12-07-2004 City Council Regular Meeting PacketCity of Grand Island
Tuesday, December 07, 2004
Council Session Packet
City Council:Mayor:
Jay Vavricek
City Administrator:
Gary Greer
City Clerk:
RaNae Edwards
T
u
7:00:00 PM
Council Chambers - City Hall
100 East First Street
Carole Cornelius
Peg Gilbert
Joyce Haase
Margaret Hornady
Robert Meyer
Mitchell Nickerson
Don Pauly
Jackie Pielstick
Scott Walker
Fred Whitesides
City of Grand Island City Council
Call to Order
Pledge of Allegiance
Roll Call
A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS
Individuals who have appropriate items for City Council consideration should complete the Request for Future
Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council
action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date
will be given.
B - RESERVE TIME TO SPEAK ON AGENDA ITEMS
This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to
speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking.
/Invocation - Father Frank Curran, Blessed Sacrament Catholic
Church, 518 West State Street
MAYOR COMMUNICATION
This is an opportunity for the Mayor to comment on current events, activities, and issues of interest to the community.
City of Grand Island City Council
Item -1
Approving Minutes of November 23, 2004 City Council Regular
Meeting
The Minutes of November 23, 2004 City Council Regular Meeting are submitted for
approval. See attached MINUTES.
Tuesday, December 07, 2004
Council Session
City of Grand Island
Staff Contact: RaNae Edwards
City of Grand Island City Council
OFFICIAL PROCEEDINGS
CITY OF GRAND ISLAND, NEBRASKA
MINUTES OF CITY COUNCIL REGULAR MEETING
November 23, 2004
Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of
Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First
Street, on November 23, 2004. Notice of the meeting was given in the Grand Island Independent
on November 17, 2004.
Mayor Jay Vavricek called the meeting to order at 7:00 p.m. The following members were
present: Councilmembers Meyer, Whitesides, Pielstick, Gilbert, Nickerson, Cornelius, Pauly,
Hornady, Walker, and Haase. The following City Officials were present: City Administrator
Gary Greer, City Clerk RaNae Edwards, Finance Director David Springer, Public Works
Director Steve Riehle, and City Attorney Doug Walker.
INVOCATION was given by Pastor Curtis Holzworth, Evangelical Free Church, 2609 South
Blaine Street followed by the PLEDGE OF ALLEGIANCE.
MAYOR COMMUNICATION: Mayor Vavricek commented on the property tax impact of
Grand Island with a negative 3.1% compared to other communities in the state.
PUBLIC HEARINGS:
Public Hearing on Changes to the Grand Island Zoning Map for Lots 1 & 2, Block 1, Academy
Heights Subdivision Located South of Capital Avenue and West of Hancock Avenue from R2
Low Density Residential to RD Residential Development. Regional Planning Director Chad
Nabity reported that Todd Enck, developer had submitted a proposal to change the zoning for
Lots 1 & 2, Block 1, Academy Heights Subdivision from R2 Low Density Residential to RD
Residential Development. Mr. Nabity commented that this item related to the Preliminary and
Final Plat for Via Milano Subdivision before Council at this meeting. Steve Johnson, 3535
Blaine Street, David Vaughn, 301 West 2nd Street, and Todd Enck, 511 Fleetwood Circle spoke
in support. No further public testimony was heard.
Public Hearing on Acquisition of Sanitary Sewer Easement Located West of Fonner Park Main
Building East of South Locust Street. (Hall County Livestock Improvement Association) Steve
Riehle, Public Works Director reported that acquisition of a sanitary sewer easement located
west of Fonner Park Main Building, east of South Locust Street was required in order to have
access to install, upgrade, maintain, and repair public utilities and appurtenances. The easement
would be used for construction of public sanitary sewer to serve the Heartland Events Center. No
public testimony was heard.
Page 2, City Council Regular Meeting, November 23, 2004
Public Hearing on Acquisition of Hike/Bike Path Easement Located Along the East Side of U.S.
Highway 281 and South Side of U.S. Highway 34. (The Museum Board of Hall County
Nebraska) Steve Paustian, Parks & Recreation Director reported that over the last few months
the City had been negotiating with Stuhr Museum representatives for an easement located along
the east side of U.S. Highway 281 and the south side of U.S. Highway 34 to extend the
Hike/Bike Trail across museum property. The easement would be used to install, upgrade,
maintain, and repair a hike/bike path along the west and north side of the Stuhr Museum property
at U.S. Highway 281 and U.S. Highway 34. No public testimony was heard.
ORDINANCES:
Councilmember Pielstick moved “that the statutory rules requiring ordinances to be read by title
on three different days be suspended and that ordinances numbered:
#8942 - Consideration of Vacating Easement and Right of Way Located on Lot 1,
Heartland Event Center First Subdivision
#8943 – Consideration of Zoning Change to the Grand Island Zoning Map for Lots 1 &
2, Block 1, Academy Heights Subdivision Located South of Capital Avenue and West of
Hancock Avenue from R2 Low Density Residential to RD Residential Development
#8944 – Consideration of Issuing Building Bonds for Heartland Events Center, Second
Addendum to the Lease Purchase Agreement, Management Agreement and Parking
Rights and Access Agreement
be considered for passage on the same day upon reading by number only and that the City Clerk
be permitted to call out the number of this ordinance on first reading and then upon final passage
and call for a roll call vote on each reading and then upon final passage.” Councilmember Haase
seconded the motion. Upon roll call vote, all voted aye. Motion adopted.
