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08-10-2004 City Council Regular Meeting PacketCity of Grand Island Tuesday, August 10, 2004 Council Session Packet City Council:Mayor: Jay Vavricek City Administrator: Gary Greer City Clerk: RaNae Edwards T u 7:00:00 PM Council Chambers - City Hall 100 East First Street Carole Cornelius Peg Gilbert Joyce Haase Margaret Hornady Robert Meyer Mitchell Nickerson Don Pauly Jackie Pielstick Scott Walker Fred Whitesides City of Grand Island City Council Call to Order Pledge of Allegiance Roll Call A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. /Invocation - Associate Pastor Allan Davis, Independent Bethel Baptist Church, 1223 East 6th Street MAYOR COMMUNICATION This is an opportunity for the Mayor to comment on current events, activities, and issues of interest to the community. City of Grand Island City Council Item C1 Recognition of Gary Mader for 30 Years of Service with the City The Mayor and City Council will recognize Gary Mader, Director of Utility Operations for 30 years of service with the City. Mr. Mader was hired on August 1, 1974 as a Utilities Engineer I. In January of 1975 his was promoted to Utilities Engineer Mechanic, in January of 1978 he was promoted to Engineer III. In May of 1986 he was promoted to Director of Utility Operations. We Congratulate Mr. Mader for his dedication and service to the City of Grand Island. Tuesday, August 10, 2004 Council Session City of Grand Island Staff Contact: Brenda Sutherland City of Grand Island City Council Item E1 Public Hearing on Proposed FY 2004-2005 City Single Budget Tuesday, August 10, 2004 Council Session City of Grand Island Staff Contact: David Springer City of Grand Island City Council Item F1 #8926 - Consideration of Approving Salary Ordinance Tuesday, August 10, 2004 Council Session City of Grand Island Staff Contact: Brenda Sutherland City of Grand Island City Council Council Agenda Memo From: Brenda Sutherland Meeting: August 10, 2004 Subject: Salary Ordinance Item #’s: F -1 Presenter(s): Brenda Sutherland, Human Resources Director Background The purpose of the salary ordinance is to provide approved guidelines for employees of the City to be paid for the work performed in approved classifications. City staff works within the parameters set by the salary ordinance to recruit, hire and process payroll for employees of the City. Discussion The proposed salary ordinance reflects changes to current salaries based primarily on comparability and labor agreements. The proposed wage changes are as follows; 2.5% increase for positions covered by the AFSCME bargaining unit, per contract, 2.5 % increase for positions covered by the IBEW bargaining unit, per contract, 2.78% for the position of firefighter and 1.41% for the position of paramedic covered by the IAFF bargaining unit, per contract, 3.5% for positions covered by the FOP bargaining unit and 3% for all other employees classified as non-union. Also reflected is a slight change to the positions of Equipment Operator and Sr. Equipment Operator for the Solid Waste division as grouping all equipment operators was done in error in the last ordinance. The Police Captain position has two significant changes to it. Firstly, it is being removed from the FOP bargaining unit. The FOP president has been contacted about the City’s intention to remove the position from the bargaining unit and the City is awaiting a reply. However at this time the recommendation is to move forward with the proposal in the ordinance as if it will occur. Secondly, the position will become a position that is exempt from overtime. Survey work was done to appropriately compensate for the position and the proposed wages reflect survey results. Along with wage changes there are some title changes and reclassifications. The positions known as Telecommunicator and Sr. Telecommunicator will now be called Communications Specialist and Sr. Communications Specialist. The Community Projects Secretary position will be eliminated and will be reclassified more appropriately as an Administrative Assistant for Administration. The title Executive Assistant will also be changed to reflect a more appropriate title of Assistant to the City Administrator. Lastly, the positions of Controller and Deputy Police Chief will be eliminated. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the recommended salary ordinance 2. Disapprove or deny the recommended salary ordinance 3. Modify the recommended salary ordinance to meet the wishes of the Council. 4. Table the issue Recommendation City Administration recommends that the Council approve the recommended salary ordinance. Sample Motion Approve the recommended salary ordinance. Approved as to Form ¤ ___________ August 5, 2004 ¤ City Attorney ORDINANCE NO. 8926 An ordinance to amend Ordinance No. 8885 known as the Salary Ordinance which lists the currently occupied classifications of officers and employees of the City of Grand Island, Nebraska and established the ranges of compensation of such officers and employees; to amend the salary ranges for the general employees to reflect comparability; to rename the Community Projects Secretary position to Administrative Assistant – Administration; to rename the Executive Assistant – Administration position to Assistant to the City Administrator; to rename the Telecommunicator/EMD position to Communications Specialist/EMD; to remove the classification and salary range for the position of Community Projects Secretary; to remove the classification and salary range for the position of Deputy Police Chief; to remove the classification and salary range for the position of Finance Controller; to move the Police Captain position from the Fraternal Order of Police labor union to the general employees group; to rename the Senior Telecommunicator/EMD position to Senior Communications Specialist/EMD; to amend the salary ranges for employees under the AFSCME labor union in accordance with the labor agreement; to amend the salary ranges for employees under the IBEW labor union in accordance with the labor agreement; to remove the classification and salary range for the position of Computer/GIS Technician in accordance with the IBEW labor agreement ; to amend the salary ranges for the employees under the FOP labor union in accordance with the labor agreement; to amend salary ranges for the employees under the IAFF labor union in accordance with the labor agreement; to remove the uniform allowance for Parking Monitors; to clarify the payment of an employee's unused sick leave for employees covered in the AFSCME bargaining agreement; to clarify the Health Reimbursement Account (HRA) contributions for employees covered in the IAFF bargaining agreement; to repeal Ordinance No. 8885, and any ordinance or ORDINANCE NO. 8926 (Cont.) - 2 - parts of ordinances in conflict herewith; to provide for severability; to provide for the effective date thereof; and to provide for publication of this ordinance in pamphlet form. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. The currently occupied classifications of officers and general employees of the City of Grand Island, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain officers and general employees shall work prior to overtime eligibility are as follows: Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Accountant 1329.71 / 1871.63 1290.98 / 1817.12 Exempt Accounting Technician – Solid Waste, Streets, WWTP 988.62 / 1391.17 959.83 / 1350.65 40 hrs/week Accounting Technician – Streets 959.83 / 1350.65 40 hrs/week Accounting Technician – WWTP 959.83 / 1350.65 40 hrs/week Administrative Assistant – Administration, Public Works, Utilities 1067.40 / 1502.85 1036.31 / 1459.07 40 hrs/week Administrative Assistant – Utilities 1036.31 / 1459.07 40 hrs/week Administration Secretary 885.60 / 1245.73 859.81 / 1209.45 40 hrs/week Assistant to the City Administrator 1351.00 / 1902.00 Exempt Assistant Public Works Director 1799.78 / 2532.16 1747.36 / 2458.40 Exempt Assistant Utility Director – Administration 2398.25 / 3374.86 2328.40 / 3276.56 Exempt Assistant Utility Director – PGS & PCC 2597.86 / 3655.91 2522.20 / 3549.43 Exempt Attorney 1888.08 / 2656.82 1833.09 / 2579.43 Exempt Audio-Video Technician 1236.22 / 1739.52 1200.21 / 1688.86 40 hrs/week ORDINANCE NO. 8926 (Cont.) - 3 - Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Biosolids Technician 1092.59 / 1538.00 1060.77 / 1493.20 40 hrs/week Building Clerk 819.90 / 1153.50 796.02 / 1119.90 40 hrs/week Building Department Director 1956.75 / 2752.34 1899.75 / 2672.17 Exempt Building Inspector 1267.11 / 1782.79 1230.21 / 1730.86 40 hrs/week Building Secretary 885.60 / 1245.73 859.81 / 1209.45 40 hrs/week Cemetery Superintendent 1324.51 / 1864.71 1285.93 / 1810.39 Exempt City Administrator 2976.62 / 4188.99 2889.92 / 4066.98 Exempt City Attorney 2477.62 / 3487.02 2405.45 / 3385.45 Exempt City Clerk 1316.94 / 1853.26 1278.58 / 1799.28 Exempt Civil Engineering Manager – Public Works Engineering 1790.26 / 2520.04 1738.11 / 2446.64 Exempt Civil Engineering Manager – Utility, PCC 1969.00 / 2772.09 1911.65 / 2691.35 Exempt Code Compliance Officer 1127.14 / 1585.99 1094.30 / 1539.80 40 hrs/week Collection System Supervisor 1283.82 / 1806.70 1246.43 / 1754.08 40 hrs/week Communications Specialist/EMD Telecommunicator/EMD 918.32 / 1295.37 891.58 / 1257.64 40 hrs/week Communications Supervisor 1173.52 / 1651.23 1139.34 / 1603.13 Exempt Community Development Director 1688.10 / 2377.20 1638.94 / 2307.96 Exempt Community Projects Secretary 884.18 / 1244.75 40 hrs/week Community Service Officer – Police Department 802.50 / 1128.86 779.13 / 1095.98 40 hrs/week Custodian 774.80 / 1093.38 752.23 / 1061.53 40 hrs/week Deputy Police Chief 1807.87 / 2544.97 Exempt ORDINANCE NO. 8926 (Cont.) - 4 - Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Development Specialist 910.71 / 1282.10 884.18 / 1244.75 40 hrs/week Electric Distribution Superintendent 2048.58 / 2882.14 1988.91 / 2798.19 Exempt Electric Distribution Supervisor 1730.70 / 2434.45 1680.29 / 2363.54 40 hrs/week Electric Underground Superintendent 1824.29 / 2566.90 1771.16 / 2492.14 Exempt Electrical Engineer I 1611.06 / 2268.12 1564.13 / 2202.06 Exempt Electrical Engineer II 1867.30 / 2628.25 1812.92 / 2551.70 Exempt Electrical Inspector 1267.11 / 1782.79 1230.21 / 1730.86 40 hrs/week Emergency Management Coordinator 955.73 / 1344.42 927.89 / 1305.26 40 hrs/week Emergency Management Director 1863.15 / 2621.65 1808.88 / 2545.29 Exempt EMS Division Chief 1728.93 / 2432.69 1678.57 / 2361.83 Exempt Engineering Technician Supervisor 1405.89 / 1978.98 1364.94 / 1921.34 Exempt Equipment Operator, Solid Waste 1041.09 / 1466.16 1000.76 / 1409.36 40 hrs/week Equipment Operator, WWTP 1030.78 / 1451.64 1000.76 / 1409.36 40 hrs/week Executive Assistant – Administration 1311.65 / 1846.60 Exempt Finance Controller 1848.18 / 2599.60 Exempt Finance Director 2398.25 / 3374.86 2328.40 / 3276.56 Exempt Finance Secretary 885.60 / 1245.73 859.81 / 1209.45 40 hrs/week Fire Chief 2066.41 / 2907.00 2006.23 / 2822.33 Exempt Fire Operations Division Chief 1728.93 / 2432.69 1678.57 / 2361.83 Exempt ORDINANCE NO. 8926 (Cont.) - 5 - Fire Prevention Division Chief 1728.93 / 2432.69 1678.57 / 2361.83 Exempt Fire Training Division Chief 1728.93 / 2432.69 1678.57 / 2361.83 Exempt Fleet Services Superintendent 1417.14 / 1995.43 1375.87 / 1937.31 Exempt Fleet Services Supervisor 1180.77 / 1661.62 1146.38 / 1613.22 40 hrs/week Golf Course Superintendent 1649.80 / 2321.53 1601.74 / 2253.92 Exempt Grounds Management Crew Chief 1237.08 / 1740.91 1201.05 / 1690.21 40 hrs/week Human Resources Director 1975.93 / 2779.32 1918.38 / 2698.37 Exempt Human Resources Specialist 1176.17 / 1654.76 1141.91 / 1606.56 40 hrs/week Information Technology Manager 1878.31 / 2642.81 1823.61 / 2565.84 Exempt Information Technology Supervisor 1575.88 / 2217.76 1529.98 / 2153.17 Exempt Legal Assistant 1265.65 / 1781.59 1228.78 / 1729.70 40 hrs/week Legal Secretary 950.54 / 1339.23 922.85 / 1300.22 40 hrs/week Librarian I 1158.30 / 1629.24 1124.56 / 1581.78 Exempt Librarian II 1274.30 / 1792.85 1237.19 / 1740.63 Exempt Library Assistant 798.17 / 1122.81 774.92 / 