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08-26-2003 City Council Regular Meeting PacketCity of Grand Island Tuesday, August 26, 2003 Council Session Packet City Council:Mayor: Jay Vavricek City Administrator: Marlan Ferguson City Clerk: RaNae Edwards T u 7:00:00 PM Council Chambers - City Hall 100 East First Street Peg Gilbert Joyce Haase Margaret Hornady Robert Meyer Mitchell Nickerson Don Pauly Jackie Pielstick Larry Seifert Scott Walker Fred Whitesides City of Grand Island City Council Call to Order Pledge of Allegiance Roll Call A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. Father Tom Ryan, St. Mary's Catholic Church, 204 South Cedar Street City of Grand Island City Council Item -1 Mayor's Appointment of Ward 1 Councilmember (This Item Will Take Place at the End of the Meeting) Mayor Jay Vavricek will recommend to the City Council his appointment of one of nine candidates for the position vacated on August 26, 2003 by Larry Seifert for City Councilmember Ward 1. The nine candidates are: Braxton Merrihew, Jose Zapata, Rod Foley, Carole Cornelius, Lisa Heineman, Clark Reese, Robert Niemann, Ralph Naber, and Yolanda Chavez Nuncio. Tuesday, August 26, 2003 Council Session City of Grand Island Staff Contact: Mayor Vavricek City of Grand Island City Council Item -2 Council Approval of Ward 1 Councilmember (This Item Will Take Place at the End of the Meeting) Mayor Jay Vavricek will submit the name of one of nine candidates to represent Ward 1 for approval. This vacancy will be created on August 26, 2003 with the resignation of Larry Seifert. As is required by City Code Section 2-24, "the mayor and council shall fill by appointment any vacancy which may exist, caused by death, resignation or disability of any elective officer of the City. Such appointment of the mayor shall be subject, however, to approval of the council." A MOTION is in order. Tuesday, August 26, 2003 Council Session City of Grand Island Staff Contact: Mayor Vavricek City of Grand Island City Council Item -3 Administration of Oath to Ward 1 Councilmember (This Item Will Take Place at the End of the Meeting) City Clerk RaNae Edwards will administer the Oath of Office to the newly appointed Councilmember for Ward 1. Tuesday, August 26, 2003 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council Item C1 Parting Comments from City Administrator Marlan Ferguson Reflecting on His Years of Service with the City As this is the last meeting for City Administrator Marlan Ferguson, he will reflect on his years of service with the City of Grand Island. Marlan's resignation is effective August 27, 2003 and he will assume his new duties as President of the Economic Development Corporation on August 28, 2003. We wish him the best in his new position. Tuesday, August 26, 2003 Council Session City of Grand Island Staff Contact: Marlan Ferguson City of Grand Island City Council Item E1 Public Hearing on Request of Carl Mettenbrink, 2200 East One-R Road for a Conditional Use Permit for a Used Car Lot Located at 2809 West Old Highway 30 Carl Mettenbrink representing Grand Island Farm Supply has submitted a request for a conditional use permit to allow for the continued operation of a used car and truck sales establishment at 2809 West Old Highway #30. The City Council earlier this year amended the City Code to require that existing vehicle sales establishments without improved hard surfaced lots receive approval in the form of a conditional use permit from the City Council. Section 36-49(A) allows for a waiver approved by the City Council for businesses that were operating at the same location prior to March 9,1999. This request appears to be in compliance with the established City Code and approval is recommended. It is appropriate to solicit public comment. The action item is contained under the Consent Agenda. Tuesday, August 26, 2003 Council Session City of Grand Island Staff Contact: Craig Lewis City of Grand Island City Council Item E2 Public Hearing on Acquisition of Utility Easement Located at 4704 Seedling Mile Road - Lanzendorf Holdings Acquisition of utility easement located at 4704 Seedling Mile Road, is required in order to have access to install, upgrade, maintain, and repair power appurtenances. This easement will be used to provide electrical service to a newly established lot in the Subdivision. It is appropriate to solicit public comment. The action item is contained under the Consent Agenda. Tuesday, August 26, 2003 Council Session City of Grand Island Staff Contact: Gary Mader City of Grand Island City Council Item E3 Public Hearing on Proposed Amendments to FY 2002-2003 Annual Budget On August 27, 2002, City Council approved the FY2002-2003 Annual Budget with Addendum #1 by Ordinance #8761. Amendment #1 is being submitted for Council consideration. This amendment will increase the appropriation for the Waste Water Treatment Plant (WWTP) Fund by $16,281,165 for the retirement of the 1994 series bonds and related expenses. The WWTP budgeted revenues will increase by $15,970,000 for bond proceeds. The revision will also increase budgeted appropriation for the Downtown Business Improvement District by $48,000 to enable the District to dissolve. It is appropriate at this time to accept public comment. The action is contained under the Ordinances. Tuesday, August 26, 2003 Council Session City of Grand Island Staff Contact: David Springer City of Grand Island City Council Item F1 #8835 - Consideration of Approving FY 2003-2004 Annual Single City Budget, The Annual Appropriations Bill Including Addendum #1 On July 29, 2003, the City Council held a Public Hearing to receive public input relative to the proposed FY2003-2004 Annual Single City Budget. Following the Public Hearing, the City Administrator and Finance Director presented the budget and conducted work sessions. The FY2003-2004 Budget is scheduled for consideration and adoption by the City Council on Tuesday August 26. The following action relative to the budget is included on the Agenda; Consideration of the FY2003-2004 Annual Single City Budget, The Annual Appropriations Bill, including Addendum #1, (changes made during the budget work session). Related items to be considered by the Council include the holding of a public hearing to address setting the FY2003-2004 General All Purpose Property Tax, CRA, and Parking District #2 (Ramp) Levies. The budget must be submitted to the state by September 20, 2003. Tuesday, August 26, 2003 Council Session City of Grand Island Staff Contact: David Springer City of Grand Island City Council Approved as to Form ¤ ___________ August 22, 2003 ¤ City Attorney ORDINANCE NO. 8335 An ordinance known as "The Annual Appropriation Bill" of the City of Grand Island, Nebraska, to adopt the proposed budget statement pursuant to the Nebraska Budget Act, as amended by Addendum #1, for the fiscal year commencing October 1, 2003 and ending September 30, 2004; to provide for severability; and to provide for publication and the effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. An appropriation is hereby made for the ensuing fiscal year to defray all necessary expenses and liabilities of City departments, funds, and operations. The object and purpose of the appropriation shall be to pay for any and all necessary expenses and liabilities for the following departments, funds, and operations. Total Funds Expenditures Transfers Appropriation General 28,149,445 3,739,569 31,889,014 Permanent Funds 0 21,000 21,000 Special Revenue 1,898,595 4,390,000 6,288,595 Debt Service 890,593 0 890,593 Capital Projects 7,992,000 0 7,992,000 Enterprise 80,026,825 637,500 80,664,325 Internal Service 9,445,548 0 9,445,548 Agency 1,393,973 1,318,709 2,712,682 Trust 2,333,990 0 2,333,990 Total Appropriation All Funds 132,130,969 10,106,778 142,237,747 SECTION 2. The proposed budget statement pursuant to the Nebraska Budget Act, is hereby amended by Addendum #1 attached hereto and approved and adopted for the fiscal year beginning October 1, 2003 and ending September 30, 2004. ORDINANCE NO. 8335 (Cont.) - 2 - SECTION 3. If any section, subsection, or any other portion of this ordinance is held to be invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed separate, distinct, and independent, and such holding shall not affect the validity of the remaining portions thereof. SECTION 4. This ordinance shall be in force and take effect from and after its passage and publication, within fifteen days in one issue of the Grand Island Independent as provided by law. Enacted: August 26, 2003. ____________________________________ Jay Vavricek, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Item F2 #8836 - Consideration of Approving Salary Ordinance Pertaining to IBEW The IBEW union and the City have reached tentative agreement on a new five year contract. The recommended changes to the salary ordinance reflect the negotiated wages that were a result of a salary survey. The affected positions in the IBEW union saw changes that ranged from 2.5% to 5%. In addition there is a 2% COLA. There is also the addition of the Regulatory and Environmental Specialist that was approved in the budget meetings but was overlooked and not included in the last salary ordinance. In addition, are changes to the Fleet Services Clerk and the three positions covered by the IAFF contract as they did not conform to the contract. Approval is recommended. Tuesday, August 26, 2003 Council Session City of Grand Island Staff Contact: Brenda Sutherland City of Grand Island City Council Approved as to Form ¤ ___________ August 22, 2003 ¤ City Attorney ORDINANCE NO. 8336 An ordinance to amend Ordinance No. 8831 known as the Salary Ordinance which lists the currently occupied classifications of officers and employees of the City of Grand Island, Nebraska and established the ranges of compensation of such officers and employees; to add the classification and salary range for the position of Regulatory and Environmental Specialist; to correct the salary range for the position of Fleet Services Attendant/Clerk to conform with the union contract; to amend the salary ranges for the classification of employees covered under the IBEW labor agreement in accordance with the terms of such agreement; to remove the classification and salary range of the position of Accounting Clerk I within the IBEW labor union; to change the position name of Accounting Clerk II within the IBEW labor union to Accounting Clerk; to change the position name of Power Plant Custodian within the IBEW labor union to Custodian; to change the position name of Electric Underground and Substation Crew Chief within the IBEW labor union to Electric Underground Crew Chief; to change the position name of Lineman Apprentice within the IBEW labor union to Lineworker Apprentice; to change the position name of Lineman First Class within the IBEW labor union to Lineworker First Class; to remove the classification and salary range of the position of Lineman Second Class from the IBEW labor union; to remove the classification and salary range of the position of Network Technician from the IBEW labor union; to remove the classification and salary range of the position of Power Plant Operator I from the IBEW labor union; to change the position name of Power Plant Operator II within the IBEW labor union to Power Plant Operator; to remove the classification and salary range of the position of Senior Utilities Operator from the IBEW labor union; to remove the classification and salary range of the position of Utilities Operator from the IBEW labor union; to remove the classification and salary range of the position of Water ORDINANCE NO. 8336 (Cont.) - 2 - Maintenance Worker I from the IBEW labor union; to change the position name of Water Maintenance Worker II within the IBEW labor union to Water Maintenance Worker; to change the position name of Wireman I within the IBEW labor union to Wireworker I; to change the position name of Wireman II within the IBEW labor union to Wireworker II; to correct the salary ranges for employees covered under the IAFF labor agreement to conform with their union contract; to repeal Ordinance No. 8831, and any ordinance or parts of ordinances in conflict herewith; to provide for severability; to provide for the effective date thereof; and to provide for publication of this ordinance in pamphlet form. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. The currently occupied classifications of officers and general employees of the City of Grand Island, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain officers and general employees shall work prior to overtime eligibility are as follows: Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Accountant 1290.98 / 1817.12 Exempt Accounting Technician – Solid Waste 959.83 / 1350.65 40 hrs/week Accounting Technician – Streets 959.83 / 1350.65 40 hrs/week Accounting Technician – WWTP 959.83 / 1350.65 40 hrs/week Administrative Assistant – Public Works 1036.31 / 1459.07 40 hrs/week Administrative Assistant – Utilities 1036.31 / 1459.07 40 hrs/week Administration Secretary 859.81 / 1209.45 40 hrs/week Assistant Public Works Director 1747.36 / 2458.40 Exempt Assistant Utility Director – Administration 2328.40 / 3276.56 Exempt Assistant Utility Director – PGS & PCC 2522.20 / 3549.43 Exempt ORDINANCE NO. 8336 (Cont.) - 3 - Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Attorney 1833.09 / 2579.43 Exempt Audio-Video Technician 1200.21 / 1688.86 40 hrs/week Biosolids Technician 1060.77 / 1493.20 40 hrs/week Building Clerk 796.02 / 1119.90 40 hrs/week Building Secretary 859.81 / 1209.45 40 hrs/week Building Department Director 1899.75 / 2672.17 Exempt Building Inspector 1230.21 / 1730.86 40 hrs/week Cemetery Superintendent 1285.93 / 1810.39 Exempt City Administrator 2889.92 / 4066.98 Exempt City Attorney 2405.45 / 3385.45 Exempt City Clerk 1278.58 / 1799.28 Exempt Civil Engineering Manager – Public Works Engineering 1738.11 / 2446.64 Exempt Civil Engineering Manager – Utility, PCC 1911.65 / 2691.35 Exempt Code Compliance Officer 1094.30 / 1539.80 40 hrs/week Collection System Supervisor 1246.43 / 1754.08 40 hrs/week Communications Supervisor 1139.34 / 1603.13 Exempt Community Development Director 1638.94 / 2307.96 Exempt Community Projects Secretary 884.18 / 1244.75 40 hrs/week Community Service Officer – Police Department 779.13 / 1095.98 40 hrs/week Custodian 752.23 / 1061.53 40 hrs/week Deputy Police Chief 1807.87 / 2544.97 Exempt Development Specialist 884.18 / 1244.75 40 hrs/week Electric Distribution Superintendent 1988.91 / 2798.19 Exempt Electric Distribution Supervisor 1680.29 / 2363.54 40 hrs/week Electric Underground Superintendent 1771.16 / 2492.14 Exempt Electrical Engineer I 1564.13 / 2202.06 Exempt Electrical Engineer II 1812.92 / 2551.70 Exempt Electrical Inspector 1230.21 / 1730.86 40 hrs/week Emergency Management Coordinator 927.89 / 1305.26 40 hrs/week Emergency Management Director 1808.88 / 2545.29 Exempt EMS Division Chief 1678.57 / 2361.83 Exempt Engineering Technician Supervisor 1364.94 / 1921.34 Exempt ORDINANCE NO. 8336 (Cont.) - 4 - Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Equipment Operator 1000.76 / 1409.36 40 hrs/week Executive Assistant – Administration 1311.65 / 1846.60 Exempt Finance Controller 1848.18 / 2599.60 Exempt Finance Director 2328.40 / 3276.56 Exempt Finance Secretary 859.81 / 1209.45 40 hrs/week Fire Chief 2006.23 / 2822.33 Exempt Fire Operations Division Chief 1678.57 / 2361.83 Exempt Fire Prevention Division Chief 1678.57 / 2361.83 Exempt Fire Training Division Chief 1678.57 / 2361.83 Exempt Fleet Services Superintendent 1375.87 / 1937.31 Exempt Fleet Services Supervisor 1146.38 / 1613.22 40 hrs/week Golf Course Superintendent 1601.74 / 2253.92 Exempt Grounds Management Crew Chief 1201.05 / 1690.21 40 hrs/week Human Resources Director 1918.38 / 2698.37 Exempt Human Resources Specialist 1141.91 / 1606.56 40 hrs/week Information Technology Manager 1823.61 / 2565.84 Exempt Information Technology Supervisor 1529.98 / 2153.17 Exempt Legal Assistant 1228.78 / 1729.70 40 hrs/week Legal Secretary 922.85 / 1300.22 40 hrs/week Librarian I 1124.56 / 1581.78 Exempt Librarian II 1237.19 / 1740.63 Exempt Library Assistant 774.92 / 1090.10 40 hrs/week Library Assistant Director 1424.61 / 2004.54 Exempt Library Clerk 649.52 / 915.16 40 hrs/week Library Director 1810.39 / 2548.34 Exempt Library Page 491.56 / 691.89 40 hrs/week Library Secretary 859.81 / 1209.45 40 hrs/week Maintenance Mechanic I 985.02 / 1389.66 40 hrs/week Maintenance Mechanic II 1105.90 / 1555.98 40 hrs/week Maintenance Worker I – Solid Waste 878.30 / 1237.18 40 hrs/week Maintenance Worker I – Building, Golf, Library 902.67 / 1269.97 40 hrs/week Maintenance Worker I – WWTP 920.73 / 1295.37 40 hrs/week Maintenance Worker II – Solid Waste 925.37 / 1302.74 40 hrs/week ORDINANCE NO. 8336 (Cont.) - 5 - Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Maintenance Worker II – Building, Golf 950.58 / 1340.57 40 hrs/week Maintenance Worker II – WWTP 969.59 / 1367.38 40 hrs/week Meter Reading Supervisor 1169.32 / 1646.75 Exempt Office Manager – Police Department 1049.76 / 1477.56 40 hrs/week Parking Monitor 521.94 / 735.25 40 hrs/week Parks and Recreation Director 1955.80 / 2750.89 Exempt Parks and Recreation Secretary 859.81 / 1209.45 40 hrs/week Parks Maintenance Superintendent 1454.87 / 2046.57 Exempt Payroll Specialist 1119.52 / 1575.06 40 hrs/week Planning Director 1702.58 / 2395.27 Exempt Planning Secretary 859.81 / 1209.45 40 hrs/week Planning Technician 1206.09 / 1696.93 40 hrs/week Plumbing Inspector 1230.21 / 1730.86 40 hrs/week Police Chief 2101.20 / 2957.65 Exempt Police Records Clerk 799.30 / 1125.40 40 hrs/week Power Plant Maintenance Supervisor 1762.65 / 2479.41 Exempt Power Pla nt Operations Supervisor 1851.69 / 2605.31 Exempt Power Plant Superintendent – Burdick 1982.19 / 2789.30 Exempt Power Plant Superintendent – PGS 2285.16 / 3214.15 Exempt Public Information Officer 1141.91 / 1606.56 40 hrs/week Public Safety Secretary 949.74 / 1339.73 40 hrs/week Public Works Director 2282.74 / 3212.31 Exempt Public Works Secretary 859.81 / 1209.45 40 hrs/week Purchasing Technician 859.81 / 1209.45 40 hrs/week Recreation Superintendent 1372.52 / 1930.62 Exempt Regulatory and Environmental Specialist 1762.65 / 2479.41 Exempt Senior Accountant 1356.19 / 1907.81 Exempt Senior Electrical Engineer 1984.88 / 2792.75 Exempt Senior Engineering Technician 1206.09 / 1696.93 40 hrs/week Senior Equipment Operator 1040.51 / 1464.12 40 hrs/week Senior Library Assistant 854.77 / 1202.73 40 hrs/week Senior Maintenance Worker 1069.60 / 1505.55 40 hrs/week Senior Telecommunicator/EMD 963.70 / 1355.52 40 hrs/week ORDINANCE NO. 8336 (Cont.) - 6 - Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Senior Utility Secretary 862.34 / 1216.18 40 hrs/week Solid Waste Division Clerk 773.27 / 1087.90 40 hrs/week Solid Waste Superintendent 1566.65 / 2204.58 Exempt Street Superintendent 1517.40 / 2137.22 Exempt Street Supervisor 1204.49 / 1694.00 40 hrs/week Telecommunicator/EMD 891.58 / 1257.64 40 hrs/week Turf Management Specialist 1206.09 / 1696.93 40 hrs/week Utility Production Engineer 2037.84 / 2867.91 Exempt Utility Director 2838.13 / 3992.45 Exempt Utility Secretary 859.81 / 1209.45 40 hrs/week Utility Services Manager 1644.18 / 2313.74 Exempt Utility Warehouse Supervisor 1303.10 / 1832.80 40 hrs/week Wastewater Clerk 773.27 / 1087.90 40 hrs/week Wastewater Engineering/Operations Superintendent 1738.11 / 2446.64 Exempt Wastewater Plant Maintenance Supervisor 1279.21 / 1800.31 40 hrs/week Wastewater Plant Operator I 897.63 / 1263.24 40 hrs/week Wastewater Plant Operator II 1003.41 / 1412.89 40 hrs/week Wastewater Plant Process Supervisor 1310.31 / 1844.86 40 hrs/week Wastewater Plant Senior Operator 1060.77 / 1493.20 40 hrs/week Water Superintendent 1584.04 / 2228.17 Exempt Water Supervisor 1350.62 / 1902.09 40 hrs/week Worker / Seasonal 412.00 / 1600.00 Exempt Worker / Temporary 412.00 40 hrs/week SECTION 2. The currently occupied classifications of employees of the City of Grand Island included under the AFSCME labor agreement, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the AFSCME labor agreement shall work prior to overtime eligibility are as follows: ORDINANCE NO. 8336 (Cont.) - 7 - Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Equipment Operator – Streets 909.74 / 1279.31 40 hrs/week Fleet Services Attendant/Clerk 827.18 827.03 / 1166.46 40 hrs/week Fleet Services Mechanic 1017.42 / 1430.94 40 hrs/week Fleet Services Inventory Specialist 907.15 / 1276.73 40 hrs/week Horticulturist 960.57 / 1353.40 40 hrs/week Maintenance Worker – Cemetery 902.85 / 1270.70 40 hrs/week Maintenance Worker – Parks 896.81 / 1262.94 40 hrs/week Maintenance Worker – Streets 877.86 / 1235.38 40 hrs/week Senior Equipment Operator – Streets 996.74 / 1403.38 40 hrs/week Senior Maintenance Worker – Parks 996.74 / 1403.38 40 hrs/week Senior Maintenance Worker – Streets 996.74 / 1403.38 40 hrs/week Traffic Signal Technician 996.74 / 1403.38 40 hrs/week SECTION 3. The currently occupied classifications of employees of the City of Grand Island included under the IBEW labor agreements, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the IBEW labor agreements shall work prior to overtime eligibility are as follows: Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Accounting Clerk I 715.20 / 1006.40 40 hrs/week Accounting Clerk II 845.61 / 1191.87 808.80 / 1140.00 40 hrs/week Computer Technician 1034.16 / 1454.85 965.60 / 1358.40 40 hrs/week Computer Programmer 1325.70 / 1864.34 1268.00 / 1783.20 40 hrs/week Electric Distribution Crew Chief 1536.47 / 2161.26 1469.60 / 2067.20 40 hrs/week Electric Underground & Substation Crew Chief 1536.47 / 2161.26 1469.60 / 2067.20 40 hrs/week ORDINANCE NO. 8336 (Cont.) - 8 - Engineering Technician I 1086.42 / 1528.53 1014.40 / 1427.20 40 hrs/week Engineering Technician II 1326.76 / 1863.54 1236.80 / 1740.00 40 hrs/week GIS Technician 1426.58 / 2006.62 1332.00 / 1873.60 40 hrs/week Instrument Technician 1574.94 / 2215.62 1506.40 / 2119.20 40 hrs/week Lineworker man Apprentice 1087.32 / 1529.78 1040.00 / 1463.20 40 hrs/week Lineworker man First Class 1392.61 / 1958.85 1332.00 / 1873.60 40 hrs/week Lineman Second Class 1148.00 / 1615.20 40 hrs/week Materials Handler 1324.86 / 1863.50 1267.20 / 1782.40 40 hrs/week Meter Reader 892.44 / 1256.27 853.60 / 1201.60 40 hrs/week Meter Technician 1113.84 / 1567.09 1040.00 / 1463.20 40 hrs/week Network Technician 1120.00 / 1576.00 40 hrs/week Power Dispatcher I 1498.54 / 2107.73 1399.20 / 1968.00 40 hrs/week Power Dispatcher II 1573.94 / 2213.97 1469.60 / 2067.20 40 hrs/week Power Plant Custodian 788.73 / 1109.90 754.40 / 1061.60 40 hrs/week Power Plant Maintenance Mechanic 1392.61 / 1958.85 1332.00 / 1873.60 40 hrs/week Power Plant Operator I 1040.00 / 1463.20 40 hrs/week Power Plant Operator II 1462.86 / 2057.54 1399.20 / 1968.00 40 hrs/week Senior Accounting Clerk 888.26 / 1251.26 849.60 / 1196.80 40 hrs/week Senior Engineering Technician 1426.58 / 2006.62 1332.00 / 1873.60 40 hrs/week Senior Materials Handler 1462.86 / 2057.54 1399.20 / 1968.00 40 hrs/week Senior Meter Reader 961.02 / 1350.79 919.20 / 1292.00 40 hrs/week ORDINANCE NO. 8336 (Cont.) - 9 - Senior Power Dispatcher 1736.74 / 2442.74 1621.60 / 2280.80 40 hrs/week Senior Power Plant Operator 1614.26 / 2270.83 1544.00 / 2172.00 40 hrs/week Senior Substation Technician 1574.94 / 2215.62 1506.40 / 2119.20 40 hrs/week Senior Utilities Operator 1506.40 / 2119.20 40 hrs/week Senior Water Maintenance Worker 1199.52 / 1687.90 1120.00 / 1576.00 40 hrs/week Substation Technician 1462.86 / 2057.54 1399.20 / 1968.00 40 hrs/week Systems Technician 1574.94 / 2215.62 1506.40 / 2119.20 40 hrs/week Tree Trim Crew Chief 1392.61 / 1958.85 1332.00 / 1873.60 40 hrs/week Utilities Electricia n 1462.86 / 2057.54 1399.20 / 1968.00 40 hrs/week Utilities Operator 1364.80 / 1920.80 40 hrs/week Utility Technician 1536.47 / 2161.26 1469.60 / 2067.20 40 hrs/week Utility Warehouse Clerk 985.28 / 1386.75 942.40 / 1326.40 40 hrs/week Water Maintenance Worker I 919.20 / 1292.00 40 hrs/week Water Maintenance Worker II 1059.86 / 1491.69 989.60 / 1392.80 40 hrs/week Wireworker man I 1200.24 / 1688.70 1148.00 / 1615.20 40 hrs/week Wireworker man II 1392.61 / 1958.85 1332.00 / 1873.60 40 hrs/week SECTION 4. The currently occupied classifications of employees of the City of Grand Island included under the FOP labor agreement, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the FOP labor agreement shall work prior to overtime eligibility are as follows: ORDINANCE NO. 8336 (Cont.) - 10 - Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Police Captain 1543.18 / 2117.26 40 hrs/week Police Officer 1094.58 / 1530.14 40 hrs/week Police Sergeant 1392.73 / 1908.36 40 hrs/week SECTION 5. The currently occupied classifications of employees of the City of Grand Island included under the IAFF labor agreement, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the IAFF labor agreement shall work prior to overtime eligibility are as follows: Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Fire Captain 1415.88 / 1992.60 1416.36 / 1993.68 212 hrs/28 days Firefighter / EMT 1049.76 / 1489.32 1049.24 / 1489.36 212 hrs/28 days Firefighter / Paramedic 1172.88 / 1703.16 1173.11 / 1702.77 212 hrs/28 days SECTION 6. The classification of employees included under labor agreements with the City of Grand Island, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classification, and the number of hours and work period which certain such employees shall work prior to overtime eligibility area as stated above. All full-time fire fighters and police officers shall be paid a clothing and uniform allowance in addition to regular salary. All full-time fire fighters shall be paid a clothing and uniform allowance in addition to regular salary in the amount of $80.00 per month. All full-time police officers shall be paid a clothing and uniform allowance in addition to regular salary of ORDINANCE NO. 8336 (Cont.) - 11 - $50.00 per month. Full-time police officers may also receive a reimbursement toward the purchase of body armor, not to exceed $400. Full-time fire fighters and fire captains may receive a one-time uniform acquisition allowance of up to $850. Full-time fire fighters, fire captains, Fire Operations Division Chief, Fire Prevention Division Chief, Fire Training Division Chief, and EMS Division Chief may receive an annual stipend for longevity not to exceed $520. If any such fire fighter or police officer shall resign, or his or her employment be terminated for any reason whatsoever, the clothing allowance shall be paid on a prorata basis, but no allowance shall be made for a fraction of a month. Non-union employees and employees covered by the AFSCME labor union, the FOP labor union, and the IBEW labor union may receive an annual stipend not to exceed $500 for bilingual pay. Utilities Department personnel in the IBEW bargaining unit and the classifications of Meter Reading Supervisor, Power Plant Superintendent, Power Plant Supervisor, Electric Distribution Superintendent, Electric Distribution Supervisor, Water Superintendent, Water Supervisor, Electric Underground and Substation Superintendent, Electric Underground and Substation Supervisor, and Engineering Technical Supervisor shall be eligible to participate in a voluntary uniform program providing an allowance up to $18.00 per month. When protective clothing is required for Utilities Department personnel in the IBEW, the City shall pay 60% of the cost of providing and cleaning said clothing and the employees 40% of said cost. Public Works Department personnel in the AFSCME bargaining unit shall be eligible to participate in a voluntary uniform program providing an allowance up to $18 per month. Full- time Shop Garage Division personnel shall receive a uniform allowance of $12 biweekly. Public ORDINANCE NO. 8336 (Cont.) - 12 - Works Department personnel in the job classifications Equipment Mechanic Supervisor, Garage Superintendent, and Equipment Mechanic shall receive a tool allowance of $10 biweekly. Parking Monitors may receive a one-time uniform acquisition allowance of $250 upon employment and an annual allowance thereafter of $100. SECTION 7. Employees shall be compensated for unused sick leave as follows: (A) For all employees except those covered in the IAFF and AFSCME bargaining agreement, the City will include in the second paycheck in January of each year, payment for an employee’s unused sick leave in excess of 960 hours accrued in the preceding calendar year. The compensation will be at the rate of one-half day’s pay based on the employee’s current pay rate at the time of such compensation, for each day of unused sick leave which exceeds 960 hours accrual of the preceding year. For those employees covered in the AFSCME bargaining agreement, the City will include in the paycheck in January of each year, payment for an employee's unused sick leave in excess of 968 hours accrued in the preceding calendar year. The compensation will be at the rate of one-half day's pay based on the employee's current pay rate at the time of such compensation, for each day of unused sick leave which exceeds 968 hours accrual of the preceding year. For those employees covered in the IAFF bargaining agreement, the City will include in the second paycheck in January of each year, payment for an employee’s unused sick leave in excess of 2,880 hours accrued in the preceding calendar year. The compensation will be at the rate of one-quarter day’s pay based on the employee’s current pay rate at the time of such compensation, for ORDINANCE NO. 8336 (Cont.) - 13 - each day of unused sick leave which exceeds 2,880 hours accrual of the preceding year. (B) All employees except those covered in the fire department barga ining agreement shall be paid for one-half of their accumulated sick leave at the time of their retirement, the rate of compensation to be based on the employee’s salary at the time of retirement. Employees covered in the fire department bargaining agreement shall be paid for one quarter of their accumulated sick leave at the time of their retirement, the rate of compensation to be based upon the employee’s salary at the time of retirement. (C) Department heads shall be paid for one-half of their accumulated sick leave, not to exceed 30 days of pay, upon their resignation, the rate of compensation to be based upon the salary at the time of termination. Compensation for unused sick leave at retirement shall be as provided above. (D) The death of an employee shall be treated the same as retirement, and payment shall be made to the employee’s beneficiary or estate for one-half of all unused sick leave. SECTION 8. The city administrator shall receive a vehicle allowance of $300 per month in lieu of mileage for use of personal vehicle travel within Hall County, payable monthly. SECTION 9. Reimbursed expenses which are authorized by Neb. Rev. Stat. §13- 2201, et. seq., the Local Government Miscellaneous Expenditure Act and/or which the Internal Revenue Service requires to be reflected on an employee IRS Form W-2 at year end, are hereby authorized as a payroll entry. ORDINANCE NO. 8336 (Cont.) - 14 - SECTION 10. Salary adjustments to be received as a result of this ordinance shall become effective with the pay period beginning on October 6, 2003. SECTION 11. The validity of any section, subsection, sentence, clause, or phrase of this ordinance shall not affect the validity or enforceability of any other section, subsection, sentence, clause, or phrase thereof. SECTION 12. Ordinance No. 8831 and all other ordinances and parts of ordinances in conflict herewith be, and the same are, hereby repealed. SECTION 13. This ordinance shall be in full force and take effect from and after its passage and publication in pamphlet form in one issue of the Grand Island Independent as provided by law. Enacted: August 26, 2003. ____________________________________ Jay Vavricek, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Item F3 #8837 - Consideration of Amendments to FY 2002-2003 Annual Budget This item relates to the aforementioned Public Hearing. On August 27, 2002, City Council approved the FY2002-2003 Annual Budget with Addendum #1 by Ordinance #8761. Amendment #1 is being submitted for Council consideration. This amendment will increase the appropriation for the Waste Water Treatment Plant (WWTP) Fund by $16,281,165 for the retirement of the 1994 series bonds and related expenses. The WWTP budgeted revenues will increase by $15,970,000 for bond proceeds. The revision will also increase budgeted appropriation for the Downtown Business Improvement District by $48,000 to enable the District to dissolve. Approval is recommended. Tuesday, August 26, 2003 Council Session City of Grand Island Staff Contact: David Springer City of Grand Island City Council Approved as to Form ¤ ___________ August 22, 2003 ¤ City Attorney ORDINANCE NO. 8837 An ordinance to amend "The Annual Appropriation Bill" of the City of Grand Island, Nebraska, to revise the budget statement pursuant to the Nebraska Budget Act for the fiscal year commencing October 1, 2002 and ending September 30, 2003; to provide for severability; and to provide for publication and the effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. An amended appropriation is hereby made for the ensuing fiscal year to defray all necessary expenses and liabilities of City departments, funds, and operations. The object and purpose of the appropriation shall be to pay for any and all necessary expenses and liabilities for the following departments, funds, and operations. Total Revised Funds Appropriation Amendment Appropriation General 30,477,140 0 30,477,140 Permanent Funds 16,200 0 16,200 Special Revenue 5,275,966 48,000 5,323,966 Debt Service 3,828,433 0 3,828,433 Capital Projects 7,137,000 0 7,137,000 Enterprise 58,593,460 16,281,165 74,874,625 Internal Service 9,411,252 0 9,411,252 Agency 2,876,624 0 2,876,624 Trust 1,369,490 0 1,369,490 Total Appropriation All Funds 118,985,565 16,329,165 135,314,730 SECTION 2. The foregoing amendment is necessary and prudent to address circumstances which could not have been reasonably anticipated at the time of the enactment of The Annual Appropriation Bill, Ordinance No. 8761, and fund transfers as provided above shall increase the appropriation for the Waste Water Treatment Plant (sewer) Fund by $16,281,165 for ORDINANCE NO. 8837 (Cont.) - 2 - the retirement of the 1994 series bonds and related expenses. The Waste Water Treatment Plant Fund budgeted revenues will increase by $15,970,000 for bond proceeds. The revision will also increase budgeted appropriation for the Business Improvement District No. 2 by $48,000 to enable the district to dissolve. SECTION 3. The foregoing appropriate amendments and expenditures will increase the previously adopted total budgeted expenditures beyond that initially adopted in the amount of $16,329,165. This amendment will not require any additional tax revenue and will be funded by a transfer from cash reserves. SECTION 4. If any section, subsection, or any other portion of this ordinance is held to be invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed separate, distinct, and independent, and such holding shall not affect the validity of the remaining portions thereof. SECTION 5. This ordinance shall be in force and take effect from and after its passage and publication, within fifteen days in one issue of the Grand Island Independent as provided by law. Enacted: August 26, 2003. ____________________________________ Jay Vavricek, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Item G1 Receipt of Official Document - Civil Service Minutes of July 22, 2003 Receipt of Official Document - Civil Service Minutes of July 22, 2003. See attached MINUTES. Tuesday, August 26, 2003 Council Session City of Grand Island Staff Contact: Brenda Sutherland City of Grand Island City Council City Of HR Department GRAND ISLAND Working Together for a Better Tomorrow. Today. MINUTES CIVIL SERVICE COMMISSION July 22, 2003 Roll Call: Members Present: Leeper, Hilligas, Burns Members Absent: None Also Present: Fire Operations Division Chief Rohling Leeper called the meeting to order at 8:33 a.m. Notice of the meeting was published in the July 18, 2003, edition of the Grand Island Independent. Burns moved to approve the minutes of the May 5, 2003 meeting. Hilligas seconded the motion, which carried unanimously upon roll call vote. The Commission received a request from the Fire Department to advertise and conduct the annual Fire Captain promotional examination. Hilligas moved to authorize the Secretary to advertise and conduct the Fire Captain promotional examination. Burns seconded the motion, which passed unanimously upon roll call vote. There being no further business, Hilligas moved to adjourn the meeting at 8:43 a.m. Burns seconded the motion, which carried unanimously upon roll call vote. Respectfully submitted, Al Satterly, Secretary Designee Approved by Civil Service Commission Civil Service Commission Copies of approved Minutes to: City Clerk Item G2 Approving Minutes of August 12, 2003 City Council Regular Meeting The Minutes of August 12, 2003 City Council Regular Meeting are submitted for approval. See attached MINUTES. Tuesday, August 26, 2003 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING August 12, 2003 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on August 12, 2003. Notice of the meeting was given in the Grand Island Independent on August 6, 2003. Mayor Jay Vavricek called the meeting to order at 7:00 p.m. The following members were present: Councilmembers Meyer, Whitesides, Pielstick, Gilbert, Nickerson, Seifert, Pauly, Hornady, Walker and Haase. The following City Officials were present: City Administrator Marlan Ferguson, Deputy City Clerk Cindy Brozek, Public Works Director Steve Riehle, City Attorney Doug Walker and Finance Director David Springer. PLEDGE OF ALLEGIANCE was said followed by the INVOCATION given by Pastor Rob Inge, Harvest Time Baptist Church, 1125 North Beal Street. RESERVE TIME TO SPEAK ON AGENDA ITEMS: Two individuals reserved time to speak on agenda items. PRESENTATIONS AND PROCLAMATIONS: Presentation of Grant Award from NDEQ and NE State Lottery for Improvements to Sucks Lake. Rick Edens, Urban Fishery Specialist for the Nebraska Department of Environmental Quality presented to Parks and Recreation Director Steve Paustian and Mayor Vavricek a check for $300,000.00 for the improvements made at Sucks Lake. The funding helped provide for dredging, storm sewer modification, bank stabilization and engineering costs associated with the entire project. Presentation of CDBG Award for Owner Occupied Rehabilitation Grant. Mayor Vavricek presented Jeri Garroutte with a check for $270,400 in Community Development Block Grant funds for rehabilitating 10-12 existing owner-occupied homes. Presentation by Philip Geissal Concerning the Heartland Events Center Campaign. Philip Geissal, Resident Director of Fund Raising for the Heartland Events Center Campaign gave the Mayor and Council an update on the Heartland Events Center campaign. SPECIAL ITEMS: Discussion Concerning the Police Department Budget. Police Chief Kyle Hetrick discussed the Police Budget with Council. Councilmember Nickerson moved that the 2003-2004 Police Department Budget be approved, stipulating that Spillman be fully operational by the last City Page 2, City Council Regular Meeting, August 12, 2003 Council meeting in April, allowing the Council to exercise its ability to cancel the contract with a 90 day notice. Second by Meyer. Whitesides and Pielstick voted no. Motion carries.. PUBLIC HEARINGS: Public Hearing on Proposed Use of Local Law Enforcement Block Grant Funds. Police Chief Kyle Hetrick reported that the Grand Island Police Department was eligible for federal Local Law Enforcement Block Grant (LLEBG) funds annually. This year, the award was $27,409.00. Because of Hall County being federally designated as a “disparate community”, 25% of the funds would be awarded to the Hall County Sheriff’s Office. The city’s 9% match of $1,665.10 comes to $20,166.18. The grant funds could only be used for police equipment costs. There was a federal mandate that required a public hearing regarding the dispersing of the block grant funds. Additionally, a grant advisory board was required to meet to discuss allocation of the funds. In August of 2003, members of the grant advisory board consisting of Dr. Kent Mann, Jerry Janulewicz, Carol Castleberry, Charlotte Lanhndorf, and Chief Hetrick discussed the 2003 grant. The grant funds were tentatively allocated for the following: portable radios, replace radio batteries, and replacement batteries for patrol officers rechargeable flashlights. As in years past, Chief Hetrick proposed that not all of funds be specifically earmarked because of unforeseen equipment needs. No public testimony was heard. Public Hearing on Acquisition of Utility Easement Located at 1204 Allen Drive. (Exchange Bank). Assistant Utility Director Tim Luchsinger reported that acquisition of a utility easement located at 1204 Allen Drive, was required in order to have access to install, upgrade, maintain, and repair power appurtenances. This easement would be used for a pad-mounted transformer to serve electricity to their new building. No public testimony was heard. Public Hearing on Amending the Economic Development Plan City Attorney, Doug Walker reported that Nebraska Statutes require a public hearing to amend the Economic Development plan voted in by Grand Island voters in May. The change to the plan would take out references to Community Projects Director and replace them with City Administrator or his/her designee. No public testimony was heard. ORDINANCES: Councilmember Pielstick made the motion and Councilmember seconded that the statutory rules requiring ordinances to be read by title on three different days be suspended and that ordinances numbered #8831 – Consideration of Salary Ordinance #8832 – Consideration of Amend ing the Economic Development Plan #8833 - Consideration of Repealing and Replacing Ordinance #8825 Regarding Vacation of the Plat for North Fork Subdivision #8834 – Consideration of Amending City Sign Code to Allow for Additional Signage for Public Entity. Page 3, City Council Regular Meeting, August 12, 2003 be considered for passage on the same day upon reading by number only and that the City Clerk be permitted to call out the number of these ordinances on their first reading and then upon final passage and call for a roll call vote on each reading and then upon final passage. Councilmember Seifert seconded the motion. Councilmember Pielstick noted that she would be voting no on #8834. Upon roll call vote, all voted aye. Motion adopted. Mayor: Is there any one in the audience interested in these Ordinances? No public comment was heard. City Clerk: Ordinances #8831, #8832, #8833, and #8834 on first reading. All those in favor of the passage of these ordinances on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Councilmember Pielstick voted no on Ordinance #8834. City Clerk: Ordinances #8831, #8832, #8833, and #8834 on final passage. All those in favor of the passage of these ordinances on final passage, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Councilmember Pielstick voted no on Ordinance #8834. Mayor: By reason of the roll call votes on first reading and then upon final passage, Ordinances #8831, #8832, #8833, and #8834 are declared to be lawfully passed and adopted upon publication as required by law. CONSENT AGENDA: Motion by Seifert, second by Walker, carried unanimously to approve the Consent Agenda, with the exceptions of G-12, G-25, and G-27. Upon roll call vote, all voted aye. Receipt of Official Document – Civil Service Minutes of May 5, 2003. Councilmember Gilbert abstained. Approving Minutes of July 22, 2003 City Council Regular Meeting. Councilmember Nickerson abstained. Councilmember Nickerson abstained. Approving Minutes of July 29, 2003 City Council Special Budget Meeting. Approving Minutes of July 30, 2003 City Council Special Budget Meeting. Approving Minutes of July 31, 2003 City Council Special Budget Meeting. Approving Appointment of David Springer as Interim City Administrator. Approving Appointments of Marv Webb, Richard Willis, Holger Honore, and Joe Carter to the Building Code Advisory Board. Approving Appointment of Peg Gilbert to Natural Gas Rate Area Representative and Margaret Hornady to Systems Information Advisory Boards. Page 4, City Council Regular Meeting, August 12, 2003 Approving Request of Fonner Park Exposition and Events Center, Inc., for Ratification of Election of Board of Directors. It was noted that Brian Hamilton, George Wanitschke, Vince Dowding, Hugh Miner, Jr., and John R. Browenell were appointed to the Board of Directors for the Fonner Park Exposition and Events Center, Inc. #2003-218 - Approving Change to City Council Meeting Dates for September 2003. It was noted that the Study Session date of September 2, 2003 would be changed to September 30, 2003. #2003-219 - Approving Proposed Use of Local Law Enforcement Block Grant Funds. #2003-221 - Approving Final Plat and Subdivision Agreement for Back-Bahr Subdivision. It was noted that Jeffry King, owner, had submitted the final plat for Back-Bahr Subdivision, located west of August Street and north of White Cloud Road for the purpose of developing 1 lot on a currently unplatted parcel of land in the E 1/2 NW 1/4 of 28-11-9. #2003-222 - Approving Final Plat and Subdivision Agreement for Livengood Second Subdivision. It was noted that Livengood Properties, L.L.C., owners, had submitted the final plat for Livengood Second Subdivision, located north of Seedling Mile and west of Stuhr Road for the purpose to develop 7 lots on a parcel of land in the E 1/2 SE 1/4 of 10-11-9. #2003-223 - Approving Certificate of Final Completion for Asphalt Maintenance Project 2003- AC-1 with #2003-224 - Approving Change Order #3 for Phase II and III Downtown Alley Project with for an Increase of $ and a Revised Contract Amount of $. #2003-225 - Approving Certificate of Final Completion of Phase II and III Paving/Storm Sewer Downtown Alley Project with #2003-226 - Approving Continuation of Street Improvement District #1249, Cannon Road. #2003-227 - Approving Bid Award for 2004 Truck with Aerial Device with Pacific Utility Equipment Company of Seattle, Washington, in the amount of $148,741.00 less trade-in of $13,500.00 for a total of $135,241.00. #2003-228 - Approving Bid Award for Coal Storage Retention Pond with in an Amount of $. #2003-229 - Approving Change Order #1 for Wellfield Grading with Hooker Brothers Construction Company of Grand Island, Nebraska for an increase of $320.00 and a Revised Contract Amount of $25,220.00. #2003-230 - Approving Continuation and Construction of Water Main District #441 – Faidley Avenue. #2003-231 - Approving Acquisition of Utility Easement Located at 1204 Allen Drive. (Exchange Bank) Page 5, City Council Regular Meeting, August 12, 2003 #2003-232 - Approving Interlocal Agreement with Grand Island Public Schools for Development of Shoemaker Park. #2003-234 - Approving Agreement with the Nebraska Game and Parks Commission for Award of Grant Funding for Construction of Fishing Pier at Sucks Lake. #2003-220 - Approving Final Plat and Subdivision Agreement for American Independence Subdivision. It was noted that Gary Valasek, owner, had submitted the final plat for American Independence Subdivision, located along the proposed Independence Avenue and north of 13th Street for the purpose of developing 21 lots on a parcel of land in the SE 1/4 SW 1/4 11-11-10. Chad Nabity made a presentation on the item. Motion by Pielstick, second by Hornady, carried unanimously. #2003-233 - Approving Interlocal Agreement with Grand Island Public Schools for Development of Softball Fields. Steve Paustian, Parks and Recreation Director discussed the Interlocal Agreement with Council. Motion by Hornady, second by Whitesides to approve the agreement. Councilmember Pielstick and Walker voted no. Motion carried. #2003-235 - Approving Amendment #3 to Agreement with Olsson Associates for Consulting Engineering Services on South Locust Project. Steve Riehle, Public Works Director discussed the project with the Council. Motion by Hornady, second by Nickerson to approve. Motion carried unanimously. REQUESTS AND REFERRALS: Reconsideration of motion from July 29th Council Meeting Regarding Extension of Independence from Manchester Road to 13th Street. Motion by Hornady, second by Gilbert, to rescind the decision made by the City Council at their July 29th Regular Meeting. Motion carried with Meyer, Whitesides, Pielstick and Seifert voting no. Steve Riehle, Public Works Director spoke in regard to the project. Dick Preisendorf, 2020 South August spoke in regard to the item. Motion by Hornady, second by Gilbert to proceed with phase one of the project, and placing the balance of the project, Shanna to Manchester, in the Public Works 1-6 year plan for consideration at a later date. Motion carried unanimously. PAYMENT OF CLAIMS: Motion by Seifert, second by Haase, carried unanimously to approve the Claims for the period of July 23, 2003 through August 12, 2003, for a total amount of $3,221,909.06, with Gilbert abstaining from claim reference #3595. EXECUTIVE SESSION: Motio n was made by Hornady, second by Pauly, carried unanimously to adjourn to executive session at 9:15 p.m. for the purpose of discussing IBEW Contract Negotiations. Page 6, City Council Regular Meeting, August 12, 2003 RETURN TO REGULAR SESSION: Motion by Pielstick, second by Whitesides, carried unanimously to reconvene in regular session at 9:50 p.m. ADJOURNMENT: Motion by Pielstick, second by Whitesides, carried unanimously to adjourn the meeting. The meeting was adjourned at 9:51 p.m. Respectfully submitted, Cindy Brozek Deputy City Clerk Item G3 Approving Minutes of August 19, 2003 City Council Study Session The Minutes of August 19, 2003 City Council Study Session are submitted for approval. See attached MINUTES. Tuesday, August 26, 2003 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL STUDY SESSION August 19, 2003 Pursuant to due call and notice thereof, a Study Session of the City Council of the City of Grand Island, Nebraska was conducted in the Council Cha mbers of City Hall, 100 East First Street, on August 19, 2003. Notice of the meeting was given in the Grand Island Independent on August 13, 2003. Mayor Jay Vavricek called the meeting to order at 7:00 p.m. The following members were present: Councilmembers Meyer, Pielstick, Gilbert, Nickerson, Seifert, Pauly, Hornady, and Walker. Councilmembers Whitesides and Haase were absent. The following City Officials were present: City Clerk RaNae Edwards, Public Works Director Steve Riehle, City Attorney Doug Walker and Finance Director David Springer. RESERVE TIME TO SPEAK ON AGENDA ITEMS: One individual reserved time to speak on agenda items. Discussion Concerning Interlocal Agreement with Hall County Regarding SWAT Team. Police Chief Kyle Hetrick reported that earlier this year discussions took place between the City Attorney, County Attorney, Chief of Police and County Sheriff regarding the need for an interlocal agreement between the City of Grand Island and Hall County to define the relationship between the two governmental entities who were involved with the SWAT team. The agreement was a draft prepared by the Hall County Attorney for discussion purposes. Presented were various issues regarding the formation and use of a SWAT team. Councilmember Pielstick commented on the types of service the SWAT team performed. Chief Hetrick stated the SWAT team responds to high risk cases. Training was discussed. Councilmember Walker questioned the jurisdiction and if a Grand Island Police Officer would go into another town. Chief Hetrick stated that Police Officer’s currently do that now if there is a need outside the city limits and the interlocal agreement would cover that. Councilmember Nickerson questioned the procedures of serving papers. Chief Hetrick commented on proactive responses, training, and procedures. Councilmember Pauly questioned why we couldn’t use the State Patrol SWAT Team. Chief Hetrick stated the State Patrol has a larger area to cover, time restraints were an issue, and some cases would not apply to the State Patrol guidelines. Councilmember Gilbert questioned the interlocal agreement and number of people on the team. Chief Hetrick stated the Police Department had 8 officers and the county had 4 officers with each being equipped by their respective departments. Costs were discussed with the majority being used for training. Councilmember Meyer questioned what the team would not respond to. Chief Hetrick stated they did not have a sniper team or a negotiating team. Also stated was there was no overtime to the officers for training. Page 2, City Council Study Session, August 19, 2003 City Attorney Doug Walker discussed the interlocal agreement. Mark McCue representing Ryder, Rosacker, McCue, and Houston commented on the insurance coverage carried by the City. Discussion Regarding Future Power Supply. Gary Mader, Utilities Department Director reported that differing fuel costs created a substantial difference in the cost of generation. Platte Generating Station produced electricity with a fuel cost of about $10/MWh; Burdick Station was fired by natural gas and produces power for a volatile $80/MWh. In 2002, Grand Island's retail electric rate averaged $47.30/MWh. Mr. Mader commented that to maintain the present rate structure, production from Burdick Station must be limited to peaking service only. For the past two summers, peak demand had exceeded 150 MW. Platte Generating Station could supply only 100 MW of the demand. The recently completed Combustion Turbine installation would help to control fuel costs. Unlike the Burdick Station steam generation, which must run for extended periods, combustion turbine operation could be restricted to peak load periods only. Peak demand was growing at a projected rate of 2.29%. Grand Island had generating resources to satisfy peak demands for an extended period of time; this would require extensive operation of the Burdick Station steam generation. The price of energy was determined by our generation mix, which would grow more uneconomical as energy needs grow. Energy sales were increasing 3.2% per year. By 2007 it was expected that the natural gas fired Burdick Station would be needed for every month of the year. To remain competitive, Grand Island needed additional base load capacity in the 2010 to 2012 time frame. Therefore, the Utilities Department continued to explore a number of options to add low cost, base load, coal fired resources to the current power generation mix. At present, there were three coal plant projects being evaluated in Nebraska; 1) Omaha Public Power (OPPD), a 600 MW plant at Nebraska City. 2) Hastings Utilities and Nebraska Municipal Power Pool (HU/NMPP), a 220 MW plant at Hastings and: 3) Nebraska Public Power District (NPPD), a 400 MW plant at the CHAAP or at a site in the northeast part of the state. In order to put these options, and associated costs, in perspective, the following information was provided. It was stressed that the tabulated figures were rough, round, order of magnitude numbers intended for only general comparison of the capital costs of the various options. The table also shows a hypothetical addition to Grand Islands Platte Generating Station. A PGS addition would be half the size of the HU/NMPP plant and have higher capital cost. Additionally, higher than average coal costs decrease the competitive viability of the potential addition to Platte Generating Station. Page 3, City Council Study Session, August 19, 2003 1. Option Comparisons: Project Sponsor Date of Operation Cost Per KW GI Share GI Total Annual Cost* % of Revenue** OPPD 2009 $1400 30MW $42,000,000 $2,500,000 8.3% HU/NMPP 2009+ $1600 15MW $24,000,000 $1,400,000 4.7% NPPD 2012+ $1400 40MW $56,000,000 $3,300,00 11.0% GI 2011 $1700 100MW $170,000,000 $9,900,000 33.0% *Assumes bonded debt at 5% interest. **Compares the annual capital debt service obligation to the Electric Department annual revenue. 