Utilities Director Gary Mader reported that Ordinance #8942 vacated an easement to allow for
construction of the new Heartland Events Center.
Regional Planning Director Chad Nabity reported that Ordnance #8943 was for the zoning
change with regards to the Via Milano Subdivision. Discussion was held with regards to concern
of the 20’ private street, maintenance of the street, and sidewalks.
City Attorney Doug Walker reported that Ordinance #8944 was for bonding the construction of
the Heartland Events Center. Included was an Addendum to the Lease Purchase Agreement,
Management Agreement and Parking Rights and Access Agreement. Mr. Walker introduced Bill
Beavers and Bruce Lefler representing Ameritas Investment Corporation. They reported the
successful sale of the bonds at an interest rate of 4.12%.
Motion was made by Cornelius, second by Hornady to approve Ordinances #8942 and #8944.
City Clerk: Ordinances #8942 and #8944 on first reading. All those in favor of the passage of
these ordinances on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion
adopted.
Page 3, City Council Regular Meeting, November 23, 2004
City Clerk: Ordinances #8942 and #8944 on final passage. All those in favor of the passage of
these ordinances on final passage, answer roll call vote. Upon roll call vote, all voted aye.
Motion adopted.
Mayor: By reason of the roll call votes on first reading and then upon final passage, Ordinances
#8942 and #8944 are declared to be lawfully adopted upon publication as required by law.
Motion was made by Pielstick, second by Hornady to approve Ordinance #8943.
City Clerk: Ordinance #8943 on first reading. All those in favor of the passage of this ordinance
on first reading, answer roll call vote. Upon roll call vote, Councilmembers Whitesides, Pielstick,
Nickerson, Cornelius, Pauly, Hornady, Walker, and Haase voted aye. Councilmembers Meyer
and Gilbert voted no. Motion adopted.
City Clerk: Ordinance #8943 on final passage. All those in favor of the passage of this ordinance
on final passage, answer roll call vote. Upon roll call vote, Councilmembers Whitesides,
Pielstick, Nickerson, Cornelius, Pauly, Hornady, Walker, and Haase voted aye. Councilmembers
Meyer and Gilbert voted no. Motion adopted.
Mayor: By reason of the roll call votes on first reading and then upon final passage, Ordinance
#8943 is declared to be lawfully adopted upon publication as required by law.
CONSENT AGENDA: Item G-5 was removed from the Consent Agenda. Motion by Hornady,
second by Gilbert to approve the Consent Agenda excluding item G-5. Upon roll call vote, all
voted aye. Motion adopted.
Approving Minutes of November 9, 2004 City Council Regular Meeting.
Approving Minutes of November 16, 2004 City Council Study Session.
Approving Preliminary Plat for Via Milano Subdivision. Councilmember Meyer voted no.
#2004-293 – Approving Final Plat and Development Agreement for Via Milano Subdivision.
Councilmember Meyer voted no.
#2004-295 – Approving Bid Award for Tree Trimming Contract 2005-TT-1 with Tom’s Tree
Service of Grand Island, Nebraska in an Amount of $29,900.00; Sheffield Tree Service of Grand
Island, Nebraska in an Amount of $15,700.00; and Wright Tree Service, Inc. of Grand Island,
Nebraska in an Amount of $87,828.75.
#2004-296 – Approving Bid Award for Water Main Project 2005-W-1 and Sanitary Sewer
Project 2004-S-12 with Diamond Engineering Company of Grand Island, Nebraska in an
Amount of $189,684.76.
Page 4, City Council Regular Meeting, November 23, 2004
#2004-297 – Approving Wireline Crossing Agreement with Union Pacific Railroad in an
Amount of $1,500.00.
#2004-298 – Approving UP Circular 111 with Union Pacific Railroad for Continued Coal
Transportation to the Platte Generating Station for the years 2005, 2006 and 2007.
#2004-299 – Approving Participation in NPPD’s Ainsworth Wind Energy Facility.
#2004-300 – Approving Acquisition of Utility Easement Located West of Fonner Park Main
Building and East of South Locust Street. (Hall County Livestock Improvement Association)
#2004-301 – Approving Keno Satellite Location and Agreement for The Chicken Coop of Grand
Island, Inc., 120 East Third Street.
#2004-302 – Approving Agreement with ROCO Rescue Training Programs of Baton Rouge,
Louisiana for Rescue Training Grant in an Amount of $12,687.40.
#2004-303 – Approving Funding for Relocation of Utilities at the Heartland Events Center in an
Amount of $440,000.00.
#2004-304 – Approving Contract with the Central Nebraska Ethnic Festival for Office Space and
Supplies, and use of Office Equipment.
#2004-305 – Approving Acquisition of Hike/Bike Path Easement Located Along the East Side of
U.S. Highway 281 and South Side of U.S. Highway 34. (The Museum Board of Hall County
Nebraska.)
#2004-306 – Approving 2005-2006 Coal Supply Agreement with Kennecott Energy Company of
Gillette, Wyoming.
#2004-307 – Approving New Pedestrian Crossing Agreement with Union Pacific Railroad
Company.
