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07-27-2004 City Council Regular Meeting PacketCity of Grand Island Tuesday, July 27, 2004 Council Session Packet City Council:Mayor: Jay Vavricek City Administrator: Gary Greer City Clerk: RaNae Edwards T u 7:00:00 PM Council Chambers - City Hall 100 East First Street Carole Cornelius Peg Gilbert Joyce Haase Margaret Hornady Robert Meyer Mitchell Nickerson Don Pauly Jackie Pielstick Scott Walker Fred Whitesides City of Grand Island City Council Call to Order Pledge of Allegiance Roll Call A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. /Invocation - Pastor John Hayes, Grace Baptist Church, 1115 South Vine Street MAYOR COMMUNICATION This is an opportunity for the Mayor to comment on current events, activities, and issues of interest to the community. City of Grand Island City Council Item -1 Public Hearing on Proposed FY 2004-2005 Grand Island Area Solid Waste Agency Budget Tuesday, July 27, 2004 Council Session City of Grand Island Staff Contact: Steven P. Riehle, P.E., Public Works Director City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, P.E., Director of Public Works Meeting: July 27, 2004 Subject: Public Hearing and Approval of FY 2004 – 2005 Grand Island Area Solid Waste Agency Budget. Item #’s: S-1 & S-2 Presenter(s): Steven P. Riehle, Director of Public Works Background The Solid Waste Agency is required to hold a budget hearing separate from that of the City and approve the budget by passing a resolution. Discussion A budget has been developed for the Agency. The Agency budget is the same as the City Solid Waste Division budget (Fund 505). This budget appears in the City’s Annual Budget Document for Fiscal Year 2004 – 2005. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Conduct a Public Hearing and approve the FY 2004 – 2005 budget for the Solid Waste Agency. 2. Disapprove or/Deny the proposed budget. 3. Modify the budget to meet the wishes of the Council. 4. Table the issue. Recommendation City Administration recommends that the Council approve the budget for the Solid Waste Agency for the FY 2004 – 2005. Sample Motion Move to approve the budget for the Solid Waste Agency. Item -2 #2004-SWA-1 - Approving Proposed FY 2004-2005 Grand Island Area Solid Waste Agency Budget This item relates to the aforementioned Public Hearing Solid Waste Agency Item S-1. Tuesday, July 27, 2004 Council Session City of Grand Island Staff Contact: Steven P. Riehle, P.E. Public Works Director City of Grand Island City Council Approved as to Form ? _______________ July 22, 2004 ? City Attorney R E S O L U T I O N 2004-SWA-1 BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, acting as the governing body of the Grand Island Area Solid Waste Agency, that the Agency’s 2004-2005 budget in the form presented is hereby approved and adopted. - - - Adopted by the City Council of the City of Grand Island, Nebraska on July 27, 2004. _____________________________________ RaNae Edwards, City Clerk Item -3 #2004-SWA-2 - Approving Call Redemption for Solid Waste Disposal Facilities Revenue Refunding Bonds, Series 1998 Tuesday, July 27, 2004 Council Session City of Grand Island Staff Contact: David Springer City of Grand Island City Council Council Agenda Memo From: David Springer, Finance Director Meeting: July 27, 2004 Subject: Approving Call Redemption for Solid Waste Disposal Facilities Revenue Refunding Bonds, Series 1998 and Issuance of Refunding Bonds, Series 2004 Item #’s: SWA-2, SWA-3, F-2 Presenter(s): David Springer, Finance Director Background On October 15, 1998, $3,805,000 in Solid Waste Disposal Revenue Refunding bonds were issued by the Grand Island Solid Waste Agency to refinance 1992 Series bonds which had been issued to pay the cost of providing new solid waste facilities. Discussion $2,735,000 is still outstanding on this 1998 Series at an average interest rate of 4.885% payable through October, 15, 2012. Series 2004 Refunding Bonds can be issued to mature on the same October 15, 2012 date, with an average interest rate of 3.5051%. Our next payment on the 1998 Series is October 15, 2004, and we would intend to make that payment as scheduled, with the balance of the 1998 Series being replaced with a 2004 Revenue Refunding Series, sized at $2,485,000. The debt service savings from the refinancing totals $139,848 over the remaining life of the bonds. Those savings are net of issuance expenses associated with the refunding bonds; so, reflect true cash flow savings to the City. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the issuance of 2004 Revenue Refunding Bonds and retiring $2,735,000 in 1998 Revenue Bonds. 2. Disapprove or /Deny the refinancing 3. Modify the Resolution to meet the wishes of the Council 4. Table the issue Recommendation City Administration recommends that the Council approve the issuance of 2004 Refunding Bonds of $2,485,000 and the retirement of $2,735,000 of 1998 Various Purpose Bonds. Sample Motion #2004-SWA-2 - Approve the call redemption for Solid Waste Disposal Facilities Revenue Refunding Bonds, Series 1998. #2004-SWA-3 – Approve the issuance of Solid Waste Disposal Facilities Reve nue Refunding Bonds, Series 2004. F-2 – #8925 - Approve the issuance by the Grand Island Area Solid Waste Agency of its Solid Waste Disposal Facilities Revenue Refunding Bonds, Series 2004, and Authorizing Supplements to the Management Agreement and Service Agreement between the City and the Agency. R E S O L U T I O N 2004-SWA-2 BE IT RESOLVED by the Mayor and City Council of the City of Grand Island, Nebraska, acting as the governing body (the “Governing Body”) of the Grand Island Area Solid Waste Agency, as follows: Section 1. The Governing Body of the Grand Island Area Solid Waste Agency, (the “Agency”) hereby finds and determines that it is necessary and advisable that following bonds (the “Bonds”) in accordance with their option provisions, are hereby called for payment on September 1, 2004, after which date interest on the Bonds will cease: Grand Island Area Solid Waste Agency, Solid Waste Disposal Facilities Revenue Refunding Bonds, Series 1998, date of original issue – July 15, 1998, presently outstanding in the principal amount of $2,735,000, due in the years 2004 through 2012, issued for the purpose of paying the cost of constructing and acquiring solid waste disposal facilities and system to serve the City and the County, which mature and bear interest as follows: Date of Maturity Principal Amount Interest Rate Per Annum October 15, 2004 245,000 4.45% October 15, 2005 260,000 4.55% October 15, 2006 270,000 4.60% October 15, 2007 285,000 4.65% October 15, 2008 300,000 4.70% October 15, 2009 320,000 4.80% October 15, 2010 335,000 4.90% October 15, 2011 350,000 5.00% October 15, 2012 370,000 5.10% Section 2. The Bonds are to be paid at the principal corporate trust office of Wells Fargo Bank, National Association, Lincoln, Nebraska, successor in interest to Norwest Bank Nebraska, National Association, Omaha, Nebraska, as Paying Agent and Registrar for said Bonds. Section 3. A true copy of this Resolution shall be filed immediately with such Paying Agent and Registrar and the Paying Agent and Registrar is hereby irrevocably instructed to take appropriate action to mail notice to registered owners at least thirty days prior to the call date. - - - Adopted by the City Council of the City of Grand Island, Nebraska, July 27, 2004. _______________________________________ RaNae Edwards, City Clerk Item -4 #2004-SWA-3 - Approving Issuance of Solid Waste Disposal Facilities Revenue Refunding Bonds, Series 2004 This item relates to the aforementioned Solid Waste Agency Item S-3. Tuesday, July 27, 2004 Council Session City of Grand Island Staff Contact: David Springer City of Grand Island City Council Item C1 Presentation of Certificates of Appreciation for K-9 Unit Contributions The Mayor and City Council will recognize the following people for their tremendous contributions to the Police K-9 Unit: Hugh Minor, Fonner Park; Dr. James Kimbrough, D.V.M.; Kevin Woodward, Woodward Construction; Lieutenant Mike Kerby and Trooper Buck Duis, Nebraska State Patrol; and Larry Wilhemi, Husker Harvest Days. The Mayor will introduce Police Officer Rick Ehlers and Police Dog "Framis" and Police Officer Rita Hemmer and Police Dog "Casey". Tuesday, July 27, 2004 Council Session City of Grand Island Staff Contact: Kyle Hetrick City of Grand Island City Council Item C2 Recognition of Ken Hilligas for Years of Service to the Civil Service Commission The Mayor and City Council will recognize Ken Hilligas for his dedicated service to the Civil Service Commission. Mr. Hilligas was appointed June 1, 1978 and ended his term on June 1, 2004. We congratulate Mr. Hilligas and thank him for his 26 years of service. Tuesday, July 27, 2004 Council Session City of Grand Island Staff Contact: Brenda Sutherland City of Grand Island City Council Item C3 Presentation of the Community Redevelopment Authority (CRA) Budget Cindy Johnson, Community Redevelopment Authority (CRA) Director will present the 2004- 2005 CRA Budget to the Mayor and City Council. A proposed copy of their budget is attached. The CRA will be meeting on Tuesday, July 27, 2004 at 10:00 a.m. to approve the 2004-2005 CRA budget. Tuesday, July 27, 2004 Council Session City of Grand Island Staff Contact: City of Grand Island City Council 1 COMMUNITY REDEVELOPMENT AUTHORITY 2004-2005 ANNUAL BUDGET It is my privilege to present to you the budget for the Community Redevelopment Authority for 2004-2005. This plan and budget continues the high-quality services that have enabled the CRA to partner with the City of Grand Island, private developers and businesses, and with property owners in the blighted and substandard areas to make Grand Island vibrant, clean, safe, and attractive. The enclosed plan and budget also includes another significant component – an increased attention to the ability for the CRA to participate in the economic development arena, to the extent allowed under state law. The CRA budget for 2004-2005 is offered to you with a review of the responsibilities of the CRA. Those responsibilities and abilities are outlined in State Statutes and are summarized, in part, as follows: The creation of Redevelopment Authorities was authorized by the Nebraska Legislature in order to provide communities with the ability to address certain areas of a city in need of improvement and development. Powers granted to Community Redevelopment Authorities are outlined in Chapter18 of the Statutes and include the ability to expend funds to acquire substandard or blighted areas, make public improvements, and assist with development and redevelopment projects in specified areas. The Authority has virtually the same powers as any political subdivision, including borrowing money, issuing bonds, undertaking surveys and appraisals and asking for a levy of taxes, not to exceed two and six-tenths on each one hundred dollars of the taxable value of the property in the city. A five-member board, appointed by the Mayor with the approval of the City Council, governs the CRA. The CRA is administered by a paid Director and devotes the overwhelming share of its resources to highly visible and effective programs. The CRA funds its programs primarily through assessments on taxable properties within the Grand Island city limits. TAX INCREMENT FINANCING (TIF). Tax increment financing (TIF) has proven itself to be a powerful redevelopment tool for Nebraska cities and villages. It provides communities with a method to stimulate new real estate investment and development activity in older, declining areas of the community. 2 For any project, the tax increment is created by segregating the before- project and after-project real estate taxes paid by the owner/developer. The before-project tax portion is collected and distributed to the various taxing jurisdictions just as if the project had not occurred. The additional or incremental real estate taxes paid by the new project provide an income stream that can be set aside for up to 15 years to fund local participation in the project. In summary, tax increment financing is a tool that uses the increase in real property taxes (resulting from a new project) to service the debt issued to: purchase a site, construct a building, fund the demolition or rehab of an existing building, or any other permitted use of TIF bond proceeds. Nebraska statute defines the specific project area eligible to be developed with TIF as a blighted area or designated as an enterprise zone. REDEVELOPMENT PROJECTS. Redevelopment projects are allowed to “capture” the property tax on the increased valuation of property created by the project. This process is referred to as Tax Increment Financing (TIF). The TIF provisions allow this property tax to be redirected for the project for a period of up to 15 years. Some of the common uses of the redirected TIF revenue are to retire annual principal and interest payments for acquisition debt, and fund infrastructure required by the project. At the end of the TIF, the property tax on the increased incremental value would become part of the general t ax base and would be directed to the appropriate subdivisions. Tax Increment Financing: The TIF approval process consists of the following steps: a. Designation of the Blighted Area. This step identifies the portions of the community that are eligible for the use of TIF. Specific criteria have been established for determining these areas. b. Preparation and Approval of a Redevelopment Plan. The CRA prepares a specific redevelopment plan for the project area. The plan has certain statutory requirements and includes a definition of the tax increment project area. It will also contain information about the use of TIF funds. A cost/benefit analysis must be conducted to determine the impact of the project on the community. 3 c. Approval of a Redevelopment Agreement. Following approval of the redevelopment plan, the CRA and the developer/owner negotiate a redevelopment agreement. This contract sets forth the mutual responsibilities of both parties and may include the financial terms of the project. As part of the agreement process, the developer negotiates loan terms with a private lender, or bond underwriter if the project is utilizing a publicly offered bond issue. Because it is real estate based, by its very nature the amount of TIF varies in direct proportion to the size of the private reinvestment made in the project. The larger the owner/developer’s real estate investment, the larger the TIF. State statutes allow 35% of land miles within community to be designated as blighted and substandard. Grand Island has 4 designated areas and encompasses approximately 14% of the CRAs total land (590,520,541 square feet). BLIGHTED AND SUBSTANDARD AREAS. There are four (4) designated Blighted and Substandard Areas ranging generally from 18th and Vine Street to the southern boundary of the city limits and east to Stuhr Road. The diverse areas of need within these boundaries include: · Core of the community – downtown · Original Grand Island - northeast area · Revitalization of the South Locust Street Corridor · East Highway 30 entrance to community · Vacant and dilapidated significant properties · Growth and development · Tourism HISTORICAL PERSPECTIVE. In last year’s budget message, I reported that “the level of activity by the CRA this past year has been tremendous. Obviously, the CRA has become a strong development force in the community. The groundwork has been laid, the direction has been given and the team is moving full steam ahead.” Our priorities last year, as determined at the annual retreat, were: 1) continue moving ahead with addressing housing stock in the CRA areas (acquisition/demolition of substandard properties); 2) Address business infrastructure investments (façade, renovations, upper level development); 3) governmental projects such as alleyway improvements, public signage, former City Hall) and 4) availability of interest buy down program and grant program for 4 redevelopment efforts. I am pleased to say that progress has been made in every area over the last year, with the exception of the upper level development. And this activity, at a time when the business community has endured two of the toughest years in the last decade. While the CRA funding assistance is just a portion of any redevelopment or new development project, millions of dollars of renovation/new construction/redevelopment have occurred in the blighted and substandard areas that would likely not otherwise have occurred. Of most significance was the sale and redevelopment of the former City Hall. This building, which had set vacant for 10 years, has been purchased, renovated and will be occupied primarily by Health and Human Services effective August 2004. A tremendous amount of research, marketing and negotiating was required to get this project completed and occupied for the first time since 1993. This building includes over 24,000 square foot of office space. In addition, at this writing, the Old Walnut Redevelopment Project is under construction and will be completed by the end of the year. Redevelopment of this property has been in the works for four years and was a priority for the CRA for this same time frame. Again, obtaining the required funding from a number of partners (equity investment, low income housing tax credits, historic tax credits, Federal Home Loan Bank funds, CRA façade funds, and TIF) are all required to make this project a reality. When completed the building will enjoy 88 units of affordable housing, 1000 square feet of office space for the Multicultural Coalition and a renovated Latin Theater. Tax increment financing was used in both the Old City Hall Project and the Old Walnut project. TIF is a helpful tool that can be the difference between a project cash flowing and one that will not get off the mark. TIF is currently being considered for additional commercial development opportunities in the downtown and South Locust Street. Other redevelopment efforts this year included numerous visible façade development projects, as well as the completion of the alleyway project and the extension of the lighting to St. Mary’s Cathedral Square. The lighting project for South Locust Street (BID #4 area) is underway and expected to be completed by the end of the summer. The CRA is assisting with the renovations to the Grand Generation Center by providing $26,000 in funding for infrastructure development. Façade improvements in process include Quality Sew and Vac, Dave Schroeder Law Firm, and Rasmussen & Associates. 