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09-20-2005 City Council Study Session PacketCity of Grand Island Tuesday, September 20, 2005 Study Session Packet City Council:Mayor: Jay Vavricek City Administrator: Gary Greer City Clerk: RaNae Edwards T u 7:00:00 PM Council Chambers - City Hall 100 East First Street Carole Cornelius Peg Gilbert Joyce Haase Margaret Hornady Robert Meyer Mitchell Nickerson Don Pauly Jackie Pielstick Scott Walker Fred Whitesides City of Grand Island City Council Call to Order Pledge of Allegiance Roll Call A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. Invocation - Pastor Josh Sikes, Third City Christian Church, 4100 West 13th Street MAYOR COMMUNICATION This is an opportunity for the Mayor to comment on current events, activities, and issues of interest to the community. City of Grand Island City Council Item -1 Presentation by the Multi-Cultural Coalition Tuesday, September 20, 2005 Study Session City of Grand Island Staff Contact: Paul Briseno, Assistant to the City Administrator City of Grand Island City Council Council Agenda Memo From: Paul M. Briseno, Assistant to the City Administrator Meeting: September 20, 2005 Subject: Presentation by the Multicultural Coalition Item #’s: 1 Presenter(s): Odalys Perez, Coordinator for the Multicultural Coalition Background The Multicultural Coalition was formed in 2001 to respond to the needs of Grand Island’s increasingly culturally diverse community. The primary objective of the Multicultural Coalition is to provide a one stop comprehensive service delivery center that serves new immigrants, reduces duplication of services, better utilizes the time of clients and service providers, eliminates barriers to services, and stretches limited financial resources of services providers. Discussion In 2004 - 2005 the Multicultural Coalition gained great strides in providing services to Grand Island’s immigrant, migrant, non-English speaking, and low-income residents. As a funded outside agency, the Multicultural Coalition takes pleasure in presenting the progress of the past year including activities, programs, financial information, as well as the Coalitions future. Conclusion This item is presented to the City Council in a Study Session to allow for any questions to be answered and to create a greater understanding of the issue at hand. MULTICULTURAL COALITION CITY REPORT MCC History In September 2001, Mayor Ken Gnadt led a community team that visited a community center in Garden City, Kansas, which is a national model for services for immigrants. Attendees on the trip were able to see the service delivery at the one-stop center and meet individually with their counterparts. As a result, the Grand Island group enthusiastically decided to move forward with the establishment of the Multicultural Coalition with the long-term goal of developing a comprehensive, one-stop service center. The establishment of the Multicultural Coalition Center is the result of research and information gleaned from other communities that have been successful in integrating minority newcomers into the community and meeting the transitional needs of new immigrants. The Multicultural Coalition was formed in 2001 to respond to the needs of Grand Island’s increasingly diverse community. The purpose of the Multicultural Coalition is to ensure organizations that work to meet those needs, collaborate, so services are provided in an integrated, seamless way with little or not duplication. Initial Vision of the Multicultural Coalition The primary objective of the Multicultural Coalition is to provide a comprehensive service delivery center that serves new immigrants, reduces duplication of services, better utilizes the time of clients and service providers, eliminates barriers to services, and stretches limited financial resources of service providers. Location of the Multicultural Coalition The Multicultural Coalition is located at the recently renovated Old Walnut Building which is a great location for the organization because there is a high percentage of new and established immigrants that live in that area. Currently the building houses more than 80 low and moderate income families. The renovated and revitalized projects that have taken place create safer neighborhoods and offer a better quality of life. The Building also contributes to the reduction of substandard housing in our community and helps to stabilize and improve our community. The