#2004-294 – Approving Creation of a Public Building Commission and Appointing Kirk
Ramsey, Terry Loschen, Tom Graves, Dee Price, and Roger Bullington to the Board. City
Attorney Doug Walker reported that the Public Building Commission was a non-profit
corporation created to assist and promote the development of public facilities to be used by the
City of Grand Island. City Administrator Gary Greer explained the purpose of the corporation
which was to issue tax exempt bonds and enter into lease purchase agreements with the City.
Discussion was held with regards to open meetings, council input, and types of projects that
would be eligible.
Motion was made by Pielstick, second by Hornady to approve Resolution #2004-294. Upon roll
call vote, all voted aye. Motion adopted.
Page 5, City Council Regular Meeting, November 23, 2004
PAYMENT OF CLAIMS:
Motion by Cornelius, second by Hornady to approve the Claims for the period of November 10,
2004 through November 23, 2004, for a total amount of $2,420,340.16. Motion adopted
unanimously.
EXECUTIVE SESSION: Motion by Hornady, second by Cornelius to adjourn to Executive
Session at 8:05 p.m. for the purpose of discussing property negotiations. Motion adopted
unanimously.
RETURN TO REGULAR SESSION: Motion by Cornelius, second by Haase to return to
Regular Session at 8:55 p.m. Motion adopted unanimously.
ADJOURNMENT: The meeting was adjourned at 8:55 p.m.
RaNae Edwards
City Clerk
Item -2
Acceptance of Election Certificate for the November 2, 2004
General Election
State law requires the governing body to formally accept the Certificate of Election issued by
the Hall County Election Commissioner for the November 2, 2004 City Council General
Election. The Certificate of Election containing the vote totals and results is attached. A
MOTION to accept the election certificate is in order.
Tuesday, December 07, 2004
Council Session
City of Grand Island
Staff Contact: RaNae Edwards
City of Grand Island City Council
Item -3
Administration of Oath to Newly Elected Councilmembers
City Clerk RaNae Edwards will administer the Oath of Office to the following
Councilmembers who were re-elected:
Scott Walker - Ward 1; Margaret Hornady - Ward 2; Fred Whitesides - Ward 3; Jackie
Pielstick - Ward 4; and Joyce Haase - Ward 5.
Tuesday, December 07, 2004
Council Session
City of Grand Island
Staff Contact: RaNae Edwards
City of Grand Island City Council
Item -4
Election of City Council President
The City Council is required to elect one Councilmember to the office of Council President.
The term is for a one-year period. The Council President automatically assumes the duties of
the Mayor in the event that the Mayor is absent or otherwise unable to fulfill his duties.
Nebraska law allows the election of the Council President to be by secret ballot. The total
number of votes for each candidate; however, must be stated and recorded in the Minutes.
Past practice has included a run-off election between the top two nominees, if necessary. The
City Clerk will prepare, distribute, and count ballots. Nominations to fill the vacancy are in
order. A second is not required on nominations.
Tuesday, December 07, 2004
Council Session
City of Grand Island
Staff Contact: RaNae Edwards
City of Grand Island City Council
Item G1
Approving Pawnbroker's Application and Official Bond for
Stewart's Loan and Pawnshop, 803 West 4th Street
Tuesday, December 07, 2004
Council Session
City of Grand Island
Staff Contact: RaNae Edwards
City of Grand Island City Council
Council Agenda Memo
From: RaNae Edwards, City Clerk
Meeting: December 7, 2004
Subject: Approving Pawnbroker’s Application and Official Bond
for Stewart’s Loan and Pawnshop, 803 West 4th Street
Item #’s: G-1
Presenter(s): RaNae Edwards, City Clerk
Background
Chapter 25 of the Grand Island City Code requires that all persons who shall engage in
the business of pawnbroker are required to make application to the Mayor and City
Council. Along with the application and fee, a bond is required which is to be approved
by the Mayor and City Council.
Discussion
Linda J. Atkins and Herman T. Meyer, new owners of Stewart’s Loan and Pawn, 803
West 4th Street have submitted an application, fee, and bond for a pawnbroker’s license.
If approved this license wo uld replace the license of Lyle L. and Donna L. Stewart dba
Stewart’s Loan and Pawnshop located at 506 West 3rd Street. The new license would
become effective immediately and expire on April 30, 2005.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1. Move to approve the application and bond for Stewart’s Loan and Pawnshop,
803 West 4th Street
2. Refer the issue to a Committee
3. Postpone the issue to future date
4. Take no action on the issue
Recommendation
City Administration recommends that the Council approve the application and bond for
Stewart’s Loan and Pawn.
Sample Motion
Move to approve the application and bond for Stewart’s Loan and Pawn, 803 West 4th
Street.
Item G2
Approving Appointments to the Electrical Board
The following individuals have expressed their willingness to serve on the City of Grand
Island Electrical Board for the year 2005. Shawn Messersmith, Master Electrician, Chad
Johnson, Journeymen Electrician, Pat Bittner, Utility Department Representative, Bruce
Kleint, General Public Representative, and Dean Mathis and Craig Lewis as Ex-Officio
members. The above recommendations are made in compliance with the Grand Island City
Code and approval is requested.
Tuesday, December 07, 2004
Council Session
City of Grand Island
Staff Contact: Craig Lewis
City of Grand Island City Council
Item G3
Approving Appointments to the Plumbers Examining Board
The following individuals have express their willingness to serve on the City of Grand Island
Plumbing Board for a two year term 2004/2005. Doug Hough and Eric Rose as Master
Plumbers, Ryan King representative from the Health Department, and David Scoggins as Ex-
Officio member. The above recommendations are made in compliance with the Grand Island
City code and approval is requested.
