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05-06-2003 City Council Regular Meeting PacketCity of Grand Island Tuesday, May 06, 2003 Council Session Packet City Council:Mayor: Jay Vavricek City Administrator: Marlan Ferguson City Clerk: RaNae Edwards T u 7:00:00 PM Council Chambers - City Hall 100 East First Street Joyce Haase Margaret Hornady Gale Larson Robert Meyer Mitchell Nickerson Don Pauly Jackie Pielstick Larry Seifert Scott Walker Fred Whitesides City of Grand Island City Council Call to Order Pledge of Allegiance Roll Call A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. /Pastor Scott Jones, Third City Christian Church, 4100 West 13th Street City of Grand Island City Council Item C1 Proclamation "Tourism Week" May 4-10, 2003 Whereas, travel and tourism is extremely important to the community of Grand Island in terms of revenues generated, and because the travel and tourism industry contributes to the employment, economic prosperity, international trade, and relations and pace, understanding, and goodwill, Mayor Vavricek, in conjunction with the Hall County Convention and Visitors Bureau, has proclaimed May 4-10, 2003 as "Tourism Week". See attached PROCLAMATION. Tuesday, May 06, 2003 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council THE OFFICE OF THE MAYOR City of Grand Island State of Nebraska PROCLAMATION WHEREAS, the tourism industry is extremely important to the State of Nebraska and to the community of Grand Island by contributing to local employment, economic prosperity, local pride and trade; and WHEREAS, we all benefit from the effects of tourism. Tourism promotes intercultural understanding and appreciation of geography, history and people of Nebraska. With a strong economy personal incomes, and leisure will increase more rapidly; and WHEREAS, tourism can be expected to play an even greater role in the lives of all Nebraskans. NOW, THEREFORE, I, Jay Vavricek, Mayor of the City Grand Island, Nebraska, do hereby proclaim, the week of May 4-10, 2003 as Tourism Week in the City of Grand Island, and I urge all citizens to observe such week with appropriate ceremonies and activities. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of the City of Grand Island to be affixed this 6th day of May in the year of our Lord Two Thousand and Three. _______________________________________ Mayor of Grand Island, Nebraska Attest: _______________________________________ RaNae Edwards, City Clerk Item C2 Proclmation " Salvation Army Week" May 11-17, 2003 Whereas, innovative and professional services have been provided by The Salvation Army to the community of Grand Island with little or no thanks expected, the Mayor has proclaimed the week of May 11-17, 2003 as "Salvation Army Week" in Grand Island and encourages all citizens to join in saluting the steadfast men and women who bind up the brokenhearted and renew the heart of our community by their quiet service of compassion. See attached PROCLAMATION. Tuesday, May 06, 2003 Council Session City of Grand Island Staff Contact: Mayor Vavricek City of Grand Island City Council THE OFFICE OF THE MAYOR City of Grand Island State of Nebraska PROCLAMATION WHEREAS, The Salvation Army’s only business in Grand Island, Nebraska, as everywhere, is still human business, undertaken with joy for the family of humankind to the greater glory of God; and WHEREAS, through sound, innovative and professional services, The Salvation Army serves the people of Grand Island with unshakable faith in all, no matter how desperate the situation and views all people as people with possibilities; and WHEREAS, The Salvation Army acts on behalf of all the residents of our community, with neither salvation nor any other condition prerequisite, nor expecting any thanks, yet nonetheless welcoming community support. NOW, THEREFORE, I, Jay Vavricek, Mayor of Grand Island, Nebraska, do hereby proclaim the week of May 11-17, 2003 as SALVATION ARMY WEEK in the City of Grand Island, and I urge all citizens to join me in saluting the steadfast men and women who bind up the brokenhearted and renew the heart of our community by their quiet service of compassion. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of the City of Grand Island to be affixed this sixth day of May in the year of our Lord Two Thousand and Three. ________________________________________ Mayor of Grand Island, Nebraska Attest: ________________________________________ RaNae Edwards, City Clerk Item C3 Proclamation "May - Electrical Safety Month" As part of a nationwide effort to reduce electrical accidents, the City of Grand Island has joined with the Electrical Safety Foundation International (ESFI) in a public education drive to raise awareness about electrical safety. Each year thousands of citizens are injured or die from electrical fires and electric shock or electrocution. On average, 111,400 residential fires are caused by faulty electrical wiring systems, appliances, tools, or air conditioning, claiming 860 lives, injuring 3,785 victims and causing nearly 1.3 billion in property damage. In 1999, according to the U.S. Consumer Product Safety Commission and OSHA, 170 people were electrocuted in the home and 278 were electrocuted in the workplace. Millions of dollars are lost in corporate and personal productivity and assets because of related insurance and workers compensation claims and litigation. In May, ESFI kicks off National Electrical Safety Month to remind citizens to respect electricity indoors and outdoors at home, work, school, and play and of the simple steps one can take to avoid the personal tragedy behind the statistics. Steps like replacing old, worn or frayed electrical cords, testing smoke detectors and ground fault circuit interrupters (GFCIs), performing electrical safety audits and noting any outside electrical safety hazards. For a better understanding of electrical safety, one may visit www.grand-island.com/electricsafety or stop up at City Hall, Utility Administration, Suite 4, for educational material to be used at home. The City of Grand Island is pleased to be a part of moving this important initiative forward promoting a healthy respect for electricity and the safe use of electrical equipment. Tuesday, May 06, 2003 Council Session City of Grand Island Staff Contact: Gary Mader City of Grand Island City Council THE OFFICE OF THE MAYOR City of Grand Island State of Nebraska PROCLAMATION WHEREAS, electricity is essential to our way of life; and WHEREAS, electricity powers industry, agriculture and our schools, heats and cools our homes, cooks our meals and washes our clothes; and WHEREAS, electricity is all around us and although it is essential to our way of life, it is also essential to respect the use of electricity; and WHEREAS, following basic electrical safety precautions can help prevent injury or death to thousands of people each year; and WHEREAS, citizens are encouraged to check their home and workplace for possible electrical hazards to help protect lives and property; and WHEREAS, citizens are encouraged to test their smoke detectors and ground fault circuit interrupters monthly and after every major electrical storm; and WHEREAS, property damage due to electrical-related fires amounts to nearly $1.3 billion each year; and WHEREAS, the efforts of the Electrical Safety Foundation International (ESFI), the U.S. Consumer Product Safety Commission (CPSC), and the City of Grand Island Electrical Safety Program are to promote and educate the public about the importance of respecting electricity and practicing electrical safety in the home, school, and workplace; and, WHEREAS, The City of Grand Island is actively helping to move this effort forward in order to reduce the number of electrical injuries and deaths from electrical hazards; and, WHEREAS, citizens are encouraged to visit www.grand- island.com/electricsafety or stop up at City Hall, Utility Administration, Suite 4, for educational material to use at home. NOW, THEREFORE, I, Jay Vavricek, Mayor of the City of Grand Island, Nebraska, do hereby proclaim May 2003 as ELECTRICAL SAFETY MONTH in the City of Grand Island, and I encourage all citizens of the City of Grand Island to participate this May in Electrical Safety Month by conducting an electrical safety check of their home, school and work place. In addition, the Utility Administration office may be contacted at 385-5444 Ext. 281 to schedule an electrical safety demonstration to school groups, work groups, clubs, or service organizations. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of the City of Grand Island to be affixed this 6th day of May in the year of our Lord Two Thousand and Three. ________________________________________ Jay Vavricek, Mayor Attest: ________________________________________ RaNae Edwards, City Clerk Item C4 Presentation of the Electric Safety Program by Line Crew Chief Brian Fiala Brian Fiala, Utilities Line Crew Chief will present an electrical safety display. This life-like model graphically demonstrates the do's and don'ts of practicing electrical safety. The display features miniature power poles with lines that carry electricity. Figurines, cars, construction equipment, and a home, along with the use of kites, trees and ladders, are used within a residential setting to show what could happen when a person or vehicle comes in contact with a high voltage power lines; and more importantly how to handle the situation and in many cases, how to avoid such situations. Tuesday, May 06, 2003 Council Session City of Grand Island Staff Contact: Gary Mader City of Grand Island City Council Item E1 Public Hearing on Request of Chan Bandasack dba Vientiane Oriental Market, 221 West 4th Street for Change of Location to Class "B-50572" Liquor License Chan Bandasack dba Vientiane Oriental Market, has submitted an application for a change of location for their Class "B-50572" Liquor License from 221 West 4th Street to 217 West 4th Street. This application has been reviewed by the Building, Fire, Health, and Police Departments. It is appropriate at this time to solicit public comment. The action item is contained under the Consent Agenda. Tuesday, May 06, 2003 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council Item F1 #8799 - Consideration of Annexation of Property Being Platted as Timberline Subdivision Located North of Highway 2 and West of Webb Road (Final Reading) This item relates to the