Multicultural Coalition is collocated with Grand Island Public Schools Outreach Center which is a perfect combination because of the nature of services they Provide. Examples of these services include school registrations, school physicals, academic assessments and survival English for students grades 6 to 12, support group for Hispanic Moms, and translation and interpretation services for school related needs through our Spanish interpreter. Funding (Please see attached page: Multicultural Coalition Operational Budget & In Kind Donations) Multicultural Coalition Accomplishments The Multicultural Coalition (MCC) had a dynamic school year in 2004-2005. Progress was made in several areas and significant milestones were reached. The following is a summary of the MCC’s activities during year 2004-2005: · The MCC increased its presence in the community and collaborations with other community agencies have been established. · The MCC has promoted positive intercultural relations in the community throughout panel meeting integrated by first generation immigrants and Latino High School students. The MCC presented at Rotary Club, Leadership Tomorrow, Economic Assistance Workers, Grand Island Sunrise Rotary, Board of Education, Kiwanis, and Sertoma groups. · The MCC activities have been published on several occasions in the Grand Island Independent, as well as the Spanish newspaper “Buenos Dias NE”. GITV and Channel 13 provided coverage for some MCC events throughout the year. The MCC newsletter is published bi-monthly and distributed by mail in the community. · The MCC formed a Hispanic Leaders Group integrated by several Hispanic leaders from the community. Meetings were held monthly and the group has been working with several issues affecting the Latino community in Grand Island. · The MCC has identified several issues faced by the non-English speaking residents and has been focusing its efforts on directing immigrants on how to access appropriate services. Some of the activities the Coalition was involved in during last year are: Immigrant Orientation Program, Hispanic Heritage Month, workshops related to health issues, orientation workshops regarding housing issues, etc. · The MCC has established a solid collaboration with different agencies and organizations within the community including the Parish Nursing Program at the Old Walnut, Old Walnut management, Grand Island Public Library, Interfaith Immigration Services, and are currently offering “Ingles sin Barreras,” which is a course for non-English speaking residents that help them with their English skills. · Reflection about the Multicultural Coalition Board of Directors Retreat (Please see attached form: Grand Island MCC Implementation Plan) General Income Income Designation Comments **NIFA 30,000$ Unrestricted Association Dues 4,400$ Unrestricted City of GI 10,000$ Unrestricted Community Youth Council 8,400$ Restricted Rent Grand Island Public Schools 70,000$ Restricted Outreach Center Saint Francis Medical Center 5,000$ Unrestricted Saint Francis Medical Center 4,000$ Restricted Minority Health Initiative Swift 5,000$ Unrestricted Tobacco Freee Hall County 2,500$ Restricted Grant Activities Only United Way Venture Grant 2,100$ Restricted Citizenship Classes Total General Income 141,400$ Administration Expense Amount Source of Revenue Salary 41,000$ NIFA & General Fund Total Administration Expense 41,000$ Operational Expense Amount Source of Revenue Old Walnut Lease 8,400$ CYC & City of Grand Island Telephone 340$ General Fund Internet DSL 1,000$ General Fund Materials 2,000$ General Fund Insurance (liability, comm'l)1,000$ General Fund Printing & Office Supplies 500$ General Fund Postage 900$ General Fund Dues & Subscriptions 200$ General Fund Furniture & Equipment 300$ General Fund Training/ Workshops/ Courses 500$ General Fund Travel & Mileage 500$ General Fund Miscellaneous 900$ General Fund Total Operational Expense 16,540$ Other Expense Amount Source of Revenue Outreach Center Services 70,000$ General Fund Hall Count Minority Health 4,000$ Grant Funded Related Activities Tobacco Free 2,500$ Grant Funded Related Activities United Way Venture 2,100$ Grant Funded Related Activities Muticultural Coaltion Convention -$ Grant Funded/Donations/Registration Fees Fiscal Agent -$ Inkind - GIPS Total Other Expense 78,600$ Cash Reserve General Income 141,400$ Administration Expense 41,000$ Operational Expense 16,540$ Other Expense 78,600$ Cash Reserve 5,260$ Multicultural Coalition Operational Budget 2005 - 2006 Donor Item Description Monetary Value Where Purchased Date ReceivedGrand Island Public Schools Supplies 43.44$ Warehouse 7/6/2004Grand Island Public Schools Supplies 4.98$ Warehouse 8/9/2004Grand Island Public Schools Computer 1,436.46$ Dell on line 8/12/2004Grand Island Public Schools Printer 1,378.00$ Hewlett Packard on line 8/12/2004Grand Island Public Schools Supplies 15.41$ Warehouse 10/11/2004Grand Island Public Schools Conference 130.00$ Registered On Line- HHS 10/19/2004Grand Island Public Schools Luncheon 95.00$ Nutrition Services 10/20/2004Principal Financial Postage for 60 Newsletters 22.20$ Principal Financial 12/1/2004Community Youth Council Microwave Sharp 1.0 CF Model # R305 HW 59.24$ Sam's Club 1/13/2005Community Youth Council GE 4.3 CF CompFridge Stainless Steele Model #SMRO4DAPB 135.24$ Sam's Club 1/13/2005Community Youth Council Coffee Maker Cuisinart SS. Autobrew Model #SMRO4DAPB 29.88$ Sam's Club 1/13/2005Community Youth Council 4 Drawer File 125809 128.30$ Sam's Club 1/13/2005Community Youth Council 4 Drawer File 125809 128.30$ Sam's Club 1/13/2005Community Youth Council Bush Industries "L" Desk-WC01711 259.99$ Office Max 1/13/2005Community Youth Council Bush Industries Book Case WC01765 109.99$ Office Max 1/13/2005Community Youth Council Bush Industries Hutch WC01712 109.99$ Office Max 1/13/2005Grand Island Public Schools Supplies 222.61$ GI Office Max 1/28/2005Grand Island Public Schools Supplies 14.32$ Warehouse 2/8/2005Grand Island Public Schools Reminder postcards for Multicultural Meeting March 18 0.29$ Print Shop 2/15/2005Grand Island Public Schools Supplies 14.03$ Warehouse 2/22/2005Grand Island Public Schools Telephone 79.99$ Shopko 2/22/2005Community Youth Council Ingles Sin Barreras/ Hello America 1,149.00$ Lexicon Training Services 2/28/2005Community Youth Council Ingles Sin Barreras/ Hello America- Shipping& Handling Costs 42.00$ Lexicon Training Services 2/28/2005Grand Island Public Schools Supplies 107.58$ GI Office Max 3/7/2005City of Grand Island Copy Machine -$ Principal Financial Postage for 60 Newsletters 21.45$ Principal FinancialGrand Island Public Schools Postage for 15 Board Member Packets 15.97$ Mail room 3/10/2000Grand Island Public Schools Business Cards 21.99$ Office Max 3/10/2005Grand Island Public Schools Postage for 15 postcards 3.00$ Mail room 3/15/2005Office Net Copy Machine 2c a copy -$ GI Office Net 3/15/2005Grand Island Public Schools Reminder postcards for Multicultural Meeting May 20 0.36$ Print Shop 5/6/2005Grand Island Public Schools Postage for 13 postcards 2.99$ Mail room 5/6/2005Grand Island Public Schools Postage for letter sent 0.49$ Mail room 8/24/2005TOTAL$5,782.49 Grand Island Multicultural Coalition Implementation Plan Area of focus: Community Orientation 1 August 5, 2004 Goal: Develop a one stop service center to provide immigrant and non English speaking families greater access to the Grand Island Community Year One Activity Who is Responsible Time Line Evaluation Progress Hire a full time director Interview Committee June 7, scheduled interviews July 5, start date 6 month and annual performance evaluation Completed 7/04/04 Participate in a Board planning retreat to revisit priorities and develop an action plan President, Co Chair, and Director All Executive Board members July 8, 2005 Documentation of participation and plans developed Completed 7/08/04 Implement action plan developed at the retreat Director and Board As stated in plan As stated in plan Ongoing Co-locate in a temporary facility Grand Island Public Schools Outreach Center and Director of the Coalition Current to January 2005 Effective use of space Access to president, co-chair, and fiscal agent. Completed 7/06/04 Make connections with local service providers and maintain ongoing communications Director Initial Contact - August-September Documentation of visit and ongoing communicate Ongoing Develop focus groups of immigrant and non English speaking community members in the targeted neighborhood Director October, November Documentation of focus group meetings completed and ongoing Relocate into the renovated Walnut facility Director January, 2005 Effective use of space Proximity to identified population requiring assistance Services available in a convenient location Completed 3/01/05 Develop an ongoing community presence Director, Board Ongoing Advertisement efforts Log of