02-24-2004 City Council Regular Meeting PacketCity of Grand Island
Tuesday, February 24, 2004
Council Session Packet
City Council:Mayor:
Jay Vavricek
City Administrator:
Gary Greer
City Clerk:
RaNae Edwards
T
u
7:00:00 PM
Council Chambers - City Hall
100 East First Street
Carole Cornelius
Peg Gilbert
Joyce Haase
Margaret Hornady
Robert Meyer
Mitchell Nickerson
Don Pauly
Jackie Pielstick
Scott Walker
Fred Whitesides
City of Grand Island City Council
Call to Order
Pledge of Allegiance
Roll Call
A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS
Individuals who have appropriate items for City Council consideration should complete the Request for Future
Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council
action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date
will be given.
B - RESERVE TIME TO SPEAK ON AGENDA ITEMS
This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to
speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking.
/Invocation - Pastor Vern Rice, Independent Bethel Baptist
Church, 1223 East 6th Street
MAYOR COMMUNICATION
This is an opportunity for the Mayor to comment on current events, activities, and issues of interest to the community.
City of Grand Island City Council
Item C1
Proclamation "Read Across America" March 2, 2004
Whereas, promoting reading for our students' future academic success, their preparation for
America's jobs of the future, and their ability to compete in a global economy, the Mayor has
proclaimed March 2, 2004 as "Read Across America". See attached PROCLAMATION.
Tuesday, February 24, 2004
Council Session
City of Grand Island
Staff Contact: RaNae Edwards
City of Grand Island City Council
Item E1
Public Hearing on One & Six Year Street Improvement Program
Tuesday, February 24, 2004
Council Session
City of Grand Island
Staff Contact: Steve Riehle, City Engineer/Public Works Director
City of Grand Island City Council
Council Agenda Memo
From: Steven P. Riehle, P.E., Public Works Director
Meeting: February 24, 2004
Subject: Approving One & Six Year Street Improvement Program
Item #’s: E-1 and G-4
Presenter(s): Steven P. Riehle, P.E., Director of Public Works
Background
Adoption of a One and Six Year Street Improvement Program is required by State law as
part of the requirements to receive approximately three million dollars of state gas tax
funds each year.
Discussion
The review of the proposed plan is as follows:
· Tuesday, January 27, 2004 - City Council refers Plan to Regional Planning
Commission.
· Wednesday, February 18, 2004 - Regional Planning Commission conducts Public
Hearing and forwards recommendation to City Council.
· Tuesday, February 24, 2004 - City Council hears presentation from staff, conducts
Public Hearing and passes Resolution adopting the Plan.
2004 Construction Season
One of the major projects for the year 2004 construction season again relates to the
improvements on South Locust Street. The improvements from U.S. Highway 34 to
Stolley Park Road have been completed and we now have a contract for improvements
between Stolley Park Road and Fonner Park Road. This project includes a new concrete
roadway, 5’ concrete sidewalks, concrete driveways, storm drainage, roadway lighting,
ornamental pedestrian lighting and landscaping. A contract will be let for the
construction of two bridges over the Platte River for the northbound lanes of S. Locust
between I-80 and the south City Limits. The Nebraska Department of Roads has two
major projects scheduled for, or underway in 2004. These are the on going construction
of the Locust Street I-80 interchange, with completion scheduled in late summer of 2004,
and commencement of the roadway construction for the widening of East Highway 30
from just east of Stuhr Road to east of the Merrick County line. Other projects planned
for 2004 include the paving of the Shanna Street and Lariat Lane connections and
Independence Avenue from 13th Street to Shanna Street, and the widening of Stolley
Park Road west of U.S. Highway 281 by Case New Holland (CNH). Also planned is the
continuation of the Hiker/Biker trail from Central Community College to Hall County
Park.
2005 – 2009 Construction Seasons
Some significant projects beyond the 2004 construction season include the widening of
Stolley Park Road from Locust Street to the southern Fonner Park Events Center
entrance, grade separation construction at the UPRR on Broadwell Street and at an east
by-pass location on either Stuhr Road or Shady Bend Road. Also planned during this
period is completion of the construction of two northbound bridges on Locust Street over
the Platte River channels, and the commencement of roadway construction for the
northbound lanes of Locust Street between the I-80 interchange and the south city limits
as well as the continuation of various segments of the Hiker/Biker trail construction.
Completion of the four-lane roadway construction on East Highway 30 from Stuhr Road
to the Merrick County line is scheduled for 2005.
Attached is staff’s recommended One and Six Year Street Improvement Program.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1. Approve the One and Six Year Street Improvement Program
2. Disapprove or /Deny the approval of the One and Six Year Street
Improvement Program. Failure to submit a 1 & 6 Year Program will result in
the City not meeting one of the eligibility requirements for the receipt of over
three million dollars in annual gas tax funds.
3. Modify the program contents to meet the wishes of the Council
4. Tabling the issue is not an option as the full report is due at the Nebraska
Department of Roads by March 1, 2004.
Recommendation
City Administration recommends that the Council approve the One and Six Year Street
Improvement Program.
Sample Motion
Move to approve the One and Six Year Street Improvement Program.
2004 CONSTRUCTION SEASON
(All Costs in $1,000s)
No.Project Description
Total
Project
State
Federal
Other City STP
City G.O.
Bond
City Cap.
Imprv.
Fund
Street Construction
M310-477
S. Locust Improvements-Stolley to Fonner
Park Road $1,850 $150 $1,700
M310-480 Independence Ave./Shanna St. Paving $750 $750
M310-432 Annual Paving Petition Program $300 $300
M310-393
Hwy 30 East (Stuhr Road to Merrick
County Line) - NDOR Project (Jul 1, 2004 -
Jun 30, 2005 $5,743 $5,291 $452
M310-386
S. Locust, Floodway to I-80, Bridge C0040
4120R $1,060 $848 $212
M310-388
S. Locust, Floodway to I-80, Bridge C0040
4125R $1,095 $876 $219
M310-463
Construction E&I - Two bridges over Platte
(C0040-4120R & 4125R)$275 $220 $55
M310-489
Widen Stolley Park Road - HWY 281 west
1/4 mile $600 $600
M310-James Road Paving $150 $150
M310-Faidley Paving - Diers to Moores Creek $140 $140
Street Resurfacing
M310-433 Annual Resurfacing Program $500 $500
Drainage & Flood Control
M310-461
Moores,Prairie, & Silver Creek Flood
Control Design $150 $75 $75
M310-485 PVIP Cells & Drainage $127 $127
M310-464 Concrete Lining of Drainage Ditches $35 $35
Other
M310-425 Railroad Corridor Study $125 $125
M310-385
Geographic Information System
(Continued Development & Maintenance)$25 $25
M310-462
Hike/Bike Trail Construction-Cent. Comm.
College to Hall County Park $400 $320 $80
TOTALS $13,325 $5,836 $2,396 $300 $4,793
2/19/2004 Page 1 of 6
2005 CONSTRUCTION SEASON
(ALL COSTS IN $1,000's)
No.Project Description
Total
Project
State
Federal
Other City STP
City G.O.
Bond
City Cap.
Impr.