2. Power Cost Risk: PGS fuel cost @ $10 per MWH. Non-firm purchase power markets in 2003: May: $40 per MWh: June: $44 per MWh: July: $70 per MWh Cost difference at 1500MWh per day. May: $45,000/day, $1,350,000/month: June: $51,000/day, $1,530,000/month: July: $90,000/day, $2,700,000/month 3. Fuel Cost; Coal 2002, FERC Report 423 1) NPPD: $8.49 per ton, 2) OPPD: $10.48 per ton, 3) HU: $11.80 per ton, 4) GI: $12.79 per ton State Weighted Average $10.00 per ton. GI fuel cost was 28% higher than the State Average at 400,000 tons per year/ $1,000,000 per year. 4. Miscellaneous Items to consider: Transmission Service, Debt Structure - a) Capitalize interest during construction, b) Issuance costs, c) Gas Turbine debt paid in 2016. Dispatching Ancillary - Voltage, Imbalance, Spinning Reserves, etc. Discussion was held concerning rail lines to transport coal and coal costs. Councilmember Nickerson questioned the time frame of each of the project sponsors, excess power, and memorandum of understandings with OPPD and HU/NMPP. Page 4, City Council Study Session, August 19, 2003 Discussion Concerning License Agreements. Steve Riehle, Public Works Director reported that License Agreements could be approved administratively (by Staff) or encroachments in easements, streets or alleys. Staff were reluctant to approve license agreements for fences. If a request for a license agreement was denied by staff, the applicant could request that the license agreement be considered by council. Mr. Riehle stated staff had a pending request for a fence to be built in the right-of-way (ROW) in front of 229 North Carey. Also mentioned was a request for a license agreement for a fence that was replaced where the old fence was and for a new playground, both of which encroach on the street ROW at 2103 West Koenig Street. If council directs, staff would come back with an item for approval of license agreements for these encroachments at the August 26th Council Meeting. Staff recommended the following: Administrative License Agreements: Private Sanitary Sewer Services Paving in alleys or Easements Other Minor Encroachments Council Approved License Agreements: Structures in ROW Fences Sheds Garages Jarrod Spilger, 229 North Carey spoke with regards to his request for a fence in his front yard. ADJOURNMENT: The meeting was adjourned at 9:00 p.m. Respectfully submitted, RaNae Edwards City Clerk Item G4 Approving Appointments of Sue Pirnie and Lee Elliott to the Community Redevelopment Authority Board The Mayor has submitted the re-appointments of Sue Pirnie and Lee Elliott to the CRA Board. Their terms expire October 10, 2003 and October 31, 2003 respectively. They have agreed to serve another 3-year term which will expire October 10, 2006 and October 31, 2006 respectively. Approval is recommended. Tuesday, August 26, 2003 Council Session City of Grand Island Staff Contact: Mayor Vavricek City of Grand Island City Council Item G5 Approving Appointments to the Zoning Board of Adjustment The Mayor has submitted the appointments of Al Avery, Beckie Bixby, Dianne Miller, and Mike Nolan to the Zoning Board of Adjustment. The appointments would become effective September 1, 2003, upon approval by council, and would expire August 31, 2004. Approval is recommended. Tuesday, August 26, 2003 Council Session City of Grand Island Staff Contact: Mayor Vavricek City of Grand Island City Council Item G6 Approving Appointments to Economic Development Program Citizens Advisory Committee At the May 6, 2003 Special Election, the voters of Grand Island approved an Economic Development Program to encourage growth to our community. This program will be administered by a Citizens' Review Committee appointed by the Mayor and approved by the City Council. The Committee will be comprised of seven members from the community who are registered voters in the city of Grand Island. The program recommends that professionals in the fields of accounting and banking and finance, small business owners, and business professionals be included on the Citizens' Review Committee. The Mayor has submitted the following names for Council approval to the Citizens' Review Committee: Ed Armstrong, Dan Eakes, Matt Shonsey, Dr. W.J. Thiemann, Tom Ward, Tim White, and Lisa L. Willman. These appointee's meet the requirements as set out in the Economic Development Program. Approval is recommended. Tuesday, August 26, 2003 Council Session City of Grand Island Staff Contact: Mayor Vavricek City of Grand Island City Council Item G7 Approving Request of Carl Mettenbrink, 2200 East One-R Road for a Conditional Use Permit for a Used Car Lot Located at 2809 West Old Highway 30 This item relates to the aforementioned Public Hearing. Council may approve, deny, or place conditions upon any approval. Tuesday, August 26, 2003 Council Session City of Grand Island Staff Contact: Craig Lewis City of Grand Island City Council Item G8 #2003-236 - Approving Authorization of Business Improvement Board to Administer Funds Collected for BID #5 This resolution is on the agenda to permit the new Business Improvement District #5 to administer its own funds. Business Improvement District #2 was not given this authority which can be delegated to it pursuant to Neb. Rev. Stat. Section 19-4021. If this resolution is passed it will give the business improvement district more autonomy to take care of its business without the City being involved as the contracting entity. The City will continue to collect the receipts and handle the disbursements of revenue as directed by the Board of the Business Improvement District. Passage is recommended. Tuesday, August 26, 2003 Council Session City of Grand Island Staff Contact: Doug Walker City of Grand Island City Council Approved as to Form ¤ ___________ August 22, 2003 ¤ City Attorney R E S O L U T I O N 2003-236 WHEREAS, Business Improvement District No. 5 (hereinafter BID), was created by the Grand Island City Council on June 20, 2003 by Ordinance No. 8812; and WHEREAS, Neb. Rev. Stat. §19-4021 permits the City Council to authorize and direct the Business Improvement Board for the Business Improvement District No. 5 to administer the funds collected for it; and WHEREAS, the City desires to authorize the Business Improvement Board to administer the funds and exercise all of the powers and authority set forth in Neb. Rev. Stat. §19-4019. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Business Improvement Board is hereinafter authorized for the term of Business Improvement District No. 5 to administer the funds collected for it and to exercise all of the authority granted to it in Nebraska statutes, including but not limited to accomplishing the purposes set forth in Neb. Rev. Stat. §19-4019. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 26, 2003. _______________________________________ RaNae Edwards, City Clerk Item G9 #2003-237 - Approving Acquisition of Utility Easement - 4704 Seedling Mile Road - Lanzendorf Holdings Background: Nebraska State Law requires that acquisition of property must be approved by City Council. The Utilities Department needs to acquire an easement relative to property of Lanzendorf Holdings Limited Partnership located at 4704 Seedling Mile Road, in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. The property at 4704 Seedling Mile Road is being divided from one to two lots. This easement is needed to provide electrical service to the newly established lot. Recommendation: Approve the request to obtain the needed easement. Fiscal Effects: One dollar ($1.00) for the easement will be paid to the grantor. Alternatives: As suggested by City Council. See attached RESOLUTION. Tuesday, August 26, 2003 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Aproved as to Form ¤ ___________ August 22, 2003 ¤ City Attorney R E S O L U T I O N 2003-237 WHEREAS, a public utility easement is required by the City of Grand Island, from Lanzendorf Holdings Limited Partnership, a Nevada limited partnership, to install, upgrade, maintain, and repair public utilities and appurtenances; and WHEREAS, a public hearing was held on August 26, 2003, for the purpose of discussing the proposed acquisition of an easement and right-of-way through a part of Lot Two (2) Schaaf's Third Second Subdivision in the city of Grand Island, Hall County, Nebraska, the easement and right-of-way being more particularly described as follows: Beginning at the southeast corner of Lot Two (2) Schaaf's Third Subdivision; thence northerly along the easterly line of said Lot Two (2), a distance of Two Hundred Nine and Eighty Seven Hundredths (209.87) feet to the northeast corner of said Lot Two (2); thence deflecting left 76º46'34" westerly along the northerly line of said Lot Two (2), a distance of Sixty Five and Forty Four Hundredths (65.44) feet to the northwest corner of said Lot Two (2); thence deflecting left 48º16'16" southwesterly along a westerly line of said Lot Two (2), a distance of Nine and Forty Five Hundredths (9.45) feet; thence deflecting left 116º47'22" southeasterly, a distance of Fifty Eight and Thirty Four Hundredths (58.34) feet; thence deflecting right 61º50'12" southerly, a distance of One Hundred Ninety Nine and Seventy Four Hundredths (199.74) feet to a point on the northerly right-of-way line of Seedling Mile Road; thence deflecting left 111º25'59" northeasterly along the said northerly right-of-way line of Seedling Mile Road, a distance of Twenty One and Forty Nine Hundredths (21.49) feet to the said Point of Beginning. The above-described easement and right-of-way containing 0.116 acres, more or less, as shown on the plat dated August 6, 2003, marked Exhibit "A" attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to acquire a public utility easement from Lanzendorf Holdings Limited Partnership, a Nevada limited partnership, on the above-described tract of land. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 26, 2003. _______________________________________ RaNae Edwards, City Clerk Item G10 #2003-238 - Approving Bid Award - Kimball Street Reservoir Rehabilitation and Pine Street Reservoir Demolition Background: The Water Department has two concrete reservoirs, one is 77 years old, the other is 64. PINE STREET RESERVOIR was constructed in 1926 and had a capacity of approximately 1,000,000 gallons. That reservoir is located on the same property as the Water Shop (the old power plant). In 1997 that reservoir was abandoned to water system use because of extensive cracking and sloughing of the concrete walls and ceiling. KIMBALL RESERVOIR was constructed in 1939 and has a capacity of 3,000,000 gallons. It remains in normal service. However, approximately one third of the concrete slab roof and associated supporting columns are in need of repair and the sidewalls have cracking. During their water system engineering evaluation, CH2M Hill conducted inspections of the deteriorated reservoirs and recommended that the Pine Reservoir not be repaired but be permanently abandoned. It was also recommended that the Kimball Reservoir, being much larger and in generally better condition, be repaired. In February 2002, Council authorized CH2M Hill to perform engineering services and develop specifications for the demolition of the Pine Reservoir and repair of the Kimball Reservoir. Discussion: The specifications were issued for bid and advertised in accordance with the City Procurement Code. Bids were publicly opened on August 12, 2003. The engineer’s estimate for this project was $820,000. Only one bid was received. Bidder: Diamond Engineering from Grand Island, NE - Bid Price: $712,930.00. Recommendation: Our consultants and department engineering staff reviewed the bid for compliance with the City’s detailed specifications. It is the recommendation of the Utilities Department that Diamond Engineering be awarded the contract for this work in the amount of $712,930.00. Fiscal Effects: Expenditure of $712,930.00 from Enterprise Fund 525. Alternatives: None recommended. See attached RESOLUTION. Tuesday, August 26, 2003 Council Session City of Grand Island City of Grand Island City Council Staff Contact: Gary R. Mader; Dale Shotkoski City of Grand Island City Council Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Dale M. Shotkoski, Assistant City Attorney Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: August 14, 2003 at 11:00 a.m. FOR: Kimball Street Reservoir Rehabilitation and Pine Street Reservoir Demolition DEPARTMENT: Utilities - PGS ENGINEER’S ESTIMATE: $820,000.00 FUND/ACCOUNT: Enterprise Fund 525 PUBLICATION DATE: July 4, 2003 NO. POTENTIAL BIDDERS: 8 SUMMARY Bidder: Diamond Engineering Grand Island, NE Bid Security: Travelers Casualty Exceptions: None Bid Price: $712,930.00 cc: Gary Mader, Utilities Director Bob Smith, Assistant Utilities Director Shelly Schnakenberg, Senior Utility Secretary RaNae Edwards, City Clerk Dale Shotkoski, Purchasing Agent Laura Berthelsen, Legal Assistant P844 Approved as to Form ¤ ___________ August 22, 2003 ¤ City Attorney R E S O L U T I O N 2003-238 WHEREAS, the City of Grand Island invited sealed bids for Kimball Street Reservoir Rehabilitation and Pine Street Reservoir Demolition, according to plans and specifications on file with the Purchasing Division of the Legal Department; and WHEREAS, on August 14, 2003, one bid was received, opened and reviewed; and WHEREAS, the Diamond Engineering Company of Grand Island, Nebraska, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $712,930.00; and WHEREAS, the Diamond Engineering Company's bid is less than the engineer’s estimate for such project. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of the Diamond Engineering Company of Grand Island, Nebraska, in the amount of $712,930.00 for Kimball Street Reservoir Rehabilitation and Pine Street Reservoir Demolition is hereby approved as the lowest responsible bid. BE IT FURTHER RESOLVED, that a contract for such project between the City and such contractor be entered into, and the Mayor is hereby authorized and directed to execute such contract on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 26, 2003. _______________________________________ RaNae Edwards, City Clerk Item G11 #2003-239 - Approving Bid Award for Storage Building at Fire Station #3 The bid opening for the storage building was held on August 12, 2003. Two bids were received under the estimated cost It is the recommendation of the Fire Department to accept the bid of $59,972.00 by Roger Krzycki Construction of Grand Island, NE as the most responsive bid. Tuesday, August 26, 2003 Council Session City of Grand Island Staff Contact: Jim Rowell City of Grand Island City Council Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Dale M. Shotkoski, Assistant City Attorney Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: August 12, 2003 at 11:00 a.m. FOR: Storage Building for Fire Station #3 DEPARTMENT: Fire ENGINEER’S ESTIMATE: $70,000.00 FUND/ACCOUNT: 10022101-85612 PUBLICATION DATE: July 30, 2003 NO. POTENTIAL BIDDERS: 7 SUMMARY Bidder: Husker Sales & Distributing, Inc. Roger Krzycki Construction Grand Island, NE Grand Island, NE Bid Security: Cashier’s Check Amco Insurance Co. Exceptions: None None Bid Price: $67,847.00 $59,972.00 cc: Jim Rowell, Fire Chief Curt Rohling, Operations Division Chief Chris Hoffman, Fire Department Marlan Ferguson, City Administrator Dale Shotkoski, Purchasing Agent Laura Berthelsen, Legal Assistant P-848 Approved as to Form ¤ ___________ August 22, 2003 ¤ City Attorney R E S O L U T I O N 2003-239 WHEREAS, the City of Grand Island invited sealed bids for Storage Building – Fire Station No. 3, according to plans and specifications on file with the Purchasing Division of the Legal Department; and WHEREAS, on August 12, 2003, bids were received, opened and reviewed; and WHEREAS, Roger Krzycki Construction of Grand Island, Nebraska, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $59,972.00; and WHEREAS, Roger Krzycki Construction's bid is less than the engineer’s estimate for such project. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Roger Krzycki Construction of Grand Island, Nebraska, in the amount of $59,972.00 for storage building for Fire Station No. 3 is hereby approved as the lowest responsible bid. BE IT FURTHER RESOLVED, that a contract for such project between the City and such contractor be entered into, and the Mayor is hereby authorized and directed to execute such contract on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 26, 2003. _______________________________________ RaNae Edwards, City Clerk Item G12 #2003-240 - Approving Changes to the By-Laws of the Community Development Advisory Committee The purpose of the Community Development Advisory Committee is to advise the Community Development staff on proposed programs for housing, and economic development activities. The current by-laws of the Community Development Advisory Committee were adopted by the City Council on January 16, 1989. At that time, the By-Laws stated that the membership of the Committee should include two non-voting Council members appointed by the Mayor. Sometime after that the City Code was changed to read "Members of the Committee shall be those six individual voting members and one non-voting Council member appointed by the Mayor". The recommended changes will amend the By-Laws to match the City Code, and reflect one non-voting Council member. The Community Development Advisory Committee voted to recommend this change at their August 12, 2003 meeting. Tuesday, August 26, 2003 Council Session City of Grand Island Staff Contact: Jean Goss, Executive Assistant City of Grand Island City Council Approved as to Form ¤ ___________ August 22, 2003 ¤ City Attorney R E S O L U T I O N 2003-240 WHEREAS, on January 16, 1989, the City Council of the City of Grand Island approved and adopted By-Laws of the Community Development Advisory Committee; and WHEREAS, at that time, the Committee was to be comprised of two (2) non-voting Council members; and WHEREAS, subsequent to the adoption of the by-laws, the City Code was amended to indicate that one (1) non-voting Council member would be appointed to the Committee; and WHEREAS, it is necessary to amend the By-Laws to conform with the requirements of the City Code which will require one (1) non-voting Council member to be appointed to the Committee. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the By-Laws of the Community Development Advisory Committee are hereby amended to require one (1) non-voting Council member on the committee. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 26, 2003. _______________________________________ RaNae Edwards, City Clerk Item G13 #2003-241 - Approving Amendment to the City of Grand Island Homeownership Opportunity Program (HOP) Guidelines for New Housing and Existing Housing. The City of Grand Island's Homeownership Opportunity Program allows low-income first time homebuyers to purchase an existing house or a newly constructed home in the Community Development Block Grant project area in northeast Grand Island utilizing block grant funds for down-payment assistance. Previous guidelines for the program limited the purchase price of new homes to $70,000 and existing homes to $60,000. The proposed guidelines have eliminated these figures as The Department of Housing and Urban Development will not allow persons acquiring housing to spend more than 30% of their income for housing and the family cannot exceed 80% of the median income for Hall County to apply, therefore if the purchase price is not affordable, the family does not meet the eligibility requirements. It is recommended that Council approve the guidelines for the program. Tuesday, August 26, 2003 Council Session City of Grand Island Staff Contact: Jean Goss, Executive Assistant City of Grand Island City Council Approved as to Form ¤ ___________ August 22, 2003 ¤ City Attorney R E S O L U T I O N 2003-241 WHEREAS, on July 14, 1997, by Resolution 97-197, the City Council of the City of Grand Island adopted guidelines for the Home Ownership Opportunity Program (HOP) for providing down payment assistance to aid low-income, first-time homebuyers; and WHEREAS, the current guidelines limit the purchase price of new homes to $70,000 and existing homes to $60,000; and WHEREAS, the Department of Housing and Urban Development will not allow persons to spend more than 30% of their income for housing and the family cannot exceed 80% of the median income for Hall County to apply; and WHEREAS, based on this criteria, it is necessary for the City to amend its guidelines to incorporate this into the eligibility requirements and to remove guidelines setting limits on purchase price. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Home Ownership Opportunity Program (HOP) guidelines are hereby amended to include in the eligibility requirements that no persons acquiring housing will be allowed to spend more than 30% of their income for housing and the family cannot exceed 80% of the median income for Hall County to apply for such assistance in acquiring such housing, and to remove purchase price limits. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 26, 2003. _______________________________________ RaNae Edwards, City Clerk Item G14 #2003-242 - Approving Changes to the Owner-Occupied Rehabilitation Program Guidelines. The City of Grand Island was recently awarded a $270,400 grant from the Department of Economic Development (DED) for owner-occupied housing rehabilitation. In past programs/guidelines, there was no demand for repayment of the funds by the homeowners until the property changed hands. As funding is not as plentiful as it once was, we were advised by our Program Representative of the DED to have a repayment schedule in place and establish guidelines for matching funds, lead based paint and asbestos removal. Rehabilitation projects now require a 10% match from the homeowner and the issues of lead based paint and asbestos removal need to be addressed for homeowners to quality for the funding. Repayment of the funds will be based on homeowner income. The changes to the Owner-Occupied Rehabilitation Guidelines reflect the application that was submitted to the DED for approval of the funding. It is recommended that Council approve the changes in order to comply with grant requirements. Tuesday, August 26, 2003 Council Session City of Grand Island Staff Contact: Jean Goss, Executive Assistant City of Grand Island City Council Approved as to Form ¤ ___________ August 22, 2003 ¤ City Attorney R E S O L U T I O N 2003-242 WHEREAS, the City of Grand Island was recently awarded a $270,400 grant from the Department of Economic Development for owner-occupied rehabilitation; and WHEREAS, repayment of funds by the homeowner was not required in the past until the property was conveyed; and WHEREAS, due to a limitation of available funds for future projects, the Department of Economic Development has implemented additional requirements which address lead based paint, asbestos removal, require a 10% match from the homeowner on rehabilitation projects, and require repayment of a portion of the funds by the homeowner; and WHEREAS, due to the federal funding received by the City for its housing program, these issues must be incorporated into the guidelines established by the City's Community Development Division. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the guidelines established by the City's Community Development Division under the housing program are hereby amended to address lead based paint, asbestos removal, require a 10% match from the homeowner on rehabilitation projects, and require repayment of a portion of the funds by the homeowner in conformance with guidelines implemented by the Department of Economic Development. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 26, 2003. _______________________________________ RaNae Edwards, City Clerk Item G15 #2003-243 - Approving Certificate of Final Completion for Asphalt Maintenance Project 2002-AC-1 The 2002-AC-1 Asphalt Maintenance Contract was awarded to J.I.L. Asphalt Paving Company on May 10, 2002. Work commenced in August, 2002 and was completed in August, 2003. This project was completed at a construction price of $563,386.29. There are sufficient funds available in Account No. 40044450-90033; Account No. 40044450-90034; Account No. 40044450-90027 and Account No. 10033506-85354; to finalize payment on this contract. It is recommended that the Certificate of Final Completion be accepted and final payment be issued to the contractor. Tuesday, August 26, 2003 Council Session City of Grand Island Staff Contact: Steven P. Riehle, Public Works Director City of Grand Island City Council Approved as to Form ¤ ___________ August 22, 2003 ¤ City Attorney R E S O L U T I O N 2003-243 WHEREAS, the Public Works Director of the City of Grand Island has issued his Certificate of Final Completion for Asphalt Maintenance Project 2002-AC-1 certifying that J.I.L. Asphalt Paving Company of Grand Island, Nebraska, under contract dated May 10, 2002, has completed such project according to the terms, conditions, and stipulations for such improvements; and WHEREAS, the Public Works Director recommends the acceptance of the final completion; and WHEREAS, the Mayor concurs with the Public Works Director's recommendations. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: 1. The Public Works Director's Certificate of Final Completion for Asphalt Maintenance Project 2002-AC-1 is hereby confirmed. 2. A warrant be issued from Account No. 40044450-90033 in the amount of $26,675.66, from Account No. 40044450-90034 in the amount of $22,351.72, from Account No. 40044450- 90027 in the amount of $1,659.70 and from Account No. 10033506-85354 in the amount of $117.63 for a total amount of $50,804.71 payable to J.I.L. Asphalt Paving Company for the final amount due the contractor. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 26, 2003. _______________________________________ RaNae Edwards, City Clerk Item G16 #2003-244 - Approving Certificate of Final Completion for Sanitary Sewer District 500, Seedling Mile The contract for Sanitary Sewer District 500 was awarded to The Starostka Group Company of Grand Island, Nebraska on June 11, 2002. Work commenced on August 5, 2002 and was completed on November 25, 2002. The project was completed at a construction price of $151,201.34. Total cost of the project, including contract administration, is $195,379.27. It is recommended that the Certificate of Final Completion be accepted and that the Board of Equalization date be set for September 23, 2003. The costs of this project will be assessed to benefiting properties. Tuesday, August 26, 2003 Council Session City of Grand Island Staff Contact: Steve Riehle, City Engineer/Public Works Director City of Grand Island City Council Approved as to Form ¤ ___________ August 22, 2003 ¤ City Attorney R E S O L U T I O N 2003-244 WHEREAS, the Public Works Director of the City of Grand Island has issued his Certificate of Final Completion for Sanitary Sewer District 500, certifying that the Starostka Group Co. of Grand Island, Nebraska, under contract dated June 20, 2002, has completed such project according to the terms, conditions, and stipulations for such improvements; and WHEREAS, the Public Works Director recommends the acceptance of the final completion; and WHEREAS, the Mayor concurs with the Public Works Director's recommendations. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: 1. The Public Works Director's Certificate of Final Completion for Sanitary Sewer District 500 is hereby confirmed. 2. The City Council will sit as a Board of Equalization on September 23, 2003 to determine benefits and set assessments for Sanitary Sewer District 500. 3. The costs of contract administration be credited to Account No. 10033001-74516 from Account No. 53030050-85213 in the amount of $10,320.13. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 26, 2003. _______________________________________ RaNae Edwards, City Clerk Item G17 #2003-245 - Approving Certificate of Final Completion for Sanitary Sewer District 501, Freedom Acres The contract for Sanitary Sewer District 501 was awarded to The Diamond Engineering Company of Grand Island, Nebraska on July 9, 2002. Work commenced on September 17, 2002 and was completed on May 12, 2003. The project was completed at a construction price of $339,666.71. Total cost of the project, including contract administration, is $387,477.17. It is recommended that the Certificate of Final Completion be accepted and that the Board of Equalization date be set for September 23, 2003. The costs of this project will be assessed to benefiting properties. Tuesday, August 26, 2003 Council Session City of Grand Island Staff Contact: Steve Riehle, City Engineer/Public Works Director City of Grand Island City Council Approved as to Form ¤ ___________ August 22, 2003 ¤ City Attorney R E S O L U T I O N 2003-245 WHEREAS, the Public Works Director of the City of Grand Island has issued his Certificate of Final Completion for Sanitary Sewer District 501, certifying that the Diamond Engineering Company of Grand Island, Nebraska, under contract dated June 27, 2002, has completed such project according to the terms, conditions, and stipulations for such improvements; and WHEREAS, the Public Works Director recommends the acceptance of the final completion; and WHEREAS, the Mayor concurs with the Public Works Director's recommendations. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: 1. The Public Works Director's Certificate of Final Completion for Sanitary Sewer District 501 is hereby confirmed. 2. The City Council will sit as a Board of Equalization on September 23, 2003 to determine benefits and set assessments for Sanitary Sewer District 501. 3. The costs of contract administration be credited to Account No. 1003001-74516 from Account No. 53030050-85213 in the amount of $30,469.77. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 26, 2003. _______________________________________ RaNae Edwards, City Clerk Item G18 #2003-246 - Approving Bid Award for Utility Tractor for Street & Transportation Division of the Public Works Department The Street & Transportation Division of the Public Works Department advertised for bids for one (1) Utility Tractor for use in Division operations. The purpose of this memo is to recommend award of this bid. The Public Works Department, Street & Transportation Division, and the Purchasing Division of the City Attorney’s Office have reviewed all bids received for the Utility Tractor. All bids received were less than the estimate. A summary of the bids received is shown below. Fairbanks Grand Island Grand Island, NE (New Holland) No Exceptions Base price $40,950.00 Less trade-in - $12,000.00 Total bid $24,995.00 Green Line Equipment Grand Island, NE (John Deere) Exceptions noted Base price $34,603.00 Less trade-in - $2,000.00 Total bid $32,603.00 Nebraska Machinery Company Doniphan, NE (AGCO Challenger) Exceptions noted Base price $38,500.00 Less trade-in - $7,500.00 Total bid $31,000.00 Toner’s Inc. Grand Island, NE (Case) Did not bid Staff recommends that the bid be awarded to Fairbanks Grand Island in the amount of $24,995.00 for the Utility Tractor as the lowest responsible bid. There are sufficient funds in Account No. 10033501-85615, Street & Transportation Division Capital Outlay – Machinery Tuesday, August 26, 2003 Council Session City of Grand Island City of Grand Island City Council & Equipment, to purchase this equipment. Staff Contact: Steve Riehle, City Engineer/Public Works Director City of Grand Island City Council Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Dale M. Shotkoski, Assistant City Attorney Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: August 18, 2003 at 11:00 a.m. FOR: (1) Utility Tractor DEPARTMENT: Street & Transportation Division - PW ENGINEER’S ESTIMATE: $46,200.00 FUND/ACCOUNT: 10033501-85615 PUBLICATION DATE: August 5, 2003 NO. POTENTIAL BIDDERS: SUMMARY Bidder: Fairbanks Nebraska Machinery Greenline Equipment Grand Island, NE Grand Island, NE Grand Island, NE Exceptions: None Noted Noted Base Bid Price: $36,995.00 $38,500.00 $34,603.00 Less Trade -in: 12,000.00 7,500.00 2,000.00 Total Bid: $24,995.00 $31,000.00 $32,603.00 cc: Steve Riehle, Public Works Director Scott Johnson, Street Superintendent Dale Shotkoski, Purchasing Agent Laura Berthelsen, Legal Assistant P849 Approved as to Form ¤ ___________ August 22, 2003 ¤ City Attorney R E S O L U T I O N 2003-246 WHEREAS, the City of Grand Island invited sealed bids for one (1) Utility Tractor, according to plans and specifications on file with the Street Division of the Public Works Department; and WHEREAS, on August 18, 2003, bids were received, opened and reviewed; and WHEREAS, Fairbanks of Grand Island, Nebraska, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $36,995 less trade-in of $12,000 for a net bid of $24,995; and WHEREAS, Fairbanks' bid is less than the estimate for such truck. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Fairbanks of Grand Island, Nebraska, in the net amount of $24,995 for one (1) utility tractor is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 26, 2003. _______________________________________ RaNae Edwards, City Clerk Item G19 #2003-247 - Approving Changes to the Human Resources Handbook Changes to the Personnel Rules that are being proposed are changes on page 20 of the Employee Handbook under Hours Of Work and on page 29 under Personal Leave Days. The change to the policy under Hours Of Work will state that Hours of work shall include actual hours worked. Any payment for time not actually worked (leave time) shall not count toward the calculation of overtime. Currently hours worked also includes vacation and holiday. The proposed change will eliminate vacation and holiday from being counted towards the calculation of overtime. The other proposed change is to the wording on how personal leave days are to be taken. Currently it states one day must be taken in the first 180 days and one in the second 185 days. To simplify the wording, the proposed change will read as follows; One personal leave day must be taken within the first six months of the calendar year and one personal leave day must be taken within the last six months of the calendar year. Lastly, a "housekeeping" change is in order to change the reference of the payroll steps from A through H to 1 through 8 to reflect the changes in tables with the new MUNIS system. Approval is recommended. Tuesday, August 26, 2003 Council Session City of Grand Island Staff Contact: Brenda Sutherland City of Grand Island City Council Approved as to Form ¤ ___________ August 22, 2003 ¤ City Attorney R E S O L U T I O N 2003-247 WHEREAS, on November 6, 2001, by Resolution 2001-314, the City Council of the City of Grand Island approved and adopted the current Employee Handbook; and WHEREAS, changes to the handbook are recommended pertaining to the calculation of hours worked for purposes of determining overtime pay and to clarify the use of personal holidays. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the following changes to the Employee Handbook are hereby approved and shall become effective on October 6, 2003: 1. On page 20 of the Employee Handbook, under Hours of Work. For purposes of calculating overtime, hours worked shall include actual hours worked. Any payment for time not actually worked (leave time) shall not count towards the calculation of overtime. Hours worked shall not include vacation or holiday hours used. 2. On page 29 of the Employee Handbook, under Personal Leave Days. The first sentence of the second paragraph of this section shall read: "One personal leave day must be taken within the first six months of the calendar year and one personal leave day must be taken within the last six months of the calendar year." 3. All references to the payroll steps currently identified as steps "A" through "H" shall now be referred to as steps "1" through "8". - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 26, 2003. _______________________________________ RaNae Edwards, City Clerk Item G20 #2003-248 - Approving Grant Application to the Nebraska State Historical Society Foundation for Interior Finish Materials for the Stolley House This is a request for approval to submit a grant request of the Nebraska State Historical Society Foundation to reimburse the City for the cost incurred in the renovation and interior finish of the historical Stolley House. Mrs. Grace Carmody and Mr. Richard Palmer have made available to the Foundation $25,000 each, with the understanding that this money is to be utilized in the restoration of the Stolley house. The City of Grand Island has already entered into a contract in the amount of $80,257.00 for structural repairs, weatherization, and mechanical systems to make the structure once again usable. That contract is nearing it's completion and interior painting, papering, and decorating is needed to finish the project. These dollars will be used for the interior finish as approved by the Hall County Historical Society and the State of Nebraska Historic Preservation Officer. Approval is requested. Tuesday, August 26, 2003 Council Session City of Grand Island Staff Contact: Craig Lewis City of Grand Island City Council Approved as to Form ¤ ___________ August 22, 2003 ¤ City Attorney R E S O L U T I O N 2003-248 WHEREAS, donations have been made by Mrs. Grace Carmody and Mr. Richard Palmer to the Nebraska State Historical Society Foundation for the specific use of renovating the Stolley House in Grand Island, Nebraska; and WHEREAS, the City of Grand Island is presently in the process of such renovation project; and WHEREAS, the City is seeking to obtain such donated money from the Nebraska State Historical Society Foundation as reimbursement for a portion of such renovation costs; and WHEREAS, it is suggested that the City complete and submit an application form to the Nebraska State Historical Society Foundation in order to obtain such donated funds. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island, Nebraska is hereby authorized to submit an application to obtain money donated to the Nebraska State Historical Society Foundation specifically set aside for the costs associated with renovating the Stolley House in Grand Island, Nebraska; and the Mayor is hereby authorized and directed to execute such application and other documentation on behalf of the City of Grand Island for such cost reimbursement. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 26, 2003. _______________________________________ RaNae Edwards, City Clerk Item H1 Request by Pheasant's Forever to Serve Alcohol at CAAP Skeet Range The City Clerk's Office has received a letter from Pheasant's Forever to hold its annual Appreciation Banquet at the Grand Island Skeet Club and are requesting to serve alcoholic beverages. (See attached letter.) As this is City owned property, it has been the policy of the City to have Council approval. If approval is given they will be required to obtain a Special Designated Liquor License. A MOTION is in order. Tuesday, August 26, 2003 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council Item I1 #2003-249 - Approving Addendum to Lease Purchase Agreement with Fonner Park On October 9,2001 the City of Grand Island entered into a Lease Purchase Agreement with Fonner Park Exposition and Events Center hereinafter ("Heartland") to develop an exposition and events center that will be owned be the City when all of the lease payments have been made. Heartland was required to obtain commitments for all of the funds to be used for the construction of the events center other than the City portion which would consist of lease payments made over a ten year period. The original agreement required Heartland to have all of the fundraising complete by October 9, 2003. Heartland has raised approximately 86% of the funding to construct the event center; however, it will not be able to meet the deadline in the original agreement for having 100% of the funds raised. One of the provisions of the addendum to paragraph three of the original purchase agreement is to give Heartland until October 9, 2005 to complete the fundraising requirements. Another issue addressed by the addendum to the lease purchase agreement is that of obtaining a sales tax exemption for the supplies and materials used to construct the events center. The addendum contains changes to paragraph number six to the original agreement which enhances the city's position for seeking and obtaining a ruling from the Nebraska Department of Revenue that will exempt the project from sales taxes. If the city is successful in obtaining an exemption this could result in significant savings on the original estimated cost of the project. Another development that has occurred since the original Lease Purchase Agreement was signed is that the Nebraska Department of Economic Development has promulgated rules for municipalities to apply for grants pursuant to the Local Civic, Cultural and Convention Center Financing Act. The addendum to the purchase agreement states that the City will seek a grant to help provide some of the construction costs of the event center. If Grand Island is successful in obtaining a grant it would be eligible to receive up to $500,000 for this project. Tuesday, August 26, 2003 Council Session City of Grand Island Staff Contact: Doug Walker City of Grand Island City Council Approved as to Form ¤ ___________ August 22, 2003 ¤ City Attorney R E S O L U T I O N 2003-249 WHEREAS, on October 9, 2001, by Resolution 2001-288, the City of Grand Island (hereinafter "City") and the Fonner Park Exposition and Events Center, Inc., a Nebraska non-profit corporation (hereinafter "Heartland") entered into a Lease Purchase Agreement for the planning, designing, constructing and financing of an agricultural exposition and events center which will be leased to and purchased by the City in accordance with Neb. Rev. Stat. §19-2421; and WHEREAS, the original Lease Purchase Agreement required Heartland to obtain its funding commitments for all costs of the project other than the costs to be paid by the City by October 9, 2003 and said funding commitments have not been completed; and WHEREAS, Heartland has raised approximately 86% of the funding necessary to construct the project and is seeking a two (2) year extension of the time necessary to complete the fundraising for this project; and WHEREAS, Heartland is seeking to clarify the original Lease Purchase Agreement so that Heartland will act as purchasing agent for the City and will be exempt from Nebraska State sales taxes pursuant to the provisions of Neb. Rev. Stat. §77-2704.15; and WHEREAS, since the original Lease Purchase Agreement was signed, regulations have been adopted permitting applications to be submitted for grants pursuant to the Local Civic, Cultural and Convention Center Financing Act at Neb. Rev. Stat. §13-2701; and WHEREAS, an Addendum to the original Lease Purchase Agreement between the City of Grand Island, Nebraska and Heartland has been drafted and approved by the City Attorney's office to address the issues set forth above. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: 1. Heartland shall have until October 9, 2005 to complete the process of obtaining 100% of the funding commitments necessary to construct the Fonner Park Exposition and Events Center, as well as fulfill all of the items set forth in Paragraph 1.1 of the Addendum amending paragraph number 3 of the original Lease Purchase Agreement. 2. City will use its best efforts to enable Heartland or any project contractor, subcontractor, supplier or other designee of Heartland to act as its purchasing agent and to obtain an exemption from Nebraska State Sales Tax pursuant to the requirements of Neb. Rev. Stat. §77-2704.15 for supplies, materials and all other items or services eligible for such sales tax exemption. 3. City will use its best efforts to apply and qualify for any grant monies available pursuant to the Local Civic, Cultural and Convention Center Financing Act as set forth in Neb. Rev. Stat. §§13-2701 to - 2 - 13-2710. 4. The Addendum to the Lease Purchase Agreement is hereby approved; and the Mayor is hereby authorized and directed to execute such agreement on behalf of the City of Grand Island and to take such action in furtherance of the Addendum to the Lease Purchase Agreement as is required and prudent. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 26, 2003. _______________________________________ RaNae Edwards, City Clerk Item I2 #2003-250 - Consideration of Approving 1% Increase to the Lid Limit In 1998 the Nebraska State Legislature passed LB989, which put a cap on the amount of restricted revenues a political subdivision can budget for. The restricted revenues that the City of Grand Island includes in the budget are Property Taxes, Payments in Lieu of Property Tax, Local Option Sales Tax, Motor Vehicle Tax and State Aid. Of these restricted revenues, property tax is the only revenue that the City can control. The increase in restricted funds authority using the 1% additional amount and the population growth (when available) is not an increase in budgeted revenues. It only provides the ability to increase restricted revenues, particularly property tax, in a future year if necessary, if council so decides. Approval is recommended. A motion is in order. Tuesday, August 26, 2003 Council Session City of Grand Island Staff Contact: David Springer City of Grand Island City Council INTEROFFICE City Of MEMORANDUM GRAND ISLAND Working Together for a Better Tomorrow. Today. DATE: August 21, 2003 TO: Jay Vavrichek, Mayor Councilmembers, Marlan Ferguson, City Administrator David Springer, Finance Director FROM: Paul Mueller, Controller RE: Adoption of additional 1% increase in restricted funds lid Background: During the Council meetings on the budget, there were a lot of questions concerning restricted funds and the impact the restricted funds have on property taxes. Hopefully this will help clarify what restricted funds are all about. The numbers in parentheses reference the corresponding line item on the attached lid computation form. In 1998 The Nebraska State Legislature passed LB 989, which put a cap on the amount of restricted revenues a political subdivision can budget for. The restricted revenues that The City of Grand Island includes in the budget are Property Taxes, Payments in Lieu of Property Tax, Local Option Sales Tax, Motor Vehicle Tax, and State Aid. Of these restricted revenues, property tax is the only revenue that the City can control. In other words, The City can levy any amount for property tax, subject to levy limits. The other restricted revenues are dependent on how much is collected or other formulas, i.e.: sales tax. Discussion: To compute the base, the starting point is the prior years budgeted restricted funds and any unused budget authority from the prior year. Each political subdivision budgets amounts for restricted fund. The total amount of these funds is reduced by restricted funds budgeted for debt service, capital projects, and inter-local agreements to come to a total restricted funds for 2003 – 2004. Each year, the political subdivisions are allowed by State Statute to raise the base from the prior year by 2.5%. Political Subdivisions can also increase the base if the growth in taxable valuation is higher than the allowed 2.5%. This is called allowable growth and is increased by the difference between the growth percentage and the 2.5%. A third way to increase the base is to have the Political Subdivision governing board (City Council) vote to increase the base by an additional 1% over the allowable 2.5%. The allowable dollar increase is computed by taking the prior year base times the allowable % growth to come to a total restricted funds authority. The amount of unused restricted funds authority is carried over to the next year and added to the current year amount of restricted funds to be next years base. The increase in restricted funds authority using the 1% additional amount and the population growth (when available) is not an increase in budgeted revenues. It only provides the ability to increase restricted revenues, particularly property tax, in a future year if necessary. Fiscal Implications: None Recommendation: Pass additional 1% increase in restricted funds lid. Approved as to Form ¤ ___________ August 22, 2003 ¤ City Attorney R E S O L U T I O N 2003-250 WHEREAS, pursuant to Neb. Rev. Stat. §13-519, the City of Grand Island is limited to increasing its total of budgeted restricted funds to no more than the last prior year's total of budgeted restricted funds plus population growth plus two and one-half percent (2 1/2%) expressed in dollars; and WHEREAS, §13-519 authorizes the City of Grand Island to exceed the foregoing budget limit for a fiscal year by up to an additional one percent (1%) increase in budgeted restricted funds upon the affirmative vote of at least 75% of the governing body; and WHEREAS, the Annual Budget for Fiscal Year 2003-2004 and Program for Municipal Services in the Lid Computation FY 2003-2004 supported by the detail relating to restricted revenue accounts, proposes an additional increase in budgeted restricted funds of one percent (1%) as provided by the statute; and WHEREAS, approval of the additional one percent (1%) increase in budgeted restricted funds is prudent fiscal management, does not increase authorized expenditures and is in the best interests of the City of Grand Island and its citizens. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that upon affirmative vote by more than 75% of the City Council, of budgeted restricted funds for Fiscal Year 2003-2004 shall be increased by an additional one percent (1%) as provided by Neb. Rev. Stat. §13-519. - - - Adopted by the City Council of the City of Grand Island, Nebraska on August 26, 2003. _____________________________________ RaNae Edwards, City Clerk Item I3 #2003-251 - Approving IBEW Contract The City and the IBEW Union (International Brotherhood of Electrical Workers) has been involved in contract negotiations to replace the current contract which will expire on September 30, 2003. Employees represented by the IBEW are found in the Utilities department, the Finance department, and the Information Technology department. A red- lined copy of the current contracts with the proposed changes are available in the Human Resources Department. The proposed contract will run for five years with wage changes as follows; Year 1 - survey plus 2% COLA, Year 2 - 2.5% COLA, Year 3 - 3% COLA, Year 4 - survey and Year 5 - 3% COLA. The salary changes in the first year ranged between 2.5% and 5% per the survey with an additional 2% COLA. Approval is recommended. Tuesday, August 26, 2003 Council Session City of Grand Island Staff Contact: Brenda Sutherland City of Grand Island City Council Approved as to Form ¤ ___________ August 22, 2003 ¤ City Attorney R E S O L U T I O N 2003-251 BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is, authorized to sign the Labor Agreements by and between the City of Grand Island and the I.B.E.W., Local No. 1597, for the period of October 1, 2003 through September 30, 2008. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 26, 2003. _______________________________________ RaNae Edwards, City Clerk Item I4 #2003-252 - Approving Bid Award for Sludge Handling Improvements Project at the Wastewater Treatment Plant (Project 2003-WWTP-1) The Wastewater Division of the Public Works Department advertised for bids for this project on July 1, 2003 and opened bids on August 7, 2003. The Public Works Department, Wastewater Division, and the Purchasing Division of the City Attorney’s Office have reviewed all bids received. Four bids were received with base bids ranging from $8,041,000 to $9,950,000. The engineer’s opinion of costs for the base bid was $7,800,000. The additive alternate bids ranged from $421,000 to $533,000. The engineer’s opinion of costs for the alternate was $371,000. The estimate is considered within the range of accuracy for an estimate of costs for this type of project. Consulting Engineering Firm CH2MHill has reviewed the bids to see where differences exist between the estimate and the bid. The major difference lies in the structural and architectural bids. The estimate was developed on the basis of a cost per square foot whereas the contractor’s bid was based on detailed quantity take-offs. The contractor’s bid for the structural and architectural was higher then the estimate because of the heavy mechanical equipment needing support in the second floor of the facility. Staff recommends that the bid be awarded to John T Jones Construction of Fargo, North Dakota with a base bid of $8,041,000 plus $421,000 for the additive alternate bid for a total bid of $8,462,000 as the lowest responsible bid. Reference checks with the Engineer and staff with the City of Omaha’s Wastewater Division were very favorable. There are sufficient funds in the Wastewater Division Budget to perform the work. Staff recommends against rejecting all bids and re-advertising because all of the bidders have shown their numbers and the bids the second time around are almost always higher unless the project can be scaled back. We cannot scale back the operations portions of this project and keep pace with increasing wastewater flows. We also do not want to eliminate the odor control measures that are part of this project. Tuesday, August 26, 2003 Council Session City of Grand Island Staff Contact: Steven P. Riehle, City Engineer/Public Works Dir City of Grand Island City Council Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Dale M. Shotkoski, Assistant City Attorney Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: August 7, 2003 at 10:00 a.m. FOR: Sludge Handling Improvements (Project 2003-WWTP-1) DEPARTMENT: Public Works – Wastewater Treatment Plant ENGINEER’S ESTIMATE: $7,800,000.00 FUND/ACCOUNT: 53030054.85213 PUBLICATION DATE: July 1, 2003 NO. POTENTIAL BIDDERS: 5 SUMMARY Bidder: Stanek Constructors, Inc. Western Summit Constructors Golden, CO Denver, CO Bid Security: Travelers Casualty & Surety St. Paul Fire & Marine Ins. Exceptions: None None Bid Price: $8,580,000.00 $8,440,000.00 Additive Alternate No. 1 $ 533,000.00 $ 470,000.00 Bidder: CAS Construction, Inc. John T. Jones Construction Topeka, KS Fargo, ND Bid Security: XL Specialty Insurance Co. US Fidelity and Guaranty Co. Exceptions: None None Bid Price: $9,950,000.00 $8,041,000.00 Additive Alternate No. 1 $ 793,000.00 $ 421,000.00 cc: Steve Riehle, Public Works Director Ben Thayer, Wastewater Treatment Plant Marlan Ferguson, City Administrator Dale Shotkoski, Purchasing Agent Laura Berthelsen, Legal Assistant P842 Approved as to Form ¤ ___________ August 22, 2003 ¤ City Attorney R E S O L U T I O N 2003-252 WHEREAS, the City of Grand Island invited sealed bids for Construction of Sludge Handling Improvements (Project 2003-WWTP-1), according to plans and specifications on file with the Purchasing Division of the Legal Department; and WHEREAS, on August 7, 2003, bids were received, opened and reviewed; and WHEREAS, John T. Jones Construction of Fargo, North Dakota, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $8,041,000 plus $421,000 for the additive alternate bid for a total bid of $8,462,000. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of John T. Jones Construction of Fargo, North Dakota, in the base amount of $8,041,000 plus $421,000 for the additive alternate bid for a total bid of $8,462,000 for construction of sludge handling improvements (Project 2003-WWTP-1) is hereby approved as the lowest responsible bid. BE IT FURTHER RESOLVED, that a contract for such project between the City and such contractor be entered into, and the Mayor is hereby authorized and directed to execute such contract on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 26, 2003. _______________________________________ RaNae Edwards, City Clerk Item J1 Payment of Claims for the Period of August 13, 2003 through August 26, 2003 The Claims for the period of August 13, 2003 through August 26, 2003 for a total of $3,529,762.79. A MOTION is in order. Tuesday, August 26, 2003 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council