5 GRAND ISLAND ECONOMICS. Current research would indicate that Grand Island is doing well. Grand Island experienced a 1.04 percent increase in population (from 2002-2003) to 43,771 according to estimates from the US Census. Others in the tri- city area showed less of an increase – Kearney .78 percent and Hastings a decrease of .49 percent. Additionally, as of April 2004, the valuation of total commercial construction was $4,727,000 compared with $1,350,000 in April 2003. With the economy on the upswing, we are cautiously optimistic that the construction activity, as well as the population, will remain steady or even increase, something that not many communities in outstate Nebraska can say. Unemployment in Hall County remains low – 3.4% in May 2004 compared with 3.8% in May 2003. PARTNERSHIPS. Redevelopment of an area, business, or property, within the blighted and substandard area, has the potential of attracting funding assistance from a number of sources. These sources include: · Community Development Block Grants · Tax Increment Financing · Public and Private Foundations · Tax Credits (low income housing; historic preservation) · Nebraska Affordable Housing Trust Fund · HOME Funds · Local Government Funds CRA GOALS 2004/2005. At this year’s Retreat, the CRA (with the guidance of redevelopment professionals Kevin Siebert and Lonnie Dickson, reviewed the abilities of a CRA and discussed, in great detail the direction this CRA has taken in the past and the potential for refining this direction in the future to address ever-changing community needs. As a result, the CRA listed assistance for Heartland Events Center; housing; infrastructure; and economic development as their top priorities for the upcoming budget year(s). To help illustrate what potential projects the CRA might be involved with this coming year, visuals have been provided. They say that a picture is worth a thousand words. What, then, do these pictures say to you? In the first pictures, I see potential, masquerading as dilapidated housing. Houses that are in need of substantial renovation or demolition. 6 When looking at the pictures of the South Locust Street corridor and Fourth Street, I see opportunities. The CRA could tackle blighted and substandard areas within the community that would help make a tremendous difference in the growth and potential in areas that are in grave need of progressive growth. Look at the pictures of downtown. Can you see upper level housing? Can you hear the concerts and see the “experience” possible? Can you imagine the increased number of people living downtown – and the vitality and energy upper level housing would create? I envision properties being utilized to their “highest and best use”. I see the potential for partnerships between public and private business owners who are committed to maintaining the uniqueness that small businesses bring to a downtown and ensuring that the “heart of the community – the downtown” is not forgotten in this time of growth along the corridors. I see the hope and need for additional public infrastructure that promotes a vibrant, alive downtown, one that celebrates our past and enthusiastically anticipates the future. If you share these visions, we must plan for them in this 2004-2005 CRA Budget. SUBSTANDARD HOUSING. The Grand Island Housing Market Study completed in 2001 reported that approximately 1,927 houses are in need of either moderate or substantial rehabilitation or replacement during the next five years. As housing stock ages in the oldest neighborhoods of Grand Island, attention must be given to maintaining a quality standard for housing. The CRA began tackling this issue in mid-2003 with forwarding a suggestion to the City of Grand Island regarding the implementation of a housing inspection/licensing program. While the logistics of the housing inspection/licensing program suggestion deterred the City from moving forward with this initiative, the CRA and it’s Substandard Housing Committee was successful in coordinating support for enhanced efforts at addressing substandard housing in the community. As a result, the CRA has given preliminary approval to participating with the Grand Island School District in the funding of a full time truant officer/housing advocate for the community. The advocate will serve as a clearinghouse for complaints regarding substandard housing and will track the progress of all referrals made to the City. We believe this is a good first step in obtaining data that will assist in determining the level and condition of housing in Grand Island. 7 Other efforts at addressing the issue of substandard housing will include education of landlords and tenants, awareness and publicity on housing standards, and a survey of the public’s attitudes regarding this issue. We also foresee an emerging relationship with the Housing Development Corporation. Although this relationship has not yet been formalized, discussions have begun and will continue as we search out all opportunities to address substandard housing in Grand Island in an effort to ensure there is affordable, adequate, safe, and clean housing available for all residents of the community. The HDC has a proven track record of securing grant funds to assist with construction of new housing units as well as the purchase, rehabilitation and resale of existing housing units. The CRA can be a partner in increasing these services to Grand Island. Housing is economic development and in order to ensure Grand Island retains its position as primary regional destination for shopping, dining, culture, and entertainment, the CRA will continue its efforts at reducing substandard properties. Of course, the market will drive, to a great extent, the need for substandard properties. With the completion of the Old Walnut, 88 new affordable housing units will be available to residents who may currently be living in substandard housing. If adequate housing is available, at affordable prices, the demand for substandard housing may be reduced. The importance of the development of low to moderate income housing, housing rehabilitation and construction of new multi- family housing units, should result in a decrease in the consumer demand for substandard housing. And the statistics for housing construction look good. The total number of building permits in 2003 was 1995, second only to the reconstruction years following the 1980 tornados. Total construction valuation reached a record high of $61,446,610. Of this $61 million construction valuation, there were 163 total dwelling units of which 102 were for single family dwellings. HEARTLAND EVENTS CENTER. The Heartland Events Cent er will soon become a reality, with a groundbreaking expected in early fall. Fundraising for the Events Center received a boost in July with McCain Foods announcing a contribution of $100,000 and the receipt of a $500,000 grant from the State of Nebraska, Department of Economic Development. Construction is expected to take 18-24 months. We are confident that the design/build team, led by contractor Sampson Construction of Lincoln, architects Clark Enerson of Lincoln and HTNB of Kansas City, and including Grand Island’s own Chief Construction, Chief Buildings, and Arrowhead Steel will ensure that the project is completed on time and on budget. 8 There may be an opportunity for the CRA to become involved in the infrastructure development and/or construction of the facility. The CRA expressed an interest in this participation at the Retreat. These considerations will be explored with the CRA attorney and HEC representatives. INFRASTRUCTURE. With the proposed redevelopment plans for South Locust Street comes a chance for the CRA to become involved in an identified and managed redevelopment project. The CRA has identified two areas along the South Locust Street corridor that could be increased for the highest and best use of the property. Expenses associated with the redevelopment of the area will include infrastructure such as water lines, sewer lines, roads, and site work. ECONOMIC DEVELOPMENT. The activities of the Community Redevelopment Authority are all about economic development. Improving commercial facades, providing grants or tax increment funding for new housing development, replacing substandard housing with new, and funding infrastructure such as the alleyway project and South Locust Street lighting project are examples of utilizing CRA funds for economic development projects. At the last retreat, the CRA discussed and debated the possibility of expanding its traditional use of CRA resources to include more direct economic development project. The CRA has a close relationship with the EDC and communications about potential projects are ongoing. When an economic development project arises that could be assisted by the CRA and/or TIF, the CRA will be positioned to participate. FISCAL RESOURCES General Revenues. For 2004-2005, CRA property tax revenues are requested to be $457,391. Historically, the levies and tax askings have been: 2003-2004 2002-2003 2001-2002 2000-2001 2.5325 2.4721 2.4721 2.4657 $449,487 $402,431 $388,713 $367,384 At the July 28, 2004 meeting, the Community Redevelopment Authority will consider Resolution #55 establishing a preliminary request of 2.5 for each hundred dollars of valuation for an anticipated $457,391. The taxable valuation is estimated to be 1,829,562,627 for a tax levy of $457,391 utilizing a preliminary request of 2.5. Interest is anticipated at 9 $10,000; land sales of $200,000. This results in a total anticipated revenue of $667,391. Operating Expenses/Cash Balance. State statutes govern the cash balance of the CRA similar to that of municipalities. The budgeted cash balance can no be more than 50% of the total operating expenses. Operating expenses in 2003-2004 are projected to be $728,050. Effective at the beginning of the current fiscal year (2003-2004), the cash balance for the Community Redevelopment Authority was $1,159,196. The projected cash balance at the end of the current fiscal year is $609,552. The reduction in this fund balance reflects the commitment by the Authority to meet the needs of the community from a development/redevelopment perspective. Major projects undertaken include: South Locust Street lighting, phase 1, acquisition and demolition of substandard properties, participation in the development of South Locust Memorial Park, undertaking/completion of façade projects (including Grounds to Go, Old City Hall, Old Walnut) and the final phase of the downtown alleyway project. Anticipated operating expenses for 2004-2005 are budgeted at $1,047,000, the majority of which is reflected in purchase of land, infrastructure, ($400,000) and façade developments. These line items reflect the Authority’s priorities of acquisition/demolition of substandard structures, infrastructure, façade development grants and interest buy down, as well as commercial development along South Locust Street. Funding has also been included for a part time advocacy to address substandard housing. Funding for general operating costs has been established in the amount of $147,000. This component includes legal and accounting services, contract services (including demolition, asbestos removal, mowing, snow removal), consulting services, general liability insurance, supplies, postage, printing and binding. Tax Increment Financing. To reiterate, common uses of TIF include site purchase, building construction, demolition or rehabilitation of an existing building, or any other permitted use. TIF allows an area to be targeted for development, and the future, increased taxes are earmarked to repay the money borrowed for the development. As the area is developed, the value of the property will increase; the new value creates increased property taxes. TIF is only available in specific areas determined to be blighted and substandard. Existing TIF projects include Pro Con/former City Hall, Cherry Park Apartments, GILI (Cherry Park, phase 2), RSF Inc. (Gentle Dental), and Old Walnut. Potential projects for 2004-2005 include: · New development along the South Locust Street corridor · Development in the downtown area 10 · Other as yet undefined projects Program Funding. The Community Redevelopment Authority has the ability to assist private developers and governmental entities with the commercial, residential or mixed-use redevelopment projects throughout the City. Specific detail on projects is as follows: § Purchase of Dilapidated Properties/Infrastructure. While the CRAs activity level for the acquisition and demolition of dilapidated properties lessened in 2003-2004, the importance of the program remains. The 2004-2005 budget includes $400,000 for the acquisition of substandard properties in the blighted and substandard areas and for the provision of infrastructure. The Authority has indicated an interest in redevelopment of specific areas along the South Locust Street corridor to their “highest and best use” potential. At the time of this writing, no definite plans have been made but funding has been allocated in the event this project gels within the next year. § Façade Development. $300,000 has been budgeted for the façade development program, including grants and interest buy down. The 2004-2005 budget will include the final payments for the Old City Hall and the Old Walnut Projects, as well as payment of $50,000 to Rasmussen and Associates. An additional $150,000 has been set aside for other unidentified projects. CONCLUSION Grand Island has one of the most efficient and progressive Community Redevelopment Authorities across the state. A continued aggressive approach toward redevelopment and new economic development efforts will be the focus for the CRA in 2004-2005. Grand Island has a lot to be proud of. Many community entities have worked tirelessly and collaboratively to position Grand Island as one of the three communities identified by the Department of Economic Development as thriving and in a position to continue to grow. The investments this community has made in housing, redevelopment efforts, and now, an enhanced focus on infrastructure and economic development, bode well for the future of the community. This budget reflects the continued and changing needs of the community and cements the CRAs position as a progressive entity interested in the health and well being of the entire community. The Community Redevelopment Authority is to be commended for the difference their dedication and vision is making in this community. 11 COMMUNITY REDEVELOPMENT AUTHORITY PROPOSED BUDGET 2004-2005 EXISTING CASH $500,000 REVENUE Property taxes $450,000 Interest income $10,000 Sale of land $200,000 TOTAL $660,000 EXPENSES Auditing and accounting $12,000 (audit, city services) Legal services $5,000 (non TIF) Consulting services $15,000 Contract services $100,000 (management, advocate, demo, asbestos removal mowing, snow removal, etc.) Printing and binding $1,500 Other professional $5,000 (appraisals) General Liability ins $4,000 Legal notices $500 Travel and training $1,500 Other expenditures $500 Office supplies $1,500 Postage $500 Land/Infrastructure $400,000 Façade Improvement $300,000 ($50,000 Old Walnut, $50,000 Pro Con; $50,000 Rasmussen & Assoc, unknown projects) Other projects $200,000 TOTAL: $1,047,000 REVENUE/CASH $1,160,000 2003 2004 2004 2005 Actual Revised Budget Peojected Budget CONSOLIDATED Beginning Cash 1,106,147 1,159,196 1,159,196 595,795 REVENUE: Property Taxes 732,570 445,393 445,393 457,391 Loan Proceeds - Interest Income 13,996 5,000 11,000 10,000 Land Sales 23,577 125,000 - 200,000 Other Revenue 2,471 369 - - TOTAL REVENUE 772,614 575,762 456,393 667,391 TOTAL RESOURCES 1,878,761 1,734,958 1,615,589 1,263,186 EXPENSES Auditing & Accounting 5,535 6,500 12,500 12,000 Legal Services 8,671 25,825 10,000 5,000 Consulting Services - - 1,250 15,000 Contract Services 24,381 95,855 35,000 100,000 Printing & Binding 250 1,500 1,200 1,500 Other Professional Services 50 - 4,000 5,000 General Liability Insurance - 3,500 - 4,000 Matching Grant - - - - Legal Notices 409 500 500 500 Licenses & Fees - - 62 - Travel & Training 1,461 3,500 - 1,500 Other Expenditures 85 - 148,983 500 Office Supplies 977 1,500 500 1,500 Postage - 1,500 - 500 Land 55 - - 250,000 Façade Improvement 156,490 150,000 200,100 300,000 South Locust 162,000 150,000 150,000 150,000 Alleyway Improvement 38,057 25,000 9,000 - Other Projects 194,171 977,000 309,000 200,000 Bond Principal 73,704 61,628 62,473 71,993 Bond Interest 51,256 63,314 75,226 72,674 Interest Expense 2,013 3,378 - - TOTAL EXPENSES 719,565 1,570,500 1,019,794 1,191,667 INCREASE(DECREASE) IN CASH 53,049 (994,738) (563,401) (524,276) ENDING CASH 1,159,196 164,458 595,795 71,519 LESS COMMITMENTS 50,000 - AVAILABLE CASH 1,159,196 164,458 545,795 71,519 CHECKING 697,005 164,458 259,552 92,048 INVESTMENTS 462,191 - 350,000 - Total Cash 1,159,196 164,458 609,552 92,048 COMMUNITY REDEVELOPMENT AUTHORITY FY 2004 - 2005 BUDGET 2003 2004 2004 2005 Actual Revised Budget Peojected Budget COMMUNITY REDEVELOPMENT AUTHORITY FY 2004 - 2005 BUDGET CRA GENERAL OPERATIONS: Property Taxes 430,440 316,248 316,248 328,246 Interest Income 13,831 5,000 11,000 10,000 Land Sales 23,000 125,000 200,000 Other Revenue 2,471 369 TOTAL 469,742 446,617 327,248 538,246 GILI TRUST Property Taxes 64,272 65,761 65,761 65,761 Interest Income 36 Other Revenue 577 TOTAL 64,885 65,761 65,761 65,761 CHERRY PARK LTD II Property Taxes 68,591 59,181 59,181 59,181 Interest Income 129 - - - Other Revenue TOTAL 68,720 59,181 59,181 59,181 GENTLE DENTAL Property Taxes 4,203 4,203 4,203 Interest Income 1 0 0 - Other Revenue TOTAL 1 4,203 4,203 4,203 PROCON TIF Loan Proceeds 169,267 Interest Income Other Revenue TOTAL 169,267 - - - TOTAL REVENUE 772,615 575,762 456,393 667,391 2003 2004 2004 2005 Actual Revised Budget Peojected Budget COMMUNITY REDEVELOPMENT AUTHORITY FY 2004 - 2005 BUDGET EXPENSES CRA GENERAL OPERATIONS: Auditing & Accounting 5,535 6,500 12,500 12,000 Legal Services 3,729 25,000 5,000 5,000 Consulting Services - 1,250 15,000 Contract Services 24,381 95,855 35,000 100,000 Printing & Binding 250 1,500 1,200 1,500 Other Professional Services 50 4,000 5,000 General Liability Insurance 3,500 4,000 Matching Grant - Legal Notices 409 500 500 500 Licenses & Fees Travel & Training 1,461 3,500 1,500 Other Expenditures 85 500 Office Supplies 977 1,500 500 1,500 Supplies 1,500 500 - PROJECTS Façade Improvement 156,490 150,000 200,100 300,000 Land 55 250,000 South Locust 162,000 150,000 150,000 150,000 Alleyway Improvement 38,057 25,000 9,000 Other Projects 194,171 977,000 309,000 200,000 TOTAL CRA EXPENSES 587,650 1,441,355 728,050 1,047,000 GILI TRUST Bond Principal 48,514 65,761 34,470 37,279 Bond Interest 17,266 31,310 28,501 TOTAL GILI EXPENSES 65,780 65,761 65,780 65,780 CHERRY PARK LTD II Bond Principal 25,190 27,178 27,178 29,322 Bond Interest 33,990 32,003 32,003 29,858 TOTAL CHERRY PARK EXPENSES 59,180 59,181 59,181 59,180 GENTLE DENTAL Legal Services 4,942 825 Bond Principal 2,014 825 1,735 Bond Interest 3,378 2,553 2,467 TOTAL GENTLE DENTAL 6,956 4,203 3,378 4,202 PROCON TIF