services provided Ongoing Develop list or database of agencies in the community and the types of services available for referral purpose Director Ongoing Completed list and or database that is routinely updated Completed 9/04 Collaborate with community service providers to develop appropriate services that represent needs of the community Director, Board Bi-monthly meetings with service providers Documentation of participation & impact Ongoing Establish schedule for various agencies for presence and provision of outreach services at multi-cultural coalition site Director October 2004 & Ongoing Schedule of participating agencies. Participant attendance Ongoing Grand Island Multicultural Coalition Implementation Plan Area of focus: Community Orientation 2 August 5, 2004 Distribute multi-cultural coalition newsletter on a monthly basis. Director November 2004 & Ongoing Determination of readership based on information exchanged Consideration of newsletter information to be sent via email to agencies Ongoing 10/04 12/04 2/05 5/05 7/05 Participate in a regularly scheduled radio program with KRGI (Spanish Radio Station) Director July 2004 Feedback from community on information presented on radio programs Familiarity with Director and increased awareness of Coalition efforts Completed 8/04 Provide monthly updates to Buenos Dias Nebraska on activities of the Coalition and programs offered on-site Director September 2004 Feedback from community Participation in programs discussed in newspaper articles Implement a regular GITV (governmental educational) television program regarding Coalition and activities Director September 2004 Feedback from community Participation in programs discussed on television program Change in response from white population Ongoing 8/04 10/04 12/04 3/05 6/05 Identify at least one additional service agency to provide services onsite Director March 2005 Documentation of participation Completed Increase presence of minority leaders into mainstream programs (ie Leadership Tomorrow, elected officials, etc.) Director, Board March 2005 Development of leadership program that addresses specific concerns about minority populations Participation in leadership programs and in positions of leadership throughout the community Completed and Ongoing Parish Nurse Program will provide services on a monthly basis Director/ Trinity United Methodist January 2005 & Ongoing Ongoing Implement the Newcomer Orientation Curriculum - 1 course will be selected Director & Claudia Aguilar with Hope Harbor One course will be selected for year one Documentation of participation Participant surveys Completed 1/05 Maintain board member to represent the area of Housing Director & Board of Directors Current – Linda Addison Housing Authority Maintain position or fill with appropriate replacement Ongoing Grand Island Multicultural Coalition Implementation Plan Area of focus: Community Orientation 3 August 5, 2004 Collaborate with Grand Island Public Schools Homeless Program Director, Grand Island Public Schools, Outreach Center Coordinator Current Co-located with the Outreach Center which is funded through Title I Homeless and Mckinney Grant Funds Referrals to community agencies Direct services provided to qualifying students and families Ongoing Become familiar with additional housing assistance programs Director, Outreach Center Coordinator October Documentation of contacts made Completed Establish points of referral in the area of housing assistance & maintain ongoing communication with appropriate housing agencies Director, Outreach Center Coordinator November & bimonthly Handouts Primary Source Information to distribute Documentation of communication with housing agencies Completed Assist with the advertisement and recruitment of residents for the Old Walnut Center Director, Frank Hoppe, Hiedi Lee August Ongoing Example flyers & referrals Participation in Neighborhood Celebrations Ongoing Participate in quarterly meetings with NIFA staff & submit quarterly reports Director or designee quarterly Participation Ongoing Participate annual training provided through NIFA Director annual Participation Need to schedule Grand Island Multicultural Coalition Implementation Plan Area of focus: Community Orientation 4 August 5, 2004 Goal: Develop a one stop service center to provide immigrant and non English speaking families greater access to the Grand Island Community Year Two Activity Who is Responsible Time Line Evaluation