Public Hearing held on March 18, 2003 and discussed at the March 25, 2003 City Council Study Session. First Reading was approved on April 8, 2003 and Second Reading was approved on April 22, 2003. Annexation of property being platted as Timberline Subdivision an addition to the City of Grand Island. The property is located north of Highway 2 and west of Webb Road. in the SE1/4NE1/4 of Section 1, Township 11, Range 10. The Regional Planning Commission at their meeting of March 5, 2003, unanimously voted to approve and recommend the city council approve this annexation. Approval is recommended. Tuesday, May 06, 2003 Council Session City of Grand Island Staff Contact: Chad Nabity City of Grand Island City Council Approved as to Form ¤ ___________ May 1, 2003 ¤ City Attorney ORDINANCE NO. 8799 An ordinance to annex Timberline Subdivision into the City of Grand Island; to repeal any ordinance or parts of ordinances in conflict herewith; and to provide for publication and the effective date of this ordinance. WHEREAS, Hehnson, LLC, a Nebraska limited liability company, as owner, has caused to be laid out into lots, a tract of land comprising a part of the Southeast Quarter of the Northeast Quarter (SE1/4, NE1/4) of Section One (1), Township Eleven (11) North, Range Ten (10) West of the 6th P.M., AND a tract of land located in the Northeast Quarter (NE1/4) of Section One (1), Township Eleven (11) North, Range Ten (10) West of the 6th P.M., both located in Hall County, Nebraska, under the name of TIMBERLINE SUBDIVISION, which is proposed to be an addition to the City of Grand Island; and WHEREAS, after public hearing on March 5, 2003, the Regional Planning Commission recommended the approval of annexing such addition into the City of Grand Island; and WHEREAS, after public hearing on March 18, 2003, the City Council tabled the matter for further consideration; and WHEREAS, after further consideration on April 8, 2003, the City Council found and determined that such annexation be approved. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. That Timberline Subdivision is hereby annexed into the City of Grand Island, and shall be entitled to all the rights and privileges, and shall be subject to all the laws, ordinances, rules, and regulations of the City of Grand Island ORDINANCE NO. 8799 (Cont.) - 2 - SECTION 2. Any ordinances or parts of ordinances in conflict herewith be, and hereby are, repealed. SECTION 3. This ordinance shall be in force and take effect from and after its passage and publication, within fifteen days in one issue of the Grand Island Independent as provided by law. Enacted: May 6, 2003. ____________________________________ Jay Vavricek, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Item F2 #8809 - Consideration of Creating Street Improvement District 1247, Cannon Road from North Road to Mansfield Road Council action is needed to create a Street Improvement District. If created, a notice will be mailed to all affected property owners and a 20-day protest period allowed. The Public Works Department is requesting the creation of a Street Improvement District to be constructed following the construction of Sanitary Sewer District 507, scheduled to be built in the area this summer. By completing a Street Improvement District during the same construction process, property owners will be saved the costs for removing and replacing the street for the Sanitary Sewer District. While the total cost for homeowners will be higher, the individual projects will be cheaper than if they were completed separately. It is recommended that Council approve creation of the Street Improvement District. A ten (10) year assessment period is recommended. A portion of the costs will be assessed to the benefiting properties because they will receive credit for existing surfacing and the City will be responsible for the costs to widen the street from the typical 37’ residential street to a 41’ wide street. Tuesday, May 06, 2003 Council Session City of Grand Island Staff Contact: Steve Riehle, City Engineer/Public Works Director City of Grand Island City Council Approved as to Form ¤ ___________ May 1, 2003 ¤ City Attorney ORDINANCE NO. 8809 An ordinance to create Street Improvement District No. 1247; to define the boundaries of the district; to provide for the improvement of a street within the district by paving, curbing, guttering, storm drainage, sidewalks, and other incidential work in connection therewith; to provide for the filing of this ordinance with the Hall County Register of Deeds; and to provide the publication and effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. Street Improvement District No. 1247 in the City of Grand Island, Nebraska, is hereby created. SECTION 2. The boundaries of the district shall be as follows: Beginning at the southwest corner of Lot Eleven (11) Sussex Place Subdivision; thence west on a prolongation of the south line of Lot Eleven (11) Sussex Place Subdivision to the west line of Mansfield Road; thence north on the west line of Mansfield Road for a distance of Seven Hundred Forty-Four and Two Hundredths (744.02) feet; thence east on a line Three Hundred (300.0) feet north of and parallel to the north line of Cannon Road to the east line of North Road; thence south on the east line of North Road to the north line of State Street; thence east on the north line of State Street for a distance of Sixty (60.0) feet; thence south on · This Space Reserved for Register of Deeds · ORDINANCE NO. 8809 (Cont.) - 2 - a line Sixty (60.0) feet east of and parallel to the east line of North Road to a point where a prolongation of the south line of Burris Subdivision intersects said line, also being a prolongation of the north line of R & B Subdivision; thence west on the north line of R & B Subdivision and R & B Second Subdivision to the point of beginning, as shown on the plat dated April 21, 2003, attached hereto and incorporated herein by reference. SECTION 3. The following street in the district shall be improved by paving and other incidental work in connection therewith: Cannon Road from Mansfield Road to North Road, in the City of Grand Island, Hall County, Nebraska. Said improvements shall be made in accordance with plans and specifications approved by the Engineer for the City of Grand Island. SECTION 4. All improvements shall be made at public cost, but the cost thereof shall be assessed upon the lots and lands in the district specially benefited thereby as provided by law. SECTION 5. This ordinance, with the plat, is hereby directed to be filed in the office of the Register of Deeds, Hall County, Nebraska. SECTION 6. This ordinance shall be in force and take effect from and after its passage and publication, without the plat, as provided by law. SECTION 7. After passage, approval and publication of this ordinance, without the plat, notice of the creation of said district shall be published in the Grand Island Independent, a legal newspaper published and of general circulation in said City, as provided by law. ORDINANCE NO. 8809 (Cont.) - 3 - Enacted: May 6, 2003. ____________________________________ Jay Vavricek, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Item F3 #8810 - Consideration of Salary Ordinance Pertaining to Administration Secretary ADMINISTRATION SECRETARY We currently have a vacancy in the Administration/Legal Suite for the position of Legal Clerk. The duties of this position included working ½ time at the Front Information Desk and ½ time for the Legal Department. After reviewing this position and the need to become more customer service oriented, the City Attorney and City Administrator are recommending that the vacancy become an Administrative Secretary located in the Information Booth near the front door. The duties of the person would be such to alleviate some of the workload for the font line employees allowing them more freedom to accomplish their own assigned duties. Some of those duties include: Act as a receptionist; answer the telephone and assist the general public; provide general information on departmental and City policies and procedures as required; refer calls to appropriate department personnel. Assist public in locating other public agencies or businesses as needed. Issue, receive, type and process various applications, permits and other forms, including conditional use permits, solicitors permits, firework permits, taxi driver permits, taxi cab company permits, special designated liquor license, handicapped permits, pet licenses, tobacco permits, street vendor permits, Boards and Commissions applications, “STOP” class sign up and others. Other duties include arrangement for service and deliveries on City Hall vending machines and sign for delivered packages and notify appropriate parties of the arrival of these delivered items. Some of the Legal duties would be assigned to other existing staff members. The purchasing duties previously completed by the Legal Clerk would be done by the City Clerk and other duties would be shared by either the Administration or Legal Staff. We believe this arrangement would make us more customer friendly and allow the existing staff to become more efficient with fewer interruptions. Staff recommends approval of this position. Tuesday, May 06, 2003 Council Session City of Grand Island Staff Contact: Marlan Ferguson City of Grand Island City Council City of Grand Island City Council Approved as to Form ¤ ___________ May 1, 2003 ¤ City Attorney ORDINANCE NO. 8810 An ordinance to amend Ordinance No. 8789 known as the Salary Ordinance which lists the currently occupied classifications of officers and employees of the City of Grand Island, Nebraska and established the ranges of compensation of such officers and employees; to add a classification and salary range for the position of Administration Secretary; to repeal Ordinance No. 8789, and any ordinance or parts of ordinances in conflict herewith; to provide for severability; to provide for the effective date thereof; and to provide for publication of this ordinance in pamphlet form. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. The currently occupied classifications of officers and general employees of the City of Grand Island, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain officers and general employees shall work prior to overtime eligibility are as follows: Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Accountant 1265.66 / 1781.49 Exempt Accounting Technician – Solid Waste 941.01 / 1324.17 40 hrs/week Accounting Technician – Streets 941.01 / 1324.17 40 hrs/week Accounting Technician – WWTP 941.01 / 1324.17 40 hrs/week Administrative Assistant – Public Works 1015.99 / 1430.46 40 hrs/week Administrative Assistant – Utilities 1015.99 / 1430.46 40 hrs/week Administration Secretary 842.95 / 1185.74 40 hrs/week Assistant Public Works Director 1713.10 / 2410.20 Exempt Assistant Utility Director – Administration 2237.98 / 3149.33 Exempt Assistant Utility Director – PGS & PCC 2354.99 / 3314.13 Exempt ORDINANCE NO. 8810 (Cont.) - 2 - Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Attorney 1797.14 / 2528.86 Exempt Audio-Visual Technician 1153.60 / 1623.28 40 hrs/week Biosolids Technician 990.45 / 1394.21 40 hrs/week Building Clerk 743.25 / 1045.66 40 hrs/week Building Secretary 842.95 / 1185.74 40 hrs/week Building Department Director 1825.98 / 2568.41 Exempt Building Inspector 1182.44 / 1663.66 40 hrs/week Cemetery Superintendent 1260.72 / 1774.90 Exempt City Administrator 2777.70 / 3909.06 Exempt City Attorney 2358.29 / 3319.07 Exempt City Clerk 1228.93 / 1729.41 Exempt Civil Engineer – Utilities 1621.63 / 2281.66 Exempt Civil Engineer I – Public Works 1186.56 / 1670.25 Exempt Civil Engineer II – Public Works 1404.92 / 1977.60 Exempt Code Compliance Officer 1072.85 / 1509.60 40 hrs/week Collection System Supervisor 1221.99 / 1719.69 40 hrs/week Communications Supervisor 1095.10 / 1540.88 Exempt Community Development Director 1606.80 / 2262.70 Exempt Community Projects Director 1877.90 / 2644.22 Exempt Community Projects Secretary 866.85 / 1220.34 40 hrs/week Community Service Officer – Police Department 763.85 / 1074.50 40 hrs/week Custodian 737.48 / 1040.71 40 hrs/week Data Processing Manager 1621.63 / 2281.66 Exempt Deputy Police Chief 1772.42 / 2495.07 Exempt Development Specialist 866.85 / 1220.34 40 hrs/week Downtown Development Director 1606.80 / 2262.70 Exempt Electric Distribution Superintendent 1911.68 / 2689.54 Exempt Electric Distribution Supervisor 1615.04 / 2271.77 40 hrs/week Electric Underground & Substation Superintendent 1702.38 / 2395.37 Exempt Electrical Engineer I 1533.46 / 2158.88 Exempt Electrical Engineer II 1777.37 / 2501.66 Exempt Electrical Inspector 1182.44 / 1663.66 40 hrs/week ORDINANCE NO. 8810 (Cont.) - 3 - Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Emergency Management Coordinator 909.70 / 1279.67 40 hrs/week Emergency Management Director 1738.64 / 2446.46 Exempt EMS Division Chie f 1613.39 / 2270.12 Exempt Engineering Technician Supervisor 1338.18 / 1883.66 Exempt Equipment Operator 934.42 / 1315.93 40 hrs/week Executive Assistant – Administration 1015.99 / 1430.46 40 hrs/week Finance Controller 1812.00 / 2548.63 Exempt Finance Director 2237.98 / 3149.33 Exempt Finance Secretary 842.95 / 1185.74 40 hrs/week Fire Chief 1966.89 / 2766.99 Exempt Fire Operations Division Chief 1613.39 / 2270.12 Exempt Fire Prevention Division Chief 1613.39 / 2270.12 Exempt Fire Training Division Chief 1613.39 / 2270.12 Exempt Fleet Services Superintendent 1348.89 / 1899.32 Exempt Fleet Services Supervisor 1070.38 / 1506.27 40 hrs/week Golf Course Superintendent 1495.56 / 2104.50 Exempt Grounds Management Crew Chief 1177.50 / 1657.06 40 hrs/week Human Resources Director 1825.98 / 2568.41 Exempt Human Resources Specialist 1097.57 / 1544.18 40 hrs/week Information Technology Manager 1702.71 / 2395.74 Exempt Information Technology Supervisor 1442.29 / 2029.76 Exempt Legal Assistant 1204.69 / 1695.79 40 hrs/week Legal Clerk 743.25 / 1045.66 40 hrs/week Legal Secretary 904.75 / 1274.73 40 hrs/week Librarian I 1102.51 / 1550.77 Exempt Librarian II 1212.93 / 1706.50 Exempt Library Assistant 759.73 / 1068.73 40 hrs/week Library Assistant Director 1396.68 / 1965.24 Exempt Library Clerk 606.46 / 854.49 40 hrs/week Library Director 1774.90 / 2498.37 Exempt Library Page* 458.97 / 694.81 40 hrs/week Library Secretary 842.95 / 1185.74 40 hrs/week ORDINANCE NO. 8810 (Cont.) - 4 - Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Maintenance Mechanic I 946.78 / 1335.70 40 hrs/week Maintenance Mechanic II 1062.96 / 1495.56 40 hrs/week Maintenance Worker I – Solid Waste 861.01 / 1212.93 40 hrs/week Maintenance Worker I – Building, Golf, WWTP 884.98 / 1245.06 40 hrs/week Maintenance Worker II – Solid Waste 907.22 / 1277.20 40 hrs/week Maintenance Worker II – Building, Golf, WWTP, Zoo 931.94 / 1314.28 40 hrs/week Meter Reading Supervisor 1091.80 / 1537.58 Exempt Office Manager – Police Department 1029.18 / 1448.59 40 hrs/week Parking Monitor 473.80 / 667.44 40 hrs/week Parks and Recreation Director 1917.45 / 2696.95 Exempt Parks and Recreation Secretary 842.95 / 1185.74 40 hrs/week Parks Maintenance Superintendent 1426.34 / 2006.44 Exempt Payroll Specialist 1097.57 / 1544.18 40 hrs/week Plumbing Inspector 1182.44 / 1663.66 40 hrs/week Police Chief 2060.00 / 2899.66 Exempt Police Records Clerk 783.62 / 1103.34 40 hrs/week Power Plant Maintenance Supervisor 1615.04 / 2271.77 Exempt Power Plant Operations Supervisor 1696.62 / 2387.13 Exempt Power Plant Superintendent – Burdick 1766.66 / 2486.01 Exempt Power Plant Superintendent – PGS 2093.78 / 2944.98 Exempt Public Information Officer 1097.57 / 1544.18 40 hrs/week Public Safety Secretary 931.12 / 1313.46 40 hrs/week Public Works Director 2237.98 / 3149.33 Exempt Public Works Secretary 842.95 / 1185.74 40 hrs/week Purchasing Technician 842.95 / 1185.74 40 hrs/week Recreation Superintendent 1319.22 / 1855.65 Exempt Senior Civil Engineer – Public Works Engineering 1704.03 / 2398.66 Exempt Senior Civil Engineer – Utility, PCC 1802.09 / 2537.10 Exempt Senior Electrical Engineer 1621.63 / 2281.66 Exempt Senior Engineering Technician 1182.44 / 1663.66 40 hrs/week Senior Equipment Operator 1020.11 / 1435.41 40 hrs/week Senior Library Assistant 838.01 / 1179.14 40 hrs/week ORDINANCE NO. 8810 (Cont.) - 5 - Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Senior Maintenance Worker 998.69 / 1405.74 40 hrs/week Senior Telecommunicator/EMD 899.81 / 1265.66 40 hrs/week Senior Utility Secretary 845.42 / 1192.33 40 hrs/week Solid Waste Division Clerk 743.25 / 1045.66 40 hrs/week Solid Waste Superintendent 1535.94 / 2161.35 Exempt Street Superintendent 1458.48 / 2054.23 Exempt Street Supervisor 1157.72 / 1628.22 40 hrs/week Telecommunicator/EMD 856.96 / 1208.81 40 hrs/week Turf Management Specialist 1182.44 / 1663.66 40 hrs/week Utility Production Engineer 1867.18 / 2627.74 Exempt Utility Director 2649.98 / 3727.78 Exempt Utility Secretary 842.95 / 1185.74 40 hrs/week Utility Services Manager 1549.94 / 2181.13 Exempt Utility Warehouse Supervisor 1193.98 / 1679.31 40 hrs/week Wastewater Engineering/Operations Superintendent 1704.03 / 2398.66 Exempt Wastewater Plant Maintenance Supervisor 1254.13 / 1765.01 40 hrs/week Wastewater Plant Operator I 880.03 / 1238.47 40 hrs/week Wastewater Plant Operator II 936.89 / 1319.22 40 hrs/week Wastewater Plant Process Supervisor 1284.62 / 1808.68 40 hrs/week Wastewater Plant Senior Operator 990.45 / 1394.21 40 hrs/week Water Superintendent 1465.07 / 2060.83 Exempt Water Supervisor 1249.18 / 1759.24 40 hrs/week Worker / Seasonal 412.00 / 1600.00 Exempt Worker / Temporary 412.00 40 hrs/week *Pay Schedule Variation SECTION 2. The currently occupied classifications of employees of the City of Grand Island included under the AFSCME labor agreement, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such ORDINANCE NO. 8810 (Cont.) - 6 - classifications, and the number of hours and work period which certain such employees included under the AFSCME labor agreement shall work prior to overtime eligibility are as follows: Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Equipment Operator – Streets 887.54 / 1248.11 40 hrs/week Fleet Services Attendant/Clerk 806.86 / 1138.01 40 hrs/week Fleet Services Mechanic 992.61 / 1396.04 40 hrs/week Fleet Services Inventory Specialist 885.02 / 1245.59 40 hrs/week Horticulturist 937.14 / 1320.39 40 hrs/week Maintenance Worker – Cemetery 880.82 / 1239.71 40 hrs/week Maintenance Worker – Parks 874.94 / 1232.14 40 hrs/week Maintenance Worker – Streets 856.45 / 1205.25 40 hrs/week Senior Equipment Operator – Streets 972.43 / 1369.14 40 hrs/week Senior Maintenance Worker – Parks 972.43 / 1369.14 40 hrs/week Senior Maintenance Worker – Streets 972.43 / 1369.14 40 hrs/week Traffic Signal Technician 972.43 / 1369.14 40 hrs/week SECTION 3. The currently occupied classifications of employees of the City of Grand Island included under the IBEW labor agreements, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the IBEW labor agreements shall work prior to overtime eligibility are as follows: Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Accounting Clerk I 715.20 / 1006.40 40 hrs/week Accounting Clerk II 808.80 / 1140.00 40 hrs/week Computer Technician 965.60 / 1358.40 40 hrs/week Computer Programmer 1268.00 / 1783.20 40 hrs/week Electric Distribution Crew Chief 1469.60 / 2067.20 40 hrs/week Electric Underground & Substation Crew Chief 1469.60 / 2067.20 40 hrs/week Engineering Technician I 1014.40 / 1427.20 40 hrs/week ORDINANCE NO. 8810 (Cont.) - 7 - Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Engineering Technician II 1236.80 / 1740.00 40 hrs/week GIS Technician 1332.00 / 1873.60 40 hrs/week Instrument Technician 1506.40 / 2119.20 40 hrs/week Lineman Apprentice 1040.00 / 1463.20 40 hrs/week Lineman First Class 1332.00 / 1873.60 40 hrs/week Lineman Second Class 1148.00 / 1615.20 40 hrs/week Materials Handler 1267.20 / 1782.40 40 hrs/week Meter Reader 853.60 / 1201.60 40 hrs/week Meter Technician 1040.00 / 1463.20 40 hrs/week Network Technician 1120.00 / 1576.00 40 hrs/week Power Dispatcher I 1399.20 / 1968.00 40 hrs/week Power Dispatcher II 1469.60 / 2067.20 40 hrs/week Power Plant Custodian 754.40 / 1061.60 40 hrs/week Power Plant Maintenance Mechanic 1332.00 / 1873.60 40 hrs/week Power Plant Operator I 1040.00 / 1463.20 40 hrs/week Power Plant Operator II 1399.20 / 1968.00 40 hrs/week Senior Accounting Clerk 849.60 / 1196.80 40 hrs/week Senior Engineering Technician 1332.00 / 1873.60 40 hrs/week Senior Materials Handler 1399.20 / 1968.00 40 hrs/week Senior Meter Reader 919.20 / 1292.00 40 hrs/week Senior Power Dispatcher 1621.60 / 2280.80 40 hrs/week Senior Power Plant Operator 1544.00 / 2172.00 40 hrs/week Senior Substation Technician 1506.40 / 2119.20 40 hrs/week