Tuesday, December 07, 2004
Council Session
City of Grand Island
Staff Contact: Craig Lewis
City of Grand Island City Council
Item G4
Approving Appointments to the Gas Fitters & Appliance Board
The following individuals have expressed their willingness to serve on the City of Grand
Island Gas Fitters & Appliance Installers Board for the year 2005. Norm Nietfeldt, Master
Plumber, Mike McElroy, Master Gas Fitter, Loren Peterson, Gas Company Representative,
and David Scoggins and Craig Lewis as Ex-Officio members. The above recommendation is
made in compliance with the Grand Island City Code and approval is requested.
Tuesday, December 07, 2004
Council Session
City of Grand Island
Staff Contact: Craig Lewis
City of Grand Island City Council
Item G5
#2004-308 - Approving Change Order #1 to the Contract for Street
Improvement District No. 1252
Tuesday, December 07, 2004
Council Session
City of Grand Island
Staff Contact: Steve Riehle
City of Grand Island City Council
S:\Docs\4225.doc
Council Agenda Memo
From: Steven P. Riehle, P.E., Director of Public Works
Meeting: December 7, 2004
Subject: Approving Change Order No. 1 to the Contract with
J.I.L. Asphalt Paving Company for Street Improvement
District 1252, Lillie Drive from North Road to Mabel
Drive and Mabel Drive from Lillie Drive to Edna Drive
Item #’s: G-5
Presenter(s): Steven P. Riehle, P.E., Director of Public Works
Background
The construction contract was awarded to J.I.L. Asphalt Paving Company, Grand Island,
Nebraska, on September 14, 2004.
Discussion
Any change orders to the contract must be approved by City Council. The Public Works
Department prepared Change Order No. 1 with the following changes:
Original Contract $ 34,217.25
Millings $ 195.09
Remove & Replace/Backhoe $ 400.00
Revised Contract $ 34,812.34
The items of work were needed to correct soft sub-grade. Sufficient funds are available
in account 10033506-85354. The additional $595.09 dollars needed will be assessed as
part of the Street Improvement District.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
S:\Docs\4225.doc
1. Approve Change Order No.1 so as the contract amount for Street
Improvement District No. 1252 would be $34,812.34.
2. Refer the issue to a Committee
3. Postpone the issue to a future date.
4. Take no action on the issue.
Recommendation
City Administration recommends that the Council pass a resolution authorizing the
Mayor to execute the Change Order.
Sample Motion
Approve Change Order No. 1 to the contract with J.I.L. Asphalt Paving Company for
Street Improvement District No. 1252.
Approved as to Form ¤ ___________
December 2, 2004 ¤ City Attorney
R E S O L U T I O N 2004-308
WHEREAS, on August 24, 2004, by Resolution 2004-229, the City of Grand Island
awarded the bid for Street Improvement District No. 1252 (Lillie Drive from North Road to Mabel Drive,
and Mabel Drive from Lillie Drive to Edna Drive) to the J.I.L. Asphalt Paving Company of Grand Island,
Nebraska; and
WHEREAS, it has been determined that modifications to the work to be performed by the
J.I.L. Asphalt Paving Company are necessary; and
WHEREAS, such modifications have been incorporated into Change Order No. 1; and
WHEREAS, the result of such modification will increase the contract amount by $595.09
for a revised contract price of $34,812.34.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF
GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is, authorized and directed to execute
Change Order No. 1 between the City of Grand Island and J.I.L. Asphalt Paving Company of Grand
Island, Nebraska to provide the modifications set out as follows:
Millings.....................................................................................................................................195.09
Remove and replace/backhoe ......................................................................................................400.00
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, December 7, 2004.
_______________________________________
RaNae Edwards, City Clerk
Item G6
#2004-309 - Approving Certificate of Final Completion for Street
Improvement District No. 1250
Tuesday, December 07, 2004
Council Session
City of Grand Island
Staff Contact: Steve Riehle
City of Grand Island City Council
Council Agenda Memo
From: Steven P. Riehle, P.E., Director of Public Works
Meeting: December 7, 2004
Subject: Certificate of Final Completion for Street
Improvement District 1250, Edna Drive; North
Road to Mabel Drive
Item #’s: G-6
Presenter(s): Steven P. Riehle, Director of Public Works
Background
The contract for Street Improvement District 1250 was awarded to J.I.L. Asphalt
Paving Company of Grand Island, NE on August 10, 2004. Work commenced
October 11, 2004 and has been completed.
Discussion
The work for Street Improvement District 1250 has been completed in accordance with
the terms, conditions, and stipulations of said contract and complies with the contract, the
plans, and the specifications. The project was completed on schedule at a construction
price of $26,966.75. Total cost of the project, including contract administration, is
$29,663.43. All of the costs for this project will be assessed to the adjacent properties.
Costs for the project break down as follows:
Original Bid $ 27,165.15
Under runs $ (198.40)
Sub Total (Construction Price) $ 26,966.75
Additional Costs: 0.00
Engineering and Publication Costs $ 2,696.68
Total Cost $ 29,663.43
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1. Move to approve the final completion and schedule the board of equalization.
2. Refer the issue to a Committee.
3. Postpone the issue to future date.
4. Take no action on the issue.
Recommendation
City Administration recommends that the Council approve the Certificate of Final
Completion for Street Improvement District 1250 and set the Board of Equalization date
of January 11, 2005.