Progress Increase the number of courses offered from the Newcomer Orientation Curriculum (or other appropriate resources) Director & Claudia Aguilar, Hope Harbor Ongoing Documentation of participation Participant surveys Schedule classes on diversity awareness for majority population Director, trained consultants MTI – Chamber of Commerce July 2005 Documentation of participation Response from majority population Coordinate presentations throughout the community re: benefits of diverse populations Director, other community leaders July 2005 Increased awareness and acceptance of diverse cultures Celebration of diverse cultures Coordinate with existing service provides to offer conversational English classes Director July 2005 Documentation of participation Participant surveys Collaborate with other agencies to provide community information sessions on immigration, health, education, and city government related issues Director July 2005 or before, as readiness level indicates Documentation of agency participation Participant surveys Hold Club de Madres group meetings on site. This is a support group for Non English speaking mothers with children in schools. Outreach Center Staff, GIPS Parent Liaison Ongoing (meet monthly) Documentation of participation Participant surveys Implement series of educational videos on health needs i.e. diabetes, Lamaze, heart disease, nutrition Director July 2005 Documentation of participation Participant Surveys Provide summer reading program for children in low income & high minority neighborhoods Outreach Center Coordinator June 2005 & yearly there after Documentation of participation Maintain board member to represent the area of Housing Director & Board of Directors Current – Linda Addison Housing Authority Maintain position or fill with appropriate replacement Continue to collaborate with Grand Island Public Schools Homeless Program Director, Grand Island Public Schools, Outreach Center Coordinator Remain co-located with the Outreach Center which is funded through Title I Homeless and Mckinney Grant Funds Referrals to community agencies Direct services provided to qualifying students and families Grand Island Multicultural Coalition Implementation Plan Area of focus: Community Orientation 5 August 5, 2004 Assist with the advertisement and recruitment of residents for the Old Walnut Center Director, Frank Hoppe, Hiedi Lee August Ongoing Example flyers & referrals Participation in Neighborhood Celebrations Participate in quarterly meetings with NIFA staff & submit quarterly reports Director or designee Quarterly Written reports Participate annual training provided through NIFA Director Annual Participation Maintain current information for referrals in the area of housing assistance & maintain ongoing communication with appropriate housing agencies Director, Outreach Center Coordinator Housing Development Corporation Ongoing & bimonthly Handouts Primary Source Information to distribute Documentation of communication with housing agencies Goal: Increase and maintain collaboration with community agencies, religious institutions, and business. Year Two Activity Who is Responsible Time Line Evaluation Progress Throughout MCC Bi-monthly membership meetings. MCC Director Ongoing Documentation of participation. MCC will schedule a variety of services to be offered on-site by community agencies/businesses, (banking, ESL classes, health education workshops, immigration, etc). MCC Director Ongoing Documentation of participation. Maintain current collaboration with: immigration services, public library services, and housing development corporation as well as the Parish Nurse Program. MCC Director Ongoing Documentation of participation. Implement series of workshops about health issues on-site in collaboration with St. Francis Medical Center and Parish Nurse Program. MCC Director and designated partner agency staff To be determined Grant documentation. Implement series of Citizenship Classes offered in Spanish on-site with Venture Grant. MCC Director and Designated partner agency staff. To be determined Grant documentation. Grand Island Multicultural Coalition Implementation Plan Area of focus: Community Orientation 6 August 5, 2004 Goal: Develop Minority Business Leadership. Year Two Activity Who is Responsible Time Line Evaluation Progress MCC Board Members meeting periodically with Hispanic Leaders within the community. MCC Director Ongoing Documentation of