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10-14-2003 City Council Regular Meeting PacketCity of Grand Island Tuesday, October 14, 2003 Council Session Packet City Council:Mayor: Jay Vavricek City Administrator: David Springer (Interim) City Clerk: RaNae Edwards T u 7:00:00 PM Council Chambers - City Hall 100 East First Street Carole Cornelius Peg Gilbert Joyce Haase Margaret Hornady Robert Meyer Mitchell Nickerson Don Pauly Jackie Pielstick Scott Walker Fred Whitesides City of Grand Island City Council Call to Order Pledge of Allegiance Roll Call A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. /Invocation - Pastor Russell Wolf, United Penticostal Church, 515 South Oak Street City of Grand Island City Council Item C1 Recognition of Jacob Ambroz and Boy Scout Troop 114 for Installing Sidewalk at the Nebraska Veterans Home The Mayor and City Council will recognize Jacob Ambroz and Boy Scout Troop 114 for installing a sidewalk in front of the Grand Island Veterans Home along Capital Avenue. This 800 foot sidewalk was Central Catholic senior, Jacob Ambroz's Eagle Scout project along with the help of Boy Scout Troop 114. Charter Representative of Boy Scout Troop 114 is Faith Methodist Church and Scout Master is Bob Trosper. Congratulations to Jacob Ambroz and Boy Scout Troop 114. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: Mayor Vavricek City of Grand Island City Council Item C2 Presentation of Marketing Video by Marlan Ferguson, Grand Island Area Economic Development Corporation The Chamber of Commerce and Grand Island Area Economic Development Corporation prepared a video this summer for use in marketing the Grand Island area. Marlan Ferguson, Economic Development President will be present to answer questions. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: Mayor Jay Vavricek City of Grand Island City Council Item E1 Public Hearing on Request of AYR, Inc. dba El Toro Mexican Restaurant, 3425 West State Street for a Class "I" Liquor License Jose Ayala representing AYR, Inc. dba El Toro Mexican Restaurant, 3425 West State Street has submitted an application with the City Clerk's Office for a Class "I" Liquor License. A Class "I" Liquor License allows for the sale of alcohol on sale only within the corporate limits of the City. This application has been reviewed by the Building, Fire, Health, and Police Departments. It is appropriate at this time to solicit public comment. The action item is contained under the Consent Agenda. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council Item E2 Public Hearing on Request of Chloe Aguilar, 808 East 8th Street for a Conditional Use Permit for Single Family Home/Child Care Center Located at 4103 Prairie Ridge Lane Chloe Aguilar, 808 East 8th Street has submitted an application with the City Clerk's Office for a Conditional Use Permit to allow for a Single Family Home/Child Care Center located at 4103 Prairie Ridge Lane. The property is currently zoned R1-Suburban Residential and as such, day care centers in which the number of children exceed that allowed by the customary home occupation standards are allowed only as a conditional use approved by the City Council. This request has been reviewed by the Building, Legal, Utilities, Planning, and Public Works Departments. It is appropriate at this time to solicit public comment. The action item is contained under the Consent Agenda. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: Craig Lewis City of Grand Island City Council Item E3 Public Hearing on Request of Robert Rasher, 1519 North Taylor Avenue for a Conditional Use Permit for an Auto Sales Lot Located at 117 & 123 East 5th Street Robert Rasher, 1519 North Taylor Avenue has submitted a request for a Conditional Use Permit to allow for the continued operation of a used car establishment at 117 & 123 East 5th Street. The City Council earlier this year amended the City Code to require that existing vehicle sales establishments without improved hard surfaced lots receive approval in the form of a Conditional Use Permit from the City Council. Section 36-49(A) allows for a waiver approved by the City Council for businesses that were operating at the same location prior to March 9, 1999. This request appears to be in compliance with the established City Code and approval is recommended. It is appropriate at this time to solicit public comment. The action item is contained under the Consent Agenda. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: Craig Lewis City of Grand Island City Council Item E4 Public Hearing on Request of Hooker Brothers/Werner Construction for a Conditional Use Permit for a Portable Hot-Mix Asphalt Plant Located at 3860 South Locust Street Hooker Brothers Sand & Gravel, 3860 South Locust Street, has submitted an application with the City Clerk's Office to extend their Conditional Use Permit through the remaining months of 2003 and for the entire Calendar Year 2004. This request is to temporarily allow for a portable hot-mix asphalt plant, belonging to Werner Construction to be located at 3860 South Locust Street. On March 4, 2003, City Council approved a Conditional Use Permit for a 6 month period, beginning June 1, 2003 and ending November 30, 2003. Also with the condition that they comply with the regulations as set out by the Nebraska Department of Environmental Quality (NDEQ) in order to operate the plant. This request has been reviewed by the Building, Legal, Utilities, Regional Planning, and Public Works Departments. It is appropriate at this time to solicit public comment. The action item is contained under the Consent Agenda. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: Craig Lewis City of Grand Island City Council Item E5 Public Hearing on Acquisition of Utility Easement Located at 2916 West Stolley Park Road (T.J.C.W., L.L.C.) Acquisition of utility easement located at 2916 West Stolley Park Road, is required in order to have access to install, upgrade, maintain, and repair power appurtenances. This easement will be used to locate underground power lines and a pad mounted transformer to serve a new building. It is appropriate to solicit public comment. The action item is contained under the Consent Agenda. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Item E6 Public Hearing on Acquisition of Sanitary Sewer Easement at 1916 West State Street (Trenton Falk) Mark & Tresa Arthur of 1903 Grand Island Avenue currently have sanitary sewer service, however, the line serving their property is in need of replacement and does not run in a public easement. In order to properly serve this property a public sanitary sewer easement was needed from the adjacent property. Trenton H. Falk of 1916 West State Street has granted a sanitary sewer easement to accommodate this installation. Council action is necessary for the City of Grand Island to acquire public easements. Discussion: The property owner (Trenton Falk) has been contacted regarding the terms of this easement and it is now time for Council approval of the acquisition. Mr. Falk has agreed to provide the easement at no cost. Recommendation: Conduct Public Hearing and pass Resolution approving acquisition of the easement. Financial Implications: None. Alternatives: None – the easement is necessary so the construction can proceed. It is appropriate at this time to solicit public comment. The action item is contained under the Consent Agenda. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: Steven P. Riehle, Public Works Director/City Eng City of Grand Island City Council Item E7 Public Hearing on Acquisition of Drainage Easement at 1518 Warbler Circle (Little B's Corp.) Little B’s Corporation is developing Summerfield Third Subdivision located north of 13th Street and east of North Road. In conjunction with this development Little B’s is granting drainage easements to the city. Council action is necessary for the City of Grand Island to acquire public easements and right-of-way. Discussion: Little B’s is granting drainage easements to the city to accommodate storm drainage in the subdivision. In conjunction with this development it is necessary to acquire easements in Lot’s 6 and 7 in Summerfield Third Subdivision. The property owner has agreed to provide the easements at no cost to the city, and it is now time for Council approval of the agreements. Recommendation: Conduct Public Hearing and pass Resolution approving acquisition of the easement. Financial Implications: There will be no cost for these easements. Alternatives: None. It is appropriate at this time to solicit public comment. The action item is contained under the Consent Agenda. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: Steven P. Riehle, Public Works Director/City Eng City of Grand Island City Council Item E8 Public Hearing on Acquisition of Drainage Easement at 1524 Warbler Circle (Little B's Corp.) Little B’s Corporation is developing Summerfield Third Subdivision located north of 13th Street and east of North Road. In conjunction with this development Little B’s is granting drainage easements to the city. Council action is necessary for the City of Grand Island to acquire public easements and right-of-way. Discussion: Little B’s is granting drainage easements to the city to accommodate storm drainage in the subdivision. In conjunction with this development it is necessary to acquire easements in Lot’s 6 and 7 in Summerfield Third Subdivision. The property owner has agreed to provide the easements at no cost to the city, and it is now time for Council approval of the agreements. Recommendation: Conduct Public Hearing and pass Resolution approving acquisition of the easement. Financial Implications: There will be no cost for these easements. Alternatives: None. It is appropriate at this time to solicit public comment. The action item is contained under the Consent Agenda. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: Steven P. Riehle, Public Works Director/City Eng City of Grand Island City Council Item F1 #8857 - Consideration of Creation of Water Extension District 444 - Marylane Subdivision Due to the recent discovery of ground water contamination by 1,1-dichloroethylene and tetrachloroethylene - both industrial solvents – in the private wells in the Marylane Subdivision area, it is proposed to install 6” water mains and service lines in Mary Lane and Valley View Avenue. The construction will provide City water service to all 24 lots within the subdivision. A copy of the plat is attached. Discussion: It is planned that an assessment district be created to serve the Subdivision. This is the Department’s standard method for installing water mains to areas requesting City service. The eligible cost of construction will be charged to the property owners within the district. The assessments are collected over a five year period, at 7% simple interest on the un-paid balance. Recommendation: The appropriate information has been submitted to the Legal Department for preparation of Ordinance 8857 for defining and creating Water Extension District 444. It is recommended the ordinance be submitted to the City Council at the October 14, 2003 meeting. Fiscal Effects: Sufficient funds are available in the FY 03-04 budget. Alternatives: Do not extend City water service to the area. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council WATER EXTENSION DISTRICT 444 - ORDINANCE NO. 8857 ... 6” water main and appurtenances .... located in Marylane Subdivision, Grand Island, Hall County, Nebraska ... Beginning at the Northeast corner of Marylane Subdivision; thence Southerly along the Easterly line of said Maryland Subdivision, a distance of four hundred sixty (460.0) feet to the Southeast corner of said Maryland Subdivision; thence Westerly along the Southerly line of said Marylane Subdivision, a distance of one thousand one hundred eighty-one and four tenths (1,181.4) feet to the southwest corner of Lot twenty-three (23) said Marylane Subdivision; thence northerly along the westerly line of said Lot twenty-three (23) a distance of two Hundred (200.0) feet to the southerly right-of-way line of Mary Lane; thence easterly along the southerly right-of-way line of said Mary Lane, a distance of forty (40.0) feet; thence northerly along the westerly line of Lot Two (2) Marylane Subdivision and its extension, a distance of two hundred sixty (260.0) feet to the northwest corner of said Lot Two (2); thence Easterly along the Northerly li ne of said Maryland Subdivision, a distance of one thousand one hundred thirty-seven and seventy- two hundredths (1,137.72) feet to the said Point Of Beginning. Approved as to Form ¤ ___________ October 10, 2003 ¤ City Attorney ORDINANCE NO. 8857 An ordinance creating Water Extension District No. 444 in the City of Grand Island, Hall County, Nebraska; defining the boundaries of the district; providing for the laying of water mains in said district; approving plans and specifications and securing bids; assessing the cost of such improvements; providing for certification to the Register of Deeds; and providing the effective date hereof. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. A petition has been signed by owners representing more than two- thirds of the front footage abutting on the streets, avenues or alleys of this water district to request the creation of a water extension district pursuant to Neb. Rev. Stat. §19-2402(2). SECTION 2. Water Extension District No. 444 in the City of Grand Island, Nebraska, is hereby created for the laying of six (6.0) inch diameter water mains with its appurtenances in Marylane Subdivision in the City of Grand Island, Hall County, Nebraska. ? This Space Reserved for Register of Deeds ? ORDINANCE NO. 8857 (Cont.) - 2 - SECTION 3. The boundaries of such water extension district shall be more particularly described as follows: Beginning at the northeast corner of Marylane Subdivision; thence southerly along the easterly line of said Marylane Subdivision, a distance of four hundred sixty (460.0) feet to the southeast corner of said Marylane Subdivision; thence westerly along the southerly line of said Marylane Subdivision, a division of one thousand one hundred eighty-one and four tenths (1,181.4) feet to the southwest corner of Lot Twenty Three (23) said Marylane Subdivision; thence northerly along the westerly line of said Lot Twenty Three (23) a distance of two hundred (200.0) feet to the southerly right-of-way line of Mary Lane; thence easterly along southerly right-of-way line of said Mary Lane, a distance of forty (40.0) feet; thence northerly along the westerly line of Lot Two (2) Marylane Subdivision and its extension, a distance of two hundred sixty (260.0) feet to the northwest corner of said Lot Two (2); thence easterly along the northerly line of said Marylane Subdivision, a distance of one thousand one hundred thirty seven and seventy two hundredths (1,137.72) feet to the point of beginning, as shown on the plat dated October 7, 2003, attached hereto and incorporated herein by this reference. SECTION 4. Said improvement shall be made in accordance with plans and specifications approved by the Engineer for the City, who shall estimate the cost thereof. The estimate of the total cost of the proposed utility extension is on file with the City Clerk. Bids for the construction of said water main shall be taken and contracts entered into in the manner provided by law. SECTION 5. All improvements shall be made at public cost, but the cost thereof shall be assessed upon the lots and lands in the district specially benefited thereby as provided by law. SECTION 6. This ordinance shall be in force and take effect from and after its passage, approval, and publication, without the plat, within fifteen days in one issue of the Grand Island Independent. ORDINANCE NO. 8857 (Cont.) - 3 - SECTION 7. This ordinance, with the plat, is hereby directed to be filed in the office of the Register of Deeds of Hall County, Nebraska. SECTION 8. After passage, approval and publication of this ordinance, notice of the creation of said district shall be published in the Grand Island Independent, without the plat, as provided by law. Enacted October 14, 2003. ____________________________________ Jay Vavricek, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Item G1 Receipt of Official Document - Civil Service Minutes of September 3, 2003 Receipt of Official Document - Civil Service Minutes of September 3, 2003. See attached MINUTES. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: Brenda Sutherland City of Grand Island City Council City Of Personnel Department GRAND ISLAND Working Together for a Better Tomorrow. Today. MINUTES CIVIL SERVICE COMMISSION September 3, 2003 Roll Call: Members Present: Leeper, Burns Members Absent: Hilligas Also Present: K. Mehlin, Police Sergeant and Curt Rohling, Fire Operations Chief Leeper called the meeting to order at 8:35 a.m. Notice of the meeting was published in August 29, 2003, edition of the Grand Island Independent. Burns moved to approve the minutes of the August 12, 2003, meeting. Leeper seconded the motion, which carried unanimously upon roll call vote. The Commission received a request from the Police Department to advertise and conduct the Police Officer examination. Burns moved to authorize the Secretary to advertise and conduct a test for Police Officer. Leeper seconded the motion, which passed unanimously upon roll call vote. The Commission reviewed the results of the Fire Captain’s test administered August 22 and 25, 2003. Burns moved that all applicants who scored 70% or higher on the composite, namely, Zook, Blackburn, Iversen, Carlin and Kuehl be placed on the certified list. Leeper seconded the motion, which passed unanimously upon roll call vote. The Commission received a request from the Fire Department to advertise and conduct the Firefighter/EMT examination. Burns moved to authorize the Secretary to advertise and conduct a test for Firefighter/EMT. Leeper seconded the motion, which passed unanimously upon roll call vote. The Commission received a request from the Fire Department to advertise and conduct the Firefighter/Paramedic examination. Burns moved to authorize the Secretary to advertise and conduct a test for Firefighter/Paramedic. Leeper seconded the motion, which passed unanimously upon roll call vote. There being no further business, Burns moved to adjourn the meeting at 8:45 a.m. Leeper seconded the motion, which passed unanimously upon roll call vote. Respectfully submitted, Al Satterly, Secretary Designee Approved by Civil Service Commission: 9/24/03 Civil Service Commission Copies of approved Minutes to: City Clerk Item G2 Approving Minutes of September 23, 2003 City Council Regular Meeting The Minutes of September 23, 2003 City Council Regular Meeting are submitted for approval. See attached MINUTES. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING September 23, 2003 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on September 23, 2003. Notice of the meeting was given in the Grand Island Independent on September 17, 2003. Mayor Jay Vavricek called the meeting to order at 7:00 p.m. The following members were present: Councilmembers Meyer, Whitesides, Pielstick, Gilbert, Nickerson, Cornelius, Pauly, Hornady, Walker and Haase. The following City Officials were present: Interim City Administrator David Springer, City Clerk RaNae Edwards, Public Works Director Steve Riehle, and City Attorney Doug Walker. PLEDGE OF ALLEGIANCE was said followed by the INVOCATION given by Council President Jackie Pielstick. RESERVE TIME TO SPEAK ON AGENDA ITEMS: Six individuals reserved time to speak on agenda items. PRESENTATIONS AND PROCLAMATIONS: Recognition of Larry Christensen, Utilities Line Department for 30 Years of Service with the City. Mayor Jay Vavricek and the City Council recognized Larry Christensen for his 30 years of service with the City as an Electric Distribution Supervisor with the Utilities Line Department. Assistant Utilities Director Bob Smith commented on his service. Mayor Vavricek introduced Lesley Browne, a student from Northwest High School who spent a day with the Mayor as his “shadow”. Ms. Browne commented on the things that happened during the day: meetings, press conference, and signing documents to name a few. BOARD OF EQUALIZATION: Motion by Pielstick, second by Whitesides, carried unanimously to adjourn to the Board of Equalization. #2003-BE-18 – Determining Benefits for Sanitary Sewer District No. 500, South of Seedling Mile Road. It was noted that Resolution #2003-BE-18 was pulled from the agenda. #2003-BE-19 – Determining Benefits for Sanitary Sewer District No. 501, Stolley Park Road West of North Road, Freedom Drive & Liberty Lane. Motion by Pielstick, second by Hornady, carried unanimously to approve. Motion adopted. Page 2, City Council Regular Meeting, September 23, 2003 RETURN TO REGULAR SESSION: Motion by Pielstick, second by Walker, carried unanimously to return to Regular Session. PUBLIC HEARINGS: Public Hearing to Amend the Future Land Use Map for the City of Grand Island for Property Located North of Capital Avenue and East of North Road in the SW ¼ SW ¼ of Section 1-11- 10. Chad Nabity, Regional Planning Director requested approval of the adoption of amending the Land Use Map for the City of Grand Island for property located north of Capital Avenue and east of North Road from Low to Medium Density Residential to Medium Density Residential/Office. The Regional Planning Commission approved this request unanimously at their September 3, 2003 meeting. Jim Thares representing Primrose spoke in support. No further public testimony was heard. Public Hearing on Changes to the Grand Island Zoning Map for Property Located North of Capital Avenue and East of North Road in the SW ¼ SW ¼ of Section 1-11-10 from Transitional Agriculture (TA) to Residential Office (RO). Chad Nabity, Regional Planning Director reported that Primrose Inc, had requested a change of zoning for property located north of Capital Avenue and east of North Road. This application proposed to change the zoning from TA Transitional Agricultural to RO Residential Office. The Regional Planning Commission at their regular meeting held September 3, 2003 unanimously voted to approve and recommend the Grand Island City Council approve this amendment to the Grand Island Zoning Map. No public testimony was heard. Public Hearing on Vacation of Utility Easement Located in the Parking Lot East of Whiskey Creek Steakhouse on Lot Two, Park Island Square 6th Subdivision. Bob Smith, Assistant Utilities Director reported that vacation of a utility easement located in part of Lot Two (2) Park Island Square 6th Subdivision (formerly Lot One (1), Park Island Square 5th Subdivision), was requested because the property had been re-subdivided since the original easement was acquired in January, 2002. A new building was scheduled to be constructed that would encroach into the easement. A new easement was included with the new subdivision plat which was approved by Council. No public testimony was heard. RESOLUTION: #2003-268 – Approving Amendment to the Future Land Use Map for the City of Grand Island for Property Located North of Capital Avenue and East of North Road in the SW ¼ SW ¼ of Section 1-11-10. Chad Nabity, Regional Planning Director, requested approval of the adoption of amending the Land Use Map for the City of Grand Island for property located north of Capital Avenue and east of North Road from Low to Medium Density Residential to Medium Density Resid ential/Office. The Regional Planning Commission approved this request unanimously at their September 3, 2003 meeting. Motion by Pielstick, second by Walker to approve Resolution #2003-268. Upon roll call vote, all voted aye. Motion adopted. Page 3, City Council Regular Meeting, September 23, 2003 ORDINANCES: It was noted that Ordinance #8853 was pulled from the agenda. #8853 – Consideration of Assessments for Sanitary Sewer District No. 500, South of Seedling Mile Road Councilmember Pielstick made the motion that the statutory rules requiring ordinances to be read by title on three different days be suspended and that ordinances numbered: #8850 – Consideration of Vacation of Utility Easement in the Parking Lot East of Whiskey Creek Steadkhouse on Lot Two, Park Island Square 6th Subdivision #8852 – Consideration of Creation of Water Main District No. 443 – Independence Avenue, Shanna Street, and Lariat Lane #8854 – Consideration of Assessments for Sanitary Sewer District No. 501, Stolley Park Road West of North Road, Freedom Drive and Liberty Lane #8855 – Consideration of Change of Land Use Designation for Property Located North of Capital Avenue and East of North Road in the SW ¼ SW ¼ of Section 1-11-10 from Transitional Agriculture (TA) to Residential Office (RO) #8856 – Consideration of Amending Chapter 17 of the Grand Island City Code Relative to Nuisance Garbage be considered for passage on the same day upon reading by number only and that the City Clerk be permitted to call out the number of these ordinances on their first reading and then upon final passage and call for a roll call vote on each reading and then upon final passage. Councilmember Hornady seconded the motion. Upon roll call vote, all voted aye. Motion adopted. Mayor: Is there any one in the audience interested in these Ordinances? It was noted that Ordinance #8856 was acted upon separately. No public comment was heard. City Clerk: Ordinances #8850, #8852, #8854, and #8855 on first reading. All those in favor of the passage of these ordinances on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. City Clerk: Ordinances #8850, #8852, #8854, and #8855 on final passage. All those in favor of the passage of these ordinances on final passage, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor: By reason of the roll call votes on first reading and then upon final passage, Ordinances #8850, #8852, #8854, and #8855 are declared to be lawfully passed and adopted upon publication as required by law. Motion was made by Walker, second by Whitesides to approve Ordinance #8856. #8856 – Consideration of Amending Chapter 17 of the Grand Island City Code Relative to Nuisance Garbage Page 4, City Council Regular Meeting, September 23, 2003 Comments were made by Council members concerning the issues in Grand Island regarding garbage, enforcement issues, and issues looked at by the committee. Rollie Reynolds, 239 Lakeside Drive, Lewis Kent, 624 East Meves Avenue, Glendale Reiss, 910 North Boggs, and Tom Schmidt, 2523 Jan Street spoke in opposition. Ryan King representing the Central District Health Department spoke in support. City Clerk: Ordinance #8856 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. City Clerk: Ordinance #8856 on final passage. All those in favor of the passage of this ordinance on final passage, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor: By reason of the roll call votes on first reading and then upon final passage, Ordinance #8856 is declared to be lawfully passed and adopted upon publication as required by law. CONSENT AGENDA: Motion by Hornady, second by Walker, carried unanimously to approve the Consent Agenda, with the exception of G-5 which was approved earlier. Upon roll call vote, all voted aye. Motion adopted. Approving Minutes of September 9, 2003 City Council Regular Meeting. Councilmember Meyer abstained. Approving Garbage and Refuse Haulers Permits. It was noted that the following company’s permits were approved: Mid-Nebraska Disposal, Inc., Central Waste Disposal, Inc., Clark Brothers Sanitation, Full Circle, Inc., and Scott’s Hauling. Approving Appointment of Carole Cornelius to the City-County Communications/Civil Defense Committee. Approving Appointment of Roy Neneman to the Business Improvement District #4 Board. #2003-269 – Approving Final Plat and Subdivision Agreement for Primrose Subdivision. It was noted that Robert and Bonnie Irvine, owners, had submitted the final plat for Primrose Subdivision, located north of Capital Avenue and east of North Road for the proposed development of 1 lot on a currently unplatted parcel of land in the SW 1/4 1-11-10. #2003-270 – Approving Sale of Electric Distribution to the Nebraska Veterans Home. #2003-271 – Approving Adoption of Modified Method for Depreciation of Infrastructure. #2003-272 – Approving Bid Award of Final Clarifier Mechanisms with Dorr-Oliver EIMCO of Salt Lake City, Utah in an Amount of $400,685.00. #2003-273 – Approving Establishment of Speed Limit for gold Core Road. Page 5, City Council Regular Meeting, September 23, 2003 #2003-274 – Approving Grant Application from the Transportation Enhancement Program for Construction of the Riverway Hike/Bike Trail. #2003-275 – Approving Agreement for Warranty Deed Between the City of Grand Island and Menard, Inc. in an Amount of $27,225.00. #2003-276 – Approving Interlocal Agreements for Riverway Hike/Bike Trail with Central Platte Natural Resource District, Central Community College, and Stuhr Museum. PAYMENT OF CLAIMS: Motion by Cornelius, second by Hornady, carried unanimously to approve the Claims for the period of September 10, 2003 through September 23, 2003, for a total amount of $4,153,137.29. Motion adopted. ADJOURNMENT: The meeting was adjourned at 8:10 p.m. Respectfully submitted, RaNae Edwards City Clerk Item G3 Approving Minutes of September 30, 2003 City Council Study Session The Minutes of September 30, 2003 City Council Study Session are submitted for approval. See attached MINUTES. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL STUDY SESSION September 30, 2003 Pursuant to due call and notice thereof, a Study Session of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on September 30, 2003. Notice of the meeting was given in the Grand Island Independent on September 24, 2003. Mayor Jay Vavricek called the meeting to order at 7:00 p.m. The following members were present: Councilmembers Meyer, Whitesdides, Pielstick, Gilbert, Nickerson, Pauly, Hornady, and Haase. Councilmembers Cornelius and Walker were absent. The following City Officials were present: Interim City Administrator David Springer, City Clerk RaNae Edwards, and City Attorney Doug Walker. PLEDGE OF ALLEGIANCE was said. RESERVE TIME TO SPEAK ON AGENDA ITEMS: Two individuals reserved time to speak on agenda items. Presentation of Parks & Recreation Projects. Steve Paustian, Parks & Recreation Director reported that this presentation was being provided to update all Council Members regarding the projects currently being developed by the Park and Recreation Department. The presentation was made in an attempt to inform, solicit comments, suggestions and questions from Council Members. Mr. Paustian stated it was important to remember that the actual construction of a project may be the least expensive component of the overall development. Several of the projects currently underway would result in the need for more employees and funding, to operate the developments at a proper level. A power point presentation was presented updating the Council on the following projects: · Cornhusker Army Ammunition Land o Hike/Bike Trails o Sports Shooting Facility o Paintball Course o Rifle Shooting Range o Lake and Camping Area o Law Enforcement Training Area · Hike/Bike Trails System in Grand Island o Riverway Hike/Bike Trail o Shoemaker Hike/Bike Trail · Webb Road Soccer Complex · Sucks Lake Project · Chevron Park Page 2, City Council Study Session, September 30, 2003 · Zoo Reuse Project o Stolley Arboretum · Softball Fields by Senior High · L.E. Ray Lake o Camping o Perimeter Trail o Foot Trail o Boat Ramp o Playground & Picnic Areas Kent Coen and John Ho ggatt representing the Grand Island Skeet Club were present and spoke in support of the efforts taken by the City and thanked Mr. Paustian for his work. Councilmember Pielstick commented on L.E. Ray Lake and the changes that had taken place over the years. Mr. Paustian stated with the additional parks and pools within Grand Island over the years, L.E. Ray Lake had suffered. Councilmember Gilbert questioned revenue regarding the skeet shooting facilities. Mr. Paustian stated currently it had been run by volunteers at no cost to the city and was not sure what the future would bring. Councilmember Nickerson asked if the city could use volunteers. Mr. Paustian stated anyone interested should contact the Parks and Recreation Department. Discussion Concerning Billboards. Craig Lewis, Building Department Director reported that in July of this year the City council passed an ordinance creating a temporary moratorium on the construction of any new billboard signs, with the understanding that new regulations to control the development would follow. A first draft of a proposed off-premise sign regulation was sent to several sign companies on August 29, 2003, the second draft included comments from that review and was forwarded for City Council consideration. Those proposed regulations began with a model ordinance prepared by the Outdoor Advertising Association of America and had been modified to reflect local conditions and philosophy. June O’Neill, 1002 South Shady Bend Road representing Bellows Outdoor Advertising commented on the following changes she would like to see regarding the suggested Ordinance: I – L - V Type Sign – requested 20 feet apart. III – Legal Nonconforming Signs – equal to or exceed 50% of the cost – thought it would be difficult to access. IV – F – Questioned if land owner or builder would be responsible. V – A – Size of Signs – Standard size of sign is 672 square feet, not 576 square feet. VII – A – Spacing for Off-Premise Signs – 800 foot radius sets signs up against the businesses. Ms. O’Neill commented on double stacked billboards. Would like to see 500 foot radius but would agree to a 700 foot radius. VII – D – Suggested a rule that off-premise signs not block other businesses and their signs. VIII – B – 10’ side setback - would like to see 5’ instead. Page 3, City Council Study Session, September 30, 2003 Don Deitemeyer, Doniphan representing Lamar Outdoor Advertising spoke in support of the recommendations made by the Building Department. He commented concerning the ability to be able to update their signs. Discussion was held concerning grandfathering in the existing signs. It was decided that an Ordinance would be brought back to Council in November at a regular meeting for final approval. Discussion Concerning Reduction of Old Ordinances as New Ones are Added. David Springer, Interim City Administrator reported that Councilman Whitesides had requested that time be made on the agenda for a discussion related to City ordinances, such that as new ordinances were passed and added to the statutes, a like number of antiquated ones be terminated and removed. Mr. Springer stated there were ordinances on the books for which may have outgrown their usefulness and for which no current purpose was served. Deletion would reduce the total and make reference, retrieval and maintenance easier. It may also foster more thought in the passage of new ordinances. To do, in essence, a purging of the existing files, legal staff time would be required to research each ordinance before submitting to Council for approval to remove. This would take valuable staff time as well as Council time to review. Council would have to decide if that is where staff's and their own efforts should be directed. Typically, obsolete ordinances would be candidates for removal as they became evident, through the normal course of business. Councilmember Whitesides explained why he felt this issue was important. Mentioned were those ordinances which were not enforced and felt there were too many laws on the books. City Attorney Doug Walker commented on the number of ordinances passed so far this year (66) of which (8) were actual new laws. He also stated that some laws may not be enforced, but if they were needed the law was in place and could be enforced. Several Councilmembers were concerned about the time it would take staff to review all ordinances. It was the consensus of the Council that when old ordinances were found and not needed they would be removed from City Code. ADJOURNMENT: The meeting was adjourned at 9:25 p.m. Respectfully submitted, RaNae Edwards City Clerk Item G4 Approving Minutes of October 7, 2003 City Council Study Session The Minutes of October 7, 2003 City Council Study Session are submitted for approval. See attached MINUTES. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL STUDY SESSION October 7, 2003 Pursuant to due call and notice thereof, a Study Session of the City Council of the City of Grand Island, Nebraska was conducted in the Council Cha mbers of City Hall, 100 East First Street, on October 7, 2003. Notice of the meeting was given in the Grand Island Independent on October 2, 2003. Mayor Jay Vavricek called the meeting to order at 7:00 p.m. The following members were present: Councilmembers Meyer, Whitesdides, Pielstick, Gilbert, Nickerson, Cornelius, Pauly, Hornady, Walker, and Haase. The following City Officials were present: Interim City Administrator David Springer, City Clerk RaNae Edwards, Public Works Director Steve Riehle, and City Attorney Doug Walker. PLEDGE OF ALLEGIANCE was said. RESERVE TIME TO SPEAK ON AGENDA ITEMS: One individual reserved time to speak on agenda items. Discussion Concerning Affinity Credit Cards. Administrative Executive Assistant Jean Goss reported that Affinity Credit Cards were credit cards which showed an individual's affiliation to a group. These cards were marketed by many types of organizations as a way to provide card holders with rebates or gifts or to raise funds for the organization. The City of Hastings had utilized affinity credit cards effectively through their Hometown Pride card to raise funds for City projects. A review of the Hastings program was provided. If a Grand Island program was established, funds collected would be allocated as Council directed. It was the consensus of the Council to proceed with the Affinity Credit Cards in which the next steps would be to: 1) Contact local banks for input, 2) Draw up a Request for Proposals (RFP), and 3) Present options to Council. Discussion Concerning ½ Cent Sales Tax. Mayor Jay Vavricek opened the discussion on the proposed sales tax initiative that had been reserved for the May 11, 2004 ballot. The following comments and recommendations were made by the Mayor: 1. Sales tax should benefit and provide primarily for major capital improvement projects that would otherwise be threatened or never occur without additional funding. 2. Since a majority of the tax collected was paid by non city residents, the Mayor would recommend the benefits of this revenue try to also serve those individuals as much as possible. Page 2, City Council Study Session, October 7, 2003 3. An increase in sales tax revenue at this time should not be allocated to on-going city operations. 4. Would ask Council to consider limiting the time a sales tax increase would be assessed, recommending no more than 10 years. 5. Specific purpose that would benefit public safety, infrastructure, quality of life improvements and hold the line on the city’s property tax asking. 6. Preferred “Grand Improvements” be paid for by cash, once funds are “in hand”. 7. Recommended having a separate city accounting reflecting the additional revenue generated. 8. Have a periodically review for accountability, creating a separate 9 person review committee – one member from each ward and one person from each of the neighboring communities of Alda, Cairo, Doniphan and Wood River to conduct open meetings to insure revenue and expenses were used as understood by the people on election day. 9. Encouraged widespread public discussion to help understand the need for earmarked “Grand Improvements” and what was most wanted to ultimately determine what was the best interests of the people. 10. Once funding priorities were determined, it was recommended that council approve a contract and ballot language with the people of Grand Island to define a crystal clear understanding of potential funding priorities. David Springer, Finance Director presented a five-year plan of budgeted projects and potential future projects totaling $37,200,000. Discussion was held to explore how a sales tax increase could best serve the people of Grand Island. Councilmember Pielstick recommended that each Councilmember hold town hall meetings in their ward to have citizens’ input. Councilmember Whitesides stated he would like to see the ½ cent sales tax go towards public safety. Councilmember Nickerson stated he supported the ½ cent sales tax. Councilmember Gilbert recommended that we do not limit the opportunities of a sales tax. Discussion Concerning South Grand Island Water Contamination Problem. Gary Mader, Utilities Director reported that initial analysis of water samples tested by the state lab had shown numerous high to very high readings on VOC contamination in the Mary Lane area of southwest Grand Island. This street, while in the city limits, did not have a city water line. Making city water available to those homes seemed to be the only viable means to assure them of a safe source of water, not just for drinking, but for bathing and other usage as well. Discussed was the state law that allowed for 2/3 of the property owners signing a petition in the district could by-pass the 30 day protest period. The City would go out for bids and award as soon as possible because of the health hazards. Councilmember Pielstick questioned if we could include in the add, that this project begin immediately. Mr. Mader stated that it would be included in the contract that the project be completed by December 2003. Councilmember Gilbert questioned what the length of time it would take for the homeowners to get hooked up to the water main line. Mr. Mader stated it Page 3, City Council Study Session, October 7, 2003 would be up to the homeowners to hook up to this line. He suggested that homeowners may want to proceed with their end of the construction before the water main was completed and before the ground freezes. Councilmember Nickerson complimented and thanked Mr. Mader and his staff for their quick response to this issue. Councilmember Meyer stated that the homeowners needed to make sure that when they dig their trenches they would line up with the city’s water main connections. Councilmember Cornelius questioned if the district had been drawn up and how many homes. Mr. Mader stated they were in the process of drawing the district and estimated 25 homes. It was stated that all the test results that had been received, were very high. Joan Schwan, 3911 Mary Lane questioned several issues concerning vapor fumes, using dishwashers, washing machines, does the solvents stay on the dishes and clothes. Councilmember Haase questioned when would the Health Department step in with this being a health issue. Mr. Springer stated there would be a meeting tomorrow with the Health Department. State Senator Ray Aguilar, 706 Grand Avenue stated that the Health Department from Lincoln would be here Thursday night and would be able to answer some of the questions raised by Ms. Schwan. Presentation of Future Power Supply – OPPD Project. Gary Mader, Utilities Director presented a historic review of power supply. He reported that differing fuel costs created a substantial difference in the cost of generation. Platte Generating Station produced electricity with a fuel cost of about $10/MWh; Burdick Station was fired by natural gas and produced power for a volatile $80/MWh. In 2002, Grand Island's retail electric rate averaged $47.30/MWh. To maintain a competitive rate structure, production from Burdick Station must be limited to peaking service only. For the past two summers, peak demand had exceeded 150 MW. Platte Generating Station could supply only 100 MW of the demand. The recently completed Combustion Turbine installation would help to control fuel costs. Unlike the Burdick Station steam generation, which must run for extended periods, combustion turbine operation could be restricted to peak load hours only. Peak demand was growing at a projected rate of 2.29%. Grand Island had generating resources to satisfy peak demands for an extended period of time; this would require extensive operation of the Burdick Station steam generation. The price of energy was determined by our generation mix, which would grow more uneconomical as energy needs grow. Energy sales were increasing 3.2% per year. By 2007 it was expected that the natural gas fired Burdick Station would be needed for every month of the year. To remain competitive, Grand Island needed additional base load capacity in the 2010 to 2012 time frame. Mr. Mader stated the Utilities Department continued to explore a number of options to add low cost, base load, coal fired resources to the current power generation mix. At present, there were three coal plant projects being evaluated in Nebraska; Page 4, City Council Study Session, October 7, 2003 1) Omaha Public Power (OPPD), a 600 MW plant at Nebraska City (2009) 2) Hastings Utilities and Nebraska Municipal Power Pool (HU/NMPP), a 220 MW plant at Hastings (2012+) 3) Nebraska Public Power District (NPPD), a 400 MW plant at the CHAAP or at a site in the northeast part of the state (2014+) Of the three options, the OPPD project was moving toward the earliest completion. Utility and Legal Staff, along with the Interim City Administrator and outside Bond Counsel had met at length with OPPD officials over the last two months to thoroughly review the proposed Power Participation Agreement (PPA). The Utilities Department believed that participation in the OPPD NC2 project was cost effective for Grand Isla nd’s future power needs. City Attorney Doug Walker commented on the contract with OPPD. Discussion was held with regards to the feasibility study that Hastings had conducted over the last two years of which the City was a part of. Mr. Mader stated that the City would still consider joining with Hastings and/or NPPD for future power supply, possibly around the year 2014 when those plants come on line. It was the consensus of the Council to bring this issue forward to the next council meeting which would be October 14, 2003. ADJOURNMENT: The meeting was adjourned at 9:05 p.m. Respectfully submitted, RaNae Edwards City Clerk Item G5 Approving Request of AYR, Inc. dba El Toro Mexican Restaurant, 3425 West State Street for a Class "I" Liquor License This item relates to the aforementioned Public Hearing. Jose Ayala representing AYR, Inc. dba El Toro Mexican Restaurant, 3425 West State Street has submitted an application with the City Clerk's Office for a Class "I" Liquor License. A Class "I" Liquor License allows for the sale of alcohol on sale only within the corporate limits of the City. This application has been reviewed by the Building, Fire, Health, and Police Departments. Approval is recommended. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council Item G6 Approving Request of Jose Ayala, 3720 West State Street #F9, for Liquor Manager Designation for El Toro Mexican Restaurant, 3425 West State Street Jose Ayala, 3720 West State Street #F9 has submitted an application with the City Clerk's Office for a Liquor Manager Designation in conjunction with the Class "I" Liquor License for El Toro Mexican Restaurant, 3425 West State Street discussed earlier. This application has been reviewed by the Police Department and City Clerk's Office. Approval is recommended. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council Item G7 Approving Request of Nicholas Mortensen, 2017 West Koenig Street, for Liquor Manager Designation for Bosselman, Inc. dba Pump & Pantry #6, 3355 Stolley Park Road Nicholas Mortensen, 2017 West Koenig Street has submitted an application with the City Clerk's Office for a Liquor Manager Designation in conjunction with the Class "B-13152" Liquor License for Bosselman, Inc. dba Pump & Pantry #6, 3355 Stolley Park Road. This application has been reviewed by the Police Department and City Clerk's Office. Approval is recommended. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council Item G8 Approving Request of Chloe Aguilar, 808 East 8th Street for a Conditional Use Permit for Single Family Home/Child Care Center Located at 4103 Prairie Ridge Lane This item relates to the aforementioned Public Hearing. As the request is to allow a part of the single family dwelling to be utilized as a day care facility the request appears reasonable. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: Craig Lewis City of Grand Island City Council Item G9 Approving Request of Robert Rasher, 1519 North Taylor Avenue for a Conditional Use Permit for an Auto Sales Lot Located at 117 & 123 East 5th Street This item relates to the aforementioned Public Hearing. Council may approve, deny, or place conditions upon any approval. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: Craig Lewis City of Grand Island City Council Item G10 Approving Request of Hooker Brothers/Werner Construction for a Conditional Use Permit for a Portable Hot-Mix Asphalt Plant Located at 3860 South Locust Street This item relates to the aforementioned Public Hearing. Council may approve, deny, or place conditions upon any approval. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: Craig Lewis City of Grand Island City Council Item G11 #2003-277 - Approving City Council Meeting Schedule for 2004 It is customary for the City Council to formally establish its regular meeting and study session schedules for the following calendar year. The City Clerk has prepared the proposed 2004 meeting schedule. This provides for the first City Council meeting to be a Study Session on January 6, 2004. Approval is recommended. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council Approved as to Form ¤ ___________ October 10, 2003 ¤ City Attorney R E S O L U T I O N 2003-277 BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City Council of the City of Grand Island, Nebraska will meet in the Council Chambers, 100 East First Street at 7:00 p.m. on the below-mentioned dates, and that the City Council of the City of Grand Island, Nebraska will meet in Study Session in the Council Chambers, 100 East First Street at 7:00 p.m. on the following dates: 2003 City Council Meetings: 2003 City Council Study Sessions: January 13, 2004 January 6, 2004 January 27, 2004 January 20, 2004 February 10, 2004 February 3, 2004 February 24, 2004 February 17, 2004 March 9, 2004 March 2, 2004 March 23, 2004 March 16, 2004 April 13, 2004 April 6, 2004 April 27, 2004 April 20, 2004 May 11, 2004 May 4, 2004 May 25, 2004 May 18, 2004 June 8, 2004 June 1, 2004 June 22, 2004 June 15, 2004 July 13, 2004 July 6, 2004 July 27, 2004 July 20, 2004 August 10, 2004 August 3, 2004 August 24, 2004 August 17, 2004 September 14, 2004 September 7, 2004 September 28, 2004 September 21, 2004 October 12, 2004 October 5, 2004 October 26, 2004 October 19, 2004 November 9, 2004 November 2, 2004 November 23, 2004 November 16, 2004 December 7, 2004 December 14, 2004 December 21, 2004 - - - Adopted by the City Council of the City of Grand Island, Nebraska on October 14, 2003. Approved as to Form ¤ ___________ October 10, 2003 ¤ City Attorney _____________________________________ RaNae Edwards, City Clerk Item G12 #2003-278 - Approving Acquisition of Utility Easement Located at 2916 West Stolley Park Road (T.J.C.W., L.L.C.) This item relates to the aforementioned Public Hearing. Background: Nebraska State Law requires that acquisition of property must be approved by City Council. The Utilities Department needs to acquire an easement relative to property of T.J.C.W., L.L.C., located along the east property line of a new dental office building located at 2916 West Stolley Park Road, in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. This easement will be used to locate underground power lines and a pad mounted transformer to serve the new building. Recommendation: Approve the request to obtain the needed easement. Fiscal Effects: One dollar ($1.00) for the easement will be paid to the grantor. Alternatives: As suggested by City Council. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Aproved as to Form ¤ ___________ October 10, 2003 ¤ City Attorney R E S O L U T I O N 2003-278 WHEREAS, a public utility easement is required by the City of Grand Island, from T.J.C.W., L.L.C., a Nebraska limited liability company, to install, upgrade, maintain, and repair public utilities and appurtenances; and WHEREAS, a public hearing was held on October 14, 2003, for the purpose of discussing the proposed acquisition of an easement and right-of-way through a part of Lot One (1) West Bel Air Third Addition to the city of Grand Island, Hall County, Nebraska, the easement and right-of-way being more particularly described as follows: The easterly Twenty (20.0) feet of westerly One Hundred Forty Two (142.0) feet of the southerly One Hundred Thirty One (131.0) feet of Lot One (1) West Bel Air Third Addition to the city of Grand Island. The above-described easement and right-of-way containing 0.06 acres, more or less, as shown on the plat dated September 18, 2003, marked Exhibit "A" attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to acquire a public utility easement from T.J.C.W., L.L.C., a Nebraska limited liability company, on the above-described tract of land. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 14, 2003. _______________________________________ RaNae Edwards, City Clerk Item G13 #2003-279 - Approving Electric Utility Contract with Omaha Public Power District Background: Differing fuel costs create a substantial difference in the cost of generation. Platte Generating Station produces electricity with a fuel cost of about $10/MWh; Burdick Station is fired by natural gas and produces power for a volatile $70/MWh. In 2002, Grand Island’s retail electric rate averaged $47.30/MWh. To maintain the present rate structure, production from Burdick Station must be limited to peaking service only. For the past two summers, peak demand has exceeded 150 MW. Platte Generating Station can supply only 100 MW of the demand. The recently completed Combustion Turbine installation will help to control fuel costs. Unlike the Burdick Station steam generation, which must run for extended periods, combustion turbine operation can be restricted to peak load periods only. Peak demand is growing at a projected rate of 2.29%. Grand Island has generating resources to satisfy peak demands for an extended period of time; this will require extensive operation of the Burdick Station steam generation. The price of energy is determined by our generation mix, which will grow more uneconomical as energy needs grow. Energy sales are increasing 3.2% per year. By 2007 it is expected that the natural gas fired Burdick Station would be needed for every month of the year. To remain competitive, Grand Island needs additional, low cost, base load capacity in the 2010 to 2012 time frame. Discussion: The Utilities Department continues to explore a number of options to add low cost, base load, coal fired resources to the current power generation mix. At present, there are three coal plant projects being evaluated in Nebraska; 1) Omaha Public Power (OPPD), a 600 MW plant at Nebraska City. 2) Hastings Utilities and Nebraska Municipal Power Pool (HU/NMPP), a 200 MW plant at Hastings and: 3) Nebraska Public Power District (NPPD), a 400 MW plant at the CHAAP or at a site in the northeast part of the state. The OPPD Project is currently in the final stage of participation subscription. To date the project participants are: 1)Falls City Utilities: 5 MW - 2)Grand Island Utilities: 30 MW - 3)Independence, MO: 50 Tuesday, October 14, 2003 Council Session City of Grand Island City of Grand Island City Council MW - 4) Missouri Public Utility Alliance: 50 MW - 5) Nebraska City Utilities: 10 MW - 6) Nebraska Public Power District: 150 MW and 7) Central MN Muni. Power Agency: 21 MW OPPD is retaining 300 MW of the 600 MW plant for their use. The project is approved by The Nebraska Power Review Board. All participants are Public Power Utilities. The Power Participation Agreement is the contract by which the plant participants share in the Nebraska City #2 project. The document is available for review at the Utilities Office, Legal Office and the Office of the City Clerk. The Agreement has been reviewed by City staff and by our bond counsel, Richard Pedersen of Baird Holm. Recommendation: The Utilities Department recommends participation in the OPPD Nebraska City Unit #2 project and execution of the Power Participation Agreement at a 30 MW level. Alternatives: Increase participation in the Hastings and/or NPPD projects. These projects do not currently have a firm time line for completion and neither project has yet been approved by the Power Review Board. Fiscal Effects: Expenditure of funds from Electric Enterprise Fund 520 as defined in the Power Participation Agreement, commencing in 2009, and through the projected 40 year life of the Plant. Staff Contact: Gary R. Mader City of Grand Island City Council Approved as to Form ¤ ___________ October 10, 2003 ¤ City Attorney R E S O L U T I O N 2003-279 WHEREAS, on February 18, 2003, by Resolution 2003-52, the City Council for the City of Grand Island approved a Memorandum of Understanding between the City of Grand Island and the Omaha Public Power District (OPPD) to finalize the terms and conditions of a Participation Power Agreement to obtain up to 30MW of energy after the Omaha Public Power District Nebraska City Unity #2 is constructed and operational; and WHEREAS, the cost of natural gas produced electric energy has increased to over five times that of coal fired energy, increases in gas consumption have a major impact on finances; and WHEREAS, public power utilities in Nebraska are cooperating in the development of coal fired power plants to meet continued electric load growth in the state; and WHEREAS, participation with other Nebraska coal-fired power plants is a cost effective means to provide low cost energy sources as the City's electric loads grow; and WHEREAS, OPPD is constructing a 600MW unit at their existing plant site on the Missouri River near Nebraska City, which will have 300MW of generating capacity and energy available to other entities; and WHEREAS, negotiations have progressed with OPPD to the point that a Power Participation Agreement has been prepared for the City to obtain up to 30MW of energy from them if needed; and WHEREAS, the City Attorney and the City's bond counsel have reviewed and approved the proposed Power Participation Agreement. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Power Participation Agreement between the City of Grand Island and Omaha Public Power District is hereby approved to obtain up to 30MW of energy from OPPD after its Nebraska City Unit #2 plant is constructed and operational. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such Power Participation Agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 14, 2003. _______________________________________ RaNae Edwards, City Clerk Item G14 #2003-280 - Approving Bid Award for Substation Transformer Testing and Inspection Services Background: The City of Grand Island owns seven 13.8kV distribution substations. These substations are vital to providing uninterrupted electrical service to the Grand Island population. Within these substations are a total of ten 22.5 MVA distribution transformers with Load Tap Changers (LTCs). An LTC makes automatic adjustments to maintain the distribution voltage at a constant level. These transformers are the most expensive assets in the distribution system. Manufacturers recommend a thorough inspection and testing every five years. This inspection and testing was last performed in 1996. In addition to the distribution substation transformers, the decision was made to obtain bids for electrical testing of all generation related transformers. Bids were requested on a “per transformer” basis to allow elimination from the scope of work any transformers that may be unavailable for testing during the time the contractor is on site. A total of twenty-two transformers, ten LTCs, and one underground cable were included in the bid specifications. Discussion: Testing and inspection services were estimated to cost $200,000. Requests for bids were mailed to prospective contractors and advertised in The Grand Island Independent. The specifications (including addendum #1) requested two bids: 1) Electrical testing of all twenty-two transformers and one underground three phase cable. Inspection, maintenance, and contact replacement (where applicable) of ten LTCs. 2) Major component replacement of ten LTCs in the event that problems are discovered during the above inspections. Bids from six firms were received: 1) Waukesha Electric Systems – Maitland, FL - Base Bid: $83,600 - Major LTC Work: $4,750 plus materials per transformer. 2) GE Energy Services - Denver, CO - Base Bid: $86,650 - Major LTC Work: No Bid. 3) Electro-Test and Maintenance, Inc. - Rapid City, SD - Base Bid: $112,243 - Major LTC Work: No Bid. 4) Solomon Corporation – Solomon, KS - Base Bid: $154,268 - Major LTC Work: No Bid. 5) Siemens Industrial Services – Grimes, IA - Base Bid: $203,940 - Major LTC Work: No Bid. 6) Dashiell Corporation – Deer Park, TX - Base Bid: $360,600 - Major LTC Work: No Bid. The Utilities Department has had no recent problems with any of its LTCs. Major problems are not anticipated to be found during inspection. However, in the event that problems are Tuesday, October 14, 2003 Council Session City of Grand Island City of Grand Island City Council discovered, a separate bid was requested to address fixing the problems. Only one company attempted to provide a bid for major LTC component replacement. The other companies opted to provide a repair estimate upon discovery of problems. The price range for an LTC kit (includes all major components potentially requiring replacement) is between $14,000 and $17,000. Of this amount, the average cost of components actually replaced is approximately $5,000 per LTC. An initial evaluation was made of the lowest three bids. Waukesha Electric Systems took no exceptions. They quoted a labor price for major LTC component replacement with the components being additional. GE’s bid package did not include a bid for major LTC work because of a failure to receive addendum #1 (which requested the second bid for major LTC work). In addition, their “per transformer” prices contained N/A for all generation related transformers. Electro-Test and Maintenance also took no exceptions. Their bid acknowledged receipt of addendum #1, however, no bid for major LTC work was made. Recommendation: Waukesha Electric Systems presented the lowest bid with no exceptions. It is the only company to attempt a price for the major LTC work. Waukesha is a major transformer manufacturing company with many years of experience in the transformer maintenance industry. Waukesha personnel potentially involved with this project have an average experience of 15 years. It is recommended that Waukesha Electric Systems be awarded the bid for Substation Transformer Testing and Inspection Services in the amount of $83,600. In addition, it is recommended that a maximum of $97,500 ($9,750 per LTC) be awarded to Waukesha Electric Systems for major LTC component replacement. Fiscal Effects: Funds are available from the Utilities Department Enterprise Fund 520. Alternatives: Award the bid for Substation Transformer Testing and Inspection Services to another company. Staff Contact: Gary R. Mader; Dale Shotkoski City of Grand Island City Council Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Dale M. Shotkoski, Assistant City Attorney Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: September 8, 2003 at 11:00 a.m. FOR: Quotation for Substation Transformer Testing and Inspection Services DEPARTMENT: Utilities ENGINEER’S ESTIMATE: $200,000.00 FUND/ACCOUNT: PUBLICATION DATE: August 14, 2003 NO. POTENTIAL BIDDERS: 6 SUMMARY Bidder: Dashiell Corporation Electro-Test & Maintenance Solomon Corp. Deer Park, TX Rapid City, SD Solomon, KS Exceptions: Noted None None Bid Price: $360,600.00 $112,243.00 $154,268.00 Bidder: Waukesha Electric Sys Siemens GE Energy Services Maitland, FL Grimes, IA Denver, CO Exceptions: None None Noted Bid Price: $83,600.00 $203,940.00 $86,650.00 cc: Gary Mader, Utilities Director Bob Smith, Assistant Utilities Director Travis Burdett, Phelps Control Center Dave Kuhlman, Platte Generating Station Marlan Ferguson, City Administrator Dale Shotkoski, Purchasing Agent Laura Berthelsen, Legal Assistant P847 Approved as to Form ¤ ___________ October 10, 2003 ¤ City Attorney R E S O L U T I O N 2003-280 WHEREAS, the City of Grand Island invited sealed bids for Substation Transformer Testing and Inspection Services, according to plans and specifications on file at the Utility Engineering Office at Phelps Control Center; and WHEREAS, on September 8, 2003, bids were received, opened and reviewed; and WHEREAS, Waukesha Electric Systems of Maitland, Florida, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $83,600.00; and WHEREAS, Waukesha Electric Systems' bid is less than the engineer’s estimate for such project; and WHEREAS, it is recommended that an additional amount at a maximum of $97,500 ($9,750 per load tap charger) be awarded to Waukesha Electric System for major load tap charger component replacement. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Waukesha Electric Systems of Maitland, Florida, in the amount of $83,600.00 for substation transformer testing and inspection services is hereby approved as the lowest responsible bid. BE IT FURTHER RESOLVED, that an additional amount at a maximum of $97,500 ($9,750 per load tap charger) be awarded to Waukesha Electric System for major load tap charger component replacement. BE IT FURTHER RESOLVED, that a contract for such project between the City and such contractor be entered into, and the Mayor is hereby authorized and directed to execute such contract on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 14, 2003. _______________________________________ RaNae Edwards, City Clerk Item G15 #2003-281 - Approving Certificate of Final Completion and Setting of Board of Equalization Hearing Date for Water Main District 440 - Kay-Dee Subdivision Background: Water Main District 440 is located in: Roberta Avenue between Barbara Ave. and Stolley Park Road; Gretchen Avenue between Barbara Ave. and Del Mar Ave.; and Del Mar Avenue, between Arthur Ave. and Harrison Street; within the Kay-Dee Subdivision. All work has been installed as per City standards, placed in service, and incorporated into the City system. Attached for reference is a copy of the District plat. Discussion: The district is an “assessment district” used by the City to recoup construction costs when mains are installed at the request of the property owners. Computations for fees within the District are based on the actual cost of construction, divided by the number of lots which received service within the subdivision. This method provides an equal and same assessment to each property in the amount of $2,808.10. The total project cost was $115,970.17. The City’s share in the construction is $42,779.57 due to the lay-out of the area previously served by other districts. Recommendation: It is recommended that the Certificate Of Finale Completion be issued for the District, and the City Council sit as a Board of Equalization on November 4, 2003 to determine benefits and assessments due the properties within the boundaries of Water Main District 440. Attached for reference are copies of the calculations, ownership records, and legal descriptions. Fiscal Effects: Recover assessments for the construction of the water main districts. Alternatives: None. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council WATER MAIN DISTRICT 440 - PARCEL DESCRIPTIONS AND ASSESSMENTS. Julie K & Stephen D Cain – W/H 1919 Del Mar Ave Grand Island, NE 68803 Lot 2 Blk 1 Kay-Dee Subdivision $2,808.10 Timothy L & Carla S Anderson – H/W 2009 Del Mar Ave Grand Island, NE 68803 Lot 3 Blk 1 Kay-Dee Subdivision and part of Lot 5 Blk 1 Kay-Dee Sub more particularly described as follows: Beginning at the NE corner of said Lot 5; thence southwesterly along the easterly line of said Lot 5, a distance of 87.4 feet to the SE corner of said Lot 5; thence northerly and parallel to the westerly line of said Lot 5, a distance of 100.95 feet to a point on the northeasterly line of said Lot 5; thence southeasterly along the northeasterly line of said Lot 5, a distance of 54.1 feet to the said point of beginning. $2,808.10 John H and Amelia Dahlke - H/W 1819 S Roberta Ave Grand Island, NE 68803 Lot 4 Blk 1 Kay-Dee Subdivision $2,808.10 Richard C & Rebecca B King – H/W 18811 Roberta Ave Grand Island, NE 68803 Lot 5 Blk 1 Kay-Dee Subdivision except that part of Lot 5 Blk 1 Kay-Dee Sub more particularly described as follows: Beginning at the NE corner of said Lot 5; thence southwesterly along the easterly line of said Lot 5, a distance of 87.4 feet to the SE corner of said Lot 5; thence northerly and parallel to the westerly line of said Lot 5, a distance of 100.95 feet to a point on the northeasterly line of said Lot 5; thence southeasterly along the northeasterly line of said Lot 5, a distance of 54.1 feet to the said point of beginning. $2,808.10 Barbara G Glover 1916 W Del Mar Ave Grand Island, NE 68803 Lot 1 Blk 2 Kay-Dee Subdivision $2,808.10 Joseph R & Patricia L Partington – H/W 1717 Gretchen Ave Grand Island, NE 68803 Lot 2 Blk 2 Kay-Dee Subdivision $2,808.10 Pamela B Haeussler-Bonner 1705 S Gretchen Ave Grand Island, NE 68803 Lot 3 Blk 2 Kay-Dee Subdivision $2,808.10 Brian S Tresick 1619 S Gretchen Ave Grand Island, NE 68803 Lot 4 Blk 2 Kay-Dee Subdivision $2,808.10 Thomas A & Brenda L Strand - H/W 1607 Gretchen Ave Grand Island, NE 68803 Lot 5 Blk 2 Kay-Dee Subdivision $2,808.10 Shane Lee & Lisa Diane Stava – H/W 1607 Roberta Ave Grand Island, NE 68803 Lot 2 Blk 3 Kay-Dee Subdivision, except the south 2.0 foot $2,808.10 Todd W & Dawyn E Otto – H/W 1609 Roberta Ave Grand Island, NE 68803 Lot 3 Blk 3 Kay-Dee Subdivision and the south 2.0 foot of Lot 2 Blk 3 Kay-Dee Subdivision $2,808.10 Lucille K Hand Revocable Living Trust Lucille K Hand – Trustee 1611 Roberta Ave Grand Island, NE 68803 Lot 4 Blk 3 Kay-Dee Subdivision $2,808.10 Carl H & Betty K Maggiore – H/W 2020 Del Mar Ave Grand Island, NE 68803 Lot 5 Blk 3 Kay-Dee Subdivision $2,808.10 Alfred E & Bette A Nabity – H/W 1730 S Gretchen Ave Grand Island, NE 68803 Lot 6 Blk 3 Kay-Dee Subdivision $2,808.10 James M Davis and 1st Nationa l Bank of Grand Island, Co-trustees for Joan W Davis PO Box 8265 Wichita Falls, TX 76307 Lot 7 Blk 3 Kay-Dee Subdivision $2,808.10 Genevieve R & Robert S Franke – W/H 1628 S Gretchen Ave Grand Island, NE 68803 Lot 8 Blk 3 Kay-Dee Subdivision $2,808.10 Kenneth L & Bonita L Gnadt – H/W 1610 S Gretchen Ave Grand Island, NE 68803 Lot 9 Blk 3 Kay-Dee Subdivision $2,808.10 Steven L & Lisa A Toner 1716 S Roberta Ave Grand Island, NE 68803 Lot 5 Blk 4 Kay-Dee Subdivision $2,808.10 Jean P White 1704 Roberta Ave Grand Island, NE 68803 Lot 6 Blk 4 Kay-Dee Subdivision $2,808.10 Norman L & Charlene M Niethfelt – H/W 1606 Roberta Ave Grand Island, NE 68803 Lot 7 Blk 4 Kay-Dee Subdivision $2,808.10 Randall L & Sharon R Frost – H/W 321 Maple Ct Random Lake, WI 53075 Lot 2 Blk 6 Kay-Dee Subdivision $2,808.10 Burl A & Kay A Janzen – H/W 2207 Del Mar Ave Grand Island, NE 68803 Lot 3 Blk 6 Kay-Dee Subdivision $2,808.10 Benedict P Jr. & Arlene G Wassinger – H/W 2115 Del Mar Ave Grand Island, NE 68803 Lot 5 Blk 6 Kay-Dee Subdivision $2,808.10 Michael D & Susan A Kemling – H/W 1816 S Roberta Ave Grand Island, NE 68803 Lot 5 Blk 6 Kay-Dee Subdivision $2,808.10 Doris M Schuppan 1818 S Roberta Ave Grand Island, NE 68803 Lot 6 Blk 6 Kay-Dee Subdivision $2,808.10 Everett & Cleo V Eads – H/W 1908 S Roberta Ave Grand Island, NE 68803 Lot 7 Blk 6 Kay-Dee Subdivision $2,808.10 Approved as to Form ¤ ___________ October 10, 2003 ¤ City Attorney R E S O L U T I O N 2003-281 WHEREAS, the Utilities Director of the City of Grand Island has issued his Certificate of Final Completion for Water Main Districts 440, certifying that Starostka Group Company of Grand Island, Nebraska, under contract dated March 7, 2002, has completed such project according to the terms, conditions, and stipulations for such improvements; and WHEREAS, the Utilities Director recommends the acceptance of the final completion; and WHEREAS, the Mayor concurs with the Utilities Director's recommendations. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: 1. The Utilities Director's Certificate of Final Completion for Water Main District 440 is hereby confirmed. 2. The City Council will sit as a Board of Equalization on November 4, 2003 to determine benefits and set assessments for Water Main District 440. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 14, 2003. _______________________________________ RaNae Edwards, City Clerk Item G16 #2003-282 - Approving Rejection of Terrorist Coverage - Boiler and Machinery Insurance Policy - Utilities Department Background: The Utilities Department Boiler and Machinery Insurance is up for renewal. As a part of that insurance, terrorist coverage is included unless specifically waived by the client. Not accepting the terrorist act coverage results in a premium reduction of $18,980. Discussion: Based on Council’s discussions a year ago at renewal, it is the Utilities Department’s understanding that the Council does not wish to have terrorist coverage. Recommendation: Authorize the Mayor to execute the rejection of Terrorist Coverage in the insurance contract. Fiscal Effects: Reduction of annual insurance premium by $18,980. Alternatives: As directed by Council. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Approved as to Form ¤ ___________ October 10, 2003 ¤ City Attorney R E S O L U T I O N 2003-282 WHEREAS, the Utilities Department Boiler and Machinery Insurance is presently up for renewal; and WHEREAS, terrorist insurance coverage is now included in the coverage unless specifically waived; and WHEREAS, inasmuch as the City Council has previously elected to waive such coverage, it is anticipated that the City Council will again reject the offer for terrorism insurance coverage. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor is hereby authorized to reject the terrorism insurance coverage through the City Utilities Department Boiler and Machinery Insurance. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 14, 2003. _______________________________________ RaNae Edwards, City Clerk Item G17 #2003-283 - Approving Change Order #1 - Platte River Pumping Station Engineering Services - CH2M Hill Background: The Platte River Pumping Station is used to transfer water from the 21 wells at the Platte River Well Field to three in-town reservoirs and high pressure pumping stations. On January 22, 2002, the Council authorized CH2M Hill, the consultant working on other water system projects, to perform design and procurement engineering services in the amount not to exceed $58,109. Contracts awarded as part of these engineering services are $513,566 to Flowserve for the new pump and motor and $127,500 to Kayton Electric for the installation of the pump. Discussion: The Engineering Services specified for this project were for design and specification preparation for a furnish and install project. A furnish and install contract requires the installing contractor to procure the required equipment as part of his scope and then install it. The advantage of this type of contract is reduced engineering and administrative costs due to preparing and administering only one contract. The disadvantage is reduced control of the quality of equipment being supplied by the contractor. In this case, with a delivery time of twelve months for the pump, prospective contractors were reluctant to commit to buying equipment for which their portion of the contract was relatively minor in comparison to the total project cost. To allow greater control over the pump selection and to make the project more attractive to installation contractors, Department staff directed CH2M Hill to proceed with two separate contracts; one for pump procurement and one for installation. The original project schedule planned for the new pump to be installed by April of 2003 as to not interrupt the pumping station during the peak summer months. Only one bid was received in May, 2002 for $591,789, which was above the engineer’s estimate of $550,000. Discussions with pump vendors indicated that the City was paying a premium for manufacture and delivery of the pump to support this aggressive schedule. The schedule then changed to allow a completion date of April, 2004 and the specifications were revised and issued again for bid, with Flowserve being awarded the bid for $513,566, a savings of $78,223. As a result of these changes in project direction, CH2M Hill incurred a cost increase of $29,755. Recommendation: The scope changes in the project have resulted in additional work by from CH2M Hill. A review of the attached tabulation of authorized and actual costs for other projects performed by CH2M Hill for the City Water system indicates that they have always performed within the allotted amount. It is the recommendation of the Utilities Department that the additional amount of $29,755 requested by CH2M Hill for this project be authorized. Tuesday, October 14, 2003 Council Session City of Grand Island City of Grand Island City Council Fiscal Effects: Additional expenditure for engineering services of not more than $29,755 from Enterprise Fund 525. Alternatives: None recommended. Staff Contact: Gary R. Mader; Dale Shotkoski City of Grand Island City Council CHANGE ORDER NO. 1 TO: Mr. Doug Simon CH2MHill 9193 South Jamaica Street Englewood, CO 80112 PROJECT: Platte River Pumping Station Engineering Services – Contract Change You are hereby directed to make the following change in your contract. 1. Additional engineering services on project. ADD: $29,755.00 and DELETE: $ The original Contract Sum 58,109.00$ Previous Change Order Amounts:-$ The Contract Sum is increased by the Change Order # 1 29,755.00$ The Contract Sum is decreased by the Change Order # 1 -$ The total modified Contract sum to date 87,864.00$ Approval and acceptance of this Change Order acknowledges understanding and agreement that the cost and time adjustments included represent the complete values arising out of, and/or incidental to the work described herein. Additional claims will not be considered. APPROVED: CITY OF GRAND ISLAND By:_________________________________Date: ____________ Mayor Attest:______________________________________________________________ Approved as to Form, City Attorney ACCEPTED:CH2MHill By:_________________________________Date: _______________ Approved as to Form ¤ ___________ October 10, 2003 ¤ City Attorney R E S O L U T I O N 2003-283 WHEREAS, on January 22, 2002, by Resolution 2002-18, the City of Grand Island approved the proposal of CH2M Hill of Englewood, Colorado to complete the engineering work to replace the failed Platte River Pumping Station pump; and WHEREAS, due to scope of work changes in the project, additional engineering work is necessary from CH2M Hill; and WHEREAS, CH2M Hill is requesting an additional $29,755 to complete such engineering work; and WHEREAS, although this will result in higher engineering costs for the project, the cost of installing the pump station will be considerably reduced. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that CH2M Hill is hereby authorized to complete additional engineering work in accordance with Change Order No. 1 in the amount of $29,755 for the Platte River Pumping Station Engineering Services contract. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute Change Order No. 1 on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 14, 2003. _______________________________________ RaNae Edwards, City Clerk Item G18 #2003-284 - Approving Final Plat and Subdivision Agreement for Columbian Subdivision St. Mary's Church of Grand Island, owners, have submitted the final plat for Columbian Subdivision, located north of Delta Street and west of Eddy Street. This plat proposes to develop 2 lots. This plat has been reviewed by the Planning, Public Works and Utilities Departments. The Regional Planning Commission, at their meeting of October 1, 2003, unanimously voted to recommend approval. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: Chad Nabity City of Grand Island City Council October 6, 2003 Honorable Jay Vavricek, Mayor and Members of the Council City Hall Grand Island NE 68801 Dear Mayor and Members of the Council: RE: FINAL PLAT – Columbian Subdivision, located North of Delta Street, and West of Eddy Street, Grand Island, Nebraska. At the regular meeting of the Regional Planning Commission, held October 1, 2003 the above item was considered. This final plat proposes to create 2 lots on a parcel of land located in the SE ¼ SE ¼ Section 21, Township 11, Range 9. A motion was made by Ruge and seconded by Hooker to approve and recommend that the City Council approve the final plat of Columbian Subdivision. A roll call vote was taken and the motion passed by a unanimous vote of the 10 members present (Amick, Haskins, Lechner, O’Neill, Hooker, Eriksen, Miller, Ruge, Hayes, Wagoner). Yours truly, Chad Nabity AICP Planning Director cc: City Attorney Director of Utilities Director of Public Works Director of Building Inspections Manager of Postal Operations Rockwell & Associates Approved as to Form ¤ ___________ October 10, 2003 ¤ City Attorney R E S O L U T I O N 2003-284 WHEREAS, St. Mary's Church of Grand Island, Nebraska, a corporation, as owner, has caused to be laid out into lots, a tract of land comprising a part of the Southeast Quarter of the Southeast Quarter (SE1/4, SE1/4) of Section Twenty One (21), Township Eleven (11) North, Range Nine (9) West of the 6th P.M., in the city of Grand Island, Hall County, Nebraska, under the name of COLUMBIAN SUBDIVISION, and has caused a plat thereof to be acknowledged by it; and WHEREAS, a copy of the plat of such subdivision has been presented to the Boards of Education of the various school districts in Grand Island, Hall County, Nebraska, as required by Section 19-923, R.R.S. 1943; and WHEREAS, a form of subdivision agreement has been agreed to between the owner and the City of Grand Island. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the form of subdivision agreement hereinbefore described is hereby approved, and the Mayor is hereby authorized to execute such agreement on behalf of the City of Grand Island. BE IT FURTHER RESOLVED that the final plat of COLUMBIAN SUBDIVISION, as made out, acknowledged, and certified, is hereby approved by the City Council of the City of Grand Island, Nebraska, and the Mayor is hereby authorized to execute the approval and acceptance of such plat by the City of Grand Island, Nebraska. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 14, 2003. _______________________________________ RaNae Edwards, City Clerk Item G19 #2003-285 - Approving Final Plat and Subdivision Agreement for Goodwill Fifth Subdivision Goodwill Industries, owners, have submitted the final plat for Goodwill Fifth Subdivision, located south of Delta Street and west of Locust Street. This plat proposes to develop 3 lots. This plat has been reviewed by the Planning, Public Works and Utilities Departments. The Regional Planning Commission, at their meeting of October 1, 2003, unanimously voted to recommend approval. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: Chad Nabity City of Grand Island City Council October 6, 2003 Honorable Jay Vavricek, Mayor and Members of the Council City Hall Grand Island NE 68801 Dear Mayor and Members of the Council: RE: FINAL PLAT – Goodwill Fifth Subdivision, located South of Delta Street, and West of Locust Street, Grand Island, Nebraska. At the regular meeting of the Regional Planning Commission, held October 1, 2003 the above item was considered. This final plat proposes to create 3 lots on a parcel of land containing lots 1, 2, 3 Goodwill Fourth Subdivision. A motion was made by Eriksen and seconded by Hayes to approve and recommend that the City Council approve the final plat of Goodwill Fifth Subdivision. A roll call vote was taken and the motion passed by a unanimous vote of the 10 members present (Amick, Haskins, Lechner, O’Neill, Hooker, Eriksen, Miller, Ruge, Hayes, Wagoner). Yours truly, Chad Nabity AICP Planning Director cc: City Attorney Director of Utilities Director of Public Works Director of Building Inspections Manager of Postal Operations Rockwell & Associates Approved as to Form ¤ ___________ October 10, 2003 ¤ City Attorney R E S O L U T I O N 2003-285 WHEREAS, Toukan Properties, L.L.C., a Nebraska limited liability company, and Central Nebraska Goodwill Industries, Inc., a Nebraska Non-Profit corporation, as owners, have caused to be laid out into lots, a tract of land comprising all of Lots One (1), Two (2), and Three (3), Goodwill Fourth Subdivision, in the city of Grand Island, Hall County, Nebraska, under the name of GOODWILL FIFTH SUBDIVISION, and have caused a plat thereof to be acknowledged by them; and WHEREAS, a copy of the plat of such subdivision has been presented to the Boards of Education of the various school districts in Grand Island, Hall County, Nebraska, as required by Section 19-923, R.R.S. 1943; and WHEREAS, a form of subdivision agreement has been agreed to between the owners and the City of Grand Island. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the form of subdivision agreement hereinbefore described is hereby approved, and the Mayor is hereby authorized to execute such agreement on behalf of the City of Grand Island. BE IT FURTHER RESOLVED that the final plat of GOODWILL FIFTH SUBDIVISION, as made out, acknowledged, and certified, is hereby approved by the City Council of the City of Grand Island, Nebraska, and the Mayor is hereby authorized to execute the approval and acceptance of such plat by the City of Grand Island, Nebraska. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 14, 2003. _______________________________________ RaNae Edwards, City Clerk Item G20 #2003-286 - Approving Outside Funding for the Community Humanitarian Resource Center The 2003-2004 Annual Budget includes $4,500 for the Community Humanitarian Resource Center to assist in the operation of a transitional homeless shelter, emergency services and referrals to the needy and other service providers in the Grand Island area. A contract formalizing this funding has been prepared. Approval is recommended. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: Doug Walker City of Grand Island City Council Approved as to Form ¤ ___________ October 10, 2003 ¤ City Attorney R E S O L U T I O N 2003-286 WHEREAS, the City is authorized by state law to contract with Community Humanitarian Resource Center, a non-profit agency, to assist in the operation of a transitional homeless shelter, emergency services and referrals to the needy and other service providers in the Grand Island area; and WHEREAS, the City desires to enter into a contract with Community Humanitarian Resource Center to provide such services; and WHEREAS, the City shall provide funding to Community Humanitarian Resource Center in the amount of $4,500 during fiscal year 2003-2004 for performing agreed upon services as outlined in the agreement; and WHEREAS, such funding was approved by the Mayor and City Council pursuant to adopted budget statements and annual appropriation ordinance. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor is hereby authorized and directed to sign on behalf of the City of Grand Island, an agreement by and between the City and Community Humanitarian Resource Center to assist in the operation of the transitional homeless shelter in Grand Island, and to offer emergency services and referrals to the needy and other service providers in the Grand Island area. - - - Adopted by the City Council of the City of Grand Island, Nebraska on October 14, 2003. _____________________________________ RaNae Edwards, City Clerk Item G21 #2003-287 - Approving Outside Funding for The Crisis Center, Inc. Since 1990, the City of Grand Island has provided funding to the Crisis Center to be used towards service for victims and victim's family members who are in danger as well as medical attention, clothing and food through advocacy, protection orders, support groups, and placement in safe shelters. The City is authorized by State Statute to provide for service which preserve order and secure persons or property from violence, danger and destruction. The 2003-2004 Annual Budget provides funding in the amount of $12,000 for the Crisis Center. A contract formalizing this funding has been prepared. Approval is recommended. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: Doug Walker City of Grand Island City Council Approved as to Form ¤ ___________ October 10, 2003 ¤ City Attorney R E S O L U T I O N 2003-287 WHEREAS, the City is authorized by state law to contract with The Crisis Center, Inc., a non-profit agency, to provide services to victims of family violence and sexual assault; and WHEREAS, the City desires to enter into a contract with the Crisis Center to provide such services to victims of family violence and sexual assault; and WHEREAS, the City shall provide funding to the Crisis Center in the amount of $12,000 during fiscal year 2003-2004 for performing agreed upon services as outlined in the agreement; and WHEREAS, such funding was approved by the Mayor and City Council pursuant to adopted budget statements and annual appropriation ordinance. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor is hereby authorized and directed to sign on behalf of the City of Grand Island, an agreement by and between the City and The Crisis Center, Inc. to provide services to victims of family violence and sexual assault. - - - Adopted by the City Council of the City of Grand Island, Nebraska on October 14, 2003. _____________________________________ RaNae Edwards, City Clerk Item G22 #2003-288 - Approving Outside Funding for the Grand Island Area - Clean Community System Since 1998, the City of Grand Island has provided funding to the Clean Community Systems to be used to perform certain services required by the Integrated Solid Waste Management Act; such as the implementation of a solid waste management plan to provide for a local waste reduction and recycling program, to actively educate the public on recycling, solid waste, and other environmental issues, and to foster and support corridor litter controls and beautification groups and organizations. The 2003-2004 Annual Budget provides funding in the amount of $20,000 for Clean Community Systems services. A contract formalizing this funding has been prepared. Approval is recommended. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: Doug Walker City of Grand Island City Council Approved as to Form ¤ ___________ October 10, 2003 ¤ City Attorney R E S O L U T I O N 2003-288 WHEREAS, the City is authorized to establish and provide for the support of any service, facility, or system required by the Integrated Solid Waste Management Act; and WHEREAS, the City desires to contract with Grand Island Area - Clean Community System to perform certain services associated with environmental education which are required by the Integrated Solid Waste Management Act; and WHEREAS, the City agrees to pay Grand Island Area - Clean Community System $20,000 for performing agreed upon services during the 2003-2004 fiscal year as outlined in the agreement. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor is hereby authorized and directed to sign on behalf of the City of Grand Island, the agreement by and between the City and Grand Island Area - Clean Community System to perform services associated with environmental education. - - - Adopted by the City Council of the City of Grand Island, Nebraska on October 14, 2003. _____________________________________ RaNae Edwards, City Clerk Item G23 #2003-289 - Approving Outside Funding for the Grand Island Area Council for International Visitors The 2003-2004 Annual Budget includes $1,000 for the Grand Island Area Council for International Visitors to be used to provide cultural activities and home hospitality opportunities for foreign leaders, specialists and international scholars in promoting the Grand Island community. A contract formalizing this funding has been prepared. Approval is recommended. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: Doug Walker City of Grand Island City Council Approved as to Form ¤ ___________ October 10, 2003 ¤ City Attorney R E S O L U T I O N 2003-289 WHEREAS, the City is authorized by state law to contract with the Grand Island Area Council For International Visitors, a non-profit agency, to provide cultural activities and home hospitality opportunities for foreign leaders, specialists and international scholars in promoting the various aspects of the Grand Island community; and WHEREAS, the City desires to enter into a contract with the Grand Island Area Council for International Visitors to provide such services; and WHEREAS, it is recommended that the City provide funding to the Grand Island Area Council for International Visitors in the amount of $1,000 during fiscal year 2003-2004 for performing agreed upon services as outlined in the agreement. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor is hereby authorized and directed to sign on behalf of the City of Grand Island, an agreement by and between the City and the Grand Island Area Council for International Visitors to provide funding in the amount of $1,000 in support of cultural activities and home hospitality opportunities for foreign leaders, specialists and international scholars in promoting the various aspects of the Grand Island community. - - - Adopted by the City Council of the City of Grand Island, Nebraska on October 14, 2003. _____________________________________ RaNae Edwards, City Clerk Item G24 #2003-290 - Approving Outside Funding for the Grand Island Dive & Rescue Team The 2003-2004 Annual Budget includes $2,500 for the Grand Island Dive Rescue Team to be used to provide assistance during rescue and recovery operations at area lakes, ponds and other waters. A contract formalizing this funding has been prepared. Approval is recommended. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: Doug Walker City of Grand Island City Council Approved as to Form ¤ ___________ October 10, 2003 ¤ City Attorney R E S O L U T I O N 2003-290 WHEREAS, the City is authorized by state law to contract with Grand Island Dive Rescue Team, Inc., a Nebraska non-profit corporation, to maintain the peace, good government, and welfare of the City, fore preserving order and securing persons or property from violence, danger and destruction, for protecting public and private property, and for promoting the public health, safety, convenience, comfort, morals and the general interests and welfare of the inhabitants of the City; and WHEREAS, the City desires to enter into a contract with the Grand Island Dive Rescue Team to provide funding for services pertaining to rescue and recovery operations at area lakes, ponds and other waters; and WHEREAS, the City shall provide funding to the Grand Island Dive Rescue Team in the amount of $2,500 during fiscal year 2003-2004 for performing agreed upon services as outlined in the agreement; and WHEREAS, the City also agrees to include the Grand Island Diver Rescue Team as an additional named insured under the coverage of the City's liability insurance in accordance with the terms and conditions of the contract; and WHEREAS, such funding was approved by the Mayor and City Council pursuant to adopted budget statements and annual appropriation ordinance. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor is hereby authorized and directed to sign on behalf of the City of Grand Island, an agreement by and between the Grand Island Dive Rescue Team, Inc. to provide funding in the amount of $2,500 for services pertaining to rescue and recovery operations at area lakes, ponds, and other waters and to provide liability insurance coverage and stated in the agreement. - - - Adopted by the City Council of the City of Grand Island, Nebraska on October 14, 2003. _____________________________________ RaNae Edwards, City Clerk Item G25 #2003-291 - Approving Outside Funding for the Grand Island Hall County Convention and Visitors Bureau The 2003-2004 Annual Budget includes $10,000 for the Grand Island/Hall County Convention Visitors Bureau to be used to market and promote tourism and convention activities in the Grand Island area. A contract formalizing this funding has been prepared. Approval is recommended. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: Doug Walker City of Grand Island City Council Approved as to Form ¤ ___________ October 10, 2003 ¤ City Attorney R E S O L U T I O N 2003-291 WHEREAS, the City is authorized by state law to contract with the Grand Island Hall County Convention and Visitors Bureau, a non-profit agency, to market and promote tourism and convention activities in the area; and WHEREAS, the City desires to enter into a contract with the Grand Island Hall County Convention and Visitors Bureau to provide such services; and WHEREAS, it is recommended that the City provide funding to the Grand Island Hall County Convention and Visitors Bureau in the amount of $10,000 during fiscal year 2003-2004 for performing agreed upon services as outlined in the agreement. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor is hereby authorized and directed to sign on behalf of the City of Grand Island, an agreement by and between the City and the Grand Island Hall County Convention and Visitors Bureau to provide funding in the amount of $10,000 in support of tourism and convention activities in the Grand Island area. - - - Adopted by the City Council of the City of Grand Island, Nebraska on October 14, 2003. _____________________________________ RaNae Edwards, City Clerk Item G26 #2003-292 - Approving Outside Funding for the Retired Senior Volunteer Program The 2003-2004 Annual Budget includes $10,000 for the Retired Senior Volunteer Program to be used for services of persons 55 and older to various non-profit agencies and groups in response to community needs. The City is authorized by State Statute to provide for services which preserve order and secure persons or property from violence, danger, and destruction. A contract formalizing this funding has been prepared. Approval is recommended. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: Doug Walker City of Grand Island City Council Approved as to Form ¤ ___________ October 10, 2003 ¤ City Attorney R E S O L U T I O N 2003-292 WHEREAS, the City is authorized by state law to contract with Retired Senior Volunteer Program, a non-profit agency, to provide volunteer services of persons 55 years of age and older to various non-profit agencies and groups that provide needed services to our community; and WHEREAS, the City desires to enter into a contract with Retired Senior Volunteer Program to provide such services; and WHEREAS, the City shall provide funding to Retired Senior Volunteer Program in the amount of $10,000 during fiscal year 2003-2004 for performing agreed upon services as outlined in the agreement; and WHEREAS, such funding was approved by the Mayor and City Council pursuant to adopted budget statements and annual appropriation ordinance. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor is hereby authorized and directed to sign on behalf of the City of Grand Island, an agreement by and between the City and Retired Senior Volunteer Program to provide volunteer services of persons 55 years of age and older to various non-profit agencies and groups in response to community needs. - - - Adopted by the City Council of the City of Grand Island, Nebraska on October 14, 2003. _____________________________________ RaNae Edwards, City Clerk Item G27 #2003-293 - Approving Outside Funding for the Senior Citizens Industries, Inc. The 2003-2004 Annual Budget includes $15,000 for the Senior Citizens Industries, Inc. to be used for equipment, buildings, utilities and goods to elderly and handicapped individuals. The City is authorized by State Statute to provide for these services. A contract formalizing this funding has been prepared. Approval is recommended. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: Doug Walker City of Grand Island City Council Approved as to Form ¤ ___________ October 10, 2003 ¤ City Attorney R E S O L U T I O N 2003-293 WHEREAS, the City is authorized by state law to contract with Senior Citizens Industries, Inc., a Nebraska non-profit corporation, to provide the equipment, buildings, utilities and goods including food to provide services to elderly and handicapped individuals; and WHEREAS, the City desires to enter into a contract with Senior Citizens Industries, Inc. to provide such services; and WHEREAS, the City shall provide funding to Senior Citizens Industries in the amount of $15,000 during fiscal year 2003-2004 for performing agreed upon services as outlined in the agreement; and WHEREAS, such funding was approved by the Mayor and City Council pursuant to adopted budget statements and annual appropriation ordinance. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor is hereby authorized and directed to sign on behalf of the City of Grand Island, an agreement by and between the City and Senior Citizen Industries, Inc. to provide the equipment, buildings, utilities and goods including food to provide services to elderly and handicapped individuals. - - - Adopted by the City Council of the City of Grand Island, Nebraska on October 14, 2003. _____________________________________ RaNae Edwards, City Clerk Item G28 #2003-294 - Approving Acquisition of Sanitary Sewer Easement at 1916 West State Street (Trenton Falk) This item relates to the aforementioned Public Hearing. Mark & Tresa Arthur of 1903 Grand Island Avenue currently have sanitary sewer service, however, the line serving their property is in need of replacement and does not run in a public easement. In order to properly serve this property a public sanitary sewer easement was needed from the adjacent property. Trenton H. Falk of 1916 W. State Street has granted a sanitary sewer easement to accommodate this installation. Council action is necessary for the City of Grand Island to acquire public easements. Discussion The property owner (Trenton Falk) has been contacted regarding the terms of this easement and it is now time for Council approval of the acquisition. Mr. Falk has agreed to provide the easement at no cost. Recommendation Pass Resolution approving acquisition of the easement. Financial Implications None. Alternatives None – the easement is necessary so the construction can proceed. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: Steven P. Riehle, Public Works Director/City Eng City of Grand Island City Council Aproved as to Form ¤ ___________ October 10, 2003 ¤ City Attorney R E S O L U T I O N 2003-294 WHEREAS, a sanitary sewer easement is required by the City of Grand Island, from Trenton H. Falk, an unmarried individual, to install, upgrade, maintain, and repair a sanitary sewer main and appurtenances; and WHEREAS, a public hearing was held on October 14, 2003, for the purpose of discussing the proposed acquisition of an easement and right-of-way through a tract of land located in a part of Lots Twelve (12) and Fourteen (14), Gilberts Third Addition to the city of Grand Island, Hall County, Nebraska, the easement and right-of-way being more particularly described as follows: The west eight (8.0) feet of the east eighty-eight (88.0) feet of Lots Twelve (12) and Fourteen (14), and the north eight (8.0) feet of the east eighty-eight (88.0) feet of Lot Twelve (12), Gilberts Third Addition to the City of Grand Island, as shown on the plat dated August 7, 2003 attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to acquire a sanitary sewer easement from Trenton H. Falk, an unmarried individual, on the above-described tract of land. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 14, 2003. _______________________________________ RaNae Edwards, City Clerk Item G29 #2003-295 - Approving Acquisition of Drainage Easement Located at 1518 and 1524 Warbler Circle (Little B's Corp.) This item relates to the aforementioned Public Hearing. Little B’s Corporation is developing Summerfield Third Subdivision located north of 13th Street and east of North Road. In conjunction with this development Little B’s is granting drainage easements to the city. Council action is necessary for the City of Grand Island to acquire public easements and right-of-way. Discussion Little B’s is granting drainage easements to the city to accommodate storm drainage in the subdivision. In conjunction with this development it is necessary to acquire easements in Lot’s 6 and 7 in Summerfield Third Subdivision. The property owner has agreed to provide the easements at no cost to the city, and it is now time for Council approval of the agreements. Recommendation Pass Resolution approving acquisition of these easements. Financial Implications There will be no cost for these easements. Alternatives None. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: Steven P. Riehle, Public Works Director/City Eng City of Grand Island City Council Aproved as to Form ¤ ___________ October 10, 2003 ¤ City Attorney R E S O L U T I O N 2003-295 WHEREAS, public drainage easements are required by the City of Grand Island, from Little B's Corporation, a Nebraska corporation, to construct, operate, maintain, extend, repair, replace, and remove public storm sewer and appurtenances; and WHEREAS, a public hearing was held on October 14, 2003, for the purpose of discussing the proposed acquisition of easements and rights-of-way through a tract of land located in a part of Lot Six (6) and Lot Seven (7) Summerfield Estates Third Subdivision in Section Twelve (12), Township Eleven (11) North, Range Ten (10) West of the 6th P.M. in the city of Grand Island, Hall County, Nebraska, the easements and rights-of-way being more particularly described as follows: Tract No. 1: The south ten (10.0) feet of Lot Seven (7) Summerfield Estates Third Subdivision. Said Drainage Easement contains 1497.72 square feet or 0.0344 acres more or less as shown on the attached plat marked Exhibit "A" attached hereto and incorporated herein by reference. Tract No. 2: The north ten (10.0) feet of Lot Six (6) Summerfield Estates Third Subdivision. Said Drainage Easement contains 1495.04 square feet or 0.0335 acres more or less as shown on the attached plat marked Exhibit "B" attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to acquire public drainage easements from Little B's Corporation, a Nebraska corporation, on the above-described tracts of land. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 14, 2003. _______________________________________ RaNae Edwards, City Clerk Item G30 #2003-296 - Approving Bid Award for Sludge Handling Improvement Project at WWTP (Project 2003-WWTP-1) The Wastewater Division of the Public Works Department advertised for bids for this project on July 1, 2003 and opened bids on August 7, 2003. A Resolution was approved awarding the bid at the August 26, 2003 regular Council Meeting. Since budget authority for the project is not available until the new fiscal year in October 2003, a Resolution was passed rescinding the August 26th Resolution and allowing the contractor to start ordering materials for this project, and informing the contractor that Council intends to pass a Resolution for bid award at the October 14, 2003 regular City Council meeting. Discussion The Public Works Department, Wastewater Division, and the Purchasing Division of the City Attorney’s Office have reviewed all bids received. Four bids were received with base bids ranging from $8,041,000 to $9,950,000. The engineer’s opinion of costs for the base bid was $7,800,000. The additive alternate bids ranged from $421,000 to $793,000. The engineer’s opinion of costs for the alternate was $371,000. The estimate is considered within the range of accuracy for an estimate of costs for this type of project. Consulting Engineering Firm CH2MHill has reviewed the bids to see where differences exist between the estimate and the bid. The major difference lies in the structural and architectural bids. The estimate was developed on the basis of a cost per square foot whereas the contractor’s bid was based on detailed quantity take-offs. The contractor’s bid for the structural and architectural was higher then the estimate because of the heavy mechanical equipment needing support in the second floor of the facility. Recommendation It is recommended that the bid be awarded to John T Jones Construction of Fargo, North Dakota with a base bid of $8,041,000 plus $421,000 for the additive alternate bid for a total bid of $8,462,000 as the lowest responsible bid. Reference checks with the Engineer and staff with the City of Omaha’s Wastewater Division were very favorable. Financial Implications There are sufficient funds in the Wastewater Division Budget (Account #53030054-85213) to perform the work. Alternatives Tuesday, October 14, 2003 Council Session City of Grand Island City of Grand Island City Council Staff recommends against rejecting all bids and re-advertising because all of the bidders have shown their numbers and the bids the second time around are almost always higher unless the project can be scaled back. We cannot scale back the operations portions of this project to reduce the contract cost and keep pace with increasing wastewater flows. We also do not want to eliminate the odor control measures that are part of this project. Staff Contact: Steven P. Riehle, Public Works Director/City Eng City of Grand Island City Council Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Dale M. Shotkoski, Assistant City Attorney Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: August 7, 2003 at 10:00 a.m. FOR: Sludge Handling Improvements (Project 2003-WWTP-1) DEPARTMENT: Public Works – Wastewater Treatment Plant ENGINEER’S ESTIMATE: $7,800,000.00 FUND/ACCOUNT: 53030054.85213 PUBLICATION DATE: July 1, 2003 NO. POTENTIAL BIDDERS: 5 SUMMARY Bidder: Stanek Constructors, Inc. Western Summit Constructors Golden, CO Denver, CO Bid Security: Travelers Casualty & Surety St. Paul Fire & Marine Ins. Exceptions: None None Bid Price: $8,580,000.00 $8,440,000.00 Additive Alternate No. 1 $ 533,000.00 $ 470,000.00 Bidder: CAS Construction, Inc. John T. Jones Construction Topeka, KS Fargo, ND Bid Security: XL Specialty Insurance Co. US Fidelity and Guaranty Co. Exceptions: None None Bid Price: $9,950,000.00 $8,041,000.00 Additive Alternate No. 1 $ 793,000.00 $ 421,000.00 cc: Steve Riehle, Public Works Director Ben Thayer, Wastewater Treatment Plant Marlan Ferguson, City Administrator Dale Shotkoski, Purchasing Agent Laura Berthelsen, Legal Assistant P842 Approved as to Form ¤ ___________ October 10, 2003 ¤ City Attorney R E S O L U T I O N 2003-296 WHEREAS, on August 26, 2003, by Resolution 2003-252, the City Council for the City of Grand Island approved the bid of John T. Jones Construction of Fargo, North Dakota in the total amount of $8,462,000 for the construction of sludge handling improvements (Project 2003-WWTP-1); and WHEREAS, on September 9, 2003, by Resolution 2003-266, the resolution awarding such bid was rescinded since no appropriation for the funding of the project was available in the 2002-2003 budget year; and WHEREAS, the new fiscal year began on October 1, 2003; and WHEREAS, it is now appropriate to award the bid for the construction of sludge handling improvements (Project 2003-WWTP-1); and WHEREAS, John T. Jones Construction of Fargo, North Dakota has agreed to complete such project according to the terms and conditions of the initial contract, with the same price as originally bid. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City hereby awards the bid for construction of sludge handling improvements (Project 2003-WWTP-1) to John T. Jones Construction of Fargo, North Dakota, in the base amount of $8,041,000 plus $421,000 for the additive alternate bid for a total bid of $8,462,000. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 14, 2003. _______________________________________ RaNae Edwards, City Clerk Item G31 #2003-297 - Approving Bid Award for Solids Handling Contract at WWTP (Amendment 3 Project 2003-WWTP-1) The study of Sewage Sludge Handling and Disposal Methods under the original agreement was completed in October 2002. Amendment One was adopted to include design of Sewage Sludge Handling and Disposal Methods and was completed in June 2003. Amendment Two was adopted to include Final Clarifier Mechanisms and was completed in September 2003. The Third Amendment to the Agreement for Professional Services, to the PROJECT, entitled, “Review of Sewage Sludge Handling and Disposal Methods,” between the City of Grand Island and CH2M HILL, Inc. Sewage Sludge Handling and Disposal Methods is a continuation of the Phase II improvements described in the Facilities Plan by CH2M HILL in November 1992. Discussion The Third Amendment includes Engineering services during construction for Sludge Handling Improvements Project 2003-WWTP-1 for the amount of $ 482,100.00, Programming services for Sludge Handling Improvements Project 2003-WWTP-1 for the amount of $ 209,100.00, Additional design services for Sludge Handling Improvements Project 2003-WWTP-1 for the amount of $ 101,400.00 and Mechanism Installation design, to include services during construction for Grand Island Final Clarifier Installation Project 2003-WWTP-2 for the amount of $ 56,800.00. The total amendment authorization is therefore $ 849,400.00. Work will be performed at standard hourly rates with a maximum dollar amount. Recommendation Staff recommends that the City Council approve Amendment Three to the agreement. Financial Implications There are sufficient funds in the Wastewater Division Budget, Account # 5030054-85213 to perform the work. Alternatives None – The agreement with CH2M HILL should be approved because the city does not have sufficient staff, the complexity, conditions and magnitude of the projects, and CH2M HILL is familiar with the plant. Tuesday, October 14, 2003 Council Session City of Grand Island City of Grand Island City Council Staff Contact: Steven P. Riehle, Public Works Director/City Eng City of Grand Island City Council Approved as to Form ¤ ___________ October 10, 2003 ¤ City Attorney R E S O L U T I O N 2003-297 WHEREAS, on December 4, 2001, by Resolution 2001-330, the City of Grand Island approved the proposal of CH2M Hill of Englewood, Colorado to furnish engineering consulting services for review of sewage sludge handling and disposal methods; and WHEREAS, Phase I of the agreement, which included the evaluation and report preparation, has been completed; and WHEREAS, Phase II of the project, which includes design of sewage sludge handling and disposal methods and final clarifier mechanisms has also been completed; and WHEREAS, additional engineering services are necessary in Phase II of such project to include review of sewage sludge handling and disposal methods; and WHEREAS, CH2M Hill has agreed to perform such additional Phase II services with billing at actual costs not to exceed $849,400. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that CH2M Hill is hereby authorized to perform Phase II engineering consulting services during construction for the solids handling (Project 2003-WWTP-1) as well as the final clarifier installation (Project 2003-WWTP-2) with billing at actual costs not to exceed $849,400. BE IT FURTHER RESOLVED, that a contract between such parties be entered for said services, and the Mayor is hereby authorized and directed to execute such agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 14, 2003. _______________________________________ RaNae Edwards, City Clerk Item G32 #2003-298 - Approving Bid Award for Amendment B - Electrical Services Contract at WWTP An agreement with CH2M HILL was approved by the council on April 2001. Construction of Phase I of the Electrical System Improvements was completed in May 2002. Conceptual design was completed for calculations of the Ultraviolet Disinfection System, which where adopted into the sizing of the new electrical distribution system. Amendment B will be the continuation of Phase II construction of the Ultraviolet Disinfection System. Discussion Amendment B includes preliminary design services, final design services and bidding services for the improvement project titled UV Disinfection System for the Grand Island Waste Water Treatment Plant. The total amendment authorization is therefore $ 289,300.00. Work will be performed at standard hourly rates with a maximum dollar amount. Recommendation Staff recommends approval. Financial Implications There are sufficient funds in the Wastewater Division Budget Account # 5030054-85213 to perform the work. Alternatives Staff recommends against rejecting Amendment B to the agreement, The engineering firm CH2M HILL has completed conceptual design of the UV Disinfection System, if another engineering firm was to start the project it could entail redundant costs to the project. The DEQ included a timetable into the NPDES Permit recently issued for the WWTP that requires us to start with design work on the Ultraviolet Disinfection System as soon as possible. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: Steven P. Riehle, Public Works Director/City Eng City of Grand Island City Council Approved as to Form ¤ ___________ October 10, 2003 ¤ City Attorney R E S O L U T I O N 2003-298 WHEREAS, on October 11, 1999, by Resolution 99-308, the City of Grand Island approved the proposal of CH2M Hill of Englewood, Colorado for furnishing engineering consulting services for the electrical system improvement at the Grand Island Wastewater Treatment Plant; and WHEREAS, Phase I of the electrical system improvements was completed in May 2002; and WHEREAS, Amendment A to Phase II was approved by the City Council on July 11, 2000 by Resolution 2000-200; and WHEREAS, the proposed Amendment B to Phase II involving Ultraviolet Disinfection System has been reviewed and approved by the City Attorney's office. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the contract with CH2M Hill of Englewood, Colorado for furnishing engineering consulting services for the electrical system improvements at the Wastewater Treatment Plant be amended to allow CH2M Hill to complete Amendment B of the Phase II construction involving preliminary design services, final design services and bidding services for the improvement project Ultraviolet Disinfection System at a cost not to exceed $289,300. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute Amendment B to such contract on behalf of the City of Grand Island for CH2M Hill's work on Phase 2 of such project. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 14, 2003. _______________________________________ RaNae Edwards, City Clerk Item G33 #2003-299 - Approving Purchase of Two (2) 2 x 4 Pickup Trucks for Street & Transportation Division The Street & Transportation Division of the Public Works Department is replacing two ½ ton regular cab work trucks for use in Division operations. Discussion The Public Works Department, Street & Transportation Division, and the Purchasing Division of the City Attorney’s Office have reviewed the State of Nebraska specifications under contract number CA-6089A. The State contract meets all bidding requirements. Vendor Exceptions Bid Security Total Price None N/A $32,019.60 Husker Auto Group, Inc – Chevrolet Lincoln, NE 68521 Recommendation It is recommended that the purchase be awarded to Husker Auto Group, Inc. in the amount of $32,019.60 for the two pickup trucks in accordance with the current State of Nebraska contract. Financial Implications There are sufficient funds in Account No. 10033501 85625, Street & Transportation Division Capital Outlay – Vehicles to purchase this equipment. Alternatives Award the purchase to Husker Auto Group, Inc. of Lincoln, Nebraska or reject. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: Steven P. Riehle, Public Works Director/City Eng City of Grand Island City Council Approved as to Form ¤ ___________ October 10, 2003 ¤ City Attorney R E S O L U T I O N 2003-299 WHEREAS, the Street & Transportation Division of the Public Works Department is scheduled to replace two trucks during the 2003/2004 fiscal year; and WHEREAS, said vehicles can be obtained from the State contract holder; and WHEREAS, purchasing the vehicles from the State contract holder meets all statutory bidding requirements; and WHEREAS, the funding for such vehicle is provided in their 2003/2004 budget. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the purchase of two 2004 - 1/2 ton regular cab 2x4 work trucks from the State contract holder, Husker Auto Group, Inc. of Lincoln, Nebraska, for the total amount of $32,019.60 is hereby accepted and approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 14, 2003. _______________________________________ RaNae Edwards, City Clerk Item G34 #2003-300 - Approving Renewal of Interlocal Agreement with Hall County Relative to Juvenile Accountability Program In May 1999, the City and County entered into an Interlocal Agreement that provided for the receipt of grant funding form the Nebraska Crime Commission. The grant funding is from Federal monies that are to be used to promote greater accountability in the juvenile justice system. Primarily, the dollars are to be used to increase accountability with those individuals who commit serious crimes and who have been in the court system previously. The grant funding requires a local match and must be used to address specific purpose areas that include hiring additional juvenile judges, probation officers, and court-appointed defenders; developing and administering accountability based sanctions for juvenile offenders, establishing and maintaining interagency information sharing programs that enable the juvenile and criminal justice system to make more informed decisions regarding the early identification, control, supervision, and treatment of juveniles who repeatedly commit serious delinquent or criminal acts. The County serves as the fiscal agent for the grant and both the City and County are required to provide matching funds in an amount not to exceed $49,331.90. It is recommended that the City renew the Interlocal Agreement with the County for receipt and administration of the Juvenile Accountability Block Grant funds, including forwarding of the City’s matching funds. This Agreement was approved by the County in September. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: Doug Walker City of Grand Island City Council Approved as to Form ¤ ___________ October 10, 2003 ¤ City Attorney R E S O L U T I O N 2003-300 WHEREAS, renewal of a Juvenile Accountability Block Grant has been submitted to the Nebraska Crime Commission by the City of Grand Island and the County of Hall for use in high risk youth issues; and WHEREAS, the grant requires a 10% match in City funds; and WHEREAS, the funds obtained through this grant are intended to be used for a Juvenile Accountability/Probation Intake Officer; and WHEREAS, it is recommended that the City's portion of the grant award and the City's required cash match be forwarded to the County of Hall to administer such grant funding; and WHEREAS, an Interlocal Agreement between the City of Grand Island and the County of Hall has been reviewed by the City Attorney's office. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Interlocal Agreement by and between the City of Grand Island and the County of Hall for the receipt and administration of the Juvenile Accountability Block Grant funds and matching fund is hereby approved; and the Mayor is hereby authorized and directed to execute such Interlocal Agreement on behalf of the City of Grand Island upon the City's receipt of the grant award from the Nebraska Crime Commission. - - - Adopted by the City Council of the City of Grand Island, Nebraska on October 14, 2003. _____________________________________ RaNae Edwards, City Clerk Item G35 #2003-301 - Approving Amendment to IAFF Contract Relative to HRA Benefit The City Council recently approved the implementation of an HRA (Healthcare Reimbursement Account) benefit plan for non-union employees of the City of Grand Island and also recognized the IAFF union contract that was implemented in October 2001 that allows the IAFF to participate in a post employment health plan if it were adopted by other employees in the City. This amendment is somewhat of a housekeeping measure to formally recognize the extent to which the IAFF will participate in an HRA. The IAFF has met as an organized group and decided that it would like to roll any unused sick leave that would be paid out at retirement, any unused vacation that would be paid out at retirement or termination, any sick leave buy-out that is paid in January each year, any longevity pay that is paid out in October each year. In addition, they wish to be compensated at a equal rate ($186) amongst all employees in the IAFF for a personal holiday with that money going into the HRA also. The flat amount will increase at the same rate as wages will as provided in the contract. This amendment to the agreement does not represent any additional expense to the City as these dollars are already budgeted for in the current budget and covered under the union contract. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: Brenda Sutherland City of Grand Island City Council FIRST AMENDMENT TO LABOR AGREEMENT BETWEEN THE CITY OF GRAND ISLAND AND INTERNATIONAL ASSOCIATION OF FIREFIGHTERS LOCAL #647 THIS AMENDMENT to the Agreement between the City of Grand Island and Local #647, International Association of Firefighters, AF L-CIO, CLC, amends the paragraphs specifically mentioned herein for the Agreement that became effective between the parties on October 1, 2001. 1. Pursuant to the labor agreement, Article XVII, subparagraph (a), if the City implements a post employment health plan for the employees of the City, the Union will be allowed to participate. 2. Upon negotiations between the parties, it has been agreed that the Union will be allowed to participate in a health care reimbursement account referred to as an HRA hereafter, by contributing to the plan the holidays described in Article IV, paragraph (a), in the last paragraph. The holiday specifically to be used is described in Article IV, subparagraph (a) as “ In addition, the City will provide (1) additional non-cumulative personal holiday each fiscal year to all eligible employees and this holiday shall be observed simultaneously by all members of the bargaining unit on a date agreed upon by the Fire Chief and the Union President on an annual basis.”. The eligibility for participation shall remain the same as outline in Article IV of the Labor Agreement, thus the eligibility for the contribution shall be tied to Article IV, subparagraph (b), Eligibility for Holiday Pay. 2 3. The contribution shall be the same for all eligible employees and the base wage amount to be contributed for the one non-cumulative personal holiday to the HRA shall be $15.50 x 12 hours or $186.00. 4. The contribution rates for the post employment health plan for fiscal years 2004- 2005 and 2005-2006 shall be the base rate of $186.00 shall be adjusted according to the same terms outlined in Article XIV, paragraph (e) for fiscal year 2004-2005 and Article XIV, paragraph (f) for fiscal year 2005-2006. 5. The following shall also be contributed by members of the Union to the HRA: a. Separation from employment shall include resignation, retirement, termination, or death. Upon separation from employment with the City due to retirement, termination, or death, an employee shall be paid for his or her unused portion of accumulated vacation leave. In the case of resignation, an employee must resign in good standing or the City will not compensate him or her for accrued but unused vacation leave. To resign in good standing, an employee must give the Fire Chief written notice at least fourteen calendar days prior to separation, unless the Fire Chief agrees to permit a shorter period. An employee who separates from employment with the City shall not accrue vacation leave credits after his or her last day of actual hours worked. (Article V-E) b. An employee may accumulate sick leave to a maximum of 2880 hours. The City will compensate such employee for unused sick leave in excess of 2880 hours accumulated sick leave, on an annual basis. The compensation will be at the rate of one-quarter (1/4) hourly rate, based upon current pay rate at the time of such compensation, for each hour of unused sick leave for the preceding year. The compensation shall be paid annually in the second paycheck in January. There shall be no alternative for an employee to elect compensation in the form of leave with pay. (Article VI-E) c. In addition to paragraph b above, each employee upon retirement shall be paid for one-quarter of his or her accumulated sick leave, the rate of compensation to be based on the employee’s salary at the time of retirement. (Article VI-H) d. The City agrees to provide an annual stipend to employees meeting the following conditions as of October 1 of each year, said payment to be made in the first pay period falling on or after October 1: 3 Completion of 5 years of continuous service to the City: $ 85.00 Completion of 10 years of continuous service to the City: $210.00 Completion of 15 years of continuous service to the City: $340.00 Completion of 20 years of continuous service to the City: $430.00 Completion of 25 years of continuous service to the City: $520.00 (Article XVII-J) IN WITNESS WHEREOF the parties have executed this Amendment to the original agreement on the ____ day of _____________, 2003. INTERNATIONAL ASSOCIATION OF FIREFIGHTERS LOCAL #647, By: __________________________________________ Scott Kuehl, President of Local #647 Attest: CITY OF GRAND ISLAND, NEBRASKA, A Municipal Corporation, ________________________________ By:___________________________________ RaNae Edwards, City Clerk Jay Vavricek, Mayor Approved as to form by City Attorney ________ Approved by Resolution 2003-301 Approved as to Form ¤ ___________ October 10, 2003 ¤ City Attorney R E S O L U T I O N 2003-301 WHEREAS, on September 9, 2003, by Resolution 2003-259, the City Council for the City of Grand Island approved the proposal of Security Benefit Group of Companies of Topeka, Kansas, for 501(c)(9) Veba Trust (Voluntary employee benefits association) for the nonunion employees; and WHEREAS, on August 28, 2001, by Resolution 2001-226, the City Council for the City of Grand Island approved the labor agreement with the International Association of Firefighters, Local No. 647 ("IAFF"); and WHEREAS, such union contract provides that if a post employment health plan was adopted for other employees of the City, the IAFF union members could also participate in such program; and WHEREAS, proposed changes to the labor agreement have been proposed pertaining to such union participation in the 501(c)(9) VEBA Trust, with such changes being incorporated into the First Amendment to the Labor Agreement between the City and the IAFF attached hereto as Exhibit "A"; and WHEREAS, the First Amendment to the agreement has been reviewed and approved by the City Attorney's office. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the First Amendment to the Labor Agreement between the City and the IAFF attached hereto as Exhibit "A" pertaining to the union participation in the 501(c)(9) VEBA Trust is hereby approved; and the Mayor is hereby authorized and directed to execute such amendment on behalf of the City of Grand Island. BE IT FURTHER RESOLVED, that any contracts or documentation necessary for the IAFF labor union to participate in the 501(c)(9) VEBA Trust offered by Security Benefit Group of Companies of Topeka, Kansas as specified above are hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 14, 2003. _______________________________________ RaNae Edwards, City Clerk Item G36 #2003-302 - Approving Authorization for the Mayor, City Administrator and Finance Director to Sign Corporate Resolution for Smith-Hayes Fire Pension Funds The City has received a request from Smith-Hayes, the firm handling the City's Fire Pensions. The City's agreement with Smith-Hayes requires that a City representatives be designated as the authorized contact for the City of Grand Island Firefighters Pension Fund. It is recommended that the Mayor, City Administrator, and Finance Director, be designated as the City's authorized contact, effective this date. Approval is recommended. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: David Springer City of Grand Island City Council Approved as to Form ¤ ___________ October 10, 2003 ¤ City Attorney R E S O L U T I O N 2003-302 BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor, City Administrator and the Finance Director of the City of Grand Island are hereby authorized to execute and deliver an agreement, for and on behalf of the City of Grand Island, to Smith-Hayes to enable the City to transact the buying, selling and trading of securities pertaining to the City of Grand Island Firefighters Pension Fund. BE IT FURTHER RESOLVED, that the Mayor, City Administrator and the Finance Director of the City of Grand Island is further authorized to act for and on behalf of the Company with respect to the account established with Smith-Hayes pertaining to the City of Grand Island Firefighters Pension Fund. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 14, 2003. _______________________________________ RaNae Edwards, City Clerk Item G37 #2003-303 - Approving Authorization for the Mayor, City Administrator and Finance Director to Sign Corporate Resolution for Smith-Hayes Police Pension Funds The City has received a request from Smith-Hayes, the firm handling the City's Police Pensions. The City's agreement with Smith-Hayes requires that a City representatives be designated as the authorized contact for the City of Grand Island Police Pension Fund. It is recommended that the Mayor, City Administrator, and Finance Director, be designated as the City's authorized contact, effective this date. Approval is recommended. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: David Springer City of Grand Island City Council Approved as to Form ¤ ___________ October 10, 2003 ¤ City Attorney R E S O L U T I O N 2003-303 BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor, City Administrator and the Finance Director of the City of Grand Island are hereby authorized to execute and deliver an agreement, for and on behalf of the City of Grand Island, to Smith-Hayes to enable the City to transact the buying, selling and trading of securities pertaining to the City of Grand Island Police Pension Fund. BE IT FURTHER RESOLVED, that the Mayor, City Administrator and the Finance Director of the City of Grand Island is further authorized to act for and on behalf of the Company with respect to the account established with Smith-Hayes pertaining to the City of Grand Island Police Pension Fund. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 14, 2003. _______________________________________ RaNae Edwards, City Clerk Item H1 Request of Kyle and Clydene Reinhard for Interest Reimbursement Kyle and Clydene Reinhard are protesting the interest charge on their sewer main assessment. The Reinhard's claim that they did not receive a statement for their sewer main last year when it was installed and did not realize that a payment was due. The Reinhard's received a statement this year and elected to pay the full amount of their sewer main assessment but are requesting that they be relieved of the requirement to pay interest for the last year because they are stating that they would have paid in full if they had received their statement. If a refund of interest on this type of project is to be made this is a decision that the council will need to make; therefore, this item has been placed on the agenda for council to consider. A MOTION is in order. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: Doug Walker City of Grand Island City Council Item I30 #2003-304 - Approving Economic Development Funding Request On July 22, 2003, the Grand Island City Council, by Ordinance No. 8830, and amended by Ordinance No. 8832 on August 12, 2003, adopted an economic development program for the City of Grand Island which was prepared in conformity with Neb. Rev. Stat. 18-2710. This calls for annual funding of $750,000. A request has been received from the Grand Island Area Economic Development Corporation, duly approved by it's President and the Chairman of it's Citizen's Review Committee for payment of $350,000. Said funds to be used for operating expenses, community publicity, and promotion. Approval is recommended. This amount is included in the payment of claims on the agenda. A MOTION is in order. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: David Springer City of Grand Island City Council Approved as to Form ¤ ___________ October 10, 2003 ¤ City Attorney R E S O L U T I O N 2003-304 WHEREAS, on July 22, 2003, by Ordinance No. 8830, the City Council of the City of Grand Island approved and adopted an Economic Development Program for the City of Grand Island prepared in conformity with Neb. Rev. Statute §18-2710; and WHEREAS, such program was amended on August 12, 2003, by Ordinance No. 8832; and WHEREAS, the program provides for $750,000 in annual funding to be provided by the City of Grand Island; and WHEREAS, a request has been made by the Grand Island Area Economic Development Corporation and the Economic Development Program's Citizens Review Committee for the payment of $350,000 to be used for operating expenses, community publicity and promotion. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that approval is given to forward $350,000 in City funding to the Grand Island Area Economic Development Corporation in accordance with the Economic Development Program. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 14, 2003. _______________________________________ RaNae Edwards, City Clerk Item J1 Payment of Claims for the Period of September 24, 2003 through October 14, 2003 The Claims for the period of September 24, 2003 through October 14, 2003 for a total of $3,274,167.10. A MOTION is in order. Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council Item X1 Discussion Concerning Personnel Issues and Land Negotiations ADJOURN TO EXECUTIVE SESSION: Discussion Concerning Personnel Issues and Land Negotiations. RETURN TO REGULAR SESSION: Tuesday, October 14, 2003 Council Session City of Grand Island Staff Contact: David Springer City of Grand Island City Council