Sample Motion
Move to approve the Certificate of Final Completion and set the Board of Equalization
hearing for Street Improvement District 1250.
J:\Admin Asst\STIMP\DISTRICTS\1250 Edna Dr\CM - Final Completion.doc
ENGINEER’S CERTIFICATE OF FINAL COMPLETION
STREET IMPROVEMENT DISTRICT 1250
CITY OF GRAND ISLAND, NEBRASKA
December 1, 2004
TO THE MEMBERS OF THE COUNCIL
CITY OF GRAND ISLAND
GRAND ISLAND, NEBRASKA
This is to certify that construction of STREET IMPROVEMENT DISTRICT NO. 1250, has been
fully completed by J.I.L. Asphalt Paving Company of Grand Island, NE under the contract dated
August 18, 2004. The construction of this street improvement district has been completed in
accordance with the terms, conditions, and stipulations of said contract and complies with the
contract, the plans, and the specifications. The work regarding this Street Improvement project is
hereby accepted for the City of Grand Island, Nebraska, by me as Director of Public Works in
accordance with the provisions of Section 16-650 R.R.S., 1943.
It is further certified that the improvements as constructed include the following items and costs
and that this certificate shall constitute the Final Payment for this work.
District No. 1250, Edna Drive from North Road to Mabel Drive.
Item Total Unit Total
No. Description Quantity Price Cost____
1.
Asphaltic Conc. Pavement
Type “BC” 1153.8 12.50 14,422.50
2. Remove Pavement 0 1.10 0.00
3. Pavement Sawcut 0 4.00 0.00
4. Sub-Grade Prep 13.0 95.90 1,250.06
5. Asphaltic Cement 13979.2 0.76 10,624.19
6. Shouldering Backfill 13.0 40.00 520.00
7. Tack Coat 300 0.50 150.00
TOTAL CONSTRUCTION COST $ 26,966.75
LESS AMOUNT PREVIOUSLY PAID TO CONTRACTOR ($ 25,618.42)
BALANCE DUE TO CONTRACTOR THIS FINAL PAYMENT $ 1,348.33
Engineering and Publication Costs - City $ 2,696.68
TOTAL COST OF STREET IMPROVEMENT DISTRICT 1250 $ 29,663.43
Average front foot cost based on Front Foot Method $ 11.83
Amount Assessable to Property Owners $ 29,663.43
City Cost $ 0.00
Respectfully submitted,
Steven P. Riehle, P.E.
Director of Public Works
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
December 7, 2004
TO THE MEMBERS OF THE COUNCIL
CITY OF GRAND ISLAND
GRAND ISLAND, NEBRASKA
I hereby recommend that the Engineer’s Certificate of Final Completion for the Street Improvement
District No. 1250, be approved and a warrant be issued from Account No. 40033525-90145 in the
amount of $1,348.33 payable to J.I.L. Asphalt Paving Company for the amount due to the contractor.
I further recommend that the Costs of Engineering be credited to Account No. 100.130.04516 from
Account No. 40033525-90145 in the amount of $2,696.68.
I further recommend that the City Council sit as the Board of Equalization on January 11, 2005 to
determine benefits and levy special assessments.
Respectfully submitted,
Jay VavricekMayor
Approved as to Form ¤ ___________
December 2, 2004 ¤ City Attorney
R E S O L U T I O N 2004-309
WHEREAS, the Public Works Director of the City of Grand Island has issued a Certificate
of Final Completion for Street Improvement District No. 1250, certifying that the J.I.L. Asphalt Paving
Company of Grand Island, Nebraska , under contract dated August 18, 2004, has completed such project
according to the terms, conditions, and stipulations for such improvements; and
WHEREAS, the Public Works Director recommends the acceptance of the final
completion; and
WHEREAS, the Mayor concurs with the Public Works Director's recommendations.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that:
1. The Public Works Director's Certificate of Final Completion for Street Improvement
District No. 1250, is hereby confirmed.
2. A warrant be issued from Account No. 40033525-90145 in the amount of $1,348.33
payable to the J.I.L. Asphalt Paving Company for the amount due the contractor.
3. The costs of engineering in the amount of $2,696.68 be credited to Account No.
100.130.04516 from Account No. 40033525-90145.
4. The City Council will sit as a Board of Equalization on January 11, 2005 to determine
benefits and set assessments for Street Improvement District No. 1250.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, December 7, 2004.
_______________________________________
RaNae Edwards, City Clerk
Item G7
#2004-310 - Approving Certificate of Final Completion for Street
Improvement District No. 1252
Tuesday, December 07, 2004
Council Session
City of Grand Island
Staff Contact: Steve Riehle
City of Grand Island City Council
Council Agenda Memo
From: Steven P. Riehle, P.E., Director of Public Works
Meeting: December 7, 2004
Subject: Certificate of Final Completion for Street
Improvement District 1252, Lillie Drive from
North Road to Mabel Drive, and Mabel Drive
from Lillie Drive to Edna Drive
Item #’s: G-7
Presenter(s): Steven P. Riehle, Director of Public Works
Background
The contract for Street Improvement District 1252 was awarded to J.I.L. Asphalt Paving
Company of Grand Island, NE on September 14, 2004. Work commenced October 11,
2004 and has been completed.