1090.10 40 hrs/week Library Assistant Director 1467.35 / 2064.68 1424.61 / 2004.54 Exempt Library Clerk 669.01 / 942.62 649.52 / 915.16 40 hrs/week Library Director 1864.71 / 2624.79 1810.39 / 2548.34 Exempt Library Page 506.30 / 712.65 491.56 / 691.89 40 hrs/week Library Secretary 885.60 / 1245.73 859.81 / 1209.45 40 hrs/week ORDINANCE NO. 8926 (Cont.) - 6 - Maintenance Mechanic I 1014.58 / 1431.35 985.02 / 1389.66 40 hrs/week Maintenance Mechanic II 1139.08 / 1602.66 1105.90 / 1555.98 40 hrs/week Maintenance Worker I – Solid Waste 904.66 / 1274.30 878.30 / 1237.18 40 hrs/week Maintenance Worker I – Building, Golf, Library 929.75 / 1308.06 902.67 / 1269.97 40 hrs/week Maintenance Worker I – WWTP 948.35 / 1334.23 920.73 / 1295.37 40 hrs/week Maintenance Worker II – Solid Waste 953.13 / 1341.82 925.37 / 1302.74 40 hrs/week Maintenance Worker II – Building, Golf 979.10 / 1380.78 950.58 / 1340.57 40 hrs/week Maintenance Worker II – WWTP 998.68 / 1408.40 969.59 / 1367.38 40 hrs/week Meter Reading Supervisor 1204.40 / 1696.15 1169.32 / 1646.75 Exempt Office Manager – Police Department 1081.26 / 1521.89 1049.76 / 1477.56 40 hrs/week Parking Monitor 537.59 / 757.30 521.94 / 735.25 40 hrs/week Parks and Recreation Director 2014.47 / 2833.42 1955.80 / 2750.89 Exempt Parks and Recreation Secretary 885.60 / 1245.73 859.81 / 1209.45 40 hrs/week Parks Maintenance Superintendent 1498.52 / 2107.97 1454.87 / 2046.57 Exempt Payroll Specialist 1153.10 / 1622.30 1119.52 / 1575.06 40 hrs/week Planning Director 1753.65 / 2467.13 1702.58 / 2395.27 Exempt Planning Secretary 885.60 / 1245.73 859.81 / 1209.45 40 hrs/week Planning Technician 1242.27 / 1747.83 1206.09 / 1696.93 40 hrs/week Plumbing Inspector 1267.11 / 1782.79 1230.21 / 1730.86 40 hrs/week Police Captain 1728.93 / 2432.69 1543.18 / 2117.26 Exempt ORDINANCE NO. 8926 (Cont.) - 7 - Police Chief 2164.24 / 3046.38 2101.20 / 2957.65 Exempt Police Records Clerk 823.27 / 1159.16 799.30 / 1125.40 40 hrs/week Power Plant Maintenance Supervisor 1815.53 / 2553.79 1762.65 / 2479.41 Exempt Power Plant Operations Supervisor 1907.24 / 2683.47 1851.69 / 2605.31 Exempt Power Plant Superintendent – Burdick 2041.65 / 2872.98 1982.19 / 2789.30 Exempt Power Plant Superintendent – PGS 2353.71 / 3310.57 2285.16 / 3214.15 Exempt Public Information Officer 1176.17 / 1654.76 1141.91 / 1606.56 40 hrs/week Public Safety Secretary 978.24 / 1379.92 949.74 / 1339.73 40 hrs/week Public Works Director 2351.23 / 3308.68 2282.74 / 3212.31 Exempt Public Works Secretary 885.60 / 1245.73 859.81 / 1209.45 40 hrs/week Purchasing Technician 885.60 / 1245.73 859.81 / 1209.45 40 hrs/week Recreation Superintendent 1413.70 / 1988.54 1372.52 / 1930.62 Exempt Regulatory and Environmental Specialist 1815.53 / 2553.79 1762.65 / 2479.41 Exempt Senior Accountant 1396.88 / 1965.05 1356.19 / 1907.81 Exempt Senior Communications Specialist/EMD Senior Telecommunicator/EMD 992.61 / 1396.18 963.70 / 1355.52 40 hrs/week Senior Electrical Engineer 2044.42 / 2876.53 1984.88 / 2792.75 Exempt Senior Engineering Technician 1242.27 / 1747.83 1206.09 / 1696.93 40 hrs/week Senior Equipment Operator, Solid Waste 1093.16 / 1538.20 1040.51 / 1464.12 40 hrs/week Senior Equipment Operator, WWTP 1071.73 / 1508.04 1040.51 / 1464.12 40 hrs/week Senior Library Assistant 880.41 / 1238.81 854.77 / 1202.73 40 hrs/week ORDINANCE NO. 8926 (Cont.) - 8 - Senior Maintenance Worker 1101.69 / 1550.72 1069.60 / 1505.55 40 hrs/week Senior Utility Secretary 888.21 / 1252.66 862.34 / 1216.18 40 hrs/week Solid Waste Division Clerk 796.47 / 1120.54 773.27 / 1087.90 40 hrs/week Solid Waste Superintendent 1613.65 / 2270.72 1566.65 / 2204.58 Exempt Street Superintendent 1562.92 / 2201.34 1517.40 / 2137.22 Exempt Street Supervisor 1240.63 / 1744.82 1204.49 / 1694.00 40 hrs/week Turf Management Specialist 1242.27 / 1747.83 1206.09 / 1696.93 40 hrs/week Utility Director 2923.28 / 4112.22 2838.13 / 3992.45 Exempt Utility Production Engineer 2098.98 / 2953.95 2037.84 / 2867.91 Exempt Utility Secretary 885.60 / 1245.73 859.81 / 1209.45 40 hrs/week Utility Services Manager 1693.51 / 2383.15 1644.18 / 2313.74 Exempt Utility Warehouse Supervisor 1342.20 / 1887.78 1303.10 / 1832.80 40 hrs/week Victim Assistance Unit Coordinator 823.27 / 1159.16 799.30 / 1125.40 40 hrs/week Wastewater Clerk 796.47 / 1120.54 773.27 / 1087.90 40 hrs/week Wastewater Engineering/Operations Superintendent 1790.26 / 2520.04 1738.11 / 2446.64 Exempt Wastewater Plant Maintenance Supervisor 1317.58 / 1854.32 1279.21 / 1800.31 40 hrs/week Wastewater Plant Operator I 924.56 / 1301.14 897.63 / 1263.24 40 hrs/week Wastewater Plant Operator II 1033.51 / 1455.27 1003.41 / 1412.89 40 hrs/week Wastewater Plant Process Supervisor 1349.62 / 1900.20 1310.31 / 1844.86 40 hrs/week Wastewater Plant Senior Operator 1092.59 / 1538.00 1060.77 / 1493.20 40 hrs/week ORDINANCE NO. 8926 (Cont.) - 9 - Water Superintendent 1631.56 / 2295.01 1584.04 / 2228.17 Exempt Water Supervisor 1391.14 / 1959.15 1350.62 / 1902.09 40 hrs/week Worker / Seasonal 412.00 / 1600.00 Exempt Worker / Temporary 412.00 40 hrs/week SECTION 2. The currently occupied classifications of employees of the City of Grand Island included under the AFSCME labor agreement, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the AFSCME labor agreement shall work prior to overtime eligibility are as follows: Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Equipment Operator – Streets 932.48 / 1311.30 909.74 / 1279.31 40 hrs/week Fleet Services Attendant/Clerk 847.70 / 1195.62 827.18 / 1166.46 40 hrs/week Fleet Services Inventory Specialist 929.83 / 1308.65 907.15 / 1276.73 40 hrs/week Fleet Services Mechanic 1042.86 / 1466.72 1017.42 / 1430.94 40 hrs/week Horticulturist 984.58 / 1387.23 960.57 / 1353.40 40 hrs/week Maintenance Worker – Cemetery 925.42 / 1302.47 902.85 / 1270.70 40 hrs/week Maintenance Worker – Parks 919.23 / 1294.52 896.81 / 1262.94 40 hrs/week Maintenance Worker – Streets 899.80 / 1266.26 877.86 / 1235.38 40 hrs/week Senior Equipment Operator – Streets 1021.66 / 1438.46 996.74 / 1403.38 40 hrs/week Senior Maintenance Worker – Parks 1021.66 / 1438.46 996.74 / 1403.38 40 hrs/week ORDINANCE NO. 8926 (Cont.) - 10 - Senior Maintenance Worker – Streets 1021.66 / 1438.46 996.74 / 1403.38 40 hrs/week Traffic Signal Technician 1021.66 / 1438.46 996.74 / 1403.38 40 hrs/week SECTION 3. The currently occupied classifications of employees of the City of Grand Island included under the IBEW labor agreements, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the IBEW labor agreements shall work prior to overtime eligibility are as follows: Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Accounting Clerk 866.75 / 1221.67 845.61 / 1191.87 40 hrs/week Computer / GIS Technician 1230.00 / 1730.74 40 hrs/week Computer Programmer 1358.84 / 1910.94 1325.70 / 1864.34 40 hrs/week Computer Technician 1060.02 / 1491.22 1034.16 / 1454.85 40 hrs/week Custodian 808.45 / 1137.65 788.73 / 1109.90 40 hrs/week Electric Distribution Crew Chief 1574.88 / 2215.29 1536.47 / 2161.26 40 hrs/week Electric Underground Crew Chief 1574.88 / 2215.29 1536.47 / 2161.26 40 hrs/week Engineering Technician I 1113.58 / 1566.74 1086.42 / 1528.53 40 hrs/week Engineering Technician II 1356.86 / 1910.14 1326.76 / 1863.54 40 hrs/week GIS Technician 1462.24 / 2056.79 1426.58 / 2006.62 40 hrs/week Instrument Technician 1614.32 / 2271.02 1574.94 / 2215.62 40 hrs/week Lineworker Apprentice 1114.50 / 1568.02 1087.32 / 1529.78 40 hrs/week ORDINANCE NO. 8926 (Cont.) - 11 - Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Lineworker First Class 1427.42 / 2007.82 1392.61 / 1958.85 40 hrs/week Materials Handler 1357.98 / 1910.08 1324.86 / 1863.50 40 hrs/week Meter Reader 914.75 / 1287.68 892.44 / 1256.27 40 hrs/week Meter Technician 1141.69 / 1606.26 1113.84 / 1567.09 40 hrs/week Power Dispatcher I 1574.41 / 2214.43 1498.54 / 2107.73 40 hrs/week Power Dispatcher II 1653.63 / 2326.06 1573.94 / 2213.97 40 hrs/week Power Plant Maintenance Mechanic 1427.42 / 2007.82 1392.61 / 1958.85 40 hrs/week Power Plant Operator 1499.43 / 2108.98 1462.86 / 2057.54 40 hrs/week Senior Accounting Clerk 910.46 / 1282.54 888.26 / 1251.26 40 hrs/week Senior Engineering Technician 1462.24 / 2056.79 1426.58 / 2006.62 40 hrs/week Senior Materials Handler 1499.43 / 2108.98 1462.86 / 2057.54 40 hrs/week Senior Meter Reader 985.05 / 1384.56 961.02 / 1350.79 40 hrs/week Senior Power Dispatcher 1824.66 / 2566.40 1736.74 / 2442.74 40 hrs/week Senior Power Plant Operator 1654.62 / 2327.60 1614.26 / 2270.83 40 hrs/week Senior Substation Technician 1614.32 / 2271.02 1574.94 / 2215.62 40 hrs/week Senior Water Maintenance Worker 1229.51 / 1730.10 1199.52 / 1687.90 40 hrs/week Substation Technician 1499.43 / 2108.98 1462.86 / 2057.54 40 hrs/week Systems Technician 1614.32 / 2271.02 1574.94 / 2215.62 40 hrs/week Tree Trim Crew Chief 1427.42 / 2007.82 1392.61 / 1958.85 40 hrs/week ORDINANCE NO. 8926 (Cont.) - 12 - Utilities Electrician 1499.43 / 2108.98 1462.86 / 2057.54 40 hrs/week Utility Technician 1574.88 / 2215.29 1536.47 / 2161.26 40 hrs/week Utility Warehouse Clerk 1009.91 / 1421.42 985.28 / 1386.75 40 hrs/week Water Maintenance Worker 1086.36 / 1528.98 1059.86 / 1491.69 40 hrs/week Wireworker I 1230.25 / 1730.91 1200.24 / 1688.70 40 hrs/week Wireworker II 1427.42 / 2007.82 1392.61 / 1958.85 40 hrs/week SECTION 4. The currently occupied classifications of employees of the City of Grand Island included under the FOP labor agreement, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and wo rk period which certain such employees included under the FOP labor agreement shall work prior to overtime eligibility are as follows: Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Police Captain 1543.18 / 2117.26 40 hrs/week Police Officer 1132.89 / 1583.70 1094.58 / 1530.14 40 hrs/week Police Sergeant 1441.47 / 1975.15 1392.73 / 1908.36 40 hrs/week SECTION 5. The currently occupied classifications of employees of the City of Grand Island included under the IAFF labor agreement, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such ORDINANCE NO. 8926 (Cont.) - 13 - classifications, and the number of hours and work period which certain such employees included under the IAFF labor agreement shall work prior to overtime eligibility are as follows: Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Fire Captain 1415.88 / 1992.60 212 hrs/28 days Firefighter / EMT 1078.94 / 1530.73 1049.76 / 1489.32 212 hrs/28 days Firefighter / Paramedic 1189.41 / 1727.18 1172.88 / 1703.16 212 hrs/28 days SECTION 6. The classification of employees included under labor agreements with the City of Grand Island, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classification, and the number of hours and work period which certain such employees shall work prior to overtime eligibility area as stated above. All full-time fire fighters and police officers shall be paid a clothing and uniform allowance in addition to regular salary. All full-time fire fighters shall be paid a clothing and uniform allowance in addition to regular salary in the amount of $80.00 per month. All full-time police officers shall be paid a clothing and uniform allowance in addition to regular salary of $50.00 per month. Full-time police officers may also receive a reimbursement toward the purchase of body armor, not to exceed $400. Full-time fire fighters and fire captains may receive a one-time uniform acquisition allowance of up to $850. Full-time fire fighters, fire captains, Fire Operations Division Chief, Fire Prevention Division Chief, Fire Training Division Chief, and EMS Division Chief may receive an annual stipend for longevity not to exceed $520. If any such fire fighter or police officer shall resign, or his or her employment be terminated for any reason whatsoever, the clothing allowance shall be paid on a prorata basis, but no allowance shall be made for a fraction of a month. ORDINANCE NO. 8926 (Cont.) - 14 - Non-union employees and employees covered by the AFSCME labor union, the FOP labor union, and the IBEW labor union may receive an annual stipend not to exceed $500 for bilingual pay. Utilities Department personnel in the IBEW bargaining unit and the classifications of Meter