Senior Utilities Operator 1506.40 / 2119.20 40 hrs/week Senior Water Maintenance Worker 1120.00 / 1576.00 40 hrs/week Substation Technician 1399.20 / 1968.00 40 hrs/week Systems Technician 1506.40 / 2119.20 40 hrs/week Tree Trim Crew Chief 1332.00 / 1873.60 40 hrs/week Utilities Electrician 1399.20 / 1968.00 40 hrs/week Utilities Operator 1364.80 / 1920.80 40 hrs/week Utility Technician 1469.60 / 2067.20 40 hrs/week Utility Warehouse Clerk 942.40 / 1326.40 40 hrs/week ORDINANCE NO. 8810 (Cont.) - 8 - Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Water Maintenance Worker I 919.20 / 1292.00 40 hrs/week Water Maintenance Worker II 989.60 / 1392.80 40 hrs/week Wireman I 1148.00 / 1615.20 40 hrs/week Wireman II 1332.00 / 1873.60 40 hrs/week SECTION 4. The currently occupied classifications of employees of the City of Grand Island included under the FOP labor agreement, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the FOP labor agreement shall work prior to overtime eligibility are as follows: Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Police Captain 1491.00 / 2045.66 40 hrs/week Police Officer* 1057.56 / 1478.40 40 hrs/week Police Sergeant* 1345.63 / 1843.82 40 hrs/week Pay Schedule Variation* SECTION 5. The currently occupied classifications of employees of the City of Grand Island included under the IAFF labor agreement, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the IAFF labor agreement shall work prior to overtime eligibility are as follows: Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Fire Captain 1361.88 / 1917.00 212 hrs/28 days Firefighter / EMT 1004.40 / 1432.08 212 hrs/28 days Firefighter / Paramedic 1109.16 / 1637.28 212 hrs/28 days ORDINANCE NO. 8810 (Cont.) - 9 - SECTION 6. The currently occupied classifications of officers and employees of the City of Grand Island within the Planning Department, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such officers and employees within the Planning Department shall work prior to overtime eligibility are as follows: Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Planning Director 1636.46 / 2302.26 Exempt Planning Secretary 842.95 / 1185.74 40 hrs/week Planning Technician 1182.44 / 1663.66 40 hrs/week SECTION 7. The classification of employees included under labor agreements with the City of Grand Island, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classification, and the number of hours and work period which certain such employees shall work prior to overtime eligibility area as stated above. All full-time fire fighters and police officers shall be paid a clothing and uniform allowance in addition to regular salary. All full-time fire fighters shall be paid a clothing and uniform allowance in addition to regular salary in the amount of $80.00 per month. All full-time police officers shall be paid a clothing and uniform allowance in addition to regular salary of $50.00 per month. Full-time police officers may also receive a reimbursement toward the purchase of body armor, not to exceed $400. Full-time fire fighters and fire captains may receive a one-time uniform acquisition allowance of up to $850. Full-time fire fighters, fire captains, Fire Operations Division Chief, Fire Prevention Division Chief, Fire Training Division Chief, and ORDINANCE NO. 8810 (Cont.) - 10 - EMS Division Chief may receive an annual stipend for longevity not to exceed $520. If any such fire fighter or police officer shall resign, or his or her employment be terminated for any reason whatsoever, the clothing allowance shall be paid on a prorata basis, but no allowance shall be made for a fraction of a month. Non-union employees and employees covered by the AFSCME labor union, the FOP labor union, and the IBEW labor union may receive an annual stipend not to exceed $500 for bilingual pay. Utilities Department personnel in the IBEW bargaining unit and the classifications of Meter Reading Supervisor, Power Plant Superintendent, Power Plant Supervisor, Electric Distribution Superintendent, Electric Distribution Supervisor, Water Superintendent, Water Supervisor, Electric Underground and Substation Superintendent, Electric Underground and Substation Supervisor, and Engineering Technical Supervisor shall be eligible to participate in a voluntary uniform program providing an allowance up to $18.00 per month. When protective clothing is required for Utilities Department personnel in the IBEW, the City shall pay 60% of the cost of providing and cleaning said clothing and the employees 40% of said cost. Public Works Department personnel in the AFSCME bargaining unit shall be eligible to participate in a voluntary uniform program providing an allowance up to $18 per month. Full- time Shop Garage Division personnel shall receive a uniform allowance of $12 biweekly. Public Works Department personnel in the job classifications Equipment Mechanic Supervisor, Garage Superintendent, and Equipment Mechanic shall receive a tool allowance of $10 biweekly. Parking Monitors may receive a one-time uniform acquisition allowance of $250 upon employment and an annual allowance thereafter of $100. SECTION 8. Employees shall be compensated for unused sick leave as follows: ORDINANCE NO. 8810 (Cont.) - 11 - (A) For all employees except those covered in the IAFF and AFSCME bargaining agreement, the City will include in the second paycheck in January of each year, payment for an employee’s unused sick leave in excess of 960 hours accrued in the preceding calendar year. The compensation will be at the rate of one-half day’s pay based on the employee’s current pay rate at the time of such compensation, for each day of unused sick leave which exceeds 960 hours accrual of the preceding year. For those employees covered in the AFSCME bargaining agreement, the City will include in the paycheck in January of each year, payment for an employee's unused sick leave in excess of 968 hours accrued in the preceding calendar year. The compensation will be at the rate of one-half day's pay based on the employee's current pay rate at the time of such compensation, for each day of unused sick leave which exceeds 968 hours accrual of the preceding year. For those employees covered in the IAFF bargaining agreement, the City will include in the second paycheck in January of each year, payment for an emp loyee’s unused sick leave in excess of 2,880 hours accrued in the preceding calendar year. The compensation will be at the rate of one-quarter day’s pay based on the employee’s current pay rate at the time of such compensation, for each day of unused sick leave which exceeds 2,880 hours accrual of the preceding year. (B) All employees except those covered in the fire department bargaining agreement shall be paid for one-half of their accumulated sick leave at the time of their retirement, the rate of compensation to be based on the employee’s salary at ORDINANCE NO. 8810 (Cont.) - 12 - the time of retirement. Employees covered in the fire department bargaining agreement shall be paid for one quarter of their accumulated sick leave at the time of their retirement, the rate of compensation to be based upon the employee’s salary at the time of retirement. (C) Department heads shall be paid for one-half of their accumulated sick leave, not to exceed 30 days of pay, upon their resignation, the rate of compensation to be based upon the salary at the time of termination. Compensation for unused sick leave at retirement shall be as provided above. (D) The death of an employee shall be treated the same as retirement, and payment shall be made to the employee’s beneficiary or estate for one-half of all unused sick leave. SECTION 9. The city administrator shall receive a vehicle allowance of $300 per month in lieu of mileage for use of personal vehicle travel within Hall County, payable monthly. SECTION 10. Reimbursed expenses which are authorized by Neb. Rev. Stat. §13-2201, et. seq., the Local Government Miscellaneous Expenditure Act and/or which the Internal Revenue Service requires to be reflected on an employee IRS Form W-2 at year end, are hereby authorized as a payroll entry. SECTION 11. The validity of any section, subsection, sentence, clause, or phrase of this ordinance shall not affect the validity or enforceability of any other section, subsection, sentence, clause, or phrase thereof. SECTION 12. Ordinance No. 8789 and all other ordinances and parts of ordinances in conflict herewith be, and the same are, hereby repealed. ORDINANCE NO. 8810 (Cont.) - 13 - SECTION 13. This ordinance shall be in full force and take effect from and after its passage and publication in pamphlet form in one issue of the Grand Island Independent as provided by law. Enacted: May 6, 2003. ____________________________________ Jay Vavricek, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Item G1 Approving Minutes of April 22, 2003 City Council Regular Meeting The Minutes of April 22, 2003 City Council Regular Meeting are submitted for approval. See attached MINUTES. Tuesday, May 06, 2003 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING April 22, 2003 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on April 2, 2003. Notice of the meeting was given in the Grand Island Independent on April 16, 2003. Mayor Jay Vavricek called the meeting to order at 7:00 p.m. The following members were present: Councilmembers Meyer, Whitesides, Pielstick, Larson, Nickerson, Seifert, Pauly, Hornady, Walker and Haase. The following City Officials were present: City Administrator Marlan Ferguson, City Clerk RaNae Edwards, Public Works Director Steve Riehle, City Attorney Doug Walker and Finance Director David Springer. PLEDGE OF ALLEGIANCE was said followed by the INVOCATION given by Pastor Vern Rice, Independent Bethel Baptist Church, 1223 East 6th Street. RESERVE TIME TO SPEAK ON AGENDA ITEMS: Nine individuals reserved time to speak on agenda items. PRESENTATIONS AND PROCLAMATIONS: “It’s About Kids!” Presentations by Jenna Rathke and Anna Galbraith. Youth Leadership Tomorrow, “It’s About Kids!” assets were presented by Jenna Rathke and Anna Galbraith. Recognition of Officer Roger Philbeck for Thirty Years of Service with the Grand Island Police Department. Mayor Vavricek presented Officer Roger Philbeck with a certificate recognizing Thirty Years of Service with the Grand Island Police Department. Police Chief Hetrick was present and congratulated Officer Philbeck. Recognition of