Fund
Street Construction
M310-444 Paving Petition Program $750 $750
M310-407
S. Locust - HWY 34 to I-80 - Additional
Landscaping $60 $48 $12
M310-267
Two Bridge Replacements - Blaine @
Wood River $250 $120 $130
M310-480 Independence Avenue Paving $1,050 $1,050
M310-488
Schimmer Dr. Paving; HWY 281 to 1/2 Mi
west $175 $175
M310-458 Traffic Signal - HWY 281/Wildwood Dr.$160 $80 $80
M310-450
Signal Detection - Locust & Stolley Park
Road $50 $25 $25
M310-
Illuminating Lighting - HWY 281, Stolley to
Old Potash $250 $250
Street Resurfacing
M310-445 Annual Resurfacing Program $750 $750
Drainage & Flood Control
M310-485 PVIP Cells & Drainage $263 $263
M310-461
Moores,Prairie, & Silver Creek Flood
Control Design $150 $75 $75
M310-434 Annual Major Drainage Development $500 $500
M310-466 Concrete Lining of Drainage Ditches $50 $50
M310-382
Moores Creek Drainage - Rogers Well to
Edna Drive $350 $350
Other
M310-465
Engineering Design- Hike/Bike Bridge
Superstructure over 2 Platte River
Channels $50 $50
M310-389
Hike/Bike Trail Construction-Wood River
Floodway to Hamilton County Bridge $600 $480 $120
M310-385
Geographic Information System
(Continued Development & Maintenance)$25 $25
M310-384
Construct One Landscaped Gateway Node
(No. 1)$25 $25
TOTALS $5,483 $828 $0 $1,800 $2,855
2/19/2004 Page 2 of 6
2006 CONSTRUCTION SEASON
(All Costs in $1,000's)
No.Project Description
Total
Project
State
Federal
Other City STP
City G.O.
Bond
City Cap.
Impr.
Fund
Street Construction
M310-468 2006 Paving Petition Program $750 $750
M310-487A
Stolley Park Rd Widening, Locust to
Fonner Park Ent.(Engineering Design) $90 $90
Street Resurfacing
M310-470 Annual Resurfacing Program $750 $750
Drainage & Flood Control
M310-446 Annual Major Drainage Development $500 $500
M310-467 Concrete Lining of Drainage Ditches $50 $50
M310-459
Construct Drainway from CCC area to
Wood River $425 $425
Other
M310-385
Geographic Information System
(Continued Development & Maintenance)$25 $25
M310-387
Construct One Landscaped Gateway Node
(No. 2)$25 $25
M310-408
Hike/Bike Bridge Superstrucure over two
Platte River Channels $350 $280 $70
M310-431
Hike/Bike Trail Construction, S. Locust -
Floodway to I-80 $600 $480 $120
TOTALS:$3,565 $760 $0 $750 $2,055
2/19/2004 Page 3 of 6
2007 CONSTRUCTION SEASON
(All Costs in $1,000's)
No.Project Description
Total
Project
State
Federal
Other City STP
City G.O.
Bond
City Cap.
Impr.
Fund
Street Construction
M310-487
Stolley Park Rd widening, Locust to
Fonner Park Entrance (Construction)$1,200 $1,200
M310-409
S. Locust Grading and Median Drains for
New Lanes (2007) $720 $576 $144
M310-
Illunination Lighting - Locust St.; S. City
Limits to I-80 $1,000 $1,000
M310-341
S. Locust - Floodway to I-80, Surfacing
New Lanes (2007)$2,750 $2,200 $550
M310-475 2007 Paving Petition Program $750 $750
M310-351
Hwy 30 - Grant to Greenwich - NDOR
Project (FY 2007)$3,524 $2,819 $705
Street Resurfacing
M310-476 Annual Resurfacing Program (2007)$750 $750
Drainage & Flood Control
M310-471
Annual Major Drainage Development
(2007)$500 $500
M310-472 Concrete Lining of Drainage Ditches(2007)$50 $50
Other
M310-385
Geographic Information System
(Continued Development & Maintenance)$25 $25
M310-414
Hike/Bike Trail Construction, S. Locust to
Morman Island. (Parallel to I-80)$600 $480 $120
M310-390
Construct One Landscaped Gateway Node
(No 3)$25 $25
TOTALS:$11,894 $3,299 $2,776 $3,655 $2,164
2/19/2004 Page 4 of 6
2008 Construction Season
(All costs in $1,000s)
No.Project Description
Total
Project
State
Federal
Other City STP
City G.O.
Bond
City Cap.
Impr.
Fund
Street Construction
M310-490 Annual Paving Petition Program (2008)$750 $750
M310-334
Widen Eddy Street Underpass to 5-lanes
on south end $175 $175
M310-Grade Separation Broadwell @ UPRR $12,000 $600 $11,400
M310-353
Faidley Ave. - Moores Creek Ditch to
North Rd.$1,250 $1,250
Street Resurfacing
M310-491 Annual Resurfacing Program (2008)$750 $750
Drainage & Flood Control
M310-492
Annual Major Drainage Development
(2008)$500 $500
M310-493 Concrete Lining of Drainage Ditches(2008)$50 $50
Other
M310-397
Construct One Landscaped Gateway Node
(No 4)$25 $25
M310-447
Hike/Bike Trail Construction - State St. to
Eagle Scout Lake $500 $400 $100
M310-385
Geographic Information System
(Continued development and
maintenance)$25 $25
TOTALS $16,025 $1,000 $0 $13,400 $1,625
2/19/2004 Page 5 of 6
2009 and After Construction
(All costs in $1,000s)
No.Project Description
Total
Project
State
Federal
Other City STP
City G.O.
Bond
City Cap.
Impr.
Fund
Street Construction
M310-Widen Capital Avenue West of HWY 281 $670 $670
M310-Annual Paving Petition Program (2009)$750 $750
M310-469 Capital Ave - HWY 281 to Webb Rd $900 $900
M310-89 Capital Ave - Webb to St. Paul Road $3,000 $3,000
M310-14 Eddy Street - 4th to 10th (5 lane)$1,800 $1,800
M310-East Bypass Grade Separation @ UPRR $16,000 $800 $15,200
M310-
S. Locust - Illumination Lighting HWY 34
to I-80 $1,000 $500 $500
M310-352
Hwy 30 - Hwy 281 to west City Limits -
NDOR Project $9,449 $7,559 $1,890
M310-411
Hwy 34 - Locust to Hwy 281 - NDOR
Project $6,679 $5,343 $1,336
Street Resurfacing
M310-Annual Resurfacing Program (2009)$750 $750
Drainage & Flood Control
M310-
Annual Major Drainage Development
(2009)$500 $500
M310-Concrete Lining of Drainage Ditches(2009)$50 $50
Other
M310-415
Construct One Landscaped Gateway Node
(No. 5)$25 $25
M310-435
Construct One Landscaped Gateway Node
(No. 6)$25 $25
M310-385
Geographic Information System
(Continued development and
maintenance)$25 $25
M310-416 BLDG Improvements at West Yard $375 $375
TOTALS $41,998 $13,702 $500 $24,876 $2,920
2/19/2004 Page 6 of 6
Item E2
Public Hearing on Affordable Housing Trust Fund Grant from the
Nebraska Department of Economic Development
Tuesday, February 24, 2004
Council Session
City of Grand Island
Staff Contact: Joni Kuzma
City of Grand Island City Council
Council Agenda Memo
From: Joni Kuzma
Meeting: February 24, 2004
Subject: Public Hearing for Affordable Housing Trust Fund Grant
from the Nebraska Department of Economic
Development
Item #’s: E-2 & G-12
Presenter(s): Joni Kuzma
Background
The Nebraska Department of Economic Development allows Homeownership
Assistance, through grants to municipal organizations and non-profit agencies, to
facilitate and expand homeownership among persons of low-to-moderate income. Such
assistance may include subsidizing interest rates and mortgage principal amounts for low-
and moderate-income homebuyers; provide down payment required for low-and
moderate-income homebuyers; or pay reasonable closing costs (normally associated with
the purchase of a home) incurred by low-and moderate-income homebuyers. A public
hearing is required prior to submission of an application to the Nebraska Department of
Economic Development to solicit public comment and input into the proposed project
and grant application.