Discussion
The work for Street Improvement District 1252 has been completed in accordance with
the terms, conditions, and stipulations of said contract and complies with the contract, the
plans, and the specifications. The project was completed on schedule at a construction
price of $30,876.52. Total cost of the project, including contract administration, is
$33,964.17. All of the costs for this project will be assessed to the adjacent properties.
Costs for the project break down as follows:
Original Bid $ 34,217.25
Underruns $ (3,906.07)
Change Order #1 $ 565.34
Sub Total (Construction Price) $ 30,876.52
Additional Costs:
Engineering and Publication Costs $ 3,087.65
Total Cost $ 33,964.17
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1. Move to approve final completion and schedule the board of equalization.
2. Refer the issue to a Committee.
3. Postpone the issue to future date.
4. Take no action on the issue.
Recommendation
City Administration recommends that the Council approve the Certificate of Final
Completion for Street Improvement District 1252 and set the Board of Equalization date
of January 11, 2005.
Sample Motion
Move to approve the Certificate of Final Completion and set the Board of Equalization
hearing for Street Improvement District 1252.
ENGINEER’S CERTIFICATE OF FINAL COMPLETION
STREET IMPROVEMENT DISTRICT 1252
CITY OF GRAND ISLAND, NEBRASKA
December 1, 2004
TO THE MEMBERS OF THE COUNCIL
CITY OF GRAND ISLAND
GRAND ISLAND, NEBRASKA
This is to certify that construction of STREET IMPROVEMENT DISTRICT NO. 1252 has been fully
completed by J.I.L. Asphalt Paving Company of Grand Island, NE under the contract dated September
22, 2004. The construction of this street improvement district has been completed in accordance with
the terms, conditions, and stipulations of said contract and complies with the contract, the plans, and the
specifications. The work regarding this Street Improvement project is hereby accepted for the City of
Grand Island, Nebraska, by me as Director of Public Works in accordance with the provisions of
Section 16-650 R.R.S., 1943.
It is further certified that the improvements as constructed include the following items and costs and that
this certificate shall constitute the Final Payment for this work.
District No. 1252, Lillie Drive from North Road to Mabel Drive and Mabel Drive from Lillie
Drive to Edna Drive.
Item Total Unit Total
No. Description Quantity Price Cost____
1.
Asphaltic Conc. Pavement
Type “BC” 1516.7 11.50 17,441.59
2. Remove Pavement 0 1.10 0.00
3. Pavement Sawcut 0 4.00 0.00
4. Sub-Grade Prep 17.2 95.90 1,646.60
5. Asphaltic Cement 13376.9 0.76 10,166.44
6. Shouldering Backfill 17.17 40.00 686.80
7. Tack Coat 400 0.85 340.00
CHANGE ORDER NO. 1 $ 595.09
TOTAL CONSTRUCTION COST $ 30,876.52
LESS AMOUNT PREVIOUSLY PAID TO CONTRACTOR ($ 29,332.70)
BALANCE DUE TO CONTRACTOR THIS FINAL PAYMENT $ 1,543.82
Engineering and Publication Costs - City $ 3,087.65
TOTAL COST OF STREET IMPROVEMENT DISTRICT 1252 $ 33,964.17
Average front foot cost based on Front Foot Method $ 9.61
Amount Assessable to Property Owners $ 33,964.17
City Cost $ 0.00
Respectfully submitted,
Steven P. Riehle, P.E.
Director of Public Works
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December 7, 2004
TO THE MEMBERS OF THE COUNCIL
CITY OF GRAND ISLAND
GRAND ISLAND, NEBRASKA
I hereby recommend that the Engineer’s Certificate of Final Completion for the Street Improvement
District No. 1252, be approved and a warrant be issued from Account No. 10033506-85354 in the amount
of $1,543.82 payable to J.I.L. Asphalt Paving Company for the amount due to the contractor.
I further recommend that the Costs of Engineering be credited to Account No. 100.130.04516 from
Account No. 10033506-85354 in the amount of $3,087.65.
I further recommend that the City Council sit as the Board of Equalization on January 11, 2005 to
determine benefits and levy special assessments.
Respectfully submitted,
Jay Vavricek
Mayor
J:\Admin Asst\STIMP\DISTRICTS\1252 Lille & Mabel\1252 FinalCertificate.doc
Approved as to Form ¤ ___________
December 2, 2004 ¤ City Attorney
R E S O L U T I O N 2004-310
WHEREAS, the Public Works Director of the City of Grand Island has issued a Certificate
of Final Completion for Street Improvement District No. 1252, certifying that the J.I.L. Asphalt Paving
Company of Grand Island, Nebraska , under contract dated September 22, 2004, has completed such
project according to the terms, conditions, and stipulations for such improvements; and
WHEREAS, the Public Works Director recommends the acceptance of the final
completion; and
WHEREAS, the Mayor concurs with the Public Works Director's recommendations.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that:
1. The Public Works Director's Certificate of Final Completion for Street Improvement
District No. 1252, is hereby confirmed.
2. A warrant be issued from Account No. 10033506-85354 in the amount of $1,543.82
payable to the J.I.L. Asphalt Paving Company for the amount due the contractor.
3. The costs of engineering in the amount of $3,087.65 be credited to Account No.
100.130.04516 from Account No. 10033506-85354.
4. The City Council will sit as a Board of Equalization on January 11, 2005 to determine
benefits and set assessments for Street Improvement District No. 1252.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, December 7, 2004.