Michael J. Nolan for Receiving the American Red Cross Certificate of Merit. Mayor Vavricek recognized Michael J. Nolan for life saving efforts to a motorcycle victim. Todd McCoy, Parks and Recreation Superintendent was present for the recognition. Proclamation “Community Development Week” April 20-26, 2003. Mayor Vavrick proclaimed the week of April 20-26, 2003 as “Community Development Week”. Community Projects Director Cindy Johnson was present to receive the proclamation. Presentation to Heartland Events Center from Community Youth Council. Community Projects Director Cindy Johnson and Rachael Ahrends and Amy Martinez representing the Community Youth Council presented the Heartland Events Center with a check in the amount of $552.00. Page 2, City Council Regular Meeting, April 22, 2003 Presentation by Bill Stovall with Central Nebraska Regional Airport Regarding Apache Helicopter Project. Bill Stovall, Executive Director with the Central Nebraska Regional Airport updated the Mayor and Council on the Apache Helicopter Project. Presented was a video presentation that was part of the presentation to the National Guard. ADJOURN TO BOARD OF EQUALIZATION: Motion by Hornady, second by Seifert, carried unanimously to adjourn to the Board of Equalization. #2003-BE-4 – Determining Benefits for Sanitary Sewer District #506, Lillie Drive in Gosda Subdivision. Motion by Pielstick, second by Whitesides, to approve Resolution #2003-BE-4, carried unanimously. RETURN TO REGULAR SESSION: Motion by Hornady, second by Walker, carried unanimously to return to Regular Session. PUBLIC HEARINGS: Public Hearing on Changes to the Grand Island Zoning Map for Lots 23-26 and Lots 32-37 Bosselman Second Subdivision, and Lot 1 Bosselman Third Subdivision. Chad Nabity, Regional Planning Department Director, reported that Raymond O'Connor, owner was requesting a change of zoning for property containing lots 23-26 and lots 32-37 Bosselman Second Subdivision, and lot 1 Bosselman Third Subdivision. This application proposed to change the zo ning from RO Residential Office and B2 General Business to RD Residential Development. No public testimony was heard. Public Hearing on Request of Omaha Paper Stock Company, Inc. for a Conditional Use Permit for a Paper Recycling Facility Located at 1215 East Highway 30. Craig Lewis, Building Department Director, reported that Michael Mercer, Vice President of Omaha Paper Stock Company, Inc. had submitted an application with the City Clerks office for a conditional use permit to allow for the continued operation of a paper recycling facility at 1215 E. Highway #30 in Grand Island. The operation of a salvage or recycling facility was required to be approved by the City Council in the form of a conditional use permit. The application had been reviewed by City staff and two exceptions were noted: 1.) the existing fence needed to be independently constructed and not rely on the paper bails for support, and 2.) landscaping adjacent to Highway #30 was proposed to be constructed within six months of the completion of the highway improvement project, a completion date of October 30, 2003 needed to be established for the landscaping. Jeff Epstein, representing Omaha Paper Stock Company from Omaha spoke in support. Lewis Kent, 624 East Meves Avenue encouraged the Counc il to see that the deadlines were met. No further public testimony was heard. Public Hearing on Request of Oakleaf Auto Crushing for a Conditional Use Permit Located at 1911 Eldorado Street. Craig Lewis, Building Department Director, reported that Craig Oakleaf representing Oakleaf Auto Crushing had submitted a request with the City Clerk's Office for a Conditional Use Permit to allow for the continued operation of a salvage yard located at 1911 Eldorado Street. Two exceptions were noted in the review process: 1). the property to the west of the proposed salvage yard was a residential zoned property and needed to be cleared of any and all salvage operations prior to approval, and 2). the existing fence did not provide the degree of Page 3, City Council Regular Meeting, April 22, 2003 sight-obscuring protectio n intended in the City Code and needed to be modified. A September 30, 2003 completion date for the modification of the fence appeared reasonable. Wayne Gleason, 2715 N. North Road; Craig Oakleaf, 1911 Eldorado Street; Rita Hemmer, 1902 Eldorado Street; Dave Seiser, 1004 Geddes Street; and Gary Quandt, Grand Island, spoke in support. No further public testimony was heard. Public Hearing on Request of Kramer’s Auto Parts & Iron Company, Inc. for a Conditional Use Permit for a Salvage Yard Located at 3405 North US Highway 281. Craig Lewis, Building Department Director, reported that Kramer's Auto Parts & Iron Company, Inc. had submitted a request with the City Clerk's Office for a Conditional Use Permit to allow for the continued operation of a salvage yard located at 3405 North US Highway 281. The one exception to the requirements for a salvage operation was the installation of a site-obscuring fence around the property. Allowing a September 30, 2003 completion date for the installation of the required fence appeared to be reasonable. Lisa Bartz representing Kramer’s Auto Parts spoke in support. No further public testimony was heard. Public Hearing on Request of Alter Scrap Processing for a Conditional Use Permit for a Salvage Yard Located at 1119 East 4th Street. Craig Lewis, Building Department Director, reported that Alter Scrap Processing had submitted a request with the City Clerk's Office for a Conditional Use Permit to allow for the continued operation of a salvage yard located at 1119 East 4th Street. One exception to this request was noted as the required fencing was not currently completed, a completion date of September 30, 2003 appeared reasonable. An additional item noted in reviewing the subdivision agreements for this property dated March 8, 1998 was that public sidewalks were to be installed adjacent to lot 2 within six months of Council approval of the final plat. It would appear that installation of the required sidewalks within the same time frame as the required fencing was a reasonable request. Danielle McGowan, representing Alter Scrap spoke in support. No further public testimony was heard. Public Hearing on Acquisition of Utility Easement Located at 920 Diers Avenue. (Shafer Properties, LLC) Gary Mader, Utilities Department Director, reported that acquisition of utility easement located along the north property line of 920 Diers Avenue was required in order to have access to install, upgrade, maintain, and repair power appurtenances. This easement would be used to locate underground cable and pad mounted transformer to serve a new building at 920 Diers Avenue. No public testimony was heard. Public Hearing on Submittal of Grant Application to the Nebraska Department of Economic Development for Renovation and Expansion of the Senior Citizen Center. Cindy Johnson, Community Projects Director, reported that the Nebraska Department of Economic Development accepts applications through the Community Development Block Grant Program for grant funding to assist with public works activities, including community centers, senior centers, primary health and mental health clinics and dependent care facilities. Community Projects staff had met with a number of agencies who had requested the City make application on their behalf. After careful review of the proposed projects and discussion with the DED Program Page 4, City Council Regular Meeting, April 22, 2003 Representative, City staff was recommending the submittal of an application for the renovation and expansion of the Senior Citizens/Grand Generation Center. The renovation would include an additional 4,300 square feet of space for program uses and 300 square feet for kitchen expansion. The City's request to CDBG was for funding in the amount of $350,000; total cost of the project was anticipated to be approximately $470,000. The grant required a 25% match ($117,500) which would be met by the Senior Citizens Industries, Inc. Community Projects staff would monitor and oversee the grant activities. Lois Stienike, representing the Senior Citizens Center spoke in support. No further public testimony was heard. ORDINANCES: #8798 – Consideration of Annexation of Property Being Platted at Nuemann Subdivision, Located South of 13th Street and West of North Road (Final Reading). Chad Nabity, Regional Planning Director, reported that annexation of property being platted as Neumann Subdivision an addition to the City of Grand Island, which property was located South of 13th Street, and West of North Road, in the N 1/2 NE 1/4 Section 14, Township 11, Range 10. First reading was approved at the March 18, 2003 City Council meeting and second reading was approved at the April 8, 2003 City Council meeting. Motion was made by Pielstick, second by Seifert, to approve Ordinance #8798 on final reading. Unanimously approved. Motion adopted. #8799 – Consideration of Annexation of Property Being Platted as Timberline Subdivision, Located North of Highway 2 and West of Webb Road (Second Reading). Chad Nabity, Regional Planning Director, reported that annexation of property being platted as Timberline Subdivision an addition to the City of Grand Island, which property was located North of Highway 11 and West of Webb Road, in the SE1/4NE1/4 Section 1, Township 11, Range 10. It was noted that this issue had been discussed by the City Council at their March 25, 2003 City Council Study Session. First reading was approved at the April 8, 2003 City Council meeting. Motion was made by Larson, second by Seifert, to approve Ordinance #8799 on second reading only. Upon roll call vote, Councilmembers Larson, Nickerson, Seifert, Pauly, Hornady, Walker, and Haase voted yes. Councilmembers Meyer, Whitesides, and Pielstick voted no. Motion adopted. Councilmember Pielstick moved that the statutory rules requiring ordinances to be read by title on three different days be suspended and that ordinances numbered #8805 – Consideration of Creating Street Improvement District #1246, South Locust Street from Stolley park Road to Fonner Park Road #8806 – Consideration of Change of Land Use Designation for Property Containing Lots 23-26 and Lots 32-37 Bosselman Second Subdivision, and Lot 1 Bosselman Third Subdivision from RO Residential Office and B2 Genearl Business to RD Residential Development #8807 – Consideration of Assessments for Sanitary Sewer District #506, Lillie Drive in Gosda Subdivision Page 5, City Council Regular Meeting, April 22, 2003 #8808 – Consideration of Amendment to Chapter 32 of the Grand Island City Code Relative to Sidewalk Permit Fees be considered for passage on the same day upon reading by number only and that the City Clerk be permitted to call out the number of these ordinances on their first reading and then upon final passage and call for a roll call vote on each reading and then upon final passage. Councilmember Seifert seconded the motion. Upon roll call vote, all voted aye. Motion adopted. Mayor: Is there any one in the audience interested in these ordinances? Discussion was held regarding permits and fees. No public testimony was heard. City Clerk: Ordinances #8805, #8806, #8807, and #8808 on first reading. All those in favor of the passage of these ordinances on first reading, answer roll call vote. Upon roll call vote, all voted aye on Ordinances #8805, #8806 and #8807. Ordinance #8808, Councilmembers Whitesides, Larson, Nickerson, Seifert, Pauly, Hornady, and Walker voted aye. Councilmembers Meyer, Pielstick and Haase voted no. Motion adopted. City Clerk: Ordinances #8805, #8806, #8807, and #8808 on final passage. All those in favor of the passage of these ordinances on final passage, answer roll call vote. Upon roll call vote, all voted aye on Ordinances #8805, #8806 and #8807. Ordinance #8808, Councilmembers Whitesides, Larson, Nickerson, Seifert, Pauly, Hornady, and Walker voted aye. Councilmembers Meyer, Pielstick and Haase voted no. Motion adopted. Mayor: By reason of the roll cal votes on first reading and then upon final passage, Ordinances #8805, #8806, 8807, and #8808 are declared to be lawfully passed and adopted upon publication as required by law. CONSENT AGENDA: Items G-5, G-6, G-7, G-8, and G-22 were pulled from the Consent Agenda. Motion by Whitesides, second by Hornady, carried unanimously to approve the Consent Agenda excluding items G-5, G-6, G-7, G-8, and G-22. Receipt of Official Document – Civil Service Minutes of March 6, 2003. Receipt of Official Documents – Pawnbroker’s Official Bonds for Wayne’s Pawn Shop, Stewart’s Loan and Pawnshop and G.I. Loan Shop. Approving Minutes of April 8, 2003 City Council Regular Meeting. Approving Minutes of April 15, 2003 City Council Study Session. #2003-109 – Approving Acquisition of Utility Easement Located at 920 Diers Avenue. ( Shafer Properties, LLC) #2003-110 – Approving Final Plat and Subdivision Agreement for Bockmann Subdivision. It was noted that Dale & Marilyn Bockmann, owners, had submitted the final plat for Bockmann Subdivision, located east of North Road, and north of Wood River Road, Hall County, within the Page 6, City Council Regular Meeting, April 22, 2003 Grand Island 2 mile jurisdiction. This plat proposed to develop 1 lot on a currently unplatted parcel of land in the SE 1/4 13-10-10. This lot was being split from an 80 acre tract and the house would be served with a well and septic system. #2003-111 – Approving Final Plat and Subdivision Agreement for Pfeifenhof Schuett Subdivision. It was noted that Margaret Schuett, owner, had submitted the final plat for Pfeifenhof Schuett Subdivision, located west of Gunbarrel Road, and south of Airport Road, Hall County, within the Grand Island 2 mile jurisdiction. This plat proposed to develop 1 lot on a currently unplatted parcel of land in the E 1/2 NE 1/4 1-11-9. This lot was being split from an 80 acre tract and the house would be served with a well and septic system. #2003-112 – Approving Final Plat and Subdivision Agreement for North Pointe Subdivision. It was noted that Raymond O'Connor, owners, had submitted the final plat for North Pointe Subdivision, located along Diers Ave, and north of Curran Avenue. This plat proposed to develop 14 lots as a Residential Development. #2003-113 – Approving Resolution of Intent to Create Business Improvement District #5, Downtown. #2003-114 – Approving Agreement with Nebraska Children and Families Foundation Relative to CYC Funding. #2003-115 – Approving Request of E.A.S.T. Neighborhood Association for Matching Funds in the Amount of $2,550.00. Councilmember Pielstick abstained. #2003-116 – Approving Agricultural Deferral of Assessments for Sanitary Sewer District #499, Street Improvement District #1239, and Water Main District #437 for Judith and Robert Poland. #2003-117 – Approving Bid Award for Sanitary sewer District #507, Cannon Road with The Diamond Engineering Company of Grand Island, Nebraska an Amount of $121,389.95. #2003-118 – Approving Bid Award for Padmounted Switchgear - Utilities Underground Division with Wesco of Grand Island, Nebraska an Amount of $115,311.50 plus tax. #2003-119 – Approving Bid Award for Mini-Derrick with Tandem Axle Trailer with SDP Manufacturing, Inc. of Albany, Indiana in an Amount of $73,368.00. #2003-120 – Approving Bid Award for Platte River Pumping Station No. 3 Replacement – Platte Generating Station, Utilities Department with Kayton Electric, Inc. of Holdrege, Nebraska in an Amount of $127,500.00. #2003-121 – Approving Subordination Agreement for House Purchased by David E. Zavala Under CDBG Down Payment Assistance Program. #2003-123 – Approving Submittal of Grant Application to the Nebraska Department of Economic Development Relative to Expansion and Renovation of the Senior Citizens Center. Page 7, City Council Regular Meeting, April 22, 2003 #2003-124 – Approving Application for Nebraska Community Improvement Program. Approving Request of Omaha Paper Stock Company, Inc. for a Conditional Use Permit Located at 1215 East Highway 30. Motion was made by Hornady, second by Seifert to deny this request. Discussion was held concerning fencing, landscaping, and compliance. It was mentioned that if this was not approved, Omaha Paper Stock Company would have to close their business. Motion was made by Whitesides to table this motion and give a July 1, 2003 deadline for completion of the fence and a September 1, 2003 deadline for landscaping. Motion died to lack of a second. Upon roll call vote to deny the request, all voted no. Motion denied. Motion was made by Larson, second by Whitesides to approve the request including the Building Departments recommendations. Upon roll call vote, all voted aye. Motion adopted. Approving Request of Oakleaf Auto Crushing for a Conditional Use Permit for a Salvage Yard Located at 1911 Eldorado Street. Motion was made by Pielstick, second by Whitesides to approve the request of Oakleaf Auto Crushing. Several councilmembers commented on the work that had been done to clean up the property. Discussion was had on the sight-obscuring fence. Oakleaf requested more time to finish the fencing. Gary Quandt mentioned grant money to help with the fencing. The impound lot was discussed with regards to fencing and the difference between salvage yards and the impound lot. Upon roll call vote, all voted aye. Motion adopted. Approving Request of Kramer’s Auto Parts & Iron Company, Inc. for a Conditional Use Permit for a Salvage Yard Located at 3405 North US Highway 281. Motion was made by Seifert, second by Larson to approve the request of Kramer’s Auto Parts. Discussed was the time frame for installation of a sight-obscuring fence. Upon roll call vote, all voted aye. Motion adopted. Approving Request of Alter Scrap Processing for a Conditional Use Permit for a Salvage Yard Located at 1119 East 4th Street. Motion was made by Whitesides, second by Seifert. Discussion was held concerning the time frame for installation of the sidewalks. An Amendment to the motion was made by Nickerson, second by Whitesides to extend the installation of sidewalks until May 30, 2004. Upon roll call vote, all voted aye. Amendment adopted. Upon roll call vote of the original motion, all voted aye. Motion adopted. #2003-122 – Approving Credit Card Policy. Motion was made by Seifert, second by Whitesides to approve Resolution #2003-122. Councilmember Haase questioned the number of departments and credit cards to be issued. Finance Director David Springer stated not all departments would want a card, but approximately 11 would be issued. Upon roll call vote, Councilmembers Whitesides, Larson, Nickerson, Seifert, Pauly, Hornady, and Walker voted aye. Councilmembers Meyer, Pielstick, and Haase voted no. Motion adoped. REQUEST AND REFERRALS: Page 8, City Council Regular Meeting, April 22, 2003 Request of Grand Island Senior High School for Fireworks Display. Motion was made by Nickerson, second by Siefert, to approve the request of Grand Island Senior High School. Upon roll call vote, all voted aye. Motion adopted. RESOLUTION: #2003-125 – Approving Waiver of Sidewalk Inspection Permit Fees for Areas Where Council Orders Sidewalks Installed. Steve Riehle, Public Works Director, reported that this Resolution provided for the waiving of the fee for property owners in the areas where sidewalks were ordered in by Council Resolutions 2002-323 and 2003-370, and for providing refunds to property owners who had already purchased the permit. Motion was made by Larson, second by Walker, to approve Resolution #2003-125. Upon roll call vote, Councilmembers Whitesides, Larson, Nickerson, Pauly, Hornady, and Walker voted aye. Councilmembers Meyer, Pielstick, Seifert, and Haase voted no. Motion adopted. PAYMENT OF CLAIMS: Motion by Seifert, second by Haase, carried unanimously to approve the Claims for the period of April 9, 2003 through April 22, 2003, for a total amount of $2,352,734.64. EXECUTIVE SESSION: Motion was made by Seifert, second by Walker, carried unanimously to adjourn to executive session at 9:15 p.m. for the purpose of discussing right of way negotiations and potential litigation. RETURN TO REGULAR SESSION: Motion by Pielstick, second by Walker, carried unanimously to reconvene in regular session at 10:00 p.m. ADJOURNMENT: The meeting was adjourned at 10:00 p.m. Respectfully submitted, RaNae Edwards City Clerk Item G2 Approving Request of Chan Bandasack dba Vientiane Oriental Market, 221 West 4th Street for Change of Location to Class "B- 50572" Liquor License This item relates to the aforementioned Public Hearing. Chan Bandasack dba Vientiane Oriental Market, has submitted an application for a change of location for their Class "B- 50572" Liquor License from 221 West 4th Street to 217 West 4th Street. This application has been reviewed by