Legal Services 5,000 Interest Expense - - Licenses & Fees 62 Other Expenditures 148,983 Bond Principal - 3,657 Bond Interest 9,360 11,848 TOTAL PROCON TIF - - 163,405 15,505 TOTAL EXPENSES 719,566 1,570,500 1,019,794 1,191,667 Item E1 Public Hearing on Amendment to Community Redevelopment Authority (CRA) Redevelopment Plan and Authorizing Tax Increment Financing for Renovation of Facility at 504 & 512 Elm Street Tuesday, July 27, 2004 Council Session City of Grand Island Staff Contact: Cindy Johnson, CRA Director City of Grand Island City Council Council Agenda Memo From: Cindy K. Johnson, CRA Director Meeting: July 27, 2004 Subject: Amendment to Redevelopment Plan and Consideration of Tax Increment Financing for Old Walnut Redevelopment Item #’s: E-1 & G-7 Presenter(s): Cindy Johnson, CRA Director Background The Old Walnut School, located at 504 and 512 North Elm Street, has been substantially vacant since 1998. A private developer (Fred Hoppe) purchased the building and the land from the school district in 2000 for $100,001 following a public request for bids/proposal process. The school district received two other bids, including one for renovation of the facility into housing by Metro Plains of Minneapolis, and one for use of the building as an education facility by a local group. The school board accepted the proposal submitted by Hoppe. In early 2000, Hoppe obtained initial projects costs for the renovation and they were estimated at $5.5 million, including land acquisition, demolition of existing interior, removal of asbestos and other environmental hazards, and new construction. The Nebraska Investment Finance Authority authorized low income housing tax credits for this project. Those funds, along with developer equity and historic tax credits, and tax increment financing were to be the primary funding sources for the project. Unfortunately, the developer was unable to obtain historic tax credits at that time, based on restrictions relative to the width of the hallways, use of specific windows, and retention of the east entryway. The loss of the historic tax credits left a hole in the financing and the project was stalled. The appraisal and assessor estimated, based on the architectural drawings for the project, that there would be approximately $533,000 in future taxes generated by the improvements to this property based on a tax rate and interest rate at that time. Thus, the original resolution of support by the CRA indicated TIF in the amount of $533,000. Subsequently, the developer redesigned the renovation for the project and on February 14, 2003 received notification from the National Park Service of the plans which would generate approximately $1,105,000 in historic tax credits. Over the course of the last four years, the developer has been in continuous contact with NIFA authorities, Federal Home Loan Bank, and representatives of the Historic Society as well as local officials with the Multicultural Coalition and CRA. The collective efforts of all individuals have made it possible to secure sufficient outside funding to make this much needed, and long awaited, project a reality but not without tax increment financing as part of the package. Updates on the project were presented by the developer at the CRA meetings of July and October in 2002; and June, August and September of 2003. These updates also allowed the CRA to re-affirm, to the developer and the other funding partners, that the CRA remained interested in supporting a redevelopment contract and tax increment financing to assist with the funding required to redevelop this property. The CRA had authorized $150,000 in façade development funds for the project in September 2003. In June, 2004 an updated application was submitted to the CRA for tax increment financing. The Authority considered the application and referred it to the CRA attorney for review and preparation of the tax increment financing documents as appropriate. On June 28, the Authority adopted Resolution #54 in support of the redevelopment of the Old Walnut School, located north of 5th Street and West of Elm Street (504 and 512 North Elm Street) and indicated its intent to enter into a redevelopment contract for tax increment financing. Discussion Funding has been secured for this $6.6 million project from three primary sources: 1) lending, comprised of tax increment financing ($668,000) and first mortgage ($1,161,405); 2) grants from Federal Home Loan Bank ($300,000) and the CRA ($150,000); and 3) equity from the sale of historic ($1,105,000) and low income tax credits ($3 million). The targeted uses for the redevelopment project proposed by Hoppe are 88 units of low income housing (23 studios, 20 1-bedroom, 45 2-bedroom) with rents targeted to be affordable - $325 for efficiency; $390 for one-bedroom; and $435 for two-bedrooms. Rents are set to be affordable at 45% median income; a criteria of the Federal Home Loan Bank grant is that 56% of the units be occupied by households earning less than 50% median income, the remainder 60% or less. Entry level workers in the market place will be the anticipated renters. The housing anticipated is consistent with the housing needs identified in the City’s 2001 Housing Market Study. In addition, a housing market study has been completed for this specific project, as required by the low income housing tax credit syndicator. Clearly, there is a market for low to moderate income, quality housing in the Grand Island. This redevelopment project is a project of NIFA, approved under the Collaborative Resources Allocation of Nebraska (CRANE) program. To qualify as a CRANE project, many objectives were met. For instance, Trinity United Methodist Church agreed to work with the developers of Old Walnut in a neighborhood revitalization project (Sycamore Street to Eddy Street, railroad tracks to 10th Street) whereby the church will act as a community continuity manager to facilitate improvement of housing stock in that neighborhood and target a plan to renovate the housing stock, using Walnut as the keystone piece. This was critical to the CRA as we discussed the importance of this facility being maintained in a safe, aesthetically pleasing condition. Other critical elements tied to the CRANE program include public use of the Theater, and office space of 1,000 square feet for the Multicultural Coalition for the provision of services and referrals, including school, housing, community standards and ESL. The School District has expressed interest in using the Theater for many of their out-reach programs. NIFA has committed “matching funds” for the Multicultural Coalition’s use. This equates to $90,000/year for up to 3 years if the community provides $30,000 in operating funds for the services center at Old Walnut. The developer has requested tax increment financing. With every tax increment financing project, the CRA hires attorney Kevin Siebert with Rembolt Ludtke in Lincoln, Nebraska to prepare the tax increment financing documents and calculate the amount of tax increment financing the project would generate. This information was provided to the CRA at their meeting of June 28, 2004. The TIF was based on anticipated valuation upon project completion of $3,500,000 minus current valuation of $100,000 ($3,400,000) multiplied by the tax rate (.2194795) for the property (interest is 6.743%). The TIF was calculated for a maximum period of 15 years for a total of $668,000. The CRA approved the request for a redevelopment contract and award of TIF and forwarded their recommendation to the City Council and the Regional Planning Commission, as provided for in State Statutes. The Regional Planning Commission, at their meeting of July 7, 2004, held a public hearing on the proposed amendment to the existing Redevelopment Plan for Blight and Substandard Area #1 and voted to approve the redevelopment plan for the property. Public hearing notices on the amendment to the Redevelopment Plan have been published and notification of the amendment has been provided to each taxing entity in the City, as provided by State law. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the amendment to the Redevelopment Plan and request for Tax Increment Financing. 2. Disapprove or deny the request. 3. Modify the request to meet the wishes of the Council. 4. Table the issue. Recommendation The Community Redevelopment Authority recommends that the Council approve the request for an amendment to the Redevelopment Plan and the request for tax increment financing in the amount of $668,000. Sample Motion Approve the amendment to the Redevelopment Plan for Redevelopment Area #1 and the request for tax increment financing in the amount of $668,000. Item E2 Public Hearing on Request of Rafa's Tacos, Inc. dba Rafa's Tacos, 811 West 2nd street for Class "I" Liquor License Tuesday, July 27, 2004 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council Council Agenda Memo From: RaNae Edwards, City Clerk Meeting: July 27, 2004 Subject: Public Hearing on Request of Rafa’s Tacos, Inc. dba Rafa’s Tacos, 811 West 2nd Street for Class “I” Liquor License. Item #’s: E-2 & G-5 Presenter(s): RaNae Edwards, City Clerk Background Rafa’s Tacos, Inc. dba Rafa’s Tacos located at 811 West 2nd Street has submitted an application with the City Clerk’s Office for a Class “I” Liquor. The application for the Class “I” Liquor License has been filed with the Liquor Control Commission and received by the City on July 2, 2004. A Class “I” Liquor License allows for the sale of alcoholic beverages on sale only within the corporate limits of the City. Discussion City Council action is required and forwarded to the Nebraska Liquor Control Commission for issuance of all licenses. A copy of the application has been sent to the Building, Fire, Health, and Police Departments. It is the responsibility of the applicant to contact these departments to have inspections completed before the council meeting date. This has not been done to date so denial of the application is recommended. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the request for Rafa’s Tacos, Inc. dba Rafa’s Tacos, 811 West 2nd Street for a Class “I” Liquor License. 2. Disapprove or /Deny the request. 3. Forward to the Nebraska Liquor Control Commission with no recommendation. 4. Table the issue. Recommendation City Administration recommends that the Council deny this request. Sample Motion Deny the request of Rafa’s Tacos, Inc. dba Rafa’s Tacos, 811 West 2nd Street for a Class “I” Liquor License for the reason that no contact has been made to perform the necessary inspections. Item E3 Public Hearing for Acquisition of Right-of-Way and Public Utility Easement Along Stolley Park Road From U.S. HWY 281 West for Approximately 1/2 Mile Tuesday, July 27, 2004 Council Session City of Grand Island Staff Contact: Steven P. Riehle, P.E., Public Works Director City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, P.E., Director of Public Works Meeting: July 27, 2004 Subject: Public Hearing and Approving Acquisition of Right-of-Way and Public Utility Easement Along Stolley Park Road From U.S. HWY 281 West for Approximately ½ Mile Item #’s: E-3 & G-8 Presenter(s): Steven P. Riehle, Director of Public Works Background Nebraska State Law states that acquisition of property must be approved by City Council. The Public Works Department needs to acquire Right-of-Way and a Public Utility Easement along Stolley Park Road from U.S. HWY 281 west approximately ½ mile. Discussion The Utility Easement is needed in order to have access to maintain power appurtenances. The Right-of-Way will be used for public utilities, roadway and drainage purposes. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the acquisition of the Right-of-Way and Utility Easement. 2. Disapprove or/Deny the acquisition of the Right-of-Way and Utility Easement. 3. Modify the request to meet the wishes of the Council. 4. Table the issue. Recommendation City Administration recommends that the Council conduct a Public Hearing and approve acquisition of the Right-of-Way and Easement. Sample Motion Move to approve the acquisition of the Right-of-Way and Utility Easement. Case New Holland U.S. HWY 281 Roe Buick N Stolley Park Road Item E4 Public Hearing for Acquisition of Right-of-Way Along 13th Street West of the Highland Park Drainway (Drainway is Located Along the Shoemaker to Westridge Bike Trail) Tuesday, July 27, 2004 Council Session City of Grand Island Staff Contact: Steven P. Riehle, P.E. Public Works Director City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, P.E., Director of Public Works Meeting: July 27, 2004 Subject: Public Hearing and Approving Acquisition of Right-of-Way Along 13th Street West of the Highland Park Drainway (Drainway is Located Along the Shoemaker to Westridge Bike Trail) Item #’s: E-4 & G-9 Presenter(s): Steven P. Riehle, Director of Public Works Background Nebraska State Law states that acquisition of property must be approved by City Council. The Public Works Department needs to acquire Right-of-Way along 13th Street west of the Highland Park Drainway. Discussion The Right-of-Way is needed to complete construction for Sanitary Sewer Districts 510, American Independence Subdivision and 514, Bockmann Subdivision. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the acquisition of the Right-of-Way. 2. Disapprove or/Deny the acquisition of the Right-of-Way. 3. Modify the request to meet the wishes of the Council. 4. Table the issue. Recommendation City Administration recommends that the Council conduct a Public Hearing and approve acquisition of the Right-of-Way. Sample Motion Move to approve the acquisition of the Right-of-Way. Item F1 #8924 - Consideration of Street Name Change of Phoenix Court and Phoenix Circle to McShannon Place, In McShannon Subdivision Tuesday, July 27, 2004 Council Session City of Grand Island Staff Contact: Steven P. Riehle, P.E., Public Works Director City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, P.E., Director of Public Works Dale Shotkoski, Assistant City Attorney Meeting: July 27, 2004 Subject: Approving Street Name Change of Phoenix Court and Phoenix Circle to McShannon Place, In McShannon Subdivision Item #’s: F-1 Presenter(s): Steven P. Riehle, Director of Public Works Background On June 30, 2004 the Public Works Department received a request from Roger McShannon, the developer of McShannon Subdivision. He is requesting that Phoenix Court and Phoenix Circle be renamed as McShannon Place. A letter has been sent notifying the residents of the possible address change. Discussion A total of twenty-five addresses will be changed. Twenty of the twenty-five lots have homes located on them; the remaining five lots are vacant. Upon Council approval, letters will be sent to the affected residents notifying them of the address change. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve street name change of Phoenix Court and Phoenix Circle to McShannon Place. 2. Disapprove or/Deny the street name change. 3. Modify the ordinance to meet the wishes of the Council. 4. Table the issue. Recommendation City Administration recommends that the Council approve the street name change of Phoenix Court and Phoenix Circle to McShannon Place. Sample Motion Move to approve the street name change. Dodge School Bismark Rd Change Phoenix Court To McShannon Place Change Phoenix Circle To McShannon Place Phoenix Avenue Vine Street Approved as to Form ? _____________ July 23, 2004 ? City Attorney ORDINANCE NO. 8924 An ordinance to rename a segment of Phoenix Court and Phoenix Circle located in McShannon Subdivision to McShannon Place; to re-address the properties abutting said segment of renamed streets; to repeal any ordinance or parts of ordinances in conflict herewith; and to provide for publication and the effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. That segment of the public streets named Phoenix Court and Phoenix Circle dedicated on the plat for McShannon Subdivision, Grand Island, Hall County, Nebraska, which was recorded on September 28, 1979, at Instrument No. 79-006373 in the Office of the Register of Deeds for Hall County, Nebraska, abutting the following described real estate are addressed as follows: Address Legal Description 822 Phoenix Court Lot One (1), McShannon Subdivision 816 Phoenix Court Lot Two (2), McShannon Subdivision 810 Phoenix Court Lot Three (3), McShanno n Subdivision 804 Phoenix Court Lot Four (4), McShannon Subdivision * This Space Reserved for Register of Deeds * ORDINANCE NO. 8924 (Cont.) - 2 - Approved as to Form – ___________ July 23, 2004 • City Attorney 803 Phoenix Court Lot Five (5), McShannon Subdivision 809 Phoenix Court Lot Six (6), McShannon Subdivision 811 Phoenix Court Lot Six (6), McShannon Subdivision 815 Phoenix Court Lot Seven (7), McShannon Subdivision 817 Phoenix Court Lot Seven (7), McShannon Subdivision 821 Phoenix Court Lot Eight (8), McShannon Subdivision 823 Phoenix Court Lot Eight (8), McShannon Subdivision 825 Phoenix Court Lot Nine (9), McShannon Subdivision 827 Phoenix Court Lot Nine (9), McShannon Subdivision 903 Phoenix Circle Lot Ten (10), McShannon Subdivision 905 Phoenix Circle Lot Ten (10), McShannon Subdivision 909 Phoenix Circle Lot Eleven (11), McShannon Subdivision 911 Phoenix Circle Lot Eleven (11), McShannon Subdivision 917 Phoenix Circle Lot Twelve (12), McShannon Subdivision 919 Phoenix Circle Lot Twelve (12), McShannon Subdivision 918 Phoenix Circle Lot Thirteen (13), McShannon Subdivision 916 Phoenix Circle Lot Thirteen (13), McShannon Subdivision 910 Phoenix Circle Lot Fourteen (14), McShannon Subdivision 908 Phoenix Circle Lot Fourteen (14), McShannon Subdivision 904 Phoenix Circle Lot Fifteen (15), McShannon Subdivision 902 Phoenix Circle Lot Fifteen (15), McShannon Subdivision SECTION 2. The above described segment s of Phoenix Court and Phoenix Circle do not connect with any other segment of these streets and said segments should be and hereby are renamed McShannon Place and the above-described lots in McShannon Subdivision, Grand Island, Hall County, Nebraska, are re-addressed as follows: Address Legal Description 822 McShannon Place Lot One (1), McShannon Subdivision 816 McShannon Place Lot Two (2), McShannon Subdivision 810 McShannon Place Lot Three (3), McShannon Subdivision 804 McShannon Place Lot Four (4), McShannon Subdivision 803 McShannon Place Lot Five (5), McShannon Subdivision 809 McShannon Place Lot Six (6), McShannon Subdivision 811 McShannon Place Lot Six (6), McShannon Subdivision 815 McShannon Place Lot Seven (7), McShannon Subdivision 817 McShannon Place Lot Seven (7), McShannon Subdivision 821 McShannon Place Lot Eight (8), McShannon Subdivision 823 McShannon Place Lot Eight (8), McShannon Subdivision ORDINANCE NO. 8924 (Cont.) - 3 - Approved as to Form – ___________ July 23, 2004 • City Attorney 825 McShannon Place Lot Nine (9), McShannon