Discussion
The Nebraska Department of Economic Development will accept applications through
the Affordable Housing Trust Fund program up to March 1, 2004 for grant funding for
down payment assistance to low-to-moderate income, first-time homebuyers. Lincoln,
Nebraska Developer, Fred Hoppe, has prepared an application for submittal to the
Nebraska Department of Economic Development through the City of Grand Island, as an
eligible municipal corporation, for $300,000 in grant funding for approximately 15 low-
to moderate- income home buyers. The grant will provide direct home buyer assistance
for first-time homeowners in El Huerto Subdivision, as proposed by Mr. Hoppe in the
Community Development Block Grant project area, generally known as northeast Grand
Island.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1. Approve the housing application and give approval for the Mayor to sign all
related documents.
2. Disapprove or /Deny the housing application.
3. Modify the application proposal to meet the wishes of the Council
4. Table the issue
Recommendation
City Administration recommends that public comment be solicited regarding the
proposed application and that Council gives approval to the housing application and gives
approval for the Mayor to sign all related documents.
Sample Motion
Approve the submission of the proposed application and authorize the Mayor to sign all
related documents.
Item G1
Approving Minutes of February 10, 2004 City Council Regular
Meeting
The Minutes of February 10, 2004 City Council Regular Meeting are submitted for approval.
See attached MINUTES.
Tuesday, February 24, 2004
Council Session
City of Grand Island
Staff Contact: RaNae Edwards
City of Grand Island City Council
OFFICIAL PROCEEDINGS
CITY OF GRAND ISLAND, NEBRASKA
MINUTES OF CITY COUNCIL REGULAR MEETING
February 10, 2004
Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of
Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First
Street, on February 10, 2004. Notice of the meeting was given in the Grand Island Independent
on February 4, 2004.
Mayor Jay Vavricek called the meeting to order at 7:00 p.m. The following members were
present: Councilmembers Meyer, Whitesides, Pielstick, Gilbert, Nicerkson, Cornelius, Pauly,
and Haase. Councilmembers Hornady and Walker were absent. The following City Officials
were present: City Administrator Gary Greer, City Clerk RaNae Edwards, Finance Director
David Springer, Public Works Director Steve Riehle, and City Attorney Doug Walker.
PLEDGE OF ALLEGIANCE was said followed by the INVOCATION given by Reverend Erin
Curtis, First Christian Church, 2400 West 14th Street.
RESERVE TIME TO SPEAK ON AGENDA ITEMS: Three individuals reserved time to speak
on agenda items.
MAYOR COMMUNICATION: Mayor Vavricek commented on the following:
1. Polls for the school bond issue open until 8:00 p.m.
2. Reminder of election deadlines: Incumbents – February 17, 2004 and Non-
incumbents – March 1, 2004
3. Scott Walker, Ward One and Joyce Haase, Ward Five had filed for re-election
4. Nebraska Army National Guard welcome home ceremony in Hastings and how
much their service was appreciated
5. Tragedy in McCook, Nebraska due to icy conditions, death of Scott Hoffman,
Legal Aid to Senator Ben Nelson
6. Welcomed former City Councilmember Bob Sorensen to the meeting
Councilmember Peg Gilbert commented on the “Go Red for Women” heart disease campaign.
Explained was that the leading cause of death in women was due to heart disease and that
February was the month for awareness.
PUBLIC HEARINGS:
Public Hearing Concerning Annexation of Property South of U.S. Highway 34 and East of South
Locust Street. Chad Nabity, Regional Planning Director reported that at the December 23, 2003
meeting of the City Council, approval was given by council for referring the annexation of the
property located on the Southeast Corner of the Intersection of Highway 34 and South Locust
Street (38.38 acres in the W 1/2 of the NW 1/4 of Section 34, Township 11 North, Range 9 West
Page 2, City Council Regular Meeting, February 10, 2004
of the 6th P.M. in Hall County Nebraska) to the Planning Commission for their recommendation.
The Planning Commission approved the annexation at its meeting on January 7, 2004. This
annexation was requested by the Wells Fargo as Trustee for the Irene V. Christensen Easton
Revocable Trust. It was also bordered on the north and west by the Grand Island City Limits,
Sewer and Water were available to this property and was a logical extension of the City Limits.
Entered into the record was a letter from the applicant requesting this annexation. Louise Miller,
1104 West Charles spoke in opposition. No further public testimony was heard.
Public Hearing on Request of Marjorie A. Roberts for a Conditional Use Permit for Sand and
Gravel Operation Located at 3300 West Schimmer Drive. Craig Lewis, Building Department
Director reported that Marjorie A. Roberts had applied for a Conditional Use Permit for a Sand
and Gravel Operation located at 3300 West Schimmer Drive. The property was currently zoned
AG, Agricultural and as such sand and gravel operations were only allowed if approved by the
City Council in the form of a conditional use permit. A permit was granted by the City Council
on February 8, 1999 for a five year period and expired on February 8, 2004. This request was to
renew the original permit for an additional 10 years. The original permit required development in
conformance with a development plan as presented by Olsson and Associates in a letter dated
February 2, 1999. This plan was required as the property was in the designated flood plain and
flood way areas. The facility had been in operation since 1999 and did not appear to have created
any negative impact on the surrounding areas. No public testimony was heard.
Public Hearing on Request of Union Pacific Railroad for a Conditional Use Permit for an Air
Sparging System and SVE System Modification Located at 1219½ North Front Street. Craig
Lewis, Building Department Director reported that this property had been the site of an EPA
mandated remediation process since 1999 and had received approval from the City Council for a
temporary building to facilitate the remediation since that time. This request was for an
additional 12’x12’ building that would be used to house equipment for the continued remediation
process. A two year period was requested. No public testimony was heard.
ORDINANCES:
Councilmember Pielstick made the motion that the statutory rules requiring ordinances to be read
by title on three different days be suspended and that ordinance numbered:
#8887 – Consideration of Creation of Water Main District No. 447T, Shanna Street
Between Independence Avenue and Mansfield Street
be considered for passage on the same day upon reading by number only and that the City Clerk
be permitted to call out the number of this ordinance on first reading and then upon final passage
and call for a roll call vote on each reading and then upon final passage. Councilmember Haase
seconded the motion. Upon roll call vote, all voted aye. Motion adopted.
Mayor: Is there any one in the audience interested in this Ordinance? No public comment was
heard.
Page 3, City Council Regular Meeting, February 10, 2004
City Clerk: Ordinance #8887 on first reading. All those in favor of the passage of this ordinance
on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted.