Reading Supervisor, Power Plant Superintendent, Power Plant Supervisor, Electric Distribution Superintendent, Electric Distribution Supervisor, Water Superintendent, Water Supervisor, Electric Underground and Substation Superintendent, Electric Underground and Substation Supervisor, and Engineering Technical Supervisor shall be eligible to participate in a voluntary uniform program providing an allowance up to $18.00 per month. When protective clothing is required for Utilities Department personnel in the IBEW, the City shall pay 60% of the cost of providing and cleaning said clothing and the employees 40% of said cost. Public Works Department personnel in the AFSCME bargaining unit shall be eligible to participate in a voluntary uniform program providing an allowance up to $18 per month. Full- time Shop Garage Division personnel shall receive a uniform allowance of $12 biweekly. Public Works Department personnel in the job classifications Equipment Mechanic Supervisor, Garage Superintendent, and Equipment Mechanic shall receive a tool allowance of $10 biweekly. Parking Monitors may receive a one-time uniform acquisition allowance of $250 upon employment and an annual allowance thereafter of $100. SECTION 7. Employees shall be compensated for unused sick leave as follows: (A) For all employees except those covered in the IAFF and AFSCME bargaining agreement, the City will include in the second paycheck in January of each year, payment for an employee’s unused sick leave in excess of 960 hours accrued in the preceding calendar year. The compensation will be at the rate of ORDINANCE NO. 8926 (Cont.) - 15 - one-half day’s pay based on the employee’s current pay rate at the time of such compensation, for each day of unused sick leave which exceeds 960 hours accrual of the preceding year. For those employees covered in the AFSCME bargaining agreement, the City will include in the second paycheck in January of each year, payment for an employee's unused sick leave in excess of 968 hours accrued in the preceding calendar year. The compensation will be at the rate of one-half day's pay based on the employee's current pay rate at the time of such compensation, for each day of unused sick leave which exceeds 968 hours accrual of the preceding year. For those employees covered in the IAFF bargaining agreement, the City will make a contribution into a Health Reimbursement Account (HRA) on behalf of the employee in lieu of include in the second paycheck in January of each year, payment for an employee’s unused sick leave in excess of 2,880 hours accrued in the preceding calendar year. The contribution compensation will be at the rate of one-quarter day’s pay based on the employee’s current pay rate at the time of such contribution, compensation, for each day of unused sick leave which exceeds 2,880 hours accrual of the preceding year. (B) All employees except those covered in the fire department bargaining agreement shall be paid for one-half of their accumulated sick leave at the time of their retirement, the rate of compensation to be based on the employee’s salary at the time of retirement. Employees covered in the fire department bargaining agreement shall have a contribution to a Health Reimbursement Account (HRA) made on their behalf in lieu of payment be paid for one quarter of their ORDINANCE NO. 8926 (Cont.) - 16 - accumulated sick leave at the time of their retirement, the amount of contribution will be rate of compensation to be based upon the employee’s salary at the time of retirement. (C) Department heads shall be paid for one-half of their accumulated sick leave, not to exceed 30 days of pay, upon their resignation, the rate of compensation to be based upon the salary at the time of termination. Compensation for unused sick leave at retirement shall be as provided above. (D) The death of an employee shall be treated the same as retirement, and payment shall be made to the employee’s beneficiary or estate for one-half of all unused sick leave. SECTION 8. The city administrator shall receive a vehicle allowance of $400 per month in lieu of mileage for use of personal vehicle travel within Hall County, payable monthly. SECTION 9. Reimbursed expenses which are authorized by Neb. Rev. Stat. §13- 2201, et. seq., the Local Government Miscellaneous Expenditure Act and/or which the Internal Revenue Service requires to be reflected on an employee IRS Form W-2 at year end, are hereby authorized as a payroll entry. SECTION 10. The validity of any section, subsection, sentence, clause, or phrase of this ordinance shall not affect the validity or enforceability of any other section, subsection, sentence, clause, or phrase thereof. SECTION 12. Ordinance No. 8885 and all other ordinances and parts of ordinances in conflict herewith be, and the same are, hereby repealed. SECTION 13. The salary adjustments indicated in this ordinance shall become effective with the payroll period beginning October 4, 2004. ORDINANCE NO. 8926 (Cont.) - 17 - SECTION 13. This ordinance shall be in full force and take effect from and after its passage and publication in pamphlet form in one issue of the Grand Island Independent as provided by law. Enacted: August 10, 2004. ____________________________________ Jay Vavricek, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Item G1 Approving Minutes of July 27, 2004 City Council Regular Meeting The Minutes of July 27, 2004 City Council Regular Meeting are submitted for approval. See attached MINUTES. Tuesday, August 10, 2004 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING July 27, 2004 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on July 27, 2004. Notice of the meeting was given in the Grand Island Independent on July 21, 2004. Mayor Jay Vavricek called the meeting to order at 7:00 p.m. The following members were present: Councilmembers Meyer, Whitesides, Pielstick, Gilbert, Nicerkson, Cornelius, Hornady, Walker, and Haase. Councilmember Pauly was absent. The following City Officials were present: City Administrator Gary Greer, City Clerk RaNae Edwards, Finance Director David Springer, Public Works Director Steve Riehle, and City Attorney Doug Walker. PLEDGE OF ALLEGIANCE was said followed by the INVOCATION given by Pastor John Hayes, Grace Baptist Church, 1115 South Vine Street. RESERVE TIME TO SPEAK ON AGENDA ITEMS: One individual reserved time to speak on agenda items. MAYOR COMMUNICATION: Mayor Vavricek welcomed Boy Scout Troop 147. He also reminded everyone of National Night Out on August 3, 2004 and that there would be no Council Meeting that night. PRESENTATIONS AND PROCLAMATIONS: Presentation of Certificates of Appreciation for K-9 Unit Contributions. The Mayor and City Council recognized Barry Sandstrom, Fonner Park; Dr. James Kimbrough, D.V.M.; Kevin Woodward, Woodward Construction; Lieutenant Mike Kerby, Nebraska State Patrol; Mrs. Brown, IAMS Company; Wayne Davis, Pump & Pantry; and Larry Wilhemi, Les Schimmer, Roger Luebbe, Dave Bailey, and Al Fuller from Ag Services for their contributions to the Police K-9 Unit. Police Sgt. Dale Hilderbrand Supervisor of the K-9 Unit introduced Police Officer Rick Ehlers and Police Dog “Framis” and Police Officer Rita Hemmer and Police Dog “Casey” were present for the presentation. Recognition of Ken Hilligas for Years of Service to the Civil Service Commission. The Mayor and City Council recognized Ken Hilligas for his 26 years of dedicated service to the Civil Service Commission. Presentation of the Community Redevelopment Authority (CRA) Budget. Cindy Johnson, Community Redevelopment Authority (CRA) Director presented the 2004-2005 CRA Budget to the Mayor and City Council. Page 2, City Council Regular Meeting, July 27, 2004 ADJOURN TO THE GRAND ISLAND AREA SOLID WASTE AGENCY: Motion by Hornady, second by Walker, carried unanimously to adjourn to the Grand Island Area Solid Waste Agency. Public Hearing on Proposed FY 2004-2005 Grand Island Area Solid Waste Agency Budget. Steve Riehle, Public Works Director reported that a separate hearing was required for the Solid Waste Agency Budget. The budget appeared in the City’s Annual Budget Document for Fiscal Year 2004-2005. No public testimony was heard. #2004-SWA-1 – Approivng Proposed FY 2004-2005 Grand Island Area Solid Waste Agency Budget. Discussion was had with regards to rent for grinding trees and clothing allowance which would be reviewed by the Public Works Department. Motion by Pielstick, second by Hornady, to approve Resolution #2004-SWA-1. Upon roll call vote, all voted aye. Motion adopted. #2004-SWA-2 – Approving Call Redemption for Solid Waste Disposal Facilities Revenue Refunding Bonds, Series 1998. David Springer, Finance Director reported that on October 15, 1998, $3,805,000 in Solid Waste Disposal Revenue Refunding bonds were issued to refinance the 1992 Series bonds. Currently there was $2,735,000 still outstanding at an average interest rate of 4.885%. By refinancing these bonds at a lower interest rate the saving would be $139,848. This resolution would call for the redemption of the Series 1998 bonds. Mr. Springer introduced Bruce Lefler and Bill Beavers from Ameritas Investment Corporation. Motion by Hornady, second by Cornelius, to approve Resolution #2004-SWA-2. Upon roll call vote, all voted aye. Motion adopted. #2004-SWA-3 – Approving Insurance of Solid Waste Disposal Facilities Revenue Refunding Bonds, Series 2004. David Springer, Finance Director reported that this resolution would issue the new bonds in the amount of $2,485,000. Motion by Hornady, second by Cornelius, to approve Resolution #2004-SWA-3. Upon roll call vote, all voted aye. Motion adopted. RETURN TO REGULAR SESSION: Motion by Cornelius, second by Hornady, carried unanimously to return to Regular Session. PUBLIC HEARINGS: Public Hearing on Amendment to Community Redevelopment Authority (CRA) Redevelopment Plan and Authorizing Tax Increment Financing for Renovation of Facility at 504 & 512 Elm Street. Cindy Johnson, CRA Director reported that developer Fred Hoppe had submitted an application for tax increment financing in the amount of $668,000 for property formerly known as Old Walnut School located at 504 & 512 Elm Street. This public hearing was for an amendment to the Redevelopment Plan. Fred Hoppe, Developer from Lincoln spoke in support. No further public testimony was heard. Page 3, City Council Regular Meeting, July 27, 2004 Public Hearing on Request of Rafa’s Tacos, Inc. dba Rafa’s Tacos, 811 West 2nd Street for a Class “I” Liquor License. City Clerk RaNae Edwards reported that Rafa’s Tacos, Inc. dba Rafa’s Tacos, 811 West 2nd Street had submitted an application with the City Clerk’s Office for a Class “I” Liquor License which allows for the sale of alcoholic beverages on sale only within the corporate limits of the city. Ms. Edwards presented the following exhibits for the record: application submitted to the Liquor Control Commission and received by the City on July 2, 2004; notice to applicant of date, time, and place of hearing mailed on July 2, 2004; notice to the general public of date, time, and place of hearing published on July 17, 2004; and Chapter 4 of the City Code. Rosalva Quezada, 2105 N. Nashville spoke in support. No further public testimony was heard. Public Hearing for Acquisition of Right-of-Way and Public Utility Easement Along Stolley Park Road from U.S. Highway 281 West for Approximately 1/2 Mile. (E.N. & Merlene Roe, Tim & Susan Roe and New Holland, Inc.)) Steve Riehle, Public Works Director reported that acquisition of public right-of-way located along Stolley Park Road from U.S. Highway 281 west for approximately 1/2 mile was required in order to have access to maintain power appurtenances. This easement would be used for public utilities, roadway and drainage purposes. No public testimony was heard. Public Hearing for Acquisition of Right-of-Way Along 13th Street West of the Highland Park Drainway (Drainway is Located Along the Shoemaker to Westridge Bike Trail). (Imogene & Teddy Lechner and Irene A. Neumann Revocable Living Trust) Steve Riehle, Public Works Department Director reported that acquisition of public right-of-way located along 13th Street west of Highland