the Building, Fire, Health, and Police Departments. Approval is recommended. Tuesday, May 06, 2003 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council Item G3 #2003-126 - Approving Bid Award for Contract for Transmission Line Engineering Services Background: The Electric Department utilizes a 115,000 volt loop around and through the City as the backbone of the Electric Distribution system. Six substations on that loop are the source of power for the feeder circuits which provide power throughout the City. Electrical interconnections to the regional power grid and the City's power plant production are all on the 115,000 volt system. The system was built about 30 years ago and, over that time, peak electric loads have increased from approximately 65MW to 150MW. Since initial transmission line construction, PGS was added in 1982 and last year the new Burdick Gas Turbines were constructed. Also, interconnections to the regional electric grid have been increased in capacity to continue to meet the growth in Grand Island's electric demand. Based on computer analyses, two sections of the 115,000 volt line need to be upgraded to meet this continuing growth. Therefore, the Electric Department budgeted funds for engineering design services and construction in the '03 - '04 capital improvements budget. An RFP was prepared and advertised in accordance with City Purchasing Code for engineering services for this project. Discussion: Engineering services were estimated to cost $150,000. Requests for Proposals were mailed to prospective engineering firms and advertised in The Grand Island Independent. Proposals from five firms were received: Engineering Firm: 1)Power Engineers, Inc., Boise, Idaho - Total Score: 194 - Not to Exceed Cost: $99,291. 2)DeWild, Grant, Reckert & Assoc. Co., Rock Rapids, Iowa - Total Score: 211 - Not to Exceed Cost: $117,000. 3)Olsson Associates, Lincoln, Nebraska - Total Score: 165 - Not to Exceed Cost: $130,000. 4)Advantage Engineering, Inc., Chesterfield, Missouri - Total Score: 220 - Not to Exceed Cost: $150,100. 5)HDR, Inc., Omaha, Nebraska - Total Score: 172 - Not to Exceed Cost: $463,000. Each proposal was independently evaluated by three of the Electric Department's engineers. The evaluation criteria were stated in the Request for Proposals: (1) Proposal Responsiveness, (2) Company Experience, (3) Personnel Experience, (4) Commercial Terms, (5) Not to Exceed Amount, and (6) Engineering Fees. Advantage Engineering attained the highest score. Tuesday, May 06, 2003 Council Session City of Grand Island City of Grand Island City Council The Electric Department has used Advantage Engineering in the past for major substation and transmission projects, Advantage Engineering has demonstrated the technical competence to perform the required transmission line modifications design and engineering services. Recommendation: Advantage Engineering, Inc., presented the most responsive proposal, at a competitive firm price. It is recommended that AEI be hired to perform Transmission Line Engineering Services for a firm price of $150,100. Fiscal Effects: Funds are budgeted in Electric Enterprise Fund 520 for '03 -'04. Alternatives: Award the Transmission Line Engineering Services Contract another engineering firm. See attached RESOLUTION. Staff Contact: Gary Mader;Dale Shotkoski City of Grand Island City Council Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Dale M. Shotkoski, Assistant City Attorney Working Together for a Better Tomorrow, Today REQUEST FOR PROPOSAL FOR 115kV Transmission Line Engineering Services RFP DUE DATE: April 8, 2003 DEPARTMENT: Utilities – Phelps Control PUBLICATION DATE: February 28, 2003 SUMMARY OF PROPOSALS RECEIVED Power Engineers HDR 1295 South Eagle Flight Way 8404 Indian Hills Drive Boise, ID 83709 Omaha, NE 68114 Advantage Engineering, Inc. DeWild Grant Reckert & Assoc. 769 Spirit of St. Louis Blvd. 1302 South Union Street Chesterfield, MO 63005 Rock Rapids, IA 51246 Olsson Associates 1111 Lincoln Mall Lincoln, NE 68501 cc: Gary Mader, Utilities Director Burhl Gilpin, Phelps Control RaNae Edwards, City Clerk David Springer, Finance Director Dale Shotkoski, Purchasing Agent P812 DGR HDR AEI OA PEI Proposal Responsiveness (1 to 20)17 20 19 13 15 Company Experience (1 to 20)16 18 12 14 17 Personnel Experience (1 to 20)16 15 18 14 17 Commerical Terms (1 to 10)9 8 10 7 5 Not to Exceed Amount (1 to 10)10 1 9 7 8 Engineering Fees (1 to 10)9 1 10 7 8 TOTALS 77 63 78 62 70 DGR HDR AEI OA PEI Proposal Responsiveness (1 to 20)20 16 16 16 12 Company Experience (1 to 20)16 8 12 16 20 Personnel Experience (1 to 20)8 12 16 16 20 Commerical Terms (1 to 10)10 6 8 8 4 Not to Exceed Amount (1 to 10)8 2 4 6 10 Engineering Fees (1 to 10)8 4 10 2 6 TOTALS 70 48 66 64 72 DGR HDR AEI OA PEI Proposal Responsiveness (1 to 20)14 18 16 10 10 Company Experience (1 to 20)10 16 18 6 14 Personnel Experience (1 to 20)14 18 16 6 12 Commerical Terms (1 to 10)7 3 10 6 2 Not to Exceed Amount (1 to 10)9 2 7 8 7 Engineering Fees (1 to 10)10 4 9 3 7 TOTALS 64 61 76 39 52 Totals 211 172 220 165 194 Electrical Engineer P.E. Electrical Engineer II Assistant Utilities Director Approved as to Form ¤ ___________ May 1, 2003 ¤ City Attorney R E S O L U T I O N 2003-126 WHEREAS, the City of Grand Island invited proposals for 115kV Transmission Line Engineering Services, according to plans and the Request for Proposals on file at Phelps Control Center; and WHEREAS, proposals were due on April 8, 2003; and WHEREAS, Advantage Engineering, Inc. of Chesterfield, Missouri, submitted a proposal in accordance with the terms of the Request for Proposals and all other statutory requirements contained therein; such proposal being in the amount of $150,100. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the proposal of Advantage Engineering, Inc. of Chesterfield, Missouri for 115kV transmission line engineering services in the amount of $150,100 is hereby approved as the best evaluated proposal received. BE IT FURTHER RESOLVED, that a contract by and between the city and such contractor be entered into for such project; and the Mayor is hereby authorized and directed to execute such agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, May 6, 2003. _______________________________________ RaNae Edwards, City Clerk Item G4 #2003-127 - Approving of Bid Award for Water Main Project 2003- W-2 Background: Water Main Project 2003-W-2 is located in the southerly right-of-way of Wildwood Drive, from Juergen Road to Antelope Drive. The project will make City water service available to the recently annexed Wildwood Subdivision area on the west side of U.S. 281 and will provide for future extensions of the water system. See the attached plat for reference. Discussion: Plans and specifications were sent to five contractors, four suppliers, and four plan service companies. Bids were publicly opened at 11:00 am on April 24, in accordance with City Procurement Codes. Four Bids were receive and have been checked and evaluated for completeness and accuracy. A tabulation of the bids is listed below: 1)Diamond Engineering Company of Grand Island, NE - Exceptions: None - Bid Price: $96,734.03 2)Starostka Group of Grand Island, NE - Exceptions: None - Bid Price: $107,849.90 3)Judds Brothers Construction Company of Lincoln, NE - Exceptions: None - Bid Price: $125,388.50 and 4)General Excavation of Lincoln, NE - Exceptions: None - Bid Price: $137,755.91. Recommendation: The bid from the Diamond Engineering Co. is complete and without exceptions. It is recommended the Council award the contract for Water Main Project 2003-W-2 to the low responsive bidder: Diamond Engineering Co. of Grand Island, in the amount of $96,734.03. Their bid is below the engineer's estimate of $171,000.00 and meets all City contract requirements. Fiscal Effects: Construction funds are available in Enterprise Fund 525 in the FY 2002-03 budget. Alternatives: Award to an alternate contractor or re-bid the construction. See the attached RESOLUTION. Tuesday, May 06, 2003 Council Session City of Grand Island Staff Contact: Gary Mader; Dale Shotkoski City of Grand Island City Council Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Dale M. Shotkoski, Assistant City Attorney Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: April 24, 2003 at 11:00 a.m. FOR: Water Main Project 2003-W-2 DEPARTMENT: Utilities ENGINEER’S ESTIMATE: $171,000.00 FUND/ACCOUNT: 525 – Enterprise Fund PUBLICATION DATE: April 8, 2003 SUMMARY Bidder: General Excavating Diamond Engineering Lincoln, NE Grand Island, NE Bid Security: Universal Surety Travelers Casualty & Surety Exceptions: None None Bid Price: $137,755.91 $96,734.03 Bidder: Judds Brothers Starostka Group Unlimited, Inc. Lincoln, NE Grand Island, NE Bid Security: Travelers Casualty & Surety Merchants Bonding Company Exceptions: None None Bid Price: $125,388.50 $107,849.90 cc: Gary Mader, Utilities Director Tom Barnes, Senior Civil Engineer RaNae Edwards, City Clerk Dale Shotkoski, Purchasing Agent Laura Berthelsen, Legal Assistant P823 Approved as to Form ¤ ___________ May 1, 2003 ¤ City Attorney R E S O L U T I O N 2003-127 WHEREAS, the City of Grand Island invited sealed bids for Water Main Project 2003-W- 2, according to plans and specifications on file with Utility Engineering Office located at Phelps Control Center; and WHEREAS, on April 24, 2003, bids were received, opened and reviewed; and WHEREAS, the Diamond Engineering Company of Grand Island, Nebraska, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $96,734.03; and WHEREAS, the Diamond Engineering Company's bid is less than the engineer’s estimate for such project. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of the Diamond Engineering Company of Grand Island, Nebraska, in the amount of $96,743.03 for Water Main Project 2003-W-2 is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, May 6, 2003. _______________________________________ RaNae Edwards, City Clerk Item G5 #2003-128 - Approving Annual Renewal of Farm Leases Background: The Utilities, Public Works and Parks Departments lease lands owned, but not required for actual equipment installations or current operations, for agricultural use. This process reduces department maintenance expense and provides revenue from the farming operations. The leases are for one-year terms with access for City purposes guaranteed at any time. Areas included are; unsold property at Platte Valley Industrial Park, land near Platte Generating Station, Burdick Station, the Well Field, and north of the Wastewater Treatment Plant. Lease Summaries: Property: Farm #6 (Platte Valley Industrial Park)-Tenant: Larry Knuth - Acres Rented: 7.5+/-, Rent Share: 40% of Alfalfa. Farm #8 (City Well Field)-Tenant: Kenneth Clausen - Acres Rented: 115+/-, Rent Share: 50% Prairie Hay. Farm #9 (City Well Field)-Tenant: Larry Knuth - Acres Rented: 520+/-, Rent Share: 50% Prairie Hay. Farm #10 (City Well Field)-Tenant: Jack Webb - Acres Rented: 650+/-, Rent Share: $500.00 Cash Rent and 50% Prairie Hay. Farm #11 (GI Industrial Subdivision)-Tenant: Mike Peters - Acres Rented: 116.4+/-, Rent Share: $9,500.00 Cash Rent. Farm #11 (Burdick, Rough Hay Meadow)-Tenant: Gerald Bremer - Acres Rented: 16.5+/-, Rent Share: $50.00 Cash Rent. Farm #12 (Cornhusker Army Ammunition Plant) -Tenant: Robert Nunnenkamp - Acres Rented: 250+/-, Rent Share: $20,000.00 Farm #12 (Cornhusker Army Ammunition Plant) - Tenant: Matt Turek - Acres Rented: 50+/- , Rent Share: 40% Hay Crop Farm #13 (City Landfill Site) - Tenant: Bill Cure - Acres Rented: 40+/-, Rent Share: $2,500.00 Recommendation: Approval of these leases is recommended by the Utilities, Public Works, Parks and Legal Departments. Fiscal Effects: Receipt of revenue by each department depends on success of the farming year. Lease revenue historically runs $30,000 per year for the Utilities Department, approximately Tuesday, May 06, 2003 Council Session City of Grand Island City of Grand Island City Council $20,000 for the Parks Department and $2,500 for the Public Works Department. Alternatives: As directed by Council. See attached RESOLUTION. Staff Contact: Gary Mader City of Grand Island City Council Approved as to Form ¤ ___________ May 1, 2003 ¤ City Attorney c R E S O L U T I O N 2003-128 WHEREAS, the Utilities, Public Works, and Parks and Recreation Departments have negotiated and submitted proposed leases for the 2003 crop year for its crop and hayland; and WHEREAS, approval of these leases is recommended. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the following leases be, and hereby are, approved and the Mayor is authorized and directed to sign the leases on behalf of the City of Grand Island: Property Tenant Acres Rented Rent Share Platte Valley Industrial Park Larry Knuth 7.5 +/- 40% of Alfalfa Northwest Portion City Well Field Kenneth Clausen 115 +/- 50% Prairie Hay Southwest and Central Portion City Well Field Larry Knuth 520 +/- 50% Prairie Hay East Portion City Well Field Jack Webb 650 +/- $500.00 Cash Rent 50% Prairie Hay Wastewater Treatment Plant Mike Peters 116.4 +/- $9,500 Cash Rent Southeast of Burdick Station Gerald Bremer 16.5 +/- $50.00 Cash Rent Cornhusker Army Ammunition Plant Robert Nunnenkamp 250 +/- $20,000 Cash Rent Cornhusker Army Ammunition Plant Matt Turek 51 +/- 40% Prairie Hay City Landfill Bill Cure 170 +/- $2,500 Cash Rent - - - Adopted by the City Council of the City of Grand Island, Nebraska, May 6, 2003. _______________________________________ RaNae Edwards, City Clerk Item G6 #2003-129 - Approving Bid Award for Sanitary Sewer District 505, Livengood Subdivision Sanitary Sewer District 505 was created by the City Council on May 21, 2002. The Public Works Department advertised for bids for Sanitary Sewer District No. 505 on April 9, 2003. Four bids were opened on April 24, 2003. The Public Works Department and the Purchasing Division of the City Attorney’s Office reviewed all bids received. All of the bids received met specifications. Two bids received were less than the engineer’s estimate of $109,715.75. A summary of the bids received is attached. It is recommended that Council award the bid to The Diamond Engineering Company of Grand Island, Nebraska as the low bidder in the amount of $71,678.15. There are sufficient funds in Account No. 53030055-85213. The costs for this project will be assessed to the benefiting properties. Tuesday, May 06, 2003 Council Session City of Grand Island Staff Contact: Steve Riehle, City Engineer/Public Works Director City of Grand Island City Council Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Dale M. Shotkoski, Assistant City Attorney Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: April 24, 2003 FOR: Sanitary Sewer District No. 505 DEPARTMENT: Public Works ENGINEER’S ESTIMATE: $109,715.75 FUND/ACCOUNT: 53030055-85213 SUMMARY Bidder: General Excavating Diamond Engineering Lincoln, NE Grand Island, NE Bid Security: Universal Surety Travelers Casualty & Surety Exceptions: None None Bid Price: $110,127.06 $71,678.15 Bidder: Judds Bros. Construction Starostka Group Unlimited, Inc. Lincoln, NE Grand Island, NE Bid Security: Travelers Casualty & Surety Merchants Bonding Exceptions: None None Bid Price: $118,401.50 $97,731.45 cc: Steve Riehle, Public Works Director Ben Thayer, Superintendent, Waste Water Treatment Plant RaNae Edwards, City Clerk Dale Shotkoski, Purchasing Agent Laura Berthelsen, Legal Assistant P824 Approved as to Form ¤ ___________ May 1, 2003 ¤ City Attorney R E S O L U T I O N 2003-129 WHEREAS, the City of Grand Island invited sealed bids for Sanitary Sewer District No. 505, according to plans and specifications on file with City Engineer; and WHEREAS, on April 24, 2003, bids were received, opened and reviewed; and WHEREAS, the Diamond Engineering Company of Grand Island, Nebraska, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $71,678.15; and WHEREAS, the Diamond Engineering Company's bid is less than the engineer’s estimate for such project. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of the Diamond Engineering Company of Grand Island, Nebraska, in the amount of $71,678.15 for Sanitary Sewer District No. 505 is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, May 6, 2003. _______________________________________ RaNae Edwards, City Clerk Item G7 #2003-130 - Approving Certificate of Final Completion for Base Housing Removal at Former CAAP Site The Park and Recreation Department has recommended that the Certificate of Final Completion be issued for Site Clearance and Removal of Ten Base Housing Units and Six Garages at the Former Cornhusker Army Ammunition Site. The contract was awarded to Third Party Environmental of Grand Island on January 114, 2003. The work commenced in early March and was completed in late April. The performance of the contract was supervised by the Park and Recreation Department and a Certificate of Final Completion has been issued by the Park and Recreation Director, subject to City Council approval. Approval is recommended. See attached RESOLUTION. Tuesday, May 06, 2003 Council Session City of Grand Island Staff Contact: Steve Paustian City of Grand Island City Council Approved as to Form ¤ ___________ May 1, 2003 ¤ City Attorney R E S O L U T I O N 2003-130 WHEREAS, the Parks and Recreation Director of the City of Grand Island has issued his Certificate of Final Completion for Site Clearance and Removal of Ten Base Housing Units and Six Garages at the former Cornhusker Army Ammunition Plant certifying that Third Party Environmental, Inc. of Grand Island, Nebraska, under contract dated February 3, 2003, has completed such project according to the terms, conditions, and stipulations for such improvements; and WHEREAS, the Parks and Recreation Director recommends the acceptance of the final completion; and WHEREAS, the Mayor concurs with the Parks and Recreation Director's recommendations. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: 1. The Parks and Recreation Director's Certificate of Final Completion for Site Clearance and Removal of Ten Base Housing Units and Six Garages at the former Cornhusker Army Ammunition Plant is hereby confirmed. 2. A warrant be issued from Account No. 40044450-90026 in the amount of $37,645.00 payable to Third Party Environmental, Inc. for the final amount due the contractor. - - - Adopted by the City Council of the City of Grand Island, Nebraska, May 6, 2003. _______________________________________ RaNae Edwards, City Clerk Item G8 #2003-131 - Approving Business Associate Contract with St. Francis Medical Center Relative to Ambulance Billing This contract is necessary for the Ambulance Billing to receive from St. Francis Medical Center Protected Health Information (PHI) relating to patients transported by the Grand Island Fire Department to or from St. Francis Medical Center. This contract specifies that the Ambulance Billing comply with the Federally mandated Health Insurance Portability and Accountability Act (HIPAA) of 1996. The Grand Island Fire Department and Ambulance Billing has in place policies and procedures to comply with HIPAA. All City employees having access to PHI have received training to ensure compliance with these policies and procedures. Tuesday, May 06, 2003 Council Session City of Grand Island Staff Contact: Jim Rowell City of Grand Island City Council Approved as to Form ¤ ___________ May 1, 2003 ¤ City Attorney R E S O L U T I O N 2003-131 WHEREAS, the Health Insurance Portability and Accountability Act of 1996 requires that a contract must be in place to mandate certain protections for the privacy and security of Protected Health Information; and WHEREAS, it is necessary for the City to work with Saint Francis Medical Center for the administration of the City's ambulance service and billing of such ambulance service; and WHEREAS, it is required that certain safeguards be implemented to utilize and maintain appropriate safeguards to prevent the use or disclosure of Protected Health Information in carrying out such ambulance service; and WHEREAS, a Business Associate Contract by and between the parties has been reviewed and approved by the City Attorney's office. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Business Associate Contract by and between the City and Saint Francis Medical Center pertaining to protected health information is hereby approved; and the Mayor is hereby authorized and directed to execute such contract on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, May 6, 2003. _______________________________________ RaNae Edwards, City Clerk Item J1 Payment of Claims for the Period of April 23, 2003 through May 6, 2003 The Claims for the period of April 23, 2003 through May 6, 2003 for a total amount of $1,905,558.62. A MOTION is in order. Tuesday, May 06, 2003 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council