trade in one 2004 Harley Davidson motorcycle for a trade in value of $11,500.00 for a final cost of $6,299.75. Approved as to Form ¤ ___________ December 14, 2006 ¤ City Attorney R E S O L U T I O N 2006-359 WHEREAS, the Police Department of the City of Grand Island invited sealed bids for one Harley Davidson police package motorcycle, according to plans and specifications on file with the City Clerk; and WHEREAS, one bid was received, opened and reviewed; and WHEREAS, Harley Davidson Central of Grand Island, Nebraska, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $17,799.75 with a trade in allowance of $11,500.00 for a 2004 motorcycle, leaving a balance of $6,299.75; and WHEREAS, Harley Davidson Central's bid is less than the Police Department's estimate for such motorcycle. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Harley Davidson Central of Grand Island, Nebraska, in the total amount of $17,799.75 with a trade in allowance of $11,500.00 for a 2004 motorcycle, leaving a balance of $6,299.75 is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, December 19, 2006. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G11 #2006-360 - Approving Purchase of Additional Munis Modules Tuesday, December 19, 2006 Council Session City of Grand Island Staff Contact: David Springer City of Grand Island City Council Council Agenda Memo From: Dave Springer, Finance Director Meeting: December 19, 2006 Subject: Approving Supplemental Software: Self Service for Employees and Document Management Item #’s: G-11 Presenter(s): Dave Springer, Finance Director Background In June, 2001, the City purchased MUNIS Integrated Financial Software from Tyler Technologies, Inc. It has been implemented and running for over four years now, and has proved very satisfactory, with the annual upgrades keeping it state-of-the-art. It is the Information Technology Department ’s continuing goal to improve internal efficiencies and reduce labor, paperwork, and retention files. Such improvements have been a key to enabling Finance to reduce FTEs in each of the last four years. To this end, we are requesting the purchase of two add-on MUNIS software modules. Discussion Munis Self Service for Employees. This module will extend access to MUNIS information via the Internet. It will alleviate routine requests for information by having the data accessible online and give employees convenient access to view employee information. MUNIS Self Service automates an employee’s leave request to online supervisory approval, eliminating paper forms and then automatically adds the entry to the Payroll batch. This will eliminate the time and attendance clerk from duplicating keying these entries. The online benefit enrollment capabilities will be a big time saver for both Human Resourses and Payroll. HR will be able to easily monitor open enrollment forms and produce company required forms if needed for employee signatures. The new deduction information will then automatically update into MUNIS employee master files. Document Management. This is a module that would provide a way to electronically manage documents in our current Financial and Payroll systems. It eliminates the shuffle of system-generated reports and forms by automatically transferring them into images for storage and future retrieval from MUNIS. The images are then filed digitally, where they can be retrieved as needed. These forms and reports are instantly available and linked to our MUNIS applications. Users can find files in seconds, as opposed to rifling through reports. Document Management provides the most efficient method to capture, process, and store MUNIS reports. This method also allows more than one person to access a document simultaneously and avoids the mishap of having documents filed in the wrong folder. With a 25% year-end discount, the cost of the MUNIS Self Service module is $11,875 and the Document Management $21,000. Appropriations are budgeted in 60510001- 85501. Annual maintenance for Document Management would be waived the first year and for the Self Service, it would not begin until 9/13/07. They would be $2,960 and $2,250 respectively, annually, thereafter. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the contract for the modules. 2. Disapprove or deny the contract. 3. Modify the Resolution to meet the wishes of the Council 4. Table the issue Recommendation City Administration recommends that the Council approve the contract with MUNIS. Sample Motion Approve the MUNIS add-on contract for Self Service and Document Management modules. Approved as to Form ¤ ___________ December 15, 2006 ¤ City Attorney R E S O L U T I O N 2006-360 WHEREAS, on July 10, 2001, by Resolution 2001-180, the City of Grand Island approved the proposal of Process, Inc., d/b/a Munis Integrated Financial Software to implement new accounting software with an integrated financial program; and WHEREAS, in order to enhance this software’s capabilities and improve operating efficiencies, it is desirable to purchase an additional two MUNIS software modules; and WHEREAS, with a 25% year-end discount, the cost of the additional MUNIS modules is $32,875.00; and WHEREAS, the funding for such modules is provided in the 2006/2007 budget. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the purchase of two additional. MUNIS modules in the amount of $32,875.00 from MUNIS Integrated Financial Software, is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, December 19, 2006. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G12 #2006-361 - Approving Certificate of Final Completion and Scheduling the Board of Equalization for Sidewalk District No. 1, 2006 Tuesday, December 19, 2006 Council Session City of Grand Island Staff Contact: Steven P. Riehle, Public Works Director City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: December 19, 2006 Subject: Approving Certificate of Final Completion and Scheduling the Board of Equalization for Sidewalk District No. 1, 2006 Item #’s: G-12 Presenter(s): Steven P. Riehle, Public Works Director Background The contract for Sidewalk District No. 1, 2006 was awarded to Galvan Construction, Inc. of Grand Island, NE on September 12, 2006. Work commenced on November 6, 2006 and was completed on November 7, 2006. Discussion Sidewalk District No. 1, 2006 was completed in accordance with the terms, conditions, and stipulations of the contract, plans, and the specifications. The project was completed on schedule at a construction price of $924.00. Total cost of the project, including fill dirt and Engineering Services, is $1,216.40. The original contract amount was based off of installing sidewalk along seven (7) properties. Six (6) of the properties had the sidewalks installed by a different contractor thus the project was completed at a lesser amount than what the contract was for. The majority of the costs for this project will be assessed to the adjacent property. The fill dirt is a City expense, in accordance with past practice. Costs for the project break down as follows: Original Bid $ 6,212.25 Less Amount for Six Properties ($ 5,288.25) Sub Total (Construction Price) $ 924.00 20 Cubic Yds of Fill Dirt $ 200.00 Engineering $ 92.40 Total Cost $ 1,216.40 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve the Certificate of Final Completion and set the Board of Equalization Hearing. 