_______________________________________
RaNae Edwards, City Clerk
Item G8
#2004-311 - Approving Continuation of Street Improvement
District 1255; Independence Ave, Shanna St. & Lariat Lane
Tuesday, December 07, 2004
Council Session
City of Grand Island
Staff Contact: Steven P. Riehle, Public Works Director/City Engin
City of Grand Island City Council
S:\Docs\4230.doc
Council Agenda Memo
From: Steven P. Riehle, P.E., Director of Public Works
Meeting: December 7, 2004
Subject: Approving Continuation of Street Improvement District
1255, Independence Avenue, Shanna Street & Lariat Lane
Item #’s: G-8
Presenter(s): Steven P. Riehle, Director of Public Works
Background
Street Improvement District 1255 was created by the City Council on October 26, 2004. Legal
notice of creation of the District was published in the Grand Island Daily Independent on
November 2, 2004. Notification was also mailed to the property owners on that date, stating
that the construction would take place unless more than 50% of the abutting landowners
submitted written protests during the protest period.
Discussion
This district completed the 20-day protest period at 5:00 p.m., Monday, November 22, 2004.
No valid protests were filed against this district. One owner, Third City Christian Church, filed
a protest due to the fact that their property along Shanna Street would be subject to an
assessment for the paving of Independence Avenue. The church represents 12.02% of the total
district frontage, however, they had waived the right of protest during the subdivision process.
Accordingly, the District may be continued and constructed.
Alternatives
It appears that Council has the following alternatives concerning the issue at hand. The Council
may:
1. Move to approve the continuation and construction of District 1255
2. Refer the issue to committee.
3. Postpone the issue.
4. Take no action on the issue.
S:\Docs\4230.doc
Recommendation
City Administration recommends that the Council approve the continuation and construction of
District 1255.
Sample Motion
Move to approve and continuation and construction of Street Improvement District 1255.
Approved as to Form ¤ ___________
December 2, 2004 ¤ City Attorney
R E S O L U T I O N 2004-311
WHEREAS, Street Improvement District No. 1255 comprising a part of Independence
Avenue, Lariat Lane and Shanna Street was created by Ordinance No. 8938 on October 26, 2004; and
WHEREAS, notice of the creation of such street improvement district was published in the
Grand Island Independent in accordance with the provisions of Section 16-619, R.R.S. 1943; and
WHEREAS, Section 16-620, R.R.S. 1943, provides that if the owners of record title
representing more than 50% of the front footage of the property abutting upon the streets, avenues, or
alleys, or parts thereof which are within such proposed district shall file with the City Clerk within twenty
days from the first publication of said notice written objections to such street improvement district, said
work shall not be done and the ordinance shall be repealed; and
WHEREAS, the protest period ended on November 22, 2004, and no valid protests were
filed with the City Clerk against the creation of Street Improvement District 1255.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that insufficient protests having been filed with the City
Clerk against the creation of Street Improvement District No. 1255, such district shall be continued and
constructed according to law.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, December 7, 2004.
_______________________________________
RaNae Edwards, City Clerk
Item G9
#2004-312 - Approving State Bid Award for Six (6) Police Vehicles
Tuesday, December 07, 2004
Council Session
City of Grand Island
Staff Contact: Kyle Hetrick
City of Grand Island City Council
Council Agenda Memo
From: Captain Robert Falldorf, Police Department
Meeting: December 7, 2004
Subject: Approving State Bid Award for Six (6) 2005 Police
Vehicles
Item #’s: G-9
Presenter(s): Kyle Hetrick, Chief of Police
Background
The 2004/2005 Police Budget includes the annual replacement/rotation of marked police
vehicles in the amount of $156,000.00. The budgeted estimate per vehicle is $26,000.00.
These funds are available in Fund/Account No. 10022301.85625.
Discussion
Anderson Ford of Lincoln, Nebraska holds State Contract No. NIS-11110 OC.
Purchasing the vehicles from the State contract holder meets all statutory bidding
requirements. The Police Department is requesting to purchase one (1) 2005 Ford Crown
Victoria police vehicle (with wiring package) in the amount of $23,560 and five (5) 2005
Ford Crown Victoria police vehicles (without wiring packages) in the amount of
$21,760.00 each. Six (6) used Ford Crown Victoria Police vehicles will be traded in for
an amount of $4,000.00 each.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1. Move to approve the purchase of six (6) 2005 Ford Crown Victoria Police
vehicles
2. Refer the issue to a Committee
3. Postpone the issue to future date
4. Take no action on the issue
Recommendation
City Administration recommends that the Council approve the purchase of six (6) 2005
Ford Crown Victoria Police vehicles from Anderson Ford of Lincoln, Nebraska.
Sample Motion
Move to approve the purchase of six (6) 2005 Ford Crown Victoria Police vehicles under
state contract from Anderson Ford of Lincoln, Nebraska for a total amount of
$132,360.00.
Approved as to Form ¤ ___________
December 2, 2004 ¤ City Attorney
R E S O L U T I O N 2004-312
WHEREAS, the Police Department has budgeted to replace six police vehicles during the
2004/2005 fiscal year; and
WHEREAS, said vehicles can be obtained from the State contract holder; and
WHEREAS, purchasing the vehicles from the State contract holder meets all statutory
bidding requirements; and
WHEREAS, the funding for such vehicles is provided in the 2004/2005 budget.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that the purchase of one 2005 Ford Crown Victoria
police vehicle for the amount of $23,560; and five 2005 Ford Crown Victoria police vehicles in the amount
of $21,760 each from the State contract holder, Anderson Ford of Lincoln, Nebraska.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, December 7, 2004.