City Clerk: Ordinance #8887 on final passage. All those in favor of the passage of this ordinance
on final passage, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted.
Mayor: By reason of the roll call votes on first reading and then upon final passage, Ordinance
#8887 is declared to be lawfully passed and adopted upon publication as required by law.
Motion by Pielstick, second by Whitesides, to approve Ordinance #8888 on First Reading.
#8888 – Consideration of Annexation of Property South of US Highway 34 and East of
South Locust Street (First Reading)
Upon roll call vote, all voted aye. Motion adopted.
CONSENT AGENDA: Motion by Pielstick, second by Meyer, to approve the Consent Agenda.
Upon roll call vote, all voted aye. Motion adopted.
Approving Minutes of January 27, 2004 City Council Regular Meeting. Noted was a correction
to the minutes.
Approving Minutes of February 3, 2004 City Council Study Sessio n. Councilmembers
Whitesides and Cornelius abstained.
Approving Appointments of Lisa Crumrine and Todd Speece to the Community Development
Advisory Committee.
Approving Request of Marjorie A. Roberts for a Conditional Use Permit for Sand and Gravel
Operation Located at 3300 West Schimmer Drive.
Approving Request of Union Pacific Railroad for a Conditional Use Permit for an Air Sparging
System and SVE System Modification Located at 1219½ North Front Street.
#2004-23 – Approving Stop Signs on Kaufman Avenue, Richmond Circle, and Arlington
Avenue at Diers Avenue.
#2004-24 – Approving Board of Equalization Date of March 9, 2004 to Reallocate Benefits and
Set Assessments for Sanitary Sewer District No. 490 and Water Main District No. 432.
#2004-25 – Approving Renewal of Contract with Fonner Park Relative to Stand-By Ambulance.
#2004-26 – Approving Request from Grand Generation Center for Funding of a Sprinkler
System in an Amount not to exceed $60,000.00.
Page 4, City Council Regular Meeting, February 10, 2004
#2004-27 – Approving Subordination Agreement for Matthew K. and Kamra K. Treffer for
House Purchased Under CDBG Down Payment Assistance Program. Noted was a change to the
resolution from $63,000.00 to $62,900.00.
#2004-28 – Approving Bid Award for Street Improvement District No. 1248 with The Diamond
Engineering Company of Grand Island, Nebraska in an Amount of $91,047.03.
Bob Sorensen thanked the Council for approving Resolution #2004-26 for funding the sprinkler
system at the Grand Generation Center.
PAYMENT OF CLAIMS:
Motion by Cornelius, second by Haase, carried unanimously to approve the Claims for the period
of January 28, 2004 through February 10, 2004, for a total amount of $2,007,299.14. Motion
adopted. Councilmember Pielstick abstained from Claim #62823.
Mayor Vavricek thanked the Street and Alley crews for the great job of snow removal done
during the last snow storm.
Councilmember Gilbert reminded the women of the Heart Health Clinic to be held on Saturday,
February 14, 2004 at the Crane Meadows Nature Center, Alda interchange.
ADJOURNMENT: The meeting was adjourned at 7:25 p.m.
Respectfully submitted,
RaNae Edwards
City Clerk
Item G2
Approving Minutes of February 17, 2004 City Council Study
Session
The Minutes of February 17, 2004 City Council Study Session are submitted for approval.
See attached MINUTES.
Tuesday, February 24, 2004
Council Session
City of Grand Island
Staff Contact: RaNae Edwards
City of Grand Island City Council
OFFICIAL PROCEEDINGS
CITY OF GRAND ISLAND, NEBRASKA
MINUTES OF CITY COUNCIL STUDY SESSION
February 17, 2004
Pursuant to due call and notice thereof, a Study Session of the City Council of the City of Grand
Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on
February 17, 2004. Notice of the meeting was given in the Grand Island Independent on
February 11, 2004.
Mayor Jay Vavricek called the meeting to order at 7:00 p.m. The following members were
present: Councilmembers Meyer, Whitesides, Pielstick, Gilbert, Nickerson, Cornelius, Pauly,
Hornady, Walker, and Haase. The following City Officials were present: City Administrator
Gary Greer, City Clerk RaNae Edwards, Finance Director David Springer, City Attorney Doug
Walker and Public Works Director Steve Riehle.
RESERVE TIME TO SPEAK ON AGENDA ITEMS: No individuals reserved time to speak on
agenda items.
MAYOR COMMUNICATION: Mayor Vavricek commented on the Comprehensive Plan books
given to council, the upcoming Council Retreat scheduled for Saturday, February 21, 2004, and
the results of the water contamination testing in the western part of the city, of which Case New
Holland (CNH) was found not to be responsible. Mentioned were the efforts of CNH.
Mayor Vavricek recognized the family of Arthur “Pooch” Gulzow a former 50 year firefighter
who recently passed away. Sharon Bigger and Marilyn Lueth, daughters of Mr. Gulzow were
present to receive a Certificate of Appreciation in recognition of their father.
Discussion Concerning Financial Implications of Projects Relative to ½ Cent Sales Tax. Finance
Director David Springer and City Administrator Gary Greer reported that on August 27, 2002 the
City Council voted to put a measure on the 2004 ballot to consider a ½ cent sales tax for the
purpose of expanding parks and recreational opportunities, providing for infrastructure, and
property tax relief. It was determined that many important capital projects could not be funded
without additional revenue and that the voters should be given the chance to approve paying for
projects such as a new fire station, library expansion, law enforcement facility with expanded
sales tax. A great deal of discussion had taken place on the possible ballot measure.
In November of 2003 a survey was conducted to receive input from citizens concerning projects
which had been suggested as needed capital projects. 613 respondents prioritized projects in the
following order:
1. Construction of 3rd and Broadwell Underpass
2. Replacement of Pine Street Fire Station
3. Police/Sheriff Public Safety Center Replacement
Page 2, City Council Study Session, February 17, 2004
4. Expansion of the Edith Abbott Library
5. Fire Training Facility
6. Grand Generation Center Renovation
7. Expand Island Oasis/ Replace Lincoln Park Pool
8. Reduction of Train Noise
9. Hike/Bike Trail Expansion
10. Ammunition Plant Recreation Development
11. Northwest Park Pool
In order to continue the education process, study sessions were conducted to go more in depth
with the projects. The following projects were studied:
1. January 20th Fire Station, Fire Training Facility, Train Noise
2. February 3rd 3rd & Broadwell Underpass, Aquatics, CAAP Development
Additionally, a fire Sprinkler system was approved for funding for the Grand Generation Center
on February 10th.
Mr. Greer stated that during the annual retreat on February 21st the Council would be asked to
discuss each project and begin to narrow in on the final ballot language. On March 9th the final
ballot language would be approved to be sent to the Election Commissioner.
The following was a list of projects with the estimated total costs for each project. The figures
listed included all costs and did not account for grants, cooperative agreements, or any other
financing solutions.