Subdivision 827 McShannon Place Lot Nine (9), McShannon Subdivision 903 McShannon Place Lot Ten (10), McShannon Subdivision 905 McShannon Place Lot Ten (10), McShannon Subdivision 909 McShannon Place Lot Eleven (11), McShannon Subdivision 911 McShannon Place Lot Eleven (11), McShannon Subdivision 917 McShannon Place Lot Twelve (12), McShannon Subdivision 919 McShannon Place Lot Twelve (12), McShannon Subdivision 918 McShannon Place Lot Thirteen (13), McShannon Subdivision 916 McShannon Place Lot Thirteen (13), McShannon Subdivision 910 McShannon Place Lot Fourteen (14), McShannon Subdivision 908 McShannon Place Lot Fourteen (14), McShannon Subdivision 904 McShannon Place Lot Fifteen (15), McShannon Subdivision 902 McShannon Place Lot Fifteen (15), McShannon Subdivision SECTION 3. Any ordinances or parts of ordinances in conflict herewith be, and hereby are, repealed. SECTION 4. This ordinance shall be in force and take effect from and after its passage and publication, within fifteen days in one issue of the Grand Island Independent as provided by law. Enacted: August 27, 2004. ____________________________________ Jay Vavricek, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Item F2 #8925 - Consideration of Issuance by the Grand Island Area Solid Waste Agency - Solid Waste Disposal Facilities Revenue Refunding Bonds, Series 2004 and Management and Service Agreements This item relates to the aforementioned Solid Waste Agency Items S-3 & S-4. Tuesday, July 27, 2004 Council Session City of Grand Island Staff Contact: David Springer City of Grand Island City Council Item G1 Approving Minutes of July 12, 2004 City Council Joint Meeting The Minutes of July 12, 2004 City Council Joint Meeting are submitted for approval. See attached MINUTES. Tuesday, July 27, 2004 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF JOINT CITY/COUNTY SPECIAL MEETING July 12, 2004 Pursuant to due call and notice thereof, a Special Joint Meeting of the City Council of the City of Grand Island, Nebraska, the Hall County Board of Supervisors, the Hamilton County Board of Commissioners, the Merrick County Board of Commissioners, and the Central District Health Department was conducted in the Community Meeting Room of City Hall, 100 East First Street, on July 12, 2004. Notice of the meeting was given in the Grand Island Independent on July 6, 2004. Teresa Anderson, Executive Director of the Central Health District called the meeting to order at 7:00 p.m. The following Health Board members were present: Bob Husmann, Anne Buettner, Dr. Jeff Clarke, and Jim Reed – County Representative, Jim Eriksen, and Mitch Nickerson – City Representative. The following Merrick County Supervisor was present: Rex Weller. The following City Officials were present: Councilmembers Margaret Hornady, Scott Walker, Mitch Nickerson, Jackie Pielstick, Joyce Haase and Peg Gilbert, Mayor Jay Vavricek, City Administrator Gary Greer, City Clerk RaNae Edwards, and Finance Director David Springer. PRESENTATION BY TERESA ANDERSON EXECUTIVE DIRECTOR: Ms. Anderson presented a PowerPoint presentation highlighting the core functions of the Health Department which were assessment, assurance and policy. The following 10 essential services were reviewed: 1.) Monitor 6.) Enforce 2.) Diagnose & Investigate 7.) Link 3.) Inform, Educate & Empower 8.) Assure 4.) Mobilize 9.) Evaluate 5.) Develop Policies & Plans 10.) Research Presented were the budget, programming and staff overviews. Several areas covered were: nursing, environmental, water testing, immunization, WIC, HIV/Aids Testing & Education, Child Care Solution, and Health Education. The following were listed at “hot issues” for the next fiscal year: · West Nile Virus · Lifestyle Related Illnesses · Environmental Tobacco Smoke Page 2, City Council Special Meeting, July 12, 2004 · Preparedness & Response (Bioterrorism) · Contagious Diseases · Comprehensive Community Assessment · Strategic Plan Ms. Anderson stated that a 211 directory line for public health issues would be available by the end of July 2004 for Hall, Howard, Hamilton, and Merrick counties. DISCUSSION: Discussion was had concerning the roles of the Health Department and Code Enforcement toward enforcing health issues. Ryan King, Assistant Executive Director mentioned that they were currently spraying for mosquitoes in the breeding areas. It was stated the Ms. Anderson and Ryan King would pursue the smoking ban issue. ADJOURNMENT: The meeting was adjourned at 8:05 p.m. Respectfully submitted, RaNae Edwards City Clerk Item G2 Approving Minutes of July 13, 2004 City Council Regular Meeting The Minutes of July 13, 2004 City Council Regular Meeting are submitted for approval. See attached MINUTES. Tuesday, July 27, 2004 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING July 13, 2004 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on July 13, 2004. Notice of the meeting was given in the Grand Island Independent on July 7, 2004. Mayor Jay Vavricek called the meeting to order at 7:00 p.m. The following members were present: Councilmembers Meyer, Whitesides, Pielstick, Gilbert, Nicerkson, Cornelius, Pauly, Hornady, Walker, and Haase. The following City Officials were present: City Administrator Gary Greer, City Clerk RaNae Edwards, Finance Director David Springer, Public Works Director Steve Riehle, and City Attorney Doug Walker. PLEDGE OF ALLEGIANCE was said followed by the INVOCATION given by Councilwoman Jackie Pielstick. RESERVE TIME TO SPEAK ON AGENDA ITEMS: No individuals reserved time to speak on agenda items. MAYOR COMMUNICATION: Mayor Vavricek commented and congratulated Scott User who qualified for the Olympics in the swimming competition. Also mentioned was Principal Financials 135th anniversary. Councilmember Jackie Pielstick and Marilyn Mueller presented a letter and pin to the Mayor and Councilmembers from President Bush in honor of serving in public office. PRESENTATIONS AND PROCLAMATIONS: BI-ANNUAL STATE OF THE CITY ADDRESS: Mayor Vavricek gave the State of the City Address. Mentioned were city plans and activities with challenges and opportunities for the community. Highlighted were increased diversity, new vision and new ideas, greater communication, openness, continued cooperation with other agencies, clean safe neighborhoods and increased government efficiencies. Mayor Vavricek listed numerous accomplishments and ongoing projects that were before the City Council which showed positive growth for our community. UPDATE BY HUGH MINER CONCERNING THE HEARTLAND EVENTS CENTER CAMPAIGN: Hugh Miner announced that McCain Foods had donated $100,000 for the Heartland Events Center. Ray Cooper and Dave Peterson representing McCain Foods presented the check to Mr. Miner. Mr. Miner updated the Mayor and council with regards to the campaign. Over 800 entities had donated with 300 volunteers. The process of choosing a design build team Page 2, City Council Regular Meeting, July 13, 2004 was under way with contract negotiations. The budget for the Heartland Events Center was $18,000,000. Currently they had raised over $22,000,000. ADJOURN TO BOARD OF EQUALIZATION: Motion by Pielstick, second by Walker, carried unanimously to adjourn to Board of Equalization. #2004-BE-10 – Consideration of Determining Benefits for Street Improvement District No. 1243, Downtown Alley North of 3rd Street from Elm Street to Cleburn Street. Public Works Director Steve Riehle stated that work had been completed on Street Improvement District No. 1243 and action was required by the Council to set the assessments for this district. Motion by Pielstick, second by Walker, to approve Resolution #2004-BE-10, carried unanimously. #2004-BE-11 – Consideration of Determining Benefits for Street Improvement District No. 1245, James Road North of Husker Highway. Public Works Director Steve Riehle stated that work had been completed on Street Improvement District No. 1243 and action was required by the Council to set the assessments for this district. Motion by Pielstick, second by Walker, to approve Resolution #2004-BE-11, carried unanimously. RETURN TO REGULAR SESSION: Motion by Pielstick, second by Hornady, carried unanimously to return to Regular Session. PUBLIC HEARINGS: Public Hearing Concerning the City’s Proposed Subdivision Regulations. Chad Nabity, Regional Planning Director reported that the Regional Planning Department had been working with JEO Consulting, Inc. of Wahoo, Nebraska to update the comprehensive development plans, zoning and subdivision regulations. The subdivision regulations had been modified with updated definitions and a requirement that final plats be tied to three approved known points, and required submission of final plats in electronic format. No public testimony was heard. Public Hearing Concerning the City’s Proposed Zoning Regulations and Revised Zoning Map. Chad Nabity, Regional Planning Director reported that the Regional Planning Department had been working with JEO Consulting, Inc. of Wahoo, Nebraska to update the comprehensive development plans, zoning and subdivision regulations. The updated regulations were not significantly different from subdivision regulations currently in place. No public testimony was heard. Public Hearing on Request of Myriam Ramos dba Latin American Grocery Store, 602 West 4th Street for a Class “D” Liquor License. City Clerk RaNae Edwards reported that Myriam Ramos dba Latin American Grocery Store, 602 West 4th Street had submitted an application with the City Clerk’s Office for a Class “D” Liquor License which allows for the sale of alcoholic beverages, off sale only within the corporate limits of the city. Ms. Edwards presented the following exhibits for the record: application submitted to the Liquor Control Commission and received by the City on June 14, 2004; notice to applicant of date, time, and place of hearing mailed on June 14, 2004; notice to the general public of date, time, and place of hearing Page 3, City Council Regular Meeting, July 13, 2004 published on July 3, 2004; and Chapter 4 of the City Code. Myriam Ramos, 602 West 4th Street with interpreter Yolanda Nuzio spoke in support. No further public testimony was heard. Public Hearing on Request of We Aim to Please, Inc. dba We Aim to Please You, 700 East Stolley Park Road for a Class “CK” Catering Liquor License. City Clerk RaNae Edwards reported that We Aim to Please, Inc. dba We Aim to Please You, 700 East Stolley Park Road had submitted an application with the City Clerk’s Office for a Class “CK” Catering Liquor License which allows for the sale of alcoholic beverages on and off sale only within the corporate limits of the city. Ms. Edwards presented the following exhibits for the record: application submitted to the Liquor Control Commission and received by the City on June 15, 2004; notice to applicant of date, time, and place of hearing mailed on June 15, 2004; notice to the general public of date, time, and place of hearing published on July 3, 2004; and Chapter 4 of the City Code. No public testimony was heard. Public Hearing on Request of AYR, Inc. dba El Toro Mexican Restaurant, 3425 West State Street for an Addition to Class “I-61118” Liquor License. City Clerk RaNae Edwards reported that AYR, Inc. dba El Toro Mexican Restaurant, 3425 West State Street had submitted an application with the City Clerk’s Office for an addition to their Class “I-61118” Liquor License which allows for an 8’ x 32’ addition to the east side and an 8’ x 36’ addition to the north side of their business . Ms. Edwards presented the following exhibits for the record: application submitted to the Liquor Control Commission and received by the City on June 15, 2004; notice to applicant of date, time, and place of hearing mailed on June 15, 2004; notice to the general pub lic of date, time, and place of hearing published on July 3, 2004; and Chapter 4 of the City Code. Alejandro Rodriquez on behalf of El Toro Mexican Restaurant spoke in support. No further public testimony was heard. Public Hearing on Acquisition of Utility Easement Located East of Independence Avenue and North of Utah Avenue. (Calvary Assembly of God) Gary Mader, Utilities Director reported that acquisition of a utility easement located east of Independence Avenue and north of Utah Avenue was required in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. This easement would be used to locate underground high-voltage electrical cable and a pad-mounted transformer to serve a new church. No pub lic testimony was heard. Public Hearing on Acquisition of Utility Easement Located North of Bismark Road, East of Stuhr Road. (Margaret and Kenneth Nienhueser) Gary Mader, Utilities Director reported that acquisition of a utility easement located north of Bismark Road and east of Stuhr Road was required in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. This easement would be used to construct an overhead power line to serve this property. No public testimony was heard. ORDINANCES: Councilmember Pielstick made the motion that the statutory rules requiring ordinances to be read by title on three different days be suspended and that ordinances numbered: Page 4, City Council Regular Meeting, July 13, 2004 #8915 – Consideration of Creation of Street Improvement District No. 1254, Dale Roush Subdivision (Indian Acres) #8919 – Consideration of Assessments for Street Improvement District No. 1243, Downtown Alley North of 3rd Street from Elm Street to Cleburn Street #8920 – Consideration of Assessments for Street Improvement District No. 1245, James Road Located North of Husker Highway #8921 – Consideration of Amending Chapter 33 of the Grand Island City Code Relative to Subdivision Regulations #8922 – Consideration of Amending Chapter 36 of the Grand Island City Code Relative to Zoning Regulations and Revised Zoning Map #8923 – Consideration of Refinancing Revenue Bonds be considered for passage on the same day upon reading by number only and that the City Clerk be permitted to call out the number of these ordinances on first reading and then upon final passage and call for a roll call vote on each reading and then upon final passage. Councilmember Haase seconded the motion. Upon roll call vote, all voted aye. Motion adopted. Mayor: Is there any one in the audience interested in this Ordinance? Discussion was held concerning Ordinance #8922 with regards to transitional ag land. No further public comment was heard. City Clerk: Ordinance #8915, #8919, #8920, #8921, #8922, and #8923 on first reading. All those in favor of the passage of these ordinances on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. City Clerk: Ordinance #8915, #8919, #8920, #8921, #8922, and #8923 on final passage. All those in favor of the passage of these ordinances on final passage, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor: By reason of the roll call votes on first reading and then upon final passage, Ordinances #8915, #8919, #8920, #8921, #8922, and #8923 are declared to be lawfully passed and adopted upon publication as required by law. CONSENT AGENDA: Items G-3, G-13, G-14, G-15, and G-21 were pulled from the consent agenda. Motion by Walker, second by Hornady, to approve the Consent Agenda excluding items G-3, G-13, G-14, G-15, and G-21. Upon roll call vote, all voted aye. Motion adopted. Receipt of Official Document – Community Redevelopment Authority Resolution No. 54. Approving Minutes of June 22, 2004 City Council Regular Meeting. Approving Request of We Aim to Please, Inc. dba We Aim to Please You, 700 East Stolley Park Road for a Class “CK” Catering Liquor License. Approving Request of Ronald Bodie, 204 North Grace, for Liquor Manager Designation for We Aim to Please You, 700 East Stolley Park Road. Page 5, City Council Regular Meeting, July 13, 2004 Approving Request of AYR, Inc. dba El Toro Mexican Restaurant, 3425 West State Street for Addition to Class “I-61118” Liquor License. #2004-154 – Approving the Adoption of the Comprehensive Development Plan. #2004-155 – Approving Final Plat and Subdivision Agreement for 5-T Subdivision. It was noted that Donald and Marie Stoltenberg, owners, had submitted the final plat for 5-T Subdivision, located on a parcel of land in the NE 1/4 of Section 35-12-10 for the purpose of creating 1 lot. #2004-156 – Approving Final Plat and Subdivision Agreement for Bockmann South Subdivision. It was noted that Dale and Marilyn Bockmann, owners, had submitted the final plat for Bockmann South Subdivision, located on a parcel of land in the E 1/2, SE 1/4 of Section 14- 10-10 for the purpose of creating 1 lot. #2004-157 – Approving Acquisition of Utility Easement Located East of Independence Avenue and North of Utah Avenue. (Calvary Assembly of God) #2004-158 – Approving Acquisition of Utility Easement Located North of Bismark Road and East of Stuhr Road. (Margaret and Kenneth Nienhueser) #2004-159 – Approving Bid Award for Turbine Steam Seal Packing with GE Energy Pars of Cincinnati, Ohio in an Amount of $67,402.08. #2004-163 – Approving Bid Award for the U.S. Highway 281 Traffic Signal Project, 2004-TS-1 with Ensley Electric of Grand Island, Nebraska in an Amount of $41,993.30. #2004-164 – Approving Bid Award for Sanitary Sewer District No. 513, Gosda Subdivision Along Lillie Drive West of North Road with The Diamond Engineering Company of Grand Island, Nebraska in an Amount of $23,394.50. #2004-165 – Approving Engineering Consulting Services for Water Balance and Nutrient Source Study with CH2M Hill of Englewood, Colorado in an Amount no to exceed $15,272.00. #2004-166 – Approving Bid Award for Grand Generation Addition and Renovation with Starostka Group, Inc. of Grand Island, Nebraska in an Amount of $615,985.00. #2004-167 – Approving Bid Award for Housing Rehabilitation Services with Community Development Services, LLC of Plainview, Nebraska in an Amount not to exceed $17,500.00. #2004-169 – Approving Bid Award for Shoemaker Park Playground Equipment with Churhich Recreational Design, Inc. of Omaha, Nebraska in an Amount of $42,175.00. Approving Request of Myriam Ramos dba Latin American Grocery Store, 602 West 4th Street for a Class “D” Liquor License. Discussion was held with regards to the recommendation of the Building Department to deny this request due to work needing to be completed. City Clerk Page 6, City Council Regular Meeting, July 13, 2004 RaNae Edwards explained the process of issuing liquor licenses from the Liquor Control Commission. Motion was made by Pielstick, second by Hornady to forward this request with no recommendation. Upon roll call vote, Councilmembers Meyer, Whitesides, Pielstick, Gilbert, Nickerson, Cornelius, Pauly, Hornady, and Haase voted aye. Councilmember Walker voted no. Motion adopted. #2004-160 – Approving Deferral of Assessments for Agricultural Property, Located within the Boundaries of Street Improvement District No. 1252, Lillie Drive (Steve and Connie Asche) #2004-161 – Approving Deferral of Assessments for Agricultural Property, Located within the Boundaries of Street Improvement District No. 1252, Lillie Drive (Barry Niedfelt) #2004-162 – Approving Continuation of Street Improvement District No. 1252, Lillie Drive from North Road to Mabel Drive and Mabel Drive North to Edna Drive. Discussion was held with regards to Resolutions #2004-160, #2004-161, and #2004-162. Councilmember Pielstick asked if the Ag Deferrals were not granted by Council, would Street Improvement District No. 1252 still pass. Public Works Director Steve Riehle stated that it would pass even if these ag deferrals were not approved. Motion was made by Pielstick, second by Hornady to approve Resolutions #2004-160, #2004- 161, and #2004-162. Upon roll call, all voted aye. Motion adopted. #2004-168 – Approving Contract for Police/Sheriff Headquarters Facility Needs Study with Wilson Estes Police Architects of Mission, Kansas in an Amount of $41,840.00 Plus Reimbursable Expenses. Police Chief Kyle Hetrick explained the decision to contract with Wilson Estes Police Architects. Mentioned was their expertise in dealing with law enforcement studies. Councilmember Pielstick questioned if the County would pay any of this cost. City Administrator Gary Greer stated that the facility would be owned by the City, but the City and County would cost share the up keep on the building. Motion was made by Whitesides, second by Hornady to approve Resolution #2004-168. Upon roll call vote, all voted aye. Motion adopted. REQUESTS AND REFERRALS: Request of Park and Recreation Department to Spend Approved Trail Funding: Steve Paustian, Parks and Recreation Director reported that the 2003-2004 Budget allowed for the expenditure of $500,000 with the understanding that the amount would be reimbursed through grant funds. The grant funds were not received. Mr. Paustian was requesting to move forward with trail development and use $100,000 allocated in this year’s budget to start the trail extension toward Hall County Park from its current location at Central Community College. Page 7, City Council Regular Meeting, July 13, 2004 Motion by Nickerson, second by Cornelius, to approve the request. Upon roll call vote, Councilmembers Meyer, Whitesides, Pielstick, Gilbert, Nickerson, Cornelius, Pauly, Hornady, and Haase voted aye. Councilmember Walker voted no. Motion adopted. RESOLUTIONS: #2004-170 – Approving Economic Development Incentive Agreement with Standard Iron. City Attorney Doug Walker reported that the Economic Development Corporation had taken the application of Standard Iron and Wireworks, Inc. for a $200,000 forgivable loan as an incentive to assist with the location of a Standard Iron Plant in the City of Grand Island. An incentive agreement was prepared by the Economic Development Corporation which set forth the terms under which Standard Iron would receive the loan which would not have to be repaid if Standard Iron met all of the employment targets during the five year period of the agreement. Council approval was recommended. Marlan Ferguson, President of Economic Development explained the agreement. Rich Demeules, CEO for Standard Iron introduced himself and his business. Motion by Pielstick, second by Pauly to approve Resolution #2004-170. Upon roll call vote, all voted aye. Motion adopted. #2004-171 – Approving Authorization for the City to Purchase Property from Rudy Plate Located East of Sycamore Street and North of First Street. City Attorney Doug Walker reported that on May 25, 2004 a public hearing was conducted to pursue the purchase of real estate owned by Rudy Plate located in the south half of Block 77, Original Town of Grand Island. The city was interested in purchasing this real estate for use either as additional parking for City Hall or possibly as a future municipal building. A negotiated purchase agreement of $370,000 was recommended for Council approval. Councilmember Pielstick questioned who would pay the closing costs. Mr. Walker stated that the City would do the work so we would pay for those costs. The closing date would take place the first of next year so people would have time to relocate. Motion by Whitesides, second by Hornady to approve Resolution #2004-171. Upon roll call vote, all voted aye. Motion adopted. #2004-172 – Approving Memorandum of Understanding and Lease Agreement with Walnut Redevelopment and Walnut Housing LLC. City Attorney Doug Walker reported that the City had been involved in negotiating a Memorandum of Understanding and a Lease Agreement wherein the City would lease approximately 1,000 square feet of space in the former Walnut Junior High School building that was being redeveloped by Walnut Redevelopment and Walnut Housing LLC. Leasing this space would enable the developer to obtain the necessary tax credits to complete the development of the project. Council approval was recommended. Motion by Hornady, second by Cornelius to approve Resolution #2004-172. Upon roll call vote, all voted aye. Motion adopted. Page 8, City Council Regular Meeting, July 13, 2004 #2004-173 – Approving Call Redemption for General Obligation Various Purpose Bonds, Series 1999. Finance Director David Springer reported that on November 22, 1999 the City issued $3,025,000 in Various Purpose bonds for construction of the Wood River Control Project and the South Locust Street Improvements – Highway 34 to 1/2 mile south. The average interest rate was 5.3425% of which there was $2,415,000 outstanding. It was recommended that the City refinance $2,125,000 at an average interest rate of 3.6075 for a savings of $186,315. Council approval was recommended. Bruce Lefler representing Ameritas was present. Motion by Hornady, second by Pauly to approve Resolution #2004-173. Upon roll call vote, all voted aye. Motion adopted. PAYMENT OF CLAIMS: Motion by Cornelius, second by Hornady, carried unanimously to approve the Claims for the period of June 23, 2004 through July 13, 2004, for a total amount of $3,070,939.83. Motion adopted. ADJOURNMENT: The meeting was adjourned at 8:50 p.m. Respectfully submitted, RaNae Edwards City Clerk Item G3 Approving Minutes of July 20, 2004 City Council Study Session The Minutes of July 20, 2004 City Council Study Session are submitted for approval. See attached MINUTES. Tuesday, July 27, 2004 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL STUDY SESSION July 20, 2004 Pursuant to due call and notice thereof, a Study Session of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on July 20, 2004. Notice of the meeting was given in the Grand Island Independent on July 14, 2004. Mayor Jay Vavricek called the meeting to order at 7:00 p.m. The following members were present: Councilmembers Meyer, Whitesides, Pielstick, Gilbert, Nickerson, Cornelius, Pauly, Hornady, Walker, and Haase. The following City Officials were present: City Administrator Gary Greer, City Clerk RaNae Edwards, Finance Director David Springer, and City Attorney Doug Walker. RESERVE TIME TO SPEAK ON AGENDA ITEMS: One individual reserved time to speak on agenda items. Review of 2004-2005 Fee Schedule, FTE (Full Time Equivalent) Schedule, and Funding for Outside Agencies. Finance Director David Springer reported that many steps were needed to prepare for the 2004-2005 City Budget. 2004-2005 Fee Schedule: Due to rising costs of raw materials and federal regulation, the City of Grand Island was currently engaged in a comprehensive study of electrical rates. Mentioned was a proposed increase for golf rounds from $1.00 to $1.25 beginning January 1, 2005 to expand revenue and maintain the operation’s profitability. The Mayor and Council reviewed the following departments 2004-2005 user fee requests: Building Parks and Recreation Administration Golf Emergency Management Planning Fire Police Utility Services Public Works Councilmember Pielstick questioned what a stand-by ambulance was. Terry Leslie, Fire Department explained that a stand-by ambulance was those occasions where the Fire Department provided an ambulance for special events. Discussion was held concerning the golf course fees. Steve Paustian, Parks & Recreation Director explained that the proposed increase was in the green fees only. Reviewed was the current budget which was showing a short fall at this time, but would pick up during the next few Page 2, City Council Study Session, July 20, 2004 months. It was suggested that concession stands be included at holes 4 and 14. This would be reviewed by the Parks & Recreation Department. FTE (Full Time Equivalent): Mr. Springer reported that City Administration challenged Departments to only make changes in personnel when they were overwhelmingly justified, increased efficiency, or were connected to a revenue stream. It was noted that there would be a 1.55 decrease in FTE’s for the 2004-2005 Budget Year. FTE eliminated $54,863 in cost of next year’s personnel budget. Outside Agency Funding Requests: Mr. Springer reported that the following agencies had requested the following amounts: Organization Request Recommended · Community Humanitarian Resource Center $5,000 $4,500 · Convention and Visitors Bureau $10,000 $10,000 · Council for International Visitors $1,000 $1,000 · Crisis Center $13,000 $12,000 · Retired and Senior Volunteer Program $10,000 $10,000 · Senior Citizens Industries, Inc. $15,000 $15,000 · Multicultural Coalition $5,000 $10,000 · Hooked on Fishing Derby $2,000 $2,000 · Central Nebraska Humane Society $165,000 $150,000 · Central Nebraska Health Department $135,000 $135,000 · Clean Community Systems $20,000 $20,000 No requests were submitted from: · Family Violence Coalition of Central NE · G.I. Dive and Rescue Team - Trailer Councilmember Meyer requested that the Council consider a $2,500 donation to the G.I. Dive and Rescue Team and $165,000 to the Central Nebraska Humane Society. Gary Greer, City Administrator stated that the City had not received an application from the G.I. Dive and Rescue Team and that they had applied for Keno funds which might have been the reason they did not submit an application this year. Councilmember Whitesides stated that the previous request was for the purchase of a trailer and was supposed to be a one time request. Councilmember Gilbert questioned the statistics for the homeless. Cindy Preisendorf, Community Humanitarian Resource Center Executive Director stated that in the last few years there had been an increase. Councilmember Gilbert encouraged a donation of $5,000. Pat Bell, Executive Director for Central Nebraska Humane Society commented on their $165,000 request. Mentioned were updating computers, vehicles, uniforms, training and travel, and cost of overhead. Page 3, City Council Study Session, July 20, 2004 Lewis Kent, 624 East Meves commented on not increasing fees on items that were services to the citizens. ADJOURNMENT: The meeting was adjourned at 8:15 p.m. Respectfully submitted, RaNae Edwards City Clerk Item G4 Approving Appointment to the Civil Service Commission The Mayor has submitted the appointment of John Schultz to the Civil Service Commission. His appointment will become effective immediately, upon approval by Council, and will expire June 1, 2010. Mr. Schultz will replace Kenneth Hilligas whose term has expired. Tuesday, July 27, 2004 Council Session City of Grand Island Staff Contact: Brenda Sutherland City of Grand Island City Council Item G5 Approving Request of Rafa's Tacos, Inc. dba Rafa's Tacos, 811 West 2nd street for Class "I" Liquor License This item relates to the aforementioned Public Hearing Item E-2. Tuesday, July 27, 2004 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council Item G6 Approving Request of Rosalva Quezada, 2105 Nashville for Liquor Manager Designation for Rafa's Tacos, 811 West 2nd Street Tuesday, July 27, 2004 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council Council Agenda Memo From: RaNae Edwards, City Clerk Meeting: July 27, 2004 Subject: Request of Rosalva Quezada, 2105 Nashville for Liquor Manager Designation for Rafa’s Tacos, 811 West 2nd Street Item #’s: G-6 Presenter(s): RaNae Edwards, City Clerk Background Rosalva Quezada, 2105 Nashville has submitted an application with the City Clerk’s Office for a Liquor Manager Designation in conjunction with the Class “I-64352” Liquor License for Rafa’s Tacos located at 811 West 2nd Street. This application has been reviewed by the Police Department and City Clerk’s Office. Discussion City Council action is required and forwarded to the Nebraska Liquor Control Commission for issuance of all licenses. All departmental reports have been received. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the request of Rosalva Quezada, 2105 Nashville for Liquor Manager Designation in conjunction with the Class “I-64352” Liquor License for Rafa’s Tacos, 811 West 2nd Street. 2. Disapprove or /Deny the request. 3. Table the issue Recommendation City Administration recommends that the Council approve this request. Sample Motion Approve the request of Rosalva Quezada, 2105 Nashville for Liquor Manager Designation for Rafa’s Tacos, 811 West 2nd Street. Item G7 #2004-174 - Approving Amendment to Community Redevelopment Authority (CRA) Redevelopment Plan and Authorizing Tax Increment Financing for Renovation of Facility at 504 & 512 Elm Street This item relates to the aforementioned Public Hearing Item E-1. Tuesday, July 27, 2004 Council Session City of Grand Island Staff Contact: Chad Nabity City of Grand Island City Council Approved as to Form ¤ ___________ July 22, 2004 ¤ City Attorney R E S O L U T I O N 2004-174 RESOLUTION OF THE CITY OF GRAND ISLAND, NEBRASKA, APPROVING AN AMENDMENT TO A REDEVELOPMENT PLAN FOR THE CITY AND AGREEING TO THE PLEDGE OF TAXES IN A REDEVELOPMENT AREA FOR THE BENEFIT OF THE COMMUNITY REDEVELOPMENT AUTHORITY OF THE CITY OF GRAND ISLAND (WALNUT HOUSING LTD. PROJECT). WHEREAS, the City of Grand Island, Nebraska, a municipal corporation and city of the first class, has determined it be desirable to undertake and carry out urban redevelopment projects in areas of the City which are determined to be substandard and blighted and in need of redevelopment; and WHEREAS, the Nebraska Community Development Law, Chapter 18, Article 21, Nebraska Reissue Revised Statutes of 1997, as amended (the "Act"), prescribes the requirements and procedures for the planning and implementation of redevelopment projects; and WHEREAS, the City has previously declared Redevelopment Area No. 1 of the City to be substandard and blighted and in need of redevelopment pursuant to the Act; and WHEREAS, the Community Redevelopment Authority of the City of Grand Island, Nebraska (the "Authority"), has prepared a Redevelopment Plan pursuant to Section 18-2111 of the Act, and recommended the Redevelopment Plan to the Planning Commission of the City; and WHEREAS, the Planning Commission of the City reviewed the Redevelopment Plan pursuant to the Act and submitted its recommendations, if any, to the City, pursuant to Section 18-2114 of the Act; and WHEREAS, following consideration of the recommendations of the Authority to the Planning Commission, the recommendations of the Planning Commission to the City, if any, and following the public hearing with respect to the Redevelopment Plan, the City approved the Plan; and WHEREAS, there has been presented to the City by the Authority for approval a specific Redevelopment Project within the Redevelopment Plan and as authorized in the Redevelopment Plan, as described on the attached Exhibit B; and WHEREAS, the City published notices of a public hearing and mailed notices as required pursuant to Section 18-2115 of the Act and has, on the date of the Resolution held a public hearing on the proposal to amend the Redevelopment Plan to include the Redevelopment Project described on the attached Exhibit B. NOW, THEREFORE, be it resolved by the City Council of the City of Grand Island, Nebraska: - 2 - 1. The Redevelopment Plan of the City approved for the area described on the attached Exhibit A, including the Redevelopment Project described on the attached Exhibit B, is hereby determined to be feasible and in conformity with the general plan for the development of the City of Grand Island as a whole and the Redevelopment Plan, including the Redevelopment Project identified on the attached Exhibit B, is in conformity with the legislative declarations and determinations set forth in the Act; and it is hereby found and determined, based on the analysis conducted by the Authority, that (a) the redevelopment project in the plan would not be economically feasible without the use of tax-increment financing, (b) the redevelopment project would not occur in the community redevelopment area without the use of tax-increment financing, and (c) the costs and benefits of the redevelopment project, including costs and benefits to other affected political subdivisions, the economy of the community, and the demand for public and private services have been analyzed by the City and have been found to be in the long-term best interest of the community impacted by the redevelopment project. The City acknowledges receipt of notice of intent to enter into the Redevelopment Contract in accordance with Section 18-2119 of the Act and of the recommendations of the Authority and the Planning Commission with respect to the Redevelopment Contract. 2. Approval of the Redevelopment Plan is hereby ratified and reaffirmed, as amended by this Resolution, and the Authority is hereby directed to implement the Redevelopment Plan in accordance with the Act. 3. Pursuant to Section 18-2147 of the Act, ad valorem taxes levied upon real property in the Redevelopment Project included or authorized in the Plan which is described in the attached Exhibit B shall be divided, for a period not to exceed 15 years after the effective date of this provision, which effective date shall be December 31, 2004 as follows: a. That proportion of the ad valorem tax which is produced by levy at the rate fixed each year by or for each public body upon the Redevelopment Project Valuation (as defined in the Act) shall be paid into the funds of each such public body in the same proportion as all other taxes collected by or for the bodies; and b. That proportion of the ad valorem tax on real property in the Redevelopment Project in excess of such amount, if any, shall be allocated to, is pledged to, and, when collected, paid into a special fund of the Authority to pay the principal of, the interest on, and any premiums due in connection with the bonds, loans, notes or advances of money to, or indebtedness incurred by, whether funded, refunded, assumed, or otherwise, such Authority for financing or refinancing, in whole or in part, such Redevelopment Project. When such bonds, loans, notes, advances of money, or indebtedness, including interest and premium due have been paid, the Authority shall so notify the County Assessor and County Treasurer and all ad valorem taxes upon real property in such Redevelopment Project shall be paid into the funds of the respective public bodies. - 3 - c. The Mayor and City Clerk are authorized and directed to execute and file with the Treasurer and Assessor of Hall County, Nebraska, an Allocation Agreement and Notice of Pledge of Taxes with respect to each Redevelopment Project. 