Park Drainway was required in order to complete construction of Sanitary Sewer District 510 and 514. No public testimony was heard. ORDINANCES: Councilmember Pielstick made the motion that the statutory rules requiring ordinances to be read by title on three different days be suspended and that ordinance numbered: #8924 – Consideration of Street Name Change of Phoenix Court and Phoenix Circle to McShannon Place, In McShannon Subdivision be considered for passage on the same day upon reading by number only and that the City Clerk be permitted to call out the number of these ordinances on first reading and then upon final passage and call for a roll call vote on each reading and then upon final passage. Councilmember Whitesides seconded the motion. Upon roll call vote, all voted aye. Motion adopted. Mayor: Is there any one in the audience interested in this Ordinance? Discussion was held by Council concerning the cost to residents if the name was changed. Roger McShannon, 809 S Vine spoke in support. No further public comment was heard. Motion was made by Whitesides to deny Ordinance #8924, second by Pielstick. Upon roll call vote, Councilmembers Meyer, Whitesides, Pielstick, Nickerson, Hornady, Walker, and Haase voted aye. Councilmembers Gilbert and Cornelius voted no. Motion adoted. Page 4, City Council Regular Meeting, July 27, 2004 Councilmember Pielstick made the motion that the statutory rules requiring ordinances to be read by title on three different days be suspended and that ordinance numbered: #8925 – Consideration of Issuance by the Grand Island Area Solid Waste Agency – Solid Waste Disposal Facilities Revenue Refunding Bonds, Series 2004 and Management and Service Agreements be considered for passage on the same day upon reading by number only and that the City Clerk be permitted to call out the number of these ordinances on first reading and then upon final passage and call for a roll call vote on each reading and then upon final passage. Councilmember Hornady seconded the motion. Upon roll call vote, all voted aye. Motion adopted. Mayor: Is there any one in the audience interested in this Ordinance? Finance Director David Springer explained that Ordinance #8925 was the Council action needed to issue the Refunding Bonds for the Solid Waste Agency which Council voted on earlier. City Clerk: Ordinance #8925 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. City Clerk: Ordinance #8925 on final passage. All those in favor of the passage of this ordinance on final passage, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor: By reason of the roll call votes on first reading and then upon final passage, Ordinance #8925 is declared to be lawfully passed and adopted upon publication as required by law. CONSENT AGENDA: Item G-5 was pulled from the consent agenda. Motion by Hornady, second by Pielstick, to approve the Consent Agenda excluding item G-5. Upon roll call vote, all voted aye. Motion adopted. Approving Minutes of July 12, 2004 City Council Joint Meeting. Councilmember Meyer abstained. Approving Minutes of July 13, 2004 City Council Regular Meeting. It was noted that a correction needed to be made showing Councilmember Pielstick abstaining from voting on the claims. (So noted.) Approving Minutes of July 20, 2004 City Council Study Session. Approving Appointment of John Schultz to the Civil Service Commission. Approving Request of Rosalva Quezada, 2105 Nashville for Liquor Manager Designation for Rafa’s Tacos, 811 West 2nd Street. Page 5, City Council Regular Meeting, July 27, 2004 #2004-174 – Approving Amendment to Community Redevelopment Authority (CRA) Redevelopment Plan and Authorizing Tax Increment Financing for Renovation of Facility at 504 & 512 Elm Street. #2004-175 – Approving Acquisition of Right-of-Way and Public Utility Easement Along Stolley Park Road from U.S. Highway 281 West for Approximately 1/2 Mile. #2004-176 – Approving Acquisition of Right-of-Way Along 13th Street West of the Highland Park Drainway (Drainway is Located Along the Shoemaker to Westridge Bike Trail) #2004-179 – Approving Change Order No. 1 to the Contract for Street Improvement District No. 1251, Grand West Fourth Subdivision; Craig Drive, Morrison Drive, & Carol Street. #2004-180 – Approving Certificate of Final Completion and Setting Board of Equalization Hearing Date for Street Improvement District No. 1251, Grand West Fourth Subdivision; Craig Drive, Morrison Drive, & Carol Street. #2004-181 – Approving Bid Award for Widening Stolley Park Road West of U.S. Highway 281, Project 2004-P-8 with The Diamond Engineering Company of Grand Island, Nebraska in an Amount of $650,154.90. #2004-182 – Approving Certificate of Final Completion and Setting Board of Equalization Hearing Date for Water Extension District No. 445 and Water Main District No. 446T. #2004-183 – Approving Final Completion for Repair and Renovation of Historic William Stolley House. #2004-184 – Approving FY 2004-2005 User Fee Schedule. #2004-185 – Approving FY 2004-2005 Annual Budget for Business Improvement District #3, South Locust Street from Stolley Park Road to Highway 34, and Setting Date for Board of Equalization. #2004-186 – Approving FY 2004-2005 Annual Budget for Business Improvement District #4, South Locust Street from Stolley park Road to Fonner Park Road, and Setting Date for Board of Equalization. #2004-187 – Approving FY 2004-2005 Annual Budget for Business Improvement District #5, Downtown, and Setting Date of Board of Equalization. Approving Request of Rafa’s Tacos, Inc. dba Rafa’s Tacos, 811 West 2nd Street for Class “I” Liquor License. Discussion was held with regards to Rafa ’s Tacos failing to get the Fire and Building Department inspections completed as requested. Motion was made by Nickerson, second by Haase to forward this request to the Liquor Control Commission with no recommendation. Upon roll call vote, all voted aye. Motion adopted. Page 6, City Council Regular Meeting, July 27, 2004 PAYMENT OF CLAIMS: Motion by Cornelius, second by Horandy, carried unanimously to approve the Claims for the period of July 14, 2004 through July 27, 2004, for a total amount of $3,138,605.46. Motion adopted. Councilmember Pielstick abstained from claim #3168. EXECUTIVE SESSION: Motion by Hornady, second by Cornelius, to adjourn to Executive Session at 8:40 p.m. for the purpose of discussing real estate purchases. Upon roll call vote, all voted aye. Motion adopted. RETURN TO REGULAR SESSION: Motion by Pielstick, second by Cornelius, to return to Regular Session at 9:35 p.m. Upon roll call vote, all voted aye. Motion adopted. ADJOURNMENT: The meeting was adjourned at 9:35 p.m. Respectfully submitted, RaNae Edwards City Clerk Item G2 Approving Re-appointments to the Community Development Advisory Board The Mayor has submitted the re-appointment of Cindy Bennett and Bob Lowewenstein to the Community Development Advisory Board. Their appointments would become effective August 10, 2004, upon approval by Council, and would expire August 10, 2007. Approval is recommended. Tuesday, August 10, 2004 Council Session City of Grand Island Staff Contact: Jeri Garroutte City of Grand Island City Council Item G3 Approving Re-appointments to the Business Improvement District #3 and #4 The Mayor has submitted the re-appointment of Bryon Wheeler, Hugh Miner, and Roy Neneman to the Business Improvement District #4. Their appointments would become effective August 10, 2004, upon approval by council, and would expire August 10, 2007. Approval is recommended. The Mayor has submitted the re-appointment of Jack Rasmussen to the Business Improvement District # 3. Their appointments would become effective August 10, 2004, upon approval by council, and would expire August 10, 2007. Approval is recommended. Tuesday, August 10, 2004 Council Session City of Grand Island Staff Contact: Cindy Johnson City of Grand Island City Council Item G4 Approving Re-appointments to the Building Advisory Board The Mayor has submitted the re-appointment of John O'Meara, Donald Skeen, and Steve Grubbs to the Building Code Advisory Board. Their appointments would become effective immediately, upon approval by Council, and would expire August 1, 2006. Approval is recommended. Tuesday, August 10, 2004 Council Session City of Grand Island Staff Contact: Craig Lewis City of Grand Island City Council Item G5 Approving Re-appointments to the Library Board The Mayor has submitted the re-appointment of Dr. Michael J. Horn, Lori Hock, and Joseph W. Cook to the Library board. Their appointments would become effective August 10, 2004, upon approval by Council, and would expire June 30, 2008. Approval is recommended. Tuesday, August 10, 2004 Council Session City of Grand Island Staff Contact: Steve Fosselman City of Grand Island City Council Item G6 #2004-188 - Approving Designation of Two Express Parking Zone Parking Spaces on the East Side of the Downtown Center, 308 North Locust Street Tuesday, August 10, 2004 Council Session City of Grand Island Staff Contact: Steven P. Riehle, P.E., Public Works Director City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, P.E., Director of Public Works Meeting: August 10, 2004 Subject: Approving Designation of Two Express Zone Parking Spaces on the East Side of the Downtown Center, 308 N Locust Street Item #’s: G-6 Presenter(s): Steven P. Riehle, Director of Public Works Background City Code Section 22-77 states that the city Council may, by Resolution, entirely prohibit, or fix a time limit for parking and stopping of vehicles in or on any public street, public property or portion thereof. Discussion A request was received to designate two Express Zone parking spaces on the east side of the Downtown Center, 308 N Locust. The Express Zone would accommodate the ten to twelve businesses whom occupy the building. They have requested the 3rd and 4th stalls along the west side of Locust street, North of 3rd Street. The Business Improvement District has no objections to the request. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve designating two Express Zone parking spaces on the east side of the Downtown Center. 2. Disapprove or /Deny the request. 3. Modify the request to meet the wishes of the Council. 4. Table the issue. Recommendation City Administration recommends that the Council pass a resolution designating the creation of two Express Zone parking spaces on the East side of the Downtown Center. Sample Motion Move to approve designating the creation of two Express Zone parking spaces. Approved as to Form ¤ ___________ August 5, 2004 ¤ City Attorney R E S O L U T I O N 2004-188 WHEREAS, the City Council, by authority of Section 22-77 of the Grand Island City Code may, by resolution, entirely prohibit, or fix a time limit for the parking and stopping of vehicles in or on any public street, public property, or portion thereof; and WHEREAS, the Downtown Center has requested two Express Zone parking spaces on the east side of the building at 308 North Locust Street; and WHEREAS, the proposed parking restriction will allow parking for no more than 20 minutes for express parking for customers that need to make a short visit to area businesses; and WHEREAS, it is in the best interests of the City to effect such regulations. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: 1. Two Express Zone parking spaces be designated for the third and fourth parking spaces north of 3rd Street, on the west side of Locust Street. 2. The Street and Transportation Division is directed to erect and maintain the signs and street markings necessary to effect the above regulations. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 10, 2004. _______________________________________ RaNae Edwards, City Clerk Item G7 #2004-189 - Approving Continuation of Street Improvement District No. 1253; Island Circle, West of Webb Road, in Lacy Subdivision Tuesday, August 10, 2004 Council Session City of Grand Island Staff Contact: Steven P. Riehle, P.E., Public Works Director City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, P.E., Director of Public Works Meeting: August 10, 2004 Subject: Continuation of Street Improvement District No. 1253; Island Circle, West of Webb Road, in Lacy Subdivision Item #’s: G-7 Presenter(s): Steven P. Riehle, Director of Public Works Background Street Improvement District 1253, Island Circle, west of Webb Road, was created by the City Council on June 22, 2004. Legal notice of the district creation was published in the Grand Island Daily Independent on June 30, 2004. Notification was also mailed to the property owners on that date, stating that the construction would take place unless more than 50% of the abutting landowners submitted written protests during the protest period. Discussion The District completed the 20-day protest period at 5:00 p.m. on July 20, 2004. There were no protests filed against this district by abutting property owners. Accordingly, this district may be continued and constructed. Alternatives 1. Approve the continuation of Street Improvement District 1253. 2. Disapprove or /Deny the continuation of the District. 3. Modify the recommendation to meet the wishes of the Council. 4. Table the issue. Recommendation City Administration recommends that the Council pass a resolution for continuation of the district. Sample Motion Move to approve the continuation of Street Improvement District 1253. Approved as to Form ¤ ___________ August 5, 2004 ¤ City Attorney R E S O L U T I O N 2004-189 WHEREAS, Street Improvement District No. 1253 (Island Circle in Lacy Subdivision) was created by Ordinance No. 8914 on June 22, 2004; and WHEREAS, notice of the creation of such street improvement district was published in the Grand Island Independent in accordance with the provisions of Section 16-619, R.R.S. 1943; and WHEREAS, Section 16-620, R.R.S. 1943, provides that if the owners of record title representing more than 50% of the front footage of the property abutting upon the streets, avenues, or alleys, or parts thereof which are within such proposed district shall file with the City Clerk within twenty days from the first publication of said notice written objections to such street improvement district, said work shall not be done and the ordinance shall be repealed; and WHEREAS, the protest period ended on July 20, 2004, and no protests were filed with the City Clerk against the creation of Street Improvement District 1252. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that insufficient protests having been filed with the City Clerk against the creation of Street Improvement District No. 1253, such district shall be continued and constructed according to law. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 10, 2004. _______________________________________ RaNae Edwards, City Clerk Item G8 #2004-190 - Approving Donation of the Street Department's Old V- Plow to Hall County Tuesday, August 10, 2004 Council Session City of Grand Island Staff Contact: Steven P. Riehle, P.E., Public Works Director City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, P.E., Director of Public Works Meeting: August 10, 2004 Subject: Approving Donation of the Street Department's Old V-Plow to Hall County Item #’s: G-8 Presenter(s): Steven P. Riehle, Director of Public Works Background Items of value need Council approval to be donated or sold according to City purchasing rules. Discussion The City of Grand Island’s Street Department has a surplus of equipment and will be disposing of one 1984 V snow plow. The estimated value of the plow is $200.00. The Street Department would like to donate the plow to Hall County. If the donation is not approved, the plow will be for sale by auction. The unit was purchased in 1984 for $950.00. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve donating the surplus V-Plow to Hall County 2. Disapprove or/Deny the donation. 3. Modify the request to meet the wishes of the Council. 4. Table the issue. Recommendation City Administration recommends that the Council approve donating the V-Plow to Hall County. Sample Motion Move to approve the donation. Approved as to Form ¤ ___________ August 5, 2004 ¤ City Attorney R E S O L U T I O N 2004-190 WHEREAS, the City of Grand Island Public Works Department has declared a 1984 V snow plow as surplus equipment; and WHEREAS, such plow was purchased used by the City in 1984 for $950.00; and WHEREAS, the current value of the plow is estimated at $200.00; and WHEREAS, it is recommended that such plow be donated to the Hall County Highway Department. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the 1984 V snow plow declared surplus shall be donated to the Hall County Highway Department. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 10, 2004. _______________________________________ RaNae Edwards, City Clerk Item G9 #2004-191 - Approving Agreement with the Nebraska Department of Roads for Improvements to the Intersection of U.S. HWY 30 and Engleman Road Tuesday, August 10, 2004 Council Session City of Grand Island Staff Contact: Steven P. Riehle, P.E., Public Works Department City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, P.E., Director of Public Works Dale Shotkoski, Assistant City Attorney Meeting: August 10, 2004 Subject: Approving Agreement for Project STPP-30- 4(146) to Improve the Intersection of US HWY 30 and Engleman Road Item #’s: G-9 Presenter(s): Steven P. Riehle, Director of Public Works Background All agreements must be approved by the City Council. The Nebraska Department of Roads is preparing plans for a safety project to improve the intersection of US HWY 30 and Engleman Road. The highway is scheduled for widening to five lanes in 2010. Discussion The City’s share will be 20 percent of the preliminary engineering, right-of-way, utilities, construction and construction engineering which is estimated to be $53,654.60. The total project construction is estimated to be $268,273.00. The funding source for the city share will be from the city’s Federal Surface Transportation Program (STP) allocation of funds which are maintained by the NDOR. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve a resolution authorizing the Mayor to sign the agreement. 2. Disapprove or/Deny authorization for the Mayor to sign the agreement. 3. Modify the agreement to meet the wishes of the Council. 4. Table the issue. Recommendation City Administration recommends that the Council approve a resolution authorizing the Mayor to sign the agreement. Sample Motion Move to approve authorization for the Mayor to sign the agreement. Approved as to Form ¤ ___________ August 5, 2004 ¤ City Attorney R E S O L U T I O N 2004-191 WHEREAS, the Nebraska Department of Roads intends to improve the intersection of U.S. Highway 30 and Engleman Road; and WHEREAS, in order to complete this project, the south side of U.S. Highway 30 will be widened in the construction area to accommodate left-turn lanes; and WHEREAS, the total project costs are anticipated to be $268,273, with the City's share to be approximately $53,654.60; and WHEREAS, the City intends to pay its share of the costs through its allowance of STP funds; and WHEREAS, an agreement with the Nebraska Department of Roads is required to proceed with this project, known as Project No. STPP-30-4(146). NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the agreement with the Nebraska Department of Roads for the improvement of the intersection of U.S. Highway 30 and Engleman Road is hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 10, 2004. _______________________________________ RaNae Edwards, City Clerk Item G10 #2004-192 - Approving Agreement with Olsson Associates for Engineering Consulting Services for Widening Stolley Park Road, West of U.S. HWY 281 Tuesday, August 10, 2004 Council Session City of Grand Island Staff Contact: Steven P. Riehle, P.E., Public Works Director City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, P.E., Director of Public Works Meeting: August 10, 2004 Subject: Approving Agreement with Olsson Associates for Engineering Consulting Services for Widening Stolley Park Road, West of U.S. HWY 281 Item #’s: G-10 Presenter(s): Steven P. Riehle, P.E., Director of Public Works Background On July 16, 2004 the Engineering Division of the Public Works Department advertised to receive proposals for engineering consulting services to widen Stolley Park Road west of US HWY 281, adjacent to Case New Holland and Roe Buick. Discussion A single proposal was received from Olsson Associates on August 2, 2004. An agreement has been negotiated for the scope and the cost of the study. The work will be performed on an actual cost basis with a maximum dollar amount of $71,156.00. There are sufficient funds in account 40033525-90067 to fund these services. Alternatives 1. Approve a resolution authorizing the Mayor to sign an agreement. 2. Disapprove or /Deny the Mayor aut horization to sign the agreement. 3. Modify the agreement to meet the wishes of the Council. 4. Table the issue. Recommendation City Administration recommends that the Council approve a resolution authorizing the Mayor to sign an agreement with Olsson Associates to perform engineering consulting services for widening Stolley Park Road west of US HWY 281. Sample Motion Move to approve entering into an agreement with Olsson Associates. Approved as to Form ¤ ___________ August 5, 2004 ¤ City Attorney R E S O L U T I O N 2004-192 WHEREAS, the City of Grand Island invited proposals for Engineering Consulting Services for widening Stolley Park Road, west of U.S. Highway 281 in accordance with a Request for Proposal on file with Public Works Department; and WHEREAS, on August 2, 2004, one proposal was received, reviewed and evaluated in accordance with established criteria; and WHEREAS, Olsson Associates of Grand Island, Nebraska, submitted a proposal in accordance with the terms of the request for proposals and all statutory requirements contained therein; and WHEREAS, an agreement was negotiated in accordance with the provisions of the City Procurement Code for actual costs not to exceed $71,156.00; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the negotiated proposal of Olsson Associates of Grand Island, Nebraska, for engineering consulting services for widening Stolley Park Road, west of U.S. Highway 281 for actual costs not to exceed $71,156.00 is hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such agreement for such services on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 10, 2004. _______________________________________ RaNae Edwards, City Clerk Item G11 #2004-193 - Approving Bid Award for Street Improvement District 1250; Edna Drive from North Road West to Mabel Drive Tuesday, August 10, 2004 Council Session City of Grand Island Staff Contact: Steven P. Rihele, P.E., Public Works Director City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, P.E., Director of Public Works Dale Shotkoski, Assistant City Attorney Meeting: August 10, 2004 Subject: Approving Bid Award for Street Improvement District 1250, Edna Drive, North Road to Mabel Drive (Asphalt Paving) Item #’s: G-11 Presenter(s): Steven P. Riehle, Director of Public Works Background On July 7, 2004 the Engineering Division of the Public Works Department advertised for bids for Street Improvement District 1250. Discussion Two bids were received and opened on July 22, 2004. The Engineering Division of the Public Works Department and the Purchasing Division of the City Attorney’s Office have reviewed the bids that were received. All bids were submitted in compliance with the contract, plans, and specifications with no exceptions. A summary of the bids is shown below. Bidder Exceptions Bid Security Total Bid J.I.L Asphalt Paving Co. Grand Island NE None The Cincinnati Insurance Co. $27,165.11 Gary Smith Construction Co. Grand Island, NE None Inland Insurance Co. $30,948.18 The engineer’s opinion of cost for this project is $32,729.03. There are sufficient funds available in the Public Works account No. 40033525-90145. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve awarding the contract for Street Improvement District 1250 to the lowest bidder. 2. Disapprove or/Deny awarding the contract. 3. Modify the contract to meet the wishes of the Council. 