2. Refer the issue to a Committee. 3. Postpone the issue to future date. 4. Take no action on the issue. Recommendation City Administration recommends that the Council approve the Certificate of Final Completion for Sidewalk District No. 1, 2006 and set the Board of Equalization date of January 23, 2007. Sample Motion Motion to approve the Certificate of Final Completion and set the Board of Equalization Hearing for Sidewalk District No. 1, 2006. ENGINEER’S CERTIFICATE OF FINAL COMPLETION SIDEWALK DISTRICT NO. 1, 2006 CITY OF GRAND ISLAND, NEBRASKA DECEMBER 19, 2006 TO THE MEMBERS OF THE COUNCIL CITY OF GRAND ISLAND GRAND ISLAND, NEBRASKA This is to certify that SIDEWALK DISTRICT NO. 1, 2006 has been fully completed by Galvan Construction Inc. of Grand Island under contract dated September 21, 2006. The work has been completed in accordance with the terms, conditions, and stipulations of said contract and complies with the contract, the plans, and the specifications. The work is hereby accepted for the City of Grand Island, Nebraska, by me as Public Works Director in accordance with the provisions of Section 16-650 R.R.S., 1943. It is further certified that the improvements as constructed include the following items and costs and that this certificate shall constitute the Final Payment for this work. SIDEWALK DISTRICT NO. 1, 2006 is located at various properties throughout Grand Island Item Description Total Quantity Unit Price Total Cost 1 4” PCC Sidewalk 336 2.75 s.f. $924.00 2 Supply Fill Material and Fill Ditch 1 1 l.s. 200.00 (20 Cubic Yards) TOTAL CONSTRUCTION COST SIDEWALK DISTRICT NO. 1, 2006 $ 1,124.00 LESS AMOUNT PREVIOUSLY PAID CONTRACTOR $ 0 BALANCE DUE CONTRACTOR THIS FINAL PAYMENT $ 1,124.00 Engineering Costs $ 92.40 TOTAL COST SIDEWALK DISTRICT NO. 1, 2003 $ 1,216.40 Amount Assessable to Property Owners $ 1,016.40 City Cost For Fill Material $ 200.00 Respectfully submitted, Steven P. Riehle, P.E. Public Works Director - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - December 19, 2006 TO THE MEMBERS OF THE COUNCIL CITY OF GRAND ISLAND GRAND ISLAND, NEBRASKA I hereby recommend that the Engineer’s Certificate of Final Completion for Sidewalk District No. 1, 2006 be approved and a warrant be issued from Account No. 40033535-90072 in the amount of $1,124.00; payable to Galvan Construction Inc. for the total amount due the contractor of $1,124.00. I further recommend that the costs of City Engineering and publication costs be credited to Account No. 100.130.04516 from account 40033535-90072 in the amount of $92.40. I further recommend that the City Council sit as a Board of Equalization on January 23, 2007 to determine benefits and levy special assessments. Respectfully submitted, Margaret Hornady Mayor Approved as to Form ¤ ___________ December 14, 2006 ¤ City Attorney R E S O L U T I O N 2006-361 WHEREAS, the Public Works Director of the City of Grand Island has issued a Certificate of Final Completion for Sidewalk District No. 1, 2006, certifying that Galvan Construction, Inc. of Grand Island, Nebraska, under contract dated September 21, 2006, has completed such project according to the terms, conditions, and stipulations for such improvements; and WHEREAS, the Public Works Director recommends the acceptance of the final completion; and WHEREAS, the Mayor concurs with the Public Works Director's recommendations. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: 1. The Public Works Director's Certificate of Final Completion for Sidewalk District No. 1, 2006, is hereby confirmed. 2. A warrant be issued in the amount of $1,216.40 payable to Galvan Construction, Inc. for the total amount due the contractor. 3. The City Council will sit as a Board of Equalization on January 23, 2007 to determine benefits and set assessments for Sidewalk District No. 1, 2006. - - - Adopted by the City Council of the City of Grand Island, Nebraska, December 19, 2006. _______________________________________ Margaret Hornady, Mayor Attest: ______________________________________ RaNae Edwards, City Clerk Item G13 #2006-362 - Approving State Bid Award for ½ Ton Chevrolet Pickup Truck (Street and Transportation Division) Tuesday, December 19, 2006 Council Session City of Grand Island Staff Contact: Steven P. Riehle, Public Works Director City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: December 19, 2006 Subject: Approving Bid Award for ½ Ton Chevrolet Pickup Truck (Street and Transportation Division) Item #’s: G-13 Presenter(s): Steven P. Riehle, Public Works Director Background The Street and Transportation Division of the Public Works Department is due to replace the 1998 Street Supervisor’s pickup truck. The truck currently has over 98,000 in town miles on it. Discussion The ½ Ton Chevrolet 4x4 extended cab pickup truck awarded under State of Nebraska contract #11808 OC meets all of the requirements for the Street & Transportation Division. A 4 wheel drive pickup is needed for the Street Supervisor during culvert, grading and snow removal operations. The following is a summary of the State bid contract. Bidder Exceptions Total Cost Sid Dillon Wahoo, Inc. Wahoo, Nebraska None $22,868.00 There are sufficient funds for this purchase in Account No. 10033501-85625. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve the purchase of the pickup truck. 2. Refer the issue to a Committee. 3. Postpone the issue to future date. 4. Take no action on the issue. Recommendation City Administration recommends that the Council approve the purchase of the ½ Ton Chevrolet 4x4 extended cab pickup truck in the amount of $22,868.00 from Sid Dillon Wahoo, Inc. of Wahoo, Nebraska. Sample Motion Motion to approve the purchase of the pickup. Approved as to Form ¤ ___________ December 14, 2006 ¤ City Attorney R E S O L U T I O N 2006-362 WHEREAS, the Street and Transportation Division of the Public Works Department budgeted in the 2006/2007 fiscal year to purchase a Half Ton Four Wheel Drive Pickup Truck; and WHEREAS, said vehicle can be obtained from the State contract holder; and WHEREAS, purchasing the vehicle from the State contract holder meets all statutory bidding requirements; and WHEREAS, the funding for such vehicle is provided in the 2006/2007 budget. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the purchase of one Half Ton Four Wheel Drive Pickup Truck in the amount of $22,868.00 from the State contract holder, Sid Dillon Wahoo, Inc. of Wahoo, Nebraska, is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, December 19, 2006. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G14 #2006-363 - Approving Renewal Rider Agreement with the Union Pacific Railroad Company for the Intersection of 3rd Street and Blaine Street Tuesday, December 19, 2006 Council Session City of Grand Island Staff Contact: Steven P. Riehle, Public Works Director City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, Public Works Director Meeting: December 19, 2006 Subject: Approving Renewal Rider Agreement with the Union Pacific Railroad Company for the Intersection of 3rd Street and Blaine Street Item #’s: G-14 Presenter(s): Steven P. Riehle, Public Works Director Background An agreement was made between the City of Grand Island and the Union Pacific Railroad Company (UPRR), a lessee to the St. Joseph and Grand Island Railway Company, on May 9, 1979. The agreement is for a portion of the intersection of 3rd Street and Blaine Street being on the UPRR Right-of-Way. Discussion The lease needs to be renewed to allow for the street intersection to remain as it currently exists. The renewal is a lump sum of $10,500 for the term of May 8, 2004 thru May 7, 2029. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve the renewal rider agreement with the Union Pacific Railroad Company for the intersection of 3rd Street and Blaine Street. 2. Refer the issue to a Committee. 3. Postpone the issue to future date. 4. Take no action on the issue. Recommendation City Administration recommends that the Council approve the renewal rider agreement with the Union Pacific Railroad Company for the intersection of 3rd Street and Blaine Street. Sample Motion Motion to approve the renewal rider agreement. Railroad Spur to Platte Generating StationUnion P a cifi c Railroa d Mainlin e Tr a c ks 3 rd Street Railroad ROW Line Railroad Spur to Platte Generating StationUnion P a cifi c Railroa d Mainlin e Tr a c ks 3 rd Street Railroad ROW Line Approved as to Form ¤ ___________ December 14, 2006 ¤ City Attorney R E S O L U T I O N 2006-363 WHEREAS, on May 9, 1979, the City of Grand Island entered into a lease agreement for highway purposes for the intersection at Third and Blaine Streets in Grand Island, with The St. Joseph and Grand Island Railway Company, a corporation of the State of Kansas and Nebraska, and its lessee, Union Pacific Railroad Company, a corporation of the State of Utah, ; and WHEREAS, the City of Grand Island and the Union Pacific Railroad Company are interested in continuing the provisions of such lease agreement by way of a Renewal Rider Agreement; and WHEREAS, the City of Grand Island agrees to pay Union Pacific Railroad rent in the amount of $10,500.00, effective October 23, 2006; and WHEREAS, the term of said lease shall be for a term commencing retroactively to May 8, 2004, and shall extend to May 7, 2029; and WHEREAS, the proposed Renewal Rider Agreement has been reviewed and approved by the Interim City Attorney. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Renewal Rider Agreement between the City of Grand Island and the Union Pacific Railroad for highway purposes for the intersection at Third and Blaine Streets in Grand Island, Nebraska, is hereby approved; and the Mayor is hereby authorized and directed to execute such Renewal Rider Agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, December 19, 2006. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G15 #2006-364 - Approving Bid Award for Backyard Hydraulic Digger Derrick/Bucket Tuesday, December 19, 2006 Council Session City of Grand Island Staff Contact: Gary R. Mader;DaleShotkoski City of Grand Island City Council Council Agenda Memo From: Gary R. Mader, Utilities Director Dale Shotkoski, Interim City Attorney Meeting: December 19, 2006 Subject: Bid Award – Backyard Hydraulic Digger Derrick/Bucket Item #’s: G-15 Presenter(s): Gary R. Mader, Utilities Director Background The Utilities Department, Line and Underground Divisions frequently have need to set poles and transformers in very congested areas where conventional line construction equipment simply can’t get into. Specialty equipment is manufactured to allow line work to be done safely and efficiently in these areas. A “Backyard Hydraulic Digger Derrick/Bucket” was included in this year’s budget to replace a 1991 unit which is 16 years old and does not have the capacity or size needed. Bids for the unit were publicly advertised on Friday, November 3, 2006. Bid documents were also mailed to four potential bidders. On Monday, November 27, 2006, three bids were received and opened. The bids were as follows: Bidder: Tiiger, Inc. S.D.P. Manufacturing, Inc. Terex Utilities Cedarburg, WI Dunkirk, IN San Antonio, TX Exceptions: Noted Noted Noted Bid Price: $121,243.00 $115,980.0 $97,353.00 Discussion The equipment proposed in the “as read” low bid from Terex Utilities was not compliant with the specifications in a number of requirements; size, lifting capacity, carrying capacity, height, boom rotation, and pole claw tilt. The equipment bid from Terex Utilities was not compliant in the following areas; 1. 3,000 lbs. of lifting capacity in lieu of 3,800 lbs. specified 2. 2,000 lbs. of lifting capacity in lieu of 2,500 lbs. specified 3. Thirty-nine foot bucket working height in lieu of 44 foot specified 4. Non-continuous rotation of the hydraulic boom in lieu of continuous rotation as specified 5. No hydraulic tilt on pole claw - NOTE: None of the bidders were able to meet this specification. As is evident from the foregoing comparisons, the unit bid from Terex Utilities is much smaller and less capable than the specified unit. The second low bid, S.D.P. Manufacturing meets all specifications with the one overall exception to the pole claw tilt. S.D.P. Manufacturing is the lowest compliant bidder. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council award the Backyard Hydraulic Digger Derrick/Bucket to the lowest compliant bidder, S.D.P. Manufacturing, Inc., of Dunkirk, Indiana in the amount of $115,980.00. Sample Motion Make a motion to approve the purchase of a Backyard Hydraulic Digger Derrick/Bucket from S.D.P. Manufacturing, Inc., for $115,980.00. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Dale M. Shotkoski, Assistant City Attorney Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: November 27, 2006 at 11:00 a.m. FOR: Backyard Hydraulic Digger Derrick/Bucket DEPARTMENT: Utilities ESTIMATE: $140,000.00 FUND/ACCOUNT: 520 PUBLICATION DATE: November 3, 2006 NO. POTENTIAL BIDDERS: 4 SUMMARY Bidder: Tiiger, Inc. S.D.P. Manufacturing, Inc. Cedarburg, WI Dunkirk, IN Exceptions: Noted Noted Bid Price: $121,243.00 $115,980.00 Bidder: Terex Utilities San Antonio, TX Exceptions: Noted Bid Price: $97,353.00 cc: Gary Mader, Utilities Director Bob Smith, Assist. Utilities Director Pat Gericke, Utilities Admin. Assist. Gary Greer, City Administrator Dale Shotkoski, Purchasing Agent Sherry Peters, Legal Secretary P1121 Approved as to Form ¤ ___________ December 14, 2006 ¤ City Attorney R E S O L U T I O N 2006-364 WHEREAS, the City of Grand Island invited sealed bids for a Backyard Hydraulic Digger Derrick/Bucket for the Utilities Department, according to specifications on file with the City Clerk’s Office; and WHEREAS, on November 27, 2006, bids were received, opened and reviewed; and WHEREAS, S.D.P. Manufacturing of Dunkirk, Indiana, submitted a bid in accordance with the terms of the advertisement of bids and specifications and all other statutory requirements contained therein, such bid being in the amount of $115,980.00; and WHEREAS, such bid is below the estimate for such equipment. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of S.D.P. Manufacturing of Dunkirk, Indiana, in the amount of $115,980.00 for a Backyard Hydraulic Digger Derrick/Bucket is hereby approved as the lowest compliant bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, December 19, 2006. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G16 #2006-365 - Approving Bid Award for Grading Work at the Wellfield - Wells 5, 9, and 12 (Project 2007-W-1) Tuesday, December 19, 2006 Council Session City of Grand Island Staff Contact: Gary R. Mader;DaleShotkoski City of Grand Island City Council Council Agenda Memo From: Gary R. Mader, Utilities Director Dale Shotkoski, Interim City Attorney Meeting: December 19, 2006 Subject: Bid Award for Contract 2007-WF-1 Platte River Wellfield Item #’s: G-16 Presenter(s): Gary R. Mader, Utilities Director Background The City’s primary drinking water source is located at the Platte River Wellfield. Forty years ago, the original wells were installed without building enclosures over the wells infrastructure. In order to improve maintenance, reliability, environmental safety, and secure operations, the Utilities Department has been systematically working to place protective buildings over each well. This has been an on-going process for the past three years. Protective buildings for an additional three wells are budgeted again this year. Contract 2007-WF-1 consists of furnishing all equipment and labor for grading, constructing embankments, and related earthwork around wells 5, 9, and 12 at the City’s Platte River Wellfield. The work is required before the new buildings can be constructed. Attached for reference is a site drawing. Discussion The contract was publicly advertised and bid documents were sent to seven (7) potential bidders. Bids were opened in accordance with City Procurement Codes at 11:00 a.m. on December 7, 2006. Three bids were received and are tabulated below: Bidder Exceptions Bid Price Platte Valley Construction Co. None $35,645.40 Grand Island, NE Hooker Brothers Construction Co. None $39,225.00 Grand Island, NE Bidder Exceptions Bid Price Starostka Group Unlimited, Inc Completion 5/23/2008 $78,153.00 Grand Island, NE The three bids received have been evaluated by Utility Engineering staff. All are complete and exceptions are as noted. The project is scheduled for completion by March 17, 2007. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve the award of Well Field Contract 2007-WF-1 to the low responding bidder 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council award Contract 2007-WF-1, Platte River Wellfield Wells 5, 9, and 12 Earthwork; to the low responsive bidder, Platte Valley Construction Co. of Grand Island, NE, in the amount of $35,645.40. Their bid is without exceptions and below the project cost estimate of $49,000.00. Sample Motion Motion to approve the bid award of Contract 2007-WF-1 to Platte Valley Construction Co., of Grand Island, NE. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Dale M. Shotkoski, Assistant City Attorney Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: December 7, 2006 at 11:00 a.m. FOR: Platte River Well Field – Wells 5, 9 & 12 Earthwork DEPARTMENT: Utilities ESTIMATE: $49,000.00 FUND/ACCOUNT: 525 PUBLICATION DATE: November 22, 2006 NO. POTENTIAL BIDDERS: 7 SUMMARY Bidder: Platte Valley Construction Co. Hooker Brothers Construction Co. Grand Island, NE Grand Island, NE Bid Security: Universal Surety Co. Western Surety Co. Exceptions: None None Bid Price: $35,645.40 $39,225.00 Bidder: Starostka Group Grand Island, NE Bid Security: Universal Surety Co. Exceptions: Noted Bid Price: $78,153.00 cc: Gary Mader, Utilities Director Bob Smith, Assist. Utilities Director Tom Barnes, Eng. Manager Pat Gericke, Utilities Admin. Assist. Gary Greer, City Administrator Dale Shotkoski, Purchasing Agent Sherry Peters, Legal Secretary P1126 Approved as to Form ¤ ___________ December 14, 2006 ¤ City Attorney R E S O L U T I O N 2006-365 WHEREAS, the City of Grand Island invited sealed bids for Contract 2007-WF-1, Platte River Well Field Wells 5, 9 & 12 Earthwork, according to plans and specifications on file with the City Clerk’s office; and WHEREAS, on December 7, 2006, bids were received, opened and reviewed; and WHEREAS, Platte Valley Construction Company of Grand Island, Nebraska, submitted a bid in accordance with the terms of the advertisement of bids and specifications and all other statutory requirements contained therein, such bid being in the amount of $35,645.40; and WHEREAS, such bid is below the estimate for such project. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Platte Valley Construction Company of Grand Island, Nebraska, in the amount of $35,645.40 for Contract 2007-WF-1, Platte River Well Field Wells 5, 9 & 12 Earthwork is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, December 19, 2006. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G17 #2006-366 - Approving Bid Award for Tree Trimming Project 2007-TT-1 Tuesday, December 19, 2006 Council Session City of Grand Island Staff Contact: Gary R. Mader;DaleShotkoski City of Grand Island City Council Council Agenda Memo From: Gary R. Mader, Utilities Director Dale Shotkoski, Interim City Attorney Meeting: December 19, 2006 Subject: Bid Award – Tree Trimming Contract 2007-TT-1 Item #’s: G-17 Presenter(s): Gary R. Mader, Utilities Director Background Proper clearance between trees and power lines is very important to the safe operation and maintenance of the City’s electric system. The Utilities Department has one crew dedicated to Right-of-Way maintenance and also uses the services of contractors when necessary to maintain line clearance over the nearly 500 miles of distribution and transmission lines. Specifications for Contract 2007-TT-1 were prepared for private contractors to provide bids for tree trimming services for the clearances needed for safe, reliable electrical service. Discussion The specifications provide for the City to award each of the 22 line sections included in the specifications to the lowest bidder for each individual section. The project was publicly advertised and specifications were sent to ten (10) potential bidders. The bids were publicly opened at 11:15 a.m. on November 20, 2006 in accordance with City Procurement Codes. Bids were received from three contractors and have been checked and evaluated. A tabulation of the bids received is listed below: Bid Amount Tom’s Tree Service Grand Island, NE Sheffield Tree Service Grand Island, NE Wright Tree Service Des Moines, IA TOTAL Low Bid Per Section Section 1 $19,000.00 No Bid $37,600.00 $19,000.00 Section 2 $ 7,000.00 $4,800.00 $23,760.00 $ 4,800.00 Section 3 $ 9,600.00 No Bid $34,720.00 $ 9,600.00 Section 4 $ 7,000.00 $3,800.00 $24,960.00 $ 3,800.00 Tom’s Tree Sheffield Tree Wright TOTAL Low Bid Amount Service Grand Island, NE Service Grand Island, NE Tree Service Des Moines, IA Bid Per Section Section 5 $13,500.00 $4,200.00 $51,520.00 $ 4,200.00 Section 6 $18,100.00 No Bid $45,200.00 $18,100.00 Section 7 $ 8,000.00 $4,500.00 $24,880.00 $ 4,500.00 Section 8 $14,000.00 $8,250.00 $25,200.00 $ 8,250.00 Section 9 $ 6,000.00 $1,850.00 $22,240.00 $ 1,850.00 Section 10 $ 3,800.00 $4,800.00 $19,040.00 $ 3,800.00 Section 11 $ 4,400.00 $3,250.00 $21,600.00 $ 3,250.00 Section 12 $ 2,500.00 No Bid $ 8,000.00 $ 2,500.00 Section 13 $ 8,000.00 No Bid $14,400.00 $ 8,000.00 Section 14 $ 9,000.00 $5,200.00 $14,240.00 $ 5,200.00 Section 15 $ 4,800.00 $4,500.00 $ 8,640.00 $ 4,500.00 Section 16 $10,000.00 No Bid $43,360.00 $10,000.00 Section 17 $17,500.00 No Bid $28,880.00 $17,500.00 Section 18 $ 3,000.00 $1,500.00 $ 6,720.00 $ 1,500.00 Section 19 $ 7,000.00 No Bid $11,600.00 $ 7,000.00 Section 20 $ 6,000.00 No Bid $10,720.00 $ 6,000.00 Section 21 $ 4,700.00 $3,500.00 $10,800.00 $ 3,500.00 Section 22 $ 4,500.00 No Bid $ 8,800.00 $ 4,500.00 TOTALS $187,400.00 $50,150.00 $496,880.00 $151,350.00 Low Bid Totals $106,000.00 $45,350.00 The total cost based on the lowest bid for each line section is $151,350. That total is above the estimate of $150,000.00 by 0.9%. The Utilities Department believes these bids are competitive and reflect current market for this type of work; and would recommend that the contract work be awarded as bid, in total. All bids are without exceptions and meet Contract requirements. Alte rnatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Make a motion to approve 2. Refer the issue to a committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council award Tree Trimming Contract 2007- TT-1 Sections 1, 3, 6, 10, 12, 13, 16, 17, 19, 20, and 22 to Tom’s Tree Service in the amount of $106,000; and award Sections 2, 4, 5, 7, 8, 9, 11, 14, 15, 18 and 21 to Sheffield Tree Service in the amount of $45,350.00. Sample Motion Motion to approve award of Tree Trimming Contract 2007-TT-1, to Tom’s Tree Service and Sheffield Tree Service based upon the lowest bid for each individual line section. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Dale M. Shotkoski, Assistant City Attorney Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: November 20, 2006 at 11:15 a.m. FOR: Tree Trimming Project 2007-TT-1 DEPARTMENT: Utilities ESTIMATE: $150,000.00 FUND/ACCOUNT: 520 PUBLICATION DATE: November 6, 2006 NO. POTENTIAL BIDDERS: 10 SUMMARY Bidder: Tom’s Tree Service Sheffield Tree Service Wright Tree Service Grand Island, NE Grand Island, NE Des Moines, IA Bid Security: Western Surety Company Western Surety Company Merchants Bonding Co. Exceptions: None None None Bid Price: Section 1 $19,000.00 No Bid $37,600.00 Section 2 7,000.00 4,800.00 23,760.00 Section 3 9,600.00 No Bid 34,720.00 Section 4 7,000.00 3,800.00 24,960.00 Section 5 13,500.00 4,200.00 51,520.00 Section 6 18,100.00 No Bid 45,200.00 Section 7 8,000.00 4,500.00 24,880.00 Section 8 14,000.00 8,250.00 25,200.00 Section 9 6,000.00 1,850.00 22,240.00 Section 10 3,800.00 4,800.00 19,040.00 Section 11 4,400.00 3,250.00 21,600.00 Section 12 2,500.00 No Bid 8,000.00 Section 13 8,000.00 No Bid 14,400.00 Section 14 9,000.00 5,200.00 14,240.00 Section 15 4,800.00 4,500.00 8,640.00 Section 16 10,000.00 No Bid 43,360.00 Section 17 17,500.00 No Bid 28,880.00 Section 18 3,000.00 1,500.00 6,720.00 Section 19 7,000.00 No Bid 11,600.00 Section 20 6,000.00 No Bid 10,720.00 Section 21 4,700.00 3,500.00 10,800.00 Section 22 4,500.00 No Bid___ 8,800.00 TOTAL: $187,400.00 $50,150.00 $496,880.00 cc: Gary Mader, Utilities Director Bob Smith, Assist. Utilities Director Tom Barnes, Utilities Eng. Manager Pat Gericke, Utilities Admin. Assist. Gary Greer, City Administrator Dale Shotkoski, Purchasing Agent Sherry Peters, Legal Secretary P1123 Approved as to Form ¤ ___________ December 14, 2006 ¤ City Attorney R E S O L U T I O N 2006-366 WHEREAS, the City of Grand Island invited bids for Tree Trimming Project 2007-TT-1 for the Utilities Department, according to the plans and specifications on file with the Utility Engineering Office at Phelps Control Center; and WHEREAS, on November 20, 2006, bids were received, opened and reviewed; and WHEREAS, the requested work has been divided into 22 sections in order to achieve the best and lowest cost, and to expedite the completion of the work; and WHEREAS, Tom's Tree Service of Grand Island, Nebraska, submitted a bid in accordance with the terms of the advertisement of bids and the plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $106,000.00 for Sections 1, 3, 6, 10, 12, 13, 16, 17, 19, 20 and 22 of the contract; and WHEREAS, Sheffield Tree Service of Grand Island, Nebraska, submitted a bid in accordance with the terms of the advertisement of bids and the plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $45,350.00 for Sections 2, 4, 5, 7, 8, 9, 11, 14, 15, 18 and 21 of the contract; and WHEREAS, the combined total of the lowest bids for the above-listed twenty two sections represents the lowest responsible bid for said project. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: 1. The bid of Tom's Tree Service of Grand Island, Nebraska, in the amount of $106,000.00 for Sections 1, 3, 6, 10, 12, 13, 16, 17, 19, 20 and 22 of Tree Trimming Project 2007-TT-1 is hereby approved as the lowest responsive bid submitted for those sections. 2. The bid of Sheffield Tree Service of Grand Island, Nebraska, in the amount of $45,350.00 for Sections 2, 4, 5, 7, 8, 9, 11, 14, 15, 18 and 21 of Tree Trimming Project 2007-TT-1 is hereby approved as the lowest responsive bid submitted for those sections. 4. A contract for such project be entered into between the City and such contractors; and that the Mayor is hereby authorized and directed to execute such contract on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, December 19, 2006. _______________________________________ Margaret Hornady, Mayor Attest: - 2 - __________________________________ RaNae Edwards, City Clerk Item G18 #2006-367 - Approving Acquisition of Utility Easement Located at 305 Wilmar Avenue (NE Colorado Cellular dba Viaero Wireless) Tuesday, December 19, 2006 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Approved as to Form ¤ ___________ December 14, 2006 ¤ City Attorney R E S O L U T I O N 2006-367 WHEREAS, a public utility easement is required by the City of Grand Island, from NE Colorado Cellular, Inc., to install, upgrade, maintain, and repair public utilities and appurtenances; and WHEREAS, a public hearing was held on December 19, 2006, for the purpose of discussing the proposed acquisition of an easement located in a part of Lot One (1) Martin’s Third Subdivision, in the City of Grand Island, Hall County, Nebraska, the twenty (20.0) foot wide utility easement, being more particularly described as follows: The northerly forty five (45.0) feet of the westerly twenty (20.0) feet of the easterly one hundred ninety seven (197.0) feet of Lot One (1) Martin’s Third Subdivision. The above-described easement and right-of-way containing a total of 900 square feet, more or less, as shown on the plat dated December 6, 2006, marked Exhibit “A” attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to acquire a public utility easement from NE Colorado Cellular, Inc., on the above-described tract of land. - - - Adopted by the City Council of the City of Grand Island, Nebraska, December 19, 2006. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G19 #2006-368 - Approving Final Plat and Subdivision Agreement for Platte Valley Industrial Park 5th Subdivision Tuesday, December 19, 2006 Council Session City of Grand Island Staff Contact: Chad Nabity City of Grand Island City Council 1 Council Agenda Memo From: Regional Planning Commission Meeting: December 19, 2006 Subject: Platte Valley Industrial Park 5th Subdivision – Final Plat Item #’s: G-19 Presenter(s): Chad Nabity AICP, Regional Planning Director Background This final plat proposes to create 2 lots on a replat of Lot 1, Platte Valley Industrial Park Second Subdivision, located in the Northwest Quarter of the Southwest Quarter of Section 5, Township 10 North, Range 9 West of the 6th P.M., City of Grand Island, Hall County, Nebraska. This land consists of approximately 21.77 acres. This subdivision meets all of the requirements for a legal subdivision in the City of Grand Island and all city utilities are available. Discussion The final plat for Platte Valley Industrial Park Second Subdivision was considered by the Regional Planning Commission at the December 13, 2006 meeting. A motion was made by Miller and seconded by Brown to approve the plat as presented. A roll call vote was taken and the motion carried with 10 members present voting in favor (Miller, Amick, O’Neill, Ruge, Hayes, Haskins, Eriksen, Brown, Niemann, Snodgrass). Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue 2 Recommendation City Administration recommends that the Council approve the final plat as presented Sample Motion Motion to approve as recommended. 3 4 Approved as to Form ¤ ___________ December 14, 2006 ¤ City Attorney R E S O L U T I O N 2006-368 WHEREAS, Bosselman Tank and Trailer Incorporation, a Nebraska Corporation, as owner, has caused to be laid out into a lot, a tract of land located in the Northwest Quarter of the Southwest Quarter of Section 5, Township 10 North, Range 9 West of the 6th P.M., City of Grand Island, Hall County, Nebraska, said tract containing 21.77 acres, more or less, under the name of PLATTE VALLEY INDUSTRIAL PARK 5TH SUBDIVISION, and have caused a plat thereof to be acknowledged by them; and WHEREAS, a copy of the plat of such subdivision has been presented to the Boards of Education of the various school districts in Grand Island, Hall County, Nebraska, as required by Section 19-923, R.R.S. 1943; and WHEREAS, a form of subdivision agreement has been agreed to between the owners of the property and the City of Grand Island. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the form of subdivision agreement hereinbefore described is hereby approved, and the Mayor is hereby authorized to execute such agreement on behalf of the City of Grand Island. BE IT FURTHER RESOLVED that the final plat of PLATTE VALLEY INDUSTRIAL PARK 5TH SUBDIVISION, as made out, acknowledged, and certified, is hereby approved by the City Council of the City of Grand Island, Nebraska, and the Mayor is hereby authorized to execute the approval and acceptance of such plat by the City of Grand Island, Nebraska. - - - Adopted by the City Council of the City of Grand Island, Nebraska, December 19, 2006. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G20 #2006-369 - Approving Final Plat and Subdivision Agreement for Pleasant View 15th Subdivision Tuesday, December 19, 2006 Council Session City of Grand Island Staff Contact: Chad Nabity City of Grand Island City Council 1 Council Agenda Memo From: Regional Planning Commission Meeting: December 19, 2006 Subject: Pleasant View Fifteenth Subdivision – Final Plat Item #’s: G-20 Presenter(s): Chad Nabity AICP, Regional Planning Director Background This final plat proposes to create 20 lots on a tract of land being part of the West Half of the Northeast Quarter (W1/2 NE1/4) of Section Twenty-two (22), Township Eleven (11) North, Range Nine (9) West of the Sixth P.M., City of Grand Island, Hall County, Nebraska. This land consists of approximately 5.86 acres. The original preliminary plat for this property was approved by the Grand Island City Council in 1977. The cul-de-sac is longer than the subdivision regulations would recommend (650 feet rather than 500 feet). This was approved with the original preliminary plat and development has occurred around this site since that point in time. No other development options are available for this property that could result in a shorter cul-de-sac. Discussion The final plat for Pleasant View Fifteenth Subdivision was considered under Consent Agenda by the Regional Planning Commission at the December 13, 2006 meeting. A motion was made by Ruge and seconded by Miller to approve the plat as presented. A roll call vote was taken and the motion carried with 10 members present voting in favor (Miller, Amick, O’Neill, Ruge, Hayes, Haskins, Eriksen, Brown, Niemann, Snodgrass). Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue 2 Recommendation City Administration recommends that the Council approve the final plat as presented Sample Motion Motion to approve as recommended. 3 4 Approved as to Form ¤ ___________ December 14, 2006 ¤ City Attorney R E S O L U T I O N 2006-369 WHEREAS, GNR Development Corporation, a Nebraska Corporation, as owner, has caused to be laid out into a lot, a tract of land being part of the West Half of the Northeast Quarter (W ½ NE ¼) of Section 22, Township 11 North, Range 9 West of the 6th P.M., City of Grand Island, Hall County, Nebraska, said tract containing 5.86 acres, more or less, under the name of PLEASANT VIEW FIFTEENTH SUBDIVISION, and have caused a plat thereof to be acknowledged by them; and WHEREAS, a copy of the plat of such subdivision has been presented to the Boards of Education of the various school districts in Grand Island, Hall County, Nebraska, as required by Section 19-923, R.R.S. 1943; and WHEREAS, a form of subdivision agreement has been agreed to between the owners of the property and the City of Grand Island. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the form of subdivision agreement hereinbefore described is hereby approved, and the Mayor is hereby authorized to execute such agreement on behalf of the City of Grand Island. BE IT FURTHER RESOLVED that the final plat of PLEASANT VIEW FIFTEENTH SUBDIVISION, as made out, acknowledged, and certified, is hereby approved by the City Council of the City of Grand Island, Nebraska, and the Mayor is hereby authorized to execute the approval and acceptance of such plat by the City of Grand Island, Nebraska. - - - Adopted by the City Council of the City of Grand Island, Nebraska, December 19, 2006. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item G21 #2006-370 - Approving Amendment to CDBG Grant #93-ED-018 Tuesday, December 19, 2006 Council Session City of Grand Island Staff Contact: Joni Kuzma City of Grand Island City Council Council Agenda Memo From: Joni Kuzma, Community Development Council Meeting: December 19, 2004 Subject: Amendment to Nova-Tech grant #93-ED-018 Item #’s: G-21 Presenter(s): Joni Kuzma, Development Grants Specialist Background In 1993, Nova-Tech, Inc. received a 5% Community Development Block Grant as a loan of $340,500 for working capital. The core activity of the company is sterile filtration of fluids in an FDA in-vitro device and drug registered facility. The company was founded in 1988. Nova-Tech was to have paid back the loan in 25 installments following a $17,000 initial interest payment. City records show an outstanding principal balance of $192,704.77; an outstanding interest amount of $18,742.52 ($211,447.29 total); amount repaid $147,295.23. No payment has been made since 9/7/04. On Feb. 20, 1995, the repayment schedule was restructured and approved by Council. A second repayment restructure was presented to Council in July 1997. The council passed a resolution that forgave all interest prior to September 1997 and restructured the payments over a 7-year period. In 1997, Nova-Tech received a windfall payment of $565,000 from the cancellation of a contract with Auto Immune. At that time, the City chose not to take any percentage of that windfall and allowed Nova-Tech to reinvest all of those funds into the business. In August 2006, an investor in Nova-Tech obtained a default judgment against Nova- Tech, Inc. and Gloria J. Thesenvitz. The investor accepted a single cash payment offer. The effort to procure enough cash to pay this judgment prompted Ms. Thesenvitz to come to the City to again restructure the CDBG debt. The judgment and settlement have been reviewed by Community Development, the Finance Director and the Community Development Advisory Committee. Job Creation: The original job creation requirement as stated in the CDBG contract was to create 16 full time Equivalents positions. Of these positions 51% or 9FTE’s were to be held by low- moderate-income people according to Section 8 HUD Guidelines. Nova-Tech’s employment: 2005 2006 16 FTE’s 18 FTE’s 1 ¾ time employee 1 ¾ time 2 Part Time employees 2 Part Time 1 Student Intern 1 Student Intern Total 20 23 It appears that Nova-Tech met the job creation requirement as outlined in the original agreement. The positions were maintained for a period of 1 year after August 2005. Discussion The goal of the original CDBG grant to Nova-Tech for working capital has been met and the company is seeing a profit. However, they have been in default on the CDBG loan since September 1994. Based on the financial information provided to Community Development by Nova-Tech, Community Development staff and the Community Development Advisory Committee make the following recommendation for action in regard to the outstanding loan. “It is the recommendation of Community Development that the City forgive all interest accrued to date (about $18,000) and assigns 0% interest to the outstanding principal. Nova-Tech will be given the option to pay a lump sum payment of $50,000 to the City of Grand Island by January 15, 2008. If payment is received by that date, the $340,000 lien will be removed from the business and released. If payment is NOT received by that date, the original lien of $340,000 will still be valid and repayment of the unpaid balance will begin February 1, 2008 at 5% interest.” Staff feels that this solution benefits both parties and the community. CDBG funds are in danger of large cuts at the federal level. Reuse funds collected from loan payments on Economic Development loans are important to continued economic development. Most recently, $75,000 of reuse funds were awarded to Standard