Projects Estimated Cost
1. Fire Station #1 Replacement $3,338,627
2. Fire Training Facility $7,870,000
3. Library Expansion $8,130,000
4. Lincoln Park Pool Replacement $2,000,000
5. Northwest Pool $1,500,000
6. Island Oasis Improvements $2,000,000
7. CAAP Recreation Development $2,000,000
8. Railroad Underpass $12,600,000
9. Railroad Noise Abatement $2,000,000
10. Public Safety Center $3,000,000
11. Hiker/Biker Trail Expansion $2,300,000
12. Grand Generation Center Renovation $ 500,000
TOTAL $47,238,627
In addition to the projects that were on the table for sales tax, it was recommended that the City
Council consider the possibility of creating a property tax relief element to the proposal.
Reviewed was the sales tax relief of 1 cent implemented in 1989-1990 in Grand Island.
Page 3, City Council Study Session, February 17, 2004
Councilmember Pielstick stated that since she had been on the Council, Fire Station #1 had been
talked about but nothing had been done. Ms. Pielstick commented on the importance of public
safety. Councilmember Hornady commented on the sales tax dollars coming from not only
residents of Grand Island, but the surrounding area. Councilmember Gilbert commented on a
meaningful property tax relief and the fact that the City’s tax rate is one of the lower rates
compared to other property taxing entities. Councilmember Meyer commented on the last sales
tax ballot issues and why they failed. The fact that there was no specific direction of where the
money would be used was mentioned.
Councilmember Walker stated that he would like to see 35% of the sales tax go to property tax
relief. Councilmember Whitesides stated that property tax relief would be nice, but that we
needed to start the projects that had been on the list for many years. Councilmember Nickerson
stated that Council needed to make a decision on what was important to the community.
Councilmember Pauly asked if this would have a 10 year cap. Mr. Greer stated he did not
support a cap or sunset clause, but had no problem of reviewing the projects often.
Mayor Vavricek stated that accountability was important. Mentioned was a shift in taxes of
which retail customers from the surrounding communities would also pay. Discussed was what
would happen at the Council Retreat.
ADJOURNMENT: The meeting was adjourned at 8:20 p.m.
Respectfully submitted,
RaNae Edwards
City Clerk
Item G3
Approving Request of Whiskey Creek Steakhouse for Change of
Location for Class "I-39333" Liquor License from 3537 West 13th
Street to 1016 Diers Avenue
Tuesday, February 24, 2004
Council Session
City of Grand Island
Staff Contact: RaNae Edwards
City of Grand Island City Council
Council Agenda Memo
From: RaNae Edwards, City Clerk
Meeting: February 24, 2004
Subject: Request of Whiskey Creek Steakhouse for Change of
Location to Liquor License
Item #’s: G-3
Presenter(s): RaNae Edwards, City Clerk
Background
Nebraska Steak Company dba Whiskey Creek Steakhouse has submitted a request for a
change of location for their Class “I-39333” Liquor License currently located at 3537
West 13th Street to their new location of 1016 Diers Avenue. The new licensed area will
be a one story building approximately 70’ x 70’.
Discussion
City Council action is required and forwarded to the Nebraska Liquor Control
Commission for issuance of all licenses. All departmental reports have been received.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1. Approve the request of Whiskey Creek Steakhouse for change of location to
Liquor License “I-39333”.
2. Disapprove or /Deny the request.
3. Forward to the Nebraska Liquor Control Commission with no
recommendation.
4. Table the issue
Recommendation
City Administration recommends that the Council approve this request contingent upon
final inspections.
Sample Motion
Approve the request of Nebraska Steak Company dba Whiskey Creek Steakhouse for
change of location for Class “I-39333” Liquor License from 3537 West 13th Street to
1016 Diear Avenue contingent upon final inspections.
Item G4
#2004-29 - Approving One & Six Year Street Improvement
Program
This item relates to the Public Hearing Item E-1.
Tuesday, February 24, 2004
Council Session
City of Grand Island
Staff Contact: teve Riehle, City Engineer/Public Works Director
City of Grand Island City Council
Approved as to Form ¤ ___________
February 18, 2004 ¤ City Attorney
R E S O L U T I O N 2004-29
WHEREAS, the Regional Planning Commission, after public notice having been published
in one issue of the Grand Island Independent on February 7, 2004, and such notice also having been posted
in at least three places in areas where it was likely to attract attention, conducted a public hearing on
February 18, 2004, on the One and Six Year Street Improvement Program for 2004-2009 for the City of
Grand Island; and
WHEREAS, at the February 18, 2003 public hearing, the Regional Planning Commission
approved the One and Six Year Street Improvement Program 2004-2009, and recommended that such
program be approved by the City Council; and
WHEREAS, the Grand Island City Council, after public notice having been published in one
issue of the Grand Island Independent on February 18, 2004, and such notice also having been posted in at
least three places in areas where it was likely to attract attention, conducted a public hearing on February
24, 2004, on the One and Six Year Street Improvement Program for the City of Grand Island; and
WHEREAS, this Council has determined that the Six Year Street Improvement Program as
set out in Exhibit "A" should be adopted.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that the Six Year Street Improvement Program 2004-
2009, based on priorities of needs and calculated to contribute to the orderly development of city streets,
and identified as Exhibit "A", is hereby approved and adopted by this Council.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, February 24, 2004.
_______________________________________
RaNae Edwards, City Clerk
Item G5
#2004-30 - Approving Change Order 1 to the Contract with The
Diamond Engineering Company for Sanitary Sewer District 507,
Cannon Road & North Road
Tuesday, February 24, 2004
Council Session
City of Grand Island
Staff Contact: Steve Riehle, City Engineer/Public Works Director
City of Grand Island City Council
Council Agenda Memo
From: Steven P. Riehle, P.E., Director of Public Works
Meeting: February 24, 2004
Subject: Approving Change Order 1 to the Contract with The
Diamond Engineering Company for Sanitary Sewer
District No. 507, Cannon Road & North Road
Item #’s: G-5
Presenter(s): Steven P. Riehle, P.E., Director of Public Works
Background
Any change orders to the contract must be approved by City Council. The construction
contract was awarded to The Diamond Engineering Company, Grand Island, Nebraska,
on April 22, 2003.
Discussion
The Public Works Department prepared Change Order No. 1 to with the following
changes:
Original Contract $ 121,389.95
Support 36” Storm Sewer During Construction $ 1,800.00
30’ of 12” C.M.P. Driveway $ 240.00
Revised Contract $ 123,429.95
Sufficient funds are available in account 53030055-85213. The additional $2,040.00
dollars needed will be assessed as part of the Sanitary Sewer District.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1. Approve Change Order No.1 so as the contract amount for Sanitary Sewer No.
507 would be $123,429.95.
2. Disapprove or /Deny Change Order No. 1.
3. Modify the Change Order to meet the wishes of the Council
4. Table the issue
Recommendation
City Administration recommends that the Council pass a resolution authorizing the
Mayor to execute the Change Order.
Sample Motion
Approve change order 1 to the contract with The Diamond Engineering Company for
Sanitary Sewer District 507.