4. The City hereby finds and determines that the proposed land uses and building requirements in the Redevelopment Area are designed with the general purposes of accomplishing, in accordance with the general plan for development of the City, a coordinated, adjusted and harmonious development of the City and its environs which will, in accordance with present and future needs, promote health, safety, morals, order, convenience, prosperity; and the general welfare, as well as efficiency and economy in the process of development; including, among other things, adequate provision for traffic, vehicular parking, the promotion of safety from fire, panic, and other dangers, adequate provision for light and air, the promotion of a healthful and convenient distribution of population, the provision of adequate transportation, water, sewerage, and other public utilities, schools, parks, recreation and community facilities, and other public requirements, the promotion of sound design and arrangement, the wise and efficient expenditure of public funds, and the prevention of the recurrence of unsanitary or unsafe dwelling accommodations, or conditions of blight. - - - Adopted by the City Council of the City of Grand Island, Nebraska, July 27, 2004. _______________________________________ RaNae Edwards, City Clerk EXHIBIT A REDEVELOPMENT AREA Units A, B, C, D, E, F, G, H, I, and J, Old Walnut, a Condominium in the City of Grand Island, Hall County, Nebraska, according to the Declaration recorded December 12, 2003, at Instrument No. 200315961, and Supplemental Declaration of Old Walnut, a Condominium, dated April 22, 2004, recorded April 29, 2004 at Instrument No. 200404208, and Corrective Amendment to the Declaration of Old Walnut, a Condominium, dated June 17, 2004, recorded June 24, 2004 at Instrument No. 200406274. EXHIBIT B REDEVELOPMENT PROJECT Renovation of Old Walnut School into approximately 88 units of affordable housing, approximately 1,000 square feet of commercial office space, and an auditorium/theater. Item G8 #2004-175 - Approving Acquisition of Right-of-Way and Public Utility Easement Along Stolley Park Road From U.S. HWY 281 West for Approximately 1/2 Mile This item relates to the aforementioned Public Hearing Item E-3. Tuesday, July 27, 2004 Council Session City of Grand Island Staff Contact: Steven P. Riehle, P.E., Public Works Director City of Grand Island City Council Approved as to Form ¤ ___________ July 22, 2004 ¤ City Attorney R E S O L U T I O N 2004-175 WHEREAS, real property is required by the City of Grand Island for utility easements and right-of-way purposes to widen Stolley Park Road from U.S. Highway No. 281 west for approximately one-half mile; and WHEREAS, a public hearing was held on July 27, 2004, for the purpose of discussing the acquisition of rights-of-way affecting the following tracts of land: Tract No. Property Description 1 E.N. Roe & Merlene Roe A tract of land consisting of part of Lot 1 of Hesselgesser Subdivision, located in the Southeast Quarter of Section 24, Township 11 North, Range 10 West of the 6th P.M., City of Grand Island, Hall County, Nebraska and more particularly described as follows: Commencing at the southeast corner of said Lot 1, said point also being the Point of Beginning; thence on an assumed bearing of S88º23'57"W along the south line of said Lot 1 a distance of 346.01 feet to the southwest corner of said Lot 1; thence N10º36'01"W along the west line of said Lot 1 a distance of 3.06 feet; thence N88º22'03"E a distance of 262.01 feet; thence N85º30'18"E a distance of 60.07 feet; thence N88º22'03"E a distance of 22.13 feet to a point on the east line of said Lot 1, said line also being the west R.O.W. line of U.S. Highway No. 281; thence S22º18'11"E along said east line of a distance of 6.64 feet to the point of beginning. Said tract contains 1236.32 square feet or 0.028 acres more or less. 2 E.N. Roe & Merlene Roe A tract of land consisting of part of Lot 2 of Hesselgesser Subdivision, located in the Southeast Quarter of Section 24, Township 11 North, Range 10 West of the 6th P.M., City of Grand Island, Hall County, Nebraska and more particularly described as follows: Commencing at the southeast corner of Lot 1 of said Hesselgesser Subdivision; thence on an assumed bearing of S88º23'57"W along the south line of said Lot 1 a distance of 346.01 feet to the southeast corner of said Lot 2, said point also being the Point of Beginning; thence containing S88º23'57"W along the south line of said Lot 2 a distance of 44.09 feet to the southwest corner of said Lot 2; thence N11º27'45"W along the west line of said Lot 2 a distance of 3.04 feet; thence N88º22'03"E a distance of 44.14 feet to a point on the east line of said Lot 2; thence S10º36'01"E along said east line a distance of 3.06 feet to the point of beginning. Said tract contains 132.88 square feet or 0.003 acres more or less. 3 Tim & Susan Roe A tract of land consisting of part of Lot 12 of Mehring and Giesenhagen Second Subdivision, located in the Southeast Quarter of Section 24, Township 11 North, Range 10 West of the 6th P.M., City of Grand Island, Hall County, Nebraska and more particularly described as follows: Commencing at the southwest corner of Lot 11 of said Mehring and Giesenhagen Subdivision; thence on an assumed bearing of N88º22'52"E along the south line of said Lot 11 a distance of 174.98 feet to the southwest corner of said Lot 12, said - 2 - point also being the Point of Beginning; thence N00º55'48"W along the west line of said Lot 12 a distance of 10.10 feet; thence N88º22'03"E a distance of 138.11 feet to the point on the west line of Lot 2 of Hesselgesser Subdivision in the City of Grand Island, Hall County, Nebraska; thence S11º27'45"E along said west line a distance of 3.04 feet to the southwest corner of said Lot 2, said point also being on the north right-of-way (R.O.W.) line of Stolley Park Road; thence continuing S11º27'45"E a distance of 7.24 feet; thence S88º22'52"W a distance of 139.99 feet to the point of beginning. Said tract contains 1406.98 square feet or 0.032 acres more or less. 4 Tim & Susan Roe A tract of land consisting of part of Lot 11 of Mehring and Giesenhagen Subdivision, located in the Southeast Quarter of Section 24, Township 11 North, Range 10 West of the 6th P.M., City of Grand Island, Hall County, Nebraska and more particularly described as follows: Commencing at the southwest corner of said Lot 11; thence on an assumed bearing of N00º55'52"W along the west line of said Lot 11 a distance of 35.13 feet; thence S46º37'57"E a distance of 35.45 feet; thence N88º22'03"E a distance of 149.60 feet to a point on the east line of said Lot 11; thence S00º55'48"E along said east line a distance of 10.10 feet to the southeast corner of said Lot 11; thence S88º22'52"W along the south line of said Lot 11 a distance of 174.98 feet to the point of beginning. Said tract contains 2082.14 square feet or 0.048 acres more or less. 6 New Holland, Inc. A tract of land consisting of part of the Northeast Quarter and the Northwest Quarter of Section 25, Township 11 North, Range 10 West of the 6th P.M., City of Grand Island, Hall County, Nebraska and more particularly described as follows: Commencing at the point of intersection of the west right-of-way (R.O.W.) line of U.S. Highway 281 and the south R.O.W. line of Stolley Park Road, said point also being the Point of Beginning; thence on an assumed bearing of N88º33'06"W along said south R.O.W. line a distance of 317.30 feet; thence S88º21'58"W along said south R.O.W. line a distance of 1324.27 feet; thence S88º47'12"W along said south R.O.W. line a distance of 984.41 feet; thence departing said south R.O.W. line S01º15'26"E a distance of 7.24 feet; thence N88º46'26"E a distance of 984.92 feet; thence N88º22'03"E a distance of 600.12 feet; thence S01º37'57"E a distance of 10.00 feet; thence N88º22'03"E a distance of 1040.53 feet to the point of beginning. Said tract contains 26280.27 square feet or 0.603 acres more or less. WHEREAS, a public hearing was held on July 27, 2004, for the purpose of discussing the acquisition of proposed utility easements affecting the following tracts of land: Tract No. Property Description 6-A New Holland, Inc. A permanent drainage easement consisting of part of the Northeast Quarter of Section 25, Township 11 North, Range 10 West of the 6th P.M., City of Grand Island, Hall County, Nebraska and more particularly described as follows: - 3 - Commencing at the point of intersection of the south right-of-way (R.O.W.) line of Stolley Park Road and the west R.O.W. line of U.S. Highway 281; thence on an assumed bearing of S88º22'03"W along a line 50.00 feet south of and parallel to the north line of said Northeast Quarter (NE1/4) a distance of 296.22 feet to the Point of Beginning; thence S51º16'40"W a distance of 59.84 feet; thence N38º43'20"W a distance of 20.00 feet; thence N51º16'40"E a distance of 33.38 feet to a point on a line 50.00 feet south of and parallel to the north line of said NE1/4; thence N88º22'03"E along a line 50.00 feet south of and parallel to the north line of said NE1/4 a distance of 33.16 feet to the point of beginning. Said permanent drainage easement contains 932.19 square feet or 0.021 acres more or less, AND A permanent drainage easement consisting of part of the Northeast Quarter of Section 25, Township 11 North, Range 10 West of the 6th P.M., City of Grand Island, Hall County, Nebraska and more particularly described as follows: Commencing at the point of intersection of the south right-of-way (R.O.W.) line of Stolley Park Road and the west R.O.W. line of U.S. Highway 281; thence on an assumed bearing of S88º22'03"W along a line 50.00 feet south of and parallel to the north line of said Northeast Quarter (NE1/4) a distance of 922.90 feet to the Point of Beginning; thence S68º47'47"W a distance of 85.07 feet; thence N21º12'13"W a distance of 20.00 feet; thence N68º47'47"E a distance of 28.81 feet to a point on a line 50.00 feet south of and parallel to the north line of said NE1/4; thence N88º22'03"E along a line 50.00 feet south of and parallel to the north line of said NE1/4 a distance of 59.71 feet to the point of beginning. Said permanent drainage easement contains 1138.86 square feet or 0.026 acres more or less. 6-B New Holland, Inc. A permanent utility easement consisting of part of the Northeast Quarter of Section 25, Township 11 North, Range 10 West of the 6th P.M., Hall County, Nebraska and more particularly described as follows: Commencing at the point of intersection of the south right-of-way (R.O.W.) line of Stolley Park Road and the west R.O.W. line of U.S. Highway 281; thence on an assumed bearing of S88º22'03"W along a line 50.00 feet south of and parallel to the north line of said NE1/4 a distance of 1027.08 feet to the Point of Beginning; thence S01º37'57"E a distance of 30.00 feet; thence S88º22'03"W a distance of 20.00 feet; thence N01º37'57"W a distance of 30.00 feet; thence S88º22'03"W a distance of 59.27 feet; thence S01º37'57"E a distance of 30.00 feet; thence S88º22'03"W a distance of 20.00 feet; thence N01º37'57"W a distance of 30.00 feet; thence S88º22'03"W a distance of 514.30 feet; thence N01º37'57"W a distance of 10.00 feet to a point on a line 40.00 feet south of and parallel to the north line of said NE1/4; thence N88º22'03"E along a line 40.00 feet south of and parallel to the north line of said NE1/4 a distance of 600.12 feet; thence S01º37'57"E a distance of 10.00 feet to a point on a line 50.00 feet south of and parallel to the north line of said NE1/4; thence N88º22'03"E along a line 50.00 feet south of and parallel to the north line of said NE1/4 a distance of 13.45 feet to the point of beginning. Said permanent utility easement contains 7201.19 square feet or 0.165 acres more or less. - 4 - 6-C New Holland, Inc. A permanent utility easement consisting of part of the Northeast Quarter of Section 25, Township 11 North, Range 10 West of the 6th P.M., City of Grand Island, Hall County, Nebraska and more particularly described as follows: Commencing at the point of intersection of the south right-of-way (R.O.W.) line of Stolley Park Road and the west R.O.W. line of U.S. Highway 281; thence on an assumed bearing of S88º22'03"W along a line 50.00 feet south of and parallel to the north line of said Northeast Quarter (NE1/4) a distance of 762.28 feet to the Point of Beginning; thence S01º37'57"E a distance of 30.00 feet; thence S88º22'03"W a distance of 20.00 feet; thence N01º37'57"W a distance of 30.00 feet to a point on a line 50.00 feet south of and parallel to the north line of said NE1/4; thence N88º22'03"E along a line 50.00 feet south of and parallel to the north line of said NE1/4 a distance of 20.00 feet to the point of beginning. Said permanent utility easement contains 600.00 square feet or 0.014 acres more or less. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to acquire right-of-way from the parties identified above on the above-described tracts of land. - - - Adopted by the City Council of the City of Grand Island, Nebraska, July 27, 2004. _______________________________________ RaNae Edwards, City Clerk Item G9 #2004-176 - Approving Acquisition of Right-of-Way Along 13th Street West of the Highland Park Drainway (Drainway is Located Along the Shoemaker to Westridge Bike Trail) This item relates to the aforementioned Public Hearing Item E-4. Tuesday, July 27, 2004 Council Session City of Grand Island Staff Contact: Steven P. Riehle, P.E. Public Works Director City of Grand Island City Council Approved as to Form ¤ ___________ July 23, 2004 ¤ City Attorney R E S O L U T I O N 2004-176 WHEREAS, real property is required by the City of Grand Island for additional right-of- way along 13th Street west of the Highland Park Drainway to complete the construction for Sanitary Sewer District 510 (American Independence Subdivision) and Sanitary Sewer District 514 (Bockman Subdivision); and WHEREAS, a public hearing was held on July 27, 2004, for the purpose of discussing the acquisition of rights-of-way affecting the following tracts of land: Owner(s) Property Description Imogene & Teddy Lechner, husband and wife Seventeen (17.0) feet of additional right-of-way in the West Half of the Northwest Quarter of the Northwest Quarter (W1/2, NW1/4, NW1/4) of Section Fourteen (14), Township Eleven (11) North, Range Ten (10) West of the 6th P.M. in Hall County, Nebraska, more particularly described as follows: Beginning at the southwest corner of Western Heights Fourth Subdivision; thence west on the north line of Section 14-11-10 to the northwest corner of the NW1/4, NW1/4, of Section 14-11-10; thence south along the west line of the NW1/4, NW1/4, of Section 14-11-10, a distance of Fifty (50.0) feet; thence east on a line Fifty (50.0) feet south of and parallel to the north line of Section 14-11-10, a distance of One Thousand Three Hundred Fourteen and Sixty Six Hundredths (1,314.66) feet more or less; thence north a distance of Fifty (50.0) feet to the point of beginning. This right-of-way includes the north Thirty Three (33.0) feet and west Thirty Three (33.0) feet of this tract which is already 13th Street right-of-way and Engleman Road right-of-way; the remaining south Seventeen (17.0) feet contains .50 acres more or less, and is shown on the plat dated April 6, 2004, marked Exhibit "A" attached hereto and incorporated herein by reference. Jacqueline Hanover and Imogene Lechner as Co- Trustees of the Irene A. Neumann Revocable Living Trust Seventeen (17.0) feet of additional right-of-way in the East Half of the Northwest Quarter of the Northwest Quarter (E1/2, NW1/4, NW1/4) of Section Fourteen (14), Township Eleven (11) North, Range Ten (10) West of the 6th P.M. in Hall County, Nebraska, more particularly described as follows: Beginning at a point being the southeast corner of American Independence Subdivision; thence west on the north line of Section 14-11- 10 a distance of One Thousand Two Hundred Seventy Four and Sixty Five Hundredths (1,274.65) feet more or less; thence south on a line parallel to the west line of Section 14-11-10 a distance of Fifty (50.0) feet; thence east on a line Fifty (50.0) feet south of and parallel to the north line of Section 14- 11-10, a distance of One Thousand Two Hundred Seventy Four and Sixty Five Hundredths (1,274.65) feet more or less, to a point Forty (40.0) feet west of the east line of the NW1/4, NW1/4 of Section 14-11-10; thence north Fifty (50.0) feet to the point of beginning. This right-of-way includes the north Thirty Three (33.0) feet of this tract which is already 13th Street right-of-way, the remaining south Seventeen (17.0) feet contains .50 acres more or less, and is shown on the plat April 6, 2004, marked Exhibit "B" attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to acquire right-of-way from the parties identified above on the above-described tracts of land. - - - Adopted by the City Council of the City of Grand Island, Nebraska, July 27, 2004. _______________________________________ RaNae Edwards, City Clerk Item G10 #2004-179 - Approving Change Order No. 1 to the Contract for Street Improvement District No. 1251, Grand West Fourth Subdivision; Craig Drive, Morrison Drive, & Carol Street Tuesday, July 27, 2004 Council Session City of Grand Island Staff Contact: Steven P. Riehle, P.E., Public Works Director City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, P.E., Director of Public Works Meeting: July 27, 2004 Subject: Approving Change Order No. 1 to the Contract with The Diamond Engineering Company for Street Improvement District 1251, Grand West Fourth Subdivision; Craig Drive, Morrison Drive, & Carol Street Item #’s: G-10 Presenter(s): Steven P. Riehle, P.E., Director of Public Works Background The construction contract was awarded to The Diamond Engineering Company, Grand Island, Nebraska, on April 22, 2004. Discussion Any change orders to the contract must be approved by City Council. The Public Works Department prepared Change Order No. 1 with the following changes: Original Contract $ 158,823.95 Remove Header $ 296.00 Adjus t Manhole $ 450.00 Remove & Replace Flared End Section $ 100.00 Revised Contract $ 159,669.95 The items of work were overlooked by the developers’ consultant that prepared the paving plans. Sufficient funds are available in account 40033525-90046. The additional $846.00 dollars needed will be assessed as part of the Sanitary Sewer District. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve Change Order No.1 so as the contract amount for Street Improvement District No. 1251 would be $159,669.95. 2. Disapprove or /Deny Change Order No. 1. 3. Modify the Change Order to meet the wishes of the Council 4. Table the issue Recommendation City Administration recommends that the Council pass a resolution authorizing the Mayor to execute the Change Order. Sample Motion Approve Change Order No. 1 to the contract with The Diamond Engineering Company for Street Improvement District No. 1251. Approved as to Form ¤ ___________ July 22, 2004 ¤ City Attorney R E S O L U T I O N 2004-179 WHEREAS, on April 13, 2004, by Resolution 2004-81, the City of Grand Island awarded the bid for Street Improvement District No. 1251 (Grand West Fourth Subdivision; Craig Drive, Morrison Drive and Carol Street) to the Diamond Engineering Company of Grand Island, Nebraska; and WHEREAS, it has been determined that modifications to the work to be performed by the Diamond Engineering Company are necessary; and WHEREAS, such modifications have been incorporated into Change Order No. 1; and WHEREAS, the result of such modification will increase the contract amount by $846.00 for a revised contract price of $159,669.95. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is, authorized and directed to execute Change Order No. 1 between the City of Grand Island and the Diamond Engineering Company of Grand Island, Nebraska to provide the modifications set out as follows: Remove header ..........................................................................................................................296.00 Adjust manhole ..........................................................................................................................450.00 Remove and replace flared end section .........................................................................................100.00 - - - Adopted by the City Council of the City of Grand Island, Nebraska, July 27, 2004. _______________________________________ RaNae Edwards, City Clerk Item G11 #2004-180 - Approving Certificate of Final Completion and Setting Board of Equalization Hearing Date for Street Improvement District No. 1251, Grand West Fourth Subdivision; Craig Drive, Morrison Drive, & Carol Street Tuesday, July 27, 2004 Council Session City of Grand Island Staff Contact: Steven P. Riehle, P.E. Public Works Director City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, P.E., Director of Public Works Meeting: July 27, 2004 Subject: Certificate of Final Completion for Street Improvement District 1251, Grand West Fourth Subdivision; Craig Drive, Morrison Drive, & Carol Street Item #’s: G-11 Presenter(s): Steven P. Riehle, Director of Public Works Background The contract for Street Improvement District 1251 was awarded to The Diamond Engineering Company of Grand Island, NE on April 13, 2004. Work commenced immediately and was comple ted in July 2004. Discussion The work for Street Improvement District 1251 has been completed in accordance with the terms, conditions, and stipulations of said contract and complies with the contract, the plans, and the specifications. The project was completed on schedule at a construction price of $158,929.40. Total cost of the project, including cont ract administration, is $168,465.16. All of the costs for this project will be assessed to the adjacent properties. Costs for the project break down as follows: Original Bid $ 158,823.95 Underruns $ (740.55) Change Order No. 1 $ 846.00 Sub Total (Construction Price) $ 158,929.40 Additional Costs Engineering and Publication Costs $ 9,535.76 Total Cost $ 168,465.16 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the Certificate of Final Completion. 2. Disapprove or/Deny the Certificate of Final Completion. 3. Modify the Certificate of Final Completion to meet the wishes of the Council. 4. Table the issue. Recommendation City Administration recommends that the Council approve the Certificate of Final Completion for Street Improvement District 1251 and set the Board of Equalization date of August 24, 2004. Sample Motion Move to approve the Certificate of Final Completion and set the Board of Equalization hearing for Street Improvement District 1251. ENGINEER’S CERTIFICATE OF FINAL COMPLETION STREET IMPROVEMENT DISTRICT 1251 CITY OF GRAND ISLAND, NEBRASKA JULY 27, 2004 TO THE MEMBERS OF THE COUNCIL CITY OF GRAND ISLAND GRAND ISLAND, NEBRASKA This is to certify that construction of STREET IMPROVEMENT DISTRICT NO. 1251, has been fully completed by The Diamond Engineering Co. of Grand Island, NE under the contract dated April 22, 2004. The construction of this street improvement district has been completed in accordance with the terms, conditions, and stipulations of said contract and complies with the contract, the plans, and the specifications. The work regarding this Street Improvement project is hereby accepted for the City of Grand Island, Nebraska, by me as Director of Public Works in accordance with the provisions of Section 16-650 R.R.S., 1943. It is further certified that the improvements as constructed include the following items and costs and that this certificate shall constitute the Final Payment for this work. District No. 1251, Grand West Fourth Subdivision, Craig Drive, Morrison Drive, & Carol Street Item No. Description Quantity Unit Bid Price Total Price 1) PCC Pavement, 6" 6298.7 sy $18.95 $119,360.37 2) PCC Integral Curb, 6" 2890 lf $1.20 $3,468.00 3) Concrete Header 37 lf $15.65 $579.05 4) Type "D" Modified Inlet 5 ea $1,195.00 $5,975.00 5) Standard Junction Box 2 ea $1,410.00 $2,820.00 6) 12" RCP, Cls. IV 186.5 lf $21.05 $3,925.83 7) 15" RCP, Cls. III 108 lf $20.75 $2,241.00 8) 18" RCP, Cls. III 667 lf $24.70 $16,474.90 9) 18" RCP, Cls. IV 75 lf $28.85 $2,163.75 10) 15"Flared End Section 1 ea $390.00 $390.00 11) 15" RCP, Cls.IV 15 lf $24.25 $363.75 12) Sawcut Ex. Asphalt Conc. Surf. 117 lf $2.75 $321.75 13) Remove Conc. Header 74 lf $4.00 $296.00 14) Adjust manhole to Grade 2 ea $225.00 $450.00 15) R&R 12" Flared End Section 1 ea $100.00 $100.00 CHANGE ORDER NO. 1 $ 846.00 TOTAL CONSTRUCTION COST $ 158,929.40 LESS AMOUNT PREVIOUSLY PAID TO CONTRACTOR ($150,356.64) BALANCE DUE TO CONTRACTOR THIS FINAL PAYMENT $ 8,572.76 Engineering and Publication Costs - City $ 9,535.76 TOTAL COST OF STREET IMPROVEMENT DISTRICT 1251 $ 168,465.16 Average front foot cost based on Front Foot Method $ 64.43 Amount Assessable to Property Owners $ 168,465.16 City Cost $ 0.00 Respectfully submitted, Steven P. Riehle, P.E. Director of Public Works - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - July 27, 2004 TO THE MEMBERS OF THE COUNCIL CITY OF GRAND ISLAND GRAND ISLAND, NEBRASKA I hereby recommend that the Engineer’s Certificate of Final Completion for the Street Improvement District No. 1251, be approved and a warrant be issued from Account No. 40033525-90049 in the amount of $8,572.86 payable to The Diamond Engineering Co. for the amount due to the contractor. I further recommend that the Costs of Engineering be credited to Account No. 100.130.04516 from Account No. 40033530-90143 in the amount of $9,535.76. I further recommend that the City Council sit as the Board of Equalization on August 24, 2004 to determine benefits and levy special assessments. Respectfully submitted, Jay Vavricek Mayor Approved as to Form ¤ ___________ July 22, 2004 ¤ City Attorney R E S O L U T I O N 2004-180 WHEREAS, the Public Works Director of the City of Grand Island has issued a Certificate of Final Completion for Street Improvement District No. 1251, certifying that the Diamond Engineering Company of Grand Island, Nebraska, under contract dated April 22, 2004, has completed such project according to the terms, conditions, and stipulations for such improvements; and WHEREAS, the Public Works Director recommends the acceptance of the final completion; and WHEREAS, the Mayor concurs with the Public Works Director's recommendations. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: 1. The Public Works Director's Certificate of Final Completion for Street Improvement District No. 1251, is hereby confirmed. 2. A warrant be issued from Account No. 40033525-90046 in the amount of $8,572.86 payable to the Diamond Engineering Company for the amount due the contractor. 3. The costs of engineering in the amount of $9,535.76 be credited to Account No. 100.130.04516 from Account No. 40033525-90046. 4. The City Council will sit as a Board of Equalization on August 24, 2004 to determine benefits and set assessments for Street Improvement District No. 1251. - - - Adopted by the City Council of the City of Grand Island, Nebraska, July 27, 2004. _______________________________________ RaNae Edwards, City Clerk Item G12 #2004-181 - Approving Bid Award for Widening Stolley Park Road West of U.S. HWY 281, 2004-P-08 Tuesday, July 27, 2004 Council Session City of Grand Island Staff Contact: Steven P. Riehle, P.E., Public Works Director City of Grand Island City Council Council Agenda Memo From: Steven P. Riehle, P.E., Director of Public Works Dale Shotkoski, Assistant City Attorney Meeting: July 27, 2004 Subject: Approving Bid Award for Widening Stolley Park Road West of U.S. HWY 281, 2004-P-08 Item #’s: G-12 Presenter(s): Steven P. Riehle, Director of Public Works Background On June 16, 2004 the Engineering Division of the Public Works Department advertised for bids for widening Stolley Park Road west of U.S HWY 281, project 2004-P-08. Discus sion There were seven potential bidders for this project. One bid was received and opened on July 21, 2004. The Engineering Division of the Public Works Department and the Purchasing Division of the City Attorney’s Office have reviewed the bid that was received. The bid was submitted in compliance with the contract, plans, and specifications with no exceptions. A summary of the bid is shown below. Bidder Exceptions Bid Security Total Bid The Diamond Engineering Company Grand Island, NE None Travelers Casualty & Surety Company $650,154.90 The engineer’s opinion of cost for this project is $656,496.00. There are sufficient funds available in the Public Works account No. 40033525-90067. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve awarding the contract for widening Stolley Park Road west of U.S. HWY 281 to the lowest bidder. 2. Disapprove or/Deny awarding the contract. 3. Modify the contract to meet the wishes of the Council. 4. Table the issue, however, the contractor may with draw their bid if it is not awarded within 45 days of bid opening. Recommendation City Administration recommends that the Council approve awarding the contract to The Diamond Engineering Company of Grand Island, Nebraska, for the amount of $650,154.90. Sample Motion Move to approve the award of the contract to the lowest bidder, The Diamond Engineering Company of Grand Island, Nebraska for widening Stolley Park Road west of U.S HWY 281, project 2004-P-08. Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Dale M. Shotkoski, Assistant City Attorney Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: July 21, 2004 at 11:00 a.m. FOR: Stolley Park Road Improvements 2004-P-08 DEPARTMENT: Public Works ESTIMATE: $656,496.00 FUND/ACCOUNT: 40033525-90067 PUBLICATION DATE: July 7, 2004 NO. POTENTIAL BIDDERS: 7 SUMMARY Bidder: Diamond Engineering Co. Grand Island, NE Bid Security: Travelers Casualty & Surety Co. Exceptions: None Bid Price: $650,154.90 cc: Steve Riehle, Public Works Director Gary Greer, City Administrator Dale Shotkoski, Purchasing Agent Laura Berthelsen, Legal Assistant P924 Approved as to Form ¤ ___________ July 22, 2004 ¤ City Attorney R E S O L U T I O N 2004-181 WHEREAS, the City of Grand Island invited sealed bids for Stolley Park Road Improvements, 2004-P-08, according to plans and specifications on file with the City Engineer; and WHEREAS, on July 21, 2004, bids were received, opened and reviewed; and WHEREAS, the Diamond Engineering Company of Grand Island, Nebraska, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $650,154.90; and WHEREAS, the Diamond Engineering Company's bid is less than the estimate for such project. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of the Diamond Engineering Company of Grand Island, Nebraska, in the amount of $650,154.90 for Stolley Park Road Improvements, 2004-P-08 is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, July 27, 2004. _______________________________________ RaNae Edwards, City Clerk Item G13 #2004-182 - Approving Certificate of Final Completion and Setting Board of Equalization Hearing Date for Water Extension District 445 and Water Main Dist. 446T Tuesday, July 27, 2004 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Council Agenda Memo From: Gary R. Mader, Utilities Director Meeting: July 27, 2004 Subject: Water Extension District 445 and Water Main District 446T Kentish Hills Subdivision Area Final Billing, Assessments, and Connection Fees Item #’s: G-13 Presente r(s): Gary R. Mader, Utilities Director Background A petition was received from the property owners within Kentish Hills Subdivision requesting City water be extended into their area, due to the discovery of contaminates in their private wells. To address this request, Water Extension District 445 was authorized for the construction of water lines and service connections to the properties along Hampton Road, Chelsea Place, Dover Court, Avon Ave nue, Rochdale Cir cle, and Gladstone Circle. At the same time, Water Main District 446T was created for installation of a 6” main to loop the Kentish Hills Subdivision and the previously constructed Marylane Subdivision water systems. The interconnection provides increased reliability and backup capacity for the homes in the two adjoining neighborhoods. The tie also provides City service to an addition residence outside the two Subdivisions. A single contract was let for construction of the two Districts; 445 and 446T. A drawing showing district boundary limits, is attached for reference. Also attached are copies of the ownership records and calculations. Discussion CNH has entered into an agreement with the City to pay the district costs associated with the residential water mains and service lines for this area. The total cost of construction for the two Districts, was $177,849.15. Of the total amount, CNH’s share is $153,844.13 (445 = $132,232.02 and 446T = $21,612.11). The remaining project amount of $24,005.02 is the City’s cost. City cost results from the need to oversize a section of piping to meet future system expansion in this area of the City, and due to routing through an area previously served with City water. In a routine assessment district, the costs to serve the properties within the District’s boundary would be paid by the individual property owners. The assessment amounts have been computed for the properties within the district. However, it is anticipated that the assessment payments will be made by CNH. CNH has paid $79,969.72 to date and has been billed for the remaining balance due. Alternatives It appears the Council has the following options concerning the issue at hand; 1. Issue the Certificate of Final Completion for Water Extension District 445 and the Certificate of Final Completion Water Main District 446T. 2. Set the date for the City Council to sit as the Board of Equalization to determine benefits, assessments, and the connection fee for the properties within the boundaries of the Districts. 3. Deny the issuance of the Certificate of Final Completion for Water Extension District 445 and/or Water Main District 446T. 4. Modify the assessments due from the properties within the boundary of District 445 and the connection fee due from the property within the boundary of District 446T. 5. Set a different date to convene as the Board of Equalization. 6. Table the issue. Recommendation City Administration recommends that the Council accept the Certificates of Final Completion for Water Extension District 445 and Water Main District 446T, and set the date for the Board of Equalization for August 24, 2004 to determine benefits and assessments for the properties within the boundaries of Water Extension District 445, located in the Kentish Hills Subdivision, and to determine the connection fee for the one property within the boundary of Water Main District 446T. Sample Motion I move to approve the Certificates of Final Completion for Water Extension District 445 and Water Main District 446T, and to set the date for the Board of Equalization hearing for August 24, 2004. Approved as to Form ¤ ___________ July 23, 2004 ¤ City Attorney R E S O L U T I O N 2004-182 WHEREAS, the City Engineer and the Utilities Director of the City of Grand Island have issued a Certificate of Final Completion for Water Extension District 445 located in North Road, Hampton Road, Chelsea Place, Dover Court, Avon Avenue, Rochdale Circle, and Gladstone Circle and issued his Certificate of Final Completion for Water Main District 446T located in part of Section Twenty-Five (25), Township Eleven (11) North, Range Ten (10) West of the 6th P.M. in Grand Island, Nebraska, certifying that Starostka Group Unlimited, Inc. of Grand Island, Nebraska, has completed such projects according to the terms, conditions, and stipulations for such improvements; and WHEREAS, the City Engineer and the Utilities Director recommend the acceptance of the final completion; and WHEREAS, the Mayor concurs with such recommendations. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: 1. The Certificates of Final Completion for Water Extension District 445 and Water Main District 446T are hereby confirmed and approved. 2. The City Council will sit as a Board of Equalization on August 24, 2004 to determine benefits and set assessments for Water Extension District 445. 3. The City Council will sit as a Board of Equalization on August 24, 2004 to determine benefits and set connection fees for Water Main District 446T. - - - Adopted by the City Council of the City of Grand Island, Nebraska, July 27, 2004. _______________________________________ RaNae Edwards, City Clerk Item G14 #2004-183 - Approving Final Completion for Repair and Renovation of Historic William Stolley House Tuesday, July 27, 2004 Council Session City of Grand Island Staff Contact: Steve Paustian City of Grand Island City Council Council Agenda Memo From: Steve Paustian, Park and Recreation Director Meeting: July 27, 2004 Subject: Certificate of Final Completion-Stolley House Item #’s: G-14 Presenter(s): Steve Paustian Background On October 14, 2002 the City entered into a contract with Nelson Contracting, of Grand Island to repair and renovate the Historic William Stolley House. The contract was authorized in the amount of $80,257.00. Discussion All work has been completed to contract specifications and it is appropriate to issue a certificate of final completion. Alternatives None required. Recommendation Accept the Certificate of Final Completion as recommended by staff. Sample Motion Motion to accept the Certificate of Final Completion of the Historic William Stolley House. Approved as to Form ¤ ___________ July 22, 2004 ¤ City Attorney R E S O L U T I O N 2004-183 WHEREAS, the Parks and Recreation Director of the City of Grand Island has issued his Certificate of Final Completion for Repair and Renovation of the Historic William Stolley House, certifying that Nelson Contracting of Grand Island, Nebraska, under contract dated October 14, 2002, has completed such project according to the terms, conditions, and stipulations for such improvements; and WHEREAS, the Parks and Recreation Director recommends the acceptance of the final completion; and WHEREAS, the Mayor concurs with the Parks and Recreation Director's recommendations. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: 1. The Parks and Recreation Director's Certificate of Final Completion for Repair and Renovation of the Historic William Stolley House is hereby confirmed. 2. A warrant be issued from Account No. 40044450-90023 in the amount of $4,232.41 payable to Nelson Contracting for the final amount due the contractor. - - - Adopted by the City Council of the City of Grand Island, Nebraska, July 27, 2004. _______________________________________ RaNae Edwards, City Clerk Item G15 #2004-184 - Approving FY 2004-2005 User Fee Schedule Tuesday, July 27, 2004 Council Session City of Grand Island Staff Contact: David Springer City of Grand Island City Council Council Agenda Memo From: David Springer, Finance Director Meeting: July 27, 2004 Subject: Approving FY 2004-2005 User Fee Schedule Item #’s: G-15 Presenter(s): David Springer, Finance Director Background The User Fee Schedule was reviewed at the July 20, 2004, City Council Study Session and is being presented this evening for approval. Discussion There are two changes to the Fee Schedule which was presented at the Study Session last week. As discussed, Golf fees for 18 Holes will go from the current $12.50 to $13.50. Also, it was brought to our attention that fees for towing vehicles, as designated by the Police Department, were not in the Schedule. These have been added, with Daytime fees of $60.00 and Nighttime fees of $80.00. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the FY2004-2005 User Fee Schedule. 2. Disapprove the schedule. 3. Modify the Schedule to meet the wishes of the Council 4. Table the issue Recommendation City Administration recommends that the Council approve the 2004-2005 User Fee Schedule. Sample Motion Approve the 2004-2005 User Fee Schedule as presented by staff. Approved as to Form ¤ ___________ July 22, 2004 ¤ City Attorney R E S O L U T I O N 2004-184 WHEREAS, the Mayor and City Council of the City of Grand Island have established fees for items and services provided to its citizens; and WHEREAS, the Fee Schedule attached hereto as Exhibit "A" sets out the proposed fees for such items and services to be provided during the 2004-2005 fiscal year; and WHEREAS, it is recommended that such Fee Schedule be adopted. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Fee Schedule attached hereto as Exhibit "A" is hereby approved and adopted effective October 1, 2004. - - - Adopted by the City Council of the City of Grand Island, Nebraska, July 27, 2004. _______________________________________ RaNae Edwards, City Clerk Item G16 #2004-185 - Approving FY 2004-2005 Annual Budget for Business Improvement District #3, South Locust Street from Stolley Park Road to Highway 34, and Setting Date for Board of Equalization Tuesday, July 27, 2004 Council Session City of Grand Island Staff Contact: David Springer City of Grand Island City Council Council Agenda Memo From: David Springer, Finance Director Meeting: July 27, 2004 Subject: Approving FY 2004-2005 Annual Budget for Business Improvement District #3, South Locust Street from Stolley Park Road to Highway 34, and setting Date for Board of Equalization Item #’s: G-16 Presenter(s): David Springer, Finance Director Background In March, 1999, the City Council adopted Ordinance #8452 creating business Improvement District (BID) #3, South Locust Street from Stolley Park Road to Highway 34. The ordinance established the purpose of the District, described the boundaries, and established that real property in the area would be subject to a special assessment to support the purposes of the District. The creating Ordinance requires that a proposed budget for the District be approved by the BID Board and forwarded to the City Council for consideration at the second meeting in July (July, 27, 2004). On July 15, 2004, the BIB #3 Board met and approved the 2004-2005 Budget which provides for special assessments in the amount of $3.5449 per front footage for a total of $34,808 for the 9,819 front footage. Discussion Much of the proposed budget of $109,600 is targeted for the development of the South Locust Memorial Park. A significant portion of the park’s cost is planned to be covered by donations from a campaign the BID currently has in progress. The appropriations for 2004-2005 also include a City fee of $1,750 for accounting services. A copy of the proposed 2004-2005 budget is attached for review. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the 2004-2005 Budget for BID #3 and set the date for the Board of Equalization. 2. Modify the budget and/or reschedule the Board of Equalization. Recommendation City Administration recommends that the Council approve the 2004-2005 Budget for BID #3 and set the date of September 14, 2004 for the Board of Equalization. Notice of the Hearing and proposed assessments will be published according to State Statutes. Sample Motion Approve the 2004-2005 Budget for BID #3 and set the date of September 14, 2004 for the Board of Equalization. BUSINESS IMPROVEMENT BOARD #3 FY 2004-2005 BUDGET 2003 2004 2004 2005 Actual Revised Budget Projected Budget REVENUE Account 74140 Special Asessments 28,907.00 34,808.00 35,543.00 34,808.00 74787 Interest Revenue 1,548.00 1,000.00 - - 74795 Other Revenue 3,000.00 4,858.00 25,000.00 1,000.00 TOTAL REVENUE 33,455.00 40,666.00 60,543.00 35,808.00 APPROPRIATIONS Account 85213 Contract Services 22,108.00 20,236.00 18,000.00 25,000.00 85245 Printing & Binding Services 330.00 500.00 85249 Snow & Ice Removal 3,953.00 5,000.00 1,775.00 5,000.00 85305 Utility Services - - 800.00 4,500.00 85325 Repair & Maint - M&E - 4,000.00 - 2,000.00 85390 Other Property Services 820.00 1,000.00 1,900.00 1,000.00 85413 Postage - - 140.00 250.00 85416 Advertising - - 500.00 500.00 85419 Legal Notices 396.00 750.00 150.00 750.00 85490 Other Expenditures 225.00 500.00 1,800.00 500.00 85505 Office Supplies 119.00 100.00 50.00 500.00 85560 Trees & Shrubs - 4,000.00 1,800.00 4,000.00 85590 Other General Supplies 2,325.00 5,000.00 1,500.00 4,100.00 85608 Land Improvements 25,000.00 - 61,000.00 TOTAL OPERATING EXPENSE 29,946.00 65,586.00 28,745.00 109,600.00 ANNUAL EXCESS/(LOSS)3,509.00 (24,920.00) 31,798.00 (73,792.00) Beginning Cash Balance 40,650.00 44,159.00 44,159.00 75,957.00 Revenues 33,455.00 40,666.00 60,543.00 35,808.00 Expenditures 29,946.00 65,586.00 28,745.00 109,600.00 Ending Cash Balance 44,159.00 19,239.00 75,957.00 2,165.00 Approved as to Form ¤ ___________ July 22, 2004 ¤ City Attorney R E S O L U T I O N 2004-185 WHEREAS, the City Council has considered the proposed budget of the Business Improvement District No. 3 for the fiscal year 2004-2005; and WHEREAS, the City has received the assessed values of the individual properties within Business Improvement District No. 3 as shown in the office of the Hall County Assessor in effect on the first day of January, 2004. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: 1. The budget for Business Improvement District No. 3 is hereby considered. 2. A proposed assessment schedule shall be prepared. 3. A hearing before the City Council sitting as a board of equalization on the proposed assessments shall be held on September 14, 2004 at 7:00 p.m. in the City Council chambers of City Hall, 100 East First Street, Grand Island, Nebraska. 4. Notice of hearing shall be published once each week for three consecutive weeks in accordance with the Business Improvement District Act. 5. Notice of hearing shall be mailed to all property owners of Business Improvement District No. 3 by U.S. mail, postage prepaid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, July 27, 2004. _______________________________________ RaNae Edwards, City Clerk Item G17 #2004-186 - Approving FY 2004-2005 Annual Budget for Business Improvement District #4, South Locust Street From Stolley Park Road to Fonner Park Road, and Setting Date for Board of Equalization Tuesday, July 27, 2004 Council Session City of Grand Island Staff Contact: David Springer City of Grand Island City Council Council Agenda Memo From: David Springer, Finance Director Meeting: July 27, 2004 Subject: Approving FY 2004-2005 Annual Budget for Business Improvement District #4, South Locust Street from Stolley Park Road to Fonner Park Road, and setting Date for Board of Equalization Item #’s: G-17 Presenter(s): David Springer, Finance Director Background In July, 2002, the City Council adopted Ordinance #8751 creating Business Improvement District (BID) #4, South Locust Street from Stolley Park Road to Fonner Park Road. The ordinance established the purpose of the District, described the boundaries, and established that real property in the area would be subject to a special assessment to support the purposes of the District. The creating Ordinance requires that a proposed budget for the District be approved by the BID Board and forwarded to the City Council for consideration at the second meeting in July (July, 27, 2004). On July 21, 2004, the BIB #4 Board met and approved the 2004-2005 Budget which provides for special assessments in the amount of $3.4854 per front footage for a total of $17,248 for the 4,950 front footage. Discussion Over half of the appropriations in the proposed budget of $25,500 is for the upkeep of sprinkler systems, maintenance of green spaces, and snow removal along their portion of the South Locust corridor. The appropriations for 2004-2005 also include a City fee of $1,500 for account ing services. A copy of the proposed 2004-2005 budget is attached for review. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the 2004-2005 Budget for BID #4 and set the date for the Board of Equalization. 2. Modify the budget and/or reschedule the Board of Equalization. Recommendation City Administration recommends that the Council approve the 2004-2005 Budget for BID #4 and set the date of September 14, 2004 for the Board of Equalization. Notice of the Hearing and proposed assessments will be published according to State Statutes. Sample Motion Approve the 2004-2005 Budget for BID #4 and set the date of September 14, 2004 for the Board of Equalization. BUSINESS IMPROVEMENT BOARD #4 FY 2004-2005 BUDGET 2003 2004 2004 2005 Actual Revised Budget Projected Budget REVENUE Account 74140 Special Asessments 14,785 17,220 17,248 17,248 74787 Interest Revenue 99 200 - - 74795 Other Revenue 445 500 - TOTAL REVENUE 15,329 17,920 17,248 17,248 APPROPRIATIONS Account 85213 Contract Services 2,500 1,500 2,000 13,500 85245 Printing & Binding Services - 250 85305 Utility Services - 750 - 1,000 85319 Repair & Maint - Irrigation - 1,000 - 500 85413 Postage 27 250 50 250 85416 Advertising - 500 42 3,500 85419 Legal Notices 421 500 500 500 85490 Other Expenditures 344 - 5 500 85505 Office Supplies 167 500 - 500 85590 Other General Supplies - 5,000 - 5,000 TOTAL OPERATING EXPENSE 3,459 10,000 2,597 25,500 ANNUAL EXCESS/(LOSS)11,870 7,920 14,651 (8,252) Beginning Cash Balance - 11,870 11,870 26,521 Revenues 15,329 17,920 17,248 17,248 Expenditures 3,459 10,000 2,597 25,500 Ending Cash Balance 11,870 19,790 26,521 18,269 Approved as to Form ¤ ___________ July 22, 2004 ¤ City Attorney R E S O L U T I O N 2004-186 WHEREAS, the City Council has considered the proposed budget of the Business Improvement District No. 4 for the fiscal year 2004-2005; and WHEREAS, the City has received the assessed values of the individual properties within Business Improvement District No. 4 as shown in the office of the Hall County Assessor in effect on the first day of January, 2004. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: 1. The budget for Business Improvement District No. 4 is hereby considered. 2. A proposed assessment schedule shall be prepared. 3. A hearing before the City Council sitting as a board of equalization on the proposed assessments shall be held on September 14, 2004 at 7:00 p.m. in the City Council chambers of City Hall, 100 East First Street, Grand Island, Nebraska. 4. Notice of hearing shall be published once each week for three consecutive weeks in accordance with the Business Improvement District Act. 5. Notice of hearing shall be mailed to all property owners of Business Improvement District No. 4 by U.S. mail, postage prepaid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, July 27, 2004. _______________________________________ RaNae Edwards, City Clerk Item G18 #2004-187 - Approving FY 2004-2005 Annual Budget for Business Improvement District #5, Downtown, and Setting Date for Board of Equalization Tuesday, July 27, 2004 Council Session City of Grand Island Staff Contact: David Springer City of Grand Island City Council Council Agenda Memo From: David Springer, Finance Director Meeting: July 27, 2004 Subject: Approving FY 2004-2005 Annual Budget for Business Improvement District #5, Downtown, and setting Date for Board of Equalization Item #’s: G-18 Presenter(s): David Springer, Finance Director Background In May, 2003, the City Council adopted Ordinance #8812 creating Business Improvement District (BID) #5, Downtown. The ordinance established the purpose of the District, described the boundaries, and established that real property in the area would be subject to a special assessment to support the purposes of the District. The creating Ordinance requires that a proposed budget for the District be approved by the BID Board and forwarded to the City Council for consideration at the second meeting in July (July, 27, 2004). On July 15, 2004, the BID #5 Board met and approved the 2004-2005 budget which provides for special assessments in the amount of $80,000. Discussion In this district, assessments are paid by property owners based on the valuation of land and real property in the district as of January 1 of the current year. No personal property is figured into the assessment. Owners are billed for the assessment on October 1 of each fiscal year. The total taxable value for the district as of January 1, 2004 was $23,476,032 which for budgeted assessments of $80,000 gives a levy of .34077 per $100 of real property. Two items, Contract Services and Advertising, make up over 80% of the appropriations in the proposed budget of $81,400. The appropriations for 2004-2005 also include a City fee of $5,000 for accounting services. A copy of the proposed 2004-2005 budget is attached for review. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Approve the 2004-2005 Budget for BID #5 and set the date for the Board of Equalization. 2. Modify the budget and/or reschedule the Board of Equalization. Recommendation City Administration recommends that the Council approve the 2004-2005 Budget for BID #5 and set the date of September 14, 2004 for the Board of Equalization. Notice of the Hearing and proposed assessments will be published according to State Statutes. Sample Motion Approve the 2004-2005 Budget for BID #5 and set the date of September 14, 2004 for the Board of Equalization. BUSINESS IMPROVEMENT BOARD #5 FY 2004-2005 BUDGET 2004 2004 2005 Revised Budget Projected Budget REVENUE Account 74140 Special Asessments 80,213.00 79,000.00 80,000.00 74787 Interest Revenue 1,000.00 - - 74795 Other Revenue 3,000.00 1,500.00 3,000.00 TOTAL REVENUE 84,213.00 80,500.00 83,000.00 APPROPRIATIONS Account 85213 Contract Services 40,000.00 45,000.00 47,500.00 85241 Computer Services 150.00 - 85245 Printing & Binding Services 300.00 1,400.00 1,000.00 85249 Snow & Ice Removal - 1,020.00 - 85290 Other Professional Services 1,500.00 750.00 1,500.00 85305 Utility Services 500.00 250.00 2,000.00 85330 Repair & Maint - Furniture 500.00 150.00 - 85390 Other Property Services 8,050.00 2,000.00 - 85413 Postage 2,100.00 2,000.00 1,500.00 85416 Advertising 22,000.00 15,000.00 20,000.00 85419 Legal Notices 1,750.00 1,400.00 1,900.00 85422 Dues & Subscriptions 185.00 85490 Other Expenditures - 4,500.00 3,000.00 85505 Office Supplies 3,100.00 2,000.00 1,000.00 85560 Trees & Shrubs - - 1,000.00 85590 Other General Supplies 1,000.00 1,500.00 1,000.00 TOTAL OPERATING EXPENSE 80,950.00 77,155.00 81,400.00 ANNUAL EXCESS/(LOSS)3,263.00 3,345.00 1,600.00 Beginning Cash Balance - 3,263.00 6,608.00 Revenues 84,213.00 80,500.00 83,000.00 Expenditures 80,950.00 77,155.00 81,400.00 Ending Cash Balance 3,263.00 6,608.00 8,208.00 Approved as to Form ¤ ___________ July 22, 2004 ¤ City Attorney R E S O L U T I O N 2004-187 WHEREAS, the City Council has considered the proposed budget of the Business Improvement District No. 5 for the fiscal year 2004-2005; and WHEREAS, the City has received the assessed values of the individual properties within Business Improvement District No. 5 as shown in the office of the Hall County Assessor in effect on the first day of January, 2004. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: 1. The budget for Business Improvement District No. 5 is hereby considered. 2. A proposed assessment schedule shall be prepared. 3. A hearing before the City Council sitting as a board of equalization on the proposed assessments shall be held on September 14, 2004 at 7:00 p.m. in the City Council chambers of City Hall, 100 East First Street, Grand Island, Nebraska. 4. Notice of hearing shall be published once each week for three consecutive weeks in accordance with the Business Improvement District Act. 5. Notice of hearing shall be mailed to all property owners of Business Improvement District No. 5 by U.S. mail, postage prepaid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, July 27, 2004. _______________________________________ RaNae Edwards, City Clerk Item J1 Payment of Claims for the Period of July 14, 2004 through July 27, 2004 The Claims for the period of July 14, 2004 through July 27, 2004 for a total of $3,138,636.29. A MOTION is in order. Tuesday, July 27, 2004 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council Item X1 Discussion Concerning Real Estate Purchase ADJOURN TO EXECUTIVE SESSION: Discussion Concerning Real Estate Purchases. RETURN TO REGULAR SESSION: Tuesday, July 27, 2004 Council Session City of Grand Island Staff Contact: Gary Greer City of Grand Island City Council