participation. Increase numbers of minority leaders into the MCC. MCC Board of Directors January & Ongoing Number of participants Number survey minority participates Goal: Identify Ongoing Funding Sources Year Two Activity Who is Responsible Time Line Evaluation Progress Host an annual MCC Conference MCC Director Ongoing Documentation of participation Apply for United Way Venture Grants. MCC Director To be determined Completed application Continuing soliciting $250.00. MCC Director Ongoing Collected Funds Board Members pursuing inkind sources of funding. Board of Directors Ongoing Identified Sources Goal: Board Development. Year Two Activity Who is Responsible Time Line Evaluation Progress Recruit quality Board Members. MCC Board of Directors Ongoing Documentation Grand Island Multicultural Coalition Implementation Plan Area of focus: Community Orientation 7 August 5, 2004 Goal: Develop a one stop service center to provide immigrant and non English speaking families greater access to the Grand Island Community Year Three Activity Who is Responsible Time Line Evaluation Progress Continue with existing referrals/and provision of services as outlined above Director Ongoing Documentation of participation Implement a dental examination program Director, CCC, Area Dentists July 2006 Documentation of participation Funding Implement a mental health assistance program Director, AHEC, and area providers July 2006 Documentation of participation Funding Provide summer reading program for children in low income & high minority neighborhoods Outreach Center Coordinator Ongoing Documentation of participation Continue to collaborate with Grand Island Public Schools Homeless Program Director, Grand Island Public Schools, Outreach Center Coordinator Remain co-located with the Outreach Center which is funded through Title I Homeless and Mckinney Grant Funds Referrals to community agencies Direct services provided to qualifying students and families Assist with the advertisement and recruitment of residents for the Old Walnut Center Director, Frank Hoppe, Hiedi Lee August Ongoing Example flyers & referrals Participation in Neighborhood Celebrations Participate in quarterly meetings with NIFA staff & submit quarterly reports Director or designee Quarterly Written reports Participate annual training provided through NIFA Director Annual Participation Maintain current information for referrals in the area of housing assistance & maintain ongoing communication with appropriate housing agencies Director, Outreach Center Coordinator Ongoing & bimonthly Handouts Primary Source Information to distribute Documentation of communication with housing agencies Grand Island Multicultural Coalition Implementation Plan Area of focus: Community Orientation 8 August 5, 2004 Goal: Develop a one stop service center to provide immigrant and non English speaking families greater access to the Grand Island Community Year Four Activity Who is Responsible Time Line Evaluation Progress Provide summer reading program for children in low income & high minority neighborhoods Outreach Center Coordinator Ongoing Documentation of participation Encourage election of minority representative to leadership position in school district, city/county government Community Ongoing Election Research other sites for Multicultural Coalition. Director Analysis of current space utilized and anticipation of future space needs. Continue to collaborate with Grand Island Public Schools Homeless Program Director, Grand Island Public Schools, Outreach Center Coordinator Remain co-located with the Outreach Center which is funded through Title I Homeless and Mckinney Grant Funds Referrals to community agencies Direct services provided to qualifying students and families Assist with the advertisement and recruitment of residents for the Old Walnut Center Director, Frank Hoppe, Hiedi Lee August Ongoing Example flyers & referrals Participation in Neighborhood Celebrations Participate in quarterly meetings with NIFA staff & submit quarterly reports Director or designee quarterly Written reports Participate annual training provided through NIFA Director annual Participation Maintain current information for referrals in the area of housing assistance & maintain ongoing communication with appropriate housing agencies Director, Outreach Center Coordinator Ongoing & bimonthly Handouts Primary Source Information to distribute Documentation of communication with housing agencies