J:\Admin Asst\WWTP\SANSEWER\507 - North Road and Cannon Road\Cm -Change Order 507doc.doc
Approved as to Form ¤ ___________
February 18, 2004 ¤ City Attorney
R E S O L U T I O N 2004-30
WHEREAS, on April 22, 2003, by Resolution 2003-117, the City of Grand Island
awarded the bid for Sanitary Sewer District No. 507 to The Diamond Engineering Company of Grand
Island, Nebraska; and
WHEREAS, it has been determined that modifications to the work to be performed by the
Diamond Engineering Company are necessary; and
WHEREAS, such modifications have been incorporated into Change Order No. 1; and
WHEREAS, the result of such modifications will increase the contract amount by
$2,040.00 for a revised contract price of $123,429.95.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF
GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is, authorized and directed to execute
Change Order No. 1 between the City of Grand Island and the Diamond Engineering Company of Grand
Island, Nebraska to provide the modifications set out as follows:
Support 36" storm sewer during construction .............................................................................1,800.00
Add 30' of 12" C.M.P. driveway..................................................................................................240.00
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, February 24, 2004.
_______________________________________
RaNae Edwards, City Clerk
Item G6
#2004-31 - Approving Certificate of Final Completion for Sanitary
Sewer District 507, Cannon Road and North Road
Tuesday, February 24, 2004
Council Session
City of Grand Island
Staff Contact: teve Riehle, City Engineer/Public Works Director
City of Grand Island City Council
Council Agenda Memo
From: Steven P. Riehle, P.E., Director of Public Works
Meeting: February 24, 2004
Subject: Certificate of Final Completion for Sanitary Sewer
District No. 507, Cannon Road and North Road
Item #’s: G-6
Presenter(s): Steven P. Riehle, P.E., Director of Public Works
Background
The contract for Sanitary Sewer District No. 507 was awarded to The Diamond
Engineering Company of Grand Island, Nebraska on April 22, 2003. Work
commenced on September 24, 2003 and was completed on December 22, 2003.
Discussion
The work for Sanitary Sewer District 507 has been completed in accordance with the
terms, conditions, and stipulations of said contract and complies with the contract, the
plans, and the specifications. The project was completed on schedule at a construction
price of $114,756.80. Total cost of the project, including contract administration, is
$128,487.08. Costs for the project break down as follows:
Original Bid $ 121,389.95
Change Order No. 1 $ 2,040.00
Underruns ($ 8,673.15)
Sub Total (Construction Price) $ 114,756.80
Additional Costs
Publication, T.V. Inspection, Etc. $ 2,254.60
Engineering and Administration $ 11,475.68
Total Cost $ 128,487.08
Alternatives
1. Approve the Certificate of Final Completion.
2. Disapprove or /Deny the Certificate of Final Completion for Sanitary Sewer
District No. 507, Cannon Road and North Road.
3. Modify the Certificate of Final Completion to meet the wishes of the Council.
4. Table the issue.
Recommendation
City Administration recommends that the Council approve the Certificate of Final
Completion for Sanitary Sewer No. 507 and set the Board of Equalization date of March
23, 2004.
Sample Motion
Move to approve the Certificate of Final Completion and set the Board of Equalization
for Sanitary Sewer District No. 507.
Approved as to Form ¤ ___________
February 18, 2004 ¤ City Attorney
R E S O L U T I O N 2004-31
WHEREAS, the Public Works Director of the City of Grand Island has issued a Certificate
of Final Completion for Sanitary Sewer District 507, certifying that The Diamond Engineering Company of
Grand Island, Nebraska, under contract dated April 22, 2003, has completed such project according to the
terms, conditions, and stipulations for such improvements; and
WHEREAS, the Public Works Director recommends the acceptance of the final
completion; and
WHEREAS, the Mayor concurs with the Public Works Director's recommendations.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that:
1. The Public Works Director's Certificate of Final Completion for Sanitary Sewer District 507 is
hereby confirmed.
2. The City Council will sit as a Board of Equalization on March 23, 2004 to determine benefits and
set assessments for Sanitary Sewer District 507.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, February 24, 2004.
_______________________________________
RaNae Edwards, City Clerk
Item G7
#2004-32 - Approving the Designation of Enviro Group, Inc. as the
Sole Source Provider of the Spray on Clay Product at the Landfill
Tuesday, February 24, 2004
Council Session
City of Grand Island
Staff Contact: teve Riehle, City Engineer/Public Works Director
City of Grand Island City Council
Council Agenda Memo
From: Steven P. Riehle, P.E., Director of Public Works
Dale Shotkoski, Assistant City Attorney
Meeting: February 24, 2004
Subject: Approving the Designation of Enviro Group Inc. as the
Sole Source Provider of the Alternate Daily Cover at the
Landfill
Item #’s: G-7
Presenter(s): Steven Riehle, Director of Public Works
Background
Soil material (dirt) is generally used for daily cover material at landfills. The Nebraska
Department of Environmental Quality (NDEQ) allows alternate materials to be used upon
completion of a test period of generally six months duration. On October 6, 2003 the
Solid Waste Division of the Public Works Department advertised for bids for an
Alternative Daily Cover (ADC) sprayer unit, and one semi-load of the clay based product
which is used as the ADC. There were two bids received on October 22, 2003. The bid
submitted by Enviro-Group of Green Wood, IN was the only bid that conformed to all
bid specifications, and on November 4, 2003 City Council awarded the bid to Enviro
Group Inc.
Discussion
Since we had to complete a test of the ADC application process, only one semi load of
the clay based ADC was included in the original bid specifications so that the test phase
could be terminated if the material and/or the application process was not progressing
satisfactorily. The test process is going quite well and we fully expect to continue the use
of this ADC material. The Formula 480 liquid clay product is the only material that will
work with the sprayer equipment, and the material is available only with Enviro-Group
Inc. We now need to order more of the ADC material. Since Enviro-Group Inc. is the
only source for this product, it is necessary for them to be designated as the Sole Source
provider to meet purchasing guidelines for the continued procurement of this material.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1. Approve the designation of Enviro Group as the Sole Source.
2. Disapprove or Deny the designation of Enviro Group as the sole source. This
will stop the testing of this ADC material.
3. Modification of the sole source designation is not feasible since the sprayer
will only work with the current liquid clay product.
4. Tabling the issue will effectively stop the trial since we expect to run out of
the ADC material in March 2004.
Recommendation
City Administration recommends that the Council pass a resolution designating Enviro
Group Inc. of Green Wood IN as the sole source for the “Formula 480 Liquid Clay”
product.
Sample Motion
Move to approve the designation of Enviro Group Inc. of Green Wood IN as the sole
source provider for the liquid clay ADC material at the landfill.
Approved as to Form ¤ ___________
February 18, 2004 ¤ City Attorney
R E S O L U T I O N 2004-32
WHEREAS, on November 4, 2003, the City Council of the City of Grand Island approved
the bid of Enviro-Group, Inc. of Green Wood, Indiana, for an Alternative Daily Cover (ADC) sprayer unit
and one semi-load of clay based product which is used as the alternative daily cover at the landfill; and
WHEREAS, the bid submitted by Enviro-Group, Inc. was the only bid in conformance of
the specifications; and
WHEREAS, the use of the ADC clay based product at the landfill has been successful and
it is recommended that such application process continue; and
WHEREAS, Enviro-Group, Inc. is the only vendor that the City of Grand Island is aware of
that can provide the ADC clay based product; and
WHEREAS, it is recommended that Enviro-Goup, Inc. be designated as the sole source
provider for such ADC clay based material allowing city officials to negotiate with such vendor for the
purchase of future orders of the material.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that Enviro Group, Inc. of Green Wood, Indiana is
hereby designated as the sole source provider of liquid clay alternative daily cover (ADC) material for use at
the landfill.