Iron for building construction and $150,000 to Case New Holland for the purchase of equipment. The Department of Economic Development (DED) has been contacted regarding the City’s options for negotiating the lien on Nova-Tech. DED indicated that since the Memorandum of Understanding and repayment of the lien are an agreement between the City and Nova-Tech, the City can amend the agreement as appropriate. ALTERNATIVES It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the Amendment to the Memorandum of Understanding for CDBG grant 93-ED-018 2. Deny the Amendment to the Memorandum of Understanding for CDBG grant 93-ED-018 3. Postpone the issue to a later date. Recommendation City Administration recommends that the Council approve the Amendment to the Memorandum of Understanding for CDBG grant 93-ED-018 Sample Motion Motion to approve the Amendment to the Memorandum of Understanding for CDBG grant 93-ED-018. AMENDMENT to Memorandum of Understanding CDBG NO. 93-ED-018 WHEREAS, the City of Grand Island and Nova-Tech, Inc. entered into a Memorandum of Understanding, DCBG no. 93-ED-018, on or about February 14, 1994; and WHEREAS, the parties have agreed to restructure the repayment provisions of the loan set forth in said Memorandum of Understanding, Now, therefore, it is hereby mutually agreed by and between the City of Grand Island, Nebraska, and Nova-Tech, Inc. that section “A. LOAN”, subsection “Interest Rate and Loan Terms” be amended to read as follows: Interest Rate and Loan Terms: The interest rate on the CDBG will be fixed at 5.0 percent 0 percent and all interest accrued through December 19, 2006 be forgiven. No interest shall accrue from this date until January 15, 2008. The following loan terms shall be added to the agreement: Nova Tech, Incorporated will have until January 15, 2008 to pay the City of Grand Island the amount of $50,000.00. Once payment has been received in full, the City will release the obligation of the previous loan agreement with Nova Tech, Inc. The payment must be made in full and will not be accepted in smaller increments. If the City of Grand Island does not receive a payment of $50,000.00 by January 15, 2008, Nova Tech, Inc. must resume payment on the entire amount due on the original note at 5.0% interest. All other terms and conditions of the aforesaid Memorandum of Understanding shall be and remain in full force and effect. The parties agree to properly execute and deliver any further and additional documents as may be required to fully implement this Agreement. Dated: CITY OF GRAND ISLAND, NEBRASKA, a Municipal Corporation Attest _________________________________ By: _____________________________ RaNae Edwards, City Clerk Margaret Hornady, Mayor NOVA-TECH, INC., a Corporation By: _________________________ Gloria J. Thesenvitz, President Approved as to Form ¤ ___________ December 15, 2006 ¤ City Attorney R E S O L U T I O N 2006-370 WHEREAS, in 1993 Nova-Tech, Inc., was the recipient of a 5% Community Development Block Grant in the amount of $340,500 at 5% interest for working capital; and WHEREAS, the City of Grand Island and Nova-Tech, Inc., entered into Memorandum of Understanding CDBG No. 93-ED-018, on or about February 14, 1994, wherein Nova-Tech, Inc., agreed to repay the loan in 25 installments following a $17,000.00 initial interest payment; and WHEREAS, the City of Grand Island and Nova-Tech, Inc, have agreed to restructure the repayment provisions of the loan set forth in the Memorandum of Understanding, wherein interest accrued to date shall be forgiven, a 0% interest rate assigned to the negotiated account, Nova-Tech, Inc., shall pay $50,000.00 to the City of Grand Island on or before January 15, 2008; and WHEREAS, the proposed Amendment to Memorandum of Understanding, CDBG No. 93-ED-018 has been reviewed and approved by the Interim City Attorney. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Amendment to Memorandum of Understanding, CDBG No. 93-ED-018 between the City of Grand Island and Nova-Tech, Inc., for a restructure of repayment provisions is hereby approved; and the Mayor is hereby authorized and directed to execute such Amendment to Memorandum of Understanding on behalf of the City of Grand Island. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that - - - Adopted by the City Council of the City of Grand Island, Nebraska, December 19, 2006. _______________________________________ Margaret Hornady, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Item H1 Consideration of Annexation of Property Located at the Platte Valley Industrial Park and Refer to the Regional Planning Commission Tuesday, December 19, 2006 Council Session City of Grand Island Staff Contact: Chad Nabity City of Grand Island City Council Council Agenda Memo From: Chad Nabity, AICP Meeting: May 2, 2006 Subject: Annexation of Property Located at 502 East Capital Avenue, North of Capital Avenue East of the BNSF Rail Line Item #’s: H-1 Presenter(s): Chad Nabity, AICP Hall County Regional Planning Director Background A request has been received to consider annexation of property located east of the Platte Valley Industrial Park in the E 1/2 of Section 5, Township 10 North, Range 9 West of the 6th PM and in the SW 1/2 of Section 4, Township 10 North, Range 9 West of the 6th PM located between Wildwood Drive and Schimmer Drive on both sides of Blaine Street. The Grand Island Area Economic Development Corporation has secured options on or owns the property in the E 1/2 of 5- 10-9; Tom and Carlotta Hartman own the SW 1/4 of 4-10-9; together they are requesting this annexation in anticipation of industrial development. This property is contiguous with the Grand Island Municipal limits on its western border. Discussion Nebraska Revised Statute §16-117 provides for the process of annexation the first step of which is for the Mayor and City Council to refer the matter to the Regional Planning Commission for a recommendation. This will be followed by the process as outlined in the attached Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council refer this item to the Hall County Regional Planning Commission. Sample Motion Motion to refer this annexation request to the Regional Planning Commission for consideration and reccommendation. Item J1 Approving Payment of Claims for the Period of December 6, 2006 through December 19, 2006 The Claims for the period of December 6, 2006 through December 19, 2006 for a total amount of $3,794,682.72. A MOTION is in order. Tuesday, December 19, 2006 Council Session City of Grand Island Staff Contact: Steve Fosselman City of Grand Island City Council