4. Table the issue, however, the contractor may with draw their bid if it is not awarded within 45 days of bid opening. Recommendation City Administration recommends that the Council approve awarding the contract to J.I.L. Asphalt Co., of Grand Island, Nebraska, for the amount of $27,165.11. Sample Motion Move to approve the award of the contract to the lowest bidder, J.I.L. Asphalt Co., of Grand Island, Nebraska for Street Improvement District 1250. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Dale M. Shotkoski, Assistant City Attorney Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: July 22, 2004 at 11:00 a.m. FOR: Street Improvement District No. 1250 DEPARTMENT: Public Works ESTIMATE: $32,729.03 FUND/ACCOUNT: 40033525.90145 PUBLICATION DATE: July 7, 2004 NO. POTENTIAL BIDDERS: 8 SUMMARY Bidder: J.I.L. Asphalt Paving Co. Gary Smith Construction Co. Grand Island, NE Grand Island, NE Bid Security: The Cincinnati Insurance Co. Inland Insurance Company Exceptions: None None Bid Price: $27,165.11 $30,948.18 cc: Steve Riehle, Public Works Director Ron Underwood, Senior Engineering Manager Gary Greer, City Administrator Dale Shotkoski, Purchasing Agent Laura Berthelsen, Legal Assistant P923 Approved as to Form ¤ ___________ August 5, 2004 ¤ City Attorney R E S O L U T I O N 2004-193 WHEREAS, the City of Grand Island invited sealed bids for Street Improvement District No. 1250 located along Edna Drive from North Road to Mabel Drive, according to plans and specifications on file with the City Engineer; and WHEREAS, on July 22, 2004, bids were received, opened and reviewed; and WHEREAS, J.I.L. Asphalt Paving Company of Grand Island, Nebraska, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $27,165.11; and WHEREAS, J.I.L. Asphalt Paving Company's bid is less than the estimate for such project. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of J.I.L. Asphalt Paving Company of Grand Island, Nebraska, in the amount of $27,165.11 for Street Improvement District No. 1250 is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 10, 2004. _______________________________________ RaNae Edwards, City Clerk Item G12 #2004-194 - Approving to Rescind Resolution #2003-272, in Regards to the Final Clarifier Mechanisms for the Waste Water Treatment Plant, to a Corrected Resolution Tuesday, August 10, 2004 Council Session City of Grand Island Staff Contact: Steven P. Riehle, P.E., Public Works Director City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, P.E., Director of Public Works Meeting: August 10, 2004 Subject: Approving to Rescind Resolution #2003-272, in Regards to the Final Clarifier Mechanisms for the Waste Water Treatment Plant, to a Corrected Resolution Item #’s: G-12 Presenter(s): Steven P. Riehle, P.E., Director of Public Works Background The Waste Water Division of the Public Works Department advertised for bids for three (3) Final Clarifier Mechanisms on August 18, 2003. Bids were received and opened on September 4, 2003. All bids included a lump sum for the three Final Clarifier Mechanisms and an alternate additive for stainless steel. Dorr-Oliver EIMCO of Salt Lake City, UT was low bidder. Discussion The City Council approved Resolution Number 2003-272 at the September 23, 2003 meeting. An incorrect bid price was in the resolution. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve a resolution rescinding the original resolution and passing a corrected version. 2. Disapprove or /Deny rescinding the original resolution. 3. Modify the request to meet the wishes of the Council 4. Table the issue. Recommendation City Administration recommends that the Council pass a resolution rescinding the original resolution and passing a corrected resolution for the Final Clarifier Mechanisms. Sample Motion Move to approve the rescinding of the original resolution and pass a corrected resolution. Approved as to Form ¤ ___________ August 5, 2004 ¤ City Attorney R E S O L U T I O N 2004-194 WHEREAS, on September 23, 2003, by Resolution 2003-272, the City Council of the City of Grand Island approved the bid of Dorr-Oliver EIMCO of Salt Lake City, Utah for Final Clarifier Mechanisms, Project 2003-WWTP-2 in the amount of $400,685.00; and WHEREAS, such amount was incorrect; and WHEREAS, Dorr-Oliver EIMCO provided an evaluated bid of $620,817 which included Alternate A for Final Clarifier Mechanisms, Project 2003-WWTP-2; and WHEREAS, the City chose not to accept Alternate A, reducing Dorr-Oliver EIMCO's bid to $396,817.00; and WHEREAS, after excluding Alternate A, Dorr-Oliver EIMCO was the low bidder for the project; and WHEREAS, it is necessary to rescind Resolution 2003-272, and to accept the bid of Dorr- Oliver EIMCO for Final Clarifier Mechanisms, Project 2003-WWTP-2 in the amount of $396,817.00; and WHEREAS, a contract for such project in the amount of $396,817.00 has been reviewed and approved by the City Attorney's office. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: 1. Resolution 2003-272 is hereby rescinded. 2. The bid of Dorr-Oliver EIMCO of Salt Lake City, Utah for final clarifier mechanisms, Project 2003-WWTP-2 in the amount of $396,817.00 is hereby approved. 3. The Mayor is hereby authorized and directed to execute an agreement with such contractor for such project on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 10, 2004. _______________________________________ RaNae Edwards, City Clerk Item G13 #2004-195 - Approving Bid Award - Purchase of Liquid Ortho- Polyphosphate for Corrosion Control - Water Department Tuesday, August 10, 2004 Council Session City of Grand Island Staff Contact: Gary R. Mader;Dale Shotkoski City of Grand Island City Council Council Agenda Memo From: Gary R. Mader, Utilities Director Dale Shotkoski, Asst. City Attorney/Purchasing Meeting: August 10, 2004 Subject: Award Memo for Liquid Ortho-Polyphosphate for Corrosion Control - Platte Pumping Station Item #’s: G-13 Presenter(s): Gary R. Mader, Utilities Director Background The City was issued an Administrative Order by the Nebraska Health and Human Services on March 24, 1998, requiring compliance with the EPA Lead and Copper Rule. Because City water was corrosive enough to leach copper from household plumbing and fixtures in excess of EPA limits, the order required the preparation of an Optimum Corrosion Control Treatment program (OCCT). The OCCT program includes the addition of liquid ortho-polyphosphate solution to the source water. The addition was implemented in May, 2003, using an ortho- polyphosphate product supplied by Aquasmart. Semi-annual testing of the water system indicates that the goal of reducing corrosiveness, and thus copper levels, to comp ly with the regulatory order has been achieved. Discussion The initial contract to provide the additive is completed. Therefore, specifications for the purchase of Liquid Ortho-Polyphosphate for Corrosion Control for an additional year were prepared and issued for bid. The specifications require a firm price for the product to maintain the specified dose rate. Two bids were received as listed below. The bids were evaluated based upon the total cost to treat 4.5 billion gallons of water (a high estimate of annual treatment needed). Bidder Evaluated Annual Cost Aqua Smart, Inc. from Atlanta, Georgia $139,950.00 CalciQuest, Inc. from Belmont, NC $ 80,820.00 Our consultant for the project, CH2M Hill, and department engineering staff have reviewed the bids for compliance with the City’s detailed specifications, and finds that both are compliant. CH2M Hill also checked references supplied by the low bidder to confirm product effectiveness. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the award for the Liquid Ortho-Polyphosphate for Corrosion Control. 2. Deny the award for the Liquid Ortho-Polyphosphate for Corrosion Control. 3. Table the issue. Recommendation: City Administration recommends that the purchase of liquid ortho-polyphosphate be awarded to CalciQuest, Inc. as the low responsive bidder, in an amount not to exceed $80,820.00. Actual cost will depend on actual City water usage. Sample Motion I move that the purchase of Liquid Ortho-Polyphosphate for Corrosion Control in an amount not to exceed $80,820.00 be awarded to CalciQuest, Inc. from Belmont, North Carolina. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Dale M. Shotkoski, Assistant City Attorney Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: July 16, 2004 at 11:00 a.m. FOR: Purchase of Liquid Ortho-Polyphosphate for Corrosion Control DEPARTMENT: Utilities ESTIMATE: $175,000.00 FUND/ACCOUNT: E525 PUBLICATION DATE: July 1, 2004 NO. POTENTIAL BIDDERS: 3 SUMMARY Bidder: CalciQuest, Inc. Aqua Smart, Inc. Belmont, NC Atlanta, GA Bid Security: Aegis Security Ins. Co. $6,997.50 Exceptions: None None Bid Price: $80,820.00 $139,950.00 cc: Gary Mader, Utilities Director Bob Smith, Assistant Utilities Director Pat Geircke, Administrative Assistant Shelly Schnakenberg, Senior Utilities Secretary Gary Greer, City Administrator Dale Shotkoski, Purchasing Agent Laura Berthelsen, Legal Assistant P918 Approved as to Form ¤ ___________ August 5, 2004 ¤ City Attorney R E S O L U T I O N 2004-195 WHEREAS, on March 24, 1998, the Nebraska Health and Human Services issued an Order requiring compliance with the EPA Lead and Copper Rule; and WHEREAS, the order required the preparation of an Optimum Corrosion Control Treatment program which includes the addition of liquid ortho-polyphosphate solution to the source water; and WHEREAS, the City of Grand Island invited sealed bids for the Purchase of Liquid Ortho- Polyphosphate for Corrosion Control, according to plans and specifications on file at the Platte Generating Station; and WHEREAS, on July 16, 2004, bids were received, opened and reviewed; and WHEREAS, CalciQuest, Inc. of Belmont, North Carolina, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in an amount not to exceed $80,820. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the evaluated bid of CalciQuest, Inc. of Belmont, North Carolina, in an amount not to exceed $80,820.00 for the purchase of liquid Ortho-Polyphosphate for corrosion control is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 10, 2004. _______________________________________ RaNae Edwards, City Clerk Item G14 #2004-196 - Approving Bid Award - Feeder Protection Relays Tuesday, August 10, 2004 Council Session City of Grand Island Staff Contact: Gary R. Mader;Dale Shotkoski City of Grand Island City Council Council Agenda Memo From: Gary R. Mader, Utilities Director Dale Shotkoski, Asst. City Attorney/Purchasing Meeting: August 10, 2004 Subject: Bid Award – Feeder Protection Relays Item #’s: G-14 Presenter(s): Gary R. Mader, Utilities Director Background Over the past decade, the capabilities of protective relaying for electric distributive systems have been greatly enhanced by the development of electronic, computer based systems. The electronic systems replace the previously used electro mechanical relays. In 2001, the Electric Department began the upgrade of the Grand Island system to modern industry standards. Approximately, 2/3 of the distribution system protective relaying has been upgraded. This project has been scheduled to be systematically completed over a number of years. The project has progressed to the point of ordering additional relays for installation. Discussion In order to continue the relay upgrade project, specifications were prepared for the purchase of twenty-eight (28) Feeder Protective Relays. The specifications were advertised and bids publicly opened in accordance with the City Purchasing Code. Six bids were received as tabulated below. Bidder Manufacturer & Product Commercial Exceptions Mounting Dimension Exception Communication Exception Bid Price (with tax) Areva T & D MiCOM P143Feeder Management Relay No Yes (12.19” x 6.97”) No $66,171.00 Kriz Davis Company Cooper Edison Idea No Yes (8.67”x 5.22”) Yes $67,840.50 NxtPhase Corporation F-PRO No No (19” x 5.22”) Yes $75,315.75 Wesco Distribution Inc No ABB DPU2000R No (19” x 5.22”) No $81,706.80 Schweiter Engineering Laboratories Inc SEL 351 No No (19” x 5.22”) Yes $90,064.92 Harold K Scholz Co ABB DPU2000R No No (19” x 5.25”) Yes $112,040.13 As is often the case with new technologies, particularly with electronic, programmable technologies, there were initially a variety of shapes, sizes, communication