BE IT FURTHER RESOLVED, that authorization is hereby given to pursue negotiations
with Enviro-Group, Inc. for the purchase of additional liquid clay ADC material for use at the landfill.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, February 24, 2004.
_______________________________________
RaNae Edwards, City Clerk
Item G8
#2004-33 - Approving Funding of Economic Development Request
(NWPS Funds)
Tuesday, February 24, 2004
Council Session
City of Grand Island
Staff Contact: David Springer
City of Grand Island City Council
Council Agenda Memo
From: David Springer, Finance Director
Meeting: February 24, 2004
Subject: Approving Funding of Economic Development
Corporation Request (NWPS Funds)
Item #’s: G-8
Presenter(s): David Springer, Finance Director
Background
On September 26, 2000, the City Council approved Resolution #2000-291 establishing an
Economic Development Policy for the annual contribution from Northwestern Public
Service (NWPS). A request has been received for funding and recommended for
approval by the NWPS Funds Review Committee.
Discussion
The Grand Island Area Economic Development Corporation requests $23,310.00 to assist
with the first of their semi-annual principal payments on land acquired at the Platte
Valley Industrial Park. These funds represent direct cash contributions previously made
by NWPS to the City of Grand Island and the usage of these funds for this purpose falls
within the guidelines of the economic development policy set forth in the rate agreement.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1. Approve the request for funds
2. Disapprove or /Deny the request for funds
3. Table the issue
Recommendation
City Administration recommends that the Council approve the request for funds.
Sample Motion
Approve the request for funds to allow payment to the Grand Island Area Economic
Development Corporation.
Approved as to Form ¤ ___________
February 18, 2004 ¤ City Attorney
R E S O L U T I O N 2004-33
WHEREAS, Northwestern Public Service (NWPS) makes an annual contribution for
economic development purposes to the City of Grand Island in the amount of $86,000; and
WHEREAS, on September 26, 2000, the Mayor and City Council approved Resolution
2000-291 establishing an economic development policy for receiving, considering and making
recommendations regarding requests for disbursement of said funds; and
WHEREAS, the office of the City Administrator received a recommendation for funding
from the local economic development committee for $23,310 payable to the Grand Island Area Economic
Development Corporation to assist with the principal payment involved in their loan from the purchase of
land at the Platte Valley Industrial Park; and
WHEREAS, said request is consistent with the intent of NWPS in making its annual
economic development contribution, and the policy established by the Mayor and City Council.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that the request for disbursement in the amount of
$23,310 to fund the principal loan payment from the purchase of land at the Platte Valley Industrial Park is
hereby approved, and a payment is authorized to be made to the Grand Island Area Economic
Development Corporation for such purpose.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska on February 24, 2004.
_____________________________________
RaNae Edwards, City Clerk
Item G9
#2004-34 - Approving Bid Award for Chimney Obstruction
Lighting Replacement - Platte Generating Station - Utilities
Department
Tuesday, February 24, 2004
Council Session
City of Grand Island
Staff Contact: Gary R. Mader;Dale Shotkoski
City of Grand Island City Council
Council Agenda Memo
From: Gary R. Mader, Utilities Director
Meeting: February 24, 2004
Subject: Award Memo for Chimney Obstruction Lighting
Replacement - Platte Generating Station
Item #’s: G-9
Presenter(s): Gary R. Mader, Utilities Director
Background
The Platte Generating Station has a 412 foot reinforced concrete chimney that was built
in 1979. The existing aviation obstruction lighting system is requiring frequent repairs
due to long term exposure to the elements and the electronic components of the system
are obsolete. The plant engineering staff developed specifications for a replacement
obstruction lighting system that is FAA approved and consists of 8 medium intensity
flash heads, power supplies/controllers, and installation by the contractor.
Discussion
The specifications for the replacement of the chimney obstruction lighting were issued
for bid and responses were received from the following bidders. The engineer’s estimate
for this project was $105,000.
Bidder Bid price w/o Tax
Flash Technology, Franklin, TN $ 57,170.00
Fuellgraf Chimney & Tower, Franklin, KY $ 88,800.00
City staff reviewed the bids for compliance with the City’s detailed specifications. Both
bids were evaluated to be compliant. Flash Technology is the supplier of the original
lighting system.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1. Approve the Award of the Chimney Obstruction Lighting Replacement
Contract to one of the bidders.
2. Deny award of the Chimney Obstruction Lighting Replacement.
3. Modify the Award of the Chimney Obstruction Lighting Replacement to meet
the wishes of the Council.
4. Table the issue.
Recommendation
City Administration recommends that the Council award the contract for Chimney
Obstruction Lighting Replacement to the low, compliant bidder, Flash Technology, in the
amount of $57,170.
Sample Motion
Approve the award of the contract for Chimney Obstruction Lighting Replacement to
Flash Techno logy.
pc: Tim Luchsinger, Asst. Utilities Director
Laura Berthelsen, Legal Assistant
Purchasing Division of Legal Department
INTEROFFICE MEMORANDUM
Dale M. Shotkoski, Assistant City Attorney
Working Together for a
Better Tomorrow, Today
BID OPENING
BID OPENING DATE: February 12, 2004 at 11:00 a.m.
FOR: Chimney Obstruction Lighting Replacement
DEPARTMENT: Utilities – Platte Generating Station
ENGINEER’S ESTIMATE: $105,000.00
FUND/ACCOUNT: E520
PUBLICATION DATE: January 28, 2004
NO. POTENTIAL BIDDERS: 2
SUMMARY
Bidder: Flash Technology Fuellgraf Chimney & Tower
Franklin, TN Franklin, KY
Bid Security: The Continental Insurance Co. $4,500.00
Exceptions: None None
Bid Price: $57,170.00 $90,000.00
cc: Gary Mader, Utilities Director
Pat Gericke, Utilities Secretary
Shelly Schnakenberg, Senior Utilities Secretary
Gary Greer, City Administrator
Dale Shotkoski, Purchasing Agent
Laura Berthelsen, Legal Assistant
P884
Approved as to Form ¤ ___________
February 18, 2004 ¤ City Attorney
R E S O L U T I O N 2004-34
WHEREAS, the City of Grand Island invited sealed bids for Chimney Obstruction Lighting
Replacement, according to plans and specifications on file at with at the Platte Generating Station; and
WHEREAS, on February 12, 2004, bids were received, opened and reviewed; and
WHEREAS, Flash Technology of Franklin, Tennessee, submitted a bid in accordance with
the terms of the advertisement of bids and plans and specifications and all other statutory requirements
contained therein, such bid being in the amount of $57,170.00; and
WHEREAS, Flash Technology's bid is less than the engineer's estimate for such project.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Flash Technology of Franklin,
Tennessee, in the amount of $57,170.00 for chimney obstruction lighting replacement is hereby approved as
the lowest responsible bid.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, February 24, 2004.