_______________________________________
RaNae Edwards, City Clerk
Item G10
#2004-313 - Approving Interlocal Agreement for Library Services
with Hall County
Tuesday, December 07, 2004
Council Session
City of Grand Island
Staff Contact: Steve Fosselman
City of Grand Island City Council
Council Agenda Memo
From: Steve Fosselman, Library Director
Meeting: December 7, 2004
Subject: Approving Interlocal Agreement with Hall County
Relative to Bookmobile
Item #’s: G-10
Presenter(s): Steve Fosselman
Background
Hall County has a 40+ year history of contracting with the Grand Island Public Library
and City of Grand Island for county residents’ use of the library facilities including the
Hall County Bookmobile. A library board committee usually meets with a county board
committee to negotiate a new agreement, which in some instances has been multi-year
but in this instance is a single-year agreement.
Discussion
The agreement as negotiated and approved by the Hall County Board of Supervisors on
November 16, 2004 provides for a $77,500 payment by the county to the library for these
services, retroactive to July 1, 2004 and effective through June 30, 2005. Last year’s
agreement provided for a payment of $70,466. Also included in the agreement is the
county’s provision/maintenance of mobile data connection equipment and service to
facilitate the bookmobile’s online computer functions.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1. Move to approve
2. Refer the issue to a Committee
3. Postpone the issue to future date
4. Take no action on the issue
Recommendation
City Administration recommends that the Council approve this interlocal agreement.
Sample Motion
Motion to approve Interlocal Agreement with Hall County Relative to Bookmobile.
Approved as to Form ¤ ___________
December 2, 2004 ¤ City Attorney
R E S O L U T I O N 2004-313
WHEREAS, Hall County desires to have comprehensive library services provided for the
citizens and schools of Hall County; and
WHEREAS, Nebraska statutes provide that the County Board of Supervisors may contract
for the services of a public library already established and may levy a tax for such library service in
accordance with said statutes; and
WHEREAS, the Grand Island Library Board and the County of Hall intend to provide
library service through the facilities of the library with the cooperation of the County of Hall; and
WHEREAS, a form of Agreement has been agreed to between the Grand Island Library
Board and the County of Hall.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that the Interlocal Cooperation Agreement by and
between the Grand Island Library Board and the County of Hall, Nebraska, for library services to the
residents of Hall County is hereby approved; and the Mayor is hereby authorized and directed to execute
such agreement on behalf of the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, December 7, 2004.
_______________________________________
RaNae Edwards, City Clerk
Item G11
#2004-314 - Approving State Bid Award for One (1) 2005 Chevy
Impala for the Public Works Department
Tuesday, December 07, 2004
Council Session
City of Grand Island
Staff Contact: Steve Riehle
City of Grand Island City Council
S:\Docs\4231.doc
Council Agenda Memo
From: Steven P. Riehle, P.E., Director of Public Works
Meeting: December 7, 2004
Subject: Purchase of 2005 Chevrolet 4-door Sedan (Impala) for the
Engineering Division of the Public Works Department
Item #’s: G-11
Presenter(s): Steven P. Riehle, Director of Public Works
Background
The Engineering Division of the Public Works Department budgeted to replace a 1995
Chevrolet Caprice (former police cruiser). The vehicle is only used in town because it is not
considered reliable for highway travel.
Discussion
The vehicle specifications awarded under State of Nebraska contract #11120 OC meets all of the
requirements for the Engineering Division vehicle. Husker Auto Group of Lincoln, NE submitted a
bid with no exceptions in the amount of $15,579.00. There are sufficient funds for this purchase in
Account No. 10033001-85625.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand. The Council
may:
1. Approve the purchase of the vehicle.
2. Disapprove the purchase of the vehicle.
3. Modify or postpone the purchase.
4. Take no action on the purchase.
Recommendation
City Administration recommends that the Council approve the purchase of the vehicle in the amount of
$15,579.00 from Husker Auto Group of Lincoln, NE.
S:\Docs\4231.doc
Sample Motion
Move to approve the purchase of the Engineering Division vehicle from Husker Auto Group in the
amount of $15,579.00.
Approved as to Form ¤ ___________
December 2, 2004 ¤ City Attorney
R E S O L U T I O N 2004-314
WHEREAS, the Engineering Division of the Public Works Department has budgeted to
replace a 1995 Chevrolet Caprice during the 2004/2005 fiscal year; and
WHEREAS, said vehicle can be obtained from the State contract holder; and
WHEREAS, purchasing the vehicle from the State contract holder meets all statutory
bidding requirements; and
WHEREAS, the funding for such vehicle is provided in the 2004/2005 budget.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that the purchase of one 2005 Chevrolet Impala for the
amount of $15,579.00 from the State contract holder, Husker Auto Group of Lincoln, Nebraska.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, December 7, 2004.
_______________________________________
RaNae Edwards, City Clerk
Item J1
Payment of Claims for the Period of November 24, 2004 through
December 7, 2004
The Claims for the period of November 24, 2004 through December 7, 2004 for a total
amount of $4,698,249.18. A MOTION is in order.
Tuesday, December 07, 2004
Council Session
City of Grand Island
Staff Contact: RaNae Edwards
City of Grand Island City Council