and configuration options. In the U.S., the industry is moving toward rack mounted relays with standard mounting dimensions of 19 1/2” x 5.22”. The Electric Department has adopted that standard. Also, there are a number of equipment communications systems available for various applications. The two most widely used relay communication protocols are referred to as DNP and MODBUS. In Grand Island, the distribution system protective relaying communication system utilizes a fiber optic Ethernet communication link. The communication path from remote locations is ; serial output from protective relays, conversion to Ethernet, via Ethernet to Windows based status and control program at the Control Center. A similar sequence applies to the reverse path for control signals to the substations. Each portion of the communication link must integrate well with the other to provide for smooth system operation. For protective relays, the Electric Department utilizes the MODBUS and Ethernet protocols. Two of the vendors took exception to the 19 ½” rack mount requirement. The 19 ½” rack mounted configuration is readily available from domestic manufacturers. Adoption of a standard size reduces dependence on a single manufacturer and enables future upgrades to be performed with minimal disruption. If the relays were intended to be mounted in brand new panels that could be designed for any width, the size of the relay would not be an issue until future improvements are necessary. However, since the relays will be installed in existing panels, size and orientation become important. The relays that are designed to fit in a 19 ½” rack can be mounted either vertically or horizontally (the manufacturer simply rotates the display and keypad 90 degrees). The MiCom P143 relay offered by Areva T&D is only available in a horizontal configuration. The width is such that two relays can not be mounted side by side within our existing panels. The Cooper Edison Idea and NxtPhase F-PRO bidders took exception to the specified MODBUS / Ethernet communication protocol for relay input/output. Both offered DNP Ethernet and MODBUS without Ethernet. Neither of these configurations meets the specified Ethernet relay communication protocol. Conversion of the relay MODBUS outputs to the specified output configuration is possible with an external device, and the specifications made a point to tell bidders that was an acceptable option. Requiring vendor furnished protocol support, places the responsibility for selecting a working combination of equipment on the equipment supplier, which was intended by the specifications. The ABB DPU2000R offered by Wesco complies with both the dimensional and communications requirements. In addition, it fully meets the technical specification for feeder protection. Harold K. Scholz Company offered the ABB DPU2000R also. However, their bid was higher and did not include the available Ethernet option that was required to meet the specifications. The ABB DPU 2000R relay, bid by WESCO of Grand Island, is the lowest bid meeting the specifications. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the award of the purchase of the Feeder Protective Relays to Wesco Distribution Inc. 2. Approve the award of the purchase of the Feeder Protective Relays to ano ther bidder. 3. Deny award of the purchase of the Feeder Protective Relays. 4. Table the issue. Recommendation City administration recommends that he purchase of Feeder Protective Relays be awarded to Wesco Distribution Inc., of Grand Island, in the amount of $81,706.80. Sample Motion I move that the purchase of the Feeder Protective Relays be awarded to Wesco Distribution Inc., in the amount of $81,706.80. Purchasing Division INTEROFFICE MEMORANDUM Dale M. Shotkoski, Assistant City Attorney Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: July 30, 2004 at 11:00 a.m. FOR: (28) Feeder Protection Relays DEPARTMENT: Utilities ENGINEER’S ESTIMATE: $112,000.00 FUND/ACCOUNT: 520 Enterprise PUBLICATION DATE: July 7, 2004 NO. POTENTIAL BIDDERS: 8 SUMMARY Bidder: Schweitzer Engineering Laboratories, Inc. NXT Phase Corporation Pullman, WA 99163 Vancouver, BC - Canada Bid Security: Cashier’s Check Cashier’s Check Exceptions: Noted Noted Bid Price: $84,568.00 $75,315.75 (includes tax) Bidder: Harold K. Scholz Company Wesco Distribution, Inc. Ralston, NE Grand Island, NE Bid Security: Fidelity & Deposit Company CNA Surety Exceptions: Noted Noted Bid Price: $112,040.13 (includes tax) $81,706.80 (includes tax) Bidder: Areva T & D, Inc. Cooper Power Systems/Kriz-Davis Co. Bethlehem, PA 18017 Milwaukee, WI/Grand Island, NE Bid Security: Liberty Mutual Insurance Safeco Insurance Company of America Exceptions: Noted Noted Bid Price: $66,171.00 (includes tax) $63,700.00 P917 Approved as to Form ¤ ___________ August 5, 2004 ¤ City Attorney R E S O L U T I O N 2004-196 WHEREAS, the City of Grand Island invited sealed bids for Twenty-eight (28) Feeder Protection Relays for the Utilities Department, according to plans and specifications on file with the City Clerk; and WHEREAS, on July 30, 2004, bids were received, opened and reviewed; and WHEREAS, Wesco Distribution, Inc. of Grand Island, Nebraska, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $81,706.80; and WHEREAS, Wesco Distribution, Inc.'s bid is less than the estimate for such items. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Wesco Distribution, Inc. of Grand Island, Nebraska, in the amount of $81,706.80 for twenty-eight (28) feeder protection relays is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 10, 2004. _______________________________________ RaNae Edwards, City Clerk Item G15 #2004-197 - Approving Phase II - Rogers Pumping Station Improvements Project - Water System Engineering Services - CH2M Hill Tuesday, August 10, 2004 Council Session City of Grand Island Staff Contact: Gary R. Mader;Dale Shotkoski City of Grand Island City Council Council Agenda Memo From: Gary R. Mader, Utilities Director Dale Shotkoski, Asst. City Attorney/Purchasing Meeting: August 10, 2004 Subject: Award Memo for Phase 2 – Roger’s Pumping Improvements Project- Water System Engineering Services Item #’s: G-15 Presenter(s): Gary R. Mader, Utilities Director Background The Utilities Department periodically retains the services of an engineering consultant to review the City’s water system for deficiencies and to assist in planning future requirements. The water system must meet certain operational standards to be suitable both for human consumption and for fire protection. These operational standards include analyzing chemical and microbiological components of the water, and hydraulic testing of the system for flow and pressure characteristics. The consultant also projects future system demands and recommends improvements for pumping and distribution components of the system. The last study was conducted in 2001 by CH2M Hill, which resulted in a Master Plan for the water system. Based on this Master Plan, areas of deficiency were noted, as well as a general timetable for completing corrective action. If these activities required additional engineering support, detailed proposals have been solic ited from CH2M Hill because of their prior familiarity with the project. Some of the projects previously authorized for engineering support have been; design and implementation of the corrosion control system, modifications to the Platte River Pumping Station, and repairs to the Kimball Reservoir. These projects have been satisfactorily completed. Discussion Because of increasing groundwater contamination and more stringent regulations, the Master Plan recommends planning for abandonment of the remaining wells located in the City. Two of the seven wells that were in operation at the time the Master Report was drafted have since been abandoned because of contamination. To account for the loss in pumping capacity, the Master Plan recommends increasing the pumping capacity and the storage volume at the Roger’s Pumping Station, on the west side of the City. CH2M Hill was authorized and has completed Phase I of this project. Phase I included design services related to conceptual design of the expanded pump station and the preparation of contract documents for the purchase of the new pump. Purchase of the pump well in advance of construction was required because of the long lead time for pump manufacture and delivery. Based on the conceptual design work, it is recommended that the new pump be installed in the existing pump station building with a building extension added for the required electrical supply panels, rather than constructing a second pumping station. To perform the next phase of detailed design and to prepare construction documents for bidding, CH2M Hill has provided a proposal for actual costs not to exceed $138,418.40. Actual costs are to be billed by the engineer as work is completed. This project is scheduled to have the new pump in service prior to the 2005 summer peak demand season. The addition of pumping capacity at Roger’s Pumping Station will require outside engineering support. Department engineering staff has reviewed the proposal from CH2M Hill and finds it to be fair and reasonable for the scope of this project. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the Award of engineering service for Phase 2 – Rogers Pumping Improvement Project. 2. Deny the Award of engineering service for Phase 2 – Rogers Pumping Improvement Project. 3. Table the issue. Recommendation City Administration recommends that CH2M Hill be authorized to proceed with the engineering services for Phase 2 – Rogers Pumping Improvement Project, in an amount not to exceed $138,418.40. Sample Motion I move that CH2M Hill be authorized to proceed with engineering services for Phase 2 – Rogers Pumping Improvement Project for payment not to exceed $138,418.40., Approved as to Form ¤ ___________ August 5, 2004 ¤ City Attorney R E S O L U T I O N 2004-197 WHEREAS, on April 10, 2000, by Resolution 2000-110, the City Council of the City of Grand Island awarded the proposal submitted by CH2M Hill of Englewood, Colorado, for municipal water system engineering services for the Utilities Department; and WHEREAS, such engineering services resulted in the completion of a Water System Master Plan; and WHEREAS, the Master Plan recommends the abandonment of existing municipal wells due to increasing groundwater contamination and more stringent regulations of such wells; and WHEREAS, due to the loss of water pumping capacity as a result of abandoning wells, the Master Plan recommends increasing the pumping capacity and the storage volume at the Roger's Pumping Station; and WHEREAS, it is recommended that a new pump be installed in the existing pump station building with a building extension added for the required electrical supply panels; and WHEREAS, CH2M Hill has provided a proposal for actual costs not to exceed $138,418.40 to provide detailed design and to prepare construction documents for bidding such project; and WHEREAS, based on CH2M Hill's knowledge and experience with the municipal water system, it is recommended that CH2M Hill be authorized to proceed with the engineering work for this phase of the project; and WHEREAS, the City Attorney's office has reviewed and approved the contract for such project. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that CH2M Hill is hereby authorized to complete engineering services for Phase 2 – Rogers Pumping Improvement Project in an amount not to exceed $138,418.40. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute the contract with CH2M Hill for such services on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 10, 2004. - 2 - _______________________________________ RaNae Edwards, City Clerk Item G16 #2004-198 - Approving Annual Agreement for Operating System & Database Administration Support with MUNIS Tuesday, August 10, 2004 Council Session City of Grand Island Staff Contact: David Springer City of Grand Island City Council Council Agenda Memo From: David Springer, Finance Director Meeting: August 10, 2004 Subject: Approving Annual Agreement for Operating System & Database Administration Support with MUNIS Item #’s: G-16 Presenter(s): David Springer, Finance Director Background On July 10, 2001, Council approved the purchase and implementation of the MUNIS integrated financial software system. In order to receive ne eded software upgrades and technical assistance from the company, it is necessary to enter into an annual Operating System and Database Administration Support Agreement. Discussion The cost for the period of 9/14/2004 to 9/13/2005 of the Operating System Support is $16,725.83 and for the MUNIS Licensing and Support is $61,739.28, for a total annual cost of $78,465.11. The need for annual support and their related costs were presented to Council at the time of the initial purchase. We have 50 client seats or licenses. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the 2004-2005 contract with MUNIS for software support. 2. Disapprove or deny the contract. 3. Modify the Resolution to meet the wishes of the Council 4. Table the issue Recommendation City Administration recommends that the Council approve the 2004-2005 software support contract with MUNIS. Sample Motion Approve the Annual Agreement for Operating System & Database Administration Support with MUNIS. Approved as to Form ¤ ___________ August 5, 2004 ¤ City Attorney R E S O L U T I O N 2004-198 WHEREAS, on July 10, 2001, by Resolution 2001-180, the City of Grand Island approved the proposal of Process, Inc., d/b/a Munis to implement new accounting software with an integrated financial program; and WHEREAS, in order to receive continued upgrades and technical assistance from the company, it is necessary to enter into an annual Operating System and Database Administration Support Agreement; and WHEREAS, the cost for the period of September 14, 2004 to September 13, 2005 for operation system support is $16,725.83; and WHEREAS, the cost for the period of September 14, 2004 to September 13, 2005 to Munis licensing and support is $61,739.28; and WHEREAS, the proposed agreements have been reviewed and approved by the City Attorney's office. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Annual Agreement for Operating System and Database Administration Support by and between the City and Munis, Inc. for the amount of $16,725.83 is hereby approved. BE IT FURTHER RESOLVED, that the Annual Support Agreement and License Agreement for Munis Software in the amount of $61,739.28 is hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such agreements on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 10, 2004. _______________________________________ RaNae Edwards, City Clerk Item G17 #2004-199 - Approving Contract for Employee Life Insurance Plan Tuesday, August 10, 2004 Council Session City of Grand Island Staff Contact: Brenda Sutherland City of Grand Island City Council Council Agenda Memo From: Brenda Sutherland Meeting: August 10, 2004 Subject: Employee Life Insurance Benefit Item #’s: G-17 Presenter(s): Brenda Sutherland, Human Resources Director Background The City of Grand Island presently provides all employees that work a minimum of 30 hours per week with a life insurance benefit of $30,000. This benefit carries with it $5,000 of coverage on their spouse and $2,500 of coverage on eligible children. The city has provided this level of coverage since 1994. In addition to this basic life coverage, the City provides employees with the opportunity to purchase additional supplemental life insurance at the employee’s expense. City administration advertised for an RFP for the life insurance benefit that is provided for employees in May, 2004 as a matter of fiduciary responsibility to insure that the City was paying an appropriate amount for the coverage they provide. Discussion The City received proposals from 10 different insurance companies. City administration asked the companies to make three proposals. The first proposal was for the current level of coverage which is $30,000 on the employee, $5,000 on their spouse and $2,500 on their eligible children. The second proposal was for $50,000 on the employee, $10,000 on their spouse and $5,000 on their eligible children. The third proposal was for 1x the employee’s annual salary, $10,000 on their spouse and $5,000 on their eligible children. In addition, companies also provided proposals for a supplemental or voluntary life product to be paid for by the employees. After examining each proposal in depth, five companies were interviewed. The companies that were chosen to be interviewed were the companies that showed the most competitive prices. All of the companies were rated on the following criteria; 1.) Financial strength of the company, 2.) How well RFP specs were followed, 3.) Rates, 4.) Transition process and 5.) Service. City administration asked for the three different proposals for coverage primarily due to the fact that the current level of coverage has been in place for ten years and may not have the same financial impact that it did ten years ago. Through the negotiation process with the different unions at the City, our coverage was beginning to lag behind other municipalities in the arrays that have been used. In comparing to other agencies it appears that the $50,000 basic life level is a more appropriate level of coverage in today’s marketplace. The insurance company that provided the strongest proposal at that level was Aetna. Cal Strong is the local representative for this company. Aetna is not a new name to the City as they currently provide the administration of our health insurance. Aetna’s proposal was 15.5% lower than the next closest proposal at the $50,000 level. Financially, Aetna is a very strong company and we are already familiar with the level of service that we can expect from both Aetna and Cal Strong. The City currently pays approximately $42,000 per year for its current levels of coverage. The contract and levels of coverage that staff is recommending will cost approximately $56,000. The City has budgeted in excess of $60,000 to cover possible rate increases. The increased amount of coverage still falls within the budgeted amount. Aetna has also guaranteed its rates for three years. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the recommendation from City staff to increase the life insurance benefit from the current level of $30,000 / $5,000 / 2,500 to $50,000 / $10,000 $5,000 and award the contract to Aetna to provide that coverage. 2. Disapprove or deny the increase in benefit and change of insurance carriers 3. Modify the current benefit to meet the wishes of the Council. 4. Table the issue Recommendation City Administration recommends that the Council approve the contract with Aetna to provide insurance benefits to the employees of the City of Grand Island at the increased amount of $50,000 for the employee, $10,000 for their spouse and $5,000 for their eligible children and also approve Aetna to provide the supplemental coverage as a voluntary program. Sample Motion Approve the motion to award Aetna the contract to provide City employees with the following coverages; a life insurance benefit of $50,000 for the employee, $10,000 for their spouse, $5,000 for their eligible children and the supplemental insurance program. Approved as to Form ¤ ___________ August 5, 2004 ¤ City Attorney R E S O L U T I O N 2004-199 WHEREAS, the City of Grand Island invited proposals for Employee Group Life Insurance Plan in accordance with a Request for Proposal on file with the Human Resources Department; and WHEREAS, on June 15, 2004, proposals were received, reviewed and evaluated in accordance with established criteria; and WHEREAS, Aetna Life Insurance Company of Hartford, Connecticut, submitted a proposal in accordance with the terms of the request for proposals and all statutory requirements contained therein and the City Procurement Code, such proposal being for an annual amount estimated at $56,000 based on the current employee census for life insurance coverage for the employee at $50,000, the employee's spouse at $10,000, and $5,000 for their eligible children; and WHEREAS, the employee group life insurance premium is dependent on the current employee census which will vary over the life of the plan. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the proposal of Aetna Life Insurance Company of Hartford, Connecticut, for an employee group life insurance plan is hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such agreement for such services on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 10, 2004. _______________________________________ RaNae Edwards, City Clerk Item G18 #2004-200 - Approving Contract for Police and Fire Pension Administration Consultant Tuesday, August 10, 2004 Council Session City of Grand Island Staff Contact: David Springer City of Grand Island City Council Council Agenda Memo From: David Springer, Finance Director Meeting: August 10, 2004 Subject: Approving Contract for Police and Fire Pension Administration Consultant Item #’s: G-18 Presenter(s): David Springer, Finance Director Background As part of its’ fiduciary responsibilities, it is the City’s policy to solicit a Request For Proposal (RFP) every 4-6 years for the administration of it’s various pension plans. The Police and Fire Pension was last put out for bid in 1998 and the Police and Fire Pension Committee has requested that the City initiate the RFP process. In the selection of an administrator, costs are obviously a factor, but service and investment performance are also important concerns. The Pension Committee believes that the preparation of an RFP, establishment of selection criteria, and proposal evaluations can best be accomplished through the use of an independent, third party consultant. Discussion An RFP for a consultant was sent out on July2, 2004 with a closing date of August 2, 2004. Only one proposal was received, from Mr. C. William Joe. We did not expect a large response, as one of the consulting requirements was that that entity not be a bidder for the pension business itself. Mr. Joe has extensive experience and is familiar with the unique Nebraska statutes related to Police and Fire Pension requirements. The Police and Fire Pension committee voted at their August 4th meeting to engage Mr. Joe’s services. He has proposed a not-to-exceed fee of $12,500. The Committee also agreed to fund this contract from forfeited monies in their respective pensions. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the consulting contract with Mr. Joe. 2. Disapprove or deny the contract. 3. Modify the Resolution to meet the wishes of the Council 4. Table the issue Recommendation City Administration recommends that the Council approve the pension consulting contract with Mr. Joe. Sample Motion Approve the Contract for Police and Fire Pension Administration Consulting with Mr. Joe. Approved as to Form ¤ ___________ August 5, 2004 ¤ City Attorney R E S O L U T I O N 2004-200 WHEREAS, the City of Grand Island invited proposals for Pension Administration Consultant for the Police and Fire Pension Assets in accordance with a Request for Proposal on file with Finance Department; and WHEREAS, on August 2, 2004, one proposal was received, reviewed and evaluated in accordance with established criteria; and WHEREAS, C. William Joe of Omaha, Nebraska, submitted a proposal in accordance with the terms of the request for proposals and all statutory requirements contained therein and the City Procurement Code, such proposal being for an amount not to exceed $12,500; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the proposal of C. William Joe of Omaha, Nebraska, for a pension administration consultant for the Police and Fire pension assets for an amount not to exceed $12,500 is hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such agreement for such services on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 10, 2004. _______________________________________ RaNae Edwards, City Clerk Item J1 Payment of Claims for the Period of July 28, 2004 through August 10, 2004 The Claims for the period of July 28, 2004 through August 10, 2004 for a total amount of $2,679,922.55. A MOTION is in order. Tuesday, August 10, 2004 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council