_______________________________________
RaNae Edwards, City Clerk
Item G10
#2004-35 - Approving Donation to Children's Groundwater
Festival '04 - Utilities Department
Tuesday, February 24, 2004
Council Session
City of Grand Island
Staff Contact: Gary R. Mader
City of Grand Island City Council
Council Agenda Memo
From: Gary R. Mader, Utilities Director
Meeting: February 24, 2004
Subject: Grand Island Children’s Groundwater Festival
Item #’s: G-10
Presenter(s): Gary R. Mader, Utilities Director
Background
The Children’s Groundwater Festival, which began in Grand Island in 1989, was one of
the first major events of the Groundwater Foundation. Since that beginning, the
Foundation has grown into a national organization which has been instrumental in the
development of festivals in over 65 cities in 32 states across the nation. With its growing
national focus, the Foundation wishes to have the Grand Island community more
involved in developing and financing the local festival. That task has been taken up by
the Grand Island Community Foundation, working with hundreds of area private and
public businesses and individuals. (See attached letters.)
Discussion
The Community Foundation has solicited the financial support of the Grand Island Water
Department in the amount of $500.
In Grand Island, the City relies on an adequate, clean groundwater supply for its
municipal water. Over the past few decades, we have seen that groundwater quality
diminish greatly. Over that period, the City has abandoned over 20 wells in the city
because of various contaminates in the supply. This problem continues with the recent
discovery of VOC compounds in the south and southwest area. The most recent
contamination places the last remaining in-town wells in jeopardy.
The Groundwater Festival provides a unique opportunity to provide education and
understanding, for the next generation, of the complexities of and hazards to this very
important resource.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1. Approve the $500.00 contribution
2. Deny the contribution
3. Increase or decrease the contribution amount
Recommendation
City Administration recommends that the Council approve the contribution to Festival
’04 in the amount of $500 as requested.
Sample Motion
I move that the Grand Island Water Department be approved to make a $500 contribution
to the Children’s Groundwater Festival – Festival ’04.
Approved as to Form ¤ ___________
February 18, 2004 ¤ City Attorney
R E S O L U T I O N 2004-35
WHEREAS, the City of Grand Island relies on adequate, clean groundwater supply for its
municipal water; and
WHEREAS, groundwater quality in the past few decades has diminished greatly due to
various contaminants; and
WHEREAS, the Children's Groundwater Festival is an annual event which provides
education and awareness of groundwater issues to area youth; and
WHEREAS, the Grand Island Community Foundation is coordinating the development and
financing of the local Children's Groundwater Festival, and has solicited financial support of the Grand
Island Water Department; and
WHEREAS, it is in the city's best interests to assist with this cause to protect the
groundwater for future generations.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that a contribution of $500 be provided by the Grand
Island Water Department to the Grand Island Community Foundation for the Children's Groundwater
Festival – Festival '04.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, February 24, 2004.
_______________________________________
RaNae Edwards, City Clerk
Item G11
#2004-36 - Approving Contract Award for Engineering Services
with Clark Vargas and Associates
Tuesday, February 24, 2004
Council Session
City of Grand Island
Staff Contact: Steve Paustian
City of Grand Island City Council
Council Agenda Memo
From: Steve Paustian, Park and Recreation Director
Meeting: City Council, February 18, 2004
Subject: Contract for Engineering Services for CAAP Sport Shooting
Facility
Item #’s: G - 11
Presenter(s): Steve Paustian
Background
For the past several years City staff has been working to develop a sport shooting facility
on 420 acres of City owned land at the former CAAP site. To date the skeet ranges, trap
ranges and sporting clays range have been 90% completed. It is anticipated that these
facilities will be operational this spring. It is now time to move to phase two of the
development.
Discussion
Clark Vargas and Associates has prepared a concept plan for the shooting facility. It is
now time to develop detailed plans and specifications for the development of the rifle and
pistol ranges from the conceptual plans. It is necessary to complete this step before
starting construction. The engineering services required, include all components of the
design of the facility to be able to go to bid and award a construction contract(s). The fee
for this service is $136,370.00.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1. Approve the contract.
2. Disapprove or /Deny the contract.
3. Modify the contract to meet the wishes of the Council
4. Table the issue
Recommendation
City Administration recommends that the Council award a contract to Clark Vargas and
Associates for the engineering services necessary to construct the rifle and pistol ranges.
Sample Motion
Approve the contract to Clark Vargas and Associates.
Approved as to Form ¤ ___________
February 19, 2004 ¤ City Attorney
R E S O L U T I O N 2004-36
WHEREAS, the City of Grand Island has been working to develop a sport shooting facility
at the former Cornhusker Army Ammunition Plant site; and
WHEREAS, Clark Vargas and Associates, Ltd. Consulting Engineers of Jacksonville,
Florida, have prepared a concept plan for the shooting facility; and
WHEREAS, it is necessary to begin preparations for Phase 2 of the project, to develop
detailed plans and specifications for the development of the rifle and pistol ranges from the conceptual plans;
and
WHEREAS, Clark Vargas and Associates has proposed to provide professional
engineering services for the design of pistol and rifle ranges at a cost of $136,370; and
WHEREAS, options for additional design and construction phase services are available at
extra fees at a percentage basis; and
WHEREAS, it is advisable to authorize Clark Vargas and Associates to continue with the
development plans as they are familiar with the overall conceptual design of the project.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that the Professional Services Agreement by and
between the City and C. Vargas and Associates, Ltd. Consulting Engineers of Jacksonville, Florida, to
develop detailed plans and specifications for the development of the rifle and pistol ranges at the new Sports
Shooting Facility is hereby approved in the amount of 136,370.00.
BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to
execute such agreement on behalf of the City of Grand Island.
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Adopted by the City Council of the City of Grand Island, Nebraska, February 24, 2004.
_______________________________________
RaNae Edwards, City Clerk
Item G12
#2004-37 - Approving Affordable Housing Trust Fund Grant from
the Nebraska Department of Economic Development
This item relates to the Public Hearing Item E-2.
Tuesday, February 24, 2004
Council Session
City of Grand Island
Staff Contact: Joni Kuzma
City of Grand Island City Council
Approved as to Form ¤ ___________
February 18, 2004 ¤ City Attorney
R E S O L U T I O N 2004-37
WHEREAS, the City of Grand Island, Nebraska, is an eligible unit of a general local
government authorized to file an application under the Housing and Community Development Act of 1974
as amended, for Small Cities Community Development Block Grant Program; and
WHEREAS, the City of Grand Island, Nebraska, has obtained its citizens' comments on
community development housing needs; and has conducted a public hearing upon the proposed application
and received favorable public comment respecting the application which is for an amount of $300,000 for
first-time home buyer assistance for approximately 15 home buyers.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor is hereby authorized and directed to
proceed with the formulation of any and all documents, contracts or other memoranda between the City of
Grand Island and the Nebraska Department of Economic Development so as to effect application for and
acceptance of the grant application for the purposes outlined above.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, February 24, 2004.
_______________________________________
RaNae Edwards, City Clerk
Item J1
Payment of Claims for the Period of February 11, 2004 through
February 24, 2004
The Claims for the period of February 11, 2004 through February 24, 2004 for a total of
$2,476,984.81. A MOTION is in order.
Tuesday, February 24, 2004
Council Session
City of Grand Island
Staff Contact: RaNae Edwards
City of Grand Island City Council
Item X1
Discussion Concerning Personnel Issues
ADJOURN TO EXECUTIVE SESSION:
Discussion Concerning Personnel Issues.
RETURN TO REGULAR SESSION:
Tuesday, February 24, 2004
Council Session
City of Grand Island
Staff Contact: Brenda Sutherland
City of Grand Island City Council